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2018 06 05 CC CITY COUNCIL AGENDA 1 JUNE 5, 2018 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JUNE 5, 2018 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES ASSOCIATION 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON HIGHWAY 111 EAST OF DUNE PALMS (APN 600-020-053) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: SUNRIDGE HOTEL GROUP UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 JUNE 5, 2018 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES DATED MAY 15, 2018 9 2. APPROVE MINUTES OF SPECIAL CITY COUNCIL MEETING AND SPECIAL JOINT STUDY SESSION MEETING OF THE CITY COUNCIL, PLANNING COMMISSION, AND COMMUNITY SERVICES COMMISSION DATED MAY 21, 2018 25 3. APPROVE DEMAND REGISTERS DATED MAY 11, 18 AND 25, 2018 31 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2018 57 5. ACCEPT STATE GRANT FUNDING AND APPROVE LOCAL EXPENDITURE PLAN FOR THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR FRONTLINE MUNICIPAL LAW ENFORCEMENT SERVICES 63 6. AUTHORIZE OVERNIGHT TRAVEL FOR THE TRAFFIC OPERATIONS ANALYST TO ATTEND THE JOINT POWERS INSURANCE AUTHORITY PUBLIC WORKS ACADEMY IN PASO ROBLES, CALIFORNIA JUNE 19-21, 2018 67 7. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES MANAGER AND MANAGEMENT SPECIALIST TO ATTEND CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, SEPTEMBER 19–21, 2018 69 CITY COUNCIL AGENDA 3 JUNE 5, 2018 8. AUTHORIZE OVERNIGHT TRAVEL FOR FIVE COUNCILMEMBERS, CITY MANAGER AND DIRECTORS OF COMMUNITY RESOURCES, FACILITIES, DESIGN AND DEVELOPMENT, FINANCE AND CITY CLERK TO ATTEND LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA, SEPTEMBER 12-14, 2018 71 9. ADOPT A RESOLUTION TO APPROVE FINAL PARCEL MAP NO. 37422 LOCATED ON AVENIDA OBREGON, SOUTH OF THE INTERSECTION WITH CALLE CHILLON [RESOLUTION NO. 2018-025] 73 10. APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES 83 11. APPROVE COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA, COACHELLA, AND THE COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK COMPANY 107 12. APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH OMNI MEANS, LTD – A GHD COMPANY FOR THE VILLAGE COMPLETE STREETS A ROAD DIET PROJECT (PROJECT NO. 2015- 03/151603) 117 13. APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD WIDENING IMPROVEMENT (PROJECT NO. 2009-04/091004) 143 14. APPROVE AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH DAHL CONSULTANTS, INC. FOR THE CIVIC CENTER LAKE AND IRRIGATION CONVERSION IMPROVEMENTS PROJECT (PROJECT NO. 2016-06) 159 15. ADOPT A RESOLUTION TO APPROVE A POLICY ESTABLISHING THE PROCEDURES AND CRITERIA FOR INDIGENT STATUS DETERMINATION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 13309 [RESOLUTION NO. 2018-026] 171 16. ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 6, 2018, AND (B) REQUESTING THE COUNTY CONSOLIDATE THE NOVEMBER 6, 2018, MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION [RESOLUTION NOS. 2018-027 and 2018-028] 197 CITY COUNCIL AGENDA 4 JUNE 5, 2018 17. ADOPT RESOLUTIONS TO 1) APPROVE PRELIMINARY 2018/2019 ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2018-029 and 2018-030] 203 18. APPROVE CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE LLC. FOR JANITORIAL SERVICES FOR CITY FACILITIES 233 19. APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF COACHELLA VALLEY 287 20 APPROVE AGREEMENT FOR CONTRACT SERVICES WITH U.S. NATIONAL CORP. FOR THE CITY HALL EXTERIOR PAINTING PROJECT NO. 2017-18 299 BUSINESS SESSION 1. ADOPT A RESOLUTION TO SUPPORT DESERT HEALTHCARE DISTRICT/FOUNDATION’S EASTERN COACHELLA VALLEY ANNEXATION [RESOLUTION NO. 2018-031] 333 2. APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR 2017/18 339 3. APPROVE MARKETING STRATEGIES FOR 2018/19 347 4. ADOPT A RESOLUTION TO APPROVE PURCHASE AND SALE AGREEMENT WITH SUNRIDGE PROPERTIES, INC., FOR PURCHASE OF CITY PROPERTY LOCATED AT 79523-79567 HIGHWAY 111 (APN 600-020-053) [RESOLUTION NO. 2018-032] 389 5. RECEIVE AND FILE FISCAL YEAR 2017/18 THIRD QUARTER BUDGET REPORT AND APPROVE RECOMMENDED BUDGET ADJUSTMENTS 425 6. REMAND TO THE PLANNING COMMISSION FOR PUBLIC HEARING THE PAVILLION PALMS PROJECT’S APPLICATIONS FOR LAND USE ENTITLEMENTS 433 7. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SPOHN RANCH TO DESIGN/BUILD AN EXTREME SPORTS FACILITY (PROJECT NO. 151609) 439 CITY COUNCIL AGENDA 5 JUNE 5, 2018 STUDY SESSION 1. RECEIVE AND FILE 2018 ANNUAL REPORT ON POLICE SERVICES BY MATRIX CONSULTING GROUP 483 2. FISCAL YEAR 2018/19 UPDATED PRELIMINARY PROPOSED BUDGET 553 3. DISCUSS LA QUINTA ARTS FESTIVAL’S REQUEST FOR EVENT SPACE 559 PUBLIC HEARINGS – after 5:00 p.m. For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. 1. INTRODUCE FIRST READING OF AN ORDINANCE AMENDING TITLE 9 BY ADDING SECTION 9.50.100 AND AMENDING SECTION 9.60.100 OF THE LA QUINTA MUNICIPAL CODE RELATING TO STANDARDS FOR MODIFICATION OF EXISTING SINGLE-FAMILY DWELLINGS THAT RESULT IN ADDITIONAL BEDROOMS AND FIND THE ZONING ORDINANCE AMENDMENT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) [ORDINANCE NO. 571] 563 DEPARTMENTAL REPORTS 1. CITY MANAGER – DISCUSS SILVERROCK EVENT SITE MODULAR BUILDING 575 2. CITY ATTORNEY 3. CITY CLERK MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) CITY COUNCIL AGENDA 6 JUNE 5, 2018 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña) 12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 16. CVAG PUBLIC SAFETY COMMITTEE (Peña) 17. EAST VALLEY COALITION (Peña) 18. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 19. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña) 20. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 21. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 22. CVAG TRANSPORTATION COMMITTEE (Radi) 23. SUNLINE TRANSIT AGENCY (Radi) 24. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 25. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 26. ANIMAL CAMPUS COMMISSION (Sanchez) 27. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez) 28. LEAGUE OF CALIFORNIA CITIES/TRANSPORTATION & LABOR POLICY (Sanchez) 29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 30. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION MINUTES DATED MARCH – MAY, 2018 579 31. COMMUNITY SERVICES COMMISSION MINUTES DATED APRIL 9, 2018 581 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on June 19, 2018, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Acting City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on June 1, 2018. CITY COUNCIL AGENDA 7 JUNE 5, 2018 DATED: June 1, 2018 MONIKA RADEVA, Acting City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 8 JUNE 5, 2018 CITY COUNCIL MINUTES Page 1 of 15 MAY 15, 2018 CITY COUNCIL MINUTES TUESDAY, MAY 15, 2018 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Mayor Evans requested to move Departmental Report Item No. 2 – “City Attorney Recommendation for Remand and New Public Hearing at Planning Commission” to be heard first during the open session portion of the meeting. Councilmember Radi requested to pull Consent Calendar Item No. 7 for a separate vote. City Manager Spevacek requested to make an announcement under the Announcements, Presentations, and Written Communications section of the agenda. Council concurred. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON HIGHWAY 111 EAST OF DUNE PALMS (APN 600-020-053) CITY NEGOTIATOR: FRANK SPEVACEK, CITY MANAGER NEGOTIATING PARTY: SUNRIDGE HOTEL GROUP UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES ASSOCIATION CONSENT CALENDAR ITEM NO. 1 9 CITY COUNCIL MINUTES Page 2 of 15 MAY 15, 2018 3. CONFERENCE WITH LEGAL COUNCIL – ANTICIPATED LITIGATION. SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). PLEDGE OF ALLEGIANCE Mayor Pro Tem Fitzpatrick led the audience in the pledge of allegiance. DEPARTMENTAL REPORTS 2. moved up to be heard first on the agenda by Mayor Evans >>> CITY ATTORNEY – RECOMMENDATION FOR REMAND AND NEW PUBLIC HEARING AT PLANNING COMMISSION City Attorney Ihrke presented the staff report, which is on file in the Clerks’ Office, regarding the Pavilion Palms commercial project proposing to develop 125,000 square-foot shopping center with three drive-through buildings and a 63,000 square- foot supermarket with associated fuel center, and mitigated negative declaration (Project Nos: Specific Plan Amendment 2017-0002, Tentative Parcel Map 2017-0003, Site Development Permit 2017-0009, and Environmental Assessment 2017-0006), submitted by applicant Lundin Development Company, located at the northwest corner of Jefferson Street and Avenue 50. Mr. Ihrke said the Planning Commission considered the item on May 8, 2018, and unanimously voted to recommend to the City Council approval of the project. Under state and city laws this action was merely a recommendation and no final decision on any entitlement was made. Instead of proceeding with a public hearing before the City Council on the project, the City Attorney’s Office recommended to place this item on the June 5, 2018, Council agenda for the limited purpose of City Council action to remand the project back to the Planning Commission. Although Planning Commissioner Wright had no direct contact with the applicant on this project prior to it going before the Planning Commission and appeared to have no financial income tied to the project as he did not receive compensation from the East Valley Coalition, in an abundance of caution, the City Attorney’s Office recommended a remand of the project back to the Planning Commission and advised Commissioner Wright to recuse himself, to ensure the 10 CITY COUNCIL MINUTES Page 3 of 15 MAY 15, 2018 applicant was provided a fair and impartial hearing at every stage of the City’s process. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mrs. Sharron Cantarini, La Quinta – said she would like to donate her allotted speaker time to her husband, Mr. Geryl Cantorini PUBLIC SPEAKER: Mr. Gerald Cantarini, La Quinta – said he would refrain from commenting on the Pavilion Palms commercial project until the next Council meeting on June 5, 2018. PUBLIC SPEAKER: Mrs. Leila Namvar, La Quinta – said a member of the La Quinta Planning Commission failed to disclose a potential conflict of interest with regards to the proposed Pavilion Palms commercial project; spoke in opposition of the project; and said it was inconsistent with the La Quinta General Plan. PUBLIC SPEAKER: Mrs. Sharree Blakeley, La Quinta – expressed her disappointment with Planning Commissioner Quill’s comments to the residents in attendance of the May 8, 2018, Planning Commission meeting as she perceived them as “disrespectful and disdainful;” and expressed concerns about a letter regarding Albertson’s being a part of the Pavilion Palms commercial project, dated January 12, 2017, authored by Albertson’s representative, and addressed to the City of La Quinta, which is on file in the Planning Division. PUBLIC SPEAKER: Mr. Richard Gilman, La Quinta – said he did not wish to speak at this time. PUBLIC SPEAKER: Mr. Steve Cenicola, La Quinta – thanked the Council for welcoming public comments regarding the Pavilion Palms commercial project, and for quickly responding to public inquiries; and spoke in opposition of the project primarily because the site was not large enough to support the proposed project, it did not meet height requirements, there was no proven need for a gas station at that location, and the developer’s dubious reputation based on projects developed in the cities of Indio and Coachella. PUBLIC SPEAKER: Mr. Tom Maydew, La Quinta – spoke in opposition of the Pavilion Palms commercial project due to the adverse effects associated with operating a gas station and a convenience store in such close proximity to surrounding residential developments. PUBLIC SPEAKER: Mr. Ken Hulbert, La Quinta, and HOA President for Palmilla residential development – spoke in opposition of the Pavilion Palms commercial project due to the number of existing vacant commercial properties in the city, the 11 CITY COUNCIL MINUTES Page 4 of 15 MAY 15, 2018 developer’s dubious reputation, and the adverse effects associated with this type of operations. PUBLIC SPEAKER: Mr. Philip Spencer, La Quinta – said he and his wife retired in La Quinta a year ago because of its beauty, weather, safety, and quality of life; spoke about his professional career in development; and expressed concerns about the Pavilion Palms commercial project because it did not measure up to La Quinta’s development standard. PUBLIC SPEAKER: Mr. Tim Moore, La Quinta – thanked the Council for their responsiveness to public inquiries and comments; said he provided comments in opposition of the proposed Pavilion Palms commercial project at the May 8, 2018, Planning Commission meeting; and spoke in opposition of the project due to the number of existing vacant commercial properties in the city, the short commute to the Highway 111 commercial corridor which offered the same conveniences, the developer’s dubious reputation, and because the project did not uphold the City’s planning mission and core values of “preservation and revitalization of existing neighborhoods.” PUBLIC SPEAKER: Mr. Michael Harrington, Rancho Mirage – spoke about the importance for members of the Planning Commission to follow an established code of ethics and transparency to avoid the appearance of impropriety. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. DESERT HEALTHCARE DISTRICT/FOUNDATION – PROPOSED EXPANSION PRESENTATION BY BOARD PRESIDENT LES ZENDEL Board President Les Zendle, MD, presented an overview of Desert Healthcare District/Foundation’s mission, vision, and history; strategic plan, including homelessness, primary care and behavioral health access, healthy eating and active living, quality, safety, accountability, and transparency; public engagement; and the proposed annexation/expansion process and funding. 2. CERTIFICATE OF APPRECIATION TO THE LA QUINTA HIGH SCHOOL FOR ITS PARTICIPATION IN THE CITY’S TEEN COMMUNITY EMERGENCY RESPONSE TEAM (CERT) PROGRAM Mayor Evans presented a Certificate of Appreciation to the La Quinta High School for its participation in the City’s Teen CERT Program for disaster preparedness and first response. The certificate was accepted by President Dr. Rudy Wilson, Medical Health Academy Teacher/Coordinator Kathy Pederson, and CERT Program graduate Daisy Hendricks. 12 CITY COUNCIL MINUTES Page 5 of 15 MAY 15, 2018 3. ANNOUNCEMENT BY CITY MANAGER SPEVACEK City Manager Spevacek announced that Deputy City Clerk Radeva was appointed Acting City Clerk effective May 14, 2018. CONSENT CALENDAR 1. APPROVE MINUTES DATED MAY 1, 2018 2. RECEIVE AND FILE THIRD QUARTER 2017/18 TREASURY REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2018 3. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE LA QUINTA RESORT AND SPA (PARCEL MAP NO. 29724) LOCATED ON AVENIDA OBREGON, SOUTH OF AVENIDA FERNANDO 4. ADOPT RESOLUTION REQUESTING COUNTY OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NO. 2018-021] 5. AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES MANAGEMENT ASSISTANT TO ATTEND THE AMERICANS FOR THE ARTS ANNUAL CONVENTION IN DENVER, COLORADO, JUNE 13-17, 2018 6. APPROVE DEMAND REGISTERS DATED APRIL 27 AND MAY 4, 2018 7. pulled for separate vote by Councilmember Radi >>> ACCEPT CITY HALL MISCELLANEOUS INTERIOR AMERICANS WITH DISABILITIES ACT IMPROVEMENTS LOCATED AT 78495 CALLE TAMPICO (PROJECT NO. 2017-03) 8. APPROVE SECOND AMENDMENT TO EMPLOYMENT AGREEMENT WITH CITY MANAGER MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Consent Calendar Item Nos. 1 – 6 and 8 as recommended, with Item No. 4 adopting Resolution No. 2018-021. Motion passed unanimously. Councilmember Radi noted he would cast a “naye” vote on Consent Calendar Item No. 7 due to the inadequate qualifications of the contractors the City was required to hire based solely on lowest bid amount without any regard for quality of performance. He commended staff for their expertise, commitment, and efforts to maintain quality and mitigate the challenges associated with training unqualified contractors. 13 CITY COUNCIL MINUTES Page 6 of 15 MAY 15, 2018 MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve Consent Calendar Item No. 7 as recommended. Motion passed: ayes 3, noes 2 (Fitzpatrick & Radi); abstain 0. BUSINESS SESSION 1. ADOPT A RESOLUTION TO APPROVE THE FISCAL YEAR 2018/19 INVESTMENT POLICY [RESOLUTION NO. 2018-022] Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council commended staff and the Financial Advisory Commission for providing such quality policy and for their expertise, efforts, and commitment. Council discussion followed regarding “Professional Managed Account(s) subsection of Section 10 [page 130 of the agenda packet], the specific criteria identified in the policy to select a professional portfolio management/investment management firm, potential costs associated with acquiring such services, and giving the City the ability to take advantage of such services if it was beneficial to do so; the City’s existing investments’ monitoring and management process and use of outside broker services; the City’s ability to impose investment restrictions, maintain complete oversight, and affirm potential investments recommended by a professionally managed firm through the Request for Proposals (RFP) process; the City’s investments are currently managed 100% in house; staff’s involvement in monitoring the market and being hands-on regarding all City investment decisions would remain unchanged; the policy’s language removal was only to eliminate redundancies and any edits followed the California Debt and Investment Advisory Commission’s recommendations released in the annual Local Agency Investment Guidelines as well as state code; establishing a standardized amount, more restrictive than state code, to maximize the City’s total liability to any one single government agency; and conforming to state code regulations regarding maximum allowed 30% of corporate notes face value with “AA” rating or better. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to adopt Resolution No. 2018-022 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND ADOPTING THE AMENDED INVESTMENT POLICY FOR FISCAL YEAR 2018/2019 Motion passed unanimously. 14 CITY COUNCIL MINUTES Page 7 of 15 MAY 15, 2018 2. ADOPT A RESOLUTION TO APPROVE THE CITY’S GENERAL FUND BALANCE AND RESERVES POLICY [RESOLUTION NO. 2018-023] Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council discussed that the proposed financial changes would not affect the City’s financial decisions and merely strategically reallocates the funds into different categories; the ability to amend this policy at any time to better serve the needs of the City; the clarity of the policy, which sets goals, objectives, and a sound strategy; the benefits of having an Economic Emergency Reserve fund to help manage potential economic downturn and relevant parameters providing guidance to future Council when these funds should be utilized; the importance of being fiscally conservative and value-driven; and the need to maintain an $8 million dollar reserve in the Unassigned Fund Balance to give the City an ability to deal with any unperceived challenges. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to adopt Resolution No. 2018-023 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND ADOPTING THE GENERAL FUND BALANCE AND RESERVES POLICY Motion passed unanimously. 3. APPROVE SILVERROCK RESORT 2018/19 ANNUAL PLAN Facilities Director Howlett presented the staff report, which is on file in the Clerk’s Office. Council commended staff for the unique, well thought-out methodology used to project Cost of Goods Sold (Merchandise at 55% and Food & Beverage at 33%); discussed the proven benefits of the existing marketing campaign as golf rounds have increased over the last year; requested metrics outlining some tangible benefits of the marketing campaign; and maintaining the Ahmanson Ranch house operational during the pending construction. PUBLIC SPEAKER: Mark Johnson, La Quinta – said he submitted a letter of support on May 11, 2018, which is on file in the Clerk’s Office, and expressed his support of Business Session Item Nos. 3 and 4. He commended the City and Landmark Golf Management LLP for their efforts and commitment to maintain and improve the Silverrock Resort as the high quality golf experience it was. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve SilverRock Resort 2018/19 annual plan as recommended. Motion passed unanimously. 15 CITY COUNCIL MINUTES Page 8 of 15 MAY 15, 2018 4. APPROVE FIRST AMENDMENT TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT LLP FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES Council waived presentation of the staff report. PUBLIC SPEAKER: Mark Johnson, La Quinta – please reference public comments provided under Business Session Item No. 3 above. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve the first amendment to Golf Course Management Agreement with Landmark Golf for SilverRock golf course management services for a one-year term; and authorize the City Manager to execute the Amendment. Motion passed unanimously. 5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH NAI CONSULTING, INC. FOR PROJECT MANAGEMENT AND CONTRACT ADMINISTRATIVE SUPPORT SERVICES City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve a one-year agreement for contract services with NAI Consulting, Inc. in an amount not to exceed $487,455, for project management and contract administrative support services; and authorize City Manager to execute the agreement. Motion passed unanimously. 6. APPROVE THIRD AMENDMENT AND RESTATEMENT OF JOINT POWERS AGREEMENT (JPA) OF THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS City Manager Spevacek presented the staff report, which is on file in the Clerk’s Office. Council discussed the procedures under the JPA for announcing and counting proxy votes and the tribe’s legal immunity as sovereign nations against other CVAG members. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve the Third Amendment and Restatement of the Joint Powers Agreement of the Coachella Valley Association of Governments; and authorize the City Manager to execute the agreement. Motion passed unanimously. 16 CITY COUNCIL MINUTES Page 9 of 15 MAY 15, 2018 STUDY SESSION 1. DISCUSS PROPOSED NON-BEDROOM CONVERSION LIMITATIONS AND TITLE 9 AND AMENDMENTS TO THE SHORT-TERM VACATION RENTAL ORDINANCE FOR TITLE 3.25 Planning Manager Perez presented the information on Title 9 contained in the staff report, which is on file in the Clerk’s Office. Council discussed existing restriction related to guesthome rentals; bedroom definition; maximum bedroom coverage within existing single-family dwellings; additional garage space requirement when added bedrooms result in four or more bedrooms; the tiers for maximum number of bedrooms based on livable square feet; and methods of appeal for provisions in the code. Council directed staff to change the fourth tier range of livable square feet to “Greater Than 5,000 for bedroom maximum number of 8;” allow for maximum bedroom coverage of 40%; move forward with the additional garage space requirement when added bedrooms result in four or more bedrooms; and move forward with limiting guesthouses to a maximum of two bedrooms and eliminate deed restriction requirements that prohibit rental of guesthouses. PUBLIC SPEAKER: Melissa Labayog, La Quinta – expressed concerns about the challenges that come with having short-term vacation rentals (STVR) for the permanent residents; asked Council not only to protect the neighborhoods, but to also revitalize them; shared her experience with challenges associated with STVR on-street parking; and recommended implementing a web-based system that would allow staff to register and monitor rental vehicles. PUBLIC SPEAKER: Lynne Daniels, La Quinta – spoke in support of STVR, and shared the pre-screening process of renters she practices when renting out her STVR property. PUBLIC SPEAKER: David Dannel, La Quinta – said he recently purchased his second home in La Quinta; he was learning the rules regarding STVR as he planned to rent his home part time; spoke in support of STVR; and shared his experience with challenges associated with both permitted and unpermitted STVR on-street parking. Management Analyst Sanchez, Vacation Rental/License Assistant Mendoza, Code Compliance Supervisor Meredith, and Code Compliance Officer Escatel presented information on Title 3 contained in the staff report, which is on file in the Clerk’s Office. Council discussion followed regarding pros and cons of limiting the issuance of STVR permits in a given area and potential compliance challenges; the three strikes violation; STVR permit suspension and revocation processes; allowed number of 17 CITY COUNCIL MINUTES Page 10 of 15 MAY 15, 2018 occupants per bedroom daytime and nighttime; imposing parking restrictions on public streets for STVR occupants; the City’s ability to adopt parking restrictions, particularly overnight parking regulations on public streets; RV parking, STVR related fines; security; issuing STVR permits only to property owners; notification requirements; providing an evacuation plan diagram; Council expressed support of the following proposed revisions to Title 3.25:  May limit STVR permits in a given area  Limit STVR occupancy to two per bedroom – both daytime and nighttime  STVR’s shall not advertise or occupy more than six bedrooms – dwellings that exceed 5,000 square feet may apply for up to two additional bedrooms  Code Compliance will bill for inspections  Parking for STVR will be limited to onsite and two additional spots in the street  Prohibit rental of casita/guesthouse or main dwelling to two separate parties  Fines will be increased from $500 to $5,000 (current scale is $100 to $500)  Section 3.25.070 G – add language “or attempted notification”  Section 3.25.060 – add language to establish the number of bedrooms that may be advertised  Property owner must be the permit holder  The permit application must list the hosting platform on which the units will be advertised  No accessory structures such as tents, trailers or other mobile units may be used for dwelling, lodging or sleeping purposes MAYOR EVANS CALLED FOR A BRIEF RECESS AT 7:27 P.M. MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 7:50 P.M. WITH ALL MEMBERS PRESENT Council expressed support of the following proposed revisions to Title 3.25:  An evacuation map and list of procedures shall be placed within the property – staff would look into applicable OSHA regulations and would include it as long as it is not onerous  Three strikes violation STVR program  Owner’s signature is required on all application forms and disclaimers. Require a signed document for any request to record change including opting out form  If NSF check is pending, STVR permits are not to be issued  STVR application will be processed as quickly as possible, but could take up to three weeks 18 CITY COUNCIL MINUTES Page 11 of 15 MAY 15, 2018 Council did not express support of the following proposed revisions to Title 3.25:  New STVR applicants will notify neighbors within 500 feet  Properties with six or more bedrooms that exceed the number of allowable occupants that are hosting a special event must employ a license security company available 24/7 to respond to complaints – follow restrictions identified in Special Events permits  Restriction on Special Events permits – limit permits per year Council directed staff to bring back Title 9 revisions as a public hearing ordinance amendment at the June 5, 2018, meeting, and to bring back Title 3.25 revisions in a more complete format as a second study session at the June 19, 2018, meeting. STUDY SESSION – Continued 2. FISCAL YEAR 2018/19 PRELIMINARY PROPOSED BUDGET Finance Director Campos presented the staff report, which is on file in the Clerk’s Office. Council discussed potential types of projects that could be funded by the Library and Museum Fund. Council would provide their individual comments to staff regarding funding the external proposals presented at the May 1, 2018, Study Session budget discussion. Staff noted that going forward Finance will be providing quarterly budget updates and that Measure A balances will be adjusted to match the CIP budget. PUBLIC HEARINGS – After 5:00 P.M. 1. ADOPT ORDINANCE NO. 570 EXTENDING FOR 120 DAYS THE MORATORIUM ON THE APPROVAL OF ANY LAND USE ENTITLEMENT, INCLUDING SUBDIVISIONS, USE PERMITS, VARIANCES, BUILDING PERMITS, OR ANY OTHER APPLICABLE ENTITLEMENT, FOR ADDITIONAL BEDROOMS BY CONVERTING NON-BEDROOM SPACES AND AREAS INTO BEDROOMS IN SPECIFIED RESIDENTIAL ZONES IN THE CITY OF LA QUINTA, AND FINDING OF EXEMPTION PURSUANT TO CEQA GUIDELINES SECTIONS 15060(c)(2) AND 15061(b)(3) UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Planning Manager Perez presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 8:08 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:08 P.M. 19 CITY COUNCIL MINUTES Page 12 of 15 MAY 15, 2018 City Attorney Ihrke noted the following amendments and clarifying language to the proposed urgency ordinance: 1) Page 398 – reference Ordinance No. 569, extending the initial moratorium enacted by Ordinance No. 566, under the last WHEREAS section. 2) Page 406 – reference Ordinance No. 569, extending the initial moratorium enacted by Ordinance No. 566, under SECTION 2-A. 3) Page 407 – SECTION 2-E shall be amended to read: “The extension of the moratorium in this ordinance is extended in accordance with Government Code Section 65858.” 4) Page 1 – eliminate the second repetition of the following phrase from the ordinance title: “pursuant to Government Code Section 65858.” MOTION – A motion was made and seconded by Councilmembers Radi/Peña to make a finding, included in Ordinance No. 570, that adopting this ordinance is exempt under the California Environmental Quality Act pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3) – Review of Exemptions – General Rule, as amended. Motion passed unanimously. MOTION – A motion was made and seconded by Councilmembers Radi/Peña to take up Ordinance No. 570 by title and number only and waive further reading, as amended. Motion passed unanimously. Acting City Clerk Radeva read the following title of Ordinance No. 570 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65858, EXTENDING FOR A SECOND TIME FOR 120 DAYS THE MORATORIUM, ON THE APPROVAL OF ANY LAND USE ENTITLEMENT, INCLUDING SUBDIVISIONS, USE PERMITS, VARIANCES, BUILDING PERMITS, OR ANY OTHER APPLICABLE ENTITLEMENT, FOR ADDITIONAL BEDROOMS BY CONVERTING NON-BEDROOM SPACES AND AREAS INTO BEDROOMS IN SPECIFIED RESIDENTIAL ZONES IN THE CITY OF LA QUINTA, CALIFORNIA MOTION – A motion was made and seconded by Councilmembers Radi/Peña to adopt immediately, as an Urgency Interim Ordinance, Ordinance No. 570, as amended. Motion passed unanimously. 20 CITY COUNCIL MINUTES Page 13 of 15 MAY 15, 2018 2. ADOPT A RESOLUTION APPROVING FISCAL YEAR 2018/19 THROUGH 2022/23 CAPITAL IMPROVEMENT PROGRAM (CIP) [RESOLUTION NO. 2018-024] City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Engineering Consultant Nikerson said the California Department of Transportation recently approved the City’s funding for the design construction phase of the Avenue 50 Bridge project spanning the evacuation channel and work would begin shortly. Council discussed the cost for the Cove Restrooms project; the Jefferson Street Sidewalk project was already approved as part of a previous CIP and the City secured grant funding; and Council was pleased that the roundabout project at the Jefferson Street and Avenue 53 intersection was moving forward quickly as it was important not only for the Silverrock Resort, but also for the Silverrock Event Site project currently under discussion. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 8:22 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:22 P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2018-024 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE FISCAL YEAR 2018/2019 THROUGH 2022/2023 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. DEPARTMENTAL REPORTS – Continued All reports are on file in the City Clerk’s Office. City Manager Spevacek said the City was on schedule to close escrow for the former Lumber Yard building located at 77895 Avenida Montezuma which was being funded by the Museum and Library fund. City Manager Spevacek said that City was in the process of finalizing the acquisition of the property located at 78150 Avenida La Fonda from Frontier Communications. City Attorney Ihrke presented his staff report at the beginning of the open session of this meeting. 21 CITY COUNCIL MINUTES Page 14 of 15 MAY 15, 2018 MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Radi asked staff to schedule the Desert Healthcare District’s expansion as a business session item for Council consideration at a future meeting to adopt a resolution of support. Councilmember Peña congratulated Councilmember Sanchez on his appointment to serve on the Riverside County Local Agency Formation Commission. Councilmember Peña commended staff for their efforts on putting together the La Quinta Museum’s 10th anniversary celebration, which had a great turn out. Council discussed that the Jacqueline Cochran Air Show held annually was moved from the month of November to May to mitigate loss of business. Mayor Evans commended staff organizing the City’s very first Tacos & Tequila event in Old Town La Quinta, which was very well attended. Mayor Evans said the Veterans dedication ceremony would be held at Lake Cahuilla on Friday, May 25, 2018. Mayor Evans attended the Agua Caliente Cultural Center ground-breaking ceremony in Palm Springs; the Women’s Leaders Foundation scholarship award brunch and three graduating La Quinta High School students received scholarships; and the United Way Gala. Mayor Evans was excited about Street Food Cinema event coming soon over Memorial Day weekend. Councilmember Peña said he will be attending the Dr. Carreon Foundation scholarship dinner event on Friday, May 25, 2018, and he won’t be able to attend the Veterans dedication ceremony at Lake Cahuilla; he was pleased that the foundation would award 25 scholarships this year. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2018, Mayor Evans reported on her participation in the following organizations’ meetings:  CVAG COACHELLA VALLEY CONSERVATION COMMISSION  CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE  CVAG EXECUTIVE COMMITTEE  GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU  LEAGUE OF CALIFORNIA CITIES DELEGATE  SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS 22 CITY COUNCIL MINUTES Page 15 of 15 MAY 15, 2018 La Quinta’s representative for 2018, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)  SILVERROCK EVENT SITE AD HOC COMMITTEE La Quinta’s representative for 2018, Councilmember Peña reported on his participation in the following organization meeting:  LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE La Quinta’s representative for 2018, Councilmember Radi reported on his participation in the following organization meeting:  CVAG TRANSPORTATION COMMITTEE La Quinta’s representative for 2018, Councilmember Sanchez reported on his participation in the following organizations’ meetings:  ANIMAL CAMPUS COMMISSION  IID ENERGY CONSUMERS’ ADVISORY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 8:44 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Acting City Clerk City of La Quinta, California 23 24 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 1 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION SPECIAL MEETING OF THE CITY COUNCIL AND SPECIAL JOINT STUDY SESSION MEETING OF THE CITY COUNCIL, PLANNING COMMISSION, AND COMMUNITY SERVICES COMMISSION MINUTES MONDAY, MAY 21, 2018 CALL TO ORDER – City Council A special meeting of the La Quinta City Council was called to order at 5:30 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA - City Council – Confirmed Councilmember Peña recused himself from participation on Closed Session Item No. 1 due to potential conflict of interest stemming from the proximity of his residence to the properties under negotiation. CLOSED SESSION – City Council 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON AVENIDA MONTEZUMA (APNs 773-072-028 and 773-077-015) AND AVENIDA VILLA (APN 773-076-018) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: THE DYSON COMPANIES UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 5:32 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE SPECIAL CITY COUNCIL MEETING AT 6:00 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 2 25 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 2 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans reported: 1)Councilmember Peña recused himself from discussion on Closed Session Item No. 1 due to potential conflict of interest stemming from the proximity of his residence to the properties under negotiation. 2)No actions were taken in Closed Session that required reporting pursuant to Government Code section 54957.1 (Brown Act). A special joint study session meeting of the City Council, Planning Commission, and the Community Services Commission of the City of La Quinta was called to order by Mayor Evans at 6:01 p.m. CALL TO ORDER – Planning Commission PRESENT: Commissioners Caldwell, Currie, McCune, Proctor, and Chairperson Quill ABSENT: Commissioners Bettencourt and Wright CALL TO ORDER – Community Services Commission PRESENT: Commissioners Quill, Wyler, and Chairperson Chiapperini ABSENT: Commissioner Marley VACANCY: One PLEDGE OF ALLEGIANCE – City Council, Planning Commission, and Community Services Commission Planning Commissioner McCune led the audience in the pledge of allegiance. PLANNING COMMISSIONER BETTENCOURT JOINED THE MEETING AT 6:02 P.M. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None COMMUNITY SERVICES COMMISSIONER MARLEY JOINED THE MEETING AT 6:03 P.M. STUDY SESSION – City Council, Planning Commission, and Community Services Commission 1. DISCUSS SILVERROCK EVENT SITE Facilities Director Howlett introduced City Consultant Hermann, President/CEO of Hermann Design Group who presented the staff report, which is on file in the Clerk’s Office. Mr. Hermann said the SilverRock Event Site Ad-hoc Committee (Committee) was comprised of Community Services Commissioner Wyler, Planning Commissioner 26 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 3 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION McCune, Mayor Pro Tem Fitzpatrick, Mr. Gamlin with Silverrock Development Company (SDC), and La Quinta Arts Foundation (LQAF) Executive Director Christi Salamone. Mr. Hermann explained the site preparation and grading included removal of excess soil, installation of underground infrastructure, site electrical, landscaping and irrigation, general public works compliance, and design. He said the project would be funded by development fees paid to the City by SDC as the site was being developed; and the Committee identified a proposed project timeline to accommodate the LQAF’s 2020 Arts Festival: August 7, 2018 – City Council approve project plans March 2019 – Begin construction July 2019 – Plant Bermuda Grass September 2019 – Construction completed in time for the October winter over-seeding March 2020 – Landscape established and site ready for the Arts Festival Joint discussion followed regarding potential traffic impacts from events attendance; need for an acoustical study to identify the sound impacts; restroom facilities being part of Phase II development; length of the walkways; size of the amphitheater; potential challenges and extra costs associated with constructing the site in two phases, including the additional infrastructure necessary to add a water feature and complete build-out of the amphitheater; type and number of light fixtures slated for Phase II for the event site, walkways, and no planned lighting for the parking lot; existing environmental assessment and the development of a mitigated negative declaration as part of the site development permit approval process; and taking into account that the site is sunken-in which would mitigate the lighting and sound effects. PUBLIC SPEAKER: Mr. Michael Walker, General Manager of PGA Residential Association, Inc. expressed concerns that events held at the proposed site would generate noise nuisances for the surrounding residential developments; thanked Council for the opportunity to participate in the meeting and provide comments; and requested that meetings be set up between staff and community representatives to discuss and address the residents’ concerns in more detail with regards to the types of events and programs anticipated to be held at the event site. Joint discussion continued regarding reaching out to the Citrus residential development as well; the entry-way water feature at Silverrock would remain unchanged; challenges associated with utilizing canal water and the ability to circulate it through a water feature; the plans to connect to the CVWD canal line for the three proposed entry lakes, which were connected, and would become the water reservoirs for the site and would also supply water for the event site center feature; best location to place the restrooms on site and the need to have a pump house nearby; sewer line connections; security measures; park fencing; night security guards for the golf course properties; and permitting requirements for events which would include traffic control plans, security, additional temporary restroom facilities, and any other accommodations which would be determined on a case-by-case basis. 27 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 4 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION Additional joint discussion followed regarding the Committee’s original all-inclusive development master plan for the event site which had to be scaled down and then split into phases in order to meet budget constraints; optional enhanced Phase I development which would include restrooms and lighting features, but would exceed the budget. Mayor Evans explained the City received an active transportation grant which will be used for streets, drainage, roundabouts, art alley, pedestrian-connectivity improvements, and enhancements of the Old Town area along Calle Tampico, Avenida Bermudas, Desert Club Drive, and Eisenhower Drive. These improvements are slated to begin following the March 2019 Arts Festival and would interfere with additional parking currently available for this event. The City aimed to complete the Silverrock event site in time for the 2020 Arts Festival in order to provide a comparable venue for the Arts Festival as the Civic Center Campus would no longer be able to accommodate it after March 2019. Staff noted that CVWD scheduled construction of the Silverrock irrigation pipeline this summer, which will be completed around the time the City’s “road diet” and pedestrian-connectivity improvements will begin. Joint discussion followed regarding the LQAF initial participation as a member of the Committee tasked with developing the design and construction timeline for the event site; LQAF pulling out of discussions with the Committee and staff; and other potential uses for the event site. Staff explained the original 2003 Silverrock Master Plan included an event site at the corner of Jefferson Street and Avenue 48. Due to developer and project design changes, the event site was moved to its current location at the entrance of Silverrock resort as part of the 2014 site environmental review. Joint discussion followed regarding parking availability at the site, including additional overflow parking available at the adjacent hotel site; Phase II included art in the park program which could be set as a one-time art purchase or a rotating art program; available Art in Public Places funds; strong desire to have site-specific art and an integrated site-art program, which would creatively incorporate art into the event site design; collaboration with the Montage and Pendry brands and ensuring the event site blends in with their image; size and location of the conference and shared services center for the proposed hotels; the importance to include security and parking lot lighting on the site master plan; and the appeal of a central water feature on the premises. General joint discussion continued regarding the ability to build the Silverrock event site to full scale of the proposed master plan design in one phase, inclusive of lighting, water feature, and restrooms; funding options and constraints; extra costs associated 28 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 5 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION with phasing the project, additional challenges and costs due to inflation and tearing down and rebuilding the infrastructure in each phase; ability to add other structures on site to house back-of-the-house activities and architectural design options; and the importance to maintain the established project completion timeline and ensure the City could accommodate the March 2020 Arts Festival. Mayor Evans commended the Committee for their efforts and commitment. Joint discussion followed regarding the LQAF withdrawal from participation on the Committee; the lack of any comments provided by the LQAF’s Board of Directors to the Committee regarding the event site design; LQAF’s refusal to partake in any discussions unless the City committed to a specific project completion date by March 2019; the City offered the LQAF the ability to partner with the City and help build their own infrastructure on site, a permanent space to be utilized by the LQAF which would solidify La Quinta as the home of the No. 1 Arts Festival in the nation, and would facilitate its future growth; the event site would allow the LQAF to expand the Arts Festival’s date range and size; the Committee took into account the LQAF’s initial input and requests, incorporating them into the site design to better serve its needs for the Arts Festival, but has been unable to present them to the Board of Directors. Staff explained the permitting process to build the event site and explained that special studies might be triggered based on the final site design; for example, if it included building an amphitheater, it would trigger the need for a noise study. Joint discussion followed regarding a food and beverage facility on site; whether there would be a need for such facility in the future; costs associated with not only building such facility, but also ongoing maintenance costs; food and beverage facilities would be available at the hotel grounds; the event site design allowed flexibility to add prefabricated structures responsive to the needs of every event; the City’s reserve balance and its ability to fund the building of the project in one phase; other art foundations have contacted the City about holding art festivals in La Quinta should the LQAF decide not to hold the Arts Festival at the new event site; potential use of the event site by the adjacent hotels; possible marketing plan; and any event would require a City permit, which would evaluate and mitigate traffic flow and other irritants on a case-by-case basis. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 7:30 P.M. MAYOR EVANS RECONVENED THE SPECIAL JOINT STUDY SESSION MEETING AT 7:39 P.M. WITH ALL MEMBERS PRESENT Council Members and Commissioners asked staff to develop cost comparison scenarios to build the event site in one phase and in multiple phases; and estimated completion timeline for both scenarios. This would allow them an opportunity to objectively evaluate cost and time related benefits and constraints and decide which 29 CITY COUNCIL MINUTES – SPECIAL MEETING MAY 21, 2018 SPECIAL JOINT STUDY SESSION MEETING: Page 6 of 6 CITY COUNCIL, PLANNING COMMISSION, & COMMUNITY SERVICES COMMISSION scenario would be most beneficial and effective, and whether or not the use of unassigned reserve funds would be justified. 2. SILVERROCK PROJECT UPDATE City Manager Spevacek provided an update on the SilverRock project development, including its history and design evolution since 2003. Facilities Director Howlett and Mr. Gamlin provided an update on the plans to relocate the temporary golf clubhouse and maintain the Ahmanson house food and beverage operations; and the importance to continue operations and preserve the aesthetical experience for its patrons. Joint discussion followed regarding parking accommodations; relocation of the cart barn; pending discussion with Landmark Golf Management LLP to finalize operations and golf path; there would be no impacts to the golf course, the changes are only operational; ability to provide a paved parking lot; pedestrian traffic safety; placing concession stands at the golf check in area, and having a couple of concession carts on the course; and keeping focus on building the hotels while maintaining operations as these accommodations would only be temporary. Staff provided an update on the SDC financing of the project and planned infrastructure development; and noted that the resort had the highest number of golf rounds played since it was opened, which resulted in generating revenue in 2017/18. Staff said Robert Green, President/CEO of SDC, will be presenting a project update to Council on June 19, 2018. MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None ADJOURNMENT – City Council, Planning Commission, and Community Services Commission There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn the special joint meeting at 8:15 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Acting City Clerk City of La Quinta, California 30 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MAY 11, 18 AND 25, 2018 RECOMMENDATION Approve demand registers dated May 11, 18 and 25, 2018. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 7,004,716.54$ Successor Agency of RDA 7,076.74$ Housing Authority 11,991.56$ 7,023,784.84$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for May 11, 18 and 25, 2018. Warrants Issued: 118555-118627 385,642.41$ 118628-118704 780,161.19$ 118705-118772 1,355,431.44$ Wire Transfers 4,053,340.77$ Void (800.00)$ Payroll Tax transfers 78,017.51$ Payroll Chks 37330-37334 & Direct Deposit 371,991.52$ 7,023,784.84$ In the amounts listed above. Check No.115345 was voided and reissued due to check being stale dated. CONSENT CALENDAR ITEM NO. 3 31 The most significant expenditures on the demand register are: Account Name Amount Riverside County Sheriff Various 1,051,846.18$ Feb - Police Service State of California Land Acquisition 301,000.00$ Road Widening Condemnation Fund Project Omni-Means Design 96,017.09$ La Quinta Village Road Diet Project State of California Land Acquisition 59,500.00$ Road Widening Condemnation Fund Project South Valley Electric Supplies-Graffiti &59,026.00$ City Parks Electrical Vandalism Theft Repairs PurposeVendor Wire Transfers: Seventeen transfers totaled $4,053,341. Of this amount, $2,965,640 for Investments, $526,825 for Lumberyard purchase and $361,602 for Landmark. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2.Wire Transfers 32 5/11/2018 3:41:49 PM Page 1 of 7 Demand Register City of La Quinta, CA Packet: APPKT01587 - 05/11/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -26.53Sales Taxes Payable04/30/18- WC GYM WIPES TAX1185552XL CORPORATION 101-0000-20304 437.71Operating Supplies04/30/18- WC GYM WIPES1185552XL CORPORATION 101-3002-60420 179.97Maintenance/Services04/13-04/26/18- WC JANITORIAL SUPPLIES118556AMERIPRIDE SERVICES INC 101-3008-60691 614.00Fire Plan Review Deposits05/08/18- FIRE INSP RFND FSS2017-0016118558BIRDSELL, JOSEPH 101-0000-22811 -325.00Fire Plan Review Fee05/08/18- FIRE INSP RFND FSS2017-0016118558BIRDSELL, JOSEPH 101-0000-42420 631.04Travel & Training04/22-04/25/18- TYLER CONF REIMB118559BLONDELL, KRYSTENA 101-1006-60320 7,898.48Dental Insurance Pay05/2018- DENTAL INSURANCE118564CIGNA HEALTH CARE 101-0000-20943 690.89Utilities - Water -Pioneer Park05/08/18- WATER SERVICE118565COACHELLA VALLEY WATER DI…101-3005-61207 626.60PM 10 - Dust Control05/08/18- WATER SERVICE118565COACHELLA VALLEY WATER DI…101-7006-60146 529.22Citywide Conf Room Supplies04/30/18- CITYWIDE COFFEE SUPPLY118567DAIOHS FIRST CHOICE SERVICES 101-1007-60403 4,950.00Maintenance/Services04/05/18- CITY YARD ATRIUM REPAIR118568DESERT CONCEPTS CONSTRUC…101-3008-60691 462.00Advertising03/16-03/30/18- PC PHN 20A 2018-0003118569DESERT SUN PUBLISHING CO 101-6002-60450 462.00Advertising03/16-03/30/18- LQ NO1 EA 2017-0009118569DESERT SUN PUBLISHING CO 101-6002-60450 -69.30Advertising03/16-03/30/18- CREDIT118569DESERT SUN PUBLISHING CO 101-6002-60450 12.01Advertising03/16-03/30/18- LATE CHARGE118569DESERT SUN PUBLISHING CO 101-6002-60450 462.00Advertising03/16-03/30/18- NOI 2017-0002,3,9,6118569DESERT SUN PUBLISHING CO 101-6002-60450 462.00Advertising03/16-03/30/18- NPH VARIANCE 2018-00…118569DESERT SUN PUBLISHING CO 101-6002-60450 614.00Fire Plan Review Deposits05/08/11- FIRE INSP RFND FSS2017-0023118570DOMNICK, NICHOLAS 101-0000-22811 -273.00Fire Plan Review Fee05/08/11- FIRE INS RFND FSS2017-0023118570DOMNICK, NICHOLAS 101-0000-42420 3,000.00Professional ServicesClassification and Compensation Study118571FOX LAWSON & ASSOCIATES 101-1004-60103 379.32Materials/Supplies04/12/18- BATHROOM SOAP118576GRAINGER 101-3008-60431 4,562.50ConsultantsPROPERTY TAX MGMT, AUDITING, & INFO…118577HDL COREN & CONE 101-1006-60104 3,520.47Maintenance/Services04/06/18- CITY HALL DOOR CLOSERS118578HENRY'S GLASS COMPANY 101-3008-60691 586.43Fire Station03/29-04/26/18- FS#93 WASHER118580HOME DEPOT CREDIT SERVICES 101-2002-60670 397.88Fire Station03/29-04/26/18- FIRE STATIONS SUPPLIES118580HOME DEPOT CREDIT SERVICES 101-2002-60670 92.52Maintenance/Services03/29-04/26/18- FS 32,70,93 SUPPLIES118580HOME DEPOT CREDIT SERVICES 101-2002-60691 47.47Maintenance/Services03/29-04/26/18- LQ PICNIC SUPPLIES FIRE118580HOME DEPOT CREDIT SERVICES 101-2002-60691 18.43Materials/Supplies03/29-04/26/18- FB PARK SHOWER118580HOME DEPOT CREDIT SERVICES 101-3005-60431 158.50Tools/Equipment03/29-04/26/18- TOOLS118580HOME DEPOT CREDIT SERVICES 101-3005-60432 4.31Tools/Equipment03/29-04/26/18- LQ PARK KEYS118580HOME DEPOT CREDIT SERVICES 101-3005-60432 14.10Safety Gear03/29-04/26/18- NITRILE GLOVES118580HOME DEPOT CREDIT SERVICES 101-3008-60427 305.81Materials/Supplies03/29-04/26/18- LQ PARK PAINT118580HOME DEPOT CREDIT SERVICES 101-3008-60431 72.70Materials/Supplies03/29-04/26/18- CITY HALL KEYS118580HOME DEPOT CREDIT SERVICES 101-3008-60431 184.77Materials/Supplies03/29-04/26/18- CITY HALL TRASH BIN118580HOME DEPOT CREDIT SERVICES 101-3008-60431 91.32Materials/Supplies03/29-04/26/18- CITY HALL LIGHTS118580HOME DEPOT CREDIT SERVICES 101-3008-60431 37.90Materials/Supplies03/29-04/26/18- CITY HALL MATERIALS118580HOME DEPOT CREDIT SERVICES 101-3008-60431 53.73Materials/Supplies03/29-04/26/18- CITY HALL MATERIALS118580HOME DEPOT CREDIT SERVICES 101-3008-60431 27.06Materials/Supplies03/29-04/26/18- DESK PAINT118580HOME DEPOT CREDIT SERVICES 101-3008-60431 287.76Tools/Equipment03/29-04/26/18- CITY HALL STORAGE UNI…118580HOME DEPOT CREDIT SERVICES 101-3008-60432 38.00Tools/Equipment03/29-04/26/18- BREAKER BAR/RATCHET118580HOME DEPOT CREDIT SERVICES 101-3008-60432 197.83Tools/Equipment03/29-04/26/18- STORAGE ITEMS118580HOME DEPOT CREDIT SERVICES 101-7003-60432 18.45Tools/Equipment03/29-04/26/18- SHOP GATE LOCK118580HOME DEPOT CREDIT SERVICES 101-7003-60432 27.79Tools/Equipment03/29-04/26/18- GLOVES/TREE STAKES118580HOME DEPOT CREDIT SERVICES 101-7003-60432 91.64Tools/Equipment03/29-04/26/18- CHAINS118580HOME DEPOT CREDIT SERVICES 101-7003-60432 71.73Tools/Equipment03/29-04/26/18- TRAILERS MATERIALS118580HOME DEPOT CREDIT SERVICES 101-7003-60432 41.11Tools/Equipment03/29-04/26/18- SHOP SHELVING UNIT118580HOME DEPOT CREDIT SERVICES 101-7003-60432 1,376.98Utilities - Electricity05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-2002-61101 12.34Utilities - Electric - Monticello …05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61102 1,838.63Utilities - Electric - Civic Center…05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61103 1,221.48Utilities - Electric - Fritz Burns …05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61105 1,795.81Utilities - Electric - Sports Com…05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61106 317.40Utilities - Electric - Colonel Pai…05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61108 3,251.36Utilities - Electric - Community…05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61109 Attachment 1 33 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 2 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 47.54Utilities - Electric - Adams Park05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61110 13.40Utilities - Electric - Velasco Park05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61111 21.73Utilities - Electric - Eisenhower…05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61113 13.04Utilities - Electric - Desert Pride05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3005-61114 9,552.32Utilities - Electricity05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 101-3008-61101 72.50Recruiting/Pre-Employment04/2018- PRE-EMP BACKROUND CHECK118585IRC INC 101-1004-60129 115.15Travel & Training05/05/18- CERT TRAINING SUPPLIES118586JOHNSTON, ALEXANDER 101-2002-60320 373.53HVAC04/25/18- CITY HALL HVAC FILTER118587JOHNSTONE SUPPLY 101-3008-60667 8.19HVAC04/25/18- LQ PARK HVAC FILTER118587JOHNSTONE SUPPLY 101-3008-60667 26.77HVAC04/25/18- PW YARD HVAC FILTER118587JOHNSTONE SUPPLY 101-3008-60667 4.67HVAC04/25/18- FS#32 HVAC FILTER118587JOHNSTONE SUPPLY 101-3008-60667 4.17HVAC04/25/18- CITY HALL HVAC FILTER118587JOHNSTONE SUPPLY 101-3008-60667 147.40Maintenance/Services04/25/18- FS#70 HVAC FILTER118587JOHNSTONE SUPPLY 101-2002-60691 1,300.00PM 10 - Dust Control04/27/18- WIND EVENT WATER TRUCK AT…118588LA QUINTA FARMS LLC 101-7006-60146 35,000.00Prepaid Expense07/08-07/14/18- TOT SPONSORSHIP118589LA QUINTA RESORT & CLUB 101-0000-13600 997.44Community Experiences05/05/18- AUDIO/VISUAL SVC TACOS & T…118590LH PRODUCTIONS 101-3003-60149 5,000.00Deposits Payable05/08/18- REFUND OF DEPOSIT FEES SPEV…118591LLQ PARTNERS LLC 101-0000-22800 2,145.00Community Experiences04/28/18- RIDES FOR CITY BIRTHDAY118592MAGIC JUMP RENTALS RIVERS…101-3003-60149 5,995.00JanitorialCITYWIDE JANITORIAL SERVICES/CITY HALL118595NELSEN'S JANITORIAL SERVICE 101-3008-60115 788.83JanitorialCITYWIDE JANITORIAL SERVICES/WELLNES…118595NELSEN'S JANITORIAL SERVICE 101-3008-60115 -17.06Office Supplies04/25/18- CREDIT DRY ERASE BOARD118596OFFICE DEPOT 101-1006-60400 37.41Operating Supplies04/23/18- USB DRIVE118596OFFICE DEPOT 101-1005-60420 35.89Operating Supplies05/01/18- DIVIDERS118596OFFICE DEPOT 101-1005-60420 29.33Operating Supplies05/01/18- DIVIDERS118596OFFICE DEPOT 101-1005-60420 51.77Operating Supplies05/01/18- OFFICE SUPPLIES118596OFFICE DEPOT 101-1005-60420 29.62Operating Supplies05/04/18- OFFICE SUPPLIES118596OFFICE DEPOT 101-1005-60420 1,629.20HVAC04/26/18- WC HVAC MAINT118598PACIFIC WEST AIR CONDITION…101-3008-60667 2,187.13Maintenance/Services04/27/18- FS# 32,93,70 HVAC SERVICE118598PACIFIC WEST AIR CONDITION…101-2002-60691 604.04Marketing & Tourism Promoti…05/01/18- LQ PROMOTIONAL PENS118599PALMS TO PINES PRINTING 101-3007-60461 26.70Credit Card Fees04/2018- WC CREDIT CARD FEES118601PLUG & PAY TECHNOLOGIES I…101-3003-60122 20.00Administration04/2018- HUB CC FEES118601PLUG & PAY TECHNOLOGIES I…101-6001-60102 125.00Travel & Training05/06/18- CCAC TRAINING118603RADEVA, MONIKA 101-1005-60320 2,064.00Attorney804029- PERSONNEL GENERAL118605RUTAN & TUCKER 101-1003-60153 16,332.47Attorney806384- GENERAL ACCOUNT118605RUTAN & TUCKER 101-1003-60153 2,143.72Attorney806387- CODE ENFORCEMENT118605RUTAN & TUCKER 101-1003-60153 11,000.00Attorney806389- RETAINER MATTER118605RUTAN & TUCKER 101-1003-60153 384.00Attorney806390- SILVERROCK RESORT118605RUTAN & TUCKER 101-1003-60153 3,015.00Attorney806391- DUNE PALMS ROW118605RUTAN & TUCKER 101-1003-60153 168.00Attorney806385- PERSONNEL GENERAL118605RUTAN & TUCKER 101-1003-60153 5,103.00Attorney800878- PERSONNEL GENERAL118605RUTAN & TUCKER 101-1003-60153 168.00Attorney/Litigation806386- LITIGATION GENERAL118605RUTAN & TUCKER 101-1003-60154 214.00Sales Taxes Payable04/2018- SALES/USE TAX118606SILVERROCK RESORT 101-0000-20304 128.61Annual Permits/Inspections07/2017-06/2018- AQMD FEES118607SOUTH COAST AIR QUALITY M…101-3008-60196 1,830.00Supplies-Graffiti and VandalismSOUTH VALLEY ELECTRIC - VANDALISM RE…118608SOUTH VALLEY ELECTRIC 101-3005-60423 6,180.00Supplies-Graffiti and VandalismSOUTH VALLEY ELECTRIC - VANDALISM RE…118608SOUTH VALLEY ELECTRIC 101-3005-60423 17,976.25Supplies-Graffiti and VandalismSOUTH VALLEY ELECTRIC - VANDALISM RE…118608SOUTH VALLEY ELECTRIC 101-3005-60423 22,359.00Supplies-Graffiti and VandalismSOUTH VALLEY ELECTRIC - VANDALISM RE…118608SOUTH VALLEY ELECTRIC 101-3005-60423 10,680.75Supplies-Graffiti and VandalismSOUTH VALLEY ELECTRIC - VANDALISM RE…118608SOUTH VALLEY ELECTRIC 101-3005-60423 581.40Life Insurance Pay05/2018- LIFE INSURANCE118609STANDARD INSURANCE COMP…101-0000-20947 4,533.94Disability Insurance Pay05/2018- LIFE INSURANCE STD/LTD118609STANDARD INSURANCE COMP…101-0000-20955 365.98Add'l Life Insurance Pay05/2018- ADD'L LIFE INSURANCE118610STANDARD INSURANCE COMP…101-0000-20948 32.17Office Supplies04/25/18- OFFICE SUPPLIES118611STAPLES ADVANTAGE 101-1004-60400 18.66Office Supplies04/16/18- OFFICE SUPPLIES118611STAPLES ADVANTAGE 101-6001-60400 6,250.00Community ExperiencesSTREET FOOD CINEMA118612STREET FOOD CINEMA 101-3003-60149 1,977.75Due to SunLine04/2018- SUNLINE BUS PASSES118613SUNLINE TRANSIT AGENCY 101-0000-20305 700.00Travel & Training06/26/18- TABLE 8 SPONSOR DINNER118614THE CHAMBER 101-1002-60320 1,066.16Utilities - Telephone04/23-05/22/18- EOC PHONE SERVICE118617TPx COMMUNICATIONS 101-2002-61300 17,220.00Contract Traffic EngineerTRAFFIC ENGINEER SERVICES118618TRAFFEX ENGINEERS INC 101-7006-60144 145.99Travel & Training05/03/18- CPR TRAINING SUPPLIES118619TRIPLETT, ALCADIA 101-1004-60320 61.00Pest Control04/06/18- LQ PARK PEST CONTROL118620TRULY NOLEN INC 101-3008-60116 34 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 3 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 100.00Pest Control04/13/18- SPORTS COMPLEX QTRLY CHAR…118620TRULY NOLEN INC 101-3008-60116 68.00Pest Control04/18/18- WC PEST CONTROL SERVICE118620TRULY NOLEN INC 101-3008-60116 76.00Pest Control04/06/18- CITY HALL PEST CONTROL118620TRULY NOLEN INC 101-3008-60116 47.00Pest Control04/19/18- PW BUILDING PEST CONTROL118620TRULY NOLEN INC 101-3008-60116 503.84Operating Supplies05/07/18- WC LUNCHEON118621TUCKERS FAMILY RESTAURANT…101-3002-60420 3,875.00Marketing & Tourism Promoti…TECHNICAL ASSISTANCE PANEL - HIGHWAY…118623URBAN LAND INSTITUTE 101-3007-60461 3,875.00Professional ServicesTECHNICAL ASSISTANCE PANEL - HIGHWAY…118623URBAN LAND INSTITUTE 101-6002-60103 6,868.00PM 10 - Dust ControlVERMILLIONS ENVIRNOMENTAL - SRR EM…118625VERMILLIONS ENVIRONMENT…101-7006-60146 20,000.00PM 10 - Dust ControlVERMILLIONS ENVIRONMENTAL - EMERG…118625VERMILLIONS ENVIRONMENT…101-7006-60146 1,584.86Vision Insurance Pay05/2018- VISION INSURANCE118626VISION SERVICE PLAN - (CA)101-0000-20945 41.14Vision Insurance Pay05/2018- COBRA VISION118626VISION SERVICE PLAN - (CA)101-0000-20945 Fund 101 - GENERAL FUND Total:278,606.02 Fund: 201 - GAS TAX FUND 5,705.94Machinery & EquipmentDUMP TRAILER118557BIG TEX TRAILER WORLD INC 201-0000-80100 11.94Safety Gear03/29-04/26/18- GLOVES118580HOME DEPOT CREDIT SERVICES 201-7003-60427 13.01Materials/Supplies03/29-04/26/18- PUMP BUSHING118580HOME DEPOT CREDIT SERVICES 201-7003-60431 912.58Utilities - Electricity05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 201-7003-61101 577.46Traffic Control Signs04/25/18- SIGNS AND POSTS118616TOPS'N BARRICADES INC 201-7003-60429 4,228.61Traffic Control Signs04/25/18- SIGNS AND POSTS118616TOPS'N BARRICADES INC 201-7003-60429 47.95Materials/Supplies05/01/18- DIG ALERT SVC 23118622UNDERGROUND SERVICE ALERT 201-7003-60431 Fund 201 - GAS TAX FUND Total:11,497.49 Fund: 202 - LIBRARY & MUSEUM FUND 2,016.55Furniture04/24/18- LQ LIBRARY FURNITURE118560BRODART CO.202-3004-71020 126.09Utilities - Telephone04/13-05/12/18- MUSEUM PHONE SERVI…118572FRONTIER COMMUNICATIONS…202-3006-61300 107.73Operating Supplies04/25/18- PROJECT SUPPLIES ARCHIVING …118575GAYLORD BROS INC 202-3004-60420 28.23HVAC03/29-04/26/18- LIBRARY HVAC BATTERIES118580HOME DEPOT CREDIT SERVICES 202-3004-60667 10.47HVAC03/29-04/26/18- LIBRARY HVAC MATERIA…118580HOME DEPOT CREDIT SERVICES 202-3004-60667 3,222.58Utilities - Electricity05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 202-3004-61101 904.07Utilities - Electricity05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 202-3006-61101 86.63HVAC04/25/18- LIBRARY HVAC FILTER118587JOHNSTONE SUPPLY 202-3004-60667 1,995.00JanitorialCITYWIDE JANITORIAL SERVICES/LIBRARY118595NELSEN'S JANITORIAL SERVICE 202-3004-60115 525.00JanitorialCITYWIDE JANITORIAL SERVICES/MUSEUM118595NELSEN'S JANITORIAL SERVICE 202-3006-60115 260.00Janitorial04/25/18- MUSEUM CLEANING SVC118595NELSEN'S JANITORIAL SERVICE 202-3006-60115 1,692.25HVAC04/26/18- LIBRARY CHILLER MAINT118598PACIFIC WEST AIR CONDITION…202-3004-60667 154.74Maintenance/Services04/30/18- LIBRARY PAINT118615THE SHERWIN-WILLIAMS CO.202-3004-60691 74.00Pest Control04/06/18- LIBRARY PEST C ONTROL118620TRULY NOLEN INC 202-3004-60116 49.00Pest Control04/13/18- MUSEUM PEST CONTROL118620TRULY NOLEN INC 202-3006-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:11,252.34 Fund: 215 - LIGHTING & LANDSCAPING FUND 315.35Utilities - Water - Medians05/07/18- WATER SERVICE118565COACHELLA VALLEY WATER DI…215-7004-61211 265.37Materials/Supplies04/26/18- TREE CABLES118579HIGH TECH IRRIGATION INC 215-7004-60431 23.28Supplies-Graffiti and Vandalism03/29-04/26/18- GRAFFITI REMOVAL118580HOME DEPOT CREDIT SERVICES 215-7004-60423 32.37Supplies-Graffiti and Vandalism03/29-04/26/18- GRAFFITI118580HOME DEPOT CREDIT SERVICES 215-7004-60423 10.59Supplies-Graffiti and Vandalism03/29-04/26/18- GRAFFITI SUPPLIES118580HOME DEPOT CREDIT SERVICES 215-7004-60423 42.88Materials/Supplies03/29-04/26/18- IRRIGATION MATERIALS118580HOME DEPOT CREDIT SERVICES 215-7004-60431 138.06Materials/Supplies03/29-04/26/18- MATERIALS118580HOME DEPOT CREDIT SERVICES 215-7004-60431 6,100.00ConsultantsCITYWIDE LANDSCAPE LIGHTING MAINTE…118582HORIZON LIGHTING 215-7004-60104 5,440.59Utilities - Electric05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 215-7004-61116 2,566.04Utilities - Electric - Medians05/03/18- ELECTRICITY SERVICE118583IMPERIAL IRRIGATION DIST 215-7004-61117 484.86Tools/Equipment04/16/18- MATERIAL118594MOWERS PLUS INC 215-7004-60432 39.86Materials/Supplies04/16/18- LEAF HAT/ INSPECTION118594MOWERS PLUS INC 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:15,459.25 Fund: 235 - SO COAST AIR QUALITY FUND 4,640.00Machinery & Equipment04/30/2018- CHARGING STATION INSTALL…118584IMPERIAL IRRIGATION DIST 235-0000-80100 6,590.00Machinery & Equipment04/30/2018- CHARGING STATION INSTALL…118584IMPERIAL IRRIGATION DIST 235-0000-80100 Fund 235 - SO COAST AIR QUALITY FUND Total:11,230.00 Fund: 241 - HOUSING AUTHORITY 4,968.75Professional ServicesHOUSING COMPLIANCE & MONITORING S…118562CAHA, BECKY 241-9101-60103 477.40Temporary Agency Services04/20/18- HOUSING AUTHORITY TEMP118597OFFICE TEAM 241-9101-60125 35 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 4 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 477.40Temporary Agency Services05/04/18- HOUSING TEMP118597OFFICE TEAM 241-9101-60125 5,623.16Attorney806388- HOUSING AUTHORITY MISC118605RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:11,546.71 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 127.57Relocation Benefits04/2018- WSA WASTE SERVICE118561BURRTEC WASTE & RECYCLING…248-9102-60159 76.71Relocation Benefits04/02-04/25/18-WSA TEMP LOCATION G…118574GAS COMPANY, THE 248-9102-60159 97.38Relocation Benefits04/02-04/19/18- WSA RELOCATION ELECT…118583IMPERIAL IRRIGATION DIST 248-9102-60159 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:301.66 Fund: 270 - ART IN PUBLIC PLACES FUND 50.79Art Purchases05/02/18- PUBLIC ART PLAQUES118602POWERS AWARDS INC 270-0000-74800 Fund 270 - ART IN PUBLIC PLACES FUND Total:50.79 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 739.07Construction03/29-04/26/18- BATHROOM REMODEL T…118580HOME DEPOT CREDIT SERVICES 401-0000-60188 16,021.00DesignSRR PHASE II INFRASTRUCTURE PRJ 20170…118593MICHAEL BAKER INTERNATIO…401-0000-60185 377.83Construction05/02/18-BID SET PLANS 2016-03C118600PLANIT REPROGRAPHICS SYST…401-0000-60188 6,414.40Retention Payable12/11/17- FINAL RETENTION 2014-12 + 20…118624VALLEY PIPELINE SERVICES, INC 401-0000-20600 3,680.68Retention Payable12/11/17- FINAL RETENTION 2014-12 + 20…118624VALLEY PIPELINE SERVICES, INC 401-0000-20600 25.85Construction04/25/18- WIRE STRIPPER118627WALTERS WHOLESALE ELECTR…401-0000-60188 25.85Construction04/26/18- WIRE STRIPPER118627WALTERS WHOLESALE ELECTR…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:27,284.68 Fund: 501 - FACILITY & FLEET REPLACEMENT 411.00Car Washes04/29/18- VEHICLE WASHES118604RAN AUTO DETAIL 501-0000-60148 Fund 501 - FACILITY & FLEET REPLACEMENT Total:411.00 Fund: 502 - INFORMATION TECHNOLOGY 2,602.78Copiers04/20-05/19/18- COPIER CONTRACT118563CANON FINANCIAL SERVICES, …502-0000-60662 13,050.00ConsultantsFY 17/18 RIM MGMT INFORMATION TEC…118566CONVERGEONE, INC 502-0000-60104 81.98Utilities - Telephone04/25-05/24/18- CITY HALL INTERNET118573FRONTIER-INTERNET 502-0000-61300 2,236.86Technical04/23-05/22/18- PHONE SERVICE118617TPx COMMUNICATIONS 502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:17,971.62 Fund: 601 - SILVERROCK RESORT 12.96Repair & Maintenance04/25/18-SRR HVAC FILTER118587JOHNSTONE SUPPLY 601-0000-60660 17.89Repair & Maintenance04/25/18- SRR HVAC FILTER118587JOHNSTONE SUPPLY 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:30.85 Grand Total:385,642.41 36 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 5 of 7 Fund Summary Fund Expense Amount 101 - GENERAL FUND 278,606.02 201 - GAS TAX FUND 11,497.49 202 - LIBRARY & MUSEUM FUND 11,252.34 215 - LIGHTING & LANDSCAPING FUND 15,459.25 235 - SO COAST AIR QUALITY FUND 11,230.00 241 - HOUSING AUTHORITY 11,546.71 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)301.66 270 - ART IN PUBLIC PLACES FUND 50.79 401 - CAPITAL IMPROVEMENT PROGRAMS 27,284.68 501 - FACILITY & FLEET REPLACEMENT 411.00 502 - INFORMATION TECHNOLOGY 17,971.62 601 - SILVERROCK RESORT 30.85 Grand Total:385,642.41 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 35,000.00 101-0000-20304 Sales Taxes Payable 187.47 101-0000-20305 Due to SunLine 1,977.75 101-0000-20943 Dental Insurance Pay 7,898.48 101-0000-20945 Vision Insurance Pay 1,626.00 101-0000-20947 Life Insurance Pay 581.40 101-0000-20948 Add'l Life Insurance Pay 365.98 101-0000-20955 Disability Insurance Pay 4,533.94 101-0000-22800 Deposits Payable 5,000.00 101-0000-22811 Fire Plan Review Deposits 1,228.00 101-0000-42420 Fire Plan Review Fee -598.00 101-1002-60320 Travel & Training 700.00 101-1003-60153 Attorney 40,210.19 101-1003-60154 Attorney/Litigation 168.00 101-1004-60103 Professional Services 3,000.00 101-1004-60129 Recruiting/Pre-Employme…72.50 101-1004-60320 Travel & Training 145.99 101-1004-60400 Office Supplies 32.17 101-1005-60320 Travel & Training 125.00 101-1005-60420 Operating Supplies 184.02 101-1006-60104 Consultants 4,562.50 101-1006-60320 Travel & Training 631.04 101-1006-60400 Office Supplies -17.06 101-1007-60403 Citywide Conf Room Suppl…529.22 101-2002-60320 Travel & Training 115.15 101-2002-60670 Fire Station 984.31 101-2002-60691 Maintenance/Services 2,474.52 101-2002-61101 Utilities - Electricity 1,376.98 101-2002-61300 Utilities - Telephone 1,066.16 101-3002-60420 Operating Supplies 941.55 101-3003-60122 Credit Card Fees 26.70 101-3003-60149 Community Experiences 9,392.44 101-3005-60423 Supplies-Graffiti and Van…59,026.00 101-3005-60431 Materials/Supplies 18.43 101-3005-60432 Tools/Equipment 162.81 101-3005-61102 Utilities - Electric - Montic…12.34 101-3005-61103 Utilities - Electric - Civic C…1,838.63 101-3005-61105 Utilities - Electric - Fritz Bu…1,221.48 101-3005-61106 Utilities - Electric - Sports …1,795.81 101-3005-61108 Utilities - Electric - Colonel…317.40 101-3005-61109 Utilities - Electric - Comm…3,251.36 101-3005-61110 Utilities - Electric - Adams…47.54 101-3005-61111 Utilities - Electric - Velasco…13.40 37 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 6 of 7 Account Summary Account Number Account Name Expense Amount 101-3005-61113 Utilities - Electric - Eisenh…21.73 101-3005-61114 Utilities - Electric - Desert …13.04 101-3005-61207 Utilities - Water -Pioneer …690.89 101-3007-60461 Marketing & Tourism Pro…4,479.04 101-3008-60115 Janitorial 6,783.83 101-3008-60116 Pest Control 352.00 101-3008-60196 Annual Permits/Inspectio…128.61 101-3008-60427 Safety Gear 14.10 101-3008-60431 Materials/Supplies 1,152.61 101-3008-60432 Tools/Equipment 325.76 101-3008-60667 HVAC 2,046.53 101-3008-60691 Maintenance/Services 8,650.44 101-3008-61101 Utilities - Electricity 9,552.32 101-6001-60102 Administration 20.00 101-6001-60400 Office Supplies 18.66 101-6002-60103 Professional Services 3,875.00 101-6002-60450 Advertising 1,790.71 101-7003-60432 Tools/Equipment 448.55 101-7006-60144 Contract Traffic Engineer 17,220.00 101-7006-60146 PM 10 - Dust Control 28,794.60 201-0000-80100 Machinery & Equipment 5,705.94 201-7003-60427 Safety Gear 11.94 201-7003-60429 Traffic Control Signs 4,806.07 201-7003-60431 Materials/Supplies 60.96 201-7003-61101 Utilities - Electricity 912.58 202-3004-60115 Janitorial 1,995.00 202-3004-60116 Pest Control 74.00 202-3004-60420 Operating Supplies 107.73 202-3004-60667 HVAC 1,817.58 202-3004-60691 Maintenance/Services 154.74 202-3004-61101 Utilities - Electricity 3,222.58 202-3004-71020 Furniture 2,016.55 202-3006-60115 Janitorial 785.00 202-3006-60116 Pest Control 49.00 202-3006-61101 Utilities - Electricity 904.07 202-3006-61300 Utilities - Telephone 126.09 215-7004-60104 Consultants 6,100.00 215-7004-60423 Supplies-Graffiti and Van…66.24 215-7004-60431 Materials/Supplies 486.17 215-7004-60432 Tools/Equipment 484.86 215-7004-61116 Utilities - Electric 5,440.59 215-7004-61117 Utilities - Electric - Media…2,566.04 215-7004-61211 Utilities - Water - Medians 315.35 235-0000-80100 Machinery & Equipment 11,230.00 241-9101-60103 Professional Services 4,968.75 241-9101-60125 Temporary Agency Servic…954.80 241-9101-60153 Attorney 5,623.16 248-9102-60159 Relocation Benefits 301.66 270-0000-74800 Art Purchases 50.79 401-0000-20600 Retention Payable 10,095.08 401-0000-60185 Design 16,021.00 401-0000-60188 Construction 1,168.60 501-0000-60148 Car Washes 411.00 502-0000-60104 Consultants 13,050.00 502-0000-60108 Technical 2,236.86 502-0000-60662 Copiers 2,602.78 502-0000-61300 Utilities - Telephone 81.98 601-0000-60660 Repair & Maintenance 30.85 38 Demand Register Packet: APPKT01587 - 05/11/18 5/11/2018 3:41:49 PM Page 7 of 7 Account Summary Account Number Account Name Expense Amount 601-0000-60660 Repair & Maintenance Grand Total:385,642.41 Project Account Summary Project Account Key Expense Amount **None**337,627.56 141512RP 3,680.68 151606RP 6,414.40 1718TMICT 51.70 201603CT 377.83 201703FFE 739.07 201709D 16,021.00 201726E 11,230.00 ARCHIVEE 107.73 BDAYE 2,145.00 SFCE 6,250.00 TACOE 997.44 Grand Total:385,642.41 39 5/17/2018 6:38:26 PM Page 1 of 7 Demand Register City of La Quinta, CA Packet: APPKT01595 - DA 05/18/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 695.00Civic Center Lake Maintenance04/2018- CC LAKE SERVICE118628ALL VALLEY BBQ, SPA & PATIO…101-3005-60117 4,857.31Retention Payable05/2018- FINAL QUARTERLY RETENTION 2…118629AMERICAN FENCE COMPANY, …101-0000-20600 181.47Maintenance/Services04/27-05/10/18- WC JANITORIAL SUPPLIES118630AMERIPRIDE SERVICES INC 101-3008-60691 197.71Repair & Maintenance - EOC04/24/18- EOC SUPPLIES118631ANDERSON COMMUNICATION…101-2002-60671 540.00Prepaid Expense05/01/18- ANNUAL RADIO HILL REPEATER…118631ANDERSON COMMUNICATION…101-0000-13600 108.00Mobile/Cell Phones05/01/18- ANNUAL RADIO HILL REPEATER…118631ANDERSON COMMUNICATION…101-2002-61304 207.60Instructors05/11/18- PILATES118633BERETTO, LUCILLA 101-3002-60107 269.00Blood/Alcohol Testing04/13/18- BLOOD ALCOHOL ANALYSIS118634BIO-TOX LABORATORIES 101-2001-60174 3,125.00Recruiting/Pre-EmploymentRecruitment services - D&D Director (rou…118635BLACK & COMPANY LLC, TERI 101-1004-60129 10,000.00Boys & Girls ClubJOINT USE OF FACILITIES AND SERVICES A…118636BOYS & GIRLS CLUB OF COACH…101-3001-60135 241.98Prepaid Expense01/2018-12/31/18- ANNUAL REGISTRATI…118638CALIFORNIA INLAND EMPIRE …101-0000-13600 242.02Volunteers - Fire01/2018-12/31/18- ANNUAL REGISTRATI…118638CALIFORNIA INLAND EMPIRE …101-2002-60110 196.05LT Care Insurance PayLONG TERM CARE118639CALPERS LONG-TERM CARE P…101-0000-20949 2,915.02Repair & Maintenance - EOC03/15/18- EOC PROJECTOR118642CDW GOVERNMENT INC 101-2002-60671 13,795.00MSHCP Mitigation Fee04/2018- MITIGATION FEE118645COACHELLA VALLEY CONSERV…101-0000-20310 -137.95CVMSHCP Admin Fee04/2018- MITIGATION FEE118645COACHELLA VALLEY CONSERV…101-0000-43631 280.00Instructors05/11/18- SUN STYLE TAI CHI118647COHEN, ANN MARIE 101-3002-60107 31,807.