2017 10 17 CCCITY COUNCIL AGENDA 1 OCTOBER 17, 2017
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, OCTOBER 17, 2017
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1.CONSIDERATION OF PUBLIC EMPLOYEE DISCIPLINE/ DISMISSAL/ RELEASE
PURSUANT TO GOVERNMENT CODE SECTION 54957(B)(1): PRINCIPAL ENGINEER
2.PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW)
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED
POSITION: CITY MANAGER
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
City Council agendas and staff reports
are available on the City’s
web page: www.laquintaca.gov
CITY COUNCIL AGENDA 2 OCTOBER 17, 2017
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. INTRODUCTION OF RIVERSIDE COUNTY SHERIFF’S DEPARTMENT OFFICERS
NEWLY ASSIGNED TO THE CITY OF LA QUINTA:
o LIEUTENANT MIKE MANNING, ASSISTANT POLICE CHIEF
o SERGEANT ROBERT BISHOP, SPECIAL ENFORCEMENT TEAM SUPERVISOR
o SERGEANT DAVID SMITH, TRAFFIC/ADMINISTRATION
2. EMERGENCY MANAGEMENT AND PREPAREDNESS UPDATE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF OCTOBER 3, 2017
7
2. APPROVE DEMAND REGISTERS DATED SEPTEMBER 22, 29 AND
OCTOBER 6, 2017
17
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
JUNE 30, 2017
37
4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
JULY 31 AND AUGUST 31, 2017
43
5. AWARD A CONTRACT TO VALLEY PIPELINE SERVICES, INC. FOR
DRAINAGE OUTLET IMPROVEMENTS LOCATED ALONG THE
STORMWATER CHANNEL NORTH OF POINT HAPPY COMMERCIAL
DEVELOPMENT AND SOUTH OF ROUDEL LANE (PROJECT NOS. 2014-
12 AND 2015-06)
51
6. ADOPT A RESOLUTION TO AMEND BUILDING INSPECTOR WORKING
TITLE TO BUILDING INSPECTOR II; AND CREATE BUILDING
INSPECTOR I POSITION [RESOLUTION NO. 2017-053]
57
7. EXCUSE ABSENCES FOR COMMISSIONER BETTENCOURT FROM THE
OCTOBER 10, 2017 PLANNING COMMISSION MEETING, AND
67
CITY COUNCIL AGENDA 3 OCTOBER 17, 2017
COMMISSIONER MARLEY FROM THE OCTOBER 9, 2017 COMMUNITY
SERVICES COMMISSION MEETING
8. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO CONDUCT
GEOTECHNICAL INVESTIGATION FOR THE EISENHOWER DRIVE
RETENTION BASIN IMPROVEMENTS PROJECT NO. 2015-12B
69
9. ADOPT A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN
APPLICATION FOR THE STATE HOMELAND SECURITY PROGRAM
GRANT OFFERED BY THE DEPARTMENT OF HOMELAND SECURITY AND
THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR EMERGENCY
PREPAREDNESS TRAINING AND EQUIPMENT [RESOLUTION NO. 2017-
054]
83
10. APPROVE RIVERSIDE TRANSPORTATION COMMISSION AGREEMENT
FOR FUNDING UNDER SB 821 BICYCLE AND PEDESTRIAN FACILITIES
PROGRAM; AUTHORIZE THE CITY MANAGER TO EXECUTE THE
AGREEMENT; AND APPROPRIATE FUNDING IN FISCAL YEAR 2017/18
BUDGET
87
11. APPROVE AGREEMENT FOR PROPERTY TAX CONSULTING AND AUDIT
SERVICES WITH HdL COREN & CONE
123
BUSINESS SESSION
1. APPROVE AN ART PURCHASE AGREEMENT WITH THE LA QUINTA
HISTORICAL SOCIETY FOR CREATION OF THREE HISTORICAL PLAQUES
AND ONE PUBLIC ART PIECE
143
2. INTERVIEW AND APPOINT RESIDENTS TO TWO CITY COMMISSIONS 171
STUDY SESSION
1. DISCUSS SENATE BILL 649, WIRELESS TELECOMMUNICATIONS
FACILITIES, IMPACTS AND OPTIONS
173
2. DISCUSS HOMELESS PREVENTION FUNDING AND CORAL MOUNTAIN
APARTMENTS HOMELESSNESS PREVENTION TRIAL PROGRAM
175
PUBLIC HEARINGS - after 5:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form must be
filed with the City Clerk prior to consideration of that item.
CITY COUNCIL AGENDA 4 OCTOBER 17, 2017
A person may submit written comments to City Council before a public hearing or
appear in support or opposition to the approval of a project(s). If you challenge a
project(s) in court, you may be limited to raising only those issues you or someone
else raised at the public hearing or in written correspondence delivered to the City at,
or prior to the public hearing.
1. ADOPT A RESOLUTION TO APPROVE AN AMENDMENT TO THE
ANDALUSIA AT CORAL MOUNTAIN SPECIFIC PLAN 2017-0001 (2003-
067, AMENDMENT 4), TENTATIVE TRACT MAP 2017-0006 (TTM
37287), AND SITE DEVELOPMENT PERMIT 2017-0008 AND FIND THE
PROJECT CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-
483 [RESOLUTION NO. 2017-055]
185
DEPARTMENTAL REPORTS
1. CITY MANAGER: REBRANDING UPDATE 265
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES:
a. COMMUNITY PROGRAMS AND WELLNESS
b. CODE COMPLIANCE QUARTERLY REPORT
c. HUMAN RESOURCES QUARTERLY REPORT
d. EMERGENCY MANAGEMENT QUARTERLY REPORT
e. MUSEUM QUARTERLY REPORT
f. LIBRARY QUARTERLY REPORT
275
279
283
285
289
293
g. CITYWIDE CAMERA SYSTEM UPDATE 297
5. DESIGN AND DEVELOPMENT MONTHLY REPORT - SEPTEMBER 299
6. FACILITIES MONTHLY REPORT - SEPTEMBER 303
7. FINANCE QUARTERLY REPORT 327
8. POLICE QUARTERLY REPORT 329
9. FIRE QUARTERLY REPORT 339
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. EAST VALLEY COALITION (Evans)
5. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
CITY COUNCIL AGENDA 5 OCTOBER 17, 2017
9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
10. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Fitzpatrick)
11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi)
13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña)
14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
15.
16.
CVAG PUBLIC SAFETY COMMITTEE (Peña)
CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña)
19. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi)
20. CVAG TRANSPORTATION COMMITTEE (Radi)
21. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
22. SUNLINE TRANSIT AGENCY (Radi)
23. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Radi and Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez)
26. COMMUNITY SERVICES COMMISSION MINUTES - SEPTEMBER 11, 2017 343
27. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION MINUTES
DATED JULY 17 AND SEPTEMBER 20, 2017
345
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on November 7, 2017 at 3:00
p.m. (closed session) - 4:00 p.m. (open session) at the City Hall Council Chambers,
78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City’s
website, at the entrance to the City Hall at 78-495 Calle Tampico, and the bulletin
boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta
Cove Post Office at 51-321 Avenida Bermudas, on October 13, 2017.
DATED: October 13, 2017
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 6 OCTOBER 17, 2017
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any item(s)
on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
CITY COUNCIL MINUTES Page 1 of 9 OCTOBER 3, 2017
CITY COUNCIL
MINUTES
TUESDAY, OCTOBER 3, 2017
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 4:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PLEDGE OF ALLEGIANCE
Councilmember Peña led the audience in the pledge of allegiance.
Mayor Evans asked the audience to join her in a collective moment of silence to honor
those who lost their lives and those who were wounded at the October 1 Las Vegas
Music Festival shooting.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Sanchez asked to pull Consent Calendar Item No. 7 for a separate
vote due to a conflict of interest stemming from the proximity of the project to his
residence. Councilmembers concurred.
CLOSED SESSION – None
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1.PROCLAMATION RECOGNIZING LIEUTENANT DAVE WALTON OF THE
RIVERSIDE COUNTY SHERIFF’S DEPARTMENT FOR HIS FOUR YEARS OF
SERVICE TO THE CITY OF LA QUINTA AS ITS ASSISTANT POLICE CHIEF
Mayor Evans and Councilmembers presented Lieutenant Dave Walton with the
proclamation and thanked him for his leadership; dedicated high-quality service;
outstanding community involvement and outreach; ability to connect with the
community; and patriotism.
2. INTRODUCTION OF LIEUTENANT MIKE MANNING OF THE RIVERSIDE COUNTY
SHERIFF’S DEPARTMENT, LA QUINTA’S NEW ASSISTANT POLICE CHIEF
CONSENT CALENDAR ITEM NO. 1
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CITY COUNCIL MINUTES Page 2 of 9 OCTOBER 3, 2017
Mayor Evans said Lieutenant Mike Manning, who is replacing Lieutenant Dave Walton,
was not present tonight as he was assisting law enforcement with the Las Vegas
Music Festival incident, and will be introduced at the next meeting.
3. RIVERSIDE COUNTY’S ANTI-HUMAN TRAFFICKING PROGRAM UPDATE
PUBLIC SPEAKER: Ms. Kristen Dolan, Anti-Human Trafficking Director with Operation
SafeHouse, known locally as SafeHouse of the Desert, and Victim Services Coordinator
for the Riverside County Anti-Human Trafficking Task Force – introduced herself and
spoke of the services SafeHouse offers to human-trafficking victims to help them cope
and regain control of the situation, including collaboration with law enforcement, case
management and adult, youth, labor-trafficking, and sex-trafficking programs which
provide victims with resources and assistance to secure employment and housing.
She noted that their active client base over the last year has increased by 85%; the
majority of the victims are minors from southern California; and residents can report
cases to the National Human-Trafficking Hot Line at AAA-3737-AAA.
4. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT’S
PRESENTATION REGARDING INVASIVE SPECIES BY JEREMY WITTIE, GENERAL
MANAGER
Mr. Jeremy Wittie, General Manager with Coachella Valley Mosquito and Vector
Control District, Indio – introduced himself and gave a presentation on the invasive
mosquito species – the behavior, dangers, and available protection measures and
services.
5. FIRE PREVENTION WEEK PROCLAMATION
Battalion Chief David LaClair said next week is Fire Prevention Week and introduced
Fire Prevention Technician Southern Bokkes with the Riverside County Fire Perris site
who provided a presentation on “Every Second Counts And Know Two Ways Out”
outlining safety and protection fire measures, and emphasized the need for residents
to have a fire escape plan.
Mayor Evans and Councilmembers presented the fire team with the proclamation and
thanked them for their service.
6. DEMONSTRATION LAUNCHING DIGITAL WEEK – OCTOBER 2-6, 2017
Permit Operations Supervisor Sanchez, Customer Service Manager Zarco, Building
Official Hanada, Planning Manager Perez, Principal Engineer McKinney, and Permit
Technician Fasano noted that as of October 1 all development-related permits for
building, planning, and public works are available online 24/7 via the City’s web portal
e-TRAKiT or over the counter via a thumb drive. Additional benefits include printing-
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CITY COUNCIL MINUTES Page 3 of 9 OCTOBER 3, 2017
related cost-savings to resident and the development community; environmentally
friendly; access to real-time application status; and ability to retrieve and/or resubmit
documents online.
CONSENT CALENDAR
1. APPROVE MINUTES OF SEPTEMBER 19, 2017 REGULAR CITY COUNCIL
MEETING AND (A) SPECIAL JOINT CLOSED SESSION MEETING OF THE CITY
COUNCIL AND LA QUINTA COUNCIL AUTHORITY, AND (B) SPECIAL JOINT
STUDY SESSION MEETING OF THE CITY COUNCIL AND THE LA QUINTA
PLANNING COMMISSION
2. APPROVE DEMAND REGISTERS DATED SEPTEMBER 8 AND 15, 2017
3. AUTHORIZE OVERNIGHT TRAVEL FOR TWO HUMAN RESOURCES ANALYSTS TO
ATTEND THE CALIFORNIA PUBLIC EMPLOYEES LABOR RELATIONS
ASSOCIATION TRAINING CONFERENCE IN MONTEREY, CALIFORNIA,
DECEMBER 5-8, 2017
4. APPROVE THREE PROJECTS AWARDED TO DESERT CONCEPTS CONSTRUCTION,
INC. FOR THE COVE TRAILS PARKING LOT IMPROVEMENTS, CITY HALL
EXTERIOR PAINTING AND HIGHWAY 111 ENTRY MONUMENTS, AND
AUTHORIZE FIFTY THOUSAND DOLLARS OF CAPITAL IMPROVEMENT FUNDS
FOR FUTURE MAINTENANCE AND REPAIR PROJECT
5. ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO
EXECUTE RIGHT-OF-WAY CERTIFICATIONS FOR STATE AND FEDERALLY
FUNDED PROJECTS [RESOLUTION NO. 2017-051]
6. AWARD A CONTRACT TO CAL STRIPE, INC. FOR PAVEMENT MANAGEMENT
PLAN CITYWIDE ARTERIAL STRIPING
7.pulled for a separate vote by Councilmember Sanchez >>> AWARD A CONTRACT
TO URBAN HABITAT ENVIRONMENTAL LANDSCAPES FOR THE LA QUINTA
LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE ACACIA
DEVELOPMENT ON NORTH SIDE OF MILES AVENUE BETWEEN VIA ROSA AND
NORTH HARLAND DRIVE
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve Consent Calendar Item Nos. 1 – 6 as recommended, with Item No. 5 adopting
Resolution No. 2017-051. Motion passed unanimously.
Councilmember Sanchez said he will abstain from voting on Consent Calendar Item No.
7 due to a conflict of interest stemming from the proximity of the project to his
residence.
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CITY COUNCIL MINUTES Page 4 of 9 OCTOBER 3, 2017
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve Consent Calendar Item No. 7 as recommended.
Motion passed: ayes 4, noes 0, abstain 1 (Sanchez).
BUSINESS SESSION
1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS FOR 2017/18
Community Resources Analyst Calderon presented the staff report, which is on file in
the Clerk’s Office.
PUBLIC SPEAKER: Ms. Leticia Collins, Board Secretary with Desert Ability Center –
introduced herself; said she was approached by Executive Director Judy May of Desert
Ability Center to participate in the program; and spoke of her rewarding experience
with the staff and services of Desert Ability Center which enabled her to ride a
specialized bicycle after she became paraplegic. Ms. Collins thanked Council for their
community support.
PUBLIC SPEAKER: Ms. Connie Golds, Co-founder and Executive Director of Desert Best
Friend’s Closet, a non-profit agency which provides interview attire at low cost to
Coachella Valley residents since 2008 – introduced herself; said this organization is the
only one of its kind in Riverside County; and spoke of the services it offers to assist its
clients in their employment search and ensure they are competitive candidates during
job interviews.
PUBLIC SPEAKER: Ms. Aurissa Parsons, Committee Chair with the Boys Scouts Troop
1707, the largest boys scouts troop in the Coachella Valley serving children from ages
11 to 17 – introduced herself; provided a brief history of the troop; and spoke of the
activities the troop offers to youth and residents such as volunteer programs to
improve public land and property; assist elderly and less fortunate; collect food for
homeless shelters; and its mission which instills youth with values, places high value
on community involvement, and takes great pride in commitment.
PUBLIC SPEAKER: Ms. Margot Nelligan, President of Act for Multiple Sclerosis (MS) –
introduced herself; provided a brief history of the organization; said its main focus was
“live stronger – longer” which is achieved by providing patients with services that
allow them to retain the use of their limbs as long as possible to maintain a higher
quality of life through strength training, aquatic exercises, massage and circulation,
and is working with local hospitals and neurologists to increase patients’ awareness of
the program.
PUBLIC SPEAKERS: Mr. Gary W. Heath, President and Founder of the La Quinta Art
Association (LQAA) introduced the LQAA team consisting of Vice President Gideon
Cohn, Treasurer Chad Allen, Secretary Melody Cohn, Public Relations Frank Lunetto,
and Media and Imaging Partner Polly Lunetto. Mr. Heath said the LQAA’s mission is to
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CITY COUNCIL MINUTES Page 5 of 9 OCTOBER 3, 2017
“Enrich, Encourage, and Promote” local artist; thanked the City for the continuous
support and assistance in the permitting and organizing of the LQAA’s Fall for Art
event scheduled for November 4, from 10:00 a.m. to 4:00 p.m., at the La Quinta Park;
and the LQAA’s new committee entitled “Art Education Development” offering “Let’s
Talk About Art” youth program which will outreach to La Quinta’s elementary schools.
MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to
approve First Round Community Services Grants as recommended. Motion passed
unanimously.
2. APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS’
ACKNOWLEDGEMENT SCULPTURE AT CIVIC CENTER CAMPUS
Management Assistant Torres presented the staff report, which is on file in the Clerk’s
Office.
Mayor Evans said Mayor Pro Tem Radi brought to Council’s attention a memorial
service held in August at St. Francis of Assisi in honor of Mr. James Perez who grew up
in the La Quinta Cove, graduated from La Quinta High School, and joined the military
to serve his country. Mayor Evans recommended that Council add Mr. Perez and
Lieutenant Dave Walton to the proposed veteran’s nominations list.
Mayor Evans noted that the veteran’s recognition event is scheduled for November 11
at 9:00 a.m. at La Quinta City Hall’s courtyard.
Mayor Evans said she is reaching out to the Palms Senior Assisted Living facility in La
Quinta and would like to bring for Council’s consideration any eligible veteran
residents to be acknowledged at the event.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez
to approve Veteran Nominations for Inclusion on Veterans’ Acknowledgement
Sculpture at Civic Center campus as amended with the inclusion of Mr. James Perez
and Lieutenant Dave Walton. Motion passed unanimously.
STUDY SESSION
1. DISCUSS XPARK FEASIBILITY STUDY PREPARED BY SPOHN RANCH, INC.
Facilities Director Howlett presented the staff report, which is on file in the Clerk’s
Office.
PUBLIC SPEAKER: Mr. Vincent Onel, LEED Green Associate, VP of Skatepark
Development with Spohn Ranch Skateparks answered Council’s questions regarding
state requirements for wearing protective gear; ensuring protective gear compliance
and enforcement options; Municipal Code provisions for Xpark use and requirements;
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CITY COUNCIL MINUTES Page 6 of 9 OCTOBER 3, 2017
noise impacts to surrounding areas; use of different concrete materials and color
designs to create a visually pleasing X-park facility; use of shade structures; not using
turf to reduce debris on the skate surfaces; community outreach; regional benefits in
connecting this project with CV Link; consideration of adding a track path around the
perimeter for runners; collaboration with local art and youth organizations; creating a
committee of users to provide feedback on preferences and design options; size of the
Xpark; construction time-frame of the entire facility which would include the skate
park, parking lot, restrooms, pro shop, access roads, and lighting; storm water
drainage control measures; importance of an on-site pro shop on site; operational and
maintenance costs of a staffed versus unstaffed Xpark; benefits of having experienced
staff operating the facility; need for in-depth, long-term financial feasibility study so
realistic operation and maintenance costs are known before proceeding; tourism draw
of a state-of-the-art regional Xpark; use of inspection checklists and availability of
certified inspectors; membership options; marketing avenues; opportunities to host
main stream X-game tournaments; liability exposure; and funding the project with
quimby funds.
Mr. Onel said he would submit this project for the California Park and Recreation
Society (CPRS) award which recognizes excellence in design of completed park
facilities intended for public use that demonstrate high standards of planning, design,
community involvement, operation and maintenance, quality of aesthetics, usability,
accessibility, and versatility.
Council expressed unanimous support for the project; importance to incorporate art
and vibrant colors into the design; and to make this a state-of-the-art project.
PUBLIC HEARINGS – After 5:00 p.m.
1. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT
APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY
FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND TO EXECUTE
SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2018/19 [RESOLUTION NO. 2017-
052]
Management Specialist Mignogna presented the staff report, which is on file in the
Clerk’s Office.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:15 P.M.
PUBLIC SPEAKER: None.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:15 P.M.
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to
adopt Resolution No. 2017-052 as recommended.
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CITY COUNCIL MINUTES Page 7 of 9 OCTOBER 3, 2017
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ADOPTING PROPOSALS, AUTHORIZING THE CITY
MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS, AND AUTHORIZATION FOR THE CITY MANAGER
TO EXECUTE SUPPLEMENTAL AGREEMENT FOR FISCAL YEAR 2018/2019
Motion passed unanimously.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
City Manager Spevacek said staff will present a study session item at the next Council
meeting detailing the specifics of Senate Bill 649 – Wireless Communication Facilities.
Marketing and Events Supervisor Graham said the City received the national “What’s
Next” award for “Best Online Innovation” website design by Vision, a national leader
in government website design. Features such as the time-lapse video and search
centric identified the City’s website as a leader in technology.
Planning Manager Perez said the City will host “Village Make” event in the Village on
November 18, from 11:00 a.m. to 4:00 p.m.; right before the Brew in LQ event, from
4:00 p.m. to 9:00 p.m. The City is partnering with Go Human, a CVAG program, who is
also working with 22 other cities to highlight active transportation; the purpose is to
showcase the city’s bike-ability, walk-ability, promoting active, healthy, and safe
community. Mid-block pedestrian crossings at several locations in the Village will be
activated; as well as a simulation of a pedestrian path through the Village; and staff
will seek community feedback to identify feasible pedestrian projects the community
supports; staff has also reached out to the community and formed an advisory
committee comprised of City staff and local Village business owners. This active
transportation Village conversion is sponsored by the $7.3 million dollar federal Active
Transportation Program (ATP) grant the City received to construct the La Quinta
Village Complete Streets Project.
City Attorney Ihrke said the Governor signed a series of bills designed to address the
housing crunch in California, which are currently being reviewed to identify the
implications and any additional requirements they might have on the City. A report
will be provided to Council once a thorough review of the bills has been completed.
Community Resources Director Escobedo, Community Resources Manager Larsen, and
Management Assistant Torres presented an update on the City’s community programs
and events.
Community Resources Director Escobedo noted that the gallery at City Hall depicting
the City’s incorporation is scheduled for Monday, October 23, 2017, at 4:00 p.m.
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CITY COUNCIL MINUTES Page 8 of 9 OCTOBER 3, 2017
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Council thanked City Manager Spevacek for quickly reaching out to City staff to provide
support and assistance in coping with the Las Vegas Music Festival shooting.
Councilmember Peña said there was a lot of new legislation regarding cannabis and
the City’s Ad Hoc Committee to Evaluate City Cannabis Options will be meeting more
often to review it.
Mayor Evans reported on the Greater Coachella Valley Chamber of Commerce Mayor’s
Luncheon.
Mayor Evans said the City received a letter from Coachella Valley Rescue Mission
requesting additional funds and asked if Council would like to consider the item as a
study session to identify potential sources to provide additional funds and look at La
Quinta’s role as it continues to grow in addressing the homelessness needs of the
community. Council concurred.
Mayor Evans said that Community Resources staff was collaborating with a resident
regarding street art options, particularly murals on walls and building; and more
information will be provided to Council when available.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2017, Mayor Evans reported on her participation in the
following organizations meeting:
CVAG EXECUTIVE COMMITTEE
GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU
LEAGUE OF CALIFORNIA CITIES DELEGATE
ECONOMIC DEVELOPMENT SUBCOMMITTEE
La Quinta’s representative for 2017, Councilmember Peña reported on his
participation in the following organization meeting:
AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS
CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
La Quinta’s representative for 2017, Councilmember Radi reported on his participation
in the following organization meeting:
CVAG TRANSPORTATION COMMITTEE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
SUNLINE TRANSIT AGENCY
14
CITY COUNCIL MINUTES Page 9 of 9 OCTOBER 3, 2017
La Quinta’s representative for 2017, Councilmember Sanchez reported on his
participation in the following organizations meeting:
IID ENERGY CONSUMERS’ ADVISORY COMMITTEE
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 7:07 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Deputy City Clerk
City of La Quinta, California
15
16
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED SEPTEMBER 22, 29 AND OCTOBER 06,
2017
RECOMMENDATION
Approve demand registers dated September 22, 29 and October 06, 2017.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 1,887,157.79$
Successor Agency of RDA -$
Housing Authority 276.29$
1,887,434.08$
BACKGROUND/ANALYSIS
Between Council meetings, routine bills and payroll must be paid. Attachment 1 details
the weekly demand registers for September 22, 29 and October 6, 2017.
Warrants Issued:
116190-116266 299,333.95$
116267-116342 673,698.18$
116343-116379 166,941.17$
Voids -$
Wire Transfers 297,793.68$
Payroll Tax transfers 90,081.17$
Payroll Chk 37215-37217 & Direct Deposit 359,585.93$
1,887,434.08$
CONSENT CALENDAR ITEM NO. 2
17
The most significant expenditures on the demand register listed above are as follows:
Account Name Amount
All American Asphalt Construction 402,362.31$ Slurry Seal & Pavement
Rehabilitation
Omni-Means Design 66,694.95$ La Quinta Village Road
Diet Project Services
NAI Consulting INC Various 59,585.56$ Aug - Professional
Services
Lawyers Title Company Land Acquisition 57,944.08$ Land Purchase Dune
Palms Improvements
Pacific Tennis Courts INC Construction 50,877.25$ Tennis/Pickleball Court
Constrution
PurposeVendor
Wire Transfers: Nine transfers totaled $297,793.68. Of this amount, $120,559.89 was for
Landmark Golf, $88,371.97 to PERS Health and $76,442.94 to CalPERS. (See Attachment 2
for a full listing).
