2671NOTE
With proper validation
this form constitutes an,
encroachment permit '+ CITY OF LA QUINTA
APPLICATION FOR PERMIT
PUBLIC WORKS CONSTRUCTION (ENCROACHMENT)
For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains
and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS
DATE: Ootobor b. 1997
Subdivision Improvement Permit — Class II I
Minor Improvement Permit Class IV
LOCATION OF CONSTRUCTION Jafforeot Stmt„ Ave. 50 & Aee. 52
(Street addressor Description of Location)
PURPOSE OF CONSTRUCTION 1Q�'. Taste Paitital
1"d Ra" wt I' tsa bo r 6, 1"7
DESCRIPTION OF CONSTRUCTION Caae Off TUMIRS IAna
A prnvida traffle eowtral totars"tioge
DIMENSION OF INSTALLATION OR REMOVAL
SIZE OF EXCAVATION, IF NEEDED
APPROXIMATE TIME WHEN WORK WILL BEGIN 7100 a.m.
APPROXIMATE TIME OF COMPLETION 9%00 a• •
ESTIMATED CONSTRUCTION COST $
(Including removal of all obstruction, materials, and debris, backfilling, com-
paction and placing permanent resurfacing and/or replacing improvements)
Sketch (attach construction plans if appropriate)
In consideration of the granting of this permit, the applicant hereby agrees to:
SEE ATTACM CONDITIONS
SU APPWM TRA"IC CONTROL PLANS
IT WILL RE TRE APPLICANT'S RESPONSI-
AILITT TO OETAIU 'TRAFFIC CONTROL
tWXP1MVT 4 PROVIDE TRAFFIC CONTROL
SZT-U' PXR TIE APPROFRD TRAFFIC
CM1tOL PWS.
Indemnify, defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all
penalties, liabilities or loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property
happening or occurring as a proximate -result of any work undertaken under the permit granted pursuant to this application.
Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started.
Comply with all applicable City Ordinances, the terms and conditions o� the permit and all applicable rules and regulations of the City of
La Quinta and to pay for any additional replacement necessary as the result of this work.
Signature of Applicant or Agent
Coachella ►&U*y A*creation & Park District 45-671 Clinton St. Indio, CA 92201
Name of Applicant (please print) Business Address Telephone No.
Laura McGalliard / Philip Hoy / Marty Holguin (760) 347-3484 R 106
Name of Contractor and Job Foreman Business Address Telephone No.
Contractor's License No.
City Business License No.
California Association of Recreation & Park District Insurance
Applicant's Insurance Company Policy Number
FEES: Subdivision Improvement Permit — Class 111
Public improvements: 3% of estimated construction costs
Private improvements: 3% of estimated construction costs
Minor Improvement Permit — Class IV: See attached schedule
Inspection Fee $
Permit Fee
Penalty
Cash Deposit -Surety Bond
if required
TOTAL:
Receipt No
Received by
...mow U
$ "fog... U
Date
PERMIT NO.
26T1
PERMIT VALIDATION
2671
DATE APPROVED 10/9/97
EXPIRATION DATE j 12/7/97
DATE ISSUED r /457
By YVA tL%A 6-4P
Administrative Authority
Recorded by 11Telephone: (619) 777-7075
NOTE:
With proper validation
this form constitutes an
encroachment permit
CITY OF LA QUINTA
APPLICATION FOR PERMIT
PUBLIC WORKS CONSTRUCTION (ENCROACHMENT)
For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains
and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS
Subdivision Improvement Permit - Class III
DATE: 10-6-97
Minor Improvement Permit Class IV
LOCATION OF CONSTRUCTION Jefferson St., 'Ave. 50 & Ave. 52
wawa auumss or vuscr,puon of
,QURPO OF CONSTRUCTIQN - JOK
KOad Race Ori December�,
Tamale
T5
Festival
Sketch (attach construction lana if
P appropriate)
DESCRIPTION OF arric contV done
& provide ra is con ro
off
rumning ane?
"tZ'OiTS.