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118648CONSERVE LANDCARE 101-3005-60112 372.30Administrative Citation Services03/2018- CODE CITATION PROCESSING118649DATA TICKET, INC.101-6004-60111 13,150.85Animal Shelter Contract Service03/2018- ANIMAL SERVICES118650DEPARTMENT OF ANIMAL SER…101-6004-60197 6,113.47School Officer02/2018- RESOURCE OFFICER #9118652DESERT SANDS UNIFIED SCHO…101-2001-60168 95.78Subscriptions & Publications06/2018- DESERT SUN SUBSCRIPTION118653DESERT SUN, THE 101-6001-60352 64.54Subscriptions & Publications06/2018- DESERT SUN SUBSCRIPTION SVC118653DESERT SUN, THE 101-3002-60352 57.81Utilities - Cable04/22-05/21/18- EOC CABLE SERVICE118654DISH NETWORK 101-2002-61400 1,000.00Professional ServicesLASERFICHE ANNUAL MAINTENANCE & C…118657ECS IMAGING INC 101-1005-60103 1,100.00Sexual Assault Exam Fees03/01/18- EXAM FEES LA180600064118658EISENHOWER MEDICAL CENTER 101-2001-60193 10.67Community Experiences03/09/18- VETERANS DAY PANEL RETURN…118660FEDEX 101-3003-60149 43.27Utilities - Telephone05/2018- LQ PARK PHONE SVC118662FRONTIER COMMUNICATIONS…101-3005-61300 34.93Utilities - Telephone04/28-05/27/18- SPORTS COMPLEX PHONE118662FRONTIER COMMUNICATIONS…101-3005-61300 102.57Professional Services05/2018- ARMORED SERVICES118663GARDAWORLD 101-1006-60103 3,500.00Professional ServicesCONSULTING SVCS FOR EMP LDRSHP & T…118665HENSON CONSULTING GROUP 101-1004-60103 2,469.88Community ExperiencesMARKETING FOR COMMUNITY EVENTS118666JNS MEDIA SPECIALISTS 101-3003-60149 50.00Miscellaneous Deposits05/14/18- FACILITY RENTAL DEPOSIT REF…118667KASTEN, MICHAEL KASTEN 101-0000-22830 65.00Facility Rental05/14/18- FACILITY RENTAL DEPOSIT REF…118667KASTEN, MICHAEL KASTEN 101-0000-42212 672.00Instructors05/11/18- PERSONAL TRAINER118668KEPLER, KRISTOFFER 101-3002-60107 925.00Community Experiences05/05/18- FINAL BAL TACOS & TEQUILA …118669MARIACHI LOS PALMEROS 101-3003-60149 9,550.00Special Enforcement Funds2015-2017 POLICE SERVICES STUDY UPDA…118671MATRIX CONSULTING GROUP 101-2001-60175 957.71Training & Education/MOU05/16/18- TUITION REIMBURSEMENT118672MCKINNEY, BRYAN 101-1004-60322 126.00Instructors05/11/18- TAI CHI CHUAN118673MEDEIROS, JOYCELEEN 101-3002-60107 154.75Mobile/Cell Phones05/01/18- SATELLITE PHONES118674NI GOVERNMENT SERVICES INC 101-2002-61304 474.60Temporary Agency Services05/04/18- CC TEMP SERVICES118675OFFICE TEAM 101-1005-60125 200.00Garnishments PayableGARNISHMENT118681RIVERSIDE DEPARTMENT OF C…101-0000-20985 1,411.38Instructors05/11/18- TAEKWONDO118682ROJAS, MIGUEL ANGEL 101-3002-60107 12.60Instructors05/11/18- ZUMBA118683SALCEDO, KATHLEEN KENNEDY 101-3002-60107 295.00LQ Park Water Feature05/2018- LQ PARK WF SERVICE118684SHARK POOLS INC 101-3005-60554 4,775.00LQ Park Water Feature05/02/18- LQ PARK WF PALM REBUILD118684SHARK POOLS INC 101-3005-60554 1,330.00LQ Park Water Feature05/02/18- LQ PARK WF DRAIN/CHLORINE…118684SHARK POOLS INC 101-3005-60554 488.75Fritz Burns Pool05/2018- FB POOL SERVICE118684SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Pool03/30/18- PULSAR TABS118684SHARK POOLS INC 101-3005-60184 1,175.00Fritz Burns Pool05/02/18- WADDING POOL DRAIN & ACID…118684SHARK POOLS INC 101-3005-60184 4,275.00Fritz Burns Pool05/02/18- FB POOL ACID WASH118684SHARK POOLS INC 101-3005-60184 539.00Instructors05/11/18- BALLROOM DANCING118685SHIRY, TERESA 101-3002-60107 -129.39LQ Police Volunteers04/09/18- RETURN118688STAPLES ADVANTAGE 101-2001-60109 40 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 2 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 70.89Office Supplies04/16/18- OFFICE SUPPLIES118688STAPLES ADVANTAGE 101-3005-60400 169.53Office Supplies04/30/18- OFFICE SUPPLIES118688STAPLES ADVANTAGE 101-1004-60400 96.56Office Supplies04/26/18- CONCIERGE DESK LAMP118688STAPLES ADVANTAGE 101-6001-60400 606.64Office Supplies05/09/18- OFFICE SUPPLIES118688STAPLES ADVANTAGE 101-6001-60400 119.60Citywide Conf Room Supplies05/09/18- CITYWIDE CUPS118688STAPLES ADVANTAGE 101-1007-60403 76.10Office Supplies05/09/18- OFFICE SUPPLIES118688STAPLES ADVANTAGE 101-3001-60400 225.00Annual Permits/Inspections04/17/18- CITY HALL ELEVATOR INSPECTI…118690STATE OF CALIFORNIA DEPAR…101-3008-60196 90.00Consultants05/09/18- RND TESTING118691TAG/AMS INC 101-1004-60104 85.55Materials/Supplies05/08/18- SEASONS PARK GATE PAINT118692THE SHERWIN-WILLIAMS CO.101-3005-60431 59.99Utilities - Cable05/03-06/02/18-FS #93 CABLE SERVICE118693TIME WARNER CABLE 101-2002-61400 59.99Utilities - Cable04/29-05/28/18- FS#32 CABLE SERVICE118693TIME WARNER CABLE 101-2002-61400 280.00Community Experiences04/30/18- CITY PICNIC BARRICADES118694TOPS'N BARRICADES INC 101-3003-60149 448.00Community Experiences05/07/18- TEQUILA & TACOS BARRICADES118694TOPS'N BARRICADES INC 101-3003-60149 156.80Instructors05/11/18- SUNSET YOGA118695TRUE, ARTHUR ALLEN 101-3002-60107 62.00United Way DeductionsCONTRIBUTION118696UNITED WAY OF THE DESERT 101-0000-20981 96.00Instructors05/11/18- MEDITATION118698VERMA,VIBHAKAR 101-3002-60107 493.50Instructors05/11/18- GENTLE YOGA118699VIELHARBER, KAREN 101-3002-60107 145.46Landscape Improvements05/07/18- COVE OASIS TRAIL TREES118700VINTAGE ASSOCIATES 101-3005-60113 -6.13Sales Taxes Payable04/2018- EOC WATER POUCHES TAX118701WELLS FARGO BUSINESS CARD 101-0000-20304 -11.77Sales Taxes Payable04/2018- GFOA TRAINING BOOKS118701WELLS FARGO BUSINESS CARD 101-0000-20304 -26.25Sales Taxes Payable04/2018- TRAINING MANUALS TAX118701WELLS FARGO BUSINESS CARD 101-0000-20304 -6.57Sales Taxes Payable04/2018- FB PARK FOGG NOZZLES TAX118701WELLS FARGO BUSINESS CARD 101-0000-20304 68.92Travel & Training04/2018- TRAINING SNACKS118701WELLS FARGO BUSINESS CARD 101-1004-60320 495.00Advertising04/2018- ENGINEER JOB POSTING118701WELLS FARGO BUSINESS CARD 101-1004-60450 850.00Advertising04/2018- ENGINEER JOB POSTING118701WELLS FARGO BUSINESS CARD 101-1004-60450 75.00Travel & Training04/2018- CCAC TRAINING SEMINAR118701WELLS FARGO BUSINESS CARD 101-1005-60320 20.00Travel & Training04/2018- CSMFO TRAINING - PAM118701WELLS FARGO BUSINESS CARD 101-1005-60320 40.00Travel & Training04/2018- CSMFO TRAINING - RADEVA118701WELLS FARGO BUSINESS CARD 101-1005-60320 160.00Travel & Training04/2018- CSMFO SEMINAR118701WELLS FARGO BUSINESS CARD 101-1006-60320 160.00Travel & Training04/2018- CSMFO CHAPTER MTG118701WELLS FARGO BUSINESS CARD 101-1006-60320 60.00Travel & Training04/2018- CSMFO CHAPTER MTG FAC118701WELLS FARGO BUSINESS CARD 101-1006-60320 146.27Travel & Training04/2018- GFOA TRAINING BOOKS118701WELLS FARGO BUSINESS CARD 101-1006-60320 190.00Travel & Training04/2018- GOVT ACCOUNTING SEMINAR- …118701WELLS FARGO BUSINESS CARD 101-1006-60320 647.51Disaster Prep Supplies04/2018- DISASTER PREP SUPPLIES118701WELLS FARGO BUSINESS CARD 101-2002-60406 146.13Disaster Prep Supplies04/2018- EOC WATER POUCHES118701WELLS FARGO BUSINESS CARD 101-2002-60406 1,574.01Non-Reimbursable Misc04/2018- BENCH CHAIRS & TABLE118701WELLS FARGO BUSINESS CARD 101-2002-60445 457.48Non-Reimbursable Misc04/2018- FIRE STATION DRIP TORCHES118701WELLS FARGO BUSINESS CARD 101-2002-60445 43.48Fire Station04/2018- LQ PICNIC SUPPLIES118701WELLS FARGO BUSINESS CARD 101-2002-60670 135.93Repair & Maintenance - EOC04/2018- EOC COFFEE MAKER118701WELLS FARGO BUSINESS CARD 101-2002-60671 -475.00Travel & Training04/2018- CONF REFUND - DORAN118701WELLS FARGO BUSINESS CARD 101-3001-60320 15.48Community Experiences04/2018- EVENT AUDIO CABLES118701WELLS FARGO BUSINESS CARD 101-3003-60149 210.60Operating Supplies04/2018- STAFF SHIRTS TACO & TEQUILA118701WELLS FARGO BUSINESS CARD 101-3003-60420 160.69Fritz Burns Pool04/2018- FB PARK CANOPY NOZZLES118701WELLS FARGO BUSINESS CARD 101-3005-60184 94.68Materials/Supplies04/2018- FB PARK FOGG NOZZLES118701WELLS FARGO BUSINESS CARD 101-3005-60431 28.68Materials/Supplies04/2018- STRAPS FOR TENNIS COURTS118701WELLS FARGO BUSINESS CARD 101-3005-60431 181.02Marketing & Tourism Promoti…04/2018- LUNCHEN URBAN LAND PANEL118701WELLS FARGO BUSINESS CARD 101-3007-60461 499.00Travel & Training04/2018- TRAINING MEMBERSHIP118701WELLS FARGO BUSINESS CARD 101-7006-60320 346.96Travel & Training04/2018- TRAINING MANUALS118701WELLS FARGO BUSINESS CARD 101-7006-60320 -25.00Travel & Training04/04-04/30/18- TRAINNG CREDIT118703WELLS FARGO BUSINESS CARD 101-1001-60320 57.63Travel & Training04/04-04/30/18- COUNCIL MTG SUPPLIES118703WELLS FARGO BUSINESS CARD 101-1001-60320 244.69Travel & Training04/04-04/30/18- COUNCIL MTG SUPPLIES118703WELLS FARGO BUSINESS CARD 101-1001-60320 25.00Travel & Training04/04-04/30/18- TRAINING-SANCHEZ118703WELLS FARGO BUSINESS CARD 101-1001-60320 250.00Travel & Training04/04-04/30/18- ANN'L LEAGUE MEETING…118703WELLS FARGO BUSINESS CARD 101-1002-60320 220.00Travel & Training04/04-04/30/18- ANNUAL LEAGUE MTG R…118703WELLS FARGO BUSINESS CARD 101-3001-60320 480.00Membership Dues04/04-04/30/18- OASIS AWARDS SPONSO…118703WELLS FARGO BUSINESS CARD 101-3007-60351 225.00Membership Dues04/04-04/30/18- CAPIO MEMBERSHIP118703WELLS FARGO BUSINESS CARD 101-3007-60351 69.63Marketing & Tourism Promoti…04/04-04/30/18- EVENT SUPPLIES118703WELLS FARGO BUSINESS CARD 101-3007-60461 590.62Travel & Training04/04-04/30/18- LEAGUE PLANNING CO…118703WELLS FARGO BUSINESS CARD 101-6002-60320 475.48Travel & Training04/04-04/30/18- LEAGUE PLANNING CO…118703WELLS FARGO BUSINESS CARD 101-6002-60320 472.48Travel & Training04/04-04/30/18- LEAGUE PLANNING CO…118703WELLS FARGO BUSINESS CARD 101-6002-60320 41 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 3 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 261.80Instructors05/11/18- EVENING YOGA118704WILSON, ALBA 101-3002-60107 Fund 101 - GENERAL FUND Total:138,361.24 Fund: 201 - GAS TAX FUND 579.69Traffic Control Signs04/26/18- TRAFFIC CONTROL SIGNS118694TOPS'N BARRICADES INC 201-7003-60429 871.52Traffic Control Signs04/30/18- TRAFFIC CONTROL SIGNS118694TOPS'N BARRICADES INC 201-7003-60429 383.02Traffic Control Signs05/02/18- TRAFFIC CONTROL SIGNS118694TOPS'N BARRICADES INC 201-7003-60429 1,321.42Traffic Control Signs05/08/18- SIGNS AND POST118694TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:3,155.65 Fund: 202 - LIBRARY & MUSEUM FUND 733.36Furniture05/04/18- LIBRARY SHELVING118637BRODART CO.202-3004-71020 3,086.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118648CONSERVE LANDCARE 202-3004-60112 2,169.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118648CONSERVE LANDCARE 202-3006-60112 705.00Operating Supplies03/28/18- ELLEN LLOYD TROVER VIDEO118651DESERT C.A.M INC 202-3006-60420 705.00Operating Supplies04/12/18- HARRY QUINN GEOLOGY TAPI…118651DESERT C.A.M INC 202-3006-60420 225.00Maintenance/Services04/17/18- MUSEUM ELEVATOR INSPECTI…118690STATE OF CALIFORNIA DEPAR…202-3006-60691 23.25Operating Supplies04/2018- DIA DE LOS NINOS SUPPLIES118701WELLS FARGO BUSINESS CARD 202-3004-60420 194.59Operating Supplies04/2018- DIA DE LOS NINOS SUPPLIES118701WELLS FARGO BUSINESS CARD 202-3004-60420 119.60Operating Supplies04/2018- DIA DE LOS NINOS SUPPLIES118701WELLS FARGO BUSINESS CARD 202-3004-60420 81.07Operating Supplies04/2018- DIA DE LOS NINOS SUPPLIES118701WELLS FARGO BUSINESS CARD 202-3004-60420 39.23Operating Supplies04/2018- DIA DE LOS NINOS SUPPLIES118701WELLS FARGO BUSINESS CARD 202-3004-60420 Fund 202 - LIBRARY & MUSEUM FUND Total:8,081.10 Fund: 215 - LIGHTING & LANDSCAPING FUND 434.50Materials/Supplies04/25/18- NITRILE GLOVES118632ATCO MANUFACTURING COM…215-7004-60431 3,815.00Landscape ContractPARK LANDSCAPE MAINTENANCE SERVICES118648CONSERVE LANDCARE 215-7004-60112 1,040.92Tools/Equipment04/25/18- CORDLESS WORK LIGHT118676OMEGA INDUSTRIAL SUPPLY, I…215-7004-60432 16.66Materials/Supplies04/25/18- LANDSCAPE MATERIAL118686SMITH PIPE & SUPPLY CO 215-7004-60431 1,800.00Maintenance/Services05/07/18- ACACIA BASIN MOWING SVC118697URBAN HABITAT ENVIRONME…215-7004-60691 4,435.91Materials/Supplies04/2018- OLD TOWN LQ POTTERY118701WELLS FARGO BUSINESS CARD 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:11,542.99 Fund: 221 - AB 939 - CALRECYCLE FUND 855.04AB 939 Recycling Solutions04/04-04/30/18- TABLE CLOTHS118703WELLS FARGO BUSINESS CARD 221-0000-60127 907.20AB 939 Recycling Solutions04/04-04/30/18- RECYCLE LQ SHIRTS118703WELLS FARGO BUSINESS CARD 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:1,762.24 Fund: 224 - TUMF FUND 27,561.60TUMF Payable to CVAG04/2018- TUMF FEE118644COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:27,561.60 Fund: 243 - RDA Low-Mod Housing Fund 51,500.00Homelessness AssistanceHOMELESS PREVENTION FUNDING 2018118643COACHELLA VALLEY ASSOC OF…243-0000-60532 26,500.00Homelessness AssistanceHOMELESS FUNDING MOU118646COACHELLA VALLEY RESCUE M…243-0000-60532 51,500.00Homelessness AssistanceHOMELESS FUNDING MOU118670MARTHA'S VILLAGE KITCHEN 243-0000-60532 Fund 243 - RDA Low-Mod Housing Fund Total:129,500.00 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 1,693.77Relocation Benefits05/15/18- RELOCATION BENEFITS118641CASTRO, CARMEN 248-9102-60159 1,693.77Relocation Benefits05/18/18- RELOCATION BENEFITS118664HARRISON, WILLIAM 248-9102-60159 1,693.77Relocation Benefits05/15/18- RELOCATION BENEFITS118679RAMIREZ, JOSE 248-9102-60159 1,693.77Relocation Benefits05/15/18- RELOCATION BENEFITS118687SOTO, OLGA 248-9102-60159 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:6,775.08 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 26,155.00DesignCALLE TAMPICO DRAINAGE IMPROVEME…118655DUDEK & ASSOCIATES INC 401-0000-60185 96,017.09DesignOMNI-MEANS VILLAGE COMPLETE STREETS118677OMNI-MEANS 401-0000-60185 301,000.00Land Acquisition05/17/18- PROPERTY AQUISITION EMINE…118689State of California Condemnat…401-0000-74010 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:423,172.09 Fund: 501 - FACILITY & FLEET REPLACEMENT 73.90Vehicle Repair & Maintenance05/03/18- SWEEPER MAINT118640CARQUEST 501-0000-60676 15,059.07Vehicles, Rentals & Leases05/03/18- FLEET LEASES118659ENTERPRISE FM TRUST 501-0000-71030 549.87Parts & Maintenance Supplies04/30/18- TRUCK #34 REPAIRS118680RDO EQUIPMENT CO 501-0000-60675 Fund 501 - FACILITY & FLEET REPLACEMENT Total:15,682.84 42 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 4 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 502 - INFORMATION TECHNOLOGY 45.39Computers10/16/18- RAM REPLACEMENT118642CDW GOVERNMENT INC 502-0000-80103 299.76Software Licenses02/07/18- BLUEBEAM LICENSES118642CDW GOVERNMENT INC 502-0000-60301 55.47Cell/Mobile Phones02/07/18- CELLPHONE CASE118642CDW GOVERNMENT INC 502-0000-61301 322.40Computers03/19/18- MONITOR & HARD DRIVE118642CDW GOVERNMENT INC 502-0000-80103 302.78Computers03/22/18- HARD DRIVE OR NAS REPLICAT…118642CDW GOVERNMENT INC 502-0000-80103 2,627.75Computers03/26/18- SURFACE PRO COMPUTER - LE…118642CDW GOVERNMENT INC 502-0000-80103 131.21Computers03/26/18- HARDDRIVE REPLACEMENT118642CDW GOVERNMENT INC 502-0000-80103 1,975.55Software Enhancements, Fina…04/12/18- FINANCE SCANNERS118642CDW GOVERNMENT INC 502-0000-71045 100.42Machinery & Equipment04/24/18- SURFACE PRO PEN - LEONARD118642CDW GOVERNMENT INC 502-0000-80100 89.78Machinery & Equipment04/25/18- SURFACE PRO PEN - LEONARD118642CDW GOVERNMENT INC 502-0000-80100 112.65Cell/Mobile Phones05/04/18- IPHONE CASE - RUBEN & MICH…118642CDW GOVERNMENT INC 502-0000-61301 -100.42Machinery & Equipment05/07/18- SURFACE PEN RETURN118642CDW GOVERNMENT INC 502-0000-80100 120.00Consultants03/20/18- COUNCIL MTG VIDEO118651DESERT C.A.M INC 502-0000-60104 160.00Consultants04/03/18- COUNCIL MTG VIDEO118651DESERT C.A.M INC 502-0000-60104 140.00Consultants04/17/18- COUNCIL MTG VIDEO118651DESERT C.A.M INC 502-0000-60104 100.00Consultants05/01/2018- COUNCIL MTG VIDEO118651DESERT C.A.M INC 502-0000-60104 800.00Consultants04/2018- COUNCIL MTG VIDEO118661FISHER INTEGRATED INC 502-0000-60104 500.00Consultants05/11/18- MOBILE AUDIO GUIDE LQ FOU…118678OTOCAST, LLC 502-0000-60104 524.35Computers04/2018- MS AZURE SERVERS118701WELLS FARGO BUSINESS CARD 502-0000-80103 50.00Software Licenses04/04-04/30/18- BASECAMP 50118703WELLS FARGO BUSINESS CARD 502-0000-60301 Fund 502 - INFORMATION TECHNOLOGY Total:8,357.09 Fund: 504 - INSURANCE FUND 273.13Travel & Training04/2018- RM TRAINING FOR PAM118701WELLS FARGO BUSINESS CARD 504-1010-60320 Fund 504 - INSURANCE FUND Total:273.13 Fund: 601 - SILVERROCK RESORT 5,253.31Tamarisk Removal Pump RepairEAGLE PUMP - SILVERROCK118656EAGLE PUMP SERVICES, INC.601-0000-60214 603.50Bank Fees05/2018- SRR ARMORED SERVICES118663GARDAWORLD 601-0000-60455 79.33Bank Fees04/2018- SRR ARMORED SERVICE118663GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:5,936.14 Grand Total:780,161.19 43 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 5 of 7 Fund Summary Fund Expense Amount 101 - GENERAL FUND 138,361.24 201 - GAS TAX FUND 3,155.65 202 - LIBRARY & MUSEUM FUND 8,081.10 215 - LIGHTING & LANDSCAPING FUND 11,542.99 221 - AB 939 - CALRECYCLE FUND 1,762.24 224 - TUMF FUND 27,561.60 243 - RDA Low-Mod Housing Fund 129,500.00 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)6,775.08 401 - CAPITAL IMPROVEMENT PROGRAMS 423,172.09 501 - FACILITY & FLEET REPLACEMENT 15,682.84 502 - INFORMATION TECHNOLOGY 8,357.09 504 - INSURANCE FUND 273.13 601 - SILVERROCK RESORT 5,936.14 Grand Total:780,161.19 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 781.98 101-0000-20304 Sales Taxes Payable -50.72 101-0000-20310 MSHCP Mitigation Fee 13,795.00 101-0000-20600 Retention Payable 4,857.31 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 62.00 101-0000-20985 Garnishments Payable 200.00 101-0000-22830 Miscellaneous Deposits 50.00 101-0000-42212 Facility Rental 65.00 101-0000-43631 CVMSHCP Admin Fee -137.95 101-1001-60320 Travel & Training 302.32 101-1002-60320 Travel & Training 250.00 101-1004-60103 Professional Services 3,500.00 101-1004-60104 Consultants 90.00 101-1004-60129 Recruiting/Pre-Employme…3,125.00 101-1004-60320 Travel & Training 68.92 101-1004-60322 Training & Education/MOU 957.71 101-1004-60400 Office Supplies 169.53 101-1004-60450 Advertising 1,345.00 101-1005-60103 Professional Services 1,000.00 101-1005-60125 Temporary Agency Servic…474.60 101-1005-60320 Travel & Training 135.00 101-1006-60103 Professional Services 102.57 101-1006-60320 Travel & Training 716.27 101-1007-60403 Citywide Conf Room Suppl…119.60 101-2001-60109 LQ Police Volunteers -129.39 101-2001-60168 School Officer 6,113.47 101-2001-60174 Blood/Alcohol Testing 269.00 101-2001-60175 Special Enforcement Funds 9,550.00 101-2001-60193 Sexual Assault Exam Fees 1,100.00 101-2002-60110 Volunteers - Fire 242.02 101-2002-60406 Disaster Prep Supplies 793.64 101-2002-60445 Non-Reimbursable Misc 2,031.49 101-2002-60670 Fire Station 43.48 101-2002-60671 Repair & Maintenance - E…3,248.66 101-2002-61304 Mobile/Cell Phones 262.75 101-2002-61400 Utilities - Cable 177.79 101-3001-60135 Boys & Girls Club 10,000.00 101-3001-60320 Travel & Training -255.00 101-3001-60400 Office Supplies 76.10 101-3002-60107 Instructors 4,256.68 101-3002-60352 Subscriptions & Publicati…64.54 44 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 6 of 7 Account Summary Account Number Account Name Expense Amount 101-3003-60149 Community Experiences 4,149.03 101-3003-60420 Operating Supplies 210.60 101-3005-60112 Landscape Contract 31,807.00 101-3005-60113 Landscape Improvements 145.46 101-3005-60117 Civic Center Lake Mainten…695.00 101-3005-60184 Fritz Burns Pool 6,506.94 101-3005-60400 Office Supplies 70.89 101-3005-60431 Materials/Supplies 208.91 101-3005-60554 LQ Park Water Feature 6,400.00 101-3005-61300 Utilities - Telephone 78.20 101-3007-60351 Membership Dues 705.00 101-3007-60461 Marketing & Tourism Pro…250.65 101-3008-60196 Annual Permits/Inspectio…225.00 101-3008-60691 Maintenance/Services 181.47 101-6001-60352 Subscriptions & Publicati…95.78 101-6001-60400 Office Supplies 703.20 101-6002-60320 Travel & Training 1,538.58 101-6004-60111 Administrative Citation Se…372.30 101-6004-60197 Animal Shelter Contract S…13,150.85 101-7006-60320 Travel & Training 845.96 201-7003-60429 Traffic Control Signs 3,155.65 202-3004-60112 Landscape Contract 3,086.00 202-3004-60420 Operating Supplies 457.74 202-3004-71020 Furniture 733.36 202-3006-60112 Landscape Contract 2,169.00 202-3006-60420 Operating Supplies 1,410.00 202-3006-60691 Maintenance/Services 225.00 215-7004-60112 Landscape Contract 3,815.00 215-7004-60431 Materials/Supplies 4,887.07 215-7004-60432 Tools/Equipment 1,040.92 215-7004-60691 Maintenance/Services 1,800.00 221-0000-60127 AB 939 Recycling Solutions 1,762.24 224-0000-20320 TUMF Payable to CVAG 27,561.60 243-0000-60532 Homelessness Assistance 129,500.00 248-9102-60159 Relocation Benefits 6,775.08 401-0000-60185 Design 122,172.09 401-0000-74010 Land Acquisition 301,000.00 501-0000-60675 Parts & Maintenance Supp…549.87 501-0000-60676 Vehicle Repair & Mainte…73.90 501-0000-71030 Vehicles, Rentals & Leases 15,059.07 502-0000-60104 Consultants 1,820.00 502-0000-60301 Software Licenses 349.76 502-0000-61301 Cell/Mobile Phones 168.12 502-0000-71045 Software Enhancements, F…1,975.55 502-0000-80100 Machinery & Equipment 89.78 502-0000-80103 Computers 3,953.88 504-1010-60320 Travel & Training 273.13 601-0000-60214 Tamarisk Removal Pump …5,253.31 601-0000-60455 Bank Fees 682.83 Grand Total:780,161.19 Project Account Summary Project Account Key Expense Amount **None**350,224.71 111205L 301,000.00 151603D 96,017.09 151612D 26,155.00 201607RP 4,857.31 45 Demand Register Packet: APPKT01595 - DA 05/18/18 5/17/2018 6:38:26 PM Page 7 of 7 Project Account Summary Project Account Key Expense Amount BDAYE 323.48 TACOE 1,583.60 Grand Total:780,161.19 46 5/24/2018 4:58:36 PM Page 1 of 6 Demand Register City of La Quinta, CA Packet: APPKT01604 - DA 05/25/18 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 120.00Blood/Alcohol Testing03/31/18- BLOOD ALCOHOL ANALYSIS118705AMERICAN FORENSIC NURSES …101-2001-60174 3,949.28Recruiting/Pre-EmploymentRecruitment services - D&D Director (rou…118707BLACK & COMPANY LLC, TERI 101-1004-60129 95.00Membership Dues11/28/17- MEMBERSHIP - ESCATEL118709CACEO 101-6004-60351 95.00Membership Dues11/28/17- MEMBERSHIP - MEREDITH118709CACEO 101-6004-60351 95.00Membership Dues11/28/17- MEMBERSHIP - CAMPBELL118709CACEO 101-6004-60351 95.00Membership Dues03/29/18- MEMBERSHIP - RODARTE118709CACEO 101-6004-60351 95.00Membership Dues03/29/18- MEMBERSHIP - DUCHENE118709CACEO 101-6004-60351 1,186.28Travel & Training04/04-04/06/18- PLANNING COMMISSION…118710CALDWELL, MARY 101-6002-60320 1,216.00Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …118712CONSERVE LANDCARE 101-2002-60112 20,000.00Deposits Payable04/26/18- REFUND DEPOSIT FEES EVENT118713CORSO LLC 101-0000-22800 597.96Travel & Training04/03-04/06/18- PLANNING COMISSION …118714CURRIE, LORETTA 101-6002-60320 224.27Citywide Conf Room Supplies05/18/18- COFFEE SUPPLIES118715DAIOHS FIRST CHOICE SERVICES 101-1007-60403 13,931.00Animal Shelter Contract Service02/2018- ANIMAL SHELTER SERVICES118716DEPARTMENT OF ANIMAL SER…101-6004-60197 55.30Materials/Supplies05/07/18- CITY HALL MATERIALS118717FERGUSON ENTERPRISES, INC 101-3008-60431 77.09Utilities - Gas03/28-04/26/18- FS #93 GAS SVC118720GAS COMPANY, THE 101-2002-61100 3,500.00Contract Services - Administrat…STATE LOBBYING AND ADVOCACY SERVIC…118722GONSALVES, JOE A & SON 101-1002-60101 384.36Maintenance/Services05/04/18- FS #32 CORD REEL118723GRAINGER 101-2002-60691 67.21Materials/Supplies05/07/18- CITY HALL MATERIALS118723GRAINGER 101-3008-60431 65.21Materials/Supplies05/08/18- LQ PARK LATCH GUARD118723GRAINGER 101-3008-60431 675.00Membership Dues05/15/18- MAILCHIMP SUBSCRIPTION118724GRAPHTEK INTERACTIVE 101-3007-60351 400.00Prepaid Expense05/01/18-10/31/18- HR CONSULTING118725GUARDIAN HR 101-0000-13600 200.00Subscriptions & Publications05/01/18-10/31/18- HR CONSULTING118725GUARDIAN HR 101-1004-60352 27.19Operating Supplies05/28/18- MEMORIAL DAY WREATH118727INDIO FLORIST 101-1002-60420 20,238.99Marketing & Tourism Promoti…FY 17/18 PRINT & DIGITAL MARKETING SE…118728JNS MEDIA SPECIALISTS 101-3007-60461 145.53HVAC04/24/18- CITY HALL HVAC FILTERS118729JOHNSTONE SUPPLY 101-3008-60667 756.65HVAC05/01/18- CITY HALL HVAC R22118729JOHNSTONE SUPPLY 101-3008-60667 6.07Maintenance/Services05/07/18- FS #70 CAPACITOR118729JOHNSTONE SUPPLY 101-2002-60691 18.97Maintenance/Services05/07/18- FS#70 HVAC CAPACITOR118729JOHNSTONE SUPPLY 101-2002-60691 111.04Materials/Supplies05/08/18- WC HVAC FAN MOTOR118729JOHNSTONE SUPPLY 101-3008-60431 61.21Maintenance/Services05/09/18- FS#32 HVAC MATERIALS118729JOHNSTONE SUPPLY 101-2002-60691 940.00Fire Station05/14/18- FS#70 WINDOW TINTING118730KEEP IT COOL WINDOW TINTI…101-2002-60670 200.00Community Experiences04/28/18- CITY PICNIC ENTERTAINMENT118731KLEIN, SANDRA 101-3003-60149 10.75Fire Station05/18/18- FS #93 TOOLS118735MOWERS PLUS INC 101-2002-60670 17,917.50ConsultantsPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 101-7006-60104 -43.33Operating Supplies05/08/18- CREDIT118738OFFICE DEPOT 101-1005-60420 181.66Forms05/08/18- 8 1/2X11 COPY PAPER118738OFFICE DEPOT 101-1007-60402 9.85Office Supplies05/08/18- OFFICE SUPPLIES118738OFFICE DEPOT 101-1005-60400 454.14Forms05/10/18- 8 1/2X11 COPY PAPER118738OFFICE DEPOT 101-1007-60402 664.44Temporary Agency Services05/11/18- CC TEMP SVC118739OFFICE TEAM 101-1005-60125 55.18Postage05/05/18- OVERNIGHT MAIL118740ONTRAC 101-1007-60470 1,335.91HVAC04/06/18- WC HVAC SERVICE CALL118741PACIFIC WEST AIR CONDITION…101-3008-60667 629.12Advertising05/07/18- VACATION LQ NOTE PADS118742PALMS TO PINES PRINTING 101-6001-60450 5,305.78PrintingLQ BUSINESS CARDS118742PALMS TO PINES PRINTING 101-3007-60410 3,944.84Marketing & Tourism Promoti…LQ STATIONARY118742PALMS TO PINES PRINTING 101-3007-60461 700.00Maintenance/Services05/21/18- FS#32 DOUGLAS LIGHTING SYS…118743PAPURT, DANIEL 101-2002-60691 -78.62Sales Taxes Payable05/02/18- MARKING PAINT MATERIALS T…118746PRESTIGE CHEMICALS INC 101-0000-20304 792.79Office Supplies04/30/18- SIGN STICKERS118747PRINTING PLACE, THE 101-6001-60400 66.92Travel & Training05/18/18- CITY CLERK ATHENIAN LEADER…118748RADEVA, MONIKA 101-1005-60320 1,398.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES118750RASA/ERIC NELSON 101-7002-60183 626,462.18Sheriff Patrol02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60161 15,599.16Police Overtime02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60162 136,961.50Target Team02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60163 50,968.00Community Services Officer02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60164 47 Demand Register Packet: APPKT01604 - DA 05/25/18 5/24/2018 4:58:36 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 12,316.80Gang Task Force02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60166 12,316.80Narcotics Task Force02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60167 97,026.41Motor Officer02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60169 34,822.40Dedicated Sargeant02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60170 20,180.80Dedicated Lieutenant02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60171 33,352.82Sheriff - Mileage02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60172 11,273.65Special Enforcement Funds02/2018- POLICE SERVICE BP#9118751RIVERSIDE COUNTY SHERIFF D…101-2001-60175 565.66Sheriff - Other02/25-03/24/18- MOTOR & COP FUEL CH…118751RIVERSIDE COUNTY SHERIFF D…101-2001-60176 476.01Office Supplies05/09/18- CITY STAMPS118752RIVERSIDE RUBBER STAMP & …101-6001-60400 956.25Maintenance/Services05/02/18- WC MAINLINE BACKUP118753ROTO ROOTER PLUMBERS INC 101-3008-60691 -17.50Sales Taxes Payable05/07/18- DIA DE LOS NINOS BOOKS TAX118754SCHOLASTIC, INC.101-0000-20304 128.61Annual Permits/Inspections07/2017-06/2018- AQMD FEE118755SOUTH COAST AIR QUALITY M…101-3008-60196 16,700.02Materials/SuppliesSOUTH VALLEY ELECTRIC - LED LIGHTBLUB…118756SOUTH VALLEY ELECTRIC 101-3005-60431 3,900.00Materials/SuppliesSOUTH VALLEY ELECTRIC - LED LIGHTBLUB…118756SOUTH VALLEY ELECTRIC 101-3005-60431 12,750.02Materials/SuppliesSOUTH VALLEY ELECTRIC - LED LIGHTBLUB…118756SOUTH VALLEY ELECTRIC 101-3005-60431 4,243.00Prepaid Expense05/22/18- DUES ASSESSMENT FY 18/19118757SOUTHERN CALIFORNIA ASSOC…101-0000-13600 -70.35Sales Taxes Payable05/07/18- CADET ACADEMY COINS118759SOUTHWEST PROMOTIONAL …101-0000-20304 874.35LQ Police Volunteers05/07/18- CADET ACADEMY COINS118759SOUTHWEST PROMOTIONAL …101-2001-60109 13.03Office Supplies03/23/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-6004-60400 91.34Office Supplies03/23/18- PLOTTER INK118760STAPLES ADVANTAGE 101-6001-60400 146.25Office Supplies03/23/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-6001-60400 106.67Forms04/05/18- PLOTTER PAPER118760STAPLES ADVANTAGE 101-1007-60402 59.93Office Supplies04/05/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-6001-60400 30.58Office Supplies04/05/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-3005-60400 4.67Office Supplies04/05/18- OFFICE CLEANING SUPPLIES118760STAPLES ADVANTAGE 101-3008-60400 187.03Office Supplies04/05/18- LQ ACADEMY SUPPLIES118760STAPLES ADVANTAGE 101-1004-60400 140.76Office Supplies05/08/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-6004-60400 346.03Office Supplies05/09/18- OFFICE SUPPLIES118760STAPLES ADVANTAGE 101-6001-60400 -5.97Office Supplies05/14/18- OFFICE SUPPLY CREDIT118760STAPLES ADVANTAGE 101-3001-60400 108.49Administrative Citation Services01/01-12/31/17- OFFSETS PROGRAM CHA…118761STATE CONTROLLER'S OFFICE 101-6004-60111 6,250.00Community ExperiencesSTREET FOOD CINEMA118763STREET FOOD CINEMA 101-3003-60149 2,455.00Marketing & Tourism Promoti…ADVERTISING CONTRACT118764THE CHAMBER 101-3007-60461 6,466.25Marketing & Tourism Promoti…ADVERTISING CONTRACT118764THE CHAMBER 101-3007-60461 3,375.00Marketing & Tourism Promoti…ADVERTISING CONTRACT118764THE CHAMBER 101-3007-60461 3.16Utilities - Cable05/05-06/04/18- FS #32 CABLE118765TIME WARNER CABLE 101-2002-61400 33.76Utilities - Cable05/16-06/15/18- FS#70 CABLE SERVICE118765TIME WARNER CABLE 101-2002-61400 60.52Safety Gear05/07/18- SAFETY GEAR118766TOPS'N BARRICADES INC 101-3008-60427 76.00Pest Control05/04/18- CITY HALL PEST CONTROL118768TRULY NOLEN INC 101-3008-60116 150.00Maintenance/Services04/23/18- WC BEE HIVE REMOVAL118768TRULY NOLEN INC 101-3005-60691 4,200.00Marketing & Tourism Promoti…CITY WEBSITE HOSTING & GRAPHIC DESI…118770VISION INTERNET PROVIDERS …101-3007-60461 12.75Fire Station05/16/18- LQ PICNIC SUPPLIES118771WALMART COMMUNITY 101-2002-60670 201.03Community Experiences05/16/18- SUPPLIES CANOPIES118771WALMART COMMUNITY 101-3003-60149 32.05Maintenance/Services05/09/18- FB PARK FREIGHT CHARGES118772WALTERS WHOLESALE ELECTR…101-3005-60691 Fund 101 - GENERAL FUND Total:1,219,305.46 Fund: 201 - GAS TAX FUND 15.52Materials/Supplies05/12/18- KEYS118733LOCK SHOP INC, THE 201-7003-60431 1,475.87Uniforms05/18/18- UNIFORMS118734MISSION LINEN SUPPLY 201-7003-60690 1,096.10Paint/Legends05/02/18- MARKING PAINT MATERIALS118746PRESTIGE CHEMICALS INC 201-7003-60433 Fund 201 - GAS TAX FUND Total:2,587.49 Fund: 202 - LIBRARY & MUSEUM FUND 251.22Operating Supplies05/10/18- MUSEUM DVD-R DISCS118721GAYLORD BROS INC 202-3006-60420 48.36HVAC05/09/18- LIBRARY HVAC FILTER118729JOHNSTONE SUPPLY 202-3004-60667 586.54HVAC04/30/18- MUSEUM HVAC SERVICE118741PACIFIC WEST AIR CONDITION…202-3006-60667 899.44HVAC05/03/18- LIBRARY HVAC SERVICE118741PACIFIC WEST AIR CONDITION…202-3004-60667 298.00HVAC04/25/18- LIBRARY HVAC SERVICE118741PACIFIC WEST AIR CONDITION…202-3004-60667 1,230.00Museum OperationsARCHIVING SERVICES FOR LQ HISTORICAL …118744PARKOS-MARTINEZ, SHERRY A 202-3006-60105 217.50Operating Supplies05/07/18- DIA DE LOS NINOS BOOKS118754SCHOLASTIC, INC.202-3004-60420 150.00Pest Control04/18/18- MUSEUM PEST CONTROL118768TRULY NOLEN INC 202-3006-60116 48 Demand Register Packet: APPKT01604 - DA 05/25/18 5/24/2018 4:58:36 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 171.83Operating Supplies05/16/18- SUPPLIES118771WALMART COMMUNITY 202-3004-60420 Fund 202 - LIBRARY & MUSEUM FUND Total:3,852.89 Fund: 215 - LIGHTING & LANDSCAPING FUND 38,052.34Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …118712CONSERVE LANDCARE 215-7004-60112 3,055.00Consultants05/22/18- CALLE ESTADO ELECTRICAL SVC118732KRIBBS, BRUCE 215-7004-60104 Fund 215 - LIGHTING & LANDSCAPING FUND Total:41,107.34 Fund: 235 - SO COAST AIR QUALITY FUND 2,400.00Machinery & Equipment04/25/18- LOCATE CONDUIT IN CITY HALL…118726HEGGE ELECTRICAL CONTRAC…235-0000-80100 Fund 235 - SO COAST AIR QUALITY FUND Total:2,400.00 Fund: 241 - HOUSING AUTHORITY 444.85Temporary Agency Services05/11/18- HOUSING AUTH TEMP SVC118739OFFICE TEAM 241-9101-60125 Fund 241 - HOUSING AUTHORITY Total:444.85 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 790.00Professional ServicesJEFFERSON/AVENUE 53 ROUNDABOUT118736NAI CONSULTING INC 401-0000-60103 1,595.00Professional ServicesSB821 LQ HIGH ADA118736NAI CONSULTING INC 401-0000-60103 32.50Professional ServicesSSAR SYS SAFETY ANALYSIS RPT118736NAI CONSULTING INC 401-0000-60103 2,183.16Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 32.50Professional ServicesBPMP BRIDGE PREVENTATIVE MAINT PLAN118736NAI CONSULTING INC 401-0000-60103 1,577.50Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 1,580.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 3,545.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 645.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 307.50Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 355.66Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 145.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 1,885.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 1,173.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60103 145.00Professional ServicesEISENHOWER RETENTION BASIN LANDSC…118736NAI CONSULTING INC 401-0000-60103 725.00Professional ServicesCALLE TAMPICO DRAINAGE118736NAI CONSULTING INC 401-0000-60103 1,022.50DesignPROFESSIONAL ENGINEERING SERVICES118736NAI CONSULTING INC 401-0000-60185 635.16Construction05/10/18- BID SET 2016-01118745PLANIT REPROGRAPHICS SYST…401-0000-60188 59,500.00Land Acquisition05/24/18- PROPERTY AQUISITION UNIT 82…118762State of California Condemnat…401-0000-74010 405.04Construction05/03/18- NO U TURN SIGN118766TOPS'N BARRICADES INC 401-0000-60188 215.49Construction05/09/18- RMS MULTIMETER118772WALTERS WHOLESALE ELECTR…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:78,495.01 Fund: 501 - FACILITY & FLEET REPLACEMENT 435.00Car Washes05/13/18- VEHICLE WASHES118749RAN AUTO DETAIL 501-0000-60148 17.83Street Sweeper04/2018- FUEL CNG SWEEPER118758SOUTHERN CALIFORNIA GAS …501-0000-60678 2,627.08Fuel & Oil04/16-04/30/18- UNLEAD/DIESEL FUEL118767TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:3,079.91 Fund: 502 - INFORMATION TECHNOLOGY 324.00Cell/Mobile Phones05/01/18- INDIO HILL REPEATER SVC118706ANDERSON COMMUNICATION…502-0000-61301 528.58Prepaid Items07/01/18-06/30/19- FTR MAINT LICENSE118708BUSINESS INFORMATION SYST…502-0000-13600 105.92Machinery & Equipment05/15/18- SERVER UPGRADE118711CDW GOVERNMENT INC 502-0000-80100 190.26Technical05/04-06/03/18- DSL SERVICE118718FRONTIER COMMUNICATIONS…502-0000-60108 91.98Technical05/10-06/09/18- INTERNET SVC118719FRONTIER-INTERNET 502-0000-60108 1,560.00Utilities - Cable05/10-06/09/18- CITY HALL FIBER118765TIME WARNER CABLE 502-0000-61400 68.79Utilities - Cable05/12-06/11/18- CITY YARD CABLE118765TIME WARNER CABLE 502-0000-61400 44.59Technical03/11-04/10/18- LQPD WIRELESS SVC118769VERIZON WIRELESS 502-0000-60108 981.35Technical03/26-04/25/18- LQPD WIRELESS118769VERIZON WIRELESS 502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:3,895.47 Fund: 504 - INSURANCE FUND 263.02Travel & Training03/20-04/26-05/21/18- JPIA TRAINING118737NIETO, PAM 504-1010-60320 Fund 504 - INSURANCE FUND Total:263.02 Grand Total:1,355,431.44 49 Demand Register Packet: APPKT01604 - DA 05/25/18 5/24/2018 4:58:36 PM Page 4 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,219,305.46 201 - GAS TAX FUND 2,587.49 202 - LIBRARY & MUSEUM FUND 3,852.89 215 - LIGHTING & LANDSCAPING FUND 41,107.34 235 - SO COAST AIR QUALITY FUND 2,400.00 241 - HOUSING AUTHORITY 444.85 401 - CAPITAL IMPROVEMENT PROGRAMS 78,495.01 501 - FACILITY & FLEET REPLACEMENT 3,079.91 502 - INFORMATION TECHNOLOGY 3,895.47 504 - INSURANCE FUND 263.02 Grand Total:1,355,431.44 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 4,643.00 101-0000-20304 Sales Taxes Payable -166.47 101-0000-22800 Deposits Payable 20,000.00 101-1002-60101 Contract Services - Admini…3,500.00 101-1002-60420 Operating Supplies 27.19 101-1004-60129 Recruiting/Pre-Employme…3,949.28 101-1004-60352 Subscriptions & Publicati…200.00 101-1004-60400 Office Supplies 187.03 101-1005-60125 Temporary Agency Servic…664.44 101-1005-60320 Travel & Training 66.92 101-1005-60400 Office Supplies 9.85 101-1005-60420 Operating Supplies -43.33 101-1007-60402 Forms 742.47 101-1007-60403 Citywide Conf Room Suppl…224.27 101-1007-60470 Postage 55.18 101-2001-60109 LQ Police Volunteers 874.35 101-2001-60161 Sheriff Patrol 626,462.18 101-2001-60162 Police Overtime 15,599.16 101-2001-60163 Target Team 136,961.50 101-2001-60164 Community Services Offic…50,968.00 101-2001-60166 Gang Task Force 12,316.80 101-2001-60167 Narcotics Task Force 12,316.80 101-2001-60169 Motor Officer 97,026.41 101-2001-60170 Dedicated Sargeant 34,822.40 101-2001-60171 Dedicated Lieutenant 20,180.80 101-2001-60172 Sheriff - Mileage 33,352.82 101-2001-60174 Blood/Alcohol Testing 120.00 101-2001-60175 Special Enforcement Funds 11,273.65 101-2001-60176 Sheriff - Other 565.66 101-2002-60112 Landscape Contract 1,216.00 101-2002-60670 Fire Station 963.50 101-2002-60691 Maintenance/Services 1,170.61 101-2002-61100 Utilities - Gas 77.09 101-2002-61400 Utilities - Cable 36.92 101-3001-60400 Office Supplies -5.97 101-3003-60149 Community Experiences 6,651.03 101-3005-60400 Office Supplies 30.58 101-3005-60431 Materials/Supplies 33,350.04 101-3005-60691 Maintenance/Services 182.05 101-3007-60351 Membership Dues 675.00 101-3007-60410 Printing 5,305.78 101-3007-60461 Marketing & Tourism Pro…40,680.08 101-3008-60116 Pest Control 76.00 101-3008-60196 Annual Permits/Inspectio…128.61 101-3008-60400 Office Supplies 4.67 50 Demand Register Packet: APPKT01604 - DA 05/25/18 5/24/2018 4:58:36 PM Page 5 of 6 Account Summary Account Number Account Name Expense Amount 101-3008-60427 Safety Gear 60.52 101-3008-60431 Materials/Supplies 298.76 101-3008-60667 HVAC 2,238.09 101-3008-60691 Maintenance/Services 956.25 101-6001-60400 Office Supplies 1,912.35 101-6001-60450 Advertising 629.12 101-6002-60320 Travel & Training 1,784.24 101-6004-60111 Administrative Citation Se…108.49 101-6004-60197 Animal Shelter Contract S…13,931.00 101-6004-60351 Membership Dues 475.00 101-6004-60400 Office Supplies 153.79 101-7002-60183 Map/Plan Checking 1,398.00 101-7006-60104 Consultants 17,917.50 201-7003-60431 Materials/Supplies 15.52 201-7003-60433 Paint/Legends 1,096.10 201-7003-60690 Uniforms 1,475.87 202-3004-60420 Operating Supplies 389.33 202-3004-60667 HVAC 1,245.80 202-3006-60105 Museum Operations 1,230.00 202-3006-60116 Pest Control 150.00 202-3006-60420 Operating Supplies 251.22 202-3006-60667 HVAC 586.54 215-7004-60104 Consultants 3,055.00 215-7004-60112 Landscape Contract 38,052.34 235-0000-80100 Machinery & Equipment 2,400.00 241-9101-60125 Temporary Agency Servic…444.85 401-0000-60103 Professional Services 16,716.82 401-0000-60185 Design 1,022.50 401-0000-60188 Construction 1,255.69 401-0000-74010 Land Acquisition 59,500.00 501-0000-60148 Car Washes 435.00 501-0000-60674 Fuel & Oil 2,627.08 501-0000-60678 Street Sweeper 17.83 502-0000-13600 Prepaid Items 528.58 502-0000-60108 Technical 1,308.18 502-0000-61301 Cell/Mobile Phones 324.00 502-0000-61400 Utilities - Cable 1,628.79 502-0000-80100 Machinery & Equipment 105.92 504-1010-60320 Travel & Training 263.02 Grand Total:1,355,431.44 Project Account Summary Project Account Key Expense Amount **None**1,266,592.46 091004P 2,183.16 111205L 59,500.00 111205P 1,173.00 151603P 3,545.00 151612P 1,677.50 1718CPMD 1,022.50 1718PMPP 1,577.50 1718TMICT 620.53 201601CT 635.16 201601P 1,580.00 201602P 355.66 201603P 1,885.00 201606P 145.00 201704P 145.00 51 Demand Register Packet: APPKT01604 - DA 05/25/18 5/24/2018 4:58:36 PM Page 6 of 6 Project Account Summary Project Account Key Expense Amount 201705P 1,595.00 201707P 32.50 201708P 32.50 201709P 790.00 201726E 2,400.00 ARCHIVEE 1,481.22 BDAYE 212.75 SFCE 6,250.00 Grand Total:1,355,431.44 52 5/24/2018 10:36:01 AM Page 1 of 2 Payment Reversal Register City of La Quinta, CA APPKT01598 - DA 05/24/18 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 06570 Vendor Number TORRE NISSAN-MEGA DEALER LLC Total Vendor Amount -800.00 Vendor Name Check 115345 05/24/2018 -800.0006/16/2017 05/24/2018 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date 061417 06/16/201706/14/17- PM-10 CASH DEPOSIT RELEASE SDP 2011-922 800.0006/14/2017 53 Payment Reversal Register Packet: APPKT01598 - DA 05/24/18 5/24/2018 10:36:01 AM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -800.00 0.00 -800.00 -800.00 0.00Report Total:-800.00 54 City of La Quinta Bank Transactions 5/05/18 – 5/25/18 Wire Transaction Listed below are the wire transfer from 5/05/18 – 5/25/18 Wire Transfers: 05/04/2018 - WIRE TRANSFER - ICMA 5,567.88$ 05/04/2018 - WIRE TRANSFER - LQCEA 486.00$ 05/04/2018 - WIRE TRANSFER - PERS 589.30$ 05/04/2018 - WIRE TRANSFER - PERS 37,616.33$ 05/04/2018 - WIRE TRANSFER - LANDMARK 144,515.29$ 05/08/2018 - WIRE TRANSFER - PERS HEALTH 108,354.32$ 05/08/2018 - WIRE TRANSFER - TASC 1,224.96$ 05/08/2018 - WIRE TRANSFER - INVESTMENT 2,000,000.00$ 05/09/2018 - WIRE TRANSFER - ESCROW DEPOSIT 1,100.00$ 05/15/2018 - WIRE TRANSFER - LAND PURCHASE 526,825.00$ 05/15/2018 - WIRE TRANSFER - FIRST EMPIRE 480,639.66$ 05/17/2018 - WIRE TRANSFER - PERS 37,048.61$ 05/18/2018 - WIRE TRANSFER - LQCEA 468.00$ 05/18/2018 - WIRE TRANSFER - ICMA 5,592.88$ 05/21/2018 - WIRE TRANSFER - LANDMARK 217,087.58$ 05/22/2018 - WIRE TRANSFER - TASC 1,224.96$ 05/23/2018 - WIRE TRANSFER - INVESTMENT 485,000.00$ TOTAL WIRE TRANSFERS OUT 4,053,340.77$ Attachment 2 55 56 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2018 RECOMMENDATION Receive and file revenue and expenditure report dated March 31, 2018. EXECUTIVE SUMMARY •The revenue and expenditure reports summarize the City’s year-to-date (YTD) and period activity as of March 31, 2018 (Attachment 1). FISCAL IMPACT – None. BACKGROUND/ANALYSIS Reports Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2017 for fiscal year 2017/18. Current Total Budget – represents original adopted budgets plus any carryovers (typically associated with long-term Capital Improvement Projects (CIP) from the prior fiscal year), and any Council approved budget amendments. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/ (Unfavorable) - represents the dollar difference between YTD collections and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. CONSENT CALENDAR ITEM NO. 4 57 The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. March Revenue MTD YTD YTD Percent of Budget General Fund $ 4,726,943 $ 31,597,702 62.09% All Funds $ 9,234,454 $ 57,796,270 71.90% Top Five Revenue/Income Sources for March General Fund Non-General Fund Measure G Sales Tax $1,569,508 Transfers In (CIP) $ 2,393,343 Transient Occupancy (Hotel) Tax $1,027,509 SilverRock Greens Fees $ 587,209 State Sales tax $1,004,949 County Government (Library/Museum) $ 268,165 Franchise Tax- Burrtec $ 225,587 Insurance Charges (Internal Service Fund) $ 247,250 Allocated Interest $ 179,910 Technology Support Charges (Internal Service Fund) $ 183,250 March Expenditures MTD YTD YTD Percent of Budget General Fund $ 6,996,142 $ 27,946,614 51.66% Payroll (GF) $ 623,633 $ 7,510,458 71.20% All Funds $ 16,894,228 $ 55,824,210 58.42% Top Five Expenditures/Outlays for March General Fund Non-General Fund Sheriff Contract(1) $ 4,122,914 Debt Service Payments- Successor Agency Bonds $4,587,699 Transfers Out (CIP) $ 2,249,492 Construction-Washington Street Apts. Rehabilitation $1,518,201 Insurance Allocation $ 112,250 Land Acquisition- Quail Ridge (drainage project,2nd payment) $1,166,474 Park Equipment Allocation $ 75,000 Capital Improvement Plan-Construction (2) $ 431,645 Marketing and Tourism Promotions $ 69,948 Developer Reimbursements $ 400,002 (1)This represents the period from September-December (2) Construction costs include City Hall misc. ADA improvements/restroom remodel and the turf conversion in North La Quinta 58 Summary All funds are generally on target or under budget with regard to expenditures. The timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Campos, Finance Director Attachment: 1. Revenue and Expenditure Report for March 2018 59 60 5/23/2018 5:38:55 PM Page 1 of 2 City Council Month Revenue Report City of La Quinta, CA Group Summary For Fiscal: 2017/18 Period Ending: 03/31/2018 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityFun… Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 31,597,701.644,726,942.7348,551,600.00 50,887,600.00 -19,289,898.36 62.09 % 201 - GAS TAX FUND 1,010,798.19140,824.371,415,400.00 1,415,400.00 -404,601.81 71.41 % 202 - LIBRARY & MUSEUM FUND 1,373,570.88284,001.902,254,000.00 2,254,000.00 -880,429.12 60.94 % 203 - PUBLIC SAFETY FUND (MEASURE G)300,000.000.00300,000.00 300,000.00 0.00 100.00 % 210 - FEDERAL ASSISTANCE FUND 64,367.1064,367.10125,800.00 184,451.00 -120,083.90 34.90 % 212 - SLESA (COPS) FUND 106,458.058,547.87100,100.00 100,100.00 6,358.05 106.35 % 215 - LIGHTING & LANDSCAPING FUND 1,012,016.261,368.301,448,900.00 1,448,900.00 -436,883.74 69.85 % 217 - DEVELOPMENT AGREEMENT 1,001.24387.880.00 0.00 1,001.24 0.00 % 218 - CV VIOLENT CRIME TASK FORCE -250.910.000.00 0.00 -250.91 0.00 % 219 - ASSET FORFEITURE -13.330.000.00 0.00 -13.33 0.00 % 220 - QUIMBY FUND 51,841.8514,399.0255,000.00 55,000.00 -3,158.15 94.26 % 221 - AB 939 - CALRECYCLE FUND 39,430.7117,602.2562,500.00 62,500.00 -23,069.29 63.09 % 223 - MEASURE A FUND 464,095.7074,688.21724,500.00 724,500.00 -260,404.30 64.06 % 224 - TUMF FUND 302.21231.260.00 0.00 302.21 0.00 % 225 - INFRASTRUCTURE FUND 183.8874.120.00 0.00 183.88 0.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0.000.000.00 12,300.00 -12,300.00 0.00 % 227 - State Homeland Security Programs (SHSP)5,741.005,741.000.00 0.00 5,741.00 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 7,669,155.325,890.890.00 0.00 7,669,155.32 0.00 % 235 - SO COAST AIR QUALITY FUND 26,374.0612,629.1950,300.00 50,300.00 -23,925.94 52.43 % 237 - SUCCESSOR AGCY PA 1 ADMIN 125,000.000.000.00 0.00 125,000.00 0.00 % 241 - HOUSING AUTHORITY 963,833.14163,896.93919,000.00 1,012,800.00 -48,966.86 95.17 % 243 - RDA Low-Mod Housing Fund 12,278.774,904.180.00 0.00 12,278.77 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)72,571.120.000.00 0.00 72,571.12 0.00 % 250 - TRANSPORTATION DIF FUND 374,375.2573,617.26369,000.00 369,000.00 5,375.25 101.46 % 251 - PARKS & REC DIF FUND 219,136.0026,624.00200,000.00 200,000.00 19,136.00 109.57 % 252 - CIVIC CENTER DIF FUND 103,362.1614,037.89100,000.00 100,000.00 3,362.16 103.36 % 253 - LIBRARY DEVELOPMENT DIF 36,808.004,472.0030,000.00 30,000.00 6,808.00 122.69 % 254 - COMMUNITY CENTER DIF 14,759.942,070.2815,400.00 15,400.00 -640.06 95.84 % 255 - STREET FACILITY DIF FUND 18,476.144,225.1415,000.00 15,000.00 3,476.14 123.17 % 256 - PARK FACILITY DIF FUND 4,285.76522.234,000.00 4,000.00 285.76 107.14 % 257 - FIRE PROTECTION DIF 47,515.906,455.2940,000.00 40,000.00 7,515.90 118.79 % 270 - ART IN PUBLIC PLACES FUND 37,214.8813,897.8253,500.00 53,500.00 -16,285.12 69.56 % 275 - LQ PUBLIC SAFETY OFFICER 2,306.87125.362,100.00 2,100.00 206.87 109.85 % 299 - INTEREST ALLOCATION FUND 0.00-232,900.820.00 0.00 0.00 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 166.310.10671,400.00 671,400.00 -671,233.69 0.02 % 401 - CAPITAL IMPROVEMENT PROGRAMS 5,337,767.832,474,724.658,423,900.00 11,857,262.00 -6,519,494.17 45.02 % 501 - FACILITY & FLEET REPLACEMENT 563,105.48149,823.10531,000.00 531,000.00 32,105.48 106.05 % 502 - INFORMATION TECHNOLOGY 566,574.73187,288.83714,000.00 723,000.00 -156,425.27 78.36 % 503 - PARK EQUIP & FACILITY FUND 249,058.4184,646.40680,000.00 680,000.00 -430,941.59 36.63 % 504 - INSURANCE FUND 747,009.71248,338.261,001,000.00 1,001,000.00 -253,990.29 74.63 % 601 - SILVERROCK RESORT 3,066,214.95664,519.044,004,200.00 4,004,200.00 -937,985.05 76.57 % 602 - SILVERROCK GOLF RESERVE 3,731.511,445.6861,300.00 61,300.00 -57,568.49 6.09 % 760 - SUPPLEMENTAL PENSION PLAN 879.89360.560.00 0.00 879.89 0.00 % 761 - CERBT OPEB TRUST 1,507,063.60-16,336.400.00 1,523,400.00 -16,336.40 98.93 % Report Total:9,234,453.87 57,796,270.2072,922,900.00 80,389,413.00 -22,593,142.80 71.90 % ATTACHMENT 1 61 5/23/2018 5:05:30 PM Page 2 of 2 City Council Month Expense Report City of La Quinta, CA Group Summary For Fiscal: 2017/18 Period Ending: 03/31/2018 Fiscal Activity Variance Favorable (Unfavorable) Period ActivityFun… Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 27,946,614.256,996,142.2148,180,700.00 54,100,093.00 26,153,478.75 51.66 % 201 - GAS TAX FUND 861,843.37168,088.221,435,000.00 1,442,240.00 580,396.63 59.76 % 202 - LIBRARY & MUSEUM FUND 799,580.55305,640.741,947,500.00 2,524,500.00 1,724,919.45 31.67 % 210 - FEDERAL ASSISTANCE FUND 54,677.1054,677.10125,800.00 184,451.00 129,773.90 29.64 % 212 - SLESA (COPS) FUND 51,620.1445,094.53100,000.00 100,000.00 48,379.86 51.62 % 215 - LIGHTING & LANDSCAPING FUND 971,531.97142,913.601,519,300.00 1,527,920.00 556,388.03 63.59 % 217 - DEVELOPMENT AGREEMENT 12,715.67580.000.00 67,000.00 54,284.33 18.98 % 218 - CV VIOLENT CRIME TASK FORCE 3,406.650.000.00 0.00 -3,406.65 0.00 % 219 - ASSET FORFEITURE 55.640.000.00 0.00 -55.64 0.00 % 220 - QUIMBY FUND 416,035.473,756.250.00 0.00 -416,035.47 0.00 % 221 - AB 939 - CALRECYCLE FUND 8,614.766,381.6120,000.00 20,000.00 11,385.24 43.07 % 223 - MEASURE A FUND 122,987.7933,600.97787,000.00 787,000.00 664,012.21 15.63 % 225 - INFRASTRUCTURE FUND 0.000.0022,600.00 22,600.00 22,600.00 0.00 % 227 - State Homeland Security Programs (SHSP)2,707.880.000.00 0.00 -2,707.88 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 9,305,596.824,587,699.160.00 0.00 -9,305,596.82 0.00 % 235 - SO COAST AIR QUALITY FUND 9,724.160.0032,000.00 49,000.00 39,275.84 19.85 % 237 - SUCCESSOR AGCY PA 1 ADMIN 139,234.003,425.000.00 0.00 -139,234.00 0.00 % 241 - HOUSING AUTHORITY 576,845.1560,408.541,192,100.00 1,192,920.00 616,074.85 48.36 % 243 - RDA Low-Mod Housing Fund 78,000.000.000.00 259,000.00 181,000.00 30.12 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)63,744.5050,049.501,704,900.00 1,704,900.00 1,641,155.50 3.74 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)1,518,201.221,518,201.229,400,000.00 9,400,000.00 7,881,798.78 16.15 % 250 - TRANSPORTATION DIF FUND 950,129.95400,001.901,005,100.00 1,230,600.00 280,470.05 77.21 % 252 - CIVIC CENTER DIF FUND 54,288.3720,880.120.00 0.00 -54,288.37 0.00 % 253 - LIBRARY DEVELOPMENT DIF 13,518.774,720.270.00 0.00 -13,518.77 0.00 % 254 - COMMUNITY CENTER DIF 0.000.00101,600.00 101,600.00 101,600.00 0.00 % 255 - STREET FACILITY DIF FUND 14,589.585,609.150.00 0.00 -14,589.58 0.00 % 256 - PARK FACILITY DIF FUND 4,285.161,602.610.00 0.00 -4,285.16 0.00 % 257 - FIRE PROTECTION DIF 2,834.421,553.330.00 0.00 -2,834.42 0.00 % 270 - ART IN PUBLIC PLACES FUND 83,106.2015,900.00122,000.00 122,000.00 38,893.80 68.12 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 652,736.75100.00671,400.00 671,400.00 18,663.25 97.22 % 401 - CAPITAL IMPROVEMENT PROGRAMS 5,963,229.231,824,540.748,614,400.00 12,054,782.00 6,091,552.77 49.47 % 501 - FACILITY & FLEET REPLACEMENT 459,820.83118,724.821,069,300.00 1,214,300.00 754,479.17 37.87 % 502 - INFORMATION TECHNOLOGY 550,175.6046,396.70914,000.00 917,100.00 366,924.40 59.99 % 503 - PARK EQUIP & FACILITY FUND 282,972.17143,755.06670,000.00 880,000.00 597,027.83 32.16 % 504 - INSURANCE FUND 878,382.1012,317.54969,200.00 972,740.00 94,357.90 90.30 % 601 - SILVERROCK RESORT 2,957,570.99321,466.974,003,400.00 4,005,470.00 1,047,899.01 73.84 % 760 - SUPPLEMENTAL PENSION PLAN 12,832.860.000.00 0.00 -12,832.86 0.00 % Report Total:16,894,227.86 55,824,210.0784,607,300.00 95,551,616.00 39,727,405.93 58.42 % 62 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ACCEPT STATE GRANT FUNDING AND APPROVE LOCAL EXPENDITURE PLAN FOR THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FOR FRONTLINE MUNICIPAL LAW ENFORCEMENT SERVICES RECOMMENDATION Accept state grant funding and approve local expenditure plan for the Supplemental Law Enforcement Services Account (SLESA) for frontline law enforcement services, and authorize the City Manager to approve documentation. EXECUTIVE SUMMARY Annually, the State grants funding under the Supplemental Law Enforcement Services Account (SLESA) to support frontline law enforcement. The program requires City Council to appropriate existing and anticipated funding exclusively for frontline police services. FISCAL IMPACT There is no financial impact, as these funds ($100,000) are included in this year’s budget for law enforcement services. BACKGROUND/ANALYSIS The SLESA funds have been received by the City since 2001. As in past years, the funding will be used to supplement law enforcement services including: crime prevention programs, traffic control, holiday theft prevention, park safety, and crimes against people and property. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Expenditure Plan CONSENT CALENDAR ITEM NO. 5 63 64 City Name: Beginning Fund Balance (14,439.16) Prior Year Allocation/Adjustment 39,416.41 Current Year Allocation 100,000.00 Total Allocation 124,977.25 Salaries and Benefits 124,977.25 Services and Supplies Administrative Overhead Total Expenditure Planned 124,977.25 Date approved by the City Council: The City Manager hereby certifies that the Supplemental Law Enforcement Services Planwas submitted to the City Council and approved as listed. Date 06/05/18 Name Date FY 2017‐2018 City Expenditure Plan Form City of La Quinta Please provide the name of a contact person if there are any questions: Equipment EXPENDITURE PLANNED Martha Mendez Supplemental Law Enforcement Standardized Forms Expenditure Plan FY 2017‐2018 City Manager Signature 65 66    6 67 68 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES MANAGER AND MANAGEMENT SPECIALIST TO ATTEND CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, SEPTEMBER 19 – 21, 2018 RECOMMENDATION Authorize overnight travel for the Human Resources Manager and Management Specialist to attend the California Joint Powers Insurance Authority Annual Educational Forum in Carlsbad, California, September 19 - 21, 2018. EXECUTIVE SUMMARY The California Joint Powers Insurance Authority (CJPIA) provides innovative Human Resources (HR) /Risk Management programs and services related to the City’s liability, workers’ compensation and property insurance coverages. Annually, the CJPIA holds educational forums for its members which provide needed tools to keep active and current on a variety of HR/Risk Management topics. FISCAL IMPACT Estimated total expenses for both attendees is $750, which includes travel, lodging and parking. Funds are included in the 2018/19 Travel and Training budget (Account No. 504- 1010-60320). BACKGROUND/ANALYSIS CJPIA’s 23rd Annual Educational Forum will include information on recent case law, legal liability, workers’ compensation, employment law, public safety, organizational thinking, governance, legislation, and many other best practice topics associated with the HR/Risk Management industry. The conference topics provide staff the opportunity to stay abreast of trends and issues that impact City Liability Insurance and insurance premiums. ALTERNATIVES The Council could elect to reduce the number of attendees or not have anyone attend. Report prepared by: Pam Nieto, Management Specialist Report approved by: Chris Escobedo, Community Resources Director CONSENT CALENDAR ITEM NO. 7 69 70 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR FIVE COUNCILMEMBERS, CITY MANAGER AND DIRECTORS OF COMMUNITY RESOURCES, FACILITIES, DESIGN AND DEVELOPMENT, FINANCE AND CITY CLERK TO ATTEND LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA, SEPTEMBER 12-14, 2018 RECOMMENDATION Authorize overnight travel for five Councilmembers, the City Manager and Directors of Community Resources, Facilities, Design and Development, Finance and City Clerk to attend the League of California Cities Annual Conference in Long Beach, California, September 12-14, 2018. EXECUTIVE SUMMARY •The League of California Cities (League) is an association of California cities who collaborate to exchange information and combine resources to learn from one another and to influence state legislation. •The League’s Annual Conference (Conference) provides attendees the opportunity to participate in education sessions, discussion forums and networking. FISCAL IMPACT Estimated expenses are $1,400 per attendee; this cost includes conference registration, hotel, and meals. There will be no air travel expense due to this year’s conference location. Funds are included in the travel and training budgets; City Council (101-1001-60320), City Managers (101-1002-60320), Community Resources (101-3001-60320), Facilities (101-3008-60320), Design and Development (101-6001-60320), Finance (101-1006-60320) and City Clerk (101- 1005-60320). BACKGROUND/ANALYSIS The League’s Annual Conference provides an opportunity for local leaders to learn from leading experts as well as from their peers. Education sessions and forums will include topics such as communication, economic development, public safety, and technology. Further, the League’s Annual Business Meeting, held during the General Assembly, acts on resolutions that establish League policy; and Mayor Evans is the City’s voting delegate. Additionally, the Regional Riverside Division holds a meeting during this time. ALTERNATIVES The Council could elect to reduce the number of attendees or not have anyone attend. Prepared by: Teresa Thompson, Management Specialist Approved by: Frank J. Spevacek, City Manager CONSENT CALENDAR ITEM NO. 8 71 72 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE FINAL PARCEL MAP NO. 37422 LOCATED ON AVENIDA OBREGON, SOUTH OF THE INTERSECTION WITH CALLE CHILLON RECOMMENDATION Adopt a resolution approving Final Parcel Map 37422. EXECUTIVE SUMMARY The owner of a vacant residential lot located on the east side of Avenida Obregon, south of the intersection with Calle Chillon, is subdividing the property into two lots. All conditions of approval for Tentative Parcel Map 37422 have been completed and the owner has requested approval of the Final Parcel Map. Approving the Final Map is a ministerial action that is required after the conditions of approval have been satisfied. FISCAL IMPACT None. No off-site improvements were required with this Final Parcel Map. BACKGROUND/ANALYSIS The project is located on the east side of Avenida Obregon, south of the intersection with Calle Chillon (Attachment 1). The owner is Pepe Builds, LLC. The property was originally created via Parcel Merger 2005-203, then was divided into two ~10,000 square foot parcels by Parcel Map 33991, then merged back into a single ~20,000 square foot parcel by Parcel Merger 2012-514. Tentative Parcel Map 37422 (Attachment 2) to re-subdivide the property was approved by Director’s decision on February 1, 2018. The Final Parcel Map has passed technical review by the City Surveyor and has been signed by the property owner; staff recommends approval of the Final Map. ALTERNATIVES Staff does not recommend an alternative action. Report prepared by: Bryan McKinney, P.E., City Engineer Report approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Parcel Map 37422 CONSENT CALENDAR ITEM NO. 9 73 74 75 76 V I C I N I T Y M A P NOT TO SCALE ATTACHMENT 1 parcel map no. 37422 77 78 79ATTACHMENT 2 80 81 82 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES RECOMMENDATION Approve a Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue, fire marshal and medical emergency services, and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY Since 1986, the city has contracted fire services from the County of Riverside (County). The current Cooperative Agreement (Agreement) will expire on June 30, 2018; the new agreement’s term would be from July 1, 2018 to June 30, 2021. Service levels would remain the same. FISCAL IMPACT Cost would be approximately $7 million annually; however, the annual fire property tax credit revenue and fund balance are used to pay these costs; sources are property taxes on parcels within the City and redevelopment pass-through revenue. While redevelopment has been dissolved, the State continues to permit redevelopment pass- through agreements. BACKGROUND/ANALYSIS The City contracts fire services from the County of Riverside, which in turn has an agreement with the California Department of Forestry and Fire Protection to provide fire services. This Agreement provides staffing for all three fire station in the city, twenty-four full-time firefighters, a Fire Marshal Specialist, Emergency Coordinator and an office assistant for a total of 27 staff members dedicated to fire prevention, protection and emergency services. In addition, the Agreement includes a Fire Engine Use Agreement which guarantees access to the County’s network of equipment and resources. Like many other cities across the state, fire protection costs are rising in large part due to the California Public Employees’ Retirement System rate increases and increases in firefighter wages. While the City continues to receive fire property tax credit revenue, CONSENT CALENDAR ITEM NO. 10 83 2018/19 may be the first year where the fire service cost exceeds the revenue provided by the fire tax credit. Staff will continue to monitor fire service expenditures closely and work with fire staff to identify ways to reduce costs without impacting service levels. ALTERNATIVES As the proposed agreement maintains service levels and the fire tax credit, staff does not recommend an alternative. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Riverside County Fire Cooperative Agreement 84 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 1 of 9 A COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA THIS AGREEMENT, made and entered into this ____ day of ______________, 2018, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department, (hereinafter referred to as “COUNTY”) and the City of La Quinta a duly created city, (hereinafter referred to as “CITY”), whereby it is agreed as follows: SECTION I: PURPOSE The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”) to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter called “Fire Services”). The Riverside County Fire Department invoices for disaster preparedness and response provided by Riverside County Emergency Management Department. This Agreement is entered into pursuant to the authority granted by Government Code Section 55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement. SECTION II: DESIGNATION OF FIRE CHIEF A.The County Fire Chief appointed by the Board of Supervisors, or his designee, (hereinafter referred to as “Chief”) shall represent COUNTY and CITY during the period of this Agreement and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar Fire Services. B.The COUNTY will assign an existing Chief Officer as the Fire Department Liaison (“Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit “A”. C.COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. 85 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 2 of 9 SECTION III: PAYMENT FOR SERVICES A.CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY requested increase or reduction in services is approved by COUNTY. B.COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed, requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; and (3) The number of employees, by classification, affected by the proposed increase or decrease. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors approved staffing level for any fire station, or to reduce services to the extent that the services provided under this Agreement are borne by other jurisdictions. COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section. C.CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code Section 51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof. D.Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Legislature, CAL-FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. 86 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 3 of 9 Any COUNTY or CAL-FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and an amendment to Exhibit “A” approved by the parties hereto. E. Chief may be authorized to negotiate and execute any amendments to Exhibit “A” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibit “A” on behalf of CITY. F. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply to this agreement regarding payment of services. G. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement. H. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services. I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use Agreement, herein if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be One Thousand Four Hundred Thirteen Dollars ($1,413) per day; or Nine Thousand Eight Hundred Ninety-Six Dollars ($9,896) per week. J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY Ordinance 671(Establishing Consolidated Fees For Land Use and Related Functions). 87 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 4 of 9 SECTION IV: INITIAL TERM AND AMENDMENT A. The term of this Agreement shall be from July 1, 2018, to June 30, 2021. B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement. SECTION V: TERMINATION During the terms of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code Section 55603.5. SECTION VI: COOPERATIVE OPERATIONS All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid. SECTION VII: MUTUAL AID Pursuant to Health and Safety Code Sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or credited to the CITY, as directed by CITY. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY. SECTION VIII: SUPPRESSION COST RECOVERY As provided in Health and Safety Code Section 13009, COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such an action for collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation 88 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 5 of 9 Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code Section 13009 to the officer designated by CITY. SECTION IX: PROPERTY ACCOUNTING All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each. SECTION X: FACILITY CITY shall provide Fire Station(s), strategically located to provide standard response time within City of La Quinta from which fire operations shall be conducted. If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event CITY requests COUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY. SECTION XI: INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "City Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "County Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the City Indemnitees does not apply is with respect to County Liabilities resulting from the negligence or willful misconduct of a City Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "County Indemnitees") for, from and against any and all 89 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 6 of 9 liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "City Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the County Indemnitees does not apply is with respect to City Liabilities resulting from the negligence or willful misconduct of a County Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. SECTION XII: AUDIT A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (Gov. Code § 8546.7, Pub. Contract Code § 10115 et seq., 2 C.C.R. § 1896). B. Each party shall bear their own costs in performing a requested audit. SECTION XIII: DISPUTES CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. 90 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 7 of 9 The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County. Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this Section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing. SECTION XIV: ATTORNEY’S FEES If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available. In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation. SECTION XV: DELIVERY OF NOTICES Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to: COUNTY OF RIVERSIDE CITY OF LA QUINTA Riverside County Fire Chief City Manager 210 W est San Jacinto Avenue City of La Quinta Perris, CA 92570 78-495 Calle Tampico La Quinta, CA 92253 Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made. SECTION XVI: ENTIRE CONTRACT This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the 91 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 8 of 9 parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services. [Signature Provisions on following page] 92 Cooperative Fire Agreement City of La Quinta July 1, 2018 to June 30, 2021 9 of 9 IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. CITY OF LA QUINTA By: ____________________________ Frank J. Spevacek, City Manager APPROVED AS TO FORM: By: _____________________________ Dated: ___________________________ ATTEST: By: _____________________________ Monika Radeva, Acting City Clerk Title: ___________________________ (SEAL) COUNTY OF RIVERSIDE Dated: ___________________________ By: _____________________________ Chairman, Board of Supervisors ATTEST: APPROVED AS TO FORM: GREGORY P. PRIAMOS, KECIA HARPER-IHEM County Counsel Clerk of the Board By: _____________________________ By: _____________________________ Deputy GREGORY P. PRIAMOS County Counsel (SEAL) F:\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\TEMPLATE\COOPERATIVE AGREEMENTS\TEMPLATE COOPERATIVE AGREEMENT FINAL2018.docx 93 596,198$ 946,261$ 1,319,171$ $2,861,630 7,097,601$ 7,447,664$ 7,820,574$ $22,365,839 EXHIBIT "A" ESTIMATE DATED MAY 22, 2018 FOR FY2018/2019 – FY2020/2021 EMERGENCY SERVICES FOR THE CITY OF LA QUINTA TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL CITY BUDGET ESTIMATES (with Tax Credit) FISCAL YEAR 2018/2019 TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019 – FY2020/2021 FISCAL YEAR 2019/2020 FISCAL YEAR 2020/2021 TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019 – FY2020/2021 CITY BUDGET ESTIMATES (without Tax Credit) FISCAL YEAR 2018/2019 FISCAL YEAR 2019/2020 FISCAL YEAR 2020/2021 94 CAPTAIN'S ENGINEER FF II CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS ------------------------------------------------------------------------------------------- STA #32 Medic Engine 229,595 1 201,301 1 353,448 2 395,597 2 1,179,941 6 STA #70 Medic Engine 229,595 1 201,301 1 353,448 2 395,597 2 1,179,941 6 STA #93 Medic Engine 229,595 1 224,704 1 353,448 2 395,597 2 1,203,344 6 224,704 1 395,597 2 620,301 3 201,301 1 224,704 1 197,799 1 623,803 3 SUBTOTALS 688,786 603,904 674,111 1,060,343 1,780,187 4,807,330 3 3 3 6 9 24 144,085 144,085 1 116,074 116,074 1 74,136 74,136 1 $334,295 27 22,007 570,854 25.94 7,286 7,286 1.0 106,930 12.29 75,126 225,377 3.0 60,561 181,683 3.0 162,219 317,069 25,566 1,596,984 50,109 25,800 77,400 3 231,484 12.50% 25.94 7,097,601 *(6,501,403) 596,198 *1,873,617 4,815,786 (188,000) 6,501,403 24.0 1.13 0.81 **25.94 3 4,046 12.29 3 3 8 Number of Hazmat Calls Hazmat Stations Monitors/Defibs Assigned Medic FTEProcurement Fire Fighting Equip. Office Supplies/Equip. Emergency Services Defibrillator replacement cyc Data Processing Accounting Personnel Training Finance Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance *See notation below for estimate assumptions EXHIBIT "A" ESTIMATE DATED MAY 22, 2018 FOR FY 2018/2019 per assigned Staff ** Vac. Relief - Engine FIRE SAFETY SPECIALIST (PCN 114438) EMERGENCY SERVICES COORDINATOR (PCN 120745) ESTIMATED SUPPORT SERVICES Fixed Relief SUBTOTAL STAFF OFFICE ASSISTANT III (PCN 00130073) SUBTOTAL each each each Administrative/Operational EMERGENCY SERVICES FOR THE CITY OF LA QUINTA TOTAL ESTIMATED CITY BUDGET TOTAL STAFF COUNT Number of Calls Fire Stations Total Assigned Staff Battalion Chief Support Per Entity Allocation Medic FTE/Defib Basis .27 FTE per Station per Fire Suppression Equip Calls/Station Basis Calls/Station Basis ESTIMATED DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Fleet Support ECC Support Comm/IT Support Hazmat Support Volunteer Program Medic Program Battalion Chief Support Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ TO THE COOPERATIVE AGREEMENT TO PROVIDE ESTIMATED SUPPORT SERVICES SUBTOTAL COOPERATIVE TRUCK AGREEMENT 12.5% SUPPORT SERVICES Administrative & Operational Services ---------------------- Indio Truck (12.5%) Assigned Staff TOTAL ESTIMATED TAX FUNDING total contract transfer ESTIMATED REDEVELOPMENT PASS THRU STRUCTURAL FIRE TAXES NET ESTIMATED CITY BUDGET LA QUINTA ESTIMATED FIRE TAX CREDIT FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EXHIBIT "A" FOR CITY OF LA QUINTA Page 2 of 7 95 327,868 25,800 323,433 22,007 268,996 7,286 229,595 8,087 255,469 2,513 201,301 75,126 224,704 16,308 176,724 28.00 197,799 60,561 153,799 31,876 144,085 54.73 124,995 1,290 74,136 340.93 86,787 4,452 116,074 1,279.36 226,794 1,974 165,934 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 - All Salaries based on 17/18 salaries and updated with MOU raises - Support Services with a 7% increase based on the 17/18 Board Approved Cost Allocation dated August 29, 2017 - POFF Benefits based on REVISED Rate Matrix issued in April 2018 - Misc Benefits based on REVISED Rate Matrix issued in April 2018. - EDWC Benefits based on REVISED Rate Matrix issued in April 2018. - POF-RET/MEDI Benefits based on REVISED Rate Matrix issued in April 2018 - Admin Fee Per REVISED Matrix Rate issued in April 2018. Facility Support - Facility maitenance staff with associated operating costs. FACILITY FTE HAZMAT STATION HAZMAT CALLS BATT DEL ECC STATION ECC CALLS FLEET SUPPORT COMM/IT STATION Hazmat Program - Support staff, operating costs, and vehicle replacement *Estimate Assumptions: support functions as part of their contracted services. Emergency Command Center Support - Dispatch services costs Interfnd Exp-Utilities Capital Improvements Facilities Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Rent-Lease Building DIV CHIEF BAT CHIEF CAPT FY 18/19 DIRECT BILL ACCOUNT CODES FIRE SAFETY SUPERVISOR FIRE SAFETY SPECIALIST FIRE SYSTEMS INSPECTOR OFFICE ASSISTANT III SECRETARY I EMERGENCY SVC COORDINATOR COUNTY FIRE MARSHAL COUNTY DEPUTY FIRE MARSHAL CAPT MEDIC ENG ENG/MEDIC Electricity Heating Fuel Water Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances Maint-Office Equipment Maint-Telephone Maint-Underground Tanks Maint-Building and Improvement Maint-Extermination Station Budgeted Maint-Building and Improvement Maint-Health & Safety Maint-Critical Systems Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Communications / IT Support - Support staff, communications, radio maintenance, computer FY 18/19 POSITION SALARIES TOP STEP MEDIC MONITORS/DEFIBS REPLACEMENT DEPUTY CHIEF FIRE ENGINE FF II SRVDEL VOL DEL MEDIC FTE FF II/MEDIC HAZMAT VEHICLE REPLACEMENT COMM/IT CALLS FACILITY STATION EXHIBIT "A" FOR CITY OF LA QUINTA Page 3 of 7 96 CAPTAIN'S ENGINEER FF II CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS ------------------------------------------------------------------------------------------- STA #32 Medic Engine 240,644 1 210,944 1 370,358 2 414,050 2 1,235,996 6 STA #70 Medic Engine 240,644 1 210,944 1 370,358 2 414,050 2 1,235,996 6 STA #93 Medic Engine 240,644 1 235,217 1 370,358 2 414,050 2 1,260,269 6 235,217 1 414,050 2 649,267 3 210,944 1 235,217 1 207,025 1 653,187 3 SUBTOTALS 721,932 632,833 705,652 1,111,075 1,863,224 5,034,715 3 3 3 6 9 24 144,085 144,085 1 116,074 116,074 1 74,136 74,136 1 $334,295 27 23,547 610,813 25.94 7,796 7,796 1.0 114,415 12.29 80,385 241,154 3.0 64,800 194,401 3.0 173,575 339,264 27,356 1,708,772 50,109 25,800 77,400 3 242,372 12.50% 25.94 7,447,664 *(6,501,403) 946,261 *1,873,617 4,815,786 (188,000) 6,501,403 24.0 1.13 0.81 **25.94 3 4,046 12.29 3 3 8 Personnel Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cyc Data Processing Fire Fighting Equip.Hazmat Stations Accounting Office Supplies/Equip.Number of Hazmat Calls Finance Procurement Assigned Medic FTE Training Emergency Services Monitors/Defibs Battalion Chief Support Total Assigned Staff SUPPORT SERVICES ----------------------Fire Stations Administrative & Operational Services Number of Calls ESTIMATED REDEVELOPMENT PASS THRU total contract transfer TOTAL ESTIMATED TAX FUNDING Assigned Staff Indio Truck (12.5%) LA QUINTA ESTIMATED FIRE TAX CREDIT NET ESTIMATED CITY BUDGET STRUCTURAL FIRE TAXES COOPERATIVE TRUCK AGREEMENT 12.5% TOTAL STAFF COUNT TOTAL ESTIMATED CITY BUDGET Hazmat Support ESTIMATED SUPPORT SERVICES SUBTOTAL ESTIMATED DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Fleet Support per Fire Suppression Equip ECC Support Calls/Station Basis Comm/IT Support Calls/Station Basis Volunteer Program Per Entity Allocation Medic Program Medic FTE/Defib Basis Battalion Chief Support .27 FTE per Station OFFICE ASSISTANT III (PCN 00130073)each SUBTOTAL ESTIMATED SUPPORT SERVICES Administrative/Operational per assigned Staff ** FIRE SAFETY SPECIALIST (PCN 114438)each EMERGENCY SERVICES COORDINATOR (PCN 120745)each *See notation below for estimate assumptions Fixed Relief Vac. Relief - Engine EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE ESTIMATE DATED MAY 22, 2018 FOR FY 2019/2020 SUBTOTAL STAFF FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA EXHIBIT "A" FOR CITY OF LA QUINTA Page 4 of 7 97 336,204 25,800 331,657 23,547 279,919 7,796 240,644 8,653 267,489 2,689 210,944 80,385 235,217 17,449 185,179 29.96 207,025 64,800 153,799 34,108 144,085 58.56 124,995 1,381 74,136 364.80 86,787 4,764 116,074 1,368.91 226,794 2,113 165,934 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 Electricity Heating Fuel Water Interfnd Exp-Utilities Capital Improvements Facilities Maint-Health & Safety Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Rent-Lease Building Maint-Telephone Maint-Underground Tanks Maint-Building and Improvement Station Budgeted Maint-Building and Improvement Maint-Extermination Maint-Critical Systems Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances - Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 2.80% based on last 5 years increase - EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83% based on last 5 years increase - POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31% based on last 5 years increase - Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0.10% based on last three years changes FY 19/20 DIRECT BILL ACCOUNT CODES COUNTY DEPUTY FIRE MARSHAL *Estimate Assumptions: - All Salaries based on 17/18 salaries and updated with MOU raises - Support Services with a 7% increase based on the 17/18 Board Approved Cost Allocation dated August 29, 2017 - POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83% based on last 5 years increase SECRETARY I HAZMAT STATION EMERGENCY SVC COORDINATOR HAZMAT CALLS COUNTY FIRE MARSHAL HAZMAT VEHICLE REPLACEMENT FIRE SAFETY SPECIALIST COMM/IT CALLS FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE FF II ECC CALLS FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT ENG BATT DEL ENG/MEDIC ECC STATION DIV CHIEF SRVDEL BAT CHIEF VOL DEL CAPT MEDIC FTE Hazmat Program - Support staff, operating costs, and vehicle replacement FY 19/20 POSITION SALARIES TOP STEP DEPUTY CHIEF FIRE ENGINE Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maitenance staff with associated operating costs. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs EXHIBIT "A" FOR CITY OF LA QUINTA Page 5 of 7 98 CAPTAIN'S ENGINEER FF II CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS ------------------------------------------------------------------------------------------- STA #32 Medic Engine 252,334 1 221,183 1 388,324 2 433,688 2 1,295,529 6 STA #70 Medic Engine 252,334 1 221,183 1 388,324 2 433,688 2 1,295,529 6 STA #93 Medic Engine 252,334 1 246,444 1 388,324 2 433,688 2 1,320,790 6 246,444 1 433,688 2 680,132 3 221,183 1 246,444 1 216,844 1 684,471 3 SUBTOTALS 757,003 663,549 739,332 1,164,972 1,951,597 5,276,452 3 3 3 6 9 24 144,085 144,085 1 116,074 116,074 1 74,136 74,136 1 $334,295 27 25,195 653,570 25.94 8,341 8,341 1.0 122,424 12.29 86,011 258,034 3.0 69,336 208,009 3.0 185,725 363,012 29,271 1,828,387 50,109 25,800 77,400 3 253,931 12.50% 25.94 7,820,574 *(6,501,403) 1,319,171 *1,873,617 4,815,786 (188,000) 6,501,403 24.0 1.13 0.81 **25.94 3 4,046 12.29 3 3 8 EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE ESTIMATE DATED MAY 22 2018 FOR FY 2020/2021 SUBTOTAL STAFF FIRE SAFETY SPECIALIST (PCN 114438)each FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA EMERGENCY SERVICES COORDINATOR (PCN 120745)each *See notation below for estimate assumptions Fixed Relief Vac. Relief - Engine Volunteer Program Per Entity Allocation Medic Program Medic FTE/Defib Basis Battalion Chief Support .27 FTE per Station OFFICE ASSISTANT III (PCN 00130073)each SUBTOTAL ESTIMATED SUPPORT SERVICES Administrative/Operational per assigned Staff ** Hazmat Support ESTIMATED SUPPORT SERVICES SUBTOTAL ESTIMATED DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine Fleet Support per Fire Suppression Equip ECC Support Calls/Station Basis Comm/IT Support Calls/Station Basis LA QUINTA ESTIMATED FIRE TAX CREDIT NET ESTIMATED CITY BUDGET STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU COOPERATIVE TRUCK AGREEMENT 12.5% TOTAL STAFF COUNT TOTAL ESTIMATED CITY BUDGET Total Assigned Staff SUPPORT SERVICES ----------------------Fire Stations Administrative & Operational Services Number of Calls total contract transfer TOTAL ESTIMATED TAX FUNDING Assigned Staff Indio Truck (12.5%) Battalion Chief Support Data Processing Fire Fighting Equip.Hazmat Stations Accounting Office Supplies/Equip.Number of Hazmat Calls Finance Procurement Assigned Medic FTE Training Emergency Services Monitors/Defibs Personnel Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cyc EXHIBIT "A" FOR CITY OF LA QUINTA Page 6 of 7 99 344,767 25,800 340,104 25,195 292,145 8,341 252,334 9,259 280,236 2,878 221,183 86,011 246,444 18,671 194,162 32.06 216,844 69,336 153,799 36,495 144,085 62.66 124,995 1,477 74,136 390.34 86,787 5,097 116,074 1,464.73 226,794 2,260 165,934 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Hazmat Program - Support staff, operating costs, and vehicle replacement FY 20/21 POSITION SALARIES TOP STEP DEPUTY CHIEF FIRE ENGINE Emergency Command Center Support - Dispatch services costs Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maitenance staff with associated operating costs. CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT ENG BATT DEL ENG/MEDIC ECC STATION DIV CHIEF SRVDEL BAT CHIEF VOL DEL CAPT MEDIC FTE FIRE SAFETY SPECIALIST COMM/IT CALLS FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE FF II ECC CALLS FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION COUNTY DEPUTY FIRE MARSHAL *Estimate Assumptions: - All Salaries based on 17/18 salaries and updated with MOU raises - Support Services with a 7% increase based on the 17/18 Board Approved Cost Allocation dated August 29, 2017 - POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83% based on last 5 years increase SECRETARY I HAZMAT STATION EMERGENCY SVC COORDINATOR HAZMAT CALLS COUNTY FIRE MARSHAL HAZMAT VEHICLE REPLACEMENT Cellular Phone Pager Service Telephone Service Household Expense Appliances - Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 2.80% based on last 5 years increase - EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83% based on last 5 years increase - POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31% based on last 5 years increase - Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0.10% based on last three years changes FY 20/21 DIRECT BILL ACCOUNT CODES Maint-Telephone Maint-Underground Tanks Maint-Building and Improvement Station Budgeted Maint-Building and Improvement Maint-Extermination Maint-Critical Systems Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Electricity Heating Fuel Water Interfnd Exp-Utilities Capital Improvements Facilities Maint-Health & Safety Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Rent-Lease Building EXHIBIT "A" FOR CITY OF LA QUINTA Page 7 of 7 100 Exhibit “B” CITY OF LA QUINTA 1 of 2 EXHIBIT “B” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL AID FOR THE CITY OF LA QUINTA DATED JULY 1, 2018 PAYMENT FOR SERVICES ADDITIONAL SERVICES A. CREDIT TO CITY Of the sum CITY has appropriated to provide fire protection services within the area of responsibility of CITY, COUNTY shall allow a credit to CITY in the estimated amount that represents 100% of the annual structural fire taxes collected by the County and annual Redevelopment Pass Thru Funds in excess of $188,300 collected by COUNTY within the areas of responsibility of CITY. The amount of this credit shall be determined by the County Auditor-Controller prior to the COUNTY’s billing of its claim for services with CITY as approved herein. The claim filed by COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. If the credit allowed to CITY is in excess of the expenses, any excess credit will be deposited by the COUNTY into a trust fund for future fire facilities, equipment and/or services within CITY. The procedures for use of the trust funds are outlined as follows: B. TRUST FUND PROCEDURES The excess credit deposited in a trust fund for Fiscal Year 2018/2019 and for subsequent fiscal years during the term of this Agreement shall be expended, dispersed and accounted for as follows: The trust funds may be used for future fire facilities, equipment, or for future services, at CITY’s option. CITY shall have the right to designate the use of the trust funds for one or more of these purposes. If CITY opts to utilize the trust funds for fire facilities being constructed or rehabilitated in CITY, COUNTY shall, upon CITY’s request, release the funds for that purpose to CITY, or to CITY’s designee, within 30 days of receiving CITY’s written notification of its option. If CITY opts to utilize the trust funds for equipment purchase or equipment rental, COUNTY shall, upon CITY’s request, release the funds for that purpose to CITY or to CITY’s designee, within 30 days of receiving CITY’s written notification of its option. 101 Exhibit “B” CITY OF LA QUINTA 2 of 2 If CITY opts to utilize the trust funds for services, it may either request increased services or supplement the fund as a credit applied to future service costs. The trust funds shall be maintained in an interest-bearing account. The interest earned shall be added to the amount of the trust fund. COUNTY shall provide an annual accounting of the trust fund amount to CITY by August 1, 2018, and by August 1st of each year thereafter, during the term of this Agreement. CITY shall review the accounting within 30 days of receipt, and shall notify COUNTY of any dispute or objection thereto. CITY and COUNTY shall reconcile any dispute within 30 days thereafter. If any amount remains in the trust funds upon the effective date of the termination of this Agreement, the funds shall be returned to CITY within 30 days of the date of the termination, unless extended. CITY agrees that the returned funds shall only be used for fire service, equipment and fire facilities. 102 Exhibit “C” CITY OF LA QUINTA Page 1 of 2 EXHIBIT “C” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY LA QUINTA DATED JULY 1, 2018 PAYMENT FOR SERVICES ADDITIONAL SERVICES FIRE ENGINE USE AGREEMENT Station 32 Engine E32, RCO No. 08-881 $ 25,800.00 Station 70 Engine E70, RCO No. 07-851 $ 25,800.00 Station 93 Engine E93, RCO No. 04-816 $ 25,800.00 $ 77,400.00 The Fire Engine Use Agreement is utilized in the event that a fire engine(s) which was initially purchased by the CITY, and then the CITY elects to have the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of the COUNTY. This fire engine(s) shall be used as an integrated unit for Fire Services as set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be stationed primarily in the CITY. The change in ownership of the fire engine does not waive or supersede any responsibilities of the CITY pursuant to this agreement. This exhibit is strictly to further detail for the CITY, the responsibilities and costs associated within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire Engine Use Agreement is inseparable. The CITY will have the option of transferring title of said fire engine(s) to the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will take ownership of the said fire engine(s), and the County will maintain insurance on said fire engine(s). If the CITY opts to maintain ownership and title of said fire 103 Exhibit “C” CITY OF LA QUINTA Page 2 of 2 engine(s), the CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided to the COUNTY. The COUNTY will ensure a working fire engine(s) is available for the CITY at all times under this agreement. All capital improvements and/or betterments to the fire engine(s) listed above, will be the responsibility and paid for by the owner of said fire engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under this Agreement. When the Riverside County Fire Department Fleet personnel determine the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or reallocate as a second roll response fire engine. The annual cost for this service is calculated at 1/20 of the replacement cost. The current replacement cost is $516,000. If this Agreement is entered into mid- year, the annual cost will be prorated accordingly. The CITY may opt out of this Agreement at any time in writing and the costs will be prorated accordingly by fiscal year. No refunds will be provided for any prior payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are still within their useful life cycle, the ownership will not revert back to the CITY unless the entire Cooperative Agreement is terminated. 104 Exhibit “D” CITY OF LA QUINTA Page 1 of 2 EXHIBIT “D” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA DATED JULY 1, 2018 PAYMENT FOR ADDITIONAL SERVICES OFFICE OF THE FIRE MARSHAL AGREEMENT The Fire Marshal Agreement is utilized in the event a CITY elects to fund locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the Office of the Fire Marshal. These duties include: For conformance with applicable laws, codes and regulations concerning fire protection and life safety - • Review Planning and Development Cases for the CITY • Review and inspection of construction development for the CITY • State mandated Fire/Life Safety Inspections in accordance with Health and Safety Code 13146.1, 13146.2, 13146.3, 13217 and 13235 • Review, Permitting and Inspection of Special Events and Fireworks • Investigation of fire safety complaints • Meeting with development applicants and customers • Annual Business Inspection Administrative activities - • Creation and maintenance of forms for review and inspection of construction development and fire/life safety inspections. • Provide information to customers on CITY Ordinances and Standards for construction • Creation and maintenance of Information Bulletins, Technical Policies and Standards for Fire Protection in the CITY • Provide recommendations on updating CITY Ordinances and Standards in regards to fire/life safety In the event CITY desires an increase in the Office of the Fire Marshal duties services provides, CITY shall provide sixty (60) days written notice of the proposed increase in services. COUNTY is under no obligation to approve any requested increase. COUNTY shall render a written decision on whether to allow or deny the increase within thirty (30) days of the notice provided pursuant to this section. It is the CITY responsibility to provide funding for all direct operating supplies for each position in accordance with COUNTY requirements and/or standards. These supplies include, but are not limited to: • Vehicle and regular maintenance • Training 105 Exhibit “D” CITY OF LA QUINTA Page 2 of 2 •Office space, furniture, Code & Standard reference books, and general & field supplies •All IT and Communication tools (such as cell phone, computer, etc.) •Uniform costs All costs including salaries and benefits will be included in each quarterly invoice as outlined in the Cooperative Agreement. The CITY may opt out of this Exhibit and eliminate funding for locally direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of one hundred and twenty (120) days. The costs will be prorated accordingly by services provided and fiscal year. It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal services provided by these personnel for the CITY. Contract Cities\EXHIBIT D ~ Fire Marshal Services\Template Exhibit D - 20180215.docx 106 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA, COACHELLA, AND THE COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK COMPANY RECOMMENDATION Approve a cooperative agreement between the Cities of Indio, La Quinta, Coachella, and the County of Riverside to share the cost of a ladder truck company and authorize the City Manager to execute the Cooperative Agreement. EXECUTIVE SUMMARY Since 2006, the city has shared the cost of a ladder truck agreement with the Cities of Indio, Coachella and the County of Riverside. The current agreement (Agreement) will expire on June 30, 2018; the new term would be from July 1, 2018 to June 30, 2021. FISCAL IMPACT The estimated annual cost is $240,000; this represents the 12.5% City’s share of the total cost to operate and maintain the ladder truck for a year. This cost is included in the Fire Services Agreement and funded by the fire property tax credit. BACKGROUND/ANALYSIS Since 2006, the City has participated in a cooperative agreement to operate a ladder truck for the mutual benefit of the Cities of La Quinta, Indio, Coachella and County of Riverside. The cost allocation remains the same: the City of Indio contributes 50%, the County of Riverside 25%, and the City of Coachella and La Quinta each pay 12.5% of the actual cost of staffing and maintaining the ladder truck. ALTERNATIVES Council may elect not to approve this agreement, which would require the City to purchase, staff and maintain a ladder truck. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Fire Ladder Truck Agreement CONSENT CALENDAR ITEM NO. 11 107 108 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 1 of 8 A COOPERATIVE AGREEMENT BETWEEN THE CITY OF INDIO, THE CITY OF LA QUINTA, THE CITY OF COACHELLA, AND THE COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK COMPANY THIS AGREEMENT, was made and entered into this ______ day of ___________, 2018, by and between the County of Riverside, on behalf of the Fire Department, a political subdivision of the State of California, (hereinafter referred to as “COUNTY”) and the City of Indio, City of La Quinta, and the City of Coachella, each a duly created city (hereinafter each a “CITY” and collectively the “CITIES”). COUNTY and CITIES are hereinafter collectively referred to as the “Parties”. SECTION I: PURPOSE A.The COUNTY has contracted with the CITIES individually for the provision of Fire Protection, Fire Prevention, Rescue, and Medical Services in a separate cooperative agreement respectively. B.The CITIES and COUNTY desire to enter into a cost sharing agreement for a ladder truck which will be of mutual benefit for all involved agencies. C.The CITIES and COUNTY believe the ladder truck staffing cost should be equitably distributed to the participating agencies. NOW, THEREFORE, IT IS AGREED as follows: SECTION II: COOPERATIVE OPERATIONS Emergency Responses: The ladder truck shall be dispatched, when available, to all residential and commercial structure fires within the jurisdictions of the CITIES and COUNTY. The ladder truck shall also be utilized for staffing and expertise in other emergencies relating to entrapment and medical emergencies. The truck shall be located in a position to provide a response time of fifteen minutes, or less, to the CITIES. SECTION III: COST SHARE The Parties agree the cost of the ladder truck shall be billed to CITIES by the COUNTY with the normal quarterly billing pursuant to the CITIES respective cooperative agreements, and the cost will be shown as a line item on that bill. The CITIES will receive an estimated cost of the ladder truck staffing based on the top step salaries of the personnel assigned to the ladder truck, at the first of the fiscal year. The cost pool of the ladder truck shall consist of the salaries of 2.3 Fire Captains, 2.3 Fire 109 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 2 of 8 Apparatus Engineers, 3 Firefighter II Paramedics and 1.4 Firefighters II. A maintenance budget of $20,000 will also be included in the cost pool. The cost shall be distributed by the CITIES of Indio contributing fifty percent (50%), the County of Riverside contributing twenty-five percent (25%), and the cities of La Quinta and Coachella each contributing twelve and one half percent (12.5%) of the actual cost of the staffing and maintenance of the ladder truck. SECTION IV: TERM The term of this Agreement shall be from July 1, 2018 to June 30, 2021. Any party to this Agreement may terminate this Agreement by providing a written notice of termination to the other party’s hereto no less than one (1) year prior to the expiration of the term hereof. If such notice is given unilaterally by COUNTY except any notice issued because of actions of the California Department of Forestry and Fire Protection (hereinafter “CAL FIRE”) or CITIES, COUNTY agrees to continue to provide Fire Services to CITIES until such time as CITIES has a reasonable opportunity to implement alternative Fire Services. In no event shall this Agreement be terminated by either party after June 30, 2020. SECTION V: INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITIES, their agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "City Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "County Liabilities"). Notwithstanding the foregoing, the only County Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the City Indemnitees does not apply is with respect to County Liabilities resulting from the negligence or willful misconduct of a City Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. To the fullest extent permitted by applicable law, but subject to the limits in this paragraph, each CITY shall and does agree to indemnify, protect, defend and hol d harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "County Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or 110 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 3 of 8 consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder by the respective CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of the respective CITY, its officers, employees, subcontractors, agents, or representatives (collectively, "City Liabilities"). No CITY shall be required to indemnify, protect, defend and hold harmless County Indemnitees for the acts or omissions of another CITY giving rise to City Liabilities in that other City pursuant to this Agreement. Furthermore, and notwithstanding the first sentence of this paragraph, the City Liabilities with respect to which each CITY’s obligation to indemnify, including the cost to defend, the County Indemnitees does not apply with respect to City Liabilities resulting from the negligence or willful misconduct of a County Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.” SECTION VI: OWNERSHIP, MAINTENANCE, REPAIRS The City of Indio owns the ladder truck and maintains the insurance on said ladder truck. The ladder truck maintenance and/or repair costs shall be paid through the cost allocation plan or as a direct invoice distributed to each Party, with the City of Indio contributing fifty percent (50%), the County of Riverside contributing twenty-five percent (25%), and the cities of La Quinta and Coachella each contributing twelve and one half percent (12.5%) of the actual cost of the maintenance and/or repair of the ladder truck. SECTION VII: DELIVERY OF NOTICES All notices permitted or required under this agreement shall be given to the respective parties at the following address, or at such other addresses as the respective parties may provide in writing for this purpose. COUNTY OF RIVERSIDE CITY OF INDIO County Fire Chief City Manager 210 W. San Jacinto Ave. 100 Civic Center Mall San Jacinto, CA 92570 Indio, CA 92201 CITY OF LA QUINTA CITY OF COACHELLA City Manager City Manager 78-495 Calle Tampico 1515 6th Street La Quinta, CA 92247 Coachella, CA 92236 Any notice required to be given hereunder to either party shall be given by personal delivery or be deposited in the U.S. mail to the address listed, certified with return receipt requested, and pre-paid postage affixed. Such notice shall be deemed 111 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 4 of 8 made when personally delivered or when mailed. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of method of service. SECTION VIII: GENERAL PROVISIONS A. ALTERATION OF TERMS No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the Parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement, which is formally approved and executed by both Parties. B. DISPUTES CITIES shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITIES, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITIES has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITIES and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITIES and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITIES and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County. Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this Section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL 112 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 5 of 8 FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing. C. WAIVER Any waiver by any of the Parties, separately or collectively, of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term thereof. Failure on the part of the Parties to require exact, full and complete compliance with any terms of this Agreement shall not be construed as in any manner changing the terms hereof, or estopping any one of the CITIES or COUNTY from enforcement hereof. D. SEVERABILITY If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. E. ADMINISTRATION 1. The COUNTY Fire Chief shall administer this Agreement on behalf of the County of Riverside. 2. The CITIES respective CITIES Manager shall administer this Agreement on behalf of its own CITIES. F. ATTORNEY’S FEES If CITIES fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available. In the event of litigation between COUNTY and CITIES to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation. G. ENTIRE AGREEMENT This Agreement is intended by the Parties hereto as a final expression of their understanding, with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all 113 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 6 of 8 prior and contemporaneous agreements and understandings, oral or written, in connection therewith. [SIGNATURE PROVISIONS ON NEXT PAGE] IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. Dated: _______________________ CITY OF INDIO By: __________________________ City Manager ATTEST: APPROVED AS TO FORM: By: __________________________ By: __________________________ Monika Radeva, Acting City Clerk City Attorney (SEAL) Dated: ___________________________ CITY OF LA QUINTA By: __________________________ City Manager ATTEST: APPROVED AS TO FORM: By: _____________________________ By: __________________________ City Attorney (SEAL) 114 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 7 of 8 [ADDITIONAL SIGNATURE PROVISIONS ON NEXT PAGE] Dated: ___________________________ CITY OF COACHELLA By: __________________________ City Manager ATTEST: APPROVED AS TO FORM: By: ____________________________ By: __________________________ City Attorney (SEAL) Dated: ________________________ COUNTY OF RIVERSIDE By: __________________________ Chairman, Board of Supervisors ATTEST: APPROVED AS TO FORM: GREGORY P. PRIAMOS, KECIA HARPER-IHEM County Counsel Clerk of the Board By: ____________________________ GREGORY P. PRIAMOS, County Counsel By: _____________________ Deputy (SEAL) 115 COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY CITIES OF INDIO, LA QUINTA, & COACHELLA July 1, 2018 to June 30, 2021 8 of 8 \\FPRRU01\root\root\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\COST SHARE LADDER TRUCK COOPERATIVE AGREEMENT - INDIO, LA QUINTA, COACHELLA, COUNTY\Ladder Truck Agmt w-Indio La Quinta Coachella 20160428.docx 116     12 117 The following represents the overall project budget presented in the latest CIP: Professional (Local Funds): $220,000 Environmental/Design (Local Funds): $1,520,042 Inspection/Testing/Survey (State $954,000 Funds): Right of Way Acquisition (Local Funds) $318,000 Construction (Local/State Funds): $5,786,615 City Administration (Local Funds): $75,000 Contingency (Local/State Funds): $1,621,223 Total Budget: $10,494,880 Adequate funding is available within the design budget to cover the additional engineering services contemplated by Amendment No. 2. BACKGROUND/ANALYSIS The Village Complete Streets - A Road Diet Project will reduce four traffic lanes to two lanes along Calle Tampico and Calle Sinaloa from Eisenhower to Desert Club Drive, and along Eisenhower from Calle Tampico to Calle Sinaloa. This area will be used as space for designated bike and golf cart lanes. Roundabouts will be installed at five key intersections to provide better traffic flows. The reduced lanes and the crosswalks' added midblock will provide pedestrians with safer access to Civic Center Park, Old Town La Quinta, and the Benjamin Franklin Elementary School. These improvements were developed through public outreach meetings related to the Village Specific Plan. The project development process is well underway. The Environmental Document is complete, the plans, specifications and estimates are approximately 65% complete, and the right-of-way acquisition phase has been initiated. Construction is expected to start in May or June 2019. ALTERNATIVES No alternative is recommended. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1.Vicinity Map 2.GHD PSA Amendment No. 2 3.Project Renderings 118 STOPSTOPVicinity Map Overall Project December 5, 2017 2337EX001.dwg SACRAMENTO REGION 943 Reserve Drive, Suite 100 Roseville, CA 95677 (916) 782-8688 www.omnimeans.com; GHD.COM also in: REDDING VISALIA CONCORD SAN LUIS OBISPO & NAPA LA QUINTA VILLAGE ROAD DIET NORTH ATTACHMENT 1 ATTACHMENT 1119 120 Rev.2-5-14 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH OMNI MEANS, LTD – A GHD COMPANY This Amendment No. 2 to Professional Services Agreement with OMNI MEANS, LTD – A GHD Company ("Amendment No. 2") is made and entered into as of the 5th day of June 2018 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Omni Means, Ltd – A GHD Company (“Consultant”). RECITALS WHEREAS, on or about June 12, 2017, the City and Consultant entered into a Professional Services Agreement to provide those services related to the La Quinta Village Complete Streets – A Road Diet Project, Project No. 2015-03. The term of the Agreement expires on December 31, 2021; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to perform Professional Engineering Services to expand the scope of the project to add landscape/water quality areas, realign the existing curb and gutter, remove existing pavement, accommodate palm tree plantings along the entire corridor; and Provide additional right of way acquisition services. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.0 is amended to read as follows: Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A” attached hereto and made apart hereof. 2.Exhibit A – Scope of Services is amended to include the additional services outline with Exhibit A. 3.Exhibit B – Deliverables and Budget is amended as attached in Exhibit B. 4.Exhibit C – Schedule of Performance is hereby not affected by this Agreement Amendment. ATTACHMENT 2 121 122 Rev.2-5-14 Exhibit A Scope of Services Consultant’s Scope of Services, dated May 15, 2018, is attached and made a part herein. 123 May 15, 2018 Nick Nickerson City of La Quinta 78-495 Calle Tampico La Quinta, Ca 92253 Re: La Quinta Village Complete Street Project: A Road Diet Dear Mr. Nickerson: Omni-Means, a GHD Company (GHD) is pleased to provide this added services request to accommodate the City’s desire to expand the project along Calle Tampico from Eisenhower to City Hall to add landscape/water quality areas by realigning the curb and gutter (and removing existing pavement) on the north and south sides of Calle Tampico along the entire corridor. This expanded work will also include the accommodation of palm tree plantings along the entire corridor. The water quality features will be designed to accommodate the palm tree planting. In addition, the right of way scope of work was modified to include additional acquisitions and easements that were not included in the original scope of services. During the right of way identification phase of the project, it was discovered that some of the existing sidewalks along the project corridors are not located within City right of way or within an existing easement. Therefore, additional right of way acquisition services and property owner meetings are needed to accommodate the project improvements. The original scope of services included one partial acquisition and two temporary construction easements, when there are actually five acquisitions (two from the housing authority, one from the City, and two from private owners) and four temporary construction easements, and one encroachment permit from CVWD. This results in the need to acquire additional title reports, additional appraisals and work with additional property owners. Per the City’s request, to save costs between the City’s drainage project and this project, we have modified our scope of services to include additional potholing required to pothole potential utility conflicts with the Tampico Drainage Trunk Line Improvements. This added twelve (12) potholes to the scope of services. Lastly, the efforts required to deliver the environmental document and clearance required overall less effort than originally anticipated. This resulted in a cost savings to the project. This cost savings is noted on the attached budget summary and spreadsheet. It is requested these funds be transferred from the environmental phase of the project to the cover the above described extra work. GHD will perform the revised scope of work, attached, on a time-and-materials basis with a not-to- exceed amount, and in accordance with our existing services contract. The additional fees associated with this revised scope of work is presented in the attached spreadsheet. 124 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 2 GHD will work diligently to meet the 65% design submittal date of May 16, 2018. However, given the City’s request to provide an additional conceptual drawing of the Palm Tree Planting layout and obtain approval prior to beginning the design, will not allow us to finalize the 65% landscape, water quality plan or drainage plans at that time. Therefore, we will submitted these plan sheets subsequently to the 65% package. The remaining submittals will follow the schedule of the road design project. Thank you for the opportunity to serve the City of La Quinta. Sincerely, Lindsey Van Parys, PE Project Manager 125 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 3 Revised Scope of Work, May 1, 2018 The following revised scope of services is meant to supplement the existing scope of services to provide additional services needed to accommodate the City’s desire to expand the project along Calle Tampico from Eisenhower to City Hall to add landscape/water quality areas and remove the existing pavement, including adding palm tree plantings along the entire corridor. In addition, to provide additional right of way services to accommodate the needs to the project. Task 1 – Project Management Continued project management, including coordination with subconsultants, coordination of status meetings, implementation of quality assurance and quality control measures. Task 3 – Surveying and Mapping Services Aerial survey was obtained for the expanded section of the project. For the curb modifications it is assumed this survey data will be sufficient and the existing sidewalk will remain in place. Should the sidewalk need to be modified and/or ADA upgrades need to be made, additional survey may be required. Task 5 – Preliminary Engineering 5.1 Conceptual Approval Drawings GHD will prepare two conceptual layouts with typical sections for the expanded work along Calle Tampico. The first concept will provide a plan view and typical section view of Calle Tampico with separated bicycle lanes provided along Calle Tampico for the entire project length. The bike lanes will be separated from the roadway with a landscape/water quality median. A memorandum documenting the benefits and challenges of this layout was prepared. The second conceptual drawing will provide a plan view and typical section view of Calle Tampico with curb and gutter modifications to reduce the overall pavement area and provide additional landscape/water quality in the area that was previously designated as parking. 5.2 Preliminary Landscape Concept GHD will prepare a 3D illustrative image of the typical street scene illustrating the location of the plan trees along both sides of the expanded project limits along Calle Tampico, for review and approval by the City. Task 7 – Utility Coordination The modification of the curb and gutter along the Calle Tampico corridor will require additional utility coordination efforts to maintain connection to the existing storm drain and catch basin system. 7.3 Preliminary Utility Relocation Coordination GHD will expand the utility relocation coordination services to include the additional potential conflicts along Calle Tampico. 7.6 Utility Potholing GHD will expand the utility potholing efforts to address the additional potential utility conflicts along Calle Tampico. The original scope of services assumed fifteen (15) potholes, when 126 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 4 nineteen (19) have been identified as necessary. Additionally, the scope has been adjusted to provide twelve (12) additional potholes to accommodate the Tampico Trunk Line drainage. Task 8 – Final Design 8.1 Drainage Report GHD will expand the drainage report to account for the adjusted curb and gutter along Calle Tampico and address any changes utility relocation coordination services to include the additional potential conflicts along Calle Tampico. 8.2 – Water Quality Management Plan GHD will expand the scope of work to provide rain gardens/bioretention facilities/other BMPs in the expanded landscape areas, including the existing landscaping located between the existing back of curb and the sidewalk to accommodate the palm tree planning along Calle Tampico. 8.3 – 65% PS&E GHD will expand the scope of work to include the modifications to the roadway cross section along Calle Tampico. The following plan sheets are anticipated to be added to the plan set and/or modified to incorporate the new limits of work:  Typical Sections  Key Map, Line Index, Survey Control  Demolition  Layout  Profiles  Construction Details  Grading Plan  Utility Plan  Drainage Plan and Profile  Construction Area Signs  Stage Construction and Traffic Control  Detour Plans  Pavement Delineation  Sign Plans and Details  Irrigation Notes, Plans and Details  Planting Plans and Details The cost estimate will also be updated to reflect the additional costs associated with this change. The PS&E package will be completed as one whole package. 8.4 – 90% PS&E The PS&E package prepared as part of the expanded 65% PS&E package will be updated and brought to a 90% level. 8.5 – 100% PS&E The PS&E package prepared as part of the expanded 90% PS&E package will be updated and brought to a 100% level. 8.6 – Final PS&E/Bid Document Preparation The PS&E package prepared as part of the expanded 100% PS&E package will be finalized for the City’s use in bidding the project. 8.8 – Final Water Quality Design Engineering GHD will expand the scope of work to provide rain gardens/bioretention facilities/other BMPs in the expanded landscape areas, including the existing landscaping located between the existing back of curb and the sidewalk to accommodate the palm tree planning along Calle Tampico. GHD will prepare 65%, 90% and 100% design plans for the Water Quality design in the expanded areas. 127 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 5 Task 9 – Right of Way Acquisition The scope of work originally assumed one (1) partial acquisition, two (2) temporary construction easements and twenty four (24) permits to enter. Upon further investigation in the existing right of way and finalization of the project layout, it was determined the following is needed: The scope of services below has been revised to accommodate these needs. 9.1 Property Owner Meetings The original scope of services assumed acquisition or temporary construction easements (TCE) would be needed from three (3) property owners and that two (2) meetings would be conducted with each property owner, totaling six (6) meetings. However, upon discovery that some of the existing sidewalks are not located in City right of way, it was determined that acquisitions, TCEs or encroachment permits are needed from a total of six (6) different property owners. The first round of meetings have already been held for three (3) of the six (6) property owners. Given the stage of the project at this time, it is anticipated that only one (1) additional meeting will be held with each property owner. Therefore, an additional three (3) meetings were added to the scope of services. For budgeting purposes it is assumed these meetings will be held on no more two (2) separate occasions. 9.2 – Right of Way Cost Estimate Subconsultant Over- land, Pacific & Cutler, Inc. (OPC) will perform the same scope of work for the additional right of way involvements identified above as in the original scope of work, no additional fee is needed. 9.3 – Right of Way Engineering & Coordination This task also includes the preparation of the additional acquisition exhibits, staking of right of way or easement lines in the field by subconsultant MSA, obtaining preliminary title report, preparation of metes and bounds legal descriptions and exhibits for the additional seven (7) involvements, four (4) additional acquisitions, two (2) additional TCE's, and one encroachment permit. 9.4 – Appraisal Services OPC will perform the same scope of work for the additional right of way involvements identified above as in the original scope of work. 9.5 – Right of Way Acquisition OPC will perform the same scope of work for the additional right of way involvements identified above as in the original scope of work. 9.6 – Right of Way Certification OPC will perform the same scope of work for the additional right of way involvements identified above as in the original scope of work. 128 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 6 9.7 – Permit to Enter and Construct (PTEC) 9.7.1 – PTEC Property Owner Meetings The prior scope of work assumed that four (4) meetings would be held, however there are eleven (11) property owners from whom PTECs are required. Six (6) property owners have already been met with. Given the stage of the project at this time, it is anticipated that only one (1) additional meeting will be held with each property owner. Therefore, an additional eleven (11) meetings were added to the scope of services. For budgeting purposes it is assumed these meetings will be held on no more three (3) separate occasions. 9.7.1 – PTEC Property Owner Meetings OPC will perform the same scope of work for the additional right of way involvements identified above. The number of anticipated PTECs is lower than originally anticipated, therefore, there was cost savings in this item. Assumptions GHD assumes the costs for the expanded work will be tracked separately by GHD as it is not a grant eligible. The landscape design assumes the potential to utilize existing irrigation main line in median, and existing controllers. City to provide as-built-information regarding main line connection opportunities, expected pressure in main line, size of existing main line, size of existing meter(s) & backflow(s),controller locations, and controller type/capacity. If existing system is not available, a new proposed water service connection(s) will be identified as a part of the irrigation design. 129 Rev.2-5-14 Exhibit B Schedule of Compensation With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 2 to this Agreement is One Hundred Fifty-Six Thousand, Eight Hundred Twenty-One Dollars ($156,821.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of One Million, Four Hundred Eighteen Thousand, Two Hundred Twenty-One Dollars ($1,418,221.00) after the consideration of Amendment 2. Previous Contract Amount through Contract Amendment No. 1: $ 1,261,400.00 Add this Amendment (2): $ 156,821.00 Revised Contract Total: $ 1,418,221.00 130 La Quinta Village Complete Streets Project, Extra Work Authorization – May 2018 7 Fee Proposal GHD will perform the revised scope of work, attached, on a time-and-materials basis with a not-to- exceed amount, and in accordance with our existing services contract. It should be noted the indirect costs from MSA are costs associated with obtaining preliminary title reports. Below is a summary of the full Extra Work Compensation and Fee Schedule, which is attached. Summary of Extra Work Compensation Task Cost Summary Final Design Task 1: Project Management $ 9,126 Task 4: Environmental Compliance ($10,064) Task 5: Preliminary Engineering $10,500 Task 7: Utility Coordination $ 2,135 Utility Potholing $14132 Task 8: Final Design $63,312 Reimbursable $200 Final Design Subtotal $88,496 Right of Way (ROW) Task 1: Project Management $ 9,114 Task 9: ROW Acquisition $52,961 Reimbursable $ 6,250 ROW Subtotal $68,325 Total $156,821 131 132 La Quinta Village Complete Streets - A Road Diet ProjectExtra Work Budget Estimate - May 2018Job No. 011145144AFile No. M2337BUD004.xlsxProposal Task DescriptionClassVan ParysPMBoyleAPM/ Chief EngrKehrerPEPuligaddaEngrDaasEngrTortuyaWater QualityRobertsonLAPiperLAWargulaElecBlaisQA/QCTotal HoursTotal GHD $Survey/ ROW EngineeringPotholing Right of WaySub. Mark upSubtotalTask Subtotal Phase Subtotal TaskRate$161 $218 $145 $130 $97 $200 $188 $125 $170 $160MSA OPC 10%Preliminary Engineering, Environmental, & Final Design Services$88,496 Task 1 Project Management$9,126 Project Management 16 824 $4,320 $0 $4,320Quality Control/Quality Assurance 624 30 $4,806 $0 $4,806Task 4 Environmental Compliance($10,064)0 ($10,064) $0 ($10,064)Task 5 Preliminary Engineering$10,500 5.1 Conceptual Approval Drawing 4 1 8 10 16 443 $5,674 $0 $5,6745.3 Preliminary Landscape Concepts 2 8 24 34 $4,826 $0 $4,826Task 7 Utility Coordination $15,422 7.3 Preliminary Utility Relocation Plan Coordination 2 4 410 $1,230 $0 $1,2307.6 Utility Potholing 2 68 $904 $12,080 $1,208 $14,192Task 8 Final Design$63,312 8.1 Drainage Report 2 2 8 416 $2,334 $0 $2,3348.2 Water Quality Control Plan 2 2 8 8 828 $4,174 $0 $4,1748.3 65% Plans, Specifications & Estimate (PS&E) 8 4 24 32 32 16 16 40 8 180 $25,472 $0 $25,4728.4 90% PS&E 8 4 16 24 24 4 20 24 124 $17,488 $0 $17,4888.5 100% PS&E 4 2 8 16 24 2 4 16 76 $9,800 $0 $9,8008.6 Final PS&E 2 4 8 8 1 2 6 31 $4,044 $0 $4,044Reimbursable$200 Travel & Per Diem$0 $0 $0Reproduction & Other Reimbursable$200.00 $200 $0 $200Subtotal HoursHours58 23 60 102 130 39 50 110 8 24604 $85,272.00$0.00 $12,080.00 $0.00 $1,208.00$88,496.00Subtotal DollarsDollars$9,338 $5,014 $8,700 $13,260 $12,610 $7,800 $9,400 $13,750 $1,360 $3,840 $200Right of Way $68,325 Task 1 Project Management$9,114 Project Management 44 $644 $7,700 $770 $9,114Task 9 Right of Way (ROW) Acquisition$52,961 9.1 Property Owner Meetings (3) 16 16 638 $5,478 $0 $5,4789.3 Right of Way Engineering & Coordination 4 4 816 $1,940 $13,600 $1,360 $16,9009.4 Appraisal Services0 $0 $21,625 $2,163 $23,7889.5 ROW Acquisition (1 Fee, 2 TCE)0 $0 $5,250 $525 $5,7759.6 Right of Way Certification0 $0 $900 $90 $9909.7 Optional Services-Permit to Enter & Construct (PTEC)9.7.1 PTEC Property Owner Meetings (11) 24 16 848 $6,960 $0 $6,9609.7.2 Permit to Enter & Construct 0 $0 ($6,300) ($630) ($6,930)Reimbursable$6,250 Travel & Per Diem$2,750.00 $2,750 $0 $2,750Reproduction & Other Reimbursable$500.00 $500 $3,000 $0 $3,500Subtotal HoursHours48 0 32 4 22 0 000 01183 $18,272.00 $16,600.00 $0.00 $29,175.00$4,277.50$68,324.50Subtotal DollarsDollars$7,728 $0 $4,640 $520 $2,134 $0 $0 $0 $0 $0 $3,250Other Direct CostsPreliminary Engineering, Environmental, & Final Design ServicesRight of WayTotal CostSummary of Costs$88,496Extra Work Compensation and Fee Schedule5/15/2018$68,325$156,821SubconsultantPage 1M2337BUD004133 134 Rev.2-5-14 Exhibit C Schedule of Performance The work contemplated by Amendment No. 2 will not affect the original Agreement Date, December 31, 2021. 135 136 ATTACHMENT 3137ATTACHMENT 3 138 139 140 141 142 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD WIDENING IMPROVEMENT (PROJECT NO. 2009-04/091004) RECOMMENDATION Approve Amendment No. 2 to Professional Services Agreement with Bengal Engineering, Inc., in the amount of $95,350, for the Dune Palms Road Widening Improvement Project; and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY In June 2015, the City Council approved a Professional Services Agreement (Agreement) with Bengal Engineering, Inc. (Bengal) for engineering and right- of-way acquisition services for the Dune Palms Road Widening Improvement Project. The proposed improvements would construct Dune Palms Road to its General Plan Secondary Arterial configuration between Black Hawk Way and the northern bridge approach at the Whitewater River (Attachment 1). Amendment No. 2 (Attachment 2), authorizes Bengal to perform additional right of way acquisition services through the eminent domain process, and to provide additional utility coordination work. FISCAL IMPACT Current project cost is estimated at $2,483,000; Coachella Valley Association of Governments will provide 75% of costs, up to $1,862,250 and the City is responsible for the remaining 25% or $620,750. Following is anticipated project budget: Professional:$56,000 Design:$253,450 Inspection/Testing/Survey:$75,000 Construction:$770,000 Right of Way Acquisition: $980,000 Contingency:$348,550 Total Budget: $2,483,000 Adequate funding is available within the project budget to cover the additional right of way acquisition services. CONSENT CALENDAR ITEM NO. 13 143 BACKGROUND/ANALYSIS Bengal provides professional engineering and right-of-way acquisition services for the Dune Palms Road Widening Improvements, between Black Hawk Way and the northern bridge approach at the Whitewater River. Improvements include a new northbound travel lane, bicycle/golf cart lane, curb, gutter, and a 6-foot wide curb- adjacent sidewalk. Utility relocation and right of way acquisition are necessary to complete the project. The environmental document is approved, final design is approximately 95% complete, and right of way acquisition is underway. Amendment No. 2 provides funding to amend and expand the project’s right-of-way acquisition services to account for the acquisition of the street right-of-way adjacent to the Dune Palms Mobile Estates through eminent domain. The amendment also provides for additional work necessary to implement the adopted relocation plan for the 5 affected mobile home coaches, and for utility relocation services. Contingent upon any unanticipated issues associated with the acquisition of the right- of-way from the mobile home park, construction is expected to begin in early 2019. ALTERNATIVES No alternative is recommended. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Bengal Engineer PSA Amendment No. 2 144 Dune Palms Widening PROJECT LOCATION HIGHWAY 111 Vicinity Map AVENUE 48 ATTACHMENT 1 145 146 Rev.2-5-14 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, Inc. This Amendment No. 2 to Professional Services Agreement with Bengal Engineering ("Amendment No. 2") is made and entered into as of the 5th day of June, 2018 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Bengal Engineering, Inc., a California corporation (“Consultant”). RECITALS WHEREAS, on or about June 2, 2015, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Dune Palms Road Widening Improvement, Project No. 2009-04. The term of the Agreement as amended expires on December 31, 2017; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to provide additional Engineering Services related to Right of Way Mapping and Acquisition Services and Utility Coordination; NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.0 is amended to read as follows: Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A” attached hereto and made apart hereof. 2.Exhibit A – Scope of Services is amended to include the additional engineering services outline with Exhibit A, attached and made a part hereof. 3.Exhibit B – Deliverables and Budget is amended as attached in Exhibit B. 4.Exhibit C – Schedule of Performance, is hereby extended through June 1, 2019 by this Agreement Amendment In all other respects, the Original Agreement shall remain in effect. ATTACHMENT 2 147 148 Rev.2-5-14 Exhibit A Scope of Services Consultant’s Scope of Services for the work contemplated by Amendment 2, dated April 18, 2018 is attached and made a part hereof. 149 Dune Palms Road – North Widening  AWR #2  Page 1      April 18, 2018    Bryan McKinney, PE  City Engineer  City of La Quinta  78495 Calle Tampico   La Quinta, CA 92253    RE: Dune Palms Road Widening: City Project #2009‐04  Additional Work Request #2 to perform additional work requested by the City including:  Dear Mr. McKinney,  This letter proposes a contract revision, “Additional Work Request #2” for your consideration.  This Additional Work Request was prepared as directed by the City to accommodate additional  tasks including:    A) Final Right‐of‐Way Acquisition Services   This task accommodates the complicated acquisition process required through a “Resolution of  Necessity”.   Effort includes additional project meeting time, project management, additional  Right of Way acquisition services due to circumstances out of our control on the acquisition  process, and preparation of a bid package for the removal of all city acquired mobile home  units.    B) Additional Project Plans and Specifications  This task includes the preparation of a joint utility trench/conduit plan and associated  specifications for the relocation of the IID, Frontier and Spectrum facilities.     150 Dune Palms Road – North Widening  AWR #2  Page 2    Background Information for these items:  A) Final Right‐of‐Way Acquisition Services   As we have extensively discussed during the monthly PDT meetings, the character, duration and  scope of the project has changed since we originally proposed our services for this project.  At that time, the project seemed like a relatively easy, straight‐forward street widening project  that only affected two ownerships and five mobile homes. The typical implementation timeframe  for the subject project would be four months after the first offers, and, if settlement negotiations  did not appear to be concluding, the city would initiate formal proceedings to acquire the  properties.  Unfortunately, in this instance, not only has the normal negotiation timing been extended, but  the ability to reach settlements has been complicated by negotiations, by others, regarding the  potential full acquisitions or a possible exchange on behalf of the City Housing Authority.  This interruption of a normal acquisition process also complicated our negotiations with the  owners and occupants due to the need of the owner’s cooperation to reconfigure the park to  accommodate the occupant’s desired relocation.   Also, as it turned out, the characterization of the coaches was such that it was difficult and very  time consuming to identify comparable units. Other unique situations with the ownership of the  coaches were unforeseeable and caused extra effort to resolve. One of the ownerships involved  a bitter divorce, where the parties were not speaking to each other, which required working with  each party separately and their attorneys while one other coach transferred ownership during  negotiations which required additional effort.  With regard to the project management aspect of the project budget, the original scope included  preparation and submission of monthly status reports, however it did not provide for attendance  at monthly PDT meetings. As subsequently requested, our right‐of‐way staff has attended the  PDT meetings for the past twenty‐one months.  It appears that there will be a need for more  monthly meetings for the next five or six months.   One other specific out‐of‐scope items include extra effort on the title reports; the city requested  an additional title report for the Housing Authority parcel. This work also required additional  time to order and review the appraisals, review title, monitor the conveyance, etc. Our right‐of‐ way agent also expended an extended amount of time working with the city’s legal counsel in  reviewing the relocation plan and the development of the offer and agreement packages.  Additional services have also been requested by the city’s legal counsel: The conversion of the  preliminary title report for the mobile‐home parcel to a litigation guarantee, and an updated  appraisal of this same parcel.        151 Dune Palms Road – North Widening  AWR #2  Page 3    Currently, our right‐of‐way agent has reached a settlement with two of the mobile home owners  with one escrow having closed and the occupant in the process of vacating and one owner with  the escrow close pending but without a replacement site identified.   To accommodate the difficulties our right‐of‐way agent has encountered in reconfiguring the  mobile home park to accommodate the relocation of the remaining units, and the length of time  that the park management has taken to allow for in‐park relocation of any of the units, the  relocation eligibility process has had to be completely redone since benefit eligibilities are  determined by the market data and available options at the time of relocation. This effort had to  be accomplished whether or not the coaches will be relocated within the park. Additionally, since  the coach owner that also operates a day‐care facility on site will not be allowed to stay in place  with a reconfigured site, a separate relocation case to handle the business relocation eligibility  and benefits has had to be initiated.  All‐in‐all the right‐of‐way acquisition process has been much more complicated and time‐ consuming than anticipated; the original hope to obtain right‐of‐way in a relatively straight‐ forward manner has given‐way to the City’s need to pursue a Resolution of Necessity to obtain  the right‐of‐way.   This change in approach is the major factor in this Additional Work Request.    B) Additional Project Plans and Specifications: Joint utility trench  As design and utility relocation coordination has progressed, the need for a “Joint Utility Trench”,  which will include empty conduits for use by others has become clear to the roadway engineers.   This design effort is key to providing help/guidance so private utility companies can plan to stage  their relocation work in cooperation with the City’s roadway contractor.    The scope for this work is described in the attached, “Exhibit A”.   Total Additional Work Request total        $ 95,350    We look forward to hearing from you,      Scott Onishuk, P.E.     152 Dune Palms Road – North Widening  AWR #2  Page 4    Exhibit A  This exhibit describes the proposed scope for the additional services.    The task numbering reflects the same task numbers, where applicable, in the main Scope of  Work in the City’s agreement.    Task 1B: Project Meetings, Management & Coordination  The Consultant will continue to manage the project by tracking the schedule, budget, QA/QC and  value of the products produced. From the original contract, the design schedule has been  extended due to issues arising out the right‐of‐way acquisition process.  Consultant will continue to provide the following:  •  Coordination with stakeholders such as the City, CVWD, Private and Public Utilities, etc.  •  Project schedule planning including milestones, project activities and deliverables  •  Monthly progress reports  •  Lead monthly project status meeting  •  Monitoring critical path items in a proactive manner  •  Monitor long lead items such as CVWD and utility relocations, right‐of‐way acquisition  and City review process  Consultant will continue to prepare for, participate, and provide follow‐up activities for monthly  PDT meeting. In addition to the PDT meetings with the project team, we will work with City Staff,  as needed to provide and exchange technical data. Based on the current schedule for obtaining  possession of the right‐of‐way required from the mobile home park, this task covers project  meetings, management and coordination activities to the end of August 2018.    Deliverables: Meeting Agendas, Exhibits, Deliverables Log, other required meeting handouts/  exhibits, updated project schedules and status reports.       153 Dune Palms Road – North Widening  AWR #2  Page 5    Task 5A: Final Right‐of‐Way Acquisition Services  The Consultant will continue with right‐of‐way services to complete the acquisition for both the  partial taking on the church and mobile home park property as well as the final negotiations and  relocation services for the five mobile units.   Services also include providing updated documents and supporting the City in the Resolution of  Necessity proceeding against the mobile home park for partial land acquisition. The need to  pursue a Resolution of Necessity against the mobile home park will also require re‐initiating the  relocation efforts for two of the five impacted mobile home units.  This change order also provides compensation for some for the additional effort consulting time  to date, including:  1.  Separate City negotiation with owners that complicated and extended negotiations and  caused negotiations to begin again once city negotiations terminated  2.  Investigation and meetings with HCD regarding park reconfiguration  3.  Extended negotiation time as city considered taking a formal action to acquire the mobile  home park.  4.  Changes in ownership and/or complex title (divorce) issues  5.  Participation in out‐of‐scope coordination meetings  6.  Extensive coordination with legal staff  7.  Inclusion of additional parcels and title reports  8.  Re‐interview remaining mobile home owners and complete a new search for available  replacement units and spaces and develop the required new/current notices of eligibility  9.  Develop a new commercial relocation case since the child care business will have to  relocate or go out of business  10.  Investigation and preparation of zone variance applications and city council staff report     154 Dune Palms Road – North Widening  AWR #2  Page 6    Future Work includes the following tasks:  1.  Continue to manage the right of way aspects of the project which will include attending  monthly coordinating meetings for approximately six months.  2.  Based on the new eligibility, we will have to re‐initiate relocation efforts for the  unresolved units 82, 83 and 59.  3.  In the probable event that one or more of the mobile home owners will relocate their  mobile homes within the park, right‐of‐way agents will have to obtain bids and coordinate the  move and reestablishment of the mobile homes.  4.  Provide the litigation guarantee and updated appraisals  5.  Complete the negotiations, agreement execution and escrow coordination of the church  6.  Work with the legal counsel of the mobile‐home park property owner regarding the  location of the wall, the lost rent agreement or assumption of rental agreements, and the  occupancy of the property to remove and/or relocate the acquired units.  7.  Provide condemnation support for the eminent domain action    Task 6B:  Add Joint Unity Plan to Roadway Improvement Plans  A Joint utility plan will be added to the improvement plans per the original scope of services.  Consultant will prepare a joint utility plan, noting the location and number of conduits for each  joint utility trench. The plan will clearly indicate who will be responsible for trenching, conduit  and structure installation, encasement (where required), and backfill and surface restoration.  The plan sheet will also note the location of the City’s fiber optic conduit system along the west  side of Dune Palms Road.    Consultant will also prepare project specifications and engineer’s quantity and construction cost  estimates for the bid portion of the joint utility trenching and underground system installation.    Task 7A: Mobile Home Removal Bid Package and Specifications  Technical specifications shall be prepared for removal and proper disposal for the City acquired  mobile home units. The Consultant will provide a bid schedule for the proposed work with  matching item number to their corresponding specification and line item in the Engineer’s  Estimate. Consultant will also prepare the Engineers Estimate for the removal and demolition  work.     155 Rev.2-5-14 Exhibit B With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 2 to this Agreement is Ninety-Five Thousand, Three Hundred Fifty Dollars ($95,3500.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of Two Hundred Fifty-Three Thousand, Four Hundred Fifty Dollars ($253,450.00) after the consideration of Amendment 2. Previous Contract Amount through Contract Amendment No. 1- $ 158,100.00 Add this Amendment $ 95,350.00 Revised Contract Total $ 253,450.00 156 Dune Palms Road – North Widening  AWR #2  Page 8    Proposed Fee  The following is the proposed fee to provide final Right‐of‐Way Acquisition Services and update the  project plan noted in the scope of work for AWR #2 for the Dune Palms Road Widening project:    Task  Fee  1B    Project Meetings, Management & Coordination      $ 18,400   5A   Final Right‐of‐way Acquisition Services    $ 72,750  6B    Joint Utility Plan       $   2,200  7A    Mobile Home Removal Bid Package and Specifications    $   2,000  Total AWR Request     $95,350  157 Dune Palms Widening  Additional Work Request #1  March 1, 2017  Bengal Engineering, Inc. Page 9  “Exhibit C”: Schedule of Performance  The anticipated date of completion is extended from December 31, 2017 to June 1, 2019  158 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH DAHL CONSULTANTS, INC. FOR THE CIVIC CENTER LAKE AND IRRIGATION CONVERSION IMPROVEMENTS PROJECT (PROJECT NO. 2016-06) RECOMMENDATION Approve Amendment No. 4 to Professional Services Agreement with Dahl Consultants, Inc., in the amount of $16,658, for the Civic Center Lake and Irrigation Conversion Improvements and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY In April 2016, the City Council approved a Professional Services Agreement (Agreement) with Dahl Consultants, Inc., (Dahl) for professional engineering services related to converting the Civic Center Lake from potable to canal water (Attachment 1). Amendment No. 4 (Attachment 2), authorizes Dahl to provide additional engineering services to accommodate Coachella Valley Water District (CVWD) and City directed changes to the proposed alignment of the irrigation lateral. The change in alignment will remove the need for improvements to be constructed within the City parking lot. By making this change, CVWD has agreed to pay for the lateral and meter to the City’s right-of-way. FISCAL IMPACT The City Council approved General Funds ($675,270) in the 2017/18 Capital Improvement Program for this project. The following is the adjusted project budget: Approved Budget Adjusted Budget Professional:$31,245 $40,000 Design:$48,097 $93,726 Inspection/Testing/Survey:$42,020 $42,020 Construction:$430,971 $400,000 CVWD Inspection Fees: $40,000 $40,000 City Administration: $21,549 $21,549 Contingency:$61,388 $37,975 Total Budget: $675,270 $675,270 CONSENT CALENDAR ITEM NO. 14 159 Adequate funding is available within the budget to cover the additional engineering services contemplated by Amendment No. 4. It is noted that the City anticipates a cost savings of more than $16,658 when CVWD pays for the lateral and meter. BACKGROUND/ANALYSIS Council added this project in direct response to the severe drought experienced in California. The Dahl feasibility study concluded: 1) that the original design of the lake and irrigation systems anticipated a non-potable (canal water) water source, and 2) the conversion can be made within the approved project budget. In addition, CVWD agreed to serve the Civic Center Campus with canal water and provide the necessary turnout pipelines as part of its L4 Pump Station pipeline improvements connected to the lake. According to CVWD staff, the canal water should be available by the end of 2018. Conversion of water will assist in reducing operating costs since canal water is less expensive than potable water. CVWD has begun its award process to construct its L4 Pump Station pipeline improvements. It is the intent of the City and CVWD to have Dahl prepare the revised lateral and meter location so that CVWD may construct it as part of their construction operations. Construction on the remainder of the project to convert the Civic Center Lake is expected to start in late 2018 after the lateral and meter have been installed. ALTERNATIVES The Council may elect not to convert the Civic Center Campus to canal water and continue to irrigate with potable water. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Dahl PSA Amendment No. 4 160 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County RCIT GIS 6,188 Feet Legend Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall Notes 3,0940 REPORT PRINTED ON...9/21/2016 9:57:34 AM Vicinity Map City Boundaries Cities roadsanno highways HWY INTERCHANGE INTERSTATE OFFRAMP ONRAMP USHWY roads Major Roads Arterial Collector Residential counties cities hydrographylines waterbodies Lakes Rivers ATTACHMENT 1 161   162 Rev.2-5-14 AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH DAHL CONSULTANTS, INC. This Amendment No. 4 to Professional Services Agreement with Dahl Consultants ("Amendment No. 4") is made and entered into as of the 5th day of June 2018 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Dahl Consultants (“Consultant”). RECITALS WHEREAS, on or about April 27, 2016, the City and Consultant entered into a Professional Services Agreement which was amended on or about September 6, 2017 to provide those services related to the Civic Center Lake and Irrigation Conversion, Project No. 2016-06. The term of the Agreement expires on March 1, 2018; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to perform Professional Engineering Services to expand the scope of the project to realign the proposed irrigation lateral from the City’s parking lot to Avenida La Fonda. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.0 is amended to read as follows: Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A” attached hereto and made apart hereof. 2.Exhibit A – Scope of Services is amended to include the additional services outline with Exhibit A. 3.Exhibit B – Deliverables and Budget is amended as attached in Exhibit B. 4.Exhibit C – Schedule of Performance, The Term of the Agreement is hereby extended through December 1, 2018. In all other respects, the Original Agreement shall remain in effect. ATTACHMENT 2 163 Rev.2-5-14 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 4 to the Professional Services Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Frank J. Spevacek, City Manager ATTEST: Monika Radeva, Interim City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: DAHL CONSULTANTS, INC. By: Name: Wayne Dahl, P.E. Title: President 164 Rev.2-5-14 Exhibit A Scope of Services Consultant’s Scope of Services, dated April 18, 2018, is attached and made a part herein. 165 CONVEYING YOUR WATER IS OUR BUSINESS 1411 32nd Street South, Fargo, ND 58103 (o) 916-221-3900 (f) 916-221-3901 www.dahlconsultants.com               April 18, 2018 Mr. Bryan McKinney City of La Quinta ‐ Public Works Department 78‐495 Calle Tampico La Quinta, CA 92253 Subject: Scope and Budget for Relocation of the Irrigation Pipeline and Meter for the Civic Center Campus Lake Dear Mr. McKinney: Bid set plans and specifications were submitted in September 2017. After discussions between NAI Consulting (NAI) and Coachella Valley Water District (CVWD), the irrigation pipeline, meter, and telemetry panel have been relocated. The new locations were provided to Dahl Consultants by NAI. The design for the relocation will require an amendment to our scope of work. We have prepared a proposal for the design. Please note that potholing is not included in our scope. It is assumed that potholing activities, if required, will be provided by NAI. SCOPE OF WORK Task 1 – Surveying Surveying will be performed to obtain elevation data along the pipeline and at the pump station site. The survey will be performed using the same benchmarks as the City of La Quinta City Hall Survey. Benchmark data were provided by NAI. Task 2 – Design Modifications to the plans and specifications are needed due to the relocation of the pipeline, meter, and telemetry panel. This includes preparing a new plan and profile sheet for the pipeline, creating a new electrical site plan, and modification of several drawings affected by the relocation. We can start on this as soon as we have authorization. We will complete this work for a fee of $16,658. A breakdown of our proposed fee is attached. Respectfully, Wayne Dahl, PE, PLS President 166 Rev.2-5-14 Exhibit B Schedule of Compensation With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 4 to this Agreement is Sixteen Thousand, Six Hundred Fifty-Eight Dollars ($16,658.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of Ninety-Three Thousand, Seven Hundred Twenty-Six Dollars ($93,726.00) after the consideration of Amendment 4. Base Contract: $ 14,490.00 Amendment 1: $ 40,840.00 Amendment 2: Amendment 3: $ 18,069.00 $ 3,669.00 Amendment 4: $ 16,658.00 Total Contract Sum with Amendments: $93,726.00 167 Dahl Consultants, Inc Task 1 Task 2 Description Hours Surveying Design TOTALS Dahl Consultants Labor Rate Wayne Dahl 225.00$ 8 4 4 $1,800 Susan Fox 175.00$ 64 4 60 $11,200 John Dahl 185.00$ 8 4 4 $1,480 Subtotal Hours - DAHL 80.00 Total DAHL 2,340$ 12,140$ $14,480 Other Direct Costs Travel Printing Materials and rentals Subtotal ODC Bare Cost -$ -$ Markup 10%-$ -$ Total ODC's Subtotal DAHL 2,340.00$ 12,140.00$ $14,480.00 Subconsultants J Calton Engineering 1,980.00$ Subtotal Subconsultant Hrs 1,980.00 Subconsultant - Bare Cost -$ 1,980.00$ $1,980.00 Markup 10%-$ 198.00$ $198.00 Total Subconsultants Cost -$ 2,178.00$ $2,178.00 Total Fee 2,340$ 14,318$ $16,658 Budget Civic Center Campus Lake and Irrigation Conversion - Pipeline and Meter Relocation 4/18/2018 168 Rev.2-5-14 Exhibit C Schedule of Performance Schedule of Performance, The Term of the Agreement is hereby extended through December 1, 2018. 169 170 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE A POLICY ESTABLISHING THE PROCEDURES AND CRITERIA FOR INDIGENT STATUS DETERMINATION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 13309 RECOMMENDATION Adopt a resolution to approve a policy establishing the procedures and criteria for indigent status determination pursuant to California Elections Code Section 13309; appoint the City’s Elections Official the authority to make the final determination; and appoint the City Manager as the final appeal authority. EXECUTIVE SUMMARY •The City will hold General Elections on November 6, 2018; and the La Quinta voters will elect a Mayor and two Councilmembers. •Each candidate may prepare a candidate’s statement listing his/her education and qualifications to be printed on the ballot. •California Election Code Section 13309 requires the local agency to have procedures in place should a candidate allege to be indigent and unable to pay in advance the requisite fee for submitting a candidate statement. FISCAL IMPACT – None. BACKGROUND/ANALYSIS The City will hold General Elections on November 6, 2018; and the La Quinta voters will elect a Mayor for a full term of two years and two Councilmembers for full terms of four years each. The filing period for candidate nomination papers for these offices will open on July 16 and close on August 10, 2018. Each candidate running for office may prepare a candidate’s statement listing his/her education and qualifications to be printed on the ballot. A requisite fee, determined by the Riverside County Registrar of Voters (ROV), must be submitted to the Elections Official when nomination papers are filed. This deposit is held by the City until the ROV provides the City with the final printing cost for each statement, at which time the City will issue a refund or request additional funds if the cost is greater than the deposit. CONSENT CALENDAR ITEM NO. 15 171 Pursuant to California Elections Code Section 13309, if a candidate alleges to be indigent and unable to pay in advance the requisite fee for submitting a candidate statement, he/she must submit with the Elections Official: 1) Application for Waiver of Candidate Statement Deposit (Exhibit A) 2) Affidavit of Financial Worth (Exhibit B) 3) IRS Authorization to Release most current federal income tax report (Attachment 1 – “IRS Form 4506-T Request for Transcript of Tax Return”) The agency shall review and make final determination of the candidate’s eligibility as to his/her indigent status as soon as possible upon submission of such request, the recommended response time is 24 to 48 hours depending on the close of the nomination period, and shall notify the candidate in writing. If the candidate is determined to be indigent, the City shall print and mail the statement. If candidate is determined not to be indigent, he/she shall notify the agency, within three days of the notification, if the requisite fee will be paid or withdraw the statement. If the candidate fails to respond within the time prescribe, the local agency is not obligated to print the statement on the ballot. To facilitate this process, staff recommends that Council adopt a resolution establishing a formal policy which lists the procedures and criteria used to determine if a candidate is indigent. The Election Code is vague and lists that “the local agency” will make the determination which usually refers to the governing body. However, due to the time- sensitive nature of such requests, coupled with the fact that Council is usually dark during nomination period, staff recommends that Council appoint the City’s Elections Official the authority to make the final determination, and appoint the City Manager as the final appeal authority. A candidate may appeal the Elections Official determination to the City Manager. The Elections Official will determine eligibility based on the guidelines established by the California Department of Housing and Community Development, State Income Limits for current year, Riverside County (Attachment 2). Annual income that is at or below the level for an extremely low income household, adjusted for the size of the candidate’s household, will establish a presumption that the candidate is “indigent” for the purpose of deferring the requisite fee in accordance with California Elections Code Section 13309. This presumption, however, may be negated based on other information disclosed in the candidate’s affidavit or the candidate’s federal income tax return. California Elections Code Section 13309 does not prohibit the local agency from billing the candidate his/her actual pro rata share of the cost after the election. If the candidate is not found indigent, the City shall provide the candidate with an option to enroll into a monthly payment plan. ALTERNATIVES Council may elect not to adopt this policy; or direct staff to amend it. 172 Prepared by: Monika Radeva, Acting City Clerk Approved by: Frank J. Spevacek, City Manager Attachments: 1. IRS Authorization to Release most current federal income tax report (Attachment 1 – “IRS Form 4506-T Request for Transcript of Tax Return”) 2.California Department of Housing and Community Development, State Income Limits for current year (2018), Riverside County 173 174 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A POLICY ESTABLISHING THE PROCEDURES AND CRITERIA FOR INDIGENT STATUS DETERMINATION AS IT PERTAINS TO CANDIDATES DURING GENERAL AND SPECIAL ELECTIONS, PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 13309 WHEREAS, this policy sets forth the procedures and criteria for the City Clerk/Elections Official to make a determination on the indigent status of a candidate in accordance with California Elections Code Section 13309; and WHEREAS, pursuant to the requirements of the State of California relating to General Law and Charter Cities and La Quinta Ordinance No. 327, there is called and ordered to be held in the City of La Quinta, California, a General Election on the first Tuesday, following the first Monday, in November on even number years; and WHEREAS, each candidate running for office may prepare a candidate’s statement listing his/her education and qualifications to be printed on the ballot; and WHEREAS, a requisite fee related to the printing of the candidate’s statement on the ballot, determined by the Riverside County Registrar of Voters (ROV), must be submitted to the City Clerk/Elections Official when nomination papers are filed; and WHEREAS, a candidate may allege to be indigent and unable to pay in advance the requisite fee for submitting a candidate statement; and WHEREAS, a candidate shall submit to the local agency an application requesting that a determination be made as to his/her indigent status, an affidavit of financial worth, and a release form authorizing the City to obtain his/her most recent federal income tax report. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That pursuant to California Elections Code Section 13309 (Alleges to be indigent; procedures) a candidate may allege that he/she is indigent and unable to pay in advance the requisite fee for submitting a candidate statement. 175 Resolution No. 2018- Policy Determining Candidate’s Indigent Status Adopted: June 5, 2018 Page 2 of 3 SECTION 2. That if a candidate alleges to be indigent, he/she shall submit to the City: 1)Completed Application for Waiver of Candidate Statement Deposit “Exhibit A” 2)Completed Affidavit of Financial Worth “Exhibit B” 3)Completed IRS Authorization to Release most current federal income tax report (IRS Form 4506-T Request for Transcript of Tax Return) SECTION 3. That the Council appoints the City Clerk/Elections Official the authority to make the final determination, and the City Manager as the final appeal authority. SECTION 4. That the City Clerk/Elections Official will determine eligibility based on the guidelines established by the California Department of Housing and Community Development, State Income Limits for current year, Riverside County. Annual income that is at or below the level for an extremely low income household, adjusted for the size of the candidate’s household, will establish a presumption that the candidate is “indigent” for the purpose of deferring the requisite fee. This presumption, however, may be negated based on other information disclosed in the candidate’s Affidavit of Financial Worth or the candidate’s most current federal income tax report. SECTION 5. That the City Clerk/Elections Official shall make this determination as soon as possible and notify the candidate in writing. SECTION 6. That if the City Clerk/Elections Official determines the candidate to be indigent, the City shall mail the statement to be printed on the ballot. SECTION 7. That if the City Clerk/Elections Official determines the candidate not to be indigent, he/she shall, within three days of the notification, excluding Saturdays, Sundays, and state holidays, withdraw the statement or pay the requisite fee. If the candidate fails to respond within the time prescribed, the City shall not be obligated to print and mail the statement. SECTION 8. That the candidate may appeal the City Clerk/Election Official’s determination to the City Manager. The request for appeal shall be submitted to the Elections Official in writing within three days of the notification. The City Manager shall make a determination and notify the candidate in writing as soon as possible. SECTION 9. That California Elections Code Section 13309 does not prohibit the local agency from billing the candidate his/her actual pro rata share of the cost after the election. SECTION 10. That if the City Clerk/Elections Official determines the candidate not to be indigent, the City shall provide the candidate with an option to enroll into a monthly 176 Resolution No. 2018- Policy Determining Candidate’s Indigent Status Adopted: June 5, 2018 Page 3 of 3 payment plan. The first installment shall be due when the candidate files his/her nomination papers. In addition, at that time, a continuous monthly payment shall be identified and agreed upon by the candidate via the Application for Waiver of Candidate Statement Deposit. The candidate shall make payments to the City until the balance, based on the post-election reconciled amount of his/her share is zero ($0). SECTION 11. That the City Clerk/Election Official shall provide the candidate with an invoice of the pro rata share of the cost of printing his/her candidate statement on the ballot, after the election, as determined by the ROV. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ______________________________ MONIKA RADEVA, Acting City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: ______________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta 177 178 78495 Calle Tampico La Quinta, CA 92253 (760)777-7000 APPLICATION FOR WAIVER OF CANDIDATE STATEMENT DEPOSIT Pursuant to California Elections Code § 13309 I hereby request that my candidate statement be submitted for publication in the sample ballot/voter information pamphlet that is mailed to the registered voters in the City of La Quinta for the General Municipal Election to be held [ender date and year]. I hereby submit the following for the purpose of determining my eligibility for waiver of the $_____ candidate statement deposit: 1.A completed Application for Waiver of Candidate Statement Deposit form 2.A completed Affidavit of Financial Worth form 3.A completed IRS Authorization to Release most current year’s federal income tax return Determination of eligibility for the deposit waiver will be made by the City Clerk/Elections Official based on guidelines established by the California Department of Housing and Community Development, State Income Limits for the current year, Riverside County. Annual income that is at or below the level for an extremely low income household, adjusted for the size of the candidate’s household, will establish a presumption that the candidate is “indigent” for the purpose of deferring the candidate’s statement deposit in accordance with California Elections Code § 13309. This presumption, however, may be negated based on other information disclosed in the candidate’s affidavit or the candidate’s federal income tax return. I understand that if I am determined to be indigent, I may have my candidate statement printed without paying the deposit by the candidate filing deadline date. I further understand that, pursuant to California Elections Code § 13309, I am obligated to pay my pro rata cost of printing my statement, and hereby promise to pay my share by either: [$____ ] in monthly installment payments of $_____, with the first installment due when I file my nomination papers with the City Clerk/Elections Official. I promise to pay to the City of La Quinta, $____ on the 15th day of every month thereafter until the balance, based on the post-election reconciled amount of my share, is zero ($0). No interest will accrue and the balance may be paid off at any time. [$____ ] in full after the election, upon receipt of an invoice from the City of La Quinta. I understand that if it is determined that I am not indigent, I agree to either pay the full $_______ deposit within three (3) business days of notification or my candidate statement will not be printed. ______________________________ __________________________ Date:_________________________ Candidate’s Signature Print Name: _____________________________ ________________________ Date:_________________________ Received By Print Name: The financial information provided by candidates will remain confidential to the extent allowed by law. EXHIBIT A Resolution No. 2018-XXX 179 180 AFFIDAVIT OF FINANCIAL WORTH IN SUPPORT OF APPLICATION TO FILE CANDIDATE’S STATEMENT WITHOUT ADVANCE PAYMENT OF ESTIMATED COST NOTICE TO CANDIDATE The Elections Official will review and make a final determination of your eligibility as an indigent as soon as possible after submittal of this form. If it is determined that you are not indigent, you will be notified of this finding. Within three days of notification, excluding Saturdays, Sundays, and state holidays, you must either withdraw your statement or pay the requisite estimated cost. If you fail to respond within the time prescribed, your statement will not be printed and mailed. If it is determined that you are indigent the Elections Official shall print and mail the statement without requesting payment of the estimated cost. This, however, does not relieve you of your obligation to pay the candidate statement cost in the manner established by the Elections Official. PLEASE PRINT LEGIBLY I, state that I am unable to pay in advance the $ Amount is determined by ROV estimated cost required to file a Candidate Statement for the office of to be printed and distributed to the voters at the General Municipal Election, Nov. XX, 20XX election, in the City of La Quinta (INSERT NAME OF ELECTION) I further swear or affirm that the responses which I have made to the questions and instructions below relating to my ability to pay said cost are true. CANDIDATE INFORMATION NAME: HOME PHONE SOCIAL SECURITY # STREET ADDRESS WORK PHONE VETERANS ADMIN. # CITY STATE ZIP MESSAGE WELFARE # TOTAL DEPENDENTS: ATTACH ADDITIONAL SHEET IF NEEDED OCCUPATION: NAME AGE EMPLOYER ADDRESS STREET ADDRESS NAME AGE CITY STATE ZIP ADDRESS LENGTH OF EMPLOYMENT (If under 10 years, attach additional employment history) NAME AGE MONTHLY GROSS INCOME: (Please attach copy of most recent pay stub) ADDRESS TOTAL MONTHLY INCOME OF DEPENDENTS (Excluding spouse): SPOUSAL INFORMATION NAME SOCIAL SECURITY # HOME PHONE STREET ADDRESS (If different) WORK PHONE MESSAGE CITY STATE ZIP MONTHLY GROSS INCOME: OCCUPATION: COMPLETE REVERSE SIDE OF THIS FORM EMPLOYER STREET ADDRESS CITY STATE ZIP Resolution No. 2018-XXX, EXHIBIT B 181 OTHER MONTHLY INCOME a. Unemployment & Disability $ g. Income Property $ b. Social Security $ h. Personal Loans $ c. Welfare, AFDC $ I. Employment Bonus $ d. Veteran’s Benefits $ J. Other (Specify) e. Spousal Support Payments $ f. Child Support Payments $ ** ** If you are receiving any child support from any other person, complete the following: NAME OF PERSON PAYING SUPPORT AMOUNT OF SUPPORT RECEIVED: INDICATE WHETHER SUCH SUPPORT IS RECEIVED: DIRECT THROUGH A PROBATION DEPARTMENT FROM A COURT MONTHLY EXPENSES a. Rent or House Payment (Circle One) $ g. Food $ b. Car Payments $ h. Utilities $ c. Medical & Dental Payments $ I. Clothing $ d. Loan Payments $ J. Transportation $ e. Support Payments $ K. Other expenses (Please Specify) $ f. Insurance $ INSTALLMENT PAYMENTS, OTHER THAN LISTED ABOVE NAME OF CREDITOR (Attach sheet for additional creditors.) MONTHLY PAYMENT BALANCED OWED a. $ $ b. $ $ c. $ $ ASSETS WHAT DO YOU OWN? (Attach additional sheet if necessary) VALUE a. Cash $ b. House Equity $ c. Cars, Other Vehicles & Boat Equity (List make, year & license number of each) $ d. Checking, Savings & Credit Union Accounts (Lists names of each) $ e. Other Real Estate Equity $ f. Income Tax Refunds Due $ g. Other Personal Property (jewelry, furniture, furs, stocks & bonds, etc.) $ h. Other assets (IRA’s stock/bonds, trust, etc.) $ TOTAL $ The information given is to assist the Elections Official or his/her designee in making determination of candidate indigent status, pursuant to Section 13309 of the Elections Code. I declare under penalty of perjury that this statement (including any accompanying schedules and statements) has been examined by me and to the best of my knowledge and belief is true, correct and complete. DATE: (SIGNATURE) REMARKS: 182 Form 4506-T (July 2017) Department of the Treasury Internal Revenue Service Request for Transcript of Tax Return a Do not sign this form unless all applicable lines have been completed. a Request may be rejected if the form is incomplete or illegible. a For more information about Form 4506-T, visit www.irs.gov/form4506t. OMB No. 1545-1872 Tip. Use Form 4506-T to order a transcript or other return information free of charge. See the product list below. You can quickly request transcripts by using our automated self-help service tools. Please visit us at IRS.gov and click on “Get a Tax Transcript...” under “Tools” or call 1-800-908-9946. If you need a copy of your return, use Form 4506, Request for Copy of Tax Return. There is a fee to get a copy of your return. 1a Name shown on tax return. If a joint return, enter the name shown first. 1b First social security number on tax return, individual taxpayer identification number, or employer identification number (see instructions) 2a If a joint return, enter spouse’s name shown on tax return. 2b Second social security number or individual taxpayer identification number if joint tax return 3 Current name, address (including apt., room, or suite no.), city, state, and ZIP code (see instructions) 4 Previous address shown on the last return filed if different from line 3 (see instructions) 5 If the transcript or tax information is to be mailed to a third party (such as a mortgage company), enter the third party’s name, address, and telephone number. Caution: If the tax transcript is being mailed to a third party, ensure that you have filled in lines 6 through 9 before signing. Sign and date the form once you have filled in these lines. Completing these steps helps to protect your privacy. Once the IRS discloses your tax transcript to the third party listed on line 5, the IRS has no control over what the third party does with the information. If you would like to limit the third party’s authority to disclose your transcript information, you can specify this limitation in your written agreement with the third party. 6 Transcript requested. Enter the tax form number here (1040, 1065, 1120, etc.) and check the appropriate box below. Enter only one tax form number per request. a a Return Transcript, which includes most of the line items of a tax return as filed with the IRS. A tax return transcript does not reflect changes made to the account after the return is processed. Transcripts are only available for the following returns: Form 1040 series, Form 1065, Form 1120, Form 1120-A, Form 1120-H, Form 1120-L, and Form 1120S. Return transcripts are available for the current year and returns processed during the prior 3 processing years. Most requests will be processed within 10 business days ...... b Account Transcript, which contains information on the financial status of the account, such as payments made on the account, penalty assessments, and adjustments made by you or the IRS after the return was filed. Return information is limited to items such as tax liability and estimated tax payments. Account transcripts are available for most returns. Most requests will be processed within 10 business days . c Record of Account, which provides the most detailed information as it is a combination of the Return Transcript and the Account Transcript. Available for current year and 3 prior tax years. Most requests will be processed within 10 business days ...... 7 Verification of Nonfiling, which is proof from the IRS that you did not file a return for the year. Current year requests are only available after June 15th. There are no availability restrictions on prior year requests. Most requests will be processed within 10 business days . . 8 Form W-2, Form 1099 series, Form 1098 series, or Form 5498 series transcript. The IRS can provide a transcript that includes data from these information returns. State or local information is not included with the Form W-2 information. The IRS may be able to provide this transcript information for up to 10 years. Information for the current year is generally not available until the year after it is filed with the IRS. For example, W-2 information for 2011, filed in 2012, will likely not be available from the IRS until 2013. If you need W-2 information for retirement purposes, you should contact the Social Security Administration at 1-800-772-1213. Most requests will be processed within 10 business days . Caution: If you need a copy of Form W-2 or Form 1099, you should first contact the payer. To get a copy of the Form W-2 or Form 1099 filed with your return, you must use Form 4506 and request a copy of your return, which includes all attachments. 9 Year or period requested. Enter the ending date of the year or period, using the mm/dd/yyyy format. If you are requesting more than four years or periods, you must attach another Form 4506-T. For requests relating to quarterly tax returns, such as Form 941, you must enter each quarter or tax period separately. Caution: Do not sign this form unless all applicable lines have been completed. Signature of taxpayer(s). I declare that I am either the taxpayer whose name is shown on line 1a or 2a, or a person authorized to obtain the tax information requested. If the request applies to a joint return, at least one spouse must sign. If signed by a corporate officer, 1 percent or more shareholder, partner, managing member, guardian, tax matters partner, executor, receiver, administrator, trustee, or party other than the taxpayer, I certify that I have the authority to execute Form 4506-T on behalf of the taxpayer. Note: This form must be received by IRS within 120 days of the signature date. Signatory attests that he/she has read the attestation clause and upon so reading declares that he/she has the authority to sign the Form 4506-T. See instructions. Phone number of taxpayer on line 1a or 2a Sign Here FSignature (see instructions) Date FTitle (if line 1a above is a corporation, partnership, estate, or trust) FSpouse’s signature Date For Privacy Act and Paperwork Reduction Act Notice, see page 2. Cat. No. 37667N Form 4506-T (Rev. 7-2017) / / / / / / / / ATTACHMENT 1 183 Form 4506-T (Rev. 7-2017) Page 2 Section references are to the Internal Revenue Code unless otherwise noted. Future Developments For the latest information about Form 4506-T and its instructions, go to www.irs.gov/form4506t. Information about any recent developments affecting Form 4506-T (such as legislation enacted after we released it) will be posted on that page. General Instructions Caution: Do not sign this form unless all applicable lines have been completed. Purpose of form. Use Form 4506-T to request tax return information. You can also designate (on line 5) a third party to receive the information. Taxpayers using a tax year beginning in one calendar year and ending in the following year (fiscal tax year) must file Form 4506-T to request a return transcript. Note: If you are unsure of which type of transcript you need, request the Record of Account, as it provides the most detailed information. Tip. Use Form 4506, Request for Copy of Tax Return, to request copies of tax returns. Automated transcript request. You can quickly request transcripts by using our automated self-help service tools. Please visit us at IRS.gov and click on “Get a Tax Transcript...” under “Tools” or call 1-800-908-9946. Where to file. Mail or fax Form 4506-T to the address below for the state you lived in, or the state your business was in, when that return was filed. There are two address charts: one for individual transcripts (Form 1040 series and Form W-2) and one for all other transcripts. If you are requesting more than one transcript or other product and the chart below shows two different addresses, send your request to the address based on the address of your most recent return. Chart for individual transcripts (Form 1040 series and Form W-2 and Form 1099) If you filed an individual return and lived in: Mail or fax to: Alabama, Kentucky, Louisiana, Mississippi, Tennessee, Texas, a foreign country, American Samoa, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the U.S. Virgin Islands, or A.P.O. or F.P.O. address Internal Revenue Service RAIVS Team Stop 6716 AUSC Austin, TX 73301 855-587-9604 Alaska, Arizona, Arkansas, California, Colorado, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Utah, Washington, Wisconsin, Wyoming Internal Revenue Service RAIVS Team Stop 37106 Fresno, CA 93888 855-800-8105 Connecticut, Delaware, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, Missouri, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, West Virginia Internal Revenue Service RAIVS Team Stop 6705 P-6 Kansas City, MO 64999 855-821-0094 Chart for all other transcripts If you lived in or your business was in: Mail or fax to: Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming, a foreign country, American Samoa, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands, the U.S. Virgin Islands, or A.P.O. or F.P.O. address Internal Revenue Service RAIVS Team P.O. Box 9941 Mail Stop 6734 Ogden, UT 84409 855-298-1145 Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin Internal Revenue Service RAIVS Team P.O. Box 145500 Stop 2800 F Cincinnati, OH 45250 855-800-8015 Line 1b. Enter your employer identification number (EIN) if your request relates to a business return. Otherwise, enter the first social security number (SSN) or your individual taxpayer identification number (ITIN) shown on the return. For example, if you are requesting Form 1040 that includes Schedule C (Form 1040), enter your SSN. Line 3. Enter your current address. If you use a P.O. box, include it on this line. Line 4. Enter the address shown on the last return filed if different from the address entered on line 3. Note: If the addresses on lines 3 and 4 are different and you have not changed your address with the IRS, file Form 8822, Change of Address. For a business address, file Form 8822-B, Change of Address or Responsible Party — Business. Line 6. Enter only one tax form number per request. Signature and date. Form 4506-T must be signed and dated by the taxpayer listed on line 1a or 2a. The IRS must receive Form 4506-T within 120 days of the date signed by the taxpayer or it will be rejected. Ensure that all applicable lines are completed before signing. F! CAUTION You must check the box in the signature area to acknowledge you have the authority to sign and request the information. The form will not be processed and returned to you if the box is unchecked. Individuals. Transcripts of jointly filed tax returns may be furnished to either spouse. Only one signature is required. Sign Form 4506-T exactly as your name appeared on the original return. If you changed your name, also sign your current name. Corporations. Generally, Form 4506-T can be signed by: (1) an officer having legal authority to bind the corporation, (2) any person designated by the board of directors or other governing body, or (3) any officer or employee on written request by any principal officer and attested to by the secretary or other officer. A bona fide shareholder of record owning 1 percent or more of the outstanding stock of the corporation may submit a Form 4506-T but must provide documentation to support the requester's right to receive the information. Partnerships. Generally, Form 4506-T can be signed by any person who was a member of the partnership during any part of the tax period requested on line 9. All others. See section 6103(e) if the taxpayer has died, is insolvent, is a dissolved corporation, or if a trustee, guardian, executor, receiver, or administrator is acting for the taxpayer. Note: If you are Heir at law, Next of kin, or Beneficiary you must be able to establish a material interest in the estate or trust. Documentation. For entities other than individuals, you must attach the authorization document. For example, this could be the letter from the principal officer authorizing an employee of the corporation or the letters testamentary authorizing an individual to act for an estate. Signature by a representative. A representative can sign Form 4506-T for a taxpayer only if the taxpayer has specifically delegated this authority to the representative on Form 2848, line 5. The representative must attach Form 2848 showing the delegation to Form 4506-T. Privacy Act and Paperwork Reduction Act Notice. We ask for the information on this form to establish your right to gain access to the requested tax information under the Internal Revenue Code. We need this information to properly identify the tax information and respond to your request. You are not required to request any transcript; if you do request a transcript, sections 6103 and 6109 and their regulations require you to provide this information, including your SSN or EIN. If you do not provide this information, we may not be able to process your request. Providing false or fraudulent information may subject you to penalties. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation, and cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their tax laws. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by section 6103. The time needed to complete and file Form 4506-T will vary depending on individual circumstances. The estimated average time is: Learning about the law or the form, 10 min.; Preparing the form, 12 min.; and Copying, assembling, and sending the form to the IRS, 20 min. If you have comments concerning the accuracy of these time estimates or suggestions for making Form 4506-T simpler, we would be happy to hear from you. You can write to: Internal Revenue Service Tax Forms and Publications Division 1111 Constitution Ave. NW, IR-6526 Washington, DC 20224 Do not send the form to this address. Instead, see Where to file on this page. 184 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY EDMUND G. BROWN JR., Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263-2911 / FAX (916) 263-7453 www.hcd.ca.gov April 26, 2018 MEMORANDUM FOR: Interested parties FROM: Zachary Olmstead, Deputy Director Division of Housing Policy Development SUBJECT: State Income Limits for 2018 Attached are briefing materials and State Income Limits for 2018 that are now in effect and replace 2017 State Income Limits. Income limits reflect updated median income and household income levels for extremely low-, very low-, low-, and moderate-income households for California’s 58 counties. The 2018 State Income Limits are on the Department of Housing and Community Development (HCD) website at http://www.hcd.ca.gov/grants-funding/income- limits/state-and-federal-income-limits.shtml. State Income Limits apply to designated programs, are used to determine applicant eligibility (based on the level of household income), and may be used to calculate affordable housing costs for applicable housing assistance programs. Use of State Income Limits are subject to a particular program’s definition of income, family, family size, effective dates, and other factors. In addition, definitions applicable to income categories, criteria, and geographic areas sometimes differ depending on the funding source and program, resulting in some programs using other income limits. The attached briefing materials detail California’s 2018 Income Limits and were updated based on: (1) changes to income limits the U.S. Department of Housing and Urban Development (HUD) released on April 1, 2018 for its Public Housing and Section 8 Housing Choice Voucher Program and (2) adjustments HCD made based on State statutory provisions and its 2013 Hold Harmless (HH) Policy. Since 2013, HCD’s HH Policy has held State Income Limits harmless from any decreases in household income limits and median income levels that HUD may apply to the Section 8 Income Limits. HUD determined its HH Policy was no longer necessary due to federal law changes in 2008 (Public Law 110-98) prohibiting rent decreases in federal or private activity bond funded projects. For questions concerning State Income Limits, please contact HCD staff at (916) 263-2911. ATTACHMENT 2 185 2018 State Income Limits Briefing Materials California Code of Regulations, Title 25, Section 6932 Page 2 of 4 Overview The Department of Housing and Community Development (HCD), pursuant to Health & Safety Code Section 50093(c), must file updates to its State Income Limits with the Office of Administrative Law. HCD annually updates these income limits based on U.S. Department of Housing and Urban Development (HUD) revisions to the Public Housing and Section 8 Housing Choice Voucher Program that HUD released on April 1, 2018. HUD annually updates its Section 8 Income Limits to reflect changes in median family income levels for different size households and income limits for extremely low, very low, and low-income households. HCD, pursuant to statutory provisions, makes the following additional revisions: (1) If necessary, increase a county’s area median income to equal California’s non-metropolitan median income, (2) adjusts area median income and household income category levels to not result in any decrease for any year after 2009 pursuant to HCD’s February 2013 HH Policy. HCD’s HH Policy was implemented to replace HUD’s HH Policy, discontinued in 2009, to not decrease income limits and area median income levels below a prior year’s highest level and, (3) determines income limits for California’s moderate- income category. Following are brief summaries of technical methodologies used by HUD and HCD in updating income limits for different household income categories. For additional information, please refer to HUD’s briefing materials at https://www.huduser.gov/portal/datasets/il//il18/IncomeLimitsMethodology- FY18.pdf. HUD Methodology HUD Section 8 Income Limits begin with the production of median family incomes. HUD uses the Section 8 program’s Fair Market Rent (FMR) area definitions in developing median incomes, which means developing median incomes for each metropolitan area, parts of some metropolitan areas, and each non-metropolitan county. The 2018 FMR area definitions are unchanged from last year. HUD calculates Section 8 Income Limits for every FMR area with adjustments for family size and for areas with unusually high or low family income or housing-cost-to-income relationships. Extremely Low-Income In determining the extremely low-income limit, HUD uses the Federal Poverty Guidelines, published by the Department of Health and Human Services. HUD compares the appropriate poverty guideline with 60% of the very low-income limit and choose the greater of the two. The value may not exceed the very low-income level. Very Low-Income The very low-income limits are the basis for all other income limits. The very low-income limit typically reflects 50 percent of median family income (MFI) and HUD's MFI figure generally equals two times HUD's 4-person very low-income limit. HUD may adjust the very low-income limit for an area or county to account for conditions that warrant special considerations. As such, the very low-income limit may not always equal 50% MFI. Low-Income In general, most low-income limits represent the higher level of: (1) 80 percent of MFI or, (2) 80 percent of state non-metropolitan median family income. However, due to adjustments that HUD sometimes makes to the very low-income limit, strictly calculating low-income limits as 80 percent of MFI could produce unintended anomalies inconsistent with statutory intent (e.g. very low-income limits being higher than low-income limits).Therefore, HUD’s briefing materials specify that, with some exceptions, the low-income limit reflect 160 percent of the very low-income limit. 186 2018 State Income Limits Briefing Materials California Code of Regulations, Title 25, Section 6932 Page 3 of 4 HUD may apply additional adjustments to areas with unusually high or low housing-costs-to-income relationships and for other reasons. This could result in low-income limits exceeding MFI. Median Family Income/Area Median Income HUD references and estimates the MFI in calculating the income limits. California law and State Income Limits reference Area Median Income (AMI) that, pursuant to Health & Safety Code 50093(c), means the MFI of a geographic area, estimated by HUD for its Section 8 Program. HUD’s calculations of Section 8 Income Limits begin with the production of MFI estimates. This year, MFI estimates use the 2015 American Community Survey. HUD then adjusts the survey data to account for anticipated income growth by applying the Consumer Price Index inflation forecast published by the Congressional Budget Office through mid-2018. HUD uses the MFI to calculate very low-income limits, used as the basis to calculate income limits for other income categories. For additional information, please see HUD’s methodology describing 2018 MFI’s at https://www.huduser.gov/portal/datasets/il/il18/Medians-Methodology-FY18r.pdf. Adjustment Calculations HUD may apply adjustments to areas with unusually high or low family income, uneven housing-cost-to- income relationship, or other reasons. For example, HUD applies an increase if the four-person very low-income limit would otherwise be less than the amount at which 35 percent of it equals 85 percent of the annualized two-bedroom Section 8 FMR (or 40th percentile rent in 50th percentile FMR areas). The purpose is to increase the income limit for areas where rental-housing costs are unusually high in relation to the median income. In certain cases, HUD also applies an adjustment to the income limits based on the state non- metropolitan median family income level. In addition, HUD restricts adjustments so income limits do not increase more than five percent of the previous year's very low-income figure OR twice the increase in the national MFI, whichever is greater. For the 2018 income limits, the maximum increase is 11.5% from the previous year. This adjustment does not apply to the extremely low-income limits. Please refer to HUD briefing materials for additional information on the adjustment calculations. Income Limit Calculations for Household Sizes Other Than 4-Persons The income limit statute requires adjustments for family size. The legislative history and conference committee report indicates that Congress intended that income limits should be higher for larger families and lower for smaller families. The same family size adjustments apply to all income limits, except extremely low-income limits, which are set at the poverty income threshold. They are as follows: Number of Persons in Household: 1 2 3 4 5 6 7 8 Adjustments: 70% 80% 90% Base 108% 116% 124% 132% Income Limit Calculations for Household Sizes Greater Than 8-Persons For households of more than eight persons, refer to the formula at the end of the table for 2018 Income Limits. Due to the adjustments HUD can make to income limits in a given county, table data should be the only method used to determine program eligibility. Arithmetic calculations are applicable only when a household has more than eight members. Please refer to HUD’s briefing material for additional information on family size adjustments. 187 2018 State Income Limits Briefing Materials California Code of Regulations, Title 25, Section 6932 Page 4 of 4 HCD Methodology State law (Health & Safety Code Section 50093, et. seq.) prescribes the methodology HCD uses to update the State Income Limits. HCD utilizes HUD’s Section 8 Housing Choice Voucher Program Income Limits. HCD’s methodology involves: (1) increasing a counties’ median income established by HUD to equal California’s non-metropolitan county median income determined by HUD, (2) applying HCD’s HH Policy, in effect since 2013, to not allow decreases in area median income levels and household income category levels, and (3) determining income limit levels applicable to California’s moderate-income households defined by law as household income not exceeding 120 percent of county area median income. Area Median Income and Income Category Levels HCD, pursuant to federal and State law, adjusts median income levels for all to counties so they are not less than the non-metropolitan county median income established by HUD ($59,700 for 2018). Next, HCD, for all counties, applies its HH policy to ensure area median income and income limits for all household income categories do not fall below any level achieved in the prior year. Moderate-Income Levels HCD is responsible for establishing California’s moderate-income limit levels. After calculating the 4- person area median income (AMI) level as previously described, HCD sets the maximum moderate- income limit to equal 120 percent of the county’s AMI. Applicability of California’s Official State Income Limits Applicability of the State Income Limits are subject to particular programs as program definitions of factors such as income, family, and household size, etc. vary. Some programs, such as Multifamily Tax Subsidy Projects (MTSPs), use different income limits. For MTSPs, separate income limits apply per provisions of the Housing and Economic Recovery Act (HERA) of 2008 (Public Law 110-289). Income limits for MTSPs are used to determine qualification levels as well as set maximum rental rates for projects funded with tax credits authorized under Section 42 of the Internal Revenue Code (Code). In addition, MTSP income limits apply to projects financed with tax-exempt housing bonds issued to provide qualified residential rental development under Section 142 of the Code. These income limits are available at http://www.huduser.org/datasets/mtsp.html. 188 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8 Alameda County Extremely Low 24400 27900 31400 34850 37650 40450 43250 46050 4-Person Very Low Income 40700 46500 52300 58100 62750 67400 72050 76700 Area Median Income:Low Income 62750 71700 80650 89600 96800 103950 111150 118300 $104,400 Median Income 73100 83500 93950 104400 112750 121100 129450 137800 Moderate Income 87700 100250 112750 125300 135300 145350 155350 165400 Alpine County Extremely Low 18150 20750 23350 25900 29420 33740 38060 42380 4-Person Very Low Income 30250 34600 38900 43200 46700 50150 53600 57050 Area Median Income:Low Income 46100 52650 59250 65800 71100 76350 81600 86900 $94,900 Median Income 66450 75900 85400 94900 102500 110100 117700 125250 Moderate Income 79750 91100 102500 113900 123000 132100 141250 150350 Amador County Extremely Low 15500 17700 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 25800 29450 33150 36800 39750 42700 45650 48600 Area Median Income:Low Income 41250 47150 53050 58900 63650 68350 73050 77750 $73,600 Median Income 51500 58900 66250 73600 79500 85400 91250 97150 Moderate Income 61800 70650 79450 88300 95350 102450 109500 116550 Butte County Extremely Low 13200 16460 20780 25100 29420 33740 37550 41320 4-Person Very Low Income 21950 25050 28200 31300 33850 36350 38850 41350 Area Median Income:Low Income 35100 40100 45100 50100 54150 58150 62150 66150 $62,600 Median Income 43800 50100 56350 62600 67600 72600 77600 82650 Moderate Income 52550 60100 67600 75100 81100 87100 93100 99150 Calaveras County Extremely Low 15200 17400 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 25350 28950 32550 36150 39050 41950 44850 47750 Area Median Income:Low Income 40500 46300 52100 57850 62500 67150 71750 76400 $72,300 Median Income 50600 57850 65050 72300 78100 83850 89650 95450 Moderate Income 60700 69400 78100 86750 93700 100650 107550 114500 Colusa County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Contra Costa County Extremely Low 24400 27900 31400 34850 37650 40450 43250 46050 4-Person Very Low Income 40700 46500 52300 58100 62750 67400 72050 76700 Area Median Income:Low Income 62750 71700 80650 89600 96800 103950 111150 118300 $104,400 Median Income 73100 83500 93950 104400 112750 121100 129450 137800 Moderate Income 87700 100250 112750 125300 135300 145350 155350 165400 Del Norte County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 County Number of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent 189 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent El Dorado County Extremely Low 16850 19250 21650 25100 29420 33740 38060 42380 4-Person Very Low Income 28050 32050 36050 40050 43300 46500 49700 52900 Area Median Income:Low Income 44900 51300 57700 64100 69250 74400 79500 84650 $80,100 Median Income 56050 64100 72100 80100 86500 92900 99300 105750 Moderate Income 67250 76900 86500 96100 103800 111500 119150 126850 Fresno County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Glenn County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Humboldt County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Imperial County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Inyo County Extremely Low 15150 17300 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 25200 28800 32400 36000 38900 41800 44650 47550 Area Median Income:Low Income 40350 46100 51850 57600 62250 66850 71450 76050 $72,000 Median Income 50400 57600 64800 72000 77750 83500 89300 95050 Moderate Income 60500 69100 77750 86400 93300 100200 107150 114050 Kern County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Kings County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900190 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent Lake County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Lassen County Extremely Low 14600 16650 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 24300 27800 31250 34700 37500 40300 43050 45850 Area Median Income:Low Income 38850 44400 49950 55500 59950 64400 68850 73300 $69,400 Median Income 48600 55500 62450 69400 74950 80500 86050 91600 Moderate Income 58300 66650 74950 83300 89950 96650 103300 109950 Los Angeles County Extremely Low 20350 23250 26150 29050 31400 33740 38060 42380 4-Person Very Low Income 33950 38800 43650 48450 52350 56250 60100 64000 Area Median Income:Low Income *54250 62000 69750 77500 83700 89900 96100 102300 $69,300 Median Income 48500 55450 62350 69300 74850 80400 85950 91500 Moderate Income 58200 66500 74850 83150 89800 96450 103100 109750 Madera County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Marin County Extremely Low 30800 35200 39600 44000 47550 51050 54600 58100 4-Person Very Low Income 51350 58650 66000 73300 79200 85050 90900 96800 Area Median Income:Low Income 82200 93950 105700 117400 126800 136200 145600 155000 $118,400 Median Income 82900 94700 106550 118400 127850 137350 146800 156300 Moderate Income 99450 113700 127900 142100 153450 164850 176200 187550 Mariposa County Extremely Low 13800 16460 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 22950 26200 29500 32750 35400 38000 40650 43250 Area Median Income:Low Income 36700 41950 47200 52400 56600 60800 65000 69200 $65,500 Median Income 45850 52400 58950 65500 70750 76000 81200 86450 Moderate Income 55000 62900 70750 78600 84900 91200 97450 103750 Mendocino County Extremely Low 12800 16460 20780 25100 29420 33740 37600 40200 4-Person Very Low Income 21350 24400 27450 30450 32900 35350 37800 40200 Area Median Income:Low Income 34100 39000 43850 48700 52600 56500 60400 64300 $60,600 Median Income 42400 48500 54550 60600 65450 70300 75150 80000 Moderate Income 50900 58150 65450 72700 78500 84350 90150 95950 Merced County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900191 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent Modoc County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Mono County Extremely Low 17050 19500 21950 25100 29420 33740 38060 42380 4-Person Very Low Income 28450 32500 36550 40600 43850 47100 50350 53600 Area Median Income:Low Income 44750 51150 57550 63900 69050 74150 79250 84350 $81,200 Median Income 56850 64950 73100 81200 87700 94200 100700 107200 Moderate Income 68200 77950 87700 97450 105250 113050 120850 128650 Monterey County Extremely Low 17550 20050 22550 25100 29420 33740 38060 42380 4-Person Very Low Income 29250 33400 37600 41750 45100 48450 51800 55150 Area Median Income:Low Income 46800 53450 60150 66800 72150 77500 82850 88200 $69,100 Median Income 48350 55300 62200 69100 74650 80150 85700 91200 Moderate Income 58050 66300 74600 82900 89550 96150 102800 109450 Napa County Extremely Low 19600 22400 25200 27950 30200 33740 38060 42380 4-Person Very Low Income 32600 37250 41900 46550 50300 54000 57750 61450 Area Median Income:Low Income 52150 59600 67050 74500 80500 86450 92400 98350 $91,000 Median Income 63700 72800 81900 91000 98300 105550 112850 120100 Moderate Income 76450 87350 98300 109200 117950 126650 135400 144150 Nevada County Extremely Low 16100 18400 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 26850 30700 34550 38350 41450 44500 47600 50650 Area Median Income:Low Income 42950 49050 55200 61300 66250 71150 76050 80950 $73,500 Median Income 51450 58800 66150 73500 79400 85250 91150 97000 Moderate Income 61750 70550 79400 88200 95250 102300 109350 116400 Orange County Extremely Low 23000 26250 29550 32800 35450 38050 40700 43300 4-Person Very Low Income 38300 43750 49200 54650 59050 63400 67800 72150 Area Median Income:Low Income 61250 70000 78750 87450 94450 101450 108450 115450 $92,700 Median Income 64900 74150 83450 92700 100100 107550 114950 122350 Moderate Income 77900 89000 100150 111250 120150 129050 137950 146850 Placer County Extremely Low 16850 19250 21650 25100 29420 33740 38060 42380 4-Person Very Low Income 28050 32050 36050 40050 43300 46500 49700 52900 Area Median Income:Low Income 44900 51300 57700 64100 69250 74400 79500 84650 $80,100 Median Income 56050 64100 72100 80100 86500 92900 99300 105750 Moderate Income 67250 76900 86500 96100 103800 111500 119150 126850 Plumas County Extremely Low 13300 16460 20780 25100 29420 33740 38060 41800 4-Person Very Low Income 22200 25350 28500 31650 34200 36750 39250 41800 Area Median Income:Low Income 35500 40550 45600 50650 54750 58800 62850 66900 $63,300 Median Income 44300 50650 56950 63300 68350 73450 78500 83550 Moderate Income 53150 60750 68350 75950 82050 88100 94200 100250192 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent Riverside County Extremely Low 14150 16460 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 23600 27000 30350 33700 36400 39100 41800 44500 Area Median Income:Low Income 37750 43150 48550 53900 58250 62550 66850 71150 $65,800 Median Income 46050 52650 59200 65800 71050 76350 81600 86850 Moderate Income 55250 63150 71050 78950 85250 91600 97900 104200 Sacramento County Extremely Low 16850 19250 21650 25100 29420 33740 38060 42380 4-Person Very Low Income 28050 32050 36050 40050 43300 46500 49700 52900 Area Median Income:Low Income 44900 51300 57700 64100 69250 74400 79500 84650 $80,100 Median Income 56050 64100 72100 80100 86500 92900 99300 105750 Moderate Income 67250 76900 86500 96100 103800 111500 119150 126850 San Benito County Extremely Low 19600 22400 25200 27950 30200 33740 38060 42380 4-Person Very Low Income 32600 37250 41900 46550 50300 54000 57750 61450 Area Median Income:Low Income 52200 59650 67100 74550 80550 86500 92450 98450 $81,100 Median Income 56750 64900 73000 81100 87600 94100 100550 107050 Moderate Income 68100 77850 87550 97300 105100 112850 120650 128450 San Bernardino County Extremely Low 14150 16460 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 23600 27000 30350 33700 36400 39100 41800 44500 Area Median Income:Low Income 37750 43150 48550 53900 58250 62550 66850 71150 $65,800 Median Income 46050 52650 59200 65800 71050 76350 81600 86850 Moderate Income 55250 63150 71050 78950 85250 91600 97900 104200 San Diego County Extremely Low 20450 23400 26300 29200 31550 33900 38060 42380 4-Person Very Low Income 34100 38950 43800 48650 52550 56450 60350 64250 Area Median Income:Low Income 54500 62300 70100 77850 84100 90350 96550 102800 $81,800 Median Income 57250 65450 73600 81800 88350 94900 101450 108000 Moderate Income 68700 78500 88350 98150 106000 113850 121700 129550 San Francisco County Extremely Low 30800 35200 39600 44000 47550 51050 54600 58100 4-Person Very Low Income 51350 58650 66000 73300 79200 85050 90900 96800 Area Median Income:Low Income 82200 93950 105700 117400 126800 136200 145600 155000 $118,400 Median Income 82900 94700 106550 118400 127850 137350 146800 156300 Moderate Income 99450 113700 127900 142100 153450 164850 176200 187550 San Joaquin County Extremely Low 13950 16460 20780 25100 29420 33740 38060 42050 4-Person Very Low Income 23250 26550 29850 33150 35850 38500 41150 43800 Area Median Income:Low Income 37150 42450 47750 53050 57300 61550 65800 70050 $66,300 Median Income 46400 53050 59650 66300 71600 76900 82200 87500 Moderate Income 55700 63650 71600 79550 85900 92300 98650 105000 San Luis Obispo County Extremely Low 17500 20000 22500 25100 29420 33740 38060 42380 4-Person Very Low Income 29150 33300 37450 41600 44950 48300 51600 54950 Area Median Income:Low Income 46600 53250 59900 66550 71900 77200 82550 87850 $83,200 Median Income 58250 66550 74900 83200 89850 96500 103150 109800 Moderate Income 69900 79900 89850 99850 107850 115850 123800 131800193 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent San Mateo County Extremely Low 30800 35200 39600 44000 47550 51050 54600 58100 4-Person Very Low Income 51350 58650 66000 73300 79200 85050 90900 96800 Area Median Income:Low Income 82200 93950 105700 117400 126800 136200 145600 155000 $118,400 Median Income 82900 94700 106550 118400 127850 137350 146800 156300 Moderate Income 99450 113700 127900 142100 153450 164850 176200 187550 Santa Barbara County Extremely Low 21100 24100 27100 30100 32550 34950 38060 42380 4-Person Very Low Income 35150 40150 45150 50150 54200 58200 62200 66200 Area Median Income:Low Income 56250 64250 72300 80300 86750 93150 99600 106000 $79,600 Median Income 55700 63700 71650 79600 85950 92350 98700 105050 Moderate Income 66850 76400 85950 95500 103150 110800 118400 126050 Santa Clara County Extremely Low 27950 31950 35950 39900 43100 46300 49500 52700 4-Person Very Low Income 46550 53200 59850 66500 71850 77150 82500 87800 Area Median Income:Low Income 66150 75600 85050 94450 102050 109600 117150 124700 $125,200 Median Income 87650 100150 112700 125200 135200 145250 155250 165250 Moderate Income 105200 120200 135250 150250 162250 174300 186300 198350 Santa Cruz County Extremely Low 23450 26800 30150 33500 36200 38900 41550 44250 4-Person Very Low Income 39100 44650 50250 55800 60300 64750 69200 73700 Area Median Income:Low Income 62650 71600 80550 89450 96650 103800 110950 118100 $87,000 Median Income 60900 69600 78300 87000 93950 100900 107900 114850 Moderate Income 73100 83500 93950 104400 112750 121100 129450 137800 Shasta County Extremely Low 13000 16460 20780 25100 29420 33740 38060 40800 4-Person Very Low Income 21650 24750 27850 30900 33400 35850 38350 40800 Area Median Income:Low Income 34650 39600 44550 49450 53450 57400 61350 65300 $61,800 Median Income 43250 49450 55600 61800 66750 71700 76650 81600 Moderate Income 51900 59300 66750 74150 80100 86000 91950 97900 Sierra County Extremely Low 14800 16900 20780 25100 29420 33740 38060 42380 4-Person Very Low Income 24650 28150 31650 35150 38000 40800 43600 46400 Area Median Income:Low Income 39400 45000 50650 56250 60750 65250 69750 74250 $71,800 Median Income 50250 57450 64600 71800 77550 83300 89050 94800 Moderate Income 60300 68900 77550 86150 93050 99950 106850 113700 Siskiyou County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Solano County Extremely Low 17600 20100 22600 25100 29420 33740 38060 42380 4-Person Very Low Income 29300 33500 37700 41850 45200 48550 51900 55250 Area Median Income:Low Income 46900 53600 60300 66950 72350 77700 83050 88400 $83,700 Median Income 58600 66950 75350 83700 90400 97100 103800 110500 Moderate Income 70300 80350 90400 100450 108500 116500 124550 132600194 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent Sonoma County Extremely Low 20650 23600 26550 29450 31850 34200 38060 42380 4-Person Very Low Income 34400 39300 44200 49100 53050 57000 60900 64850 Area Median Income:Low Income 55000 62850 70700 78550 84850 91150 97450 103700 $84,100 Median Income 58850 67300 75700 84100 90850 97550 104300 111000 Moderate Income 70650 80700 90800 100900 108950 117050 125100 133200 Stanislaus County Extremely Low 13050 16460 20780 25100 29420 33740 37650 40100 4-Person Very Low Income 21700 24800 27900 31000 33500 36000 38450 40950 Area Median Income:Low Income 34750 39700 44650 49600 53600 57550 61550 65500 $62,000 Median Income 43400 49600 55800 62000 66950 71900 76900 81850 Moderate Income 52100 59500 66950 74400 80350 86300 92250 98200 Sutter County Extremely Low 12600 16460 20780 25100 29420 33740 37200 39600 4-Person Very Low Income 21000 24000 27000 30000 32400 34800 37200 39600 Area Median Income:Low Income 33600 38400 43200 48000 51850 55700 59550 63400 $60,000 Median Income 42000 48000 54000 60000 64800 69600 74400 79200 Moderate Income 50400 57600 64800 72000 77750 83500 89300 95050 Tehama County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Trinity County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Tulare County Extremely Low 12600 16460 20780 25100 29420 33740 37140 39550 4-Person Very Low Income 21000 24000 27000 29950 32350 34750 37150 39550 Area Median Income:Low Income 33550 38350 43150 47900 51750 55600 59400 63250 $59,900 Median Income 41950 47900 53900 59900 64700 69500 74300 79050 Moderate Income 50350 57500 64700 71900 77650 83400 89150 94900 Tuolumne County Extremely Low 13950 16460 20780 25100 29420 33740 38060 41750 4-Person Very Low Income 23250 26600 29900 33200 35900 38550 41200 43850 Area Median Income:Low Income 37200 42500 47800 53100 57350 61600 65850 70100 $66,700 Median Income 46700 53350 60050 66700 72050 77350 82700 88050 Moderate Income 56050 64050 72050 80050 86450 92850 99250 105650 Ventura County Extremely Low 21300 24350 27400 30400 32850 35300 38060 42380 4-Person Very Low Income 35500 40600 45650 50700 54800 58850 62900 66950 Area Median Income:Low Income 56800 64900 73000 81100 87600 94100 100600 107100 $96,000 Median Income 67200 76800 86400 96000 103700 111350 119050 126700 Moderate Income 80650 92150 103700 115200 124400 133650 142850 152050195 Section 6932. 2018 Income Limits Income Category 1 2 3 4 5 6 7 8CountyNumber of Persons in Household Last page instructs how to use income limits to determine applicant eligibility and calculate affordable housing cost and rent Yolo County Extremely Low 17500 20000 22500 25100 29420 33740 38060 42380 4-Person Very Low Income 29150 33300 37450 41600 44950 48300 51600 54950 Area Median Income:Low Income 46600 53250 59900 66550 71900 77200 82550 87850 $85,100 Median Income 59550 68100 76600 85100 91900 98700 105500 112350 Moderate Income 71450 81700 91900 102100 110250 118450 126600 134750 Yuba County Extremely Low 12600 16460 20780 25100 29420 33740 37200 39600 4-Person Very Low Income 21000 24000 27000 30000 32400 34800 37200 39600 Area Median Income:Low Income 33600 38400 43200 48000 51850 55700 59550 63400 $60,000 Median Income 42000 48000 54000 60000 64800 69600 74400 79200 Moderate Income 50400 57600 64800 72000 77750 83500 89300 95050 Instructions: Eligibility Determination: Use household size income category figures in this chart. Determine eligibililty based on actual number of persons in household and total of gross income for all persons. Determination of Income Limit for Households Larger than Eight Persons: Per person (PP) adjustment above 8: (1) multiply 4-person income limit by eight percent (8%), (2) multiply result by number of persons in excess of eight, (3) add the amount to the 8-person income limit, and (4) round to the nearest $50. Yuba County E X A M P L E 4 persons 8% PP Adj + 8 persons =9 persons 8 person +8% Adj x 2 =10 persons Extremely Low 25,100 2008 39,550 41,550 39,550 4016 43,550 Very Low Income 30,000 2400 39,550 41,950 39,550 4800 44,350 Lower Income 48,000 3840 63,250 67,100 63,250 7680 70,950 Moderate Income 72,000 5760 94,900 100,650 94,900 11520 106,400 Calculation of Housing Cost and Rent: Refer to Heath & Safety Code Sections 50052.5 and 50053. Use benchmark household size and multiply against applicable percentages defined in H&SC using Area Median Income identified in this chart. Determination of Household Size: For projects with no federal assistance, household size is set at number of bedrooms in unit plus one. For projects with federal assistance, household size may be set by multiplying 1.5 against the number of bedrooms in unit. HUD Income Limits release: 4/1/2018 HUD FY 2017 California median incomes: State median income: $77,500 Metropolitan county median income: $78,200 Non-metropolitan county median income: $59,700 Authority cited: Section 50093, Health and Safety Code. Reference: Sections 50079.5, 50093, 50105 and 50106, Health and Safety Code 196 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTIONS (A) CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 6, 2018, AND (B) REQUESTING THE COUNTY CONSOLIDATE THE NOVEMBER 6, 2018, MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION RECOMMENDATION Adopt a resolution calling for and giving notice to hold a General Municipal Election on Tuesday, November 6, 2018, for certain officers as required by the laws of the State of California. Adopt a resolution requesting that the Board of Supervisors of Riverside County consolidate the General Municipal Election to be held on November 6, 2018, with the statewide General Election to be held on the same date. EXECUTIVE SUMMARY •On November 6, 2018, La Quinta voters will elect a Mayor for a two-year term and two Councilmembers for four-year terms. •The candidate filing period opens on July 16 and closes on August 10, 2018. The filing period will be extended to August 15 if an incumbent does not file for his/her office by August 10. FISCAL IMPACT The Riverside County Registrar of Voters has provided a cost estimate of $30,000 to $35,000. Variables affecting the final amount include the number of jurisdictions that participate, the final number of registered voters receiving pamphlets, the number of measures added to the pamphlet, and increases to postage, paper, gas, vendor, and staff costs. This expense is included in the proposed 2018/19 budget (101-1005-60103, Professional Services). BACKGROUND/ANALYSIS The first resolution calls for an election and provides notice that an election will occur by identifying the date and times, and the offices and terms to be placed on the ballot. La Quinta’s municipal elections are governed by City Ordinance No. 327, which sets the Election Day as the first Tuesday after the first Monday in November of even-numbered years. State and County law further require that this resolution be submitted no later than eighty-eight (88) days prior to Election Day or by August 10. CONSENT CALENDAR ITEM NO. 16 197 The second resolution requests that the Board of Supervisors consolidate La Quinta’s municipal election with the statewide election administered by the County, and provides that the City will reimburse the County for its share of the costs. The City has consolidated its municipal elections with the County since incorporation in 1982. The services provided by the County Registrar of Voters are ballot design, printing, mailing, polling place coordination and staffing, poll worker education, ballot collection, tallying and publication, and voter registration and database maintenance. As with the first resolution, this one must also be submitted no later than eighty-eight (88) days prior to Election Day (August 10). ALTERNATIVES The two resolutions are necessary to comply with State and County laws. The only alternative would be to delay action until a subsequent Council meeting, ideally on or before June 19, 2018. Prepared by: Monika Radeva, Acting City Clerk Approved by: Frank J. Spevacek, City Manager 198 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018, FOR THE ELECTION OF CERTAIN OFFICERS WHEREAS, under the provisions of the laws of the State of California and the City of La Quinta, a General Municipal Election shall be held on Tuesday, November 6, 2018, for the election of Municipal Officers; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That pursuant to the requirements of the State of California relating to General Law and Charter Cities and La Quinta Ordinance No. 327, there is called and ordered to be held in the City of La Quinta, California, on Tuesday, November 6, 2018, a General Municipal Election for the purpose of electing one (1) Mayor for the full term of two years and two (2) Members of the City Council for full terms of four years. SECTION 2. That the ballots to be used at the election shall be in the form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, except as provided in §14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further notice of the election, in time, form and manner as required by law. SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the permanent record of resolutions. 199 Resolution No. 2018- Calling Election November 6, 2018 Adopted: June 5, 2018 Page 2 of 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ______________________________ MONIKA RADEVA, Acting City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: ______________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta 200 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO §10403 OF THE ELECTIONS CODE WHEREAS, a General Municipal Election is to be held in the City of La Quinta, California, on Tuesday, November 6, 2018, for the purpose of the electing a Mayor, and two Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the statewide General Election to be held on the same date and that within the city, the precincts, polling places and election officers of the two elections be the same, and that the election department of the County of Riverside canvass the returns of the General Municipal Election and that election be held in all respects as if there were only one election; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That pursuant to the requirements of §10403 of the Election Code, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 6, 2018, for the purpose of the election of a Mayor for a term of two (2) years, and two Members of the City Council for a term of four (4) years. SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the county elections department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of La Quinta recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. 201 Resolution No. 2018 - Consolidation of Election – November 6, 2018 Adopted: June 5, 2018 Page 2 of 2 SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Riverside. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the permanent record of resolutions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ______________________________ MONIKA RADEVA, Acting City Clerk City of La Quinta (AGENCY SEAL) APPROVED AS TO FORM: ______________________________ WILLIAM H. IHRKE, City Attorney 202 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTIONS TO 1) APPROVE PRELIMINARY 2018/2019 ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 RECOMMENDATION Adopt a resolution approving the preliminary 2018/19 Engineer’s Annual Levy Report for Landscape and Lighting Assessment District 89-1; and Adopt a Resolution declaring the City’s intent to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof. EXECUTIVE SUMMARY Annually, Council must take certain actions pertaining to Citywide Landscape and Lighting Assessment District 89-1 (District) to allow the City to levy annual assessments. These assessments fund 61% of the citywide retention basin, parkway and median landscape and lighting maintenance costs. The 2018/19 assessment rate will remain at $35.60 per dwelling/parcel also identified as an equivalent benefit unit (EBU). This has been the rate since 1997. Any increases to the assessment rate require a benefit analysis, and new assessments must be approved by a majority vote of all property owners within the City, which comprises the District. Specific actions Council must take include adopting these resolutions and scheduling a public hearing (hearing). FISCAL IMPACT The estimated 2018/19 cost for retention basin, parkway and median landscape and lighting maintenance is $1,582,700 (Table 1). The EBU will generate an estimated $960,459. The City will also receive $85,000 from County Service Area 152, levied by Riverside County, for retention basin maintenance. The combined income is projected to be $1,045,459; the $603, 767 shortfall is funded from the General Fund. CONSENT CALENDAR ITEM NO. 17 203 BACKGROUND/ANALYSIS In 1989, the City formed the District to fund the maintenance, construction and servicing of landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities (Attachment 1), including preparation of an annual engineer’s report. The 2018/19 Preliminary Engineer’s Annual Levy Report (Engineer’s Report) (Attachment 2)has been prepared by City staff and Willdan Financial Services (Willdan provides parcel recognition support) to establish the maintenance budget and identify the benefitting parcels. Below is a comparison of the 2017/18 and 2018/19 Engineer’s Reports (Table 2) 2017/18 2018/19 Citywide Benefit Zone Yes Yes Number of Local Benefit Zones 6 6 Number of Equivalent Benefit Units (EBU’s) 26,973 26,979 EBU Rate $35.60/EBU $35.60/EBU District Revenue $960,244 $960,433 Willdan projects no increase of EBU’s from 2017/18 to 2018/19; actuals will be based on the final 2018/19 County Secured Tax Roll. All property owners, including those within the six local benefit zones, would be assessed a flat rate. The methodology has remained the same under the provisions of Proposition 218, which prohibits assessment increases without the approval of a simple majority of property owners in a public vote within the District. The Council is required to approve the Engineer’s Report and schedule a hearing to allow property owners an opportunity to provide testimony regarding any proposed changes. The hearing is scheduled for June 19, 2018. Approving the Engineer’s Report does impose the proposed EBU; the City can only levy the fee after a public hearing. Upon conclusion of the hearing, Council may consider the testimony and a resolution confirming the assessment diagram and EBU Rate. The Engineer’s report also includes an annual review of the parks for City Council to consider if they ever chose to pursue the creation of a Parks Assessment District. ALTERNATIVES Council may elect to increase assessments in order to fully fund the District costs. Staff projects that the assessment would need to increase by $19.91 per EBU to balance the District budget. If the Council selects this option, a District-wide benefit analysis and approval of the new assessments by vote of all affected property owners would be needed. Prepared by: Dianne Hansen, Management Assistant Approved by: Steve Howlett, Facilities Director Attachments: 1. Annual Activities Report 2. Preliminary 2018/2019 Engineer’s Annual Levy Report 204 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR 2018/2019 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Engineer has prepared and filed a report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report") with the City Clerk of the City of La Quinta; and WHEREAS, the Report has been presented to City Council for review; and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Report, as filed, is hereby approved. SECTION 2. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5 th day of June 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California 205 Resolution No. 2018- Preliminary Engineer’s Report L&L District 89-1 Adopted: June 5, 2018 Page 2 of 2 206 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE, AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council, by its Resolution No. 89-9, initiated proceedings pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing July 1, 2018 and ending June 30, 2019 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and associated facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed a report in connection with the Landscape and Lighting Assessment District 89-1 with the City Clerk of the City of La Quinta; and WHEREAS, the report has presented to the City Council and the City Council did, by previous Resolution, approve such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council has previously formed Landscape and Lighting Assessment District 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500. SECTION 2. The City Council hereby finds that the maintenance and operation of projects identified in the Preliminary Engineer's Report for Landscape and Lighting 207 Resolution No. 2018- Intent to Levy L&L District 89-1 Adopted: June 5, 2018 Page 2 of 3 Assessment District 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, that the public interest requires the maintenance of the improvements, and declares its intention to levy and collect assessments for the fiscal year commencing July 1, 2018 and ending June 30, 2019 to pay for the costs and expenses of the improvements described in Section 4 hereof. SECTION 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. SECTION 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. SECTION 5. Notice is hereby given that June 19, 2018 at 5:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Meeting by the City Council to allow public testimony regarding the assessment. SECTION 6. Notice is hereby given that June 19, 2018, at 5:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Landscape and Lighting Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. SECTION 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. SECTION 8. The City Council hereby designates The Desert Sun as the newspaper in which notice of the Public Hearing shall be published. SECTION 9. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll. 208 Resolution No. 2018- Intent to Levy L&L District 89-1 Adopted: June 5, 2018 Page 3 of 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinto City Council held on this 5 th day of June 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: MONIKA RADEVA, Acting City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of Lo Quinta, California LINDA EVANS, Mayor City of La Quinta, California 209 210 211 212 City of La Quinta Street Lighting and Landscape District No. 89-1 2018/2019 ENGINEER’S ANNUAL LEVY REPORT Intent Meeting: June 5, 2018 Public Hearing: June 19, 2018 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 www.willdan.com/financial 213 AFFIDAVIT FOR THE ENGINEER'S ANNUAL LEVY REPORT City of La Quinta Street Lighting and Landscape District No. 89-1 Riverside County, State of California This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this ____________ day of ______________, 2018. Willdan Financial Services Assessment Engineer On Behalf of the City of La Quinta By: ________________________________ Daniel Louie Project Manager, District Administration Services By: ________________________________ Richard Kopecky R. C. E. # 16742 214 ENGINEER'S REPORT CITY OF LA QUINTA STREET LIGHTING AND LANDSCAPE DISTRICT NO. 89-1 I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of , 2018. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of , 2018. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of , 2018. BY: Susan Maysels, City Clerk City of La Quinta Riverside County, California 215 TABLE OF CONTENTS I. OVERVIEW 1 A. INTRODUCTION 1 B. COMPLIANCE WITH CURRENT LEGISLATION 1 C. HISTORICAL BACKGROUND AND LEGISLATION 2 II. DESCRIPTION OF THE DISTRICT 2 A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2 C. IMPROVEMENTS WITHIN THE DISTRICT 4 III. METHOD OF APPORTIONMENT 5 A. GENERAL 5 B. BENEFIT ANALYSIS 5 C. METHODOLOGY 6 IV. DISTRICT BUDGETS 10 A. DESCRIPTION OF BUDGET ITEMS 10 B. 2018/2019 DISTRICT BUDGET 11 APPENDIX A – DISTRICT ASSESSMENT DIAGRAM 14 APPENDIX B – 2018/2019 COLLECTION ROLL 15 216 2018/2019 L&L 89-1 Page 1 of 15 I. OVERVIEW A. INTRODUCTION The City of La Quinta (the “City”) annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the “District”). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the “1972 Act”), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto. This Engineer’s Annual Levy Report (the “Report”) describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2018/2019. The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number (“APN”) by the Riverside County Assessor’s Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments. Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit. Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the Council may order the levy and collection of assessments for Fiscal Year 2018/2019 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2018/2019. B. COMPLIANCE WITH CURRENT LEGISLATION The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the “1972 Act”). As such, the City has determined that pursuant to California Constitutional Article XIIID Section 5 Subsection A the existing assessments are exempt from the substantive and procedural requirements of Proposition 218. Any new or increased assessments above the maximum assessment rates previously approved and levied by the City Council would be subject to both the substantive and procedural requirements of the Proposition. 217 2018/2019 L&L 89-1 Page 2 of 15 C. HISTORICAL BACKGROUND AND LEGISLATION The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit. This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels. The City Council reviews the current and projected years’ costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30. II. DESCRIPTION OF THE DISTRICT A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference. B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant t o any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. 218 2018/2019 L&L 89-1 Page 3 of 15 • The acquisition of any existing improvement otherwise authorized pursuant to this section. Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improve ments to remove or cover graffiti. 219 2018/2019 L&L 89-1 Page 4 of 15 C. IMPROVEMENTS WITHIN THE DISTRICT The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: • Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights-of-way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. • Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights-of-way and easements within the boundaries of the District. • Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. • Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this report. 220 2018/2019 L&L 89-1 Page 5 of 15 III. METHOD OF APPORTIONMENT A. GENERAL The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvemen ts be levied according to benefit rather than assessed value: “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel. B. BENEFIT ANALYSIS Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non-residential and rural and estate residential properties. Special Benefits The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of well - maintained landscaping and lighting improvements in close proximity to those properties. The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement. The special benefits associated with the landscaping improvements are specifically: 221 2018/2019 L&L 89-1 Page 6 of 15 • Enhanced desirability of properties through association with the improvements. • Improved aesthetic appeal of properties within the District providing a positive representation of the area. • Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping. • Environmental enhancement through improved erosion resistance, and dust and debris control. • Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties. • Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically: • Enhanced deterrence of crime – an aid to police protection. • Increased nighttime safety on roads and highways. • Improved visibility of pedestrians and motorists. • Improved ingress and egress to and from property. • Reduced vandalism, damage to improvements or property, and other criminal acts. • Improved traffic circulation and reduced nighttime accidents and personal property loss. • Increased promotion of business during nighttime hours in the case of commercial properties. The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District. C. METHODOLOGY Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used 222 2018/2019 L&L 89-1 Page 7 of 15 within the District should reflect the composition of the parcels - and the improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel. The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel. Equivalent Benefit Units To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Benefit Unit (“EBU”) factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single Family Residential parcel as the basic unit of assessment. A Single Family Residential (“SFR”) parcel equals one EBU. Every other land-use is assigned an EBU factor based on an assessment formula that equates the property’s specific land-use and relative special benefits compared to the Single Family Residential parcel. The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel’s individual EBU for each improvement provided in the District. During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR par cels are assigned less than 1 EBU as reflected in the Assessment Methodology. 223 2018/2019 L&L 89-1 Page 8 of 15 Single-Family Residential The City’s General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU. Non-Residential The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non -residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU. Vacant Residential Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel. Vacant Non-Residential Parcels not considered single family residential parcels less than one acre, and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non-Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Golf Courses Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Land Use EBU Factor Exempt Parcels 0.0 Single Family Residential Parcels 1.0 per unit Non-Residential Parcels 5.0 per acre; 1.0 minimum Vacant Residential Parcels 0.33 per unit Vacant Non-Residential Parcels 1.65 per acre for first 20 acres only Golf Course Parcels 0.50 per acre; 1.0 minimum Agricultural Parcels 0.25 per acre; 1.0 minimum Hillside Conservative Zone Parcels 0.10 per acre Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre 224 2018/2019 L&L 89-1 Page 9 of 15 Agricultural Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU. Hillside Conservation Parcels located in areas zoned Hillside Conservation per the City’s Official Zoning Map will be assessed on the basis of allowable d evelopment within the Hillside Conservation Zone. The parcel will be assessed as one dwelling un it per ten (10) acres or 0.10 EBU per acre or any portion of an acre. Vacant and Remote Non-Residential Parcels (Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non-Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant Non - Residential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote No n-Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel. Rural/Estate Residential Parcels of one acre or more in size, but having only one residential un it are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EB Us for each additional acre or portion of an acre. Exempt Property Publicly owned property and utility rights-of-way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. This Report does not propose an increase in the District assessment rates for Fiscal Year 2018/2019 over or above the maximum rate estab lished. The proposed rate per EBU for Fiscal Year 2018/2019 is the same rate assessed for Fiscal Year 2017/2018. The base assessment rate to be approved for Fiscal Year 2018/2019 is $35.60. The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $960,459. The City proposes the remaining $2,673,942 be funded through a General Fund contribution of $2,588,942 and $85,000 of revenue from CSA 152. 225 2018/2019 L&L 89-1 Page 10 of 15 IV. DISTRICT BUDGETS A. DESCRIPTION OF BUDGET ITEMS The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. The following describes the services and costs that are funded through the District, shown in the District Budgets. District Costs Personnel – Reflects relevant City Staff salaries, wages and benefits, and also includes Worker’s Comp insurance, Stand-By, and Overtime labor. Contract Services – Includes contracted labor, such as the Riverside County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service. Rental Services – Reflects funds used for the purpose of uniform rental. Vehicle Operations – Includes the maintenance of fleet vehicles. Utilities – Includes the electric, telephone, and water services. Travel Training & Meetings – Reflects the funds used for the purposes of training and meetings. Information Technology – Includes computers, printers, and other related items and services. Operating Supplies – This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti. Small Tools/Equipment – Includes non-capital small tools and equipment. District Administration – The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide an y additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings. 226 2018/2019 L&L 89-1 Page 11 of 15 B. 2018/2019 DISTRICT BUDGET For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and mainte nance for Fiscal Year 2018/2019 is summarized on the next page in Table 1. 227 2018/2019 L&L 89-1 Page 12 of 15 Table 1 Fiscal Year 2018/2019 Budget Category Description Estimated Expenditures Funding Fiscal Year 2018/2019 L & L Assessments General Fund–Parks Personnel Salaries-Permanent Full Time $465,900 $159,600 $306,300 Other Benefits & Deductions 196,900 75,900 121,000 Stand By 0 0 0 Stand By Overtime 0 0 0 Overtime 0 0 0 Total Personnel $662,800 $235,500 $427,300 Contract Services Annual Lighting & Landscape Report $0 $0 $0 Civic Center Campus Lake Maintenance 15,000 0 15,000 Landscape Lighting Maintenance 178,000 178,000 0 Financial Services Admin. Fee 0 0 0 Citywide Maintenance Contract 976,000 550,000 426,000 Undeveloped Parks PM10 Services 0 0 0 Maintenance & Repair 20,000 20,000 0 CVWD Lease-Pioneer Dog Park 1 0 1 Tree Trimming 23,000 15,000 8,000 Janitorial Services 0 0 0 Security Service - Corporation Yard 0 0 0 Fritz Burns Pool 40,000 0 40,000 Musco Lighting 1,000 0 1,000 SilverRock Way Landscaping 65,000 65,000 0 Total Contract Services $1,318,001 $828,000 $490,001 Rental Services Uniforms $2,000 $1,000 $1,000 Total Rental Services $2,000 $1,000 $1,000 Park Equipment Vehicle Operations Facilities Charges $0 $0 $0 Fleet Maintenance 81,500 32,600 48,900 Facility & Equipment Depreciation 655,000 0 655,000 Total Operations $736,500 $32,600 $703,900 Utilities Electric $229,700 $120,000 $109,700 Phone 1,000 0 1,000 Water 329,800 200,000 129,800 Total Utilities $560,500 $320,000 $240,500 Travel Training & Meetings $5,500 $500 $5,000 Total Travel Training & Meetings $5,500 $500 $5,000 Information Technology Computers Printers and Services $76,500 $31,100 $45,400 Total Information Technology $76,500 $31,100 $45,400 Operating Supplies Plant Replacement $114,000 $64,000 $50,000 Graffiti Removal 52,000 12,000 40,000 Safety Gear 1,000 500 500 Field Materials 80,000 40,000 40,000 Total Operating Supplies $247,000 $116,500 $130,500 Small Tools / Equipment Non-Capital $7,500 $2,500 $5,000 Total Small Tools/Equipment $7,500 $2,500 $5,000 Total Landscape & Lighting Budget $3,616,301 $1,567,700 $2,048,601 District Administration Public Works Administration $0 $0 $0 Citywide Administration 18,100 15,000 3,100 Total District Administration $18,100 $15,000 $3,100 Total Landscape & Lighting Expenditures $3,634,401 $1,582,700 $2,051,701 Less CSA 152 Revenue $85,000 $85,000 $0 Less General Fund Contribution 2,588,942 603,767 1,985,175 Balance to Levy $960,459 Total EBU 26,979.18 Levy Per EBU $35.60 228 2018/2019 L&L 89-1 Page 13 of 15 The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City’s Planning Department. The land use categories were developed to classify the different land use types in the City. Table 2 Land Use FY 2018/2019 Parcel Count County Acres Prior Year EBU Prior Year Levy FY 2018/2019 EBU FY 2018/2019 Levy (1) Agricultural 18 375.76 94.30 $3,357.04 94.30 $3,357.04 Exempt 51 104.36 0.00 0.00 0.00 0.00 Golf Course 283 3,498.36 1,805.88 64,287.46 1,805.88 64,287.46 Hillside Conservation 12 319.03 31.90 1,135.62 31.90 1,135.62 Multi-Family Residential 34 92.81 635.50 22,623.80 635.50 22,623.80 Non-Residential 262 555.55 2,804.75 99,849.10 2,804.75 99,849.10 Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58 Single Family Residential 19,911 2,402.82 19,911.00 708,831.60 19,911.00 708,831.60 Vacant/ Remote 13 144.48 119.20 4,243.30 119.20 4,243.30 Vacant Non- Residential 217 587.69 608.19 21,649.62 608.19 21,649.62 Vacant Residential 2,674 1,158.60 882.42 31,392.76 882.42 31,392.76 Total 23,526 9,345.64 26,979.18 $960,432.88 26,979.18 $960,432.88 (1) The difference in the “Balance to Levy” amount in Table 1 and the total FY 2018/2019 Levy amount in Table 2 is a rounding difference due to the Riverside County even penny requirement for each charged parcel. Actuals will be based on the final County Secured Roll for Fiscal Year 2018/2019. Differences are generally due to changes in County Land Use Classifications or Assessor Parcel Number changes. 229 2018/2019 L&L 89-1 Page 14 of 15 APPENDIX A – DISTRICT ASSESSMENT DIAGRAM The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference. The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part o f this Report. The attached Landscape Maintenance Map displays the landscape maintenance areas within the City. 230 2018/2019 L&L 89-1 Page 15 of 15 APPENDIX B – 2018/2019 COLLECTION ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared. Non-assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed. A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report. Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller, and included on the property tax roll in Fiscal Year 2018/2019. If the parcels or APNs within the District and referenced in this Report, are re-numbered, re-apportioned or changed by the County Assessor’s Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 231 232 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE LLC. FOR JANITORIAL SERVICES FOR CITY FACILITIES RECOMMENDATION Approve a Contract Services Agreement in the amount of $159,371 with Merchants Building Maintenance LLC., for janitorial services. EXECUTIVE SUMMARY The City contracts janitorial services for City Facilities. The City posted a Request for Proposals (RFP) for citywide janitorial services on April 20, 2018 - four responses were received The selection committee, after extensive review recommends Merchants Building Maintenance LLC (Merchant) based on their qualifications. FISCAL IMPACT The annual cost is $159,371 and is allocated between the General Fund and Library & Museum Fund as follows: $121,816 (101-3008-60115), $29,646 (202-3004-60115), and $7,911 (101-3006-60115). BACKGROUND/ANALYSIS A RFP and Contract Services Agreement (Attachment 1) for janitorial services were posted on the City’s website on April 20, 2018. The serviced facilities include: City Hall, Library, Wellness Center, Museum, Public Works maintenance trailer, Fritz Burns’s pool office and restrooms (summer only), three sports parks, snack bars and restrooms. A pre-proposal facility tour was held on May 2, 2018; four janitorial businesses attended. Five proposals were received and reviewed by the selection committee. Merchant, located in Pomona, was selected based on qualifications and experience. Upon Council approval of the annual bid amount of $159,371, services will begin July 1, 2018. The contract provides a one-year initial term with the option to extend four additional years ALTERNATIVES City Council may direct staff to prepare new bid documents and specifications to re-advertise for janitorial services. Prepared by: Dianne Hansen, Management Assistant Approved by: Steve Howlett, Facilities Director Attachment 1: Contract Services Agreement CONSENT CALENDAR ITEM NO. 18 233 234 235 -2- 236 -3- 237 -4- 238 -5- 239 -6- 240 -7- 241 -8- 242 -9- 243 -10- 244 -11- 245 -12- 246 -13- 247 -14- 248 249 Last revised summer 2017 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 1. 269 2. 270 3. 4. (a) (b) (c) 5. 271 6. 272 273 274 275 276 277 -2-   278 279 Exhibit E Page 2 of 6 280 Exhibit E Page 3 of 6 1. 2. 3. 4. 5. 6. 7. 281 Exhibit E Page 4 of 6 8. 9. 10. 11. 12. 13. 282 Exhibit E Page 5 of 6 14. 15. 16. 17. 18. 19. 20. 283 Exhibit E Page 6 of 6 21. 284 285 286 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY RECOMMENDATION Approve a Joint Use of Facility and Services Agreement with the Boys and Girls Club of the Coachella Valley and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY The City contracts with the Boys and Girls Club of the Coachella Valley (Club) for the use of the President Gerald R. Ford Boys and Girls Club facility. The City uses the classroom spaces and gymnasium for recreation programs and community activities. FISCAL IMPACT The two-year agreement provides $40,000 annually to fund Club sponsored youth programs; the annual payments are $20,000 from the General Fund (101-3001-60135) and $20,000 from Community Development Block Grant (CDBG) funds. BACKGROUND/ANALYSIS In February 1992, the Club entered into a 40-year land lease with the City wherein the Club leased City land and constructed a facility. The land lease expires in 16 years. In December 1995, the Council approved the first Facility Use Agreement with the Club. Through this and subsequent Agreements the City provides youth and adult sports programs at Club facilities, and the Club receives City funds to provide recreation programs to children ages 7 to 17 throughout the year. Club sponsored activities include arts, sports, games, clinics, tournaments, parties, and other programs. ALTERNATIVES Since this is a long-standing partnership to support youth programming, staff does not recommend an alternative. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Agreement CONSENT CALENDAR ITEM NO. 19 287 ATTACHMENT 1 288 289 290 2.0 3.0 291 4.0 5.0 292 6.0 293 7.0 8.0 294 295 296 297 298 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH U.S. NATIONAL CORP. FOR THE CITY HALL EXTERIOR PAINTING PROJECT NO. 2017-18 RECOMMENDATION Approve an agreement for contract services with U.S. National Corp. in the amount of $200,000 for the City Hall Exterior Painting Project No. 2017-18. EXECUTIVE SUMMARY The exterior of City Hall was last painted in 2008 as part of the City Hall Expansion. Funding was approved and is available in the 2017/18 budget. FISCAL IMPACT $250,000 is budgeted in the 2017/18 budget for City Hall exterior painting and parking lot improvements (Civic Center Building Repair Account 501-0000-71103) BACKGROUND/ANALYSIS This project was advertised on April 25, 2018. A mandatory pre-bid meeting was held on May 7, 2018. The proposals were due on May 18, 2018. Five proposals were received; one was disqualified as being incomplete. A selection committee reviewed the remaining four proposals to verify each contractor’s work experience, references, and past performance. U.S. National Corporation (U.S. National) was unanimously selected based on their submitted qualifications. After qualifying the contractor, the selection committee opened the cost proposal and found it to be within the approved 2017/18 budget for this project. ALTERNATIVES Council could elect to reject all bids and re-advertise the project. Prepared by: Steve Howlett, Facilities Director Approved by: Frank Spevacek, City Manager Attachment: 1. Agreement CONSENT CALENDAR ITEM NO. 20 299 300 698/015610-0002 11222891.1 a05/24/18 301 698/015610-0002 11222891.1 a05/24/18 -2- 302 698/015610-0002 11222891.1 a05/24/18 -3- 303 698/015610-0002 11222891.1 a05/24/18 -4- 304 698/015610-0002 11222891.1 a05/24/18 -5- 305 698/015610-0002 11222891.1 a05/24/18 -6- 306 698/015610-0002 11222891.1 a05/24/18 -7- 307 698/015610-0002 11222891.1 a05/24/18 -8- 308 698/015610-0002 11222891.1 a05/24/18 -9- 309 698/015610-0002 11222891.1 a05/24/18 -10- 310 698/015610-0002 11222891.1 a05/24/18 -11- 311 698/015610-0002 11222891.1 a05/24/18 -12- 312 698/015610-0002 11222891.1 a05/24/18 -13- 313 698/015610-0002 11222891.1 a05/24/18 -14- 314 315 698/015610-0002 11222891.1 a05/24/18 Last revised summer 2017                    316 698/015610-0002 11222891.1 a05/24/18        317 698/015610-0002 11222891.1 a05/24/18 1. 318 698/015610-0002 11222891.1 a05/24/18 2. 3. 4. (a) 319 698/015610-0002 11222891.1 a05/24/18 (b) (c) 5. 6. 320 698/015610-0002 11222891.1 a05/24/18 321 698/015610-0002 11222891.1 a05/24/18 322 698/015610-0002 11222891.1 a05/24/18 323 698/015610-0002 11222891.1 a05/24/18 324 698/015610-0002 11222891.1 a05/24/18 Exhibit E Page 2 of 6 325 698/015610-0002 11222891.1 a05/24/18 Exhibit E Page 3 of 6 1. 2. 3. 4. 5. 6. 7. 326 698/015610-0002 11222891.1 a05/24/18 Exhibit E Page 4 of 6 8. 9. 10. 11. 12. 13. 327 698/015610-0002 11222891.1 a05/24/18 Exhibit E Page 5 of 6 14. 15. 16. 17. 18. 19. 20. 328 698/015610-0002 11222891.1 a05/24/18 Exhibit E Page 6 of 6 21. 329 698/015610-0002 11222891.1 a05/24/18 330 698/015610-0002 11222891.1 a05/24/18 331 332 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO SUPPORT DESERT HEALTHCARE DISTRICT/FOUNDATION’S EASTERN COACHELLA VALLEY ANNEXATION RECOMMENDATION Adopt a resolution in support of the Desert Healthcare District/Foundation’s Eastern Coachella Valley annexation. EXECUTIVE SUMMARY •Desert Healthcare District/Foundation (DHCD) currently includes the cities of Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, part of Palm Desert, and some unincorporated areas. •Assembly Bill 2414 (Garcia) provided for annexation of approximately 1,760 square miles of the Eastern Coachella Valley into the DHCD boundaries, which would serve nearly 240,000 more residents. •The Local Agency Formation Commission (LAFCO) unanimously voted on the expansion resolution paving the way for placement on the November 6, 2018 ballot for voters in the Eastern Coachella Valley. •On May 15, 2018, DHCD presented specifics of the Eastern Coachella Valley expansion to the City Council. FISCAL IMPACT – None. BACKGROUND DHCD was established in 1948 with a mission to attain the finest health care for all stages of life by connecting residents to health and wellness services through philanthropy, health facilities, community education, and public policy. DHCD is also one of the largest funders of health and wellness services in the Coachella Valley. Additionally, DHCD owns Desert Regional Medical Center, which is leased and operated by Tenet Healthcare. AB 2414 facilitates the annexation of approximately 1,760 square miles of the Eastern Coachella Valley into the DHCD. The Riverside County Board of Supervisors unanimously approved submitting the DHCD expansion to LAFCO; in November 2018, LAFCO unanimously approved the expansion and placing this item on the November 6, 2018 ballot. On May 15, 2018, the Council received a DHCD presentation and directed staff to bring forward a resolution to express the City of La Quinta’s support of the DHCD expansion. BUSINESS SESSION ITEM NO. 1 333 ALTERNATIVES Council may elect not to adopt this resolution. Prepared by: Gil Villalpando, Business Analyst Approved by: Frank J. Spevacek, City Manager 334 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING THE DESERT HEATLHCARE DISTRICT/FOUNDATION’S EASTERN COACHELLA VALLEY ANNEXATION WHEREAS, established in 1948, the Desert Healthcare District/Foundation was created to serve residents within a 457 square mile area of the Coachella Valley; and WHEREAS, the Mission of Desert Healthcare District/Foundation is to achieve optimal health at all stages of life for all District residents; and WHEREAS, the Vision of Desert Healthcare District/Foundation is connecting Coachella Valley residents to health and wellness services and programs through philanthropy, health facilities, information and community education, and public policy; and WHEREAS, Desert Healthcare District/Foundation is almost 70 years old, governed by 5 members elected by voters, and funded through the receipt of a small portion of property taxes paid by property owners; and WHEREAS, Desert Healthcare District/Foundation currently includes the cities of Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, part of Palm Desert, and some unincorporated areas; and WHEREAS, Desert Healthcare District/Foundation is one of the largest funders of health and wellness services and programs in the Coachella Valley; and WHEREAS, Desert Healthcare District/Foundation has provided more than $70 Million since 1997 to community-based organizations, providers, school districts, and others for services and programs to benefit community residents; and WHEREAS, Desert Healthcare District/Foundation owns Desert Regional Medical Center; Tenet Healthcare leases and operates the hospital; and WHEREAS, Desert Healthcare District/Foundation’s comprehensive Strategic Plan Priorities are threefold and include New Providers, Facilities, Programs and Services, One Coachella Valley, and Community Health and Wellness; and WHEREAS, Desert Healthcare District/Foundation’s comprehensive Strategic Plan Community Health Focus Areas are Homelessness, Primary Care and Behavioral Health, Healthy Eating, Active Living, and Quality, Safety, Accountability and Transparence; and 335 Resolution No. 2018- Support Desert Healthcare District/Foundation Expansion Adopted: June 5, 2018 Page 2 of 3 WHEREAS, Assembly Bill 2414 (Garcia), provides for annexation of approximately 1,760 square miles of the Eastern Coachella Valley into the boundaries of the Desert Healthcare District/Foundation serving nearly 240,000 more residents from the east – accomplishing the one Coachella Valley component of the District’s Strategic Plan Priorities; and WHEREAS, the Riverside County Board of Supervisors unanimously approved an expansion-related resolution for a hearing at the Riverside County Local Agency Formation Commission); and WHEREAS, the Local Agency Formation Commission unanimously voted on the expansion resolution paving the way for placement on the November 6, 2018 ballot for voters in the Eastern Coachella Valley; and WHEREAS, Desert Healthcare District/Foundation presented the details of the Eastern Coachella Valley expansion to the City of La Quinta City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council supports the Desert Healthcare District/Foundation’s expansion ballot measure for the District/Foundation to partner with community- based and provider organizations, the County, and local governments that seek to improve health and wellness programs and services for the residents of the Eastern Coachella Valley. SECTION 2. The City Council shall certify support to the passage, approval, and adoption of this resolution accompanying the Desert Healthcare District/Foundation’s Eastern Coachella Valley Annexation. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 5THday of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 336 Resolution No. 2018- Support Desert Healthcare District/Foundation Expansion Adopted: June 5, 2018 Page 3 of 3 _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ MONIKA RADEVA, Acting City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 337 338 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR 2017/18 RECOMMENDATION Approve third round Community Services grants for 2017/18. EXECUTIVE SUMMARY The Council considers Community Services Grants and Economic Development/Marketing funding requests three times per fiscal year. Eight Grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee). Special consideration was given for funding Desert Ability Center’s request to replace stolen equipment. The Council may approve or modify the Committee’s recommendations. FISCAL IMPACT The total 2017/18 grant budget is $60,000. During the last two rounds the Council awarded $20,500 in grants. The current balance is $39,500 (Account No. 101-3001- 60510). The Committee recommends funding $31,000 of these requests. BACKGROUND/ANALYSIS Grants are awarded to 501(c)3 non-profit organizations that benefit La Quinta residents. Grants are limited to $5,000 per request and consecutive fiscal year funding is not allowed (Attachment 1). In 2017, the Council created a Starter Grant category for organizations applying for the first time. This allows first time applicants up to $500 of funding and eligibility to apply again the next fiscal year. Desert Ability Center is requesting consideration for funding $5,000 to replace equipment and parts that were stolen in April. The current loss of this equipment does not allow the organization to provide their adaptive and therapeutic recreational programs. The Committee, comprised of Council Members Radi and Sanchez, reviewed the applications and recommend the following: BUSINESS SESSION ITEM NO. 2 339 Applicant Requested Committee Recommendation Big Brothers Big Sisters $5,000 $5,000 Birth Choice of the Desert $5,000 $0 Cal-State University Associates $5,000 $5,000 Coachella Valley Horse Rescue*$500 $500 Coachella Valley Volunteers in Medicine $5,000 $5,000 Desert Ability Center $5,000 $5,000 Desert Arc $5,000 $5,000 Desert Screenwriters Guild, Inc.* $2,500 $500 La Quinta Historical Society $5,000 $5,000 Total $38,000 $31,000 *Starter Grant Recipient Attachment 2 presents all submitted grant requests. All applications are available for review in the Community Resources Department. If the above recommendations are approved for funding there will be $8,500 remaining in the grant fund. Staff recommends that this amount be carried over and used to establish the “Jumbo Matching Grant” category for fiscal year 2018/19. ALTERNATIVES Council may modify and/or deny funding for any or all the grant applications received. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. City of La Quinta Grant Guidelines 2. Grant Request Descriptions 340      341 342 JULY 2017 AUGUST SEPTEMBER OCTOBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER DECEMBER JANUARY 2018 FEBRUARY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 MARCH APRIL MAY JUNE 2018 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Application Due Date Ad-Hoc Committee Review City Council Decision Checks Distributed 343 344 Recommended Grant Requests: 1. Big Brothers Big Sisters is requesting $5,000 to recruit, enroll, train, match and mentor 5 high school students (“Bigs”) with elementary children (“Littles”) who attend the La Quinta Boys & Girls Club. The “Bigs” will spend 4 to 8 hours each month with the “Littles” they are matched with as a mentor at the Boys & Girls Club. This program teaches high school students leadership and relationship building skills and how they can impact children’s lives and have a positive effect on their community. This organization was last funded $1,100 in 2012/13. The Grant Review Committee recommends funding $5,000. 2. Cal-State University Associates is requesting $5,000 for the John J. & Sheryl Benoit Endowed Scholarship. Scholarships are awarded based on need and academics. Sophomore to Senior year students are eligible as well as graduate students. These scholarships help students complete their path of obtaining a four-year degree. This organization was last funded $1,000 in 2012/13. The Grant Review Committee recommends funding $5,000. 3. Coachella Valley Horse Rescue is requesting $500 for their Horsinalities 101 children’s camp and their Veterans Boot Camp. Participants are taught proper horse care and anatomy and how to ride and groom a horse. The Veterans Boot Camp meets every Thursday for 2 hours in the evening. Horsinalities 101 are weekly camps for children and are held during the summer, spring, fall and winter school breaks. This organization is applying for the Starter Grant since they are a first-time applicant for the Community Services Grant program. The Grant Review Committee recommends funding $500 as a Starter Grant. 4. Coachella Valley Volunteers in Medicine is requesting $5,000 to provide no-charge, primary healthcare services to low-income adult La Quinta residents. Services include one-on-one general medical and dental visits, as well as, limited medical specialties such as gynecology, cardiology, orthopedics, dermatology, ophthalmology, and neurology. Limited dental specialties that are offered include dentures, root canals, and certain periodontal care. This organization was last funded $2,850 in 2012/13. The Grant Review Committee recommends funding $5,000. 5. Desert Arc is requesting $5,000 for equipment and training materials for adults with developmental disabilities (clients) to participate in the Pathways to Employment Program Landscaping Academy. A commercial lawn mower will be needed to expand the landscaping service for the commercial business program. The goal of this program is to assist people with developmental disabilities to enter the community workforce and provide for themselves to the level possible within their disabilities. Currently there are 15 clients participating in the Landscaping Academy that provides services to 73 residential homes and 18 commercial businesses. This organization was funded $4,300 in 2015/16. The Grant Review Committee recommends funding $5,000. 345 6.Desert Screenwriters Guild, Inc. is requesting $2,500 to be used to add a Producers Guild to provide opportunities for local producers to work on a project in La Quinta using local screenwriters, actors, camera person, and other crew members. This group also works with local high school students and their teachers on filming and set development. There purpose is to encourage, develop, and support local residents who wish to learn or improve all aspects of their script-to-screen writing skills. Desert Screenwriters Guild, Inc. is a first-time applicant for the Community Services Grant program. The Grant Review Committee recommends funding $500 as a Starter Grant. 7.La Quinta Historical Society is requesting $5,000 to be used for needed conservation, preservation measures and storage for the local history archives. These items include oral histories and historic films, historic map collections, and items from the collections of the Kennedy Family, Frank Capra, La Quinta Hotel, and the Desert Club. This organization was last funded $2,000 in 2009/10. The Grant Review Committee recommends funding $5,000. Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include: 8.Birth Choice of the Desert is requesting $5,000 to provide education, counseling, and outreach to high schools and after-school groups. The main office is in La Quinta and serves teens who attend La Quinta, Summit, and Shadow Hills high schools. This organization applied in 2015/16 and 2017/18 during the second round of the Community Services Grant program but was not recommended for funding. The Grant Review Committee does not recommend funding this organization. The committee understands the organization’s purpose but agreed that it is not an appropriate use of City grant funds. 346 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: APPROVE MARKETING STRATEGIES FOR 2018/19 RECOMMENDATION Approve 2018/19 Marketing Strategies. EXECUTIVE SUMMARY Council annually reviews the City’s marketing strategies. The 2018/19 strategies were expanded to include economic development, internal marketing, enhanced event promotion, and tourism website rebuild. Marketing mediums include print, television, radio, digital, and social media. FISCAL IMPACT The City’s 2018/19 direct marketing budget is $615,000; $500,000 in the City’s marketing budget and $115,000 for the Greater Coachella Valley Chamber of Commerce (GCVCC). The SilverRock Golf Course has a separate $230,000 marketing budget. BACKGROUND/ANALYSIS Staff has been implementing marketing strategies that are focused on tourism, a brand re- fresh, economic development and internal marketing strategies. Staff proposes to continue with brand enhancement by rebuilding the tourism website (PlayInLaQuinta.com), enhance event promotion through Augmented Realty ads, additional economic development support, and elevate internal marketing strategy. The 2018/19 marketing strategy expands the focus on tourism, internal promotion and education, partner promotion, economic development and stakeholder communication. In June 2017, the City contracted with JNS Next to augment staff resources for traditional and digital mediums. This included graphic design and input on the City’s re-branding efforts summarized in their analytical recap (Attachment 1). The 2018 Brand Guidelines (Attachment 2) highlight the re-brand of the City’s visual assets which will be seen throughout the organization and City collateral pieces such as signage, community events, infrastructure and business expansion. ALTERNATIVES Council may elect not to approve the proposed 2018/19 on marketing strategies or offer alternatives. Prepared by: Marcie Graham, Marketing & Communications Supervisor Approved by: Frank J. Spevacek, City Manager Attachments: 1. 2017/18 Marketing Analytics Recap 2. 2018 Brand Guidelines BUSINESS SESSION ITEM NO. 3 347 348 Marketing Analytics Recap 2017-2018 349 Marketing Analytics Recap 2017-2018 July 25, 2017 through April 30, 2018 22,264 Clicks Month Click Impressions CTR July 2017 August 2017 September 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 588 1,984 1,321 2,255 2,363 2,510 3,050 2,672 2,951 2,570 34,399 80,926 62,093 85,740 62,599 76,042 96,005 82,617 114,324 113,278 1.71% 2.45% 2.13% 2.63% 3.77% 3.30% 3.18% 3.23% 2.58% 2.27% GRAND TOTAL 22,264 808,023 2.76% Google Search Engine Marketing (SEM) Performance Overview (Benchmark: 2%) 350 Marketing Analytics Recap 2017-2018 July 25, 2017 through April 30, 2018 22,264 Clicks Google SEM Cumulative Clicks to Goal 351 Marketing Analytics Recap 2017-2018 July 25, 2017 through April 30, 2018 2.76 % Average CTR Google SEM Click Through Rate (CTR) Over Time 352 Marketing Analytics Recap 2017-2018 April 2018 2,570 Clicks Ad Group Clicks Impressions CTR Visit 900 45,514 1.98% Hiking 477 31,056 1.54% Golf 354 4,195 8.44% Places to Stay 287 20,967 1.37% Shop and Dine 150 6,473 2.32% Pet City 144 1,833 7.86% Movies 138 1,631 8.46% Arts & Culture 70 912 7.68% Events 43 595 7.23% Brew 7 102 6.86% Google SEM Ad Groups 353 Marketing Analytics Recap 2017-2018 April 2018 2,570 Clicks Keywords Clicks Impressions CTR Places to Visit in California Places in California Best Hiking Trails in California PGA West Stadium Clubhouse La Quinta, California Resorts in La Quinta Pet Friendly Hotels in La Quinta Best Hiking Spots in California Places to Eat in La Quinta California Hiking Trails Suites in La Quinta California Places to Visit La Quinta, CA Movies in La Quinta, California Best Vacations in California Golf Club at La Quinta Movies in La Quinta Visit California Hotels in La Quinta Hiking California Art in La Quinta, CA La Quinta Golf Resort Vacation Rentals in La Quinta California Destinations 349 183 130 118 106 95 93 87 77 74 73 71 65 57 56 56 51 48 43 41 39 39 27 25 4,228 18,984 4,179 1,011 10,500 1,717 939 1,582 4,021 19,488 4,228 1,512 2,866 430 1,100 589 558 2,540 1,967 3,548 617 404 2,314 11,763 8.25% 0.96% 3.11% 11.67% 1.01% 5.53% 9.90% 5.50% 1.91% 0.38% 1.73% 4.70% 2.27% 13.26% 5.09% 9.51% 9.14% 1.89% 2.19% 1.16% 6.32% 9.65% 1.17% 0.21% Google SEM Top Keywords 354 Marketing Analytics Recap 2017-2018 August 25, 2017 through April 30, 2018 1,552,232 Impressions Campaign Impressions Clicks CTR Display Programmatic Leisure 1,042,733 1,443 0.14% Display Programmatic Brew 509,499 894 0.18% YEAR-TO-DATE TOTAL 1,552,232 2,337 0.15% General Leisure Brew in LQ - Paused Display Prospecting Ads Performance Overview (Benchmark: 0.1%) 355 Marketing Analytics Recap 2017-2018 Display Prospecting Ads Cumulative Impressions to Goal August 25, 2017 through April 30, 2018 1,552,232 Impressions 356 Marketing Analytics Recap 2017-2018 Display Prospecting Ads Click Through Rate (CTR) Over Time August 25, 2017 through April 30, 2018 0.15 % Average CTR 357 Marketing Analytics Recap 2017-2018 Facebook Prospecting Ads Performance Overview (Benchmark 0.9% for Total & Travel) July 25, 2017 through April 30, 2018 14,808 Clicks Month Campaign Link Clicks Impressions CTR Added Value Page Likes August 2017 September 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads 263 695 1,965 1,614 1,881 3,639 1,740 1,428 1,583 15,725 22,043 71,474 55,567 83,079 146,175 65,667 65,782 71,271 1.67% 3.15% 2.75% 2.90% 2.26% 2.49% 2.65% 2.17% 2.22% 3 5 10 5 13 10 14 19 16 GRAND TOTAL 14,808 596,783 2.48%95 General Leisure Special Events 358 Marketing Analytics Recap 2017-2018 Facebook Prospecting Ads Cumulative Clicks by Month August 9, 2017 through April 30, 2018 14,808 Clicks 359 Marketing Analytics Recap 2017-2018 Facebook Retargeting Ads Performance Overview August 23, 2017 through April 30, 2018 7,785 Clicks Month Campaign Link Clicks Impressions CTR Added Value Page Likes August 2017 September 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads Facebook Prospecting Ads 166 420 790 674 977 1,116 1,226 1,400 1,016 3,820 12,543 25,051 23,133 33,789 38,833 38,939 50,397 55,674 4.35% 3.35% 3.15% 2.91% 2.89% 2.87% 3.15% 2.78% 1.82% 3 6 17 29 14 44 31 29 24 GRAND TOTAL 7,785 282,179 2.76%197 Special Events 360 Marketing Analytics Recap 2017-2018 Facebook Retargeting Ads Cumulative Clicks to Goal August 23, 2017 through April 30, 2018 7,785 Link Clicks 361 Marketing Analytics Recap 2017-2018 Instagram Ads Performance Overview August 10, 2017 through April 30, 2018 764,516 Impressions Month Campaign Impressions Link Clicks CTR August 2017 September 2017 October 2017 November 2017 December 2017 January 2018 February 2018 March 2018 April 2018 Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure Instagram General Leisure 33,541 74,176 44,623 56,958 92,040 128,859 144,748 106,672 82,899 221 666 350 409 586 987 72 57 62 0.66% 0.90% 0.78% 0.72% 0.64% 0.77% 0.05% 0.05% 0.07% GRAND TOTAL 764,516 3,410 0.45% General Leisure Special Events (local targeting) 362 Marketing Analytics Recap 2017-2018 Instagram Ads Cumulative Impressions to Goal August 10, 2017 through April 30, 2018 764,516 Impressions 363 Marketing Analytics Recap 2017-2018 October 1, 2017 through March 31, 2018 11,030 Clicks / Goal: 10,600 Clicks / 4.06% Over Goal Month Year Content Clicks Impressions CTR October 2017 Family Getaway 634 1,935,704 0.03% November 2017 Family Getaway 1,983 4,394,345 0.05% December 2017 Family Getaway 681 890,320 0.08% January 2018 Family Getaway 1,322 2,243,999 0.06% February 2018 Family Getaway 3,352 4,911,137 0.07% March 2018 Family Getaway 3,058 4,868,990 0.06% GRAND TOTAL 11,030 19,244,495 0.06% Amplified Storytelling Performance Overview 364 Marketing Analytics Recap 2017-2018 October 1, 2017 through March 31, 2018 11,030 Clicks / Complete Amplified Storytelling Cumulative Clicks to Goal 365 Marketing Analytics Recap 2017-2018 Digital Campaign Results April 2018 Digital Clicks Impressions CTR Ave Time on site New Sessions Google SEM 2,570 113,278 2.27%0:40 89.16% Prospecting Display 161 115,915 0.14%1:06 76.14% Facebook Prospecting 1,583 71,271 2.22%1:24 75.26% Re-Targeting 1,016 55,674 1.82%1:26 — Instagram 62 82,899 0.07%—— Storytelling ————— TOTALS 5,392 439,037 0.17% 366 Marketing Analytics Recap 2017-2018 Year-to-Date (July 2017 through April 2018) Digital Clicks Impressions CTR Ave Time on site New Sessions Google SEM 22,264 808,023 2.76%0:40 89.16% Prospecting Display 2,337 1,552,232 0.15%1:07 75.77% Facebook Prospecting 14,808 596,783 2.48%1:18 73.92% Re-Targeting 7,785 282,179 2.76%1:29 — Instagram 3,410 764,516 0.45%—— Storytelling 7,972 19,244,495 0.06%4:18 94.78% TOTALS 58,576 23,248,228 0.23% Digital Campaign Results 367 Marketing Analytics Recap 2017-2018 Annual Website Review GLOSSARY OF TERMS  USER – a unique person who visits the website, regardless of how many times they returned.  NEW USER – someone who came to the website for the first time. If a user were to clear their browser cache or go to the website from a different device, they would be considered new.  SESSION – denotes when someone comes to the website and then leaves the website.  SESSION/USER –average amount of times a unique user visited the website during the time period.  PAGEVIEWS – how many pages all users visited.  PAGES/SESSION – average amount of pages viewed before the user left the website.  AVERAGE SESSION DURATION – how long the user was on the website from the time it first loaded until they left the website.  BOUNCE RATE – percentage of users who came to the website, viewed one page, and left the website before going to another page. 40-70% is average for this metric. We want this number to be low. 368 Marketing Analytics Recap 2017-2018 Annual Website Review AUDIENCE OVERVIEW  New/Unique Users: 75,334 (40.08% ↑)  Pageviews: 150,735 (22.38% ↑)  Bounce Rate: 68.54% (2.26% ↓) USERS BY AGE  18-24: 7.16%  25-34: 16.09%  35-44: 15.92%  45-54: 17.59%  55-64: 22.55%  65+: 20.70% USERS BY LOCATION  Los Angeles: 16.07%  La Quinta: 14.30%  Indio: 11.56%  San Diego: 10.18%  Palm Desert: 9.28%  San Francisco: 2.06%  Palm Springs: 2.01%  Coachella Valley (9 Cities): 40.64%  All other locations <2% TOP PAGES (PERCENTAGE OF TOTAL PAGE VIEWS)  Home: 13.27%  /hiking: 10.34%  /event-calendar: 7.89%  /family-desert-getaway: 7.12%  /signature-events: 6.38% JULY 1, 2017 THROUGH APRIL 30, 2018 Compared to July 1, 2016 through April 30, 2017 PlayinLaQuinta.com Tourism Website 369 Marketing Analytics Recap 2017-2018 AUDIENCE OVERVIEW  New/Unique Users: 91,031 (3.21% ↓)  Pageviews: 382,942 (19.67% ↓)  Bounce Rate: 53.67% (3.14% ↑) USERS BY AGE  18-24: 9.44%  25-34: 21.31%  35-44: 19.38%  45-54: 17.39%  55-64: 18.21%  65+: 14.27% USERS BY LOCATION  La Quinta: 19.05%  Indio: 15.26%  Los Angeles: 11.12%  Palm Desert: 9.84%  San Diego: 8.97%  Riverside: 2.65%  Palm Springs: 2.37%  Coachella: 2.24%  Coachella Valley (9 Cities): 52.14%  All other locations <2% TOP PAGES (PERCENTAGE OF TOTAL PAGE VIEWS)  Home: 24.44%  /Home/Components/JobPosts/ Job/94/42: 1.86%  /business/community-resources/ wellness-center: 1.85%  /business/human-resources-and-risk- management-services/employment- opportunities: 1.80%  /business/design-and-development: 1.49% JULY 1, 2017 THROUGH APRIL 30, 2018 Compared to July 1, 2016 through April 30, 2017 Annual Website Review LaQuintaCa.gov Government Website 370 Marketing Analytics Recap 2017-2018 July 2017 Social Media # of Posts Engagements Reactions/Likes Shares/ReTweets Comments/Replies New Fans/Followers Facebook 16 626 353 266 7 N/A Twitter 32 73 52 18 89 N/A Instagram 20 654 645 N/A 9 N/A TOTALS 68 1,353 1,050 284 105 N/A Social Media Results Comparison April 2018 Social Media # of Posts Engagements Reactions/Likes Shares/ReTweets Comments/Replies New Fans/Followers Facebook 35 1,576 1,237 199 140 -33 Twitter 34 69 56 12 1 16 Instagram 37 1,357 1,308 N/A 49 35 TOTALS 106 3,002 2,601 211 190 18 371 Marketing Analytics Recap 2017-2018 Social Media Results Year-to-Date (July 2017 through April 2018) Social Media # of Posts Engagements Reactions/Likes Shares/ReTweets Comments/Replies New Fans/Followers New Email Database Facebook 302 14,889 9,381 4,686 867 -24 — Twitter 458 623 449 145 24 -17 — Instagram 369 12,814 14,169 N/A 414 280 — Email Database ——————10,147 TOTALS 1,129 28,326 23,999 4,831 1,305 239 10,147 372 Marketing Analytics Recap 2017-2018 Social Media Notes GLOSSARY OF TERMS  ENGAGEMENTS – counted each time someone engages with a post: Like, comment, share, button click, video view longer than 5-seconds, click to open the ad, etc.  REACTIONS – counted each time someone likes a post on a platform  SHARE – counted each time someone shares a post to their page or with a friend  COMMENT – counted each time someone writes a message/comment on a post  NEW FANS – the NET change in total followers in a given time-period. Please note: particularly within the last year, social media networks have taken large strides in reducing the number of spam/fake accounts by deleting users. If a user was following a page when their account was deleted, this leads to a loss of a “fan”. FACEBOOK Likes: 61,351 Local likes (8 cities, no info on Indian Wells): 8,403 (13.70% of total fans) APRIL 2018 VERSUS JULY 2017 ALL PLATFORMS COMBINED The number of posts increased 55.88% Engagements increased 121.88% Reactions/Likes increased 147.71% Comments increased 80.95% Shares were down in this particular month. However, compared to the average number of shares per month (483.1), there is an increase by 70.11%. TOTAL YTD NUMBERS (10 MONTHS) JULY 2017 THROUGH APRIL 2018 Number of Posts: 1,129 Engagements: 28,326 Reactions: 23,999 Shares: 4,831 Comments: 1,305 New Followers (NET Change): +239 373 Marketing Analytics Recap 2017-2018 October 2017 Television Number of Spots Total Impressions Markets Spots Ran In Cable Television 8,946 316,180,000 Los Angeles, Orange County, San Diego, San Francisco, Las Vegas, Phoenix KTLA 427 123,489,000 Los Angeles (KTLA) WGN 258 63,005,000 Chicago (WGN) TOTALS 9,631 502,674,000 Television Results Comparison November 2017 Television Number of Spots Total Impressions Markets Spots Ran In Cable Television 8,939 315,897,000 Los Angeles, Orange County, San Diego, San Francisco, Las Vegas, Phoenix KTLA 429 124,067,000 Los Angeles (KTLA) WGN 255 62,272,000 Chicago (WGN) TOTALS 9,622 502,236,000 374 Marketing Analytics Recap 2017-2018 Year-to-Date (July 2017 through April 2018) Television Number of Spots Total Impressions Markets Spots Ran In Cable Television 32,872 1,161,950,000 Los Angeles, Orange County, San Diego, San Francisco, Las Vegas, Phoenix KTLA 1,732 500,896,000 Los Angeles (KTLA) WGN 1,025 250,311,000 Chicago (WGN) TOTALS 35,629 1,913,157,000 December 2017 Television Number of Spots Total Impressions Markets Spots Ran In Cable Television 5,426 191,922,000 Los Angeles, Orange County, San Diego, San Francisco, Las Vegas, Phoenix KTLA 427 123,489,000 Los Angeles (KTLA) WGN 256 62,517,000 Chicago (WGN) TOTALS 6,109 377,928,000 Television Results Comparison 375 Marketing Analytics Recap 2017-2018 OMISSIONS FROM 2017-2018 PLAN WHAT IS NEW FOR 2018-2019: PRINT  Programmatic Digital Ads  Desert Entertainer SEATTLE MET MAGAZINE  Circulation: 50,069  Readership: 278,603  This is a great publication in the Seattle market. The reader is very affluent and travels 6-7 times a year. PORTLAND MONTHLY  Circulation: 51,120  Readership: 492,075  This is the #1 selling magazine in the state of Oregon. These readers define themselves by their life experiences, their accomplishments and their interests. MODERN LUXURY MAGAZINE  Circulation: 1,810,000  Readership: 6,731,000  $389,540 average HHI, $2,213,920 average net worth, 47 average age, 72% married ALASKA AIRLINES MAGAZINE  Circulation: 2,230,000  $125,903 average HHI, average 6.5 trips a year, 68% married 2018-2019 Advertising Plan 376 Marketing Analytics Recap 2017-2018 WHAT IS NEW FOR 2018-2019: DIGITAL FACEBOOK AUGMENTED REALITY Bring your imagination to life with our cutting-edge creative tools. Share what you build with your friends and followers worldwide. FACEBOOK CITY REFERRAL Once you land at Palm Springs International Airport, your phone will prompt you with a City of La Quinta message. It will show you all the places your friends have enjoyed and checked in at in La Quinta. HULAFROG (BLOG SITE) This reaches a highly targeted audience of local parents and delivers the best advertising results around. Reach subscribers at the exact moment they are looking for a destination like yours. Content Stories TRAVELHOST This is a magazine that is in the hotels and car rentals and allows us to talk to travelers who are looking for things to do. 2018-2019 Advertising Plan 377 378 The City of La Quinta 2018 Brand Guidelines ATTACHMENT 2 379 ATTACHMENT 2 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 2 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Introduction CITY OF LA QUINTA: A NEW ERA BEGINS. Welcome to a new era in the City of La Quinta’s brand development. We are delighted to share with you this exciting renaissance and the attached brand standards. The brand, born of the City’s culture, creates immense value. As we craft the reimagined look and feel in our visual executions, we aspire to reflect La Quinta’s essence, personality and evolution. From a design standpoint, each visual execution should adhere to the established standards presented here, ensuring continuity and a cohesive expression of the brand. Even more, as a City of La Quinta employee, you are a vital ambassador and a human touchpoint. As you interact with external stakeholders — from residents and community partners to business owners and visitors — you represent the City. In short, you help shape the La Quinta experience in everything you do: yes, you are that important. From public safety, signage and infrastructure to parks, permits, neighborhoods, nightlife, community events, the arts, and business expansion as well as new properties such as the Montage and Pendry resorts, and growth as an international destination, we are a 21st century city on the move. Our intention is that people connect emotionally with the exquisite mosaic of La Quinta, and everything for which it stands. As we communicate visually, in words, through every technology platform, and in day-to- day operations, we honor your contribution. Always, our promised experience is imbued with the legacy, mystique and allure that set La Quinta apart. Thank you for participating in this extraordinary effort. We couldn’t do it without you! Brand Guidelines INTRODUCTION: A NEW ERA BEGINS ..........................................2 APPROVED CITY OF LA QUINTA LOGO VARIATIONS ......................3 CITY OF LA QUINTA LOGO APPLICATIONS ...................................4 CITY OF LA QUINTA LOGO ENVIRONMENTS ................................5 LA QUINTA CORPORATE COLOR PALETTE ...................................6 APPROVED TYPEFACE FOR CITY DOCUMENTS ............................7 APPROVED TYPEFACE SAMPLES ................................................8 380 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 3 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Approved Logo Variations The City of La Quinta brand features two (2) approved logo variations for use with local, regional and national applications and promotions. Out-of-Market Logo Version In-Market Logo Version 381 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 4 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Logo Applications Logo in LQ Blue Logo in Black White Logo on Solid LQ Blue White Logo on Solid Black Logo in LQ Dark Blue Logo in LQ Blue on Light Sand White Logo on Solid LQ Dark Blue Logo in LQ Dark Blue on Light Sand City of La Quinta logo variations can be featured in LQ Blue (Pantone 7683), LQ Dark Blue (Pantone 7687) or Black. The logos can appear against LQ Blue (Pantone 7683), LQ Dark Blue (Pantone 7687) or Black on a solid LQ Light Sand (Pantone 7527 @ 40% fill) background. They can also be reversed out in white on a solid LQ Blue (Pantone 7683), LQ Dark Blue (Pantone 7687) or Black background. Applicable to both In-Market and Out-of-Market Logo Variations 382 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 5 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Logo Environments The City of La Quinta logo environments include marketing materials, apparel, signage, social media, stationery, etc. EXPERIENCE LIFE IN BALANCE. It’s all here. Leading edge fitness, classes and community. From yoga, pilates and dance to cooking demos, gardening, art and more, experience the La Quinta Wellness Center.  And the promise of life in balance. 78-450 Avenida La Fonda | Mon-Fri 5:30 a.m. to 8 p.m. | Sat-Sun 6:30 a.m. to 1 p.m. INFO 760-564-0096 | #ExperienceLaQuinta | PlayInLaQuinta.com $50 a year for residents | $75 for non-residents 383 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 6 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Corporate Color Palette Primary colors for the City of La Quinta are LQ Blue (Pantone 7683) and LQ Dark Blue (Pantone 7687). When applicable, the accent color is LQ Tangerine (Pantone 171). LQ BLUE PANTONE (COATED & UNCOATED) 7683 CMYK C:78 M:56 Y:0 K:0 RGB R:69 G:112 B:183 HEXADECIMAL #4570b7 LQ DARK BLUE PANTONE (COATED & UNCOATED) 7687 CMYK C:99 M:87 Y:4 K:1 RGB R:34 G:67 B:148 HEXADECIMAL #224394 LQ MEDIUM BLUE PANTONE (COATED & UNCOATED) 312 CMYK C:100 M:0 Y:8 K:13 RGB R:0 G:154 B:200 HEXADECIMAL #009ac8 LQ GREEN PANTONE (COATED & UNCOATED) 320 CMYK C:100 M:11 Y:37 K:1 RGB R:0 G:153 B:169 HEXADECIMAL #0099a9 LQ TANGERINE PANTONE (COATED & UNCOATED) 165 CMYK C:0 M:73 Y:94 K:0 RGB R:255 G:104 B:29 HEXADECIMAL #ff681d LQ LIGHT SAND PANTONE (COATED & UNCOATED) 7527 (40% fill) CMYK C:5 M:5 Y:7 K:0 RGB R:239 G:236 B:230 HEXADECIMAL #efebe6 LQ SAND PANTONE (COATED & UNCOATED) 7527 CMYK C:15 M:13 Y:21 K:0 RGB R:217 G:210 B:196 HEXADECIMAL #d9d2c4 384 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 7 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Approved Typeface: City Documents + Correspondence For City of La Quinta internal documents, forms and general correspondance, HELVETICA NEUE typeface has been selected for its versatility and legibility for large amounts of body copy. It offers many weights and styles which provides a large amount of design flexibility for all graphic communications. The integrity of the font should be maintained at all times. No vertical or horizontal scaling, no added stroke, etc. To ensure consistency please, make sure you use HELVETICA NEUE and not regular Helvetica. 385 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 8 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Approved Typeface Helvetica Neue — Type Samples 386 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 9 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Brand Guidelines Approved Typeface: Professionally Produced Collateral Pieces For City of La Quinta professionally produced collateral pieces, CHALET and CHALET COMPRIME typefaces have been selected. Font applications include print advertisements, rack cards, brochures, etc. Aaaaaaaa a aaaaaaaaa Chalet - London Nineteen Eighty Chalet - London Nineteen Sixty Chalet - New York Nineteen Eighty Chalet - New York Sixty Chalet - Paris Nineteen Eighty Chalet - Paris Nineteen Sixty Chalet Comprime-Cologne Eighty Chalet Comprime-Cologne Sixty Chalet Comprime-Hong Kong Eighty Chalet Comprime-Hong Kong Sixty Chalet Comprime-Milan Eighty Chalet Comprime-Milan Sixty 387 THE CITY OF LA QUINTA | BRAND GUIDELINES | EDITION 1.0 | REV 03.26.18 | page 10 BRAND GUIDELINES For more information or guidance please email: mgraham@la-quinta.org Approved Typeface Chalet / Chalet Comprime — Type Samples Chalet - London Nineteen Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Cologne Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet - London Nineteen Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Cologne Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet - New York Nineteen Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Hong Kong Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet - New York Nineteen Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Hong Kong Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet - Paris Nineteen Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Milan Eighty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet - Paris Nineteen Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 Chalet Comprime - Milan Sixty abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ 1234567890 388 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE PURCHASE AND SALE AGREEMENT WITH SUNRIDGE PROPERTIES, INC., FOR PURCHASE OF CITY PROPERTY LOCATED AT 79523-79567 HIGHWAY 111 (APN 600-020-053) RECOMMENDATION Adopt a resolution approving a Purchase and Sale Agreement with Sunridge Properties, Inc. to purchase a portion of City property located at 79523-79567 Highway 111 (APN 600-020-053); and authorize the City Manager to execute the Agreement or make any non-substantive changes. EXECUTIVE SUMMARY Sunridge Properties, Inc., (Buyer) desires to purchase 2.5 to 3.0 acres of property (Attachment 1) to construct a four-story, 108 room Residence Inn by Marriott hotel for $11 per square foot. The Buyer and the City (Seller) executed a Letter of Intent on April 18, 2018. Buyer intends to start construction in January 2019 with a completion date of May 2020. FISCAL IMPACT The purchase price would be $11 per square foot or $1,197,900 (2.5 acres) to $1,437,480 (3.0 acres). The larger 9.43-acre property was appraised at $9.98 per square foot. BACKGROUND/ANALYSIS In March 2018, the Buyer contacted staff regarding purchasing approximately 2.5 to 3.0 acres of the approximately 9.43 acre City-owned site located on Highway 111, east of Dune Palms Road. The Buyer was seeking this location to build a four-story, 108- room Residence Inn by Marriott hotel. The final negotiated purchase price is $11.00 per square foot. The Buyer has developed approximately 50 hotels over the last 36 years and is a 6-time winner of the Partnership Circle Award, Marriott’s top award given to developers and operators for all of North America. The Purchase and Sale Agreement facilitates the following: Purchase of the eastern 2.5 to 3.0 acres of the property, running from Highway 111 on the north to Vista Corelina on the south BUSINESS SESSION ITEM NO. 4 389 Escrow will open with an initial good faith deposit of $10,000 and; Escrow will close and the land transferred when the Buyer: o Receives any and all licenses and permissions necessary and proper for the use of the name “Residence Inn by Marriott; o Receipt of, or process to receive, any and all land use entitlements and permits required for the proposed project; o Approval of all permits and entitlements necessary for Buyer to construct and operate its hotel project on the Property; o Executed agreement for the development of the proposed Residence Inn by Marriott hotel project, such as development agreement in recordable form; o All project components must have the necessary contractor and performance bonds, completion guarantees, and be fully insured; Balance remaining of the purchase price: $1,437,480 60 day Contingency Period effective from date of the Purchase and Sale Agreement Close of Escrow: On or before 30 days after the Contingency Period expires. ALTERNATIVES Council may elect not to proceed with the sale or modify the terms of the negotiated Purchase and Sale Agreement. Prepared by: Gil Villalpando, Business Analyst Approved by: Frank J. Spevacek, City Manager Attachment: 1. Area Map 390 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA AND SUNRIDGE PROPERTIES, INC. FOR CERTAIN PROPERTY LOCATED AT 79523-79567 HIGHWAY 111 (APN: 600-020-053), LA QUINTA, CALIFORNIA WHEREAS, Sunridge Properties, Inc., intends to purchase property located at 79523-79567 Highway 111 (APN: 600-020-053), La Quinta, California to construct a four-story Residence Inn by Marriott hotel with a minimum of 108 rooms; and WHEREAS, Sunridge Properties, Inc., has developed approximately 50 hotels over the last 36 years and is a 6-time winner of the Partnership Circle Award, Marriott’s top award given to developers and operators for all of North America; and WHEREAS, Sunridge Properties, Inc., intends to maintain a construction timeline beginning January 2019 and a completion date of May 2020; and WHEREAS, staff has negotiated a Purchase and Sale Agreement (“Agreement”) with Sunridge Properties, Inc. ““Exhibit A”” attached, pursuant to the City selling certain real property located at 79253-79567 Highway 111 for approximately $11 per square foot, or One Million Four Hundred and Thirty-Seven Thousand Four Hundred and Eighty Dollars ($1,437,480) pursuant to the terms and conditions set forth in the Agreement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitals are true and correct and incorporated herein. SECTION 2. That the City Council of the City of La Quinta hereby finds and determines that the sale of said property is in the best interests of the citizens of the City of La Quinta. SECTION 3. The Agreement, a copy of which is on file with the City Clerk, is hereby approved. The City Council consents to the City Manager and City Legal Counsel to make any final modifications to the Agreement that are consistent with the substantive terms of the Agreement approved hereby, and to thereafter sign the Agreement on behalf of the City. SECTION 4. The City Council consents to the City Manager to (i) sign such other and further documents, including but not limited to escrow instructions, and (ii) take such 391 Resolution No. 2018- Sunridge Sale Adopted: June 5, 2018 Page 2 of 2 other and further actions, as may be necessary and proper to carry out the terms of the Agreement. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ MONIKA RADEVA, Acting City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 392 2774/015610-0157 12328689.4 a05/31/18 AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND INSTRUCTIONS TO ESCROW THIS AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY AND INSTRUCTIONS TO ESCROW (hereinafter, the “Agreement”) is made as of this _______day of ___________, 2018 (the “Effective Date”), by and between the CITY OF LA QUINTA, a California municipal corporation and charter city (“Seller” or “City”) and SUNRIDGE PROPERTIES, INC., an Arizona corporation (“Buyer”). R E C I T A L S: A. Seller is the owner of that certain real property consisting of approximately 2.5- 3.0 acres located on a portion of 79523-79567 Highway 111 in the City of La Quinta, County of Riverside, State of California (APN 600-020-053), and more particularly described in the Legal Description and depicted in the final site plan in Exhibit “A” attached hereto (the approximately 2.5-3.0 acres referred to as the “Real Property”). B. Seller wishes to sell the Real Property to Buyer and Buyer wishes to buy the Real Property from Seller pursuant to the terms and conditions of this Agreement. C. Buyer intends to construct or cause the construction of a four-story Residence Inn by Marriott hotel with a minimum of 108 rooms on the Real Property. D. During construction, Buyer intends to temporarily utilize one (1) acre of City owned property depicted in Exhibit “B” attached hereto (“Construction Staging Property”) for construction staging. As detailed in Section 11 herein, Buyer intends to fence the Construction Staging Property and agrees to provide liability insurance for the Construction Staging Property expressly benefitting the City. Further, Buyer agrees to vacate the Construction Staging Property with thirty (30) days upon notice by the City. E. Buyer represents and warrants that it has or will be able to obtain any and all licensing rights for a Residence Inn by Marriott and intends to maintain a timeline of construction beginning January 2019 and a completion date of May 2020. These dates may be extended by any of the following: (1) entitlement, planning, or permitting delays caused by a third party, (2) extensions for any entitlement, planning, or permitting required by the City in accordance with the City’s Municipal Code, or (3) mutual written agreement between Seller and Buyer. F. Buyer and Seller executed that certain “Letter of Intent for the Purchase and Sale of Real Property Located At 79523-79567 Highway 111 in the City of La Quinta, California” dated April 18, 2018 (the “LOI”). This Agreement supersedes the LOI, and any terms and conditions from the LOI that are to remain operative are expressly set forth in this Agreement. G. Nothing herein shall be construed by Buyer, or any other party, to constitute Seller’s intent or commitment to (a) approve any future development or use on the Property, or (b) approve any permit or entitlement that may be required under the City’s Municipal Code for the development and use of the Real Property. However, Seller acknowledges and agrees that 393 EXHIBIT A RESOLUTION NO. 2018-XXX 2774/015610-0157 12328689.4 a05/31/18 -2- Buyer’s obligation to close escrow is expressly contingent on obtaining all necessary City permits and entitlements for Buyer to construct and operate its hotel project on the Property. Seller hereby acknowledges and agrees that if Seller does not approve all necessary permits and entitlements for Buyer to construct and operate its hotel project on the Property, Buyer is relieved of its obligation to close escrow and all earnest money deposits provided for herein shall be refunded to Buyer. NOW, THEREFORE, based on the Recitals above, which are a substantive part of this Agreement and incorporated hereunder, and in consideration of the respective agreements hereinafter set forth, the parties hereto agree as follows: TERMS AND CONDITIONS 1. Purchase and Sale of Property. Buyer hereby agrees to purchase from Seller, and Seller hereby agrees to sell to Buyer, all of Seller’s right, title and interest in the Real Property, together with all improvements thereon, and all rights, privileges, and easements appurtenant to the Real Property, including without limitation, all of Seller’s interests in the Real Property. The Real Property, improvements, and the appurtenant rights shall be referred to herein as the “Property.” 2. Purchase Price. 2.1 Amount of Purchase Price. The purchase price for the Property (the “Purchase Price”) is the sum of One Million Four Hundred and Thirty-Seven Thousand Four Hundred and Eighty Dollars ($1,437,480). 2.2 Payment of Purchase Price. The Purchase Price shall be paid as follows: (a) If not already on deposit with the Escrow Holder pursuant to the LOI, Buyer shall, within three (3) business days of the Opening of Escrow (as defined in Section 4.1 below), deposit with Escrow Holder (as defined in Section 4.1 below) by wire transfer of immediately available funds as a good faith deposit (“Initial Deposit”) the amount of Ten Thousand Dollars ($10,000), which funds are applicable to the Purchase Price but and are refundable to Buyer. A portion of the Initial Deposit in the amount of One Hundred Dollars ($100.00) (the “Independent Consideration”) shall be deposited with Escrow Holder and shall be non-refundable to Buyer under any circumstances as independent consideration for the rights extended to Buyer under this Agreement. The Independent Consideration shall be released to Seller immediately following Buyer’s deposit of the Independent Consideration into Escrow (as defined in Section 4.1 below). The Independent Consideration shall be applicable towards the Purchase Price. (b) On or prior to the expiration of the Contingency Period (as defined in Section 3.1 below), and upon Buyer’s election to move forward by providing an approval notice to Seller (“Approval Notice”), Buyer shall deposit an additional Fifty Thousand Dollars ($50,000) (“Second Deposit”), by wire transfer of immediately available funds which shall be applicable to the Purchase Price at the Close of Escrow. 394 2774/015610-0157 12328689.4 a05/31/18 -3- (c) All deposit money, comprising the Initial Deposit and the Second Deposit, in the aggregate amount of Sixty Thousand Dollars ($60,000) (collectively, the “Deposit”), shall be applied toward the Purchase Price of the Property at the Close of Escrow (as defined in Section 4.2 below). The Deposit shall be invested by Escrow Holder, and all interest earned on the Deposit shall be paid to Buyer on demand or, at Buyer’s election, credited to the Purchase Price upon the Closing Date (as defined in Section 4.2, below). The Deposit shall become non-refundable upon Buyer providing the Approval Notice to Seller, and shall constitute liquidated damages to Seller in the event of Buyer’s default. (d) Buyer will pay the remaining unpaid balance of the Purchase Price of One Million Three Hundred Seventy Seven Thousand Four Hundred Eighty Dollars ($1,377,480) (the “Initial Unpaid Principal Balance Amount”), as may be adjusted pursuant to Section 2.2(e) below (referred to as the “Unpaid Principal Balance”) on the business day preceding the Closing Date. (e) For purposes of calculating the Unpaid Principal Balance, square footage attributed to any linear public right of way, such as a sidewalk or public street, may be excluded from the Net Square Footage (defined below) for which the Property is purchased. If Buyer seeks an adjustment in the Unpaid Principal Balance pursuant to this Section 2.2(e), Buyer shall, at its own cost and expense, obtain an ALTA survey that meets the minimum requirements in Section 6.2(d) of this Agreement. An adjustment may be made whereby the Initial Unpaid Principal Balance Amount may be reduced by Eleven Dollars ($11.00) for each square foot in a linear public right of way identified on the Real Property. The “Net Square Footage” shall be the square footage of the Real Property less any square footage attributable to a linear right of way on the Real Property. The allowance for any adjustment to the Unpaid Principal Balance pursuant to this Section shall be strictly construed, and general use easements, easements in gross, and other similar public or private rights on, under, above, or through the Real Property shall not be considered linear public rights of way. 2.3 As used in this Agreement, “immediately available funds” shall mean a wire transfer of funds issued by the offices of a financial institution located in the State of California, or cashier’s check payable to the City of La Quinta, California. 3. Contingency Period; Buyer’s Investigations; Exclusive Location Rights. 3.1 Contingency Period. Buyer’s Contingency period with respect to the Property shall commence on the Effective Date and shall expire sixty (60) calendar days after the Effective Date (the “Contingency Period”). (a) Following the Effective Date, Seller shall provide Buyer with any Phase I Environmental Site Assessment for the Property previously prepared and in the possession of Seller within ten (10) days. During the Contingency Period, Buyer may (i) undertake a Phase I and/or Phase II Environmental Site Assessment, at Buyer’s cost and expense, to determine if there are any Hazardous Materials (as defined in Section 8.1(c) below) present on the Property, and (ii) make such other investigations as it deems necessary to determine whether the Property is suitable for Buyer’s intended use; provided, however, Buyer must receive Seller’s prior written consent for any invasive or destructive testing performed on the Property by Buyer, 395 2774/015610-0157 12328689.4 a05/31/18 -4- and Buyer comply with Section 3.1(c) of this Agreement. Seller shall be entitled to receive copies of all reports, tests, and studies of the Property prepared by, on behalf of or for, Buyer (collectively, the “Due Diligence Documents”) within five (5) business days of Buyer’s receipt of same. (b) In the event that Hazardous Materials are present on the Property or the Property is not suitable for Buyer’s intended use (as determined by Buyer in its reasonable discretion), Buyer shall have the right to terminate this Agreement by delivery of written notice thereof to Seller prior to the expiration of the Contingency Period (“Disapproval Notice”). Upon Buyer’s termination of this Agreement, Escrow Holder shall return the Initial Deposit to Buyer, and Buyer shall provide to Seller all Due Diligence Documents. (c) Subject to this Section, Seller hereby grants Buyer and its agents, employees, contractors and other representatives a limited license during the Contingency Period to enter upon the Property to make such inspections, tests, and other examinations of the Property as Buyer deems necessary in order for Buyer to determine whether the Property will be suitable for Buyer’s intended use; provided, however, that Buyer shall provide Seller at least twenty-four (24) hours’ notice prior to Buyer, its agents, employees, contractors and/or other representatives entering upon the Property, and representatives of Seller shall have the right to accompany Buyer during any such entry. Buyer shall indemnify and hold Seller and the Property free from any and all liability, claims, damages and expenses (including but not limited to attorneys’ fees) caused by or resulting from the exercise of said license. Prior to entering Property, Buyer shall provide Seller with a Certificate of Insurance in the amounts approved by Seller’s Risk Manger or her designee. Buyer’s indemnity shall survive the Close of Escrow or earlier termination of this Agreement. 3.2 Contingency Materials. Seller has heretofore provided Buyer with documents relating to the condition of the Property. Within five (5) business days following the Effective Date, Seller shall provide to Buyer copies of all surveys, tract maps, Phase 1 reports, and other information which Seller may have in its possession or under its control but which was not previously made available to Buyer. During Escrow, Buyer may, at its sole discretion and cost, order a survey, including an ALTA survey that meets the minimum provisions in Section 6.2(d) of this Agreement, an environmental analysis, and such other studies and reports as may be required by Buyer. 3.3 Exclusive Location Rights. From and after the Effective Date through either the Close of Escrow or cancellation of the Escrow after the Contingency Period, whichever occurs first, Buyer shall not negotiate with any other person or entity, public or private, for the acquisition or development, or both, of any real property for another hotel with the brand and name “Residence Inn by Marriott” within ten (10) miles of the Property. 4. Escrow Opening and Additional Funds and Documents Required. 4.1 Opening of Escrow. If not already opened pursuant to the LOI, Buyer shall, within three (3) business days of the Effective Date, open an escrow (the “Escrow”) with Four Seasons Escrow, Inc. at its office located at 51351 Avenida Bermudas, La Quinta, California, or such other escrow company as mutually agreed upon by Buyer and Seller (the 396 2774/015610-0157 12328689.4 a05/31/18 -5- “Escrow Holder”), by causing an executed copy of this Agreement to be deposited with Escrow Holder. Escrow shall be deemed open on the date that a fully executed copy of this Agreement is delivered to Escrow Holder (the “Opening of Escrow”). Escrow Holder shall immediately distribute to Buyer and Seller fully executed copies of this Agreement and provide each of the parties with written confirmation of the date of the Opening of Escrow. Four Seasons Escrow, Inc., or other title company mutually agreeable to Buyer and Seller, shall also provide title insurance services related to this Agreement. 4.2 Closing Date. The sale of the Property shall close on or before thirty (30) days after the expiration of the Contingency Period and satisfaction or written waiver of each of the conditions precedent to Buyer’s obligations contained in Section 6.1 below and the conditions precedent to Seller’s obligations contained in Section 6.2 below, subject to any extension exercised pursuant to Section 4.3 and Section 4.4 below of this Agreement (the “Closing Date”) or by written agreement by the Parties extending the Closing Date. Subject to the foregoing, in no event, however, shall the Closing Date occur later than one hundred-five (105) calendar days following the beginning of the Contingency Period without the City Manager’s or his designee’s written consent. The term the “Closing” or “Close of Escrow” is used herein to mean the time the Grant Deed (as defined in Section 4.6 below) is filed of record in the Office of the County Recorder of Orange County, California. 4.3 Seller Extension. In the event that all documents and releases, as required by this Agreement or any amendment to Agreement, have not been submitted to Escrow Holder prior to the Closing Date, Seller may extend the Closing Date specified in Section 4.2 above, but not for more than a period of thirty (30) additional calendar days. 4.4 Buyer Extension. In the event the City has not “Approved” all permits and entitlements necessary for Buyer to construct and operate its hotel project on the Property, Buyer may extend the Closing Date specified in Section 4.2 above, but not for more than a period of ninety (90) additional calendar days. For purposes of this Section, “Approved” shall mean that (1) the City has taken final action to approve the Project entitlements and (2) all applicable and legally valid periods for the filing of an administrative appeal, judicial challenge, referendum petition or request for reconsideration (“Entitlement Challenge”) against the entitlements (or any CEQA review conducted in connection therewith) have expired without the filing of an Entitlement Challenge, or if an Entitlement Challenge is filed or otherwise arises, that such Entitlement Challenge is resolved on terms satisfactory to the Parties. Nothing in this Section or elsewhere in this Agreement shall be construed as abrogating or otherwise affecting any and all discretionary review authority that any official, board, commission, or council of the City has under law. 4.5 If, after ninety (90) additional calendar days, all necessary permits and entitlements have not been Approved, Buyer shall have the option to notify Seller that Buyer is relieving itself of its obligation to close escrow. Alternatively, the Parties shall have the option to agree in writing to extend the Closing Date by a mutually agreed upon number of days. In the event Buyer exercises its option to notify Seller that Buyer is relieving itself of its obligation to close escrow, all earnest money deposits paid by Buyer to Seller to date, as provided for herein, shall be refunded to Buyer. Escrow Instructions. This Agreement, together with any standard 397 2774/015610-0157 12328689.4 a05/31/18 -6- instructions of Escrow Holder, shall constitute the joint escrow instructions of Buyer and Seller to Escrow Holder as well as an agreement between Buyer and Seller. In the event of any conflict between the provisions of this Agreement and Escrow Holder’s standard instructions, the provisions of this Agreement shall prevail. 4.6 Deliveries from Buyer. Buyer agrees that on or before 1:00 p.m. on the business day preceding the Closing Date, Buyer will deposit with Escrow Holder all additional funds and/or documents (executed and acknowledged, if appropriate) which are necessary to comply with the terms of this Agreement, including without limitation, the following: (a) The balance remaining for the Purchase Price; (b) A Preliminary Change of Ownership Report completed in the manner required in Riverside County; (c) Any deed of trust required by any lender as a security interest for the acquisition ; (d) A duly executed agreement, or memorandum thereof, for the development of the proposed Residence Inn by Marriott hotel project, such as a statutory development agreement, in recordable form; and (e) All other sums and documents (in forms reasonably approved by Buyer) required by Escrow Holder to carry out and close the Escrow pursuant to the terms of this Agreement, including the Escrow fees and Buyer’s portion of prorations, if any. 4.7 Deliveries from Seller. Seller agrees that on or before 1:00 p.m. on the business day preceding the Closing Date, Seller will deposit with Escrow Holder such funds and other items and instruments (executed and acknowledged, if appropriate) as may be necessary in order for the Escrow Holder to comply with this Agreement, including without limitation, the following: (a) The grant deed conveying fee simple title of the Property to Buyer substantially in the form of Exhibit “C” attached hereto (the “Grant Deed”); (b) Any necessary reconveyances to remove the lien(s) of any deed of trust encumbering Property, (c) A duly executed agreement, or memorandum thereof, for the development of the proposed Residence Inn by Marriott hotel project, such as a statutory development agreement, in recordable form; and (d) All other sums and documents (in forms reasonably approved by Buyer) required by Escrow Holder to carry out and close the Escrow pursuant to the terms of this Agreement, including the Escrow fees and Buyer’s portion of prorations, if any. Escrow Holder will cause the Grant Deed to be recorded when it can: (i) issue the Title Policy in the form described in Section 5.2 below, (ii) holds for the account of Seller the items 398 2774/015610-0157 12328689.4 a05/31/18 -7- described above to be delivered to Seller through the Escrow, less costs, expenses and disbursements chargeable to Seller pursuant to the terms hereof, and (iii) holds for the account of Buyer the items described above to be delivered to Buyer through the Escrow, less costs, expenses and disbursements chargeable to Buyer pursuant to the terms hereof. 4.8 Contracts, Leases and Rental Agreements Affecting the Property. Seller hereby affirms and warrants to Buyer that there are no leases, rental agreements, contracts or other agreements encumbering the Property as of the date Buyer executes this Agreement, except those listed on the Preliminary Title Report (defined in Section 5.1 below), which the Parties hereby acknowledge and agree they have received a copy of and have had a full and complete opportunity to review. 4.9 Distribution of Documents. Following Close of Escrow, Escrow Holder shall distribute the documents as follows: (a) To Buyer: (i) One certified conformed copy of the Grant Deed, with the original of the Grant Deed to be mailed to Buyer following recordation thereof; (ii) One certified copy, conformed if recorded, of any other document, including a statutory development agreement or memorandum thereof pursuant to Sections 4.5(d) and 4.6(c) of this Agreement, delivered to Escrow Holder by Buyer or Seller pursuant to the terms hereof; (iii) The Title Policy (defined in Section 5.2, below). (b) To Seller: (i) One certified copy, conformed if recorded, of any document, including a statutory development agreement or memorandum thereof pursuant to Sections 4.5(d) and 4.6(c) of this Agreement, delivered to Escrow Holder by Buyer or Seller pursuant to the terms hereof. 4.10 Distribution of Funds to Seller. At the Close of Escrow, Escrow Holder shall deliver to Seller or, at Seller’s election, wire transfer into Seller’s account, the Purchase Price of One Million Four Hundred and Thirty Seven Thousand Four Hundred and Eighty Dollars ($1,437,480), subject to adjustment pursuant to Section 2.2(e) of this Agreement. 5. Title Review and Title Policy. 5.1 Approval of Title. Seller has caused to be prepared and delivered to Buyer a preliminary title report from First American Title Company, 3400 Central Avenue, Suite 100, Riverside, CA, Order No. 0625-5690514, dated as of April 17, 2018 at 7:30a.m., describing the state of title of the Property, together with copies of all exceptions specified therein and with all easements plotted (the “Preliminary Title Report”). Buyer hereby acknowledges receipt of the Preliminary Title Report. Buyer shall notify Seller in writing of any objections Buyer may have to title exceptions contained in the Preliminary Title Report within twenty (20) business days 399 2774/015610-0157 12328689.4 a05/31/18 -8- after the Effective Date (“Buyer’s Objection Notice”). Seller shall have a period of five (5) business days after receipt of Buyer’s Objection Notice in which to notify Buyer in writing of Seller’s election to either (i) agree to remove the objectionable items prior to the Close of Escrow, or (ii) decline to remove any such title exceptions (“Seller’s Notice”). Seller’s failure to provide Seller’s Notice shall be deemed an election by Seller to decline to remove such title exceptions. If Seller notifies Buyer of its election not to remove the objectionable items, or is deemed to have elected not to remove the objectionable items, then, subject to the immediately preceding proviso, Buyer shall have the right, by written notice delivered to Seller within five (5) business days after (a) Buyer’s receipt of Seller’s Notice, (b) the date Seller is deemed to have elected not to remove the objectionable items, to terminate this Agreement, in which case Buyer and Seller shall have no further obligation hereunder. Buyer’s failure to give Seller notice of termination shall be deemed Buyer’s election to accept the Property subject to the objectionable items. Upon the issuance of any amendment or supplement to the Preliminary Title Report which adds additional exceptions, the foregoing right of review and approval shall also apply to said Preliminary Title Report amendment or supplement and the time for Closing shall be deemed extended by the amount of time necessary to allow such review and approval in the time and manner as set forth above. 5.2 Title Policy to be Issued to Buyer. At the Close of Escrow, Seller shall convey to Buyer fee simple title to the Property by a Grant Deed. The Property shall be subject to (i) real property taxes not yet due as of the Close of Escrow, (ii) all applicable zoning, building and development regulations of any municipality, county, state or federal jurisdiction affecting the Property, (iii) such exceptions as Buyer shall approve or be deemed to have approved pursuant to Paragraph 5.1 above. Escrow Holder shall issue a CLTA Standard Coverage owner’s policy of title insurance in the amount of the Purchase Price (the “Title Policy”). At Buyer’s election, Buyer may increase the coverage to an Extended Coverage Owner’s Policy of Title Insurance. The Title Policy shall insure fee simple title to the Property in Buyer and shall contain such special endorsements as Buyer may reasonably require (the “Endorsements”). Buyer shall bear the expense of the Title Policy and all Endorsements. Any Endorsements required by Buyer shall not be a condition precedent to the Close of Escrow. 6. Conditions Precedent to Close Of Escrow. 6.1 Conditions to Buyer’s Obligations. The obligations of Buyer to purchase the Property and proceed to close the Escrow to take all right, title, and interest to the Property under this Agreement shall be subject to either the satisfaction, or Buyer’s written waiver, in whole or in part, of each of the following conditions precedent prior to the Closing Date: (a) Escrow Holder shall issue the Title Policy, as required by Section 5.2 of this Agreement, insuring title to the Property vested in Buyer or other vestee designated by Buyer for vesting purposes only. (b) Escrow Holder holds and will deliver to Buyer the instruments and funds, if any, accruing to Buyer pursuant to this Agreement. 400 2774/015610-0157 12328689.4 a05/31/18 -9- (c) All representations and warranties specified in Section 8 are true and correct. (d) Delivery to Escrow Holder of all reconveyances, if any. (e) Approval by Buyer of the physical and environmental condition of the Property. (f) Approval by Buyer of the condition of title to the Property, subject to permitted title exceptions acknowledged and approved by Buyer and Seller pursuant to this Agreement. (g) Acknowledgement by Buyer that all permits and entitlements necessary to construct its hotel project on the Property have been obtained by the City. (h) Acknowledgement by Buyer that there are no current or pending litigation matters against or threatened against the Property, to Seller’s knowledge. (i) This Agreement shall not have been terminated by Buyer as a result of any damage, destruction or condemnation of the Property as described in Paragraph 11.4 hereof. (j) Seller shall have delivered to Escrow Holder the items required under this Agreement and Seller shall not otherwise be in default of this Agreement. 6.2 Conditions to Seller’s Obligations. The obligations of Seller to sell the Property and proceed to close the Escrow to convey all right, title, and interest to the Property to Buyer under this Agreement shall be subject to the satisfaction, or Seller’s written waiver, in whole or in part, by Seller of each of the following conditions precedent: (a) Escrow Holder holds and will deliver to Seller the instruments and funds accruing to Seller pursuant to this Agreement. (b) Receipt of, or process to receive, any and all land use entitlements and permits required for the proposed Residence Inn by Marriott hotel project. (c) Approval of all permits and entitlements necessary for Buyer to construct and operate its hotel project on the Property. (d) Negotiation and execution, in a form for recording in the Riverside County Recorder’s Office (“Recorder’s Office”), of an agreement for the development of the proposed Residence Inn by Marriott hotel project, such as a statutory development agreement enacted by ordinance pursuant to California Government Code section 65864 et seq. and the La Quinta Municipal Code. To the extent permitted by law and Recorder’s Office, a memorandum may be recorded in a form approved by Seller in lieu of the recording of such agreement. (e) If Buyer seeks a calculation to adjust the Unpaid Principal Balance pursuant to Section 2.2(e) above, Seller shall be in receipt of and approve an ALTA survey that 401 2774/015610-0157 12328689.4 a05/31/18 -10- clearly depicts any linear public rights of way on the Real Property, the square footage of those linear public rights of way, and the accurate acreage and total square footage of the Real Property. (f) The approval by the City Council of the City of La Quinta of the sale of the Property, an agreement for the development of the proposed Residence Inn by Marriott hotel project, such as a statutory development agreement described in Section 6.2(c), and any material amendments to this Agreement. (g) Buyer has not, as of the Close of Escrow, negotiated with any other person or entity, public or private, for the acquisition or development, or both, of any real property for another hotel with the brand and name “Residence Inn by Marriott” within ten (10) miles of the Property. (h) Buyer shall not be in default of this Agreement. 7. Costs and Prorations. 