2018 06 19 CC
CITY COUNCIL AGENDA 1 JUNE 19, 2018
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JUNE 19, 2018
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE
SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO,
COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA
QUINTA CITY EMPLOYEES ASSOCIATION
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 JUNE 19, 2018
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU UPDATE
2. CERTIFICATE OF RECOGNITION TO LA QUINTA HIGH SCHOOL BASEBALL FOR
CALIFORNIA INTERSCHOLASTIC FEDERATION (CIF) ACHIEVEMENT
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF SPECIAL JOINT STUDY SESSION MEETING OF THE
CITY COUNCIL AND PLANNING COMMISSION DATED MAY 30, 2018
7
2. APPROVE CHANGE ORDER NO. 2 TO CONTRACT SERVICES AGREEMENT
WITH HORIZON LIGHTING, INC. FOR A ONE-YEAR EXTENSION FOR
LIGHTING MAINTENANCE SERVICES OF THE LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1
13
3. APPROVE CHANGE ORDER NO. 6 TO CONTRACT SERVICES AGREEMENT
WITH CONSERVE LANDCARE, INC. FOR A ONE-YEAR EXTENSION AND
INCREASE CONTRACT AMOUNT FOR LANDSCAPE MAINTENANCE
SERVICES OF LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
17
4. APPROVE CHANGE ORDER NO. 3 TO CONTRACT SERVICES AGREEMENT
WITH CONSERVE LANDCARE, INC. FOR A ONE-YEAR EXTENSION AND
INCREASE CONTRACT AMOUNT FOR PARK LANDSCAPE MAINTENANCE
SERVICES.
21
5. REJECT ALL BIDS AND AUTHORIZE RE-ADVERTISEMENT OF THE
HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION
IMPROVEMENTS PROJECT (PROJECT NO. 2016-01)
25
6. AWARD A CONTRACT TO CONSERVE LANDCARE, INC. FOR THE LA
QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED
AT THE ADAMS PARK RETENTION BASIN AND QUINTERRA
DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE, BETWEEN
ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03)
29
CITY COUNCIL AGENDA 3 JUNE 19, 2018
7.APPROPRIATE FUNDING AND AWARD A CONTRACT TO TRI-STAR
CONTRACTING II, INC. FOR THE LA QUINTA HIGH SCHOOL AMERICANS
WITH DISABILITIES ACT (ADA) IMPROVEMENTS PROJECT LOCATED ON
THE WEST SIDE OF ADAMS STREET AT BLACKHAWK WAY (PROJECT NO.
2017-05)
35
8. APPROVE EXTENSION OF PROFESSIONAL SERVICES AGREEMENT WITH
TERRA NOVA FOR CONTRACT PLANNING SERVICES
41
9. APPROVE CONTRACT SERVICES AGREEMENT WITH COMPLETE
PAPERLESS SOLUTIONS FOR LASERFICHE SOFTWARE SUPPORT SERVICES
81
10. APPROVE A MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS
UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF ONE SCHOOL
RESOURCE OFFICER
123
11. APPROVE DEMAND REGISTERS DATED JUNE 1, AND 8, 2018
127
12. EXCUSE ABSENCE FOR PLANNING COMMISSIONER CALDWELL FROM THE
JULY 10, 2018 PLANNING COMMISSION MEETING
145
13. ADOPT RESOLUTION TO APPROVE BENEFIT ADJUSTMENTS FOR NON-
REPRESENTED MANAGEMENT, CONTRACT AND CONFIDENTIAL
EMPLOYEES [RESOLUTION NO. 2018-033]
147
14. ADOPT RESOLUTION TO APPROVE A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND LA QUINTA
CITY EMPLOYEES’ ASSOCIATION [RESOLUTION NO. 2018-034]
155
15. ADOPT ORDINANCE NO. 571 AT SECOND READING AMENDING TITLE 9
BY ADDING SECTION 9.50.100 AND AMENDING SECTION 9.60.100 OF
THE LA QUINTA MUNICIPAL CODE RELATING TO STANDARDS FOR
MODIFICATION OF EXISTING SINGLE-FAMILY DWELLINGS THAT RESULT
IN ADDITIONAL BEDROOMS [ORDINANCE NO. 571]
171
BUSINESS SESSION
181 1.APPROPRIATE $400,000 AND APPROVE A CONTRACT TO PURCHASE A
MODULAR STRUCTURE FROM ALONGI EBENISTERIE ET CG, INC. FOR THE
SILVERROCK EVENT SITE
2.APPROVE CONTRACT SERVICES AGREEMENT BETWEEN COUNTY OF
RIVERSIDE AND CITY OF LA QUINTA FOR ANIMAL SHELTER, FIELD AND
191
CITY COUNCIL AGENDA 4 JUNE 19, 2018
LICENSING SERVICES FOR 2018/19
3. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE
209
4. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER
3.25 OF LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM
VACATION RENTALS [ORDINANCE NO. 572]
219
5. ADOPT RESOLUTIONS TO APPROVE FISCAL YEAR 2018/19 BUDGET AND
ESTABLISH THE CITY’S APPROPRIATIONS LIMIT AND AMENDING
CLASSIFICATIONS [RESOLUTION NOS. 2018-035 and 2018-036]
239
STUDY SESSION
1. SILVERROCK RESORT UPDATE
261
PUBLIC HEARINGS – after 5:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form must be
filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or
appear in support or opposition to the approval of a project(s). If you challenge a
project(s) in court, you may be limited to raising only those issues you or someone
else raised at the public hearing or in written correspondence delivered to the City at,
or prior to the public hearing.
1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT
DIAGRAM FOR 2018/19 LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT 89-1 [RESOLUTION NO. 2018-037]
263
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT – MAY 2018 MONTHLY REPORT 291
6. FACILITIES – MAY 2018 MONTHLY REPORT 299
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
CITY COUNCIL AGENDA 5 JUNE 19, 2018
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña)
12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick)
13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. EAST VALLEY COALITION (Peña)
18. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
19. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña)
20. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
21. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi)
22. CVAG TRANSPORTATION COMMITTEE (Radi)
23. SUNLINE TRANSIT AGENCY (Radi)
24. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
25. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez)
26. ANIMAL CAMPUS COMMISSION (Sanchez)
27. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez)
28. LEAGUE OF CALIFORNIA CITIES/TRANSPORTATION & LABOR POLICY (Sanchez)
29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
30. COMMUNITY SERVICES COMMISSION MINUTES DATED MAY 14, 2018 325
31. PALM SPRINGS AIRPORT COMMISSION MINUTES DATED MAY 17, AND JUNE
13, 2018
327
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on July 3, 2018, at 4:00 p.m.
at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253.
CITY COUNCIL AGENDA 6 JUNE 19, 2018
DECLARATION OF POSTING
I, Pam Nieto, Deputy City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City’s
website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La
Quinta Cove Post Office at 51321 Avenida Bermudas, on June 15, 2018.
DATED: June 15, 2018
PAM NIETO, Deputy City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092,
twenty-four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at (760)
777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any item(s)
on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
CONSENT CALENDAR ITEM NO. 1
CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 1 of 6
CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT STUDY SESSION MEETING OF THE
CITY COUNCIL AND PLANNING COMMISSION
MINUTES
WEDNESDAY, MAY 30, 2018
CALL TO ORDER – City Council and Planning Commission
A special joint meeting of the La Quinta City Council and La Quinta Planning
Commission was called to order at 3:04 p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PRESENT: Commissioners Bettencourt, Currie, McCune, Proctor, and Wright
ABSENT: Commissioner Caldwell and Chairperson Quill
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
PLANNING COMMISSIONER QUILL JOINED THE SPECIAL JOINT MEETING AT 3:06 P.M.
STUDY SESSION
1. DISCUSS HIGHWAY 111 CORRIDOR DESIGN AND ENHANCEMENT
RECOMMENDATIONS BY URBAN LAND INSTITUTE (ULI) TECHNICAL
ASSISTANCE PANEL (TAP)
Planning Manager Perez presented the staff report, which is on file in the Clerk’s Office,
and introduced Executive Director Kendra Chandler with the ULI Orange
County/Inland Empire (OC/IE) who gave a brief overview of the TAP’s background,
mission, expertise, services offered, and scope of work which consisted of evaluating
the Highway 111 commercial corridor and positioning it for long term economic
viability.
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CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
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CITY COUNCIL AND PLANNING COMMISSION
Ms. Chandler said the TAP team was comprised of the following members:
Panelists
Manuel Bouza, MG2
Andrew Bowden, Land Concern
Sheila Cedervall, PlaceWorks
Vaughan Davies, Perkins Eastman
Stephen Nieto, South West Concepts
Anthony Petros, LSA Associates
Sergio Ramirez, City of Long Beach
Robert Reicher, The Reicher Company
Carl Rieger, Eastdil Secured
Spencer Wampole, The Wampole
Group
Co-Chairs
Oscar Uranga, IMG
Carol Mentor McDermott, Entitlement
Advisors
ULI Leadership
John R. Williams, Chair, ULI OC/IE
Denice Ashton, Vice Chair, ULI OC/IE
ULI Staff & Support
Kendra Chandler, Executive Director ULI
OC/IE
Stacy Greer, District Council Manager,
ULI OC/IE
Katie Holst, Senior Associate, ULI OC/IE
The following members presented a power point presentation of the TAP’s findings
and recommendations regarding the Highway 111 corridor design and enhancement:
Mr. Uranga, Ms. McDermott, Mr. Reicher, Mr. Ramirez, Mr. Nieto, Mr. Bowden, Mr. Tony
Petros, LSA, Mr. Rieger, Mr. Wampole, which is on file in the Clerk’s Office.
The TAP’s review included evaluation of parking opportunities; market reports inclusive
of retail, ecommerce, hospitality, tourism, dining, shopping, and residential parks;
stakeholder objectives which included electrical bike sharing, shading and seating
areas, gathering spaces, economic incentives, pedestrian connectivity, dog parks,
family recreational opportunities, allowance for flexible uses of commercial real
estate, and landscape improvements; ability to capitalize on existing local and
neighboring catalyst sites such as the Indian Wells tennis center, Coachella
and Stagecoach festivals in Indio, as well as the Polo Grounds, the La Quinta Resort &
Club, future Pendry and Montage hotels at SilverRock, and suggested enhancements
such as splash parks, wave machine, indoor driving range; and the benefits of the
future CV Link development.
The TAP completed a Strengths, Weaknesses, Opportunities, and Threats (SWOT)
analysis of this project based on their findings; provided answers and
recommendations on the seven questions listed in the staff report; presented an
implementation strategy which included project level environmental impact report
and comprehensive Highway 111 Specific Plan (SP), making allowances for flexible
uses, reducing parking standards, increasing and unifying local brand recognition in
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CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 3 of 6
CITY COUNCIL AND PLANNING COMMISSION
conjunction with regional branding, experiential retail, pedestrian connectivity to CV
Link; and offered some finance tools and options.
The Council, Commission, and staff commended the TAP for contributing their time,
efforts, and expertise in preparing the presentation and report on this project.
Mayor Evans asked the members of the public present at the meeting to introduce
themselves – Vice President Jim Hildenbrand with Hofmann Land Development
(Travertine); Associate Planner Carlos Flores, City of La Quinta; Development Services
Director Les Johnson, City of Indio; Finance Director Karla Campos, City of La Quinta;
Development Associate Carter McLarand with Shopoff Realty Investments, LP
representing the property located at the southwest corner of La Quinta Drive and Auto
Centre Drive; Facilities Director Steve Howlett, City of La Quinta; concerned citizen of
Rancho Mirage Brad Evans; CVAG Executive Director Tom Kirk; Executive Vice
President/Partner Curtis Barlow, MBA, JD, with Coldwell Banker Commercial Lyle &
Associates representing several commercial centers in La Quinta; CEO Steven
Semingson with Civic Partners, Inc. which recently purchased the former Sam’s Club
building; Vice President/Director of Planning Services Paul DePalatis, AICP with MSA
Consulting, Rancho Mirage; President/Owner Stephen Nieto with Southwest Concepts,
La Quinta; Business Analyst Gil Villalpando, City of La Quinta; Senior Planner Cheri
Flores, City of La Quinta; City Engineer Bryan McKinney, City of La Quinta; Building
Official James Wiatrak, City of La Quinta; Planning Manager Gabriel Perez, City of La
Quinta.
General joint discussion followed regarding the importance of quality landscaping,
visual appearance, and curb side appeal; implementing alternative transportation
options such as electric scooters and bicycles; projected development timeline for the
CV Link project; and ability to utilize street lighting to distinguish La Quinta from
neighboring communities.
Mr. Kirk gave a brief overview of the CV Link regional project development timeline and
federal funding; delays associated with right-of-way acquisitions for certain sections
of the CV Link and subsequent requests for bids; project’s environmental impact report
was completed about a year ago; federal approval of the project’s environmental
review is still pending; potential benefits and opportunities of this project to the
commercial property owners; the project’s focus on north-south connectivity ,and
Golden Voice’s support to connect the project to the polo grounds; ability to utilize the
storm water channel to realize this north-south connection; shifting emphasis from
“pedestrian connectivity” to value-added experience due to alternative transportation
opportunities.
Joint discussion continued regarding the importance to enhance, but also to maintain
the quality of the Highway 111 commercial district; support of linking the Highway 111
corridor to the CV Link project; La Quinta’s eclectic community and lack of uniform
development guidelines; demands from big box retailers to maintain their established
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CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 4 of 6
CITY COUNCIL AND PLANNING COMMISSION
branding regardless of local development requirements and the inability of
municipalities to be “strict on form”; pros and cons of establishing a unifying SP;
economic development and market fluctuation driving SP changes; different elements
that comprise a SP and the ability to apply flexibility to the design element in order to
capture the essence of La Quinta now and into the future; importance of landscaping,
public right-of-way and space; implementing “area plans” to compliment the SP and
allow for design flexibility; parking requirements being dictated primarily by tenants;
challenges with enforcing implementation of a unifying plan; and current local
agencies that focus on regional economic development collaboration.
PLANNING COMMISSIONER WRIGHT LEFT THE MEETING AT 5:57 P.M.
Additional joint discussion followed regarding La Quinta’s unique community
demographics; taking into consideration a five-year projection of future population
trends; the availability of many different forms of alternative transportation, which
would accommodate large age-diverse population, and the ideal location of the
Highway 111 corridor to implement it as it was positioned away from residential
communities; the benefits of CV Link’s regional collaboration in promoting the project
and its association with the music festivals, which would be a vital attraction for
future generations; and would the City have the ability, and was it equipped, to
enforce standards imposed by a unifying SP or Area Plan.
General joint discussion continued regarding creating a “boardwalk” atmosphere
design to promote the use of alternative transportation and active living; Area Plans
allowed more flexibility than a SP; need to evaluate the City’s current zoning and land
use and possibly implementing more non-traditional types due to commercial
business model changes occurring as a result from e-commerce; enterprise zones;
ways to repurpose portions of existing parking lots without eliminating the ability to
park in those areas should demand require it; trend toward reduced parking demands
by retail and hospitality operators; options for municipalities to encourage mixed-use
developments; parklets; implementing area overlays for design guidelines; challenges
associated with “private-public partnership” incentives; the City’s inability to create
enterprise zones; importance of communication between retailers to create a non-
competitive environment, where they can complement and promote each other’s
businesses; ways to encourage leasing “big box” real estate into smaller modular
spaces; incorporating art and activities into the retail experience; benefits of
alternative transportation versus public transportation and the associated funding
challenges; majority of the commercial retail vacancy rate in La Quinta stemmed from
the former Sam’s Club and Ralph’s buildings; emphasizing the importance to evoke
mutual commercial collaboration and commitment; perceived benefits of
“retailtainment;” possible next steps to identify and create a demand; and possible
Enhanced Infrastructure Financing District (EIFD) (SB 628 Beall) funding options
similar to the finding mechanism explored by the Salton Sea Authority.
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CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 5 of 6
CITY COUNCIL AND PLANNING COMMISSION
The TAP reported on the participation, collaboration, and comments received from the
City’s commercial owners and development community.
Additional general joint discussion followed regarding the Highway 111 Shopping
Center continuous collaboration with the City; way-finding signs; rear-building signs
and CV Link entry points; exploring opportunities to expand available Wi-Fi and
marketing broadband; the undergoing upgrade of the City-owned traffic lights at the
major intersections would also provide Wi-Fi; the TAP’s report would include
recommendations on commercial improvements; options to activate temporary “pop-
up” activities and events on some of the “land bank” areas (or extra parking spaces),
and collaborate and co-market with the commercial owners; perceived benefits of
creating a symbiosis between the “land bank” areas and the stores by utilizing
landscaping, seating areas, misters, etc., to make it a more personal experience; and
the essential design flaws associated with placing trees in planters amongst a sea of
asphalt making it difficult for the trees to survive and grow.
Mr. Semingson shared some possible uses for the former Sam’s club building and
provided general comments on the TAP’s findings and recommendation.
Mr. Barlow noted the biggest challenges for a business to be successful in this
community were critical mass and seasonality; placing focus “not on the clicks, but
the bricks,” because that was what would bring people to the community; and ways to
repurpose the “big box” stores.
Further joint discussion followed regarding the City’s unsuccessful attempts to initiate
an infrastructure finance district in the past following the 2013 flood with the Desert
Sands Unified School District, County of Riverside, Coachella Valley Water District, and
other agencies; next steps would include establishing a timeline of events and
activities, and defining how the City would take the first steps forward based on the
recommendations listed in the TAP’s report; challenges the City has faced in getting
the Highway 111 commercial owners to communicate and work together;
unsuccessful attempts to launch joint marketing opportunities; the reality of still living
in a car-oriented society despite the rapidly advancing trend of alternative
transportation; possible new development of a Residence Inn hotel at the Highway
111 corridor; and the high-level tourism amenities that the future Pendry and
Montage would offer.
TAP’s report would be available in four to six weeks.
General joint discussion followed regarding the benefits of building a pedestrian
bridge across the Highway 111 corridor to access CV Link and to avoid at-grade
pedestrian Highway 111 crossings that impact traffic signal timing, and “layered
complete streets” notion, which would provide alternative routes for folks to get
around parallel to the Highway 111 corridor; marking the entrance to La Quinta at the
iconic Point Happy commercial center corner; and past unsuccessful attempts at
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CITY COUNCIL MINUTES – SPECIAL MEETING MAY 30, 2018
SPECIAL JOINT STUDY SESSION MEETING: Page 6 of 6
CITY COUNCIL AND PLANNING COMMISSION
“retailtainment;” available competitive grant funding for pedestrian bridge crossings;
and ways to encourage and get the most out of Uber and alternative transportation
options without impairing parking availability.
COUNCIL AND COMMISSION MEMBERS’ ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 6:17 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
12
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 2 TO CONTRACT SERVICES AGREEMENT
WITH HORIZON LIGHTING, INC. FOR A ONE-YEAR EXTENSION FOR LIGHTING
MAINTENANCE SERVICES OF THE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT
89-1
RECOMMENDATION
Approve Contract Change Order No. 2 to extend the Citywide Lighting Maintenance
Services contract for a one-year term with Horizon Lighting, Inc.
EXECUTIVE SUMMARY
The Lighting Maintenance Services provides landscape lighting maintenance of
medians and parkways throughout the City. This lighting is important for motorist
safety and street aesthetics.
In June 2016, Council awarded the Citywide Lighting Maintenance Services
Contract to Horizon Lighting (Horizon).
Staff recommends adding two service areas and a five percent increase to the
contract amount. The total contract increase is $4,016.
FISCAL IMPACT
The contract cost is $77,216 and is included in the current draft 2018/19 operating
budget under the Lighting and Landscaping Fund (215-7004-60104).
The Landscape and Lighting Assessment District 89-1 (L&L District) operates in a
deficit and is annually subsidized by the General Fund. The current subsidy projected
for the 2018/19 budget is $537,241.
BACKGROUND/ANALYSIS
The L&L District provides landscape and lighting maintenance services Citywide and
includes all public medians, parkways, and retention areas. These services are necessary
for roadway safety, water retention, and visual aesthetics.
On June 7, 2016, Council approved the contract with Horizon for the Citywide Lighting
Maintenance Services. The contract provides lighting maintenance of all City medians
within the L&L District. Change Order No. 2 proposes a one-year contract extension,
additional service areas at Madison Street from Avenue 53 to Avenue 54, and Adams
Street from Hwy 111 to Blackhawk Way, and a five percent increase to the contract. The
total contract increase is $4,016. Staff recommends the one-year extension based on the
contractor’s performance.
CONSENT CALENDAR ITEM NO. 2
13
ALTERNATIVES
Direct Staff to prepare new bid documents and specifications to advertise the Citywide
Lighting Maintenance Service Contract for 2018/19.
Prepared by: James Lindsey, Maintenance Manager
Approved by: Steve Howlett, Facilities Director
Attachment 1: Contract Change Order No. 2
14
15
16
City of La Quinta
CITY COUNCIL MEETING: June 19, 2017
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 6 TO CONTRACT SERVICES AGREEMENT
WITH CONSERVE LANDCARE, INC. FOR A ONE-YEAR EXTENSION AND INCREASE
CONTRACT AMOUNT FOR LANDSCAPE MAINTENANCE SERVICES OF LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1
RECOMMENDATION
Approve Contract Change Order No. 6 with Conserve Landcare, Inc. (Conserve) to
extend the Citywide Landscape Maintenance Services contract for a one-year term and
increase the contract amount by $40,324 annually.
EXECUTIVE SUMMARY
The Landscape Maintenance Service contract provides landscape maintenance for
City medians, parkways, and retention areas.
In June 2016, Council awarded the Citywide Landscape Maintenance Services
Contract to Conserve.
Staff recommends adding the Acacia Development Landscape to the contract with
a five percent increase to the current contract. The total annual increase to the
contract is $40,324.
FISCAL IMPACT
The 2018/19 contract cost will be $516,657. These costs are currently included within the
draft 2018/19 City operating budget in the contract services technical fund (215-7004-
60112).
The Landscape and Lighting Assessment District 89-1 (L&L District) operates in a
deficit and is annually subsidized by the General Fund. The current subsidy projected
for the 2018/19 budget is $537,241.
BACKGROUND/ANALYSIS
The L&L District provides landscape and lighting maintenance services citywide. This
includes all public medians, parkways, and retention areas. These services are necessary
for roadway safety, water retention, and visual aesthetics.
On June 7, 2016, City Council approved the Contract with Conserve, providing weekly
maintenance of all City medians within the L&L District. Change Order No. 6 proposes a
one-year contract extension, adding service to Acacia at the entrance, the perimeter and
the retention basin, and a five percent contract increase. The total annual increase to the
CONSENT CALENDAR ITEM NO. 3
17
contract is $40,324. The contract bid from Conserve was $189,176 less than the next
closest bidder when the project was awarded in 2016. Staff recommends the one-year
extension and the cost increase based on the contractor’s performance.
ALTERNATIVES
Direct staff to prepare new bid documents and specifications to advertise the Citywide
Landscape Maintenance Service Contract for 2018/19.
Prepared by: James Lindsey, Maintenance Manager
Approved by: Steve Howlett, Facilities Director
Attachment 1: Contract Change Order No. 6
18
19
20
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 3 TO CONTRACT SERVICES
AGREEMENT WITH CONSERVE LANDCARE, INC. FOR A ONE-YEAR EXTENSION
AND INCREASE CONTRACT AMOUNT FOR PARK LANDSCAPE MAINTENANCE
SERVICES
RECOMMENDATION
Approve Contract Change Order No. 3 with Conserve Landcare, Inc. for
Park Landscape Maintenance Services to include a one-year extension and
increase the contract amount by $24,534 for additional services.
EXECUTIVE SUMMARY
On June 16, 2015, Council awarded the Park Maintenance contract to Conserve
Landcare, Inc. (Conserve) in the amount of $444,960.
Contract terms allow for four additional one-year extensions. The current
agreement will expire June 30, 2018.
Change Order No. 3 (Attachment 1) includes a five percent increase of $24,534 for
additional service.
FISCAL IMPACT
The 2018/19 contract cost will be $515,052, and includes the $24,534 increase. These
costs are included in the current draft 2018/19 City operating budget.
FUND 2016/17 2017/18 2018/19
General $358,320 $381,678 $430,212
Library $63,060 $63,060 $39,060
L&L Dist. $45,780 $45,780 $45,780
TOTAL $467,160 $490,518 $515,052
BACKGROUND/ANALYSIS
On June 16, 2015, Council approved the Park Landscape Maintenance Services contract
with Conserve. The contract provides daily cleaning and weekly maintenance of all City
parks and facility landscapes.
Change Order No. 3 proposes a one year contract extension with a five percent increase
of $24,534 for additional services to include stump grinding and removal as part of
contracted tree service at all City parks.
CONSENT CALENDAR ITEM NO. 4
21
ALTERNATIVES
Direct staff to prepare new bid documents and specifications to advertise the Park
Landscape Maintenance Service Contract for 2018/19.
Prepared by: Robert Ambriz, Jr., Parks Superintendent
Approved by: Steve Howlett, Facilities Director
Attachment 1: Change Order No. 3
22
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24
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: REJECT ALL BIDS AND AUTHORIZE RE-ADVERTISEMENT OF THE
HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION IMPROVEMENTS PROJECT
(PROJECT NO. 2016-01)
RECOMMENDATION
Reject all bids and authorize Staff to re-advertise the Highway Safety Improvements
Program (HSIP) Intersection Improvements Project.
EXECUTIVE SUMMARY
•The Highway Safety Improvements Program (HSIP) Intersection Improvements
Project (Project) will upgrade the signal cabinets at eight intersections; cabinet
controllers at fifteen intersections; and, replace all intersection safety lighting
and internally illuminated street name signs with LED lights (Attachment 1). The
project will also update all intersection street name sign panels.
•Construction is funded with federal HSIP funds.
•On June 6, 2018, the City received one sealed bid for these improvements from
DBX, Inc., in the amount of $1,080,175. This bid was $154,845 over the
engineer’s estimate. Staff recommends the project be re-advertised to
encourage competitive bids and to not award a contract sole source.
FISCAL IMPACT
The total project budget is $1,260,400. The 2016/17 Capital Improvement Program
allocated $1,134,300 of HSIP Grant funds and $126,100 of Measure A Funds for the
required City match. The following table presents the project budget:
Project Budget
Design / Professional $ 132,300
City Administration $ 13,500
Inspection/Testing/Survey: $ 92,537
Construction: $ 925,330
Contingency: $ 96,733
Total Budget: $ 1,260,400
CONSENT CALENDAR ITEM NO. 5
25
BACKGROUND/ANALYSIS
In August, 2015 Council ratified the submission of an HSIP grant application to upgrade
the traffic signal equipment, safety lights, and street name signs at various
intersections throughout the City to improve traffic safety.
The HSIP Intersection Improvements include:
Upgraded Traffic Signal Cabinets and Cabinet Controllers: New Traffic Signal
Cabinets and Cabinet Controllers will replace outdated equipment improving
signal reliability and timing.
LED Lighting: New LED lighting will replace existing High Pressure Sodium bulbs
for the intersection safety lights and street name signs to improve visibility at
night.
New Street Name Sign Panels: All Street Name Sign Panels will be upgraded to
current standards improving driver readability.
On May 10, 2018, Staff solicited construction bids from qualified contractors. The City
received one bid on June 7, 2018. Staff recommends the project be re-advertised.
The following is the project schedule:
Council Considers Re-Advertisement June 19, 2018
Bid Project June 20 to July 19, 2018
Council Considers Project Award August 7, 2018
Execute Contract and Mobilize August 8 to September 5, 2018
Construction (45 Working Days) September to November, 2018
Accept Improvements December 2018
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Project Map
26
WASHINGTON STADAMS STDUNE PALMS RDJEFFERSON STFRED WARING DR
MILES AVE
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AVENUE 47
AVENUE 48
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CALLE TAMPICOEISENHOWER DRINDIAN
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QUINTA INDIOC:\Users\JNICKERSON\Desktop\Reference\Logos\North Arrow.png
08-LA QUINTA-2
INTERSECTION IMPROVEMENTS
PROJECT MAP
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2 3 4 5
6 7 8 9 10
1112
13 141516
17
18
19 20 21 22 23
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26 27 28
29 30 31 32
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42 43
50 51
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1. Washington / Palm Royale
2. Washington / Fred Waring
3. Fred Waring / Palm Royale
4. Fred Waring / Adams
5. Fred Waring / Dune Palms
6. Washington / Miles
7. Miles / Seeley
8. Miles / Adams
9. Miles / Dune Palms
10. Miles / Ped Crossing
11. Dune Palms / Desert Crest
12. Washington / Channel
13. Adams / Westward Ho
14. Dune Palms / Westward Ho
15. Hwy 111 / Plaza La Quinta
16. Hwy 111 / Washington
17. Hwy 111 / Simon
18. Hwy 111 / LQ Center
19. Hwy 111 / Adams
20. Hwy 111 / La Quinta Dr
21. Hwy 111 / Dune Palms
22. Hwy 111 / Depot Dr
23. Hwy 111 / Jefferson
24. Jefferson / Vista Grande
25. Washington / Simon
26. Washington / Ave 47
27. Adams / Ave 47
28. Dune Palms / Coralina
29. Washington / Ave 48
30. Adams / Ave 48
31. Dune Palms / Ave 48
32. Jefferson / Ave 48
33. Washington / Rancho LQ
34. Eisenhower / Coachella
35. Jefferson / Ave 49
36. Eisenhower / Fernando
37. Washington / Sagebrush
38. Eisenhower / Ave 50
39. Washington / Ave 50
40. Park / Ave 50
41. Jefferson / Ave 50
42. Washington / Village Center
43. Jefferson / Pomelo
44. Eisenhower / Tampico
45. Tampico / Bermudas
46. Tampico / Desert Club
47. Washington / Tampico
48. Ave 52 / Bermudas
49. Ave 52 / Desert Club
50. Washington / Ave 52
51. Ave 52 / Centrino
ATTACHMENT 1
27
28
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: AWARD A CONTRACT TO CONSERVE LANDCARE, INC. FOR THE LA
QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE
ADAMS PARK RETENTION BASIN AND QUINTERRA DEVELOPMENT, ON THE NORTH
SIDE OF MILES AVENUE, BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT
NO. 2016-03)
RECOMMENDATION
Award a contract to Conserve LandCare, Inc. in the amount of $558,863 for the
Landscape Renovation Improvements project located at the Adams Park Retention
Basin and Quinterra development on the north side of Miles Avenue, between
Adams Street and Los Manos Drive.
EXECUTIVE SUMMARY
•This third phase of the Measure G funded La Quinta Landscape Renovation
project (Project No. 2016-03) is ready to proceed (Attachment 1):
•The project includes approximately 100,700 square feet of parkway and
retention basin turf conversion to the Desert Oasis plant palette; a new walkway
around the Adams Park Retention Basin; new lighting at the development
entrances and wall cleaning.
•Conserve LandCare, Inc. of Thousand Palms, California, submitted the
lowest responsible and responsive bid of $558,863 (Attachment 2).
FISCAL IMPACT
The Phase 3 – Quinterra and Adams Park improvements are projected to cost $992,500.
The 2017/18 Capital Improvement Program (CIP) allocates $2,552,576 to 2017/18
Landscape Renovation projects, $1,802,576 of Measure G Funds and $750,000 of
carryover CIP funds. The following is the project budget:
Total Budget (All Phases) Phase 3 – Quinterra*
Professional: $ 136,271 $ 55,490
Design: $ 175,833 $ 61,700
Inspection/Testing/Survey: $ 171,437 $ 69,810
Construction: $ 1,758,328 $ 558,863
City Administration: $ 87,916 $ 17,900
Contingency: $ 222,791 $ 228,737
Total Budget: $ 2,552,576 $ 992,500
CONSENT CALENDAR ITEM NO. 6
29
*Note:
•There is a current amount of $1,649,576 in the budget after the completion of
the first two (2) phases. When Phase 3 is completed, approximately $857,076 is
anticipated to be available for phase 4 of Landscape Renovation Turf Conversion
projects (La Quinta Vistas, La Quinta Highlands, and Rancho Ocotillo) planned for
spring, 2019.
•Staff anticipates the City will receive about $200,000 in Coachella Valley Water
District (CVWD) turf conversion rebates.
BACKGROUND/ANALYSIS
The 2017/18 CIP prioritizes renovating the parkways in north La Quinta over the next
four years. These improvements involve converting turf to the Desert Oasis landscape
palette, which uses hardscape textures with minimal planting to create an aesthetically
pleasing environment with lower installation, long-term maintenance, and water costs.
New walkways, entrance lighting, and wall cleaning/painting complete the renovation
effort.
The parkway renovation effort is divided into six phases; this project is the third phase.
The design segment of the fourth phase, located at La Quinta Vistas, La Quinta
Highlands, and Rancho Ocotillo will begin in July 2018.
On May 3, 2018, staff solicited construction bids from qualified contractors. The
City received four bids on May 31, 2018 (Attachment 2). Conserve LandCare, Inc. of
Thousand Palms, California, submitted the lowest responsible and responsive bid of
$558,863.
The following is the project schedule:
Council Considers Project Award June 19, 2018
Execute Contract and Mobilize June 19, 2018 to July 16, 2018
Construction (90 Working Days) July 2018 to November 2018
Accept Improvements December 2018
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Bryan McKinney, P.E., City Engineer
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Vicinity Map
2. Bid Comparison Summary
30
Vicinity Map
Phase 3 Acacia Turf Conversion Improvements
Project Location:
Adams Park
Project Location:
Quinterra
ATTACHMENT 1
31
32
BID OPENING: 05-31-2018BID COMPARISON SUMMARYNorth La Quinta Landscaping - Quinterra and Adams Park LandscapingItem No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price1 Mobilization1 LS 37,500.00$ 37,500.00$ 25,000.00$ 25,000.00$ 10,686.00$ 10,686.00$ 52,000.00$ 52,000.00$ 29,000.00$ 29,000.00$ 2 Traffic Control1 LS 29,800.00$ 29,800.00$ 32,500.00$ 32,500.00$ 25,300.00$ 25,300.00$ 19,000.00$ 19,000.00$ 17,500.00$ 17,500.00$ 3 Dust Control1 LS 31,776.00$ 31,776.00$ 5,000.00$ 5,000.00$ 3,500.00$ 3,500.00$ 6,000.00$ 6,000.00$ 7,000.00$ 7,000.00$ 4 Clearing and Grubbing1 LS 10,300.00$ 10,300.00$ 81,000.00$ 81,000.00$ 32,156.00$ 32,156.00$ 133,500.00$ 133,500.00$ 113,700.00$ 113,700.00$ 5 Demolition and Disposal1 LS 97,000.00$ 97,000.00$ 5,000.00$ 5,000.00$ 44,190.00$ 44,190.00$ 16,000.00$ 16,000.00$ 11,300.00$ 11,300.00$ 6 Modify Existing Lighting and Electrical System1 LS 8,000.00$ 8,000.00$ 20,500.00$ 20,500.00$ 17,910.00$ 17,910.00$ 8,500.00$ 8,500.00$ 30,600.00$ 30,600.00$ 7Wall Washing1 LS 12,595.00$ 12,595.00$ 3,500.00$ 3,500.00$ 3,600.00$ 3,600.00$ 7,000.00$ 7,000.00$ 18,500.00$ 18,500.00$ 8 Soil Prep and Fine Grading1 LS 15,132.00$ 15,132.00$ 15,000.00$ 15,000.00$ 27,365.00$ 27,365.00$ 45,000.00$ 45,000.00$ 21,500.00$ 21,500.00$ 9Furnish and Install Boulders per Plan – “Rustic Brown”118 EA125.00$ 14,750.00$ 150.00$ 17,700.00$ 200.00$ 23,600.00$ 165.00$ 19,470.00$ 160.00$ 18,880.00$ 10Furnish and Install 3/8” Apache Brown Crushed Rock2,900 SF1.88$ 5,452.00$ 1.50$ 4,350.00$ 1.80$ 5,220.00$ 1.36$ 3,944.00$ 1.75$ 5,075.00$ 11Furnish and Install 3/4" Desert Gold Crushed Rock75,710 SF1.30$ 98,423.00$ 1.25$ 94,637.50$ 1.25$ 94,637.50$ 1.03$ 77,981.30$ 1.50$ 113,565.00$ 12Furnish and Install 3/8" Minus Stabilized Decomposed Granite3,500 SF2.00$ 7,000.00$ 3.25$ 11,375.00$ 1.35$ 4,725.00$ 2.88$ 10,080.00$ 5.00$ 17,500.00$ 13Furnish and Install 6” Minus Cresta Rubble 12,620 SF3.50$ 44,170.00$ 2.50$ 31,550.00$ 1.85$ 23,347.00$ 1.46$ 18,425.20$ 2.20$ 27,764.00$ 14Furnish and Install 6” Minus Baja Cresta Rubble 10,540 SF3.50$ 36,890.00$ 3.00$ 31,620.00$ 1.90$ 20,026.00$ 1.79$ 18,866.60$ 2.50$ 26,350.00$ 15Furnish and Install 12”-18” Sierra Cobble 680 SF2.00$ 1,360.00$ 11.00$ 7,480.00$ 3.50$ 2,380.00$ 2.65$ 1,802.00$ 5.00$ 3,400.00$ 16Furnish and Install Montana Bark Nuggets160 SF3.00$ 480.00$ 2.00$ 320.00$ 3.00$ 480.00$ 2.89$ 462.40$ 6.00$ 960.00$ 17Furnish and Install PermaLoc AsphaltEdge Header 1,520 LF10.00$ 15,200.00$ 8.00$ 12,160.00$ 14.00$ 21,280.00$ 9.38$ 14,257.60$ 9.30$ 14,136.00$ 18Furnish and Install 4” x 6” Concrete Mow Curb1,280 LF6.50$ 8,320.00$ 18.00$ 23,040.00$ 12.50$ 16,000.00$ 6.15$ 7,872.00$ 18.50$ 23,680.00$ 19Furnish and Install Landscaping per Plan1 LS 31,475.00$ 31,475.00$ 48,500.00$ 48,500.00$ 63,372.00$ 63,372.00$ 41,000.00$ 41,000.00$ 45,200.00$ 45,200.00$ 20Furnish and Install Irrigation per Plan1 LS 176,540.00$ 176,540.00$ 45,000.00$ 45,000.00$ 136,154.00$ 136,154.00$ 94,500.00$ 94,500.00$ 75,500.00$ 75,500.00$ 2190 – Day Maintenance Period1 LS 5,459.00$ 5,459.00$ 4,500.00$ 4,500.00$ 4,500.00$ 4,500.00$ 20,000.00$ 20,000.00$ 15,000.00$ 15,000.00$ 22Construct 6” Retaining Curb per City of La Quinta Std Plan 210118 LF30.00$ 3,540.00$ 35.00$ 4,130.00$ 31.00$ 3,658.00$ 80.00$ 9,440.00$ 34.00$ 4,012.00$ 23Earthwork to Construct Walking Path at Adams Park Basin1 LS 25,000.00$ 25,000.00$ 35,000.00$ 35,000.00$ 31,200.00$ 31,200.00$ 19,000.00$ 19,000.00$ 24,900.00$ 24,900.00$ 716,162.00$ 558,862.50$ 615,286.50$ 644,101.10$ 665,022.00$ Denotes Calculation ErrorUrban Habitat Environmental LandscapesGriffith CompanyEarth Sculptures, Inc.Conserve LandcareSUBTOTAL BID ITEMS 1-22:Engineers Estimate5/31/2018Page 1 of 1ATTACHMENT 2ATTACHMENT 2 33
34
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDING AND AWARD A CONTRACT TO TRI-STAR
CONTRACING II, INC. FOR THE LA QUINTA HIGH SCHOOL AMERICANS WITH
DISABILITIES ACT (ADA) IMPROVEMENTS PROJECT LOCATED ON THE WEST SIDE OF
ADAMS STREET AT BLACKHAWK WAY (PROJECT NO. 2017-05)
RECOMMENDATION
Appropriate $40,000 from the FY 2017/18 Citywide Sidewalk Improvements Fund and
award a contract to Tri-Star Contracting II, Inc. in the amount of $180,799 for the La
Quinta High School Americans with Disabilities Act (ADA) Improvements project located
on the west side of Adams Street at Blackhawk Way.
EXECUTIVE SUMMARY
•On October 17, 2018 Council approved the Riverside County Transportation
Commission agreement for SB821 Bicycle and Pedestrian Facilities Program
funding; this grant will fund approximately 42% of the adjusted improvement
costs.
•The project is located on the west side of Adams Street at the intersection with
Blackhawk Way (Attachment 1) and includes:
Constructing two (2) new ADA accessible ramps,
Reconstructing the walkway to the adjacent neighborhood,
Reconstructing the driveway to the Imperial Irrigation District’s
Substation, and
Reconstructing a portion of retaining wall.
•Tri-Star Contracting II, Inc. of Desert Hot Springs, California, submitted the
lowest responsible and responsive bid of $181,152. (Attachment 2)
FISCAL IMPACT
The adjusted budget is $259,000, of which $40,000 will be allocated from the Citywide
Sidewalk Improvements Fund (Project No. 1718STI). The 2017/18 Capital Improvement
Program (CIP) allocates $219,000; $109,500 of SB821 Grant Funds and $109,500 of
General Funds. The following table presents the project budget:
Original Budget Proposed Budget*
Professional: $ 13,000 $ 13,000
Design: $ 22,000 $ 21,201
Inspection/Testing/Survey: $ 23,000 $ 23,000
Construction: $ 140,000 $ 180,799
City Administration: $ 7,000 $ 7,000
Contingency: $ 14,000 $ 14,000
CONSENT CALENDAR ITEM NO. 7
35
Total Budget: $ 219,000 $ 259,000
*Note: The Citywide Sidewalk Improvements Fund has adequate funding for allocation.
BACKGROUND/ANALYSIS
Adams Street/Blackhawk Way intersection was selected for funding because of its high
traffic volume and the lack of ADA compliant access ramps.
On the west side, the sidewalk cannot be accessed because there are no curb returns;
the northern crosswalk terminates into a vertical curb, while the southern crosswalk
ends in a non-compliant driveway. These proposed improvements would provide a
complete ADA path of travel.
On May 14, 2018, Staff solicited construction bids from qualified contractors. The City
received three bids on June 7, 2018 (Attachment 2). These bids came in higher than the
engineer’s estimate because the estimate did not account for the cost of ordering
smaller quantities and the installation of handrail. Tri-Star Contracting II, Inc. of Desert
Hot Springs, California, submitted the lowest responsible and responsive bid of
$181,152.
Staff does not recommend awarding the additive alternate to adjust the Coachella
Valley Water District (CVWD) air vac box to grade.
The following is the project schedule:
Council Considers Project Award June 19, 2018
Execute Contract and Mobilize June 20, 2018 to July 16, 2018
Construction (25 Working Days) July 2018 to August 2018
Accept Improvements September 2018
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Bryan McKinney, P.E., City Engineer
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Vicinity Map
2. Bid Comparison Summary
36
FY 2018 SB-821 GRANT APPLICATION
City of
Indian ells
City of
Palrn Des
___ /
LA QUINTA HIGH SCHOOL ADA IMPROVEMENTS
ATTACHMENT 1
VICINITY MAP
CITY OF LA QUINTA
N
'
ATTACHMENT 1
ATTACHMENT 137
38
BID OPENING: 06-07-20182017-05 La Quinta High School ADA ImprovementsBid Comparison SummaryItem No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price1Mobilization1 LS $ 15,000.00 15,000.00$ 17,635.00$ 17,635.00$ 20,000.00$ 20,000.00$ 18,500.00$ 18,500.00$ 2Traffic Control1 LS $ 15,000.00 15,000.00$ 17,015.00$ 17,015.00$ 15,000.00$ 15,000.00$ 19,000.00$ 19,000.00$ 3Dust Control1LS $ 2,500.00 2,500.00$ 13,187.00$ 13,187.00$ 3,000.00$ 3,000.00$900.00$ 900.00$ 4Remove Existing AC Pavement and Base108 SF $ 1.50 162.00$ 16.71$ 1,804.68$10.00$ 1,080.00$20.00$ 2,160.00$5Remove Existing Concrete Sidewalk and Driveway2,181 SF $ 2.10 4,580.10$ 1.94$ 4,231.14$4.00$8,724.00$3.00$6,543.00$6Remove Existing 8" Curb and Curb & Gutter (Including portion of Local Depression)66 LF $ 12.00 792.00$ 50.58$ 3,338.28$40.00$ 2,640.00$22.00$ 1,452.00$7Minor Grading1LS $ 8,000.00 8,000.00$ 10,896.00$ 10,896.00$ 14,000.00$ 14,000.00$ 5,600.00$ 5,600.00$82" Grind and Overlay164 SF $ 7.00 1,148.00$ 17.22$ 2,824.08$20.00$ 3,280.00$10.00$ 1,640.00$9Construct 4" AC over 6" AB, CLQ STD. 195108 SF $ 8.00 864.00$ 39.33$ 4,247.64$39.00$ 4,212.00$75.00$ 8,100.00$10Construct 8" Curb and Curb & Gutter Per City of La Quinta STD. 202 and 21064 LF $ 30.00 1,920.00$ 62.95$ 4,028.80$90.00$ 5,760.00$125.00$ 8,000.00$11Construct Sidewalk per City of La Quinta STD 240 Mod. (Including Traffic Signal Pull Box Adjustment)1,687 SF $ 10.00 16,870.00$ 9.40$ 15,857.80$ 10.00$ 16,870.00$ 15.00$ 25,305.00$ 12Construct Concrete Curb Ramps per City of La Quinta STD 250 Mod.2 EA $ 2,000.00 4,000.00$ 2,849.00$ 5,698.00$2,000.00$ 4,000.00$2,300.00$ 4,600.00$13Construct 6” Thick Concrete Driveway364 SF $ 15.00 5,460.00$ 20.74$ 7,549.36$13.00$ 4,732.00$21.00$ 7,644.00$14Construct Monolithic 6” Wide x 6” Tall Concrete Retaining Curb9 LF $ 30.00 270.00$ 31.90$ 287.10$ 41.00$ 369.00$ 250.00$ 2,250.00$15Construct Monolithic 9” Wide x 6” Tall Concrete Retaining Curb308 LF $ 35.00 10,780.00$ 26.21$ 8,072.68$45.00$ 13,860.00$ 40.00$ 12,320.00$ 16Remove Retaining Wall14 LF $ 100.00 1,400.00$ 50.45$ 706.30$ 200.00$ 2,800.00$150.00$ 2,100.00$17(F)Construct Retaining Wall per SPPW STD. 618-3 and Detail B on Sheet 41 LS $ 9,000.00 9,000.00$ 6,635.00$ 6,635.00$10,000.00$ 10,000.00$ 9,500.00$ 9,500.00$18Furnish and Install Handrail302 LF $ 70.00 21,140.00$ 131.59$ 39,740.18$ 125.00$ 37,750.00$ 150.00$ 45,300.00$ 19Remove and Modify Ex Landscaping & Irrigation as Needed1 LS $ 17,000.00 17,000.00$ 4,472.00$ 4,472.00$18,000.00$ 18,000.00$ 18,586.00$ 18,586.00$ 20Furnish and Install 3/8” Decomposed Granite (2” Thick)40 SF $ 15.00 600.00$ 57.08$ 2,283.20$17.00$ 680.00$ 100.00$ 4,000.00$21Striping, Including All Incidentals1 LS $ 3,000.00 3,000.00$ 10,290.00$ 10,290.00$ 5,600.00$ 5,600.00$9,000.00$ 9,000.00$139,486.10$ 180,799.24$ 192,357.00$ 212,500.00$ Additive Alternate No. 2Item No.DescriptionQTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price1 Adjust CVWD Air Vac Valve Box to Grade1 LS500.00$ 500.00$ 353.00$ 353.00$ 2,300.00$ 2,300.00$500.00$ 500.00$ SUBTOTAL ADDITIVE ALTERNATE 1:500.00$ 353.00$ 2,300.00$ 500.00$ 139,986.10$ 181,152.24$ 194,657.00$ 213,000.00$ GRAND TOTAL:Cora Construtors, Inc.GraniteTri-Star Contracting, Inc.SUBTOTAL BID ITEMS 1-21:Engineers Estimate6/7/2018Page 1 of 1ATTACHMENT 2ATTACHMENT 2 39
40
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE EXTENSION OF PROFESSIONAL SERVICES AGREEMENT WITH TERRA
NOVA FOR CONTRACT PLANNING SERVICES
RECOMMENDATION
Approve Extension No. 2 to the Professional Services Agreement with Terra Nova Planning
and Research, Inc., in an amount not to exceed $60,000 for contract planning services; and
authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
•Terra Nova Planning and Research, Inc. (Terra Nova) provides professional planning
services support for development review, environmental review, and project
management.
•The current Professional Services Agreement (PSA) expired on June 30, 2017 and
includes provisions for extensions for two additional years (Attachment 1). The
proposed extension would be for twelve months, from July 1, 2018 through June 30,
2019 (Attachment 2).
•Terra Nova continues to provide exceptional service and has extensive knowledge of
the City’s development review process.
FISCAL IMPACT
There are general funds proposed in the 2018/19 operating budget under the Professional
Services Account (101-6002-60103).
BACKGROUND/ANALYSIS
Nicole Criste, Principal of Terra Nova, has provided contract planner services at the Principal
Planner level. Mrs. Criste provides project management and environmental review expertise
to support the Planning Division. The City elects to contract for this service to access this
expertise on an on-call basis versus retaining a full-time employee, and benefit from Mrs.
Criste’s insights from performing similar services for neighboring agencies. The current
extension (No. 1) expires on June 30, 2018.
ALTERNATIVES
Staff believes Terra Nova provides exceptional service level to the City, and does not
recommend an alternative.
Prepared by: Gabriel Perez, Planning Manager
Approved by: Frank J. Spevacek, City Manager
CONSENT CALENDAR ITEM NO. 8
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Attachments: 1. Executed PSA with Terra Nova Planning and Research, Inc.
2.PSA with Terra Nova Planning and Research, Inc. Extension No. 2
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78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
June 20, 2018
Terra Nova Planning and Research
42635 Melanie Place, Suite 10
Palm Desert, CA 92260
Attn: Ms. Nicole Criste
RE: PROFESSIONAL SERVICES AGREEMENT WITH THE CITY OF LA QUINTA FOR
ON CALL PLANNING SERVICES
Dear Ms. Criste,
The City of La Quinta gives notice that it wishes to exercise the option to extend
the term of the Professional Services Agreement for Terra Nova Planning and
Research, in accordance with the Professional Services Agreement (Agreement)
dated July 1, 2016. The Agreement will be extended for an additional year,
expiring on June 30, 2019. All other terms and conditions of the Agreement
remain unchanged.
If you need additional information or would like to discuss this matter further,
please feel free to contact Gabriel Perez at (760) 777-7062 or at
gperez@laguinta.org.
Sincerely,
Frank J. Spevacek
City Manager and Interim Design and Development Director
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH COMPLETE PAPERLESS
SOLUTIONS FOR LASERFICHE SOFTWARE SUPPORT SERVICES
RECOMMENDATION
Approve Contract Services Agreement with Complete Paperless Solutions in the amount
of $78,683 and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
The City acquired the Laserfiche (LF) software to manage its permanent electronic
repository in the mid-1990s.
In May 2018, staff solicited bids for LF licenses, maintenance and support services;
Complete Paperless Solutions (CPS) was the top contender.
FISCAL IMPACT
The annual cost for software licenses, maintenance, and support services is $21,020. In
addition, staff recommends expending $15,622 for a one-time purchase of 15 new
licenses (to allow expanded user access) and for 50 professional support hours for
scheduled LF software customizations. Funds are budgeted in the 2017/18 and 2018/19
Information Technology Fund (502-0000-60301).
BACKGROUND/ANALYSIS
The City acquired the Laserfiche software to manage its permanent electronic repository
in the mid-1990s. Since acquisition only minimal software enhancements were
implemented until 2017. In July 2017 and April 2018, two software upgrades were
implemented along with process automation improvements and moving the repository to
a cloud-based server.
