SPEV 2017-0011 Dupont Estate (Daniels, Lynne) 46485 Cameo Palms Dr - Various Events (Amended) (08.02.2018)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
August 2, 2018
CASE NUMBER
Special Event Permit 2017-0011—AMENDED
ACTIVITY/EVENT
Wedding—September 2, 2018
46485 Cameo Palms Dr., La Quinta, CA 92253
APPLICANT
Ms. Lynne Daniels
46485 Cameo Palms Dr.
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed your request to revised Special Event
Permit 2017-0011 approved for up to three events, to allow a proposed wedding on September 2,
2018, as permitted by the City’s special event standards. This event is the second event at this
property and replaces a planned April 2018 special event that did not occur. The wedding will have
a jazz ensemble in lieu of a DJ. There will be no more than 100 guests. Pursuant to LQMC Section
9.60.170 (Special Events – Residential), your permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
E. Security plans, including security staffing levels, and facilities have been provided to the
satisfaction of the La Quinta Police Department.
F. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The indoor/outdoor events are approved for September 2, 2018, from 10 am to 10 pm. The
total number of event participants, including staff, security and guests, shall not exceed
100 on-site at any given time. The applicant is required to maintain a count of all event
participants on-site at all times during the event. The event count shall be maintained by
event staff at the main entrance and made available upon request by the La Quinta Police
Department or City Staff.
2. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Building Department, Police Department, Alcohol Beverage
Control, etc.).
3. The applicant shall obtain an encroachment permit for any off-site signs. Off-site signs
shall not block the line of sight for traffic. Please contact Amy Yu at (760)777-7047 for
assistance on obtaining an encroachment permit.
4. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages
during the event shall be subject to the rules and requirements of the Riverside County
Health Department and State of California Alcoholic Beverage Control, respectively. The
applicant shall provide the City with proof of ABC approval prior to the event.
5. The applicant shall provide notification of each event to all properties within 500 feet of
event site and/or surrounding Home Owners Associations (HOA’s) fourteen (14) days prior
to event. Notification shall include date, time, event scope, and the name and twenty-four
hour contact phone number of the local contact person for the property and the police
department. Proof of notification shall be provided to the City of La Quinta Planning Division
seven (7) days prior to each event. In addition, the name and phone number of the local
contact person for the property shall be posted at all entrances to the property.
6. Fourteen (14) days prior to each event, the Applicant or Contractor shall furnish the City
satisfactory evidence of insurance in the amounts provided in the Engineering Bulletin for
Indemnification & Insurance Requirements: Commercial General Liability Policy is
minimum $1,000,000 per occurrence and $2,000,000 general aggregate, Workers’
Compensation Insurance is minimum $1,000,000 per accident, and Business Auto Policy is
minimum $1,000,000 per accident. The Indemnification and Insurance Requirements for
Encroachment Permits Engineering Bulletin #97-04 is attached. This insurance shall be kept
in full force and effect at all times by Applicant or Contractor during the prosecution of the
permitted work and updated Certificate of Liability Insurance shall be submitted to the City.
Each policy shall name the City as an additional insured and provide waiver of subrogation.
7. Access and egress to all local properties shall be maintained at all times.
8. The Design and Development Director may modify Conditions of Approval regarding
business hours, parking, occupancy and other operational conditions should it be
determined that after the first event, the proposed uses or conditions under which the
events are being operated or maintained is detrimental to the public health, welfare, or
materially injurious to property, improvements or other uses in proximity to the subject
property, or if the subject property is operated or maintained so as to constitute a public
nuisance.
9. The applicant shall coordinate with the City of La Quinta Code Compliance division to have
noise monitoring information available to Staff during the event. Please contact Kevin
Meredith at (760) 777-7034 to coordinate.
Completion/confirmation during the event:
10. The set-up and operation of the events shall be consistent with the attached exhibits and
event information on file.
11. Security personnel shall be easily identifiable to the public by the provision of uniformed
personnel. All designated private security personnel must be licensed by the State of
California and possess a valid private security license.
12. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
13. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination thereof,
each of the noise levels specific above shall be reduced by five dB(A).
14. All noise monitoring devices as shown in noise monitoring plan shall be operational
throughout the event times. Information gathered from noise monitors shall be made
available to City staff during the event and upon request.
15. Portable generators shall be shielded to prevent accidental contact with guests. Extension
cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from
surrounding roadways and surrounding residential properties. No spot or searchlights are
permitted.
16. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles. There shall be no queuing of vehicles
along all surrounding roads for the purposes of dropping off for, picking up for, or entering
the event.
17. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-
colored clothing and reflective vests as needed. Flashlights shall be used after dusk.
18. The event is subject to spot inspections by the Police Department and/or City staff to ensure
compliance with the conditions of this letter.
19. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow
capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
20. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All event
areas shall be left free of debris at the end of each day’s activities, and after the event
concludes.
21. The City of La Quinta Police department reserves the right to bill the event sponsor for any
lost police time, equipment, and/or any unforeseen loss that may occur due to the event
that requires police action.
22. Any damage to public hardscape caused by this event shall be repaired as directed by the
City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping,
and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of La
Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to
attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta
shall have sole discretion in selecting its defense counsel. The City shall promptly notify the
applicant of any claim, action or preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems that arise
not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void
this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal and filing
fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this
office should you wish to file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the following:
CHERI FLORES
Design and Development Department
760-777-7067
GABRIEL PEREZ
Design and Development Department
760-534-0070 (cell)
KEVIN MEREDITH
Code Compliance Division
760-777-7034
ROBERT BISHOP
La Quinta Police
760-863-8399