7.1 Payment of Costs. Seller shall pay the premium charges for a standard Title Policy and Seller shall pay the premium charges for any extended coverage or endorsement. Buyer shall pay the cost and expense for all surveys (including any ALTA survey that may be obtained pursuant to this Agreement), environmental analysis, and such other studies and reports as may be required by Buyer. All other costs such as recording fees, documentary transfer taxes, if any, not otherwise specifically allocated by this Agreement shall be apportioned between the parties in a manner consistent with the custom and usage of Escrow Holder. 7.2 Personal Property. Seller shall remove all personal property from the Property prior to the Close of Escrow. All personal property remaining with the Property after the Close of Escrow shall become the property of Buyer and Buyer may sell or dispose of said property without liability or recourse to Seller or any person or entity claiming under Seller, and Buyer shall have no duty to account for such property. Personal property shall be defined as those items not attached to the realty. 7.3 Real Estate Taxes and Special Assessments. General real estate taxes and assessments payable for the tax year prior to the tax year in which the Closing occurs and all prior years, if any, shall be paid by Seller. All non-delinquent taxes and assessments applicable to the Property, including, without limitation, all property taxes and assessments shall be prorated as of the Close of Escrow on the basis of the actual number of days of the month that have elapsed as of the Close of Escrow and based upon a three hundred sixty-five (365) day year. Should the Property be part of a larger tax parcel (“Assessment Parcel”) which as of the Closing remains unsegregated on the County Tax Assessor’s Roll for the coming fiscal year, Escrow Holder shall charge Buyer and credit Seller for taxes and assessments allocated to the Property on an acreage basis compared to the acreage for the entire Assessment Parcel, which acreage figures for allocation purposes shall be fairly and equitably determined and supplied to Escrow Holder by Buyer and Seller. Buyer and Seller shall cooperate in good faith to cause the Property to be separately assessed and segregated in Buyer’s name on the current tax roll. 402 2774/015610-0157 12328689.4 a05/31/18 -11- Subject to the provisions of the immediately preceding paragraph, if any of the aforesaid prorations cannot be calculated accurately on the Closing Date, then they shall be calculated as soon after the Closing Date as feasible. Either party owing the other party a sum of money based on such subsequent proration(s) shall promptly pay said sum to the other party, together with interest thereon at the rate of two percent (2%) over the average “prime rate” (as announced from time to time in the Wall Street Journal) per annum from the Closing Date to the date of payment if payment is not made within twenty (20) days after delivery of a bill therefor. This Section 7.3 shall survive the Close of Escrow. 7.4 Closing Statement. Escrow Holder shall furnish Buyer and Seller with a preliminary escrow closing statement, which shall include their respective shares of costs, at least two (2) business days prior to the Closing Date. 8. Representations and Warranties. 8.1 Seller Representations and Warranties. Seller hereby makes the following representations and warranties to Buyer, each of which (i) is material and relied upon by Buyer in making its determination to enter into this Agreement, and (ii) is true in all respects as of the date hereof and shall be true in all respects on the date of Closing: (a) To the best of Seller’s actual knowledge there are no existing, proposed, or contemplated eminent domain proceedings that would materially and adversely affect the Property. (b) Seller has no actual knowledge of pending or threatened litigation or filing of a petition under any Federal Bankruptcy Law or any federal or state insolvency laws or laws for composition of indebtedness or for the reorganization of debtors, which does or will affect the Property and there are no actions or proceedings pending or, to the best of Seller’s knowledge, threatened against Seller before any court or administrative agency in any way connected with the Property. (c) Except as expressly stated below in this Section 8.1(c), Seller has no actual knowledge of any Hazardous Material (as defined in this paragraph) (i) located on or under the Real Property in violation of any applicable law or regulation, (ii) that have been released, stored, treated, generated or disposed of on, under or from the Real Property, or (iii) that have been transported from the Real Property. Seller has no actual knowledge of any environmental condition on or under the Real Property constituting a violation of, or requiring investigation or remediation under, any Hazardous Materials laws. Seller is also unaware of (i) any lawsuit, arbitration or other legal proceeding or governmental investigation relating to the Real Property brought against Seller; and (ii) any settlement reached with any person, entity or governmental authority, alleging the presence, release or threatened release of any Hazardous Materials on, under or from the Real Property. As used in this Agreement, “Hazardous Materials” shall mean (i) any hazardous substance, hazardous waste, or toxic substance as defined in any federal, state or local statue, ordinance, rule, regulation or order applicable to the Property (“Hazardous Materials Laws”), including without limitation the Comprehensive Environmental Response, Compensation and Liability Act, the Resource Conservation and Recovery Act, the Hazardous Materials Transportation Act, the Federal Water Pollution Control 403 2774/015610-0157 12328689.4 a05/31/18 -12- Act, the Clean Air Act, the Toxic Substances Control Act, the Refuse Act, the Carpenter-Presley- Tanner Hazardous Substance Account Act, the Hazardous Waste Control Law or in regulations adopted and publications promulgated pursuant to such laws, (ii) any substance defined as “hazardous waste” in Section 25117 of the California Health & Safety Code or as a “hazardous substance” in Section 25281 of the California Health & Safety Code or as a “waste” in Section 13050 of the California Water Code, or in regulations adopted and publications promulgated pursuant to such laws, and (iii) asbestos or asbestos-containing materials, radon gas, petroleum and petroleum fractions or derivatives, whether or not defined as hazardous waste or substance in any Hazardous Materials Laws. Seller hereby agrees to provide Buyer with any Phase I Environmental Site Assessment Report that was previously prepared for the Property and is in the possession of Seller within thirty (30) days of the Effective Date. (d) Seller consists of the CITY OF LA QUINTA, a California municipal corporation and charter city. This Agreement and all documents executed by Seller which are to be delivered to Buyer at the Closing are and at the time of Closing will be duly authorized, executed and delivered by Seller, are and at the time of Closing will be legal, valid and binding obligations of Seller enforceable against Seller in accordance with their respective terms, are and at the time of Closing will be sufficient to convey title (if they purport to do so), and do not and at the time of Closing will not violate any provision of any agreement or judicial order to which Seller or the Property is subject. (e) At the time of Closing, except as may be described in the Preliminary Title Report, there will be no outstanding written or oral contracts made by Seller for any improvements to the Property which have not been fully paid for and Seller shall cause to be discharged all mechanics’ and materialmen’s liens arising from any labor or materials furnished to the Property prior to the time of Closing. (f) Seller has not granted any option or right of first refusal or first opportunity to any party to acquire any interest in the Property; provided, however, that Seller shall have the right to reserve a reversionary interest in the Property if Buyer fails to develop the Property pursuant to an agreement for the development of the proposed hotel project, such as a statutory development agreement, as described in Section 6.2(c) of this Agreement. Any such reversionary right shall be according to terms and conditions mutually agreed upon by Buyer and Seller and memorialized in the agreement for the development of the proposed hotel project, such as a statutory development agreement. (g) Seller warrants that there are no outstanding loans or liens encumbering the Property except those of record. 8.2 Buyer Representations and Warranties. Buyer hereby makes the following representations and warranties to Seller, each of which (i) is material and relied upon by Seller in making its determination to enter into this Agreement, and (ii) is true in all respects as of the date hereof and shall be true in all respects on the date of Closing: (a) Buyer consists of SUNRIDGE PROPERTIES, INC., a California corporation. This Agreement, the Deed of Trust and all other documents executed by Buyer which are to be delivered to Seller at the Closing are and at the time of Closing will be duly 404 2774/015610-0157 12328689.4 a05/31/18 -13- authorized, executed and delivered by Buyer, are and at the time of Closing will be legal, valid and binding obligations of Buyer enforceable against Buyer in accordance with their respective terms, and do not and at the time of Closing will not violate any provision of any agreement or judicial order to which Buyer is subject. (b) Buyer has no actual knowledge of pending or threatened litigation or filing of a petition under any Federal Bankruptcy Law or any federal or state insolvency laws or laws for composition of indebtedness or for the reorganization of debtors, which does or will affect the Property or Buyer’s authority and right to purchase the Property; and there are no actions or proceedings pending or, to the best of Buyer’s knowledge, threatened against Buyer before any court or administrative agency in any way connected with the legality, validity or enforceability of this Agreement or Buyer’s purchase of the Property. (c) Buyer acknowledges that it has received copies of the Preliminary Title Report and understands the terms and provisions in said document. (d) Buyer has obtained, or by the Close of Escrow will have obtained, any and all licenses and permissions necessary and proper for the use of the name “Residence Inn by Marriott” for the hotel project at the Property. (e) Buyer has not, as of the Close of Escrow, negotiated with any other person or entity, public or private, for the acquisition or development, or both, of any real property for another hotel with the brand and name “Residence Inn by Marriott” within ten (10) miles of the Property. 8.3 Property Sold “As Is”; Release. Buyer acknowledges that, as of the expiration of the Contingency Period, it will have had ample opportunity to inspect or examine the Property and become fully familiar with the physical condition and state of repair of the Property, and the operation, income and expenses thereon and all other matters affecting or relating to the transactions contemplated by this Agreement. Subject to the provisions of this Agreement, including without limitation, Section 8.1, Buyer shall accept the Property “AS IS, WHERE IS, WITH ALL FAULTS” and in its present condition, subject to reasonable use, wear, tear and natural deterioration between the Effective Date and the Close of Escrow, without any reduction in the Purchase Price for any change in such condition by reason thereof subsequent to the Effective Date. Except for the representations and warranties expressly provided in Section 8.1 of this Agreement, Buyer agrees: (i) that it is purchasing the Property on an “AS IS, WHERE IS, WITH ALL FAULTS” basis and based on its own investigation of the Property, and (ii) that neither Seller nor any of the other Released Parties (as defined below) have made any warranty, representation or guarantee, expressed, implied or statutory, written or oral, including, without limitation, as to any implied warranty of merchantability or fitness for any use or purpose or of reasonable workmanship, concerning the Property, pertaining to the Property’s compliance with any laws, ordinances, rules or regulations, federal, state or local, as to any government limitation or restriction, or absence thereof, pertaining to the Property, or as to the presence or absence of any latent defect, surface or subsurface soil condition, any other matter pertaining to the physical condition (title, mapping, grading, construction, or otherwise) of the Property, or as to any past, present or future permitted uses, development rights, entitlements, zoning, or any other matter pertaining to the use or development of the Property. Except for the 405 2774/015610-0157 12328689.4 a05/31/18 -14- representations and warranties expressly provided in Section 8.1 of this Agreement, all of the Released Parties’ statements, whenever made, are made only as an accommodation to Buyer and are not intended to be relied or acted upon in any manner by Buyer. All documents, records, agreements, writings, statistical and financial information and all other information (collectively, “Documents”) which have been given to Buyer by any of the Released Parties, have been delivered as an accommodation to Buyer and, unless prepared by Seller, are without any representation or warranty as to the sufficiency, accuracy, completeness, validity, truthfulness, enforceability, or assignability of any of the Documents. Upon Closing, Buyer fully, unconditionally, and irrevocably releases Seller and any affiliates of Seller, any elected or appointed official, representative, officer, director, trustee, member, partner, employee, representative or agent thereof, or any other entity or individual affiliated or related in any way to any of the foregoing (collectively, the “Released Parties”) from any and all claims that Buyer may now have or hereafter acquire against any of the Released Parties for any costs, fees, loss, liability, damage, expenses, demand, fine, penalty, action or cause of action arising from or related to the Property, its design, development, entitlements or any conditions existing or events occurring on, in or about the Property before or after the Closing, including without limitation any construction defects, errors, omissions or other conditions, latent or otherwise, including, without limitation, environmental matters, affecting the Property, or any portion thereof. This release includes claims of which Buyer is presently unaware or which Buyer does not presently suspect to exist which, if known by Buyer, would materially affect Buyer’s release of the Released Parties. Nothing herein shall constitute a release of liability for a breach of Seller’s representations expressly set forth in this Agreement (subject to Section 11.12) or for fraud, intentional misrepresentation or intentional concealment of a material fact by Seller. In connection with this release, Buyer specifically waives the provision of California Civil Code Section 1542, which provides as follows: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR EXPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN TO HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. Buyer’s Initials Seller’s Initials This release by Buyer shall constitute a complete defense to any claim, cause of action, defense, contract, liability, indebtedness or obligation released pursuant to this release. Nothing in this release shall be construed as (or shall be admissible in any legal action or proceeding as) an admission by Seller or any other released party that any defense, indebtedness, obligation, liability, claim or cause of action exists which is within the scope of those hereby released. This Section 8.3 shall survive the Close of Escrow. 9. Liquidated Damages. IF, ON OR BEFORE THE CLOSING DATE, BUYER IS IN DEFAULT OF ANY OF ITS OBLIGATIONS HEREUNDER, AND THE CLOSING FAILS TO OCCUR BY REASON OF BUYER’S DEFAULT, THEN SELLER, AS ITS SOLE 406 2774/015610-0157 12328689.4 a05/31/18 -15- REMEDY (EXCEPT AS SET FORTH BELOW), SHALL BE ENTITLED TO TERMINATE THIS AGREEMENT AND RECEIVE AND RETAIN THE DEPOSIT AS LIQUIDATED DAMAGES, AND AFTER SELLER RECEIVES THE DEPOSIT NEITHER PARTY TO THIS AGREEMENT SHALL HAVE ANY FURTHER RIGHTS OR OBLIGATIONS HEREUNDER OTHER THAN ANY ARISING UNDER ANY SECTION HEREIN WHICH EXPRESSLY PROVIDES THAT IT SURVIVES THE TERMINATION OF THIS AGREEMENT. BUYER RECOGNIZES AND ACKNOWLEDGES THAT THE PROPERTY WILL HAVE BEEN REMOVED FROM THE MARKET FOR A SUBSTANTIAL PERIOD OF TIME BY REASON OF THIS AGREEMENT, THAT SELLER IS RELYING ON BUYER’S AGREEMENT TO PURCHASE THE PROPERTY, AND THAT SELLER WOULD OTHERWISE SUFFER SUBSTANTIAL DETRIMENT IN THE EVENT BUYER FAILS TO PERFORM BUYER’S OBLIGATIONS UNDER THIS AGREEMENT. BUYER SPECIFICALLY AGREES THAT SELLER SHALL BE ENTITLED TO COMPENSATION FOR THE DETRIMENT THAT WOULD BE CAUSED TO SELLER BY REASON OF BUYER’S DEFAULT HEREUNDER. HOWEVER, BOTH PARTIES AGREE THAT IT WOULD BE EXTREMELY DIFFICULT AND IMPRACTICAL TO ASCERTAIN THE EXTENT OF THE DETRIMENT AND DAMAGES CAUSED BY BUYER’S DEFAULT. TO AVOID SUCH DIFFICULTIES, THE PARTIES AGREE THAT IF BUYER DEFAULTS IN ITS OBLIGATION TO CLOSE ON THE PROPERTY AS REQUIRED UNDER THIS AGREEMENT AND, BY REASON THEREOF, CLOSING DOES NOT OCCUR, AS ITS SOLE AND EXCLUSIVE REMEDY, SELLER SHALL BE ENTITLED TO THE DEPOSIT AS LIQUIDATED DAMAGES; PROVIDED, HOWEVER, THAT THIS PROVISION WILL NOT WAIVE, LIMIT OR AFFECT ANY OF THE FOLLOWING: (i) SELLER’S RIGHT TO RECEIVE REIMBURSEMENT FOR ATTORNEYS’ FEES, (ii) SELLER’S RIGHTS AND REMEDIES ARISING UNDER OR WITH RESPECT TO BUYER’S RELEASE AND/OR INDEMNITY OBLIGATIONS UNDER THIS AGREEMENT, AND (iii) IN THE EVENT THAT FOLLOWING ANY TERMINATION OF THIS AGREEMENT, ANY DAMAGES SELLER MAY INCUR IF BUYER WRONGFULLY ASSERTS ANY CLAIMS OR RIGHT TO THE PROPERTY THAT WOULD OTHERWISE DELAY OR PREVENT SELLER FROM HAVING CLEAR, INDEFEASIBLE AND MARKETABLE TITLE TO THE PROPERTY. BOTH PARTIES AGREE THAT SUCH AMOUNT STATED AS LIQUIDATED DAMAGES IS A REASONABLE ESTIMATE OF SELLER’S DAMAGES IN THE EVENT OF BUYER’S DEFAULT IN ITS OBLIGATION TO PURCHASE THE PROPERTY AS PROVIDED HEREIN AND SUBJECT TO THE LIMITATIONS SET FORTH ABOVE, SUCH AMOUNT SHALL BE IN LIEU OF ANY OTHER MONETARY OR OTHER RELIEF TO WHICH SELLER MAY OTHERWISE BE ENTITLED BY VIRTUE OF THIS AGREEMENT OR BY OPERATION OF LAW. THE PAYMENT OF SUCH AMOUNT AS LIQUIDATED DAMAGES IS NOT INTENDED AS A FORFEITURE OR PENALTY WITHIN THE MEANING OF CALIFORNIA CIVIL CODE SECTION 3275 OR 3369, BUT IS INTENDED TO CONSTITUTE LIQUIDATED DAMAGES TO SELLER PURSUANT TO CALIFORNIA CIVIL CODE SECTIONS 1671, 1676 AND 1677. SELLER HEREBY WAIVES CIVIL CODE SECTION 3389. Buyer’s Initials Seller’s Initials 407 2774/015610-0157 12328689.4 a05/31/18 -16- 10. Possession. Possession of the Property shall be delivered to Buyer as of the Close of Escrow. 11. Construction Staging Property. Following the Closing Date, Buyer shall be permitted to utilize the Construction Staging Property for the sole purpose of construction staging and access, defined herein as access to and activities involving the storage, staging, and maintenance of construction materials, machinery and equipment associated with Buyer’s construction of the hotel project on the Property. Buyer shall erect a temporary construction fence around any portion of the Construction Staging Property that will be utilized for construction staging, or the entirety of the Construction Staging Property, prior to utilizing it for construction staging. Buyer shall obtain liability insurance for the Construction Staging Property to the satisfaction of the City, which shall specifically provide that it is intended for the benefit of the City. Buyer shall be entitled to utilize the Construction Staging Property for construction staging, subject to the provisions in this Section 11, on or after the Closing Date and until a Certificate of Occupancy is issued for the Property, upon which date Buyer shall remove all construction staging materials and shall return the Construction Staging Property to its condition prior to the Closing Date, to the satisfaction of the City. Notwithstanding the foregoing, if at any time Seller provides Buyer with notice to vacate the Construction Staging Property, Buyer shall vacate the Construction Staging Property within thirty (30) days of receipt of such notice. 12. Miscellaneous. 12.1 Attorneys’ Fees. In any action or proceeding between the parties hereto seeking interpretation or enforcement of any of the terms and provisions of this Agreement or in connection with the Property, the prevailing party in such action or proceeding shall be entitled to have and to recover from the other party its reasonable attorneys’ fees and other reasonable expenses in connection with such action or proceeding in addition to its recoverable court costs. 12.2 Administration of Agreement. Seller shall maintain authority of this Agreement and the authority to implement this Agreement through its City Manager (or his or her duly authorized representative). The City Manager shall have the authority to make approvals, issue interpretations, execute documents, waive provisions, and/or enter into certain amendments or implementing documents in furtherance of this Agreement on behalf of Seller so long as such actions do not result in any increased costs or a reduction in sales proceeds to Seller or increase the risk of liability to Seller. Such approvals, interpretations, waivers, implementing documents, and/or amendments may include extensions of time to perform. 12.3 Actual Knowledge. The term “actual knowledge” with regard to Seller shall mean the actual knowledge of Seller’s employee Gilbert Villalpando, without any duty to investigate. The term “actual knowledge” with regard to Buyer shall mean the actual knowledge of Buyer’s employee Paul Welker, without any duty to investigate. 12.4 Damage, Destruction or Condemnation. If prior to the Close of Escrow, there occurs any destruction of or damage or loss to the Property or Improvements or any portion thereof from any cause whatsoever, including but not limited to any fire, flood, accident or other casualty which results in a loss, or any condemnation proceedings are commenced or threatened, Buyer shall have the right by giving ten (10) calendar days written notice to Seller to (i) 408 2774/015610-0157 12328689.4 a05/31/18 -17- terminate this Agreement, in which case neither party shall have any further rights or obligations hereunder, and all funds and any interest accrued and documents deposited in Escrow shall be returned to the party depositing the same, or (ii) accept the Property in its then condition and proceed with the Close of Escrow in accordance with this Agreement, in which case Seller shall assign Buyer the right to any and all insurance proceeds or condemnation awards recoverable as a result of such event, and (iii) there shall be a credit against the Purchase Price of an amount equal to the deductible under Seller’s insurance coverage for such event and any uninsured or underinsured portion of the repair cost stated in the estimate of loss. In the absence of a written notice to Seller provided in this paragraph, and assuming that Buyer has been informed of the loss or condemnation action, Escrow shall proceed in accordance with the provisions of this Agreement. 12.5 Interpretation: Governing Law. This Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto. This Agreement shall be construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement, without regard to conflict of law principles. Titles and captions are for convenience only and shall not constitute a portion of this Agreement. As used in this Agreement, masculine, feminine or neuter gender and the singular or plural number shall each be deemed to include the others wherever and whenever the context so dictates. 12.6 No Waiver. No delay or omission by either party hereto in exercising any right or power accruing upon the compliance or failure of performance by the other party hereto under the provisions of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either party hereto of a breach of any of the covenants, conditions or agreements hereof to be performed by the other party shall not be construed as a waiver of any succeeding breach of the same or other covenants, agreements, restrictions or conditions hereof. 12.7 Modifications. Any alteration, change or modification of or to this Agreement, in order to become effective, shall be made by written instrument or endorsement thereon and in each such instance executed on behalf of each party hereto. 12.8 Severability. If any term, provision, condition or covenant of this Agreement or the application thereof to any party or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 12.9 Merger of Prior Agreements and Understandings. This Agreement and other documents incorporated herein by reference contain the entire understanding between the parties relating to the transaction contemplated hereby and all prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged herein and shall be of no further force or effect. The LOI is expressly of no further force and effect. 12.10 No Survival. The covenants, representations, and agreements contained herein shall not survive the Closing, unless otherwise provided herein. A party shall only be 409 2774/015610-0157 12328689.4 a05/31/18 -18- liable to the other party for a breach of a representation or warranty hereunder or in any of the documents executed by liable party at the Closing with respect to which a legal action is actually filed by the other party against the liable party on or before the date which is six (6) months following the Closing. Seller and Buyer each intends to waive any statute of limitations that would be contrary to the time frame for filing an action for breach of the other party’s representations and warranties as set forth above. Notwithstanding the foregoing, however, if the Closing occurs, each party hereby expressly waives, relinquishes and releases any right or remedy available to it at law, in equity, under this Agreement or otherwise to make a claim against the other party for damages that the first party may incur, or to rescind this Agreement, as the result of any second party representations being untrue, inaccurate, incomplete, or incorrect if the first party knew that such representation or warranty was untrue, inaccurate, incomplete, or incorrect prior to the time of the Closing. 12.11 Time is of the Essence. Time is hereby expressly made of the essence of this Agreement. 12.12 Execution in Counterpart. This Agreement may be executed in several counterparts, and all so executed shall constitute one agreement binding on all parties hereto, notwithstanding that all parties are not signatories to the original or the same counterpart. 12.13 Notices. Any notice which either party may desire to give to the other party or to the Escrow Holder must be in writing and may be given by personal delivery or by mailing the same by registered or certified mail, return receipt requested, to the party to whom the notice is directed at the address of such party hereinafter set forth, or such other address and to such other persons as the parties may hereafter designate: To Seller: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Manager With Copy to: Rutan & Tucker, LLP 611 Anton Blvd., Fourteenth Floor Costa Mesa, CA 92626-1931 Attn: William H. Ihrke, Esq. To Buyer: Sunridge Properties, Inc. 7255 E. Hampton Avenue, Suite 122 Mesa, AZ 85209 Attn: Paul Welker With Copy to: Brent D. Ellsworth, P.C. 4445 E. Holmes Avenue, Suite 106 Mesa, AZ 95206 12.14 Assignment. Seller expressly agrees and acknowledges that Buyer may assign or transfer any right, interest, or obligation under this Agreement to a nominee that is an 410 2774/015610-0157 12328689.4 a05/31/18 -19- entity owned or controlled by Buyer (“Nominee”). With the exception of a Nominee, Buyer shall not voluntarily or by operation of law assign or transfer any right, interest or obligation under this Agreement without Seller’s express prior written consent, which consent may be given or withheld by Seller in its sole and absolute discretion. Subject to the foregoing, and without limiting the restriction on assignment set forth above, each and all of the covenants and conditions of this Agreement shall inure to the benefit of and shall be binding upon the respective heirs, executors, administrators, successors and assigns of Buyer and Seller. As used in this Section, the term “successors” shall refer to the successors to all or substantially all of the assets of a party and to a party’s successors by merger or consolidation. 12.15 Exhibits. Exhibits “A” through “C” are attached hereto and incorporated herein by this reference. 12.16 Survival of Article 11. This Article 11 shall survive the termination of this Agreement or the Close of Escrow. 411 2774/015610-0157 12328689.4 a05/31/18 -20- IN WITNESS WHEREOF, the parties hereto have executed this Agreement of Purchase and Sale of Real Property and Instructions to Escrow as of the date set forth above. APPROVED AS TO FORM: By: City Attorney City of La Quinta SELLER: CITY OF LA QUINTA By: Frank Spevacek, City Manager Attest: City Clerk APPROVED AS TO FORM: By: Counsel Sunridge Properties, Inc. BUYER: SUNRIDGE PROPERTIES, INC. By: Name: 412 2774/015610-0157 12328689.4 a05/31/18 Exhibit “A” EXHIBIT “A” Legal Description of Real Property [See following page] [MUST CONFIRM LEGAL DESCRIPTION IS FOR APPX. 2.5-3 ACRES NOT ENTIRE PARCEL] 413 2774/015610-0157 12328689.4 a05/31/18 -2- 414 2774/015610-0157 12328689.4 a05/31/18 Exhibit “C” EXHIBIT “B” Depiction of Construction Staging Property [See following page] 415 2774/015610-0157 12328689.4 a05/31/18 -2- EXHIBIT “C” Grant Deed [See following document] 416 2774/015610-0157 12328689.4 a05/31/18 Exhibit “F” Recording Requested by and when Recorded Mail this Deed and Mail Tax Statement to: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Exempt from Fee—Public Agency (Government Code Section 6103) SPACE ABOVE FOR RECORDER’S USE ONLY GRANT DEED FOR A VALUABLE CONSIDERATION, the receipt and adequacy of which is hereby acknowledged, CITY OF LA QUINTA, a municipal corporation and charter city (“Grantor” herein), and its successors and assigns hereby GRANTS AND CONVEYS to SUNRIDGE PROPERTIES, INC. (“Grantee” herein), all of Grantor’s right, title and interest in that certain real property, “AS-IS, WHERE-IS, AND WITH ALL ITS FAULTS,” and subject to all covenants, conditions, restrictions, reservations of rights, rights of way, encumbrances and easements of record, located on approximately 2.5-3 acres located on a portion of 79523-79567 Highway 111 in the City of La Quinta, County of Riverside, California, as particularly described in the legal description attached hereto as Exhibit “1” and incorporated herein by this reference (“Property”). APPROVED AS TO FORM: By: City Attorney City of La Quinta GRANTOR: CITY OF LA QUINTA By: Frank Spevacek, City Manager Attest: City Clerk APPROVED AS TO FORM: By: Counsel Sunridge Properties, Inc. GRANTEE: SUNRIDGE PROPERTIES, INC. By: Name: 417 2774/015610-0157 12328689.4 a05/31/18 C-2 A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ______________________ ) On _________________________, before me, , (insert name and title of the officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) 418 SITE GENERAL NOTES A.ALL SITE WORK SHALL BE COORDINATED WITH CIVIL DOCUMENTS. ANY DISCREPANCIES SHALL BE REPORTED TO THE ARCHITECT AND CIVIL ENGINEER FOR RESOLUTION. NO WORK SHALL BE PREFORMED ON THE CONTRADICTORY INFORMATION OR ANY EXISTING CONDITION NOT IN CONFORMANCE WITH THE CONSTRUCTION DOCUMENTS WITHOUT FIRST CONSULTING THE ARCHITECT AND ENGINEER. B.COORDINATE ALL LANDSCAPING, PARKING STRIPS, AND SIDEWALKS SHOWN WITH LANDSCAPE DRAWINGS C.CONTRACTOR IS RESPONSIBLE FOR RELOCATION OF DRY UTILITIES. CONTRACTOR TO WORK WITH UTILITY PROVIDER, IE: FIBER OPTICS, CABLE CO., FOR RELOCATION OF SHORING, MAINTENANCE OR REPAIR OF ALL EXISTING UTILITIES. REFER TO CIVIL AND MECHANICAL DRAWINGS FOR WET UTILITIES. D.FOR SIDEWALK AND PAVING FINISH GRADES, COORDINATE WITH ARCHITECTURAL, CIVIL AND LANDSCAPE DRAWINGS. E.SEE SITE ELECTRICAL PLANS FOR ALL SITE LIGHTING/ POST LIGHTS. ARCHITECT AND LANDSCAPE TO VERIFY FINAL LOCATIONS.30' - 0"6' - 0" 30' - 0" 38' - 0"16' - 0"9' - 0"9' - 0"5' - 0"9' - 0"9' - 0"9' - 0"9' - 0" MARRIOTT RESIDENCE INN 4 - STORY 108 ROOMS 30' - 0" WEST PATIO EAST PATIOHIGHWAY 111ADJACENT COMMERCIAL CENTER 54" DECORATIVE SCREEN WALL 30' - 0"5' - 0"7' - 0"13' - 0"5' - 0"RESERVED ELECTRIC VEHICLE PARKINGOVERHANG2' - 0"30' - 0" 5' - 0" 2' - 0" 17' - 0"TYP.9' - 0"17' - 0"TYP.9' - 0"RESERVED ELECTRIC VEHICLE PARKING SETBACK FROM 111 HIGHWAY 50' - 0" DUMPSTER11' - 0"117' - 0" = 13 PARKING STALLS @ 9'-0"99' - 0" = 11 PARKING STALLS @ 9'-0"72' - 0" = 8 PARKING STALLS @ 9'-0" 90' - 0" = 10 PARKING STALLS @ 9'-0"9' - 0"5' - 0"9' - 0"90' - 0" = 10 PARKING STALLS @ 9'-0"6' - 0"19' - 0"81' - 0" = 9 PARKING STALLS @ 9'-0"72' - 0" = 8 PARKING STALLS @ 9'-0"63' - 0" = 7 PARKING STALLS @ 9'-0"99' - 0" = 11 PARKING STALLS @ 9'-0"13' - 0"9' - 0"8' - 0"9' - 0"81' - 0" = 9 PARKING STALLS @ 9'-0" SECONDRY ACCESS MAIN ENTRYAS110 11 VAN. RESERVED ELECTRIC VEHICLE PARKING PROVIDE CONDUIT FOR FUTURE EV CHARGING STATION CONNECTED TO MAIN ELECTRICAL ROOM PROVIDE CONDUIT FOR FUTURE EV CHARGING STATION CONNECTED TO MAIN ELECTRICAL ROOM RESERVED ELECTRIC VEHICLE PARKING THE GRAPHIC MATERIAL AND DESIGN ON THIS SHEET ARE INSTRUMENTS OF SERVICE AND REMAIN AT ALL TIMES THE PROPERTY OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. REPRODUCTION OR REUSE OF THE MATERIAL AND DESIGN CONTAINED HEREIN IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ©DRAWN BY:PROJECT #: CHECKED BY:OWNER: 510 South 600 East Salt Lake City, Utah 84102 P: 801.355.6868 F: 801.355.6880 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. CONSULTANT: 2018 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ALL RIGHTS RESERVED PROJECT: SHEET #5/24/2018 1:35:48 PMC:\Users\yallami\Documents\Marriot Residence Inn Indian Wells (V17)_New_yallami.rvtAS100ARCHITECTURALSITE PLAN17-180.01AMJKRESIDENCE INN BYMARRIOTT, LA QUINTA , CASUNRIDGE PROPERTIESSHEET NOTES SCALE: 1/16" = 1'-0"1 ARCHITECTURAL SITE PLAN SITE SUMMARY: NET SITE AREA: RESIDENCE INN: REQUIRED PARKING: PROVIDED PARKING: REQUIRED LANDSCAPE AREA : PROVIDED LANDSCAPE AREA: ELECTRICAL VEHICLE STATIONS CALGREEN REQUIRES : ELECTRICAL VEHICLE STATIONS CALGREEN PROVIDED: 86.081 SF. 4 STORY, 108 ROOMS (1.1 PER UNIT) 112 STALLS 114 STALLS NOT LESS THAN 5% OF THE NET SITE AREA 8% OF THE NET SITE AREA 3% OF THE TOTAL PARKING SPACES 3% OF 114 = 3.5 -TOTAL EV STATIONS =4 TOTAL GROSS BUILDING FLOOR AREA:80,381 SF GUESTROOMS AREA:57,958 SF COMMON SPACE AREA:2,695 SF EMPLOYEE RESTRICTED/MECHANICAL AREA:2,963 SF CIRCULATION AREA:7,421 SF AREA UNDER ROOF: 25,827 SF PERCENT OF SITE COVERAGE UNDER ROOF:21% north DATE DESCRIPTION ATTACHMENT 1 419 ATTACHMENT 1 STUDIO ONE BED ONE BED ACCESSIBLE TWO BEDROOM TWO BEDROOM ACCESSIBLE TOTAL UNIT TYPE LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL ROOM TYPE MATRIX 8 13 45 1 4 4 1 3 1 15 1082921 MOBILE HEARING ADA LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL 3 7121 164444 CONNECTOR STUDIO 64 3 1 4 1 4 *ROLL-IN SHOWER AT GUESTROOMS 108 & 113 1ACCESSIBLE STUDIO 1 DOUBLE QUEEN 3 1144 DOUBLE QUEEN ACCESSIBLE 1 1 1 2 1 311STUDIO D 2 12 12 29 29 STUDIO A 2 STUDIO B 2 STUDIO C 1 2 1 1 1 1 1 1 1 411STUDIO E 1 411STUDIO F 1 1 2 2 FLOOR PLAN GENERAL NOTES A.ALL DIMENSIONS ARE TO GRID, FACE OF FOUNDATION WALL (U.N.O.). B.REFER TO ENLARGED UNIT PLANS SHEETS FOR DETAILED NOTES ON FINISHES AND EQUIPMENT. C.ALL GYP. BOARD WALLS AND CEILINGS ARE TO BE PAINTED U.N.O. D.ALL INTERIOR HOLLOW METAL DOOR AND WINDOW FRAMES SHALL BE PAINTED E.ALL DOOR OPENINGS ARE LOCATED WITH THE HINGE SIDE 4" OFF THE CORNER UNLESS NOTED OTHERWISE. F.ALL DIMENSIONS ARE TO FACE OF STUD FRAMING UNLESS OTHERWISE NOTED. G.PROVIDE CONTROL JOINTS IN GYPSUM BOARD AT ALL RUNS OVER 30'-0" H.FIRE STOPPING MATERIALS FOR NON-FERROUS PIPE, CONDUIT AND OTHER SYNTHETIC MATERIALS SHALL BE COMPATIBLE WITH EACH OTHER. I.PENETRATION OF SMOKE BARRIERS AND PARTITIONS SHALL BE PROVIDED WITH AN APPROVED FIRE/SMOKE STOP SYSTEM OF A MINIMUM OF 1 HOUR FIRE RATED MATERIALS WHICH HAVE BEEN TESTED AND APPROVED BY THE AMERICAN SOCIETY OF TESTING MATERIALS (ASTM) E 814 J.CABINET WIDTH DIMENSIONS ARE FOR BID PURPOSES ONLY AND MUST BE FIELD VERIFIED. K.MAXIMUM HEIGHT OF OUTLETS ON KITCHEN COUNTERS TO BE 44". OTHER OUTLETS MUST BE A MINIMUM OF 15" OFF FLOOR TO A MAXIMUM OF 48" WHEN LOCATED IN ADA ACCESSIBLE ROOMS. L.PROVIDE GRAB BAR BLOCKING AT ALL ADA UNITS. M.REFER TO ENLARGED UNIT PLANS FOR DIMENSIONS AND ADDITIONAL DETAILS N.ALL TOPPING SLABS MUST BE POURED AFTER ROOF IS COMPLETE AND THE BUILDING IS DRIED IN. O.PROVIDE FULL HEIGHT CORNER GUARDS AT ALL OUTSIDE CORNERS. P.FOR ENLARGED CORRIDOR PLANS AND ELEVATIONS SEE SHEET A416. A200 2 A2003 A200 1 A200 4 SRQNKHECBA 1 2 3 5 7 9 ONE BEDROOM 101 ONE BEDROOM 102 CONN. STUDIO 104 CONN. STUDIO 103 STUDIO 105 STUDIO 106 ACC. STUDIO 108STUDIO 107 STUDIO 115 STUDIO F 114 TWO BEDROOM 112 TWO BED ACC. 113 STUDIO E 109 STUDIO 110 STUDIO 111 6 D F I L PO 10 8 11 JG M 12' - 11 1/4"3' - 0"5' - 6 1/4"19' - 2 1/2"16' - 7 1/4"3' - 10 3/4"41' - 2 3/4"6' - 3"24' - 4 3/4"24' - 4 3/4"6' - 3" 1' - 11 3/4" 22' - 5"9' - 7"18' - 9 1/4"1' - 8 3/4"20' - 6"9' - 0 1/2"11' - 11 1/2"22' - 0"3' - 11 3/4"18' - 0 1/4"23' - 0"20' - 6"20' - 6"20' - 6"27' - 6" 11 1/4" 11' - 0 1/4"7' - 7 3/4"18' - 4" 5' - 1 1/4"4' - 9"8' - 0"5' - 1 3/4" 5' - 1 3/4" 7' - 1" 4' - 0 1/2" 4' - 2 3/4" 4' - 2 3/4" 4' - 0 1/2"7' - 1" 5' - 1 3/4" 5' - 1 3/4" 6' - 11 1/2" 4' - 1 1/2" 4' - 3 1/4" 6' - 4 3/4"18' - 1 1/4"3' - 0"5' - 2 3/4"8' - 2 3/4"4' - 2"4' - 2 3/4"20' - 8 1/4"4' - 3 1/4"4' - 2"8' - 2 3/4"5' - 2 3/4"4' - 3 1/4" 3' - 5"9' - 4 1/4"9' - 4"6' - 3" 3' - 7 3/4" 3' - 5"9' - 4 1/4"9' - 4"6' - 3" 4' - 2 3/4" 4' - 0 1/2"7' - 1" 5' - 1 3/4" 5' - 1 3/4"7' - 1" 4' - 0 1/2" 4' - 2 3/4" 4' - 2 3/4" 4' - 0 1/2"7' - 1"5' - 7 3/4"20' - 6"24' - 8 3/4"4' - 0 1/2"7' - 1"5' - 4 1/2"6' - 3"21' - 0"3' - 4 3/4"3' - 4 3/4" 4' - 2 3/4" 4' - 0 1/2" 7' - 1" 5' - 1 3/4" 5' - 1 3/4" 6' - 11 1/2" 4' - 1 1/2" 4' - 3 1/4" 6' - 4 3/4"18' - 1 1/4"3' - 0"20' - 6"24' - 8 3/4"4' - 0 1/2"5' - 9 1/4" A200 5 A201 3 A2012 CORRIDOR 039 VEST. 042CORRIDOR 040 STAIR #1 037 GUEST LAUNDRY 030 POOL EQUIPMENT 029 GUEST FITNESS 028 MARKET STORAGE 015B PREP. ROOM 015 BUFFET 014 ELEV. EQUIP. 016 FIRE RISER 043 DINING 013 LIVING 012 QUICK PRINT 010 AGM 006 WORK ROOM 004 MEETING ROOM 008 MARKET 009 STORAGE 008C CLOSET 007B LINEN TERM. 020 STORAGE 021 HOUSEKEEPING 022 EMPLOYEE TOILET 024 EMPLOYEE LOUNGE 023 EMPLOYEE TOILET 025 STORAGE 026 ICE 032 TELCOM /DATA 031 WOMENS RESTROOM 035 MENS RESTROOM 036 ELECTRICAL 034 MECH. 033 VEST. 027 STOR. 007C JANI. CLOSET 037 H H HH H HH H HH H H H H H H H H H H H H H H HH H H H H H H H H H HH H H H H H H H H H H H H H H H H H H H H H H K.1 K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1K.1 K.1K.1 K.1K.2K.2 K.2 K.1 K.1 K.1K.1 K.1K.1K.1 K.1 K.1 K.1K.1 EG G K.1 K.1K.1 K.1K.1 K.1 K.1K.1 K.1 K.1 K.1 M M C.0 C.0 M M K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1K.1 K.1 K.1K.1 K.1 K.1 K.1 C.1 C.1 C.1C.1 M MMM M M M M M M M M C.1 C.1 C.1 K.1K.1 K.1 C.1 C.1 C.1 C.2 C.2 C.2 H H K.1 C.1 C.1 C.1 C.1 C.1 C.1 K.1 K.1K.1 K.1K.1 R R C.1 C.1 C.1 C.1 K.1 K.1 F C.1 C.1 C.1 C.1 K.1 K.2 K.1 J L L L 54 55 21 SA S1-A R.I.S R.I.S RM 102 65 41 40 2' - 0 3/8"4' - 0 1/8" 39 ONE BEDROOM ACC. 120 ONE BEDROOM 121 5' - 2 7/8" 8' - 2 5/8" 24' - 4 3/4"6' - 3"24' - 4 3/4" 4' - 2 3/4" 4' - 2"STAIR #2237H HH H H H H H H H H H H H HH H H K.1K.1 K.1 E G G G C.1 M C.1 C.1 M G K.1 6974STUDIO 117 STUDIO 116 CONN. STUDIO 118 CONN. STUDIO 119 VESTIBULE 001 LUGGAGE 238 STORAGE 2240GM OFFICE 241 SALES 252 STORAGE 3 253 283 3/8"12' - 9 3/4"120 1/2"553"2' - 4"2' - 4"4 DEN 011 FOYER 002 FRONT DESK003WEST PATIO EAST PATIO THE GRAPHIC MATERIAL AND DESIGN ON THIS SHEET ARE INSTRUMENTS OF SERVICE AND REMAIN AT ALL TIMES THE PROPERTY OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. REPRODUCTION OR REUSE OF THE MATERIAL AND DESIGN CONTAINED HEREIN IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ©DRAWN BY:PROJECT #: CHECKED BY:OWNER: 510 South 600 East Salt Lake City, Utah 84102 P: 801.355.6868 F: 801.355.6880 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. CONSULTANT: 2018 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ALL RIGHTS RESERVED PROJECT: SHEET #5/23/2018 3:05:07 PMC:\Users\yallami\Documents\Marriot Residence Inn Indian Wells (V17)_New_yallami.rvtA101MAIN LEVEL FLOORPLAN17-180.01AMJKRESIDENCE INN BYMARRIOTT, LA QUINTA , CASUNRIDGE PROPERTIESSCALE: 3/32" = 1'-0"1 MAIN LEVEL FLOOR PLAN SHEET NOTES north DATE DESCRIPTION 420 STUDIO ONE BED ONE BED ACCESSIBLE TWO BEDROOM TWO BEDROOM ACCESSIBLE TOTAL UNIT TYPE LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL ROOM TYPE MATRIX 8 13 45 1 4 4 1 3 1 15 1082921 MOBILE HEARING ADA LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL 3 7121 164444 CONNECTOR STUDIO 64 3 1 4 1 4 * ROLL-IN SHOWER AT GUESTROOMS 108 & 113 1ACCESSIBLE STUDIO 1 DOUBLE QUEEN 3 1144 DOUBLE QUEEN ACCESSIBLE 1 1 1 2 1 311STUDIO D 2 12 12 29 29 STUDIO A 2 STUDIO B 2 STUDIO C 1 2 1 1 1 1 1 1 1 411STUDIO E 1 411STUDIO F 1 1 2 2 FLOOR PLAN GENERAL NOTES A.ALL DIMENSIONS ARE TO GRID, FACE OF FOUNDATION WALL (U.N.O.). B.REFER TO ENLARGED UNIT PLANS SHEETS FOR DETAILED NOTES ON FINISHES AND EQUIPMENT. C.ALL GYP. BOARD WALLS AND CEILINGS ARE TO BE PAINTED U.N.O. D.ALL INTERIOR HOLLOW METAL DOOR AND WINDOW FRAMES SHALL BE PAINTED E.ALL DOOR OPENINGS ARE LOCATED WITH THE HINGE SIDE 4" OFF THE CORNER UNLESS NOTED OTHERWISE. F.ALL DIMENSIONS ARE TO FACE OF STUD FRAMING UNLESS OTHERWISE NOTED. G.PROVIDE CONTROL JOINTS IN GYPSUM BOARD AT ALL RUNS OVER 30'-0" H.FIRE STOPPING MATERIALS FOR NON-FERROUS PIPE, CONDUIT AND OTHER SYNTHETIC MATERIALS SHALL BE COMPATIBLE WITH EACH OTHER. I.PENETRATION OF SMOKE BARRIERS AND PARTITIONS SHALL BE PROVIDED WITH AN APPROVED FIRE/SMOKE STOP SYSTEM OF A MINIMUM OF 1 HOUR FIRE RATED MATERIALS WHICH HAVE BEEN TESTED AND APPROVED BY THE AMERICAN SOCIETY OF TESTING MATERIALS (ASTM) E 814 J.CABINET WIDTH DIMENSIONS ARE FOR BID PURPOSES ONLY AND MUST BE FIELD VERIFIED. K.MAXIMUM HEIGHT OF OUTLETS ON KITCHEN COUNTERS TO BE 44". OTHER OUTLETS MUST BE A MINIMUM OF 15" OFF FLOOR TO A MAXIMUM OF 48" WHEN LOCATED IN ADA ACCESSIBLE ROOMS. L.PROVIDE GRAB BAR BLOCKING AT ALL ADA UNITS. M.REFER TO ENLARGED UNIT PLANS FOR DIMENSIONS AND ADDITIONAL DETAILS N.ALL TOPPING SLABS MUST BE POURED AFTER ROOF IS COMPLETE AND THE BUILDING IS DRIED IN. O.PROVIDE FULL HEIGHT CORNER GUARDS AT ALL OUTSIDE CORNERS. P.FOR ENLARGED CORRIDOR PLANS AND ELEVATIONS SEE SHEET A416. A200 2 A2003 A200 1 A200 4 SRQNKHECBA 1 2 3 5 7 9ELEV. LOBBY200ICE 200B LINEN ROOM 216 ENGINEER 222 STUDIO F 224 STUDIO 225 CONN. STUDIO 229 ONE BEDROOM 231 ONE BEDROOM 230 STUDIO 219 STUDIO 217DBL. QUEEN ACC. 213 DOUBLE QUEEN 214 DOUBLE QUEEN 212 DOUBLE QUEEN 211 STUDIO D 210 ACC. STUDIO 209 STUDIO 207 STUDIO 208 STUDIO 206 STUDIO 205 STUDIO 203 STUDIO 204 ONE BEDROOM 202 ONE BEDROOM 201 2 BEDROOM 223 2 BEDROOM 221 STUDIO E 215 STUDIO 220 STUDIO 218 6 D F I L PO 10 8 11 JG M A201 1 A200 5 A201 3 A2012 STAIR #2 232 CORRIDOR 232PP E G GH H H H HH C.1 H HHH H H H H H H H H H HH H H HH H HH H H H H H H H H H H HH H H H HH H HH H H H H H H H H H H H HHHH H HHH H HH HHH H HHH H HHH H H H H H MM M M M M M M M M M K.1 M M M M M M M M M M EE M E K.1 K.1 M MM K.1K.1 E G G PP K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1K.1 K.1K.1 K.1K.1K.1 K.1K.1K.1K.1 K.1 K.1 K.1K.1K.1 K.1 K.1K.1 K.1 K.1 STAIR #1 231 K.1 H CONN. STUDIO 22857582223 Q T S2-A S2-BA434 13 RM 209 R.I.S. RM 309 RM 409 RM 224 RM 324 RM 424 RM 221 RM 321 RM 421 STUDIO 226 STUDIO 227 11' - 11 3/4"11' - 11 3/4"4 THE GRAPHIC MATERIAL AND DESIGN ON THIS SHEET ARE INSTRUMENTS OF SERVICE AND REMAIN AT ALL TIMES THE PROPERTY OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. REPRODUCTION OR REUSE OF THE MATERIAL AND DESIGN CONTAINED HEREIN IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ©DRAWN BY:PROJECT #: CHECKED BY:OWNER: 510 South 600 East Salt Lake City, Utah 84102 P: 801.355.6868 F: 801.355.6880 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. CONSULTANT: 2018 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ALL RIGHTS RESERVED PROJECT: SHEET #5/23/2018 3:07:14 PMC:\Users\yallami\Documents\Marriot Residence Inn Indian Wells (V17)_New_yallami.rvtA102SECOND LEVELFLOOR PLAN17-180.01AMJKRESIDENCE INN BYMARRIOTT, LA QUINTA , CASUNRIDGE PROPERTIESSCALE: 3/32" = 1'-0"1 SECOND LEVEL FLOOR PLAN SHEET NOTES DATE DESCRIPTION north 421 STUDIO ONE BED ONE BED ACCESSIBLE TWO BEDROOM TWO BEDROOM ACCESSIBLE TOTAL UNIT TYPE LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL ROOM TYPE MATRIX 8 13 45 1 4 4 1 3 1 15 1082921 MOBILE HEARING ADA LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL 3 7121 164444 CONNECTOR STUDIO 64 3 1 4 1 4 *ROLL-IN SHOWER AT GUESTROOMS 108 & 113 1ACCESSIBLE STUDIO 1 DOUBLE QUEEN 3 1144 DOUBLE QUEEN ACCESSIBLE 1 1 1 2 1 311STUDIO D 2 12 12 29 29 STUDIO A 2 STUDIO B 2 STUDIO C 1 2 1 1 1 1 1 1 1 411STUDIO E 1 411STUDIO F 1 1 2 2 FLOOR PLAN GENERAL NOTES A.ALL DIMENSIONS ARE TO GRID, FACE OF FOUNDATION WALL (U.N.O.). B.REFER TO ENLARGED UNIT PLANS SHEETS FOR DETAILED NOTES ON FINISHES AND EQUIPMENT. C.ALL GYP. BOARD WALLS AND CEILINGS ARE TO BE PAINTED U.N.O. D.ALL INTERIOR HOLLOW METAL DOOR AND WINDOW FRAMES SHALL BE PAINTED E.ALL DOOR OPENINGS ARE LOCATED WITH THE HINGE SIDE 4" OFF THE CORNER UNLESS NOTED OTHERWISE. F.ALL DIMENSIONS ARE TO FACE OF STUD FRAMING UNLESS OTHERWISE NOTED. G.PROVIDE CONTROL JOINTS IN GYPSUM BOARD AT ALL RUNS OVER 30'-0" H.FIRE STOPPING MATERIALS FOR NON-FERROUS PIPE, CONDUIT AND OTHER SYNTHETIC MATERIALS SHALL BE COMPATIBLE WITH EACH OTHER. I.PENETRATION OF SMOKE BARRIERS AND PARTITIONS SHALL BE PROVIDED WITH AN APPROVED FIRE/SMOKE STOP SYSTEM OF A MINIMUM OF 1 HOUR FIRE RATED MATERIALS WHICH HAVE BEEN TESTED AND APPROVED BY THE AMERICAN SOCIETY OF TESTING MATERIALS (ASTM) E 814 J.CABINET WIDTH DIMENSIONS ARE FOR BID PURPOSES ONLY AND MUST BE FIELD VERIFIED. K.MAXIMUM HEIGHT OF OUTLETS ON KITCHEN COUNTERS TO BE 44". OTHER OUTLETS MUST BE A MINIMUM OF 15" OFF FLOOR TO A MAXIMUM OF 48" WHEN LOCATED IN ADA ACCESSIBLE ROOMS. L.PROVIDE GRAB BAR BLOCKING AT ALL ADA UNITS. M.REFER TO ENLARGED UNIT PLANS FOR DIMENSIONS AND ADDITIONAL DETAILS N.ALL TOPPING SLABS MUST BE POURED AFTER ROOF IS COMPLETE AND THE BUILDING IS DRIED IN. O.PROVIDE FULL HEIGHT CORNER GUARDS AT ALL OUTSIDE CORNERS. P.FOR ENLARGED CORRIDOR PLANS AND ELEVATIONS SEE SHEET A416. A200 2 A2003 A200 1 A200 4 SRQNKHECBA 1 2 3 5 7 9 2 BEDROOM 321 2 BEDROOM 323 ICE 300B LINEN ROOM 316 STORAGE 322 STUDIO F 326 STUDIO 325 STUDIO 319 STUDIO 317 DOUBLE QUEEN 313 DOUBLE QUEEN 314 DOUBLE QUEEN 312 DOUBLE QUEEN 311 STUDIO D 310 ACC. STUDIO 309STUDIO 307 STUDIO 308 STUDIO 306 STUDIO 305 STUDIO 303 STUDIO 304ONE BEDROOM 302 ONE BEDROOM 301 STUDIO E 315 STUDIO 320 STUDIO 318 6 D F I L PO 10 8 JG M A200 5 CORRIDOR 333 STAIR #1 331 A340 4 E H H PP E G GH H H H HH C.1 H HHH H H H H H H H H H HH H H HH H HH H H H H H HH H H H H H H H H HHHH 22HH H HH HHH H HHH H HHH H H H H H M M M M M MM M M M K.1 M M M M M M M M M M EE M E K.1 PP K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1K.1K.1K.1 K.1 K.1 K.1K.1K.1 K.1 K.1K.1 K.1 K.1 1 K.1 59S3-A 22 23 Q T STUDIO 340 ONE BEDROOM 331 ONE BEDROOM 342 H H H HH H H H HH H HH H H H H H K.1 M M K.1K.1 G G G83 STUDIO 329 STUDIO 328 STUDIO 327 2' - 4"3' - 0"2' - 4" 2' - 4"3' - 0"2' - 4"2' - 4"3' - 0"2' - 4"2' - 4"2' - 4" 2' - 4" 2' - 4" 2' - 4"20' - 6"41' - 0"4 THE GRAPHIC MATERIAL AND DESIGN ON THIS SHEET ARE INSTRUMENTS OF SERVICE AND REMAIN AT ALL TIMES THE PROPERTY OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. REPRODUCTION OR REUSE OF THE MATERIAL AND DESIGN CONTAINED HEREIN IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ©DRAWN BY:PROJECT #: CHECKED BY:OWNER: 510 South 600 East Salt Lake City, Utah 84102 P: 801.355.6868 F: 801.355.6880 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. CONSULTANT: 2018 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ALL RIGHTS RESERVED PROJECT: SHEET #5/23/2018 3:08:29 PMC:\Users\yallami\Documents\Marriot Residence Inn Indian Wells (V17)_New_yallami.rvtA103THIRD LEVEL FLOORPLAN17-180.01AMJKRESIDENCE INN BYMARRIOTT, LA QUINTA , CASUNRIDGE PROPERTIESSCALE: 3/32" = 1'-0"1 THIRD LEVEL FLOOR PLAN SHEET NOTES DATE DESCRIPTION north 422 STUDIO ONE BED ONE BED ACCESSIBLE TWO BEDROOM TWO BEDROOM ACCESSIBLE TOTAL UNIT TYPE LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL ROOM TYPE MATRIX 8 13 45 1 4 4 1 3 1 15 1082921 MOBILE HEARING ADA LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 TOTAL 3 7121 164444 CONNECTOR STUDIO 64 3 1 4 1 4 *ROLL-IN SHOWER AT GUESTROOMS 108 & 113 1ACCESSIBLE STUDIO 1 DOUBLE QUEEN 3 1144 DOUBLE QUEEN ACCESSIBLE 1 1 1 2 1 311STUDIO D 2 12 12 29 29 STUDIO A 2 STUDIO B 2 STUDIO C 1 2 1 1 1 1 1 1 1 411STUDIO E 1 411STUDIO F 1 1 2 2 FLOOR PLAN GENERAL NOTES A.ALL DIMENSIONS ARE TO GRID, FACE OF FOUNDATION WALL (U.N.O.). B.REFER TO ENLARGED UNIT PLANS SHEETS FOR DETAILED NOTES ON FINISHES AND EQUIPMENT. C.ALL GYP. BOARD WALLS AND CEILINGS ARE TO BE PAINTED U.N.O. D.ALL INTERIOR HOLLOW METAL DOOR AND WINDOW FRAMES SHALL BE PAINTED E.ALL DOOR OPENINGS ARE LOCATED WITH THE HINGE SIDE 4" OFF THE CORNER UNLESS NOTED OTHERWISE. F.ALL DIMENSIONS ARE TO FACE OF STUD FRAMING UNLESS OTHERWISE NOTED. G.PROVIDE CONTROL JOINTS IN GYPSUM BOARD AT ALL RUNS OVER 30'-0" H.FIRE STOPPING MATERIALS FOR NON-FERROUS PIPE, CONDUIT AND OTHER SYNTHETIC MATERIALS SHALL BE COMPATIBLE WITH EACH OTHER. I.PENETRATION OF SMOKE BARRIERS AND PARTITIONS SHALL BE PROVIDED WITH AN APPROVED FIRE/SMOKE STOP SYSTEM OF A MINIMUM OF 1 HOUR FIRE RATED MATERIALS WHICH HAVE BEEN TESTED AND APPROVED BY THE AMERICAN SOCIETY OF TESTING MATERIALS (ASTM) E 814 J.CABINET WIDTH DIMENSIONS ARE FOR BID PURPOSES ONLY AND MUST BE FIELD VERIFIED. K.MAXIMUM HEIGHT OF OUTLETS ON KITCHEN COUNTERS TO BE 44". OTHER OUTLETS MUST BE A MINIMUM OF 15" OFF FLOOR TO A MAXIMUM OF 48" WHEN LOCATED IN ADA ACCESSIBLE ROOMS. L.PROVIDE GRAB BAR BLOCKING AT ALL ADA UNITS. M.REFER TO ENLARGED UNIT PLANS FOR DIMENSIONS AND ADDITIONAL DETAILS N.ALL TOPPING SLABS MUST BE POURED AFTER ROOF IS COMPLETE AND THE BUILDING IS DRIED IN. O.PROVIDE FULL HEIGHT CORNER GUARDS AT ALL OUTSIDE CORNERS. P.FOR ENLARGED CORRIDOR PLANS AND ELEVATIONS SEE SHEET A416. A200 2 A2003 A200 1 A200 4 SRQNKHECBA 1 2 3 5 7 9 2 BEDROOM 421 2 BEDROOM 423 ELEV. LOBBY400ICE 400B STORAGE 420 STUDIO F 422 STUDIO 419 STUDIO 417 DOUBLE QUEEN 413 DOUBLE QUEEN 414 DOUBLE QUEEN 412 DOUBLE QUEEN 411 STUDIO D 410 ACC. STUDIO 409 STUDIO 407 STUDIO 408 STUDIO 406 STUDIO 405STUDIO 403 STUDIO 404 ONE BEDROOM 402 ONE BEDROOM 401 STUDIO E 415 STUDIO 418 STUDIO 416 6 D F I L PO 10 8 JG M A200 5 PP E G G H H H H HH H HHH H H H H H H H H H HH H H HH H HH H H H H H H H H H H H H H H HHHH H HHH H HH HHH H HHH H HHH H H H H H M M M M M M M M M M K.1 M M M M M M M M M M EE M E K.1 PP K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1 K.1K.1 K.1 K.1 K.1 K.1K.1 K.1K.1K.1K.1 K.1 K.1 K.1K.1 K.1 K.1K.1 K.1 K.1 11 1 04 1 6060S4-A 22 23 Q H V TS-4CONE BEDROOM 428 STAIR #2 246 H H HH H H H HH H HH H H H H K.1 M M K.1K.1 G G G V98 STUDIO 425 STUDIO 427 STUDIO 424 STUDIO 426 STUDIO 429 ONE BEDROOM 431 2' - 4"2' - 4"20' - 6"41' - 0"2' - 4"4 THE GRAPHIC MATERIAL AND DESIGN ON THIS SHEET ARE INSTRUMENTS OF SERVICE AND REMAIN AT ALL TIMES THE PROPERTY OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. REPRODUCTION OR REUSE OF THE MATERIAL AND DESIGN CONTAINED HEREIN IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ©DRAWN BY:PROJECT #: CHECKED BY:OWNER: 510 South 600 East Salt Lake City, Utah 84102 P: 801.355.6868 F: 801.355.6880 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. CONSULTANT: 2018 THE RICHARDSON DESIGN PARTNERSHIP, L.L.C. ALL RIGHTS RESERVED PROJECT: SHEET #5/23/2018 3:09:26 PMC:\Users\yallami\Documents\Marriot Residence Inn Indian Wells (V17)_New_yallami.rvtA104FOURTH LEVELFLOOR PLAN17-180.01AMJKRESIDENCE INN BYMARRIOTT, LA QUINTA , CASUNRIDGE PROPERTIESSCALE: 3/32" = 1'-0"1 FOURTH LEVEL FLOOR PLAN SHEET NOTES DATE DESCRIPTION north 423 424 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2017/18 THIRD QUARTER BUDGET REPORT AND APPROVE RECOMMENDED BUDGET ADJUSTMENTS RECOMMENDATION Receive and file 2017/18 Third Quarter Budget Report and approve the recommended budget adjustments. EXECUTIVE SUMMARY •The 2017/18 Third Quarter Budget Report (Report) (Attachment 1) provides an overview of the City’s fiscal activities from July 2017 to March 2018. •Quarterly budget reports assess the adopted budget and recommends revenue and expenditure adjustments based on current economic and operational conditions. FISCAL IMPACT Staff is recommending revenue and expenditure adjustments as summarized below and detailed in Exhibit A of the Report. BUSINESS SESSION ITEM NO. 5 Fund Revenues Expenses General Fund (101)1,475,500 (1,100) Measure A Fund (223)11,000 11,000 Emergency Management Performance Grant (227)6,000 6,000 South Coast Air Quality Fund (235)- 70,000 Transportation DIF Fund (250)46,000 - Parks & Recreation DIF Fund (251)54,000 - Civic Center DIF Fund (252)20,000 56,000 Library Development DIF Fund (253)13,000 14,000 Street Facility DIF Fund (255)5,000 15,000 Park Facility DIF Fund (256)- 5,000 Fire Protection DIF Fund (257)15,000 3,000 Art in Public Places Fund (270)(8,300) - Capital Improvement Project Fund (401)(190,400) Facility & Fleet Replacement Fund (501)120,000 (6,000) Information Technology Fund (502)6,000 - Park Equipment & Facility Fund (503)(370,000) - Insurance Fund (504)4,000 - TOTAL ADJUSTMENTS 1,397,200 (17,500) 2017/18 Third Quarter Adjustment Requests 425 BACKGROUND The proposed adjustments recognize revenue received and enhance the organization’s ability to deliver services. Attachment 1 provides a summary update of the budget, highlighting recommended adjustments detailed in Exhibit A. ALTERNATIVES Council may elect to delay, modify, or reject the requested budget amendments. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. 2017/18 Third Quarter Budget Report 426 GENERAL FUND SUMMARY 2017/18 THIRD QUARTER BUDGET REPORT Revenues 2016/17 Actual 1,462,650$ 2017/18 Updated Budget 9,600,000 TOTAL 11,062,650$ Expenditures Operational Capital Reserves 2016/17 Eisenhower Dr. Retention Basin 750,000 Measure G Reserves 2016/17 712,650 2017/18 Public Safety Fund 300,000 Public Safety Services 100,000 North La Quinta Landscape Improvements 1,802,576 Citywide Drainage Enhancements 2,407,373 La Quinta Village Road Diet Project 1,000,388 Measure G Reserves 2017/18 3,989,663 TOTAL 400,000$ 5,960,337$ 4,702,313$ MEASURE G REVENUES AND EXPENDITURES SUMMARY The annual budget is an evolving document which reflects the City’s ongoing resources and expenditures. Revenues and expenses are adjusted throughout the year to reflect current economic conditions and budgetary needs in response to unanticipated or updated City priorities. This 2017/18 Third Quarter Budget Report reflects all recorded transactions from July 2017 through March 2018 and anticipated transactions to end the fiscal year. A final annual report will be presented in October 2018 after the full accrual period is completed and all 2017/18 transactions (revenues and expenses) have been recognized. Aligning the budget with actual anticipated ending balances ensures the 2018/19 budget is accurately forecasted and final variances between budget to actuals for 2017/18 are minimal. City revenue is not received uniformly each month and revenues for 2017/18 will continue to be recognized through August 30 based on accounting accruals. Most General Fund revenues are anticipated to come in within budget by year-end. Third quarter revenue adjustments total $1,475,500 as detailed in Exhibit A. The most significant adjustments include: Measure G sales tax, short-term vacation rental permit fees, and transfers in from capital improvement projects. Measure G revenue projections are revised to come in at 110% of regular sales tax revenue for 2017/18. An increase of $1,600,000 would bring the total Measure G budget to $9,600,000. Upon approval, the following reflects a summary of Measure G revenue and expenses to date. Additional revenue is currently not budgeted for expenses and therefore would remain in Measure G reserves, bringing the total to an estimated $4.7 million. Reserve balances may be allocated based on Council direction in accordance with the ballot measure. Short-term vacation rental compliance continues to increase and as a direct result revenue received from permit fees has outpaced budgeted projections. A budget revision from $63,000 to $107,000 would reflect an increase of $44,000 in projected actual revenue from fees. Wellness Center Membership fees would reflect a revised budget of $105,000; up from $85,100. The anticipated $19,900 revenue increase reflects total current memberships of 2,100; up by 250 from a year ago. Transfers-In from Capital Improvement Projects (CIP) are being eliminated from $190,400. An equal adjustment in transfers out from the CIP Fund is reflected in Exhibit A. Using project accounting, each pay period City inspection fees and payroll associated with direct project oversight is charged to projects in the 427 SPECIAL REVENUE FUNDS SUMMARY Fund Current Budget Increase Proposed Budget Transportation DIF 350,000 46,000 396,000 Parks & Rec DIF 200,000 54,000 254,000 Civic Center DIF*100,000 20,000 120,000 Library DIF*30,000 13,000 43,000 Street Facility DIF*- 5,000 5,000 Fire Protection DIF*40,000 15,000 55,000 CIP Fund based on actual time allocated to individual projects. Therefore, an additional transfer of funds from the CIP Fund to the General Fund is no longer necessary. Expenditures for the General Fund are on or below target. Staff adjusted budgeted expenditures to meet revised operational requirements without any additional resources. One adjustment to remove $1,100 from the Community Resources Administration budget is being requested. Museum operational expenses are fully budgeted in the Library and Museum Fund. Additionally, the $2 million for Land Acquisition remains budgeted in the General Fund. If unspent by year- end, these funds will be reallocated to Unassigned Reserves along with other General Fund savings. The Finance Department oversees 46 Special Revenue Funds which represent restricted revenue derived from developer impact fees, property tax assessments, State and Federal programs, housing, and Internal Service Funds. Expenses associated with these funds are restricted. The following is a summary of significant revenue and expense adjustments for these funds. A detailed list by fund is in Exhibit A. Measure A Fund has received $11,000 from insurance recoveries for damages to City property on roadways. These revenues would be utilized to replace damaged property. Emergency Management Performance Grant funds have been received in the amount of $6,000. These funds are restricted for emergency preparedness training. The following Development Impact Fee (DIF) funds have realized revenues greater than originally projected. Budget adjustments reflect anticipated ending balances for the fiscal year and are summarized below. *Expenditure adjustments for Advance Interest Expenses in these DIF Funds are derived from unbudgeted General Fund loan repayments. Remaining revenue is used to reduced outstanding principal for loans. Staff has secured electric vehicle charging stations for three City owned locations (City Hall, Wellness Center, and Old Town Parking Lots). The total installation costs are anticipated to be $70,000. Funds exist in the South Coast Air Quality Fund, which is restricted for expenses related to the reduction of air pollution. After appropriation, the fund will have a remaining balance of $53,700. A $120,000 increase in sale of other assets reflects funds received from the sale of surplus equipment and vehicles traded-in and replaced with new leases. Vehicle insurance expense totaling $6,000 is paid for from the Insurance Fund; therefore, the budget in the Facility and Fleet Replacement Fund will not be utilized. A decrease of $370,000 matches budgeted revenue from the General Fund contributed to the Park Equipment and Facility Fund. This amount was anticipated to come from prior year savings to ensure the fund balance was not overstated for this Internal Service Fund. 428 City of La Quinta FY 2017-18 Third Quarter Budget Adjustments Exhibit A Account No. Description Revenues Expenses Finance 101-0000-41326 Sales Tax - Measure G 1,600,000 101-0000-41415 STVR Registration Fee 44,000 101-0000-41601 Cannabis Delivery License Fee 4,000 101-0000-42100 Advertising Co-Op Revenue (2,000) 101-0000-42218 Wellness Center Memberships 19,900 101-0000-49500 Transfers In from CIP (190,400) (124,500) City Manager's Office - Legal Services - Design & Development - Finance - Community Resources 101-3001-60529 LQ Historical Museum (1,100) City Clerk - Facilities - Total General Fund Third Quarter Adjustments 1,475,500 (1,100) GENERAL FUND 429 City of La Quinta FY 2017-18 Third Quarter Budget Adjustments Exhibit A GENERAL FUND Account No. Description Revenues Expenses 223-0000-42000 Insurance Recoveries 11,000 223-0000-60510 Contingency - Signal Knockdowns 11,000 Account No. Description Revenues Expenses 227-0000-43120 SHSP Grant Revenue 6,000 227-0000-60320 Travel and Training 6,000 Account No. Description Revenues Expenses 235-0000-80100 Machinery & Equipment 70,000 Account No. Description Revenues Expenses 250-0000-43200 Developer Fees 46,000 Account No. Description Revenues Expenses 251-0000-43200 Developer Fees 54,000 Account No. Description Revenues Expenses 252-0000-43200 Developer Fees 20,000 252-0000-83500 Advance Interest Expense 56,000 Account No. Description Revenues Expenses 253-0000-43200 Developer Fees 13,000 253-0000-83500 Advance Interest Expense 14,000 Account No. Description Revenues Expenses 255-0000-49500 Transfers In 5,000 255-0000-83500 Advance Interest Expense 15,000 Account No. Description Revenues Expenses 256-0000-99900 Transfers Out 5,000 Account No. Description Revenues Expenses 257-0000-43200 Developer Fees 15,000 257-0000-83500 Advance Interest Expense 3,000 Account No. Description Revenues Expenses 270-0000-42305 Miscellaneous Reimbursements 6,700 270-0000-43201 Art in Public Places Fees (15,000) Account No. Description Revenues Expenses 401-0000-99900 Transfers Out (190,400) MEASURE A FUND PARKS & RECREATION DIF FUND CIVIC CENTER DIF FUND SOUTH COAST AIR QUALITY FUND LIBRARY DEVELOPMENT DIF FUND STREET FACILITY DIF FUND PARK FACILITY DIF FUND FIRE PROTECTION DIF FUND ART IN PUBLIC PLACES FUND CAPITAL IMPROVEMENT PROJECT FUND TRANSPORTATION DIF FUND EMERGENCY MANAGEMENT PERFORMANCE GRANT 430 City of La Quinta FY 2017-18 Third Quarter Budget Adjustments Exhibit A Account No. Description Revenues Expenses 501-0000-45000 Sale of Other Assets 120,000 501-0000-60448 Vehicle Insurance (6,000) Account No. Description Revenues Expenses 502-0000-45000 Technology Enhancement Surcharge 6,000 Account No. Description Revenues Expenses 503-0000-43620 Park Facility Charges (370,000) Account No. Description Revenues Expenses 504-0000-42000 Insurance Recoveries 4,000 INSURANCE FUND FACILITY & FLEET REPLACEMENT FUND INFORMATION TECHNOLOGY FUND PARK EQUIPMENT & FACILITY FUND 431 432 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: REMAND TO THE PLANNING COMMISSION FOR PUBLIC HEARING THE PAVILION PALMS PROJECT’S APPLICATIONS FOR LAND USE ENTITLEMENTS RECOMMENDATION Approve by minute order a remand to the La Quinta Planning Commission, for a new public hearing without the participation or vote of Commissioner Wright, the following applications relating to the Pavilion Palms Project: Amendment to Specific Plan 2017- 0002, Tentative Parcel Map 2017-0003, Site Development Permit 2017-0009, and Environmental Assessment 2017-0006; Applicant: Lundin Development Company. EXECUTIVE SUMMARY •On May 8, 2018, the Planning Commission held a public hearing on the Pavilion Palms Project. •No decision on the project was made, as the Commission could only make recommendations. •The City Attorney’s office received a copy of the East Valley Coalition’s April 26, 2018 agenda and manager’s report identifying Lundin and Pavilion Palms, and stating the hope for an approval. •Commissioner Wright works for the East Valley Coalition (EVC) but receives no income from EVC. •While it appears no financial conflict of interest based on income exists, to avoid the appearance of bias or common law conflict, a remand is recommended. FISCAL IMPACT Nominal costs associated with noticing and conducting a public hearing. BACKGROUND/ANALYSIS For the reasons in the Department Report and Supplement (Attachment 1), the City Attorney’s Office recommends a remand to the Planning Commission, without consideration by, or direction from, the Council so that the public hearing on the applicant’s entitlement applications may be conducted without the participation or vote of Commissioner Wright. He was apprised of the recommendation and agrees to recuse himself. Any written or verbal comments to the Council will be included in the record. Under State and City law, all entitlement applications must be considered and decided upon by the Council at a future public hearing. BUSINESS SESSION ITEM NO. 6 433 ALTERNATIVES None proposed. Prepared by: William H. Ihrke, City Attorney Approved by: Frank J. Spevacek, City Manager Attachment: 1. City Attorney Department Report and Supplement from May 15, 2018 Meeting 434 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Bill Ihrke City Attorney’s Office DATE: May 15, 2018 SUBJECT: RECOMMENDATION FOR REMAND AND NEW PUBLIC HEARING AT PLANNING COMMISSION On May 8, 2018, the Planning Commission held a public hearing for, among other entitlements, Amendment to Specific Plan 2017-002, concerning the Pavilion Palms project proposed by applicant Lundin Development Company. Pursuant to state and city law, the Planning Commission’s action was advisory, as final approval authority is with the City Council for the Amendment to Specific Plan 2017-002 and related entitlements. Our office has been apprised that the East Valley Coalition (EVC) made written representations that EVC had involvement with the applicant on this project. One of the planning commissioners works for EVC. While it appears the planning commissioner has no financial conflict of interest because the commissioner’s income from EVC is not determinative on any project, including the Pavilion Palms project, our office received concerns about an appearance of a conflict under common law because the planning commissioner works for EVC. To make sure the applicant receives the full process under state and city law without concern of an appearance of a conflict, our office will be recommending to the City Council that, prior to the Council’s consideration of the project, consideration of the Specific Plan Amendment and other entitlements are remanded to the Planning Commission for a new public hearing without the participation of the planning commissioner who works for EVC. The planning commissioner has represented that he would recuse himself if the project were remanded and if any future consideration of the project came before the planning commission. Our office will coordinate with the City Manager to place an item on a future agenda, likely the June 5, 2018 meeting, for the limited purpose of City Council action to remand the project to the Planning Commission as recommended in this report. DEPARTMENT REPORT ITEM NO. 2 423 ATTACHMENT 1 435 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: City Manager FROM: City Attorney’s Office Bill Ihrke DATE: May 15, 2018 SUBJECT: Additional Talking Points re Recommendation for Remand and New Public Hearing at Planning Commission  On May 8, 2018, the Planning Commission held a public hearing for Amendment to Specific Plan 2017-002, and other entitlements.  The Applicant is Lundin Development Company for the Pavilion Palms Project  No final decision on any entitlement was made, as Planning Commission could only make a recommendation under state and city laws.  Our office will recommend at the next city council meeting that, instead of proceeding with a public hearing before the City Council on the project, to simply remand the matter back to the Planning Commission to re-start the Planning Commission review process.  Before getting into the specific reason for this recommendation, here are some items to make clear for the record: o About one year ago, Planning Commissioner Wright and I discussed his involvement with the East Valley Coalition and its involvement with potentially having a proposal for a development at Avenue 50 and Jefferson. o We did not discuss any particular developer or specific project, but Commissioner Wright stated that he does not received income from EVC, nor is any of his income determined on whether any project comes before any city for which EVC does work. o At that time, I determined it did not appear that Commissioner Wright had any financial conflict of interest based on income that may limit his ability to participate as a commissioner, and that still appears to be the case today.  However, and now getting to the reason for my recommendation to start the Planning Commission process over, there is a separate doctrine under state law that attempts to ensure “Procedural Due Process.”  This doctrine is meant to prevent participation by public decision-makers (like planning commissioners) if there is an “unacceptable probability o f actual bias on the part of one of the decision-makers,” sometimes called the “common law conflict” doctrine, or “fair hearing” process. DEPARTMENT REPORT ITEM NO. 2 (Supplement) 436 Our office received a copy of the EVC agenda and EVC Manager’s Report from April 26, 2018. That report identified both Lundin and the specific Pavilion Palms project as going before the La Quinta Planning Commission, with a hope for an approval. While it is my understanding that Commissioner Wright had no direct contact with Lundin on this project prior to it going before the Planning Commission, and while (as noted above) he appears to have no financial income tied to the project, in an abundance of caution our office determined that, to ensure the applicant is provided a fair and impartial hearing at every stage in the City’s process, a remand of the project back to the Planning Commission is appropriate. Last week, I advised Commissioner Wright of our office’s recommendation, and he completely understood the reasoning for it and expressed his willingness to recuse himself from any remand or other future hearings at the Planning Commission on this project. Please be advised that court cases on this common law doctrine are very fact-specific, and there is no “bright line” test for applying the standard of “an unacceptable probability of actual bias on the part of one decision- maker.” But, as this Council knows, I prefer to fall on the side of caution, and courts have ordered that a remand to the Planning Commission, without the participation of the decision-maker who may be a source of any bias, is the appropriate remedy. Therefore, our office will recommend a remand to the Planning Commission, without any consideration or direction from the City Council, to “re-do” the Planning Commission’s public hearing and review process. 437 438     7 439                440 441 442 698/015610-0002 11222891.1 a05/30/18 443 698/015610-0002 11222891.1 a05/30/18 -2- 444 698/015610-0002 11222891.1 a05/30/18 -3- 445 698/015610-0002 11222891.1 a05/30/18 -4- 446 698/015610-0002 11222891.1 a05/30/18 -5- 447 698/015610-0002 11222891.1 a05/30/18 -6- 448 698/015610-0002 11222891.1 a05/30/18 -7- 449 698/015610-0002 11222891.1 a05/30/18 -8- 450 698/015610-0002 11222891.1 a05/30/18 -9- 451 698/015610-0002 11222891.1 a05/30/18 -10- 452 698/015610-0002 11222891.1 a05/30/18 -11- 453 698/015610-0002 11222891.1 a05/30/18 -12- 454 698/015610-0002 11222891.1 a05/30/18 -13- 455 698/015610-0002 11222891.1 a05/30/18 -14- 456 457 698/015610-0002 11222891.1 a05/30/18 Last revised summer 2017 458 698/015610-0002 11222891.1 a05/30/18 459 698/015610-0002 11222891.1 a05/30/18 1.0 1.1 2.0 460 698/015610-0002 11222891.1 a05/30/18 3.0 3.1 3.2 4.0 4.1 4.2 4.2.1 4.2.2 461 698/015610-0002 11222891.1 a05/30/18 4.2.3 4.2.4 4.2.5 4.3 4.3.1 4.4 4.5 4.6 462 698/015610-0002 11222891.1 a05/30/18 5.0 5.1 5.2 5.3 463 698/015610-0002 11222891.1 a05/30/18 5.4 5.5 5.6 5.7 464 698/015610-0002 11222891.1 a05/30/18 6.0 7.0 7.1 7.2 465 698/015610-0002 11222891.1 a05/30/18 7.3 7.4 466 698/015610-0002 11222891.1 a05/30/18 7.5 467 698/015610-0002 11222891.1 a05/30/18 1. 468 698/015610-0002 11222891.1 a05/30/18 2. 3. 4. (a) 469 698/015610-0002 11222891.1 a05/30/18 (b) (c) 5. 6. 470 698/015610-0002 11222891.1 a05/30/18 471 698/015610-0002 11222891.1 a05/30/18 472 698/015610-0002 11222891.1 a05/30/18 473 698/015610-0002 11222891.1 a05/30/18 474 698/015610-0002 11222891.1 a05/30/18 475 698/015610-0002 11222891.1 a05/30/18 Exhibit E Page 2 of 6 476 698/015610-0002 11222891.1 a05/30/18 Exhibit E Page 3 of 6 1. 2. 3. 4. 5. 6. 7. 477 698/015610-0002 11222891.1 a05/30/18 Exhibit E Page 4 of 6 8. 9. 10. 11. 12. 13. 478 698/015610-0002 11222891.1 a05/30/18 Exhibit E Page 5 of 6 14. 15. 16. 17. 18. 19. 20. 479 698/015610-0002 11222891.1 a05/30/18 Exhibit E Page 6 of 6 21. 480 698/015610-0002 11222891.1 a05/30/18 481 698/015610-0002 11222891.1 a05/30/18 482 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE 2018 ANNUAL REPORT ON POLICE SERVICES BY MATRIX CONSULTING GROUP RECOMMENDATION Receive and file annual report on police services. EXECUTIVE SUMMARY The City contracts police services from Riverside County Sheriff’s Department (RCSD) Since 2015, the City has contracted Matrix Consulting Group (Matrix) to conduct an annual review of La Quinta police services to assist in refining services to meet community needs. The 2018 study analyzes 2017 data which includes: number of calls for service, workload levels, response times for patrol services and Community Service Officers. The Matrix report presents their findings and recommendations. (Attachment 1). FISCAL IMPACT – None. BACKGROUND/ANALYSIS For four consecutive years, Matrix Consulting Group has completed annual police service reviews to evaluate service levels and seek opportunities to increase efficiencies, while still meeting community needs. In this year’s review, Matrix took a more in-depth review of the City’s dedicated police service positions such as Community Service Officers. Key 2018 Report Findings: Community generated calls for service increased by 3.5%, from 17,572 in 2016 to 18,195 in 2017. Emergency call response time was very good, at 5.2 minutes, a decrease from the average 5.4 minutes in 2016. The time to handle calls for service, slightly increased to 37.1 minutes per call compared to 35.6 minutes in 2016, this period accounts from the time an officer is dispatched until the call is cleared. STUDY SESSION ITEM NO. 1 483 Proactive time (officer-initiated tasks) decreased to 48.1% in 2017 from 51.9% in 2016, however, it continues to be higher than the targeted 45% level. Based on Matrix expertise and the more than 350 studies they have conducted for other agencies and cities, Matrix continues to believe that an effective policing level for La Quinta is accomplished at 55% “committed” and 45% “proactive” time levels. Committed time is the time used by patrol to respond and handle calls for service. Proactive time is any time available after handling calls for service, in which officers can conduct self-initiated tasks, including area checks, traffic enforcement, etc. Report Recommendations: Adjust patrol hours from 135 to 130 daily hours and fill the vacant Special Enforcement Team Officer position (currently frozen) or maintain the number of patrol hours at 135 to maintain proactive time above the 45% level. Adjust the dayshift work schedule by one hour to 0700 – 1700 (from 0600 – 1600) to provide more staff during the higher call volume hour (and thereby improving the proactive time level by approximately 19 percentage points between 1600 - 2000). If an hour adjustment is not feasible, a 30-minute adjustment (start time of 0630) would also be beneficial. Evaluate and design a plan to increase and track workload for four Community Service Officers (CSOs) assigned to Patrol Operations. If workload cannot be increased in 2018 then reduce staffing level from four (4) to two (2) CSOs. As in previous years the City continues to receive a high level of police services; response times are very good, officers are able to respond quickly to emergency and urgent calls and engage in “community policing” activities. Most importantly, La Quinta continues to be one of the safest communities in the Coachella Valley, therefore, the recommendations in this report are to continue refining service levels and tasks to increase efficiencies. Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. 2018 Matrix Study 484 Patrol Staffing and Workload Update CITY OF LA QUINTA, CALIFORNIA FINAL REPORT April 23, 2018 485 TABLE OF CONTENTS 1 EXECUTIVE SUMMARY 1 2 EVALUATION OF PATROL SERVICES 9 3 EVALUATION OF THE COMMUNITY SERVICE OFFICERS 44 APPENDIX A – PATROL STAFFING FACTORS AND GUIDELINES FOR COMMUNITIES 54 APPENDIX B – RESPONSE TIME DETAILS TO 2014 – 2017 CALLS FOR SERVICE 62 APPENDIX C – REPORTED CRIMES IN LA QUINTA 2004 - 2017 65 486 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 3 1. EXECUTIVE SUMMARY In January 2015 the Matrix Consulting Group began working with the City of La Quinta to conduct a review of police services and crime trends in the City. The goals of the original study were to determine if the level of police services in La Quinta was appropriate and if there were steps that could be taken to reduce the cost of services while still providing a level of policing services that meets La Quinta’s needs. Police services for La Quinta are provided through a contract with the Riverside County Sheriff’s Department (RCSD) and the cost of the services had been steadily increasing over the years, primarily due to staffing costs. The initial project was completed in May 2015. One of the main recommendations in the report was for the City to determine the level of policing services desired in La Quinta by selecting a “proactive time” level to target. High levels of proactive time should result in a higher level of police services such as faster response times to calls for service and more Officer initiated activity such as neighborhood patrols, traffic enforcement, park patrols, etc. A high service level also results in higher costs for the City. The project team recommended at that time (and continues to recommend) that the City target an overall average service level of 45% “proactive time” for regular patrol officers – this provides a good level of police services that the project team believes is appropriate for the La Quinta community. To achieve this targeted level of service the project team provided two recommendations – reducing the number of daily patrol hours from 150 hours per day to 140 hours or to 130 hours per day. In May 2015 the City 487 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 4 Council elected to reduce the daily patrol hours to 140 hours which was implemented on July 1, 2015. The second-year analysis of calendar year 2015 Patrol performance was completed in May 2016 – this showed that the overall average proactive time level had been reduced to a still quite high level of 54.8% for 2015 (the reduction to 140 hours was only for six months of 2015). Based on these results and the targeted 45% proactive time level, Council again decided to reduce the number of daily patrol hours to 135 beginning July 1, 2016 to move toward the 45% average proactive time level. The analysis for 2016 showed that the overall average proactive time level for the year was 51.9%. The Patrol staffing level was changed mid-year (six months at 140 daily patrol hours and six months at 135 daily patrol hours) and if all of 2016 would have been staffed at 135 daily patrol hours the overall average proactive time level would have been 50.9% for the year. This report provides the Patrol workload analysis for calendar year 2017 – using 135 daily patrol hours for the entire year. The workload level in 2017 was slightly higher than the prior year and the average handling time per call increased 1.5 minutes which resulted in an overall average proactive level of 48.1% for the year. The following summarizes the 2017 Patrol Officer workload analysis and compares the results with the prior years: (1) The number of community generated calls for service (CFS) again increased slightly to 18,195 (from 17,572 in 2016, 17,879 in 2015 and 17,945 calls in 2014). This call for service volume, at .44 calls for service per capita, is at the lower end of the range of the 0.4 to 0.6 CFS per capita typically seen by the project team in other law enforcement studies – meaning that the La Quinta community request police services less frequently when compared with other communities throughout the United States. 