Following an Information Bid Request in May 2018, staff identified CPS as a top contender
based on the quality and value of services, as well as cost. CPS has been a certified LF
Value-Added Reseller since 1996, with a focus on providing high-level customer service
and innovative software solutions to automate municipal business processes; their
software solutions focus on the end user.
CONSENT CALENDAR ITEM NO. 9
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In addition to the annual software licensing, maintenance, and support services, staff has
identified the need to increase the City’s licenses from 10 to 25 due to an increased user
demand. Staff is also proposing to purchase 50 professional hours to implement complex
software customizations, which include building complex workflows, agreement and
insurance reports, and interactive maps for assessment district and specific plans. These
additional services and customizations will be implemented during the three-year initial
term of the agreement.
ALTERNATIVES
Council may elect not to approve this Agreement or approve the Agreement only in part.
Prepared by: Monika Radeva, Acting City Clerk
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Contract Services Agreement with CPS
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and
entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal
corporation, and Complete Paperless Solutions (CPS) (“Contracting Party”). The parties
hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contracting Party shall provide those services related to Laserfice Avante
Support Services, as specified in the “Scope of Services” attached hereto as “Exhibit A”
and incorporated herein by this reference (the “Services”). The City shall reasonably
cooperate with granting access as required by Contracting Party for providing these
services. Contracting Party represents and warrants that Contracting Party is a provider
of first-class work and/or services and Contracting Party is experienced in performing
the Services contemplated herein and, in light of such status and experience,
Contracting Party covenants that it shall follow industry standards in performing the
Services required hereunder, and that all materials, if any, will be of good quality, fit for
the purpose intended. For purposes of this Agreement, the phrase “industry standards”
shall mean those standards of practice recognized by one or more first-class firms
performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of
the City and any Federal, State, or local governmental agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified
herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits,
and approvals as may be required by law for the performance of the Services required
by this Agreement, including a City of La Quinta business license. Contracting Party and
its employees, agents, and subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits, and
approvals that are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any fees,
assessments, and taxes, plus applicable penalties and interest, which may be imposed
by law and arise from or are necessary for the performance of the Services required by
this Agreement, and shall indemnify, defend (with counsel selected by City), and hold
City, its elected officials, officers, employees, and agents, free and harmless against any
such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all subcontractors’
compliance with this Section.
ATTACHMENT 1
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party
warrants that (a) it has thoroughly investigated and considered the Services to be
performed, (b) it has investigated the site where the Services are to be performed, if
any, and fully acquainted itself with the conditions there existing, (c) it has carefully
considered how the Services should be performed, and (d) it fully understands the
facilities, difficulties, and restrictions attending performance of the Services under this
Agreement. Should Contracting Party discover any latent or unknown conditions
materially differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not proceed
except at Contracting Party’s risk until written instructions are received from the
Contract Officer (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and understands that
the Services contracted for under this Agreement require specialized skills and abilities
and that, consistent with this understanding, Contracting Party’s work will be held to an
industry standard of quality and workmanship. Consistent with Section 1.5
hereinabove, Contracting Party represents to City that it holds the necessary skills and
abilities to satisfy the industry standard of quality as set forth in this Agreement.
Contracting Party shall adopt reasonable methods during the life of this Agreement to
furnish continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses or
damages, and shall be responsible for all such damages, to persons or property, until
acceptance of the Services by City, except such losses or damages as may be caused by
City’s own negligence. The performance of Services by Contracting Party shall not
relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or
defective work at no further cost to City, when such inaccuracies are due to the
negligence of Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions of this
Agreement, Contracting Party shall perform services in addition to those specified in the
Scope of Services (“Additional Services”) only when directed to do so by the Contract
Officer, provided that Contracting Party shall not be required to perform any Additional
Services without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written change order
if Contracting Party is a contractor performing the Services) from the Contract Officer,
incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to
perform this Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the provisions
of this Section shall not apply to the Services specifically set forth in the Scope of
Services or reasonably contemplated therein. It is specifically understood and agreed
that oral requests and/or approvals of Additional Services shall be barred and are
unenforceable. Failure of Contracting Party to secure the Contract Officer’s written
authorization for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether by way of
compensation, restitution, quantum meruit, or the like, for Additional Services provided
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without the appropriate authorization from the Contract Officer. Compensation for
properly authorized Additional Services shall be made in accordance with Section 2.3 of
this Agreement.
1.8 Special Requirements. Additional terms and conditions of this Agreement,
if any, which are made a part hereof are set forth in “Exhibit D” (the “Special
Requirements”), which is incorporated herein by this reference and expressly made a
part hereof. In the event of a conflict between the provisions of the Special
Requirements and any other provisions of this Agreement, the provisions of the Special
Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule
of Compensation”) in a total amount not to exceed Thirty Six Thousand, Six Hundred
and Forty Two Dollars and Fifty Cents ($36,642.50) for the first year; and Twenty One
Thousand and Twenty Dollars ($21,020.00) for the second and third years (the “Contract
Sum”), except as provided in Section 1.7. The method of compensation set forth in the
Schedule of Compensation may include a lump sum payment upon completion,
payment in accordance with the percentage of completion of the Services, payment for
time and materials based upon Contracting Party’s rate schedule, but not exceeding the
Contract Sum, or such other reasonable methods as may be specified in the Schedule
of Compensation. The Contract Sum shall include the attendance of Contracting Party
at all project meetings reasonably deemed necessary by City; Contracting Party shall
not be entitled to any additional compensation for attending said meetings.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, transportation expense, telephone expense, and similar costs and
expenses when and if specified in the Schedule of Compensation. Regardless of the
method of compensation set forth in the Schedule of Compensation, Contracting Party’s
overall compensation shall not exceed the Contract Sum, except as provided in
Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting Party
wishes to receive payment, Contracting Party shall submit to City no later than the tenth
(10th) working day of such month, in the form approved by City’s Finance Director, an
invoice for Services rendered prior to the date of the invoice. Such invoice shall
(1) describe in detail the Services provided, including time and materials, and (2) specify
each staff member who has provided Services and the number of hours assigned to
each such staff member. Such invoice shall contain a certification by a principal
member of Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in writing
by the Contract Officer and subject to retention pursuant to Section 8.3, City will pay
Contracting Party for all items stated thereon which are approved by City pursuant to
this Agreement no later than thirty (30) days after invoices are received by the City’s
Finance Department.
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2.3 Compensation for Additional Services. Additional Services approved in
advance by the Contract Officer pursuant to Section 1.7 of this Agreement shall be paid
for in an amount agreed to in writing by both City and Contracting Party in advance of
the Additional Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract Sum may be
approved by the Contract Officer. Any greater amount of compensation for Additional
Services must be approved by the La Quinta City Council, the City Manager, or
Department Director, depending upon City laws, regulations, rules and procedures
concerning public contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer pursuant to Section 1.7 of this
Agreement.
3.PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement. If the Services not completed in accordance with the Schedule of
Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City
will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period established in
“Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in
the Schedule of Performance may be approved in writing by the Contract Officer.
3.3 Force Majeure. The time period specified in the Schedule of Performance
for performance of the Services rendered pursuant to this Agreement shall be extended
because of any delays due to unforeseeable causes beyond the control and without the
fault or negligence of Contracting Party, including, but not restricted to, acts of God or
of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots,
strikes, freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of the
commencement of such delay notify the Contract Officer in writing of the causes of the
delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend
the time for performing the Services for the period of the forced delay when and if in
the Contract Officer’s judgment such delay is justified, and the Contract Officer’s
determination shall be final and conclusive upon the parties to this Agreement.
Extensions to time period in the Schedule of Performance which are determined by the
Contract Officer to be justified pursuant to this Section shall not entitle the Contracting
Party to additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions in
Article 8.0 of this Agreement, the term of this agreement shall commence on June 1,
2018, and terminate on May 31, 2021 (“Initial Term”). This Agreement may be extended
for three (3) additional year(s) upon mutual agreement by both parties (“Extended
Term”). The extended term shall commence automatically, with no further action or
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amendment to this Agreement required, unless, with or without cause, and upon no
less than thirty (30) days' written notice to Consultant (“notice of non-renewal”), City
notifies Consultant that this Agreement shall expire prior to the commencement of the
applicable extended term.
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals and
representatives of Contracting Party authorized to act in its behalf with respect to the
Services specified herein and make all decisions in connection therewith:
(a) Claude Schott, Vice President of Sales
E-mail: CSchott@CPS247.com
(b) Joe Mempin, VP Professional Services Group - Programmer
E-mail: JMempin@CPS247.com
(c)
E-mail:
It is expressly understood that the experience, knowledge, capability, and
reputation of the foregoing Principals were a substantial inducement for City to enter
into this Agreement. Therefore, the foregoing Principals shall be responsible during the
term of this Agreement for directing all activities of Contracting Party and devoting
sufficient time to personally supervise the Services hereunder. For purposes of this
Agreement, the foregoing Principals may not be changed by Contracting Party and no
other personnel may be assigned to perform the Services required hereunder without
the express written approval of City.
4.2 Contract Officer. The “Contract Officer” shall be Monika Radeva, Acting
City Clerk, or such other person as may be designated in writing by the City Manager of
City. It shall be Contracting Party’s responsibility to assure that the Contract Officer is
kept informed of the progress of the performance of the Services, and Contracting Party
shall refer any decisions, that must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the
approval of the Contract Officer. The Contract Officer shall have authority to sign all
documents on behalf of City required hereunder to carry out the terms of this
Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability, and reputation of Contracting Party, its principals, and its
employees were a substantial inducement for City to enter into this Agreement. Except
as set forth in this Agreement, Contracting Party shall not contract or subcontract with
any other entity to perform in whole or in part the Services required hereunder without
the express written approval of City. In addition, neither this Agreement nor any
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interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered,
voluntarily or by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of persons acting
in concert of more than twenty five percent (25%) of the present ownership and/or
control of Contracting Party, taking all transfers into account on a cumulative basis. Any
attempted or purported assignment or contracting or subcontracting by Contracting
Party without City’s express written approval shall be null, void, and of no effect. No
approved transfer shall release Contracting Party of any liability hereunder without the
express consent of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have
any control over the manner, mode, or means by which Contracting Party, its agents, or
its employees, perform the Services required herein, except as otherwise set forth
herein. City shall have no voice in the selection, discharge, supervision, or control of
Contracting Party’s employees, servants, representatives, or agents, or in fixing their
number or hours of service. Contracting Party shall perform all Services required herein
as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or any of its
agents or employees are agents or employees of City. City shall not in any way or for
any purpose become or be deemed to be a partner of Contracting Party in its business
or otherwise or a joint venture or a member of any joint enterprise with Contracting
Party. Contracting Party shall have no power to incur any debt, obligation, or liability on
behalf of City. Contracting Party shall not at any time or in any manner represent that
it or any of its agents or employees are agents or employees of City. Except for the
Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay
salaries, wages, or other compensation to Contracting Party for performing the Services
hereunder for City. City shall not be liable for compensation or indemnification to
Contracting Party for injury or sickness arising out of performing the Services hereunder.
Notwithstanding any other City, state, or federal policy, rule, regulation, law, or
ordinance to the contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for or become
entitled to any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement
System (“PERS”) as an employee of City and entitlement to any contribution to be paid
by City for employer contributions and/or employee contributions for PERS benefits.
Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent
contractor relationship created by this Agreement. Contracting Party shall fully comply
with the workers’ compensation laws regarding Contracting Party and Contracting
Party’s employees. Contracting Party further agrees to indemnify and hold City
harmless from any failure of Contracting Party to comply with applicable workers’
compensation laws. City shall have the right to offset against the amount of any
payment due to Contracting Party under this Agreement any amount due to City from
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Contracting Party as a result of Contracting Party’s failure to promptly pay to City any
reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party represents that it
employs or will employ at its own expense all personnel required for the satisfactory
performance of any and all of the Services set forth herein. Contracting Party represents
that the Services required herein will be performed by Contracting Party or under its
direct supervision, and that all personnel engaged in such work shall be fully qualified
and shall be authorized and permitted under applicable State and local law to perform
such tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any plans,
publications, reports, statistics, records, or other data or information pertinent to the
Services to be performed hereunder which are reasonably available to Contracting Party
only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this Agreement
and throughout the duration of the term of this Agreement, Contracting Party shall
procure and maintain, at its sole cost and expense, and submit concurrently with its
execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the
“Insurance Requirements”) which is incorporated herein by this reference and expressly
made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of Insurance and
endorsements must be approved by Agency’s Risk Manager prior to commencement of
performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law, Contracting Party
shall indemnify, protect, defend (with counsel selected by City), and hold harmless City
and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit
F” (“Indemnification”) which is incorporated herein by this reference and expressly
made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit to the
Contract Officer such reports concerning Contracting Party’s performance of the
Services required by this Agreement as the Contract Officer shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of the Services
to be performed pursuant to this Agreement. For this reason, Contracting Party agrees
that if Contracting Party becomes aware of any facts, circumstances, techniques, or
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events that may or will materially increase or decrease the cost of the Services
contemplated herein or, if Contracting Party is providing design services, the cost of the
project being designed, Contracting Party shall promptly notify the Contract Officer of
said fact, circumstance, technique, or event and the estimated increased or decreased
cost related thereto and, if Contracting Party is providing design services, the estimated
increased or decreased cost estimate for the project being designed.
7.2 Records. Contracting Party shall keep, and require any subcontractors to
keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports
(including but not limited to payroll reports), studies, or other documents relating to the
disbursements charged to City and the Services performed hereunder (the “Books and
Records”), as shall be necessary to perform the Services required by this Agreement and
enable the Contract Officer to evaluate the performance of such Services. Any and all
such Books and Records shall be maintained in accordance with generally accepted
accounting principles and shall be complete and detailed. The Contract Officer shall
have full and free access to such Books and Records at all times during normal business
hours of City, including the right to inspect, copy, audit, and make records and
transcripts from such Books and Records. Such Books and Records shall be maintained
for a period of three (3) years following completion of the Services hereunder, and City
shall have access to such Books and Records in the event any audit is required. In the
event of dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s successor in
interest. Under California Government Code Section 8546.7, if the amount of public
funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of City, for a period of three (3) years after final
payment under this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps, designs,
photographs, studies, surveys, data, notes, computer files, reports, records, documents,
and other materials plans, drawings, estimates, test data, survey results, models,
renderings, and other documents or works of authorship fixed in any tangible medium
of expression, including but not limited to, physical drawings, digital renderings, or data
stored digitally, magnetically, or in any other medium prepared or caused to be
prepared by Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the property
of City and shall be delivered to City upon request of the Contract Officer or upon the
expiration or termination of this Agreement, and Contracting Party shall have no claim
for further employment or additional compensation as a result of the exercise by City
of its full rights of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and Materials
for other projects and/or use of uncompleted documents without specific written
authorization by Contracting Party will be at City’s sole risk and without liability to
Contracting Party, and Contracting Party’s guarantee and warranties shall not extend
to such use, revise, or assignment. Contracting Party may retain copies of such
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Documents and Materials for its own use. Contracting Party shall have an unrestricted
right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall indemnify City
for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized by City
reuses said Documents and Materials without written verification or adaptation by
Contracting Party for the specific purpose intended and causes to be made or makes
any changes or alterations in said Documents and Materials, City hereby releases,
discharges, and exonerates Contracting Party from liability resulting from said change.
The provisions of this clause shall survive the termination or expiration of this
Agreement and shall thereafter remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any
and all copyrights, designs, rights of reproduction, and other intellectual property
embodied in the Documents and Materials. Contracting Party shall require all
subcontractors, if any, to agree in writing that City is granted a non-exclusive and
perpetual license for the Documents and Materials the subcontractor prepares under
this Agreement. Contracting Party represents and warrants that Contracting Party has
the legal right to license any and all of the Documents and Materials. Contracting Party
makes no such representation and warranty in regard to the Documents and Materials
which were prepared by design professionals other than Contracting Party or provided
to Contracting Party by City. City shall not be limited in any way in its use of the
Documents and Materials at any time, provided that any such use not within the
purposes intended by this Agreement shall be at City’s sole risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer or as required
by law. Contracting Party shall not disclose to any other entity or person any
information regarding the activities of City, except as required by law or as authorized
by City.
7.7 Confidential or Personal Identifying Information. Contracting Party
covenants that all City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft documents,
discussion notes, or other information, if any, developed or received by Contracting
Party or provided for performance of this Agreement are deemed confidential and shall
not be disclosed by Contracting Party to any person or entity without prior written
authorization by City or unless required by law. City shall grant authorization for
disclosure if required by any lawful administrative or legal proceeding, court order, or
similar directive with the force of law. All City data, data lists, trade secrets, documents
with personal identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon the
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termination or expiration of this Agreement. Contracting Party’s covenant under this
section shall survive the termination or expiration of this Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed, and
governed both as to validity and to performance of the parties in accordance with the
laws of the State of California. Legal actions concerning any dispute, claim, or matter
arising out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Riverside, State of California, or any other appropriate court in such
county, and Contracting Party covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
8.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a
claim therefore. The injured party shall continue performing its obligations hereunder
so long as the injuring party commences to cure such default within ten (10) days of
service of such notice and completes the cure of such default within forty-five (45) days
after service of the notice, or such longer period as may be permitted by the Contract
Officer; provided that if the default is an immediate danger to the health, safety, or
general welfare, City may take such immediate action as City deems warranted.
Compliance with the provisions of this Section shall be a condition precedent to
termination of this Agreement for cause and to any legal action, and such compliance
shall not be a waiver of any party’s right to take legal action in the event that the dispute
is not cured, provided that nothing herein shall limit City’s right to terminate this
Agreement without cause pursuant to this Article 8.0. During the period of time that
Contracting Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in its sole
discretion, elect to pay some or all of the outstanding invoices during any period of
default.
8.3 Retention of Funds. City may withhold from any monies payable to
Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or
damages it reasonably believes were suffered by City due to the default of Contracting
Party in the performance of the Services required by this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or remedy of a
non-defaulting party on any default shall impair such right or remedy or be construed
as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s
consent or approval shall not be deemed to waive or render unnecessary City’s consent
to or approval of any subsequent act of Contracting Party. Any waiver by either party
of any default must be in writing and shall not be a waiver of any other default
concerning the same or any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies
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of the parties are cumulative and the exercise by either party of one or more of such
rights or remedies shall not preclude the exercise by it, at the same or different times,
of any other rights or remedies for the same default or any other default by the other
party.
8.6 Legal Action. In addition to any other rights or remedies, either party may
take legal action, at law or at equity, to cure, correct, or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
declaratory or injunctive relief, or to obtain any other remedy consistent with the
purposes of this Agreement.
8.7 Termination Prior To Expiration Of Term. This Section shall govern any
termination of this Agreement, except as specifically provided in the following Section
for termination for cause. City reserves the right to terminate this Agreement at any
time, with or without cause, upon thirty (30) days’ written notice to Contracting Party.
Upon receipt of any notice of termination, Contracting Party shall immediately cease all
Services hereunder except such as may be specifically approved by the Contract Officer.
Contracting Party shall be entitled to compensation for all Services rendered prior to
receipt of the notice of termination and for any Services authorized by the Contract
Officer thereafter in accordance with the Schedule of Compensation or such as may be
approved by the Contract Officer, except amounts held as a retention pursuant to this
Agreement.
8.8 Termination for Default of Contracting Party. If termination is due to the
failure of Contracting Party to fulfill its obligations under this Agreement, Contracting
Party shall vacate any City-owned property which Contracting Party is permitted to
occupy hereunder and City may, after compliance with the provisions of Section 8.2,
take over the Services and prosecute the same to completion by contract or otherwise,
and Contracting Party shall be liable to the extent that the total cost for completion of
the Services required hereunder exceeds the compensation herein stipulated (provided
that City shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment of the
amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or
defend or made a party to any action or proceeding in any way connected with this
Agreement, the prevailing party in such action or proceeding, in addition to any other
relief which may be granted, whether legal or equitable, shall be entitled to reasonable
attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this
Section shall not exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of the
litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a
party entitled to attorneys’ fees shall be entitled to all other reasonable costs for
investigating such action, taking depositions and discovery, and all other necessary
costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable
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whether or not such action is prosecuted to judgment. The court may set such fees in
the same action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official, employee,
agent, representative, or volunteer of City shall be personally liable to Contracting Party,
or any successor in interest, in the event or any default or breach by City or for any
amount which may become due to Contracting Party or to its successor, or for breach
of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any
officer or principal of it, has or shall acquire any interest, directly or indirectly, which
would conflict in any manner with the interests of City or which would in any way hinder
Contracting Party’s performance of the Services under this Agreement. Contracting
Party further covenants that in the performance of this Agreement, no person having
any such interest shall be employed by it as an officer, employee, agent, or
subcontractor without the express written consent of the Contract Officer. Contracting
Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts
of interest with the interests of City in the performance of this Agreement.
No officer or employee of City shall have any financial interest, direct or
indirect, in this Agreement nor shall any such officer or employee participate in any
decision relating to this Agreement which effects his financial interest or the financial
interest of any corporation, partnership or association in which he is, directly or
indirectly, interested, in violation of any State statute or regulation. Contracting Party
warrants that it has not paid or given and will not pay or give any third party any money
or other consideration for obtaining this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants that, by
and for itself, its heirs, executors, assigns, and all persons claiming under or through
them, that there shall be no discrimination against or segregation of, any person or
group of persons on account of any impermissible classification including, but not
limited to, race, color, creed, religion, sex, marital status, sexual orientation, national
origin, or ancestry in the performance of this Agreement. Contracting Party shall take
affirmative action to insure that applicants are employed and that employees are
treated during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or any other
person shall be in writing and either served personally or sent by prepaid, first-class mail
to the address set forth below. Either party may change its address by notifying the
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other party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Monika Radeva, Acting City
Clerk
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
Complete Paperless Solutions
Claude Schott, VP of Sales
4025 E. La Palma Avenue, Suite 204
Anaheim, CA 92807
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only and shall
not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts, each of
which shall be deemed to be an original, and such counterparts shall constitute one and
the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits hereto is
the entire, complete, and exclusive expression of the understanding of the parties. It is
understood that there are no oral agreements between the parties hereto affecting this
Agreement and this Agreement supersedes and cancels any and all previous
negotiations, arrangements, agreements, and understandings, if any, between the
parties, and none shall be used to interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement shall
be valid unless made in writing and approved by Contracting Party and by the City
Council of City. The parties agree that this requirement for written modifications cannot
be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles, phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared invalid or unenforceable, such invalidity or unenforceability shall not affect
any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of
this Agreement which are hereby declared as severable and shall be interpreted to carry
out the intent of the parties hereunder unless the invalid provision is so material that
its invalidity deprives either party of the basic benefit of their bargain or renders this
Agreement meaningless.
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10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and interest in and
to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or
under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of
Division 7 of the Business and Professions Code), arising from purchases of goods,
services, or materials related to this Agreement. This assignment shall be made and
become effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third Party Beneficiaries. With the exception of the specific provisions
set forth in this Agreement, there are no intended third-party beneficiaries under this
Agreement and no such other third parties shall have any rights or obligations
hereunder.
10.10 Authority. The persons executing this Agreement on behalf of each of the
parties hereto represent and warrant that (i) such party is duly organized and existing,
(ii) they are duly authorized to execute and deliver this Agreement on behalf of said
party, (iii) by so executing this Agreement, such party is formally bound to the provisions
of this Agreement, and (iv) that entering into this Agreement does not violate any
provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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Exhibit A
Page 1 of 1 Last revised summer 2017
Exhibit A
Scope of Services
1. Annual Laserfiche LSAP Software Support
2. Additional Laserfiche Software Purchases
3. Annual User Software Support and Customizations
4. Professional Support Hours – for Laserfiche Software Customization
These services are describe in more detail in the attached “Laserfiche Avante Support
Services Proposal” dated May 9, 2018, authored by CPS.
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BY COMPLETE PAPERLES SOLUTIONS - ANAHEIM, CALIFORNIA
LASERFICHE AVANTE SUPPORT SERVICES
PROPOSAL
City of La Quinta
ATTACHMENT TO EXHIBIT A - Scope of Services
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4025 E. La Palma Avenue, Suite 204
Anaheim, CA 92807
tel: 866-661-2425 fax: 714-716-8215
www.cps247.com
Letter of Transmittal
May 14, 2018
City of La Quinta
City Clerk’s Department
78495 Calle Tampico
La Quinta, CA 92253
Dear Monika,
We are pleased to submit the attached proposal for the Laserfiche Avante support services.
Complete Paperless Solutions (CPS) is a certified Value-Added Reseller (VAR) of the award-winning
Laserfiche™ Enterprise Content Management solution as well as a respected systems integrator and
consultancy.
The CPS staff focuses its business on helping Municipalities like the City of La Quinta to meet the challenge of
providing a great public service to your citizens while working in a high-demand, electronic records-intensive
environment.
Our support and professional services team has over eighty years combined experience with the proposed
services and solution and is currently maintaining over one hundred and thirty similar systems in the United
States.
We would be pleased to discuss any aspect of this proposal and to provide additional information related to
our proposed solution or ability to deliver.
We look forward to your positive review of this proposal and to answering any questions that may arise.
Sincerely,
Claude Schott
Vice President of Sales
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Table of Contents
Letter of Transmittal ............................................................................................................................................... 1
1. Company Profile ............................................................................................................................................. 3
a. Organization Chart ................................................................................................................................................................ 4
b. Project Team ........................................................................................................................................................................... 4
2. Support and Maintenance .............................................................................................................................. 7
a. Support Contact Information ................................................................................................................................................. 7
b. Basic Support Level ................................................................................................................................................................... 7
c. Priority Support Level .............................................................................................................................................................. 7
d. CPS VIP Support Level .............................................................................................................................................................. 8
3. Pricing Proposal .............................................................................................................................................. 9
a. Laserfiche LSAP Software Support................................................................................................................................. 9
b. Professional Services ........................................................................................................................................................ 10
c. Laserfiche Software Purchase ....................................................................................................................................... 11
d. Turnkey Solution ................................................................................................................................................................ 11
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1. Company Profile
Complete Paperless Solutions (CPS) is headquartered in Anaheim with offices in Paso Robles and Vista. CPS
has been in business since 1996 and is an employee owned company and employs ten (10) staff members.
CPS is currently assisting and supporting over one hundred and fifty clients on a nationally with the majority in
California and the minority in Florida, Louisiana, Massachusetts, New York, Pennsylvania, Texas and Wisconsin.
CPS has the highest ratio of support engineers per customer in California compared to all other Laserfiche
resellers. CPS is also a proud sponsor of MISAC and CCAC.
With over 80 years of combined experience in content management know-how, CPS is an award-winning,
premier reseller of Enterprise Content Management Products (ECM). In fact, over the years we’ve become
California’s “go-to” ECM vendor of choice. CPS’s portfolio of skills includes: full in-house support, business and
systems analysis and development and customization resources. Our ability to integrate with existing
applications and make content management “work how YOU work” is unparalleled. Additionally, both private
and public-sector clients recognize that CPS is “THE” systems integrator when it comes to meeting both
governance and compliance statutes. Whether implementing a paperless-invoicing process or enhancing
client/case management, CPS has created and implemented systems for law enforcement, clerks’ offices,
county and local governments, courts, schools, legal services, property management, billing services,
manufacturing and many, many more.
A representative sampling of some of our customers would include the Cities of Bakersfield, Big Bear,
Chowchilla, Claremont, Cerritos, Commerce, Covina, El Centro, El Monte, El Segundo, Encinitas, Fontana,
Fountain Valley, Gilroy, La Habra Heights, Irwindale, Lodi, Menifee, Montclair, Montebello, Murrieta,
Petaluma, Pismo Beach, Porterville, Poway, Redondo Beach, Rosemead, San Bernardino, Santa Clarita, Seal
Beach, Taft, Torrance, Westminster and Yucaipa just to name a few.
The first Laserfiche installation by CPS was in 1997 for the San Luis Obispo Sheriff Department who is still using
Laserfiche and has been with CPS for 21 years. Our customer centric business model promotes long term
relationships stemming from excellent service, fair pricing and good old-fashioned knowhow.
Our largest implementation is Spindletop of Beaumont Texas and part of the East Texas Behavioral Health
Network (ETBHN). Spindletop has a Laserfiche RIO solution that includes 227 named users, 1,546 read only
users and a Public Portal for unlimited users.
We would also like to mention that 70% of our customer base was implemented by CPS while the other 30%
was inherited from other Laserfiche Certified Resellers who did not meet the customers’ expectations
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a. Organization Chart
b. Project Team
The Anaheim office staff and software engineers will provide service and support for the City of La Quinta and
will assist you in the support, design, implementation, and training of the Laserfiche applicaion. We currently
have six (6) software engineers and three (3) application developers.
Communication between the City of La Quinta and CPS will be the essence of a successful implementation.
Therefore, Claude Schott will be the executive coordinator and main contact. Claude has over twenty years of
experience in document and record management industry and is currently the Vice President of Sales for CPS.
Claude joined the team in 2004. Prior to joining CPS, Claude was the President and CEO of Allgeier Computer
a Laserfiche Value Added Reseller (VAR). Claude holds a Master degree in Finance, International Marketing
and Sales.
Tom Ziencina
Chief Executive Officer
Arsene Hanssens
C.T.O – Programmer –
Laserfiche Support
Engineer
Greg Heim
V.P. – Sales –
Laserfiche Support
Engineer
Joe Mempin
V.P. Professional
Services Group –
Programmer –
Laserfiche Support
Engineer
Claude Schott
Chief Financial Officer
V.P. of Sales
Roland Acton
Programmer
Danene Schott
Office Manager
Nina Escolada
Laserfiche Support
Engineer
Joseph Uyan
Laserfiche Support
Engineer
Terrence Srey
Laserfiche Support
Engineer
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CPS’ Professional Services team lead by Joseph Mempin will assist the City of La Quinta in the implementation
of the Laserfiche Avante and Questys conversion.
Joe Mempin: Manager of Professional Services Group (PSG) – Certified Laserfiche Professional
Over fifteen (15) years of software programming and Laserfiche experience, including integrations and
customizations of client software systems, legacy programs, and Laserfiche. Mr. Mempin has been managing
the CPS team for the past ten (10) years. Previously he spent five (5) years developing application systems for
Allgeier Computer (previous Laserfiche VAR).
Notable Laserfiche experience:
• Client/Server • Web Access
• Laserfiche API/Toolkit • Import Agent
• Quick Fields and Scripting • Workflow Scripting
• WebLink/Public Portal • Scanning
• EForms and Design • Laserfiche Mobile
Notable Development Experience:
• C# • JavaScript
• VB.NET • VBScript
• ASP.NET • HTML 5 and CSS3
• ASP • TSQL
Other Notable Experience:
• Microsoft Windows Server 2008, 2012 • Accent
• Microsoft Office Suite 2005, 2007, 2010, 2013 • Digital Recorder
• Microsoft SQL Server 2005, 2008, 2012, 2014 • Digital Camera Interface
• Microsoft Visual Studio 2005-2013 • TeleForm
• Checkmation • UploadIt/File Uploader
Arsene Hanssens: Chief Technical Officer – Certified Laserfiche Professional
Arsene and his team are responsible for integration, customizations and software development. Arsene joined
the CPS team in 2006 but has been working with CPS since 2001. Arsene has Electronic Content Management
System (ECMS) programming experience since 1980. Arsene worked with the development of one of the very
first document page scanners “Copiscan” which was then purchased by Bell & Howell in 1985. Arsene has also
converted many other document management solutions into Laserfiche such as Questys.
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Joseph Uyan: Support Engineer – Certified Laserfiche Professional
Joseph has over thirteen (13) years of Laserfiche experience, is specialist in legacy Laserfiche conversion, and
client relations. Mr. Uyan spent the first three (3) years of his experience as a Laserfiche employee in the
support department and the last seven (7) years with CPS. Joseph’s roles include customer service/technical
support calls, large and small Laserfiche deployments, conducts specialized training courses, and project
documentation.
Notable Laserfiche Experience:
• Client/Server • Web Access
• Quick Fields • Import Agent
• Audit Trail • Workflow and Design
• Agenda Manager • Scanning
• WebLink/Public Portal • eForms and Design
• Mobile
Other Notable Experience:
• Microsoft Windows Server 2008, 2012 • Checkmation
• Microsoft Office Suite 2005, 2007, 2010, 2013 • Digital Recorder
• Microsoft SQL Server 2005, 2008, 2012, 2014 • Digital Camera Interface
• Accent • ScanTuit
• Cardiff TeleForm • UploadIt/File Uploader
• Complete OCR
Terrence Srey: Support Engineer – Certified Laserfiche Professional
Terrence has over ten (10) years of Laserfiche experience with the CPS team as a specialist in scanning
processes, document intake, and is certified as a Laserfiche Professional. Mr. Srey handles customer
service/technical support calls, large and small Laserfiche implementations, provides specialized training
courses, quality assurance, and scanner maintenance.
Notable Laserfiche Experience:
• Client/Server • Web Access
• Quick Fields • WebLink/Public Portal
• Workflow and Design • Audit Trail
• Scanning • Import Agent
• Mobile • eForms and Design
Other Notable Experience:
• Microsoft Windows Server 2008, 2012 • UploadIt/File Uploader
• Microsoft Office Suite 2005, 2007, 2010, 2013 • Digital Recorder
• Microsoft SQL Server 2005, 2008, 2012, 2014 • Digital Camera Interface
• Checkmation • ScanTuit
• Complete OCR
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Joseph Mempin, Joseph Uyan and Terrence Srey to be the onsite team to assist the City of La Quinta for the
Laserfiche installation and training as well as the ongoing maintenance and support.
2. Support and Maintenance
Laserfiche Software Assurance Plan (LSAP)
The proposed solution includes the Laserfiche Software Assurance Plan (LSAP) for one year with options for
annual renewal. Customers with current LSAP are provided unlimited telephone technical support and
software updates. Technical support (under the LSAP agreement) includes unlimited email, telephone and
remote access to address problems related to system configuration or performance. While guaranteed
response times are dictated by the terms of the support agreement, most support calls are taken live and
resolved within a single call.
All support calls are logged in a case management system and assigned priority and severity levels that will be
escalated (if necessary) to the development team and what lengths are necessary to address them such as
providing hotfixes or point releases of the software. All customers with current LSAP are granted access to the
Laserfiche Support Site where an abundance of knowledgebase documents can be used to support your
internal IT team and Laserfiche users.
Note: Ninety-five (95) percent of support issues taken by our team have “First Call” resolution and are usually
resolved within one hour.
a. Support Contact Information
• Support services are provided directly by CPS
• Our toll-free support number: 866-661-2425
• Non-emergency support calls can be directed to (support@cps247.com) or via our website
(http://www.cps247.com/Support/SubmitTicket.aspx)
b. Basic Support Level
• Monday to Friday during normal business hours from 8:00AM to 5:00PM PST
• Next business day guaranteed response time
c. Priority Support Level
• Monday to Friday during normal business hours from 7:00AM to 6:00PM PST.
• 2 hours guaranteed response time
• Free remote upgrades
• Dedicated engineer
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d. CPS VIP Support Level
To create the least amount of burden on the IT staff, and to optimize the benefits of your Laserfiche software
we recommend our VIP support package. Our VIP program offers the followings:
• Monday to Friday during normal business hours from 7:00AM to 6:00PM PST.
• 2 hours guaranteed response time
• Free onsite upgrades
• A dedicated support engineer will serve s the primary contact for Laserfiche
support through a direct telephone line.
• Unlimited onsite training
• Next day onsite support guaranteed if remote issue non-resolved
• Unlimited onsite support
• Preventive Maintenance: 2 on-site visits per year to ensure optimum system functionality
• Preferred pricing on specific integration and development projects
• Free enrollment to the Laserfiche Conference (unlimited access)
• No travel cost
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3. Pricing Proposal
a. Laserfiche LSAP Software Support
Description Quantity Public Price
Laserfiche Avante SQL Server, incl. Workflow 1 $1,000.00
Laserfiche Named User, incl. Snapshot, Email and Forms
Essentials
4 $480.00
Laserfiche Standard Public Portal, includes Laserfiche
WebLink and 25 WebLink-only retrieval connections
1 $5,000.00
Laserfiche Plus Plug-In 1 $1,590.00
Laserfiche Quick Fields 1 $120.00
Laserfiche Zone OCR and Validation Package 1 $560.00
Laserfiche Real Time Loop Up and Validation Package 1 $120.00
Laserfiche Forms Professional 4 $40.00
Laserfiche Forms Add-on 1 $1,600.00
Total Basic LSAP Support
$10,510.00
Priority LSAP (Optional)
$15,765.00
VIP Support (Optional)
$21,020.00
Note: Pricing based on Laserfiche configuration communicated to CPS by the City of La Quinta. Pricing may
change upon full review of the configuration by Laserfiche.
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b. Professional Services
Description Quantity Public Price
Professional Services* 50 $10,000.00
Total Professional Services
$10,000.00
*Pricing limited to 50 hours and suggests VIP support - includes the followings:
• Enhance Records Management project
• 3 custom Workflows
• Building Permits Workflow
• Assessment Districts Interactive Map
• Specific Plans Interactive Map
• Agreements and Insurance Reports
• Maintain Weblink custom home page
• Weblink search results – customize into a “table-view”
Any work to be completed will be provided with a Statement of Work that will include time and labor. Any
additional work after 50 hours will be billed $150.00 per hour.
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c. Laserfiche Software Purchase
Description Quantity Public Price
Laserfiche Standard Public Portal, includes Laserfiche
WebLink and 25 WebLink-only retrieval connections
1 $25,000.00
Laserfiche Starter Public Portal, includes Laserfiche
WebLink and 10 WebLink-only retrieval connections
-1 ($15,000.00)
Laserfiche Advanced Audit Trail 4 $400.00
Laserfiche Advanced Audit Trail LSAP 4 $100.00
Total Software Purchase
$10,500.00
Note: Laserfiche Standard Public LSAP already included in Section a (above).
d. Turnkey Solution
Description Quantity Public Price
Laserfiche LSAP – VIP Support 1 $21,020.00
Professional Services 1 $10,000.00
Laserfiche Software Purchase 1 $10,500.00
Sub-Total
$41,520.00
Special CPS Discount
($4,877.50)
Total Turnkey Solution
$36,642.50
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Exhibit B
Page 1 of 1
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in
Section 2.3 of this Agreement, the maximum total compensation to be paid to
Contracting Party under this Agreement is as follows:
Year 1 FY 2018/19 – $36,642.50, which is comprised of:
Laserfiche LSAP Software Support VIP – $21,020.00
Laserfiche Software Purchase – $10,500.00
Professional Services – $10,000.00
One-time Services Discount – ($4,877.50)
Year 2 FY 2019-20 – $21,020.00
Year 3 FY 2020-21 – $21,020.00
Total Contract Sum for the three-year initial period is $78,682.50
The Contract Sum shall be paid to Contracting Party in installment payments made
on a monthly basis and in an amount identified in Contracting Party’s schedule of
compensation attached hereto for the work tasks performed and properly invoiced by
Contracting Party in conformance with Section 2.2 of this Agreement.
111
Exhibit C
Page 1 of 1
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services,
Exhibit A of this Agreement, in accordance with the term of this agreement. No special
project schedule is applicable.
112
Exhibit D
Page 1 of 1
Exhibit D
Special Requirements
None.
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Exhibit E
Page 1 of 6
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this
Agreement, the following policies shall be maintained and kept in full force and effect
providing insurance with minimum limits as indicated below and issued by insurers with
A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General Liability
insurance against all claims for injuries against persons or damages to property
resulting from Contracting Party’s acts or omissions rising out of or related to
Contracting Party’s performance under this Agreement. The insurance policy shall
contain a severability of interest clause providing that the coverage shall be primary for
losses arising out of Contracting Party’s performance hereunder and neither City nor its
insurers shall be required to contribute to any such loss. An endorsement evidencing
the foregoing and naming the City and its officers and employees as additional insured
(on the Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement of the
services hereunder.
Contracting Party shall carry automobile liability insurance of $1,000,000 per
accident against all claims for injuries against persons or damages to property arising
out of the use of any automobile by Contracting Party, its officers, any person directly
or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for
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Exhibit E
Page 2 of 6
whose acts any of them may be liable, arising directly or indirectly out of or related to
Contracting Party’s performance under this Agreement. If Contracting Party or
Contracting Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for each
such person. The term “automobile” includes, but is not limited to, a land motor vehicle,
trailer or semi-trailer designed for travel on public roads. The automobile insurance
policy shall contain a severability of interest clause providing that coverage shall be
primary for losses arising out of Contracting Party’s performance hereunder and neither
City nor its insurers shall be required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as appropriate shall
be written on a policy form coverage specifically designed to protect against acts, errors
or omissions of the Contracting Party and “Covered Professional Services” as designated
in the policy must specifically include work performed under this agreement. The policy
limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must
“pay on behalf of” the insured and must include a provision establishing the insurer’s
duty to defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability limits no
less than $1,000,000 per accident or disease.
Contracting Party shall provide written notice to City within ten (10) working
days if: (1) any of the required insurance policies is terminated; (2) the limits of any of
the required polices are reduced; or (3) the deductible or self-insured retention is
increased. In the event any of said policies of insurance are cancelled, Contracting Party
shall, prior to the cancellation date, submit new evidence of insurance in conformance
with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery
of policies or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees, contractors,
subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if Contracting
Party fails to provide or maintain any insurance policies or policy endorsements to the
extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement and/or
withhold any payment(s) which become due to Contracting Party hereunder until
Contracting Party demonstrates compliance with the requirements hereof.
c. Terminate this Agreement.
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Exhibit E
Page 3 of 6
Exercise of any of the above remedies, however, is an alternative to any other
remedies City may have. The above remedies are not the exclusive remedies for
Contracting Party’s failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to which
Contracting Party may be held responsible for payments of damages to persons or
property resulting from Contracting Party’s or its subcontractors’ performance of work
under this Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage by
Contracting Party. Contracting Party and City agree to the following with respect to
insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third party
general liability coverage required herein to include as additional insureds City, its
officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Contracting Party also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement
shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from
waiving the right of subrogation prior to a loss. Contracting Party agrees to waive
subrogation rights against City regardless of the applicability of any insurance proceeds,
and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party and
available or applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to City
or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been
first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve
to eliminate so-called “third party action over” claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises. Contracting
Party shall not make any reductions in scope of coverage (e.g. elimination of contractual
liability or reduction of discovery period) that may affect City’s protection without City’s
prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Contracting Party’s general liability policy, shall be delivered to
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Exhibit E
Page 4 of 6
City at or prior to the execution of this Agreement. In the event such proof of any
insurance is not delivered as required, or in the event such insurance is canceled at any
time and no replacement coverage is provided, City has the right, but not the duty, to
obtain any insurance it deems necessary to protect its interests under this or any other
agreement and to pay the premium. Any premium so paid by City shall be charged to
and promptly paid by Contracting Party or deducted from sums due Contracting Party,
at City option.
8. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Contracting Party or any subcontractor, is intended
to apply first and on a primary, non-contributing basis in relation to any other insurance
or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any other
party involved with the project that is brought onto or involved in the project by
Contracting Party, provide the same minimum insurance coverage required of
Contracting Party. Contracting Party agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity
with the requirements of this section. Contracting Party agrees that upon request, all
agreements with subcontractors and others engaged in the project will be submitted to
City for review.
10. Contracting Party agrees not to self-insure or to use any self-insured
retentions or deductibles on any portion of the insurance required herein (with the
exception of professional liability coverage, if required) and further agrees that it will
not allow any contractor, subcontractor, Architect, Engineer or other entity or person in
any way involved in the performance of work on the project contemplated by this
agreement to self-insure its obligations to City. If Contracting Party’s existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with the
Contracting Party, which may include reduction or elimination of the deductible or self-
insured retention, substitution of other coverage, or other solutions.
11. The City reserves the right at any time during the term of this Agreement
to change the amounts and types of insurance required by giving the Contracting Party
ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Contracting Party, the City will negotiate additional
compensation proportional to the increased benefit to City.
12. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or alleged
failure on the part of City to inform Contracting Party of non-compliance with any
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Exhibit E
Page 5 of 6
insurance requirement in no way imposes any additional obligations on City nor does it
waive any rights hereunder in this or any other regard.
14. Contracting Party will renew the required coverage annually as long as
City, or its employees or agents face an exposure from operations of any type pursuant
to this agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced with
other policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contracting Party’s insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to City within five (5) days
of the expiration of coverages.
16. The provisions of any workers’ compensation or similar act will not limit
the obligations of Contracting Party under this agreement. Contracting Party expressly
agrees not to use any statutory immunity defenses under such laws with respect to City,
its employees, officials, and agents.
17. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct
from any other provision in this Agreement and are intended by the parties here to be
interpreted as such.
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no contract
used by any party involved in any way with the project reserves the right to charge City
or Contracting Party for the cost of additional insurance coverage required by this
agreement. Any such provisions are to be deleted with reference to City. It is not the
intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums or other
amounts with respect thereto.
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Exhibit E
Page 6 of 6
21. Contracting Party agrees to provide immediate notice to City of any claim
or loss against Contracting Party arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they are likely to
involve City.
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Exhibit F
Page 1 of 2
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest extent
permitted by law, Contracting Party shall indemnify, protect, defend (with counsel
selected by City), and hold harmless City and any and all of its officials, employees, and
agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of
every kind, nature, and description, damages, injury (including, without limitation, injury
to or death of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including, without
limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation
expenses, and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused in whole or in part
by any negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that Contracting Party
shall bear the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the Contracting
Party shall not be liable for any injuries or property damage resulting from the reuse of
the design at a location other than that specified in Exhibit A without the written
consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law,
Contracting Party shall indemnify, defend (with counsel selected by City), and hold
harmless the Indemnified Parties from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or
threatened, including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses) incurred in connection therewith and costs of investigation, where the same
arise out of, are a consequence of, or are in any way attributable to, in whole or in part,
the performance of this Agreement by Contracting Party or by any individual or entity
for which Contracting Party is legally liable, including but not limited to officers, agents,
employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation
on Indemnity). Without affecting the rights of City under any provision of this
agreement, Contracting Party shall not be required to indemnify and hold harmless City
for liability attributable to the active negligence of City, provided such active negligence
is determined by agreement between the parties or by the findings of a court of
competent jurisdiction. In instances where City is shown to have been actively
negligent and where City’s active negligence accounts for only a percentage of the
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Exhibit F
Page 2 of 2
liability involved, the obligation of Contracting Party will be for that entire portion or
percentage of liability not attributable to the active negligence of City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a)
hereinabove, the following indemnification provision shall apply to a Contracting Party
who constitutes a “design professional” as the term is defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest extent
permitted by law, Contracting Party shall indemnify and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and against any
and all losses, liabilities of every kind, nature, and description, damages, injury
(including, without limitation, injury to or death of an employee of Contracting Party or
of any subcontractor), costs and expenses, including, without limitation, incidental and
consequential damages, court costs, reimbursement of attorneys’ fees, litigation
expenses, and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any negligent or
wrongful act, error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear the legal
liability thereof) in the performance of professional services under this agreement. With
respect to the design of public improvements, the Contracting Party shall not be liable
for any injuries or property damage resulting from the reuse of the design at a location
other than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this Section F.1(d), the
term “design professional” shall be limited to licensed architects, registered
professional engineers, licensed professional land surveyors and landscape architects,
all as defined under current law, and as may be amended from time to time by Civil
Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting Party
agrees to obtain executed indemnity agreements with provisions identical to those set
forth herein this Exhibit F, as applicable to the Contracting Party, from each and every
subcontractor or any other person or entity involved by, for, with or on behalf of
Contracting Party in the performance of this Agreement. In the event Contracting Party
fails to obtain such indemnity obligations from others as required herein, Contracting
Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City
to monitor compliance with these requirements imposes no additional obligations on
City and will in no way act as a waiver of any rights hereunder. This obligation to
indemnify and defend City as set forth in this Agreement are binding on the successors,
assigns or heirs of Contracting Party and shall survive the termination of this
Agreement.
121
122
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE A MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS
UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF ONE SCHOOL RESOURCE OFFICER
RECOMMENDATION
Approve a Memorandum of Understanding with Desert Sands Unified School District for
partial funding of one School Resource Officer; and authorize the City Manager to execute.
EXECUTIVE SUMMARY
Desert Sands Unified School District (DSUSD) contracts directly with Riverside
County Sheriff’s Department for School Resource Officer (SRO) services.
The Memorandum of Understanding (MOU) (Attachment 1) provides for a 50/50
cost share of one SRO for 2018/19 that would be assigned to La Quinta High
School, and identical to services agreed to last year.
FISCAL IMPACT
The City’s cost is approximately $97,200 for 2018/19. Funds are included in the Police
budget (101-2001-60168).
BACKGROUND/ANALYSIS
Since 2003, the City has partnered with DSUSD for SROs. The officers are part of the City’s
community-oriented policing and work closely with school administrators to help provide
a safe environment for both students and staff. This SRO would provide on-site police
services at La Quinta High School. DSUSD will be increasing its security services and
maintaining close collaboration with the La Quinta Police Department.
ALTERNATIVES
Staff does not recommend an alternative action.
Prepared by: Anthony Moreno, Public Safety Analyst
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Memorandum of Understanding
CONSENT CALENDAR ITEM NO. 10
123
124
AGREEMENT BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT AND
THE CITY OF LA QUINTA FOR THE FUNDING AND PLACEMENT OF A SCHOOL
RESOURCE OFFICER
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into for Fiscal Year 2018-2019
by and between Desert Sands Unified School District, hereafter referred to as
DISTRICT and the City of La Quinta, hereafter referred to as CITY.
The purpose of this MOU is to document the parties’ understanding of the financial
commitment for each agency to share the cost of a School Resource Officer.
The CITY and DISTRICT each agree to pay 50% of the cost of a School Resource
Officer for the Fiscal Year 2018-2019. The parties agree to explore partnership
opportunities through grants and available resources throughout the term of this
agreement.
The School Resource Officer will be assigned to La Quinta High School throughout the
term of this MOU.
By signing this MOU, the DISTRICT and CITY agree to financially contribute the
matching portions of the funds. All rates are estimates. The DISTRICT will submit an
invoice to the CITY using the percent of actual costs received from the Riverside County
Sheriff’s Department as the basis for invoicing.
____________________________________ __________________
James Novak, Assistant Superintendent Date
Business Services
____________________________________ __________________
Frank J. Spevacek, City Manager Date
ATTACHMENT 1
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126
City of La Quinta
CITY COUNCIL MEETING: JUNE 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JUNE 1, AND 8, 2018
RECOMMENDATION Approve demand registers dated June 1, and 8, 2018.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 5,988,317.90$
Successor Agency of RDA 27,080.63$
Housing Authority 5,439.30$
6,020,837.83$
BACKGROUND/ANALYSIS
Between Council meetings, routine bills and payroll must be paid. Attachment 1 details
the weekly demand registers for June 1, and 8, 2018.
Warrants Issued:
118773-118847 1,548,532.49$
118848-118915 880,999.88$
Wire Transfers 3,321,130.26$
Voids (699.59)$
Payroll Tax transfers 50,565.36$
Payroll Chks 37335-37347 & Direct Deposit 220,309.43$
6,020,837.83$
In the amounts listed above. Check No’s. 113863, 115066, 111773, and 112702 were
voided because they were stale dated. Check No. 116588 was voided due to vendor
name change.
