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2549'NOTE+j , � Y , With proper validation this form constitutes an encroachment,,permit ` r CITY OF LA QUINTA APPLICATION FOR PERMIT PUBLIC WORKS CONSTRUCTION (ENCROACHMENT) For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS Subdivision Improvement Permit — Class III DATE: 1Sovaaber b, 1996 Minor Improvement Permit Class IV LOCATION OF CONSTRUCTION La Quinta Community Park (Street address or Description of Location) PURPOSE OF CONSTRUCTION Trafic control for the 3 -day Art Show DESCRIPTION OF CONSTRUCTION Traffic control for street closure DIMENSION OF INSTALLATION OR REMOVAL See Traffic Control Plan. SIZE OF EXCAVATION, IF NEEDED N/Al APPROXIMATE TIME WHEN WORK WILL BEGIN Friday, 11/8 APPROXIMATE TIME OF COMPLETION- Sunday, 11/10, 6:00 n.m: ESTIMATED CONSTRUCTION COST $ N/A (Including removal of all obstruction, materials, and debris, backfilling, com- paction and placing permanent resurfacing and/or replacing improvements) _ In consideration of the granting of this permit, the applicant hereby agrees to: Sketch (attach construction plans if appropriate) SEE ATTACHED CONDITIONS SEE ATTACHED TRAFFIC CONTROL PLANS Indemnify, -defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all penalties, liabilities or loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property happening or occurring as a proximate result of any work undertaken under the permit granted pursuant to this application. Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started. Comply with all applicable City Ordinances, the terms and conditions of the permit and all applicable rules and regulations of the City of La Quinta and to pay for any additional replacement necessary as the result of this work. ,, .7l6vc C---% Signature of Applicafit or Agenf La Quints Arts Foundation P.O. Box 777 La Quinta. CA 92253 (619) 564-1244 Name of Applicant (please print) Business Address Telephone No. Susan Francis Name of Contractor and Job Foreman Business Address Telephone No. N/A Contractor's License No. 1174 City Business License No. Great American PAC 216-19-03-04 Applicant's Insurance Company Policy Number r FEES: Subdivision Improvement Permit —Class III Public improvements: 3% of estimated construction costs Private improvements: 3% of estimated construction costs Minor Improvement Permit — Class IV: See attached schedule Inspection Fee $ —0— Permit Fee 408. Penalty Cash Deposit -Surety Bond if required TOTAL: $ 408. Receipt No. Received by Date Recorded by ( 5 4V� 1996 1 PERMiTNIALIDATION I PERMIT NO. 25 DATE APPROVED 11/6/96 EXPIRATION DATE 11/11/96 DATE ISSUED 11/6/96 Administrative Authority Telephone: (619) 777-7075 NOTE: With proper validation this form constitutes an CITY OF LA QUINTA encroachment permit APPLICATION FOR PERMIT PUBLIC WORKS CONSTRUCTION (ENCROACHMENT) For the construction of public or private curbs, driveways, pavements,. sidewalks, parking lots, sewers, water mains and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS ( ' 1l .tf' / L Subdivision Improvement Permit — Class I I I DATE: MinnImprovement Permit Class IV LOCATION OF CONSTRUCTION CAWU,)1`4 (Street address or Description of Location) PURPOSE OF qqNSTRU 10 l Sketch (attach construction plans if appropriate) r1y)r ti—AA DESq.R4PTIQ1l9ff CONSTRU TION nrl CC.thi d c�rLL,YL ���YW�II fid' DIMENSI N O I STALLATION OR REMOVAL SIZE OF EXCAVATION, IF NEEDED .APPR XI AT TIME W ENWORK ILL BEGIN APPROXIMATE TIME OF COMPLETION ESTIMATED CONSTRUCTION COSTS (including removal of all obstruction, materials, and debris, backfilling, com- paction and placing permanent resurfacing and/or replacing improvements) In consideration of the granting of this permit, the applicant hereby, agrees to: Indemnity, -defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against env and aH Penalties, liabilities or lou resulting from claims or court action and arising out of. any accident, loss or damage to persons or property happening or occurring as a proximate result of any work undertaken under the permit granted pursuant to this application: Notify the Administrative Authority at least twenty-four 124) hours in advance of the time when work will be started. Comply with all applicable City