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2018 08 07 HA Special MeetingHOUSING AUTHORITY 1 AUGUST 7, 2018 SPECIAL MEETING NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA AND TO THE CITY CLERK/AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a special meeting of the Housing Authority of the City of La Quinta is hereby called to be held on August 7, 2018, commencing with Closed Session at 3:00 p.m. and Open Session at 4:00 p.m., at La Quinta City Hall, 78495 Calle Tampico, La Quinta, California for the following purpose: CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR VACANT PROPERTIES LOCATED IN THE COVE BEARING ASSESSOR’S PARCEL NUMBERS (APNs) 773-223-022, 773-234-015 CITY NEGOTIATOR: FRANK J. SPEVACEK, EXECUTIVE DIRECTOR PROPERTY OWNER: CITY OF LA QUINTA HOUSING AUTHORITY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTIES IDENTIFIED CONSENT CALENDAR 1. APPROVE SPECIAL MEETING MINUTES DATED JULY 3, 2018 2. ADOPT RESOLUTION TO APPROVE CAPITAL ASSET POLICY BUSINESS SESSION 1. INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION Dated: August 3, 2018 /s/ Steve Sanchez STEVE SANCHEZ, Chairperson DECLARATION OF POSTING I, Monika Radeva, Acting Housing Authority Secretary, do hereby declare that the foregoing notice for the Special La Quinta Housing Authority meeting of August 7, 2018, was posted on the outside entry to the Council Chamber at 78495 Calle Tampico, and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on August 3, 2018. DATED: August 3, 2018 MONIKA RADEVA, Acting Authority Secretary La Quinta Housing Authority HOUSING AUTHORITY AGENDA 1 AUGUST 7, 2018 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico La Quinta SPECIAL MEETING TUESDAY, AUGUST 7, 2018 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Housing Authority values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR VACANT PROPERTIES LOCATED IN THE COVE BEARING ASSESSOR’S PARCEL NUMBERS (APNs) 773-223-022, 773-234-015 CITY NEGOTIATOR: FRANK J. SPEVACEK, EXECUTIVE DIRECTOR PROPERTY OWNER: CITY OF LA QUINTA HOUSING AUTHORITY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTIES IDENTIFIED Housing Authority agendas and staff reports are available on the City’s web site: www.laquintaca.gov HOUSING AUTHORITY AGENDA 2 AUGUST 7, 2018 SPECIAL MEETING RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Housing Authority values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE SPECIAL MEETING MINUTES DATED JULY 3, 2018 5 2. ADOPT RESOLUTION TO APPROVE CAPITAL ASSET POLICY [RESOLUTION NO. HA 2018-003] 9 BUSINESS SESSION PAGE 1. INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION 17 STUDY SESSION – NONE PUBLIC HEARINGS – NONE DEPARTMENTAL REPORTS – NONE CHAIR AND BOARD MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS – NONE HOUSING AUTHORITY AGENDA 3 AUGUST 7, 2018 SPECIAL MEETING ADJOURNMENT *************************************** The next regular quarterly meeting of the Housing Authority will be held on October 16, 2018, at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Acting Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority was posted near the entrance to the Council Chambers at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111, on August 3, 2018. DATED: August 3, 2018 MONIKA RADEVA, Acting Authority Secretary La Quinta Housing Authority Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s Office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the Housing Authority, arrangement should be made in advance by contacting the City Clerk's Office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Housing Authority during a meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the Housing Authority regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. HOUSING AUTHORITY MINUTES Page 1 of 3 JULY 3, 2018 SPECIAL MEETING HOUSING AUTHORITY MINUTES TUESDAY, JULY 3, 2018 CALL TO ORDER A special meeting of the La Quinta Housing Authority was called to order at 4:01 p.m. by Chairperson Fitzpatrick. PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR 1.APPROVE SPECIAL MEETING MINUTES DATED JUNE 19, 2018 MOTION – A motion was made and seconded by Authority Members Evans/Radi to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1. REVIEW AND DISCUSSION OF BROWN ACT REQUIREMENTS AND HOUSING COMMISSION MEETING City Manager Spevacek presented the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER: Lynn Rogers, Housing Commission Chairperson, La Quinta – explained the events of the June 13, 2018, Housing Commission meeting regarding the consideration of Consent Calendar Item No. 2 on the agenda concerning the review and deliberations of Amendment No. 3 to Professional CONSENT CALENDAR ITEM NO. 1 5 HOUSING AUTHORITY MINUTES Page 2 of 3 JULY 3, 2018 SPECIAL MEETING Services Agreement with Becky Caha for housing compliance and monitoring services. PUBLIC SPEAKER: Joe