CONSENT CALENDAR ITEM NO. 11
127
The most significant expenditures on the demand register are:
Account Name Amount
Burrtec Waste & Due to Waste 1,362,377.55$ Property Tax Payment
Recycling Services Management Fiscal Year 17/18
California Joint Powers Prepaid Expense 554,729.00$ Liability & Workers
Insurance Comp Insurance
Riverside County Sheriff Sheriff - Other 62,781.00$ Telecommunication
Service Fiscal Year 17/18
Bengal Engineering INC Design 31,913.59$ Dune Palms Bridge
Improvements
Urban Habitat Retention Payable 25,594.95$ La Quinta Turf Removal
Environmental Landscape Final Retention
PurposeVendor
Wire Transfers: Nine transfers totaled $3,321,130. Of this amount, $2,957,491 was for
investments, $135,713 for Landmark and $106,607 for PERS Health. (See Attachment 2 for
a full listing).
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments: 1. Demand Registers
2.Wire Transfers
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Demand Register
City of La Quinta Packet: APPKT01611 - DA 06/01/2018
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
1,001.75Maintenance/Services05/15/18- LQ PARK SECURITY SYSTEM118773ALARM MONITORING SERVICE…101-3008-60691
4.00Cash Over/Short05/07/18- REFUND OVERPAYMENT BUS LIC118775BARRIER SOLAR INC.101-0000-42300
1,523,932.74Due to Waste Management05/29/18- FY 17/18 PROPERTY TAX PAYM…118777BURRTEC WASTE & RECYCLING…101-0000-20307
-151,861.88Franchise Taxes - Burrtec05/29/18- FY 17/18 PROPERTY TAX PAYM…118777BURRTEC WASTE & RECYCLING…101-0000-41505
100.00Membership Dues05/29/18- CMRTA ANNUAL DUES118779CALIFORNIA MUNICIPAL REVE…101-6006-60351
196.05LT Care Insurance PayLONG TERM CARE118780CALPERS LONG-TERM CARE P…101-0000-20949
758.44Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-2002-61200
1,160.02Utilities - Water -Monticello Pa…05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61201
3,014.04Utilities - Water - Civic Center …05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61202
18.28Utilities - Water -Seasons Park05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61208
4,875.64Utilities - Water -Community P…05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61209
133.99Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3008-61200
481.40PM 10 - Dust Control05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-7006-60146
170.81Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-2002-61200
186.65Utilities - Water - Civic Center …05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61202
99.10Utilities - Water -Eisenhower P…05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61203
2,101.35Utilities - Water -Fritz Burns pa…05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61204
67.42Utilities - Water -Velasco Park05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61205
206.45Utilities - Water -Desert Pride05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3005-61206
154.32Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3008-61200
204.60Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-3008-61200
36.06PM 10 - Dust Control05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…101-7006-60146
25.20Instructors05/24/18- CARDIO STRENTH118783COHEN, ANN MARIE 101-3002-60107
781.92Citywide Conf Room Supplies05/18/18- CITYWIDE COFFEE SUPPLIES118784DAIOHS FIRST CHOICE SERVICES 101-1007-60403
96.24Cash Over/Short05/11/18- REFUND OVERPAYMENT TOT118787DUNE, CLARE 101-0000-42300
1,500.00Developer Deposits058/29/18- PM-10 DEPOSIT RELEASE118788EL POLLO LOCO, INC 101-0000-22810
900.00Training & Education/MOU05/31/18- TUITION REIMB118789ESCATEL-CARRELLO, ELIZABETH 101-1004-60322
3,622.50Plan ChecksON CALL BUILDING PLAN REVIEW & INSPE…118790ESGIL CORPORATION 101-6003-60118
82.63Materials/Supplies05/14/18- COL MITCHELL PAIGE MATERIA…118791FERGUSON ENTERPRISES, INC 101-3008-60431
50.00Cash Over/Short05/15/18- REFUND OVERPAYMENT BUS LIC118792FIRELINE INC.101-0000-42300
579.19Operating Supplies05/17/18- CONST INSPECTOR SHIRTS118795GALLS LLC 101-7006-60420
96.50Operating Supplies05/17/18- CONST INSPECTOR SHIRTS118795GALLS LLC 101-7006-60420
103.00STVR Registration Fee03/27/18- REFUND STVR DENIED118799HERNANDEZ, MICHAEL AND D…101-0000-41415
18.00Business Licenses03/27/18- REFUND STVR DENIED118799HERNANDEZ, MICHAEL AND D…101-0000-41600
4.00SB 1186 Revenue03/27/18- REFUND STVR DENIED118799HERNANDEZ, MICHAEL AND D…101-0000-42130
1,715.60Utilities - Electricity05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-2002-61101
1,685.85Utilities - Electric - Civic Center…05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3005-61103
931.67Utilities - Electric - Fritz Burns …05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3005-61105
2,133.13Utilities - Electric - Sports Com…05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3005-61106
13.24Utilities - Electric - Velasco Park05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3005-61111
20.24Utilities - Electric - Eisenhower…05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3005-61113
9,701.84Utilities - Electricity05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 101-3008-61101
163.40Maintenance/Services05/09/18- FS #32 HVAC PULLEY118803JOHNSTONE SUPPLY 101-2002-60691
67.88HVAC05/16/18- CITY HALL HVAC CHARGING HO…118803JOHNSTONE SUPPLY 101-3008-60667
48.00Maintenance/Services05/15/18- FS#32 BELT COGGED118803JOHNSTONE SUPPLY 101-2002-60691
224.00Instructors05/24/18- PERSONAL TRAINER118804KEPLER, KRISTOFFER 101-3002-60107
39.18Materials/Supplies05/16/18- WC KEYS118805LOCK SHOP INC, THE 101-3008-60431
7.00Cash Over/Short03/05/18- STVR OVERPAYMENT118806MADDYSON GROUP, INC.101-0000-42300
3.00Cash Over/Short05/11/18- REFUND OVERPAYMENT STVR118807MCDONALD, GRANT AND JILL 101-0000-42300
127.00Cash Over/Short04/11/18- REFUND BUC LIC118808MCDONALD, JOHN AND SARA 101-0000-42300
20.51Office Supplies05/21/18- FOOT REST118810OFFICE DEPOT 101-1005-60400
114.03Office Supplies05/24/18- OFFICE SUPPLIES ACADEMY 2.0118810OFFICE DEPOT 101-1004-60400
2.07Office Supplies05/24/18- OFFICE SUPPLIES118810OFFICE DEPOT 101-3001-60400
ATTACHMENT 1
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5/31/2018 3:15:49 PM Page 2 of 5
AmountVendor Name Payment Number Description (Item)Account Name Account Number
949.20Temporary Agency Services05/18/18- CC TEMP SERVICES118811OFFICE TEAM 101-1005-60125
1,065.81HVAC05/02/18- CITY HALL HVAC SERVICE118812PACIFIC WEST AIR CONDITION…101-3008-60667
5.00Cash Over/Short04/30/18- REFUND OVERPAYMENT BUC LIC118814PLASTERTEC CONSTRUCTION I…101-0000-42300
29.52Cash Over/Short05/21/18- REFUND OVERPAYMENT TOT118817RENNHACK, TERRY 101-0000-42300
200.00Garnishments PayableGARNISHMENT118818RIVERSIDE DEPARTMENT OF C…101-0000-20985
623.89Instructors05/24/18- TAEKWONDO118819ROJAS, MIGUEL ANGEL 101-3002-60107
315.00Operating Supplies05/2018- PREVENATIVE MAINT118820ROYAL GYM SERVICES, LLC 101-3002-60420
3.26Cash Over/Short04/24/18- REFUND OVERPAYMENT TOT118821RUSSO, JOHN 101-0000-42300
43.67Community Special Events05/10/18- STVR WORKSHOP SUPPLIES118822SANCHEZ, TOMMI 101-6006-60137
224.00Instructors05/24/18- FRIDAY NIGHT DANCE118823SHIRY, TERESA 101-3002-60107
299.00Travel & Training05/21/18- STAR ALL ACCESS - M MENDOZA118824SKILL PATH SEMINARS 101-6006-60320
299.00Travel & Training05/25/18- STAR 12 ALL ACCESS - S SWANT…118824SKILL PATH SEMINARS 101-6006-60320
998.00Travel & Training05/25/18- STAR 12 ALL ACCESS - FLORES &…118824SKILL PATH SEMINARS 101-6006-60320
50.01Citywide Conf Room Supplies05/18/18- DRINKING WATER118825SPARKLETTS 101-1007-60403
1,500.00Veterinary Service05/12/18- SNIP SERVICES118826SPAY NEUTER IMPERATIVE PR…101-6004-60194
34.57Repair & Maintenance - EOC05/24/18- REPORT COVERS FOR COUNCIL118828STAPLES ADVANTAGE 101-2002-60671
23.31Office Supplies05/24/18- OFFICE SUPPLIES118828STAPLES ADVANTAGE 101-1004-60400
69.19Office Supplies05/24/18- OFFICE SUPPLIES ACADEMY 2.0118828STAPLES ADVANTAGE 101-1004-60400
19.57Office Supplies05/24/18- OFFICE SUPPLIES118828STAPLES ADVANTAGE 101-3001-60400
211.00Prepaid Expense05/17/18- ADMIN FEES118829TASC - FEES 101-0000-13600
4.00Cash Over/Short04/30/18- REFUND OVERPAYMENT BUS LIC118830TBC LATH AND PLASTERING 101-0000-42300
139.82Supplies-Graffiti and Vandalism05/14/18- FB PARK GRAFFITI118831THE SHERWIN-WILLIAMS CO.101-3005-60423
88.35Materials/Supplies05/17/18- CITY HALL PAINT118831THE SHERWIN-WILLIAMS CO.101-3008-60431
750.00Building Plan Check Fees10/04/17- REFUND OVERPAYMENT PLAN …118832TK ARCHITECTS INTERNATION…101-0000-42600
800.00Developer Deposits06/14/17- PM-10 CASH DEPOSIT RELEASE …118834TORRE NISSAN-MEGA DEALER …101-0000-22810
62.00United Way DeductionsCONTRIBUTION118838UNITED WAY OF THE DESERT 101-0000-20981
50.00Wellness Center Leisure Enric…05/14/18- RENTAL REFUND118839VELASQUEZ, CAROLYN TAFT 101-0000-42214
97.00Cash Over/Short05/03/18- REFUND OVERPAYMENT BUS LIC118840VELLA, VIVIENNE 101-0000-42300
28.00Instructors05/24/18- GENTLE YOGA118841VIELHARBER, KAREN 101-3002-60107
72.00Cash Over/Short05/21/18- REFUND OVERPAYMENT BUS LIC118844WICHTER, LARRY 101-0000-42300
1,270.00Contract Traffic EngineerON-CALL TRAFFIC ENGINEERING SERVICES118845WILLDAN 101-7006-60144
409.78Marketing & Tourism Promoti…05/16/18- ED COLLATERAL118846XPRESS GRAPHICS 101-3007-60461
1,240.00Plan ChecksYoung Engineering- On-Call Building Inspe…118847YOUNG ENGINEERING SVC 101-6003-60118
Fund 101 - GENERAL FUND Total:1,423,892.00
Fund: 201 - GAS TAX FUND
929.33Utilities - Electricity05/29/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 201-7003-61101
561.04Traffic Control Signs05/10/18- SIGN POSTS118833TOPS'N BARRICADES INC 201-7003-60429
125.06Traffic Control Signs05/11/18- DRIVE RIVET118833TOPS'N BARRICADES INC 201-7003-60429
99.07Traffic Control Signs05/15/18- ARROW SIGN118833TOPS'N BARRICADES INC 201-7003-60429
61.99Traffic Control Signs05/16/18- OPEN TRENCH SIGN118833TOPS'N BARRICADES INC 201-7003-60429
205.43Traffic Control Signs05/22/18- 61ST AVE SIGN118833TOPS'N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total:1,981.92
Fund: 202 - LIBRARY & MUSEUM FUND
144.98Utilities - Water05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…202-3006-61200
126.09Utilities - Telephone05/13-06/12/18- MUSEUM PHONE SVC118793FRONTIER COMMUNICATIONS…202-3006-61300
3,279.27Utilities - Electricity05/30/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 202-3004-61101
3,000.00Building ImprovementsLQ LIBRARY MAKERSPACE IMPLEMENTATI…118842VOCADEMY LLC 202-3004-72110
Fund 202 - LIBRARY & MUSEUM FUND Total:6,550.34
Fund: 215 - LIGHTING & LANDSCAPING FUND
2,388.23Materials/SuppliesCALIFORNIA DESERT NURSERY118778CALIFORNIA DESERT NURSERY,…215-7004-60431
2,842.14Materials/SuppliesCALIFORNIA DESERT NURSERY118778CALIFORNIA DESERT NURSERY,…215-7004-60431
15,733.72Utilities - Water - Medians05/29/18- WATER SERVICE118782COACHELLA VALLEY WATER DI…215-7004-61211
396.36Materials/Supplies05/18/18- ELECTRICAL MATERIAL118785DESERT ELECTRIC SUPPLY 215-7004-60431
97.76Utilities - Electric05/07-06/06/18- PHONE SERVICE118793FRONTIER COMMUNICATIONS…215-7004-61116
37.78Utilities - Electric05/10-06/09/18- PHONE SERVICE118793FRONTIER COMMUNICATIONS…215-7004-61116
6,100.00ConsultantsCITYWIDE LANDSCAPE LIGHTING MAINTE…118800HORIZON LIGHTING 215-7004-60104
2,797.51Utilities - Electric05/29/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 215-7004-61116
1,370.89Utilities - Electric - Medians05/29/18- ELECTRICITY SERVICE118801IMPERIAL IRRIGATION DIST 215-7004-61117
141.60Tools/Equipment05/15/18- CHAIN SAW LOOPS118809MOWERS PLUS INC 215-7004-60432
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
17,750.00Materials/SuppliesPWCL II, PROJECT NO 2017-19 CALLE EST…118815PWLC II, INC 215-7004-60431
26.89Supplies-Graffiti and Vandalism05/22/18- GRAFFITI PAINT118831THE SHERWIN-WILLIAMS CO.215-7004-60423
150.00Maintenance/Services05/09/18- BEE HIVE REMOVAL118836TRULY NOLEN INC 215-7004-60691
266.73Materials/Supplies05/16/18- VALVE BOX118843WALTERS WHOLESALE ELECTR…215-7004-60431
697.48Materials/Supplies05/16/18- ELECTRICAL MATERIAL118843WALTERS WHOLESALE ELECTR…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:50,797.09
Fund: 221 - AB 939 - CALRECYCLE FUND
-9,693.31Burrtec AB 939 Fee05/29/18- FY 17/18 PROPERTY TAX PAYM…118777BURRTEC WASTE & RECYCLING…221-0000-41506
Fund 221 - AB 939 - CALRECYCLE FUND Total:-9,693.31
Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
1,693.77Relocation Benefits05/29/18- RELOCATION BENEFITS118835TRAN, NGOC 248-9102-60159
Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:1,693.77
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
31,913.59DesignDUNE PALMS BRIDGE LOW WATER CROSS…118776BENGAL ENGINEERING INC 401-0000-60185
21,060.04DesignWASHINGTON ST DRAINAGE IMPROVEM…118786DUDEK & ASSOCIATES INC 401-0000-60185
819.65Construction05/15/18- BATHROOM REMODEL MIRRORS118797GRAINGER 401-0000-60188
282.00Construction05/18/18- ANTENNA REPAIR118802INTUICOM INC.401-0000-60188
216.98Construction05/17/18- BID SET 2017-05118813PLANIT REPROGRAPHICS SYST…401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:54,292.26
Fund: 501 - FACILITY & FLEET REPLACEMENT
3,911.55Cvc Ctr Bldg Repl/Repair05/14/18- CITY HALL SECURITY SYSTEM M…118773ALARM MONITORING SERVICE…501-0000-71103
489.31Street Sweeper05/23/18- STREET SWEEPER REPAIR118781CLEAN STREET, INC.501-0000-60678
1,203.10Fuel & Oil04/2018- FUEL CHARGES118794FUELMAN 501-0000-60674
2,027.85Vehicle Repair & Maintenance05/18/18- DUMP TRUCK BRAKES118816RDO EQUIPMENT CO 501-0000-60676
62.27Cvc Ctr Bldg Repl/Repair05/21/18- RESTROOM PAINT118831THE SHERWIN-WILLIAMS CO.501-0000-71103
Fund 501 - FACILITY & FLEET REPLACEMENT Total:7,694.08
Fund: 502 - INFORMATION TECHNOLOGY
810.00Cell/Mobile Phones05/01/18- INDIO HILL REPEATER PUBLIC …118774ANDERSON COMMUNICATION…502-0000-61301
5.00Technology Enhancement Sur…03/27/18- REFUND STVR DENIED118799HERNANDEZ, MICHAEL AND D…502-0000-43611
31.25Software Enhancements, Fina…02/05/18- AR SETUP & TRAINING118837TYLER TECHNOLOGIES 502-0000-71045
968.75Software Enhancements, Fina…02/12-02/15/18- AR SETUP & TRAINING118837TYLER TECHNOLOGIES 502-0000-71045
Fund 502 - INFORMATION TECHNOLOGY Total:1,815.00
Fund: 503 - PARK EQUIP & FACILITY FUND
4,508.00Parks05/18/18- FB PARK TENNIS COURT SEATS118798GREAT WESTERN RECREATION,…503-0000-71060
5,000.00Retention Payable03/01/18- RETAINAGE FINAL118827SPOHN RANCH INC 503-0000-20600
Fund 503 - PARK EQUIP & FACILITY FUND Total:9,508.00
Fund: 601 - SILVERROCK RESORT
1.34Bank Fees04/30/18- SRR ARMORED SERVICE118796GARDAWORLD 601-0000-60455
Fund 601 - SILVERROCK RESORT Total:1.34
Grand Total:1,548,532.49
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,423,892.00
201 - GAS TAX FUND 1,981.92
202 - LIBRARY & MUSEUM FUND 6,550.34
215 - LIGHTING & LANDSCAPING FUND 50,797.09
221 - AB 939 - CALRECYCLE FUND -9,693.31
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)1,693.77
401 - CAPITAL IMPROVEMENT PROGRAMS 54,292.26
501 - FACILITY & FLEET REPLACEMENT 7,694.08
502 - INFORMATION TECHNOLOGY 1,815.00
503 - PARK EQUIP & FACILITY FUND 9,508.00
601 - SILVERROCK RESORT 1.34
Grand Total:1,548,532.49
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 211.00
101-0000-20307 Due to Waste Manageme…1,523,932.74
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 62.00
101-0000-20985 Garnishments Payable 200.00
101-0000-22810 Developer Deposits 2,300.00
101-0000-41415 STVR Registration Fee 103.00
101-0000-41505 Franchise Taxes - Burrtec -151,861.88
101-0000-41600 Business Licenses 18.00
101-0000-42130 SB 1186 Revenue 4.00
101-0000-42214 Wellness Center Leisure E…50.00
101-0000-42300 Cash Over/Short 498.02
101-0000-42600 Building Plan Check Fees 750.00
101-1004-60322 Training & Education/MOU 900.00
101-1004-60400 Office Supplies 206.53
101-1005-60125 Temporary Agency Servic…949.20
101-1005-60400 Office Supplies 20.51
101-1007-60403 Citywide Conf Room Suppl…831.93
101-2002-60671 Repair & Maintenance - E…34.57
101-2002-60691 Maintenance/Services 211.40
101-2002-61101 Utilities - Electricity 1,715.60
101-2002-61200 Utilities - Water 929.25
101-3001-60400 Office Supplies 21.64
101-3002-60107 Instructors 1,125.09
101-3002-60420 Operating Supplies 315.00
101-3005-60423 Supplies-Graffiti and Van…139.82
101-3005-61103 Utilities - Electric - Civic C…1,685.85
101-3005-61105 Utilities - Electric - Fritz Bu…931.67
101-3005-61106 Utilities - Electric - Sports …2,133.13
101-3005-61111 Utilities - Electric - Velasco…13.24
101-3005-61113 Utilities - Electric - Eisenh…20.24
101-3005-61201 Utilities - Water -Monticel…1,160.02
101-3005-61202 Utilities - Water - Civic Ce…3,200.69
101-3005-61203 Utilities - Water -Eisenho…99.10
101-3005-61204 Utilities - Water -Fritz Bur…2,101.35
101-3005-61205 Utilities - Water -Velasco …67.42
101-3005-61206 Utilities - Water -Desert Pr…206.45
101-3005-61208 Utilities - Water -Seasons …18.28
101-3005-61209 Utilities - Water -Commun…4,875.64
101-3007-60461 Marketing & Tourism Pro…409.78
101-3008-60431 Materials/Supplies 210.16
101-3008-60667 HVAC 1,133.69
101-3008-60691 Maintenance/Services 1,001.75
101-3008-61101 Utilities - Electricity 9,701.84
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Account Summary
Account Number Account Name Expense Amount
101-3008-61200 Utilities - Water 492.91
101-6003-60118 Plan Checks 4,862.50
101-6004-60194 Veterinary Service 1,500.00
101-6006-60137 Community Special Events 43.67
101-6006-60320 Travel & Training 1,596.00
101-6006-60351 Membership Dues 100.00
101-7006-60144 Contract Traffic Engineer 1,270.00
101-7006-60146 PM 10 - Dust Control 517.46
101-7006-60420 Operating Supplies 675.69
201-7003-60429 Traffic Control Signs 1,052.59
201-7003-61101 Utilities - Electricity 929.33
202-3004-61101 Utilities - Electricity 3,279.27
202-3004-72110 Building Improvements 3,000.00
202-3006-61200 Utilities - Water 144.98
202-3006-61300 Utilities - Telephone 126.09
215-7004-60104 Consultants 6,100.00
215-7004-60423 Supplies-Graffiti and Van…26.89
215-7004-60431 Materials/Supplies 24,340.94
215-7004-60432 Tools/Equipment 141.60
215-7004-60691 Maintenance/Services 150.00
215-7004-61116 Utilities - Electric 2,933.05
215-7004-61117 Utilities - Electric - Media…1,370.89
215-7004-61211 Utilities - Water - Medians 15,733.72
221-0000-41506 Burrtec AB 939 Fee -9,693.31
248-9102-60159 Relocation Benefits 1,693.77
401-0000-60185 Design 52,973.63
401-0000-60188 Construction 1,318.63
501-0000-60674 Fuel & Oil 1,203.10
501-0000-60676 Vehicle Repair & Mainte…2,027.85
501-0000-60678 Street Sweeper 489.31
501-0000-71103 Cvc Ctr Bldg Repl/Repair 3,973.82
502-0000-43611 Technology Enhancement…5.00
502-0000-61301 Cell/Mobile Phones 810.00
502-0000-71045 Software Enhancements, F…1,000.00
503-0000-20600 Retention Payable 5,000.00
503-0000-71060 Parks 4,508.00
601-0000-60455 Bank Fees 1.34
Grand Total:1,548,532.49
Project Account Summary
Project Account Key Expense Amount
**None**1,463,959.86
111205D 31,913.59
12-009E 800.00
151612D 21,060.04
1718TMICT 282.00
18-005E 1,500.00
201703FFE 819.65
201705CT 216.98
201716RP 5,000.00
201719E 22,980.37
Grand Total:1,548,532.49
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Demand Register
City of La Quinta Packet: APPKT01623 - DA 06/08/18
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
40.00Blood/Alcohol Testing02/15/18- BLOOD ANALYSIS118848AMERICAN FORENSIC NURSES …101-2001-60174
20.00Blood/Alcohol Testing04/15/18- ALCOHOL/BLOOD TEST118848AMERICAN FORENSIC NURSES …101-2001-60174
440.00Blood/Alcohol Testing04/15/18- BLOOD/ALCOHOL DRAW118848AMERICAN FORENSIC NURSES …101-2001-60174
40.00Blood/Alcohol Testing04/30/18- BLOOD ANALYSIS118848AMERICAN FORENSIC NURSES …101-2001-60174
181.47Maintenance/Services05/11-05/24/18- WC JANITORIAL SUPPLIES118850AMERIPRIDE SERVICES INC 101-3008-60691
51.53Travel & Training06/05/18- BIG 5 TRAINING SUPPLIES118855CASH/PETTY CASH 101-1004-60320
10.00Travel & Training06/05/18- CSMFO EVENT PARKING118855CASH/PETTY CASH 101-1006-60320
19.56Office Supplies06/05/18- BATTERIES118855CASH/PETTY CASH 101-1006-60400
38.34Instructors06/05/18- CERT SUPPLIES118855CASH/PETTY CASH 101-2002-60107
20.00Travel & Training06/05/18- GAS FOR TRAINING118855CASH/PETTY CASH 101-2002-60320
27.97Travel & Training06/05/18- COUNCIL TRAINING SNACKS118855CASH/PETTY CASH 101-2002-60320
54.32Fire Station06/05/18- MEMORY CARD/TOWING KIT118855CASH/PETTY CASH 101-2002-60670
25.00Travel & Training06/05/18- APWA LUNCHEON118855CASH/PETTY CASH 101-7003-60320
14.14Office Supplies06/05/18- OFFICE SUPPLIES118855CASH/PETTY CASH 101-7003-60400
53.46Operating Supplies06/05/18- TOOLS118855CASH/PETTY CASH 101-7006-60420
71.49Recruiting/Pre-Employment06/05/18- D & DDIRECTOR PANEL SUPPLIE…118856CHAUDHRY, ELIZABETH 101-1004-60129
7,975.10Dental Insurance Pay06/2018- DENTAL INSURANCE118857CIGNA HEALTH CARE 101-0000-20943
944.33Utilities - Water -Pioneer Park06/05/18- WATER SERVICE118859COACHELLA VALLEY WATER DI…101-3005-61207
22,983.06Fire Service Costs01/2018-03/31/2018- EMERGENCY SERVI…118860COUNTY OF RIVERSIDE 101-2002-60139
568.39Administrative Citation Services04/2018- DAILY CITATION PROCESSING118862DATA TICKET, INC.101-6004-60111
704.78Training & Education/MOU06/07/18- TUITION REIMB118863DELGADO, JESSICA 101-1004-60322
14,734.50Animal Shelter Contract Service04/2018- RCDAS118864DEPARTMENT OF ANIMAL SER…101-6004-60197
70.00Blood/Alcohol Testing04/2018- ALCOHOL ANALYSIS118865DEPARTMENT OF JUSTICE 101-2001-60174
105.00Blood/Alcohol Testing02/2018- ALCOHOL ANALYSIS118865DEPARTMENT OF JUSTICE 101-2001-60174
206.87Travel & Training05/16-05/18/18- ELGL CONFERENCE REIMB118868ESCOBEDO, CHRIS 101-3001-60320
413.14Materials/Supplies05/22/18- CITY HALL TOILET VALVE118869FERGUSON ENTERPRISES, INC 101-3008-60431
516.46Uniforms05/22/18- CODE UNIFORMS118870GALLS LLC 101-6004-60690
22.81Utilities - Gas04/19-05/18/18- FS#32 GAS118871GAS COMPANY, THE 101-2002-61100
74.69Utilities - Gas04/19-05/18/18- CITY HALL GAS118871GAS COMPANY, THE 101-3008-61100
75.54Utilities - Gas04/19-05/18/18- WC GAS118871GAS COMPANY, THE 101-3008-61100
804.70Travel & Training05/30-05/31/18- CAL TRAVEL SUMMIT RE…118872GRAHAM, MARCIE 101-3007-60320
139.03Operating Supplies04/27-05/24/18- TABLE CENTER PIECES118874HOME DEPOT CREDIT SERVICES 101-3002-60420
58.53Materials/Supplies04/27-05/24/18- DRINKING FOUNTAINS S…118874HOME DEPOT CREDIT SERVICES 101-3005-60431
22.41Materials/Supplies04/27-05/24/18- SEASONS PARK DRINKIN…118874HOME DEPOT CREDIT SERVICES 101-3005-60431
80.32Materials/Supplies04/27-05/24/18- FB PARK RAIL BOX118874HOME DEPOT CREDIT SERVICES 101-3005-60431
65.53Materials/Supplies04/27-05/24/18- SEASONS DOG PARK GA…118874HOME DEPOT CREDIT SERVICES 101-3005-60431
34.51Materials/Supplies04/27-05/24/18- FB PARK WF MATERIALS118874HOME DEPOT CREDIT SERVICES 101-3005-60431
13.53Materials/Supplies04/27-05/24/18- FB PARK WATER FEATUR…118874HOME DEPOT CREDIT SERVICES 101-3005-60431
9.54Materials/Supplies04/27-05/24/18- LQ PARK LATCH GUARD118874HOME DEPOT CREDIT SERVICES 101-3008-60431
35.69Materials/Supplies04/27-05/24/18- CITY HALL LIGHT BULBS118874HOME DEPOT CREDIT SERVICES 101-3008-60431
40.13Materials/Supplies04/27-05/24/18- CITY HALL MATERIALS118874HOME DEPOT CREDIT SERVICES 101-3008-60431
32.59Materials/Supplies04/27-05/24/18- TAPE118874HOME DEPOT CREDIT SERVICES 101-3008-60431
4.31Operating Supplies04/27-05/24/18- PADLOCK118874HOME DEPOT CREDIT SERVICES 101-7003-60420
21.72Tools/Equipment04/27-05/24/18- DRILL BITS118874HOME DEPOT CREDIT SERVICES 101-7003-60432
959.93Utilities - Electricity06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-2002-61101
13.46Utilities - Electric - Monticello …06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-3005-61102
316.92Utilities - Electric - Colonel Pai…06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-3005-61108
2,665.52Utilities - Electric - Community…06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-3005-61109
49.57Utilities - Electric - Adams Park06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-3005-61110
13.01Utilities - Electric - Desert Pride06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 101-3005-61114
2,670.00Maintenance/Services04/18/18- WC EXTERIOR PLASTER REPAIRS118878JR HOME IMPROVEMENTS INC.101-3008-60691
80.00Travel & Training05/14/18- LEAGUE DINNER PALM SPRINGS118880LEAGUE OF CALIFORNIA CITIES 101-1001-60320
168.46Materials/Supplies04/25-05/23/18- RESTROOM SUPPLIES118881LOWE'S HOME IMPROVEMENT…101-3008-60431
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
90.97Materials/Supplies04/25-05/23/18- CITY HALL HALOGEN LIG…118881LOWE'S HOME IMPROVEMENT…101-3008-60431
56.71Tools/Equipment04/25-05/23/18- DRILL BITS118881LOWE'S HOME IMPROVEMENT…101-3008-60432
5.73Operating Supplies04/25-05/23/18- MATERIALS118881LOWE'S HOME IMPROVEMENT…101-7003-60420
292.07Operating Supplies06/14/18- WC LUNCHEON118883MIMI'S CAFE 101-3002-60420
177.83Office Supplies05/23/18- TONER/SUPPLIES118885OFFICE DEPOT 101-1006-60400
88.73Office Supplies05/31/18- ELECTRIC STAPLER118885OFFICE DEPOT 101-1006-60400
454.14Forms05/31/18- 8 1/2 11 COPY PAPER118885OFFICE DEPOT 101-1007-60402
68.21Office Supplies05/31/18- PENS118885OFFICE DEPOT 101-1005-60400
253.39Forms06/03/18- CITYWIDE ENVELOPES118885OFFICE DEPOT 101-1007-60402
676.48Maintenance/Services05/07/18- FS#70 HVAC SERVICE CALL118887PACIFIC WEST AIR CONDITION…101-2002-60691
596.00HVAC05/10/18- WC HVAC SERVICE CALL118887PACIFIC WEST AIR CONDITION…101-3008-60667
195.74Training & Education/MOU06/07/18- TUITION REIMB118889PECINA, DEMETRIO 101-1004-60322
23.77Credit Card Fees05/2018- WC CREDIT CARD FEES118891PLUG & PAY TECHNOLOGIES I…101-3003-60122
20.00Administration05/2018- HUB CREDIT CARD FEES118891PLUG & PAY TECHNOLOGIES I…101-6001-60102
62,781.00Sheriff - Other07/2017-06/30/2018- CLETS SERVICE118892RIVERSIDE COUNTY SHERIFF 101-2001-60176
18.36LQ Police Volunteers05/15/18- POLICE SHREDDING118893SHRED-IT USA - SAN BERNADI…101-2001-60109
107.90Operating Supplies05/23/18- WC LUNCHEON SUPPLIES118894SMART & FINAL 101-3002-60420
50.00Miscellaneous Deposits05/29/18- FACILITY DEPOSIT REFUND118895SOLANO, SUSANA 101-0000-22830
600.00Maintenance/Services08/11/17- LQ PARK GATE INSTALL118896SOUTH VALLEY ELECTRIC 101-3005-60691
1,500.00Community Experiences11/16/18- XMAS POWER CIVIC CENTER P…118896SOUTH VALLEY ELECTRIC 101-3003-60149
547.00Maintenance/Services11/16/18- XMAS POWER CIVIC CENTER P…118896SOUTH VALLEY ELECTRIC 101-3005-60691
150.00Maintenance/Services04/25/18- FB PARK LED INSTALL118896SOUTH VALLEY ELECTRIC 101-3005-60691
157.50Maintenance/Services04/26/18- FB PARK REPAIR BASE COVER118896SOUTH VALLEY ELECTRIC 101-3005-60691
618.20Maintenance/Services07/16/17- WC POLLARD REPLACEMENT118896SOUTH VALLEY ELECTRIC 101-3005-60691
525.00Maintenance/Services11/28/17- ADAMS REMOVE LIGHT POLE118896SOUTH VALLEY ELECTRIC 101-3005-60691
1,690.00Supplies-Graffiti and Vandalism10/16/17- LQ PARK BALLARD REPAIR118896SOUTH VALLEY ELECTRIC 101-3005-60423
575.70Life Insurance Pay06/2018- LIFE INSURANCE118897STANDARD INSURANCE COMP…101-0000-20947
4,674.78Disability Insurance Pay06/2018- LIFE INSURANCE STD/LTD118897STANDARD INSURANCE COMP…101-0000-20955
334.39Add'l Life Insurance Pay06/2018- ADDL LIFE INSURANCE118898STANDARD INSURANCE COMP…101-0000-20948
50.45Office Supplies05/16/18- DRY ERASE BOARD HUB118899STAPLES ADVANTAGE 101-6001-60400
134.41Operating Supplies05/16/18- DRY ERASE BOARD HUB118899STAPLES ADVANTAGE 101-6006-60420
32.53Office Supplies05/23/18- OFFICE SUPPLIES118899STAPLES ADVANTAGE 101-6001-60400
73.07Office Supplies05/31/18- PLOTTER PAPER118899STAPLES ADVANTAGE 101-6001-60400
3,150.00Contract Services - Administrat…REAL ESTATE SERVICES118900TALL MAN GROUP INC 101-1002-60101
71.54Utilities - Cable05/16-06/15/18-FS#32 CABLE SVC118902TIME WARNER CABLE 101-2002-61400
59.99Utilities - Cable05/29-06/28/18- FS#32 CABLE SVC118902TIME WARNER CABLE 101-2002-61400
134.69Operating Supplies05/23/18- REPLACEMENT CAR LOGOS118903TOP OF THE LINE SIGNS 101-2001-60420
499.72Training & Education/MOU06/07/18- TUITION REIMB118904TRIPLETT, ALCADIA 101-1004-60322
51.01Mobile/Cell Phones04/14-05/13/18- EOC SPARE CELL PHONES…118907VERIZON WIRELESS 101-2002-61304
8,290.46Professional ServicesDOCUMENT SCANNING & QUALITY CONT…118908VIATRON SYSTEMS INC 101-1005-60103
125.00Maintenance/Services05/29/18- FS#32 SERVICE CALL118909VINTAGE E & S INC 101-2002-60691
125.00Maintenance/Services05/29/18- WC SERVICE CALL118909VINTAGE E & S INC 101-3008-60691
2,100.00Marketing & Tourism Promoti…CITY WEBSITE HOSTING & GRAPHIC DESI…118910VISION INTERNET PROVIDERS …101-3007-60461
1,578.70Vision Insurance Pay06/2018- VISION INSURANCE118911VISION SERVICE PLAN - (CA)101-0000-20945
-0.70Sales Taxes Payable05/2018- AUDIO ADAPTER FOR EVENTS T…118912WELLS FARGO BUSINESS CARD 101-0000-20304
-4.41Sales Taxes Payable05/2018- WAL MART PURCHASE TAX118912WELLS FARGO BUSINESS CARD 101-0000-20304
238.28Professional Services05/2018- LQ ACADEMY BOOKS118912WELLS FARGO BUSINESS CARD 101-1004-60103
72.65Recruiting/Pre-Employment05/2018- D & D RECRUITMENT PANEL118912WELLS FARGO BUSINESS CARD 101-1004-60129
90.97Recruiting/Pre-Employment05/2018- ASSISTANT ENG LUNCH PANEL118912WELLS FARGO BUSINESS CARD 101-1004-60129
1,790.00Recruiting/Pre-Employment05/2018- CITY CLERK JOB POSTING118912WELLS FARGO BUSINESS CARD 101-1004-60129
264.00Travel & Training05/2018- CPR TRAINING118912WELLS FARGO BUSINESS CARD 101-1004-60320
34.95Travel & Training05/2018- CPR TRAINING SNACKS118912WELLS FARGO BUSINESS CARD 101-1004-60320
194.00Membership Dues05/2018- SHRM MEMBERSHIP118912WELLS FARGO BUSINESS CARD 101-1004-60351
1,500.00Travel & Training05/2018- ANDERSON FORECAST TRAINING118912WELLS FARGO BUSINESS CARD 101-1006-60320
95.00Travel & Training05/2018- LSL SEMINAR BLONDELL118912WELLS FARGO BUSINESS CARD 101-1006-60320
40.00Travel & Training05/2018- CSMFO MEETING - MISSY118912WELLS FARGO BUSINESS CARD 101-1006-60320
-10,000.00Operating Supplies05/2018- WELLS FARGO CREDIT118912WELLS FARGO BUSINESS CARD 101-1006-60420
40.00Travel & Training05/2018- DISASTER PREP TRAINING118912WELLS FARGO BUSINESS CARD 101-2002-60320
91.39Repair & Maintenance - EOC05/2018- WAL MART PURCHASE118912WELLS FARGO BUSINESS CARD 101-2002-60671
14.68Community Experiences05/2018- AUDIO ADAPTER FOR EVENTS118912WELLS FARGO BUSINESS CARD 101-3003-60149
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
87.48Operating Supplies05/2018- SHIRTS TEQUILA AND TACOS118912WELLS FARGO BUSINESS CARD 101-3003-60420
75.00Membership Dues05/2018- E NEWSLETTER SOFTWARE118912WELLS FARGO BUSINESS CARD 101-3007-60351
75.00Membership Dues05/2018- E NEWSLETTER MONTHLY CHAR…118912WELLS FARGO BUSINESS CARD 101-3007-60351
464.40Travel & Training05/2018- RESERVATION FOR DIANNE H118912WELLS FARGO BUSINESS CARD 101-3008-60320
483.89Travel & Training05/2018- AFTA TRAINING AIRFARE118912WELLS FARGO BUSINESS CARD 101-3008-60320
153.85Professional Services05/2018- PLANNING MTG LUNCH118912WELLS FARGO BUSINESS CARD 101-6002-60103
20.00Travel & Training05/2018- DISASTER PREP TRAINING118912WELLS FARGO BUSINESS CARD 101-6004-60320
199.00Travel & Training05/2018- WORKSHOP - MORENO118912WELLS FARGO BUSINESS CARD 101-6004-60320
848.00Travel & Training05/2018- CIRT SERIES TRAINING118912WELLS FARGO BUSINESS CARD 101-7003-60320
100.00Membership Dues05/2018- MEMBERSHIP DUES CCA118912WELLS FARGO BUSINESS CARD 101-7003-60351
26.87Travel & Training05/2018- APWA LUNCHEON118912WELLS FARGO BUSINESS CARD 101-7006-60320
20.00Travel & Training05/2018- DISASTER PREP TRAINING118912WELLS FARGO BUSINESS CARD 101-7006-60320
157.92Operating Supplies05/2018- CONST INSP SUPPLIES118912WELLS FARGO BUSINESS CARD 101-7006-60420
53.46Operating Supplies05/2018- SUPPLIES118912WELLS FARGO BUSINESS CARD 101-7006-60420
10,000.00Operating Supplies06/08/18- WELLS FARGO PAYMENT TOW…118914WELLS FARGO BUSINESS CARD 101-1006-60420
340.00Sheriff - Other02/10/18- POLICE TOW118915WOOD, RUSSELL DAVID 101-2001-60176
Fund 101 - GENERAL FUND Total:160,173.21
Fund: 201 - GAS TAX FUND
10.84Safety Gear04/27-05/24/18- WATER JUG118874HOME DEPOT CREDIT SERVICES 201-7003-60427
76.75Materials/Supplies04/27-05/24/18- CONCRETE MATERIALS118874HOME DEPOT CREDIT SERVICES 201-7003-60431
10.61Materials/Supplies04/27-05/24/18- STREET CUTTING STONE118874HOME DEPOT CREDIT SERVICES 201-7003-60431
50.92Materials/Supplies04/27-05/24/18- MATERIALS118874HOME DEPOT CREDIT SERVICES 201-7003-60431
48.96Materials/Supplies04/27-05/24/18- SIDEWALK REPAIR MATE…118874HOME DEPOT CREDIT SERVICES 201-7003-60431
Fund 201 - GAS TAX FUND Total:198.08
Fund: 202 - LIBRARY & MUSEUM FUND
1,756.00Maintenance/Services04/24/18- MUSEUM CARPET FINAL PAYM…118854CARPET EMPIRE PLUS 202-3006-60691
14.30Utilities - Gas04/19-05/18/18- LIBRARY GAS118871GAS COMPANY, THE 202-3004-61100
86.75Maintenance/Services04/27-05/24/18- LIBRARY MATERIALS118874HOME DEPOT CREDIT SERVICES 202-3004-60691
131.39Maintenance/Services04/27-05/24/18- LIBRARY GLOVES/MASKS118874HOME DEPOT CREDIT SERVICES 202-3004-60691
189.73Maintenance/Services04/27-05/24/18- LIBRARY MATERIALS118874HOME DEPOT CREDIT SERVICES 202-3004-60691
3,460.00Maintenance/Services04/18/18- MUSEUM EXTERIOR DOORS118878JR HOME IMPROVEMENTS INC.202-3006-60691
1,860.00Maintenance/Services05/27/18- LIBRARY DRYWALL REPAIRS118878JR HOME IMPROVEMENTS INC.202-3004-60691
310.91Furniture05/01/18- LIBRARY DINING SET118899STAPLES ADVANTAGE 202-3004-71020
133.55Maintenance/Services05/29/18- LIBRARY PAINT118901THE SHERWIN-WILLIAMS CO.202-3004-60691
74.00Pest Control05/04/18- LIBRARY PEST CONTROL SERVICE118905TRULY NOLEN INC 202-3004-60116
450.00Operating Supplies05/2018- GEN Z EXHIBITION118912WELLS FARGO BUSINESS CARD 202-3006-60420
Fund 202 - LIBRARY & MUSEUM FUND Total:8,466.63
Fund: 215 - LIGHTING & LANDSCAPING FUND
201.93Utilities - Water - Medians06/05/18- WATER SERVICE118859COACHELLA VALLEY WATER DI…215-7004-61211
91.40Operating Supplies04/27-05/24/18- MATERIALS118874HOME DEPOT CREDIT SERVICES 215-7004-60420
66.86Supplies-Graffiti and Vandalism04/27-05/24/18- GRAFFITI SUPPLIES118874HOME DEPOT CREDIT SERVICES 215-7004-60423
58.05Materials/Supplies04/27-05/24/18- MATERIALS118874HOME DEPOT CREDIT SERVICES 215-7004-60431
8.22Materials/Supplies04/27-05/24/18- RED STONE ESTADO118874HOME DEPOT CREDIT SERVICES 215-7004-60431
363.16Materials/Supplies04/27-05/24/18- COPPER WIRE118874HOME DEPOT CREDIT SERVICES 215-7004-60431
6,100.00ConsultantsCITYWIDE LANDSCAPE LIGHTING MAINTE…118875HORIZON LIGHTING 215-7004-60104
2,779.38Utilities - Electric06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 215-7004-61116
1,174.61Utilities - Electric - Medians06/05/18- ELECTRICITY SERVICE118876IMPERIAL IRRIGATION DIST 215-7004-61117
14.46Supplies-Graffiti and Vandalism04/25-05/23/18- GRAFFITI SUPPLIES118881LOWE'S HOME IMPROVEMENT…215-7004-60423
73.20Materials/Supplies04/25-05/23/18- LANDSCAPE MATERIALS118881LOWE'S HOME IMPROVEMENT…215-7004-60431
16.00Materials/Supplies04/25-05/23/18- LANDSCAPE MATERIALS118881LOWE'S HOME IMPROVEMENT…215-7004-60431
3,586.10Operating Supplies05/2018- ESTADO LANDSCAPE MATERIAL118912WELLS FARGO BUSINESS CARD 215-7004-60420
1,736.93Operating Supplies05/2018- ESTADO LANDSCAPE MATERIAL118912WELLS FARGO BUSINESS CARD 215-7004-60420
1,316.71Operating Supplies05/2018- ESTADO LANDSCAPE MATERIAL118912WELLS FARGO BUSINESS CARD 215-7004-60420
Fund 215 - LIGHTING & LANDSCAPING FUND Total:17,587.01
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
525.00ConsultantsREAL ESTATE SVCS/ SUCCESSOR AGENCY118900TALL MAN GROUP INC 237-9001-60104
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:525.00
Fund: 241 - HOUSING AUTHORITY
5,081.25Professional ServicesHOUSING COMPLIANCE & MONITORING S…118851CAHA, BECKY 241-9101-60103
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
358.05Temporary Agency Services05/18/18- HOUSING AUTH TEMP SVC118886OFFICE TEAM 241-9101-60125
Fund 241 - HOUSING AUTHORITY Total:5,439.30
Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
29.36Relocation Benefits06/05/18- PET CARRIER TEMP RELOCATION118855CASH/PETTY CASH 248-9102-60159
24,832.50Design/ConstructionWASHINGTON ST APT REHAB PROJECT118900TALL MAN GROUP INC 248-9102-60185
Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:24,861.86
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
18,575.00DesignCALLE TAMPICO DRAINAGE IMPROVEME…118867DUDEK & ASSOCIATES INC 401-0000-60185
3,025.22Construction05/31/18- BATHROOM SHOWER ENCLOS…118873HENRY'S GLASS COMPANY 401-0000-60188
77.91Construction04/27-05/24/18- CABINET PAINT118874HOME DEPOT CREDIT SERVICES 401-0000-60188
269.37Construction05/24/18- CAMERA BRACKET118877ITERIS 401-0000-60188
17,178.10DesignKIMLEY HORN - SYSTEMIC SAFETY ANALYS…118879KIMLEY-HORN AND ASSOCIAT…401-0000-60185
18.53Construction04/25-05/23/18- CABINET PAINT118881LOWE'S HOME IMPROVEMENT…401-0000-60188
10.61Construction04/25-05/23/18- SIGNAL PARTS DESERT C…118881LOWE'S HOME IMPROVEMENT…401-0000-60188
8.27Construction04/25-05/23/18- SUPPLIES118881LOWE'S HOME IMPROVEMENT…401-0000-60188
108.36Construction04/25-05/23/18- ELECTRICAL SUPPLIES118881LOWE'S HOME IMPROVEMENT…401-0000-60188
5,830.00DesignSRR PHASE II INFRASTRUCTURE PRJ 20141…118882MICHAEL BAKER INTERNATIO…401-0000-60185
54.06Construction05/23/18- HIGH SCHOOL CROSSWALK GEL118884NEXTECH 401-0000-60188
217.31Construction05/31/18- PMP BID SET 2017-27118890PLANIT REPROGRAPHICS SYST…401-0000-60188
3,750.00ConstructionNORTH LA QUINTA TURF CONVERSION - A…118906URBAN HABITAT ENVIRONME…401-0000-60188
25,844.95Retention Payable05/24/18- FINAL RETENTION 2016-03B118906URBAN HABITAT ENVIRONME…401-0000-20600
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:74,967.69
Fund: 501 - FACILITY & FLEET REPLACEMENT
100.00Vehicle Repair & Maintenance05/03/18- COP VEHICLE TOW118858CLASSIC AUTO TRANSPORT 501-0000-60676
12,280.75Cvc Ctr Bldg Repl/RepairCITY HALL SHADE COVERS118888PALMS TO PINES CANVAS 501-0000-71103
Fund 501 - FACILITY & FLEET REPLACEMENT Total:12,380.75
Fund: 502 - INFORMATION TECHNOLOGY
2,602.78Copiers05/20-06/19/18- CONTRACT CHARGE118853CANON FINANCIAL SERVICES, …502-0000-60662
245.35Consultants05/15/18- COUNCIL MTG VIDEO118866DESERT C.A.M INC 502-0000-60104
144.80Utilities - Cable06/2018- CITY HALL CABLE118902TIME WARNER CABLE 502-0000-61400
8.83Utilities - Cable05/20-06/19/18- WC CABLE SVC118902TIME WARNER CABLE 502-0000-61400
44.37Technical04/11-05/10/18- LQPD WIRELESS118907VERIZON WIRELESS 502-0000-60108
183.66Software Licenses05/2018- APRIL G SUITE118912WELLS FARGO BUSINESS CARD 502-0000-60301
404.90Computers05/2018- MICROSOFT PURCHASE118912WELLS FARGO BUSINESS CARD 502-0000-80103
1,118.16Computers05/2018- MICROSOFT PURCHASE118912WELLS FARGO BUSINESS CARD 502-0000-80103
Fund 502 - INFORMATION TECHNOLOGY Total:4,752.85
Fund: 503 - PARK EQUIP & FACILITY FUND
6,750.00ParksCOURTMASTER SPORTS FB PARK PICKLEB…118861COURTMASTER SPORTS, INC.503-0000-71060
2,475.00Parks08/30/17- LQ PARK FIELD LIGHTS118896SOUTH VALLEY ELECTRIC 503-0000-71060
2,475.00Parks09/01/18- SPORTS COMPLEX FIELD LIGHTS118896SOUTH VALLEY ELECTRIC 503-0000-71060
1,863.50Parks12/21/17- PIONEER PARK BALLARD LIGHT …118896SOUTH VALLEY ELECTRIC 503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FUND Total:13,563.50
Fund: 504 - INSURANCE FUND
2,975.00Claims05/30/18- LIVE WELL COMPLEX CARPORT …118849AMERICAN WROUGHT IRON 504-1010-60442
123,562.00Prepaid ExpenseFY 18/19- WORKERS COMP118852CALIFORNIA JOINT POWERS IN…504-0000-13600
431,167.00Prepaid ExpenseFY 18/19- LIABILITY118852CALIFORNIA JOINT POWERS IN…504-0000-13600
Fund 504 - INSURANCE FUND Total:557,704.00
Fund: 601 - SILVERROCK RESORT
380.00Membership Dues05/2018- GCSAA MEMBERSHIP RENEWAL118912WELLS FARGO BUSINESS CARD 601-0000-60351
Fund 601 - SILVERROCK RESORT Total:380.00
Grand Total:880,999.88
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 160,173.21
201 - GAS TAX FUND 198.08
202 - LIBRARY & MUSEUM FUND 8,466.63
215 - LIGHTING & LANDSCAPING FUND 17,587.01
237 - SUCCESSOR AGCY PA 1 ADMIN 525.00
241 - HOUSING AUTHORITY 5,439.30
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)24,861.86
401 - CAPITAL IMPROVEMENT PROGRAMS 74,967.69
501 - FACILITY & FLEET REPLACEMENT 12,380.75
502 - INFORMATION TECHNOLOGY 4,752.85
503 - PARK EQUIP & FACILITY FUND 13,563.50
504 - INSURANCE FUND 557,704.00
601 - SILVERROCK RESORT 380.00
Grand Total:880,999.88
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -5.11
101-0000-20943 Dental Insurance Pay 7,975.10
101-0000-20945 Vision Insurance Pay 1,578.70
101-0000-20947 Life Insurance Pay 575.70
101-0000-20948 Add'l Life Insurance Pay 334.39
101-0000-20955 Disability Insurance Pay 4,674.78
101-0000-22830 Miscellaneous Deposits 50.00
101-1001-60320 Travel & Training 80.00
101-1002-60101 Contract Services - Admini…3,150.00
101-1004-60103 Professional Services 238.28
101-1004-60129 Recruiting/Pre-Employme…2,025.11
101-1004-60320 Travel & Training 350.48
101-1004-60322 Training & Education/MOU 1,400.24
101-1004-60351 Membership Dues 194.00
101-1005-60103 Professional Services 8,290.46
101-1005-60400 Office Supplies 68.21
101-1006-60320 Travel & Training 1,645.00
101-1006-60400 Office Supplies 286.12
101-1006-60420 Operating Supplies 0.00
101-1007-60402 Forms 707.53
101-2001-60109 LQ Police Volunteers 18.36
101-2001-60174 Blood/Alcohol Testing 715.00
101-2001-60176 Sheriff - Other 63,121.00
101-2001-60420 Operating Supplies 134.69
101-2002-60107 Instructors 38.34
101-2002-60139 Fire Service Costs 22,983.06
101-2002-60320 Travel & Training 87.97
101-2002-60670 Fire Station 54.32
101-2002-60671 Repair & Maintenance - E…91.39
101-2002-60691 Maintenance/Services 801.48
101-2002-61100 Utilities - Gas 22.81
101-2002-61101 Utilities - Electricity 959.93
101-2002-61304 Mobile/Cell Phones 51.01
101-2002-61400 Utilities - Cable 131.53
101-3001-60320 Travel & Training 206.87
101-3002-60420 Operating Supplies 539.00
101-3003-60122 Credit Card Fees 23.77
101-3003-60149 Community Experiences 1,514.68
101-3003-60420 Operating Supplies 87.48
101-3005-60423 Supplies-Graffiti and Van…1,690.00
101-3005-60431 Materials/Supplies 274.83
101-3005-60691 Maintenance/Services 2,597.70
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Account Summary
Account Number Account Name Expense Amount
101-3005-61102 Utilities - Electric - Montic…13.46
101-3005-61108 Utilities - Electric - Colonel…316.92
101-3005-61109 Utilities - Electric - Comm…2,665.52
101-3005-61110 Utilities - Electric - Adams…49.57
101-3005-61114 Utilities - Electric - Desert …13.01
101-3005-61207 Utilities - Water -Pioneer …944.33
101-3007-60320 Travel & Training 804.70
101-3007-60351 Membership Dues 150.00
101-3007-60461 Marketing & Tourism Pro…2,100.00
101-3008-60320 Travel & Training 948.29
101-3008-60431 Materials/Supplies 790.52
101-3008-60432 Tools/Equipment 56.71
101-3008-60667 HVAC 596.00
101-3008-60691 Maintenance/Services 2,976.47
101-3008-61100 Utilities - Gas 150.23
101-6001-60102 Administration 20.00
101-6001-60400 Office Supplies 156.05
101-6002-60103 Professional Services 153.85
101-6004-60111 Administrative Citation Se…568.39
101-6004-60197 Animal Shelter Contract S…14,734.50
101-6004-60320 Travel & Training 219.00
101-6004-60690 Uniforms 516.46
101-6006-60420 Operating Supplies 134.41
101-7003-60320 Travel & Training 873.00
101-7003-60351 Membership Dues 100.00
101-7003-60400 Office Supplies 14.14
101-7003-60420 Operating Supplies 10.04
101-7003-60432 Tools/Equipment 21.72
101-7006-60320 Travel & Training 46.87
101-7006-60420 Operating Supplies 264.84
201-7003-60427 Safety Gear 10.84
201-7003-60431 Materials/Supplies 187.24
202-3004-60116 Pest Control 74.00
202-3004-60691 Maintenance/Services 2,401.42
202-3004-61100 Utilities - Gas 14.30
202-3004-71020 Furniture 310.91
202-3006-60420 Operating Supplies 450.00
202-3006-60691 Maintenance/Services 5,216.00
215-7004-60104 Consultants 6,100.00
215-7004-60420 Operating Supplies 6,731.14
215-7004-60423 Supplies-Graffiti and Van…81.32
215-7004-60431 Materials/Supplies 518.63
215-7004-61116 Utilities - Electric 2,779.38
215-7004-61117 Utilities - Electric - Media…1,174.61
215-7004-61211 Utilities - Water - Medians 201.93
237-9001-60104 Consultants 525.00
241-9101-60103 Professional Services 5,081.25
241-9101-60125 Temporary Agency Servic…358.05
248-9102-60159 Relocation Benefits 29.36
248-9102-60185 Design/Construction 24,832.50
401-0000-20600 Retention Payable 25,844.95
401-0000-60185 Design 41,583.10
401-0000-60188 Construction 7,539.64
501-0000-60676 Vehicle Repair & Mainte…100.00
501-0000-71103 Cvc Ctr Bldg Repl/Repair 12,280.75
502-0000-60104 Consultants 245.35
502-0000-60108 Technical 44.37
502-0000-60301 Software Licenses 183.66
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Account Summary
Account Number Account Name Expense Amount
502-0000-60662 Copiers 2,602.78
502-0000-61400 Utilities - Cable 153.63
502-0000-80103 Computers 1,523.06
503-0000-71060 Parks 13,563.50
504-0000-13600 Prepaid Expense 554,729.00
504-1010-60442 Claims 2,975.00
601-0000-60351 Membership Dues 380.00
Grand Total:880,999.88
Project Account Summary
Project Account Key Expense Amount
**None**779,612.21
141517D 5,830.00
151612D 18,575.00
1718PMPCT 217.31
1718TMICT 547.11
201603CT 3,750.00
201603RP 25,844.95
201703FFE 3,025.22
201708D 17,178.10
999901D 24,832.50
TACOE 87.48
TREEE 1,500.00
Grand Total:880,999.88
140
6/8/2018 3:38:02 PM Page 1 of 2
Payment Reversal Register
City of La Quinta APPKT01616 - DA 06/05/18 VOIDS
Canceled Payables
Vendor Set:01 - Vendor Set 01
Bank:APBNK - APBNK
06526
Vendor Number
KHATAMI, STEPHANIE
Total Vendor Amount
-8.96
Vendor Name
Check 112702 06/05/2018 -8.9610/14/2016 06/05/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
100716-R 10/14/201609/15/16- TRAVEL REIMB 8.9609/15/2016
08288
Vendor Number
MISELL, STACY
Total Vendor Amount
-19.20
Vendor Name
Check 113863 06/05/2018 -19.2002/03/2017 06/05/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
012617-R 02/03/201701/26/17- ZUMBA 19.2001/26/2017
08349
Vendor Number
PREMIER INDUSTRIES
Total Vendor Amount
-516.46
Vendor Name
Check 111773 06/05/2018 -516.4607/15/2016 06/05/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
70067-R 06/30/201606/01/16- COOLING MEDIA 516.4606/30/2016
08695
Vendor Number
COLE, CAROLYN
Total Vendor Amount
-3.25
Vendor Name
Check 115066 06/05/2018 -3.2505/26/2017 06/05/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
R24042-R 05/26/201704/18/17- TOT OVERPAYENT 3.2504/18/2017
08836
Vendor Number
KNOWLES, RANDY
Total Vendor Amount
-151.72
Vendor Name
Check 116588 06/05/2018 -151.7210/27/2017 06/05/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
WEB1985-R 10/27/201710/16/17- PERMIT REFUND BPLB2017-0135 151.7210/16/2017
141
Payment Reversal Register Packet: APPKT01616 - DA 06/05/18 VOIDS
6/8/2018 3:38:02 PM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNK -699.59 0.00 -699.59
-699.59 0.00Report Total:-699.59
142
City of La Quinta
Bank Transactions 5/26/18 – 6/08/18
Wire Transaction
Listed below are the wire transfer from 5/25/18 – 6/08/18
Wire Transfers:
05/31/2018 - WIRE TRANSFER - INVESTMENT 2,957,491.00$
05/31/2018 - WIRE TRANSFER - PERS 36,912.25$
06/01/2018 - WIRE TRANSFER - ICMA 5,133.05$
06/01/2018 - WIRE TRANSFER - LQCEA 459.00$
06/05/2018 - WIRE TRANSFER - TASC 1,224.96$
06/06/2018 - WIRE TRANSFER - PERS HEALTH 106,607.39$
06/06/2018 - WIRE TRANSFER - CREDIT CARD PAYMENT 10,000.00$
06/08/2018 - WIRE TRANSFER - FRONTIER PROPERTY ESCROW 67,590.00$
06/08/2018 - WIRE TRANSFER - LANDMARK 135,712.61$
TOTAL WIRE TRANSFERS OUT 3,321,130.26$
ATTACHMENT 2
143
144
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCE FOR PLANNING COMMISSIONER CALDWELL FROM THE
JULY 10, 2018 PLANNING COMMISSION MEETING
RECOMMENDATION
Excuse the absence for Planning Commissioner Caldwell from the July 10, 2018 Planning
Commission meeting.