Ordinances, the terms and conditions of the permit and all applicable rules and regulations of the City of LA Quince and to pay for any additional replacement necessary as.the result of this work. Signature of Applicant or Agent >?'rj C fc aiu Name of Applicant (plea print) Business Address Telephone No. • Name of Contractor and Job Foreman Business Address tl Telephone No. 1j/A__ � I ) �IP�� �W-74- Contr or's License No. / City Business License No. Applicant's Insurance Company GEN. L.IAISILITy Policy Number FEES: Subdivision Improvement Permit —Class III Public improvements: 3% of estimated construction costs Private improvements: 3% of estimated construction costs Minor Improvement Permit — Class IV: See attached schedule Inspection Fee $ Permit Fee Penalty Cash. Deposit -Surety Bond if required' A p TOTAL: • $ Y%) O Receipt No. Received by Date Recorded by PERMIT NO. DATE APPRO EXPIRATION DATE ISSUE[ �' 477 7cRMIT VALIDATION By Administrative Authority TELEPHONE: (619) 777=7075 o v o � � i. � �� f o .. <� .. -- �i-- F� GENERAL CONDITIONS AND PROVISIONS --PERMIT NO. 2549 --- LA QUINTA ARTS FOUNDATION --- This permit authorizes work to be accomplished within City of La Quinta right of way ONLY. Whenever construction extends within private property, it is the responsibility of the permittee for his contractors to secure permission from abutting property owners. Such authorization must be secured by the permittee prior to starting work. In addition to the Temporary Outdoor Event Permit 96-126 Conditions of Approval, approved by the Planning. Commission September 24, 1996,.the following shall apply: 1. If City personnel need to contact the Foundation while the Festival is in progress, a message can be left at the Foundation "finance office" located on the Festival grounds at 774-3265 or 564-9921 (be sure to let the latter phone ring eight times before- abandoning the call effort). 2. As part of the Encroachment Permit fee the City has prepared a traffic control plan for the street closure. 3. As part of the Encroachment Permit fee the City will provide all traffic control signage, barricades and cones identified on the approved traffic control plans for the subject street closure. City personnel will deliver the required traffic control equipment to the specified intersections indicated on the traffic control plan on Thursday afternoon, November 7, 1996. City personnel will pick up the equipment on Tuesday morning, November 12. 4. The Foundation, via personnel under its direction, shall set up -the traffic control equipment each morning of the Arts Festival and take down the equipment each evening and store it on the adjacent street corner.. The Foundation shall also maintain proper placement of the traffic control equipment throughout each day and notify the City if replacement equipment is needed. Contact Danny Johnson, at 777-7052 during City office hours or via his pager during off-duty hours at' 836-5583 (after the beeps, key -in the telephone number Danny should call). 5. The Foundation shall securely rope, or otherwise cordon off, vacant properties in the festival site vicinity shown on Exhibit A attached hereto. The properties shall be posted with no parking signs placed on 50 -foot centers along the property line. perimeter indicating violators are subject to towing. 6. The Foundation shall assign public relations personnel to continuously monitor each property during hours the festival is open to the public to alleviate adverse circumstances by advising festival patrons of the strict enforcement policy. The Foundation is responsible for promptly contacting the offended property owner, as shown on Exhibit B,, who at their option may contact the Sheriff's Department to initiate ticketing and towing service if a vehicle owner ignores the.no parking signs and public relations warning. The Foundation has hired the services of Wackenhut Security to patrol the restricted parking area. Security .personnel will radio parking violations to Foundation personnel in the "finance office" located on the Festival grounds who will in. turn make a telephone call to the offended property owner. Ms. Ostrowsky's local telephone number is 564-4483. General Conditions & Provisions - Permit No. 2549 Page 1 of 1 �Z Q 101221HE. �-. B 3 �--� 9 °ms20 3 8 ¢ 7 4 %'7 4 '� 9 ��, 19 4 5 6 5 18 5 7 5 7 i G 17 6 64 4 oTs16 � is ri°` ` \ in z OD 23 .2 • ,,.