488 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 5 (2) The amount of time to handle a community generated call for service in 2017 increased about 1.5 minutes from last year – at 37.1 minutes handling time per call (from time the Officer was dispatched to the call until he/she cleared the call). It was slightly lower in 2016 at 35.6 minutes. (3) The response time to emergency calls for service1 in 2017 was again a very good time – an average of 5.2 minutes (call processing time and travel time); a small increase from the 5.4 minute average in 2016. (4) Although the number of daily patrol hours has decreased from 150 hours in 2014 to 135 hours the Patrol Officers continue to have a high overall average level of “proactive” time of 48.1%. This is a decrease from a 51.9% proactive time level in 2016. Officers continued to have high levels of proactive time in all hours except for the peak workload hours between 4:00 PM and 8:00 PM. The overall proactive time is a reduction of almost four percentage points from 2016 but is still above the targeted 45% level. The “proactive time” level continues to be the key factor in the determination of the Patrol Officer staffing level that is needed in a community. The Department also has other staff that provide field services in La Quinta and they are available to assist in responding to calls for service when needed and when this units are on duty. This staff is the Traffic Unit Sergeant and four Traffic Officers, a Special Enforcement Team Sergeant and seven SET Officers (which includes two Business District Officers – one position has been frozen for almost one year) and six civilian Community Service Officers (four are assigned to Patrol Services). None of the work hours for this staff or for the Patrol Sergeants are included in the proactive time calculations discussed above. Analysis of 2017 Proactive Time and the Number of Contracted Daily Patrol Hours The project team believes that La Quinta should continue to target a 45% overall proactive time level for Patrol Officer field services. This level of service provides a 1 For the 187 Priority 1A calls in 2016. 489 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 6 patrol workforce that is able to quickly respond to emergency and urgent community generated calls for service in a reasonable amount of time and also have the opportunity during most shifts to engage in “community policing” tasks and activities. Over the last several years the City has taken steps to move to the 45% level by reducing the number of “daily patrol hours” contracted for with the RCSD. As mentioned above, in 2014 La Quinta’s overall proactive time level was 58%, 54.8% for calendar year 2015 and 51.9% for calendar year 2016 and 48.1% for 2017. The project team believes that the current workload and proactive time level reasonably allows a further reduction from the current 135 daily patrol hours to 130 daily hours and still be over the overall proactive time target of 45%. However, there are several changes occurring in 2018 that will both increase and reduce the patrol workload which will impact Officers’ proactive time availability. A conservative approach would be to retain the 135 daily patrol hours for another year to evaluate the impacts of these changes. Analysis of 2017 Contract Administration and Daily Operations To fulfill the terms of the contract between the RCSD and La Quinta the RCSD has provided 135 daily patrol hours for almost every day in 2017. On a day when there is an unexpected Patrol Officer position vacant and the RCSD cannot fill it with voluntary overtime then overtime is used to fill the position. Management has taken extra effort to ensure that the 135 daily patrol hours can be routinely accomplished. Community Service Officers The last four years workload data analysis for the four Patrol based Community Service Officers (CSOs) clearly show that their field workload (community generated 490 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 7 and self-initiated activity) is low and only requires about 9% of their annual work hours. It is possible that the CSOs do not get credit in the CAD system for all of the time spent handling calls for service (the CAD system cannot track multiple units on an incident) and the CSOs may not document all of their self-initiated field activities in the CAD system. However, the known work does not support the staffing of four positions without clear options to significantly increase their workload. The project team has recommended over the past several years that LQPD determine if CSO workload is being properly tracked and also evaluate options available to increase their workload but it continues to be low. Field based civilian personnel are almost always an efficient and effective method to provide needed alternative call handling in a community but it is important to ensure that they are utilized. The low workload level for the Patrol CSOs has been identified since the first report in May 2015 and for the last four years has not supported the current staffing level. Without a clearly identified and demonstrated plan to increase the workload in 2018 there clearly is not enough work for four CSOs in Patrol. The project team believes it is reasonable to reduce the number of CSOs in Patrol from four positions to two positions and recommends that this be accomplished in the next six to 12 months. A summary list of all of the recommendations and/or opportunities for improvement that appear in this report is provided below: • Adjust the Dayshift work schedule by one hour to 0700 – 1700 (from 0600 – 1600) to provide more staff during the higher call volume hour (and thereby improving the proactive time level by approximately 19 percentage points). A 30 minute adjustment (start time of 0630) would also be beneficial. Page 37 • Reduce the number of daily Patrol hours to 130 hours daily and fill the vacant Special Enforcement Team Officer position. - OR - 491 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 8 Maintain the number of daily Patrol hours at 135 to maintain a proactive time level above 45%. Page 43 • Evaluate ways and develop a specific plan in concert with La Quinta city representatives to increase the workload of the four Community Service Officers assigned to Patrol Operations. Page 53 • If utilization of Patrol Community Service Officers cannot be increased in 2018 then reduce the number of CSOs assigned to Patrol to two CSOs. Page 53 The analysis and evaluation of patrol services operations and performance is presented in the next chapter. 492 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 9 2. EVALUATION OF PATROL SERVICES The City of La Quinta, through a contract with the Riverside County Sheriff’s Department (RCSD), provides a wide range of law enforcement services for its residents that is managed by a Captain who is appointed as the Police Chief and a Lieutenant who is the Assistant Police Chief. The Police Chief is responsible for management and oversight of all police services provided to residents. The Assistant Chief provides the day to day direction to dedicated staff. In contracts such as La Quinta’s, although the Captain is designated as the Police Chief, it is the Assistant Chief that typically spends most of his/her time working with the Police Department rather than the “Police Chief”. It is reasonable that the Police Chief would spend 10% - 15% of their time during the year working on La Quinta issues and relationships with city officials. However, the Assistant Chief should spend 80% or more of their time being the ‘hands on’ manager and overseer of all aspects of the contract, including crime and crime prevention, investigations in La Quinta, working on budget preparation/issues, attending meetings with community groups, regular (weekly) meetings with the city’s appointed PD contact, and regularly providing crime statistics to the city and responding to city requests for other types of information when requested. In some Sheriffs’ Departments providing a good level of service to a contract city is a learned skill – due to the fact that most often when a Lieutenant or Captain is assigned to these roles it is their first experience in municipal policing and a very different environment. The Lieutenant should view the city as a second “boss” that expects a high level of performance as the city is paying their salary. The internal 493 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 10 demands of the individual Sheriffs’ Department and the service orientation of upper management should have this understanding and also provide the direction and time for the Lieutenant to become integrated into the individual city’s municipal environment. La Quinta contracts with the RCSD for a total of other police services positions that provide management, supervision and additional police related services to the community. These other positions provide administration of patrol and also may assist patrol at calls for service and also conduct their own proactive activities. These positions are: • The Chief (a Captain who is not paid by the City) and a Lieutenant, the Assistant Chief, who is paid through the City’s contract. • Two Sergeants – for the Special Enforcement Team (SET) and for the Administrative & Traffic Unit • Seven Officers for the Special Enforcement Team – this includes the two Business District Officers (one of the Business District Officer positions has been frozen for approximately one year) • Four Officers for the Traffic Unit – two Motor Officers and two Accident Investigation Cars • Two Officers for regional Task Forces – the Violent Crime Gang Task Force and the Coachella Valley Narcotics Task Force • Six civilian Community Service Officers (four in Patrol, two in Admin & Traffic Unit) The following sections provide the analysis and evaluation of the 2017 patrol workload levels. 1. FIELD OPERATIONS STAFFING AND WORKLOAD. The data used for this update was obtained from RCSD personnel and the Computer Aided Dispatch system (CAD). Our analysis provides a detailed look at the field staffing levels, Officer availability, calls for service and other workload as well as 494 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 11 calculating “committed” time, “proactive” time and the overall staffing needs in La Quinta. The CAD data obtained included: • Call or Event Number • Date and Time of Initial Incident (Creation of the CAD Case) • Location of Call (Reporting District), Type of Call, Priority of Call • Time of Unit Dispatch, First Unit ‘Enroute’, First Unit Arrival • Time the Unit Cleared the Call • Beat Unit Identifiers / Radio Call Sign for the Responding Unit • Incident Disposition (e.g., report taken, arrest, citation, etc.) This information serves as the context for analyzing patrol’s staffing needs and estimating workload activity, including the identification of community-generated calls for service, as well as Officer initiated activity. This summary description of patrol services in La Quinta is organized as follows: • Patrol Unit Scheduled Deployment • Patrol Officer Availability • Total Calls for Service • Calls for Service by Priority • Calls for Service Handled by Staff • Officer Initiated Activity The first section provides the current patrol unit deployment, showing by time of day the number of patrol units scheduled. 495 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 12 (1) La Quinta’s Patrol Schedule and Officer Availability. Patrol Sergeants and Officers were assigned to work a 10 hour shift for all of the calendar year. Staff are assigned to work four days a week and various work days. To provide the current 135 patrol officer hours each day (implemented July 1, 2016) the RCSD has assigned a total of 27 Officers to the three shifts: • Graveyard (Watch 1) 2200-0800 hours; 8 Officers • Day (Watch 2) 0600-1600 hours; 10 Officers • Swing (Watch 3) 1400-2400 hours; 9 Officers All staff are scheduled to work on Wednesdays but it does not increase the number of Officers assigned to work in La Quinta or cost to the City – some Officers are assigned to training, others take it off on comp. time, others are assigned special projects. (2) Officer Leave Hours, Training and Administrative Tasks. An employee is scheduled to work 2,080 paid hours in a year. The total number of hours actually worked on their patrol shift is reduced by leave hours used, in-service training and other assigned tasks. The RCSD currently factors 293 leave hours annually per Officer, equaling 1,787 net work hours of an employee (up from 1,780 hours in 2016). This figure is used to calculate the number of Officers needed to provide the hours of daily patrol staffing. Officers also attend some training as part of their normal duty hours which reduces their availability in the field – RCSD staff estimate that an Officer attends 25-45 hours of training annually, depending on the number of hours of specialized training he/she may receive in a particular year. 496 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 13 Although the leave and training hours do not directly impact LQPD staffing the calculations are shown in the table below which summarizes Officer availability. 497 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 14 Leave, Training and OT Hours 2017 Work Hours Percentage Total Annual Scheduled Work Hours 2,080 RCSD Calculated Average Leave Usage (253) Average Training Hours (on duty) (40) Work Hours / % Annual Availability 1,787 85.9% Administrative Time (90 Min. per shift) 312 312 Net Available Work Hours 1,475 70.9% Officer costs charged to La Quinta are based on the estimated net work hours of employees. Additionally, the estimated time required for administrative tasks is also shown – this is the time for Officers to attend briefing, personal breaks, attend court, vehicle maintenance, etc. These tasks reduce an Officer’s net work hours to handle community generated workload and self-initiated activity but an Officer is almost always available to respond to calls for service while performing administrative tasks. (3) Community Generated Workloads. A critical data for the project team’s analysis relates to the number of community generated events within the City. As a result, this excludes unit-initiated activity, such as traffic stops, as well as 911 calls that are not responded to because they were cancelled before the dispatch of a unit. Data contained in this section reflects the calls for service received in calendar year 2017. Unless indicated otherwise, the data includes calls that are responded to by any type of unit, including Traffic Officers, SET Officers, Sergeants, and Detectives. (3.1) Community Generated Calls for Service by Hour and Weekday. The first table in the series organizes the number of community generated calls for service by hour and day of the week – the volume of calls and the time/day call patterns for all four years vary little from 2014 to 2017. The following shows the 498 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 15 number of community generated calls for service responded to by any La Quinta PD unit for the last four years: • 2014 – 17,423 calls for service (16,641 handled by Officers, 782 by CSOs) • 2015 – 17,879 calls for service (16,986 handled by Officers, 893 by CSOs) • 2016 – 17,572 calls for service (16,915 handled by Officers, 657 by CSOs) • 2017 – 18,195 calls for service (17,470 handled by Officers, 725 by CSOs) 2017 Community Generated Calls for Service by Day & Hour – Sworn & Civilian Staff Hour Sun Mon Tue Wed Thu Fri Sat Total CFS / Hour 0000 116 70 55 59 54 62 82 498 1.4 0100 74 47 36 33 40 51 83 364 1.0 0200 70 65 37 36 45 37 58 348 1.0 0300 46 53 47 26 40 27 43 282 0.8 0400 35 38 35 18 24 22 49 221 0.6 0500 34 41 29 32 33 26 44 239 0.7 0600 57 44 52 64 40 52 45 354 1.0 0700 61 102 98 90 74 95 80 600 1.6 0800 85 122 131 137 133 131 81 820 2.2 0900 111 141 171 144 145 156 113 981 2.7 1000 112 144 159 147 158 153 139 1,012 2.8 1100 144 174 164 162 177 150 138 1,109 3.0 1200 133 171 161 152 158 185 133 1,093 3.0 1300 114 173 172 164 157 137 148 1,065 2.9 1400 127 134 158 162 165 202 144 1,092 3.0 1500 139 168 150 169 170 188 143 1,127 3.1 1600 145 179 150 176 184 156 160 1,150 3.2 1700 126 125 157 147 179 193 141 1,068 2.9 1800 106 114 132 126 145 160 147 930 2.5 1900 140 151 122 110 125 147 133 928 2.5 2000 128 116 101 111 118 129 139 842 2.3 2100 111 85 87 112 108 137 150 790 2.2 2200 116 88 83 75 107 127 138 734 2.0 2300 73 74 56 69 61 99 116 548 1.5 Total 2,403 2,619 2,543 2,521 2,640 2,822 2,647 18,195 Ave/day 46 50 49 48 51 54 51 50 LQPD responded to 18,195 unique community generated calls for service, approximately 50 calls per day. The busiest day of the week was Friday with an average of 55 calls. The distribution of calls throughout the day was as follows: 499 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 16 • 16.0% occurred during the nighttime hours (midnight – 0800) • 45.6% occurred during the daytime hours (0800-1600 hours) • 38.4% occurred during the afternoon/evening hours (1600-midnight) The 2017 CFS distribution is almost the same as the previous four years. The graph on the following page shows a depiction of the hourly call volume. (3.2) Sworn Officer Call for Service Workload. Sworn officers are the primary responding units to the vast majority of calls for service, in 2017 this was 17,470 calls and the remaining 725 calls a Community Service Officer was the primary unit. This call volume was up approximately 550 calls from 2016 or approximately 3%. The following table shows the distribution of the calls handled by sworn staff in 2017. 0 200 400 600 800 1,000 1,200 123456789101112131415161718192021222324Number of CallsHour of the Day  (1 = Midnight ‐ 0100) Calls for Service by Hour 500 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 17 CFS Handled by Sworn Staff - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total Calls / Hour 0000 115 70 55 59 54 61 81 495 1.4 0100 74 47 36 33 39 51 81 361 1.0 0200 70 65 37 36 44 36 57 345 0.9 0300 46 53 46 26 40 26 42 279 0.8 0400 35 38 35 18 24 21 48 219 0.6 0500 34 41 28 32 33 26 43 237 0.6 0600 57 40 49 55 38 51 44 334 0.9 0700 58 94 91 77 69 92 75 556 1.5 0800 80 114 122 122 124 128 76 766 2.1 0900 107 133 157 127 138 149 108 919 2.5 1000 104 135 148 140 153 147 131 958 2.6 1100 134 164 160 154 169 144 135 1,060 2.9 1200 127 158 150 138 153 179 128 1,033 2.8 1300 110 161 163 151 149 127 144 1,005 2.8 1400 120 130 148 153 157 195 143 1,046 2.9 1500 136 161 145 155 159 177 138 1,071 2.9 1600 138 172 143 157 173 152 150 1,085 3.0 1700 125 119 154 137 174 187 136 1,032 2.8 1800 104 112 130 119 136 156 142 899 2.5 1900 135 144 118 108 124 145 128 902 2.5 2000 127 115 101 107 114 125 138 827 2.3 2100 108 84 80 112 107 132 147 770 2.1 2200 115 88 82 72 106 127 135 725 2.0 2300 73 74 56 69 61 98 115 546 1.5 Total 2,332 2,512 2,434 2,357 2,538 2,732 2,565 17,470 Ave/day 45 48 47 45 49 53 49 48 LQPD sworn staff responded to 17,470 ‘unique’ community generated calls for service in 2017 or approximately 48 per day. Sworn staff handled 96% of the total community generated call activity in La Quinta. The following table shows the daily call distribution for the last four years. 2014 thru 2017 Calls by Day of Week Calls Sun Mon Tue Wed Thu Fri Sat Total 2017 2,332 2,512 2,434 2,357 2,538 2,732 2,565 17,470 Average / day 45 48 47 45 49 53 49 48 2016 2,163 2,529 2,370 2,295 2,293 2,803 2,462 16,915 Average / day 42 49 46 44 44 54 47 46 2015 2,252 2,498 2,423 2,311 2,472 2,577 2,453 16,986 Average / day 43 48 47 44 48 50 47 47 2014 2,086 2,374 2,343 2,325 2,447 2,617 2,449 16,641 Average / day 40 46 45 45 47 50 47 46 501 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 18 The following table shows the most common call types for sworn staff for the last four calendar years and arranged in order of the 2017 call frequency. The volume calls handled in previous years may have been higher or lower (e.g. Suspicious Circumstance, Welfare Check). Most Common Call Types – Sworn Staff Type of Call 2017 2016 2015 2014 # Calls # Calls # Calls # Calls Audible Burglary Alarm 3,414 3,497 3,588 3,609 911 Call From Cell Phone 1,771 1,741 1,843 1,531 Disturbance 638 577 526 480 Disturbance (Noise) 557 538 469 480 911 Call From a Business 524 523 607 758 Follow Up 515 508 460 432 Assist Other Department 495 509 494 437 Suspicious Person 443 438 432 425 Suspicious Circumstance 386 509 490 358 Welfare Check 312 283 296 255 Fraud 311 275 275 314 Reckless Driving 303 315 283 293 Drunk Driving 303 336 305 342 Domestic Violence 299 287 336 277 All Other Calls 7,199 6,579 6,582 6,650 Total 17,470 16,915 16,986 16,641 The types and frequency of calls handled by sworn staff has not varied significantly during these years. However, when the false alarm ordinance is fully implemented it will reduce the number of burglary alarm calls – the exact reduction is unknown but it is likely to be a significant percentage of the approximate 3,500 annual calls. (4) Patrol Beats 41 and 43 Remain the Busiest Beats in La Quinta. The beats are numbered beginning in the northern portion of the City with Beat 40, 41 and 42; Beat 43 is primarily in the “Cove” residential area with Beat 44 east of 502 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 19 Beat 43 and Beat 45 in the south portion of La Quinta – refer to the map on the next page. 503 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 20 504 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 21 The following tables show the distribution of calls for service handled by sworn Officers by the beat areas. CFS by Patrol Area – 2017 Hour 40 41 42 43 44 45 Unk. Other Total 0000 80 154 70 127 29 23 11 1 495 0100 50 104 58 93 22 21 11 2 361 0200 56 86 54 92 22 15 18 2 345 0300 33 70 45 86 22 15 7 1 279 0400 31 53 29 64 23 12 7 0 219 0500 30 74 34 52 20 23 2 2 237 0600 62 89 38 90 27 25 2 1 334 0700 94 132 69 149 52 47 11 2 556 0800 127 191 117 177 64 65 24 1 766 0900 126 232 156 229 79 63 31 3 919 1000 136 226 171 222 76 86 37 4 958 1100 137 327 145 230 84 86 49 2 1,060 1200 145 327 156 218 71 72 38 6 1,033 1300 124 310 132 212 86 84 53 4 1,005 1400 168 319 137 230 81 64 45 2 1,046 1500 160 333 142 228 75 84 43 6 1,071 1600 155 341 137 249 85 81 33 4 1,085 1700 152 352 127 225 75 65 30 6 1,032 1800 123 294 118 217 69 50 23 5 899 1900 125 290 104 257 35 57 25 9 902 2000 111 256 132 219 41 44 19 5 827 2100 137 198 102 220 63 30 16 4 770 2200 113 219 82 217 46 34 12 2 725 2300 98 135 80 152 40 29 11 1 546 Total 2,573 5,112 2,435 4,255 1,287 1,175 558 75 17,470 % 14.7% 29.3% 13.9% 24.4% 7.4% 6.7% 3.2% 0.4% 100.0% Patrol beats 41 and 43 are the busiest beats, accounting for over 53% of all calls for service. The next table shows the distribution of calls over the last four years. Calls by Patrol Area – 2014 thru 2017 Year 40 41 42 43 44 45 Unk. Other Total 2017 2,573 5,112 2,435 4,255 1,287 1,175 558 75 17,470 % 14.7% 29.3% 13.9% 24.4% 7.4% 6.7% 3.2% 0.4% 100.0% 2016 2,606 4,797 2,362 4,522 1,234 1,171 124 99 16,915 % 15.4% 28.4% 14.0% 26.7% 7.3% 6.9% 0.7% 0.6% 100.0% 2015 2,614 4,305 2,544 4,614 1,373 1,282 154 100 16,986 % 15.4% 25.3% 15.0% 27.2% 8.1% 7.5% 0.9% 0.6% 100.0% 2014 2,457 4,210 2,451 4,437 1,289 1,295 440 62 16,641 % 14.8% 25.3% 14.7% 26.7% 7.7% 7.8% 2.6% 0.4% 100.0% The next section examines field patrol workloads by priority type. 505 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 22 (5) Calls for Service by Priority Type. The Riverside County Sheriff’s Department uses the following “Priority” types to classify a call for service. • Priority 1 – Involve circumstances that pose, or did pose in the immediate past, a clearly defined threat to human life or property and which involve a high level of violence or which have the potential for serious injury. • Priority 1A– Involve circumstances that pose, or did pose in the immediate past, a clearly defined threat to human life or property. • Priority 2 – Involve circumstances that are urgent, but not life threatening, in nature. They are generally disturbances with a potential for violence, minor assaults and batteries, unknown or suspicious circumstances, and certain thefts. • Priority 3 – Involve circumstances which are neither urgent nor life threatening. Many of these calls are simple disturbances of the peace. • Priority 4 – Incidents occurring in the past or “cold” calls; except some felonies. • Priority 5 – 911 cell phone calls without a location (often misdialed calls). Calls by Priority Type CFS Priority 2017 2016 2015 2014 No. % No. % No. % No. % 1 26 0.1% 22 0.1% 28 0.2% 27 0.2% 1A 211 1.2% 187 1.1% 175 1.0% 223 1.3% 2 7203 41.2% 7,354 43.5% 7269 42.8% 7,203 43.3% 3 6815 39.0% 6,408 37.9% 6622 39.0% 6,274 37.7% 4 3211 18.4% 2,944 17.4% 2793 16.4% 2,902 17.4% 5 4 0.0% 0 0.1% 99 0.6% 12 0.1% Total 17,470 100.0% 16,915 100% 16,986 100% 16,641 100% As shown above, Priority 1 and 1A calls for service account for less than 2% of all calls for service. These types of emergency calls are infrequent and these statistics indicates that the RCSD is appropriately classifying incoming calls for service. The majority of the calls for all years were Priority 2 and Priority 3 calls. The percentages for 506 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 23 these Priority types are within the ranges seen by the project team in other police studies. (6) Average Times for Response and Handling of Calls for Service. The response to and handling of community generated calls for service is one of the primary tasks of any municipal police agency and one that frequently is the subject of inquiry from city leaders and members of the community. The project team calculated the average times using all of the calls for service reported to the RCSD. The following table shows three individual time components and two overall time components for a community generated call for service: • Call processing time – begins when the call was received in Dispatch and ends when the Officer is dispatched. • Travel time – from the time the call was dispatched until the arrival of the first police unit; it includes delays Officers may have during nighttime hours getting through locked security gates of gated communities (Officers do not have keys or codes). • Call “response” time – the call process time + travel time. This is the time citizens are most often interested in – from the time they call 9-1-1 until an Officer arrives at the scene of the reported incident. • On scene time – from the time of arrival to the time the last unit cleared the call. • Call handling time – sum of the travel time and on scene time. The table below shows the number of Priority types of CFS and the average processing and call handling times (in minutes). 2017 Response and Call Handling Times Pri CFS Call Processing Time Travel Time Response Time Time On Scene Call Handling (Travel + On Scene) Call Handling Hours 1 26 0.9 4.0 4.9 110.0 114.0 49 1A 211 0.5 4.6 5.2 66.8 71.4 251 2 7,203 3.0 8.8 11.8 27.2 36.0 4,319 507 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 24 3 6,815 6.0 10.9 16.9 22.5 33.4 3,793 4 3,211 7.3 11.8 19.1 32.0 43.7 2,341 5 4 8.9 6.1 14.9 2.6 8.6 1 Totals 17,470 4.9 10.2 15.0 26.9 37.1 10,754 The overall average “response” time for the first RCSD unit to arrive at the scene of a call for service is 15.0 minutes. This is an improvement over the previous two years overall response time and is essentially the same as 2014. This is an excellent overall response time to all calls and shows that even lower priority calls (Priority 3 and 4) in La Quinta receive a fairly fast response by the PD of 17 – 19 minutes. Officers’ response time to the most serious calls for service, Priority 1 and 1A, are significantly faster at 4.9 and 5.2 minutes. These travel times are very good average response times to emergency calls and at the faster end of the 5 - 7 minute range of response times seen by the project team in other law enforcement studies. The average time on scene in 2017 increase by approximately 2 minutes, from 25.1 minutes to 26.9 minutes. This on scene time is well within common time ranges seen by the project team in other police projects. The tables below show the average processing and call handling times for the prior four years. 2016 Response and Call Handling Times Pri CFS Call Processing Time Travel Time Response Time Time On Scene Call Handling (Travel + On Scene) Call Handling Hours 1 22 1.1 4.0 5.1 128.1 132.1 48 1A 187 0.7 4.7 5.4 67.0 71.7 224 2 7,354 3.0 9.1 12.1 26.0 35.1 4,297 3 6,408 5.9 11.2 17.1 20.5 31.6 3,376 4 2,944 7.8 12.9 20.7 28.8 41.8 2,051 Totals 16,915 4.9 10.5 15.4 25.1 35.6 9,996 508 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 25 509 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 26 2015 Response and Call Handling Times Pri CFS Call Processing Time Travel Time Response Time Time On Scene Call Handling (Travel + On Scene) Call Handling Hours 1 28 0.6 4.6 5.2 152.3 156.9 73 1A 175 0.6 4.5 5.1 57.4 61.9 181 2 7269 3.9 8.9 12.8 26.0 34.9 4,226 3 6622 8.6 10.8 19.4 21.7 32.5 3,592 4 2793 12.4 11.8 24.2 31.0 42.8 1,991 Totals 16,986 7.1 10.1 17.2 25.5 35.6 10,063 2014 Response and Call Handling Times Pri CFS Call Processing Time Travel Time Response Time Time On Scene Call Handling (Travel + On Scene) Call Handling Hours 1 27 1.0 5.6 6.5 140.1 145.6 66 1A 223 0.8 4.2 5.0 67.5 71.7 266 2 7,203 3.1 9.0 12.1 24.7 33.7 4,049 3 6,274 6.2 10.6 16.8 19.5 30.1 3,149 4 2,902 7.6 11.1 18.7 31.5 42.6 2,061 5 12 3.4 4.0 7.3 5.2 9.1 2 Totals 16,641 5.0 9.9 14.9 24.6 34.6 9,593 Over the last four years the response time to the highest priority calls for service, Priority 1, 1A and 2, has improved or remained the same. Additional tables showing the incremental “travel times” for the various call for service priority types is provided as an appendix to this report. (7) Officer “Back-Up” Time, Reports Written and Bookings. Officers also respond as backup units to assist the primary officer on many calls for service. The backup Officer data was not able to be exported from the CAD system so the project team used normative values to estimate the number of backup responses and the amount of time spent by the back-up Officer(s) on the incident. The project team has developed a methodology that calculates the number of backup Officer 510 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 27 responses at a 50% rate and the time spent on these incidents at 75% of the primary Officer’s total handling time.2 The following table shows the primary Officer call handling time and the resulting estimated workload for back-up Officers’ responses to the calls. The most important information obtain from this table is the total number of hours required to handle the community generated calls for service in La Quinta over the last four years. Hours Required to Handle Calls for Service Primary Officer Back-up Officers Total 2017 Responses to Calls 17,470 8,735 26,205 Call Handling Minutes 37.1 27.8 NA Call Handling Hours 10,754 4,048 14,802 2016 Responses to Calls 16,915 8,458 25,373 Call Handling Minutes 35.6 26.7 NA Call Handling Hours 9,996 3,760 13,756 2015 Responses to Calls 16,986 8,493 25,479 Call Handling Minutes 35.6 26.7 NA Call Handling Hours 10,063 3,779 13,842 2014 Responses to Calls 16,641 8,321 24,962 Call Handling Minutes 34.6 25.9 NA Call Handling Hours 9,593 3,592 13,185 As shown above, the total number of hours required to handle community generated calls for service in 2017 was 14,802 hours – this is an increase of approximately 1,000 work hours compared to 2016. The number of hours increased due to the approximately 550 additional calls for service and the increase in the average handling time of each call. 2 This methodology is based on the project team’s experience in hundreds of other law enforcement studies. 511 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 28 Officers also are required to write reports and in 2017 a total of 10,710 reports were written by all LQPD staff.3 The project team estimated that Patrol Officers wrote 80% of the reports (8,568 reports), Patrol CSOs 15% and an estimated 5% of the reports were written by Detectives, Business District and SET Officers. At an estimated 45 minutes per report (the average normative value used by the project team) equals 6,426 hours of report writing time for Patrol Officers and 1,205 hours for CSOs. La Quinta Police Officers made a total of 1,114 arrests (905 misdemeanors and 209 felony) in 2017. In prior years the number of arrests for 2014 totaled 912 (512 formal bookings), 856 arrests in 2015 (539 formal bookings) and there were 1,387 arrests in 2016 (unknown number of formal bookings). The number of formal bookings as a ratio to the number of calls for service averaged 3.1% for 2014 and 2015. A 3.2% percentage was used to determine the number of bookings in 2017 – resulting in an estimated 559 bookings in 2017. The time Officers take to book prisoners is captured in the CAD record (the Officer is still typically listed in an “on scene” status) so all or almost all of an Officer’s time spent handling a prisoner should be captured in the CAD record. Additionally, Community Service Officers commonly transport arrestees to the jail for booking which allows Officers to return to an “available” status. However, the project team included an additional 15 minutes of prisoner handling time for the estimated number of bookings to capture any time that might not have been included in the CAD record – this equaled 140 hours in 2017. 3 The actual number of reports written in 2014 was 10,248 and in 2015 it was 10,105. 512 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 29 The project team considers the combination of call handling hours, report writing hours and arrestee processing hours as the minimum number of hours La Quinta Officers spent handling the “community demand” workload (i.e., calls for service and related tasks). The hours total is used to calculate Officers’ committed time and proactive time later in this report. 2. OFFICER INITIATED ACTIVITY WAS LOW IN 2017 FOR PATROL STAFF (NOT INCLUDING THE TRAFFIC UNITS). An Officer’s time on his/her shift is spent responding to calls for service but also engaging in a number of self-initiated activities during their work hours. These activities include vehicle stops, pedestrian stops, area checks, investigative follow-up, assisting the public, etc. All of these incidents are captured by the CAD system. Community Service Officers, whose work will be discussed later, also conduct self-initiated activity but their self-initiated incidents are not included in this section. The self-initiated activity numbers include all sworn staff – Patrol Officers, Traffic Officers, SROs, the Special Enforcement Team and supervisors. The CAD data does not clearly specify if incidents are community generated or initiated by LQPD staff so the project team counted incidents where the arrival time was the same as the dispatch time as a “self-initiated” incident (the other incidents were counted as a “community generated” call for service). The following table shows the day and hour distribution for the incidents that were initiated by sworn staff in 2017. 513 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 30 Self-Initiated Incidents – All Sworn Staff Hour Sun Mon Tue Wed Thu Fri Sat Total 0000 33 24 16 22 17 15 37 164 0100 32 29 13 30 12 14 25 155 0200 23 12 14 16 11 12 20 108 0300 7 17 8 10 7 8 18 75 0400 9 5 5 7 6 12 11 55 0500 9 3 8 9 7 2 7 45 0600 2 38 82 79 75 35 7 318 0700 7 55 109 133 121 56 3 484 0800 24 56 126 135 127 63 24 555 0900 25 67 125 116 125 88 13 559 1000 28 26 70 134 140 106 18 522 1100 35 50 69 108 77 96 27 462 1200 40 79 109 89 114 114 28 573 1300 40 106 131 125 123 102 33 660 1400 35 74 116 136 129 97 27 614 1500 27 59 124 118 115 97 22 562 1600 29 39 130 126 132 113 22 591 1700 20 39 102 104 135 98 32 530 1800 17 47 74 81 104 67 32 422 1900 14 30 40 55 72 53 34 298 2000 10 17 19 24 59 37 34 200 2100 8 10 14 8 50 33 32 155 2200 6 5 13 6 19 26 27 102 2300 8 9 14 18 9 26 36 120 Total 488 896 1,531 1,689 1,786 1,370 569 8,329 Ave/day 9 17 29 32 34 26 11 23 LQPD staff initiated an average of 23 incidents a day in 2017 – this includes all sworn staff. The four incident types of “traffic stop”, “citation”, “area check” and “attempt warrant service” were the most common types of Officer initiated activity and accounted for 69% - 79% of the total number of incidents in each year. The Traffic Units were responsible for 62%, or 5,184 of the self-initiated incidents in 2017 (up from 41% in 2016). The remaining 3,145 incidents were initiated by all other sworn staff was a decrease of over 1,300 incidents from 2016. 514 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 31 The following table shows the day and hour distribution for the incidents that were initiated by Traffic Officers in 2017. Self-Initiated Incidents – Traffic Officers Only Hour Sun Mon Tue Wed Thu Fri Sat Total 0000 8 9 17 0100 7 5 12 0200 4 3 7 0300 3 1 4 0400 2 2 0500 1 1 3 6 11 0600 35 75 71 71 33 285 0700 4 53 104 126 113 48 448 0800 3 46 118 119 111 46 443 0900 3 48 103 93 101 50 398 1000 1 12 52 102 113 72 3 355 1100 1 33 46 74 53 62 8 277 1200 5 54 69 67 77 71 7 350 1300 2 87 82 90 83 48 9 401 1400 1 41 74 100 76 66 7 365 1500 2 44 88 92 92 67 3 388 1600 6 29 82 87 103 87 4 398 1700 1 27 80 80 110 69 8 375 1800 2 22 42 57 83 45 6 257 1900 3 11 17 30 51 30 5 147 2000 2 2 3 12 45 26 11 101 2100 1 2 2 38 19 10 72 2200 1 3 11 17 15 47 2300 2 1 8 13 24 Total 64 545 1,041 1,205 1,338 864 127 5,184 Ave/day 1 10 20 23 26 17 2 14 LQPD Traffic Officers initiated an average of 14 incidents a day in 2017 – the highest number occurring during their normal Monday – Friday daytime work hours. The following table shows the day and hour distribution for the incidents initiated by all sworn staff (referred to just as “Patrol”), except for Traffic Officers. 515 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 32 Self-Initiated Incidents – Patrol Officers Hour Sun Mon Tue Wed Thu Fri Sat Total 0000 25 24 16 22 17 15 28 147 0100 25 29 13 30 12 14 20 143 0200 19 12 14 16 11 12 17 101 0300 4 17 8 10 7 8 17 71 0400 7 5 5 7 6 12 11 53 0500 8 3 7 6 1 2 7 34 0600 2 3 7 8 4 2 7 33 0700 3 2 5 7 8 8 3 36 0800 21 10 8 16 16 17 24 112 0900 22 19 22 23 24 38 13 161 1000 27 14 18 32 27 34 15 167 1100 34 17 23 34 24 34 19 185 1200 35 25 40 22 37 43 21 223 1300 38 19 49 35 40 54 24 259 1400 34 33 42 36 53 31 20 249 1500 25 15 36 26 23 30 19 174 1600 23 10 48 39 29 26 18 193 1700 19 12 22 24 25 29 24 155 1800 15 25 32 24 21 22 26 165 1900 11 19 23 25 21 23 29 151 2000 8 15 16 12 14 11 23 99 2100 8 9 12 6 12 14 22 83 2200 5 5 10 6 8 9 12 55 2300 6 9 14 18 8 18 23 96 Total 424 351 490 484 448 506 442 3,145 Ave/day 8 7 9 9 9 10 9 9 LQPD Patrol staff initiated 3,145 events, an average of 9 incidents a day in 2017. The most common types of incidents were: Area Check – 741; Citation – 661; Follow- up – 543; Attempt Warrant Service – 393; Patrol Assist – 203; Health & Safety Code – 147; California Vehicle Code – 84; Assist Other Department – 77 and Vehicle Stops – 69. The number of vehicle stops is extremely low and averages approximately two vehicle stops per Officer for the year. This is a drop from the 1,715 vehicle stops made in 2016. Also, the number of ‘citation’ incidents dropped from 2,853 in 2016 to 661 in 2017 – another very significant reduction in Officer Initiated activity. The reason(s) for these reductions is not clear but the number of vehicle stops (69) is so low it indicates 516 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 33 that not all of the CAD data for officer initiated activity was extracted from the CAD system and included in the raw data file provided to the project team. The following table shows the daily distribution by day of week for the last four years. Officer Initiated Activity by Day of Week Calls Sun Mon Tue Wed Thu Fri Sat Total 2017 488 896 1,531 1,689 1,786 1,370 569 8,329 Average / day 9 17 29 32 34 26 11 23 2016 627 1,093 1,366 1,541 1,588 1,489 793 8,497 Average / day 12 21 26 30 31 29 15 23 2015 550 1,021 1,498 1,508 1,647 1,334 799 8,357 Average / day 11 20 29 29 32 26 15 23 2014 603 931 1,314 1,393 1,490 1,465 836 8,032 Average / day 12 18 25 27 29 28 16 22 Officer Initiated activity averaged 22 – 23 incidents daily during this time period which averages approximately one self-initiated incident per Officer per day – this average includes the approximately 50% of incidents initiated by the Traffic Unit. The following table shows the breakdown in the number and percentage of incidents initiated by the Traffic Units compared to Patrol staff. Officer Initiated Activity – Traffic Units and Other Patrol Staff Calls 2014 2015 2016 2017 Traffic Units 4,444 3,954 4,031 5,184 Percent 55% 39% 47% 62% Other Sworn 3,588 6,230 4,466 3,145 Percent 45% 61% 53% 38% Total 8,032 10,184 8,497 8,329 In 2017 the number of events by the Traffic Unit increased by over 1,000 while the number of events by Patrol dropped significantly. While it is expected that the Traffic Unit will initiate many more stops due to their primarily proactive traffic safety 517 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 34 function the level of activity by Patrol units is very low – averaging approximately one self initiated incident every three days for the 26+ Patrol staff. In other law enforcement studies conducted by the project team it is common to see Officer initiated incidents that average 50% (or more) of the number of community generated calls for service. However, in the last several years the project team has seen a general reduction in the number of self-initiated incidents from years prior. In La Quinta, there may be several reasons for the fairly low number of incidents, including a lack of observable incidents in which to take action (a contact or a detention), Officers being tasked with other things to do and/or lack of specific plan or direction for Officers proactive time. Additionally, over the last several years in the United States the scrutiny of law enforcement officers has increased which has likely resulted in a general reduction of Officer initiated activity to avoid potential conflict situations. The next sections provide information regarding the level of committed and proactive time for Patrol Officers. 5. PATROL OFFICERS “PROACTIVE” TIME LEVEL REMAINS OVER 45% EVEN THOUGH THE NUMBER OF CONTRACTED PATROL HOURS HAS BEEN REDUCED FROM 150 TO 135 DAILY. Previous sections calculated the amount of committed time for the La Quinta Patrol Officers – the time handling community generated calls for service and the tasks related to the calls (i.e. writing reports, booking arrested persons). The amount of time remaining is referred to as “proactive time”. This is the fourth year that La Quinta has conducted a workload evaluation and the previous year’s calculations showed: • Calendar year 2014 – the average committed time was 42.0% and average proactive time was 58.0% (150 daily patrol hours all year). 518 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 35 • Calendar year 2015 – the average committed time was 45.2% and average proactive time was 54.8% (daily patrol hours were reduced to 140 hours beginning 7/1/15). • Calendar year 2016 – the average committed time was 48.1% and average proactive time was 51.9% (daily patrol hours were reduced to 135 hours beginning 7/1/16). After the evaluation was completed in May 2016 the City chose to reduce the number of daily patrol hours to 135, beginning July 1, 2016 and that is the current number of daily patrol hours. The next pages show the level of committed time and proactive time from the calendar year 2017. The following sections review the data and assumptions used to calculate the level of committed and proactive time for La Quinta Patrol Officers. (1) Assumptions Utilized to Calculate Workload Levels for 2017. There are several points of information and analytical assumptions that were utilized in the calculation and analysis of Officers’ committed and proactive time level: • Using the actual community generated calls for service obtained from the CAD data for a 12 month time period. This number excludes: calls handled by non- Patrol units and civilian Patrol staff or another agency, all Officer initiated activities (such as traffic stops), administrative activities and calls cancelled prior to an Officer being dispatched (calls where the Officer is cancelled after being dispatched but before arrival at the scene are included). • These calculations count the calls where any sworn staff was listed as the primary officer and may have handled the call, however only the Patrol Officer work hours were included to calculate committed time. • A normative value of a 50% back-up rate (i.e. an average of 1.5 Officers per call for service) was used as CAD data for back-up Officers was not available. • Meals and other breaks are taken evenly across all hours of a shift. • Administrative time was increased from 90 minutes per shift in previous years to 100 minutes per shift for 2017. This is to account for time required to process body worn cameras video. Administrative time includes other tasks such as attending roll call, meal breaks, vehicle servicing and meeting with a supervisor. 519 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 36 • The volume of calls for service throughout the day (the percentage for each four hour time period) was used to allocate the number of reports written. • Patrol Officers wrote 80% of the total reports written by LQPD. • Prisoner handling time is captured in the CAD record (the project team added an additional 15 minutes per booking in case some data was not accounted for in CAD). • LQPD provided 135 daily patrol hours equaling 42,295 hours annually. The 2017 committed / proactive time calculations utilizing these assumptions are shown in the following table. (2) Patrol Operations Committed Time and Proactive Time Analysis. The overall percentage of time that Patrol Officers’ were committed to the various reactive elements and the remaining percentage of “proactive time” as well as the percentages for four hour blocks of time during the day. This table uses the 135 daily patrol hours for the year – a total of 49,275 patrol hours. 520 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 37 2017 Committed and Proactive Time Patrol Task 0000 - 0400 0400 - 0800 0800 - 1200 1200 - 1600 1600 - 2000 2000 – 2400 Total Patrol Staff Allocation 11.8% 19.2% 14.7% 21.5% 13.5% 19.4% 100.0% Hours Staffed 5,810 9,441 7,263 10,579 6,637 9,545 49,275 Administrative Time 948 1,541 1,185 1,727 1,083 1,558 8,042 Available Work Hours 4,861 7,900 6,078 8,853 5,554 7,987 41,233 Calls for Service (CFS) 1,480 1,346 3,703 4,155 3,918 2,868 17,470 % of Total CFS 8.5% 7.7% 21.2% 23.8% 22.4% 16.4% 100% 1st Officer Minutes / CFS 37.1 37.1 37.1 37.1 37.1 37.1 37.1 1st Unit Hours 914 831 2,287 2,566 2,419 1,771 10,788 Back-Up Unit Responses 740 673 1,852 2,078 1,959 1,434 8,735 Back Up Minutes / CFS 27.8 27.8 27.8 27.8 27.8 27.8 27.8 Back Up Officer(s) Hours 343 312 857 962 907 664 4,045 Reports Written 726 660 1,816 2,038 1,922 1,407 8,568 Report Writing Time 544 495 1,362 1,528 1,441 1,055 6,426 Bookings 47 43 118 133 125 92 559 Prisoner Handling Time 12 11 30 33 31 23 140 Total Committed Hours 1,813 1,649 4,536 5,089 4,799 3,513 21,399 Total Proactive Hours 3,049 6,252 1,542 3,763 755 4,474 19,834 Committed Time Percent 37.3% 20.9% 74.6% 57.5% 86.4% 44.0% 51.9% Proactive Time Percent 62.7% 79.1% 25.4% 42.5% 13.6% 56.0% 48.1% These calculations show that Patrol Officers spent approximately 52% of their working hours handling community generated calls for service and the related tasks, leaving an overall “proactive time” average of 48%. This overall proactive time percentage is lower than the 2016 level of 51.9% (in 2015 it was 54.8%) but is still above a targeted 45% proactive time level. There are several changes to note in several of the four hour time blocks when comparing 2017 proactive time to the 2016 proactive time results: • Between 0800 and Noon the proactive time level decreased to 25% - it had been at 34% in 2016 and 23% in 2015. The reason for this variation is not clear. • Later in the afternoon, between 1600 and 2000 hours the proactive time level dropped again slightly to 13.6%. Last year it was also low at 16.5% but in 2015 it was at 34%. 521 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 38 These changes show the difference that staffing levels and changes in calls for service patterns can have from year to year. It also shows the importance of ongoing management evaluation to determine if there are adjustments that can reasonable be made to address changes to try and balance workload throughout the day. The first change listed above for the 0800 – Noon time period was primarily due to an increase of 300 CFS compared to the 2016 call volume. The second change noted above is for the 1600 to 2000 hours time period in the early evening. The continued lower proactivity level during these hours is primarily due to the 2016 change in swing shift deployment from 10 Officers to 9 Officers which resulted in 1,376 fewer staff hours during this time period – the number of calls for service during these hours remained approximately the same from 2016 to 2017. Although the proactive time of Patrol Officers declined during these two time blocks it is important to note that during these busier work hours there are other LQPD field staff are on duty during all or some of these hours – they are and available to assist in handling calls for service if needed. This additional staff includes the on-duty Patrol Sergeant, a Business District Officer, Special Enforcement Team Officers, Traffic Officers and a Community Service Officer – none of whom are included in the Patrol Officer workload calculations. (3) Proactive Time During the Busiest Hours of the Day Would be Improved with a One Hour Schedule Change for Dayshift Officers. As noted and recommended in last year’s report, a solution to improve the low level of proactive time between 1600 and 2000 hours is to adjust the start of day shift from 0600 – 1600 hours to 0700 – 1700 hours. This one hour adjustment would reduce the two hour shift overlap (0600 – 0800) to a one hour shift change overlap (0700 – 522 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 39 0800). It is unusual to have two hours for a shift change overlap during these hours as 0600 – 0700 has a low volume of calls for service – it is primarily to allow for the 20 minutes “donning and doffing” time for uniformed officers. Changing the start time to 0700 would move some of the work hours where proactive time is very high (80% from 0400 – 0800) to the 1600 – 2000 time period where it is needed as there are significantly more calls for service in the afternoon. A one hour change to the shift start time would increase the level of proactive time in the 1600 – 2000 time block from 13.6% to 32.6%, while the 0400 - 0800 proactive time level would still remain very high at 74%. A 30 minute shift adjustment (start time of 0630) would also be beneficial but not as significant. An adjustment to the start time is a reasonable move and is recommended to be implemented, subject to the constraints of the employment contract.4 The following table shows the proactive time levels if the dayshift start time was moved from 0600 to 0700 (all other workload data remains the same). 2017 Committed and Proactive Time – With Dayshift Start Time of 0700 Patrol Task 0000 - 0400 0400 - 0800 0800 - 1200 1200 - 1600 1600 - 2000 2000 – 2400 Total Patrol Staff Allocation 11.8% 15.5% 14.7% 21.5% 17.2% 19.4% 100.0% Hours Staffed 5,810 7,623 7,263 10,579 8,456 9,545 49,275 Administrative Time 948 1,244 1,185 1,727 1,380 1,558 8,042 Available Work Hours 4,861 6,379 6,078 8,853 7,076 7,987 41,233 Total Committed Hours 1,813 1,649 4,536 5,089 4,799 3,513 21,399 Total Proactive Hours 3,049 4,730 1,542 3,763 2,276 4,474 19,834 Committed Time Percent 37.3% 25.8% 74.6% 57.5% 67.8% 44.0% 51.9% Proactive Time Percent 62.7% 74.2% 25.4% 42.5% 32.2% 56.0% 48.1% 4 Another move to address this issue would be to assign 9 Officers to Day shift and 10 Officers to Swing shift – a move of one Officer. This is a less effective but the move would shift some hours to the needed evening time slot. 523 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 40 A one hour change in the dayshift start time, or alternately a 30 minute change, improves the balance of proactive time in the afternoon / evening hours and is recommended for this reason. Recommendation: Adjust the Dayshift work schedule by one hour to 0700 – 1700 (from 0600 – 1600) to provide more staff during the higher call volume hour (and thereby improving the proactive time level by approximately 19 percentage points). If a one hour adjustment is not viable, adjust the dayshift start time by 30 minutes – to 0630 hours. (4) Four Year Summary of Proactive Time The project team also compiled a summary of the last four years most relevant deployment, workload and proactive time information – presented in the following table. 524 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 41 2014 - 2017 Workload and Proactive Time 0000 - 0400 0400 - 0800 0800 - 1200 1200 - 1600 1600 - 2000 2000 – 2400 Total 2017 Staff Hours 5,810 9,441 7,263 10,579 6,637 9,545 49,275 Calls for Service 1,480 1,346 3,703 4,155 3,918 2,868 17,470 Committed Hours 1,813 1,649 4,536 5,089 4,799 3,513 21,399 Proactive Hours 3,049 6,252 1,542 3,763 755 4,474 19,834 Committed Time 37.3% 20.9% 74.6% 57.5% 86.4% 44.0% 51.9% Proactive Time 62.7% 79.1% 25.4% 42.5% 13.6% 56.0% 48.1% 2016 Staff Hours 5,901 9,590 7,377 10,746 6,742 9,695 50,050 Calls for Service 1,471 1,335 3,410 3,940 3,949 2,810 16,915 Committed Hours 1,756 1,594 4,070 4,703 4,714 3,354 20,191 Proactive Hours 3,189 6,442 2,111 4,301 935 4,769 21,747 Committed Time 35.5% 19.8% 65.8% 52.2% 83.4% 41.3% 48.1% Proactive Time 64.5% 80.2% 34.2% 47.8% 16.6% 58.7% 51.9% 2015 Staff Hours 6,497 9,743 6,497 10,556 8,118 11,369 52,780 Calls for Service 1,383 1,374 3,547 3,966 3,818 2,898 16,986 Committed Hours 1,643 1,633 4,215 4,713 4,537 3,444 20,185 Proactive Hours 3,858 6,618 1,287 4,226 2,337 6,184 24,510 Committed Time 29.9% 19.8% 76.6% 52.7% 66.0% 35.8% 45.2% Proactive Time 70.1% 80.2% 23.4% 47.3% 34.0% 64.2% 54.8% 2014 Staff Hours 8,760 9,127 9,488 9,488 9,127 8,760 54,750 Calls for Service 1,372 1,264 3,308 4,104 3,762 2,831 16,641 Committed Hours 1,615 1,488 3,893 4,830 4,427 3,332 19,585 Proactive Hours 5,852 6,291 4,194 3,257 3,352 4,135 27,080 Committed Time 21.6% 19.1% 48.1% 59.7% 56.9% 44.6% 42.0% Proactive Time 78.4% 80.9% 51.9% 40.3% 43.1% 55.4% 58.0% In 2015 the project team recommended that La Quinta target an overall 45% proactive time level for patrol services. This is a good level of proactive time that allows regular Patrol Officers time during their shifts for various administrative tasks while also having availability to perform a good level of proactive policing in the field, including traffic enforcement, targeted patrol efforts to address specific beat issues/problems, walking patrol, and other tasks initiated by the Officer or directed by an Officer’s supervisor. 525 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 42 The overall workload level as expressed in Officers’ “committed” hours is the most significant factor in determining the level of staffing in a community. However, another significant factor is that a police agency must maintain a minimum number of Officers during all hours of the day to provide for basic safety of Officers while on patrol and the ability of the Department to handle at least one critical incident. These factors combined must be evaluated and considered in the staffing and deployment of police resources in La Quinta and all communities. In La Quinta, for example, this reasonably requires a minimum staffing level of one Sergeant and four Officers on the Graveyard shift – this is the current deployment. Although this results in proactive time levels between approximately 65% and 80% between midnight and 0800 hours, this staffing level is necessary for the reasons stated above (however changing the dayshift start time by one hour as mentioned above would still be beneficial to balance proactive time). Over the last few years La Quinta has reduced the number of daily patrol hours from 150 to 140 (July 1, 2015) and to 135 hours on July 1, 2016. This has resulted in cost savings for the city while maintaining a high service level to the community. There has been a planned reduction in overall proactive time from 58% in calendar year 2014 to 48.1% in 2017. (5) Potential Impacts to Patrol Officers Workload The number of calls for service has been fairly consistent over the last four years with an increase of 3.3% from 2016 to 2017 (calls increased slightly in 2015 and decreased slightly in 2016) and it is also possible that the volume of calls for service could increase in the future. The project team made projections if the calls for service 526 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 43 and related workload increased by 2%, 5% and 10%, and calculated the committed time and proactive time levels for each of these scenarios. All three of these projections are based on 130 daily patrol hours and assumed a one hour change in start time for dayshift from 0600 to 0700 hours. Proactive Time Levels at Increased Workload Levels 0000 – 0400 0400 – 0800 0800 – 1200 1200 – 1600 1600 – 2000 2000 – 2400 Total 2% CFS Increase Staff Hours 5,594 7,342 6,993 10,189 8,141 9,190 47,450 Calls for Service 1,510 1,373 3,777 4,238 3,996 2,925 17,819 Committed Hours 1,861 1,693 4,657 5,225 4,927 3,607 21,969 Proactive Hours 2,777 4,394 1,140 3,222 1,822 4,012 17,369 Committed Time 40.1% 27.8% 80.3% 61.9% 73.0% 47.3% 55.8% Proactive Time 59.9% 72.2% 19.7% 38.1% 27.0% 52.7% 44.2% 5% CFS Increase Staff Hours 5,594 7,342 6,993 10,189 8,141 9,190 47,450 Calls for Service 1,554 1,413 3,888 4,363 4,114 3,011 18,344 Committed Hours 1,916 1,742 4,794 5,379 5,072 3,713 22,616 Proactive Hours 2,722 4,345 1,004 3,069 1,678 3,906 16,722 Committed Time 41.3% 28.6% 82.7% 63.7% 75.1% 48.7% 57.5% Proactive Time 58.7% 71.4% 17.3% 36.3% 24.9% 51.3% 42.5% 10% CFS Increase Staff Hours 5,594 7,342 6,993 10,189 8,141 9,190 47,450 Calls for Service 1,628 1,481 4,073 4,571 4,310 3,155 19,217 Committed Hours 2,007 1,825 5,022 5,635 5,314 3,890 23,692 Proactive Hours 2,631 4,262 775 2,812 1,436 3,730 15,646 Committed Time 43.3% 30.0% 86.6% 66.7% 78.7% 51.0% 60.2% Proactive Time 56.7% 70.0% 13.4% 33.3% 21.3% 49.0% 39.8% Based on the last four years, it is unlikely that the number of calls will increase more than 5% annually and it is also possible number of calls will decrease, particularly is the burglar alarm ordinance is effective at reducing the number of false alarm calls responded to by LQPD. However, if calls for service increased by 2% - 5% and La Quinta was receiving 130 daily patrol hours the City would still have a good level of proactive time for Patrol Officers. 527 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 44 There are several changes that will occur in 2018 that will have a more significant impact on patrol workload than the possibility of an increase in the number of calls for service. One of these changes (implementation of the false alarm ordinance) will likely increase the level of Patrol Officers proactive time and the other changes will likely reduce the proactive time level: • False Alarm Ordinance – La Quinta is implemented a false alarm ordinance on October 1, 2017. This ordinance will reduce the number of calls for service for building alarms. The PD responds to about 3,500 building alarms annually and if there is a 20% reduction it will save approximately 600 Officer work hours annually. There were 3,497 burglary alarm calls in 2016 and it was only reduced by approximately 80 calls or 2.4% (to 3,414 calls) in the last few months of 2017. The full impact of the ordinance should be seen in 2018 and if it works as intended should result in a 30% or more reduction in the volume of burglary alarm calls. • Implementation of AB 953 – this bill requires a law enforcement agency with more than 1,000 officers, beginning in April 2019, to report details about the stop and actions taken by Officers in their agency – presumably for calendar year 2018 incidents. Completion of this form will be required for officer initiated activity as well as detentions and vehicle stops at a call for service. It is estimated the required documentation for an officer in the field will take from 5 to 15 minutes to complete per detention (most often a vehicle or pedestrian stop), depending on the circumstances and the number of people involved in the stop. In 2017 LQPD, other than Traffic Officers, made 961 vehicle and pedestrian stops where this form would likely need to be completed. Allowing an average of 8 minutes documentation time per incident would equal an additional 128 hours of ‘report writing’ required. If the number of stops remains the same (which is unlikely as additional required documentation will reduce the number of discretionary stops made by Officers) it would have a minimal impact on Patrol Officers’ overall proactive time level. The greatest time impact of this law will be in the Traffic Unit. They made approximately 4,900 vehicle and pedestrian stops where this form would likely need to be completed. This would require approximately 400 hours annually (at 5 minutes per form) for Traffic Officers to complete. It will reduce Traffic Officers’ productivity but since Traffic Officers work hours are not factored included in patrol workload calculations it will have no effect on the overall proactive time levels shown in this report. 528 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 45 • School Resource Officers – The number of School Resource Officers was reduced from three SROs to one SRO on July 1, 2017. Having fewer SROs in the schools will result in some additional calls for service that Patrol Officers will respond to at the schools but the number of additional calls in 2018 is not known at this time. The implementation of AB 953 and the reduction to one SRO will both decrease the level of proactive time but at this time the impacts can only be estimated at a reduction between one and two percentage points. However, the False Alarm Ordinance has the potential to increase the level of proactive time by four or more percentage points, depending on the level of reduction in the number of calls for service. The project team continues to recommend moving toward the 45% proactive time level and, even taking into consideration the above items, a reduction to 130 daily patrol hours will still continue to provide a good level of service to the community. It is important to realize that, while only the 135 daily Patrol hours are used to determine the level of proactive time, there are other sworn and civilian staff (Traffic Officers, SET Officers, CSOs) working in the field that can and do assist Patrol Officers on a regular basis – either by providing backup assistance at calls or handling calls in place of a regular beat Officer. The project team believes that the current and anticipated patrol workload allows a further reduction from the current 135 daily patrol hours to 130 daily hours as a reasonable measure to realize cost savings while continuing to provide a good level of service to the community. If this recommendation is implemented it is also recommended that the frozen SET Officer position be filled which will provide one 529 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 46 additional position that is on duty during the afternoon and evening hours (the busiest hours of the day). However, a more cautious approach would be to continue to contract for 135 daily patrol hours for 2018 and wait to determine the impacts that the burglary alarm ordinance, the AB 953 documentation and possible other factors will have on the level of patrol workload. These recommendation alternatives are provided below. Recommendations: Reduce the number of daily Patrol hours to 130 hours daily and fill the vacant Special Enforcement Team Officer position. - OR - Maintain the number of daily Patrol hours at 135 to maintain a proactive time level above 45%. 530 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 47 3. EVALUATION OF THE COMMUNITY SERVICE OFFICERS La Quinta contracts for six Community Service Officers (CSOs) – four of the CSOs are assigned to Patrol Operations and two CSOs are assigned to Crime Prevention. The first section reviews the work of the two Crime Prevention CSOs. 1. CRIME PREVENTION CSOs The two Community Service Officers assigned to provide crime prevention services have the following job duties: • Event coordination: Tip-a-Cop, Bike Rodeo (March), City Picnic and Birthday Bash (April), Coffee with a Cop (monthly), Christmas toy drive, Safety Fairs (e.g. La Quinta Resort, Boys & Girls Club) and other events when LQPD is requested to participate • Public Outreach – staffing a booth at the downtown Farmer’s Market to provide crime prevention information and interact with the public • Neighborhood Watch program (about one meeting per month) and regular follow- up with group captains. • Social media coordinator for the PD (Facebook page, etc.) • Business District meetings (quarterly) • Law Enforcement and Private Security (LEAPS) – collaboration and coordination • LQPD Quarterly Report and Annual Report – obtaining and publishing the information • Internet crime reports – contacting the reporting party and completing the report for entry into the Records Management System • Citizens on Patrol (COP) – coordination of the program and volunteers • LQPD Volunteers – program coordination • Crime Prevention through Environmental Design (CPTED) program – also conducting home and business crime prevention surveys as requested 531 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 48 • Assisting with the False Alarm ordinance that became effective in October 2017 These two office based CSOs coordinate the above listed programs, work in the field as needed for special events and also assist with any other tasks that arise. Many of their primary tasks require coordination with other City of La Quinta staff that assist on these and other community oriented programs. Additionally, more frequent coordination with City of La Quinta code enforcement staff would be beneficial when dealing with neighborhood or business issues where both Departments should coordinate with each other to resolve the issue. It would be appropriate, and in many situations more efficient, for these CSOs to have their primary office in the police services area in the La Quinta City Hall. 2. THE PATROL COMMUNITY SERVICE OFFICERS OVERALL WORKLOAD LEVEL IS LOW AND DOES NOT REQUIRE FOUR PATROL CSOs. The four CSOs assigned to Patrol, two CSOs are assigned to Day shift (0600- 1600), one works Sunday – Wednesday and one works Wednesday – Saturday which provides coverage seven days a week and an overlap day on Wednesday. The other two Patrol CSOs work the same workdays but work swing shift (1600-2400) – CSOs are no longer assigned to graveyard shift. The Patrol CSOs wear a uniform different from sworn staff and drive marked patrol units. They are assigned to handle low risk / low priority calls for service, assist Patrol Officers on incidents and transport arrestees to jail when appropriate (i.e. a cooperative arrestee). In 2017 they were the primary responding unit to 725 community-generated calls for service – in the previous three years they handled 782 calls in 2014, 893 calls in 2015 and 657 calls in 2016. This is an overall average of 2 – 3 calls per day which is a very low call for service workload (using the available CAD data) for the two CSOs that 532 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 49 are on duty daily. As pointed out in the three previous reports this is a very low workload level for a staff of four Patrol CSOs and is not reasonable to continue staffing at this level without an identified increase in workload – this will be discussed more on the following pages. The following table displays the calendar year 2017 calls for service by day and hour. CFS Handled by Community Service Officers - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 0000 1 1 1 3 0100 1 2 3 0200 1 1 1 3 0300 1 1 1 3 0400 1 1 2 0500 1 1 2 0600 4 3 9 2 1 1 20 0700 3 8 7 13 5 3 5 44 0800 5 8 9 15 9 3 5 54 0900 4 8 14 17 7 7 5 62 1000 8 9 11 7 5 6 8 54 1100 10 10 4 8 8 6 3 49 1200 6 13 11 14 5 6 5 60 1300 4 12 9 13 8 10 4 60 1400 7 4 10 9 8 7 1 46 1500 3 7 5 14 11 11 5 56 1600 7 7 7 19 11 4 10 65 1700 1 6 3 10 5 6 5 36 1800 2 2 2 7 9 4 5 31 1900 5 7 4 2 1 2 5 26 2000 1 1 4 4 4 1 15 2100 3 1 7 1 5 3 20 2200 1 1 3 1 3 9 2300 1 1 2 Total 71 107 109 164 102 90 82 725 Ave/day 1 2 2 3 2 2 2 2 LQPD Community Service Officers responded to 725 unique community generated calls for service, a small increase from the 657 calls for service in 2016. This CSO workload is an average of 2 per day and 4% of the total number of LQPD calls for 533 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 50 service. These calls equal a total call for service workload of only 556 hours for the year (725 calls x 46 minutes per call). The following table shows the most common call types where a CSO was the primary handling officer for the last four years. The list of call types is arranged in order of the most frequent calls in 2017.5 Most Common Call Types – Community Service Officers Type of Call 2017 2016 2015 2014 # Calls # Calls # Calls # Calls Petty Theft (cold) 93 53 102 77 Traffic Collision (Non - Injury) 66 69 97 155 Malicious Mischief / Vandalism (cold) 57 50 80 67 Lost/Found Property 48 44 36 51 Traffic Hazard 46 68 67 90 Vehicle Burglary (cold) 45 44 67 34 Follow Up 42 21 51 24 Abandoned Vehicle / Bike 40 25 45 27 Burglary (cold) 33 17 35 33 Parking Violation 31 39 32 36 Grand Theft (cold) 24 12 43 37 Traffic Collision (Minor Injury) 22 29 15 27 All Other Calls 178 163 223 95 Total 725 657 893 782 Percent of the Total # of LQPD Calls 4.0% 3.7%5.0%4.5% The top six types of calls handled by the Community Service Officers are the same for all four calendar years. The workload for four staff is very low for all four years – averaging just over 2 calls per day or 1 call per CSO per day and averaging just over 4% of the total number of LQPD calls for service. In other law enforcement projects conducted by the project team an overall ‘alternative call handling’ by civilian field personnel is commonly in the 15% - 20% range. 5 There were several call types that were the ‘most frequent’ call types in an individual year in 2014-2016 but not in 2017 – the prior year call type is not listed in this table as it is determined by the 12 ‘most frequent’ calls for service in 2017. 534 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 51 There may be several reasons for the low call for service workload – one reason could be that there are not additional ‘low risk’ calls for service during the hours when CSOs are working and available. Another possible reason for the low number of CSO calls for service could be related to the fact that the RCSD CAD data only captures the primary unit assigned to a call for service and not any back-up unit(s) that may also respond to assist – if a sworn Officer is initially assigned to the call but a CSO also responds and takes over handling the call from sworn staff the CSO call handling may not be captured and the initial sworn Officer may remain listed as the Officer handling the incident.6 This situation could occur for calls such as minor traffic accidents, traffic hazards, minor thefts and other incidents where a Patrol Officer may initially be assigned to the call but subsequently handled by a CSO – it is not known how frequently this occurs in a year. Although this may be true, it still does not account for the low call for service workload of the Community Service Officers. CSO duties do also include proactive responsibilities for parking enforcement, abandoned vehicles and vandalism complaints. However, this only accounted for an additional: • 842 incidents in 2014 • 1,827 incidents in 2015 • 1,581 incidents in 2016 • 655 incidents in 2017 This is an average of two additional incidents, or an additional 26 minutes of call handling time, per day for the two Patrol CSOs that are typically on duty each day. 6 This item has been noted in the 2016 and 2017 reports by the project team and it is not known if this occurs or not; and if so to what degree CSOs may not be getting “credit” for assisting sworn staff at a call. 535 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 52 The 2017 self-initiated activity by day and hour is shown in the following table. CSO Self-Initiated Activity - 2017 Hour Sun Mon Tue Wed Thu Fri Sat Total 0000 1 0 1 3 0 1 0 6 0100 0 1 2 3 6 1 2 15 0200 1 0 0 2 0 0 0 3 0300 0 0 2 1 1 0 0 4 0400 0 1 0 3 0 0 0 4 0500 0 0 1 1 0 0 0 2 0600 0 0 1 0 0 0 0 1 0700 5 3 4 4 0 0 7 23 0800 9 14 6 11 3 3 4 50 0900 15 11 7 8 5 6 0 52 1000 10 7 6 20 2 1 8 54 1100 6 9 6 23 4 6 5 59 1200 9 9 15 18 4 2 7 64 1300 14 8 18 12 3 5 4 64 1400 12 5 9 8 6 2 4 46 1500 8 1 5 6 0 1 1 22 1600 1 8 4 10 0 0 2 25 1700 2 11 6 9 1 1 1 31 1800 7 5 2 12 0 0 1 27 1900 3 6 2 4 1 4 1 21 2000 5 12 4 10 1 0 0 32 2100 5 5 1 5 1 0 0 17 2200 6 10 9 2 0 0 0 27 2300 1 2 3 0 0 0 6 Total 119 127 113 178 38 33 47 655 Ave/day 2 2 2 3 1 1 1 2 The most frequent self-initiated tasks were “citation” (248 incidents), “area check” (235 incidents) and “California Vehicle Code violation” (55 incidents). The overall combined workload of community generated calls for service and self-initiated activity for the four CSOs assigned to Patrol is very low – averaging 2 calls per day and 2 self-initiated incidents. The following table shows the combined workload over the last four years. 536 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 53 Annual Workload for Community Service Officers Task 2017 2016 2015 2014 Calls for Service Number of Calls 725 657 893 782 Minutes / Call 46.0 38.7 38.6 34.6 Workload Hours 556 424 574 451 Self-Initiated Activity Number of Incidents 655 1,581 1,827 842 Minutes / Call 13.0 9.4 8.1 9.0 Workload Hours 142 248 247 126 Total Workload Hours 698 671 821 577 Workload Hours / CSO 175 168 205 144 Workload as % of Annual Work Hours 9.5% 9.2% 11.2% 7.9% The last four years evaluation of workload data for the four Patrol based Community Service Officers clearly show that their field workload (community generated and self-initiated activity) is low, averaging just 172 hours annually, and only requires 9.5% of their annual availability (using 1,830 net work hours per CSO). CSOs do support patrol operations by handling calls that Officers normally would handle and also assist with transportation of arrestees to jail which relieves Officers from these duties. As mentioned earlier, it is possible that the CSOs do not get “credit” in the CAD system for all of the time spent handling calls for service (the CAD system cannot track multiple units on an incident) and it’s also possible the CSOs do not document all of their self-initiated field activities in the CAD system. However, the known work over the last four years does not support the staffing of four positions. The project team recommends that La Quinta determine if CSO workload is being properly tracked and also evaluate options available to increase their workload. The project team supports the use of civilian field staff in patrol operations as it is almost always an efficient use of funds to provide alternative call handling, reducing the need for higher cost sworn staff. 537 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 54 However, it is important to ensure that they are fully utilized but in La Quinta the data shows underutilization of CSOs. The City and RCSD should first explore alternatives to increasing the usage of these positions. The project team again recommends that La Quinta determine if CSO workload is being properly tracked in CAD and if not, what options are available to document their work tasks. Reasonable options available to increase their workload should also be evaluated. This should include possibly increased call handling, increasing self-initiated activity, additional projects that could be assigned, and assisting in other related work areas (e.g. City code enforcement assistance). The project team reviewed in detail the CAD data7 for types of calls where the primary responder was a sworn Officer but that probably could have been handled by a CSO (it would depend on the specific circumstances of the incident and if a CSO was on duty at the time). The possible additional calls are shown in the following table are the total number of incidents of the listed call type that were handled by sworn staff. 7 A detailed review was conducted using the 2016 CAD data and there were a similar number of calls in 2017 that, by call type, were appropriate to be handled by a CSO. 538 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 55 Possible Additional Calls for CSOs Call Type Number Stolen Vehicle 237 Petty Theft (Cold) 229 Non-Injury Accident 224 Traffic Hazard 201 Vandalism (Cold) 161 Lost/Found Property 140 Hit & Run 82 Minor Injury Accident 70 Barking Dog 70 Grand Theft (Cold) 67 Vandalism 55 Stolen Vehicle (Cold) 52 Abandoned Bicycle 44 Abandoned Vehicle 40 Property Damage Accident (Prior) 29 Total 1,701 Estimated 50% That Are CSO Appropriate / Available 850 The above table shows a reasonable to estimate of 50% of the calls that a CSO would not be able to handle – either due to unavailability8 or the specific call would be an inappropriate circumstance for a CSO. However, if the CSOs were able to handle these additional calls it would more than double their call for service workload (and correspondingly reduce the number of sworn Officer workload) but it still does not provide optimal utilization of these positions. The low workload level for the Patrol CSOs has been identified since the first report in May 2015 and for the last four years has not supported the current staffing level. Without a clearly identified and demonstrated plan to increase the workload in 2018 there clearly is not enough work for four CSOs in Patrol. The project team 8 This could be for several reasons, including not having a CSO on duty or multiple “CSO” type calls occurring close in time that an available sworn Officer would be dispatched rather than wait until a CSO was available. 