EXECUTIVE SUMMARY
•Commissioner Caldwell requested to be excused from the July 10, 2018 Planning
Commission meeting. She will be out of the country. Commissioner Caldwell has
one excused absence in fiscal year 2017/2018.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or committee absents
him/herself from two consecutive regular meetings, or absents him/herself from a total of
three regular meetings within any fiscal year, his/her office shall become vacant and shall
be filled as any other vacancy. A board, commission or committee member may request
advance permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to excuse an
absence after-the-fact where such extenuating circumstances prevented the member
from seeking advance permission to be absent. If such permission or excuse is granted by
the city council, the absence shall not be counted toward the above-stated limitations on
absences.”
ALTERNATIVES
Council may deny this request, which would result in the absences being counted toward
the commissioner’s limitation on absences as noted above.
Prepared by: Nichole Romane, Administrative Assistant
Approved by: Pam Nieto, Deputy City Clerk
CONSENT CALENDAR ITEM NO. 12
145
146
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE BENEFIT ADJUSTMENTS FOR NON-
REPRESENTED MANAGEMENT, CONTRACT, AND CONFIDENTIAL EMPLOYEES
RECOMMENDATION
Adopt a Resolution approving benefit adjustments for non-represented management,
contract, and confidential employees.
EXECUTIVE SUMMARY
•The City and La Quinta City Employees Association (LQCEA) met and conferred
on matters relating to employment conditions and employee/employer
relations, which included compensation, hours, and benefits.
•Both parties agreed to implementation of a new salary structure, updated
Tuition Reimbursement Policy, and a 3-year Memorandum of Understanding
(MOU) that the Council will consider on June 19, 2018.
•Salary adjustments also affect management, contract, and confidential
employees not represented by the LQCEA.
FISCAL IMPACT
The salary adjustments will cost $51,300. The tuition reimbursement will annually cost
an additional $22,500, increasing the total cost from $30,000 to $52,500. These costs
are included in the 2018/19 budget.
BACKGROUND/ANALYSIS
Per City policy, when salaries and benefits are adjusted for the LQCEA, management,
contract and confidential employees receive the same adjustments. The City and
LQCEA have agreed to implement a new salary structure based on the 2018 Market
Study performed by Fox Lawson which allows the City to stay competitive in the
marketplace, retain employees, and maintain the City’s compensation philosophy.
The Tuition Reimbursement Policy was updated to increase the individual maximum
reimbursement from $3,000 to $3,500 with a budget of 15 employees instead of 10. It
also increases the passing grade from a C to a B. These changes are embodied in a 3-
year Memorandum of Understanding (MOU) that the Council will consider on June 19,
CONSENT CALENDAR ITEM NO. 13
147
2018. If the Council approves this MOU then management, contract, and confidential
employees shall also receive this increase.
ALTERNATIVES
The LQCEA and City collaborated to equitably achieve the needs of both parties. The
approval of this MOU will conclude a successful labor negotiation process. The Council
could elect to direct the negotiating team to negotiate a different salary structure
adjustment; however, this option would unwind months of successful negotiations.
Prepared by: Angela Scott, Human Resources Manager
Approved by: Chris Escobedo, Director of Community Resources
148
RESOLUTION NO. 2018 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING BENEFIT
ADJUSTMENTS FOR NON-REPRESENTED MANAGEMENT,
CONTRACT MANAGEMENT AND CONFIDENTIAL
EMPLOYEES
WHEREAS, the City of La Quinta, hereinafter referred to as “City” desires to
make benefit adjustments for non-represented management, contract management,
and confidential employees effective June 25, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City does hereby ratify and approve for non-represented
management, contract management, and confidential employees implementation of
a Salary Schedule effective June 25, 2018, as set forth in Exhibit “A” attached hereto.
SECTION 2. The City does hereby ratify and approve for non-represented
management, contract management, and confidential employees implementation of
an updated Tuition Reimbursement Policy, as set forth in Exhibit “B” attached hereto.
SECTION 3. The City recognizes contract management positions as the City
Clerk, City Manager, Community Resources Director, Facilities Director, Finance
Director, Principal Engineer, and Design & Development Director.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 19th day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
LINDA EVANS, Mayor
City of La Quinta, California
149
Resolution No. 2018-
MGMT MOU
Adopted: June 19, 2018
Page 2 of 2
ATTEST:
___________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_____________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
150
2018/19 Salary ScheduleWORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4STEP 5STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative Assistant A11 Annually 38,625.89$ 40,557.18$ 42,488.47$ 44,419.77$ 46,351.06$ 47,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Buildings WorkerMaintenance Worker IParks WorkerA11 Annually 38,625.89$ 40,557.18$ 42,488.47$ 44,419.77$ 46,351.06$ 47,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Maintenance Worker II A12 Annually 42,496.68$ 44,621.51$ 46,746.35$ 48,871.18$ 50,996.01$ 52,695.81$ 54,395.61$ 56,095.41$ 57,795.21$ 59,495.01$ Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 Annually 50,249.87$ 52,762.36$ 55,274.86$ 57,787.35$ 60,299.84$ 62,309.87$ 64,319.90$ 66,329.93$ 68,339.96$ 70,349.99$ Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianVacation Rental/License AssistantB22 Annually 54,120.65$ 56,826.68$ 59,532.71$ 62,238.75$ 64,944.78$ 67,109.62$ 69,274.46$ 71,439.30$ 73,604.14$ 75,768.98$ Building Inspector IIBuildings CoordinatorCode Compliance Officer IIConstruction InspectorB23 Annually 57,991.44$ 60,891.01$ 63,790.59$ 66,690.16$ 69,589.73$ 71,909.38$ 74,229.03$ 76,548.68$ 78,868.33$ 81,187.98$ Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks ForemanB24 Annually 63,327.33$ 66,493.70$ 69,660.06$ 72,826.43$ 75,992.80$ 78,525.84$ 81,058.88$ 83,591.92$ 86,124.96$ 88,658.00$ AccountantDeputy City ClerkManagement SpecialistB25 Annually 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ Animal/Code Officer SupervisorBuildings SuperintendentParks SuperintendentPlans Examiner/Inspector SupervisorB32 Annually 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ WORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4STEP 5STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Marketing Management Coordinator C41 Annually 72,354.59$ 75,369.61$ 78,384.62$ 81,399.64$ 84,414.65$ 87,426.05$ 90,443.24$ 93,027.33$ 95,611.42$ 98,195.51$ 100,779.60$ 103,363.69$ 105,947.78$ 108,531.87$ Associate PlannerBusiness AnalystCommunity Resources AnalystFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTraffic Operations AnalystC42 Annually 76,552.63$ 79,742.57$ 82,932.52$ 86,122.47$ 89,312.42$ 92,498.54$ 95,690.78$ 98,424.80$ 101,158.82$ 103,892.84$ 106,626.86$ 109,360.88$ 112,094.90$ 114,828.92$ Construction Manager/Inspection SupervisorManagement AnalystC43 Annually 80,750.66$ 84,115.54$ 87,480.42$ 90,845.30$ 94,210.18$ 97,571.02$ 100,938.33$ 103,822.28$ 106,706.23$ 109,590.18$ 112,474.13$ 115,358.08$ 118,242.03$ 121,125.98$ Senior Planner C44 Annually 86,007.66$ 89,591.60$ 93,175.54$ 96,759.48$ 100,343.41$ 103,923.05$ 107,509.57$ 110,581.27$ 113,652.97$ 116,724.67$ 119,796.37$ 122,868.07$ 125,939.77$ 129,011.47$ Building OfficialCommunity Resources ManagerHuman Resources ManagerMaintenance ManagerPlanning ManagerPublic Safety ManagerSenior Civil EngineerD61 Annually 97,568.01$ 101,633.67$ 105,699.33$ 109,764.99$ 113,830.65$ 117,891.43$ 121,960.01$ 125,444.58$ 128,929.15$ 132,413.72$ 135,898.29$ 139,382.86$ 142,867.43$ 146,352.00$ City ClerkD62 Annually 102,446.41$ 106,715.35$ 110,984.30$115,253.24$119,522.18$123,786.00$128,058.01$131,716.81$ 135,375.61$139,034.41$142,693.21$146,352.01$150,010.81$153,669.61$ City EngineerD65 Annually 117,524.43$ 122,421.68$ 127,318.92$132,216.16$137,113.41$142,004.77$146,905.54$151,102.84$ 155,300.14$159,497.44$163,694.74$167,892.04$172,089.34$176,286.64$ Community Resources DirectorDesign & Development DirectorFacilities DirectorFinance Director/City TreasurerE82 Annually 129,570.69$ 134,969.90$ 140,369.11$ 145,768.32$ 151,167.53$ 156,560.26$ 161,963.36$ 166,590.88$ 171,218.40$ 175,845.92$ 180,473.44$ 185,100.96$ 189,728.48$ 194,356.00$ City ManagerF101* Annually 176,293.44$ 183,639.59$ 190,985.74$ 198,331.88$ 205,678.03$ 213,015.36$ 220,366.80$ 226,662.99$ 232,959.18$ 239,255.37$ 245,551.56$ 251,847.75$ 258,143.94$ 264,440.13$ NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)City Council Approval 06/219181 of 2Effective 06/25/18EXHIBIT A151EXHIBIT A
2018/19 Salary SchedulePart-Time EmployeesRecreation Leader A01 Hourly $11.00 $11.55 $12.10 $12.65 $13.20Senior Recreation Leader A02 Hourly $15.00 $15.75 $16.50 $17.25 $18.00Administrative Assistant A11 Hourly $18.57 $19.50 $20.43 $21.36 $22.28Administrative Technician B21 Hourly $24.16 $25.37 $26.57 $27.78 $28.99Software Program Report Writer B24 Hourly $30.45 $31.97 $33.49 $35.01 $36.53Elected Official PositionsMayorCouncil MembersBoards and Commission MembersCommunity Services Commission$75.00Construction Appeals Board$0.00Housing Commission$50.00Financial Advisory Commission $75.00Oversight Board$0.00Planning Commission $100.00Per MeetingPer MeetingPer MeetingPer Meeting$2,800.00$2,300.00Meeting StipendPer MeetingPer MeetingMonthly City Council Approval 06/219182 of 2Effective 06/25/18152
Rev. October 2015 - 127 -
SECTION 15: TRAINING AND TRAVEL
15.05 TRAINING: The City recognizes the importance of employee development and
training in an effort to improve the capabilities and effectiveness of City personnel.
Training shall be geared to both organizational improvement and individual employee
development. This development shall not only be the responsibility of the Department
Directors or Supervisors, but shall be shared with employees in a total organizational
effort.
15.10 IN-HOUSE TRAINING: Employees who have training, knowledge or expertise in a
subject area, or have recently attended a seminar or conference in a given subject
matter, may be asked to share this information with other employees. Such in-house
training may be informal or formal, depending upon the nature of the training, and
can include any variety of topics.
15.15 DEPARTMENT TRAINING: City departments and divisions are encouraged to
offer specialized training to their employees. Such training shall be the responsibility
of the Department Director and may include topics such as safety, equipment
operation and other training in their specific fields of responsibility.
15.20 SEMINARS AND CONFERENCES: Employees may attend seminars or conferences
covering current issues and areas relevant to their positions under the following
conditions:
15.20.1 Employees must submit their request on forms prescribed by the Finance
Department and follow all applicable procedures.
15.20.2 Budgeted funds must exist for all such training and any travel. All travel
that requires travel authorization must have City Manager and/or City Council
approval.
15.20.3 Employees must comply with the City’s Administrative Travel and
Expense Policy and provide necessary receipt documentation.
15.20.4 Employees who have recently achieved such training must be willing to
provide “in-house” training to other employees, if requested.
15.25 TUITION REIMBURSEMENT: Subject to Department Director and Employee
Relations Officer (or designee) approval, employees may attend and be reimbursed for
part or all of the costs of educational and other training courses taken at an
accredited college or university which provide a benefit to the City as set forth in the
MOU between the City and the La Quinta City Employees’ Association. During the
budget process, money will be included annually for educational reimbursement.
Any educational or training course that is a requirement for continuation of
employment or is an identified part of a job evaluation shall be paid for by the City. All
employees with prior approval by the Employee Relations Officer may be reimbursed
EXHIBIT B
153
Rev. October 2015 - 128 -
for costs of books, tuition and lab fees for classes or instruction, provided such classes
or instruction are related to the employee’s assigned duties with the City.
Reimbursement will be made only after an employee has satisfactorily completed the
class or workshop with the grade of “BC” or better or equivalent completion and that
evidence of same has been submitted and approved by the Employee Relations
Officer. The general rule is that an employee must be employed at the time he/she
starts and completes the class or workshop in order to be reimbursed. If an employee
resigns or retires his/her employment with the City or is terminated for disciplinary
reasons within two (2) years of receiving reimbursement under these provisions,
employee shall reimburse the City for all monies paid him/her for educational
reimbursement received dating back two (2) years from his/her termination date. If an
employee has followed the foregoing requirements for reimbursement and, through
no fault of his/her own, is laid off before completion of the approved class or
workshop, the employee will continue to be eligible for reimbursement even though
he/she is no longer employed by the City. No employee will be eligible for
reimbursement for any class or workshop takenstarted after the employee has been
given a written notice of layoff, notice of termination for failing to pass the
probationary period, or notice of intent to terminate employment for cause.
In general, training time during working hours shall be considered part of the job.
Unless the City directs an employee to attend a specific training course and the course
is not available during work hours, training after hours shall be considered voluntary
and no additional pay, overtime, or compensatory time shall be given by the City
unless advance special written approval is granted. Study time shall be considered
completely voluntary.
Required forms must be completed and necessary documentation (receipts and
grades) must be provided in order to receive reimbursement. Final and conclusive
determinations of the reimbursement amount shall be made by the Employee
Relations Officer after review of the request and recommendations by the Department
Director and the Employee Relations Officer.
There is no mileage reimbursement for travel to and from educational classes.
Required forms must be completed and necessary documentation (receipts and
grades) must be provided in order to receive reimbursement. Final and conclusive
determinations of the reimbursement amount shall be made by the Employee
Relations Officer after review of the request and recommendations by the Department
Director and the Employee Relations Officer.
No one employee may receive more than 10% of the total annual budgeted money
available for tuition reimbursement.
15.30 TRAINING AND TRAVEL REIMBURSEMENT: In accordance with the Fair Labor
Standards Act (F.L.S.A.), employees who are not exempt shall receive training and
travel reimbursement as provided in this Section.
154
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND LA QUINTA CITY EMPLOYEES’
ASSOCIATION
RECOMMENDATION
Adopt a Resolution approving a Memorandum of Understanding between the City of
La Quinta and the La Quinta City Employees’ Association.
EXECUTIVE SUMMARY
The current Memorandum of Understanding (MOU) with the La Quinta City
Employees’ Association (LQCEA) expires on June 30, 2018.
The City and LQCEA met and conferred on matters related to employment
conditions and employee/employer relations including compensation, hours,
and benefits.
The recommended 3-Year MOU includes implementation of a new salary
structure with discretionary performance steps effective June 25, 2018 and an
updated Tuition Reimbursement Policy.
The salary schedule increase is the result of the 2018 Market Study focused on
staying competitive in the marketplace, retaining employees, and meets the
City’s performance based compensation philosophy.
FISCAL IMPACT
The cost to implement the salary structure is $46,500. The tuition reimbursement will
annually cost an additional $22,500, increasing the total cost from $30,000 to
$52,500. These costs are included in the 2018/19 budget.
BACKGROUND/ANALYSIS
In February 2018, the City and LQCEA met and conferred on matters relating to
employment conditions and employee/employer relations including compensation,
hours, and benefits. The Guiding Principles for these negotiations included:
Increase productivity,
Reward performance,
CONSENT CALENDAR ITEM NO. 14
155
Work within the Class and Compensation Structure ,
Manage CalPERS increases, and
Ensure job rates reflect market rates.
The LQCEA negotiating team worked diligently to explore and craft ways to meet the
Guiding Principles and recommend negotiable items that benefited everyone.
The resulting MOU implements the following:
Three-year term from July 1, 2018 to June 30, 2021.
New Salary Schedule based on the 2018 Market Study which includes the City’s
compensation philosophy to be at the market rate plus 2.5%.
CalPERS Pension & Health Benefits Committee meets annually in June or July to
agree on new health plan rates for agencies. After these rates are approved,
the negotiation teams agree to meet in August for a Health reopener.
The City and LQCEA have agreed to annual reopeners to meet and confer about
World at Work salary adjustments.
Negotiations will be opened after a new full market survey is conducted prior to
June 30, 2021.
Tuition reimbursement not to exceed $52,500 during the term of this MOU at a
maximum of $3,500 per employee. This cost increase has been included in the
2018/19 Budget as a $22,500 increase to the existing Tuition Reimbursement
budget.
ALTERNATIVES
The LQCEA and City have worked in the true spirit of cooperation to equitably serve
the needs of both parties. Approval of this MOU will conclude a successful labor
negotiation process.
Prepared by: Angela Scott, Human Resources Manager
Approved by: Chris Escobedo, Director of Community Resources
156
RESOLUTION NO. 2018 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING
A MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF LA QUINTA AND THE LA QUINTA CITY
EMPLOYEES’ ASSOCIATION
WHEREAS, the City of La Quinta, hereinafter referred to as “City” and the
La Quinta City Employees’ Association, the recognized organization representing its
members, hereinafter referred to as “Association,” have met and conferred over
wages, hours, terms, and conditions of employment pursuant to Government Code
3500, as amended; and
WHEREAS, the City and the Association have negotiated a 3-Year Memorandum
of Understanding for the period commencing on July 1, 2018, and terminating
June 30, 2021, as set forth in Exhibit A; and
WHEREAS, the City and the Association have agreed upon a Salary Schedule
effective June 25, 2018, as set forth in Exhibit B; and
WHEREAS, the City and the Association have agreed upon an updated Tuition
Reimbursement Policy, as set forth in Exhibit C; and
WHEREAS, the Association ratified the Memorandum of Understanding on June
7, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City does hereby ratify and approve, ratify and authorize
implementation of each economic and non-economic benefit and right set forth in the
Memorandum of Understanding between the City and the Association, attached and
incorporated herein as “Exhibit A” and said to the extent the City may legally do so in
accordance with the time constraints of said Memorandum of Understanding.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 19th day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
157
Resolution No. 2018-
LQCEA MOU
Adopted: June 19, 2018
Page 2 of 2
ABSTAIN:
______________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
___________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_____________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
158
2018/19 MOU -1-
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (“MOU”) is made and entered into by and
between the CITY OF LA QUINTA (“City”) and the LA QUINTA CITY EMPLOYEES’
ASSOCIATION (“Association”).
WHEREAS, the City and the Association have met and conferred in good faith
with respect to the wages, hours, and terms and conditions of employment of City
employees and all other subjects within the scope of bargaining under the Meyers-
Milias-Brown Act (Government Code Section 3500, et seq.), and have reached an
agreement that they wish to set forth in writing in the form of this MOU;
NOW, THEREFORE, the City and the Association agree as follows:
SECTION 1: TERM
This MOU shall take effect on July 1, 2018, and shall remain in effect for three (3) years
through and including June 30, 2021.
SECTION 2: SALARY
The 2018/19 Salary Schedule reflects the 2018 Compensation Study Report completed
by Arthur J. Gallagher & Co. agreed upon by the City and Association. The Salary
Schedule is attached hereto as Exhibit 1, and by this reference made a part hereof,
shall become effective on July 1, 2018, and shall remain in effect during the full term
(July 1, 2018 through June 30, 2021) of this MOU, unless modified in writing by mutual
agreement of both parties.
The parties agree to meet and confer during this term to discuss adding MOU
consolidated language and Personnel Policy updates.
Parties agree to meet and confer annually in April during the term of this MOU. Salary
range adjustments will be based on the World at Work (“WOW”) projections to
determine an appropriate salary range increase recommendation, which is subject to
Council approval.
SECTION 3: PAY FOR PERFORMANCE CLASSIFICATION AND COMPENSATION
SYSTEM
A. Pay for Performance Compensation Methodology. Pay increases retroactive to
July 1 shall be based upon individual performance review ratings for the year ending
June 30 as follows:
EXHIBIT A
159
2018/19 MOU -2-
Overall Performance Rating
NEEDS
IMPROVEMENT SUCCESSFUL EXCEEDS
If more than 2 steps below the job
rate: No increase 1 step 2 steps
If only one step below the job rate: No increase 1 step 1 step plus Award
If at or above job rate: No increase No increase
*Year 1: Award
**Year 2: One
Performance Step
*The City agrees to accept the Exceeds ratings from 2017 as Year 1.
**If year 2 is a Successful rating and there is an extenuating circumstance, the City
agrees to take the Year 3 Exceeds into consideration for a Performance Step.
The City Council has the discretion to establish the total performance pool for
all City of La Quinta employees for performance evaluations.
B. Market Survey. The parties agree to a full market survey performed by Arthur J.
Gallagher & Co. prior to June 30, 2021, and every 3rd year thereafter.
Recommendations from Arthur J. Gallagher & Co. will be considered for potential
adjustments to the existing salary ranges based on the market survey data. Any
adjustments made to the existing salary ranges shall be considered PERSable
adjustments.
C. Overall Performance Evaluation Ratings. City shall provide the Association with
the overall performance evaluation ratings only (no employee names), identifying the
number of ratings falling into each rating category, no later than October 31 each
year.
D. Request for Reconsideration of Performance Evaluation Rating. City and
Association agree to follow the guidelines provided in the “Request for
Reconsideration of Performance Evaluation Rating” as the basis for reviewing
performance evaluation ratings of employees who choose to utilize same. These
guidelines in no way alter the Personnel Policies Section 12.10.2, which states
performance evaluations are not grievable.
SECTION 4: MEDICAL, DENTAL, VISION AND LIFE INSURANCE COVERAGE
Effective January 1, 2018, the parties agreed to the maximum contribution by the City
of $1,668 per month. The parties further agree to reopen negotiations in August 2018,
August 2019, and August 2020 in order to meet and confer on the amounts paid by
the City and employees for insurance coverage for the next calendar year.
A. Contributions. The employee contribution for insurance coverage shall be paid
by payroll deduction as a condition of enrollment and continuous insurance coverage.
The benefits, terms and conditions of coverage shall be governed by the formal plan
documents.
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B. Opt-out of City Coverage. Personnel Policy Section 14.05 states that an
employee who provides the City evidence of medical insurance under a separate
policy and requests to be deleted from the City’s coverage shall receive $250 per
month as an in lieu payment. Should such other coverage subsequently be unavailable
to the employee, the employee shall have the right to seek reinstatement to coverage
under the City’s policy upon written request. In such a case, the City shall reinstate the
employee’s coverage and cancel the in lieu payment if reinstatement is permitted
under the provisions for reinstatement then in effect with the City’s health insurance
provider.
C. Flexible Spending Plan. The City has implemented a Flexible Spending Plan
through Total Administrative Services Corporation (TASC) for interested employees.
The City has paid the initial one-time enrollment fee of $350 and will pay the $15 per
employee enrollment fee for new employees who elect to join, and those employees
who participate will pay the monthly administration fee and optional medical
reimbursement debit card fee through payroll deduction.
SECTION 5: EDUCATIONAL INCENTIVE PROGRAM
Section 15.25 The City’s Personnel Policy will be updated to reflect that all employees
are eligible for tuition reimbursement at a maximum of $3,500 per Fiscal Year not to
exceed a total annual budget of $52,500.
SECTION 6: MANAGEMENT RIGHTS
Except as limited by the terms of this MOU, the City retains sole and exclusive right to
manage its operations and direct its work force using any or all of the powers and
authority previously exercised or possessed by the City or traditionally reserved to
management, including but not limited to the right to determine its organization and
the kinds and levels of services to be provided; to direct the work of its employees; to
assign work from one classification of employees to another, including work currently
performed by employees in the classifications covered by this MOU; to establish work
standards and levels of required performance; to utilize part-time or temporary
employees; to pay wages and benefits in excess of those required by this MOU; to
select, modify, alter, abandon, or modernize methods of conducting its operations; to
build, move, modify, close, or modernize facilities, machinery, processes, and
equipment; to establish budgetary procedures and allocations; to determine methods
of raising revenues; to sublet and subcontract work except work currently performed
by City employees; to take all necessary action in the event of an emergency; to
establish and amend rules of conduct and to impose discipline and discharge; to
establish and amend rules for safety and health; to select, hire, classify, reclassify,
assign, evaluate, transfer, promote, demote, upgrade, downgrade, reprimand,
discipline, suspend, discharge, lay off, and rehire employees; to determine job content
and to create, combine or modify job classifications and rates or classes of pay; and to
exercise all other customary powers and authority of management, regardless of
whether the City has exercised such power previously. Nothing in this provision shall
be construed to restrict grievances concerning any part of this MOU. In the event of an
emergency, the City may amend, modify or rescind any provision of the MOU. Such
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amendment, modification or rescission shall remain in force only for the period of the
emergency. The City shall have the sole and complete discretion to declare that an
emergency exists for the purposes of this Section. City retains the right to reopen
negotiations during the term of this MOU for the purpose of meeting and conferring
on implementation of furlough days.
SECTION 7: NON-DISCRIMINATION
All personnel decisions and actions, including but not limited to appointments,
promotions, demotions, transfers, layoffs, and discharges, shall be made without
regard to race, color, creed, sex, marital status, age, national origin or ancestry,
physical or mental disability, medical condition, sexual orientation, or any other
unlawful consideration. Further, the City shall not discriminate against any employee
based upon his/her activity on behalf of his/her membership in any employee
association or group.
SECTION 8: HOURS
Employee hours of work shall be as stated in the City’s Personnel Policies unless
superseded as provided in Section 14 herein.
SECTION 9: HOLIDAYS
Holidays shall be recognized as provided in the City’s Personnel Policy.
SECTION 10: VACATION
Vacation accrual shall be as provided in the City’s Personnel Policies unless
superseded as provided herein.
SECTION 11: SICK LEAVE
Sick leave shall be accrued as provided in the City’s Personnel Policies unless
superseded as provided herein.
SECTION 12: CalPERS RETIREMENT
A. Employer/Employee Obligations. For purposes of the City’s election to pay to
the California Public Employees’ Retirement System (CalPERS), effective July 1, 2013,
the City shall pay to CalPERS on behalf of each full-time, regular employee, the
required employer contribution, and an amount equal to 0% of the required member
contribution to CalPERS. Effective July 1, 2013, each full-time, regular employee shall
pay an amount equal to 100% of the required member contribution to CalPERS, not to
exceed eight percent (8%).
B. Public Employees’ Retirement System (PERS) Retirement Formulas for New
Hires. Any employee hired on or after January 1, 2013 shall be subject to the following
retirement formulas with the retiree’s annuity based on the average of the employee’s
three (3) highest paid consecutive years, in accordance with the City’s contract with
PERS and the Public Employees’ Pension Reform Act of 2013 (PEPRA):
Classic Employees (current PERS members) hired on or after January 1, 2013: 2% @ 60
New Employees (new PERS members) hired on or after January 1, 2013: 2% @ 62
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C. Unused Sick Leave Election. Government Code Section 20965 and the City’s
contract for retirement benefits with CalPERS permits conversion of unused sick leave
to service credit, pursuant to certain restrictions. Upon retirement, employees are
required to complete the “Unused Sick Leave Election Form” prior to receiving their
final paycheck. Upon retirement, employees will have the option of selecting one of
the following: (1) receiving payout for the full amount of unused sick leave (pursuant
to the payout schedule contained in Personnel Policy Section 14.20.4, as amended by
this MOU); (2) receiving payout for a set amount of unused sick leave, and requesting
conversion to service credit of the remainder; or (3) converting the entire amount of
unused sick leave to service credit, waiving their right to a payout for unused sick
leave.
SECTION 13: COMPUTER LOAN PROGRAM
The City agrees to continue the Computer Loan Program (Program) and to fund the
Program in the amount of $17,500 for the term of this MOU at a maximum of $1,750
per employee. Any employee who has participated in the Program and has paid
his/her loan in full may participate again if there is money available after those
employees who have not previously participated have been funded.
SECTION 14: ALTERNATE WORK WEEK SCHEDULE
The City and Association agree to continue the Alternate Work Week Schedule
(“AWWS”), utilizing a 9/80 schedule, whereby employees may elect to participate in
the AWWS by working eight 9-hour days and one 8-hour day, with every other 8-hour
day off. The AWWS will continue for the term of this MOU, or until cancelled by
Management, whichever occurs sooner.
SECTION 15: EMPLOYEE FITNESS MEMBERSHIP SUBSIDY AT LA QUINTA WELLNESS
CENTER OR DESERT RECREATION DISTRICT FITNESS CENTER
The City agrees to subsidize the cost of membership at either the La Quinta Wellness
Center or the Desert Recreation District’s Fitness Center. City employees may submit
their paid receipt for La Quinta Wellness Center or Desert Recreation District
membership to the City’s Finance Department for reimbursement of $40 toward their
annual membership fee.
SECTION 16: PERFORMANCE REVIEW/TRANSPARENCY PROCESS
The City agrees to the following with regard to the performance review and
transparency process:
16.1 Review Period: Annual Performance Reviews will be completed between
July 1 and September 30 for the previous fiscal year ending on June 30.
16.2 Association Survey: Association may survey its members for input
regarding the performance review process and may provide survey results to City for
consideration. Any changes to the Performance Evaluation form shall be a subject of
the meet and confer process.
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16.3 Labor/Management Committee: City and Association agree to form a
Labor/Management Committee (LMC) that may meet three (3) times per year at the
request of either party to address concerns regarding employee relations. The LMC is
not authorized to change the MOU or to settle any grievance being processed under
the MOU.
SECTION 17: SOLE AND ENTIRE AGREEMENT
It is the intent of the parties hereto that the provisions of this MOU shall supersede all
prior agreements, memoranda of agreement or memoranda of understanding, or
contrary salary and/or personnel rules and regulations, administrative codes,
provisions of the City (other than the Municipal Code), whether oral or written,
expressed or implied, between the parties, and shall govern the entire relationship
and be the sole source of any and all rights which may be asserted hereunder. This
MOU is not intended to conflict with federal or state law. The Association and the City
agree that all personnel rules not specifically included herein shall be incorporated
herein by this reference. The City reserves the right to add to, modify or delete from its
Personnel Policies, subject to its obligations under the Meyers-Milias-Brown Act.
SECTION 18. WAIVER OF BARGAINING DURING TERM OF THIS AGREEMENT
During the term of this MOU, the Association agrees that it will not seek to negotiate
or bargain with respect to wages, hours and terms and conditions of employment,
whether or not covered by this MOU or in the negotiations preceding execution of this
MOU, except as required by specific provisions of this MOU. Despite the terms of this
waiver, the parties may, by mutual agreement, agree in writing to meet and confer
concerning any matter during the term of this MOU.
This MOU is hereby executed by the parties hereto as set forth below.
CITY OF LA QUINTA LA QUINTA CITY EMPLOYEES’
ASSOCIATION
By:
Linda Evans, Mayor Moises Rodarte, President
DATED: , 2018 DATED: , 2018
ATTEST:
Monika Radeva, Acting City Clerk
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2018/19 MOU -7-
APPROVED AS TO FORM:
William H. Ihrke, City Attorney
165
166
2018/19 Salary ScheduleWORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4STEP 5STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative Assistant A11 Annually 38,625.89$ 40,557.18$ 42,488.47$ 44,419.77$ 46,351.06$ 47,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Buildings WorkerMaintenance Worker IParks WorkerA11 Annually 38,625.89$ 40,557.18$ 42,488.47$ 44,419.77$ 46,351.06$ 47,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Maintenance Worker II A12 Annually 42,496.68$ 44,621.51$ 46,746.35$ 48,871.18$ 50,996.01$ 52,695.81$ 54,395.61$ 56,095.41$ 57,795.21$ 59,495.01$ Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 Annually 50,249.87$ 52,762.36$ 55,274.86$ 57,787.35$ 60,299.84$ 62,309.87$ 64,319.90$ 66,329.93$ 68,339.96$ 70,349.99$ Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianVacation Rental/License AssistantB22 Annually 54,120.65$ 56,826.68$ 59,532.71$ 62,238.75$ 64,944.78$ 67,109.62$ 69,274.46$ 71,439.30$ 73,604.14$ 75,768.98$ Building Inspector IIBuildings CoordinatorCode Compliance Officer IIConstruction InspectorB23 Annually 57,991.44$ 60,891.01$ 63,790.59$ 66,690.16$ 69,589.73$ 71,909.38$ 74,229.03$ 76,548.68$ 78,868.33$ 81,187.98$ Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks ForemanB24 Annually 63,327.33$ 66,493.70$ 69,660.06$ 72,826.43$ 75,992.80$ 78,525.84$ 81,058.88$ 83,591.92$ 86,124.96$ 88,658.00$ AccountantDeputy City ClerkManagement SpecialistB25 Annually 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ Animal/Code Officer SupervisorBuildings SuperintendentParks SuperintendentPlans Examiner/Inspector SupervisorB32 Annually 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ WORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4STEP 5STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Marketing Management Coordinator C41 Annually 72,354.59$ 75,369.61$ 78,384.62$ 81,399.64$ 84,414.65$ 87,426.05$ 90,443.24$ 93,027.33$ 95,611.42$ 98,195.51$ 100,779.60$ 103,363.69$ 105,947.78$ 108,531.87$ Associate PlannerBusiness AnalystCommunity Resources AnalystFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTraffic Operations AnalystC42 Annually 76,552.63$ 79,742.57$ 82,932.52$ 86,122.47$ 89,312.42$ 92,498.54$ 95,690.78$ 98,424.80$ 101,158.82$ 103,892.84$ 106,626.86$ 109,360.88$ 112,094.90$ 114,828.92$ Construction Manager/Inspection SupervisorManagement AnalystC43 Annually 80,750.66$ 84,115.54$ 87,480.42$ 90,845.30$ 94,210.18$ 97,571.02$ 100,938.33$ 103,822.28$ 106,706.23$ 109,590.18$ 112,474.13$ 115,358.08$ 118,242.03$ 121,125.98$ Senior Planner C44 Annually 86,007.66$ 89,591.60$ 93,175.54$ 96,759.48$ 100,343.41$ 103,923.05$ 107,509.57$ 110,581.27$ 113,652.97$ 116,724.67$ 119,796.37$ 122,868.07$ 125,939.77$ 129,011.47$ Building OfficialCommunity Resources ManagerHuman Resources ManagerMaintenance ManagerPlanning ManagerPublic Safety ManagerSenior Civil EngineerD61 Annually 97,568.01$ 101,633.67$ 105,699.33$ 109,764.99$ 113,830.65$ 117,891.43$ 121,960.01$ 125,444.58$ 128,929.15$ 132,413.72$ 135,898.29$ 139,382.86$ 142,867.43$ 146,352.00$ City ClerkD62 Annually 102,446.41$ 106,715.35$ 110,984.30$115,253.24$119,522.18$123,786.00$128,058.01$131,716.81$ 135,375.61$139,034.41$142,693.21$146,352.01$150,010.81$153,669.61$ City EngineerD65 Annually 117,524.43$ 122,421.68$ 127,318.92$132,216.16$137,113.41$142,004.77$146,905.54$151,102.84$ 155,300.14$159,497.44$163,694.74$167,892.04$172,089.34$176,286.64$ Community Resources DirectorDesign & Development DirectorFacilities DirectorFinance Director/City TreasurerE82 Annually 129,570.69$ 134,969.90$ 140,369.11$ 145,768.32$ 151,167.53$ 156,560.26$ 161,963.36$ 166,590.88$ 171,218.40$ 175,845.92$ 180,473.44$ 185,100.96$ 189,728.48$ 194,356.00$ City ManagerF101* Annually 176,293.44$ 183,639.59$ 190,985.74$ 198,331.88$ 205,678.03$ 213,015.36$ 220,366.80$ 226,662.99$ 232,959.18$ 239,255.37$ 245,551.56$ 251,847.75$ 258,143.94$ 264,440.13$ NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)City Council Approval 06/219181 of 2Effective 06/25/18EXHIBIT B167EXHIBIT B
2018/19 Salary SchedulePart-Time EmployeesRecreation Leader A01 Hourly $11.00 $11.55 $12.10 $12.65 $13.20Senior Recreation Leader A02 Hourly $15.00 $15.75 $16.50 $17.25 $18.00Administrative Assistant A11 Hourly $18.57 $19.50 $20.43 $21.36 $22.28Administrative Technician B21 Hourly $24.16 $25.37 $26.57 $27.78 $28.99Software Program Report Writer B24 Hourly $30.45 $31.97 $33.49 $35.01 $36.53Elected Official PositionsMayorCouncil MembersBoards and Commission MembersCommunity Services Commission$75.00Construction Appeals Board$0.00Housing Commission$50.00Financial Advisory Commission $75.00Oversight Board$0.00Planning Commission $100.00Per MeetingPer MeetingPer MeetingPer Meeting$2,800.00$2,300.00Meeting StipendPer MeetingPer MeetingMonthly City Council Approval 06/219182 of 2Effective 06/25/18168
Rev. October 2015 - 127 -
SECTION 15: TRAINING AND TRAVEL
15.05 TRAINING: The City recognizes the importance of employee development and
training in an effort to improve the capabilities and effectiveness of City personnel.
Training shall be geared to both organizational improvement and individual employee
development. This development shall not only be the responsibility of the Department
Directors or Supervisors, but shall be shared with employees in a total organizational
effort.
15.10 IN-HOUSE TRAINING: Employees who have training, knowledge or expertise in a
subject area, or have recently attended a seminar or conference in a given subject
matter, may be asked to share this information with other employees. Such in-house
training may be informal or formal, depending upon the nature of the training, and
can include any variety of topics.
15.15 DEPARTMENT TRAINING: City departments and divisions are encouraged to
offer specialized training to their employees. Such training shall be the responsibility
of the Department Director and may include topics such as safety, equipment
operation and other training in their specific fields of responsibility.
15.20 SEMINARS AND CONFERENCES: Employees may attend seminars or conferences
covering current issues and areas relevant to their positions under the following
conditions:
15.20.1 Employees must submit their request on forms prescribed by the Finance
Department and follow all applicable procedures.
15.20.2 Budgeted funds must exist for all such training and any travel. All travel
that requires travel authorization must have City Manager and/or City Council
approval.
15.20.3 Employees must comply with the City’s Administrative Travel and
Expense Policy and provide necessary receipt documentation.
15.20.4 Employees who have recently achieved such training must be willing to
provide “in-house” training to other employees, if requested.
15.25 TUITION REIMBURSEMENT: Subject to Department Director and Employee
Relations Officer (or designee) approval, employees may attend and be reimbursed for
part or all of the costs of educational and other training courses taken at an
accredited college or university which provide a benefit to the City as set forth in the
MOU between the City and the La Quinta City Employees’ Association. During the
budget process, money will be included annually for educational reimbursement.
Any educational or training course that is a requirement for continuation of
employment or is an identified part of a job evaluation shall be paid for by the City. All
employees with prior approval by the Employee Relations Officer may be reimbursed
EXHIBIT C
169
Rev. October 2015 - 128 -
for costs of books, tuition and lab fees for classes or instruction, provided such classes
or instruction are related to the employee’s assigned duties with the City.
Reimbursement will be made only after an employee has satisfactorily completed the
class or workshop with the grade of “BC” or better or equivalent completion and that
evidence of same has been submitted and approved by the Employee Relations
Officer. The general rule is that an employee must be employed at the time he/she
starts and completes the class or workshop in order to be reimbursed. If an employee
resigns or retires his/her employment with the City or is terminated for disciplinary
reasons within two (2) years of receiving reimbursement under these provisions,
employee shall reimburse the City for all monies paid him/her for educational
reimbursement received dating back two (2) years from his/her termination date. If an
employee has followed the foregoing requirements for reimbursement and, through
no fault of his/her own, is laid off before completion of the approved class or
workshop, the employee will continue to be eligible for reimbursement even though
he/she is no longer employed by the City. No employee will be eligible for
reimbursement for any class or workshop takenstarted after the employee has been
given a written notice of layoff, notice of termination for failing to pass the
probationary period, or notice of intent to terminate employment for cause.
In general, training time during working hours shall be considered part of the job.
Unless the City directs an employee to attend a specific training course and the course
is not available during work hours, training after hours shall be considered voluntary
and no additional pay, overtime, or compensatory time shall be given by the City
unless advance special written approval is granted. Study time shall be considered
completely voluntary.
Required forms must be completed and necessary documentation (receipts and
grades) must be provided in order to receive reimbursement. Final and conclusive
determinations of the reimbursement amount shall be made by the Employee
Relations Officer after review of the request and recommendations by the Department
Director and the Employee Relations Officer.
There is no mileage reimbursement for travel to and from educational classes.
Required forms must be completed and necessary documentation (receipts and
grades) must be provided in order to receive reimbursement. Final and conclusive
determinations of the reimbursement amount shall be made by the Employee
Relations Officer after review of the request and recommendations by the Department
Director and the Employee Relations Officer.
No one employee may receive more than 10% of the total annual budgeted money
available for tuition reimbursement.
15.30 TRAINING AND TRAVEL REIMBURSEMENT: In accordance with the Fair Labor
Standards Act (F.L.S.A.), employees who are not exempt shall receive training and
travel reimbursement as provided in this Section.
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City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 571 AT SECOND READING AMENDING TITLE 9 BY
ADDING SECTION 9.50.100 AND AMENDING SECTION 9.60.100 OF THE LA QUINTA MUNICIPAL
CODE RELATING TO STANDARDS FOR MODIFICATION OF EXISTING SINGLE-FAMILY DWELLINGS
THAT RESULT IN ADDITIONAL BEDROOMS
RECOMMENDATION
Adopt Ordinance No. 571 on second reading.
EXECUTIVE SUMMARY
•On June 5, 2018, Council introduced Ordinance No. 571 on first reading to add section
9.50.100 and amend section 9.60.100 of Title 9 of the La Quinta Municipal Code to
establish limitations on non-bedroom conversions.
•Section 9.50.100 establishes minimum development standards when adding
bedrooms to existing single-family dwellings.
•Section 9.60.100 sets standards and criteria for guesthouses.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Staff prepared Title 9 code amendments adding Chapter 9.50.100 (Additional Bedrooms) and
modifications to guesthouse requirements. The amendments would establish minimum
development standards applicable to additions to an existing single-family dwelling or
modifications to the floor plan configuration that result in additional bedrooms.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an alternative.