� 22 3 �a.e•-r �o'cs 4 1 M.- 13 2 rn N O 8 3 7 4 my a4 Q� 12 3 17 8 = JJR4 °° 5 1511010. 14 111 N HIDALGO i� L 7 r0 13 E 12 3 it 4 10 V 5 Ostrowsky, Lots 3-4 N Phone # 564-4.483 Parker, Lots 1-4 Phone # unknown l sem.. to b P b Z Parker, Lots 1-7 Phone # unknown v n MI H. D .:..L_.�._. ---� 10 �—. Ostrowsky, Lots 5-12 H. 9- p 9.. 33 3 Phone # 564-4483 8 4 7 5 I_s i 6 a .• o y #A is '�• Z h L 7 r0 13 E 12 3 it 4 10 V 5 Ostrowsky, Lots 3-4 N Phone # 564-4.483 Parker, Lots 1-4 Phone # unknown l sem.. to b P b Z Parker, Lots 1-7 Phone # unknown v n MI H. D .:..L_.�._. ---� MINUTE MOTION NO. 96-034 CONDITIONS OF APPROVAL - FINAL TEMPORARY OUTDOOR EVENT PERMIT NO. 96-126 JAZZART `96 - LA QUINTA ARTS FOUNDATION SEPTEMBER 24, 1996 14N 1► As required by Chapter 9.100.140 of the Zoning Code, findings for support of the project are as follows: The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. A. Various public agency permits are required prior to the event occurring ensuring that the event will be conducted in a professional manner. Health Department permits are required for all food and beverage vendors attending the event, and police and fire personnel will be on hand to assist the organizers in providing a safe environment for vehicles and patrons coming to the event. The City Engineer shall approve a traffic. control plan; prior to issuance of an encroachment permit, which ensures that traffic barricades and other devices will be employed to guarantee safe traveling in the areas surrounding the park which can include street closures if authorized by the City Council through separate action. Additionally, fire lanes and other permits are required by the Fire Marshal for the operator and vendors per State statutes. The public roadways providing access to the event are capable to support the local patrons because they are two and four -lane improved thoroughfares that provide access from Highway 111 to the site (e.g., Washington Street, Eisenhower Drive, Calle Tampico, etc.,). The Foundation'is aware of these rules and regulations since they have held many venues at this site in past years. No problems are anticipated which would be detrimental to the community based on the recommended conditions. B. This project is exempt from the provisions of the California Environmental Quality Act (CEQA) because the outdoor festival is a temporary use in a publicly owned park designed for public use per Section 15311 (Class 11). C. Temporary signs directing patrons to the event will be displayed throughout the community to help the public find this special event location. The signs will be placed so that they do not interfere with traffic safety signs or other facilities (i.e., traffic signals, etc.). Sign removal will occur immediately after the event is over to guard against the signs becoming roadside debris or litter. COND126T 2. There ,is adequate area to conduct the event and to accommodate the anticipated attendance. A. This community -sponsored event is held in an adequately designed facility which can hold the daily patrons because various facilities will be provided such as restrooms, first-aid station, food and beverages, parking, and other facilities which provide services to those paying to attend the daily activities. The park site has existing buildings (restrooms) and landscaping facilities which complements the other temporary improvements planned by the La Quinta Arts Foundation. The Foundation has held this outdoor event in the park for a number of years and have not created an undue burden on the nearby property or business owners by their activities. Guest parking areas will be provided around the park, and in adjoining areas, with proper authorization. Private property owners who are in the area and do not wish to participate in the event shall have their properties roped off by the event organizer to ensure patrons do not park on these unauthorized sites. The hours of.operation for the three-day event (November 8-10, 1996) shall be between 10:00 A.M. and 6:00 P.M. daily. 