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments: 1. Demand Registers
2. Wire Transfers
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Demand Register
City of La Quinta, CA Packet: APPKT01309 - DA 09/22/17
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
-3.02Sales Taxes Payable08/31/17- WC WIPE DISPENSER TAX1161902XL CORPORATION 101-0000-20304
47.64Operating Supplies08/31/17- WC WIPE DISPENSER1161902XL CORPORATION 101-3002-60420
-26.53Sales Taxes Payable09/08/17- WC GYM WIPES TAX1161902XL CORPORATION 101-0000-20304
432.16Operating Supplies09/08/17- WC GYM WIPES1161902XL CORPORATION 101-3002-60420
64.80Instructors09/14/17- PILATES116193BERETTO, LUCILLA 101-3002-60107
196.05LT Care Insurance PayLONG TERM CARE116195CALPERS LONG-TERM CARE P…101-0000-20949
80.68Special Events09/07/17- PILLARS OF THE COMMUNITY E…116196CAPITAL ONE COMMERCIAL 101-3003-60149
17.00Travel & Training09/13/17- CHAMBER EVENT - SANCHEZ116199CHAMBER, THE 101-1001-60320
1,045.80Utilities - Water09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-2002-61200
2,824.33Utilities - Water -Monticello Pa…09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3005-61201
80.69Utilities - Water -Fritz Burns pa…09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3005-61204
18.28Utilities - Water -Seasons Park09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3005-61208
146.55Utilities - Water -Community P…09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3005-61209
74.38Utilities - Water09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3008-61200
566.39Utilities - Water -Desert Pride09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-3005-61206
36.06PM 10 - Dust Control09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…101-7006-60146
117.60Instructors09/14/17- SUN STYLE TAI CHI116201COHEN, ANN MARIE 101-3002-60107
1,200.00Special Events08/29/17- MOVIES AT FRITZ BURNS POOL116205DESERT RECREATION DISTRICT 101-3003-60149
56.34Subscriptions & Publications08/28-10/31/17- NEWSPAPER SERVICE116206DESERT SUN, THE 101-6001-60352
726.42Repair & Maintenance08/17/17- WC SLIDIING DOOR GLASS REP…116207DOOR TECH, LLC 101-3008-60691
122.66Repair & Maintenance08/24/17- CITY HALL PAINT116208DUNN-EDWARDS CORPORATI…101-3008-60691
34.99Postage09/08/17- OVERNIGHT MAIL116210FEDEX 101-1007-60470
4,107.68Repair & Maintenance08/30/17- FB RESTROOM FIXTURES116211FERGUSON ENTERPRISES, INC 101-3008-60691
125.00Garnishments PayableGARNISHMENT116212FRANCHISE TAX BOARD 101-0000-20985
51,083.74PSDRCVB09/18/17- GY 17/17 TOT RECON116214GREATER PALM SPRINGS CVB 101-3007-60151
500.00Travel & Training09/12/17- OSHA HEARING TEST116215HEALTH METRICS INC 101-7003-60320
25.00Travel & Training09/11/17- APWA LUNCHEON116219ISAAC, SHAWN 101-6001-60320
224.00Instructors09/14/17- PERSONAL TRAINER116222KEPLER, KRISTOFFER 101-3002-60107
1,171.14Special Events08/26/17- FINAL PAYMENT FOR GOLF BA…116223LA QUINTA RESORT & CLUB 101-3003-60149
144.00Repair & Maintenance09/06/17- LQ PARK ROLLUP DOORS116226LOCK SHOP INC, THE 101-3008-60691
25.00Travel & Training09/11/17- APWA LUNCHEON116227MCKINNEY, BRYAN 101-7002-60320
98.00Instructors09/14/17- TAI CHI CHAUAN116228MEDEIROS, JOYCELEEN 101-3002-60107
140.00Instructors09/14/17- CHAIR YOGA116229MEYER, MILISSA 101-3002-60107
243.60Instructors09/14/17- ZUMBA MORNING116230MISELL, STACY 101-3002-60107
76.00Uniforms08/31/17- UNIFORMS116231MISSION LINEN SUPPLY 101-3005-60690
-9.89Sales Taxes Payable08/15/17- COMPUTER CABLES TAX116232MONOPRICE INC 101-0000-20304
81.20Instructors09/14/17- YOGA116234NICHOLAS, JOSEPH LEON 101-3002-60107
80.48Printing09/01/17- BUSINESS CARDS - ANGELA116235OFFICE DEPOT 101-1002-60410
227.07Forms09/07/17- 8 1/2X11 CITY WIDE PAPER116235OFFICE DEPOT 101-1007-60402
18.48Office Supplies09/11/17- OFFICE SUPPLIES116235OFFICE DEPOT 101-1006-60400
776.19Marketing & Tourism Promoti…09/13/17- 9 CITIES WALK SHIRTS116236PALMS TO PINES PRINTING 101-3007-60461
233.27Special Events09/13/17- BREW IN LQ FLEXFIT CAP116236PALMS TO PINES PRINTING 101-3003-60149
603.44Marketing & Tourism Promoti…09/13/17- CKQ PROMO ITEMS116236PALMS TO PINES PRINTING 101-3007-60461
3,150.00Repair & Maintenance09/05/17- FS # 32 BI-FOLD DOOR REPAIR116237PATTON DOOR & GATE 101-2002-60691
20.00Credit Card Fees08/2017- HUB CREDIT CARD FEES116240PLUG & PAY TECHNOLOGIES I…101-3003-60122
19,544.00ConsultantsPROFESSIONAL INSPECTION SERVICES116241PSOMAS INC 101-7006-60104
120.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116242RASA/ERIC NELSON 101-7002-60183
12.00Cash Over/Short09/13/17- BUS LIC REFUND OVERPAYMENT116243RILEY, DAVID & DAWN CHARL…101-0000-42300
200.00Garnishments PayableGARNISHMENT116244RIVERSIDE DEPARTMENT OF C…101-0000-20985
1,969.80Instructors09/14/17- TAEKWONDO116245ROJAS, MIGUEL ANGEL 101-3002-60107
51.07Miscellaneous Permits07/06/17- REQUEST FOR WITHDRAWL PE…116246ROOF TILE SPECIALTY INC 101-0000-42404
315.00Operating Supplies09/05/17- WC GYM PREVENATIVE MAINT116247ROYAL GYM SERVICES 101-3002-60420
362.01Operating Supplies09/18/17- WC TREADMILL ISO END CAPS116247ROYAL GYM SERVICES 101-3002-60420
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
113.40Instructors09/14/17- WES COAST SWING116249SHIRY, KENNETH 101-3002-60107
665.00Instructors09/14/17- BALLROOM DANCING116250SHIRY, TERESA 101-3002-60107
13.00Cash Over/Short09/11/17- REFUND OVERPAYMENT116252SNIDER, GREG 101-0000-42300
78.83Citywide Conf Room Supplies09/08/17- DRINKING WATER - CODE116254SPARKLETTS 101-1007-60403
87.85Citywide Conf Room Supplies09/05/17- CITYWIDE SUPPLIES116255STAPLES ADVANTAGE 101-1007-60403
81.53Office Supplies09/06/17- HR FILE ROOM SUPPLIES116255STAPLES ADVANTAGE 101-1004-60400
102.01Office Supplies09/11/17- OFFICE SUPPLIES116255STAPLES ADVANTAGE 101-3002-60400
29.91Repair & Maintenance08/25/17- LOBBY PAINT PRIMER116256THE SHERWIN-WILLIAMS CO.101-3008-60691
86.09Repair & Maintenance08/25/17- LOBBY PAINT116256THE SHERWIN-WILLIAMS CO.101-3008-60691
19,860.00Contract Traffic EngineerTRAFFIC ENGINEER SERVICES116260TRAFFEX ENGINEERS INC 101-7006-60144
176.40Instructors09/14/17- SUNSET YOGA116261TRUE, ARTHUR ALLEN 101-3002-60107
57.00United Way DeductionsCONTRIBUTION116263UNITED WAY OF THE DESERT 101-0000-20981
265.00Membership Dues12/04/17- MEMBERSHIP DUES116265WORLDATWORK 101-1004-60351
79.31Marketing & Tourism Promoti…07/17/17- BREW IN LQ POSTERS116266XPRESS GRAPHICS 101-3007-60461
Fund 101 - GENERAL FUND Total:115,271.88
Fund: 201 - GAS TAX FUND
206.61Safety Gear07/20/17- WORK BOOTS - DEMETRIO116220JERNIGAN'S, INC 201-7003-60427
195.74Safety Gear07/21/17- WORK BOOTS - SCOTT116220JERNIGAN'S, INC 201-7003-60427
185.96Safety Gear07/24/17- WORK BOOTS - TREVOR116220JERNIGAN'S, INC 201-7003-60427
163.11Safety Gear07/31/17 WORK BOOTS - RAPHAEL116220JERNIGAN'S, INC 201-7003-60427
195.74Safety Gear08/21/17- WORK BOOTS - RUBEN116220JERNIGAN'S, INC 201-7003-60427
184.86Safety Gear08/20/17- WORK BOOTS - AUGUSTIN116220JERNIGAN'S, INC 201-7003-60427
45.60Uniforms08/31/17- UNIFORMS116231MISSION LINEN SUPPLY 201-7003-60690
69.40Materials09/01/17- DIG ALERT 36116262UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total:1,247.02
Fund: 202 - LIBRARY & MUSEUM FUND
143.23Utilities - Water09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…202-3006-61200
2,252.89HVAC09/05/17- LIBRARY AC REPAIR116221JOHNSTONE SUPPLY 202-3004-60667
52.52Operating Supplies09/08/17- OFFICE SUPPLIES116255STAPLES ADVANTAGE 202-3004-60420
52.51Operating Supplies09/08/17- OFFICE SUPPLIES116255STAPLES ADVANTAGE 202-3006-60420
28.08Operating Supplies09/08/17- LIBRARY OFFICE SUPPLIES116255STAPLES ADVANTAGE 202-3004-60420
28.08Operating Supplies09/08/17- MUSEUM OFFICE SUPPLIES116255STAPLES ADVANTAGE 202-3006-60420
37.37HVAC09/08/17- LIBRARY AC PARTS116264US AIR CONDITIONING DISTRI…202-3004-60667
18.34HVAC09/08/17- LIBRARY AC BELT116264US AIR CONDITIONING DISTRI…202-3004-60667
351.07Operating Supplies07/18/17- EXHIBIT PRINTS FOR MUSEUM116266XPRESS GRAPHICS 202-3006-60420
Fund 202 - LIBRARY & MUSEUM FUND Total:2,964.09
Fund: 215 - LIGHTING & LANDSCAPING FUND
112.00Materials08/31/17- AEROSOL SPRAY116191ATCO MANUFACTURING COM…215-7004-60431
3,873.18Utilities - Water - Medians09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…215-7004-61211
560.30Utilities - Water - Medians09/18/17- WATER SERVICE116200COACHELLA VALLEY WATER DI…215-7004-61211
150.00Travel & Training09/12/17- OSHA HEARING TEST116215HEALTH METRICS INC 215-7004-60320
6,100.00Professional ServicesCITYWIDE LANDSCAPE LIGHTING MAINTE…116217HORIZON LIGHTING 215-7004-60104
104.16Utilities - Electric09/18/17- ELECTRICITY SERVICE116218IMPERIAL IRRIGATION DIST 215-7004-61116
13.55Utilities - Electric - Medians09/18/17- ELECTRICITY SERVICE116218IMPERIAL IRRIGATION DIST 215-7004-61117
520.71Utilities - Electric09/18/17- ELECTRICITY SERVICE116218IMPERIAL IRRIGATION DIST 215-7004-61116
25.18Utilities - Electric - Medians09/18/17- ELECTRICITY SERVICE116218IMPERIAL IRRIGATION DIST 215-7004-61117
15.53Materials08/24/17- LANDSCAPE MATERIAL116251SMITH PIPE & SUPPLY CO 215-7004-60431
102.12Materials08/31/17- LANDSCAPE MATERIAL116251SMITH PIPE & SUPPLY CO 215-7004-60431
182.47Materials09/12/17- MISSION MARBLE MATERIAL116253SOUTHWEST BOULDER & STO…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:11,759.20
Fund: 270 - ART IN PUBLIC PLACES FUND
7,000.00Art PurchasesEXPANSION OF VETERANS MONUMENTS116194BETTER BUILDING COMPANY 270-0000-74800
Fund 270 - ART IN PUBLIC PLACES FUND Total:7,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
5,470.00DesignON-CALL PROF LANDSCAPE ARCHITECTUR…116216HERMANN DESIGN GROUP INC 401-0000-60185
312.03DesignON-CALL PROF LANDSCAPE ARCHITECTUR…116216HERMANN DESIGN GROUP INC 401-0000-60185
630.00DesignON-CALL PROF LANDSCAPE ARCHITECTUR…116216HERMANN DESIGN GROUP INC 401-0000-60185
15,027.00TechnicalON-CALL MATERIALS TESTING SVCS116224LANDMARK GEO-ENGINEERS &…401-0000-60108
57,944.08Land Acquisition09/20/17- DUNE PALMS CLOSING SETTLE…116225LAWYERS TITLE COMPANY 401-0000-74010
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
148.61Construction09/13/17- BID SET PLANS 2014-12 & 2015…116239PLANIT REPROGRAPHICS SYST…401-0000-60188
148.61Construction09/13/17- BID SET PLANS 2014-12 & 2015…116239PLANIT REPROGRAPHICS SYST…401-0000-60188
7,560.00TechnicalPROFESSIONAL INSPECTION SERVICES116241PSOMAS INC 401-0000-60108
5,712.00TechnicalPROFESSIONAL INSPECTION SERVICES116241PSOMAS INC 401-0000-60108
5,824.00TechnicalPROFESSIONAL INSPECTION SERVICES116241PSOMAS INC 401-0000-60108
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:98,776.33
Fund: 501 - FACILITY & FLEET REPLACEMENT
23.29Parts & Maintenance Supplies09/08/17- CITY VEHICLE SUPPLIES116192AUTOZONE 501-0000-60675
34.10Parts & Maintenance Supplies09/12/17- TRUCK #63 MAINT SUPPLIES116192AUTOZONE 501-0000-60675
9,173.00Cvc Ctr Bldg Repl/RepairPROJECT NO 2017-13 CITY HALL ART GALL…116197CARPET EMPIRE PLUS 501-0000-71103
11,191.70Vehicle Repair, Maintenance, …09/06/17- FLEET VEHICLES116209ENTERPRISE FM TRUST 501-0000-60676
25.44Vehicle Repair, Maintenance, …08/16/17- COP VEHICLE TIRE REPAIR116233MOUNTAIN VIEW TIRE 501-0000-60676
-404.54Furniture08/28/17- HR FILE CABINET CREDIT116235OFFICE DEPOT 501-0000-71020
404.54Furniture08/29/17- HR FILE CABINET116235OFFICE DEPOT 501-0000-71020
479.36Vehicle Repair, Maintenance, …08/28/17- 310 BACKHOE TIRE REPAIR116238PETE'S ROAD SERVICE INC 501-0000-60676
1,710.65Fuel & Oil08/31/17- UNLEAD/DIESEL FUEL116259TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:22,637.54
Fund: 502 - INFORMATION TECHNOLOGY
453.14Computers09/01/17- APPLE USER NETWORK STORA…116198CDW GOVERNMENT INC 502-0000-80103
239.70Software Licenses09/05/17- MICROSOFT OFFICE LICENSE116198CDW GOVERNMENT INC 502-0000-60301
151.31Computers09/06/17- WIRELESS MOUSE / KEYBOARD116198CDW GOVERNMENT INC 502-0000-80103
434.41Computers09/06/17- CHECK PRINTER TRAY116198CDW GOVERNMENT INC 502-0000-80103
111.74Software Licenses09/13/17- EMAIL EXCHANGE SERVER SUB116202COMPUTER CONSULTANTS, IN…502-0000-60301
167.48Technical09/04/10/03/17- DSL SERVICE116213FRONTIER-INTERNET 502-0000-60108
717.68Computers08/15/17- COMPUTER CABLES / MONITO…116232MONOPRICE INC 502-0000-80103
126.25Utilities - Cable08/15/09/14/17- WC CABLE116257TIME WARNER CABLE 502-0000-61400
1,560.00Utilities - Cable09/10-10/09/17- CITY HALL FIBER116257TIME WARNER CABLE 502-0000-61400
66.38Utilities - Cable09/12-10/11/17- CITY YARD CABLE116257TIME WARNER CABLE 502-0000-61400
2,574.03Cell/Mobile Phones07/21-08/20/17- CODE DIRECTOR UNLIM …116258T-MOBILE 502-0000-61301
292.74Cell/Mobile Phones07/21-08/20/17- CITY FLEET CELLPHONES116258T-MOBILE 502-0000-61301
533.03Cell/Mobile Phones07/20-08/20/17- CITY IPAD HOT SPOTS116258T-MOBILE 502-0000-61301
Fund 502 - INFORMATION TECHNOLOGY Total:7,427.89
Fund: 503 - PARK EQUIP & FACILITY FND
6,100.00ParksLQ PARK - LITTLE TIKES PLAYGROUND EQU…116203CORTES & LEE INC 503-0000-71060
21,650.00ParksCOVE TRAILS PARKING/DRIVEWAY INSTAL…116204DESERT CONCEPTS CONSTRUC…503-0000-71060
4,500.00Parks08/29/17- FB DOG PARK REPAIR116248SAM'S FENCE COMPANY 503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FND Total:32,250.00
Grand Total:299,333.95
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 115,271.88
201 - GAS TAX FUND 1,247.02
202 - LIBRARY & MUSEUM FUND 2,964.09
215 - LIGHTING & LANDSCAPING FUND 11,759.20
270 - ART IN PUBLIC PLACES FUND 7,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 98,776.33
501 - FACILITY & FLEET REPLACEMENT 22,637.54
502 - INFORMATION TECHNOLOGY 7,427.89
503 - PARK EQUIP & FACILITY FND 32,250.00
Grand Total:299,333.95
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -39.44
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 57.00
101-0000-20985 Garnishments Payable 325.00
101-0000-42300 Cash Over/Short 25.00
101-0000-42404 Miscellaneous Permits 51.07
101-1001-60320 Travel & Training 17.00
101-1002-60410 Printing 80.48
101-1004-60351 Membership Dues 265.00
101-1004-60400 Office Supplies 81.53
101-1006-60400 Office Supplies 18.48
101-1007-60402 Forms 227.07
101-1007-60403 Citywide Conf Room Suppl…166.68
101-1007-60470 Postage 34.99
101-2002-60691 Repair & Maintenance 3,150.00
101-2002-61200 Utilities - Water 1,045.80
101-3002-60107 Instructors 3,893.80
101-3002-60400 Office Supplies 102.01
101-3002-60420 Operating Supplies 1,156.81
101-3003-60122 Credit Card Fees 20.00
101-3003-60149 Special Events 2,685.09
101-3005-60690 Uniforms 76.00
101-3005-61201 Utilities - Water -Monticel…2,824.33
101-3005-61204 Utilities - Water -Fritz Bur…80.69
101-3005-61206 Utilities - Water -Desert Pr…566.39
101-3005-61208 Utilities - Water -Seasons …18.28
101-3005-61209 Utilities - Water -Commun…146.55
101-3007-60151 PSDRCVB 51,083.74
101-3007-60461 Marketing & Tourism Pro…1,458.94
101-3008-60691 Repair & Maintenance 5,216.76
101-3008-61200 Utilities - Water 74.38
101-6001-60320 Travel & Training 25.00
101-6001-60352 Subscriptions & Publicati…56.34
101-7002-60183 Map/Plan Checking 120.00
101-7002-60320 Travel & Training 25.00
101-7003-60320 Travel & Training 500.00
101-7006-60104 Consultants 19,544.00
101-7006-60144 Contract Traffic Engineer 19,860.00
101-7006-60146 PM 10 - Dust Control 36.06
201-7003-60427 Safety Gear 1,132.02
201-7003-60431 Materials 69.40
201-7003-60690 Uniforms 45.60
202-3004-60420 Operating Supplies 80.60
202-3004-60667 HVAC 2,308.60
202-3006-60420 Operating Supplies 431.66
202-3006-61200 Utilities - Water 143.23
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Account Summary
Account Number Account Name Expense Amount
215-7004-60104 Professional Services 6,100.00
215-7004-60320 Travel & Training 150.00
215-7004-60431 Materials 412.12
215-7004-61116 Utilities - Electric 624.87
215-7004-61117 Utilities - Electric - Media…38.73
215-7004-61211 Utilities - Water - Medians 4,433.48
270-0000-74800 Art Purchases 7,000.00
401-0000-60108 Technical 34,123.00
401-0000-60185 Design 6,412.03
401-0000-60188 Construction 297.22
401-0000-74010 Land Acquisition 57,944.08
501-0000-60674 Fuel & Oil 1,710.65
501-0000-60675 Parts & Maintenance Supp…57.39
501-0000-60676 Vehicle Repair, Maintena…11,696.50
501-0000-71020 Furniture 0.00
501-0000-71103 Cvc Ctr Bldg Repl/Repair 9,173.00
502-0000-60108 Technical 167.48
502-0000-60301 Software Licenses 351.44
502-0000-61301 Cell/Mobile Phones 3,399.80
502-0000-61400 Utilities - Cable 1,752.63
502-0000-80103 Computers 1,756.54
503-0000-71060 Parks 32,250.00
Grand Total:299,333.95
Project Account Summary
Project Account Key Expense Amount
**None**200,245.04
091004L 57,944.08
141512CT 148.61
151602T 5,824.00
151606CT 148.61
1718PMPT 22,587.00
201603D 6,412.03
201604T 5,712.00
BREWLQE 312.58
Grand Total:299,333.95
23
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Demand Register
City of La Quinta, CA Packet: APPKT01319 - DA 09/29/17
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
695.00Civic Center Lake Maintenance08/2017- CIVIC CENTER LAKE MAINTENAN…116268ALL VALLEY BBQ, SPA & PATIO…101-3005-60117
40.00Blood/Alcohol Testing8/15/17-BLOOD DRAW116269AMERICAN FORENSIC NURSES …101-2001-60174
165.97Janitorial8/31-9/14/2017-WC JANITORIAL SUPPLIES116270AMERIPRIDE SERVICES INC 101-3008-60115
180.56Repair & Maintenance9/1/17-LQ PARK ALARM REPAIRS116271AMSPROTECTME.COM 101-3008-60691
122.19PM 10 - Dust Control8/7-9/3/17-PM 10 ANSWERING SVC116272ANSAFONE CONTACT CENTERS 101-7006-60146
7,203.55Recruiting/Pre-EmploymentDESIGN & DEV DIRECTOR RECRUITMENT116276BLACK & COMPANY LLC, TERI 101-1004-60129
375.00Travel & Training9/25-9/28/17 MANAGEMENT ACADEMY-A…116278CALIFORNIA JOINT POWERS IN…101-1004-60320
375.00Travel & Training9/25-9/28/17 MANAGEMENT ACADEMY-…116278CALIFORNIA JOINT POWERS IN…101-1005-60320
375.00Travel & Training9/25-9/28/17 MANAGEMENT ACADEMY-G…116278CALIFORNIA JOINT POWERS IN…101-6002-60320
375.00Travel & Training9/25-9/28/17 MANAGEMENT ACADEMY-D…116278CALIFORNIA JOINT POWERS IN…101-7003-60320
19.98Special Events9/11/17-SUPPLIES FOR PILLARS OF THE C…116279CAPITAL ONE COMMERCIAL 101-3003-60149
124.36Travel & Training9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-1004-60320
5.00Travel & Training9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-1006-60320
9.78Office Supplies9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-1006-60400
61.13LQ Police Volunteers9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-2001-60109
16.09Travel & Training9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-2002-60320
70.29HVAC9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-3008-60667
76.97Repair & Maintenance9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-3008-60691
26.84Travel & Training9/26/17-PETTY CASH REIMB116281CASH/PETTY CASH 101-7003-60320
1,500.00Travel & Training09/21/17- ALL VALLEY MAYOR & TRIBAL L…116283CHAMBER, THE 101-1001-60320
119.80Repair & Maintenance9/11-9/13/17-CH EQUIP RENTAL FOR LOB…116284CLAIREMONT EQUIPMENT 101-3008-60691
4,182.36Utilities - Water - Civic Center …9/22/17-WATER SERVICE CC CAMPUS116285COACHELLA VALLEY WATER DI…101-3005-61202
10,745.98Utilities - Water -Community P…9/22/17-WATER SERVICE LQ PARK116285COACHELLA VALLEY WATER DI…101-3005-61209
286.97Utilities - Water9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-2002-61200
158.18Utilties - Water9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3002-61200
253.97Utilities - Water - Civic Center …9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3005-61202
135.88Utilities - Water -Eisenhower P…9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3005-61203
1,356.23Utilities - Water -Fritz Burns pa…9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3005-61204
109.60Utilities - Water -Velasco Park9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3005-61205
171.11Utilities - Water9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…101-3008-61200
390.00Administrative Citation Services08/2017-CODE CITATION PROCESSING116286DATA TICKET, INC.101-6004-60111
70.00Blood/Alcohol Testing09/11/17- BLOOD ANALYSIS116287DEPARTMENT OF JUSTICE 101-2001-60174
35.00Blood/Alcohol Testing09/11/17- BLOOD ANALYSIS116287DEPARTMENT OF JUSTICE 101-2001-60174
960.00Training & Education/MOU09/28/17- TUITION REIMB116288DORAN, CAROLINE 101-1004-60322
40.00Fitness Membership Reimburs…09/21/17- FITPASS REIMB116289Duane Clayton Jr.101-1004-50252
28.94Repair & Maintenance9/11/17-PAINTING SUPPLIES116290DUNN-EDWARDS CORPORATI…101-3008-60691
54.00Travel & Training09/13/09/15/17- LEAGUE OF CITIES CONF…116292FITZPATRICK, KATHLEEN 101-1001-60320
42.95LQ Park Water Feature9/1-9/30/17- LQ PARK PHONE116293FRONTIER COMMUNICATIONS…101-3005-60554
3,500.00Contract Services - Administrat…10/2017-LEGISLATIVE SVC116297GONSALVES, JOE A & SON 101-1002-60101
918.46Utilities - Electricity9/22/17-ELECTRICITY SERVICE116299IMPERIAL IRRIGATION DIST 101-2002-61101
418.40Utilities - Electricity9/22/17-ELECTRICITY SERVICE116299IMPERIAL IRRIGATION DIST 101-3008-61101
206.55Operating Supplies09/13/17- S/T VACATION RENTAL ENVELO…116301JET GRAPHICS INC 101-6006-60420
4,340.00Repair & Maintenance9/18/17- CH WALL REPAIRS116304JR HOME IMPROVEMENTS INC.101-3008-60691
2,083.25Special EventsAUDIO VISUAL SERVICES FOR EVENTS116305LH PRODUCTIONS 101-3003-60149
13.59Office Supplies9/14/17-CITY CLERK NAME PLATE116307MCDOWELL AWARDS 101-1005-60400
5,995.00JanitorialCITYWIDE JANITORIAL SERVICES/CITY HALL116310NELSEN'S JANITORIAL SERVICE 101-3008-60115
788.83JanitorialCITYWIDE JANITORIAL SERVICES/WELLNES…116310NELSEN'S JANITORIAL SERVICE 101-3008-60115
154.75Mobile/Cell Phones8/1-8/31/17-SATELITE PHONES116311NI GOVERNMENT SERVICES INC 101-2002-61304
160.95LQ Police Volunteers9/1/17-POLICE BUS. CARDS116312OFFICE DEPOT 101-2001-60109
80.48Operating Supplies9/13/17-D&D BUSINESS CARDS-ARMANDO116312OFFICE DEPOT 101-6006-60420
87.30Office Supplies09/18/17- OFFICE SUPPLIES116312OFFICE DEPOT 101-1005-60400
363.31Forms9/19/17-81/2 CITY WIDE PAPER116312OFFICE DEPOT 101-1007-60402
80.48Printing09/22/17- BUSINESS CARDS - GAMEZ116312OFFICE DEPOT 101-6004-60410
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
1,620.00Travel & Training09/25/17- PUBLIC SAFETY AWARDS SPON…116315PALM DESERT AREA CHAMBER…101-1001-60320
44.82Operating Supplies9/19/17-EMPLOYEE NAME BADGES116316PALMS TO PINES PRINTING 101-1007-60401
206.18Marketing & Tourism Promoti…9/19/17-CC POLO SHIRT EMBROIDERY116316PALMS TO PINES PRINTING 101-3007-60461
347.84Operating Supplies09/21/17- BUS LIC. ENVELOPES116317PAUL ASSOCIATES 101-6006-60420
1,230.00Professional ServicesCOMMUNITY RESOURCES SURVEY SERVIC…116318PUBLIC RESEARCH GROUP 101-3001-60103
565.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
455.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
380.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
380.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
280.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
455.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
455.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
-1,020.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES116320RASA/ERIC NELSON 101-7002-60183
787.96Sheriff - Other08/2017-RADIOS SVCS FEE116321RIVERSIDE COUNTY INFORMAT…101-2001-60176
490.76Sheriff - Other7/24-8/24/17-MOTOR COP GAS116322RIVERSIDE COUNTY SHERIFF D…101-2001-60176
18.36LQ Police Volunteers09/15/17- LQPD SHREDDING116323SHRED-IT USA - SAN BERNADI…101-2001-60109
414.00Sales Taxes Payable8/2017- SALES TAX116324SILVERROCK RESORT 101-0000-20304
756.56Repair & Maintenance9/5/17- CH EMISSIONS DIESEL116326SOUTH COAST AIR QUALITY M…101-3008-60691
127.46Repair & Maintenance9/1/17- CH YEAR EMISSIONS FEE116326SOUTH COAST AIR QUALITY M…101-3008-60691
229.94Citywide Conf Room Supplies9/6/17-DRINKING WATER116327SPARKLETTS 101-1007-60403
177.54Travel & Training09/13-09/15/17- LEAGUE OF CITIES CONF…116328SPEVACEK, FRANK 101-1002-60320
49.77Office Supplies09/14/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-3005-60400
91.62Office Supplies09/15/17- LAMINATING POUCH KIT116329STAPLES ADVANTAGE 101-3005-60400
152.40Office Supplies09/20/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-1004-60400
44.02Office Supplies09/20/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-3001-60400
23.22Office Supplies9/18/17-MAGNETIC LABEL HOLDERS116329STAPLES ADVANTAGE 101-1004-60400
137.46Office Supplies9/20/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-6004-60400
210.92Office Supplies09/20/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-3008-60481
25.18Office Supplies09/21/17- OFFICE SUPPLIES116329STAPLES ADVANTAGE 101-1004-60400