Prepared by: Nichole Romane, Administrative Assistant
Approved by: Pam Nieto, Deputy City Clerk
CONSENT CALENDAR ITEM NO. 15
171
172
ORDINANCE NO. 571
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, ADDING SECTION 9.50.100 AND
AMENDING SECTION 9.60.100 OF TITLE 9 OF THE LA
QUINTA MUNICIPAL CODE RELATED TO STANDARDS FOR
MODIFICATION OF EXISTING SINGLE-FAMILY DWELLINGS
THAT RESULT IN ADDITIONAL BEDROOMS
WHEREAS, the City Council of the City of La Quinta, California did, on the 5th day
of June 2018, hold a duly noticed public hearing for review of a City-initiated request
of Zoning Ordinance Amendment 2018-0003 to amend sections of Title 9 of the La
Quinta Municipal Code; and
WHEREAS, previous to said Public Hearing, the City Council of the City of La
Quinta did, on May 15, 2018, hold a Study Session and discussed modifications to the
Planning Commission recommendations for Zoning Ordinance Amendment 2018-
0003; and
WHEREAS, previous to said Study Session, the Planning Commission of the City
of La Quinta did, on April 24, 2018, adopt Planning Commission Resolution 2018-005
to recommend to the City Council adoption of said code amendments; and
WHEREAS, the Design and Development Department published a public hearing
notice for this request in The Desert Sun newspaper on May 25, 2018, as prescribed by
the Municipal Code; and
WHEREAS, Title 9 of the Municipal Code contains the chapters that address
development standards for single-family dwellings; and
WHEREAS, the proposed amendments are the result of the code amendments
requested by the City Council at their regular meeting on January 16, 2018, to develop
standards that address non-bedroom conversions for single-family dwellings within
residential districts; and
WHEREAS, the proposed zoning text amendments are necessary to ensure
residential occupancies and densities do not increase beyond those intended for
single-family zoned neighborhoods, and
WHEREAS, at said public hearing, upon hearing and considering all testimony
and arguments, if any, of all interested persons wanting to be heard, the City Council
did make the following mandatory findings to justify adoption of said Zoning
Ordinance Amendment:
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Ordinance No. 571
Amendment to Title 9 Zoning
Adopted: June 19, 2018
Page 2 of 6
1.Consistency with General Plan
The zoning text amendment is consistent with the goals, objectives and policies
of the General Plan. The proposed amendments are supported by Program LU-
1.1.b, that the Zoning Ordinance will include design standards in all zoning
districts that assure high quality development and Policy LU-3.1, to encourage
the preservation of neighborhood character and assure a consistent and
compatible land use pattern.
2.Public Welfare
Approval of the zoning ordinance amendment will not create conditions
materially detrimental to the public health, safety and general welfare. The
amendments assist in implementation of the General Plan 2035 to maintain
neighborhood character by ensuring residential occupancies and land uses
densities are not increased beyond those intended for residential districts.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
SECTION 1. TITLE 9 shall be amended as written in “Exhibit A” attached hereto.
SECTION 2. The proposed zone text amendment has complied with the requirements
of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA)
as amended (Resolution 83-63). The zone text amendments are consistent with the
previously approved findings of the General Plan 2035 EIR (Environmental Assessment
2012-622) as the proposed amendments implement the goals, policies, and programs
of the General Plan.
SECTION 3. That the City Council does hereby approve Zoning Text Amendment
2018-0003, as set forth in the attached “Exhibit A” for the reasons set forth in this
Ordinance.
SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its
adoption.
SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause
it to be posted in at least three public places designated by resolution of the City
Council, shall certify to the adoption and posting of this Ordinance, and shall cause
this Ordinance and its certification, together with proof of posting to be entered into
the Book of Ordinances of the City of La Quinta.
SECTION 6. That the City Council does hereby grant the City Clerk the ability to make
minor amendments to “Exhibit A” to ensure consistency of all approved text
amendments prior to the publication in the La Quinta Municipal Code.
174
Ordinance No. 571
Amendment to Title 9 Zoning
Adopted: June 19, 2018
Page 3 of 6
SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause,
phrase, or portion of this Ordinance is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The City
Council hereby declares that it would have adopted this Ordinance and each and
every section, subsection, subdivision, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more section, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City
Council held this 19th day of June 2018 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
175
176
Ordinance No. 571
Amendment to Title 9 Zoning
Adopted: June 19, 2018
Page 4 of 6
9.50.100 Additional Bedrooms
This section provides the following minimum developmental standards applicable to
the addition to an existing single-family dwelling or modification to the floor plan
configuration of an existing single-family dwelling that results in additional bedrooms.
A.Existing single-family dwelling units may not exceed maximum bedrooms as
follows:
SINGLE-FAMILY DWELLINGS
LIVABLE AREA IN SQ. FT. BEDROOMS MAX. No
2,000 or less 4
2,001-2,850 5
2,851-3,500 6
greater than 3,500 8
B. The total area of all bedrooms shall not exceed 40% of the total livable area of
the dwelling. The calculation of bedroom area shall not include closets or bathrooms.
C. When as a result of new construction or modification of a single-family
dwelling the number of bedrooms is proposed to equal or exceed four (4), an
additional garage space of 10 by 20 feet shall be provided. Access to the additional
garage space shall be from existing driveways and not result in new street curb cuts.
D. Bedrooms added as a result of new construction or modification of a single-
family dwelling shall be used only by the occupants of the main residence, their non-
paying guests, or domestic employees. No additional bedrooms may be rented or used
as a short term vacation rental (“STVR”) except upon application and issuance of a
STVR permit pursuant to Chapter 3.25 of this code.
9.60.100 Guesthouses.
A. Purpose. This section provides standards and criteria for the establishment of
guesthouses where such units are permitted in accordance with Section 9.40.040
and are not detached accessory dwelling units subject to Section 9.60.090(D).
B. Definitions. See Chapter 9.280
EXHIBIT A
177
Ordinance No. 571
Amendment to Title 9 Zoning
Adopted: June 19, 2018
Page 5 of 6
C. Limitations. One guesthouse may be established on any single-family
residential lot as a permitted accessory use. In the cove residential, medium density
residential, medium-high density residential and high density residential zones, only
one guesthouse may be permitted on a lot, unless otherwise approved through a
specific plan. In the very low density residential and low density residential zones,
more than one guesthouse may be permitted with director approval.
D. Standards for Guesthouses. Guesthouses shall not be permitted when duplexes,
triplexes, or apartments occur on the lot. All guesthouses shall conform to the
following standards:
1. Detached guesthouses shall conform to all applicable building code
standards and all development and design standards of the zoning district in
which they are located. In addition, the height of the guesthouse shall not
exceed seventeen feet and shall not be more than one story.
2. Guesthouses shall be architecturally compatible with the main unit.
3. The floor area of the guesthouse shall not exceed thirty percent of the
existing living area of the principal residence.
4. The placement of a guesthouse on a lot shall not result in violation of the
lot coverage maximums set forth in Section 9.50.030.
5. If a private sewage disposal system is used, approval of the local health
officer shall be required.
6. When constructed with tract homes or prototypical residential units,
guesthouse location and design shall be reviewed and approved as a part of the
site development permit process. On an individual single-family lot of record,
guesthouses shall be reviewed and approved for conformance with these
provisions during the building permit plan check process.
7. Guesthouses shall have no more than two bedrooms.
178
Ordinance No. 571
Amendment to Title 9 Zoning
Adopted: June 19, 2018
Page 6 of 6
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, Acting City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true, and correct copy of Ordinance No. 571 which
was introduced at a regular meeting on the 5th day of June, 2018, and was adopted
at a regular meeting held on the 19th day of June, 2018, not being less than 5 days
after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in the Rules of Procedure adopted by City Council
Resolution No. 2015-023.
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, Acting City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on June 20, 2018, pursuant to Council
Resolution.
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
179
180
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROPRIATE $400,000 AND APPROVE A CONTRACT TO PURCHASE A
MODULAR STRUCTURE FROM ALONGI EBENISTERIE ET CG, INC. FOR THE SILVERROCK
EVENT SITE
RECOMMENDATION
Appropriate $400,000 from the Land Acquisition Account and approve a Contract for
the Sale of Goods with Alongi ebenisterie et CG, Inc. to purchase a modular structure
to be used at the SilverRock Event Site; and authorize the City Manager to execute
the agreement and make any non-substantive changes.
EXECUTIVE SUMMARY
•Alongi ebenisterie et CG, Inc. (Seller) desires to sell and transport a modular
structure (Structure) to the City.
•The Structure would be located at the SilverRock event site.
•The Structure is approximately 3,000 square feet with a market value of
approximately $1.3 million.
•Seller intends to deliver the Structure by August 31, 2018.
FISCAL IMPACT
The cost to acquire the Structure is $265,000, and an additional $135,000 for
transport and installation. If approved, a budget adjustment from Land Acquisition
(101-1007-74010) to Buildings (101-1007-71050) would allocate funds for the
purchase.
BACKGROUND/ANALYSIS
In 2017, the City was exploring building options for the temporary clubhouse at
SilverRock. While SilverRock Development Company (SDC) must provide the temporary
clubhouse, City staff was seeking alternatives to a typical modular trailer. Staff
obtained a quote from a firm that designs modular structures in order to purchase a
3,500 square foot building with ADA compliant ramps, access, and restrooms for
$1,300,000 (a cost comparable to a site built structure that is constructed per
prevailing wage requirements). As the temporary club location and configuration
evolved, however, SDC pursued other options (continued use of the Ahmanson Ranch
House).
BUSINESS SESSION ITEM NO. 1
181
The Seller, a company that transports and assembles these pop-up modular units,
later contacted staff and inquired about the City’s interest in a modular building they
own; a client purchased this structure for temporary office and meeting space in
downtown Austin, Texas and had an immediate need to relocate the building
(Attachment 1). The Seller offered to refurbish and sell the building to the City for
$265,000; it would cost an additional $135,000 to transport and install the structure.
General Fund funds are available ($2,000,000) for this purchase. A budget adjustment
would reallocate $400,000 from Land Acquisition to Buildings (both are capital
expenses). If approved, remaining funds ($1,600,000) would be carried over to
2018/19.
The Contract for the Sale of Goods (Attachment 2) facilitates the following:
$50,000 deposit for reserving rights of Structure
$50,000 progressive to initiate the commencement of refurbishing process
$115,000 progressive payment prior to delivery
Final $50,000 upon delivery
Delivery of Structure to occur on or before August 31, 2018
Approximate on-site installation cost $100,000
Approximate transportation cost $35,000.
ALTERNATIVES
Council may elect not to proceed with the sale or modify the terms of the negotiated
Contract for the Sale of Goods.
Prepared by: Angela Ferreira, Management Specialist
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Modular Building Photo
2.Contract for the Sale of Goods
182
ATTACHMENT 1
183
184
185
186
ATTACHMENT 2
187
188
ALONGI Ébénisterie et CG Inc. EXHIBIT-A. Pg. 1 / 2 By: G.Alongi - June 19, 2018
L A QUINTA MOBILE UNIT
CONTRACT FOR THE SALE OF GOODS NO. 20109, EXHIBIT A
D ESCRIPTION
ITEM 1: CUBE UNITS
* Approx. Dimensions 8.5ft x 40ft per cube
* Includes Multi-functional cubes for, stocking, electrical- services
* Includes Glass Storefront with a French Door + Single door with Side Window
* Includes (2x) Fixed side Light Windows
* Includes (3x) steel wall panels per cube & (1x) wall w/ Double Door Entry
*Includes (1x) Security Roll-up Door @back
* Includes Foam Insulated Roof
* Includes (12x) 4ft interior LED Track Lighting, (14x) Exterior Spot Lights,
* (3x) Emergency Exit lights
* Includes (10x) Light Switches, (32x) Duplex Outlets, (4x) Thermostats, (4x) Signage Provisions
* Includes (6x) Load Center and Breakers
* Includes Existing Structural and MEP drawings
* Includes engineered Stamped Drawings
ITEM 2: CUBE UNITS END STRUCTURES
* Approx. Dimensions 8'-5" x 43'-0", & Finish w/ White Paint Finish
* Includes (8x) Base and (4x) Parapet top structural panels
* Includes (4x) Load Center and Breakers
* Includes (4x) Led Lights and (2x) Light Switches
* Includes (2x) HVAC Units with Insulated Ductwork
ITEM 3: B RIDGE / B RIDGE E NCLOSURE
* Trapezoidal Bridge Dimension ± 40'-0" x 43'-0", & finish w/ white paint finish
* Includes 1/2" Clear Plexiglass Side Windows throughout entire Bridge Length
* Includes Ceiling cover built of Hiraoka Translucent Membrane, 12% avg light transmission
* Includes curved compression members with internal electrical for LED track light fixtures
* Includes (6x) HVAC Units with Ductwork, (6x) Wireless Thermostat Controllers
ITEM 4: ADA-R AMP
* Includes ADA Ramp linked with (2x) landings - see Image
* Includes perforated Side Ramp rails
* Finished Powder Coated White
189
ALONGI Ébénisterie et CG Inc. EXHIBIT-A. Pg. 2 / 2 By: G.Alongi - June 19, 2018
EXCLUSIONS – T O BE QUOTED SEPARATELY UPON CLIENTS REQUEST
Restrooms
Water Reserve Tanks for self-containment
On Site Installation
Project Manager and out of Town Expense
BUDGETARY Installation & Transportation cost:
These costs are Not included in purchase and refurbishing costs listed above.
These costs are to be budgetary and to be confirmed upon field verification of actual installation site.
Approximate on-site installation cost $100,000 - Approximate transportation cost to La Quinta $35,000
COST SUMMARY
Cost for the Purchase and Refurbishment of existing mobile unit = $265,000
Payment terms broken down as follows
- $50,000 Deposit for Reserving Rights of unit
- $50,000 Progressive to initiate the commencement of refurbishing process.
- $115,000 Progressive payment prior to delivery
- Final $50,000 upon delivery.
Maximum Alongi storage from initial purchase agreement date - 3 Months
This unit is sold as structure/building only, no interior millwork furniture elements included inside.
190
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT BETWEEN COUNTY OF
RIVERSIDE AND CITY OF LA QUINTA FOR ANIMAL SHELTER, FIELD AND LICENSING
SERVICES FOR 2018/19
RECOMMENDATION
Approve Contract Services Agreement between County of Riverside and City of La
Quinta for animal shelter, field and licensing services for 2018/19; and
authorize City Manager to execute.
EXECUTIVE SUMMARY
Since 2016, the City has contracted with Riverside County Department of Animal
Services (RCDAS) for animal shelter, field and licensing services.
This agreement is effective from July 1, 2018 to June 30, 2019, with two (2)
automatic annual renewals through June 30, 2021, if mutually agreed upon by
both parties.
All service levels remain the same.
FISCAL IMPACT
The estimated cost for 2018/19 is $216,655, which is included in the Code Compliance
Budget (101-6004-60197). Revenue from dog licensing fees collected by the County
will be credited back as a reduction on the monthly statement. In 2017/18, the City
estimates the licensing fee revenue will be $50,000.
BACKGROUND/ANALYSIS
Since 2016, RCDAS has provided animal services including shelter, licensing and field
services via a city-dedicated Animal Control Officer. The officer is responsible for street
patrol, related animal enforcement, and community engagement, including but not
limited to citations, animal impoundment, shelter and licensing services.
City Staff will continue to retain the administrative aspects of animal bites, and vicious
declaration hearings per Ordinance 530. Both City and RCDAS work closely to ensure
customer service is a priority and requests such as early patrols at hiking trails are
arranged to encourage people to leash their dogs.
BUSINESS SESSION ITEM NO. 2
191
Main services included in this agreement are:
One full-time animal control officer,
After-hours emergency services,
RCDAS dog license renewals,
Access to Coachella Valley Animal Campus Center (Thousand Palms),
RCDAS vehicle and equipment; and
Option for extended services hours (e.g. weekend/holidays).
This contract continues to allow Code Compliance Officers to focus on code
compliance efforts, including Short-Term Vacation Rental regulation compliance and
inspections.
ALTERNATIVES
Council may elect not to proceed at this time, which would require adding an animal
control officer or assigning animal control duties to Code Compliance Staff and the
purchase of an animal control vehicle.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Animal Services Agreement
192
18-006
Page 1
AGREEMENT FOR ANIMAL SERVICES
BETWEEN THE CITY OF LA QUINTA
AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR ANIMAL SERVICES (the “Agreement”) is made and entered into by and
between the CITY OF LA QUINTA, hereinafter “CITY”, and the COUNTY OF RIVERSIDE, a political
subdivision of the State of California, on behalf of the Department of Animal Services hereinafter
“COUNTY”, collectively hereinafter referred to as “PARTIES”.
IT IS THEREFORE AGREED AS FOLLOWS:
1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of Animal Field
Services and Exhibit B, Scope of Animal Shelter Services, attached hereto and by this reference
incorporated herein.
2. PERIOD OF PERFORMANCE:
This Agreement shall be effective on July 1, 2018 through June 30, 2019, renewable automatically in
one (1) year increments through June 30, 2021, if mutually agreed upon by the PARTIES.
3. COMPENSATION:
CITY shall reimburse COUNTY the cost of rendering services hereunder at rates established
by the Riverside County Board of Supervisors as specified in Exhibit C Payment Provisions
attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY’s fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with Exhibit C.
5. HOLD HARMLESS/INDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected
and appointed officials, employees, agents and representatives from any liability, claim, damage or
action whatsoever, based or asserted upon any actions of CITY, its officers, employees,
subcontractors, agents or representatives arising out of or in any way relating to this Agreement,
including but not limited to property damage, bodily injury, or death or any other element of any
kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions
by CITY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies,
Districts, Special Districts and Departments of the County of Riverside, their respective directors,
officers, Board of Supervisors, elected and appointed officials, employees, agents and
representatives in any such action or claim or action based upon such alleged acts or omissions.
ATTACHMENT 1
193
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Page 2
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY shall, at
its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle,
or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement or compromise in no
manner whatsoever limits or circumscribes CITY’s indemnification to COUNTY as set forth herein.
CITY’s obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given CITY written
notice within a reasonable period of time of the claim or of the commencement of the related action,
as the case may be, and information and reasonable assistance, at CITY’s expense, for the defense
or settlement thereof.
CITY’s obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for the action or
claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY’s obligations to indemnify and hold harmless COUNTY herein from third party
claims.
5.4 COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, City Council, elected and appointed
officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any actions of
COUNTY, its officers, employees, subcontractors, agents or representatives arising out of or in any
way relating to this Agreement, including but not limited to property damage, bodily injury, or death
or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions by
COUNTY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. COUNTY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies,
Districts, Special Districts and Departments of the CITY, their respective directors, officers, City
Council, elected and
appointed officials, employees, agents and representatives in any such action or claim or action
based upon such alleged acts or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY, COUNTY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior consent of CITY;
provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes COUNTY’s indemnification to
CITY as set forth herein. COUNTY’S obligation to defend, indemnify and hold harmless CITY
shall be subject to CITY having given COUNTY written notice within a reasonable period of time
of the claim or of the commencement of the related action, as the case may be, and information and
reasonable assistance, at COUNTY’s expense, for the defense or settlement thereof. COUNTY’s
obligation hereunder shall be satisfied when COUNTY has provided to CITY the appropriate form
of dismissal relieving CITY from any liability for
the action or claim involved.
5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY’s obligations to indemnify and hold harmless CITY herein from third party
claims.
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Page 3
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage’s
during the term of this Agreement:
6.1 Workers’ Compensation:
COUNTY shall maintain Workers’ Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers’
Liability (Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY’s performance under this Agreement.
This coverage shall have a limit of liability not less than $1,000,000 per occurrence
combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1,000,000 combined single limit.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or without cause,
upon one hundred eighty (180) days advance written notice stating the extent and effective date of
termination. Upon receipt of any notice of termination from CITY, COUNTY shall immediately cease
all services hereunder except such as may be specifically approved in writing by CITY and COUNTY.
COUNTY shall be entitled to compensation for all services rendered prior to termination and for any
services authorized in writing by CITY thereinafter.
8. FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions will nevertheless continue in full force without being impaired
or invalidated in any way.
10. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred pursuant to this
Agreement and all income and fees received thereby according to generally recognized accounting
principles. Such records and/or animal control operations of COUNTY shall be open to inspection and
audit by CITY or its authorized representative as is deemed necessary by the CITY Manager or the
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authorized representative of the CITY Manager upon reasonable notice to COUNTY.
11. NO THIRD PARTY BENEFICIARY:
This Agreement between CITY and COUNTY is intended for the mutual benefit of the two
signing PARTIES only. No rights are created under this Agreement in favor of any third party
or any party who is not a direct signatory to this Agreement.
12. NONDISCRIMINATION:
During the performance of this Agreement, COUNTY agrees that it shall not discriminate
on the grounds of race, religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this Agreement.
13. VENUE:
Any action at law or in equity brought by either of the PARTIES hereto for the purpose of
enforcing a right or rights provided for by this Agreement shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the PARTIES
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this Agreement to recover any damages for and on account of the breach of any term
or condition of this Agreement, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys’ fees to be set by the court
in such action.
14. ASSIGNMENT:
It is mutually understood and agreed that this Agreement shall be binding upon COUNTY
and its successors. Neither this Agreement nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
15. AMENDMENTS:
Any amendments, including any supplements, to this Agreement shall be in writing and
shall have the approval of the City Council of CITY. Amendments must be reviewed and stamped
approved by the County’s Deputy County Counsel. This is the entire Agreement for Animal Services
and supersedes any prior written or oral Agreement inconsistent herewith. Any amendment will be
presented to the City Manager prior to CITY Council approval.
16. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective PARTIES at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
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COUNTY: CITY:
Department of Animal Services City of La Quinta
Attention: Director Attention: City Manager
6851 Van Buren Boulevard 78495 Calle Tampico
Jurupa Valley, CA 92509 La Quinta, CA 92253
or to such other address(es) as the PARTIES may hereinafter designate in writing.
IN WITNESS WHEREOF, the PARTIES hereto have caused their duly authorized representatives to
execute this Agreement.
COUNTY OF RIVERSIDE CITY OF LA QUINTA
By: _ By: _
Chuck Washington, Chairman Frank J. Spevacek, City Manager
Board of Supervisors
Dated: Dated:
ATTEST: ATTEST:
Kecia Harper-Ihem
Clerk of the Board City Clerk
By: _ By:
APPROVED AS TO FORM: APPROVED AS TO FORM:
Gregory P. Priamos
County Counsel
By: _
Amrit P. Dhillon,
By:
Deputy County Counsel City Attorney
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Page 6
CITY OF LA QUINTA
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to provide the following animal field
services for the City of La Quinta, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as referenced in Riverside County Ordinance 630, codified at Title 6 of the Riverside County
Municipal code or appropriate City Municipal Code (Title 10).
1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance with State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response, COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
1.5 Quarantine: Quarantine, as prescribed by State law and appropriate CITY municipal code
(Title 10), or any successor thereto. All animals suspected to be rabid and/or that have bitten a
person or other animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
animal complaints as referenced in City Municipal Code (Title 10).
1.7 Dead Animals: Remove dead Animals from the public right-of-way including highway 111
except in such cases where the Animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately (or as soon as reasonably practicable) notify by telephone,
facsimile, electronic mail transmission or other means the State of California’s Department of
Transportation.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray Animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 Licenses for Dogs: County shall issue dog licenses for City residents at City’s
request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis, provided, however, that County shall retain the
sum of $6.00 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
about animal behavior. The Animal Control Officer, as part of said officer's regular
animal control duties as defined by, but not limited to, the terms of this Agreement, shall
conduct license inspection activities during animal control investigations so as to
ascertain the number of unlicensed dogs, to license such dogs and to foster compliance
with CITY’s Municipal Code. County shall also provide an automated or manual verification
system whereby owners can verify the status of their animal’s license by telephone.
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1.10 Kennels and Catteries: COUNTY shall enforce the prohibition of kennels and catteries as
reference in City Municipal Code Title9 and 10.
1.11 Issuance of Warnings and Citations: Enforce all appropriate provisions of State law or
City Municipal Codes (Title 9 and 10), including the issuance of warning notices or
citations using CITY citation book.
1.12 Service to Public: Provide service to the public on matters covered in this Agreement
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding, COUNTY, in processing any type of complaint or request for
service, will indicate to the caller that a response can be expected as per Section 6
below.
2. Shelter Care and Disposition Services: The COUNTY will house CITY’s animals at the
Coachella Valley Animal Campus Shelter, or other County operated shelter at the County’s
discretion.
3. License Processing/Reports:
Compensation for License processing shall be based upon actual licenses processed and licensing
processing rate. License processing costs shall be billed monthly and total resulting compensation may
vary from estimated Agreement cost. County will track licensing data and generate statistical reports.
Reporting shall include, but not be limited to, specific data such as the name of the licensee, date of
issuance, date expiration/renewal, description of the dog and the serial number of the license issues;
list of non-compliant veterinarians, general data such as the total number of licenses issued year to
date, licenses due for renewal, and other criteria that may be required by law (Local Rabies Control
Activities Annual Report) or otherwise requested by City.
4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
Agreement services. The COUNTY shall equip fuel and maintain said vehicles.
5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside Sheriff’s
Department within 24 hours if an impounded Animal is missing or suspected to have been
stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the Animal's disappearance.
6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the relevant sections of Riverside County Ordinances, codified at Title 6
of the Riverside County Municipal Code, and related State and City codes, including but not
limited to Title 9 and 10, and are assembled for expediency into two categories: Emergency and
Non-Emergency. Priority Ranking refers to the order of priority with which a call will be
handled. All calls will go directly to the dispatcher or assigned clerical staff for relay to the
Animal Control Officer. If a call is “exceptional,” as defined in Section 6.4 of this Exhibit, it
will be referred to the Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the priority ranking and
based on limited service hours in accordance with Agreement or part-time officer. All calls
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involving imminent danger scenarios will be responded to within 60 minutes if reasonably
possible, subject to considerations involving the time of day, traffic conditions, or other
uncontrollable circumstances.
An Animal Control Officer will respond to animal medical emergencies and other emergencies
involving danger to humans within 30 minutes or less during regular service hours, Monday
through Friday, and within 60 minutes or less on Saturdays and Sundays and after regular
service hours and holidays. CITY acknowledges that response time may be affected by traffic
congestion or other hindering circumstances uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place during
limited service periods (as defined below) which are of an emergent nature pursuant to this
Exhibit. Field service personnel shall be assigned to patrol and other service field tasks as
defined by COUNTY and CITY.
The following definitions of “regular service hours,” “limited service” and “holidays” are
intended to identify the broad time frames during which specific levels of service will be
provided. “Regular Service Hours” shall be deemed to mean between the hours of 7:30 am to
5:00 pm, Monday through Friday, holidays excepted. “Limited service” shall be deemed to
mean between the hours of 5:00 pm to 7:30 am, Monday through Friday, all day Saturday,
Sunday and on holidays. “Holidays” as herein shall be those as established by the COUNTY
and the CITY. The COUNTY shall answer all telephone calls for Field Services during phone
center operational hours. Calls shall be received by the COUNTY answering service after hours
and on holidays, as noted above. Calls answered by the answering service will be handled on
an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical support staff shall
maintain a detailed record of all requests, for service, both emergency and routine, received
during regular service hours and after regular service hours, including time and date, when the
calls were answered and the disposition of those calls. Records of these calls shall be
maintained for at least thirty (30) days.
The CITY and COUNTY agree that any incident reports to the COUNTY by residents or
through emergency services involving a dangerous, aggressive, wild, injured or sick animal
constitute an emergency and require immediate action by the
COUNTY pursuant to this Agreement.
Calls for service received after normal business hours that are not of an emergent nature shall
be answered by an answering service and referred to call back on the next business day during
phone center operational hours. These calls will then be scheduled for response in accordance
with this Exhibit.
6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
6.2.5 Humane investigations – life threatening. (Depending on immediate circumstance)
6.2.6 Snakes
6.2.7 Dead animal removal that impedes traffic
6.3 Calls Considered as Non-Emergency to be handled during Regular Business
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Hours:
6.3.1 Pick-up confined, healthy, stray-animals.
6.3.2 Dead animal removal that does not impede traffic
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
6.3.5 Nuisance animal investigations.
6.3.6 Permit investigations.
6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
on a case-by-case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. Trapping: COUNTY shall provide advice and assistance in setting a humane trap for an animal at
large or a wild animal on public or private property, utilizing a CITY trap or the residents’ private trap.
COUNTY shall not be required to move belongings or maintain on-premises surveillance, unless in the
opinion of the Director of Animal Services or the responding Animal Control Officer there is a direct,
clear and present danger to human life. The CITY has purchased traps and stores them at the CITY yard
for the above mentioned purposes to be used for CITY residents. Traps will be available to CITY
residents on a first-come, first-served basis. COUNTY may provide CITY residents with CITY traps at
no cost to residents. COUNTY is not required to provide vector control services under the provision of
this contract.
8. Contract Performance: COUNTY’s Director of Department of Animal Services, or appointed
designee, shall meet as necessary to discuss contract performance with the CITY’s City Manager
or appointed designee.
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CITY OF LA QUINTA
EXHIBIT B
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to operate and provide the following
Animal Shelter Services for the City of La Quinta, hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY’s animals at the Coachella Valley Animal
Campus, located at 72-050 Petland Place, Thousand Palms CA 92276 (“Shelter”), or other shelter operated
by the County of Riverside at County’s discretion. The handling of these animals will comply with the
terms of this Agreement. The county is responsible for the maintenance and operation of the shelter, and the
care of the animals on a 24-hour basis.
2. Contract Performance: COUNTY’s Director of Department of Animal Services, or appointed
designee, shall meet as necessary to discuss contract performance with the CITY’s City Manager or
appointed designee.
3. Shelter Services:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at the Shelter
to ensure that animals impounded are provided with humane and appropriate levels of care including a
clean environment, fresh water, adequate nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are spayed or
neutered, or that adequate provisions are made for such spaying or neutering if COUNTY transfers
any animals, or if adopted animal is unable to receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and 31751.3, if a
veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or
neutered, the COUNTY shall collect a spay/neuter deposit from said adopter or purchaser and said
deposit will be deposited into a segregated fund, which will be maintained by the COUNTY. Such
deposit will be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery, at which the deposit is forfeited in accordance with the CA
Code 30503 and 31751. Accordingly spay and neuter deposits may only be used by the COUNTY for
programs to spay or neuter dogs and cats.
3.3 Volunteer Program: Maintenance of a program to provide for the participation of
Volunteer’s in programs relating to animals.
3.4 Enforcement: Enforce all relevant provisions of County of Riverside County Animal Control
Ordinances, codified in the Municipal Code at Title 6, ANIMALS, and State law as may be applicable
to animals housed, kept or maintained at the Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately for collar
tag, and scanned for microchip by qualified Shelter staff within one hour of arrival to the Shelter.
Shelter staff shall make all attempts to notify owners within twenty-four (24) hours of the animal
impound by COUNTY.
3.6 Quarantine: COUNTY shall quarantine, as prescribed by law, all animals suspected of being
rabid, or involved in a bite investigation per applicable State, County and City codes.
3.7 Impoundments and Quarantines: COUNTY shall house, feed and care for all animals
impounded and/or quarantined at the Shelter.
3.8 Incoming Animal Examinations/Assessments: A cursory exam will be performed within
twelve (12) hours, except after regular business hours when the examination will be performed within
twenty-four (24) hours. Incoming animal assessment must include the following:
3.8.1 A physical examination to determine if a medical condition exists which
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requires a veterinarian’s attention
3.8.2 Routine vaccinations and de-worming, as needed
3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal’s incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal-by-animal basis that an examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines established by the Department of Animal Services.
3.10 Adoption: Animals identified as being available for adoption are placed in adoptable areas of
the Shelter.
3.11 Community Adoption Partners: California Food & Agricultural Code, Sections 31108(b) and
31752(b) state any stray dog/cat “that is impounded pursuant to this division shall, prior to the
euthanasia of that animal be released to a nonprofit, as defined in Section 501(c) (3) of the Internal
Revenue Code, animal rescue or adoption organization if requested by the organization prior to the
scheduled euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to any required spay or
neuter deposit, the public or private shelter, at its discretion, may assess a fee, not to exceed the
standard adoption fee, for animals adopted or released.”
3.12 Foster Care Placement: A foster care placement program assists the Shelter by improving
animal care, giving certain animals a better chance of adoption, and lifting the spirits and morale of
staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous, as set forth in CITY’s
municipal codes (Title 10), and in custody of the Shelter either under impoundment or quarantine shall
be deemed unsuitable for adoption and shall not be released except as required by law or at the
direction of the CITY. COUNTY staff will be available to assist the CITY with any vicious or
potentially dangerous dog prosecutions as required.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded animals held at the
Shelter for the lawful number of days, if such animal is not reclaimed by said animal’s owner and is
deemed to be not adoptable by COUNTY. Animals that are irremediably suffering from a serious
illness or severe injury may not be held for owner redemption or adoption. Only euthanasia methods
approved by the American Veterinary Medical Association shall be used. Records will be kept for a
period of not less than three (3) years on each euthanized animal including the following information:
breed; sex; color; weight; other distinguishing characteristics; date, time and location where animal
was found; method of euthanasia and reason for use of method.
3.15 Drug Enforcement Agency (DEA): Additionally, the COUNTY must comply with all Drug
Enforcement Agency (DEA) regulations regarding storage, record-keeping, inventory, use, and
disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional
needs.
3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the
office, kennel, veterinary and other areas of the Shelter. Staffing shall include any and all full or part-
time personnel and shall include the recruitment, supervision and assignment of volunteers in suitable
Shelter-related activities. Personnel employed at the Shelter in the performance of Shelter-related
activities shall be designated as COUNTY employees and any and all volunteers engaged in Shelter
activities shall participate in activities designated by COUNTY and shall be under the auspices of
COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY on behalf of CITY.
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3.18 Holding Periods: COUNTY shall hold all stray impounded animals, not otherwise owner
identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found to be
missing from the Shelter that had previously been impounded and/or in protective custody.
3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to provide
maximum public access for the animals, to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary
condition. COUNTY’s policies and procedures in this area may include beneficial standards and/or
guidelines derived from reputable animal care organizations including, but not limited to, the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies, materials,
medication, pharmaceuticals, and equipment, including forms and reports to perform all aspects of the
Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of CITY to the
entire Shelter during normal business hours, and at such other times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and
fowl, either at the Shelter or at another location when such animals cannot be cared for at the Shelter.
Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to the owner of
the animal, if known. If the animal’s owner wishes to redeem the animal, the owner shall first pay all
applicable fees and charges at the Shelter; except as otherwise required by law, then and only
then, will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing
where said expenses reach the amount of $1,000 or greater per incident. Such expenses shall not
exceed the amount of $3,000 per incident unless authorized in writing by CITY.
3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been
impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold or in
any manner given over to another person, organization or entity for experimentation, regardless of
purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control,
subject to applicable laws.
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in this
Agreement. COUNTY’s policies and procedures for Shelter Service shall be based on standards
and/or guidelines derived from reputable animal care organizations including, but not limited to the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.27 Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal
Control Officer and transported to the COUNTY shelter shall incur the prevailing owner surrender
charges. Such fees shall be collected from the owner and conveyed to the COUNTY, or be charged
directly to the CITY at the established stray animal rate for the shelter.
3.28 Licenses for Dogs: COUNTY shall issue dog licenses for City residents at CITY’S request as
follows: CITY will provide tags to COUNTY and coordinate the tag numbers to be used with the
COUNTY licensing department. All fees collected for dog licenses shall be accounted for by
COUNTY and credited to CITY on a monthly basis, provided, however that COUNTY shall retain
the sum of $6.00 for each dog license issued hereunder. A one-time data conversion fee may be
applicable if CITY data is new to the COUNTY licensing database.
4. Compensation:
4.1 Compensation for Sheltering:
4.1.1 Compensation for shelter services shall be based upon established rate for shelter service
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at specified primary shelter location and prior year impounds of dogs and cats. An annual
rate shall be established based on these factors and payable monthly in 1/12th increments.
Additional costs for large animal sheltering are incurred at $20 per animal per day for
horses and cattle and $12 per animal per day for swine, goats and sheep in accordance with
ordinance and will be billed based on actual sheltering on a monthly basis.
4.1.2 CITY will be responsible for all costs associated with any/all animals seized within the
CITY boundaries which are held in Shelter, including facilities that Agreement with the
COUNTY to provide additional shelter services under the supervision of the COUNTY.
This includes animals being held as evidence in a court filing or Rabies quarantine. The
COUNTY agrees to assist the CITY in seeking reimbursement from the owner by
providing invoices for all services provided. All services provided to each animal
involved will be charged as of the current date including but not limited to the following:
IMP 1- collection; State Fine 1-collection, board collection- all fees due; QT Board
collection-if applicable; Rabies Vaccination collection- if applicable; DA2PPV
collection; Bordatella collection; microchip collection; any and all medications provided
to each animal; and Personnel charges. All fees will be in accordance with the
COUNTY’s current fee schedule.
4.2 Compensation for Operations and Maintenance: Compensation for Operations and
Maintenance shall be based upon rate for shelter service at a specified primary shelter location and
three prior fiscal year impounds of dogs and cats. An annual rate shall be established based on these
factors and payable monthly in 1/12th increments.
4.3 License Processing: Compensation for License processing shall be based upon actual licenses
processed and license processing rate. License processing costs shall be billed monthly and total
resulting compensation may vary from estimated Agreement cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be billed based
on actual outreach days scheduled. Compensation accounts for full staff time to provide service for
one day. The maximum time possible will be afforded for actual outreach activity; however actual
outreach activity time will be reduced by travel and preparation time the day of the event.
5. Definitions:
5.1 “Shelter Services,” as used in this Agreement shall include, but is not limited to, the
following activities:
5.1.1 Impoundment, admittance, receiving, care, custody and feeding of any and all stray
domestic animals. Livestock, exotics and the impoundment of wildlife as may be delivered
and/or received at the Shelter until an appropriate wildlife agency can be contacted and the
wildlife then transferred into their custody.
5.1.2 Redemption, treatment, sale, adoption, and/or disposal of any and all animals.
5.1.3 Counseling and advising animal owners.
5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
5.1.5 Ensuring that all dogs, four months and older, released from the Shelter to a resident of
Riverside County are licensed and, if not licensed, to sell license to the owner or other person
taking custody of each such dog. In accordance with COUNTY ordinances, require the micro-
chipping of released animals at the owner’s expense.
5.1.6 Humane euthanasia of animals as lawful and necessary, including the creation of a log
detailing those animals that are euthanized and the reasons for such euthanasia on an animal-by-
animal basis. This log shall further state whether the animal was unhealthy and unsuitable for
adoption. Monthly reports will be provided to the City.
5.1.7 Proper disposal of dead animals.
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5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
“Care” includes, but is not limited to providing a safe, temporary refuge for any animal
impounded, and providing needed medical services for injured/sick animals or transfer of animal
to the appropriate agency.
5.2 “Adoptable Animal,” shall mean those animals eight weeks of age or older that at or
subsequent to the time the animals are impounded or otherwise taken into possession, have manifested
no sign of disease, injury, or congenital or hereditary condition that adversely affects the health or
temperament of the animal, or that is likely to adversely affect the animal’s health in the future. Dogs
declared as “vicious” under State and/or local laws are unadoptable.
5.3 “Treatable,” shall mean an animal with a medical condition such as skin problems bad flea or
skin infestations, a broken limb, abscess, or problems that may be treated with appropriate resources,
holding space, treatment and/or time. “Treatable” shall also mean an animal with behavioral conditions
that may be corrected with time and proper training, such as chasing animals/objects, food aggression,
etc.
5.4 “Untreatable Animal,” shall mean any animal that is irremediably suffering from a
serious illness or physical injury or behavioral condition and shall not be held for owner
redemption or adoption.
5.5 Impounded animals include animals found running at large, removed from
private property or that are taken into the custody by COUNTY or law enforcement.
5.6 Seized animals: animals that are confiscated from an owner when ordered by a court
of competent jurisdiction, under Penal Code 597.1 whether the seizure was determined justified or not,
when exigent circumstances exist.
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CITY OF LA QUINTA
EXHIBIT C
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis arrears, with a monthly billing and accounting thereof
by COUNTY to CITY those fees as established by County of Riverside Ordinances 534 and 630 codified as
Riverside County Code of Ordinances Title 6-Animals; relative to the services to be performed under this
Agreement as follows:
1. Animal Field Services:
1.1 One full-time Animal Control Officer: $127,026*/FY or $10,585.50/mo
(The cost to provide one Animal Control Officer to service an area for a total of 40 hours per week or
2,080 hours per fiscal year, including a factor for direct and indirect overhead and all operational
expenses. This cost does not include overtime.)
1.2 Estimated Overtime Services: 183 hours x $82= $15,000/fiscal year
The cost to provide after-hours services (evenings, weekends and holidays) is charged hourly $82
(minimum call out 2 hours). Estimate is based on past experience. To be billed based on actual usage.
1.3 Animal Control Target Area Sweeps: $2,460 per target sweep
(The cost to provide 5 officers for 6 hours to perform target area sweep, to be billed
based on actual usage as requested by City.)
1.4 Special Enforcement: $82 an hour, at the CITY’s direction to respond to
public concerns outside regular service hours. To be billed based on actual usage.
2. Animal Shelter Services:
2.1 Animal Sheltering Services: 520 x $115* = $59,800/FY
Payable in 1/12th increments of $4,983.33/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the sheltering rate* at
Coachella Valley Animal Campus)
2.2 Operational and Maintenance (O&M) Costs: 520 x $10.44*=$5,428.80/FY
Payable in 1/12th increments of $452.40/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the O&M rate *for
Coachella Valley Animal Campus)
2.3 Large Animal Sheltering of horses and cattle at $20 per animal per day of sheltering
(Additional cost billed on actuals)
2.4 Large Animal Sheltering of swine, goats and sheep at $12 per animal per day of
sheltering (Additional cost billed on actuals)
3. License Processing:
3.1 The CITY will authorize the COUNTY to collect and retain any and all canine licensing fees.
All fees collected for dog licenses shall be accounted for by COUNTY
and credited back to the CITY on a monthly basis, COUNTY shall retain the sum of
$6.00 for each dog license issued hereunder. Estimated amount based on past Fiscal Year licenses
1,567 x $6.00 = $9,400/FY
4. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed based on
actual days scheduled. Compensation accounts for full staff time to provide service for one day. The
maximum time possible will be afforded for the actual outreach activity; however actual outreach activity
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time will be reduced by travel and preparation time the day of the event.
4.1 Shot Clinic: $2,783* per event flat rate billed on actual use
*The cost for staff, vaccinations and microchips, free to constituents with a 200 cap.
4.2 Education outreach event $2,553* per event flat rate billed on actual use.
*The cost to staff an outreach event for the purpose of educating City constituents.
5. Summary of Compensation for Animal Services: The following chart
summarizes the fees to be charged by the COUNTY for animal services pursuant to this Agreement.
SERVICES FY18/19
Regular Field Service $127,026
Over-time Field Services*(Estimated) $15,000
Total Field Services $142,026
Shelter Service**(Fixed) $59,800
Operation & Maintenance**(Fixed) $5,429
Total Shelter Services $65,229
License Processing ***(Estimated) $9,400
Total for all services**** $216,655
Rates are subject to change as adopted by the Board of Supervisors
The scheduled compensation payable to COUNTY for all services as set forth in this Agreement is two
hundred sixteen thousand six hundred fifty five dollars ($216,655) for the period commencing July 1, 2018
through June 30, 2019, renewable automatically in one (1) year increments through June 30, 2021, if
mutually agreed upon by the PARTIES. The CITY will be provided prior year impound rates by March 31st
each year for following year budgets through June 30, 2021.
*Field services may fluctuate based on actual on call usage.
**Shelter service and Operation Maintenance (O&M) fixed rates are adjusted for each year of Agreement
by the following formula: Prior three fiscal year dog/cat impounds times the sheltering/O&M rate. The
formula establishes a fixed rate that will be payable in 1/12th monthly increments. The CITY will be
provided prior year impound rates by March 31st each year for following year budgets through June 30
2021.
***License processing costs may fluctuate based on actual number of licenses processed.
****Total may fluctuate based on actuals for the fiscal year.
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City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE
RECOMMENDATION
Approve a Memorandum of Understanding with the Greater Coachella Valley Chamber
of Commerce and authorize the City Manager to execute.
EXECUTIVE SUMMARY
The City has had annual services agreements with the La Quinta Chamber of
Commerce or the Greater Coachella Valley Chamber of Commerce (GCVCC)
since 1991 to support business development, retention, and tourism.
Per the proposed Memorandum of Understanding (MOU), the City would fund
event sponsorship, business outreach, exclusive content section in the Gem
newsletter, and a monthly e-newsletter.
FISCAL IMPACT
The 2018/19 Budget allocates $115,000 for GCVCC services in the Marketing & Tourism
account (101-3007-60461). This includes:
The Gem newsletter $ 84,750
The Gem E-Newsletter $ 6,750
State of the City $ 8,500
CareerBuilder Challenge Kick Off Gala $ 3,000
Hot Rod & Custom Car Show sponsorship $ 5,000
Taste of La Quinta sponsorship $ 7,000
This is the same cost as the 2017/18 contract.
BACKGROUND/ANALYSIS
The MOU would be managed by the City Manager’s Office. The scope of work includes:
Continue and enhance of The Gem
o Six full pages of content (City Pages)
BUSINESS SESSION ITEM NO. 3
209
o Convert from newsprint to glossy, saddle stitch magazine style
o The Gem is a print publication distributed to approximately 23,000
residences and businesses in La Quinta
o Digital distribution in social media and email blasts
Create and Distribute a City Digital Newsletter
o Design, produce, and edit
o City would assist with content
o GCVCC would distribute electronically
CareerBuilder Challenge (CBC) Kick-Off Event
o This event would revert back to a traditional kickoff celebration focused
on the business community
o City staff would coordinate collaboration with CareerBuilder Tournament
Director to include CBC participation
o Include the previous year’s champion or a golfer at event
State of the City
o Event would occur in October 2018 with funds carried over from 2017/18
o GCVCC would stage this event; City staff would design and approve
format and content
Hot Rod & Custom Car Show Sponsorship
o Upgraded sponsorship level to Title Sponsor
La Quinta Jazz and Wine Festival
o Previously the Taste of La Quinta
o Event focus will shift to wine sampling, unlimited during event hours
o Incorporate 2-3 live jazz performances.
The GCVCC has a separate Facility Rental Agreement with the City for office space at
City Hall through November 2018.
ALTERNATIVES
Make modifications to the scope and/or funding levels.
Prepared by: Marcie Graham, Marketing & Communications Coordinator
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Memorandum of Understanding
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MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF LA QUINTA
AND
GREATER COACHELLA VALLEY CHAMBER OF COMMERCE
This Memorandum of Understanding (“MOU”) is made by and between the CITY OF LA
QUINTA, a California municipal corporation (“CITY”), and GREATER COACHELLA VALLEY
CHAMBER OF COMMERCE (“CHAMBER” and, along with CITY, sometimes referred to as the
“parties”), with respect to the following:
RECITALS
WHEREAS, the CITY, in strategically advancing its interests, requires certain
professional promotional services rendered in coordination with the local business
community; and
WHEREAS, the CHAMBER is qualified by virtue of experience, training, education,
product offering, and expertise to provide these services, and has agreed to provide same
as reflected herein;
NOW, THEREFORE, CITY and CHAMBER agree to the following:
1.0 TERM OF MEMORANDUM.
1.1 All Recitals set out above are true and correct.
1.2 This MOU is to remain in effect for 1 (one) year following its execution by the parties to
this MOU. This MOU may be terminated at any time by any of the parties to the MOU with a 30
(thirty) day written notice to the remaining party.
2.0 OBLIGATIONS OF THE CHAMBER.
2.1 The CHAMBER will provide the services listed on Exhibit A attached and incorporated
(“CHAMBER obligations”).
2.2. Notwithstanding any other provisions in this MOU, the CHAMBER shall not use, nor may
the CHAMBER authorize the use of, any funds or other subsidy (of whatever kind) provided by
the CITY pursuant to this MOU or any other agreement with the CITY, including but not limited
to any funds or other subsidies provided by the CITY for the “CHAMBER obligations” listed in
Exhibits A and “CITY obligations” listed in Exhibit B, to advocate to any person or entity (of
whatever organization whatsoever, including but not limited to, sole proprietors,
unincorporated associations, limited liability companies, corporations, businesses and public
agencies) a position or vote either in favor of or against any measure placed on the ballot for
the November 8, 2016 General Election, including but not limited to the measure placed on
the ballot by the La Quinta City Council asking the City’s electorate to vote on a proposed 1%
transactions and use (“sales”) tax rate increase. It is expressly understood and agreed by the
CHAMBER that, pursuant to California law, public resources may not be used to advocate or
“mount a campaign” in favor of or against any ballot measure.
2.3 If the CHAMBER uses or is alleged to have used, or authorizes the use of or allegedly
authorizes the use of, any funds or any other subsidy (of whatever kind) provided by the CITY
ATTACHMENT 1
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in violation of Section 2.2 above, the CHAMBER shall: (a) Immediately cease and desist from
continuing the violation or alleged violation of Section 2.2 above, (b) Immediately use other
funds or subsidies that are not provided by the CITY to pay for or otherwise subsidize the
services rendered that are, were, or alleged to have been in violation of Section 2.2 above,
(c) Immediately, without reservation or rights or delay, return to the CITY any and all funds
and other subsidies provided by the CITY for the services rendered that are, were, or alleged to
have been in violation of Section 2.2 above, and (d) Refrain from performing under this MOU,
including but not limited to refraining from performing the “CHAMBER obligations” listed in
Exhibits A, unless and until the CHAMBER complies with this Section 2.3 and the CITY
authorizes in writing the continuance of performance under this MOU. The CITY shall have no
obligation to provide any funds or other subsidies (of whatever kind) under this MOU or any
other agreement with the CITY unless and until any violation or alleged violation of Section 2.2
above has been cured as determined by the CITY in its reasonable discretion. The CITY shall
have all rights and remedies available at law or in equity, including but not limited to
declaratory and injunctive relief, as well as the rights available under this MOU, including but
not limited to the indemnity provided in Section 4.0 below, to enforce the provisions herein. In
addition to the other provisions in this MOU, this Section and Section 2.2 shall survive the
termination or expiration of this MOU.
3.0 OBLIGATIONS OF CITY. CITY will provide the services listed on Exhibit B attached and
incorporated (“CITY obligations”).
4.0 MUTUAL INDEMNITY AND RELEASE. The CITY and CHAMBER each hereby agree to
indemnify, defend, and hold harmless the other party and its officers, employees, agents, and
authorized volunteers (collectively, “Indemnitees”) from and against any and all claims,
causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable
attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way
relating to the indemnifying party’s activities in the performance of this MOU, or to the
indemnifying party’s acts and/or omissions in providing or administering the same, excepting
only those Claims arising out of the sole negligence or willful misconduct of the Indemnitees.
This MOU is not intended to and specifically does not create joint and several liability.
5.0 INSURANCE. The parties agree to provide insurance in accordance with the provisions
of this Section.
5.1 CITY’S Insurance Obligation. Without limiting the indemnification provisions provided
herein, CITY, at its sole expense, shall obtain and keep in force during the term of this MOU
and any extensions thereof, a policy or policies of general liability insurance, or equivalent
thereof, covering all injuries to persons and damage to property resulting from any actions or
omissions of the CITY in accordance with the terms of this MOU. Such policy or policies shall
be issued by an insurance company licensed to do business in the State of California and be
rated A-/VIII or better by ambest.com. At the CITY’s option, CITY shall be allowed to self-
insure the insurance coverage as required above.
5.2 CHAMBER’S Insurance Obligation. Without limiting the indemnification provisions
provided herein, CHAMBER, at its sole expense, shall obtain and keep in force during the term
of this MOU and any extensions thereof, a policy or policies of general liability insurance
covering all injuries to persons and damage to property resulting from any actions or
omissions of CHAMBER in accordance with the terms of this MOU. The policy or policies
evidencing such insurance shall be endorsed to name the CITY, its officials, officers,
employees, and agents as additional insured, shall provide that same may not be cancelled or
amended without thirty (30) days prior notice to CITY, and shall provide for a combined single
limit coverage of bodily injury and property damage in the amount of not less than One Million
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Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed
to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to
the Commencement Date of this MOU, and upon renewal of such policies, CHAMBER shall
submit to CITY certificates of insurance and any applicable endorsements evidencing that the
foregoing policy or policies are in effect.
6.0 ADDITIONAL PROVISIONS.
6.1 In all cases, the language in all parts of this MOU shall be construed according to its
fair meaning and not strictly for or against either party, if being agreed that the parties or
their agents have all participated in the preparation of this MOU.