DIMENSION OF INSTALLATION OR REMOVAL
SIZE OF EXCAVATION, IF NEEDED
APPROXIMATE TIME WHEN WORK WILL BEGIN 00 am
APPROXIMATE TIME OF COMPLETION am
ESTIMATED CONSTRUCTION COST $
(Including removal of all obstruction, materials, and debris, backfilling, com-
paction and placing permanent resurfacing and/or replacing improvements)
In consideration of the granting of this permit, the applicant hereby agrees
Vic
0 1 (i ( ln. +(-A/ C
U I.aGC
15A+- LIT� , {ten_r 9-e,
61 CryVfy11f_
Indemnity. -defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all
penalties, liabilities or .loss resulting from claims or court action and arising out of. any accident, loss or damage to persons or property
happening or occurring as a proximate result of any work undertaken under the permit granted pursuant to this application.
Notify the Administrative Authority at least twenty-four (24) hours in advance of the time.wten work will be started.
Comply with all applicable. City Ordinances, the terms and conditions of the permit and all applicable rules and regulations of the City of
V Quinta and to pay for any additional replacement necessary, as the result of this work.
Signature of Applicant or Agent
Coachella Valley Recreation & Park District 45-871 Clinton, St Indio, CA 92201
Name of Applicant (please print) Business Address Telephone No.
Laura McGalliard / Philip Hoy / Marty Holguin 347-3484 W(,
Name of Contractor and Job Foreman Business Address Telephone No.
Contractor's License No. City Business License No.
California Association of Recreation & Park District Insurance
rnppncant s Insurance t,ompany 015M. LIAI51GITy Policy Number
FEES: Subdivision Improvement Permit -Class III
Public improvements: 3% of estimated construction costs
Private improvements: 3% of estimated construction costs.
Minor Improvement Permit - Class IV: See attached schedule
Inspection Fee $
Permit Fee
Penalty -
eposlt- urety tiond
d -
TOTAL:
Receipt No.
Received by Date
Recorded by
PERMIT VALIDATION
PERMIT NO. hh
DATE APPROVED V
EXPIRATION DATE
Y
DATE ISSUED
By
Administrative Authority
TELEPHONE: (619) 777-7075
Jefferson
---------------
-----------------------
Indio Police
Wat®r
Station
;
Water l
Station _
5K TURNS
NORTH
10K
t .
Indio Pc""' .
GATE 12
Registration'
Indio
EI Dorado Polo Club
Empire
Equestrian
Park
mum D
O G
PARKING LOT ' Co
ENTER FROM '
Errepire ' c
GATE 12 Polo GroUrldS
B FINISH / \ AVE. s2
! C11
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ARENA
D
PASTURE ARENA W
(D
10K ENTERS
POLO FIELDS
FROM AVE. 50
Poli ce
N
GATE 2
CORALS RODEO
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scauw,
Indlo
Police
---- ..--------------------------------------------------------- -.------------------- ---------------- -r-`------'
Monroe Street
C®ach-emL vc.aie� .
Ree' reatz®n & Pyr% District
45-871 Clanton Stgect
IrAio; CA 92201
(619) 347-344
11/14/97 . 17:03 d
CV RECREATION
Coacheila "Valley
Recreation & Park District
45-8'1 G • '= 5. __ -. •_ a '_rn,a 92201
175 rs r =_ :7-4660
0 001
TO: Tom Genovese, City Manager
From: Laura McGalliard, Recreation & Park Supt.
Date; November 14, .1997
Subj.: Encroachment permit
Tom, since we have been playing phone tag all week and I will be gone nE
week, I will try and communicate with you via fax
C.V. Rec. has applied for an encroachment permit with the City of LaQuin a
the Tamale Festival 10k: 5k run on Saturday December 6th. This Is tt-�e 4,::�.~
fifth year we have applied and have always paid a fee of $10.00. This year
Marcus Fuller has notified us that our fee will be $100.00. When I questlare
Marcus about the fee increase he informed me that the council adopted fe& "
increases for the first time since 1982. Unfortunately. we did not budget for
a fee increase and find it hard tojustlfy this type of fee for 60 runners to rur 0--.'.!'
the east side of Jefferson for approximately 15 minutes'.