Johnson, Housing Commissioner, La Quinta – explained the events of the June 13, 2018, Housing Commission meeting regarding the consideration of Consent Calendar Item No. 2 on the agenda concerning the review and deliberations of Amendment No. 3 to Professional Services Agreement with Becky Caha (Consultant) for housing compliance and monitoring services. Discussion followed regarding the terms and conditions of the Professional Services Agreement and relevant Amendments, including scope of services, compensation, term, and level of performance; Housing Commission’s ability to pull an item from the Consent Calendar and request presentation of the staff report and additional information from Staff; Housing Commission’s ability to pose clarifying questions to Staff prior to the meeting, since the agenda packet is published and distributed at least 72-hours in advance; Housing Commission’s ability to continue an item pending a request for additional information from Staff in order to make an objective recommendation to the Authority; adding a disclaimer in the City’s agreement template that the consultant is responsible for notifying the City should an overage of the approved contract amount is anticipated; Housing Commission’s recommendation to approve Amendment No. 3 as originally proposed following the Authority’s remand stemming from additional information provided by Staff regarding the increase in the community’s affordable housing activities during fiscal year 2017/18 in comparison to prior years, and hence the need for additional services; the imperative importance of the City offering housing services to the community to ensure that families are given housing opportunities and adequate assistance to reside in La Quinta. The Authority encouraged the Housing Commission Members to actively communicate with Staff and seek additional information prior to scheduled meetings in order to allow Staff to provide the requested information and ensure that the Members are able to make informed and objective recommendations to the Authority; and to be cognizant of the Brown Act regulations regarding public meetings. The Authority thanked Chairperson Rogers and Commissioner Johnson for clarifying the events of the June 13, 2018, Housing Commission meeting. The Authority commended Chairperson Rogers for her service and dedication. 6 HOUSING AUTHORITY MINUTES Page 3 of 3 JULY 3, 2018 SPECIAL MEETING 2.APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH BECKY CAHA FOR HOUSING COMPLIANCE AND MONITORING SERVICES Management Analyst Villalpando presented the staff report, which is on file in the Clerk’s Office. Authority Members discussed the scope of affordable housing services provided by Ms. Caha; the increase in La Quinta’s affordable housing activity in fiscal year 2017/18 as compared to prior years triggering the need for additional services and compensation, which were authorized by Staff; Ms. Caha’s extensive specialized knowledge and experience in affordable housing legislation, regulations, and compliance with the State of California, and her commendable commitment and dedication to the La Quinta community. MOTION – A motion was made and seconded by Authority Members Fitzpatrick/Radi to approve Amendment No. 3 to Professional Services Agreement with Becky Caha to amend Section 2.1 – Contract Sum, not to exceed $70,000 per fiscal year; and authorize the Executive Director to execute the amendment. Motion passed unanimously. STUDY SESSION – None PUBLIC HEARINGS – None DEPARTMENTAL REPORTS – None CHAIR AND BOARD MEMBERS' ITEMS – None REPORTS AND INFORMATION ITEMS – None ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Evans/Radi to adjourn at 4:21 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Acting Authority Secretary La Quinta Housing Authority 7 8 City of La Quinta HOUSING AUTHORITY MEETING: August 7, 2018 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE CAPITAL ASSET POLICY FOR THE LA QUINTA HOUSING AUTHORITY RECOMMENDATION Adopt a resolution to approve a capital asset policy for the La Quinta Housing Authority. EXECUTIVE SUMMARY •The capital asset policy (Policy) establishes procedures associated with fixed asset acquisition, recording, and monitoring in accordance with Governmental Accounting Standard Board (GASB) which requires cities to include all capital assets in their financial reporting and establish accounting and financial reporting requirements for these assets. •Staff, City Attorney, and two independent auditing firms have reviewed the proposed Policy. The Policy conforms to current laws, risk management, and governmental accounting best practices. FISCAL IMPACT – None BACKGROUND The City’s independent auditing firm has recommended the Housing Authority (Authority) adopt a formal written Policy to properly recognize the Authority’s’ assets and improve internal controls. The proposed Policy sets