6.2 This MOU contains the entire agreement of the parties with respect to the subject
matters identified in this MOU and supersedes any prior oral or written statements or
agreements between the parties with respect to the subject matters identified in this MOU.
6.3 No termination or expiration of this MOU shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination or expiration of this MOU.
6.4 In the event either party brings any suit or other proceeding with respect to the subject
matter or enforcement of this MOU, the prevailing party (as determined by California law)
shall, in addition to such other relief as may be awarded, be entitled to recover reasonable
attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including,
without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the
right to indemnification).
6.5 No waiver of any term or condition of this MOU shall be a continuing waiver thereof.
6.6 This MOU is not intended to and does not create any partnership or joint venture
between the parties, and each party remains an independent contractor as to the other. Each
party shall bear its own liability and there is no joint and several liability as a result of this
MOU.
[signature on following page]
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IN WITNESS WHEREOF, CITY and CHAMBER have executed this MOU as evidenced by
the signatures contained below:
CITY OF LA QUINTA: GREATER COACHELLA VALLEY
CHAMBER OF COMMERCE:
By: By:
Frank J. Spevacek Print Name & Title:
City Manager
Dated: Dated:
ATTEST: ATTEST:
By: By:
Susan Maysels Print Name & Title:
City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM AND
CONTENT:
By: By:
William H. Ihrke Print Name & Title:
City Attorney
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EXHIBIT “A”
Obligations of CHAMBER
1. The Gem Newsletter
a. Community Newsletter with circulation by mail of approximately 23,000
residences and businesses within La Quinta with a monthly frequency and
includes digital format and distribution (i.e. email blasts, social media)
b. City reserves the option to purchase ad space with exclusive pricing that
includes:
i. Six (6) full pages of content, twelve (12) months
ii. Layout and design for all content
a. Total Cost: $84,750
2. CareerBuilder Challenge (“CBC”) Kick-Off Gala
a. Community and Tourism Marketing event that will kick off CareerBuilder
Challenge with a community-style event.
i. Projected attendance of 150 – 200 which will be on a charge per person
basis.
ii. The City will receive 10 tickets/entries as part of the sponsorship.
b. City Title Sponsorship, which includes: event materials branding; forum to make
presentation at the event as Title Sponsor:
i. Booth space at mixer event and inclusion into press releases, paper and
digital media.
a. Total Cost: $3,000
3. 12th Annual Hot Rod & Custom Car Show Sponsorship
a. Community Event: annual car show (held the day before Super Bowl) at La
Quinta Community Park.
i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors and alcohol sales;
c. live entertainment during the event; and
d. La Quinta auto dealership inclusion.
e. Projected attendance: 1,500 - 2,500.
b. City Title Sponsorship, which includes: event materials branding (both print and
digital), press release inclusion, and drive market promotion (in San Diego and
Orange Counties).
a. Total Cost: $5,000
4. 10th Annual Taste of La Quinta Wine and Jazz Event Sponsorship
a. Community/Cultural Event in La Quinta with wine vendors and live jazz
entertainment. Projected attendance is 1,000+ and is charged on a per person
basis. Sponsorship includes 10 VIP entries.
b. Title Sponsorship includes:
i. Branding/logo exposure in all print and digital media;
ii. Press releases;
iii. Drive area marketing (San Diego & Orange County);
iv. Television and radio interview opportunities for City representatives; and
v. Booth space/s at no additional cost.
a. Total Cost: $7,000
5. State of the City
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a. Presentation by Mayor of city progress and on-going development efforts.
Mayor will also present pre-selected business awards as determined by a
process agreed to by both parties.
a. Total Cost: $8,500
6. City Electronic Newsletter
a. Chamber designed, produced and edited city digital newsletter. Chamber will
also distribute to recipients currently signed up to the Events/Information
Newsletter list.
b. City staff will provide content to Chamber.
a. Total Cost: $6,750
Grand Total: $115,000
CHAMBER shall submit monthly invoices to CITY. Such invoices shall be reviewed by a principal
member of CHAMBER specifying that the payment requested is for work performed in
accordance with the terms of this MOU. CITY will pay CHAMBER for all expenses stated
thereon which are approved by CITY and in accordance with this MOU no later than thirty (30)
days after invoices are received by the CITY.
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EXHIBIT “B”
Obligations of CITY:
All services listed herein shall be provided in-kind only, and no additional fees or charges have
been agreed upon or associated with these services.
1. The Gem newsletter
a. Select twelve (12) months where CITY information will be featured
b. Provide content and articles for six (6) pages at the sole discretion of the CITY
c. Add monthly Gem newsletter links to municipal website (www.la-quinta.org)
and tourism website (www.playinlaquinta.com)
2. Career Builder Challenge Kick-Off Gala
a. Provide printed marketing collateral
b. Promotion as a calendar item on the municipal website (www.la-quinta.org),
and as a calendar item on the tourism website (www.playinlaquinta.com), and
will “share” the event on Facebook and Twitter
3. 12th Annual Hot Rod & Custom Car Show
a. Provide printed marketing collateral
b. Provide promotion as a calendar item on the municipal website (www.la-
quinta.org), and as a calendar item on the tourism website
(www.playinlaquinta.com), and will “share” the event on Facebook and Twitter
c. Provide use of the mobile stage (including): delivery within La Quinta city limits,
setup, striking, and removal
4. 10th Annual Taste of La Quinta Wine & Jazz Event
a. Provide printed marketing collateral
b. Provide promotion as a calendar item on the municipal website (www.la-
quinta.org), and as a calendar item on the tourism website
(www.playinlaquinta.com), and will “share” the event on Facebook and Twitter
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City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING
CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM VACATION
RENTALS
RECOMMENDATION
A.Move to take up Ordinance No. ___ by title and number only and waive further
reading.
B.Move to introduce at first reading, Ordinance No. ____ to amend chapter 3.25 of
the Municipal Code relating to short-term vacation rentals.
EXECUTIVE SUMMARY
On January 16, 2018, Council adopted a forty-five (45) day moratorium that
prohibited approval of any entitlements, such as building permits that propose
conversion of residential common living area to bedroom space.
Council also directed staff to present options to revise Title 3 of the Municipal
Code that regulates short-term vacation rentals (STVR).
On May 15, 2018, Council discussed proposed changes to Title 3.25 and
approved an extension of the moratorium for another 120 days.
Council provided direction to incorporate their input into Title 3 amendments
for Council consideration on June 19, 2018.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Staff has been collecting information through workshops, concerned residents, and
staff observations regarding neighborhood impacts resulting from short-term
vacation rentals (STVR). Staff also studied ordinances from cities and
counties to determine what improvements could be made to better address
community concerns.
At the May 15, 2018 meeting, Council provided direction to move forward with
the following changes to Title 3 of the Code:
BUSINESS SESSION ITEM NO. 4
219
Title 3 – Chapter 3.25
The modifications include added or clarifying language as follows:
3.25.030 – Definitions:
o Limit the meaning of “Applicant” to owner of a STVR
o “Dwelling” is defined
o Require a “local contact person” to obtain a business license.
3.25.040 – Redefines the role of an authorized agent or representative.
3.25.040 B – Requires an owner to be the applicant and holder of a short-term
vacation rental permit and business license.
3.25.050 A – A STVR must have a permit and business license before the owner
or the owner’s authorized agent may rent or advertise a property.
3.25.050 B – Requires a new STVR permit when non-bedroom space is
converted into additional bedrooms.
3.25.050 C – STVR permit and business license shall be valid only for the number
of bedrooms approved by the City. The allowable number of bedrooms must
meet all applicable laws and no “additional bedrooms” shall be used without
the City approval.
3.25.050 D – Code compliance inspections may be billed for full cost recovery of
the initial inspection and for each follow up inspection.
3.25.050 F – Require adequate onsite parking based on number of allowable
occupants. For every four (4) occupants there should be at least one (1) onsite
parking and not more than two (2) permitted street parking spots may count
towards the number of onsite parking.
3.25.060 A (5) – Adds reference to provision of Section 9.50.100 regarding
Additional Bedrooms
3.25.060 B – A STVR permit and business license will not be approved if a check
or other payment method cannot be processed due to insufficient funds.
3.25.060 C – Maximum number of bedrooms in a STVR to be determined by
several factors, including: public health, safety and welfare, building and
residential codes, and public records related to approved living spaces. Owners
with residential dwellings that exceed 5,000 square feet may apply for
additional STVR bedroom usage beyond the maximum of six (6).
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3.25.060 D – A STVR permit may be denied if the applicant has failed to comply
with application requirements or if unit has had a STVR permit that was revoked
within the past twelve months. STVR units may be limited in a given geographic
area, if there is a higher than average concentration of STVR units and/or
negatively affects the character and living standards of a neighborhood.
3.25.060 E – STVR applications may take at least thirty (30) days to process.
3.25.070 B – Number of occupant(s) including the responsible person(s) has
been changed to decrease occupancy levels and adjust total daytime visitors to
match the number of overnight occupants allowed. Non-permanent
improvements such as tents, trailers, and other mobile units may not be used
as STVRs.
3.25.070 K - All guest parking shall be on site, with two additional vehicles
allowed to park on the public street with permit issued by the City to STVR
owner.
3.25.070 N – Guesthouse and primary residential dwellings may be rented to
one party.
3.25.070 O – STVR permit number shall be included in any and all
advertisement that promotes unit.
3.25.070 P – STVRs shall be operated in compliance with any other permit or
licenses that apply to the property, including a permit or license to operate a
special event.
3.25.090 E – Three violations of any provision of Chapter 3.25 within one year
may result in an immediate suspension of the STVR permit.
3.25.090 F – Administration and misdemeanor citation fee schedule increased
and modified to include three categories: general STVR violations, operating
STVR without a STVR permit and hosting a special event at a STVR without a
special event permit.
Other changes are minor as described in Exhibit A.
ALTERNATIVES
Council may elect to adopt some of the changes or instruct Staff to amend certain
sections of these chapters of the Code.
Prepared by: Kevin Meredith, Code Compliance Supervisor
Approved by: Chris Escobedo, Community Resources Director
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AMENDING CHAPTER 3.25 OF THE
LA QUINTA MUNICIPAL CODE RELATED TO SHORT TERM
VACATION RENTALS
WHEREAS, Chapter 3.25 of the La Quinta Municipal Code relates to short-term
vacation rentals; and
WHEREAS, the City has the authority to regulate businesses operating within
the City; and
WHEREAS, the proposed amendments are necessary to clarify process and
standards for short-term rentals relating to the number of bedrooms permitted under
the City’s short-term vacation rental program, among other related regulations, as
more particularly set forth in this Ordinance.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
SECTION 1. CHAPTER 3.25 shall be amended as written in "Exhibit A" attached hereto
and incorporated herein by reference.
SECTION 2. This Ordinance shall be in full force and effect thirty (30) days after its
adoption.
SECTION 3. The City Clerk shall, within 15 days after passage of this Ordinance, cause
it to be posted in at least three public places designated by resolution of the City
Council, shall certify to the adoption and posting of this Ordinance, and shall cause
this Ordinance and its certification, together with proof of posting to be entered into
the Book of Ordinances of the City of La Quinta.
SECTION 4. The City Council does hereby grant the City Clerk the ability to make minor
amendments to "Exhibit A" to ensure consistency of all approved text amendments
prior to the publication in the La Quinta Municipal Code.
SECTION 5. Severability. If any section, subsection, subdivision, sentence, clause,
phrase, or portion of this Ordinance is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance. The
City Council hereby declares that it would have adopted this Ordinance and each
and every section, subsection, subdivision, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more section, subsections,
subdivisions, sentences, clauses, phrases, or portions thereof be declared
unconstitutional.
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Ordinance No.
Amendment to Chapter 3.25 Short-Term Vacation Rentals
Adopted:
Page 2 of 2
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta
City Council held this ___ day of ________, 2018 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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EXHIBIT A
Chapter 3.25 SHORT-TERM VACATION RENTALS
3.25.010 Title
This chapter shall be referred to as the “"Short-Term Vacation Rental Regulations.” (Ord.
563 § 1, 2017; Ord. 501 § 2, 2012)."
3.25.020 Purpose
A. A. The purpose of this chapter is to establish regulations for the use of privately owned
residential dwellings as short-term vacation rentals that ensure the collection and payment of transient
occupancy taxes (TOT) as provided in Chapter 3.24 of this code, and minimize the negative secondary
effects of such use on surrounding residential neighborhoods.
B. B. This chapter is not intended to provide any owner of residential property with the
right or privilege to violate any private conditions, covenants and restrictions applicable to the
owner’sowner's property that may prohibit the use of such owner’sowner's residential property for short-
term vacation rental purposes as defined in this chapter. (Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.030 Definitions
For purposes of this chapter, the following words and phrases shall have the meaning
respectively ascribed to them by this section:
“"Advertise,” “," "advertisement,” “," "advertising,” “," "publish,”," and “"publication”" mean any
and all means, whether verbal or written, through any media whatsoever whether in use prior to, at the
time of, or after the enactment of the ordinance amending this chapter, used for conveying to any
member or members of the public the ability or availability to rent a short-term vacation rental unit as
defined in this section, or used for conveying to any member or members of the public a notice of an
intention to rent a short-term vacation rental unit as defined in this section. For purposes of this
definition, the following media are listed as examples, which are not and shall not be construed as
exhaustive: Verbal or written announcements by proclamation or outcry, newspaper advertisement,
magazine advertisement, handbill, written or printed notice, printed or poster display, billboard display,
e-mail or other electronic/digital messaging platform, electronic commerce/commercial Internet
websitesWeb sites, and any and all other electronic media, television, radio, satellite-based, or Internet
websiteWeb site.
“"Applicable laws, rules and regulations”" means any laws, rules, regulations and codes
(whether local, state or federal) pertaining to the use and occupancy of a privately owned dwelling unit
as a short-term vacation rental.
“"Applicant”" means the owner of the short-term vacation rental unit or the owner’s authorized
agent or representative.
“"Authorized agent or representative”" means thea designated agencyagent or representative
who is appointed by the owner and also is responsible for compliance with this chapter with respect to
the short-term vacation rental unit.
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“"City manager”" means that person acting in the capacity of the city manager of the city of La
Quinta or designee.
“"Declaration of non-use”" means the declaration described in Section 3.25.050.
“Dwelling” has the same meaning as set forth in Section 9.280.030 (or successor provision, as
may be amended from time to time) of this code; “dwelling” does not include any impermanent,
transitory, or mobile means of temporary lodging, including, but not limited to, mobile homes,
recreational vehicles (RVs), car trailers, and camping tents.
“
"Good neighbor brochure”" means a document prepared by the city that summarizes the
general rules of conduct, consideration, and respect, including, without limitation, provisions of this
code and other applicable laws, rules or regulations pertaining to the use and occupancy of short-term
vacation rental units.
“"Local contact person”" means the person designated by the owner or the owner’sowner's
authorized agent or representative who shall be available twenty-four hours per day, seven days per
week with the ability to respond to the location within forty-five (45) minutes for the purpose of: (1)
taking remedial action to resolve any such complaints; and (2) responding to complaints regarding the
condition, operation, or conduct of occupants of the short-term vacation rental unit. A designated local
contact person must obtain a business license otherwise required by Section 3.24.060 and Section
3.28.020 (or successor provisions, as may be amended from time to time) of this code.
“"Notice of permit modification, suspensionPermit Modification, Suspension or
revocation”Revocation" means the notice the city may issue to an applicant, authorized agent or
representative, local contact person, occupant, owner, responsible person, or any other person or
entity authorized to be issued such notice under this code for a short-term vacation rental unit, upon a
determination by the city of a violation of this chapter or other provisions of this code relating to
authorized uses of property subject to this chapter.
“"Occupant”" means any person(s) within the dwelling unit during the rental period.
“"Owner”" means the person(s) or entity(ies) that hold(s) legal and/or equitable title to the
subject short-term vacation rental.,
“"Property”" means a residential legal lot of record on which a short-term vacation rental unit is
located.
“"Rent”" has the same meaning as set forth in Section 3.24.020 (or successor provision, as
may be amended from time to time) of this code.
“"Responsible person”" means the signatory of an agreement for the rental, use and
occupancy of a short-term vacation rental unit, who shall be an occupant of that short-term vacation
rental unit, who is at least twenty-one (21) years of age, and who is legally responsible for ensuring
that all occupants of the short-term vacation rental unit and/or their guests comply with all applicable
laws, rules and regulations pertaining to the use and occupancy of the subject short-term vacation
rental unit.
"STVR" may be used by city officials as an abbreviation for "short-term vacation
rental."
“Short-term vacation rental permit”" means a permit that permits the use of a privately owned
residential dwelling as a short-term vacation rental unit pursuant to the provisions of this chapter, and
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which incorporates by consolidation a transient occupancy permit and a business license otherwise
required by SectionsSection 3.24.060 and Section 3.28.020 (or successor provisions, as may be
amended from time to time) of this code.
“"Short-term vacation rental unit”" means a privately owned residential dwelling, such as, but
not limited to, a single-family detached or multiple-family attached unit, apartment house,
condominium, cooperative apartment, duplex, or any portion of such dwellings, rented for occupancy
for dwelling, lodging, or sleeping purposes for a period of thirty (30) consecutive calendar days or less,
counting portions of calendar days as full days.
“STVR” may be used by city officials as an abbreviation for “short-term vacation rental.”
“"Dwelling" has the same meaning as set forth in Section 9.280.030 (or successor provision, as
may be amended from time to time) of this code; "dwelling" does not include any impermanent,
transitory, or mobile means of temporary lodging, including but not limited to mobile homes,
recreational vehicles (RVs), car trailers, and camping tents,
"Tenant”" or “transient,”"Transient," for purposes of this chapter, means any person who seeks
to rent or who does rent a short-term vacation rental unit. (Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.40 Authorized agent or representative
A. Except for the completion of an application for a short-term vacation rental permit and business
license, the owner may authorizedesignate an authorized agent or a representative to complyensure
compliance with the requirements of this chapter onwith respect to the short-term vacation rental unit on
his/her/their behalf of the owner. The city may prescribe reasonable requirements to verify that a
purported owner or designated agency or representative is the owner and/or has received the owner’s
consent to be the owner’s designated agency or representative. . Nevertheless, the owner shall not be
relieved from any personal responsibility and personal liability for noncompliance with any applicable
law, rule or regulation pertaining to the use and occupancy of the subject short-term vacation rental
unit, regardless of whether such noncompliance was committed by the owner's authorized agent or
representative or the occupants of the owner's short-term vacation rental unit or their guests.
B. Notwithstanding subsection A, the owner shall not be relieved from any personal responsibility
and personal liability for noncompliance with any applicable law, rule or regulation pertaining to
the use and occupancy of the subject short-term vacation rental unit, regardless of whether
such noncompliance was committed by the owner’s authorized agent or representative or the
occupants of the owner’s short-term vacation rental unit or their guests. (Ord. 563 § 1, 2017; Ord.
501 § 2, 2012)
B. A. The owner or the owner’s authorized agent or representative The owner must be the
applicant for and holder of a short-term vacation rental permit and business license and shall not
authorize an agent or a representative to apply for or hold a short-term vacation rental permit and
business license on the owner’s behalf. The owner’s signature is required on all short-term vacation
rental application forms, and the city may prescribe reasonable requirements to verify that an applicant
or purported owner is the owner in fact.
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3.25.050 Short-term vacation rental permit—required
A. The owner is required to obtain a short-term vacation rental permit and a business
license from the city before rentingthe owner or advertisingthe owner's authorized agent or
representative may rent or advertise a short-term vacation rental unit. No short-term vacation rental use
may occur in the city except in compliance with this chapter.
B. A short-term vacation rental permit and business license shall be required to be
renewed on an annual basis in order to remain valid. Failure to renew a short-term vacation rental
permit within thirty (30) consecutive days of its expiration date will result in the short-term vacation
rental permit being terminated. A new ownerOwner of a short-term vacation rental unit that had been
issued a short-term vacation rental permit to a former owner or former owner’s authorized agent or
representative shall apply for a new short-term vacation rental permit if the new ownerOwner wants to
continue to use the residential dwelling as a short-term vacation rental unit. When an owner or an
owner’s authorized agent or representative converts non-bedroom spaces and areas in an existing
residential dwelling into additional bedrooms, the owner shall apply for a new short-term vacation rental
permit if the owner wants to continue to use any of the bedrooms in the residential dwelling as a short-
term vacation rental unit.
C. A short-term vacation rental permit and business license shall be valid only for the
number of bedrooms in a residential dwelling equal to the number of bedrooms the city establishes as
eligible for listing as a short-term vacation rental unit and shall not exceed the number of bedrooms
allowable for the number of occupants as set forth in Section 3.25.070. The allowable number of
bedrooms shall meet all applicable requirements under federal, state and city codes, including but not
limited to the provisions of Section 9.50.100 (or successor provision, as may be amended from time to
time) governing “Additional Bedrooms” and all applicable building and construction codes in Ti tle 8 of
this code. A short-term vacation rental permit shall not issue for, or otherwise authorize the use of,
additional bedrooms converted from non-bedroom spaces or areas in an existing residential dwelling
except upon express city approval for the additional bedrooms in compliance with this code, including
Section 9.50.100 (or successor provision, as may be amended from time to time), and upon approval of
an application for a new or renewed short-term vacation rental permit as provided in subsection B.
D. A short-term vacation rental permit and business license shall not be issued or
renewed if the property, or any building, structure, or use or land use on the property is in violation of
this code. The city may conduct an inspection of the property prior to the issuance or renewal of a
short-term vacation rental permit and/or business license. Code compliance inspections may be billed
for full cost recovery at 1 hour for initial inspection and 30 minutes for each follow-up inspection. For
purposes of this subsection, a code violation exists if, at the time of the submittal of an application for a
new or renewed short-term vacation rental permit or business license, the city has commenced
administrative proceedings by issuing written communication and/or official notice to the owner or
owner’sowner's responsible agent or representative of one or more code violations. For purposes of this
chapter, “"building,” “," "structure,”," and “"use or land use”" have the same meanings as set forth in
Section 9.280.030 (or successor provisions, as may be amended from time to time) of this code.
E. D. A short-term vacation rental permit and business license shall not be issued or
renewed if any portion of transient occupancy tax has not been reported and/or remitted to the city for
the previous calendar year by the applicable deadline for the reporting and/or remittance of the
transient occupancy tax.
F. E. A short-term vacation rental permit and business license shall not be issued or
renewed if the residential dwelling to be used as a short-term rental unit lacks adequate onsite parking.
For purposes of this subsection, “adequate onsite parking” shall be determined by dividing the total
number of occupants commensurate with the approved number of bedrooms as provided in the table
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under section 3.25.070 by four, such that the ratio of the total number of occupants to onsite parking
spots does not exceed four to one (4:1). For example, a residential dwelling with five (5) bedrooms may
permissibly host a total number of ten (10) occupants and therefore requires three (3) onsite parking
spots. Pursuant to Section 3.25.070(K), no more than two (2) permitted street parking spots may count
towards the number of onsite parking spots necessary to meet the “adequate onsite parking”
requirement.
G. An owner or owner’sowner's authorized agent or representative who claims not to be
operating a short-term vacation rental unit or who has obtained a valid short-term vacation rental permit
and business license pursuant to this chapter, may voluntarily opt-out of the requirements of this
chapter, prior to the issuance or expirationsexpiration of a short-term vacation rental permit and
business license that are applicable to the short-term vacation rental unit, only upon the owner or
owner’s, the owner's authorized agent or representative and/or the owner's designated local contact
person executing, under penalty of perjury, a declaration of non-use as a short-term vacation rental
unit, in a form prescribed by the city (for purposes of this chapter, a “"declaration of non-use”)."). Upon
the receipt and filing by the city of a fully executed declaration of non-use, the owner or owner’sowner's
authorized agent representative shall be released from complying with this chapter as long as the
property is not used as a short-term vacation rental unit. Use of the property as a short-term vacation
unit after the city’scity's receipt and filing of a declaration of non-use, is a violation of this chapter. If,
after a declaration of non-use has been received and filed by the city, the owner or owner’sowner's
authorized agent or representative wants to use that property as a short-term vacation rental unit, the
owner or owner’s authorized agent or representative shall apply for a new short-term vacation rental permit
and business license and fully comply with the requirements of this chapter and the code. (Ord. 563 § 1,
2017; Ord. 501 § 2, 2012)
3.25.060 Short-term vacation rental permit—Application Requirements
A. The owner or the owner’sowner's authorized agent or representative must submit the
information required on the city’scity's short-term vacation rental permit application form provided by the
city, which may include any or all of the following:
1. The name, address, and telephone number, and address of the owner of the
subject short-term vacation rental unit;
2. The name, address, and telephone number of the owner’sowner's authorized
agent or representative, if any;
3. The name, address, and twenty-four hour telephone number of the local contact
person;
4. The address of the proposed short-term vacation rental unit, Internet listing site
and listing number;
5. The number of bedrooms, which shall not exceed the number of bedrooms
allowable for the number of occupants as set forth in Section 3.25.070. The allowable number of
bedrooms shall meet all applicable building and construction requirements under federal, state and city
codes, including, but not limited to, but not limited to the provisions of Section 9.50.100 (or successor
provision, as may be amended from time to time) governing “Additional Bedrooms” and all applicable
building and construction codes in Title 8 of this code;
6. Acknowledgement of receipt of a short-term vacation rental information packet
from the city, which includes a copy of the good neighbor brochure;
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7. Certification from the owner or owner’sowner's authorized agent or
representative that issuance of a short-term vacation rental permit pursuant to this chapter is not
inconsistent with any recorded or unrecorded restrictive covenant, document, or other policy of a
homeowner association or other person or entity which has governing authority over the property on
which a short-term vacation rental unit will be operated; and
8. Such other information as the city manager or designee deems reasonably
necessary to administer this chapter.
B. The short-term vacation rental permit application shall be accompanied by an
application fee as set by resolution of the city council. A short-term vacation rental permit and business
license shall not be issued or renewed while any check or other payment method cannot be processed
for insufficient funds.
C. The City may determine the maximum number of bedrooms in a residential dwelling
with multiple bedrooms eligible for use as a short-term vacation rental unit upon issuance of a short-
term vacation rental permit. When determining the maximum number of bedrooms eligible for use as
short-term vacation rentals, the City shall consider the public health, safety, and welfare, shall comply
with building and residential codes, and may rely on public records relating to planned and approved
living space within the residential dwellings, including but not limited to title insurance reports, official
county records, and tax assessor records. Owners of residential dwellings that exceed 5,000 square
feet of developed space on a lot may apply for additional bedrooms. An owner and/or owner's
authorized agent or representative may not advertise availability for occupancy of a short-term vacation
rental unit for more than six (6) bedrooms unless a short-term vacation rental permit allows advertising
for more bedrooms after the City has determined the maximum number of bedrooms eligible for use as
short-term vacation rental pursuant to this chapter.
D. A short-term vacation rental permit application may be denied if the applicant has failed
to comply with application requirements in this chapter, or has had a prior short-term vacation rental
permit for the same unit revoked within the past twelve calendar months. In addition, the City may limit
the number of short-term vacation rental units in a given geographic area based on a high
concentration of short-term vacation rental units. The City shall maintain a waiting list of short-term
vacation rental permit applications for such geographic areas where the City determines, based on
substantial evidence after a noticed public hearing and public hearing, there is a higher than average
concentration of short-term vacation rental units that either affects the public health, safety, and welfare
or significantly negatively impacts the character and standard of living in a neighborhood within that
geographic area, or both.
E. D. Short-term vacation rental permit applications may take, and the City shall have, at
least thirty (30) days to process. Nothing in this subsection or chapter shall be construed as requiring
the City to issue or deny a short-term vacation rental permit in less than thirty (30) days, as no permit
shall be issued until such time as application review is complete.
F. Within fourteen (14) days of a change of property ownership, change of owner’sowner's
agent or representative, or any other change in material facts pertaining to the information contained in
the vacation rental permit application, the owner or owner’sowner's authorized agent or representative
shall submit an application and requisite application fee for a new short-term vacation rental permit,
which must be obtained prior to continuing to rent the subject unit as a short-term vacation rental.
G. E. Transient occupancy registration permits issued for the operation of short-term
vacation rental units prior to the effective date of the ordinance amending this chapter shall remain in
effect until December 31, 20172018. All short-term vacation rentals shall be registered annually
thereafter in accordance with this chapter. (Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
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3.25.070 Operational requirements and standard conditions
A. The owner and/or owner’sowner's authorized agent or representative shall use
reasonably prudent business practices to ensure that the short-term vacation rental unit is used in a
manner that complies with all applicable laws, rules and regulations pertaining to the use and
occupancy of the subject short-term vacation rental unit.
B. The responsible person(s) shall be an occupant(s) of the short-term vacation rental unit
for which he/she/they signed a rental agreement for such rental, use and occupancy. TheNo non-
permanent improvements to the property, such as tents, trailers, or other mobile units, may be used as
short-term vacation rentals. The total number of occupants, including the responsible person(s),
allowed to occupy any given short-term vacation rental unit shall be limited as follows:
Number of Bedrooms
Total Number of Overnight*
Occupants
Total Daytime** Occupants
(Including Number of
Overnight Occupants)
0 –- Studio 2 8
1 42 8
2 64 8
3 86 12
4 108 16
5 1210 18
6 1412 20
7 14 20
8 16 22
9 18 24
* Overnight (10:01 p.m. – 6:59 a.m.)
** Daytime (7:00 a.m. – 10:00 p.m.)
C.
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C. While a short-term vacation rental unit is rented, the owner, the owner’sowner's
authorized agent or representative and/or the owner’sowner's designated local contact person shall
be available twenty-four hours per day, seven days per week, with the ability to respond to the
location within forty-five (45) minutes to complaints regarding the condition, operation, or conduct of
occupants of the short-term vacation rental unit or their guests.
D. The owner, the owner’sowner's authorized agent or representative and/or the
owner’sowner's designated local contact person shall use reasonably prudent business practices to
ensure that the occupants and/or guests of the short-term vacation rental unit do not create
unreasonable or unlawful noise or disturbances, engage in disorderly conduct, or violate any
applicable law, rule or regulation pertaining to the use and occupancy of the subject short-term
vacation rental unit.
E. Occupants of the short-term vacation rental shall comply with the standards and
regulations for allowable noise at the property in accordance with Section 9.100.210 (or successor
provision, as may be amended from time to time) of this code. No radio receiver, musical instrument,
phonograph, compact disk player, loudspeaker, karaoke machine, sound amplifier, or any machine,
device or equipment that produces or reproduces any sound shall be used outside or be audible
from the outside of any short-term vacation rental unit between the hours of ten p.m. and seven a.m.
(10:00 p.m. –- 7:00 a.m.) Pacific Standard Time.
F. Prior to occupancy of a short-term vacation rental unit, the owner or the
owner’sowner's authorized agent or representative shall:
1. Obtain the contact information of the responsible person;
2. Provide a copy of the good neighbor brochure to the responsible person; and require
such responsible person to execute a formal acknowledgement that he or she is legally responsible for
compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws,
rules and regulations pertaining to the use and occupancy of the short-term vacation rental unit. This
information shall be maintained by the owner or the owner’sowner's authorized agent or representative for a
period of three years and be made readily available upon request of any officer of the cityCity responsible for
the enforcement of any provision of this code or any other applicable law, rule or regulation pertaining to the
use and occupancy of the short-term vacation rental unit.,
A.G. The owner, the owner’sowner's authorized agent or representative and/or the
owner’sowner's designated local contact person shall, upon notification or attempted notification that
the responsible person and/or any occupant and/or guest of the short-term vacation rental unit has
created unreasonable or unlawful noise or disturbances, engaged in disorderly conduct, or committed
violations of any applicable law, rule or regulation pertaining to the use and occupancy of the subject
short-term vacation unit, promptly respond within forty-five (45) minutes to immediately halt or and
prevent a recurrence of such conduct by the responsible person and/or any occupants and/or guests .
Failure of the owner, the owner’sowner's authorized agent or representative and/or the owner’sowner's
designated local contact person to respond to calls or complaints regarding the condition, operation,
or conduct of occupants and/or guests of the short-term vacation rental within forty-five (45) minutes,
shall be subject to all administrative, legal and equitable remedies available to the city.
H. The owner, the owner’sowner's authorized agent or representative and/or the
owner’sowner's designated local contact person shall report to the city manager, or designee, the
name, violation, date, and time of disturbance of each person involved in three or more disorderly
conduct activities, disturbances or other violations of any applicable law, rule or regulation pertaining
to the use and occupancy of the subject short-term vacation rental unit.
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I. Trash and refuse shall not be left stored within public view, except in proper
containers for the purpose of collection by the city’scity's authorized waste hauler on scheduled trash
collection days. The owner, the owner’sowner's authorized agent or representative shall use
reasonably prudent business practices to ensure compliance with all the provisions of Chapter 6.04
(Solid Waste Collection and Disposal) (or successor provision, as may be amended from time to time)
of this code.
J. Signs may be posted on the premises to advertise the availability of the short-term
vacation rental unit as provided for in Chapter 9.160 (Signs) (or successor provision, as may be
amended from time to time) of this code.
K. All guest parking shall park on site. On-site parking shall be allowed on an approved
driveway, garage, and/or carport areas only. Two additional vehicles may park on the public street
and shall display an identifying permit supplied by the City that authorizes the public street parking.
The permit shall identify the short-term vacation rental unit address. Replacement street parking
permits shall be subject to a re-issuance fee. Recreational vehicles may be parked in accordance with
the provisions set forth in Section 9.60.130 (or successor provision, as may be amended from time to
time) of this code.
L. The owner, the owner’sowner's authorized agent or representative and/or the
owner’sowner's designated local contact person shall post a copy of the short-term vacation rental
permit and a copy of the good neighbor brochure in a conspicuous place within the short-term
vacation rental unit, and a copy of the good neighbor brochure shall be provided to each occupant of
the subject short-term vacation rental unit .
M. Unless otherwise provided in this chapter, the owner and/or the owner’sowner's
authorized agent or representative shall comply with all provisions of Chapter 3.24 concerning
transient occupancy taxes, including, but not limited to, submission of a monthly return in accordance
with Section 3.24.080 (or successor provisions, as may be amended from time to time) of this code,
which shall be filed monthly even if the short-term vacation rental unit was not rented during each
such month.
N. Guesthouses, detached from the primary residential dwelling on the property, or the
primary residential dwelling on the property, may be rented pursuant to this chapter as long as the
guesthouse and the primary residential dwelling are rented to one party.
O. The owner and/or the owner's authorized agent or representative shall post the
current short-term vacation rental permit number on or in any advertisement that promotes the
availability or existence of a short-term vacation rental unit in. In the instance of audio-only advertising
of the same, the short-term vacation rental permit number shall be read as part of the advertisement.
P. The owner and/or owner's authorized agent or representative shall operate a short-
term vacation rental unit in compliance with any other permits or licenses that apply to the property,
including but not limited to any permit or license needed to operate a special event pursuant to
Section 9.60,170 (or successor provision, as may be amended from time to time) of this code. City
may limit the number of special event permits issued per year on residential dwellings pursuant to
Section 9.60.170 (or successor provision, as may be amended from time to time).
Q. The city manager, or designee, shall have the authority to impose additional
conditions on the use of any given short-term vacation rental unit to ensure that any potential
secondary effects unique to the subject short-term vacation rental unit are avoided or adequately
mitigated, including, but not limited to, a mitigating condition that would require the installation of a
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noise monitoring device to keep time-stamped noise level data from the property that will be made
available to the city upon city’scity's reasonable request.,
R. O. The standard conditions set forth herein may be modified by the city manager, or
designee, upon request of the owner or the owner’sowner's authorized agent or representative based
on site-specific circumstances for the purpose of allowing reasonable accommodation of a short-term
vacation rental. All requests must be in writing and shall identify how the strict application of the
standard conditions creates an unreasonable hardship to a property such that, if the requirement is
not modified, reasonable use of the property for a short-term vacation rental would not be allowed.
Any hardships identified must relate to physical constraints to the subject site and shall not be self-
induced or economic. Any modifications of the standard conditions shall not further exacerbate an
already existing problem.
P. The owner and/or the owner’s authorized agent or representative shall post the current short-
term vacation rental permit number on or in any advertisement that promotes the availability or
existence of a short-term vacation rental unit in. In the instance of audio-only advertising of the
same, the short-term vacation rental permit number shall be read as part of the advertising.
Q. The owner and/or owner’s authorized agent or representative shall operate a short-term
vacation rental unit in compliance with any other permits or licenses that apply to the property,
including, but not limited to, any permit or license needed to operate a special event pursuant to
Section 9.60.170 (or successor provision, as may be amended from time to time) of this code.
(Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.080 Recordkeeping duties
The owner or the owner's authorized agent or representative shall maintain for a period of three years,
records in such form as the tax administrator (as defined in Chapter 3.24) may require to determine the amount
of transient occupancy tax owed to the city. The tax administrator shall have the right to inspect such records
at all reasonable times, which may be subject to the subpoena by the tax administrator pursuant to Section
3.24.140 (Records) (Transient Occupancy Tax) (or successor provisions, as may be amended from time to
time) of this code. (Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.090 Violations
A. Additional Conditions. A violation of any provision of this chapter or this code by any applicant,
occupant, responsible person, local contact person, owner, or owner’sowner's authorized agent or
representative, shall authorize the city manager, or designee, to impose additional conditions on the use of any
given short-term vacation rental unit to ensure that any potential additional violations are avoided.
B, B. Permit Modification, Suspension and Revocation. A violation of any provision of this
chapter, this code, California Vehicle Code, or any other applicable federal, state, or local laws or codes,
including, but not limited to, applicable fire codes and the building and construction codes as set forth in Title 8
of this code, by any applicant, occupant, responsible person, local contact person, owner, or owner’sowner's
authorized agent or representative, shall constitute grounds for modification, suspension and/or revocation of
the short-term vacation rental permit and/or any affiliated licenses or permits pursuant to the provisions set
forth in Section 3.25.100.
D. C. Notice of Violation. The city may issue a notice of violation to any applicant, occupant,
responsible person, local contact person, owner, or owner’sowner's authorized agent or representative,
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pursuant to Section 1.01.300 (or successor provisions, as may be amended from time to time) of this code, if
there is any violation of this chapter committed, caused or maintained by any of the above parties.
E. D. Administration Citation.Three Strikes Policy. Three violations of any provision of this chapter
or this code within one year by any applicant, occupant, responsible person, local contact person, owner, or
owner's authorized agent or representative, with respect to any one residential dwelling may result in an
immediate suspension of the short-term vacation rental permit with subsequent ability to have a hearing before
the City, pursuant to this chapter, to request a lifting of the suspension.
F. Administrative and Misdemeanor Citations. The city may issue an administrative citation to any
applicant, occupant, responsible person, local contact person, owner, or owner’sowner's authorized agent or
representative, pursuant to Chapter 1.09 (Administrative Citation) (or successor provisions, as may be
amended from time to time) of this code, if there is any violation of this chapter committed, caused or
maintained by any of the above parties. Nothing in this section shall preclude the city from also issuing an
infraction citation upon the occurrence of the same offense on a separate day. An administrative citation may
impose a fine for one or more violations of this chapter as set by resolution of the city council.follows:
E. Misdemeanor Citation. The city may issue a misdemeanor citation to any applicant, occupant,
responsible person, local contact person, owner, or owner’s authorized agent or representative.
Every violation of this chapter is a misdemeanor and punishable by a fine not exceeding five
hundred dollars or imprisonment in the County Jail for not more than six months or by both such
fine and imprisonment.
1. F. General STVR violations (occupancy/noise/parking) –
First violation: $500.00;
Second violation: $1,000.00;
Third violation: $1,500.00.
2. Operating a STVR without a valid short-term vacation rental permit –
First violation: $1,000.00;
Second violation: $1,500.00;
Third violation: $2,000.00.
3. Hosting a special event at a STVR without a special event permit as required by
Section 9.60.170 (or successor provision, as may be amended from time to time) of this code –
First violation: $2,500.00;
Second violation: $5,000.00.
G. Public Nuisance. In addition to any and all rights and remedies available to the city, it shall be a
public nuisance for any person to commit, cause or maintain a violation of this chapter, which shall be subject
to the provisions of Section 1.01.250 (Violations public nuisances) (or successor provisions, as may be
amended from time to time) of this code. (Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
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3.25.100 Appeals
Any person aggrieved by any decision of a city officer made pursuant to this chapter may request a hearing
before the city manager in accordance with Chapter 2.08 (or successor provisions, as may be amended from
time to time) of this code. (Ord. 563 § 1, 2017)
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, Acting City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true, and correct copy of Ordinance No. 572 which
was introduced at a regular meeting on the 19th day of June, 2018 and was adopted
at a regular meeting held on the 3rd day of July, 2018, not being less than 5 days after
the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in the Rules of Procedure adopted by City Council
Resolution No. 2015-023.
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, Acting City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on , pursuant to Council
Resolution.
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
237
238
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTIONS TO APPROVE FISCAL YEAR 2018/19 BUDGET AND
ESTABLISH THE CITY’S APPROPRIATIONS LIMIT AND AMENDING CLASSIFICATIONS
RECOMMENDATION
Adopt Resolutions approving the Fiscal Year 2018/19 Budget and establish the
City’s appropriations limit and amending classifications.
EXECUTIVE SUMMARY
•The 2018/19 Proposed Budget consists of the City, Housing Authority, Financing
Authority, and Capital Improvement budgets and incorporates Council direction
provided during study sessions.
•The Capital Improvement Program (CIP) is a five-year program that identifies
the scope, budget, and schedule for capital projects encompassing street, park,
facility, and infrastructure projects. Only year one is funded with this action
($12,355,941).
•The Financial Advisory Commission and Housing Authority Commission have
unanimously approved the recommended budget.
FISCAL IMPACT
The Proposed Budget anticipates total revenues of $84,587,879 and total
expenditures of $85,899,848 for all funds operated by the City. A summary of
revenues and expenses by fund is located in Attachment 1, Exhibit B.
BACKGROUND/ANALYSIS
Attachment 1 provides a narrative of the 2018/19 Proposed Budget and includes the
following exhibits:
A – General Fund Revenues and Expenditures by Department/Division
B – Summary of Revenues and Expenditures by Fund for 2018/19
C – Fiscal Year 2018/19 CIP Summary
D – Appropriations Limitation Calculation (Gann Limit)
ALTERNATIVES
Council may further adjust the various appropriations included in the recommended
2018/19 Operating and Capital Improvement Program budgets.
Karla Campos, Finance Director
Frank J. Spevacek, City Manager
Prepared by:
Approved by:
Attachment: 1. 2018/19 Proposed Budget Overview
BUSINESS SESSION ITEM NO. 5
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240
RESOLUTION NO. 2018 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S
APPROPRIATION LIMIT FOR FISCAL YEAR 2018/19 AND
APPROVING A BUDGET FOR FISCAL YEAR 2018/19
WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues
and Expenditures for the upcoming Fiscal Year; and
WHEREAS, the City Council desires to make provisions for a level of services
commensurate with the needs of the City; and
WHEREAS, the City Council has reviewed said budget and capital improvement
program and has had several public meetings to receive public input; and
WHEREAS, the City Council has, after due deliberation and consideration, made
such amendments in the proposed budget and capital improvement program as it
considers desirable; and
WHEREAS, Section 7910 of the Government Code of the State of California
provides that each year the governing body of each local jurisdiction shall, by
resolution, establish its appropriations limit for the following fiscal year; and
WHEREAS, Section 7902(b) of the Government Code sets forth the method for
determining the said appropriations limit, to be based upon the limit applicable for the
prior fiscal year and adjusted for changes in the cost-of-living and in City population.
NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as
follows:
SECTION 1. The appropriations limit for the City of La Quinta established in
accordance with Section 7902(b) of the California Government Code, for Fiscal Year
2018/19 is $129,043,889.
SECTION 2. It is hereby found and determined that in compliance with Government
Code Section 7910, the documentation used in the determination of said
appropriations limit for Fiscal Year 2018/19 was available to the public in the Finance
Department of the City and in the Office of the City Clerk at least fifteen days prior to
this date.
SECTION 3. The Fiscal Year 2018/19 Budget and capital improvement program which
is on file with the City Clerk is hereby approved.
241
Resolution No. 2018 –
Budget Approval FY 2018/19
Adopted June 19, 2018
Page 2 of 3
SECTION 4. Continuing Appropriations which remain unspent and were authorized by
Council in Fiscal Year 2017/18 are approved in the Fiscal Year 2018/19 Budget in an
amount not to exceed $10,433,700 (Exhibit A).
SECTION 5. Budget adjustment procedures are approved as follows:
A.Additional appropriations and the transfer of cash or unappropriated fund
balance from one fund to another shall be made only upon City Council
approval.
B.Transfers of budgeted appropriations between departments or capital
projects shall be made only upon City Council approval.
C.Transfers of budgeted appropriations between accounts within a
department or capital project may be made with the approval of the City
Manager or his designee.
D.Prior year budget continuing Appropriations and Encumbrances for
unexpended capital project and grant appropriations remaining from
uncompleted prior year capital projects and grant programs shall be made
with City Manager approval. These carry-over appropriations are for prior
year Council approved capital projects and shall not exceed the approved
project budget.
SECTION 6. The City Council, recognizing the need for maintaining Fund Balance
reserves has established a Reserve Policy. These funds cannot be appropriated without
the explicit approval of the City Council. Exhibit B (General Fund Reserves Overview)
will be used in the Fiscal Year 2017/18 Comprehensive Annual Financial Report “CAFR.”
SECTION 7. The City Manager shall render a monthly report to the City Council on the
status of City operations as it relates to the approved budget and any amendments
thereto.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 19th day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
242
Resolution No. 2018 –
Budget Approval FY 2018/19
Adopted: June 19, 2018 Page
3 of 3
______________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(SEAL)
APPROVED AS TO FORM:
______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
243
244
Vendor/Program Account Number Description Amount
TOT Rebate Program 101-1007-60536 Ironman Event & Unassigned 90,000$
Ironman Event 101-3003-60149 December 2018 Contribution 37,500
Accounting and Auditing Services 101-1006-60103 Professional Services 29,000
Washington Street Apts Rehabilition Project 248-9102-60103 Professional Services 145,000
Washington Street Apts Rehabilition Project 248-9102-60159 Relocation Benefits 190,000
Washington Street Apts Rehabilition Project 248-9102-60185 Design/Construction 240,200
Washington Street Apts Rehabilition Project 248-9102-60198 Planning & Development 807,000
Washington Street Apts Rehabilition Project 249-9102-60188 Construction 8,895,000
TOTAL CARRYOVERS 10,433,700$
Continuing Appropriations/Carryovers from 2017/18 to 2018/19
NOTE: All carryovers are estimates based on projected invoices to end 2017/18. Upon completion of the final audit (October
2018), Finance will verify account balances and carryover remaining funds. In no event shall a carryover exceed the per account
amount noted above.
EXHIBIT A
245
ESTIMATED GENERAL FUND
RESERVES
ESTIMATED AT
6-30-2018
LOAN PAYMENT
TO GENERAL
FUND FROM
SUCCESSOR
AGENCY
OPERATING
SURPLUS
/(SHORTFALL)
ESTIMATED AT
6/30/2019
NATURAL DISASTER 7,400,000$ 7,400,000$
ECONOMIC DISASTER 8,140,000$ 8,140,000$
CASH FLOW 5,000,000$ 5,000,000$
CAPITAL REPLACEMENT 5,000,000$ 5,000,000$
DESIGNATED FOR SPECIFIC USE
(PENSION TRUST) 2,000,000$ 2,000,000$
UNAPPROPRIATED 7,993,926$ 2,490,453$ $ 65,751 10,550,130$
TOTAL ESTIMATED RESERVES 35,533,926$ 2,490,453$ $ 65,751 38,090,130$
SUMMARY
RESERVES 6/30/17 35,533,926$
NET CHANGE 2,556,204$
RESERVES 6/30/19 38,090,130$
CALCULATION FOR REDEVELOPMENT AGENCY LOAN REPAYMENT
FY 2018/19 Approved Repayment 3,113,066$ x 80% = 2,490,453 General Fund
3,113,066$ x 20% = 622,613 RDA Low-Mod Housing Fund
3,113,066
ESTIMATED FUND BALANCE
ESTIMATED AT
6-30-2018 ADDITIONS DELETIONS
ESTIMATED AT
6/30/2019
SALES TAX (MEASURE G) 4,702,313$ 2,208,887$ 6,911,200$
PUBLIC SAFETY FIRE SERVICE TRUST 9,450,000$ (300,000)$ 9,150,000$
CARRYOVERS AND CAPITAL PROJECTS
(GENERAL FUND ONLY) 6,200,000$ 156,500$ 6,356,500$
CITY OF LA QUINTA
GENERAL FUND RESERVES OVERVIEW
Based on Adopted Budget for 2018/19
ESTIMATED FOR 6/30/19
Net change, $2,556,204
EXHIBIT B
246
RESOLUTION NO. 2018 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AMENDING THE CLASSIFICATIONS
OF BUSINESS ANALYST TO ASSISTANT TO THE CITY
MANAGER; MANAGEMENT ANALYST TO HUB MANAGER;
AND VACATION RENTAL/LICENSE ASSISTANT TO
MANAGEMENT SPECIALIST
WHEREAS, the City Council previously approved and adopted the 2017/18
Classification Plan; and
WHEREAS, the City’s Personnel Policy Section 2.05, Preparation and
Amendment of Classification Plan, requires amendments to the Classification Plan be
adopted by a Resolution of the City Council; and
WHEREAS, amendment of the Business Analyst, Management Analyst, and
Vacation Rental/License Assistant will allow the City to continue to achieve benefits,
efficiencies and expanded duties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City does hereby approve and adopt the revisions to the Classification
Plan for Fiscal Year 2018/19, attached hereto as Exhibit A and incorporated herein by
reference.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 19th day of June, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
LINDA EVANS, Mayor
City of La Quinta, California
247
Resolution No. 2018-
Reclassifications
Adopted: June 19, 2018
Page 2 of 2
ATTEST:
__________________________________________
MONIKA RADEVA, Acting City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
248
CITY OF LA QUINTA
AUTHORIZED POSITIONS
EFFECTIVE JUNE 25APRIL 16, 2018
AUTHORIZED WORKING TITLE RATING
Administrative Administrative Assistant Administrative Assistant A11
Administrative Technician Administrative Technician B21
Executive Assistant B22
Code Administration Code Administration Technician Building Inspector I B22
Code Compliance Officer I B22
Permit Technician B22
Code Administration Specialist Building Inspecttor II B23
Code Compliance Officer II B23
Construction Inspector B23
Code Administration Supervisor Animal Control/Code Compliance Supervisor B32
Plans Examiner/Inspection Supervisor B32
Code Administration Coordinator Construction Manager/Inspection Supervisor C43
Maintenance & Operations Maintenance & Operations Worker Buildings Worker A11
Maintenance Worker I A11
Parks Worker A11
Maintenance Worker II A12
Maintenance & Operations Technician Traffic Signal Technician B21
Buildings Coordinator B23
Maintenance & Operations Coordinator Maintenance Foreman B24
Parks Foreman B24
Maintenance & Operations Superintendent Buildings Superintendent B32
Parks Superintendent B32
Management Administration Management Assistant Community Resources Coordinator B21
Management Assistant B21/B22
Account Technician B22
Vacation Rental/License Assistant B22
Management Specialist Deputy City Clerk B24/B25
Junior Accountant B24
Management Specialist B24/B25
Accountant B25
Management Coordinator Marketing Management Coordinator C41
Management Analyst Associate Planner C42
Business Analyst C42
Community Resources Analyst C42
Financial Services Analyst C42
Human Resources Analyst C42
Management Analyst C42/C43
Public Safety Analyst C42
Senior Accountant C42
Traiffic Operations Analyst C42
Management Analyst C42/C43
Public Safety Analyst C42
Senior Accountant C42
Traiffic Operations Analyst C42
Associate Engineer C43
Senior Planner C44
Management Manager Assistant to the City Manager D61
Building Official D61
Community Resources Manager D61
Hub Manager D61
Human Resources Manager D61
Maintenance Manager D61
Planning Manager D61
Public Safety Manager D61
Senior Civil Engineer D61
City Clerk D62
City Engineer D65
Director Community Resources Director E82
Design & Development Director/City Engineer E82
Facilities Director E82
CLASSIFICATION SPECIFICATION
* City Manager salary is determined by City Council contract
EXHIBIT A
249
250
Measure G Sales Tax Revenue 8,455,000$
Police Services (2,750,000) 33%
Capital Improvements (3,296,113) 39%
Public Safety Fund Deposit (200,000) 2%
Available for Appropriation 2,208,887$ 26%
MEASURE G SUMMARY
2018/19 PROPOSED BUDGET OVERVIEW
FY 2018/19 Proposed Budget Updated (6/19/18)
General Fund Revenue 52,297,400$
General Fund CIP Savings 1,130,650$
Total Current Resources 53,428,050$
Less Operating/CIP Expenses (51,153,413)$
Total Current Expenses (51,153,413)$
Revenue over Expenses 2,274,638$
Mesaure G Fund Balance (2,208,887)$
Budget Surplus 65,751$
ATTACHMENT 1
The General Fund is the primary operating fund of the City and provides funding for police, fire protection,
community programs, parks, public buildings, and administrative operations. The proposed budget has a
projected surplus of $65,751, a summary of revenues by category and expenses by department is in Exhibit
A.
