2018-19 Sullivan, Chuck (Volunteer) - Ukeleleta Qwkra
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TO: Christopher Escobedo, Acting City Manager
FROM: Christina T. Calderon, Community Resources Manager
DATE: July 19, 2018
RE: Chuck Sullivan, AGR#Desert0asisStrummers2O18, Volunteer Coordinator
Attached for your signature is an agreement with Volunteer/Coordinator Chuck Sullivan
(Ukulele) open group. No compensation is received.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
Peouestinq department small check and attach the items below as appropriate:
N/A Contract payments will be charged to account number:
N/A Amount of Agreement, Amendment, Change Order, etc.:
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on AOril 18.2017
N/A City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures
of $50,000 or less. This expenditure is $ and authorized by contract approved by
N/A Initial to certify that 3 written informal bids or proposals were received and considered in selection
The followlnq required documents are attached to the ooreement:
N/A Insurance certificates as required by the agreement (approved by Risk Manager on date)
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License number
N/A A requisition for a Purchase Order has been prepared (amounts over $5,000)
N/A A copy of this Cover Memo has been emailed to Finance (Sandra)
Revised May 2017
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Community Resources Department
Contract #DesertOasisStrummers2018
VOLUNTEER COORDINATOR AGREEMENT
This VOLUNTEER COORDINATOR AGREEMENT is hereby formed on JULY 1,
2018 through JUNE 30, 2019 between the CITY OF LA QUINTA, COMMUNITY
RESOURCES DEPARTMENT ("CITY") and CHUCK SULLIVAN, a person or business
engaged in offering services ("VOLUNTEER") for Provision of Services to the City.
CITY AND VOLUNTEER MUTUALLY AGREE AS FOLLOWS:
1. SCOPE OF WORK. The scope of work is described as: VOLUNTEER
COORDINATOR FOR (DESERT OASIS STRUMMERS) held at a City of La Quinta
facility. The scope of work includes all goods and actions necessary to complete
the task VOLUNTEER has been hired to perform, whether specifically included in
the scope of work or not. Specific dates and times for contracted work will be
requested by letter to VOLUNTEER from CITY on a bi-annual basis. Work
proposals, once approved by CITY will be attached as exhibits to this VOLUNTEER
COORDINATOR AGREEMENT. — Z�2 (initials)
2. COMPENSATION. VOLUNTEER shall not be paid for services
performed under this VOLUNTEER COORDINATOR AGREEMENT.
VOLUNTEEER shall perform SCOPE OF WORK strictly as a VOLUNTEER and
shall not request or require any form of netary compensation from
CITY or any participant of the program. (initials)
MATERIAL FEE. VOLUNTEER will collect material fees directly
from participants for a required $35 annual fee; all first time participants
will also need to pay $45 for a music book.
3. VOLUNTEER COORDINATOR. This Agreement calls for the
performance of the services of VOLUNTEER as an independent contractor and
not as an employee of CITY.
4. CANCELLATIONS/CHANGES.
CITY RESPONSIBILITY. CITY will contact VOLUNTEER and all
program participants if CITY cancels or changes a program from
original approved schedule based on zero enrollments; minimum
student requirement not met, and if use of facility becomes
unavailable. CITY reserves the right to change original approved
schedule of program if the facility becomes unavailable. CITY will
attempt to re -locate said program to another suitable facility if one
is available. If there are no available facilities, CITY will cancel said
program and coordinate with VOLUNTEER to schedule a make-up
date. (1-1 (initials)
VOLUNTEER RESPONSIBILITY. VOLUNTEER will contact CITY as
defined in the NOTICE section in advance to notify of any
cancellations or changes from original approved schedule if said
program is cancelled or changed by VOLUNTEER. VOLUNTEER will
be solely responsible to contact any and all participants of the
program. Programs that are cancelled or changed by VOLUNTEER
must be made up in a timely manner as approved by CITY.
(initials)
5. COMPLIANCE WITH LAW. All services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the CITY and any Federal, State, or local government
agency of competent jurisdiction.
6. COVENANT AGAINST DISCRIMINATION. VOLUNTEER covenants
that, by and for itself, its heirs, executors, assigns; and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of race, color, creed,
religion, sex, marital status, national origin, disability, or ancestry in the
performance of this VOLUNTEER COORDINATOR AGREEMENT. VOLUNTEER shall
take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color,
creed, religion, sex, marital status, national origin, disability, or ancestry.
7. NO ASSIGNMENT. VOLUNTEER shall not, under any
circumstances, assign this VOLUNTEER COORDINATOR AGREEMENT or its rights
or duties without prior written authorization from CITY. Should such
authorization be granted, VOLUNTEER agrees to inform any subcontractor of all
the stipulations of this VOLUNTEER COORDINATOR AGREEMENT.
(initials) _
Please list any/all subcontractors you will hire for the term of this VOLUNTEER
COORDINATOR AGREEMENT.
Name Address Phone Number
Maauie Dover 48116 Calle Serenas (764) 564-0477
Subcontractors listed above have been approved by the CITY to perform the
SCOPE OF WORK. Additional subcontractors will require prior written approval
from the CITY.
8. TERMINATION. It is understood that VOLUNTEER will perform all
services set forth herein in a good and workable manner. CITY reserves the right
to terminate services for any reason, including, but not limited to, insufficient
number of participants or unavailability of facilities. In such circumstances, City
shall not be liable for compensation or damages to VOLUNTEER for remainder of
this VOLUNTEER COORDINATOR AGREEMENT.
9. NOTICE. Notice shall be deemed given when VOLUNTEER
contacts CITY COMMUNITY RESOURCES COORDINATOR or COMMUNITY
RESOURCES ANALYST in person, via telephone call, email, faxed with a fax
return, or seventy-two (72) hours after deposit in the United States mail postage
prepaid, return receipt requested, addressed as follows:
VOLUNTEER:
Chuck Sullivan
48610 Vista Estrella
La Quinta, CA 92253
CITY:
Community Resources Department
City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
( (initials)
10. DOCUMENTS. Any documents and marketing materials created by
CONTRACTOR under this VOLUNTEER COORDINATOR AGREEMENT shall be
submitted to CITY for approval prior to distribution.
11. MISCELLANEOUS. This VOLUNTEER COORDINATOR AGREEMENT is
the only agreement between VOLUNTEER and CITY and may be amended in
writing and agreed upon by both parties. No waiver of any term or condition of
this VOLUNTEER COORDINATOR AGREEMENT shall be a continuing waiver
thereof.
IN WITNESS WHEREOF, the parties hereto have caused this VOLUNTEER
COORDINATOR AGREEMENT to be executed the day and year as first stated
above.
CITY OF LA QUINTA, Chuck Sullivan
COMMUNITY RESOURCES DEPARTMENT ("VOLUNTEER")
("CITY")
APP �V
By: D: APPROVED:
/�66 By:(P �'K
c
Christina Calderon, Signature
Community Resources Manager
48610 Vista Estrella
LA Quinta, CA 92253
949.887.9941