1,251.50Due to SunLine08/2017- BUS PASSES116330SUNLINE TRANSIT AGENCY 101-0000-20305
30.00Professional Services8/1/17-RANDOM ADDL FEES116332TAG/AMS INC 101-1004-60103
159.48Repair & Maintenance9/18/17- CH LOBBY PAINT/SUPPLIES116333THE SHERWIN-WILLIAMS CO.101-3008-60691
212.81Special Enforcement Funds9/14/17- MOTOR DECAL116335TOP OF THE LINE SIGNS 101-2001-60175
61.00Pest Control7/14/17-LQ PARK PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
100.00Pest Control7/11/17- SPORTS COMPLEX PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
47.00Pest Control7/18/17-PUBLIC WORKS PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
150.00Pest Control7/11/17-BEE HIVE REMOVAL116338TRULY NOLEN INC 101-3008-60116
61.00Pest Control8/9/17-LQ PARK PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
68.00Pest Control8/4/17-WC PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
42.00Pest Control8/4/17-CH PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
47.00Pest Control8/14/17-PUBLIC WORKS PEST CONTROL116338TRULY NOLEN INC 101-3008-60116
300.00Pest Control7/18/17-TWO BEE HIVE REMOVALS116338TRULY NOLEN INC 101-3008-60116
150.00Pest Control8/21/17-BEE HIVE REMOVAL116338TRULY NOLEN INC 101-3008-60116
798.00Pest Control9/26/17- FS #32 ANNL SVC FY 17/18116338TRULY NOLEN INC 101-2002-60116
706.80Pest ControlFS #93 ANNL SVC FY 17/18116338TRULY NOLEN INC 101-2002-60116
763.80Pest Control9/26/17- FS #70 ANNL SVC FY 17/18116338TRULY NOLEN INC 101-2002-60116
11,050.10Professional ServicesDOCUMENT SCANNING & QUALITY CONT…116339VIATRON SYSTEMS INC 101-1005-60103
226.28Citywide Conf Room Supplies9/2017-CH WATER COOLERS116341WATERLOGIC USA FINANCE INC 101-1007-60403
5,840.68Printing8/15/17-CITIZEN'S GUIDE PRINTING116342XPRESS GRAPHICS 101-1006-60410
5,247.49Postage8/15/17-CITIZEN'S GUIDE POSTAGE116342XPRESS GRAPHICS 101-1007-60470
144.71Marketing & Tourism Promoti…9/19/17- STREET TEAM PROMO CARDS116342XPRESS GRAPHICS 101-3007-60461
Fund 101 - GENERAL FUND Total:86,743.69
Fund: 201 - GAS TAX FUND
6.02Storm Drains9/20/17-CLAMPS FOR DRAIN SCREENS116273AUTOZONE 201-7003-60672
379.50Materials08/24/17- HAZMAT WASTE DISPOSAL116291ENVIRONMENTAL LOGISTICS, …201-7003-60431
180.96Traffic Control Signs6/6/17-SIGNS116336TOPS'N BARRICADES INC 201-7003-60429
442.41Paint/Legends6/6/17-PAINT LEGEND STENCILS116336TOPS'N BARRICADES INC 201-7003-60433
519.72Paint/Legends6/6/17-PAINT LEGEND STENCILS116336TOPS'N BARRICADES INC 201-7003-60433
522.00Paint/Legends6/6/17-PAINT LEGEND STENCILS116336TOPS'N BARRICADES INC 201-7003-60433
522.00Paint/Legends6/6/17-PAINT LEGEND STENCILS116336TOPS'N BARRICADES INC 201-7003-60433
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
522.00Paint/Legends6/6/17-PAINT LEGEND STENCILS116336TOPS'N BARRICADES INC 201-7003-60433
85.80Traffic Control Signs8/30/17-SIGNS116336TOPS'N BARRICADES INC 201-7003-60429
549.73Traffic Control Signs09/18/17- STREET SIGNS116336TOPS'N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total:3,730.14
Fund: 202 - LIBRARY & MUSEUM FUND
125.25Utilities - Telephone9/13-10/12/17 MUSEUM PHONE116293FRONTIER COMMUNICATIONS…202-3006-61300
12.85HVAC9/8/17-AC BELT FOR LIBRARY116302JOHNSTONE SUPPLY 202-3004-60667
41.47HVAC9/14/17-AC BELT FOR MUSEUM116303JOHNSTONE SUPPLY 202-3006-60667
38.06Utilities - Water9/1/17- MUSEUM WATER116306LUXE WATER SOLUTIONS LLC 202-3006-61200
1,995.00JanitorialCITYWIDE JANITORIAL SERVICES/LIBRARY116310NELSEN'S JANITORIAL SERVICE 202-3004-60115
525.00JanitorialCITYWIDE JANITORIAL SERVICES/MUSEUM116310NELSEN'S JANITORIAL SERVICE 202-3006-60115
74.00Pest Control7/8/17-LIBRARY PEST CONTROL116338TRULY NOLEN INC 202-3004-60116
47.00Pest Control7/13/17- MUSEUM PEST CONTROL116338TRULY NOLEN INC 202-3006-60116
74.00Pest Control8/4/17-LIBRARY PEST CONTROL116338TRULY NOLEN INC 202-3004-60116
49.00Pest Control8/18/17-MUSEUM PEST CONTROL116338TRULY NOLEN INC 202-3006-60116
2,250.00County of Riverside8/9/17-MAKERSPACE CONSULTING116340VOCADEMY LLC 202-3004-60114
Fund 202 - LIBRARY & MUSEUM FUND Total:5,231.63
Fund: 215 - LIGHTING & LANDSCAPING FUND
29,144.97Utilities - Water - Medians9/22/17-WATER SERVICE116285COACHELLA VALLEY WATER DI…215-7004-61211
96.83Utilities - Electric9/7-10/6/17-PHONE SVC116293FRONTIER COMMUNICATIONS…215-7004-61116
37.50Utilities - Electric9/10-10/9/17-PHONE SVC116293FRONTIER COMMUNICATIONS…215-7004-61116
357.14Utilities - Electric9/22/17-ELECTRICITY SERVICE116299IMPERIAL IRRIGATION DIST 215-7004-61116
383.68Utilities - Electric - Medians9/22/17-ELECTRICITY SERVICE116299IMPERIAL IRRIGATION DIST 215-7004-61117
92.04Materials9/21/17-MATERIALS116309MOWERS PLUS INC 215-7004-60431
148.93Materials9/7/17-IRRIGATION MATERIAL116325SMITH PIPE & SUPPLY CO 215-7004-60431
212.12Materials9/8/17-IRRIGATION MATERIAL116325SMITH PIPE & SUPPLY CO 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:30,473.21
Fund: 241 - HOUSING AUTHORITY
13.03Travel & Training09/20/17- TRAINING SUPPLIES REIMB116308MONREAL, MARILYN 241-9101-60320
Fund 241 - HOUSING AUTHORITY Total:13.03
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
-21,176.96Retention PayablePO#1718-0035 RETENTION 2012-07E116267ALL AMERICAN ASPHALT 401-0000-20600
423,539.27Construction2012-07E PMP PHASE 2 SLURRY SEAL REH…116267ALL AMERICAN ASPHALT 401-0000-60188
4,511.50DesignDUNE PALMS BRIDGE LOW WATER CROSS…116275BENGAL ENGINEERING INC 401-0000-60185
66,694.95DesignOMNI-MEANS VILLAGE COMPLETE STREETS116313OMNI-MEANS 401-0000-60185
-12,155.95Retention Payable09/08/17- PO #126 RETENTION116314PACIFIC TENNIS COURTS INC 401-0000-20600
63,033.20Construction09/08/17- TENNIS/PICLEBALL COURT CON…116314PACIFIC TENNIS COURTS INC 401-0000-60188
179.94Construction09/21/17- ACACIA PROJECT CIP SIGN116342XPRESS GRAPHICS 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:524,625.95
Fund: 501 - FACILITY & FLEET REPLACEMENT
336.18Motorcycle Repair & Mainten…09/12/17- MOTO REPAIR #456116277BMW MOTORCYCLES OF RIVE…501-0000-60679
52.21Parts & Maintenance Supplies9/14/17- VEHICLE MAINT.116280CARQUEST 501-0000-60675
26.00Fuel & Oil08/2017- NATUAL GAS VEHICLE FUEL116296GAS COMPANY, THE 501-0000-60674
16,156.04Machinery & EquipmentHerc Rentals - Lift Purchase116298HERC RENTALS INC 501-0000-80100
570.00Car Washes09/17/17- VEHICLE WASHES116319RAN AUTO DETAIL 501-0000-60148
1,443.10Fuel & Oil9/1-9/15/17- FUEL116337TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:18,583.53
Fund: 502 - INFORMATION TECHNOLOGY
171.50Consultants8/3/17- A/V SYSTEM MAINT. COUNCIL CH…116274AVIR 502-0000-60104
365.93Software Licenses9/8/17-ADOBE ACROBAT PRO LICENSE116282CDW GOVERNMENT INC 502-0000-60301
52.79Computers9/11/17- CABLES116282CDW GOVERNMENT INC 502-0000-80103
133.98Machinery & Equipment9/12/17- PROJECTOR BULB116282CDW GOVERNMENT INC 502-0000-80100
58.31Computers8/28/17-LAPTOP STAND116282CDW GOVERNMENT INC 502-0000-80103
91.98Technical9/10-10/9/17- CH INTERNET SERVICE116294FRONTIER-INTERNET 502-0000-60108
760.95Software Licenses9/11/17-ADDL SHORETEL LICENSE FOR N…116300INTELESYS COMMUNICATION …502-0000-60301
152.05Software Licenses9/14/17-NEW EXT FOR ANTHONY MORENO116300INTELESYS COMMUNICATION …502-0000-60301
790.00Software Licenses08/31/17- BLU BEAM LICENSE116331SUPERION, LLC 502-0000-60301
238.99Utilities - Cable9/24-10/23/17-WC CABLE116334TIME WARNER CABLE 502-0000-61400
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
8.83Utilities - Cable9/20-10/19/17-WC CABLE116334TIME WARNER CABLE 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:2,825.31
Fund: 503 - PARK EQUIP & FACILITY FND
1,471.69Parks9/15/17- SHADE COVER REPLACEMENT F…116295GAMETIME 503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FND Total:1,471.69
Grand Total:673,698.18
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 86,743.69
201 - GAS TAX FUND 3,730.14
202 - LIBRARY & MUSEUM FUND 5,231.63
215 - LIGHTING & LANDSCAPING FUND 30,473.21
241 - HOUSING AUTHORITY 13.03
401 - CAPITAL IMPROVEMENT PROGRAMS 524,625.95
501 - FACILITY & FLEET REPLACEMENT 18,583.53
502 - INFORMATION TECHNOLOGY 2,825.31
503 - PARK EQUIP & FACILITY FND 1,471.69
Grand Total:673,698.18
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable 414.00
101-0000-20305 Due to SunLine 1,251.50
101-1001-60320 Travel & Training 3,174.00
101-1002-60101 Contract Services - Admini…3,500.00
101-1002-60320 Travel & Training 177.54
101-1004-50252 Fitness Membership Reim…40.00
101-1004-60103 Professional Services 30.00
101-1004-60129 Recruiting/Pre-Employme…7,203.55
101-1004-60320 Travel & Training 499.36
101-1004-60322 Training & Education/MOU 960.00
101-1004-60400 Office Supplies 200.80
101-1005-60103 Professional Services 11,050.10
101-1005-60320 Travel & Training 375.00
101-1005-60400 Office Supplies 100.89
101-1006-60320 Travel & Training 5.00
101-1006-60400 Office Supplies 9.78
101-1006-60410 Printing 5,840.68
101-1007-60401 Operating Supplies 44.82
101-1007-60402 Forms 363.31
101-1007-60403 Citywide Conf Room Suppl…456.22
101-1007-60470 Postage 5,247.49
101-2001-60109 LQ Police Volunteers 240.44
101-2001-60174 Blood/Alcohol Testing 145.00
101-2001-60175 Special Enforcement Funds 212.81
101-2001-60176 Sheriff - Other 1,278.72
101-2002-60116 Pest Control 2,268.60
101-2002-60320 Travel & Training 16.09
101-2002-61101 Utilities - Electricity 918.46
101-2002-61200 Utilities - Water 286.97
101-2002-61304 Mobile/Cell Phones 154.75
101-3001-60103 Professional Services 1,230.00
101-3001-60400 Office Supplies 44.02
101-3002-61200 Utilties - Water 158.18
101-3003-60149 Special Events 2,103.23
101-3005-60117 Civic Center Lake Mainten…695.00
101-3005-60400 Office Supplies 141.39
101-3005-60554 LQ Park Water Feature 42.95
101-3005-61202 Utilities - Water - Civic Ce…4,436.33
101-3005-61203 Utilities - Water -Eisenho…135.88
101-3005-61204 Utilities - Water -Fritz Bur…1,356.23
101-3005-61205 Utilities - Water -Velasco …109.60
101-3005-61209 Utilities - Water -Commun…10,745.98
101-3007-60461 Marketing & Tourism Pro…350.89
101-3008-60115 Janitorial 6,949.80
101-3008-60116 Pest Control 1,026.00
101-3008-60481 Office Supplies 210.92
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Account Summary
Account Number Account Name Expense Amount
101-3008-60667 HVAC 70.29
101-3008-60691 Repair & Maintenance 5,789.77
101-3008-61101 Utilities - Electricity 418.40
101-3008-61200 Utilities - Water 171.11
101-6002-60320 Travel & Training 375.00
101-6004-60111 Administrative Citation Se…390.00
101-6004-60400 Office Supplies 137.46
101-6004-60410 Printing 80.48
101-6006-60420 Operating Supplies 634.87
101-7002-60183 Map/Plan Checking 1,950.00
101-7003-60320 Travel & Training 401.84
101-7006-60146 PM 10 - Dust Control 122.19
201-7003-60429 Traffic Control Signs 816.49
201-7003-60431 Materials 379.50
201-7003-60433 Paint/Legends 2,528.13
201-7003-60672 Storm Drains 6.02
202-3004-60114 County of Riverside 2,250.00
202-3004-60115 Janitorial 1,995.00
202-3004-60116 Pest Control 148.00
202-3004-60667 HVAC 12.85
202-3006-60115 Janitorial 525.00
202-3006-60116 Pest Control 96.00
202-3006-60667 HVAC 41.47
202-3006-61200 Utilities - Water 38.06
202-3006-61300 Utilities - Telephone 125.25
215-7004-60431 Materials 453.09
215-7004-61116 Utilities - Electric 491.47
215-7004-61117 Utilities - Electric - Media…383.68
215-7004-61211 Utilities - Water - Medians 29,144.97
241-9101-60320 Travel & Training 13.03
401-0000-20600 Retention Payable -33,332.91
401-0000-60185 Design 71,206.45
401-0000-60188 Construction 486,752.41
501-0000-60148 Car Washes 570.00
501-0000-60674 Fuel & Oil 1,469.10
501-0000-60675 Parts & Maintenance Supp…52.21
501-0000-60679 Motorcycle Repair & Main…336.18
501-0000-80100 Machinery & Equipment 16,156.04
502-0000-60104 Consultants 171.50
502-0000-60108 Technical 91.98
502-0000-60301 Software Licenses 2,068.93
502-0000-61400 Utilities - Cable 247.82
502-0000-80100 Machinery & Equipment 133.98
502-0000-80103 Computers 111.10
503-0000-71060 Parks 1,471.69
Grand Total:673,698.18
Project Account Summary
Project Account Key Expense Amount
**None**149,072.23
111205D 4,511.50
151603D 66,694.95
1718PMPCT 423,539.27
1718PMPRP -21,176.96
201603CT 179.94
201604CT 63,033.20
30
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9/29/2017 6:41:05 PM Page 7 of 7
Project Account Summary
Project Account Key Expense Amount
201604RP -12,155.95
Grand Total:673,698.18
31
10/5/2017 6:13:55 PM Page 1 of 4
Demand Register
City of La Quinta, CA Packet: APPKT01327 - DA 10/06/17
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
330.00Administrative Citation Services10/02/17- CITATION OVERPAYMENT LQP2…116344BROCK, LAURA 101-6004-60111
104.90Operating Supplies09/01/17- S/T VACATION RENTAL HOTLINE116345CADENCE COMMUNICATIONS …101-6006-60420
196.05LT Care Insurance PayLONG TERM CARE116346CALPERS LONG-TERM CARE P…101-0000-20949
1,310.98Employee Computer Loan09/19/17- COMPUTER LOAN PROGRAM - …116347CAPITAL ONE COMMERCIAL 101-0000-20915
6,466.25Marketing & Tourism Promoti…ADVERTISING CONTRACT116348CHAMBER, THE 101-3007-60461
6,466.25Marketing & Tourism Promoti…ADVERTISING CONTRACT116348CHAMBER, THE 101-3007-60461
6,466.25Marketing & Tourism Promoti…ADVERTISING CONTRACT116348CHAMBER, THE 101-3007-60461
2,193.50TOT - Short Term Vac. Rentals10/02/17- REFUND TOT CLAIM116349CHRISTOPHER, JEFFREY 101-0000-41401
2,193.50TOT - Short Term Vac. Rentals10/02/17- REFUND TOT CLAIM116349CHRISTOPHER, JEFFREY 101-0000-41401
7,046.79Dental Insurance Pay10/2017- DENTAL INSURANCE116350CIGNA HEALTH CARE 101-0000-20943
36.40Instructors10/02/17- CARDIO STRENTH116351COHEN, ANN MARIE 101-3002-60107
1,216.00Landscape ContractCITYWIDE LANDSCAPE SERVICES FOR L&L …116352CONSERVE LANDCARE 101-2002-60112
277.20Advertising09/24/17- HC & CC VACANCY AD116353DESERT SUN PUBLISHING CO 101-1005-60450
508.20Consultants09/24/17- CDBG PUBLIC HEARING116353DESERT SUN PUBLISHING CO 101-6001-60104
402.60Advertising09/24/17- PUBLIC HEARING116353DESERT SUN PUBLISHING CO 101-6002-60450
128.00Instructors10/02/17- PERSONAL TRAINER116354FARKAS, LORETTA ANN ROSE 101-3002-60107
125.00Garnishments PayableGARNISHMENT116355FRANCHISE TAX BOARD 101-0000-20985
410.13Materials - Irrigation & Light R…08/25-09/22/17- FB PARK SHADE STRUCT…116357LOWE'S HOME IMPROVEMENT…101-3005-60424
-352.02Materials - Irrigation & Light R…08/25-09/22/17- FB PARK SEATING REPAIR…116357LOWE'S HOME IMPROVEMENT…101-3005-60424
378.92Materials - Irrigation & Light R…08/25-09/22/17- FB PARK SEATING REPAIR116357LOWE'S HOME IMPROVEMENT…101-3005-60424
80.49Materials - Irrigation & Light R…08/25-09/22/17- FB PARK SHADE STRUCT…116357LOWE'S HOME IMPROVEMENT…101-3005-60424
1,638.41Postage MachineIN700 MAILING SYSTEM-CITY WIDE116358MAILFINANCE 101-1007-60661
22.40Instructors10/02/17- CHAIR YOGA116359MEYER, MILISSA 101-3002-60107
57.60Instructors10/02/17- ZUMBA MORNING116360MISELL, STACY 101-3002-60107
1,947.50ConsultantsPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 101-7001-60104
5,830.00ConsultantsPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 101-7006-60104
79.72Travel & Training09/28/17- LASERFICHE CONFERENCE TRA…116362NIETO, PAM 101-1005-60320
159.45Repair & Maintenance - EOC09/21/17- EOC CHECKLIST SUPPLIES116363OFFICE DEPOT 101-2002-60671
64.51Repair & Maintenance - EOC09/22/17- EOC SUPPLIES116363OFFICE DEPOT 101-2002-60671
5,137.58Sales Tax Reimbursements10/02/17- QUARTERLY SALES TAX SHARIN…116364ONE ELEVEN LA QUINTA LLC 101-1007-60535
20.00Credit Card Fees09/2017- WC CREDIT CARD FEES116365PLUG & PAY TECHNOLOGIES I…101-3003-60122
20.00Credit Card Fees09/2017- HUB CREDIT CARD FEES116365PLUG & PAY TECHNOLOGIES I…101-3003-60122
200.00Garnishments PayableGARNISHMENT116366RIVERSIDE DEPARTMENT OF C…101-0000-20985
287.00Instructors10/02/17- TAEKWONDO116367ROJAS, MIGUEL ANGEL 101-3002-60107
3,000.00Technical09/15/17- SIA SPONSORSHIP116368SENIOR INSPIRATION AWARDS 101-3002-60108
18.90Instructors10/02/17- WEST COAST SWING116369SHIRY, KENNETH 101-3002-60107
238.00Instructors10/02/17- FRIDAY NIGHT DANCING116370SHIRY, TERESA 101-3002-60107
3,000.00Veterinary Service10/28/17- SNIP CLINIC116371SPAY NEUTER IMPERATIVE PR…101-6004-60194
95.00Travel & Training09/15/17- QSP RENEWAL REIMBURSEME…116372ST SAUVER, LEONARD 101-7006-60320
570.00Life Insurance Pay10/2017- LIFE INSURANCE116373STANDARD INSURANCE COMP…101-0000-20947
4,544.72Disability Insurance Pay10/2017- LIFE INSURANCE116373STANDARD INSURANCE COMP…101-0000-20955
93.55Add'l Life Insurance Pay10/2017- ADD'L LIFE INSURANCE116374STANDARD INSURANCE COMP…101-0000-20948
50.00Wellness Center Memberships09/21/17- FITPASS REFUND116375STULTZ, THELMA 101-0000-42218
34.30Instructors10/02/17- SUNSET YOGA116376TRUE, ARTHUR ALLEN 101-3002-60107
57.00United Way DeductionsCONTRIBUTION116377UNITED WAY OF THE DESERT 101-0000-20981
25.00Travel & Training09/11/17- APWA LUNCHEON116379WIMMER, ED 101-7006-60320
Fund 101 - GENERAL FUND Total:63,176.03
Fund: 201 - GAS TAX FUND
7.87Materials08/25-09/22/17- MATERIALS116357LOWE'S HOME IMPROVEMENT…201-7003-60431
Fund 201 - GAS TAX FUND Total:7.87
32
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 202 - LIBRARY & MUSEUM FUND
2,999.65Operating Supplies07/18/17- CITY SEAL FOR CITY HALL EXHIB…116343BEST SIGNS INC 202-3006-60420
Fund 202 - LIBRARY & MUSEUM FUND Total:2,999.65
Fund: 215 - LIGHTING & LANDSCAPING FUND
36,049.98TechnicalCITYWIDE LANDSCAPE SERVICES FOR L&L …116352CONSERVE LANDCARE 215-7004-60189
0.82Operating Supplies08/25-09/22/17- SUPPLIES116357LOWE'S HOME IMPROVEMENT…215-7004-60420
14.83Operating Supplies08/25-09/22/17- MATERIALS116357LOWE'S HOME IMPROVEMENT…215-7004-60420
55.94Operating Supplies08/25-09/22/17- CHAINSAW SUPPLIES116357LOWE'S HOME IMPROVEMENT…215-7004-60420
32.38Supplies-Graffiti08/25-09/22/17- PAINT SUPPLIES116357LOWE'S HOME IMPROVEMENT…215-7004-60423
10.31Materials08/25-09/22/17- IRRIGATION MATERIALS116357LOWE'S HOME IMPROVEMENT…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:36,164.26
Fund: 217 - DEVELOPMENT AGREEMENT
290.00Land AcquisitionFRONTIER PROPERTY WALL116361NAI CONSULTING INC 217-0000-74010
Fund 217 - DEVELOPMENT AGREEMENT Total:290.00
Fund: 241 - HOUSING AUTHORITY
263.26Operating Supplies09/22/17- OFFCIE SUPPLIES HOUSING116363OFFICE DEPOT 241-9101-60420
Fund 241 - HOUSING AUTHORITY Total:263.26
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
1,282.60Construction09/24/17- INVITATION TO BID 2012-07F116353DESERT SUN PUBLISHING CO 401-0000-60188
650.10Construction09/24/17- INVITATION TO BID 2014-12116353DESERT SUN PUBLISHING CO 401-0000-60188
650.10Construction09/24/17- INVITATION TO BID 2015-06116353DESERT SUN PUBLISHING CO 401-0000-60188
1,238.60Construction09/24/17- INVITATION TO BID 2016-03B116353DESERT SUN PUBLISHING CO 401-0000-60188
25.82Construction08/25-09/22/17- CARGO BAR116357LOWE'S HOME IMPROVEMENT…401-0000-60188
20.48Construction08/25-09/22/17- SUPPLIES116357LOWE'S HOME IMPROVEMENT…401-0000-60188
810.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
2,890.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
2,320.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
580.00Professional ServicesEISENHOWER RETENTION BASIN LANDSC…116361NAI CONSULTING INC 401-0000-60103
16,275.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
1,253.06Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
2,030.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
725.00Professional ServicesCALLE TAMPICO DRAINAGE116361NAI CONSULTING INC 401-0000-60103
2,430.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
4,727.50Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
415.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
870.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
3,195.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
4,060.00Professional ServicesWASHINGTON ST @ FRED WARING DR116361NAI CONSULTING INC 401-0000-60103
4,792.50Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesMILES AVE MEDIAN ISLAND LANDSCAPE I…116361NAI CONSULTING INC 401-0000-60103
665.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesCOVE TRAILHEAD IMPROVEMENTS116361NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60103
2,175.00DesignPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60185
290.00DesignPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60185
290.00DesignPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60185
290.00DesignPROFESSIONAL ENGINEERING SERVICES116361NAI CONSULTING INC 401-0000-60185
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:55,385.76
Fund: 501 - FACILITY & FLEET REPLACEMENT
7,397.75Cvc Ctr Bldg Repl/RepairCITY HALL TRELLIS116356HOME DEPOT CREDIT SERVICES 501-0000-71103
Fund 501 - FACILITY & FLEET REPLACEMENT Total:7,397.75
Fund: 502 - INFORMATION TECHNOLOGY
121.50Operating Supplies08/25-09/22/17- IT STORAGE CONTAINERS116357LOWE'S HOME IMPROVEMENT…502-0000-60420
1,135.09Technical07/26-08/25/17- LQPD WIRELESS116378VERIZON WIRELESS 502-0000-60108
Fund 502 - INFORMATION TECHNOLOGY Total:1,256.59
Grand Total:166,941.17
33
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 63,176.03
201 - GAS TAX FUND 7.87
202 - LIBRARY & MUSEUM FUND 2,999.65
215 - LIGHTING & LANDSCAPING FUND 36,164.26
217 - DEVELOPMENT AGREEMENT 290.00
241 - HOUSING AUTHORITY 263.26
401 - CAPITAL IMPROVEMENT PROGRAMS 55,385.76
501 - FACILITY & FLEET REPLACEMENT 7,397.75
502 - INFORMATION TECHNOLOGY 1,256.59
Grand Total:166,941.17
Account Summary
Account Number Account Name Expense Amount
101-0000-20915 Employee Computer Loan 1,310.98
101-0000-20943 Dental Insurance Pay 7,046.79
101-0000-20947 Life Insurance Pay 570.00
101-0000-20948 Add'l Life Insurance Pay 93.55
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20955 Disability Insurance Pay 4,544.72
101-0000-20981 United Way Deductions 57.00
101-0000-20985 Garnishments Payable 325.00
101-0000-41401 TOT - Short Term Vac. Ren…4,387.00
101-0000-42218 Wellness Center Member…50.00
101-1005-60320 Travel & Training 79.72
101-1005-60450 Advertising 277.20
101-1007-60535 Sales Tax Reimbursements 5,137.58
101-1007-60661 Postage Machine 1,638.41
101-2002-60112 Landscape Contract 1,216.00
101-2002-60671 Repair & Maintenance - E…223.96
101-3002-60107 Instructors 822.60
101-3002-60108 Technical 3,000.00
101-3003-60122 Credit Card Fees 40.00
101-3005-60424 Materials - Irrigation & Li…517.52
101-3007-60461 Marketing & Tourism Pro…19,398.75
101-6001-60104 Consultants 508.20
101-6002-60450 Advertising 402.60
101-6004-60111 Administrative Citation Se…330.00
101-6004-60194 Veterinary Service 3,000.00
101-6006-60420 Operating Supplies 104.90
101-7001-60104 Consultants 1,947.50
101-7006-60104 Consultants 5,830.00
101-7006-60320 Travel & Training 120.00
201-7003-60431 Materials 7.87
202-3006-60420 Operating Supplies 2,999.65
215-7004-60189 Technical 36,049.98
215-7004-60420 Operating Supplies 71.59
215-7004-60423 Supplies-Graffiti 32.38
215-7004-60431 Materials 10.31
217-0000-74010 Land Acquisition 290.00
241-9101-60420 Operating Supplies 263.26
401-0000-60103 Professional Services 48,473.06
401-0000-60185 Design 3,045.00
401-0000-60188 Construction 3,867.70
501-0000-71103 Cvc Ctr Bldg Repl/Repair 7,397.75
502-0000-60108 Technical 1,135.09
502-0000-60420 Operating Supplies 121.50
Grand Total:166,941.17
34
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Project Account Summary
Project Account Key Expense Amount
**None**111,555.41
091002P 415.00
091004P 3,195.00
111205P 2,430.00
141512CT 650.10
141512P 665.00
151602P 145.00
151603P 1,253.06
151606CT 650.10
151606P 810.00
151611P 145.00
151612P 5,075.00
1718ADAD 290.00
1718CPMD 2,465.00
1718PMPCT 1,282.60
1718PMPP 16,275.00
1718STID 290.00
1718TMICT 46.30
201601P 4,727.50
201602P 2,890.00
201603CT 1,238.60
201603P 4,792.50
201604P 145.00
201606P 870.00
201701P 4,060.00
201704P 580.00
Grand Total:166,941.17
35
City of La Quinta
Bank Transactions 09/22/17 – 10/06/17
Wire Transactions
Listed below are the wire transfers from 09/22/17 – 10/06/17
Wire Transfers:
09/22/2017 - WIRE TRANSFER - ICMA 5,254.55$
09/22/2017 - WIRE TRANSFER - LQCEA 459.00$
09/22/2017 - WIRE TRANSFER - PERS 38,191.56$
09/26/2017 - WIRE TRANSFER - TASC 941.78$
10/05/2017 - WIRE TRANSFER - PERS HEALTH 88,371.97$
10/06/2017 - WIRE TRANSFER - LANDMARK 120,559.89$
10/06/2017 - WIRE TRANSFER - ICMA 5,304.55$
10/06/2017 - WIRE TRANSFER - LQCEA 459.00$
10/06/2017 - WIRE TRANSFER - PERS 38,251.38$
-$
TOTAL WIRE TRANSFERS OUT 297,793.68$
Attachment 2
36
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE 30,
2017
RECOMMENDATION
Receive and file revenue and expenditure report dated June 30, 2017.