Upon adoption Finance will prepare the final budget document, including a description of all funds,
accomplishments for 2017/18, goals for 2018/19, an updated organizational chart, and an overview of the
budget document. In addition, a budget-at-a-glance brochure will be produced and mailed to all residents.
The 2018/19 proposed budget was presented at eight public meetings held between April and June. Based
on Council direction, the proposed budget includes the following expenditures.
Additional information about each
adjustment may be found in the study
session reports presented on May 1,
May 15, and June 5.
Measure G sales tax revenue will
primarily fund police services (33%)
and capital projects (39%). Projects
include drainage improvements on
Eisenhower Drive ($1,166,500) and
North La Quinta landscape renovation
improvements ($2,129,613). The
remaining funds available will be
allocated to Measure G fund balance
until appropriated by Council.
The Financial Advisory Commission was
presented the proposed budget and a
unanimous recommendation for approval
was provided on June 13.
251
Revenues
2016/17 Actual 1,462,650$
2017/18 Updated Budget 9,600,000
2018/19 Estimated Budget 8,455,000
TOTAL 19,517,650$
Expenditures Operational Capital Reserves
2016/17 Eisenhower Dr. Retention Basin 750,000
Measure G Reserves 2016/17 712,650
2017/18 Public Safety Fund 300,000
Public Safety Services 100,000
North La Quinta Landscape Improvements 1,802,576
Citywide Drainage Enhancements 2,407,373
La Quinta Village Road Diet Project 1,000,388
Measure G Reserves 2017/18 3,989,663
2018/19 Public Safety Fund 200,000
Public Safety Services 2,750,000
Citywide Drainage Enhancements 1,166,500
North La Quinta Landscape Improvements 2,129,613 2,208,887
TOTAL 3,350,000$ 9,256,450$ 6,911,200$
MEASURE G REVENUES AND EXPENDITURES SUMMARY
The following is a summary of Measure G revenue and expenses since inception. Based on the proposed
budget, the Measure G fund balance is anticipated to be $6.9 million.
The City operates 29 Special Revenue Funds and 4 Internal Service Funds. These funds are legally required
to be held separately from the General Fund and are restricted for road repairs, recycling programs, art in
public places, police programs, housing programs, debt service obligations, golf course operations, and
internally administered services. A summary of all revenues and expenses by fund can be found in Exhibit B.
The proposed budget incorporates two new Special Revenue Funds.
•Economic Development Fund (247) will recognize revenues from city owned assets and assist with
the promotion of development.
•CASP Fund (230) is required under Assembly Bill 1379 and will be used to recognize the $4 fee
collected with all business licenses for construction and training related accessibility requirements.
The Capital Improvement Program budget reflects the five-year CIP plan adopted by Council on May 15. A
summary of funded projects is located in Exhibit C.
252
2018/19 BUDGET RESOLUTION
Annually, the City is required to prepare the Appropriations Limitation Calculation (Gann Limit) in
accordance with Article XIIIB of the State Constitution. The Gann initiative limits growth in government
spending to changes in population and inflation. The Gann Limit for Fiscal Year 2018/19 is $129,043,889.
This means that the City must not spend revenues subject to this limitation over $129,043,889. City
revenues subject to the Gann Limit are $51,452,200; therefore, the City is significantly below the limit by a
margin of $77,591,689 (Exhibit D).
The list of estimated continuing appropriations/carryovers (Exhibit A to the Budget Resolution) reflects City
commitments to projects, services or purchases that were made in 2017/18 but will not be completed,
fulfilled, or paid for by the end of the fiscal year. The continuing appropriations total is $10,433,700; of this
amount $156,500 are General Fund carryovers and $10,277,200 are Housing Authority carryovers for the
Washington Street Apartments construction. These unexpended funds remain available, but Council and
Housing Authority approval is needed to re-appropriate them for use in 2018/19 (since all appropriations
lapse at the end of the fiscal year). CIP and grant carryovers are not included as they are part of the year-
end auditing process and will be included in the 2017/18 year-end report with a budget adjustment to
carryover those unspent funds.
Total General Fund reserves currently estimated to end 2017/18 at $35,533,926 are projected to increase by
$2,556,204 to $38,090,130 during Fiscal Year 2018/19. The General Fund Reserves Overview (Exhibit B to the
Budget Resolution) incorporates the recently adopted Reserve Policy. Projected fund balances for Measure G
sales tax, public safety fire services trust fund, and carryovers/capital projects are also provided.
253
254
ESTIMATED CURRENT RESOURCES:
REVENUES:
TAXES 41,659,000$
LICENSES & PERMITS 1,213,900
INTERGOVERNMENTAL 7,145,600
CHARGES FOR SERVICES 1,018,200
FINES & ASSESSMENTS 275,500
OTHER/MISCELLANEOUS 985,200
TOTAL ESTIMATED CURRENT RESOURCES 52,297,400$
ESTIMATED CURRENT REQUIREMENTS:
EXPENDITURES:
CITY COUNCIL 308,000$
CITY MANAGER 2,101,300$
CITY MANAGER 901,500$
MARKETING/COMMUNITY RELATIONS 1,199,800$
CITY ATTORNEY 485,000$
CITY CLERK 595,100$
COMMUNITY RESOURCES 27,841,550$
HUMAN RESOURCES 567,650$
CR ADMIN 853,900$
WELLNESS CENTER 647,700$
RECREATION PROGRAMS 529,300$
CODE ENFORCEMENT 1,166,400$
POLICE 17,019,000$
FIRE 7,057,600$
DESIGN & DEVELOPMENT 5,626,200$
D&D ADMIN 1,181,700$
PLANNING 757,100$
BUILDING 962,100$
THE HUB 727,500$
PUBLIC WORKS DEVELOPMENT SERVICES 734,300$
ENGINEERING SERVICES 1,263,500$
FACILITIES 3,828,400$
PARKS MAINTENANCE 2,066,700$
PUBLIC BUILDINGS 1,746,800$
STREETS 14,900$
FISCAL SERVICES 10,367,863$
FINANCE 1,149,400$
CENTRAL SERVICES (Includes CIP)9,218,463$
TOTAL ESTIMATED CURRENT REQUIREMENTS 51,153,413$
BUDGET SURPLUS 1,143,988$
GENERAL FUND CAPITAL PROJECT SAVINGS 1,130,650$
BUDGET SURPLUS 2,274,638$
CITY OF LA QUINTA
GENERAL FUND REVENUES AND EXPENDITURES BY DEPARTMENT/DIVISION
FISCAL YEAR 2018/19 PROPOSED BUDGET
EXHIBIT A
255
Fund #Fund Description Total Revenue Total Expenditures Surplus/(Deficit)
101 General Fund 53,428,050 53,362,299 65,751
201 Gas Tax Fund 1,965,500 1,959,900 5,600
202 Library & Museum Fund 2,333,000 1,628,200 704,800
203 Public Safety Fund (Measure G)200,000 - 200,000
210 Federal Assistance Fund 72,000 72,000 -
212 SLESF Fund 100,100 100,000 100
215 Lighting and Landscape District Fund 1,586,100 1,582,700 3,400
220 Quimby Fund 367,000 3,956,000 (3,589,000)
221 AB 939 Recycling Fund 63,700 35,000 28,700
223 Measure A Fund 971,708 961,708 10,000
225 Infrastructure Fund 100 - 100
230 CASP Fund, AB 1379 (New)4,000 4,000 -
235 So. Coast Air Quality Fund 51,500 54,000 (2,500)
241 Housing Authority Fund 315,000 604,000 (289,000)
243 RDA Low-Mod Housing Fund 8,000 250,000 (242,000)
247 Economic Development Fund (New)1,437,480 - 1,437,480
250 Transportation DIF Fund 369,000 400,000 (31,000)
251 Parks & Rec DIF Fund 508,200 - 508,200
252 Civic Center DIF Fund 110,000 110,000 -
253 Library Development DIF Fund 30,000 30,000 -
254 Community Center DIF Fund 15,400 - 15,400
255 Street Facility DIF Fund 15,000 15,000 -
256 Park Facility DIF Fund 4,000 4,000 -
257 Fire Protection DIF Fund 40,000 40,000 -
270 Art in Public Places Fund 88,500 322,000 (233,500)
275 LQ Public Safety Officer 2,100 - 2,100
310 LQ Finance Authority 671,600 671,600 -
401 Capital Improvement Programs Fund 11,955,941 11,955,941 -
501 Facility & Fleet Replacement Fund 923,700 923,700 -
502 Information Technology Fund 1,189,800 1,090,700 99,100
503 Parks Equipment & Facility Fund 675,000 705,000 (30,000)
504 Insurance Fund 923,600 921,100 2,500
601 SilverRock Operating Fund 4,092,800 4,090,800 2,000
602 SilverRock Reserve Fund 70,000 50,200 19,800
84,587,879$ 85,899,848$
Summary of Revenues and Expenditures by Fund for 2018/19
EXHIBIT B
256
EXHIBIT C
257
City of La Quinta
Gann Limit Appropriation Calculation
FY 2018/19
(1)(2)(3)(4)(5)(6)(7)(8)(9)
($)City's City's U.S. CPI % Change in Local % Change ($)($)
Prior Year Previous Year's Current Year's Population Annual Non-Residential In Per Current Year Compliance
Year Gann Limit Population Population % Change% Change Construction Capita Income Gann Limit Amounts
92-93 14,240,507 12,932 14,840 14.80% N/A 0.68% -0.64% 16,452,801 4,452,292
93-94 16,452,801 14,840 15,693 5.75% N/A 0.16%2.72% 17,871,744 5,301,754
94-95 16,452,801 15,693 16,634 6.00% N/A 0.14%0.71% 19,077,886 6,561,880
95-96 19,077,886 16,634 17,101 2.81% N/A N/A 4.72% 20,539,255 7,762,496
96-97 20,539,255 17,101 18,045 5.52% N/A N/A 4.67% 22,685,183 8,257,148
97-98 22,685,183 18,045 19,217 6.49% N/A N/A 4.67% 25,286,762 9,667,831
98-99 25,286,762 19,217 20,444 6.38% N/A N/A 4.15% 28,017,719 12,222,332
99-00 28,017,719 20,444 21,763 6.45% N/A N/A 4.53% 31,176,447 9,801,749
00-01 31,176,447 21,763 24,240 10.77% N/A N/A 4.91% 36,229,777 10,785,551
01-02 36,229,777 24,240 26,321 12.66% N/A N/A 7.82% 44,008,314 12,181,391
02-03 44,008,314 26,321 28,715 10.52% N/A N/A -1.27% 48,020,286 14,233,708
03-04 48,020,286 28,715 30,452 5.99% N/A N/A 2.31% 52,072,415 14,547,338
04-05 52,072,415 30,452 32,522 5.90% N/A N/A 3.28% 56,953,433 16,507,192
05-06 56,953,433 32,522 36,145 9.19% N/A N/A 5.26% 65,458,514 22,777,443
06-07 65,458,514 36,145 38,340 5.40% N/A N/A 3.96% 71,725,407 27,384,580
07-08 71,725,407 38,340 41,092 6.44% N/A N/A 4.42% 79,718,951 32,163,100
08-09 79,718,951 41,092 42,743 4.46% N/A N/A 4.29% 86,846,889 33,562,980
09-10 86,846,889 42,743 43,778 2.42% N/A N/A 0.62% 89,500,065 33,519,652
10-11 89,500,065 43,778 37,307 (1)1.35% N/A N/A -2.54% 88,404,325 30,055,388
11-12 88,404,325 37,307 37,836 (1)1.42% N/A N/A 2.51% 91,910,124 29,884,568
12-13 91,910,124 37,688 38,075 (2)1.03% N/A N/A 3.77% 96,357,500 31,954,838
13-14 96,357,500 38,190 38,412 0.55% N/A N/A 5.12% 101,848,105 33,412,900
14-15 101,848,105 38,412 39,032 1.61% N/A N/A -0.23% 103,249,837 35,982,642
15-16 103,249,837 39,032 39,694 1.72% N/A N/A 3.82% 109,037,717 37,391,100
16-17 109,037,717 39,694 39,977 1.69% N/A N/A 5.37% 116,834,735 39,339,800
17-18 116,834,735 39,977 40,677 1.25% N/A N/A 3.69% 122,660,261 48,021,600
18-19 122,660,261 40,605 41,204 1.48% N/A N/A 3.67% 129,043,889 51,452,200
The Gann Limit is adjusted annually by multiplying the "Prior Year Gann Limit" (column 1) by the "% Change in Population"
current year Gann limit amount in column 8. The U.S. CPI factor (column 5) was used in place of the non-residential
construction (column 6) amount and the lower of the two factors, the U.S. CPI or Per Capita Income, for the calculation prior
to FY 1990-91. The City has elected in column (2) and (3) to use the City population method versus the change in County population.
(1)The population for FY 2010/2011 and FY 2011/2012 are adjusted to the Federal 2010 Census counts.
(2)The previous population is furnished by the Department of Finance.
The Shaded boxes indicate the calculation factor that was used to calculate that year's Gann Limit.
(column 4) and then by the greater of the "% Change in New Local Non-residential Construction or % Change in California
Per Capita Income" (column 6 or 7). This Gann adjustment figure is then added to the prior year's limit amount to obtain the
EXHIBIT D
(PAGE 1 OF 2)
258
In 1979, Proposition 4, the "Gann" initiative, was passed. The Proposition created Article XIIIB of the State Constitution placing limits
on the amount of revenue which can be spent by all entities of Government.
The Gann limit is adjusted annually by the following two factors:
Annual population change and the greater of the change in:
1) State Per Capita Income, or
2) The Local Assessment roll for local non-residential construction.
When a City reaches this limit, excess tax revenue must be returned to the State or Citizens through a process of refunds, rebates, or
other means that may be defined at that time. The Gann limit for the City of La Quinta has increased steadily since 1984 and still
provides the City with a comfortable operating margin. The revenue collection and spending limit for the City of La Quinta for
FY 18/19 is $129 million . "Proceeds of taxes" are projected to be $51.4 million in FY 18/19 allowing the City a margin of $77.6 million.
On the graph on the following page, the highest bars represent the spending limit and the lower bars represent the appropriation of taxes
for the last fifteen years.
18-19 0 40605 41204 1.48% N/A N/A 3.67%0
GANN APPROPRIATION LIMIT ANALYSIS
0
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 18-19
CITY OF LA QUINTA
SPENDING LIMIT VERSUS APPROPRIATION OF PROCEEDS OF TAXES
Spending Limit Appropriation of Proceeds of Taxes
EXHIBIT D
(PAGE 2 OF 2)
259
260
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018
STAFF REPORT
AGENDA TITLE: SILVERROCK RESORT UPDATE
RECOMMENDATION
Discuss the progress on the SilverRock Resort development.
EXECUTIVE SUMMARY
•In November 2014, Council approved a Purchase, Sale and Development Agreement
(Agreement) with SilverRock Development Company (SDC).
•Since April 2016, SDC has been preparing construction plans for the hotels, the spa
and the shared conference facility (in conjunction with Montage); the plans and
specifications for the master site infrastructure; plans for the temporary clubhouse
facilities; and financing term sheets.
•The Agreement was amended in April 2017 in part to advance the schedule to
complete the luxury and lifestyle hotels.
•In May 2017, SDC initiated the work to realign Course golf holes to accommodate the
luxury hotel and improve the Course; this work was completed in November 2017.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
SilverRock Development Company (SDC) continues to complete the development plans,
project financing, and soliciting construction bids for the master site hotels, shared
conference facility, clubhouse and Montage/Pendry branded residential. In addition, SDC
has been working with City staff to conclude a Domestic Water System, Sanitation System
and Irrigation System Modification Installation Agreement with the Coachella Valley Water
District (CVWD). Robert Green with SDC will be providing an update on SDC’s progress to
date and specifically progress towards closing project financing.
Prepared by Frank J. Spevacek, City Manager
STUDY SESSION ITEM NO. 1
261
262
City of La Quinta
CITY COUNCIL MEETING: June 19, 2018.
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT
DIAGRAM FOR THE 2018/19 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
RECOMMENDATION
Adopt a Resolution confirming the Assessment and District diagram for the
Landscape and Lighting Assessment District 89-1 for 2018/19, pursuant to the
Engineer’s report.
EXECUTIVE SUMMARY
Annually, the Council must take certain actions pertaining to Citywide Landscape
and Lighting Assessment District 89-1 (District) to allow the City to levy annual
assessments.
These assessments fund 61% of the citywide landscape, lighting, median, and
parkway maintenance costs. The 2018/19 assessment rate will remain at $35.60
per dwelling/parcel also identified as an Equivalent Benefit Unit (EBU). This has
been the rate since 1997.
Adopting this resolution is necessary for the County Assessor to place the
assessment on the tax roll for 2018/19.
FISCAL IMPACT
The 2018/19 estimated cost for retention basin and right-of-way maintenance
(landscaping and lighting maintenance for medians and parkways) is $1,582,700.
The assessment charge will generate an estimated $960,459. The City will also receive
$85,000 from County Service Area 152, levied by Riverside County, to fund retention basin
maintenance. The combined income is projected to be $1,045,459; this leaves a shortfall
of $603,767 (funded by the General Fund).
BACKGROUND/ANALYSIS
In 1989, the Council formed a District to fund costs associated with the maintenance,
construction and servicing of landscape areas, street lights and traffic signals. The
District was modified in 1997 to conform to Proposition 218, which required the removal
of maintenance costs for facilities that provide general benefit to the public such as parks,
fire stations, and public buildings. Since 1997, the City’s District has only included
maintenance costs for streets, street lights, traffic signals, landscape medians, parkways
and retention basins since these costs are considered “exempt” under Proposition 218.
Beginning in 1997, maintenance of “nonexempt” items (i.e., facilities providing general
benefit) were shown separately but still shown as part of the overall landscape
maintenance budget.
PUBLIC HEARING ITEM NO. 1
263
Proposition 218 also requires that any assessment rate increase be supported by a
benefits analysis and Citywide vote in favor of the increase. These requirements locked
the assessment rate at $35.60 since 1997, while maintenance costs have nearly tripled.
On June 5, 2018, the Council adopted the following resolutions:
Resolution No. 2018-029, approving the Preliminary Engineer’s Report for Fiscal
Year 2018/19 in connection with the District.
Resolution No. 2018-030 declaring intention to levy annual assessment for
construction, maintenance, and servicing landscape and lighting improvements
within the boundaries of the territory included in the Citywide District, and giving
notice thereof.
The engineer’s report must contain the following information:
1.A description of the services to be provided throughout the District;
2.Total costs necessary to provide all services described in the engineer’s report;
3.A diagram showing the boundaries of the District, including special benefit
zones; and
4.An assessment schedule.
The final engineer’s report has been completed (Attachment 1) and establishes the
maintenance budget and number of benefitting parcels. The chart below compares the
projected 2018/19 data with the 2017/18 data:
2017/18 2017/18
City wide Benefit Zone Yes Yes
Number of Local Benefit Units 6 6
Number of Equivalent Benefit Units (EBUs) 26,973 26,979
EBU Rate $35.60/EBU $35.60/EBU
District Revenue $960,244 $960,433
Willdan projects no increase of EBU’s from 2017/18 to 2018/19; actuals will be based on
the final 2018/19 County Secured Tax Roll.
This public hearing affords an opportunity for affected property owners to ask questions
regarding the District and to provide public testimony regarding any proposed changes.
No changes are proposed at this time. The City Council may adopt 2018/19 assessment
fees only after the public hearing has been conducted.
Should the Council receive testimony through the public meeting/hearing that warrants a
change to the assessment level, the Council can lower the assessment by a majority vote.
If lowered, the reduction in assessment level would impact the revenues necessary to
fund the District’s 2018/19 operational budget. Council may also increase the assessment
level but only by a special-benefit analysis and vote through a property-owner ballot.
264
ALTERNATIVES
The Council can direct staff to adjust the engineer’s report to reflect any changes
resulting from the public hearing. Should Council direct amendments to the engineer’s
report, an amended report and impacts of the amendments would be submitted for
approval at the July 3, 2018 Council meeting.
Prepared by: Dianne Hansen, Management Assistant
Approved by: Steve Howlett, Facilities Director
Attachment: 1. Final Engineer’s Report.
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City of La Quinta
Street Lighting and Landscape
District No. 89-1
2018/2019 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: June 5, 2018
Public Hearing: June 19, 2018
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
271
272
ENGINEER'S REPORT
CITY OF LA QUINTA
STREET LIGHTING AND LANDSCAPE
DISTRICT NO. 89-1
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached was filed with me on the day of , 2018.
BY: Susan Maysels, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached, was approved and confirmed by the City Council of the City of La Quinta,
California, on the day of , 2018.
BY: Susan Maysels, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor
of the County of Riverside, on the day of , 2018.
BY: Susan Maysels, City Clerk
City of La Quinta
Riverside County, California
273
TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
C. HISTORICAL BACKGROUND AND LEGISLATION 2
II. DESCRIPTION OF THE DISTRICT 2
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
C. IMPROVEMENTS WITHIN THE DISTRICT 4
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. METHODOLOGY 6
IV. DISTRICT BUDGETS 10
A. DESCRIPTION OF BUDGET ITEMS 10
B. 2018/2019 DISTRICT BUDGET 11
APPENDIX A – DISTRICT ASSESSMENT DIAGRAM 14
APPENDIX B – 2018/2019 COLLECTION ROLL 15
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I. OVERVIEW
A. INTRODUCTION
The City of La Quinta (the “City”) annually levies and collects special assessments
in order to provide and maintain the facilities, improvements and services within
Street Lighting and Landscape District No. 89-1 (the “District”). The District was
formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the “1972
Act”), Part 2 of Division 15 of the Streets and Highways Code and authorizes the
Agency to annually levy and collect assessments to maintain the services and
improvements related thereto.
This Engineer’s Annual Levy Report (the “Report”) describes the District, any
changes to the District, and the proposed assessments for Fiscal Year 2018/2019.
The proposed assessments are based on the estimated cost to maintain
improvements that provide special benefit to properties assessed within the
District. The various improvements within the District and the costs of those
improvements are identified and budgeted separately, including expenditures,
deficits, surpluses, revenues, and reserves. The word “parcel,” for the purposes of
this Report, refers to an individual property assigned its own Assessor Parcel
Number (“APN”) by the Riverside County Assessor’s Office. The Riverside County
Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on
the tax roll to identify properties assessed for special district benefit assessments.
Each parcel within the District is assessed proportionately for those improvements
provided by the District and from which the parcel receives special benefit.
Following consideration of public comments, written protests at a noticed public
hearing and review of the Report, the City Council may order amendments to the
Report or confirm the Report as submitted. Following final approval of the Report,
and confirmation of the assessments, the Council may order the levy and collection
of assessments for Fiscal Year 2018/2019 pursuant to the 1972 Act. In such case,
the assessment information will be submitted to the County Auditor/Controller, and
included on the property tax roll for each benefiting parcel for Fiscal Year
2018/2019.
B. COMPLIANCE WITH CURRENT LEGISLATION
The District was formed in 1989 pursuant to the Landscaping and Lighting Act of
1972 (the “1972 Act”). As such, the City has determined that pursuant to California
Constitutional Article XIIID Section 5 Subsection A the existing assessments are
exempt from the substantive and procedural requirements of Proposition 218. Any
new or increased assessments above the maximum assessment rates previously
approved and levied by the City Council would be subject to both the substantive
and procedural requirements of the Proposition.
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C. HISTORICAL BACKGROUND AND LEGISLATION
The assessments for the District provide a special benefit to the parcels assessed,
and the City utilizes General Fund Revenues to fund improvements and services
that are considered general benefit.
This District was formed pursuant to the 1972 Act, which permits the establishment
of assessment districts by cities for the purpose of providing for the maintenance
of certain public improvements, which include the facilities existing within the
District, as those improvements provide a special benefit to parcels.
The City Council reviews the current and projected years’ costs for the
construction, operation, maintenance, and servicing of the District facilities and
sets the assessment for the ensuing fiscal year, which runs between July 1 and
June 30.
II. DESCRIPTION OF THE DISTRICT
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT
The boundaries of the District are coterminous with the boundaries of the City. The
Diagram of the District showing the exterior boundaries has been submitted to the
City Clerk at the City and is included by reference.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines
improvements to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental
structures and facilities.
• The installation or construction of public lighting facilities.
• The installation or construction of any facilities which are appurtenant t o any
of the foregoing or which are necessary or convenient for the maintenance
or servicing thereof, including, but not limited to, grading, clearing, removal
of debris, the installation or construction of curbs, gutters, walls, sidewalks,
or paving, or water, irrigation, drainage, or electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing.
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• The acquisition of any existing improvement otherwise authorized pursuant
to this section.
Incidental expenses associated with the improvements including, but not limited
to:
• The cost of preparation of the report, including plans, specifications,
estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting and mailing of
notices;
• Compensation payable to the County for collection of assessments;
• Compensation of any engineer or attorney employed to render services;
• Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
• Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of
any improvement, including:
• Repair, removal, or replacement of all or any part of any improvement.
• Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
• The removal of trimmings, rubbish, debris, and other solid waste.
• The cleaning, sandblasting, and painting of walls and other improve ments
to remove or cover graffiti.
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C. IMPROVEMENTS WITHIN THE DISTRICT
The District improvements are the operation, servicing and maintenance of
landscaping, lighting and appurtenant facilities, including, but not limited to,
personnel, electrical energy, water, materials, contracting services, and other
items necessary for the satisfactory operation of these services described as
follows:
• Landscaping and Appurtenant Facilities include, but are not limited to,
landscaping, planting, shrubbery, trees, irrigation systems, hardscapes,
fixtures, sidewalk maintenance and appurtenant facilities, located within the
public street rights-of-way, medians, trails, and dedicated street, drainage
or sidewalk easements within the boundary of the District.
• Lighting and Appurtenant Facilities include, but are not limited to, poles,
fixtures, bulbs, conduits, equipment including guys, anchors, posts and
pedestals, metering devices, controllers and appurtenant facilities as
required to provide safety lighting and traffic signals within public street
rights-of-way and easements within the boundaries of the District.
• Maintenance is defined as the furnishing of services and materials for the
operation and usual maintenance, operation and servicing of the
landscaping, public lighting facilities and appurtenant facilities, including
repair, removal or replacement of landscaping, public lighting facilities, or
appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing
and treating for disease or injury; and the removal of trimmings, rubbish,
debris and other solid waste.
• Servicing is defined as the furnishing of water for the irrigation of the
landscaping and the furnishing of electric current or energy, gas or other
illuminating agent for the public lighting facilities, or for the lighting or
operation of landscaping or appurtenant facilities.
The plans and specifications for the improvements are on file in the office of the
City Engineer and are by reference made a part of this report.
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III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for
the purpose of providing certain public improvements that include the construction,
maintenance and servicing of public lights, landscaping and appurtenant facilities.
The 1972 Act further requires that the cost of these improvemen ts be levied
according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an
assessment district may be apportioned by any formula or
method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated
benefits to be received by each such lot or parcel from the
improvements.”
The formula used for calculating assessments in this District therefore reflects the
composition of the parcels, and the improvements and services provided, to
apportion the costs based on benefit to each parcel.
B. BENEFIT ANALYSIS
Properties within the District boundary are found to derive a special benefit from
the improvements provided by the District. These properties include single family
residential, non-residential, vacant residential and non-residential, golf courses,
agricultural and hillside conservation properties, vacant and remote non-residential
and rural and estate residential properties.
Special Benefits
The method of apportionment (method of assessment) is based on the premise
that each assessed parcel receives special benefit from the improvements
maintained and funded by the assessments, specifically, landscaping and lighting
improvements installed in connection with the development of these parcels. The
desirability of properties within the District is enhanced by the presence of well -
maintained landscaping and lighting improvements in close proximity to those
properties.
The annual assessments outlined in this Report are based on the estimated costs
to provide necessary services, operation, administration, and maintenance
required to ensure the satisfactory condition and quality of each improvement.
The special benefits associated with the landscaping improvements are
specifically:
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• Enhanced desirability of properties through association with the
improvements.
• Improved aesthetic appeal of properties within the District providing a
positive representation of the area.
• Enhanced adaptation of the urban environment within the natural
environment from adequate green space and landscaping.
• Environmental enhancement through improved erosion resistance, and
dust and debris control.
• Increased sense of pride in ownership of property within the District
resulting from well-maintained improvements associated with the
properties.
• Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of
property, improvements, and goods, specifically:
• Enhanced deterrence of crime – an aid to police protection.
• Increased nighttime safety on roads and highways.
• Improved visibility of pedestrians and motorists.
• Improved ingress and egress to and from property.
• Reduced vandalism, damage to improvements or property, and other
criminal acts.
• Improved traffic circulation and reduced nighttime accidents and personal
property loss.
• Increased promotion of business during nighttime hours in the case of
commercial properties.
The preceding special benefits contribute to a specific enhancement and
desirability of each of the assessed parcels within the District.
C. METHODOLOGY
Pursuant to the 1972 Act, the costs of the District may be apportioned by any
formula or method that distributes the net amount to be assessed among the
assessable parcels in proportion to the estimated special benefits to be received
by each such parcel from the improvements. The special benefit formula used
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within the District should reflect the composition of the parcels - and the
improvements and services provided therein - to apportion the costs based on
estimated special benefit to each parcel.
The cost to provide maintenance and service of the improvements within the
District shall be equitably distributed among each assessable parcel based on the
estimated special benefit received by each parcel.
Equivalent Benefit Units
To equitably spread special benefit to each parcel, it is necessary to establish a
relationship between the various types of properties within the District and the
improvements that benefit those properties. Each parcel within the District is
assigned an Equivalent Benefit Unit (“EBU”) factor that reflects its land use, size
and development, or development potential. Parcels that receive special benefit
from the various District improvements are proportionately assessed for the cost
of those improvements based on their calculated EBU. The EBU method
assessment for this District uses the Single Family Residential parcel as the basic
unit of assessment. A Single Family Residential (“SFR”) parcel equals one EBU.
Every other land-use is assigned an EBU factor based on an assessment formula
that equates the property’s specific land-use and relative special benefits
compared to the Single Family Residential parcel.
The EBU method of apportioning special benefits is typically seen as the most
appropriate and equitable assessment methodology for districts formed under the
1972 Act, as the benefits to each parcel from the improvements are apportioned
as a function of land use type, size, and development. The following table provides
a listing of land use types, the EBU factors applied to that land use and the
multiplying factor used to calculate each parcel’s individual EBU for each
improvement provided in the District.
During the formation of the District, a methodology was developed to calculate the
EBUs for other residential and non-residential land use parcels, which are outlined
below for reference. Every land use is assigned EBUs based on the assessment
formula approved for the District. Parcels which have been determined to receive
greater benefit than the SFR parcel are assigned more than 1 EBU and parcels
that are determined to receive lesser benefit than SFR par cels are assigned less
than 1 EBU as reflected in the Assessment Methodology.
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Single-Family Residential
The City’s General Plan allows up to one acre of area for subdivided residential
lots. The subdivided single family lot equal to or less than one acre in size is the
basic unit for calculation of the benefit assessments. Parcels less than one acre in
size zoned for single-family residential use are assessed one (1) EBU.
Non-Residential
The factor used for converting nonresidential is based on the average number of
typical single-family residential lots of five per acre. Therefore, non -residential
parcels will be assessed five (5) EBUs per acre with a minimum number per parcel
of one (1) EBU.
Vacant Residential
Parcels defined as single family residential parcels less than one acre and having
no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33
EBU per parcel.
Vacant Non-Residential
Parcels not considered single family residential parcels less than one acre, and
having no structure will be assessed based on acreage. The typical development
in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20)
acres of a Vacant Non-Residential parcel will be assessed at a rate of 33 percent
(33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion
of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel
of land greater than twenty (20) acres is considered open space and exempt from
assessment until such time as parcel subdivision or development occurs.
Golf Courses
Properties identified as golf courses will be assessed a rate of 10 percent (10%)
of the developed nonresidential properties, or 0.50 EBU per acre or any portion of
an acre. The minimum number per parcel is one (1) EBU.
Land Use EBU Factor
Exempt Parcels 0.0
Single Family Residential Parcels 1.0 per unit
Non-Residential Parcels 5.0 per acre; 1.0 minimum
Vacant Residential Parcels 0.33 per unit
Vacant Non-Residential Parcels 1.65 per acre for first 20 acres only
Golf Course Parcels 0.50 per acre; 1.0 minimum
Agricultural Parcels 0.25 per acre; 1.0 minimum
Hillside Conservative Zone Parcels 0.10 per acre
Vacant & Remote Parcels 0.825 per acre for first 20 acres only
Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre
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Agricultural
Properties identified as agricultural will be assessed a rate of 5 percent (5%) of
developed nonresidential properties, or 0.25 EBU per acre or any portion of an
acre. The minimum number per parcel is one (1) EBU.
Hillside Conservation
Parcels located in areas zoned Hillside Conservation per the City’s Official Zoning
Map will be assessed on the basis of allowable d evelopment within the Hillside
Conservation Zone. The parcel will be assessed as one dwelling un it per ten (10)
acres or 0.10 EBU per acre or any portion of an acre.
Vacant and Remote Non-Residential Parcels (Annexation No. 9)
Parcels not considered single family residential parcels less than one (1) acre and
do not contain structures, will be assessed based on acreage. The City defines
Vacant and Remote Non-Residential as parcels physically separated from City
services and not readily able to develop due to difficult access and utility
limitations. The land values are typically one half the value of other Vacant Non -
Residential parcels because of the high cost of constructing appropriate access
and utility infrastructures necessary. The Vacant and Remote No n-Residential
parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first
twenty (20) acres, with a minimum of one (1) EBU per parcel.
Rural/Estate Residential
Parcels of one acre or more in size, but having only one residential un it are
identified as Rural/Estate Residential. These parcels will be assessed a rate of one
(1) EBU for the first acre and 0.33 EB Us for each additional acre or portion of an
acre.
Exempt Property
Publicly owned property and utility rights-of-way are exempt from assessment, as
well as parcels of land shown on the County Assessor's records as Vacant Desert
Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land.
This Report does not propose an increase in the District assessment rates for Fiscal Year
2018/2019 over or above the maximum rate estab lished. The proposed rate per EBU for
Fiscal Year 2018/2019 is the same rate assessed for Fiscal Year 2017/2018. The base
assessment rate to be approved for Fiscal Year 2018/2019 is $35.60.
The maximum assessment rate per EBU may not increase without a vote of the property
owners in the District. Therefore, the assessment is proposed to remain at the maximum
amount of $35.60 per EBU. This equates to total projected assessment revenue of $960,459.
The City proposes the remaining $2,673,942 be funded through a General Fund contribution
of $2,588,942 and $85,000 of revenue from CSA 152.
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IV. DISTRICT BUDGETS
A. DESCRIPTION OF BUDGET ITEMS
The 1972 Act requires that a special fund be established and maintained for the
revenues and expenditures of the District. Funds raised by assessment shall be
used only for the purposes as stated herein. A contribution to the District by the
City may be made to reduce assessments, as the City Council deems appropriate.
The following describes the services and costs that are funded through the District,
shown in the District Budgets.
District Costs
Personnel – Reflects relevant City Staff salaries, wages and benefits, and also
includes Worker’s Comp insurance, Stand-By, and Overtime labor.
Contract Services – Includes contracted labor, such as the Riverside County
Tax Roll Administration Fees, maintenance and repair of traffic signals, tree
trimming, and security service.
Rental Services – Reflects funds used for the purpose of uniform rental.
Vehicle Operations – Includes the maintenance of fleet vehicles.
Utilities – Includes the electric, telephone, and water services.
Travel Training & Meetings – Reflects the funds used for the purposes of
training and meetings.
Information Technology – Includes computers, printers, and other related
items and services.
Operating Supplies – This item includes plant replacement, safety gear, field
materials, and the materials used for the purposes of removing graffiti.
Small Tools/Equipment – Includes non-capital small tools and equipment.
District Administration – The cost for providing the coordination of District
services and operations, response to public concerns and education, as well
as procedures associated with the levy and collection of assessments. This
item also includes the costs of contracting with professionals to provide an y
additional administrative, legal or engineering services specific to the District
including any required notices, mailings or property owner protest ballot
proceedings.
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B. 2018/2019 DISTRICT BUDGET
For the purpose of estimating costs for the maintenance and servicing, actual costs
are used where possible. However, where the improvements are new, or where
actual maintenance experience is lacking, cost estimates will be used to determine
costs. The Budget of estimated cost of operation, servicing, and mainte nance for
Fiscal Year 2018/2019 is summarized on the next page in Table 1.
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Table 1
Fiscal Year 2018/2019 Budget
Category Description
Estimated
Expenditures Funding
Fiscal Year 2018/2019 L & L Assessments General Fund–Parks
Personnel Salaries-Permanent Full Time $465,900 $159,600 $306,300
Other Benefits & Deductions 196,900 75,900 121,000
Stand By 0 0 0
Stand By Overtime 0 0 0
Overtime 0 0 0
Total Personnel $662,800 $235,500 $427,300
Contract
Services
Annual Lighting & Landscape Report $0 $0 $0
Civic Center Campus Lake Maintenance 15,000 0 15,000
Landscape Lighting Maintenance 178,000 178,000 0
Financial Services Admin. Fee 0 0 0
Citywide Maintenance Contract 976,000 550,000 426,000
Undeveloped Parks PM10 Services 0 0 0
Maintenance & Repair 20,000 20,000 0
CVWD Lease-Pioneer Dog Park 1 0 1
Tree Trimming 23,000 15,000 8,000
Janitorial Services 0 0 0
Security Service - Corporation Yard 0 0 0
Fritz Burns Pool 40,000 0 40,000
Musco Lighting 1,000 0 1,000
SilverRock Way Landscaping 65,000 65,000 0
Total Contract Services $1,318,001 $828,000 $490,001
Rental Services Uniforms $2,000 $1,000 $1,000
Total Rental Services $2,000 $1,000 $1,000
Park Equipment
Vehicle
Operations
Facilities Charges $0 $0 $0
Fleet Maintenance 81,500 32,600 48,900
Facility & Equipment Depreciation 655,000 0 655,000
Total Operations $736,500 $32,600 $703,900
Utilities Electric $229,700 $120,000 $109,700
Phone 1,000 0 1,000
Water 329,800 200,000 129,800
Total Utilities $560,500 $320,000 $240,500
Travel Training &
Meetings
$5,500 $500 $5,000
Total Travel Training & Meetings $5,500 $500 $5,000
Information
Technology
Computers Printers and Services $76,500 $31,100 $45,400
Total Information Technology $76,500 $31,100 $45,400
Operating
Supplies
Plant Replacement $114,000 $64,000 $50,000
Graffiti Removal 52,000 12,000 40,000
Safety Gear 1,000 500 500
Field Materials 80,000 40,000 40,000
Total Operating Supplies $247,000 $116,500 $130,500
Small Tools /
Equipment
Non-Capital $7,500 $2,500 $5,000
Total Small Tools/Equipment $7,500 $2,500 $5,000
Total Landscape & Lighting Budget $3,616,301 $1,567,700 $2,048,601
District
Administration
Public Works Administration $0 $0 $0
Citywide Administration 18,100 15,000 3,100
Total District Administration $18,100 $15,000 $3,100
Total Landscape & Lighting Expenditures $3,634,401 $1,582,700 $2,051,701
Less CSA 152 Revenue $85,000 $85,000 $0
Less General Fund Contribution 2,588,942 603,767 1,985,175
Balance to Levy $960,459
Total EBU 26,979.18
Levy Per EBU $35.60
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The following information was obtained from the Riverside County Assessor's Secured
Roll, Assessor's Parcel Maps, and the City’s Planning Department. The land use
categories were developed to classify the different land use types in the City.
Table 2
Land Use FY 2018/2019
Parcel Count County Acres Prior Year
EBU
Prior Year
Levy
FY
2018/2019
EBU
FY
2018/2019
Levy (1)
Agricultural 18 375.76 94.30 $3,357.04 94.30 $3,357.04
Exempt 51 104.36 0.00 0.00 0.00 0.00
Golf Course 283 3,498.36 1,805.88 64,287.46 1,805.88 64,287.46
Hillside
Conservation 12 319.03 31.90 1,135.62 31.90 1,135.62
Multi-Family
Residential 34 92.81 635.50 22,623.80 635.50 22,623.80
Non-Residential 262 555.55 2,804.75 99,849.10 2,804.75 99,849.10
Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58
Single Family
Residential 19,911 2,402.82 19,911.00 708,831.60 19,911.00 708,831.60
Vacant/ Remote 13 144.48 119.20 4,243.30 119.20 4,243.30
Vacant Non-
Residential 217 587.69 608.19 21,649.62 608.19 21,649.62
Vacant Residential 2,674 1,158.60 882.42 31,392.76 882.42 31,392.76
Total 23,526 9,345.64 26,979.18 $960,432.88 26,979.18 $960,432.88
(1) The difference in the “Balance to Levy” amount in Table 1 and the total FY 2018/2019 Levy amount in Table 2 is a rounding difference due to the
Riverside County even penny requirement for each charged parcel.
Actuals will be based on the final County Secured Roll for Fiscal Year 2018/2019.
Differences are generally due to changes in County Land Use Classifications or Assessor
Parcel Number changes.
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APPENDIX A – DISTRICT ASSESSMENT DIAGRAM
The Boundary Diagrams for the original districts have previously been submitted to the
Clerk of the City in the format required under the 1972 Act and are made part of this
Report by reference.
The parcel identification, lines and dimensions of each parcel within the District are those
lines and dimensions shown on the Assessor Maps of Riverside County for the year in
which this Report was prepared and is incorporated by reference and made part o f this
Report.
The attached Landscape Maintenance Map displays the landscape maintenance areas
within the City.
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APPENDIX B – 2018/2019 COLLECTION ROLL
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown
on the Riverside County Assessor Parcel Maps and/or the Riverside County Secured Tax
Roll for the year in which this Report is prepared.
Non-assessable lots or parcels may include government owned land, public utility owned
property, land principally encumbered with public right-of-ways or easements and
dedicated common areas. These parcels will not be assessed.
A listing of parcels within the District, along with the proposed assessment amounts, has
been submitted to the City Clerk and, by reference, is made part of this Report.
Upon approval of the Report and confirmation of the assessments, the assessment
information will be submitted to the County Auditor/Controller, and included on the
property tax roll in Fiscal Year 2018/2019. If the parcels or APNs within the District and
referenced in this Report, are re-numbered, re-apportioned or changed by the County
Assessor’s Office after approval of the Report, the new parcel or APNs with the
appropriate assessment amount will be submitted to the County Auditor/Controller. If the
parcel change made by the County includes a parcel split, parcel merger or tax status
change, the assessment amount submitted on the new parcels or APNs will be based on
the method of apportionment and levy amount approved in this Report by the City Council.
289
290
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - M A Y 2 0 1 8
M A Y 2 0 1 8 R E P O R T
T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D
C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T ,
E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N .
Design and Development Department
the HUB
The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining
permits for planning, building, engineering, garage sales, and special events. The Hub assists
customers through the permitting process from initial questions and pre-application meetings
through inspections and final certificate of occupancy. Below are some May 2018 metrics:
CUSTOMER SATISFACTION
Permit and Project
Fees Collected
$171,531
$1,501,361
STVRP Permits
83
239
9151,157
73
280
Business
Licenses
Phone Calls
Received
Total Customers
Served
Total Issued
Permits
Total
E-TRAKiT
Permits
TOT Collected
In June 2016, The Hub launched
a survey to measure the
satisfaction of its customers. The
survey uses a one to five star
rating system, with “Five Stars”
being excellent. The Hub Customer
Satisfaction survey results for the
month of May 2018 were stellar!
0
25
50
75
100
Wait TimeHelpfulnessQualityDEPARTMENT REPORT ITEM NO. 5
291
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - M A Y 2 0 1 8
M A Y 2 0 1 8 R E P O R T
Design and Development Department
PLANNING
ACTIVITY
BUILDING
The Building Division administers all building permit
applications and plans for compliance with
requirements established in the entitlement process,
La Quinta Municipal Code, and all currently applicable
California Building Standards Codes.
Includes sign applications,
temporary use permits,
minor use permits, final
landscaping plans, etc.
Planning
Permits
2018 2017
May
Year
Year to Date
946
5,593
614
3,592
2018 2017
May
Year
Year to Date
11
29
4
31
Building Permits Issued
20172018
20
637
147127
33
861
Year
May
May
E-TRAKiT
Year to Date
20172018
154
30
672
140
38
929
Year
May
May
E-TRAKiT
Year to Date
Building Permits Submitted
Building Inspections
Building Permits
Submitted
Submitted Applications
Building Permits Issued
The Planning Division works with residential and
commercial property/business owners and developers
to ensure development in the City is constructed
consistent with the City’s goals and policies.
292
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - M A Y 2 0 1 8
M A Y 2 0 1 8 R E P O R T
Design and Development Department
TRAFFIC
& CIP
SHORT-TERM
VACATION RENTAL
THE
PROGRAM
The Short Term Vacation Rental Program,
Vacation LQ, continues to grow, as new
properties register each month. During the
month of May 2018, the following permits
were issued and TOT collected:
The Development Division provides
engineering assistance with a
variety of permits. During the month
of May 2018, the following number
of permits and applications
were processed:
The Engineering Services Division provides
engineering design and construction
oversight and traffic support on a variety of
infrastructure projects that help keep La
Quinta safe and beautiful. Highlighted below
are some activities for May 2018:
ENGINEERING SERVICES
PUBLIC WORKS
DEVELOPMENT
CIP PROJECTS
IN PROGRESS
TRAFFIC
HSIP Intersection Improvements project is out for bid with bids due by 10:00 am on
Thursday, June 7, 2018.
La Quinta High School ADA Improvements project is out for bid with bids due by
11:00 am on Thursday, June 7, 2018.
Pavement Management Plan Zone 2 - Slurry Seal and Striping Improvements
project is out for bid with bids due by 10:00 am on Thursday, June 21, 2018.
On-site construction continues at private development projects including Andalusia,
Griffin Ranch, Monterra, Codorniz, and The Citrus.
55 requests for service were recorded in City’s GORequest system in May 2018, including:
·Operational checks of crosswalks, warning beacons, and flashing stop signs
·Repair of safety and street sign lighting
·Light fixtures throughout the City
Published in May 2018 ITE Journal: Making Active Transportation Safe
Countermeasures Prove Effective in Reducing Bicycle Collisions (Attachment 1)
By Nazir Lalani, P.E. - City of La Quinta, Contract City Traffic Engineer and
Kristopher Gunterson - City of La Quinta, Traffic Management Analyst
STVRP TOT Collected
Permits Issued
in May
2017 2016Year
January $109,867.25 $75,323.58
Currently Active
Permits
83
1,156April$405,334.02 $221,904.07
2017Year 2016
20172018Year
May
Year to Date
12
67
10
50
20172018Year
May
Year to Date
12 27
135156
STVRP Permits
Project Reviews
Completed Permits Issued
STVRP TOT Collected
Year
May
2018 2017
$553,935 $405,344
$2,081,506 $1,533,862 Year to
Date
293
Countermeasures Prove Effective in Reducing Bicycle Collisions
By Nazir Lalani, P.E. and Kristopher GuntersonIn 2014, the number of traffic fatalities in the United States reached its lowest level at
32,744. Unfortunately, since then, the number of fatalities has been increasing each year,
and in 2016, traffic related fatalities rose to 37,461 with pedestrian fatalities reaching
close to 6,000 and bicycle related fatalities at well over 800.
CASE STUDY
Pierre Aden/shutterstock.comwww.ite.org May 2018 29
ATTACHMENT 1
294
The ATSRs propose mitigation measures to reduce collisions
where a clear pattern can be identified for which there is an effective
countermeasure.
Implementation of Effective Countermeasures to
Reduce Bicycle Collisions
The City of La Quinta recognized the trend of rapidly rising bicycle
collisions shown in Table 1, and in 2015 began a major effort
to implement the following countermeasures to reduce bicycle
collisions on public streets maintained by the City:
Lane Diets: As part of pavement resurfacing projects, on-street
bike lanes were provided where they did not previously exist. This
was done through narrowing travel lane widths to 10 or 11 feet in
order to reduce traffic speeds and provide sufficient pavement to
stripe on-street bicycle lanes. The minimum width of the bike lanes
are 6 feet as measured from the face of curb. Refer to Figure 1 for an
example of a location where lane diets were implemented to provide
on-street bike lanes (In the before condition, no striped bicycle
lanes existed).
Video Detection Loops: The City has been gradually changing
detection at the 55 traffic signals it maintains from in ground
Across the United States, communities are committing to Vision
Zero. In addition to setting a goal of zero traffic deaths and severe
injuries, Vision Zero also commits communities to a fundamental
shift in how they approach traffic safety. A hallmark of Vision Zero
in the United States is the creation of action plans. From mid-sized
communities like Fremont, CA and Columbia, MO to big, urban
cities like Los Angeles, CA, Boston, MA, and Austin, TX, these
action plans are intended to lay the groundwork for the strategies
that should move communities from vision to action and help
achieve the goal of zero traffic deaths and serious injuries.
As part of its Action Plan to reduce collisions on publicly
maintained streets, the City of La Quinta, CA, USA (population
41,000) has been preparing Annual Traffic Safety Reports (ATSRs)
each year since 2006. The reports use CrossroadsTM software to
identify:
Intersections with the highest number of intersection collisions;
Road segments with the highest number of mid-block collisions;
The locations of all pedestrian collisions and bicycle collisions;
and
The locations of all single vehicle collisions, night time collisions
and collisions involving parked vehicles.Marban Multimedia ProductionsFigure 1. Lane Diet to Provide Bike Lanes
30 May 2018 ite journal 295
Bicycle Signal Timing: Minimum greens were increased for all
through and left-turn phases at traffic signals to meet the guidance
published in the American Association of State Highway and Trans-
portation Officials’ (AASHTO) Guidelines for the Development of
inductance loops to video cameras. As part of that process,
detection for bicycles has been provided on all approaches where an
on-street striped bike lane is provided.
Bike Legends: Bicycle legends with green colored backgrounds
were striped on the approaches of all signalized intersections to
provide guidance to bicyclists as to where they should position
themselves to be detected and travel through signalized intersec-
tions. This improvement has been identified as a best practice in
a recent article published in ITE Journal.1 Refer to Figure 2 for an
example of a location where bicycle legends were striped.
Green Paint in High Conflict Areas: In areas where bicycles
were anticipated to weave or merge with motorized vehicles, green
paint was used to heighten awareness of both drivers and bicyclists
to the potential for conflicts. Refer to Figure 3 for
an example of a location where green paint was
used in a transition area.