2. A building inspection is required for temporary electric power. Please contact the Building and Safety Department to schedule an inspection (777-7012) prior to the start of the event. A fire inspection is required for temporary structures (tents, etc.) or any open flame devices. by the Riverside County Fire Department before installation and use. If you have any questions, please contact Mr: Tom Hutchison, Fire Safety Specialist, at 863-8886. Fire lanes shall be established and maintained during the special event. 4. Portable restrooms shall be provided for patrons and vendors as required by the Building and Safety Department. Restroom facilities to accommodate the physically challenged shall also be provided. 5. Temporary trash receptacles shall be provided so that trash/debris can be - deposited accordingly. The site shall be left clean of any litter at the close of the event. 6. Signs in'the City right-of-way shall be mounted on minimum 2" by 2" wood posts and no signs shall be closer than. 100 -feet from an intersection. Temporary signs shall be posted no closer than 5' from the edge. of the paved area of any public road or street and placed a minimum of 200' from an identical sign. Signs in the right-of-way shall not exceed 6 square feet and signs on private property shall not exceed 12 square feet. Signs placed on private property shall be installe!'_ only if authorization has been secured prior to op. -site installation. All signs shall be placed in a manner which does not obstruct traffic or street signs or other important equipment (Chapter 9.160.060 of the Sign Ordinance). All temporary directional COND 1264A. signs shall be removed by November 12, 1996, except for the porta-panel sign at the intersection of Highway 111 and Washington Street which shall be removed by November 16, 1996. 7. Before the outdoor event begins (no later than seven days in advance), notice to the existing property owners and businesses around the Frances Hack Park shall be given informing them of the upcoming special event. 8. Vendors who sell or serve alcoholic beverages shall obtain a license from the State of California Alcoholic Beverage Control Department. 9. Riverside County Sheriffs Deputies shall be on-site during the event to provide security and' traffic control supervision. 10. Food vendors shall be reviewed and approved for operation by the Riverside County Health Department, as required. They can be reached by calling 863-7000. All vendors shall also obtain a City Business License. 11. The applicant shall work with Waste Management of the Desert to recycle the aluminum cans disposed in the temporary trash receptacles during the outdoor art festival. 12. If ground excavation is required, please contact Underground Service Alert (USA) at 1-800- 422-4144. The service is free of charge provided USA is given at least two days' notice. 13. Before any cranes, forklifts, or other aerial equipment is raised, please check for existing overhead wires. 14. Proof of Liability Insurance naming the City, and its staff, as additionally insured during the outdoor event in the amount of $1,000,000.00 shall.be received on or before November 1, 1996. '-y 15. If public streets are to be closed for this special event, City Council approval is required. Upon approval by the Council, the applicant shall obtain an encroachment permit from the Public Works Department before closure or obstruction of any roadway or placement of any signs, barricades or other advertising or traffic control devices in the street right-of-way. 1.6. For road. closures or obstructions, the applicant shall I be responsible for installation, maintenance and removal of traffic control devices. required in the approved traffic control plan. 17. The applicant may request that the Public Works Department furnish traffic control devices necessary fer permittr� road closures or obstructions. The Public Works Department may require that the applicant pay a fee or otherwise reimburse the costs of furnishing the devices.. COND 126.4A 18. No parking shall occur on private property unless the Foundation has obtained written authorization. All vacant parcels surrounding the Frances Hack Park shall be cordoned off (i.e., by'using rope, logs or other devices) to ensure no parking occurs unless permitted in advance by the property owner. 