We have not requested any street closures or any assistance from your
maintenance department. The City of Indio maintenance department cones :r-
street and the Indio police direct traffic for the brief time the race goes on "
realize a request for"fee reduction probably needs to go. before City Counc.- ar.. -;
we do not have the time frame to do that. I also realize that If we had kno:%. .
prior, I would have applied for a grant from the City at the appropriate time
Any consideration you can give us will be greatly appreciated.
will be out of` town Nov. 17th —24 1h During my absence you can speak ihitn
Marty Holguin, Race Director at 347-3484.
C.C. . Marty Holguin
Don Martin
71.6 Ulj" a�
K
Palm Desert- Indian Wells - La Q_ ii to Indra Cow elta - .. _ = s a i r 3'e '.y ... -5 - " . • - '
11-14-97 18:03 RECEIVED FROM: P 0
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11/14/97 17:03 d CV RECREATION t
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r 2001 fr
COACHELLA VALLEY RECREATION & PARK DISTRICT
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' 45-871 Clinton Street _ ' _
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Indio, CA 92201
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1 FRonn: Laura McGalliard PHONE: 347-3484
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` Coachella Valley Rec. FAX: '347-4660.t
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The following General and Special Provisions are attached to and made a part of Permit No. Z&71
GENERAL PROVISIONS '
The following shall always apply:
ENROACEMUNT ON PRIVATE PROPERTY: This permit authorizes work to be accomplished within City of La Quinn right of
way ONLY. Whenever construction extends within private property, it is the responsibility of the permittee for his contractors to
secure permission from abutting property owners. Such authorization must be secured'by the permittee prior to starting work.
TRACKLAYING CONSTRUCTION EQUIPMENT: Cleated tracklaying constructionequipment shall not be permitted to operate on
any paved surface unless fitted with smooth -faced street pads. All mechanical outriggers shall be fitted with rubber street shoes to
protect the paving during 'excavations; ;Rubber -tired equipment only shall be used in backfill operations in paved areas. If the existing
pavement is scarred, spalled, or broken during the term of this coati -act, or if the pavement is marred, City of La Quints, shall request
that these portions of road be resurfaced over their entire width. Resurfacing shall consist of one coat of two inches (2) of A.C.
surfacing plus appropriate, seal cost as specified above.
PROTECTION OF TRAFFIC: ALL excavations and work areas shall be properly lighted and barricaded as deemed necessary by the
ETy Engineer or La Quints City Public Works inspectors. Suitable detours -and detour signs shall be placed and maintained for the
duration of the project. The City shall be notified.24 hours in advance of any traffic detours or delineations.
CARE OF DRAINAGE STRUCTURES: Any drainage structure including corrugated metal pipe, concrete pipe, steel culvert and
concrete structures encountered during excavation which necessitate removal shall be replaced in kind.. In the event it becomes
accessary to remove or cut existing drainage structures, City of Is, Quinta shall be notified prior to commencement of this work.
Drainage structures and open drains shall be kept free of debris at times for proper drainage.
RIGHT OF WAY CLEANUP: Any surplus material resulting.from excavation and backfill operations shall be removed from the right
of way.. All paved surfaces shall be broomed clean of earth and other objectionable materials immediately after backfill and compaction.
Existing gutter line and drainage ditches shall be replaced to their original standard or better. All excess material shall be removed
prior to paving. Water tanker shall be used, as required, to sprinkle the job site to keep down dust conditions and shall be used
immediately after backfill.
DE -WATER OPERATIONS: If de -watering operations are required and pumps are forcing water on City of La Quinta roads, it shall
be the responsibility of the permittee (contractor) to control this water and to provide off-street barricades when necessary.
CLOSING STREETS: No street shall be closed. A minimum of one lane of traffic shall be maintained at all times to provide limited
access for the adjoining property owners and emergency vehicles. In the event it is"felt by the permittee that he must close a street for
any length of time, permittee shall contact this office to obtain the necessary permission.
SPECIAL PROVISIONS
The following shall apply when indicated:
RT NOTIFICATION: Permittee shall notify the City at (619)777-7075 at least 48 hours in advance of starting construction.
R2 UTTLITY CLEARANCE: (Substructures) Prior to making any excavation within the City of La Quinta right of way
authorized by permit, the permittee shall contact all concerned utility companies relative to the location of existing
substructures. Damage to existing substructures "resulting from operations conducted under this permit shall be the sole '
responsibility of the permittee.