EXECUTIVE SUMMARY
•Revenue and expenditure reports are submitted for review.
•The report summarizes the City’s year-to-date (YTD) revenues and expenditures for
June 2017 (Attachment 1).
•Revenue and expenditure reports are also reviewed by the Finance Advisory
Commission (FAC).
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Revenues
Below is a summary of the column headers used on the Revenue Summary Report All
Funds:
Original Total Budget – represents the revenue budget the Council adopted in June
2016 for fiscal year 2016/17.
Current Total Budget – includes original adopted revenue budget plus carryovers
from the prior fiscal year, as well as Council approved budget amendments. The
bulk of the carryovers are related to Capital Improvement Project (CIP) matters.
Each year total CIP projects are budgeted; however, project length may span over
multiple years. Therefore, unfinished projects from the prior year are carried over
(along with associated remaining budgets).
Period Activity – represents actual revenues received in the reporting month.
Fiscal Activity – represents actual revenues received YTD.
Variance Favorable/(Unfavorable) – represents the difference between YTD
collections and the budgeted amount.
Percent Used – represents the percentage of budgeted revenues collected YTD.
CONSENT CALENDAR ITEM NO. 3
37
The revenue report includes revenues and transfers into funds from other funds (income
items). Revenues are not received uniformly throughout the year, which results in peaks
and valleys depending upon large payments that are received throughout the year. For
example, large property tax payments are usually received in December and May.
Similarly, Redevelopment Property Tax Trust Fund (RPTTF) payments are typically received
in January and June.
June Revenues
$8 million in General Fund revenues were collected bringing the total YTD collections to
103 percent ($43,515,283). Total collections for all funds were $24.5 million, bringing
total YTD collections to 122 percent ($118,727,568).
The top five of General Fund revenues consisted of:
• $ 2,172,606 – State Sales Tax
• $ 1,897,652 – Motor Vehicle In Lieu
• $ 1,462,650 – Measure G Sales Tax
• $ 1,334,134 – Transient occupancy tax (hotels & short-term vacation rentals)
• $ 819,757 – Property Tax- RPTTF
The larger non-General Fund income consisted of:
• $ 11,645,604 – County Government Revenue for Debt Service
• $ 2,750,038 – Housing Authority Coral Mountain Loan Repayments
• $ 571,519 – Capital improvement transfers in from multiple funds
• $ 212,200 – Information Technology Fund internal service charges
• $ 179,702 – Measure A County Sales Tax
Expenditures
Below is a summary of the column headers used on the Expenditure Summary Report All
Funds:
Original Total Budget – represents the expenditure budget adopted by Council in
June 2016 for 2016/17.
Current Total Budget – includes the original adopted expenditure budget plus any
carryovers from the prior fiscal year, and any Council approved budget
amendments. The bulk of the carryovers are related to CIP matters. Each year
total CIP projects are budgeted; however, project length can span over multiple
years. Therefore, unfinished projects from the prior year are carried over (along
with associated revenue reimbursements).
Period Activity – represents actual expenditures made in the reporting month.
Fiscal Activity – represents actual expenditures made YTD.
38
Variance Favorable/ (Unfavorable) – represents the difference between YTD
expenditures and the budgeted amount (the amount yet to be expended).
Percent Used – represents the percentage of budgeted expenditures spent to date.
The expenditure report includes expenditures and transfers out to other funds. Unlike
revenues, expenditures are fairly consistent month to month. However, large debt service
payments or CIP expenditures can cause swings.
June Expenditures
General Fund expenditures totaled $8.3 million bringing the total YTD expenditures to
83.58 percent ($41,297,181). Of this amount, $940,646 is related to personnel costs
(salaries, benefits, etc.). In addition to personnel costs, the other larger General Fund
expenditures were:
• $ 4,033,376 – Sheriff contract (April, May, June)
• $ 1,375,833 – Fire service contract
• $ 362,996 – Sheriff annual facility fees and other
• $ 155,853 – Transfers out
• $ 133,425 – Parks Equipment & Facility Fund internal service charge
Total expenditures for all funds were $10.1 million bringing total expenditures to 67.29
percent ($74,922,265). The larger non-General Fund expenditures were:
• $ 175,748 – Transfer CV Violent Crime Task Force Fund to another agency
• $ 139,233 – Silver Rock maintenance
• $ 123,913 – Capital improvement contributions to other agencies (City of Indio) for
Jefferson Street/Dunbar traffic signal project
• $122,464 – Capital improvement design costs
• $116,639 – Transportation DIF Fund transfers out
Summary
All funds are generally on target or under budget with regard to expenditures. The timing
imbalance of revenue receipts versus expenditures is funded from the City’s cash flow
reserve.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment: 1. Revenue and Expenditure Report for June 2017
39
10/9/2017 2:22:16 PM Page 1 of 2
Revenue Summary Report All Funds
City of La Quinta, CA June 2017
For Fiscal: 2016/17 Period Ending: 06/30/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 43,515,283.968,399,550.5240,400,600.00 42,183,600.00 1,331,683.96 103.16 %
201 - GAS TAX FUND 1,252,611.6569,390.211,299,100.00 1,264,500.00 -11,888.35 99.06 %
202 - LIBRARY & MUSEUM FUND 1,386,169.79-10,995.622,250,000.00 2,250,000.00 -863,830.21 61.61 %
210 - FEDERAL ASSISTANCE FUND 125,755.005,032.44125,800.00 125,800.00 -45.00 99.96 %
212 - SLESF (COPS) FUND 129,125.9124,655.28100,100.00 100,100.00 29,025.91 129.00 %
213 - JAG FUND 8,978.31-25.119,000.00 9,000.00 -21.69 99.76 %
215 - LIGHTING & LANDSCAPING FUND 1,449,603.2718,405.241,447,400.00 1,447,400.00 2,203.27 100.15 %
218 - CV VIOLENT CRIME TASK FORCE 18,170.36-76.3122,600.00 22,600.00 -4,429.64 80.40 %
219 - ASSET FORFEITURE 69.06-7.510.00 0.00 69.06 0.00 %
220 - QUIMBY FUND 128,218.04-19,144.6187,000.00 87,000.00 41,218.04 147.38 %
221 - AB 939 - CALRECYCLE FUND 53,142.4547,053.2652,500.00 52,500.00 642.45 101.22 %
223 - MEASURE A FUND 727,379.78177,499.34752,500.00 752,500.00 -25,120.22 96.66 %
224 - TUMF FUND 218.670.920.00 0.00 218.67 0.00 %
225 - INFRASTRUCTURE FUND 114.02-81.450.00 0.00 114.02 0.00 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)17,696.1911,064.190.00 0.00 17,696.19 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 53,768,083.1011,578,867.150.00 19,212,171.00 34,555,912.10 279.86 %
235 - SO COAST AIR QUALITY FUND 51,874.8925,766.7245,300.00 45,300.00 6,574.89 114.51 %
237 - SUCCESSOR AGCY PA 1 ADMIN 248,306.06123,288.010.00 -250,000.00 498,306.06 99.32 %
241 - HOUSING AUTHORITY 3,969,378.852,893,584.34889,600.00 889,600.00 3,079,778.85 446.20 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)13,977.174,343.520.00 0.00 13,977.17 0.00 %
250 - TRANSPORTATION DIF FUND 388,472.1528,432.10669,000.00 669,000.00 -280,527.85 58.07 %
251 - PARKS & REC DIF FUND 200,092.8117,801.36350,000.00 350,000.00 -149,907.19 57.17 %
252 - CIVIC CENTER DIF FUND 98,740.0110,172.04200,000.00 200,000.00 -101,259.99 49.37 %
253 - LIBRARY DEVELOPMENT DIF 34,056.003,440.0065,000.00 65,000.00 -30,944.00 52.39 %
254 - COMMUNITY CENTER DIF 13,324.58954.0235,600.00 35,600.00 -22,275.42 37.43 %
255 - STREET FACILITY DIF FUND 19,094.722,639.4435,000.00 35,000.00 -15,905.28 54.56 %
256 - PARK FACILITY DIF FUND 3,969.00400.837,000.00 7,000.00 -3,031.00 56.70 %
257 - FIRE PROTECTION DIF 45,398.854,684.6680,000.00 80,000.00 -34,601.15 56.75 %
270 - ART IN PUBLIC PLACES FUND 47,660.321,467.5298,500.00 98,500.00 -50,839.68 48.39 %
299 - INTEREST ALLOCATION FUND 0.00-134,899.050.00 0.00 0.00 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 678,105.490.00678,100.00 678,100.00 5.49 100.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 3,927,269.38667,024.477,327,300.00 20,006,554.38 -16,079,285.00 19.63 %
501 - FACILITY & FLEET REPLACEMENT 457,382.2380,707.27456,100.00 456,100.00 1,282.23 100.28 %
502 - INFORMATION TECHNOLOGY 857,908.22210,441.72849,800.00 844,800.00 13,108.22 101.55 %
503 - PARK EQUIP & FACILITY FND 548,158.95124,619.90534,700.00 534,700.00 13,458.95 102.52 %
504 - INSURANCE FUND 637,031.26157,054.27648,300.00 648,300.00 -11,268.74 98.26 %
601 - SILVERROCK RESORT 3,847,639.8343,169.514,034,800.00 4,034,800.00 -187,160.17 95.36 %
602 - SILVERROCK GOLF RESERVE 59,107.54-3,897.8361,400.00 61,400.00 -2,292.46 96.27 %
Report Total:24,562,382.76 118,727,567.8763,612,100.00 96,996,925.38 21,730,642.49 122.40 %
40
10/9/2017 2:29:35 PM Page 2 of 2
Expense Summary Report All Funds
City of La Quinta, CA June 2017
For Fiscal: 2016/17 Period Ending: 06/30/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 41,297,180.958,272,972.6641,240,600.00 49,411,154.96 8,113,974.01 83.58 %
201 - GAS TAX FUND 1,186,510.21165,826.651,299,200.00 1,339,700.00 153,189.79 88.57 %
202 - LIBRARY & MUSEUM FUND 537,473.3166,338.991,717,400.00 1,820,317.75 1,282,844.44 29.53 %
210 - FEDERAL ASSISTANCE FUND 112,840.70112,840.7020,200.00 20,200.00 -92,640.70 558.62 %
212 - SLESF (COPS) FUND 117,242.4922,221.230.00 0.00 -117,242.49 0.00 %
215 - LIGHTING & LANDSCAPING FUND 1,244,237.86218,534.171,467,400.00 1,468,700.00 224,462.14 84.72 %
218 - CV VIOLENT CRIME TASK FORCE 185,616.04176,135.4146,700.00 46,700.00 -138,916.04 397.46 %
219 - ASSET FORFEITURE 9,252.349,252.340.00 0.00 -9,252.34 0.00 %
220 - QUIMBY FUND 557,337.5358,549.87437,300.00 4,395,288.74 3,837,951.21 12.68 %
221 - AB 939 - CALRECYCLE FUND 15,056.53983.7220,000.00 20,000.00 4,943.47 75.28 %
223 - MEASURE A FUND 664,140.9381,104.85651,000.00 1,755,784.32 1,091,643.39 37.83 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)11,082.000.000.00 0.00 -11,082.00 0.00 %
227 - State Homeland Security Programs (SHSP)3,033.493,033.490.00 0.00 -3,033.49 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 16,162,475.95-1,079,604.860.00 18,077,120.00 1,914,644.05 89.41 %
235 - SO COAST AIR QUALITY FUND 38,287.8319,681.1630,000.00 30,000.00 -8,287.83 127.63 %
237 - SUCCESSOR AGCY PA 1 ADMIN 354,740.0023,913.750.00 292,000.00 -62,740.00 121.49 %
241 - HOUSING AUTHORITY 1,032,382.09159,314.99960,200.00 975,400.00 -56,982.09 105.84 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)250.000.000.00 0.00 -250.00 0.00 %
250 - TRANSPORTATION DIF FUND 203,047.04116,638.94675,900.00 3,489,738.61 3,286,691.57 5.82 %
252 - CIVIC CENTER DIF FUND 55,993.9613,292.700.00 0.00 -55,993.96 0.00 %
253 - LIBRARY DEVELOPMENT DIF 12,890.493,044.560.00 0.00 -12,890.49 0.00 %
255 - STREET FACILITY DIF FUND 15,190.783,699.240.00 0.00 -15,190.78 0.00 %
256 - PARK FACILITY DIF FUND 3,969.171,001.060.00 0.00 -3,969.17 0.00 %
257 - FIRE PROTECTION DIF 4,580.571,059.250.00 0.00 -4,580.57 0.00 %
270 - ART IN PUBLIC PLACES FUND 64,311.62183.28129,000.00 329,000.00 264,688.38 19.55 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 678,200.504,157.25678,100.00 678,100.00 -100.50 100.01 %
401 - CAPITAL IMPROVEMENT PROGRAMS 3,810,926.07375,868.60190,400.00 20,196,783.38 16,385,857.31 18.87 %
501 - FACILITY & FLEET REPLACEMENT 423,362.04201,628.74498,900.00 559,176.00 135,813.96 75.71 %
502 - INFORMATION TECHNOLOGY 847,674.01159,272.40848,800.00 848,800.00 1,125.99 99.87 %
503 - PARK EQUIP & FACILITY FND 646,007.92538,673.65603,700.00 680,200.00 34,192.08 94.97 %
504 - INSURANCE FUND 604,244.56-4,085.62649,000.00 649,700.00 45,455.44 93.00 %
601 - SILVERROCK RESORT 4,009,944.22521,489.014,262,200.00 4,262,500.00 252,555.78 94.07 %
602 - SILVERROCK GOLF RESERVE 12,782.25-159,778.170.00 0.00 -12,782.25 0.00 %
Report Total:10,087,244.01 74,922,265.4556,426,000.00 111,346,363.76 36,424,098.31 67.29 %
41
42
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED JULY 31
AND AUGUST 31, 2017
RECOMMENDATION
Receive and file revenue and expenditure reports dated July 31 and August 31, 2017.
EXECUTIVE SUMMARY
•Revenue and expenditure reports are submitted for review.
•The report summarizes the City’s year-to-date (YTD) revenues and expenditures for
July and August 2017 (Attachment 1).
•Revenue and expenditure reports are also reviewed by the Finance Advisory
Commission (FAC).
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Revenues
Below is a summary of the column headers used on the Revenue Summary Report All
Funds:
Original Total Budget – represents the revenue budget the Council adopted in June
2017 for fiscal year 2017/18.
Current Total Budget – includes original adopted revenue budget plus carryovers
from the prior fiscal year, as well as Council approved budget amendments. The
bulk of the carryovers are related to Capital Improvement Project (CIP) matters.
Each year total CIP projects are budgeted; however, project length may span over
multiple years. Therefore, unfinished projects from the prior year are carried over
(along with associated remaining budgets). The 2016/17 CIP carryovers will be
processed in October 2017, after the year-end audit is completed.
Period Activity – represents actual revenues received in the reporting month.
Fiscal Activity – represents actual revenues received YTD.
Variance Favorable/(Unfavorable) – represents the difference between YTD
collections and the budgeted amount.
Percent Used – represents the percentage of budgeted revenues collected YTD.
CONSENT CALENDAR ITEM NO. 4
43
The revenue report includes revenues and transfers into funds from other funds (income
items). Revenues are not received uniformly throughout the year, which results in peaks
and valleys depending upon large payments that are received throughout the year. For
example, large property tax payments are usually received in December and May.
Similarly, Redevelopment Property Tax Trust Fund payments are typically received in
January and June.
July Revenues
$126,672 in General Fund revenues were collected in July, or .27 percent of the YTD
budget. Total collections for all funds were $452,522, or .62 percent of the YTD budget.
The top General Fund revenues consisted of:
• $ 46,862 – Building Plan Check Fees
• $ 20,355 – Business Licenses
• $ 15,512 – Building Permits
• $ 14,775 – Miscellaneous Permits
• $ 11,610 – Wellness Center Memberships
The larger non-General Fund income consisted of:
• $ 76,973 – Tenant rent and federal assistance for the Housing Authority
• $ 48,314 – Transportation developer impact fees (DIF)
• $ 34,816 – Parks & Recreation developer impact fees (DIF)
• $ 29,746 – SilverRock
• $ 16,014 – Civic Center developer impact fees (DIF)
August Revenues
$622,459 in General Fund revenues were collected in August bringing the total YTD
revenue to 1.55 percent ($752,131) of the budget. Total collections for all funds were
$984,940, bringing the total YTD revenue to 1.96 percent ($1,437,462) of the budget.
The top General Fund revenues consisted of:
• $ 273,356 – Transient occupancy (hotel) tax
• $ 60,244 – Building Plan Check Fees
• $ 43,004 – Document Transfer Tax
• $ 28,211 – Franchise Tax-Burrtec
• $ 26,403 – Business Licenses
The larger non-General Fund income consisted of:
• $ 150,163 – Gas Tax
• $ 93,800 – Housing Authority land purchase
• $ 30,368 – SilverRock
• $ 19,894 – Transportation developer impact fees (DIF)
• $ 14,336 – Parks & Recreation developer impact fees (DIF)
44
Expenditures
Below is a summary of the column headers used on the Expenditure Summary Report All
Funds:
Original Total Budget – represents the expenditure budget adopted by Council in
June 2017 for 2017/18
Current Total Budget – includes the original adopted expenditure budget plus any
carryovers from the prior fiscal year, and any Council approved budget
amendments. The bulk of the carryovers are related to CIP matters. Each year
total CIP projects are budgeted; however, project length can span over multiple
years. Therefore, unfinished projects from the prior year are carried over (along
with associated revenue reimbursements). The 2016/17 CIP carryovers will be
processed in October 2017, after the year-end audit is completed.
Period Activity – represents actual expenditures made in the reporting month.
Fiscal Activity – represents actual expenditures made YTD.
Variance Favorable/ (Unfavorable) – represents the difference between YTD
expenditures and the budgeted amount (the amount yet to be expended).
Percent Used – represents the percentage of budgeted expenditures spent to date.
The expenditure report includes expenditures and transfers out to other funds. Unlike
revenues, expenditures are fairly consistent month to month. However, large debt service
payments or CIP expenditures can cause swings.