Posting Parking Restrictions: No Parking in
Bike Lane Signs (R7-9a) have been posted every
550 feet along most of the street with striped on
street bike lanes. The project was initiated in 2015
but will be completed in the fall of 2018.
Figure 2. Bicycle Legends Marban Multimedia ProductionsMarban Multimedia ProductionsFigure 3. Green Paint for Highlighting Areas of Weaving and Merging Conflicts
www.ite.org May 2018 31296
Implement an “Educating Road Users About Bicycle Infra-
structure” program similar to the ITE award-winning video
produced by the City of Edmonton, Alberta, Canada.8
Table 1. Bicycle Collision Trends in the City of La Quinta (2014–2017)*
Year Total Bicycle Collisions Fatal/Injury
Before 2014 10 7
2015 13 10
After 2016 2 0
2017 5 5
* Includes collisions on public streets only
Acknowledgment
The authors appreciate the review of the contents of this paper by
Bryan McKinney, City Engineer, City of La Quinta and Steven B.
Colman (lifetime member of ITE) for technical accuracy. itej
References
1. Koonce, P., et al. “Improving Bicycle Detection Pavement Markings
Symbols to Increase Comprehension at Traffic Signals.” ITE Journal.
Washington DC, USA: March 2017.
2. American Association of State Highway and Transportation Officials.
Guidelines for the Development of Bicycle Facilities, 4th Edition. Washington,
DC, USA: 2012.
3. California Department of Transportation. Manual on Uniform Traffic
Control Devices for Streets and Highways. Sacramento, CA, USA: 2014.
4. Guedes, J. “Minimizing The Impact of Latest MUTCD on Traffic Signal
Operation.” ITE 2015 Western District Annual Meeting. Las Vegas, NV, USA:
July 2015.
5. National Highway Traffic Safety Administration. Quick Facts 2016.
Washington, DC, USA: October 2017.
Bicycle Facilities, Part 4 of the California Manual on Uniform Traffic
Control Devices (MUTCD), and the findings published in a presen-
tation made at the ITE 2015 Western District Annual Meeting in
Las Vegas, NV titled, “Minimizing the Impact of Latest MUTCD on
Traffic Signal Operation.”2,3,4
In 2018–2019, the City will be constructing five roundabouts.
Four of them will be replacing existing traffic signals and one will
be replacing an all-way stop where a recent bicycle collision in
April, 2018 underscores the need to construct the roundabout as
soon as possible. The streets connecting the roundabouts will also
be reduced from four through lanes to two so that bicycle lanes can
be provided between the roundabouts. The project is being funded
by an Active Transportation Program grant exceeding $7 million
and located in the Old Town/Village area of La Quinta.
Results and Conclusions
Most of the countermeasures to reduce bicycle collisions were
implemented by the end of 2015. Table 1, which provides a
summary of the total number of bicycle collisions in the City of
La Quinta by calendar year, shows a sharp decline in the number
of bicycle collisions in 2016–2017 during a period of time when
traffic volumes were increasing along many of the major traffic
corridors in the City, and the numbers of fatal and injury collisions
throughout the United States were increasing significantly.5
Recommendations
The results in Table 1 show that the countermeasures implemented
by the City of La Quinta to reduce bicycle related collisions have
been effective and should be considered by other public agencies.
It is also recommended that public agencies consider working with
bicycle vendors, bicycle clubs, and bicycle coalitions to:
Identify locations for future improvements such as lane diets to
provide on-street striped bicycle lanes;
Use social media to encourage bicyclists to wear bright
fluorescent colored clothing to increase their conspicuity during
the day and to equip their bicycles with reflectors as well as
flashing or steady burning front and rear lamps to increase
their conspicuity at night. (Figure 4 shows a bicyclist “Riding
Bright”);6,7
Encourage riding with the flow of traffic rather than against
traffic so that drivers will see them more clearly when executing
turning movements at intersections and driveways;
Encourage respecting and obeying traffic control devices such as
stop signs and traffic signals. (This may be best accomplished by
partnering with law enforcement officers);
Encourage riding in the on-street striped bicycle lanes so drivers
can comply with California’s recently enacted lateral separation
rule; and Marban Multimedia ProductionsFigure 4. Bicyclist “Riding Bright”
32 May 2018 ite journal 297
has also worked for the Cities of Phoenix, AZ, Lakewood, CO,
Ventura, CA, the County of Santa Barbara, CA, and the Greater
London Council in England. He is a course instructor and Complete
Streets Safety Assessment Studies expert for the Institute of
Transportation Studies at University of California, Berkeley. Nazir is a
Fellow of ITE.
Kristopher Gunterson is the traffic management
analyst for the City of La Quinta, CA, USA. Over the
past 10 years, he has developed and implemented
programs for traffic signal and street lighting mainte-
nance for the city’s 54 intersections. Kristopher has
been involved in the design and construction of six
major traffic signals, as well many traffic safety related projects. His
certifications from the International Municipal Signal Association
include; Senior Traffic Signal Technician, Roadway Lighting
Technician, and Work Zone Safety. He has been asked to present
before the staff of Econolite Control Products, a major developer of
traffic signal technology, to provide insight and perspective on daily
operations of a traffic signal technician.
6. Dia, H., R. Hassan, and E. Chong. “Using Social Media to Enhance
Learning Outcomes in Transportation Engineering Courses.” ITE Journal.
Washington, DC, USA: December 2017.
7. Lalani, N. “The Greater London ‘Ride Bright’ Campaign—Its Effects on
Motorcycle Casualties.” Traffic Engineering and Control. Greater London
Council, London, England.
8. City of Edmonton Wins International Award for Lego Videos. www.cbc.
ca/news/canada/edmonton/city-of-edmonton-winsinternational-award-
for-lego-videos-1.2736551. Accessed April 3, 2018.
Nazir Lalani, P.E. is the President of Traffex
Engineers Inc., a transportation consulting firm in
Ventura, CA, USA that provides transportation
engineering consulting services to local agencies
encompassing traffic operations, work zone traffic
control, development review, and improvements for
pedestrian and bicycle facilities. Nazir is currently the Contract City
Traffic Engineer for the City of La Quinta in Southern California. In
2009, Nazir completed ten years of service with Ventura County, CA,
USA as the Deputy Director of the Transportation Department. Nazir
what makes a smart city?
iteris.com/smartcity
www.ite.org May 2018 33
298
6
299
300
Inspection Maintenance
$4,292.60
Fritz Burns
Pool Inspection
$154.38
Sign Maintenance
$285.92
Fencing
Wall Repairs
$416.97
Office Administration
$124.08
Graffiti
$2,914.56
Tree/Plant
Flower Installation
$617.52
Walkways
$308.76
waterfeatures
$1,412.75
Contract
Administration
$108.70
Meeting
$1,775.23
Lighting/Electrical
$85.37
Trail
Maintenance
$925.56
Athletic Field
Inspection
$77.19
Debris
Litter Removal
$169.53
Parking Lot
Repairs
$663.69
Playground
Equipment Insp.
$354.93
Seminars
Training
$54.35
Gopher & Dog Holes,
Pest Control
$308.76
Park
Maintenance
$31.02
Inspection Maintenance
Fritz Burns Pool Inspection
Sign Maintenance
Fencing/Wall Repairs
Office Administration
Graffiti
Tree/Plant/Flower Installation
Walkways
waterfeatures
Contract Administration
Meeting
Lighting/Electrical
Trail Maintenance
Athletic Field Inspection
Debris/Litter Removal
Parking Lot Repairs
Playground Equipment Insp.
Seminars/Training
Gopher & Dog Holes, Pest Control
Park Maintenance
ATTACHMENT 1
301
302
303
304
GRAFFITI REMOVAL AT
FRITZ BURNS PARK
305
306
DOG PARK GATE REPAIR AT
SEASONS PARK
307
308
309
310
Graffiti
$1,819.54
Vandalism
Repair
$244.84
Landscape Irrigation
Contract Mgt
$1,658.97
Maint Yard
Building Maint
$628.30 Lighting - Medians
$3,098.59
Debris/Litter Removal
$697.58
Inspection
$301.32
Concrete
Sidewalk Repairs
$3,380.35
Office Work
$42.77
Pothole or
Street Repair
$2,756.04
Street
Sweeping
$181.55
Street Signs
$12,964.29
Storm Drain Maint
$352.62
Graffiti
Vandalism Repair
Landscape Irrigation Contract Mgt
Maint Yard/Building Maint
Lighting - Medians
Debris/Litter Removal
Inspection
Concrete/Sidewalk Repairs
Office Work
Pothole or Street Repair
Street Sweeping
Street Signs
Storm Drain Maint
311
312
313
314
Facilities Maint
$1,429.18
Carpentry & Hardware
$400.88
Electrical
$1,169.45
HVAC
$1,617.82
General Repairs
$1,023.18
Meetings
$812.55
Personnel Requests
$718.39 Uplevel Project
$256.24
Plumbing
$1,902.48
Janitorial
$142.62
Preventative Maint
$607.56
Painting
$1,775.59
Security/Fobs/Alarms
$492.71
Fire Stations
$1,820.44
Library
$648.10
Museum
$710.33
Facilities Maint
Carpentry & Hardware
Electrical
HVAC
General Repairs
Meetings
Personnel Requests
Uplevel Project
Plumbing
Janitorial
Preventative Maint
Painting
Security/Fobs/Alarms
Fire Stations
Library
Museum
315
316
Customer Satisfaction Survey Details
05/01/2018 to 05/31/2018
Request: 33022 Survey Entered: 05-03-2018 Request Entered: 04/18/2018 Closed: 04/26/2018 Days Open: 8
Topic: FS/Preventative Maint Tasks
Employee: Alfred Berumen Customer: Reyna Camarena
Description: Please order AC filters for stock at FS #70 per Captain Kotz.
Reason Closed: work done.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33057 Survey Entered: 05-01-2018 Request Entered: 04/23/2018 Closed: 04/24/2018 Days Open: 1
Topic: Landscape/Irrigation Contract Management - 1050
Employee: James Lindsey Customer: Mark Johnson
Description: There are two irrigation sprinkler heads blown off in this area. Water is spraying into Miles north bike lane near cross walk that goes
to school and another just east of this location.
Reason Closed: the irrigation was cap and flagged for property management group.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33075 Survey Entered: 05-07-2018 Request Entered: 04/24/2018 Closed: 04/30/2018 Days Open: 6
Topic: Parks/Trail Maintenance
Employee: Robert Ambriz Jr. Customer: Linda Evans
Description: Near trail sign by picnic tables.
Reason Closed: Work done. Repaired broken irrigation line.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
317
Request: 33104 Survey Entered: 05-03-2018 Request Entered: 04/25/2018 Closed: 05/03/2018 Days Open: 8
Topic: Library Personnel Request
Employee: Alfred Berumen Customer: Minerva Ochoa
Description: Need new furniture assembled.
Reason Closed: work done.
Service Effectiveness: Superior
Response Times: Good
Quality of Service: Superior
Expectations Met: Exceeded
Comments: Staff was very knowledgeable and was able to assemble furniture with very little instructions.
Request: 33118 Survey Entered: 05-07-2018 Request Entered: 04/25/2018 Closed: 04/30/2018 Days Open: 5
Topic: Parks/Gopher & Dog Holes, Pest Control
Employee: Robert Ambriz Jr. Customer: C Barron
Description: Gopher hole and ants. On irrigation box.
Reason Closed: Work done. Spread out dirt pile and applied ant bait.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33187 Survey Entered: 05-15-2018 Request Entered: 05/01/2018 Closed: 05/08/2018 Days Open: 7
Topic: Debris/Litter Removal/Right of Way Maint - 1011
Employee: James Lindsey Customer: Bill Aitken
Description: Paint on street
Reason Closed: We coordinate with code compliance to contact the builder at the site to clean up the plaster . The street and gutter were cl eaned.
Some stains still remain, but will ware off over time.
Service Effectiveness: Superior
Response Times: Good
Quality of Service: Superior
Expectations Met: Exceeded
318
Request: 33225 Survey Entered: 05-14-2018 Request Entered: 05/03/2018 Closed: 05/07/2018 Days Open: 4
Topic: FM/Janitorial
Employee: Alfred Berumen Customer: C Barron
Description: Women’s bathroom has a strong odor that wants you to vomit.
Reason Closed: work done.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Met
Request: 33226 Survey Entered: 05-11-2018 Request Entered: 05/04/2018 Closed: 05/04/2018 Days Open: 0
Topic: FM/Electrical
Employee: Alfred Berumen Customer: Reyna Camarena
Description: Electrical issue in the Bay area. There was a power cord pulled with the fire engine. Captain Khatami is requesting additional
assistance to isolate electricity.
Reason Closed: Work is done.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33238 Survey Entered: 05-14-2018 Request Entered: 05/05/2018 Closed: 05/14/2018 Days Open: 9
Topic: FM/Security/Fobs/Alarms/Doors
Employee: Alfred Berumen Customer: C Barron
Description: The door plate is missing. The lock can be pried open being exposed.
Reason Closed: work done
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
319
Request: 33239 Survey Entered: 05-15-2018 Request Entered: 05/05/2018 Closed: 05/08/2018 Days Open: 3
Topic: FM/Security/Fobs/Alarms/Doors
Employee: Alfred Berumen Customer: C Barron
Description: The snack bar door is missing the bottom magnetic portion. The alarm system will not let us arm the building. It thinks the door is
open. It should look like the door in our office 1. Thank you.
Reason Closed: Work is done.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33244 Survey Entered: 05-14-2018 Request Entered: 05/07/2018 Closed: 05/07/2018 Days Open: 0
Topic: Debris/Litter Removal/Right of Way Maint - 1011
Employee: James Lindsey Customer: Jose Maciel
Description: Pile of debris
Reason Closed: Clean gutte work done
Service Effectiveness: Good
Response Times: Good
Quality of Service: No answer
Expectations Met: Met
Request: 33247 Survey Entered: 05-16-2018 Request Entered: 05/07/2018 Closed: 05/08/2018 Days Open: 1
Topic: Landscape/Irrigation Contract Management - 1050
Employee: James Lindsey Customer: Michael Nelson
Description: my address is 53605 Ave Alvarado. The neighbor house on the corner and the house behind him have hugh trees all tangled in the
overhead wires. When the wind blows it looks like it might all come down. You can call me if you need more info. Mike Nelson 760-
285-9994
Reason Closed: I called Mr. Nelson and informed him that the City does not maintain the tr ees in back of the homes. It is the home owner's
responsibility to maintain the trees with the easement area. However, Imperial Irrigation District (IID) will come in and top the trees to
prevent or keep them out of the over head power lines. The lower lines are low voltage, they are Telephone or TV cables.
Service Effectiveness: No answer
Response Times: Good
Quality of Service: No answer
Expectations Met: Met
320
Request: 33298 Survey Entered: 05-18-2018 Request Entered: 05/10/2018 Closed: 05/11/2018 Days Open: 1
Topic: Parks Inspection Maint -1031
Employee: Robert Ambriz Jr. Customer: Dori Quill
Description: It would be so nice to see this drainage area across from the wellness center spruced up this year. Are there any plans? It is right
across from the art festival entrance and I know one citizen has suggested a butterfly garden which would be lovely!
Reason Closed: Hello Dori. It's Robert. Steve and I have already met with our contracted landscapers to disc uss a turf and rock design for the La
Fonda Palm area (retention basin). Our landscape contract manager is working with their landscape designer to come up with a
layout and estimate for us. Work will be done in the upcoming year.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Met
Comments: They listened to my suggestions about the area and said they would consider them.
Request: 33299 Survey Entered: 05-17-2018 Request Entered: 05/10/2018 Closed: 05/10/2018 Days Open: 0
Topic: Street Sign Repair/Maint - 1010
Employee: James Lindsey Customer: geri girardin
Description: Hello, RE: 51830 Ave Morales The curbside address reads "51380". However, the address is 51830. So, numbers need to be
switched and repainted. Thank you. geri girardin
Reason Closed: It is the property owner responsibility to repaint the address number o n the curb.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33375 Survey Entered: 05-23-2018 Request Entered: 05/16/2018 Closed: 05/16/2018 Days Open: 0
Topic: Parks/Trail Maintenance
Employee: Robert Ambriz Jr. Customer: Linda Evans
Description: Broken patio cover at Cove picnic tables
Reason Closed: Work done. Removed broken alumawood.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Comments: City staff is very responsive, especially for safety issues. Thank you!
321
Request: 33389 Survey Entered: 05-22-2018 Request Entered: 05/16/2018 Closed: 05/22/2018 Days Open: 6
Topic: Lighting - Medians & Public Right-of-Way - 1083
Employee: James Lindsey Customer: Jovie Schrager
Description: Several lights on bridge are out. Path and pillar lights alike.
Reason Closed: The lights were repaired by the electrical
Service Effectiveness: No answer
Response Times: Superior
Quality of Service: No answer
Expectations Met: Exceeded
Comments: Solution to lighting problem was solved promptly. Great job!
Request: 33390 Survey Entered: 05-18-2018 Request Entered: 05/16/2018 Closed: 05/18/2018 Days Open: 2
Topic: Parks/Playground Equipment Insp.
Employee: Robert Ambriz Jr. Customer: Michael Maidment
Description: Missing steering wheel
Reason Closed: Work done. Installed a plastic tubing around the screw for safety. City will order replacement steering wheel.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Exceeded
Request: 33391 Survey Entered: 05-30-2018 Request Entered: 05/16/2018 Closed: 05/23/2018 Days Open: 7
Topic: Debris/Litter Removal/Right of Way Maint - 1011
Employee: James Lindsey Customer: Jovie Schrager
Description: The Sun bus stop on Adams right before Miles Ave has a solar panel that should provide light to the bench area, it is not working.
Reason Closed: This is a Sun Line bus company issue to maintain. They have been notified at 760-343-3456 or Maintenance at 760-347-9027.
Service Effectiveness: Superior
Response Times: Superior
Quality of Service: Superior
Expectations Met: Met
322
Request: 33415 Survey Entered: 05-31-2018 Request Entered: 05/17/2018 Closed: 05/24/2018 Days Open: 7
Topic: Street Sign Repair/Maint - 1010
Employee: James Lindsey Customer: Dori Quill
Description: There are no signs on Tampico showing where Seasons dog Park is. Could the city please put one going each direction on
Tampico?
Reason Closed: The Seasons dog park is within the local Season Development area and is primarily for local use. It has been determined that no
signage is required on Calle Tampioc showing where the park is located.
Service Effectiveness: Poor
Response Times: Below Average
Quality of Service: Average
Expectations Met: Below
Comments: Seasons dog park is the best one we have in the Cove area and as a Community Services Commissioner when it was being built it
was never intended to be just for the Seasons area. The rest of our residents deserve to know where it is located. I don't un derstand
why La Quinta government who puts up traffic signs even when not wanted or needed won't put up an sign that informs its citizens
about a park!
Request: 33501 Survey Entered: 05-24-2018 Request Entered: 05/24/2018 Closed: 05/24/2018 Days Open: 0
Topic: Street Sign Repair/Maint - 1010
Employee: James Lindsey Customer: Lesliedaniel1@hotmail.com
Description: Chevron sign put down in dirt yesterday afternoon - think it must have come from the other Yucatan curve where signs were installed
yesterday afternoon. Augie removed the extra signs on our curve last week, so it does NOT belong here.
Reason Closed: Pick up sign work done
Service Effectiveness: Good
Response Times: Superior
Quality of Service: No answer
Expectations Met: Met
Request: 33505 Survey Entered: 05-31-2018 Request Entered: 05/24/2018 Closed: 05/24/2018 Days Open: 0
Topic: Landscape/Irrigation Contract Management - 1050
Employee: James Lindsey Customer: Tracey Kimball
Description: Hi this is question not a problem. I applied for a Turf removal rebate with CVWD today - pending approval. A neighbor told me that
the city provides landscape rocks for ground cover for free. Is this true?
Reason Closed: There was a program a few years ago that the City did provided free gray gravel to property owners for landscape areas. The City no
longer provide this service to property owners.
Service Effectiveness: Good
Response Times: Good
Quality of Service: Good
Expectations Met: Met
Comments: convenience
323
324
COMMUNITY SERVICES COMMISSION MINUTES MAY 14, 2018
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, MAY 14, 2018
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to order
at 5:30 p.m. by Chair Chiapperini.
ROLL CALL
PRESENT: Commissioners Marley, Quill, Wyler and Chair Chiapperini
ABSENT: Commissioners Van Horn
PLEDGE OF ALLEGIANCE
Commissioner Quill led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
REPORTS AND INFORMATIONAL ITEMS
1.FACILITY UPDATES
Presented by Robert Ambriz, Parks Superintendent
2.SILVERROCK EVENT SITE AD HOC COMMITTEE UPDATE
Presented by Commissioner Wyler, Community Services Commissioner
3.LA QUINTA ART ALLEY PROJECT RFP UPDATE
Presented by Christina Calderon, Community Resources Manager
CONSENT CALENDAR
1.APPROVE MINUTES OF APRIL 9, 2018
MOTION - A motion was made and seconded by Commissioners Marley/Chiapperini to
approve the April 9, 2018 Community Services Commission minutes as corrected.
Motion passed: 3 ayes, 1 absent (Van Horn), 1 abstain (Quill).
COMMISSIONER’S ITEMS
Events attended:
Quill – Senior Inspiration Awards, City picnic
Marley – City picnic
Wyler – City picnic
Chiapperini – Senior Inspiration Awards, City picnic
ADJOURNMENT
REPORTS AND INFORMATIONAL ITEM NO. 30
325
COMMUNITY SERVICES COMMISSION MINUTES MAY 14, 2018
There being no further business, it was moved and seconded by Commissioners
Quill/Marley to adjourn the meeting at 6:33 p.m. Motion passed: 4 ayes, 1 absent (Van
Horn).
Respectfully submitted,
LISA CHAUDHRY, Community Services Commission Secretary
City of La Quinta, California
326
REPORTS AND INFORMATIONAL ITEM NO. 31
Palm Springs Airport Commission Report
Meetings on May 17 Design Committee and June 13 Airport Commission Meeting
Design Ad Hoc Committee Meeting on May 17, 2018
Objective: To evaluate the need for increased airport seating selection at the airport
primarily in the lobby and secondly in the Bono course that would be cost effective
and provide consistency throughout the airport
Budget: $180,000
Goal: To have new seating in place in November 2018.
Our findings to date: At this initial meeting we found it most economical in both time
and money to work with commercial grade seating where City of Palm Springs will be
able to collaborate with coops and leverage off a larger bid. The current seating is the
Regional Terminal is the iconic form of the Herman Miller Tandem Sling Seating in
Black Leather. The Eamse design chair is the most significant furniture design in the
20th century – it is instantly recognizable and enduringly fresh.
Because of our space constrictions based on the octagonal architecture of the airport,
we need to have seating that complements the space without overwhelming it.
Additional seating is mandatory. The current seating in the lobby was borrowed from
the convention center. These chairs are certainly not ideal nor do they provide the first
impression that we wish to give our passengers. Seating in the Bono concourse is 18
years, very dated and cumbersome. If all seating throughout the airport was
consistent, it would provide greater flexibility in the future and enable airport staff to
move seating where it is needed the most.
The Herman Miller Company would come to the airport and demonstrate on how best
to maximize the seating through-out. They could also advise based on our customer
demographic, the number of charging stations or kiosks that we should order and
what options are available. As part of their services, they would create a master plan
for PS Airport. The timing/cost/selection is a 14 week process so timing is critical. We
will need to be conscious of lead time and if possible pursue a “buy-back” option. If
not current chairs would go for public auction or be moved outdoors for enhanced
seating. This could be beneficial in addressing our seating shortage.
Airport Commission Meeting – June 13, 2018
Budget and Finance Report – Through May of 2018 the airport is 9.1% above 2017 in
traffic year to date. The month of May alone was 16% ahead and June is project to be
in double digits. (The strength of May is because of the extended Frontier service to
Denver.) But still very positive news in being if we can provide air lift, the passengers
327
will come even in the shoulder season. The airport budget is also respectable with $6.5
million in unrestricted funds through May.
Discussion and Action Report:
New Seating Acquisition – moved forward to obtain pricing and design lay-out
from Herman Miller. Commission approved the design and color. All agreed that
it would blend in well and provide consistency throughout the airport. The
number of in –seat phone chargers or kiosk chargers will be determined by
budget and feasibility with electrical outlets throughout the terminal lobby.
Airline Incentive Program Modification – moved forward to modify the
airport’s current Air Service Incentive Program from a Marketing Funding based
program to an Airport Fee Waiver program as approved by the FAA. This will
provide the airlines with more flexibility in how best to utilize the funds from
the Palm Springs airport. It could be used for fuel or to maintain aircraft as an
example. Scott White from the GPSCVB will continue to work closely with the
focus cities on marketing programs to boost load factors from these cities and
to ensure that we become a preferred destination.
Next Airport Commission meeting is scheduled for July 11. No committee meeting
for either Airport Design or Marketing is presently scheduled.
Submitted by:
Kathleen Hughes
Palm Springs Airport Commissioner
328
HAND OUTS
CITY COUNCIL
MEETING
JUNE 19, 2018
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HAND-OUT BY ALENA CALLIMANIS PUBLIC COMMENT NOT ON THE AGENDA RE: ANDALUSIA DUST & BIKE LANE ISSUES
COUNCIL MEETING JUNE 19, 2018 - HANDOUT BY MARIO SEWELL ON
MATTER NOT ON THE AGENDA - SURVEILLANCE TECHNOLOGY
COUNCIL MEETING JUNE 19, 2018 - HANDOUT BY MARIO SEWELL ON
MATTER NOT ON THE AGENDA
COUNCIL MEETING JUNE 19, 2018 - HANDOUT BY MARIO SEWELL ON
MATTER NOT ON THE AGENDA
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
1
Monika Radeva
From:Nichole Romane
Sent:Tuesday, June 19, 2018 1:29 PM
To:Monika Radeva
Subject:FW: for todays council meeting, La Quinta City Clerk
Attachments:La Quinta June 19.pdf
Nichole Romane
Administrative Assistant
City of La Quinta
From: Harrington Law Office [mailto:harringtonlaw@aol.com]
Sent: Tuesday, June 19, 2018 1:27 PM
To: Nichole Romane
Cc: adipierro@palmspri.gannett.com; nhayden@palmspri.gannett.com; lday@entravision.com;
lauren.coronado@npgco.com
Subject: for todays council meeting, La Quinta City Clerk
A written communication is attahced to be distributed to the council members for todays meeting
cc media outlets
Michael Harrington, Attorney
73550 Alessandro #101
Palm Desert, CA 92260
(760) 347-4445
second office in Riverside (951)387-4266
web site: www.michaelharringtonlaw.com
AVVO RATING: SUPERB
This email is intended for the named recipient only and may be attorney-client privileged and if
received in error cannot be used, but should be returned to sender and removed from your system
COUNCIL MEETING JUNE 19, 2018 WRITTEN COMMUNICATION BY MICHAEL HARRINGTON
COMMENT ON MATTERS NOT ON THE AGENDA RE: CITY OF LA QUINTA CODE OF ETHICS REFORM
POWER POINTS
CITY COUNCIL
MEETING
JUNE 19, 2018
6/20/2018
1
City Council Meeting
June 19, 2018
City Council Meeting
June 19, 2018
P1 – CVB Update – La Quinta
6/20/2018
2
TOURISMCVB UPDATE
LA QUINTA
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
2017 GREATER PALM SPRINGS TOURISM ECONOMIC IMPACT
11,500,000
12,200,000
12,900,000
13,600,000
10,000,000
10,500,000
11,000,000
11,500,000
12,000,000
12,500,000
13,000,000
13,500,000
14,000,000
2011 2013 2015 2017
Total Number of Visitors
18% Growth 2011 to 2017
Goal 16.8 Million Visitors By 2026
6/20/2018
3
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
2017 GREATER PALM SPRINGS TOURISM ECONOMIC IMPACT
5,300,000,000
5,800,000,000
6,400,000,000
7,000,000,000
0
1,000,000,000
2,000,000,000
3,000,000,000
4,000,000,000
5,000,000,000
6,000,000,000
7,000,000,000
8,000,000,000
2011 2013 2015 2017
Total Economic Impact
32% Growth 2011 to 2017
60.7
63.6
61.1
56.9
50.9 51.5
55.3
57.6 58.0 58.6 59.1
61.7 62.0
40.0
45.0
50.0
55.0
60.0
65.0
2005 2007 2009 2011 2013 2015 2017
Annual Average Occupancy
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
OCCUPANCY 2005 - 2017
6/20/2018
4
$115.62
$123.93$126.49 $125.87
$115.88$112.69$118.05$123.14$129.00
$138.51$144.17
$154.70$156.71
$60.00
$80.00
$100.00
$120.00
$140.00
$160.00
$180.00
2005 2007 2009 2011 2013 2015 2017
Annual Average ADR
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
AVERAGE DAILY RATE 2005-2017
2017 IMPACT TO THE REGION
Booked 347 Meetings / 252,468 room nights
$5.33 MILLION ESTIMATED TOT
$8.6 MILLION ESTIMATED LOCAL TAXES
$59.8 MILLION ESTIMATED PERSONAL INCOME
$170 MILLION ESTIMATED ECONOMIC IMPACT
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
CVB MEETINGS & CONVENTIONS BOOKED
6/20/2018
5
2017 IMPACT TO CITY OF LA QUINTA
549 CONVENTION LEADS
30 CONVENTION BOOKINGS
25,882 TOTAL ROOM NIGHTS
CITY OF LA QUINTA
CVB MEETINGS & CONVENTIONS BOOKED
CITY OF LA QUINTA
CVB MEETINGS & CONVENTIONS BOOKED
2017 IMPACT TO CITY OF LA QUINTA
City of La Quinta 2017/18 JPA Contribution - $235,312
$629,896 MILLION ESTIMATED TOT GENERATED BY CVB BOOKINGS
$2.68 Return On Investment FOR THE CITY OF LA QUINTA
$1,047,551 MILLION ESTIMATED LOCAL TAXES
$20 MILLION ESTIMATED ECONOMIC IMPACT
6/20/2018
6
CITY OF LA QUINTA
CVB MEETINGS & CONVENTIONS SUPPORT
2017:
•Ameriprise Financial- October 13-22, 2017-2,309 Room Nights-La Quinta Resort & Club
2018:
•Fix Auto- September 22-26, 2018-590 Room Nights - La Quinta Resort & Club
2019:
•Dentsply Sirona- July 16-21, 2018-648 Room Nights - La Quinta Resort & Club.
2020:
•Porsche Clubs of America- July 17-28, 2020-4,718 Room Nights - La Quinta Resort & Club
•International Municipal Lawyers Association- September 21-28, 2020-2,655 Room Nights -La Quinta
Resort & Club
Total rebate: $18,376.00
The CVB works directly with domestic and international travel agents, tour operators and
receptive operators through different sales and training channels to ensure that Greater Palm
Springs stands out as a unique travel destination worldwide.
Emerging markets are India, South Korea, Scandinavia, Japan and Taiwan (New Non-Stop to
Ontario).
Greater Palm Springs has international representation
in the following countries:
AustraliaUnited Kingdom Germany China
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
INTERNATIONAL TOURISM
6/20/2018
7
2012 Summer Marketing
Campaign
No Co-op existed
$305k Budget
5,500 Television spots
125k Impressions generated
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
SUMMER MARKETING COMPARISON – MAY - AUGUST
2018 Summer Marketing Campaign
15 Partners working together!
$828k Budget
400,000 Television spots
16+ Billion impressions generated
Summer Growth 2012 vs. 2018
7% Occupancy
20% ADR
San Diego, Orange County, LA, SF, Las Vegas and Phoenix
Vacation Inspiration: Stay and Play with a La Quinta Getaway
Spots: 4,660
Impressions: 129.6 million
Media Value: $210K
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
2018 SUMMER CO-OP CAMPAIGN MAY – AUGUST
6/20/2018
8
$30.8 million in earned media coverage
over 1 billion impressions
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
PUBLIC RELATIONS
CITY OF LA QUINTA
PUBLIC REALTIONS
City of La Quinta was part of 61 published articles
Featuring 96 businesses
$2+ million in coverage
77+ million impressions
6/20/2018
9
CITY OF LA QUINTA
WEBSITE CONTENT
26,871 pageviews
95% traffic from native advertising
Ranks 1 for “bacon in Palm Springs”
14,486 pageviews
25% organic and social traffic
Ranks number 1 for “holiday
events in Palm Springs”
13,535 pageviews
30% organic traffic
Ranks number 2 for “Instagram
spots in Palm Springs”
From Jan 2017 – today: Partner mentions in articles 160 | pageviews:213,207
Pageviews to City of La Quinta landing page: 45,773
Overview: Partnered with Travelzoo to promote the destination to its subscribers.
2017 Dates: May – September
La Quinta Partners: La Quinta Resort & Club
8.7 MILLION Standalone and Top 20 emails
96 MILLION Impressions
649,000 total clicks to GPS Partner deal pages
2018 YTD : February – December
La Quinta Partners: La Quinta Resort & Club
3.8 MILLION Standalone and Top 20 emails
10 MILLION Impressions
21,000 clicks to the GPS website and 39,538 clicks to GPS Partner deals pages
CITY OF LA QUINTA
MARKETING SUPPORT - TRAVELZOO
6/20/2018
10
Overview: Destination page and digital campaign on Expedia promoting Partner
deals. (Expedia, Hotels, Hotwire, Travelocity, Orbitz)
2017
La Quinta Partners: Embassy Suites La Quinta, Homewood Suites La Quinta, La
Quinta Resort & Club
14.9 MILLION Impressions
ROI: This campaign generated a lift in room nights of 7% for July, 8% for August,
7% for September, 11% for October, 12% for November and 16% for
December.
2018
La Quinta Partners: Homewood Suites La Quinta, La Quinta Resort & Club
16.7 MILLION Impressions
ROI YTD
Return on ad spend is $132.1 to $1 with 29,931 room nights booked for the
period (Feb – April)
CITY OF LA QUINTA
MARKETING SUPPORT - EXPEDIA
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
2017 DESTINATION MARKETING RESULTS
MILLION TOTAL NUMBER OF TELEVISION SPOTS
MILLION TOTAL VIDEO VIEWS
BILLION TOTAL IMPRESSIONS GENERATED
1.7
20.7
28.9+
•27 years of conducting research for the travel and tourism industry.
•SMARInsights has worked with more than 25 state tourism organizations and more than 75 convention and
visitors bureaus
The Greater Palm Springs Convention & Visitors Bureau (CVB) has partnered with SMARInsights since fiscal year
2013-14 to conduct an annual measure of the reach and impact of its paid marketing campaigns.
The CVB measures the effectiveness of our marketing campaigns
with a third party company - SMARInsights
6/20/2018
11
2017 GPS GETAWAY CAMPAIGN AWARENESS
In representing nine communities, one of the CVB’s goals is to use advertising dollars to extend the reach of
partner cities’ marketing investments.
2017 recall of the CVB’s and its partners’ advertising reached 55%. However, for the purposes of calculating
the economic impact and return, it is helpful to focus on the reach of the CVB’s advertising alone.
Awareness of the brand advertising grew throughout the year.
Each of the CVB’s seasonal executions outperforms the predicted level of awareness. Predicted awareness is
based on historical performance of hundreds of domestic destination advertising campaigns at various
spending levels. It estimates expected awareness based on:
30%
38%40%40%42%44%
Spring Summer Chill Fall
GPSCVB Ad Awareness vs. Predicted
Awareness
Predicted Total awareness
The CVB invested considerably more in
the advertising this year. The result is that:
Awareness is 20 points higher than
it was last year.
6.4 million traveling households in
the getaway markets are aware of
the CVB’s messaging. This is a 48%
increase in aware households over
2016.
The higher spending means that the CVB
spent more to reach each household.
The campaign is far more efficient than
most CVB spot-market campaigns.
Getaway Markets – Cost per
aware household (CPAH)2017
Traveling households 10,223,614
Awareness 62%
Aware households 6,367,590
Campaign spending $1,792,160
CPAH $0.28
Benchmark CPAH
for CVB spot‐
market
campaign: $0.46
2017 GPS MARKETING CAMPAIGN ANALYSIS – GETAWAY MARKETS
6/20/2018
12
One of the objectives for measuring the advertising via pulse waves throughout the year
was to look at recall of multiple seasonal executions, and see if the layered campaigns
extended the CVB’s advertising investment and impact.
In fact, evaluating the total reach of the 2017 advertising in the getaway markets, the
effort reached 62% of traveling households.
2017 GPS TOTAL CAMPAIGN AWARENESS
Spring 40%
Fall 44%Summer
Chill 42%
Total awareness: 62%All
three
19%
19% of travelers recall
elements of each of
the three seasonal
marketing campaigns
Each of the seasonal ad executions boosted likelihood to visit Greater Palm Springs.
Throughout the year, roughly a third of ad-aware travelers in the Getaway Markets intend
to visit the area in the coming year.
2017 GPS IMPACT ON VISIT INTENT
17%21%22%
34%30%30%
Spring Summer Chill Fall
Campaign Impact on Visit
Intent
Unaware Aware
6/20/2018
13
Pillar activities each received significant boosts from the advertising. GPS visitors aware of
ads were more motivated to choose the area by:
Arts & Culture activities – 8-point boost
Outdoor adventure activities – 16-point boost
Health/wellness – 8-point boost
2017 GPS IMPACT ON MOTIVATIONS – PILLARS
33%
18%
8%
41%
34%
16%
Arts & Culture activities Outdoor adventure
activities
Health/wellness
Which of these motivated you to choose
Greater Palm Springs as your destination?
Unaware Aware
4 ORIGINAL SERIES
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
CVB PRODUCING OUR ORIGINAL SERIES
•CHILL CHASER Over 3.4 million YOUTUBE VIEWS
•WANDER LIST Over 2.3 million YOUTUBE VIEWS
•INFLUENCER SERIES Over 885 thousand YOUTUBE
VIEWS
•NEW CHEF SERIES Over 754 thousand YOUTUBE
VIEWS
6/20/2018
14
17.4K FOLLOWERS
37.6K FOLLOWERS
6.8 MILLION VIEWS
299K FANS
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
2017 SOCIAL MEDIA - #VISITGPS
CITY OF LA QUINTA
CVB YOUTUBE CHANNEL
The Chill Chaser Relaxes at Spa La Quinta
165,922 views
Cam Finds Inspiration in the Sunshine
236,017 views
Cam Discovers the Amazing La Quinta Farmers Market
113,832 views
Chef Andie Hubka of Cork and Fork
358,599 views
The Chill Chaser pedals her way to fun with Pedego
243,613 views
Included in 13 videos on YouTube from January 2017
to June 2018 with a total of 1.1 million video views
Top 5 Performing Videos
6/20/2018
15
CITY OF LA QUINTA
CVB YOUTUBE CHANNEL
Upcoming Chill Chaser Video
(June 2018)
La Quinta Brewing Co. Pours Craft Beer in
Greater Palm Springs
Included in 61 Facebook posts in 2017
CITY OF LA QUINTA
CVB FACEBOOK PAGE
6/20/2018
16
Included in 21 Instagram posts in 2017
CITY OF LA QUINTA
CVB INSTAGRAM PAGE
•Advisory Committee Members
o Marcie Graham – City of La Quinta
o Oscar Babb – Broken Yolk
o Renee Woodward – Lavender Bistro
CITY OF LA QUINTA
2018 GREATER PALM SPRINGS RESTAURANT WEEK
2018’s Participating Restaurants
Broken Yolk
Cork & Fork
La Brasserie Bistro & Bar
La Quinta Cliffhouse Grill & Bar
Lavender Bistro
LG's Prime Steakhouse - La Quinta
Mélange at The Chateau at Lake La Quinta
Old Town Tavern Barbecue & More
Solano's Bistro
Stuft Pizza Bar & Grill - La Quinta
The Grill on Main
6/20/2018
17
IMPROVE ACCESS & TRANSPORTATION
20% seats 2015/2018
- New New York Service
- Service starts in October
SUPPORT HIGHER EDUCATION
DEVELOP STRONGER REGIONAL COLLABORATION
DEVELOP KEY PILLARS:
ARTS & CULTURE
HEALTH & WELLNESS
OUTDOOR ADVENTURE
CHANGE PERCEPTIONS ABOUT ECO-SUSTAINABILITY
GOAL:
INCREASE THE NUMBER OF VISITORS FROM 12.8 MILLION TO 16.8 MILLION BY 2026
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
TOURISM MASTER PLAN
New Air Service Development Company
Mkt Al Flights Seats Flights Seats Flights Seats Flights Seats
Air Canada 71 9,656 106 16,168 114 23,388 243 39,312
JetBlue Airways 0 0 121 18,150 158 23,799 180 27,135
Delta Air Lines 1,076 71,584 1,144 74,411 1,125 75,491 1,161 80,796
Frontier Airlines 4 552 0 0 30 5,470 148 30,120
Allegiant Air 229 35,924 186 29,016 169 26,364 137 21,372
Sun Country 186 24,516 168 25,020 180 26,970 137 21,084
United Airlines 3,668 242,089 3,452 261,371 3,477 308,422 3,687 313,177
WestJet 1,339 214,650 1,357 209,528 1,437 215,650 1,466 231,028
American Airlines 3,349 279,864 3,507 299,736 2,886 293,934 2,975 318,118
Alaska Airlines/Virgin 1,970 300,807 2,043 331,042 2,041 339,016 2,109 337,613
TOTAL 11,892 1,179,642 12,084 1,264,442 11,617 1,338,504 12,243 1,419,755
YE Dec 2015 YE Dec 2016 YE Dec 2017 YE Dec 2018
20%
JetBlue now
starting October
10th!
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
AIR SERVICE DEVELOPMENT
6/20/2018
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CTA is an industry-recognized certification program for front-line workers and volunteers.
Accredited and licensed through the Tourism Ambassador Institute®, the Certified Tourism
Ambassador™ (CTA) Program is designed as a lasting certification program that mobilizes a
destination’s front-line to turn every visitor encounter into a positive experience.
•Industry-Recognized Certification
•Destination Product Knowledge
•Stakeholder Alignment
•Competitive Market Advantage
•Branding & Consistent Messaging
•Meaningful Visitor Satisfaction Metrics
•Ongoing Education
Certified Tourism Ambassador™ Program (Fall 2018)
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
EDUCATION
The Ironman event is a great example of Regional
Collaboration and targeting the type of visitors
We want to attract!
Joint effort between the City of Indian Wells,
the City of La Quinta and the CVB
Perfect time of year - DECEMBER 9, 2018
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
OUTDOOR ADVENTURE – ATTRACT EVENTS & CREATE NEW EXPERIENCES
6/20/2018
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The CVB teamed with Friends of the Desert Mountains to identify viable trails and
added identified popular trails on hiking apps, such as Easy2Hike
•Work with CVAG to add directional signage to our trails
•Website and Video Series dedicated to Outdoor Adventure
•Social Media content that appeals to the Outdoor Adventure enthusiast
•Digital Marketing on Expedia & Travel Zoo
26 Partners
649,050 clicks to content
96 million total Impressions
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
OUTDOOR ADVENTURE
A Health & Wellness Advisory Committee was created, consisting of local experts
•A digital promotion was implemented with Expedia, TravelZoo, Secret Escapes,
SpaFinder, Thrillist, LAist, SFist and Chicagoist
•A new section of the website and videos were developed
•Social media and PR strategies were designed
•First U.S. Destination to join Tourism Association
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
HEALTH & WELLNESS
6/20/2018
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•New Arts & Culture section on website
•Contracted representation in Los Angeles to
attract Film Production and created a new Film
Incentive for productions that spend money on
lodging, culinary and local goods.
•Created new arts and culture television
commercials
Supporting events with access to CVB in-kind
marketing programs, i.e. Digital Billboard in
Southern California
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
ARTS & CULTURE AND FILM
Two studies on the Salton Sea completed:
•“The Potential Economic Impact of the Salton Sea
on the Greater Palm Springs Tourism Industry”
•“Revitalized Salton Sea”
•Unite conservation, communities and sustainable travel in one experience
•Overcome the misperception that the region “overuses water”
•Supported 2017 United Nations Year of Sustainable Tourism
•Develop tools to track valley-wide efforts
•Develop content for the website
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
ECO-SUSTAINABILITY CHANGING PERCEPTIONS
6/20/2018
21
41
Thank you
6/20/2018
22
City Council Meeting
June 19, 2018
B1 – Approve Modular Structure for
the SilverRock Event Site
Modular Facts
•Approximately 3,000 square feet
•Estimated value $1.3 million
•Offered to City for $265,000
•Transportation/installation costs $135,000
•Total needed for acquisition $400,000
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Deal Points
•$50,000 deposit to reserve
•$50,000 progressive to initiate refurbishing
•$115,000 progress payment prior to delivery
•Final $50,000 due upon delivery
•Approximate on-site installation costs $100,000
•Approximate transportation cost $35,000
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6/20/2018
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City Council Meeting
June 19, 2018
B2 – Riverside County Animal Services
Agreement
Contract Terms
•Effective July 1, 2018 to June 30, 2019 with annual
renewals through June 30, 2021
•Estimated annual cost: $216,655
•Dog licensing fees: $50,000 (estimate)
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Contract Services
•One full‐time animal control officer
•After‐hours emergency services
•RCDAS dog license renewals
•Access to Coachella Valley Animal Campus Center (Thousand Palms)
•RCDAS vehicle and equipment
•Option for extended services hours (e.g. weekend/holidays)
Questions
6/20/2018
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City Council Meeting
June 19, 2018
B3 – Greater Coachella Valley
Chamber of Commerce MOU 18/19
6/20/2018
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18/19 Proposed Services
•The Gem
–Six full pages of content
–Convert to glossy magazine
–Deliver during first 5 days of month
•Gem Digital Newsletter
–GCVCC distribute electronically
•CareerBuilder Challenge Event
–Revert to traditional kick-off celebration
focused
–Collaborate with Tournament Director to
include CBC participation
•Hot Rod & Custom Car Show
–Title Sponsorship
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•State of the City
–Occur October 2018 with funds carried
over from 2017/18
–GCVCC would stage event; City staff
design/approve format and content
•La Quinta Jazz & Wine Festival
–Previously Taste of La Quinta
–Wine sampling, unlimited during event hours
–2‐3 live jazz performances
Fiscal Impact
•2017/18: $115,000
•2018/19: $115,000
–No additional funds
6/20/2018
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City Council Meeting
June 19, 2018
B4 – Amend Chapter 3.25 of Code for
Short Term Vacation Rentals
6/20/2018
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Background
•2012 - Chapter 3.25 adopted to address STVR
•2018
–Non-bedroom space conversions to bedroom
space
–Community outreach
–Identified refinements to protect neighborhoods
Title 3 Procedural Revisions
•Modified definitions
•Applicant must be property owner
•Additional bedrooms will require a new permit & inspection
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Title 3 Procedural Revisions
•City approval required for any additional bedrooms
•On site parking
•Application approval timeline
Title 3 Compliance Revisions
Number of Occupants
6/20/2018
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Title 3 Compliance Revisions
•Guesthouse may be rented
•Three Strikes Policy
•Increased fines for STVR
Title 3 Compliance Revisions
General
Violation
Operational
Violation
Special Event
Violation
First Violation $500.00 $ 1,000 $2,500
Second Violation $1,000 $1,500 $5,000
Third Violation $1,500 $2,000 $5,000
6/20/2018
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City Council Meeting
June 19, 2018
B5 – FY 2018/19 Budget
6/20/2018
35
General Fund Budget Totals
FY 2018/19 Proposed Budget Updated (6/19/18)
General Fund Revenue 52,297,400$
General Fund CIP Savings 1,130,650$
Total Current Resources 53,428,050$
Less Operating/CIP Expenses (51,153,413)$
Total Current Expenses (51,153,413)$
Revenue over Expenses 2,274,638$
Mesaure G Fund Balance (2,208,887)$
Budget Surplus 65,751$
Measure G Update
Measure G Sales Tax Revenue 8,455,000$
Police Services (2,750,000) 33%
Capital Improvements (3,296,113) 39%
Public Safety Fund Deposit (200,000) 2%
Available for Appropriation 2,208,887$ 26%
MEASURE G SUMMARY
$6,911,200 by 6/30/19 in Measure G fund balance
6/20/2018
36
Budget Resolutions
Reserves Staff Adjustments
Reserve/Trust As of 6/30/18
Emergency Reserve
Natural Disaster 7,400,000$
Economic Disaster 8,140,000
Total 15,540,000
Cash Flow Reserve 5,000,000
Capital Replacement 5,000,000
Total Reserves 25,540,000
Pension Trust Fund 2,000,000
Unassigned Reserves 7,993,926
Overall Total 35,533,926$
Current Position Proposed Position
Assistant Specialist
Analyst Manager
Analyst Manager
One new Management Specialist
Budget Resolutions
Gann Limit Carryovers
General Fund $156,500
Housing Fund $10,277,200
Washington Street Apartments
6/20/2018
37
All Funds
Revenues Expenses
General Fund 53,428,050$ 53,362,299$
Special Revenue Funds (23) 10,334,388 11,274,508
Housing Authority Funds (2) 323,000 854,000
Finance Authority Fund 671,600 671,600
Capital Improvement Fund 11,955,941 11,955,941
Internal Service Funds (4) 3,712,100 3,640,500
Enterprise Funds, SRR (2) 4,162,800 4,141,000
TOTAL 84,587,879$ 85,899,848$
Council Approval
Adopt 2018/19 Budget
Establish Appropriations Limit
Amend Classifications
6/20/2018
38
City Council Meeting
June 19, 2018
S1 – SilverRock Update
6/20/2018
39
SILVERROCK RESORT
LA QUINTA, CA
TEMPORARY GOLF CLUBHOUSE ‐
MASS GRADING & FINANCING UPDATES
UPDATE SUMMARY
•Temporary Golf Clubhouse Location and Schedule
•Mass Grading Update and Schedule
•Financing Capital Stack
•Closing Schedule
6/20/2018
40
GOALS OF TEMPORARY CLUBHOUSE
•Preserve operating efficiencies to the greatest extent possible
•Retain high‐quality golf experience to highest degree allowed during
construction
•Minimize conflicts between golfers and construction activities
6/20/2018
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6/20/2018
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FINANCING
Sources $ %
Debt
Senior Loan "A" Traunch $170.0 51.5%
Senior Loan Subdebt $70.0 21.2%
Senior Loan Total $240.0 72.7%
Equity
PACE Capital $30.0 9.1%
Common Equity Spent to Date $11.1 3.4%
Common Equity Remaining to Spend $48.9 14.8%
Equity Total $90.0 27.3%
TOTAL SOURCES $330.0 100.0%
SilverRock Resort & Residences - Sources and Uses
Figures Represent Development Through Phase 1.2
Uses $ %
Infrastructure (MSI) $30.5 9.2%
Golf Clubhouse $7.2 2.2%
Shared Services Building $38.9 11.8%
Montage Hotel $83.9 25.4%
Pendry Hotel $73.7 22.3%
Montage Residences Phase 1 $18.5 5.6%
Pendry Residences Phase 1 $19.0 5.8%
Golf Villas Phase 1 $2.2 0.7%
Other Soft Costs, Interest Reserves, etc. $56.1 17.0%
TOTAL USES $330.0 100.0%
•TEMP CLUB
•CC approval – 6/19/2018
•Design & Permitting – 8 weeks
•Construction – 8 weeks
•Opening – Nov. 1 2018 (after
overseed)
•MASS GRADE
•Bid RFP – 6/12/2018
•Bid Award – 7/16/2018
•Notice to Proceed – 10/1/2018
•Mobilization – 11/1/2018
•Completion – 5/1/2019
PROPOSED TIMING
6/20/2018
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FINANCING
FINANCING
•Execute Term Sheet – June 8, 2018
•Due Diligence & Loan Docs –
Thru August 2018
•Loan Closing – September 2018
•Phase IB Land Transfer – October 2018
•Mass Grade – November 2018
6/20/2018
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