R3 i rum CLEARANCE: (Surface Structures) No work shall be done under this permit until all utilities aro clear of the
proposed worksite. The permittee shall notify all concerned utility companies of the proposed work.
R4 PAVE34ENT WIDENING: Area between the proposed concrete gutter line and the existing road pavement shall be surfaced
with inches of A.C. paving placed on inches of class aggregate subbase course having an "R'
value of not less than and in conformance with City of La Quints Road Improvement Standards and
Specifications, Ordinance #461.
R5 PARKWAY GRADING: Area between ths'property line and top of the proposed concrete curb shall be graded to a slope of
1/4 inch to one foot (11.
R6 GRADE CHECKING: City of La Quints shall check grades upon receipt of plan and profile and/or grades as established by
a ftcensed engineer.
R7 CURB REMOVAL FOR DRIVEWAYS: A portion of the existing concrete curb and/or curb and gutter (_feet) shall be
removed. Curb and/or curb and gutter shall be saw cut prior to removal. Depressed curb, matching concrete gutter and
concrete driveway approach shall "be constructed in conformance with City of La Quints Standard #207.
R8 DRIVEWAYS:- A.C. driveways shall be constructed as not to alter existing drainage pattern. _ Surfacing between'the property
line and the existing road paving shall be 2 1/2 inches of A.C. paving placed on (_� of class aggregate base.
Driveway construction shall conform to attached drawing.
R9 SIGHT CLEARANCE: Sight clearance of 600"feet in all directions shall be assured and maintained at all times.
RIO SOIL S'IERIIdZER: The area to be surfaced shall be treated with soil sterilizer. Rate of application shall commply with the
manufacturer's specifications.
R11 COORDINATE WORK: The proposed work shall be subordinated to any operation which the State of California or City of
La Quinta may conduct in this area during the period of this permit. Work shall be coordinated with the State or City of La
Quinta forces to preclude delay or interference with State of City of La Quinta projects.
R12 SURVEY MONUMENTS: Prior to excavation or beginning of construction, all survey monuments which exist on the
centerline of all streets or property lines when involved shall be completely tied out so they may readily and correctly be
replaced by a licensed civil engineer or surveyor at the expense of the permittee. A complete set of notes showing the ties to
these monuments shall be furnished to the City Engineer prior to the removal of any monuments. This office shall be notified
upon completion or replacement of all survey monuments for proper project clearance.
R13 PAVEMENT CUTTING: Pavement will be mechanically saw cut to a straight to a straight edge prior to excavation. Method
of pavement cutting shall be approved through the office of the City Engineer. (Under no circumstances shall excavating
equipment be used to excavate prior to cutting of pavement.) Excavation material shall be placed in such a position as to best
facilitate the, general flow traffic. Prior to final paving operations, any damage to pavement straight edges shall be corrected.
R14 LIMIT OF EXCAVATIONS: Excavations shall be limited to 1000 linear feet of open trench before backfill operations mast
begin. All excavations shall be properly barricaded with lights overnight, on weekends and holidays for the protection of the
traveling public. The Public Works Inspector shall determine the suitability of excavation barricading in each case. No
excavation shall remain open for a period exceeding five (5) days. No excavation shall be made unless the construction
material is actually on the work site.
R15 BACKFILL MATERIAL: Backfill shall be free of brush, roots or other organic substance detrimental to its use for purposes
of producing an adequately consolidated backfill. Any material which the City of La Quinta deems unsuitable (spongy or
saturated material) which is encountered during excavation shall not be used for backfill, but shall be supplemented or replaced
by an approved sand or gravel.
R16 BACKFII.L SAND: Backfill shall be approved transit -mix sand or equivalent and shall be'placed in lifts of not greater than
three feet (3') and vibrated using vibrotamper or equivalent equipment. Alternate methods may be substituted, but in any case,
a relative compaction of 95 percent shall be attained with the structural section of the roadway.