forth updated procedures to account for the Authority’s capital assets in accordance with Generally Accepted Accounting Principles (GAAP). The current Authority policy requires that all fixed assets, including building and improvements, equipment and furniture, vehicles, infrastructure, and software, with an original cost or estimated historical cost of $5,000 or more and a useful life of more than three years, be subjected to accounting and reporting. The Policy provides: •proper accountability and stewardship of assets; •basis for projecting future replacement and expenditures; •up-to-date insurable values and proof of loss substantiation; and •compliance with GAAP/GASB and Government Accounting, Auditing and Financial Reporting (GAFFR). CONSENT CALENDAR ITEM NO. 2 9 This Policy is important to properly recognize, depreciate, and replace fixed assets. ALTERNATIVES The Authority may approve as presented, incorporate changes, or request further review. Prepared by: Claudia Martinez, Senior Accountant Approved by: Karla Campos, Finance Director 10 RESOLUTION NO. HA 2018 - A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY ADOPTING A CAPITAL ASSET POLICY WHEREAS, the Capital Asset Policy sets forth procedural guidelines that will ensure good stewardship over Authority resources through a uniform method of accountability and inventory of the assets of the Authority, and WHEREAS, the Authority’s independent auditor recommends that the Authority establish a capital asset policy to provide transparency and consistency, and WHEREAS, capital asset policies safeguard Authority assets and facilitate Generally Accepted Accounting Principles (GAAP) compliant financial reporting. NOW, THEREFORE, BE IT RESOLVED by the La Quinta Housing Authority as follows: SECTION 1. The capital policy attached hereto as “Exhibit A” and incorporated herein by reference shall govern the procedural requirements associated with fixed asset acquisition. SECTION 2. This policy, as applicable, shall constitute the procedures and rules governing the Authority’s assets pursuant to City of La Quinta Charter and Sections 37209 and 40805.5 of the Government Code of the State of California. SECTION 3. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The La Quinta Housing Authority hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof. SECTION 4. This Resolution shall become effective upon adoption. The Capital Asset Policy adopted by this Resolution shall go into effect immediately. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Housing Authority held on this 7th day of August, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 11 Resolution No. HA 2018-XXX Capital Asset Policy Adopted: August 7, 2018 Page 2 of 2 __________________________ STEVE SANCHEZ, Chairperson La Quinta Housing Authority, California ATTEST: _______________________________ MONIKA RADEVA, Acting Authority Secretary La Quinta Housing Authority, California (AUTHORITY SEAL) APPROVED AS TO FORM: _______________________________ WILLIAM H. IHRKE, Authority Attorney La Quinta Housing Authority, California 12 1 of 4 CAPITAL ASSET POLICY 1. PURPOSE: This Capital Asset Policy (the “Policy”) is established to provide guidelines to ensure adequate stewardship over City resources through control and accountability of capital assets, and to collect and maintain complete and accurate capital asset information required for preparation of financial statements in accordance with Generally Accepted Accounting Principles (GAAP). 2. SCOPE: This Policy covers all capital assets for all Funds under the direct authority of the City Council including the Successor Agency to the La Quinta Redevelopment Agency, the Housing Authority, and Finance Authority. Consideration is given to federal, state, and local laws, and ordinances or resolutions that may restrict their use and disposal. 3. GENERAL POLICY: Objectives: The City has established this Policy to: a) Safeguard the significant investment in capital assets and establish a capitalization policy whereby dollar values assigned to capital assets are permanently recorded. b) Identify all capital assets in order to provide a management tool for the replacement of re-occurring items avoiding duplication and inefficient use of capital assets. c) Comply with state laws and regulations concerning governmental accounting, auditing, and reporting requirements, and thereby providing information for the preparation of financial statements in accordance with GAAP. d) Work in conjunction with the City’s risk management program to ensure that capital assets are adequately insured to cover losses. 