539 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 56 believes it is reasonable to reduce the number of CSOs in Patrol from four positions to two positions and recommends that this be accomplished in the next six to 12 months. Recommendation: Evaluate ways and develop a plan in concert with La Quinta city representatives to increase the workload of the four Community Service Officers assigned to Patrol Operations. If utilization of Patrol Community Service Officers cannot be increased in 2018 then reduce the number of CSOs assigned to Patrol to two CSOs. 540 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 57 APPENDIX A – PATROL STAFFING FACTORS AND GUIDELINES FOR COMMUNITIES Over the course of several hundred Police Department studies the Matrix Consulting Group has developed a list of key elements in the effective provision of field patrol services in a community, including the responsibility of Officers to be proactive during their shifts (to identify and resolve problems) and not just reactive in handling calls for service. These general policing elements are summarized on the next several pages. Management Task Comments Reactive Patrol Requirements • The primary mission of any law enforcement field patrol force and the most critical element of successful patrol services. • The PD should have clearly defined areas of responsibility (beats). • The Department should have clearly defined response policies in place; including prioritization of calls, response time targets for each priority and supervisor on scene policies. • This reactive workload should make up between 50% and 65% of each Officer’s net available time per shift (on average). This includes time to write reports, transport and book prisoners. Proactive Patrol Requirements • “Proactive time” is defined as all other activity not in response to a citizen generated call; it occurs during the shift when Officers are not handling calls and have completed other necessary tasks; it includes items such as traffic enforcement, directed patrol, bike and foot patrol. It is also sometimes referred to as “uncommitted” time but that is somewhat of a misnomer as it only means “not committed to handling community generated calls for service”. • The Department should have clearly defined uses for “proactive time” – i.e. Officers should know what they are expected to do with their time when not responding to calls for service. This may include targeted preventive patrol for general visibility, traffic enforcement, developing relationships with members of the community, visiting schools or parks. • The proactive element of field patrol should make up between 35% and 50% of an Officer’s day (on average). • Research and experience has shown the 35% – 50% range to be reasonable “proactive time” levels. 541 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 58 Management Task Comments Problem Identification and Resolution • Effective proactive patrol for municipal law enforcement requires the rapid identification of problems and issues, the development of an action plan to address issues as they arise, implementation of the potential solution and regular evaluations to determine if the approach successfully addressed the issue. • This approach should be used on criminal, traffic and other quality of life problems reported to the Department or discovered by Officers during the course of their patrol duties. • Officers have the primary role in accomplishing proactive tasks, field projects (e.g. Problem Oriented Policing), etc. • Formal and informal mechanisms for capturing and evaluating information should be used. This should be primarily handled by Officers and supervisors, but managers must also have involvement and oversight. Management of Patrol Resources • Patrol supervisors and managers must take an active role in management of patrol. This includes developing and utilizing management reports that accurately depict the activity, response times to calls for service and the variety of current issues and problems being handled by patrol units. • Resources must be geared to address actual workload and issues. This includes ensuring that patrol staffing is matched to workload, that patrol beats or sectors are designed to provide an even distribution of workload. • This also includes matching resources to address issues in a proactive manner. This may include shifting beats to free staff to handle special assignments, assigning Officers to targeted patrols, assigning traffic enforcement issues, etc. • Staffing should be related to providing effective field response to calls for service, provision of proactive activity and ensuring Officer and the safety of members of the public. • Supervisors should be both an immediate resource to field Officers (for advice, training, back-up, inter-personal skills) and field managers (handling basic administrative functions). Measurement of Success and Performance • Data should be used to plan and manage work in Patrol and other field work units. • Effective field patrol should be measured in multiple ways to ensure that the Department is successful in handling multiple tasks or functions. • Examples of effective performance measurement include: response time, time on scene, number of calls handled by an Officer, back-up rate, citations/warnings issued, and the overall level of crime and clearance rate. • Managers and supervisors should track and review performance measures on a regular basis to know what level of service is being provided to the community and for use as one of the tools to ensure that services are effective and efficient. 542 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 59 The matrix above summarizes the basic elements of an effective patrol service in a community that provides both reactive field services (response to community generated calls for service) and proactive work by Patrol Officers. During these times of limited or decreasing budgetary resources it becomes critically important for managers of the patrol function to make the best use of Officers’ time to provide effective policing and to meet community expectations. The following points summarize the key elements identified above in the effective provision of field patrol services: • Effective municipal law enforcement requires a field patrol force, which is designed and managed to be flexible in providing both reactive and proactive response to law enforcement issues in the community. • This requires that the Department balance personnel, resources and time to handle both reactive and proactive service elements. Between 50% and 65% of an officer’s time should be spent handling all of the elements of reactive patrol. The remaining 35% to 50% should be spent specific proactive patrol activities, other self-initiated tasks and community policing activities. A lower percentage of proactive time may be reasonable when the agency has other work units that conduct targeted proactive activities. • When an Officer has a block time available (e.g. during a slow day) the activities planned/conducted during this time should be part of a Patrol plan and not left unstructured and random. Effectively addressing issues in the community requires tasks be accomplished as part of a plan – addressing specific problems in pre-determined ways. The plans should be overseen by management but planned and accomplished at the Officer, Sergeant or watch commander level. • Any effective proactive approach to patrol requires that information be managed formally and that a formal effort be put into evaluating that information. This evaluation should lead to specific actions to address issues/problems in a community. In addition, attempts to address problems should be evaluated formally to determine if the efforts made have been effective. These basic elements represent the essential ingredients of effective and efficient municipal field law enforcement in United States in the 21st century. 543 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 60 Patrol “proactivity” is a very important part of field operations in communities such as La Quinta, where the call for service volume can vary significantly during hours of the day and season. During certain hours and months, very little time may be available for proactive initiatives, while on other days significant time may be spent on directed and officer-initiated activity. Planning and establishing patrol goals and specific pro-activity targets are important for effective management of a patrol operations force and to ensure that patrol officers are being used to accomplish desired tasks in meeting established goals. In most communities, the expectations placed on the police department to ensure a safe and orderly community are relatively high. Effectively managing proactive tasks of all field personnel is one significant method to demonstrate the department is taking the necessary steps toward the goal of creating and/or maintaining a safe community. FACTORS THAT SHOULD BE CONSIDERED WHEN DETERMINING AN APPROPRIATE PATROL STAFFING LEVEL. The project team uses an analytical approach to determine the staffing level required in a community such as La Quinta. The approach is characterized by several key factors that provide the basis for objective evaluation of a patrol force: • Staffing should be examined based on the ability of current staff to handle the calls for service generated by the community (and the related work such as report writing and processing arrestees); as well as providing sufficient time for proactive activities such as directed patrol, traffic enforcement and addressing on-going issues/problems in a neighborhood. • Staffing is dependent on the time officers are actually available to perform the work required of the patrol function. In this evaluation, leave hours usage and time dedicated to administrative functions are examined. • The number of patrol staff deployed should be the result of policymakers (City leaders) selecting a level of policing that is desired by the community. Establishing a targeted average level of proactive, or uncommitted, time is an 544 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 61 effective method to determine the policing level that will be provided and also gives guidance to the police chief. • The project team’s analysis does not include the utilization of ratios such as officers per thousand residents because it does not account for the unique characteristics of communities (e.g. demographics, workload, unique community needs, deployment). Although these ratios are interesting, they do not provide a comprehensive measure of staffing needs for a specific community, nor should policymakers use them as a basis to make decisions regarding patrol staffing. The project team’s approach is supported by the International Association of Chiefs of Police (IACP) that views officer per thousand ratios as “totally inappropriate as a basis for staffing decisions”9. Other significant factors for policy makers to consider when determining staffing levels include, but are not limited to, the following: • The type, severity and volume of crime in a community. • The ability of the Police Department to meet response time goals to calls for service and solve crime. • The desired level of Police Department involvement in providing non-traditional police services such as neighborhood problem solving, graffiti removal, community meetings and events and teaching/role modeling in the schools. • The desired level of proactive efforts such as traffic safety and parking enforcement, narcotics enforcement, enforcement of vice crimes such as prostitution and liquor laws. • Providing for basic officer safety and risk management of a patrol force. In some police agencies, primarily smaller ones, the desired level of proactive time may not be the primary measure to determine the minimum number of patrol officer positions needed. It may be driven by officer safety concerns and the need to provide reasonable community coverage 24 hours a day, seven days a week. For example, a staffing level needed to meet basic officer safety concerns may result in a proactive time that may be significantly above the 50% level for a portion of the day (typically the early morning hours). The following summary is provided in order to illustrate the implications of various proactive time levels: 9 International Association of Chiefs of Police, Patrol Staffing and Deployment Study, 2004, document 7218. 545 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 62 • A proactive time level of 25% or less reflects a patrol staff that is essentially fully committed most of the time (except during the low CFS hours of the day). Estimating this level as being fully committed is based on the fact that the CAD system does not capture all work tasks, functions and administrative duties that are performed by officers. At this high level of committed time (75%) the average travel times to high priority community-generated calls for service may be above 8 or 9 minutes and on-scene times may be below 30 minutes due to calls “stacking” and the need to respond to other incidents. This may not be enough time to conduct a thorough investigation of the incident or provide a high quality level of service. At this level of proactive time during most hours of the shift Officers will be responding to CFS and will not have time for any consistent proactive or project- oriented activity. The blocks of time will be generally too short (less than 20 minutes) to allow meaningful targeted patrol, working on beat projects, or neighborhood issues. • A 40% proactive time level is generally sufficient to provide blocks of time during most shifts when Officers can conduct targeted patrol and identified beat projects to address community issues. Average travel times to high priority community- generated calls for service should commonly be less than 6 minutes and on- scene times should commonly be above 30 minutes, sufficient to allow thorough investigations and sufficient time to provide a high quality level of service. • A 50% proactive time level will allow a patrol force on most workdays to have several hours during their shift to conduct targeted patrol, work on specific projects to address community issues and perform other officer-initiated activities. Average travel times to high priority community-generated calls for service should commonly be less than 5 minutes and on-scene times should commonly be above 30 minutes, sufficient to allow thorough investigations and sufficient time to provide a high quality level of service. • Proactive time levels above 50% may provide a challenge to supervisors to keep officers busy with meaningful work and engaged in the job. For communities that do have this high level of proactive time, it is important to plan for productive work and measure the results. Each community can choose an appropriate target level of proactive time desired for its patrol staff based on its unique needs, available funding, and policing model. An overall average proactive time level of 40% to 50% is a reasonable target/goal for a community that desires a patrol force which can provide a consistent level of proactive services to the community. Policymakers should determine the policing level for their 546 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 63 community and understand the impacts of higher and lower proactive time levels. Higher targeted proactive time levels will require more staff but also ensure that the police force is able to provide a higher level of service to the community through proactive policing and will also allow patrol officers to be more involved in issues/problems in the neighborhoods in which they serve. Communities with a proactive time level above 50% have the luxury of patrol staff handling more community problems/issues and unique needs. However, in these situations it is very important for patrol managers to plan the use of proactive time to accomplish identified needs. This requires that Officers and Sergeants make good use of their available proactive time and have accountability measures in place for evaluation. Sergeants and Officers on a given shift should be involved in determining individual productivity goals, receive regular feedback from their supervisor, and measure accomplishment of those goals throughout the year as part of the department’s performance evaluation and accountability system. With this system, supervisors should be provided regular (i.e., monthly) statistical reports showing each individual officer’s productivity, such as reports written, investigations conducted, arrests made, field contacts (e.g., vehicle and pedestrian stops), citations or warnings issued, foot patrol, problems/issues addressed on their beat, community meetings attended, and the number of calls for service handled. Policymakers should use the above factors to determine appropriate staffing levels for all functions within the police department. The goal of a patrol staffing analysis is to ensure sufficient patrol resources on duty 24 hours a day and available to providing a high level of service to the community. The ability of a police department to achieve a 547 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 64 high level of service depends on knowing and evaluating the community demand workload—the number of community-generated calls for service, reports, and bookings of arrested persons. These are the factors used by the project team to evaluate the number of Patrol Officers needed to achieve a staffing level that will provide the level of pro-activity desired by a community. 548 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 65 APPENDIX B – TRAVEL TIMES TO CALLS FOR SERVICE The following four tables show the La Quinta PD average travel time “increments” by call Priority type for the last four years. Travel time begins when the Officer is dispatched to the incident and ends when he/she arrives at the scene of the incident. Travel times of under 5 minutes are excellent time, times between 5 and 7 minutes and also 7 – 10 minutes are good travel times for most calls. Travel times above 10 minutes are typical for the lower Priority call types (3 and 4) but should not be frequent for Priority 2 or higher calls for service. The calls listed as “no time stamps” are the calls where neither a dispatch time nor arrival time was listed in the CAD record. Travel Time to Calls – 2017 Priority Type Travel Time CFS CFS % 0:00–4:59 5:00–6:59 7:00–9:59 Above 10:00 No Time Stamps 1 18 6 1 1 26 0.1% 1A 138 36 26 11 211 1.2% 2 2,277 1,031 1,102 1,841 952 7203 41.2% 3 2,202 801 929 2,180 703 6815 39.0% 4 1,175 329 406 1,145 156 3211 18.4% 9 1 1 2 4 0.0% Total 5,811 2,203 2,464 5,178 1,814 17,470 100% % of CFS 33.3%12.6%14.1%29.6%10.4% 100.0% LQPD responded to almost 46% of the calls in fewer than seven minutes of travel time which is an increase over last year and overall almost 6 percentage points over the time performance in 2014. Clearly, these times are trending in a positive direction. However, there were over 1,800 Priority 2 calls that had a travel time above 10 minutes – there may be several reasons for this, including that successive priority calls are 549 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 66 received in clusters and the possible mis-classification of calls types. The last three years saw about the same number of Priority 2 calls with response times over 10 minutes but in 2014 there were just over 1,200 Priority 2 calls over 10 minutes response time. Management and supervision should monitor Priority 2 calls to ensure that whenever possible a timely response is provided. The following tables show the time metrics for the previous three years. Travel Time to Calls – 2016 Priority Type Travel Time CFS CFS % 0:00–4:59 5:00–6:59 7:00–9:59 Above 10:00 No Time Stamps 1 15 4 3 22 0.1% 1A 128 31 13 11 4 187 1.1% 2 2,199 1,093 1,111 1,971 980 7,354 43.5% 3 1,739 841 1,021 2,171 636 6,408 37.9% 4 908 319 369 1,178 170 2,944 17.4% Total 4,989 2,288 2,517 5,331 1,790 16,915 100% % of CFS 29.5%13.5%14.9%31.5%10.6% 100.0% LQPD responded to 43% of the calls in fewer than seven minutes of travel time which is an increase of almost 3 percentage points over 2014. Travel Time to Calls – 2015 Priority Type Travel Time CFS CFS % 0:00–4:59 5:00–6:59 7:00–9:59 Above 10:00 No Time Stamps 1 16 7 3 2 28 0.2% 1A 113 28 19 9 6 175 1.0% 2 2195 1102 1087 1956 929 7269 42.8% 3 1778 844 1019 2273 708 6622 39.0% 4 793 314 360 1135 191 2793 16.4% 5 0 0 0 0 99 99 0.6% Total 4,895 2,295 2,488 5,375 1,933 16,986 100% % of CFS 28.8% 13.5% 14.6% 31.6% 11.4% 100.0% LQPD responded to over 42% of the calls in fewer than seven minutes of travel time – a 2% increase from 2014. 550 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 67 Travel Time to Calls – 2014 Priority Type Travel Time CFS CFS % 0:00–4:59 5:00–6:59 7:00–9:59 Above 10:00 No Time Stamps 1 2 16 3 2 4 27 0.2% 1A 10 149 38 16 10 223 1.3% 2 1,064 1,930 1,015 1,204 1,990 7,203 43.3% 3 706 1,606 814 969 2,179 6,274 37.7% 4 335 770 320 397 1,080 2,902 17.4% 5 11 1 0 0 0 12 0.1% Total 2,128 4,472 2,190 2,588 5,263 16,641 100% % of CFS 12.8% 26.9% 13.2% 15.6% 31.6% 100.0% LQPD responded to almost 40% of the calls in fewer than 7 minutes travel time. 551 CITY OF LA QUINTA, CALIFORNIA Final Report of the Patrol Staffing and Workload Update Matrix Consulting Group Page 68 APPENDIX C – REPORTED CRIMES IN LA QUINTA 2004 – 2017 The table below shows the changes in the UCR Part 1 Crimes from 2009 thru 2017 and the average number of crimes reported for three time periods: 2004 – 2008, 2009 – 2013 and 2014 - 2017. Crimes Reported in La Quinta – 2004 thru 2017 Crime Avg. / Year 2004 - 20082009 2010 2011 2012 2013 Avg. / Year 2009 - 20172014 2015 2016 2017 Avg. / Year 2014 - 2017Homicide 1.0 1 1 1 0 0 0.6 1 1 1 0 0.8 Rape 6.0 8 9 3 5 5 6.0 2 6 5 8 5.3 Robbery 25.0 22 25 33 45 26 30.2 33 24 34 32 30.8 Aggravated Assault 114.8 92 102 151 100 37 96.4 51 49 46 27 43.3 Burglary 548.4 537 447 477 541 402 480.8 314 181 167 168 207.5 Larceny & Auto Burglary 1,076.4 958 777 901 1,033 1,002 934.2 954 972 852 963 935.3 Auto Theft 148.8 78 64 50 95 90 75.4 56 67 66 66 63.8 Arson 4.4 4 12 1 1 4 4.4 5 4 3 0 3.0 Total: 1,925 1,700 1,437 1,617 1,820 1,566 1,628 1,416 1,304 1,174 1,264 1,290 Violent Crime 147 123 137 188 150 68 133 87 80 86 67 80 Property Crime 1,778 1,577 1,300 1,429 1,670 1,498 1,495 1,329 1,224 1,088 1,197 1,210 Population 39,608 44,701 37,46738,178 38,555 39,15039,610 39,753 40,554 41,058 40,956 40,580 Total Crime Rate (per 1,000 residents) 48.6 38.0 38.4 42.4 47.2 40.041.1 35.6 32.2 28.6 30.9 31.8 Violent Crime Rate 3.7 2.8 3.7 4.9 3.9 1.73.4 2.2 2.0 2.1 1.6 2.0 Property Crime Rate 44.9 35.3 34.7 37.4 43.3 38.337.7 33.4 30.2 26.5 29.2 29.8 552 For Consideration Request La Quinta Book 54,000$ Old Town Artisan Studio 50,000$ Fourth of July Partnership 40,000$ One Future 50,000$ Sunline 20,000$ HARC Health Survey 10,000$ Total 224,000$ City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: FISCAL YEAR 2018/19 UPDATED PRELIMINARY PROPOSED BUDGET RECOMMENDATION Provide direction so staff may prepare the final budget for Council consideration on June 19. EXECUTIVE SUMMARY •The June 5 budget study session focuses on funds that have changed since the first and second Council budget study sessions. •Council direction regarding the internal and external funding requests, and revenue and expenditure updates, will be incorporated in the final budget. •The Council is scheduled to consider the final budget on June 19. FISCAL IMPACT The updated General Fund revenues (including the use of savings) total $53,428,050 while expenditures total $51,027,113, with revenue exceeding expenditures by $2,400,937. Staff recommends allocating $2,308,887 to Measure G reserves leaving $192,050. Not included are $45,245 of internal (City staff) and $224,000 of external funding requests. BACKGROUND/ANALYSIS The goals of the June 5 study session are to: •provide updated revenue and expenditure projections, which have changed since the May 1 and 15 budget study sessions; •obtain direction on internal and external funding requests; and •provide other direction so that staff may prepare the final budget. Attachment 1 provides a narrative for all updates, including the internal funding requests. The external funding requests encompass the following: STUDY SESSION ITEM NO. 2 553 ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps. Per State law, the City must adopt a budget by June 30. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. 2018/19 Budget Overview – Third Study Session 554 1 | Page This third budget study session provides an update for all Funds which staff has identified a change in since the first budget study sessions (May 1 and 15). Line-item details will be incorporated into the budget document presented on June 19. General Fund revenue projections have increased by $133,000, due to increased projected Short-term Vacation Rental (STVR) registration fee income, Fire Service Credit income, and Wellness Center Memberships. The County of Riverside has provided updated fire contract service costs for 2018/19, which resulted in an increase of $100,000. The increase will be fully paid with fire services property tax revenue. If all expenses are incurred the fire services reserve balance (currently at $9.4 million) will decrease by nearly $300,000 in 2018/19. Staff will continue to monitor fire service expenditures and identify ways to reduce costs without impacting service levels. The Wellness Center Membership adjustment is due to an increase in membership dues (January 2019) from $50 to $75 for residents and $125 for non-residents. After these adjustments, total General Fund revenue is projected to be $52,297,400. External requests ($224,000) have not been funded at this time and the following adjusted internal requests totaling $462,000 have been added to the proposed budget. 2018/19 BUDGET OVERVIEW – THIRD STUDY SESSION GENERAL FUND UPDATE Revenue Line Item Initial Budget Updated Budget Change STVR Registration Fees 100,000 108,000 8,000 Fire Service Credit 6,957,600 7,057,600 100,000 Wellness Center Memberships 100,000 125,000 25,000 Total Change 133,000 ATTACHMENT 1 555 2 | Page    Additionally, the Measure G contribution for police services was reduced by $400,000 from $3,150,000 to $2,750,000. As of May 1, 2018 As of June 5, 2018 After these additions, the General Fund budget surplus is anticipated to be $2.4 million of which $2,308,887 is derived from Measure G sales tax revenue. Subsequent to May 1, staff identified additional personnel needs totaling $30,145. These requests include the following reclassifications. These reclassifications are a result of internal analysis to identify recent staff turnover replacements, incorporate operational needs, and an assessment of current staff skills. The Specialist positions is a critical asset to the Business License and Short-term Vacation Rental programs, including working with Code Enforcement and compliance contractors. The Hub Manager position currently oversees customer service operations, the short-term vacation rental program, and business licenses. A Manager in the City Manager’s office oversees economic development, information technology services, housing programs, and manages multiple contracts. Staff has identified a need to increase the Code Enforcement overtime budget by $10,100 to facilitate additional vacation rental compliance inspections and process code cases without adding staff. If approved the total overtime budget would increase to $15,000. INTERNAL UNFUNDED PROPOSALS Current Position Proposed Position Payroll Increase Assistant Specialist 4,705$ Analyst Manager 7,490$ Analyst Manager 17,950$ 30,145$ Measure G Sales Tax Revenue 8,455,000$ Police Services (3,150,000) Capital Improvements (3,296,113) Public Safety Fund Deposit (200,000) Available for Appropriation 1,808,887$ MEASURE G SUMMARY Measure G Sales Tax Revenue 8,455,000$ Police Services (2,750,000) Capital Improvements (3,296,113) Public Safety Fund Deposit (200,000) Available for Appropriation 2,208,887$ MEASURE G SUMMARY FY 2018/19 Proposed Budget Update (6/5/18) General Fund Revenue 52,297,400$ General Fund CIP Savings 1,130,650$ Total Current Resources 53,428,050$ Less Operating/CIP Expenses (51,027,113)$ Total Current Expenses (51,027,113)$ Revenue over Expenses 2,400,937$ Mesaure G Reserves (2,208,887)$ Budget Surplus 192,050$ 556 3 | Page    This year a group of the La Quinta academy participants are working with the marketing department on producing a brochure showcasing the City’s amenities including: restaurants, spas, hiking and biking trails, emergency services, and upcoming events. Staff is requesting $5,000 to assist with the design and printing costs. The adopted reserves policy and initial funding allocation will be presented as follows in the budget. Reserves will be reviewed and adjusted at mid-year (January 2019) after the Comprehensive Annual Financial Report is completed for 2017/18. Finance will present a Pension Trust Fund option for approval by Council in early 2018/19. The Measure G reserves will have a projected year-end balance of $4.3 million. Staff has identified a few adjustment requirements in internal Service Funds. These adjustments ensure projects are funded and adequate resources are available for the replacement of unusable information technology equipment. These adjustments in internal service fund costs would not increase previous allocations to departments, but rather draw from savings in each fund. In addition, the Measure A Fund revenue and expenses would be adjusted to match the approved Capital Improvement Budget. Expenses were lowered by $74,289; from $1,035,997 to $961,708. These adjustments would also be incorporated in the final budget presented on June 19 if approved. The final budget will include all line-item details for the initial proposed budget and all final budgetary requests which are approved. GENERAL FUND RESERVES OTHER SPECIAL FUNDS Reserve/Trust As of 6/30/18 Emergency Reserve Natural Disaster 7,400,000$ Economic Disaster 8,140,000 Total 15,540,000 Cash Flow Reserve 5,000,000 Capital Replacement 5,000,000 Total Reserves 25,540,000 Pension Trust Fund 2,000,000 Unassigned Reserves 7,993,926 Overall Total 35,533,926$ Expense Line Item Initial Budget Updated Budget Change IT - Operating Supplies 5,000 10,000 5,000 IT - Phones 44,000 70,000 26,000 Parks - Pickelball Court 150,000 180,000 30,000 557 558 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: DISCUSS LA QUINTA ARTS FESTIVAL’S REQUEST FOR EVENT SPACE RECOMMENDATION Discuss La Quinta Arts Festival’s request for event space. EXECUTIVE SUMMARY In 2016, the City was awarded an active transportation grant for street and roundabout improvements in the Village. Concurrently, the City will be funding drainage improvements and an art alley, and pedestrian-connectivity improvements. Understanding that constructing these improvements will impact access to the Civic Center Park and the 2020 La Quinta Arts Festival (Arts Festival), in February 2018 the Council formed an Ad Hoc Committee (Committee) to plan an events site at SilverRock, with the charge to complete this event space in time for the 2020 Arts Festival. The La Quinta Arts Foundation (LQAF) representative was appointed to this Committee; in May 2018 LQAF withdrew their participation after attending two meetings (Attachment 1). LQAF subsequently submitted a request to use the Civic Center Park and area parking for the 2020 Arts Festival (Attachment 2). FISCAL IMPACT – None. BACKGROUND/ANALYSIS In 2016, the City was awarded an active transportation grant to be used for street and roundabout improvements in the Village. Concurrently, the City will be funding drainage improvements and an art alley, and pedestrian-connectivity improvements that will entail construction activities on Calle Tampico, Avenida Bermudas, Avenue 52, and Eisenhower Drive. These activities will impede access to the Village from late spring 2019 to summer/fall 2020. Understanding that these improvements will impact access to the Civic Center Park and the 2020 La Quinta Arts Festival, in February 2018 the Council formed an Ad Hoc Committee to plan an events site at SilverRock. The SilverRock master plan designates 35 acres (located at the southeast corner of Avenue 52 and SilverRock Way) for a passive park that could be used for community events. The Committee is comprised of Mayor STUDY SESSION ITEM NO. 3 559 Pro Tem Fitzpatrick, Planning Commissioner McCune, Community Services Commissioner Wyler, and representatives from LQAF, SilverRock Development Company and Montage International. The first Committee meeting was held on March 26, 2018 and bi-weekly thereafter. Christie Salamone, Executive Director of LQAF was their representative and attended these meetings. In May 2018, the LQAF withdrew from participating after the first two meetings. Subsequently, LQAF submitted a request regarding the availability of the Civic Center Park and area parking for the 2020 Arts Festival. Staff cannot accurately outline the condition of the access roadways (Calle Tampico, Avenida La Fonda, Avenue 52, Avenida Bermudas and Eisenhower Drive) and the gravel City lots adjoining Calle Tampico until the design, construction schedule and construction staging areas are identified (the latter two items will be determined once the design is complete). Thus staff cannot provide an accurate assessment of the availability of all of the properties the LQAF is seeking to use. Prepared by: Frank J. Spevacek, City Manager Attachments: 1. LQAF Letter to Mayor Pro Tem Councilmember Fitzpatrick – 5-7-18 2. LQAF Letter to Mayor Pro Tem Councilmember Fitzpatrick – 5-14-18 560 561 562 City of La Quinta CITY COUNCIL MEETING: June 5, 2018 STAFF REPORT AGENDA TITLE: INTRODUCE FIRST READING OF AN ORDINANCE AMENDING TITLE 9 BY ADDING SECTION 9.50.100 AND AMENDING SECTION 9.60.100 OF THE LA QUINTA MUNICIPAL CODE RELATING TO STANDARDS FOR MODIFICATION OF EXISTING SINGLE- FAMILY DWELLINGS THAT RESULT IN ADDITIONAL BEDROOMS AND FIND THE ZONING ORDINANCE AMENDMENT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). RECOMMENDATION A.Move to take up Ordinance No.___ by title and number only and waive further reading. B.Move to introduce at first reading, Ordinance No.___ to add Section 9.50.100 and amend Section 9.60.100 of Title 9 of the La Quinta Municipal Code to establish limitations on non-bedroom conversions. C.Make a finding, included in Ordinance No. ___, to adopt this ordinance as exempt under the California Environmental Quality Act pursuant to Section 15061 (b)(3) Review of Exemptions – General Rule. EXECUTIVE SUMMARY •On January 16, 2018, Council adopted a forty-five (45) day moratorium that prohibited approval of any entitlements, such as building permits to convert residential common living area to bedroom space. •On February 20, 2018, Council extended the moratorium for 120 days and requested Code staff recommendations regarding non-bedroom conversion standards. •Planning Commission recommended approval of Title 9 code amendments on April 24, 2018. •On May 15, 2018, Council adopted a second extension of the moratorium for 120 days and held a study session to review the Planning Commission’s recommendations; the Council’s recommended modifications are presented in Exhibit A of the ordinance. FISCAL IMPACT – None. PUBLIC HEARING ITEM NO. 1 563 BACKGROUND/ANALYSIS In North La Quinta, owners of single-family residences, permitted as short-term vacation rentals (STVRs), have requested building permits to add additional bedrooms beyond the number of bedrooms originally intended for the home. The La Quinta Municipal Code (Code) does not directly limit converting kitchens, living rooms, dining room spaces, and other “non-bedroom” spaces into additional bedrooms. Staff expressed concerns that a proliferation of non-bedroom conversions within STVRs may increase residential occupancies and land use densities beyond those intended for single-family zoned neighborhoods, resulting in excessive noise and excessive use of on-street parking, among other impacts to health, safety, and welfare identified in the ordinance. Staff prepared Title 9 code amendments adding Chapter 9.50.100 (Additional Bedrooms) and modifications to guesthouse requirements. The amendments would establish minimum development standards applicable to additions to an existing single-family dwelling or modifications to the floor plan configuration that result in additional bedrooms. The recommended code amendments are: •Maximum number of bedrooms. Establish a maximum number of bedrooms based on thresholds of livable area square footage within single-family dwellings for additions or modifications (Attachment 1). The Planning Commission recommended a limit of 8 bedrooms for homes greater than 3,500 square feet. The City Council provided direction at the May 15, 2018 Study Session to raise the 3,500 square foot maximum to 5,000 square feet. LIVABLE ARE IN SQUARE FEET BEDROOM MAXIMUM NUMBER 2,000 OR LESS 4 2,001-2,850 5 2,851- 5,000 6 GREATER THAN 5,000 8 •Maximum bedroom coverage of 40%. Staff found bedroom coverage was between 19% and 35% for representative single-family residential developments (Attachment 1). Staff recommended maximum bedroom coverage of 40% within existing single-family dwellings. The Planning Commission recommended maximum bedroom coverage of 35%. The Council provided direction at the Study Session that the maximum bedroom coverage be established at 40%. •Additional garage space requirement when added bedrooms result in four or more bedrooms. Staff recommended a requirement of additional garage space for modifications to single-family dwellings that equal five or more bedrooms to prevent excessive on-street parking. The Planning Commission recommended a requirement of additional garage space when livable area modifications result in more than three bedrooms and that added garage space not result in new street curb cuts. 564 •Guesthouses. Limit guesthouses to a maximum of two bedrooms and eliminate deed-restriction requirement that prohibits rental of guesthouses. AGENCY AND PUBLIC REVIEW Public Notice Notice of public hearing was advertised in The Desert Sun newspaper on May 25, 2018. To date, no comments received and comments from other City Departments were considered. Environmental Review The Design and Development Department has determined that the proposed Code amendments are exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions – General Rule, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment, and individual development plans will be reviewed under CEQA as they are proposed. ALTERNATIVES Council could further revise the recommended code amendments or not modify the existing standards. Prepared by: Gabriel Perez, Planning Manager Approved by: Frank J. Spevacek, City Manager Attachment: 1. Single Family Dwelling Space Analysis 565 566 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 9.50 AND AMENDING CHAPTER 9.60 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS FOR MODIFICATION OF EXISTING SINGLE-FAMILY DWELLINGS THAT RESULT IN ADDITIONAL BEDROOMS WHEREAS, the City Council of the City of La Quinta, California did, on the 5th day of June 2018, hold a duly noticed public hearing for review of a City-initiated request of Zoning Ordinance Amendment 2018-0003 to amend chapters of 9 of the La Quinta Municipal Code; and WHEREAS, previous to said Public Hearing, the City Council of the City of La Quinta did, on May 15, 2018, held a study session and discussed modifications to the Planning Commission recommendations for Zoning Ordinance Amendment 2018- 00003; and WHEREAS, previous to said Study Session, the Planning Commission of the City of La Quinta did, on April 24, 2018, adopt Planning Commission Resolution 2018-005 to recommend to the City Council adoption of said code amendments; and WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper on May 25, 2018, as prescribed by the Municipal Code; and WHEREAS, Title 9 of the Municipal Code contains the chapters that address development standards for single-family dwellings; and WHEREAS, the proposed amendments are the result of the code amendments requested by the City Council at their regular meeting on January 16, 2018 to develop standards that address non-bedroom conversions for single-family dwellings within residential districts; and, WHEREAS, the proposed zoning text amendments are necessary to residential occupancies and densities do not increase beyond those intended for single-family zoned neighborhoods, and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: 567 Ordinance No. Amendment to Title 9 Zoning Adopted: June 5, 2018 Page 2 of 3 1.Consistency with General Plan The zoning text amendment is consistent with the goals, objectives and policies of the General Plan. The proposed amendments are supported by Program LU- 1.1.b, that the Zoning Ordinance will include design standards in all zoning districts that assure high quality development and Policy LU-3.1, to encourage the preservation of neighborhood character and assure a consistent and compatible land use pattern. 2.Public Welfare Approval of the zoning ordinance amendment will not create conditions materially detrimental to the public health, safety and general welfare. The amendments assist in implementation of the General Plan 2035 to maintain neighborhood character by ensuring residential occupancies and land uses densities are not increased beyond those intended for residential districts. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. TITLE 9 shall be amended as written in “Exhibit A” attached hereto. SECTION 2. The proposed zone text amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text amendments are consistent with the previously approved findings of the General Plan 2035 EIR (Environmental Assessment 2012-622) as the proposed amendments implement the goals, policies, and programs of the General Plan. SECTION 3. That the City Council does hereby approve Zoning Text Amendment 2018-0003, as set forth in attached “Exhibit A” for the reasons set forth in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 6. That the City Council does hereby grant the City Clerk the ability to make minor amendments to “Exhibit A” to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. 568 Ordinance No. Amendment to Title 9 Zoning Adopted: June 5, 2018 Page 3 of 3 SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 5th day of June 2018 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________ MONIKA RADEVA, Interim City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 569 570 EXHIBIT A 9.50.100 Additional Bedrooms This section provides the following minimum developmental standards applicable to the addition to an existing single-family dwelling or modification to the floor plan configuration of an existing single-family dwelling that results in additional bedrooms. A. Existing single-family dwelling units may not exceed maximum bedrooms as follows: SINGLE-FAMILY DWELLINGS LIVABLE AREA IN SQ. FT. BEDROOMS MAX. No 2,000 or less 4 2,001-2,850 5 2,851-5,000 6 greater than 5,000 8 B. The total area of all bedrooms shall not exceed 40% of the total livable area of the dwelling. The calculation of bedroom area shall not include closets or bathrooms. C. When as a result of new construction or modification of a single-family dwelling the number of bedrooms is proposed to equal or exceed four (4), an additional garage space of ten by 20 feet shall be provided. Access to the additional garage space shall be from existing driveways and not result in new street curb cuts. D. Bedrooms added as a result of new construction or modification of a single- family dwelling shall be used only by the occupants of the main residence, their non- paying guests, or domestic employees. No additional bedrooms may be rented or used as a short term vacation rental (“STVR”) except upon application and issuance of a STVR permit pursuant to Chapter 3.25 of this code. 9.60.100 Guesthouses. A. Purpose. This section provides standards and criteria for the establishment of guesthouses where such units are permitted in accordance with Section 9.40.040 and are not detached accessory dwelling units subject to Section 9.60.090(D). B. Definitions. See Chapter 9.280 C. Limitations. One guesthouse may be established on any single-family residential lot as a permitted accessory use. In the cove residential, medium density residential, medium-high density residential and high density residential zones, only 571 one guesthouse may be permitted on a lot, unless otherwise approved through a specific plan. In the very low density residential and low density residential zones, more than one guesthouse may be permitted with director approval. D. Standards for Guesthouses. Guesthouses shall not be permitted when duplexes, triplexes, or apartments occur on the lot. All guesthouses shall conform to the following standards: 1. Detached guesthouses shall conform to all applicable building code standards and all development and design standards of the zoning district in which they are located. In addition, the height of the guesthouse shall not exceed seventeen feet and shall not be more than one story. 2. Guesthouses shall be architecturally compatible with the main unit. 3. The floor area of the guesthouse shall not exceed thirty percent of the existing living area of the principal residence. 4. The placement of a guesthouse on a lot shall not result in violation of the lot coverage maximums set forth in Section 9.50.030. 5. A guesthouse shall be used only by the occupants of the main residence, their non-paying guests, or domestic employees. The guesthouse shall not be rented or otherwise occupied separately from the main residence. 6. A deed restriction shall be required for recordation against the property to prohibit the use or conversion of the guesthouse to a rental unit or to a unit for sale. 56. 7. If a private sewage disposal system is used, approval of the local health officer shall be required. 67. 8. When constructed with tract homes or prototypical residential units, guesthouse location and design shall be reviewed and approved as a part of the site development permit process. On an individual single-family lot of record, guesthouses shall be reviewed and approved for conformance with these provisions during the building permit plan check process. (Ord. 550 § 1, 2016 ) 78. Guesthouses shall have no more than two bedrooms. 572 Representative Single-Family Dwelling Space Analysis (Prepared for ZOA 2018-0003) Project Total S.F. (w/o garage) Bed room S.F.* # of Bedrooms Common Area S.F.** Bedroom % Common Area % Darby Estates Plan 1 2,698 832 5 773 31% 29% Darby Estates Plan 2 2,709 956 6 716 35% 26% Coral Mountain Plan 1 2,756 641 3 1,023 23% 37% Coral Mountain Plan 2 2,906 974 4 936 34% 32% Watermark Plan 1 3,009 1,020 5 453 34% 15% 52010 Avenida Cortez 1,529 451 3 718 29% 47% 54505 Avenida Rubio 1,918 564 4 799 29% 42% 53385 Avenida Mendoza 1,941 492 3 781 25% 40% Monticello Plan 2 1,800 440 3 825 24% 46% Monticello Plan 5 3,015 802 4 1,281 27% 42% Del Oro Plan 1 2,400 451 4 847 19% 35% Del Oro Plan 2 2,759 786 4 815 29% 30% Del Oro Plan 3 3,200 825 5 1,037 26% 32% Griffin Ranch Plan 1 2,587 687 3 930 26% 36% Griffin Ranch Plan 2 2,824 602 3 1,184 21% 42% Griffin Ranch Plan 3 3,148 803 4 1,089 25% 34% Codorniz Plan 4-2 1,350 382 3 687 28% 51% Codorniz Plan 4-4 1,660 456 3 705 27% 42% The Orchards Plan 1 3,557 1,062 6 1,011 30% 28% The Orchards Plan 2 3,530 1,118 5 1,216 32% 34% *Note: Calculation of square footage for bedrooms excludes closets, bathrooms, etc. **Calculation of common area square footage includes kitchen, dining room, common living rooms, but excludes entry ways, closets, bathrooms. ATTACHMENT 1 573 574 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: June 5, 2018 SUBJECT: DISCUSS SILVERROCK EVENT SITE MODULAR BUILDING In 2017, the City was exploring building options for the temporary clubhouse at SilverRock. While SilverRock Development Company (SDC) must provide the temporary clubhouse, City staff was seeking alternatives to the typical modular trailers. This research surfaced a modular building designed by Giorgio Borruso Design of Marina Del Rey (borrusodesign.com); this firm designs modular structures that fashion designers use for pop-up retail outlets. Staff obtained a quote to purchase a 3,500 square foot building with ADA compliant ramps, access and restrooms for $1,300,000 (a cost comparable to a site built structure that is constructed per prevailing wage requirements). As the temporary club location and configuration evolved, however, SDC pursued other options (continued use the Ahmanson Ranch House). The company that transports and assembles the Giorgio Borruso Design modular structure (Giovanni Alongi of Alongi ebenisterie et GC inc) (talongi.com) contacted staff last week and inquired about the City’s interest in a modular building they own; a client purchased this structure for temporary office and meeting space in downtown Austin, Texas and had an immediate need to relocate the building (Attachment 1). Mr. Alongi offered to refurbish and sell the building for $265,000; it would cost an additional $135,000 to transport and install the structure. Staff is seeking Council interest in using this structure at the SilverRock event space. Its current configuration is an open module with no restrooms; however, it would come with the handicap ramps, HVAC, and some interior finishes. Mr. Giovanni also states that this building meets all California earthquake and building codes. If Council is interested, staff would obtain additional details regarding the building, its specifications and site requirements. This would then be presented to Council at the June 19 meeting. This purchase would be included in the SilverRock Event Space budget. Attachment 1: Modular building photo DEPARTMENTAL REPORT ITEM NO. 1 575 576 577 578 Palm Springs Airport Commission Report   Meetings on – March 7 – Marketing Committee, March 14 – Airport Commission Meeting, April 11 and  May 9   Budget and Finance Report: PSP revenues are up 21% year‐to‐year and car rental is up 44%, the largest  increase in 10years. These are both reflection of higher airline activity.  Expenses are down 6.6%,  although part of this is a timing difference but still a good indicator that airport expenses are under  control.  The General Airport surplus stands at $2.9 million which is the highest the Director of Finance  and Treasurer as ever seen at this time of year. It is over $3 million higher than the same time last year.   The unrestricted cash budget now stands at nearly $5.4 million. It is very encouraging to see revenue  this strong.  Discussion and Action Report:  Marketing Committee:  Discussion on market growth over previous year based on VISA card  reports indicated strong growth from Phoenix – from 3% to 21%, San Francisco – from 7% to  18% and New York from 2% to 20%.  All destinations had positive growth with the exception of  Chicago which dropped 4% due to drop of scheduled service in 2017. Of course the strongest  market will continue to be the drive market from the coast.  The next topic was to add an additional $25,000 for local marketing advertising for an  incremental 4 weeks of advertising which will commence in mid‐October 2018 and now be  extended through mid‐April 2019 to increase brand awareness of non‐stop service from Palm  Springs Airport. The advertising will be a combination of radio mentions as well as billboards in  the same locations as previously committed.  My only concern is that this marketing project  primarily benefits the west valley as we do not have the same type of billboards in the mid or  east valley.  Airport Commission Meetings:  ‐ March 7, 2018 Meeting:   ‐ Airline Incentive Program ‐ The benefits of an airline incentive program to entice carriers to  consider Palm Springs Airport over the present marketing cash incentive were discussed. The  current airline incentive program, first initiated in 2010, with a million dollars approved by City  Council as a marketing incentive on new routes and increased service, while being successful, it  is time that it be revised to address industry trends and to be more competitive.  The revised  program would eliminate cash outlay by the airport and instead give airlines abatement of  airport rates and charges.  It provides the airline with an immediate financial incentive by  reducing their expenditure on airport fees, and allows them to use the savings in any way that  they deem necessary to make the service successful and self‐sustaining. The new program will  be made available to all incumbent airline or new airlines, it will be destination and frequency  specific and it will be consistent with and approved by the Federal Aviation Administration.   REPORTS AND INFORMATIONAL ITEM NO. 30 579 ‐  Scott White, President and CEO of Greater Palm Springs DVB as invited to speak. They have  retained a new consultant in February – Ailevon Pacific Aviation Consulting of which the CVB will  solely finance the costs. Their job is to identify services which will benefit the airport and create  more CVB incentives in addition to the airport can offer as an airline cost reduction.  The CVB  has a budget of $700,000 a year for this program.  ‐ April 11, 2018: unable to attend  ‐ May 9, 2018 Meeting:  Budget & Finance Report ‐   A $6.5 million surplus is still projected for end of fiscal year. Mr. Nolan  presented the four major airport funds and pointed out to the 405 CFC fund (Customer Facility  Charge – Rental Cars) with a projected balance of $16 million by the end of the fiscal year will be  leveraged for the design of the rental car facility and bonds for construction.    ‐ Crowded Lobby during peak season – To facilitate circulation during the desert season the  airport installed stanchions to separate arriving and departing passengers, and greeters. It  was very tight to say the least and not up to the image that we would like to make a positive  first impression.  The budget committee has discussed three projects which include the  removal of the Celebrity Bistro (Starbuck will remain) and  widening of the hallway leading  to the baggage claim area by removing offices on the west side (which were not part of the  airport’s original design. This would also let in more light as I have always found this hallway  to be dark.   ‐ Ace Parking Amendment – Director of Ace Parking requested consideration of change in  their multi‐year contract to cover the minimum wage increase for some of their staff. After  much discussion, City Manager Ready advised of no action taken on this because it could  possibly result if many other contracts for the City of Palm Springs  ‐ such as landscaping,  janitorial, etc.. being brought up for re‐negotiation due to increased cost. Ace has the right  to terminate the contract which would then allow all parking companies to rebid on parking  services to Palm Springs airport. However under the current contract a provision can be  made for the increased man hours that we are requesting of Ace Parking due to new flights  arriving later in the day.       Next Design Sub‐Committee Meeting is scheduled for Thursday, May 17 and Airport Commission  Meeting is June 13, 2018.  Submitted by:  Kathleen Hughes  Palm Springs International Airport Commissioner  580 COMMUNITY SERVICES COMMISSION MINUTES MARCH 12, 2018 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, APRIL 9, 2018 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:00 p.m. by Chair Chiapperini. ROLL CALL PRESENT: Commissioners Marley, Wyler and Chair Chiapperini ABSENT: Commissioners Van Horn and Quill (Excused CC 2018 0403) PLEDGE OF ALLEGIANCE Commissioner Wyler led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA REPORTS AND INFORMATIONAL ITEMS 1.COMMUNITY PROGRAMS AND WELLNESS QUARTERLY REPORT – JANUARY THROUGH MARCH 2018 Presented by Christina Calderon, Community Resources Manager 2.FACILITY UPDATES Presented by Christina Calderon, Community Resources Manager 3. COMMUNITY RESOURCES UPDATE Presented by Christina Calderon, Community Resources Manager 4.SILVERROCK EVENT SITE AD HOC COMMITTEE UPDATE Presented by Doriel Wyler, Silverrock Event Site Ad Hoc Committee Member STUDY SESSION ITEM 1. RECOMMEND MODIFYING THE ART IN PUBLIC PLACES ANNUAL MAINTENANCE SCHEDULE Presented by Christina Calderon, Community Resources Commission CONSENT CALENDAR 1.APPROVE MINUTES OF MARCH 12, 2018 MOTION - A motion was made and seconded by Commissioners Marley/Wyler to approve the April 9, 2018 Community Services Commission minutes as submitted. Motion passed: 3 ayes, 2 absent (Quill and Van Horn) REPORT AND INFORMATIONAL ITEM NO. 31 581 COMMUNITY SERVICES COMMISSION MINUTES MARCH 12, 2018 COMMISSIONER’S ITEMS Events attended: Marley – Taste of La Quinta Wyler – Kite Flying, Fitz Burns Skate Park Opening, Taste of La Quinta ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Chiapperini/Van Horn to adjourn the meeting at 6:25 p.m. Motion passed: 3 ayes, 2 absent (Van Horn and Quill) Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California 582 HAND OUTS CITY COUNCIL MEETING JUNE 5, 2018 1 Monika Radeva From:Monika Radeva Sent:Monday, June 04, 2018 9:53 AM To:Teresa Thompson Subject:The Pavilion Palms Shopping Center -----Original Message----- From: Beverly Rea [mailto:beverly.rea2@gmail.com] Sent: Thursday, May 31, 2018 6:52 PM To: Wanda Wise-Latta Cc: gregoryrea719@gmail.com Subject: the Pavilion Palms Shopping Center My husband and I live in Palmilla and want to voice our concern about the prospective construction at the corner of Jefferson and Ave 50: Pavilion Palms Shopping Center. From what our HOA members who have attended the city council meetings have communicated to us in representing our community we agree with their concerns as follows: —The size and scope of the shopping center is not appropriate for the neighborhood. We are concerned about traffic safety, air and noise pollution, architectural design and long term viability of the shopping center. Key points of concern are: —The fueling station should be removed. Fossil fuel pumps located within 200 feet of residences is an unacceptable health hazard and the station will generate 2600 vehicle trips daily. Also, what is the plan if Pavilions goes out of business? —Remove the fast food drive thrus due to gas/food odor emissions and traffic. Per the traffic study funded by Lundin Development, there will be a 13,000 vehicle trip increase in traffic per day on the Jefferson/Avenue 50 corridors. Some 2,500 of the trips are associated with the drive through restaurants. —Long term viability of the shopping center is a concern, as the developer only has a “letter of intent” from Pavilions and no other businesses secured. Please be considerate of our community and not allow this to happen. Thank you! Beverly Rea 50360 Via Puesta del Sol La Quinta 925 623 3209 (cell) Sent from my iPhone COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY BEVERLY REA ON BUSINESS SESSION ITEM NO. 6 PAVILLION PALMS PROJECT 1 Monika Radeva From:Monika Radeva Sent:Monday, June 04, 2018 9:54 AM To:Teresa Thompson Subject:Proposed Development of Pavilion Palms Shopping Center Attachments:PALMILLA LTR.pdf From: Joy Sanchez [mailto:jsanchez@tttguamlawyers.com] On Behalf Of Phillip Torres, Esq.  Sent: Sunday, June 03, 2018 4:50 PM  To: Wanda Wise‐Latta <wlatta@la‐quinta.org>  Cc: Linda Evans <Levans@la‐quinta.org>; Kathleen Fitzpatrick <kfitzpatrick@la‐quinta.org>; Robert Radi <Rradi@la‐ quinta.org>; John Pena <Jpena@la‐quinta.org>; Steve Sanchez <ssanchez@la‐quinta.org>; Cheri Flores <clflores@la‐ quinta.org>; Phillip Torres, Esq. <ptorres@tttguamlawyers.com>; Joyleen Sanchez <jsanchez@tttguamlawyers.com>  Subject: Proposed Development of Pavilion Palms Shopping Center  Dear City of La Quinta officials: Please see my letter attached regarding the proposed development of the Pavilion Palms Shopping Center. Please let me know if you have difficulty opening the attachment or if you have any questions. Thank you. Sincerely yours, PHILLIP TORRES Cellular: (671) 687-9294 Telephone: (671) 477-9891-3 Facsimile: (671) 472-2601 The information contained in this message and any accompanying attachments may contain privileged, private and/or confidential information protected by state and federal law. This message and any attachments are intended for the designated recipient only. If you have received this information in error, please notify the sender immediately and return or destroy the information.  Please consider the environment before printing this e-mail. Be green, read on screen. PHILLIP & LISA TORRES 79920 De Sol A Sol, La Quinta, California 92253 Telephone: (671) 687-9294 June 4, 2018 La Quinta City Council In Re: Pavilion Palms Shopping Center. Dear City of La Quinta officials: My name is Phillip Torres and my wife, Lisa Torres, and I own a home in the Palmilla subdivision. The back yard and side yard of our house borders Avenue 50. Our house is directly across from the proposed Pavilion Palms Shopping Center. I realize that this matter will be heard by the City Council on June 5, 2018 and this letter is to voice our concerns with the La Quinta Planning Commission’s unanimous conditional approval of the Pavilion Palms development complex and the upcoming review. It is our opinion as members of the Coachella Valley community and residents of La Quinta that the size and scope of the proposed Shopping Center is not appropriate for the neighborhoods around the proposed development, or La Quinta itself, for the reasons stated below. Living across the street from the development our home will be impacted more directly than many other homeowners. I’m sure you have been apprised of many of the community’s concerns with the proposed development, but I wish to express our own views and reiterate some of the other ones you surely are aware of. In our opinion, La Quinta is a beautiful and unique community. The proposed development with a gas station is something more appropriately found on Highway 111. No commercial establishments are built with the idea of failure but what happens if it is not a success? Furthermore, what happens if it is a greater success tha n anticipated? The Lundin Development traffic study anticipates daily traffic of Thirteen Thousand (13,000) vehicle trips per day on the Jefferson/Avenue 50 corridors. Will residents of our subdivision be able to safely turn left out of Palmilla onto Avenu e 50 in the future? A left turn can be dangerous now and additional traffic, including people making U turns in front of our subdivision, will only exacerbate the problem. The development’s lights will cause light pollution and our beautiful night sky will be gone. There will obviously be ramped up noise pollution from the people coming and going to the gas station, stores and drive thru restaurants, bells from doors opening and closing and talking gas pumps. Delivery trucks and big trash trucks may be coming and going at all hours. We can only imagine that our beautiful, peaceful backyard will no longer be peaceful. We are also concerned about the smell of gas or gas fumes. We have a four year old grandson who plays on the backyard grass. He shouldn’t have to be exposed to these problems when he visits. COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY PHILLIP & LISA TORRES ON BUSINESS SESSION ITEM NO. 6 PAVILLION PALMS PROJECT La Quinta City Council June 4, 2018 Page 2 of 2 Does the community need this development across the street from Ralphs and the other stores and restaurants there? Does our community need this development as proposed? You all have a tough job and are asked to consider the concerns of resident s and also look into the future. It took us three years to find the perfect house for our wants, needs and desires. It is our retirement house with the perfect back yard. Once this complex is built will it still be the perfect house? Will we still find the same enjoyment going outside? I ask that, as you all consider your votes on approval of the Pavilion Palms Shopping Center, you consider those residents like ourselves that are most directly affected by the proposed development as well as the appropriateness of the proposed development at the Jefferson/Avenue 50 corridors. Phillip Torres Lisa Torres COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE COUNCIL MEETING - JUNE 5, 2018 - HAND-OUT BY RONALD SPEARS MATTERS NOT ONT HE AGENDA - OATH OF ALLEGIANCE POWER POINTS CITY COUNCIL MEETING JUNE 5, 2018 6/6/2018 1 City Council Meeting June 5, 2018 City Council Meeting June 5, 2018 B3 – Marketing Strategies 18/19 6/6/2018 2 6/6/2018 3 6/6/2018 4 6/6/2018 5 6/6/2018 6 6/6/2018 7 6/6/2018 8 6/6/2018 9 6/6/2018 10 City Council Meeting June 5, 2018 B2 – 3 rd Round Community Services Grant Requests 2017/18 Community Services Grants •$39,500 remains •Ad Hoc recommending $31,000 for 9 non‐profits 6/6/2018 11 Applicant Requested Committee Recommendation Big Brothers Big Sisters $5,000 $5,000 Birth Choice of the Desert $5,000 $0 Cal-State University Associates $5,000 $5,000 Coachella Valley Horse Rescue* $500 $500 Coachella Valley Volunteers in Medicine $5,000 $5,000 *Starter Grant Recipient Applicant Requested Committee Recommendation Desert Arc $5,000 $5,000 Desert Screenwriters Guild, Inc.* $2,500 $500 La Quinta Historical Society $5,000 $5,000 Special Consideration: Desert Ability Center $5,000 $5,000 *Starter Grant Recipient 6/6/2018 12 City Council Meeting June 5, 2018 B4 - Sunridge Properties, Inc 6/6/2018 13 Purchase and Sale Agreement •Purchase 2.5‐3 acres of City owned land  located at 79523‐79567 Highway 111 •Price: $11 per sq.ft. •Construct 4‐story, 108 room hotel, Residence  Inn by Marriott Purchase and Sale Agreement Open escrow with $10,000 deposit 60 day Contingency Period effective date of PSA Close of Escrow: 30 days after Contingency Period expires 6/6/2018 14 Escrow to close when: •Receives any/all licenses and permissions for use of name “Residence Inn by Marriott •Execute a development agreement in recordable form •Process all land use entitlements and permits required •Approval of all permits and entitlements for Buyer to construct and operate hotel project Location 6/6/2018 15 Site Plan Highway 111Vista Corelina 6/6/2018 16 City Council Meeting June 5, 2018 B5 – 3 rd Quarter 2017/18 Budget Report 6/6/2018 17 Third Quarter Summary •Reflects ongoing resources and expenditures  •Includes all recorded transactions from July  2017 to March 2018 •Most significant adjustment for Measure G  Revenue Adjustment Requests Total 6/6/2018 18 Adjustment Requests by Fund Fund Revenues Expenditures General Fund $ 1,475,500 $ (1,100) Internal Service Funds $ (240,000) $ (6,000) Development Impact Fee Funds $ 153,000 $ 93,000 Capital Improvement Project Fund $ (190,400) All Other Funds $ 8,700 $ 87,000 Totals $ 1,397,200 $ (17,500) Measure G Summary 6/6/2018 19 Discussion  & Questions  Recommendation: Approve the third quarter  budget adjustments 6/6/2018 20 City Council Meeting June 5, 2018 B7 – Spohn Ranch Agreement for Design Build - XPark 6/6/2018 21 February 27, 2017 Outreach Meeting Feasibility Study - Recommended Location 6/6/2018 22 Feasibility Study - Concept Scale •Activity Area 30,000 ft. sq. •Concession/Restrooms •Parking •Total Budget = $3.4 Million Design Build Timeline •Sound/Light Studies •CS Commission •Planning Commission •City Council •Purchase HA Property 6/6/2018 23 Design Build Summary •$3,448,436 Budget in CIP •Recommended Location at Dune Palms Road and Blackhawk Way (Westward Ho) •Design Build Contract with Spohn Ranch for $2.8 Million* Questions? 6/6/2018 24 Feasibility Study - Recommended Location Feasibility Study - Concept Scale •Activity Area 30,000 ft. sq. •Concession/Restrooms •Parking •Total Budget = $3.4 Million 6/6/2018 25 Design Build Timeline •Sound/Light Studies •CS Commission •Planning Commission •City Council •Purchase HA Property Design Build Summary •$3,448,436 Budget in CIP •Recommended Location at Dune Palms Road and Blackhawk Way (Westward Ho) •Design Build Contract with Spohn Ranch for $2.8 Million* 6/6/2018 26 Questions? 6/6/2018 27 City Council Meeting June 5, 2018 S1 – Matrix Police Services Update Update to the Police Services Review La Quinta, California 6/6/2018 28 Scope of Work for Project Update Obtain and analyze the 135 hour Patrol staffing deployment and evaluate the effectiveness of the current deployment Evaluate the 2017 community generated workload to determine the level of committed and proactive time and compare the results for the last four years: Community generated calls for service Officer initiated activity Evaluate the call for service workload of the Patrol Community Service Officers Recommendations to improve policing services and reasonable opportunities to reduce the cost of law enforcement services La Quinta PD in 2017 (60.6 positions) Chief & Asst. Chief (Captain & Lieutenant) Admin/Traffic Sergeant (1) Traffic Officers (4) CSOs (2) Patrol Lieutenant (.7) Sergeants (5) Officers Officers (27.7) CSOs (4) Special Enf. Team Sergeant (1) Officers (5) Business District Officers (1) Business District Officers (1) Investigations Lt. (.6) Sgt. (1) Detectives (4.6) Investigations Lt. (.6) Sgt. (1) Detectives (4.6) Task Force Detectives (2) Task Force Detectives (2) 6/6/2018 29 Summary of Personnel Changes July 2016 reduced the daily patrol hours from 140 to 135. No changes were made in 2017. The Special Enforcement Team continues to be staffed with the same complement of one Sergeant and 5 Officers providing supplemental field services and targeted enforcement efforts, but has been operating with one Business District Officer instead of two. School Resource Officers – July 2017 the number of SROs was reduced to 1 Officer (cost split between La Quinta and the School District). Summary of Crime in La Quinta 2004 - 2017 Type of Call Avg. 2004 - 08 Avg. 2009 - 13 Avg. 2012 - 17 Homicide 1.0 0.6 0.8 Rape 6.0 6.0 5.3 Robbery 25.0 30.2 30.8 Aggravated Assault 115 96 43 Burglary 548 480 208 Larceny & Auto Burglary 1,076 934 935 Auto Theft 149 75 64 Total 1,925 1,628 1,290 Violent Crime 147 133 80 Property Crime 1,778 1,495 1,210 6/6/2018 30 Summary of Crime Rates Item Annual Avg. 2004 - 08 Annual Avg. 2009 - 13 Annual Avg. 2012 - 17 Total 1,925 1,628 1,290 Violent Crime 147 133 80 Property Crime 1,778 1,495 1,210 Population 39,608 38,103 40,580 Total Crime Rate (per 1,000) 48.6 42.7 31.8 Violent Crime Rate 3.7 3.5 2.0 Property Crime Rate 44.9 39.2 29.8 Patrol Calls for Service in 2017 LQPD responded to 18,195 community generated calls for service; sworn staff handled 17,470 calls – a 3% increase. 0 200 400 600 800 1,000 1,200 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24Number of CallsHour of the Day  (1 = Midnight ‐ 0100) Calls for Service by Hour 6/6/2018 31 Call Distribution and Comparison 2017 Calls for Service 16% of calls occur from midnight to 8 AM 46% of calls occur during the day from 8 AM to 4 PM 38% of calls occur in the evening from 4 PM to midnight 2017 Saw the First Increase in CFS: 2014: 16,641 handled by Officers; 782 by CSOs 2015: 16,986 handled by Officers; 893 by CSOs 2016: 16,915 handled by Officers; 657 by CSOs 2017: 17,470 handled by Officers; 725 by CSOs Most Frequent Calls for Service Type of Call 2014 2015 2016 2017 Audible Burglar Alarm 3,609 3,588 3,497 3,414 911 Call From Cell Phone 1,531 1,843 1,741 1,771 Disturbance 480 526 577 638 Disturbance (Noise) 480 469 538 557 911 Call From Business 758 607 523 524 Assist Other Department 437 494 509 495 Suspicious Circumstance 358 490 509 386 Total of All Calls 16,641 16,986 16,915 17,470 6/6/2018 32 Response Times for 2017 Response times to high priority calls for service is very good to the highest priority incidents – times are slightly faster than 2016 Priority 1 and 1A are emergency calls, Priority 2 are urgent calls. Call Priority # of Calls Call Processing Travel Response Time Priority 1 26 0.9 4.0 4.9 Priority 1A 211 0.5 4.6 5.2 Priority 2 7,203 3.0 8.8 11.8 All Calls 17,470 4.9 10.5 15.0 Response Times Comparison The Patrol Officer response times for the highest priority calls has improved over the last three years. Call Priority 2014 2015 2016 2017 Priority 1 6.5 5.2 5.2 4.9 Priority 1A 5.0 5.1 5.4 5.2 Priority 2 12.1 12.8 12.1 11.8 All Calls 14.9 17.2 15.4 15.0 6/6/2018 33 Proactive Time Guidelines “Committed time” is the time required to handle community generated calls for service, writing reports and booking prisoners (the work a community ‘demands’ or calls on the police department to do) “Proactive time” is the amount of time remaining. Accomplished during “proactive time”: briefing, administrative tasks, personal breaks, meetings, neighborhood patrols, traffic and pedestrian contacts, beat projects, etc. An optimal level of proactive time for many law enforcement agencies is between 40% and 50% Proactive Time Guidelines and Community Policing Proactive time levels below 40% do not provide sufficient time for a Patrol Officer, after accomplishing administrative tasks, to have regular blocks of time during a shift to provide proactive neighborhood patrol, conduct traffic enforcement and also address beat problems and issues. A 40% - 50% proactive time level is sufficient to provide blocks of time during most shifts to conduct targeted patrol and identified beat projects to address community issues. Proactive time levels above 50% often provide to much available time and can be a challenge for supervisors to keep Officers busy with meaningful work and engaged in the job. The project team has recommended La Quinta target an overall “proactive” time level of 45% for the community. 6/6/2018 34 Proactive Time in 2017 The 135 daily patrol hours resulted in an overall average proactive time of 48%. Midnt. – 0400 0400 – 0800 0800 – 1200 1200 – 1600 1600 - 2000 2000 – Midnt. Avg. Committed 37.3% 20.9% 74.6% 57.5% 86.4% 44.0%51.9% Proactive 62.7% 79.1%25.4%42.5%13.6%56.0%48.1% Proactive Time at 130 Daily Patrol Hours If La Quinta only received 130 daily patrol hours in 2017 instead of 135 it would have resulted in an overall average proactive time level of 46%. Without a change in the dayshift start time (either 30 minutes or one hour) the afternoon hours will typically have very low proactive time. Midnt. – 0400 0400 – 0800 0800 – 1200 1200 – 1600 1600 - 2000 2000 – Midnt. Avg. Committed 39.0% 21.8% 78.1% 60.2% 90.4% 46.0%54.3% Proactive 61.0% 78.2% 21.9% 39.8%9.6%54.0%45.7% 6/6/2018 35 Changes that Will Impact Patrol Operations Several items will impact Patrol Officers’ workload: False Alarm Ordinance – this ordinance was implemented in October 2017 and in 2018 it is anticipated there will be a reduction in the number of responses to these calls (3,497 in 2016 and 3,414 in 2017); if there is a 20% reduction it will equal 682 fewer calls for service in 2018. Implementation of Racial and Identity Profiling Act (AB 953) that will require documentation by Officers of stops. It will have a minimal effect on the overall proactivity level of Patrol but it will reduce Traffic Officers about 100 hours annually, at the current number of stops, for each Traffic Officer. SROs – reduction to one SRO will likely result in more calls for Patrol. Recommendations Continue to target an overall 45% proactive time level for Patrol Officers. Reduce the daily patrol staffing to 130 hours to move closer to a 45% proactive time target and also fill the vacant SET Officer position, OR Follow a more conservative approach and continue to contract for 135 daily patrol hours in 2018 to evaluate the impacts to proactive time that may occur due to the changes in operations and practices (effect of the false alarm ordinance, AB 953 documentation, reduction to one SRO). RCSD should work with La Quinta to develop and implement a plan that will increase the workload of the four Community Service Officers assigned to Patrol Operations. If the utilization of Patrol CSOs cannot be increased in 2018 then reduce the number assigned to Patrol to two CSOs. 6/6/2018 36 City Council Meeting June 5, 2018 S2 – FY 2018/19 Updated Proposed Budget 6/6/2018 37 Summary •Previous study sessions held May 1 and 15 •Includes updated revenue and expenditure  projections  •Staff requesting direction on remaining  pending items •Final budget to be presented June 19 General Fund  Updated Revenue Projections 6/6/2018 38 Internal Requests •The proposed budget incorporates: Proposed Budget Totals 6/6/2018 39 Outstanding Internal Funding Requests •Personnel Reclassifications (Hub and City  Manager Office): $30,145 •Overtime (Code Enforcement): $10,100 •Design and Print Costs: $5,000 Outstanding External Funding Requests 6/6/2018 40 Reserves •Updated per Policy  •Review and adjust in  January 2019 after  CAFR is completed Reserve/Trust As of 6/30/18 Emergency Reserve Natural Disaster 7,400,000$ Economic Disaster 8,140,000 Total 15,540,000 Cash Flow Reserve 5,000,000 Capital Replacement 5,000,000 Total Reserves 25,540,000 Pension Trust Fund 2,000,000 Unassigned Reserves 7,993,926 Overall Total 35,533,926$ Discussion & Questions 6/6/2018 41 City Council Meeting June 5, 2018 PH1 – Non-bedroom Conversion Title 9 Code Amendments 6/6/2018 42 Background •Owners are converting non-bedroom areas into bedrooms •Current Code standards do not limit conversion of non-bedroom space •Non-bedroom conversions may increase residential occupancies and land use densities Proposal Amend Code to Limit Non-bedroom Conversions •Add Chapter 9.50.100 (Additional Bedrooms) •Amend Chapter 9.60.100 (Guesthouses) 6/6/2018 43 Chapter 9.50.100 Additional Bedrooms •Additions to an existing single-family dwelling •Modifications to floor plans of existing single-family dwellings 6/6/2018 44 Maximum Number of Bedrooms LIVABLE AREA IN SQUARE FEET BEDROOM MAXIMUM NUMBER 2,000 OR LESS 4 2,001‐2,850 5 2,851-5,000 6 GREATER THAN 5,000 8 Maximum Bedroom Coverage •Establish maximum bedroom coverage of 40% within existing single-family dwellings 6/6/2018 45 Additional Parking Requirement •Additional garage space for additions/modifications that equal four or more bedrooms •Additional garage space shall not result in new street curb cuts Guesthomes •Limit of two bedrooms consistent with accessory dwelling unit standards •Eliminate deed restriction requirement that prohibits guesthouse rental 6/6/2018 46 6/6/2018 47 6/6/2018 48 Housing Authority Meeting June 5, 2018 B1 – Debt Management Policy What is a Debt  Management  Policy? 6/6/2018 49 Why?  For who?The City and its entities  Housing AuthorityHousing Authority Successor AgencySuccessor Agency Financing AuthorityFinancing Authority Senate Bill 1029 Use of  proceeds Use of  proceeds Types of  debt that  may be  issued Types of  debt that  may be  issued CIP and  Budget  relationship CIP and  Budget  relationship Goals and  objectives Goals and  objectives Internal  controls  Internal  controls  Questions? 6/6/2018 50 Housing Authority Meeting June 5, 2018 S1 – 2018/19 Housing Budget 6/6/2018 51 The Budget Process Date 2018/19 BUDGET SCHEDULE May 23 Housing Commission presenation of Housing Authority Budget June 5 Housing Authority - budget study session June 13 Housing Commission presenation of Housing Authority Budget June 19 Housing Authority - Adopt Budget Fund Balance Summary Fund # Funding Source Cash Revenues Expenses Ending Balance 241 Housing Fund 10,114,006 1,012,800 (1,192,920) 9,933,886 243 Low-Mod Fund 1,211,638 610,405 (259,000) 1,563,043 248 2004 Bond 1,704,900 (1,704,900) - 249 2011 Bond 23,647,000 (9,400,000) 14,247,000 25,743,929 Estimated at June 30, 2018 Available for Appropriation Fund # Funding Source Cash Revenues Expenses Ending Balance 241 Housing Fund 9,933,886 315,000 (595,000) 9,653,886 243 Low-Mod Fund 1,563,043 630,613 (250,000) 1,943,656 249 2011 Bond 14,247,000 30,000 14,277,000 25,874,542 Available for Appropriation Estimated at June 30, 2019 6/6/2018 52 What’s Changed for 2018/19? Housing Authority  • Removed  Washington Street  Apartments  • Updated Salary  Allocations  Low‐Mod Fund •RDA Loan  Repayments  recognized in this  Fund • Homelessness  Funding  2004 and 2011  Bond Funds • No Additional  Expenses at this time • Unspent Funds will  be carried over  Questions & Discussion 6/6/2018 53