July Expenditures
General Fund expenditures totaled $1.1 million, or 2.24 percent of the YTD budget. Of this
amount, $890,183 is related to personnel costs (salaries, benefits, etc.). In addition to
personnel costs, the other larger General Fund expenditures were:
• $ 66,388 – Greater Palm Springs Convention and Visitors Bureau
• $ 60,230 – Coachella Valley Association of Governments and East Valley Coalition
memberships
• $ 11,560 – Legislative services contract
• $ 11,011 – Marketing and tourism promotions
• $ 4,500 – Human resources membership dues
Total expenditures for all funds were $2.5 million, or 2.94 percent of the YTD budget. The
larger non-General Fund expenditures were:
• $ 448,537 – Liability insurance premium
• $ 220,848 – Workers Compensation insurance premium
• $ 157,700 – SilverRock maintenance
• $ 62,444 – Software license renewals
• $ 44,864 – SilverRock rental payment
45
August Expenditures
General Fund expenditures totaled $810,787, bringing the total YTD expenditures to 3.90
percent ($1,908,784). Of this amount, $589,314 is related to personnel costs (salaries,
benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures
were:
• $ 63,614 – Park landscape maintenance
• $ 17,767 – Marketing and tourism promotions
• $ 16,739 – Utilities-electricity for public buildings
• $ 12,500 – Jacqueline Cochran Regional Airport
• $ 10,000 – Coachella Valley Economic Partnership membership
Total expenditures for all funds were $1.9 million, bringing the total YTD expenditures to
5.19 percent ($4,377,946). The larger non-General Fund expenditures were:
• $ 223,760 – Capital improvement plan construction costs
• $126,009 – Capital improvement plan contributions to other agencies CVAG
interchange agreement
• $ 114,748 – SilverRock maintenance
• $ 96,393 – Software license renewals
• $ 93,800 – Capital improvement plan land acquisition
Summary
All funds are generally on target or under budget with regard to expenditures. The timing
imbalance of revenue receipts versus expenditures is funded from the City’s cash flow
reserve.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment: 1. Revenue and Expenditure Report for July and August 2017
46
10/9/2017 3:59:45 PM Page 1 of 4
Revenue Summary Report All Funds
City of La Quinta, CA July 2017
For Fiscal: 2017/18 Period Ending: 07/31/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 129,671.69129,671.6948,551,600.00 48,551,600.00 -48,421,928.31 0.27 %
201 - GAS TAX FUND -531.15-531.151,415,400.00 1,415,400.00 -1,415,931.15 0.04 %
202 - LIBRARY & MUSEUM FUND -6,705.04-6,705.042,254,000.00 2,254,000.00 -2,260,705.04 0.30 %
210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 125,800.00 -125,800.00 0.00 %
212 - SLESF (COPS) FUND -0.59-0.59100,100.00 100,100.00 -100,100.59 0.00 %
215 - LIGHTING & LANDSCAPING FUND -476.70-476.701,448,900.00 1,448,900.00 -1,449,376.70 0.03 %
218 - CV VIOLENT CRIME TASK FORCE -261.46-261.460.00 0.00 -261.46 0.00 %
219 - ASSET FORFEITURE -13.50-13.500.00 0.00 -13.50 0.00 %
220 - QUIMBY FUND -7,372.80-7,372.8055,000.00 55,000.00 -62,372.80 13.41 %
221 - AB 939 - CALRECYCLE FUND -1,080.40-1,080.4062,500.00 62,500.00 -63,580.40 1.73 %
223 - MEASURE A FUND -1,080.70-1,080.70724,500.00 724,500.00 -725,580.70 0.15 %
224 - TUMF FUND -55.88-55.880.00 0.00 -55.88 0.00 %
225 - INFRASTRUCTURE FUND -34.86-34.860.00 0.00 -34.86 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 1.001.000.00 0.00 1.00 0.00 %
235 - SO COAST AIR QUALITY FUND -239.46-239.4650,300.00 50,300.00 -50,539.46 0.48 %
241 - HOUSING AUTHORITY 61,365.3861,365.38919,000.00 919,000.00 -857,634.62 6.68 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)4,204.124,204.120.00 0.00 4,204.12 0.00 %
250 - TRANSPORTATION DIF FUND 42,852.8142,852.81369,000.00 369,000.00 -326,147.19 11.61 %
251 - PARKS & REC DIF FUND 34,816.0034,816.00200,000.00 200,000.00 -165,184.00 17.41 %
252 - CIVIC CENTER DIF FUND 16,014.0016,014.00100,000.00 100,000.00 -83,986.00 16.01 %
253 - LIBRARY DEVELOPMENT DIF 5,848.005,848.0030,000.00 30,000.00 -24,152.00 19.49 %
254 - COMMUNITY CENTER DIF 2,027.012,027.0115,400.00 15,400.00 -13,372.99 13.16 %
255 - STREET FACILITY DIF FUND 1,972.001,972.0015,000.00 15,000.00 -13,028.00 13.15 %
256 - PARK FACILITY DIF FUND 679.43679.434,000.00 4,000.00 -3,320.57 16.99 %
257 - FIRE PROTECTION DIF 7,361.007,361.0040,000.00 40,000.00 -32,639.00 18.40 %
270 - ART IN PUBLIC PLACES FUND 3,321.243,321.2453,500.00 53,500.00 -50,178.76 6.21 %
299 - INTEREST ALLOCATION FUND 139,555.75139,555.750.00 0.00 139,555.75 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 0.000.00671,400.00 671,400.00 -671,400.00 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 0.000.008,423,900.00 9,173,900.00 -9,173,900.00 0.00 %
501 - FACILITY & FLEET REPLACEMENT -4,260.33-4,260.33531,000.00 531,000.00 -535,260.33 0.80 %
502 - INFORMATION TECHNOLOGY 38.4038.40714,000.00 714,000.00 -713,961.60 0.01 %
503 - PARK EQUIP & FACILITY FND -4,382.86-4,382.86680,000.00 680,000.00 -684,382.86 0.64 %
504 - INSURANCE FUND -5.97-5.971,001,000.00 1,001,000.00 -1,001,005.97 0.00 %
601 - SILVERROCK RESORT 29,746.2929,746.294,004,200.00 4,004,200.00 -3,974,453.71 0.74 %
602 - SILVERROCK GOLF RESERVE -450.62-450.6261,300.00 61,300.00 -61,750.62 0.74 %
Report Total:452,521.80 452,521.8072,620,800.00 73,370,800.00 -72,918,278.20 0.62 %
47
10/9/2017 5:00:45 PM Page 2 of 4
Expense Summary Report All Funds
City of La Quinta, CA July 2017
For Fiscal: 2017/18 Period Ending: 07/31/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 1,097,997.131,097,997.1348,081,400.00 48,951,400.00 47,853,402.87 2.24 %
201 - GAS TAX FUND 115,950.60115,950.601,435,000.00 1,435,000.00 1,319,049.40 8.08 %
202 - LIBRARY & MUSEUM FUND 4,340.824,340.821,947,500.00 1,947,500.00 1,943,159.18 0.22 %
210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 125,800.00 125,800.00 0.00 %
212 - SLESF (COPS) FUND 0.000.00100,000.00 100,000.00 100,000.00 0.00 %
215 - LIGHTING & LANDSCAPING FUND 59,616.7059,616.701,519,300.00 1,519,300.00 1,459,683.30 3.92 %
221 - AB 939 - CALRECYCLE FUND 0.000.0020,000.00 20,000.00 20,000.00 0.00 %
223 - MEASURE A FUND 0.000.00787,000.00 787,000.00 787,000.00 0.00 %
225 - INFRASTRUCTURE FUND 0.000.0022,600.00 22,600.00 22,600.00 0.00 %
235 - SO COAST AIR QUALITY FUND 0.000.0032,000.00 32,000.00 32,000.00 0.00 %
241 - HOUSING AUTHORITY 51,571.7651,571.761,192,100.00 1,192,100.00 1,140,528.24 4.33 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0.000.009,400,000.00 9,400,000.00 9,400,000.00 0.00 %
250 - TRANSPORTATION DIF FUND 0.000.001,005,100.00 1,005,100.00 1,005,100.00 0.00 %
254 - COMMUNITY CENTER DIF 0.000.00101,600.00 101,600.00 101,600.00 0.00 %
270 - ART IN PUBLIC PLACES FUND 0.000.00122,000.00 122,000.00 122,000.00 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 0.000.00671,400.00 671,400.00 671,400.00 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 28,633.6428,633.648,614,400.00 9,364,400.00 9,335,766.36 0.31 %
501 - FACILITY & FLEET REPLACEMENT 12,660.6512,660.651,069,300.00 1,069,300.00 1,056,639.35 1.18 %
502 - INFORMATION TECHNOLOGY 101,387.99101,387.99914,000.00 914,000.00 812,612.01 11.09 %
503 - PARK EQUIP & FACILITY FND 0.000.00670,000.00 670,000.00 670,000.00 0.00 %
504 - INSURANCE FUND 684,576.80684,576.80969,200.00 969,200.00 284,623.20 70.63 %
601 - SILVERROCK RESORT 328,106.03328,106.034,003,400.00 4,003,400.00 3,675,293.97 8.20 %
Report Total:2,484,842.12 2,484,842.1282,803,100.00 84,423,100.00 81,938,257.88 2.94 %
48
10/9/2017 7:12:22 PM Page 3 of 4
Revenue Summary Report All Funds
City of La Quinta, CA August 2017
For Fiscal: 2017/18 Period Ending: 08/31/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 752,130.99622,459.3048,551,600.00 48,551,600.00 -47,799,469.01 1.55 %
201 - GAS TAX FUND 149,631.38150,162.531,415,400.00 1,415,400.00 -1,265,768.62 10.57 %
202 - LIBRARY & MUSEUM FUND -6,705.040.002,254,000.00 2,254,000.00 -2,260,705.04 0.30 %
210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 125,800.00 -125,800.00 0.00 %
212 - SLESF (COPS) FUND 8,332.748,333.33100,100.00 100,100.00 -91,767.26 8.32 %
215 - LIGHTING & LANDSCAPING FUND -476.700.001,448,900.00 1,448,900.00 -1,449,376.70 0.03 %
218 - CV VIOLENT CRIME TASK FORCE -261.460.000.00 0.00 -261.46 0.00 %
219 - ASSET FORFEITURE -13.500.000.00 0.00 -13.50 0.00 %
220 - QUIMBY FUND -7,372.800.0055,000.00 55,000.00 -62,372.80 13.41 %
221 - AB 939 - CALRECYCLE FUND 1,429.192,509.5962,500.00 62,500.00 -61,070.81 2.29 %
223 - MEASURE A FUND -1,080.700.00724,500.00 724,500.00 -725,580.70 0.15 %
224 - TUMF FUND -55.880.000.00 0.00 -55.88 0.00 %
225 - INFRASTRUCTURE FUND -34.860.000.00 0.00 -34.86 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 2.311.310.00 0.00 2.31 0.00 %
235 - SO COAST AIR QUALITY FUND -239.460.0050,300.00 50,300.00 -50,539.46 0.48 %
241 - HOUSING AUTHORITY 155,165.3893,800.00919,000.00 919,000.00 -763,834.62 16.88 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)8,549.024,344.900.00 0.00 8,549.02 0.00 %
250 - TRANSPORTATION DIF FUND 62,746.8119,894.00369,000.00 369,000.00 -306,253.19 17.00 %
251 - PARKS & REC DIF FUND 49,152.0014,336.00200,000.00 200,000.00 -150,848.00 24.58 %
252 - CIVIC CENTER DIF FUND 22,608.006,594.00100,000.00 100,000.00 -77,392.00 22.61 %
253 - LIBRARY DEVELOPMENT DIF 8,256.002,408.0030,000.00 30,000.00 -21,744.00 27.52 %
254 - COMMUNITY CENTER DIF 2,930.01903.0015,400.00 15,400.00 -12,469.99 19.03 %
255 - STREET FACILITY DIF FUND 2,784.00812.0015,000.00 15,000.00 -12,216.00 18.56 %
256 - PARK FACILITY DIF FUND 959.43280.004,000.00 4,000.00 -3,040.57 23.99 %
257 - FIRE PROTECTION DIF 10,392.003,031.0040,000.00 40,000.00 -29,608.00 25.98 %
270 - ART IN PUBLIC PLACES FUND 6,698.123,376.8853,500.00 53,500.00 -46,801.88 12.52 %
299 - INTEREST ALLOCATION FUND 159,396.1019,840.350.00 0.00 159,396.10 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 0.000.00671,400.00 671,400.00 -671,400.00 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 0.000.008,423,900.00 9,173,900.00 -9,173,900.00 0.00 %
501 - FACILITY & FLEET REPLACEMENT -4,260.330.00531,000.00 531,000.00 -535,260.33 0.80 %
502 - INFORMATION TECHNOLOGY 1,524.401,486.00714,000.00 714,000.00 -712,475.60 0.21 %
503 - PARK EQUIP & FACILITY FND -4,382.860.00680,000.00 680,000.00 -684,382.86 0.64 %
504 - INSURANCE FUND -5.970.001,001,000.00 1,001,000.00 -1,001,005.97 0.00 %
601 - SILVERROCK RESORT 60,113.8830,367.594,004,200.00 4,004,200.00 -3,944,086.12 1.50 %
602 - SILVERROCK GOLF RESERVE -450.620.0061,300.00 61,300.00 -61,750.62 0.74 %
Report Total:984,939.78 1,437,461.5872,620,800.00 73,370,800.00 -71,933,338.42 1.96 %
49
10/9/2017 7:19:47 PM Page 4 of 4
Expense Summary Report All Funds
City of La Quinta, CA August 2017
For Fiscal: 2017/18 Period Ending: 08/31/2017
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityFun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 1,908,783.72810,786.5948,081,400.00 48,951,400.00 47,042,616.28 3.90 %
201 - GAS TAX FUND 181,280.2165,329.611,435,000.00 1,435,000.00 1,253,719.79 12.63 %
202 - LIBRARY & MUSEUM FUND 29,328.6824,987.861,947,500.00 1,947,500.00 1,918,171.32 1.51 %
210 - FEDERAL ASSISTANCE FUND 0.000.00125,800.00 125,800.00 125,800.00 0.00 %
212 - SLESF (COPS) FUND 0.000.00100,000.00 100,000.00 100,000.00 0.00 %
215 - LIGHTING & LANDSCAPING FUND 102,477.2642,860.561,519,300.00 1,519,300.00 1,416,822.74 6.75 %
221 - AB 939 - CALRECYCLE FUND 728.75728.7520,000.00 20,000.00 19,271.25 3.64 %
223 - MEASURE A FUND 0.000.00787,000.00 787,000.00 787,000.00 0.00 %
225 - INFRASTRUCTURE FUND 0.000.0022,600.00 22,600.00 22,600.00 0.00 %
235 - SO COAST AIR QUALITY FUND 0.000.0032,000.00 32,000.00 32,000.00 0.00 %
237 - SUCCESSOR AGCY PA 1 ADMIN 1,500.001,500.000.00 0.00 -1,500.00 0.00 %
241 - HOUSING AUTHORITY 54,363.172,791.411,192,100.00 1,192,100.00 1,137,736.83 4.56 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0.000.009,400,000.00 9,400,000.00 9,400,000.00 0.00 %
250 - TRANSPORTATION DIF FUND 0.000.001,005,100.00 1,005,100.00 1,005,100.00 0.00 %
254 - COMMUNITY CENTER DIF 0.000.00101,600.00 101,600.00 101,600.00 0.00 %
270 - ART IN PUBLIC PLACES FUND 2,995.262,995.26122,000.00 122,000.00 119,004.74 2.46 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 0.000.00671,400.00 671,400.00 671,400.00 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 485,866.55457,232.918,614,400.00 9,364,400.00 8,878,533.45 5.19 %
501 - FACILITY & FLEET REPLACEMENT 32,787.9920,127.341,069,300.00 1,069,300.00 1,036,512.01 3.07 %
502 - INFORMATION TECHNOLOGY 246,433.96145,045.97914,000.00 914,000.00 667,566.04 26.96 %
503 - PARK EQUIP & FACILITY FND 1,000.001,000.00670,000.00 670,000.00 669,000.00 0.15 %
504 - INSURANCE FUND 778,722.5994,145.79969,200.00 969,200.00 190,477.41 80.35 %
601 - SILVERROCK RESORT 551,677.83223,571.804,003,400.00 4,003,400.00 3,451,722.17 13.78 %
Report Total:1,893,103.85 4,377,945.9782,803,100.00 84,423,100.00 80,045,154.03 5.19 %
50
CONSENT CALENDAR ITEM NO. 5
51
52
VICINITY MAP
ATTACHMENT 1
53
54
BID OPENING: 10/5/2017ATTACHMENT 2: BID COMPARISON SUMMARYProject No. 2014-12 and 2015-06Point Happy Storm Drain Outlet Structure and Roudel Drainage ImprovementsPoint Happy Storm Drain OutletItem No.DescriptionQTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price1 Mobilization1 LS 5,000.00$ 5,000.00$ 7,320.00$ 7,320.00$ 18,200.00$ 18,200.00$2 Dust Control1 LS 3,000.00$ 3,000.00$ 2,400.00$ 2,400.00$ 4,100.00$ 4,100.00$ 3 Sawcut & Remove Concrete Slope Protection305 SF15.00$ 4,575.00$ 19.00$ 5,795.00$ 18.00$ 5,490.00$ 4 Remove Steel Outlet Grate 1 EA 1,000.00$ 1,000.00$ 600.00$ 600.00$750.00$ 750.00$ 5 Remove Concrete Outlet Structure 1 EA 3,700.00$ 3,700.00$ 10,980.00$ 10,980.00$ 5,350.00$ 5,350.00$ 6 Construct 60” RCP Outlet Structure w/ Cast Iron Flap Gate1 EA 22,000.00$ 22,000.00$ 33,581.00$ 33,581.00$ 30,500.00$ 30,500.00$7Construct 6” Thick Concrete Slope Protection250 SF80.00$ 20,000.00$ 31.00$ 7,750.00$ 74.00$ 18,500.00$59,275.00$ 68,426.00$ 82,890.00$ Roudel Drainage ImprovementsItem No.DescriptionQTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price8 Mobilization1 LS $ 8,500.00 $ 8,500.00 $ 6,000.00 $ 6,000.00 $ 13,800.00 $ 13,800.00 9 Dust Control1 LS $ 3,000.00 $ 3,000.00 $ 2,400.00 $ 2,400.00 $ 2,600.00 $ 2,600.00 10 Sawcut & Remove Concrete Slope Protection420 SF $ 15.00 $ 6,300.00 $ 17.00 $ 7,140.00 $ 14.00 $ 5,880.00 11 Remove 18” CMP Storm Drain33 LF $ 20.00 $660.00 $ 18.00 $ 594.00 $ 185.00 $ 6,105.00 12 Remove Catch Basin & Local Depression1 EA $ 3,000.00 $ 3,000.00 $ 5,940.00 $ 5,940.00 $ 3,600.00 $ 3,600.00 13 Common Excavation, Grading, Leveling, Compaction and Soil Sea1 LS $ 31,525.00 $ 31,525.00 $ 10,800.00 $ 10,800.00 $ 35,000.00 $ 35,000.00 14 Construct 15” CMP Outlet Structure with Grate1 EA $ 6,500.00 $ 6,500.00 $ 13,219.00 $ 13,219.00 $ 16,000.00 $ 16,000.00 15 Construct Maxwell Drywell System, or Approved Equal1 LS $ 42,000.00 $ 42,000.00 $ 57,000.00 $ 57,000.00 $ 39,500.00 $ 39,500.00 16 Construct 6” Thick Concrete Slope Protection390 SF $ 80.00 $ 31,200.00 $ 21.00 $ 8,190.00 $ 35.00 $ 13,650.00 17 Construct Local Depression, Flow By1 EA $ 600.00 $600.00 $ 1,631.00 $ 1,631.00 $ 5,500.00 $ 5,500.00 18 Pavement Restoration for Drywell System1 LS $ 500.00 $500.00 $ 8,310.00 $ 8,310.00 $ 16,500.00 $ 16,500.00 SUBTOTAL BID ITEMS 8-18: 133,785.00$ 121,224.00$ 158,135.00$ Additive Alternate No.1Item No.DescriptionQTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price19 Remove & Replace 15” CMP Pipe17 LF $ 200.00 $ 3,400.00 $ 286.00 $ 4,862.00 $ 705.00 $ 11,985.00 20 Construct Concrete Collar1 EA $ 2,000.00 $ 2,000.00 $ 1,109.00 $ 1,109.00 $ 2,100.00 $ 2,100.00 ADDITIVE ALTERNATE No.15,400.00$ 5,971.00$ 14,085.00$ TOTAL BID ITEMS & ADD. ALT. 1: 198,460.00$ 195,621.00$ 255,110.00$ Valley Pipeline Services, Inc.SUBTOTAL BID ITEMS 1-17:Engineers EstimatePyramid Building & Engineering Inc.10/5/2017Page 1 of 1ATTACHMENT 255
56
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: ADOPT A RESOLUTION TO AMEND BUILDING INSPECTOR WORKING TITLE
TO BUILDING INSPECTOR II; AND CREATE BUILDING INSPECTOR I POSITION
RECOMMENDATION
Adopt a Resolution to amend Building Inspector working title to Building Inspector II and
create Building Inspector I position.
EXECUTIVE SUMMARY
Staff developed a Building Division succession plan, which creates two levels of
Building Inspectors (I & II) and changes the working titles of the positions.
An existing vacant Part-Time Plans Examiner position will be deleted to create a
full time entry level Building Inspector I.
Existing Building Inspectors will have their titles changed to Building Inspector II,
which recognizes the skill and experience of the inspectors.
FISCAL IMPACT
Deleting the part-time Plans Examiner position ($67,000) and establishing a full-time
Building Inspector I ($79,520) would be an additional annual cost of approximately
$12,000. After the budget adjustment from part-time to full-time and four months of
savings from the current vacancy funding would be available in Account No. 101-6003-
50101 (Permanent Full-Time).
BACKGROUND/ANALYSIS
During the 2017/18-budget process, staff requested a part-time Plans Examiner position
to provide additional resources at a lower rate than current contract services. This plan
was developed as a result of changes by CALPers to contract positions. After a 4-week
recruitment period, the City was unsuccessful in finding a qualified candidate for this
position.
Staff has identified an option that would create growth and development opportunities
within the Building division. The plan would create an entry level Building Inspector I
position to allow staff to train an entry-level inspector to City standards. Existing Building
Inspector titles would change to Building Inspector II’s to reflect their skill level and
experience. This plan would provide a professional growth path for new and existing
inspectors and position the Building Division to implement its succession planning goals.
CONSENT CALENDAR ITEM NO. 6
57
The City’s Classification Plan and Salary Schedule establish job classifications and salary
schedules. The Plan and Schedule were adopted via Council resolution and amendments
require Council action.
ALTERNATIVES
The Council could elect to delay, modify, or reject the requested revisions. Doing so might
impact the Building divisions ability to retain experienced staff and implement a
succession plan.
Prepared by: Angela Scott, Human Resources Analyst
Approved by: Chris Escobedo, Community Resources Director
58
RESOLUTION NO. 2017 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA AMENDING BUILDING INSPECTOR
WORKING TITLE TO BUILDING INSPECTOR II AND CREATE
BUILDING INSPECTOR I POSITION
WHEREAS, the City Council previously approved and adopted the 2017/18
Classification Plan; and
WHEREAS, the City’s Personnel Policy Section 2.05, Preparation and
Amendment of Classification Plan, requires amendments to the Classification Plan be
adopted by a Resolution of the City Council; and
WHEREAS, amendment of the Building Inspector working title and position to
Building Inspector II; and creation of a Building Inspector I, will allow the City to
achieve benefits and efficiencies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City does hereby approve and adopt the revisions to the Classification
Plan for Fiscal Year 2017/18, attached hereto as “Exhibit A” and incorporated herein
by reference.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 17th day of October, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
LINDA EVANS, Mayor
City of La Quinta, California
59
Resolution No. 2017-
Classification Plan
Adopted: October 17, 2017
Page 2 of 2
ATTEST:
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
60
CITY OF LA QUINTA
AUTHORIZED POSITIONS
EFFECTIVE SEPTEMBER 20, 2017
AUTHORIZED WORKING TITLE RATING
Administrative Administrative Assistant Administrative/Office Assistant A11
Administrative Technician Administrative Technician B21
Executive Assistant B22
Code Administration Code Administration Technician Permit Technician B22
Building Inspector I B22
Code Compliance Officer I B22
Code Administration Specialist Building Inspector II B23
Code Compliance Officer II B23
Public Works Inspector B23
Code Administration Supervisor Animal Control/Code Compliance Supervisor B32
Permit Operations Supervisor B32
Plans Examiner/Inspection Supervisor B32
Code Administration Coordinator Construction Manager/Inspection Supervisor C43
Maintenance & Operations Maintenance & Operations Worker Buildings Worker A11
Maintenance Worker I A11
Parks Worker A11
Maintenance Worker II A12
Maintenance & Operations Technician Traffic Signal Technician B21
Buildings Coordinator B23
Maintenance & Operations Coordinator Maintenance Foreman B24
Parks Foreman B24
Traffic Signal Maintenance Supervisor B24
Maintenance & Operations Superintendent Buildings Superintendent B32
Parks Superintendent B32
Management Administration Management Assistant Community Resources Coordinator B21
Management Assistant B21
Account Technician B22
Finance Assistant B22
Vacation Rental/License Assistant B22
Management Specialist Deputy City Clerk B24
Junior Accountant B24
Management Specialist B24
Marketing & Events Supervisor B24
Accountant B32
Management Coordinator C41
Management Analyst Associate Planner C42
Business Analyst C42
Community Resources Analyst C42
Financial Services Analyst C42
Human Resources Analyst C42
Management Analyst C42
Public Safety Analyst C42
Senior Accountant C42
Associate Engineer C43
Senior Planner C44
Management Manager Building Official D61
Community Resources Manager D61
Customer Service Center Manager D61
Maintenance Manager D61
Planning Manager D61
Public Safety Manager D61
City Clerk D62
Principal Engineer D62
Director Community Resources Director E82
Design & Development Director/City Engineer E82
Facilities Director E82
Finance Director/Treasurer E82
City Manager City Manager F101*
CLASSIFICATION SPECIFICATION
* City Manager salary is determined by City Council contract
EXHIBIT A
61
62
2017/18 Salary ScheduleWorking TitleStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7Administrative/Office AssistantA11 Annually 38,625.89 40,557.18 42,488.47 44,419.77 46,351.06Administrative TechnicianB21 Annually 50,249.87 52,762.36 55,274.86 57,787.35 60,299.84Executive AssistantB22 Annually 54,120.65 56,826.68 59,532.71 62,238.75 64,944.78Building Inspector IB22 Annually $50,249.87 $52,762.36 $55,274.86 $57,787.35 $60,299.84Code Compliance Officer IB22 Annually $54,120.65 $56,826.68 $59,532.71 $62,238.75 $64,944.78Permit TechnicianB22 Annually $54,120.65 $56,826.68 $59,532.71 $62,238.75 $64,944.78Building Inspector IIB23 Annually $57,991.44 $60,891.01 $63,790.59 $66,690.16 $69,589.73Code Compliance Officer IIB23 Annually $57,991.44 $60,891.01 $63,790.59 $66,690.16 $69,589.73Public Works Inspector B23 Annually $57,991.44 $60,891.01 $63,790.59 $66,690.16 $69,589.73Animal Control/Code Compliance Officer SupervisorB32 Annually $68,650.63 $72,083.16 $75,515.70 $78,948.23 $82,380.76Permit Operations SupervisorB32 Annually $68,650.63 $72,083.16 $75,515.70 $78,948.23 $82,380.76Plans Examiner/Inspectior SupervisorB32 Annually $68,650.63 $72,083.16 $75,515.70 $78,948.23 $82,380.76Construction Manager/Inspections SupervisorC43 Annually $77,989.82 $81,239.65 $84,489.49 $87,739.33 $90,989.16$94,235.10 $97,487.27Buildings WorkerA11 Annually $38,625.89 $40,557.18 $42,488.47 $44,419.77 $46,351.06Maintenance Worker IA11 Annually $38,625.89$40,557.18 $42,488.47 $44,419.77 $46,351.06Parks WorkerA11 Annually $38,625.89$40,557.18 $42,488.47 $44,419.77 $46,351.06Maintenance Worker IIA12 Annually $42,496.68$44,621.51 $46,746.35 $48,871.18 $50,996.01Traffic Signal TechnicianB21 Annually $50,249.87$52,762.36 $55,274.86 $57,787.35 $60,299.84Buildings CoordinatorB23 Annually $57,991.44$60,891.01 $63,790.59 $66,690.16 $69,589.73Maintenance ForemanB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37Parks ForemanB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37Traffic Signal Maintenance SupervisorB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37Buildings SuperintendentB32 Annually $68,650.63$72,083.16 $75,515.70 $78,948.23 $82,380.76Parks SuperintendentB32 Annually $68,650.63$72,083.16 $75,515.70 $78,948.23 $82,380.76Community Resources CoordinatorB21 Annually $50,249.87$52,762.36 $55,274.86 $57,787.35 $60,299.84Management AssistantB21 Annually $50,249.87$52,762.36 $55,274.86 $57,787.35 $60,299.84Account TechnicianB22 Annually $54,120.65$56,826.68 $59,532.71 $62,238.75 $64,944.78Finance AssistantB22 Annually $54,120.65$56,826.68 $59,532.71 $62,238.75 $64,944.78Vacation Rental/License AssistantB22 Annually $54,120.65$56,826.68 $59,532.71 $62,238.75 $64,944.78Deputy City ClerkB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37Junior AccountantB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37RatingManagement AdministrationMaintenance and OperationsCode Administration AdministrativeApproved by City Council on 06/20/17Approved by City Council on 07/05/17Approved by City Council on 09/19/171 of 3Effective 06/26/17Revision Effective 07/06/17Revision Effective 09/20/1763
2017/18 Salary ScheduleWorking TitleStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7RatingManagement SpecialistB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37Marketing and Events SupervisorB24 Annually $62,838.64$65,980.57 $69,122.51 $72,264.44 $75,406.37AccountantB32 Annually $68,650.63$72,083.16 $75,515.70 $78,948.23 $82,380.76Associate PlannerC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Business AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Community Resources AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Financial Services AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Human Resources AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Management AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Public Safety AnalystC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Senior AccountantC42 Annually $74,273.87$77,368.86 $80,463.85 $83,558.84 $86,653.83 $89,745.11 $92,842.33Associate EngineerC43 Annually $77,989.82$81,239.65 $84,489.49 $87,739.33 $90,989.16 $94,235.10 $97,487.27Senior PlannerC44 Annually $82,643.13$86,086.87 $89,530.61 $92,974.35 $96,418.09 $99,857.70 $103,303.91Building OfficialD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94Community Resources ManagerD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94Customer Service Center ManagerD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94Maintenance ManagerD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94Planning ManagerD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94Public Safety ManagerD61 Annually $92,875.95$96,746.10 $100,616.24 $104,486.38 $108,356.52 $112,222.02 $116,094.94City ClerkD62 Annually $97,519.75$101,583.40 $105,647.05 $109,710.70 $113,774.34 $117,833.12 $121,899.69Principal EngineerD62 Annually $97,519.75$101,583.40 $105,647.05 $109,710.70 $113,774.34 $117,833.12 $121,899.69Community Resouces DirectorE82 Annually $124,462.66$129,649.01 $134,835.37 $140,021.73 $145,208.09 $150,388.23 $155,578.32Design and Development Director/EngineerE82 Annually $124,462.66$129,649.01 $134,835.37 $140,021.73 $145,208.09 $150,388.23 $155,578.32Facilities DirectorE82 Annually $124,462.66$129,649.01 $134,835.37 $140,021.73 $145,208.09 $150,388.23 $155,578.32Finance Director/TreasurerE82 Annually $124,462.66$129,649.01 $134,835.37 $140,021.73 $145,208.09 $150,388.23 $155,578.32City ManagerF101* Annually $168,260.80$175,272.23 $182,283.66 $189,295.08 $196,306.51 $203,309.52 $210,326.00Recreation LeaderA01 Hourly $11.00 $11.55 $12.10 $12.65 $13.20Senior Recreation LeaderA02 Hourly $15.00 $15.75 $16.50 $17.25 $18.00Office AssistantA11 Hourly $18.57 $19.50 $20.43 $21.36 $22.28Administrative TechnicianB21 Hourly $24.16 $25.37 $26.57 $27.78 $28.99Plans ExaminerB24 Hourly $30.21 $31.72 $33.23 $34.74 $36.25Software Program Report WriterB24 Hourly $30.21 $31.72 $33.23 $34.74 $36.25MayorMonthly $2,800.00ManagementPart-Time EmployeesElected Official PositionsApproved by City Council on 06/20/17Approved by City Council on 07/05/17Approved by City Council on 09/19/172 of 3Effective 06/26/17Revision Effective 07/06/17Revision Effective 09/20/1764
2017/18 Salary ScheduleWorking TitleStep 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7RatingCouncil MembersMonthly $2,300.00Working TitleMeeting StipendCommunity Services Commission$75.00Construction Appeals Board$0.00Housing Commission$50.00Financial Advisory Commission $75.00Oversight Board$0.00Planning Commission $100.00Per MeetingPer MeetingPer MeetingPer MeetingBoards and Commission MembersPer MeetingPer MeetingApproved by City Council on 06/20/17Approved by City Council on 07/05/17Approved by City Council on 09/19/173 of 3Effective 06/26/17Revision Effective 07/06/17Revision Effective 09/20/1765
66
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCES FOR COMMISSIONER BETTENCOURT FROM THE
OCTOBER 10, 2017 PLANNING COMMISSION MEETING, AND COMMISSIONER MARLEY FROM
THE OCTOBER 9, 2017 COMMUNITY SERVICES COMMISSION MEETING
RECOMMENDATION
Excuse absences for Commissioner Bettencourt from the October 10, 2017 Planning
Commission meeting, and Commissioner Marley from the October 9, 2017 Community
Services Commission meeting.