R17 BACKFILI, PLACEMENT: Backfill shall be applied in layers of not more than 50 percent of the total depth of the trench
before flooding or a maximum of five-foot (51 lifts where trenches are of excessive depths. Care is to be exercised that the
backfill material is not subjected to extreme swell by flooding operations. Backfill material shall be placed so that the resulting
compaction shall be not less than 90 percent or equivalent to the surrounding ground, whichever is the greater compaction.
Where ponding or flooding is used for a maximum settlement, adequate dikes will be constructed to retain the water. Where
jetting is used, the jets shall be of sufficient length to reach the bottom of each layer and the water supply shall be continuous.
1118 COMPACTION TESTS: If so required by the inspector, compaction tests shall be made at intervals of not more than 1000
feet and a minimum of one (1) test on each road. One (1) copy of each test shall be forwarded to the City Engineer for
approval and filed prior to making permanent repairs. Compaction tests shall be made as outlined in Section 6.3.01 of the
Standard Specifications, Division of Highways, State of California, dated January 1973.
R19 COMPACTION TESTS: If so required by the inspector, compaction tests shall be made for each crossing or service line.
One (1) copy of each test shall be forwarded to the City Engineer for approval and filed prior to making permanent repairs.
Compaction tests shall be made as outlined in Section 6.3.01 of the Standard Specifications, Division of Highways, State of
California, dated January 1973.
R20 TEMPORARY PAVEMENT REPAIRS: After completion of backfill and compaction operations, a temporary patch
consisting of 2 inches of SC -800 shall be placed on a prepared subgrade. The SC -800 temporary paving shall be placed after a
maximum of 3000 linear feet of trench has been excavated and backfill operations completed, but in no case shall the
placement of the temporary pavement exceed a five (5) day limit.
R21 PERMANENT PAVEAIENT REPAIR: After backfill and compaction have been completed, a temporary patch consisting of
two inches (2') of SC -800 shall be placed immediately. A permanent patch of inches A.C. surfacing placed on a
inch class base shall be placed no later than days after completion of temporary road repair.
R22 FOG SEAL: A fog seal coat consisting of an application of asphaltic emulsion shall be applied over all patch areas as
determined by the City Engineer.
R23 STREET RESTRIPING: Where street striping is still visible on streets to be excavated, such striping shall be replaced upon
completion of permanent repairs.
R24 TREE RELOCATION OR REMOVAL: Tree relocation within the City of La Quinta road right of way shall be
accomplished by a licensed, bonded and insured tree service, and handled safely without interference or hazard to the traveling
public. It shall be the responsibility of the permittee to maintain the tree in a vigorous growing condition at its new location.
Trees to be removed shall be in sections which can be handled safely without interference or hazard to highway traffic. The
entire width of the tree stump shall be removed and disposed of so that no debris remains in view of the highway. The stump
hole shall be backfilled and thoroughly compacted as specified in the following paragraph. Where is becomes necessary to
restrict traffic, the work shall be restricted to a maximum of 500 feet at any one time. Adequate signs, flagmen and or
barricades shall be provided to protect the traveling public at all times.
Large holes resulting from tree removal shall be backfilled and compacted to not less than 90 percent or equivalent to the
surrounding ground, whichever is the greater compaction as determined by the impact or field method. Compaction tests shall
comply with Section 6.3.01 of the Standard Specifications, Division of Highways, State of California, dated January 1973.
SPECIAL CONDITIONS --PERMIT NO. 2671
--- Coachella Valley Recreation and Park.District ---
In addition to the standard permit conditions, the following shall apply:
1. Streets shall be kept clean. They shall be completely cleaned at the end of the event and more.
frequently if required.
2. Permittee shall assume responsibility for repair of any damage to public or private streets and for any
damage to other Cit -owned facilities as a result of activities performed under this permit. "
3. Advance .warning signs and traffic control shall be installed and maintained in accordance with the
six (6) approved traffic control plans for this event. These plans are available for the permittee's use
and accompany this permit.
4. It is the permittee's responsibility to acquire, set up, and take down, at its expense, all traffic control
devices, barricades, cones, etc., required to provide traffic control in accordance with these plans.
All traffic control shall be distributed in advance of the event and removed promptly upon the
conclusion of the event.
Special Conditions - Permit No. 2671 Page 1 of 1
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