CC Resolution 2018-040 Position ReclassificationsRESOLUTION NO. 2018 - 040
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
THE CLASSIFICATIONS OF ADMINISTRATIVE
ASSISTANT TO ADMINISTRATIVE TECHNICIAN
AND COMMUNITY RESOURCES COORDINATOR
TO COMMUNITY RESOURCES SPECIALIST
WHEREAS, the City Council previously approved and adopted the
2018/19 Classification Plan; and
WHEREAS, the City's Personnel Policy Section 2.05, Preparation and
Amendment of Classification Plan, requires amendments to the Classification
Plan be adopted by a Resolution of the City Council; and
WHEREAS, amendment of the Administrative Assistant and
Community Resources Coordinator will allow the City to continue to achieve
benefits, efficiencies and expanded duties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City does hereby approve and adopt the revisions to the
Classification Plan for Fiscal Year 2018/19, attached hereto as 'Exhibit A"
and incorporated herein by reference.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 17th day of July, 2018, by the following vote:
AYES: Council Members Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans
NOES: None
ABSENT: None
ABSTAIN: None
LINDA EVANS, Mayor
City of La Quinta, California
Resolution No. 2018-040
Reclassifications
Adopted: July 17, 2018
Page 2 of 2
ATTEST:
MONIKA RADEVA, Acting Laity Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
EXHIBIT A
CITY OF LAQUINTA RESOLUTION NO. 2018-040
AUTHORIZED POSITIONS
EFFECTIVE JULY 17, 2018
CLASSIFICATION SPECIFICATION AUTH RIZED WORKING TI,TL RATING
Administrative Administrative Assistant Administrative Assistant All
Administrative Technician Administrative Technician B21
Executive Assistant B22
Cade Administration Code Administration Technician
Code Administration Specialist
Code Administration Supervisor
Code Administration Coordinator
Maintenance & Operations Maintenance & Operations Worker
Maintenance & Operations Technician
Maintenance & Operations Coordinator
Maintenance & Operations Superintendent
Management Administration Management Assistant
Management Specialist
Management Coordinator
Management Analyst
Management Manager
Director
City Manager
* City Manager salary is determined by City Council contract
Building Inspector I
Code Compliance Officer I
Permit Technician
Building Inspecttor II
Code Compliance Officer II
Construction Inspector
Animal Control/Code Compliance Supervisor
Plans Examiner/Inspection Supervisor
Construction Manager/Inspection Supervisor
Buildings Worker
Maintenance Worker I
Parks Worker
Maintenance Worker II
Traffic Signal Technician
Buildings Coordinator
Maintenance Foreman
Parks Foreman
Buildings Superintendent
Parks Superintendent
Community Resources Coordinator
Management Assistant
Account Technician
Community Resources Specialist
Deputy City Clerk
Junior Accountant
Management Specialist
Accountant
Marketing Management Coordinator
Associate Planner
Community Resources Analyst
Financial Services Analyst
Human Resources Analyst
Management Analyst
Public Safety Analyst
Senior Accountant
Traiffic Operations Analyst
Associate Engineer
Senior Planner
Assistant to the City Manager
Building Official
Community Resources Manager
Hub Manager
Human Resources Manager
Maintenance Manager
Planning Manager
Public Safety Manager
Senior Civil Engineer
City Clerk
City Engineer
Community Resources Director
Design & Development Director/City Engineer
Facilities Director
Finance Director/Treasurer
City Manager
B22
B22
B22
B23
B23
B23
B32
B32
C43
A11
A11
A11
Al2
B21
B23
624
B24
B32
B32
B21
B21/B22
B22
B24
B24/KS
B24
B241B25
B25
C41
C42
C42
C42
C42
C42/C43
C42
C42
C42
C43
C44
D61
D61
D61
D61
D61
D61
D61
D61
D61
D62
D65
E82
E82
E82
E82
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— GEM ,,/ th, DESERT —
CLASS SPECIFICATION
Management Specialist
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Management Administration
1 1324-1332
Non -Exempt
This class is the second level in a four -level Management Administration Series focused on
responsibilities associated with coordinating City processes and/or programs as a subject
matter expert, or supervising non-exempt staff engaged in similar work. Incumbents, as
assigned, are responsible for research, analysis, report writing and presentation; contract
development and management; records reconciliation; program coordination; grant and
contract management; and coordination across departments. _
QISTINGUISHING CHARACTERISTICS:
Positions assigned to this classification perform programmatic and/or administrative
coordination of a city service or program as a subject matter expert. As assigned,
!incumbents may supervise staff.