EXECUTIVE SUMMARY
Commissioner Bettencourt requested to be excused from the October 10, 2017
Planning Commission meeting due to a personal matter. He has no prior
absences in 2016 or 2017.
Commissioner Marley requested to be excused from the October 9, 2017
Community Services Commission due to a personal matter. He has no prior
absences since his appointment in June 2017.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or committee absents
him/herself from two consecutive regular meetings, or absents him/herself from a total of
three regular meetings within any fiscal year, his/her office shall become vacant and shall
be filled as any other vacancy. A board, commission or committee member may request
advance permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to excuse an
absence after-the-fact where such extenuating circumstances prevented the member
from seeking advance permission to be absent. If such permission or excuse is granted by
the city council, the absence shall not be counted toward the above-stated limitations on
absences.”
ALTERNATIVES
Council may deny this request, which would result in the absences being counted toward
the commissioner’s limitation on absences as noted above.
Prepared by: Pam Nieto, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
CONSENT CALENDAR ITEM NO. 7
67
68
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL TO CONDUCT GEOTECHNICAL INVESTIGATION
FOR THE EISENHOWER DRIVE RETENTION BASIN IMPROVEMENTS PROJECT NO. 2015-12B
RECOMMENDATION
Approve Amendment No. 3 to the Professional Services Agreement with Michael Baker
International to conduct a focused geotechnical investigation for the Eisenhower Drive
retention basin improvements in the amount not to exceed $38,750; and authorize the
City Manager to execute the amendment.
EXECUTIVE SUMMARY
•In April 2015, Council approved a Professional Services Agreement (PSA) with
Michael Baker International (Baker) for engineering services to conduct a focused
drainage study and to design improvements.
•In February 2017, Council approved the purchase of vacant property on
Eisenhower Drive near Avenida Fernando for flood mitigation (Attachment 1).
•Amendment No. 1 and No. 2 to Baker’s PSA provided for design of the retention
basin and associated drainage infrastructure planned for this location.
•Amendment No. 3 (Attachment 2) provides for focused geotechnical
investigation of the proposed Eisenhower Drive retention basin site.
FISCAL IMPACT
There are sufficient funds for this $38,750 amendment in the Citywide Drainage Project
design budget (151612).
Original Contract $72,206
Amendment No. 1 $129,810
Amendment No. 2 $2,200
Amendment No. 3 $38,750
Revised Contract Total $242,996
CONSENT CALENDAR ITEM NO. 8
69
For budgetary purposes the funds are currently assigned as follows:
Eisenhower Drive Drainage Improvements
Professional: $55,000
Engineering - Feasibility Study: $72,206
Engineering - Design $170,760
Land Acquisition $4,586,000
Construction: $1,006,000
Inspection/Testing Survey: $87,750
City Administration: $35,000
Contingency: $70,292
Total: $6,083,008
BACKGROUND/ANALYSIS
In February 2016, the City received a focused drainage study that analyzed the 500
year storm event for the Eisenhower Drive corridor. The cost to protect against that
storm event is about $10 million. Council directed staff to further evaluate and propose
drainage improvements to a level of protection that made sense for the community.
The City purchased the vacant 10.4 acre parcel located near the intersection of
Eisenhower Drive and Avenida Fernando for use as a future retention basin. Baker
evaluated the site and determined that the retention basin would encompass about 6.3
acres and be 8 feet deep, and will collect water from the intersections of Eisenhower
Drive/Coachella Drive and Eisenhower Drive/Avenida Fernando. The basin will also
accept overflow from Legacy Villas to the north. Attachment 3 shows the proposed
improvements.
This focused geotechnical investigation will evaluate the site subsurface conditions; this
information will be used in the final design of the proposed retention basin.
ALTERNATIVES
No alternative is recommended.
Prepared by: Julie Mignogna, Management Specialist
Approved by: Bryan McKinney, P.E., Interim City Engineer
Attachments: 1.Vicinity Map
2.Amendment No. 3
3.Proposed Improvements
70
VICINITY MAP
Eisenhower
Drive
ATTACHMENT 1
71
72
AMENDMENT NO. 3 TO AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL
This Amendment No. 3 to Agreement with Michael Baker International
("Amendment No. 3") is made and entered into as of the 17th day of October, 2017
("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California
municipal corporation and MICHAEL BAKER INTERNATIONAL, a Corporation
(“Consultant”).
RECITALS
WHEREAS, on or about August 2, 2016, the City and Consultant entered into an
Agreement to provide services related to the Eisenhower Drive Drainage
Improvements, Project No. 2015-12B for the City. The term of the Agreement expires
on July 31, 2018; and
WHEREAS, changes are indicated to the Contract Sum in the Agreement; and
WHEREAS, the City is utilizing Consultant to prepare the Plans, Specifications
and Estimates (PS&E) for a new Retention Basin on Eisenhower Drive, including
appurtenant improvements;
NOW THEREFORE, in consideration of the mutual covenant herein contained,
the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1.Section 1.0 is amended to read as follows:
Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement,
Consultant shall provide additional services outlined in Exhibit A attached hereto and
made apart hereof.
2.Exhibit A – Scope of Services is amended to include the additional services
outlined as attached in Exhibit A.
3.Exhibit B – Deliverables and Budget is amended as attached in Exhibit B.
4. Exhibit C – The Agreement Term is not affected by this Amendment.
In all other respects, the original Agreement shall remain in effect.
73
ATTACHMENT 2
74
Exhibit A
Scope of Services
SCOPE OF SERVICES
The geotechnical investigative scope of work to evaluate the site subsurface
conditions is expected to generally include the following tasks on a multi-phased
approach involving:
1.Cone Penetration testing (6 to 8 closely spaced soundings up to 100 feet deep)
to identify subsurface layers that may be suitable for infiltration purposes.
2.Drilling using the bucket-auger method (2 to 4 borings on the order of 20 to 40
feet deep including sampling and downhole logging) to observe the site
stratigraphy and obtaining samples for collapse potential; testing.
3.Trenching (1 to 2 trenches on the order of 10 to 15 feet deep, 20 to 40 feet
long) to observe ground fissures.
4.Perform hydrocollapse potential tests on subsurface soil samples.
5.Preparation of a report summarizing our findings, conclusions and providing
mitigating measure, if applicable.
Additional Scope of Services for Exhibit A is attached hereto and made apart hereof
75
October 3, 2017
J.N. 17-201
Revision 1
MICHAEL BAKER INTERNATIONAL
75-410 Gerald Ford Drive, Suite 100
Palm Desert, California 92211
Attention: Mr. Mark Swanson
Subject: Revised Supplemental Proposal for Evaluation of Site Development as a Retention
Basin, Eisenhower Drive Storm Drain/Basin Project, City of La Quinta, Riverside
County, California
References: Revised Proposal for Preliminary Geotechnical Services, Eisenhower Drive Storm Drain
Project, City of La Quinta, Riverside County, California; proposal by Petra Geosciences,
Inc. dated July 18, 2017 (Revision 1).
Dear Mr. Swanson:
Following our recent communication, Petra Geosciences, Inc. (Petra) has prepared this revised
supplemental proposal presenting our objectives, scope of work and estimated fee to conduct an
independent investigation for the purpose of evaluating site subsurface conditions for construction of a
proposed retention basin at the site.
BACKGROUND
The subject site lies at the margin of a subsidence zone where the alluvium constituting the valley floor
shallows out in transition to the adjacent bedrock hills. Extensive fissuring was observed in the general
area and widely concluded to be primarily the result of aerial subsidence of isolated valley floors due to the
extraction of groundwater. In addition, the ground fissures were observed to enlarge with the infiltration
of surface water, to the point of the creation of isolated sink holes. Evidence of distress consistent with the
fissures was observed in the north and east screen walls bounding the subject site. It is further concluded
that aerial subsidence of the valley floor is ongoing and will continue with groundwater withdrawal. As
such, it is postulated that with additional subsidence comes expansion of the earth fissures at the valley
floor margin where the subject site is located. In an earlier investigation of the site, is was noted that in
addition to subsidence-induced fissures, there appears to be a significant hydrocollapse potential with deep
settlement potential of the soils up to 30+ feet in depth.
76
OBJECTIVES
The site has been investigated for an apparent residential design concept where the proposed structures are
highly sensitive to excessive ground movement. However, retention basins may operate successfully
independent of ground subsidence. Further, while excessive hydrocollapse potential has a detrimental
effect on residential dwellings operation, it has a “self-healing” effect for operation of the site as a retention
basin. The objectives of our study, therefore, are to:
1. Map the site for the presence of ground fissures and collapsible soils.
2. Evaluate potential performance characteristics of the site subsurface materials for the proposed
development and its potential impact on adjacent areas.
3. Provide mitigation measures, if deemed necessary, for site operation as a retention basin.
This approach is directed toward finding out if the fissures are deep-seated or more related to erosion than
fissuring. It is anticipated that if the site is found to be unsuitable for development as a retention basin at
its current condition design of cut-off walls or lining the basin in combination with deep dry wells may
become a viable mitigating measures to use the site for its intended purpose.
SCOPE OF SERVICES
To conduct our independent investigation, based on the above objectives, and in consideration of our current
fee schedule and our “Terms and Conditions of Agreement” as provided in the referenced proposal, the site
constraints, and limitations and exclusions enumerated herein, the scope of our work is expected to
generally include the following tasks on a multi-phased approach involving:
1. Cone Penetration testing (6 to 8 closely spaced soundings up to 100 feet deep) to identify subsurface
layers that may be suitable for infiltration purposes.
2. Drilling using the bucket-auger method (2 to 4 borings on the order of 20 to 40 feet deep including
sampling and downhole logging) to observe the site stratigraphy and obtaining samples for collapse
potential; testing.
3. Trenching (1 to 2 trenches on the order of 10 to 15 feet deep, 20 to 40 feet long) to observe ground
fissures.
4. Perform hydrocollapse potential tests on subsurface soil samples.
5. Preparation of a report summarizing our findings, conclusions and providing mitigating measure,
if applicable.
Exhibit A
Scope of Services
77
Exhibit B
Schedule of Compensation
With the exception of compensation, Additional Services provided for in Section
2.3 of this Agreement, the maximum total compensation to be paid to Consultant
under this Amendment is Thirty Eight Thousand Seven Hundred Fifty Dollars
($38,750.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant Michael
Baker International in conformance with Section 2.4 of the Agreement.
The following represents the revised contract total of Two Hundred Forty Two
Thousand, Nine Hundred Ninety Six Dollars ($242,996.00) after the consideration of
Amendment 3.
Base Contract: $72,206.00
Amendment 1: $129,810.00
Amendment 2: $2,200.00
Amendment 3: $38,750.00
Total Contract Sum with Amendments: $242,996.00
78
MICHAEL BAKER INTERNATIONAL
Eisenhower Drive Project/La Quinta
ESTIMATE OF FEES AND CONDITIONS
October 11, 2017
J.N. 17-201
Revision 2
Page 3
Petra proposes to charge for our services on a time and cost basis in accordance with our standard fee
schedule. However, based upon the scope of services outlined above, our total charges are estimated to be
$38,750.00. A generalized summary of our charges to date is provided in Table 1, below.
Project Phase
110
TABLE1
Generalized Cost Summary
Activity
Outside Vendors (Drill Rig, Backhoe, CPT Rig Rental)
Field Work (Site Clearing, Walk-thru, Logging, Sampling)
In-house Laboratory Work
Office Work (Data Acquisition and Review, Client Communication,
Analvsis Reoort Prenaration)
Oversight and Management
Total
Approximate
Cost
$16,750.00
$9,250.00
$2,750.00
$9,250.00
$750.00
$38,750.00
Please note that this estimated fee does not constitute a "Fixed Fee" or "Lump Sum" fee, nor does it
constitute a "Maximum Price" or "Minimum Price" as our work involves varying subsurface conditions
only ascertainable once work begins. If unanticipated subsurface conditions are encountered or additional
services are deemed to be required, we will notify you, in writing, of their impact on project timelines and
costs, and further work will not proceed without your written authorization. This estimate remains valid for
a period of 90 day from the date shown.
The work outlined in this proposal will be carried out in accordance with acceptable geotechnical principles
common to the local area in which we practice. We make no other warranties, either expressed or implied.
Exclusions and Limitations
J • Our study excludes the effects of proposed development on the environment. It is further understood
that the scope of our geotechnical investigation will be limited to evaluation of the engineering
properties of onsite soils and that this scope excludes any investigation or treatment of hazardous
materials/wastes that may exist on or beneath the site. Upon request, a proposal for such services can
be provided by the environmental division of this firm.
2.All soil samples obtained during our subsurface investigation will be discarded 90 days after completion
of our fieldwork.
.PETRA � GEOSCIENCES ..e SOLID AS A ROCK 79
Exhibit C
Schedule of Performance
The Term of the Agreement is not affected by this Amendment
80
Basin6.3 Acres8 Feet Deep
18" RCP
18" RCP
36" RCP48"RCP24"
R
C
P
48" RCP
LA QUINTA FOCUSED DRAINAGE STUDYAlternative 1 Proposed Facilities°0 100 20050Feet3/3/2017 JN H:\pdata\155555\GIS\MXD\Proposed\AtlasMap_Alt1.mxd <USER NAME>Source:
Legend
Proposed Storm Drain
Proposed Basin
Existing Storm Drain
Parcel BoundaryKEY MAP
ATTACHMENT 3
81
82
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: ADOPT A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN APPLICATION
FOR THE STATE HOMELAND SECURITY PROGRAM GRANT OFFERED BY THE DEPARTMENT OF
HOMELAND SECURITY AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR
PREPAREDNESS TRAINING AND EQUIPMENT
RECOMMENDATION
Adopt a resolution to authorize submittal of an application for the State Homeland
Security Program Grant offered by the Department of Homeland Security and the Federal
Emergency Management Agency for preparedness training and equipment, and
designate the City Manager, or his designee, as authorized agent.
EXECUTIVE SUMMARY
•Annually, the Department of Homeland Security and the Federal Emergency
Management Agency offer the State Homeland Security Program (SHSP) grant to
local governments.
•Riverside County requires the applicant’s governing body, by resolution, to
authorize submitting grant applications and designate an individual to execute
documents.
•By adopting this resolution, Council would streamline the annual process by
authorizing SHSP grant submittals by the City Manager or his/her designee for the
next five years
FISCAL IMPACT
The City would receive $6,018 in 2017/18; if the grant is awarded Account No. 227-0000-
43120 (SHSP Grant) would be adjusted to include the grant funds.
BACKGROUND/ANALYSIS
Annually, the City seeks funds to improve response to natural disasters and
emergency services. The City has used SHSP Grant funds to purchase equipment and
provide preparedness training for the Community Emergency Response Team (CERT).
The SHSP grants are administered by the California Office of Emergency Services (Cal
OES) through Riverside County; annual funding is usually $6,000. The application
deadline is October 30, 2017 and notification is announced approximately 120 days after
submittal. Approving this resolution would authorize staff to apply for the SHSP Grant
CONSENT CALENDAR ITEM NO. 9
83
from 2017 through 2022. This will assist staff in streamlining the grant applications
process.
ALTERNATIVES
As this action is a requirement to qualify for grant funds, staff does not recommend an
alternative.
Prepared by: Zander Johnston, Emergency Service Coordinator
Approved by: Chris Escobedo, Community Resources Director
84
RESOLUTION NO. 2017 –
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AUTHORIZING APPLICATION AND
DESIGNATING THE CITY MANAGER OR HIS/HER DESIGNEE
AS AUTHORIZED AGENT FOR THE STATE HOMELAND
SECURITY PROGRAM GRANT OFFERED BY THE
DEPARTMENT OF HOMELAND SECURITY AND
ADMINISTERED BY THE CALIFORNIA OFFICE OF
EMERGENCY SERVICES
WHEREAS, the Department of Homeland Security (DHS) annually offer the
State Homeland Security Program (SHSP) Grant to local governments
administered by the California Office of Emergency Services (Cal OES) through all
counties; and
WHEREAS, the Riverside County Emergency Management Department
(EMD) has requested that all jurisdictions apply for State Homeland Security
Program Grant assistance to further the State of California's (State) efforts to
prepare for natural and man-made disasters and terrorism related impacts to
our communities; and
WHEREAS, in furtherance of this authority Cal OES is required to
establish procedures governing the application, awarding, and management of
the grant; and
WHEREAS, Grant Application procedures require an Applicant's
governing body to authorize by resolution its approval for submittal of the
Grant Application, and the designation by job title of the individual
authorized to execute all Grant documents on behalf of the City of La Quinta
(City); and
WHEREAS, if awarded, the City will enter into a Grant Agreement with
Riverside County and Cal OES for implementation of said Grant(s).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
La Quinta, California, as follows:
SECTION 1. Authorizes the submittal of application(s) to Riverside County EMD
for SHSP grants for which the City is eligible.
SECTION 2. The City Manager or City Manager’s Designee as Applicant Agent is
hereby authorized and empowered to execute in the name of the City of La
Quinta all documents related to this grant, including but not limited to,
85
Resolution No. 2016-
Emergency Management and Homeland Security Grant Application
Adopted:
Page 2 of 2
applications, agreements, amendments and requests for payment, necessary
to secure grant funds and implement the approved grant project.
SECTION 3. This authorization is effective for October 17, 2017 through October
17, 2022; time period not to exceed five (5) years from date of adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this day of , 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
86
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: APPROVE RIVERSIDE TRANSPORTATION COMMISSION AGREEMENT FOR
FUNDING UNDER SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM; AUTHORIZE
THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND APPROPRIATE FUNDING IN
FISCAL YEAR 2017/18 BUDGET
RECOMMENDATION
Approve the Riverside County Transportation Commission agreement for funding under
SB 821 Bicycle and Pedestrian Facilities Program, authorize the City Manager to execute
the agreement, and appropriate $109,500 of Americans with Disabilities Act Accessible
Ramps and Sidewalks at Various Locations funds in the 2017/18 budget.
EXECUTIVE SUMMARY
•On April 18, 2017 Council authorized submission of a grant application for the
Riverside County Transportation Commission (RCTC) SB 821 Bicycle and
Pedestrian Facilities Program requesting $219,000 for the La Quinta High School
(LQHS) American with Disabilities Act (ADA) Improvements.
•The LQHS improvements will address missing curb ramps and a non-compliant
driveway in the ADA path of travel at the intersection of Adams Street and
Blackhawk Way.
•The project has been awarded SB 821 grant funding, which will fund 50% of the
$219,000 improvement cost. (Attachment 1)
FISCAL IMPACT
The City will receive 50% of total funding, or $109,500 from RCTC SB 821, and staff
recommends appropriating the remaining 50%, or $109,500, from the ADA Accessible
Ramps (1617ADA) and Sidewalks at Various Locations funds (1617STI). There are
sufficient funds available ($253,928.50) in these accounts.
BACKGROUND/ANALYSIS
In April 2017, Council authorized submission of a grant application for the RCTC SB 821
Bicycle and Pedestrian Facilities Program. The LQHS ADA Improvements Project has
been awarded SB 821 funding in the amount of $109,500 and staff recommends
appropriating the remaining project budget from the ADA Accessible Ramps and
Sidewalks at Various Locations funds.
Staff selected the Adams Street/Blackhawk Way intersection (Attachment 2) because of
its high traffic volume (due to the High School and the lack of handicapped access
CONSENT CALENDAR ITEM NO. 10
87
ramps. This project would fund access ramps on the northwest and southwest corners
of Adams Street and Blackhawk Way. On the west side, the sidewalk cannot be
accessed because there are no curb returns; the northern crosswalk terminates into a
vertical curb, while the southern crosswalk ends onto a non-compliant driveway. These
proposed improvements would provide a complete ADA path of travel.
ALTERNATIVES
Council may choose to not approve the agreement and return funds. Staff does not
recommend this option as the improvements are needed and using grant money to
supplement City funding makes the best use of City dollars.
Prepared by: Julie Mignogna, Management Specialist
Approved by: Bryan McKinney, P.E., Interim City Engineer
Attachments: 1.SB 821 Funding Agreement for La Quinta High School ADA
Improvements
2.Vicinity Map
88
ATTACHMENT 189
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
LA QUINTA HIGH SCHOOL ADA IMPROVEMENTS
VICINITY MAP
ATTACHMENT 2
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122
City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: APPROVE SERVICES AGREEMENT FOR PROPERTY TAX CONSULTING AND
AUDIT SERVICES WITH HDL COREN & CONE
RECOMMENDATION
Approve Services Agreement for property tax consulting and audit services with HdL
Coren & Cone and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
•HdL Coren & Cone (HDLCC) would provide property tax verification, collections and
revenue projection services; the City currently uses HdL for sales tax verification.
•This service would ensure that the City receives all property tax payments it is
eligible to receive; this analysis has not been performed since 2010.
FISCAL IMPACT
The cost would be $18,250 per year for five-years or $91,250; funds are available in
Finance department’s consultant account (101-1006-60104). Additionally, property tax
remitted to the City as a direct result of a vendor audit is subject to a 25% fee of the net
tax revenue recovered.
BACKGROUND/ANALYSIS
Property tax revenue is the City’s second largest revenue source. The City currently
contracts with HdL, an affiliate company of HdLCC, for sales tax verification and
forecasting services. This contract would provide the City property tax verification and
forecasting, including:
•Verifying that the City receives the correct amount of property tax revenue from
each non-exempt property within the City;
•Preparing annual property tax revenue projections;
•Forecasting sale price and foreclosure trends;
•Identifying major property tax payers, property tax transfers, parcels that have not
changed ownership since 1978 (Proposition 13), and parcels with new
permits/construction; and
•Maintaining an online database to research and verify property taxes; and
HdLCC provides these services to over 200 California cities, counties and special districts.
Further, their team works with key Riverside County staff and is thoroughly familiar with
their property tax procedures.
CONSENT CALENDAR ITEM NO. 11
123
ALTERNATIVES
The City could continue to not verify property tax collections.
Prepared by: Karla Campos, Financial Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Contract Services Agreement for Property Tax Consulting/Auditing
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01089/0001/61175.03
CITY OF AGREEMENT FOR PROPERTY TAX
CONSULTING/AUDIT SERVICES
This AGREEMENT (the “Agreement”) is made and entered into as of the _____ day of
2017 by and between the CITY OF LA QUINTA a municipal corporation hereinafter called
CITY, and HdL Coren & Cone, a California Corporation hereinafter called CONTRACTOR.