4. CAPITIALIZATION THRESHOLDS In determining whether assets should be capitalized, the following items should be considered: a) The Actual cost, the acquisition value, or the market value. b) Assets other than land or infrastructure will be capitalized if the individual asset has: i. useful life of three (3) years or greater; and ii. a value over $5,000. c) Land assets will always be capitalized without regard to cost; and will not be depreciated. d) Infrastructure will be capitalized if it has a life expectancy of ten (10) years or greater. RESOLUTION NO. HA 2018-XXX EXHIBIT A 13 2 of 4 5. GOVERNING AUTHORITY AND RESPONSIBILITY Pursuant to the provisions of the City of La Quinta Charter and sections 37209 and 40805.5 of the Government Code of the State of California, the Finance Director shall be responsible for all of the financial affairs of the City. This Policy grants the Finance Director the authority to safeguard the City’s fixed assets and ensure proper financial classification and reporting. It is the responsibility of the departments and City Directors to adhere to proper budgeting and purchasing guidelines and ensure that capital assets are adequately controlled and used for appropriate City purposes. It is the responsibility of the individual City Department to ensure capital assets are properly accounted for by Fund and asset category by entering a purchase order requisition as a capital asset under the commodity code. 6. USEFUL LIFE AND TYPES OF ASSETS The capital asset useful life is the determining factor for the number of accounting periods over which the asset shall be depreciated. Fixed assets which meet the appropriate cost and useful life criteria are grouped in the following classes: A. Building and improvements A building is a structure permanently attached to land, has a roof, and is partially or completely enclosed by walls. Building improvements are capital events that materially extend the useful life of a building, increase the value of the building, or both. Permanently attached fixtures or machinery that cannot be removed without impairing the use of the building is to be included in the value of the building. Buildings are valued at the historical cost. B. Equipment and furniture Equipment and furniture are defined as tangible assets not permanently affixed to a building, are used for operations, and the benefits extend beyond three years. Improvements or additions to existing furniture or fixtures that meet or exceed the capitalization threshold should be recorded as an addition of value to the asset. C. Vehicles Vehicles include any licensed motor vehicles used by the City in its normal operations. Historical cost includes the purchase price plus registration, taxes, delivery fees, and outfitting costs. The value of any trade-ins, if applicable, should be considered. D. Infrastructure Infrastructure is defined as a long-lived capital asset that is normally stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Land associated with infrastructure is reported as land rather than as part of the cost of Class Useful Life Building and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years Software 5-10 years 14 3 of 4 the related infrastructure asset. Examples of infrastructure assets include roads, bridges, streets, sidewalks, medians, and storm drains. E. Software Software is a non-physical identifiable long-term asset of the City and has the following characteristics: a) Lack of physical substance; b) Nonfinancial nature; and c) Initial useful life extends beyond a single reporting period. F. Construction in Progress (CIP) CIP includes new construction or improvements to land, buildings, or infrastructure that have not been physically completed or have not had all project costs processed by fiscal year-end and the final cost of which is expected to exceed the threshold. G. Improvements vs. Maintenance The Finance department will make the differentiation between improvement and maintenance projects by reviewing the invoices, budget, and interviewing personnel. a) Improvements –Consist of additions or betterments which shall be capitalized. i. An addition refers to a physical extension of an existing asset or the acquisition of an entirely new unit, which does not merely replace one of similar function or value. ii. Betterments exist when a part of an existing asset is replaced by another and the replacement provides a significant increase in the life or value of the asset. b) Maintenance –Costs for repairs or replacements to maintain the asset at its useful life and value. These costs will not be capitalized. 7. CAPITAL LEASES Equipment should be capitalized if the lease agreement is non-cancelable and meets any one of the following criteria: a) Lease transfers ownership of the property by the end of the lease term; b) Lease contains a bargain purchase option; c) Lease term is equal to 75% or more of the estimated economic life of the lease property; or d) Present value of the minimum lease payments is at least 90% of fair market value. 