This class specification represents only the core areas of responsibilities; specific position
assignments will vary depending on the needs of the department.
• Works with internal and external customers and stakeholders to resolve questions,
service requests and/or problems and complaints; coordinates with contractors and
outside service providers when required to resolve problems.
• Conducts research and keeps abreast of changes in assigned field in order to assist in,
or develop, plans, programs, goals and objectives.
• Prepares written reports, plans, public information collateral and/or program documents
such as grant funding applications, agreements, etc.
• As assigned, supervises staff to include: prioritizing and assigning work; conducting
performance evaluations; ensuring staff are trained; ensuring that employees follow
policies and procedures; maintaining a healthy and safe working environment; and
making hiring, termination and disciplinary recommendations.
• Maintains cooperative working relationships with peers, other jurisdictions and state or
federal agencies as assigned.
• Creates, updates, distributes and maintains records, reports, logs and other
documentation.
• Performs other duties of a similar nature and level as assigned.
ES MIGHT INCLUDE:
Positions assigned to Junior Accountant functions may also be responsible for:
Preparing various financial schedules and reports;
�• Preparing journal entries and, reconciling the general ledger with subsidiary financial
applications;
Assist with internal and external audit requirements ensuring regulatory compliance;
Assist with preparation and verification of payroll and related documents (such as
timesheets, retirement information, etc.)
Rev. July 2017
Administering and
ta owkrcv
— GEM .0he DEM I' —
CLASS SPECIFICATION
Management Specialist
overseeing purchasing; and
Assist with monitoring daily cash flows, performing cashering, and reconciling monthly
bank statements.
sitions assigned to Accountant functions may also be responsible for:
Performing complex and difficult accounting and financial support work within
programmatic and procedural guidelines;
Preparing journal entries and reconciling various general ledger and subsidiary
accounts;
Calculating and preparing reimbursement billings and tracking receivables;
Assisting in preparation of annual audit schedules for external auditors;
Assisting the Finance Director during the annual auditing process;
Assisting with the preparation of the annual and mid -year budgets;
Assisting with grant and CIP accounting; and
Monitoring daily cash flow, audit cashiering and, reconciling monthly bank statements,
ositions assigned to Community Resources Specialist functions may also be
�sponsible for:
• Prepare and execute instructor/volunteer service contracts for recreation programs;
• Develop partnerships with local community groups and nonprofits to
provide/enhance programs and services;
• Preparing monthly/quarterly reports on program/fitness membership attendance at
the Wellness Center and offsite facilities; and
• Assist with strategic planning, goal setting and budget development for the Wellness
Center division.
sitions assigned to Management Specialist (City Manager's) function may also be
sponsible for:
Engaging in economic and business development efforts including outreach, and
preparation of outreach materials connected to economic development related
agreements;
Making presentations before City Council, Commissions, and stakeholder groups;
Serving as Housing Coordinator; responding to/coordinating tenant requests,
developing and,evaluating housing program applications, housing reports; and
Provide reports and oversight of transient occupancy tax incentive program and medical
cannabis delivery permit applications.
ositions assigned to Management Specialist (Design & Development) function may
Iso be responsible for:
Assisting in the coordination of the Short Term Vacation Rental Program and business
licenses;
i• Providing responsible, complex clerical and administrative support to the department;
• Preparing a variety of reports and analytics needed by the Design and Development
Director;
• Addressing the interests of a variety of customers and stakeholders; and
• Making presentations before City Council,_ commissions or stakeholder groups.
Rev. July 2017
ta Qw�fra
GEM a f the DE.SEKI'
CLASS SPECIFICATION
Manaqement Specialist
I
Positions assigned to Deputy City Clerk functions may also be responsible for:
• Preparing and distributing council agenda materials, including transcribing meeting
minutes;
■ Maintaining indices and Codes and notarizing documents;
• Records management including overseeing/coordinating city-wide scanning project and
record destruction, legal recording and processing all record requests, subpoenas and
summons;
• City-wide contract processing and official document recording
• Serving as Risk Manager for business -related matters, including claims and insurance
review;
Managing FPPC and election filings;
Providing administrative services to Council and City Manager
Serving as support staff to the Oversight Board, and Advisory Committee;
Serving as Housing Coordinator;
Serving as Laserfische Administrator;
Providing city-wide editing and research services; and
Serving as Deputy Elections Official , Deputy Records Manager; and performing duties
of City Clerk in the absence of the City Clerk.