RECITALS
WHEREAS, property tax revenues can be verified and potentially increased through a
system of continuous monitoring, identification and reconciliation to county records; and
WHEREAS, an effective program of property tax management will assist the CITY in
fiscal, economic and community development planning; and
WHEREAS, CITY desires the property tax data based reports and data analysis required
to effectively manage the CITY property tax base and identify and recover revenues misallocated
within the CITY, or to other jurisdictions; and
WHEREAS, CONTRACTOR is a state-wide expert in such data analysis with over 150
public agency clients for whom such services are performed and has the programs, equipment,
data and personnel required to deliver the property tax services referenced herein;
WHEREAS, CITY prefers to pay for certain of such services through a contingency
arrangement where payment is made from monies recovered and CONTRACTOR is willing to
base its compensation on such a risk-based formula.
NOW, THEREFORE, CITY and CONTRACTOR, for the consideration hereinafter
described, mutually agree as follows:
1.0 DEFINITIONS
For purposes of this Agreement, the following terms shall have the meaning stated below:
Audit Review: “Audit” or “Audit Review” shall mean the comparison of databases to
ensure that parcels are correctly coded with the appropriate tax rate area to return revenue
to the client city. Audits include the secured and unsecured tax rolls and where secured
records are corrected; the corresponding unsecured records related to those properties are
also corrected. A review of the calculation methodologies developed by
auditor/controller offices in the administration of property tax is made to ensure
compliance. New annexations are audited the 1st or 2nd year after the area’s adoption
due to the timing of LAFCO and the State Board of Equalization in assigning new tax
rate areas and county processing of those changes.
County: “County” shall mean the County in which the CITY is located.
ATTACHMENT 1
125
2
01089/0001/61175.03
Data Base: “Data Base” shall mean a computerized listing of property tax parcels and
information compiled for CITY from information provided by the County.
Days: “Days” shall mean calendar days.
Property Tax Roll: “Property Tax Roll” shall mean the assessed values of parcels on
the secured and unsecured lien date rolls as reported by the County.
Proprietary Information: “Proprietary Information” shall be the reports, technical
information, compilations of data, methodologies, formula, software, programs,
technologies and other processes previously designed and developed by CONTRACTOR
and used in the performance of the services hereunder.
Successor Agency: “Successor Agency” means the City's administration pursuant to
Section 34176 of the Health and Safety Code of the former community redevelopment
agency of CITY).
Recovered/Reallocated Revenue: “Recovered or Reallocated Revenue” shall mean
additional revenue received as a result of an audit or review o f properties submitted for
correction or for corrections due erroneous calculations or incorrect methods of
distributing revenue discovered by the CONTRACTOR and then made by county
agencies which result in a return of additional revenue to the AGENCY. Reviews of
AGENCY administered pass throughs are performed to ensure the correctness of
distributions being made to participating agencies.
Scope of Services: “Scope of Services” shall mean all of the Base Services specified in
Section 2.0, the Optional Services in Section 3.0, the Additional Services in Section 4.0,
or any other services rendered hereunder.
TRA: “Tax Rate Area” shall mean the area subject to the tax rate.
2.0 BASE SERVICES
The CONTRACTOR shall perform all of the following duties as part of the Base
Services provided hereunder, unless otherwise specified in writing by the Contract Officer:
2.1 Analysis And Identification Of Misallocation Errors (Contingent
Fee)
(a) In the first year of this Agreement, and as necessary thereafter
but not less than once every five (5) years, CONTRACTOR shall conduct an analysis to
identify and verify in the CITY parcels on the secured Property Tax Roll which are not
properly attributed to a CITY, and will provide the correct TRA designation to the proper
County agency. Typical errors include parcels assigned to incorrect TRAs within the
CITY or an adjacent city, and TRAs allocated to wrong taxing agencies.
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01089/0001/61175.03
(b) CONTRACTOR shall annually reconcile the annual auditor-
controller assessed valuations report to the assessor's lien date rolls and identify
discrepancies.
(c) CONTRACTOR shall annually review parcels on the unsecured
Property Tax Roll to identify inconsistencies such as value variations, values being
reported to a mailing address rather than the situs address, and errors involving TRAs (to
the extent records are available).
(d) In Counties with automated data, CONTRACTOR shall
quarterly audit documentary transfer tax remittance detail provided by County and
identify misallocations that may be recovered for CITY.
(e) CONTRACTOR may audit general fund or tax increment
property tax revenue or other revenues attributable to the CITY departments, districts,
(including but not limited to base year value audits; administration of tax sharing
agreements; tax increment allocation reviews; county allocation and payments reviews).
2.2 Annual Services (Fixed Fee)
Annually, after the Property Tax Roll is available:
(a)CONTRACTOR shall establish a Data Base for CITY available
through CONTRACTOR’S online property tax application
(b)Utilizing the Data Base, CONTRACTOR will provide:
(1)A listing of the major property owners in the CITY,
including the assessed value of their property.
(2)A listing of the major property tax payers, including an
estimate of the property taxes.
(3)A listing of property tax transfers which occurred since
the prior lien date.
(4)A listing of parcels that have not changed ownership
since the enactment of Proposition XIIIA.
(5)A comparison of property within the CITY by county-use
code designation.
(6) A listing by parcel of new construction activity utilizing
city building department data, including building permits with assessor parcel
numbers and project completion dates, to identify non-residential parcels with
new construction activity and to provide reports for use in the CITY's preparation
of Gann (Propositions 4 and 111) State Appropriation Limit calculations.
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01089/0001/61175.03
(7)A listing of multiple owned parcels.
(8)A listing of absentee owner parcels.
(9)Calculate an estimate of property tax revenue anticipated
to be received for the fiscal year by the CITY. This estimate is based upon the
initial information provided by the County and is subject to modification. This
estimate shall not be used to secure the indebtedness of the CITY.
(10) Development of historical trending reports involving
taxable assessed values for the CITY, median and average sales prices,
foreclosure activity and related economics trends.
(11) Upon written request, analyses based on geographic areas
designated by the CITY to include assessed valuations and square footage
computations for use in community development planning.
(12) Budget forecasting models for single and 5-year revenue
projections for the city, successor agency and the VLF in Lieu adjusted amount.
2.3 Successor Agency Services
Successor Agency Services including but not limited to:
(a)Tax increment projections
(b)Cash flows for the Successor Agency by Project Area
(c)Assistance with Redevelopment Obligation Payment Schedules
(d)Assistance in providing property tax information for the taxing
agencies receiving property tax revenues from former Project
Areas
(e)Estimates of property tax revenues to be received by the taxing
entities from former Project Areas
(f)Provide property tax information to the Oversight Board at the
direction of the Successor Agency
(g)Provide access to the Oversight Board to AGENCY and former
redevelopment agency documents at the direction of the Successor
Agency
(h)Monitor the County distribution of tax-sharing revenues to the
taxing entities of the former redevelopment agency
(i)Coordinate with the Auditor-Controller the relationship between
the tax-sharing, debt service and other obligations of former
redevelopment agency
(j)Prepare as needed an assessment resources available to the
Successor Agency to meet the long term obligations of the former
redevelopment agency
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2.4 Quarterly Services/Monthly Services (Fixed Fee)
The CONTRACTOR shall perform the following services quarterly:
(k)A listing of property tax appeals filed on properties in the CITY
(selected counties).
(l)A listing of property transfers that have occurred since the last
report.
(m)Monthly update of CONTRACTOR’S web-based software
program to include parcel transfer data and, in select counties, appeal updates.
2.5 On-Going Consultation (Fixed Fee)
During the term of this Agreement, CONTRACTOR will serve as the CITY's resource
staff on questions relating to property tax and assist in estimating current year property tax
revenues. On-going consultation would include, but not be limited to, inquiries resolved through
use of the CITY's data base.
3.0 OPTIONAL SERVICES
The following services are available on a time and materials basis:
3.1 Specified Data
Generation of specialized data-based reports which would require additional
programming, the purchase of additional data, costs for county staff research, or similar matters
not necessary to carry out services outlined in Section 2.0.
3.2 County Research
Any research with County agencies for which CONTRACTOR does not have a current
database.
3.3 Bond Services
Bond services are available for a fixed negotiated fee, including:
(a)Tax Allocation Bonds fiscal consultant reports
(b)Mello-Roos Special Tax studies
3.4 Additional Meetings Requested
Meetings in excess of the annual meeting to review the analysis of property tax data,
trending information, and other findings with AGENCY shall be considered an Optional
Service.
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4.0 ADDITIONAL SERVICES
CITY shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Contractor,
incorporating therein any material adjustment in the contract and/or the time to perform this
Agreement, which said adjustments are subject to the written approval of the Contractor. Any
increase in compensation of up to $50,000, or in the time to perform of up to one hundred eighty
(180) days may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively must be approved by the City Council. It is expressly understood by
Contractor that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services or reasonably contemplated therein.
5.0 OBLIGATIONS OF THE PARTIES WITH RESPECT TO SERVICES
5.1 City Materials and Support
CITY agrees to provide the following information:
1. Current CITY maps and zoning map;
2. A copy of reports received by the CITY annually from the Auditor-
Controller's office detailing assessed values (secured, unsecured and
utilities), as well as unitary values for reconciliation analysis;
3. Parcel listing and maps of CITY parcel annexations since the lien date
roll;
4. A listing of completed new construction projects with Assessor's map
book, page and parcel numbers (APN) for proper identification and
tracking for two years prior to the date of this Agreement. If the data does
not include the APN information, CONTRACTOR will research this
information at an additional cost;
5. A listing of the CITY levies assessment districts and direct assessments.
5.2 Compliance with Law
All services rendered hereunder shall be provided in accordance with all ordinances,
resolutions, statutes, rules, and regulations of the CITY and any Federal, State or local
governmental agency having jurisdiction in effect at the time service is rendered.
5.3 License, Permits, Fees and Assessments
CONTRACTOR shall obtain such licenses, permits and approvals (collectively the
“Permits”) as may be required by law for the performance of the services required by this
Agreement. CITY shall assist CONTRACTOR in obtaining such Permits, and CONTRACTOR
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shall absorb all fees, assessments and taxes which are necessary for any Permits required to be
issued by CITY.
5.4 Further Responsibilities of Parties
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
instruments, prepare all documents and take all actions as may be reaso nably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
6.0 CONSIDERATION
6.1 Base Fixed Fee Services
CONTRACTOR shall provide the Base Services described in Section 2.0 above, for a
fixed annual fee of $18,250.00 (invoiced quarterly).
The fee for the first three (3) years of this Contract shall be the annual fixed fee as noted.
In the fourth (4th) year of the contract the Base Fixed Services Fee shall be adjusted by the
California Consumer Price Index (CCPI) for all urban consumers as determined by the California
Department of Industrial Relations as measured February of the first year to February of the third
(3rd) of this Contract. The revised Fixed Services Fee including the CCPI adjustment shall apply
to the 4th and 5th years of the Contract. If this Contract is extended month to month as provided
for in Section 7.4, the Base Fixed Fee shall be adjusted annually by the California Consumer
Price Index (CCPI) for all items as determined by the California Department of Industrial
Relations as measured February to February by the California All Urban Consumers index.
6.2 Base Contingent Fee Services
For Base Services pursuant to Section 2.1 which are payable on a contingent basis,
CONTRACTOR shall receive 25 percent of net general fund attributable to CITY departments,
districts, or funds recovered or reallocated which are directly or indirectly the result of an audit,
analysis or consultation performed by CONTRACTOR (including but not limited to base year
value audits; administration of tax sharing agreements; tax increment allocation reviews ; county
allocation reviews). CONTRACTOR shall separate and support said reallocation and provide
CITY with an itemized invoice showing all amounts due as a result of revenue recovery or
reallocation. CITY shall pay audit fees after Contractor's submittal of evidence that corrections
have been made by the appropriate agency. Payment to CONTRACTOR shall be made within
thirty (30) days after CITY receives its first remittance advice during the fiscal year for which
the correction applies. The fee for documentary transfer tax audit recovery services will be 25%
of documentary transfer tax recovered as a result of our audit efforts.
6.3 Optional Services
Fees for Optional Services as outlined in Services in Section 3.0 above (except Section
3.4) shall be billed at the following hourly rates:
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Partner $225 per hour
Principal $195 per hour
Associate $150 per hour
Programmer $150 per hour
Senior Analyst $100 per hour
Analyst $ 65 per hour
Administrative $ 45 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by CONTRACTOR
annually. On July 1st of each year CONTRACTOR shall provide CITY with an updated
schedule of hourly rates. The rates will not be increased by more than five percent (5%) per
year. In addition, expenses for Optional Services shall be billed at 1.15 times actual incurred
costs.
6.4 Fees for Bond Services
Services under Section 3.5 above will be determined depending upon the complexity of
the bond issue and the time available for completion of the task and will be mutually agreed to be
the parties.
6.5 Indirect Expenses
Except as specified above, no other charges shall be made for direct or indirect expenses
incurred by CONTRACTOR in performing the services in the Scope of Services including for
administrative overhead, salaries of CONTRACTOR’S employees, travel expenses or similar
matters.
6.6 Due Date
All fees are due 30 days immediately following billing. All amounts that are not paid
when due shall accrue interest from the due date at the rate of one percent per month (12% per
annum).
7.0 TERM PERFORMANCE SCHEDULE
7.1 Time of Essence
Time is of the essence in the performance of this Agreement.
7.2 Schedule of Performance
CONTRACTOR shall commence the services pursuant to this Agreement upon receipt of
a written notice to proceed and shall perform all services within the time period(s) established in
the “Schedule of Performance” attached hereto as Exhibit “A”, and incorporated herein by this
reference. When requested by the CONTRACTOR, extensions to the time period(s) specified in
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the Schedule of Performance may be approved in writing by the Contract Officer but not
exceeding one hundred eighty (180) days cumulatively.
7.3 Force Majeure
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the
CONTRACTOR, including, but not restricted to, acts of God or of the public enemy, unusually
severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes,
freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY,
if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the
Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the
facts and the extent of delay, and extend the time for performing the services for the period of the
enforced delay when and if in the judgment of the Contract Officer such delay is justified.
7.4 Term
Unless earlier terminated in accordance with Section 11.6 of this Agreement, this
Agreement shall continue in full force and effect for five (5) years, and, unless a notice of
termination is given on the fourth anniversary date, shall be automatically extended from year to
year until and such notice shall be given.
8.0 COORDINATION OF WORK
8.1 Representative of Contractor
The following principals of CONTRACTOR are hereby designated as being the
principals and representatives of CONTRACTOR authorized to act in its behalf with respect to
the work specified herein and make all decisions in connection therewith:
Paula Cone, President
HdL COREN & CONE
1340 Valley Vista Drive, Suite 200
Diamond Bar, CA 91765
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for CITY to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of CONTRACTOR and devoting sufficient time to personally supervise
the services hereunder. For purposes of this Agreement, the foregoing principals may not be
replaced nor may their responsibilities be substantially reduced by CONTRACTOR without the
express written approval of CITY.
8.2 Contract Officer
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The Contract Officer shall be such person as may be designated by the City Manager of
CITY. It shall be the CONTRACTOR’S responsibility to assure that the Contract Officer is kept
informed of the progress of the performance of the services and the CONTRACTOR shall refer
any decisions which must be made by CITY to the Contract Officer. Unless otherwise specified
herein, any approval of CITY required hereunder shall mean the approval of the Contract
Officer. The Contract Officer shall have authority to sign all documents on behalf of the CITY
required hereunder to carry out the terms of this Agreement.
8.3 Prohibition Against Subcontracting or Assignment
The experience, knowledge, capability and reputation of CONTRACTOR, its principals
and employees were a substantial inducement for the CITY to enter into this Agreement.
Therefore, CONTRACTOR shall not contract with any other entity to perform in whole or in
part the services required hereunder without the express written approval of the CITY. In
addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of
creditors or otherwise, without the prior written approval of CITY. Transfers restricted
hereunder shall include the transfer to any person or group of persons acting in concert of more
than fifty percent (50%) of the present ownership and/or control of CONTRACTOR, taking all
transfers into account on a cumulative basis. In the event of any such unapproved transfer,
including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall
release the CONTRACTOR or any surety of CONTRACTOR of any liability hereunder without
the express consent of CITY.
8.4 Independent Contractor
Neither the CITY nor any of its employees shall have any control over the manner, mode
or means by which CONTRACTOR, its agents or employees, perform the services required
herein, except as otherwise set forth herein. CITY shall have no voice in the selection,
discharge, supervision or control of CONTRACTOR’S employees, servants, representatives or
agents, or in fixing their number, compensation or hours of service. CONTRACTOR shall
perform all services required herein as an independent CONTRACTOR of CITY and shall
remain at all times as to CITY a wholly independent CONTRACTOR with only such obligations
as are consistent with that role. CONTRACTOR shall not at any time or in any manner represent
that it or any of its agents or employees are agents or employees of CITY. CITY shall not in any
way or for any purpose become or be deemed to be a partner of CONTRACTOR in its business
or otherwise or a joint venturer or a member of any joint enterprise with CONTRACTOR.
9.0 INSURANCE AND INDEMNIFICATION
9.1 Insurance
The CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form
and content satisfactory to CITY, during the entire term of this Agreement including any
extension thereof, the following policies of insurance:
(a) Comprehensive General Liability Insurance. The policy of insurance
shall be in an amount not less than either (i) a combined single limit of $1,000,000 for bodily
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injury, death and property damage or (ii) bodily injury limits of $500,000 per person, $1,000,000
per occurrence and $1,000,000 products and completed operations and property damage limits of
$500,000 per occurrence and $500,000 in the aggregate.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for both the CONTRACTOR and the CITY
against any loss, claim or damage arising from any injuries or occupational diseases occurring to
any worker employed by or any persons retained by the CONTRACTOR in the course of
carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance. A policy of comprehensive automobile liability
insurance written on a per occurrence basis in an amount not less than either (i) bodily injury
liability limits of $250,000 per person and $500,000 per occurrence and property damage
liability limits of $100,000 per occurrence and $250,000 in the aggregate or (ii) combined single
limit liability of $500,000. Said policy shall include coverage for owned, non-owned, leased and
hired cars.
(d) Errors and Omissions (Professional Liability). A policy of professional
liability issuance written on a claims made basis in an amount not less than One Million Dollars
($1,000,000).
(e) General Requirements. All of the above policies of insurance shall be
primary insurance and shall name the CITY, its officers, employees and agents as additional
insureds. The insurer shall waive all rights of subrogation and contribution it may have against
the CITY, its officers, employees and agents and their respective insurers. All of said policies of
insurance shall provide that said insurance may not be amended or cancelled without providing
thirty (30) days prior written notice by registered mail to the CITY. In the event any of said
policies of insurance are cancelled, the CONTRACTOR shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Section 9.0 to the Contract Officer.
No work or services under this Agreement shall commence until the CONTRACTOR has
provided the CITY with Certificates of Insurance or appropriate insurance binders evidencing the
above insurance coverages and said Certificates of Insurance or binders are approved by the
CITY.
9.2 Indemnification
CONTRACTOR agrees to indemnify the CITY, its officers, agents and employees
against, and will hold and save them and each of them harmless from, any and all actions, suits,
claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities, (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or
entity arising out of or in connection with the negligent performance of the work, operations or
activities of CONTRACTOR, its agents, employees, subcontractors, or invitees, provided for
herein, or arising from the negligent acts or omissions of CONTRACTOR hereunder, or arising
from CONTRACTOR’S negligent performance of or failure to perform any term, provision,
covenant or condition of this Agreement, whether or not there is concurrent passive or active
negligence on the part of the CITY, its officers, agents or employees but excluding such claims
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or liabilities arising from the sole negligence or willful misconduct of the CITY, its officers,
agents or employees, who are directly responsible to the CITY.
9.3 Sufficiency of Insurer or Surety
Insurance or bonds required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated “A” or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the Risk Manager
of the CITY due to unique circumstances. In the event the Risk Manager of CITY (“Risk
Manager”) determines that the work or services to be performed under this Agreement creates an
increased or decreased risk of loss to the CITY, the CONTRACTOR agrees that the minimum
limits of the insurance policies and the performance bond required by this Section 9.0 may be
changed accordingly upon receipt of written notice from the Risk Manager; provided that the
CONTRACTOR shall have the right to appeal a determination of increased coverage by the Risk
Manager to the CITY Council of CITY within 10 days of receipt of notice from the Risk
Manager.
10.0 RECORDS AND REPORTS
10.1 Reports
CONTRACTOR shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the services required by this Agreement as the Contract
Officer shall require.
10.2 Records
CONTRACTOR shall keep, and require subcontractors to keep, such books and records
as shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. The Contract Officer shall have full and
free access to such books and records at all times during normal business hours of CITY,
including the right to inspect, copy, audit and make records and transcripts from such records.
Such records shall be maintained for a period of three (3) years following completion of the
services hereunder, and the CITY shall have access to such records in the event any audit is
required.
10.3 Non-Disclosure of Proprietary Information
In performing its duties under this Agreement, CONTRACTOR will produce reports,
technical information and other compilations of data to CITY. These reports, technical
information and compilations of data are derived by CONTRACTOR using methodologies,
formulae, programs, techniques and other processes designed and developed by CONTRACTOR
at a substantial expense. CONTRACTOR'S reports, technical information, compilations of data,
methodologies, formulae, software, programs, techniques and other processes designed and
developed by CONTRACTOR shall be referred to as Proprietary Information.
CONTRACTOR'S Proprietary Information is not generally known by the entities with which
CONTRACTOR competes.
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CONTRACTOR desires to protect its Proprietary Information. Accordingly, CITY
agrees that neither it nor any of its employees, agents, independent contractors or other persons
or organizations over which it has control, will at any time during or after the term of this
Agreement, directly or indirectly use any of CONTRACTOR'S Proprietary Informat ion for any
purpose not associated with CONTRACTOR'S activities. Further, CITY agrees that it nor any of
its employees, agents, independent contractors or other persons or organizations over which it
has control, will disseminate or disclose any of CONTRACTOR'S Proprietary Information to
any person or organization not connected with CONTRACTOR, without the express written
consent of CONTRACTOR. The CITY also agrees that consistent with its obligations under the
California Public Records Act and related disclosure laws, it will undertake all necessary and
appropriate steps to maintain the proprietary nature of CONTRACTOR'S Proprietary
Information.
Any use of the Proprietary Information or any other reports, records, documents or other
materials prepared by CONTRACTOR hereunder for other projects and/or use of uncompleted
documents without specific written authorization by the CONTRACTOR will be at the CITY’s
sole risk and without liability to CONTRACTOR, and the CITY shall indemnify the
CONTRACTOR for all damages resulting therefrom.
10.4 Propriety Information shall EXCLUDE reports and all other documents
or information produced by CONTRACTOR that is specifically intended to be available to the
general public as determined by the CONTRACTOR. Release of Documents Pursuant to
Public Records Act
Notwithstanding any other provision in this Agreement, all obligations relating to
disclosure of Proprietary Information remain subject to the Freedom of Information Act or
California Public Records Act, Cal. Gov’t Code §§ 6250 et seq. (collectively, the “PRA”). The
Parties intend that if CITY is served with a request for disclosure under the PRA, or any similar
statute, the CITY in good faith will make the determination as to whether the material is
discloseable or exempt under the statute, and shall resist the disclosure of Proprietary
Information which is exempt from disclosure to the extent allowable under the law. CITY shall
advise CONTRACTOR in writing five (5) days prior to the intended disclosure of any decision
to disclose Proprietary Information, and the reasons therefore, and if CONTRACTOR then
timely advises CITY in writing that it objects to the disclosure, CITY shall not disclose the
information. In such case, CONTRACTOR shall then be solely liable for defending the non-
disclosure and shall indemnify and hold CITY harmless for such nondisclosure.
11.0 ENFORCEMENT OF AGREEMENT
11.1 California Law
This Agreement shall be construed and interpreted both as to validity and to performance
of the parties in accordance with the laws of the State of California. Legal actions concerning
any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in
the Superior Court of the County of Los Angeles, State of California, or any other appropriate
court in such county, and CONTRACTOR covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
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11.2 Disputes
In the event of any dispute arising under this Agreement, the injured party shall notify the
injuring party in writing of its contentions by submitting a claim therefor. The injured party shall
continue performing its obligations hereunder so long as the injuring party commences to cure
such default within ten (10) days of service of such notice and completes t he cure of such default
within forty-five (45) days after service of the notice, or such longer period as may be permitted
by the injured party; provided that if the default is an immediate danger to the health, safety and
general welfare, such immediate action may be necessary. Compliance with the provisions of
this Section shall be a condition precedent to termination of this Agreement for cause and to any
legal action, and such compliance shall not be a waiver of any party’s right to take legal action in
the event that the dispute is not cured, provided that nothing herein shall limit CITY’s or the
CONTRACTOR’S right to terminate this Agreement without cause pursuant to Section 11.6.
11.3 Waiver
No delay or omission in the exercise of any right or remedy by a nondefaulting party on
any default shall impair such right or remedy or be construed as a waiver. A party’s consent to
or approval of any act by the other party requiring the party’s consent or approval shall not be
deemed to waive or render unnecessary the other party’s consent to or approval of any
subsequent act. Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this Agreement.
11.4 Rights and Remedies are Cumulative
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
11.5 Legal Action
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement.
11.6 Termination Prior to Expiration of Term
This Section shall govern any termination of this Agreement. The Parties reserve the
right to terminate this Agreement at any time, with or without cause, upon forty-five (45) days’
written notice to the non-terminating party, except that where termination is for cause, the Parties
will comply with the dispute resolution process in Section 11.2. Upon issuance of any notice of
termination, CONTRACTOR shall immediately cease all services hereunder except such as may
be specifically approved by the Contract Officer. The CONTRACTOR shall be entitled to
compensation for all services rendered prior to the effective date of the notice of termination and
for any services authorized by the Contract Officer thereafter. In the event of termination
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without cause pursuant to this Section, the terminating party need not provide the non-
terminating party with the opportunity to cure pursuant to Section 11.2.
11.7 Attorneys’ Fees
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s
fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
12.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
12.1 Non-liability of CITY Officers and Employees
No officer or employee of the CITY shall be personally liable to the CONTRACTOR, or
any successor in interest, in the event of any default or breach by the CITY or for any amount
which may become due to the CONTRACTOR or to its successor, or for breach of any
obligation of the terms of this Agreement.
12.2 Conflict of Interest
No officer or employee of the CITY shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which effects his financial interest or the financial interest of any corporation,
partnership or association in which he is, directly or indirectly, interested, in violation of any
State statute or regulation. The CONTRACTOR warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining this Agreement.
12.3 Covenant Against Discrimination
CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns, and all
persons claiming under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of race, color, creed, religion, sex,
marital status, national origin, or ancestry in the performance of this Agreement.
CONTRACTOR shall take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin, or ancestry.