8. ADDITIONS/ DELETIONS Additions and deletions to the fixed asset inventory records shall be made on a periodic basis. Additions are defined as an expenditure that either significantly extends the useful life or productivity of the existing capital asset. When fixed assets are sold or disposed of, the inventory of fixed assets should be relieved of the cost of the asset and the associated accumulated depreciation. The City may dispose of a fixed asset due to: a) Lack of need b) Obsolescence c) Impairment should be considered if: 15 4 of 4 a. the decline in service utility of the capital asset is large in magnitude and b.the event or change in circumstance is outside the normal life cycle of the capital asset. d)Excess cost of maintenance e) Theft/Loss The disposition of fixed assets shall be in accordance with City of La Quinta Municipal Code 3.12.060 Surplus Supplies and Equipment. Prior to declaring any fixed assets as surplus, staff shall obtain the approval of the City Council. 9.INVENTORY Physical inventory count shall be conducted at least once every year for vehicles, heavy equipment, and materials on hand. In order to ensure objective reporting of inventory items, a physical inventory should be performed by personnel having no direct responsibility (custody and receipt/issue authority) for assets subject to the inventory count. If it is not feasible to use such personnel, then the inventory shall be tested and verified by two or more personnel or a third party professional service provider. The results of the physical inventory shall be reconciled and may be subject to verification by the Finance Department with the City’s fixed asset system. In addition, the Finance Department will track and record all capital assets in the financial system. 10.DEPRECIATION Depreciation is the process of allocating the cost of depreciable capital assets over a period of time rather than incurring the entire cost as an expense in the year of acquisition. This process recognizes an asset’s periodic cost of use and declining usefulness over time. Land, certain land improvements, and certain works of art or historical treasures are inexhaustible and are therefore not depreciated. As a matter of this Policy, the City has elected to adopt the straight-line method of depreciation as follows: (Asset Cost- Residual Value) / Estimated Useful Life in Years = Annual Depreciation Expense Residual value is the amount that can be anticipated to be recovered when the asset is no longer useful for its intended purpose. Useful life should approximate the time an asset will provide service to the City. Capital assets that become fully depreciated and are still in use must remain in the financial capital accounts and identified within the capital asset system until they are disposed of. 11.CAPITAL ASSET POLICY REVIEW The Finance Director shall review this Policy annually to ensure careful and responsible management over City resources and recommend any changes to the City Manager and City Council. 16 City of La Quinta HOUSING AUTHORITY MEETING: August 7, 2018 STAFF REPORT AGENDA TITLE: INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION RECOMMENDATION Appoint one resident to serve on the Housing Commission for an unexpired two-year term ending June 30, 2020. EXECUTIVE SUMMARY A Housing Commissioner resigned on August 1, 2018 who held a two-year seat (ending June 30, 2020) slated for residents of Housing Authority owned or assisted properties. The City advertised this vacancy on the City’s website and in The Desert Sun on July 13, 2018, and received two applications. The Housing Authority should interview the candidates and consider appointing a resident to fill the vacancy by ballot. FISCAL IMPACT Housing Commissioners receive a stipend of $50 per meeting. Funds are available in the 2018/19 housing budget (241-9101-50110). BACKGROUND/ANALYSIS Per State law, the Housing Authority must establish a Housing Commission or include residents from the properties the Authority owns on the Housing Authority Board. The City elected to establish a Housing Commission when the Authority was formed to solicit a broad range of opinions. The Commissioner that represented residents submitted her resignation due to personal reasons. Staff advertised this vacancy on the City’s website and in the Desert Sun and notified the qualified applicants who were not seated during the last round of appointments. This position represents Authority residents and must be filled by someone who resides in Authority owned or assisted dwellings. Applications were received from the following residents: Aileen Buckley Gia Casto BUSINESS SESSION ITEM NO. 1 17 Staff recommends that the Authority interview both candidates and select one via ballot to represent residents. ALTERNATIVES The Housing Authority may decide not to fill the vacancy, re-advertise, and set another date for interviews and appointments. Prepared by: Nichole Romane, Administrative Assistant Approved by: Monika Radeva, Acting City Clerk 18