Positions assigned to Software Program Report Writer (Design and Development)
Functions may also be responsible for:
C Work with staff to collect and document report requirements, to understand data
structures, set and follow best practices;
i Administer the design, development, testing, performance tuning and general
troubleshooting of a variety of departmental reports;
• Perform quality assurance on new reports and changes to reports;
Analyze and problem solve with attention to accuracy and detail; and
Act as a liaison for the department for purposes of data integration and
standardization.
TRAINING AND EXPERIENCE:
Associate's Degree and, as assigned, two (2) years experience related to area of
assignment. Or an equivalent combination of education and experience sufficient to
successfully perform the essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
Some positions may require a valid Class C California Driver's License. As assigned, must
obtain Notary Public certification within six (6) months of employment.
• Documentation and record -keeping principles;
• Supervisory principles;
• Contract administration
• Program development,
and performance monitoring;
administration and evaluation;
Rev. July 2017
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— GEM n% rlv DESERT —
CLASS SPECIFICATION
Management Specialist
Research methods, program analysis and report preparation;
Organizational structure of the city and city services as they relate to area of
assignment;
Applicable local, state and federal laws, rules and regulations;
Modern office equipment; and
Communication, interpersonal skills as applied to interaction with subordinates,
coworkers, supervisor, the general public, etc. sufficient to exchange or convey
information, evaluate performance and provide and/or receive work direction.
Positions assigned to City Managers also require knowledge of:
• Housing, Socio-economic, and incentive programs; and
■ Legislation including State and Local ordinances.
Positions assigned to Junior Accountant and Accountant also require knowledge of:
■ Principles of basic accounting/bookkeeping;
• Computer accounting applications;
• Basic governmental accounting and budgeting; and
• Methods of receiving and accounting for funds.
Positions assigned to Community Resources also require knowledge of:
• Safety precautions and procedures for public recreation and event planning;
■ Principles and techniques of recreational, cultural and social programs and event
planning; and
• Public information and marketing strategies.
Positions assigned to Design and Development also require knowledge of:
• Short-term Vacation Rentals;
• CDBG grant processing and administration; and
• Effective public speaking and presentation techniques.
Positions assigned to City Clerk also require knowledge of:
• Housing needs and socio-economic issues related to low and moderate income families,
• Contract review and processing principles; and
• Municipal Records Management.
Positions assigned to Software Program Report Writer (Design & Development) also
require knowledge of:
• Installation, configuration and admistration of SQL Server 2012;
• Configuration and administration of SQL Server Reporting Services;
■ Sunguard Public Sector TRAKiT application and Utilities Maintenance modules;
• Structured Query Language (SQL), Transact -Structured Query Language (T-SQL),
Sequal Server Reporting Services (SSRS) and Sequal Server Integration Servives
(SSIS);
Y SSIS to export and import data;
■ Building Complex SQL queries;
■ Creating and modifying complex stored procedures;
Rev. July 2017 4
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CLASS SPECIFICATION
Management Specialist
■ Creating and implementing update statements; and
■ Creating and maintaining sound backup and recovery procedures.
Analyzing problems and identifying solutions;
Mathematical computations common to basic statistics;
Understanding and acting upon written and verbal descriptions of problems;
Negotiation and conflict resolution;
Preparing written reports of moderate to high complexity and keeping accurate records;
Operating a computer and relevant software applications;
Operating modern office equipment;
Supervising and evaluating employees;
Prioritizing and assigning work;
Applying local, state and federal laws, rules and regulations;
Customer Service; and
Communication, interpersonal skills as applied to interaction with coworkers,
supervisor, the general public, etc. sufficient to exchange or convey information and to
receive work direction.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing,
seeing and repetitive motions. Some positions may require occasional pushing, pulling,
lifting and grasping.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount
of force frequently or constantly to lift, carry, push, pull or otherwise move objects,
including the human body. Sedentary work involves sitting most of the time. Jobs are
sedentary if walking and standing are required only occasionally and all other sedentary
criteria are met.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or negligible amount of force constantly to move objects. If the use of arm
and/or leg controls requires exertion of forces greater than that for Sedentary Work and
the worker sits most of the time, the job is rated for Light Work.
NOTE: The above job description is intended to represent only the key areas of 1
responsibilities; specific position assignments will vary depending on the business needs of
'the department.
Rev. July 2017