19. Night lighting must be adequate to permit patrons proper visibility within the exhibition and food areas. 20. All designated private security personnel must possess a current Private Security Guard license by the State of California. 21. No overnight camping is allowed. Site exhibitors will find overnight lodging at local hotels or RV campgrounds while the outdoor fair is occurring. Exhibitors or food vendors may leave their vehicles or equipment at the park provided the La Quinta Arts Foundation provides overnight security. 22. The Community Development Department may impose additional Conditions, or revoke this permit, if any problems arise during the event that need special attention or consideration. 23. Proper egress and ingress shall be provided at all times for patrons and vehicular traffic to the outdoor event. 24. A bond in the amount of $10,000.00 shall be posted to insure that the site is cleaned of litter and all signs are removed from their on- and off-site locations. The security can be either a Certificate of Deposit or Letter of Credit naming the City as beneficiary of the account. COND126-4A E {—i TYPE 2 BARRICADE L E G E N D �----� 'TYPE 2 BARRICADE PITH SIGN (trlanglo orientation 1hdloatos sign looatlonl PUT SIGN ON THIS SIDE OF BARRICADE G DRAWING NUMBER REM DESCRIPTION. TOTAL 1 2 3 4 5 Type 2 Barricade .21 3 5 11 1 1 C3A'Road Closed to Thru Traffic' 1 1 C2 'Road Closed' 3 1 2 CS "Detour' (It) 2 1 1 C5 'Detour' (rt) 2 t t C1 'Detour Ahead' 1 1 R1 'STOP' 1 1 •Cones ?? ?? n ODIDPIH 011DO . .��oaldkll 13 OI C-oijimi n8Hl. Ol j Q3SO10 GVONL VC3 I I r o m m nn^nn 1 mint1 nm / //J ;lal .ano13a. d 131VA (13) .anol3a. S3 Dwnzaluou DPIUDAd .ad3Hd 8nol3a. Io I m ODJdWDl 7llDo # 9NIMddQ . N 0 October 2, 1996 Mayor Glenda Holt Honorable Council Members City of La Quinta Post Office Box 1504 La Quinta, California 92253 Reference: JazzART 96, La Quinta Fall Festival of the Arts Dear Mayor Holt and Honorable City Council Members: AA QUINTA RTS FOUNDATION As you know, the 1996 Fall Festival of the Arts is fast approaching and is scheduled for November 8, 9 and 10, in La Quina Village Park One of the issues to which we give considerable thought is how we can facilitate parking and provide safe walkways for pedestrians from the parking areas to the Festival site. Additionally, we understand the concerns of business and property owners affected by the closure of any streets providing access to their businesses. We have sent each business and property owner a letter regarding our upcoming event and have obtained consent forms from those who will allow sign placement on their property. We request permission from city council to close Montezuma on the south stretch of the park from 9:00 a.m. to 5:00 p.m. November 8, 9 & 10. Specifically the intersections of Eisenhower at south (east bound) Montezuma; and Navarro at Montezuma. Our request for a general permit and for a permit to place directional signs was submitted with our application. We appreciate your attention to this matter and look forward to your response at the earliest possible date. On behalf of the Board of Directors and staff of La Quinta Arts Foundation, I would like to express our gratitude to you and your staff for your continued support and cooperation. Yours truly, LA QUINTA ARTS FOUNDATION Susan Francis Festival Director POST OFFICE BOX 777 LA QUINTA, CALIFORNIA 92233 (619) 564-1244 FAX (619) 564-6884 171 10 I 2 Is Calle Tampico 11 9 L 2 ' 3 4 7 .6 N •7 0 a 9 0 .0 A .1 3 N_.4aoasos s° 12] W 171 10 I 2 Is Calle Tampico AVENDiA F� " .M MM 24 1 23 2 2 3 Community Park (Frances Hack Park) �rEzu 4 13 10 11 9 2 8 im 3 7 4 N 0 0 N_.4aoasos AVENDiA F� " .M MM 24 1 23 2 2 3 Community Park (Frances Hack Park) �rEzu 4 13 10 11 9 2 8 im 3 7 4 N 0 mo vv 24 1 24 1 23 2 Q 23 2 22 3 22 3 CASE MAP CASE Na TEMPORARY STREET CLOSURE FALL FESTIVAL OF THE ARTS Exhibit "A" t cc z C EU 5." o ■ n ®� �7�7 i�c1iF� mom no us ®© ©© ®© NORTH SCALE: NTS a Resolution 95 -- PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council; held on this the 7th of November, 1995, by the following vote, to wit: AYES: NOES: ABSENT: - ABSTAIN: JOHN PEVA, Mayor City of La Quinta, California ATTEST: Resopc.138