13.0 MISCELLANEOUS PROVISIONS
13.1 Notice
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Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in wr iting and
either served personally or sent by prepaid, first-class mail addressed as follows:
CITY City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253
CONTRACTOR: HdL COREN & CONE
1340 Valley Vista Drive, Suite 200
Diamond Bar, California 91765
Either party may change its address by notifying the other party of the change of address
in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-
two (72) hours from the time of mailing if mailed as provided in this Section.
13.2 Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
13.3 Integration; Amendment
It is understood that there are no oral agreements between the parties hereto affecting this
Agreement and this Agreement supersedes and cancels any and all previous negotiations,
arrangements, agreements and understandings, if any, between the parties, and none shall be
used to interpret this Agreement. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing.
13.4 Severability
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
13.5 Corporate Authority
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is dul y organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
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bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as
of the date first written above.
CONTRACTOR:
HdL COREN & CONE
A California Corporation
~
APPROVED AS TO FORM:
01089/0001 /61175 .03
CITY OF LA QUINTA
City Manager
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EXHIBIT “A”
SCHEDULE OF PERFORMANCE
TIMELINE FOR DELIVERABLES
July/August Data available for purchase from counties
September 30 Dataset and software available for installation on city computers
September-October Unsecured audits performed and forwarded to county assessor
October-February Delivery of preliminary property tax reports
December Appeals quarterly updates emailed in counties where the data is available
March Appeals quarterly updates emailed in counties where the data is available
March/April General Fund Budget Projections
April/May Final Books – Addendums emailed to clients
June Appeals quarterly updates emailed in counties where the data is available
Ongoing Secured Audits – City
Revenue audits of City and District receipts for correctness
Property sales reports
City mid-year budget reviews and budget projections
Analytical work at the request of clients
Monthly updates of database with property sale information
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City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: APPROVE AN ART PURCHASE AGREEMENT WITH THE LA QUINTA
HISTORICAL SOCIETY FOR CREATION OF THREE HISTORICAL PLAQUES AND ONE PUBLIC
ART PIECE
RECOMMENDATION
Approve an Art Purchase Agreement with the La Quinta Historical Society for the
creation of three historical plaques and one public art piece, and authorize the City
Manager to execute the Agreement.
EXECUTIVE SUMMARY
•In 2011, the La Quinta Historical Society (Society) presented a partnership
opportunity to place six historical plaques throughout the City.
•In May 2011, upon recommendation by the Community Services Commission
(Commission), Council approved an agreement to launch this effort to preserve
La Quinta’s history.
•The Society submitted a new proposal in August 2017 to create three additional
plaques and one public art piece, which will be accompanied by a plaque.
•On September 11, 2017 the Commission recommended approval of this item.
The Society will be responsible for all repairs, replacement and maintenance of
the plaques as outlined in the Agreement (Attachment 1).
FISCAL IMPACT
Total project cost is $13,500. The Society will contribute $6,750 (50%) and is
requesting $6,750 (50%) from the City. Funding is available in the Art in Public Places
Budget (Account No. 270-0000-60683).
BACKGROUND/ANALYSIS
In May 2011, Council approved placement of the following historical plaque locations:
•La Quinta Historical Society Museum formerly Vale La Quinta
•El Ranchito Restaurant
•SilverRock Resort Clubhouse formerly Rancho Xochomilco
BUSINESS SESSION ITEM NO. 1
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•La Quinta Resort
•A La Quinta Cove Casita
•The former Desert Club (Fritz Burns Park)
With the new agreement, Kathleen Smith-Schooley of Metalrevelations will design,
fabricate and install the plaques. They will have original artistic drawings painted by
Nancy Lynn that include cultural and historical information.
The new locations would be (Attachment 2):
•The entrance to Point Happy Ranch (north of Point Happy Way on Washington).
This location will have both a plaque and public art piece.
•The building east of the Museum (formerly the Palm Springs Land and Irrigation
Company lumberyard).
•Rancho Tecolote (historic property off of Avenue 58 between Madison and
Monroe).
The Society will obtain written permission from building owners to install and
periodically clean plaques; they require ongoing care and inspection to insure they are
properly affixed to the structures. The Society will also be responsible for artwork
maintenance and replacement. The scope of the work includes:
•Painting of three historic locations
•Creation of digital films of the paintings to adhere them to three metal sheets
•Design and fabrication of a 5’ by 4’ steel sign shaped in a Pony Express carriage
in burnished brown color
•Installation of all material with City staff coordination
The Society has worked with the City’s traffic engineers to locate the art piece off of
Washington Street. Overall, this project will add to the City’s cultural assets while
continuing to preserve La Quinta’s unique history.
ALTERNATIVES
The Council could not approve the Agreement or direct staff to seek different historical
locations.
Prepared by: Chris Escobedo, Community Resources Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1.Agreement
2.Site location photographs
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STUDY SESSION ITEM NO. 1
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STUDY SESSION ITEM NO. 2
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Homelessness Prevention
La Quinta Housing Authority
Coral Mountains (trial program) (draft)
This Trial program is designed to provide up to 3 units at Coral Mountain
Apartments (Apartments) to be made available for a Homelessness Prevention
Program (Program). The Trial Program and its requirements shall be reassessed as
to functionality and applicability after 12 months. At that time, the Housing
Authority and Coral Mountain Apartments Ownership shall revise modify or cancel
the program as deemed necessary for the best interest of all participants. The
following outlines how this trial program is anticipated to function
Units Allocated
Provided there is demand Coral Mountain Apartments will allocate 3 units to the
Program. Initially the next 3 units that become vacant will be made available for
this Program. Eligibility *
Homeless (currently homeless) (1st priority)
At risk homeless (2nd priority)
*See attached definitions and eligibility requirements for detail
Waiting List
The Program shall establish a separate Waiting List to be utilized specifically
for the Program participants
The Program Wait List shall have priority over the normal Coral Mountain
Waiting List provided the below proposed Guidelines are satisfied.
Eligible Program applicants are provided a unit by priority
o 1st priority applicants can jump 1 place ahead of a 2nd priority
applicant provided that 2nd priority applicant was on the list directly
ahead of them when application was submitted.
General Program Guidelines
Trial Period Term is one year
Housing Authority will provide additional rental assistance for 12 months of
up to $100/month provided the assistance does not reduce rent below 30%
of their available income.
Program Participants would be provided specific services, programming and
assistance as outlined in the attached “Program and Services”.
During the tenth month, Program Participants must provide documentation
to prove they will have the qualifications to transition to a permanent,
qualified non Program residency at the Apartments
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ATTACHMENT 1
After one year the Program Participants would graduate from the Program
and either is accepted as a qualified resident of the project under the current
standards and rents or they would be required to move from the
Apartments.
Upon a Program resident graduation, the next available unit that becomes
vacant is eligible for the program (see bullet below). This unit could be
located anywhere on the site depending on whether the graduate vacates
their unit or stays on as a regular qualified resident. This next available unit
may or may not be the correct unit size for the next person on the Program
Waiting List. If not correct then the next available unit of correct size shall
be made available for the Program Waiting List
Unit test after graduation. A new unit only becomes available for this
program if:
o 3 previous vacated units were filled by residents meeting the regular
criteria of the Apartments or;
o 10 vacated units within the prior 12 months were filled by residents
meeting the regular criteria.
Program Refinement
After 10 months of the program being operational staff and management will
prepare a report outlining trial program experience, findings, and success or
failures. This report will also include any suggested modifications to the trial
program going forward.
The Housing Authority and Coral Mountain Ownership prior to the one year
anniversary of the Program will evaluate the programs future and whether it
should continue, be modified or terminated.
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Suggested Checklist for Eligibility for Permanent Housing
(Include this checklist in each household’s file with third party evidence)
Applicant Name _______________________date________
Project or agency name_______________________________________
Basically, a homeless person is someone who is living on the street or in an
emergency shelter, or who was living on the street or in an emergency shelter
prior to entering a short term institution or a transitional housing project. A
person is considered homeless only when he/she resides in one of the places
described below:
**Lacks the resources to obtain housing and one of the following situations on the night before the
household entered the program. Explain:
*In places not meant for human habitation, such as cars, parks, sidewalks, abandoned buildings,
camps, on the street, etc. with third party verification attached (see instructions attached if
unavailable)
*In an emergency shelter with third party verification attached
*In transitional or supportive housing for homeless persons who originally came from the streets or
emergency shelters with third party verification attached from transitional housing program and
previous stay on the streets or in an emergency shelter
* One of these boxes must be checked ** All of these boxes must be checked
Applicant Name _______________________date________
Attached third party verification of being homeless or case note agency’s written
determination or observation to support the claim the applicant was homeless on
the night before entering the program or lacks the resources to obtain housing.
Agency Employee Signed ______________________________________ date ___________
Job Title________________________________
Agency_________________________________
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Information regarding Definitions and Eligibility Requirements for different
housing situations
Demonstrating compliance during project implementation
Owners must maintain adequate documentation to demonstrate the eligibility of persons served.
1. Persons living on the street—
In most cases, it is not feasible to require the homeless persons to document that they
reside on the street. It is sufficient for the staff to certify that the persons served, indeed,
reside on the street through their own due diligence. An outreach or service worker can
sign and date a general certification verifying that services are going to homeless persons
and indicating where the persons reside if such person is available to sign.
2. Persons coming from living on the street—
The owner should obtain information to indicate that a participant is coming from the
street. This may include names of other organizations or outreach workers who have
assisted them in the recent past who might provide documentation.
If you are unable to verify that the person is coming from residing on the street, have the
participant prepare or you prepare a written statement about the participant’s previous
living place and have the participant sign the statement and date it. Merely obtaining a
self-certification is not adequate.
If the participant was referred by an outreach worker or social service agency, you must
obtain written verification from the referring organization regarding where the person has
been residing. This verification should be on agency letterhead, signed and dated.
3. Persons coming from an emergency shelter for homeless persons—
The owner should have written verification from the emergency shelter staff that the
participant has been residing at the emergency shelter for homeless persons. The
verification should be on agency letterhead, signed and dated.
4. Persons coming from transitional housing for homeless persons
Programs for
The owner should have written verification from the transitional housing facility staff that the participant
has been residing in the transitional housing. The verification should be on agency
letterhead, signed and dated.
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The owner should also have written verification that the participant was living on the
streets or in an emergency shelter prior to living in the transitional housing facility (see
above for required documentation) or was discharged from an institution or evicted prior
to living in the transitional housing facility and would have been homeless if not for the
transitional housing (see below for required documentation).
Examples of Ineligible persons for program
People without income or other resources to pay rent and utilities.
People with an extremely high level of debt over a period of 7 years, demonstrating an
inability to pay bills.
Incarcerated or recently incarcerated.
Living with relatives or friends.
Living in a Board and Care, Adult Congregate Living Facility, or similar place.
Being discharged from an institution which is required to provide or arrange housing
upon release.
Persons being evicted from a private dwelling
Persons being discharged from an institution where they were not homeless prior to
entering the program or where homeless but stayed longer than 30 days
Persons requiring support or other services not supported by Coral Mountain or the
program
Priority of Homeless, at risk and chronic
1 year term—transition into regular housing
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Homeless Prevention and Rapid Re-Housing Program (HPRP)
SELF-DECLARATION OF HOUSING STATUS
HPRP Applicant Name: ______________________________________________
Household without dependent children (complete one form for each adult in the household)
Household with dependent children (complete one form for household)
Number of persons in the household: _________
This is to certify that the above named individual or household is currently homeless or at-risk of homelessness, based
on the following and other indicated information and the signed declaration by the applicant.
Check only one:
I [and my children] am/are currently homeless and living on the street (i.e. a car, park, abandoned
building, bus station, airport, or camp ground ).
I [and my children] am/are the victim(s) of domestic violence and am/are fleeing from abuse.
I [and my children] am/are being evicted from the housing we are presently staying in and must leave this
housing within the next ____ days.
I certify that the information above and any other information I have provided in applying for HPRP
assistance is true, accurate and complete.
HPRP Applicant Signature: ___________________________________ Date: ______________________
HPRP Staff Certification
I understand that third-party verification is the preferred method of certifying homelessness or risk for
homelessness for an individual who is applying for HPRP assistance. I understand self declaration is only
permitted when I have attempted to but cannot obtain third party verification.
Documentation of attempt made for third-party verification:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
HPRP Staff Signature: _______________________________________ Date: ______________________
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City of La Quinta
CITY COUNCIL MEETING: October 17, 2017
STAFF REPORT
AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE AN AMENDMENT TO THE ANDALUSIA
AT CORAL MOUNTAIN SPECIFIC PLAN 2017-0001 (2003-067, AMENDMENT 4), TENTATIVE
TRACT MAP 2017-0006 (TTM 37287), AND SITE DEVELOPMENT PERMIT 2017-0008 AND
FIND THE PROJECT CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-483
RECOMMENDATION
Adopt a resolution to approve Specific Plan Amendment 2017-0001 (SP 2003-067,
Amendment 4), Tentative Tract Map 2017-0006 (TTM 37287), and Site Development
Permit 2017-0008 and find the project consistent with Environmental Assessment 2003-
483.
EXECUTIVE SUMMARY
•Council originally approved the Andalusia at Coral Mountain Specific Plan (Specific
Plan) in December 2003. A Mitigated Negative Declaration (EA2003-483) was
certified at that time.
•Tentative Tract Map 36524 and a site development permit (SDP13-928) were
approved in 2015, which subdivided the project area into 48 cluster-style lots.
•The proposed project consists of a Specific Plan Amendment (SPA), which revises
development standards, new Tentative Tract Map 37287 (TTM) to subdivide a 16-
acre parcel into 71 residential lots, and Site Development Permit 2017-0008 (SDP)
related to architecture and landscaping.
FISCAL IMPACT –None.
BACKGROUND/ANALYSIS
In December 2003 Council approved the Specific Plan; the development plan included two
golf courses and club amenities, 1,400 residential units, and supporting infrastructure.
The Specific Plan was subsequently amended in 2013, which is the current governing
document.
Specific Plan Amendment
The proposed project is a SPA for Planning Area II. The land use plan permits attached or
detached residential villas of one and two stories (Attachment 2), and up to 80 units
configured as single, duplex, triplex, and fourplex units on 23 acres (Attachment 3). The
SPA would modify the development standards including side setbacks and lot frontage
(Attachment 4).
PUBLIC HEARING ITEM NO. 1
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Tentative Tract Map
TTM 36524 was approved in 2015 to subdivide the project area into 48 cluster-style lots,
with a minimum area of 7,000 square feet. The applicant is proposing a different lot
configuration with a new TTM, which includes 71 residential lots with four common
area/open space lots; one lot for an existing parking lot associated with the neighboring
tennis and swim facility; and three lettered lots for streets (Attachment 5). Residential
lots will be a minimum of 5,850 square feet.
Site Development Plan
The project is located in the center of the existing Andalusia development, immediately
east and north of the Racquet Club and Fitness Center. The proposed units are configured
as two units positioned together with a two-inch wall separation, creating a duplex-type
product. Roofs of the two units are attached, giving the product an attached look. The
architectural style is Spanish, which matches the style in the overall Andalusia
development; three separate floor plans with three elevation variations are proposed
(Attachment 6).
Landscaping
The landscaping consists of desert and drought-tolerant plants (Attachment 7). The plant
palette incorporates typical desert compatible species, such as Acacia and Citrus trees,
along with shrubs such as Dwarf Myrtle and Tuscan Blue Rosemary. Small turf areas will
be included in the rear yard of each unit.
ENVIRONMENTAL REVIEW
The TTM, SPA and SDP were reviewed under the requirements of the California
Environmental Quality Act (CEQA). The Design and Development Department has
determined that the proposed project is consistent with the analysis previously approved
for the project since the proposed unit count is under the unit count analyzed in EA2003-
483. No further environmental review is required under the CEQA.
AGENCY AND PUBLIC REVIEW
Public Agency Review
The proposed project was sent to all applicable City departments and affected public
agencies on June 13, 2017. All applicable comments have been adequately addressed
and/or incorporated in the recommended conditions of approval.
SB-18 Native American Tribal Consultation
As per SB-18 consultation requirements, information regarding the proposed SPA was
forwarded to those tribes referenced on the Tribal Consultation List provided by the
Native American Heritage Commission. Staff consulted with tribes requesting information
or consultation and placed their monitoring recommendations in the conditions of
approval.
Planning Commission Review
At its regular meeting of September 26, 2017, the Planning Commission recommended
approval of the SPA, TTM and SDP.
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ALTERNATIVES
Alternative actions include not approving these recommend amendments, or discussion
and incorporation of any project adjustments deemed appropriate in order to approve the
proposed project.
Prepared by: Cheri Flores, Senior Planner
Approved by: Gabriel Perez, Planning Manager
Attachments: 1. Project Information
2. Site Map
3. Approved Andalusia Specific Plan
4. Proposed Specific Plan Modifications (Red Underline)
5. Tentative Tract Map 37287
6. Architectural Plans Site Development Permit 2017-0008
7. Landscape Plans
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RESOLUTION NO. 2017 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, APPROVING A SPECIFIC PLAN
AMENDMENT (SP2017-0001, AMENDMENT 4), TENTATIVE
TRACT MAP (TTM2017-0006), AND SITE DEVELOPMENT
PERMIT (2017-0008) FOR SEVENTY-ONE RESIDENTIAL
UNITS WITHIN THE ANDALUSIA VILLAGE DEVELOPMENT,
AND FINDING THE PROJECT CONSISTENT WITH
ENVIRONMENTAL ASSESSMENT 2003-483
CASE NUMBERS: SPECIFIC PLAN AMENDMENT 2017-0001
(SP 2003-067, AMENDMENT 4), TENTATIVE TRACT MAP
2017-0006 (TTM 37287), SITE DEVELOPMENT PERMIT
2017-0008
APPLICANT: T.D. DESERT DEVELOPMENT, L.P.
WHEREAS, the City Council of the City of La Quinta, California did, on the 17th
day of October, 2017, hold a duly noticed Public Hearing to consider a request by T.D.
Desert Development, L.P. for approval of the Andalusia Village development, generally
located south of Avenue 58, east of Madison Street, within the Andalusia at Coral
Mountain Specific Plan, Planning Area II, more particularly described as:
A PORTION OF SECTION 27, T6S R7E, S.B.B.M. APN 764-200-071
WHEREAS, the Design and Development Department published a public hearing
notice in The Desert Sun newspaper on October 6, 2017 as prescribed by the Municipal
Code. Public hearing notices were also mailed to all property owners within 500 feet
of the site; and
Specific Plan Amendment 2017-0001
WHEREAS, at said Public Hearing, upon hearing and considering all testimony
and arguments, if any, of all interested persons desiring to be heard, said City Council
did make the following mandatory findings pursuant to Section 9.240.010 of the La
Quinta Municipal Code to justify approval of said Specific Plan:
1. Consistency with General Plan
The proposed Specific Plan is consistent with the goals and policies of the La
Quinta General Plan in that it will result in the development of single-family
homes on a small parcel at a density permitted in the Low Density
Residential land use designation.
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2. Public Welfare
Approval of the proposed Specific Plan will not create conditions materially
detrimental to public health, safety and general welfare. The Design and
Development Director has determined that this project has been accounted
for in and is consistent with Environmental Assessment 2003-483 and no
further environmental review is required.
3. Land Use Compatibility
The proposed Specific Plan incorporates a land use that is compatible with
zoning on adjacent properties. The design regulations specified in the
Specific Plan will result in small lot single-family homes adjacent to a tennis
and swim club and other single-family homes.
4. Property Suitability
The uses permitted in the Specific Plan are suitable and appropriate for the
subject property in that the site is flat, vacant, and the area is served by all
necessary public services and utilities.
Tentative Tract Map 2017-0006 (TTM 37287)
WHEREAS, at said Public Hearing, upon hearing and considering all testimony
and arguments, if any, of all interested persons desiring to be heard, the City Council
did make the following mandatory findings to justify approval of said Tentative Tract
Map:
1. Tentative Tract Map 37287 is consistent with the La Quinta General Plan,
and Specific Plan 2017-0001 as proposed. The Tract Map is consistent with
the Low Density Residential land use designation as set forth in the General
Plan, and as set forth in Specific Plan 2017-0001.
2. The design and improvement of Tentative Tract Map 37287 is consistent
with the La Quinta General Plan, and Specific Plan 2017-0001 with the
implementation of recommended conditions of approval to ensure
consistency for the homes proposed on the lots created herein. The project
density is consistent with the La Quinta General Plan and Specific Plan 2017-
0001, and is comparable to surrounding residential development.
3. The design of Tentative Tract Map 37287 and proposed improvements are
not likely to cause substantial environmental damage, nor substantially and
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avoidably injure fish or wildlife or their habitat. The Design and Development
Director has determined that this project has been accounted for in and is
consistent with Environmental Assessment 2003-483 and no further
environmental review is required.
4. The design of Tentative Tract Map 37287 and type of improvements are not
likely to cause serious public health problems, insofar as the project will be
required to comply with all laws, standards and requirements associated
with sanitary sewer collection, water quality and other public health issues.
5. The design and improvements required for Tentative Tract Map 37287 will
not conflict with easements, acquired by the public at large, for access
through or use of property within the proposed subdivision. All roadway
improvements, easements, if any and surrounding improvements will be
completed to City standards.
Site Development Permit 2017-0008
WHEREAS, at said Public Hearing, upon hearing and considering all testimony
and arguments, if any, of all interested persons desiring to be heard, said City Council
did make the following mandatory findings pursuant to Section 9.210.010 of the
Municipal Code to justify approval of said Site Development Permit:
5. Consistency with General Plan
The proposed development is consistent with the General Plan land use
designation of Low Density Residential. The City’s General Plan policies
relating to low density residential encourage a full range of single family
residential units within the City, and the proposed use maintains those
policies.
6. Consistency with Zoning Code
The proposed development, as conditioned, is consistent with the
development standards of the City’s Zoning Code and Andalusia at Coral
Mountain Specific Plan in terms of architectural style and landscaping.
7. Compliance with CEQA
The Design and Development Department has determined that this project
has been accounted for in and is consistent with Environmental Assessment
2003-483 and no further environmental review is required.
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8. Architectural Design
The architecture and layout of the project is compatible with, and not
detrimental to, the existing surrounding commercial land uses, and is
consistent with the development standards in the Municipal Code. The units
are concluded to be appropriate for the proposed locations, and
supplemental design elements appropriately enhance the architecture of
the buildings.
9. Site Design
The site design of the project is compatible with surrounding development
and with the quality of design prevalent in the city.
10. Landscape Design
The proposed project is consistent with the landscaping standards and plant
palette and implements the standards for landscaping and aesthetics
established in the General Plan and Zoning Code. The project landscaping
for the proposed buildings, as conditioned, shall unify and enhance visual
continuity of the proposed residential units with the surrounding
development. Landscape improvements are designed and sized to provide
visual appeal. The permanent overall site landscaping utilizes various tree
and shrub species to enhance the building architecture.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. That the above recitations are true and constitute the Findings of the City
Council in this case;
SECTION 2. That the above project be determined by the City Council to be consistent
with Environmental Assessment 2003-483
SECTION 4. That it does hereby approve Specific Plan Amendment 2017-0001 (SP
2003-067, Amendment 4), Tentative Tract Map 2017-0006, and Site Development
Permit 2017-0008, for the reasons set forth in this Resolution and subject to the
attached Conditions of Approval.
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PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La
Quinta City Council, held on this the 17th day of October, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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SPECIFIC PLAN 2017-0001
GENERAL
1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta
(“City”), its agents, officers and employees from any claim, action or proceeding to
attack, set aside, void, or annul the approval of this Site Development Permit. The City
shall have sole discretion in selecting its defense counsel.
The City shall promptly notify the applicant of any claim, action or proceeding and shall
cooperate fully in the defense.
2. Specific Plan 2017-0001 shall be developed in compliance with these conditions, and
the approved Specific Plan document. In the event of any conflicts between these
conditions and the provisions of Specific Plan 2017-0001, these conditions shall take
precedence.
3. Specific Plan 2017-0001 shall comply with all applicable terms, conditions and/or
mitigation measures for the following related approvals:
Environmental Assessment 2003-483
Tentative Tract Map 2017-0006 (TTM 37287)
Site Development Permit 2017-0008
In the event of any conflict(s) between approval conditions and/or provisions of these
approvals, the Design and Development Director shall adjudicate the conflict by determining
the precedence.
4. Representatives from tribes within the project vicinity commented and have requested
the following considerations:
A. The presence of an approved Agua Caliente Native American Cultural Resource
Monitor(s) shall be onsite during any ground disturbing activities (including
archaeological testing and surveys).
B. Should buried cultural deposits be encountered, the Monitor may request that
destructive construction halt and the Monitor shall notify a Qualified
Archaeologist (Secretary of the Interior’s Standards and Guidelines) to
investigate and, if necessary, prepare a mitigation plan for submission to the
State Historic Preservation Officer and the Agua Caliente Tribal Historic
Preservation Office.
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SITE DEVELOPMENT PERMIT 2017-0008
GENERAL
1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta
(“City”), its agents, officers and employees from any claim, action or proceeding to
attack, set aside, void, or annul the approval of this Site Development Permit. The
City shall have sole discretion in selecting its defense counsel.
The City shall promptly notify the applicant of any claim, action or proceeding and
shall cooperate fully in the defense.
Site Development Permit 2017-0008 shall comply with all applicable conditions
and/or mitigation measures for the following related approval:
Environmental Assessment 2003-483
Tentative Parcel Map 37287
2. In the event of any conflict(s) between approval conditions and/or provisions of
these approvals, the Design and Development Director shall adjudicate the conflict
by determining the precedence.
3. Site Development Permit 2017-008 shall expire on September 26, 2019 and shall
become null and void in accordance with La Quinta Municipal Code (LQMC) Section
9.200.080, unless a building permit has been issued. A time extension may be
requested per LQMC Section 9.200.080.
4. Prior to the issuance of any grading, construction, or building permit by the City, the
applicant shall obtain any necessary clearances and/or permits from the following
agencies, if required:
• Riverside County Fire Marshal
• La Quinta Public Works Development Division (Grading Permit, Green Sheet
(Public Works Clearance) for Building Permits, Water Quality Management
Plan(WQMP) Exemption Form – Whitewater River Region, Improvement
Permit)
• Design & Development Department
• Riverside Co. Environmental Health Department
• Coachella Valley Unified School District
• Coachella Valley Water District (CVWD)
• Imperial Irrigation District (IID)
• California Water Quality Control Board (CWQCB)
• State Water Resources Control Board 197
• SunLine Transit Agency
• SCAQMD Coachella Valley
The applicant is responsible for all requirements of the permits and/or clearances
from the above listed agencies. When these requirements include approval of
improvement plans, the applicant shall furnish proof of such approvals when
submitting those improvement plans for City approval.
5. Coverage under the State of California Construction General Permit must be obtained
by the applicant, who then shall submit a copy of the Regional Water Quality Control
Board’s (“RWQCB”) acknowledgment of the applicant’s Notice of Intent (“NOI”) and
Waste Discharge Identification (WDID) number to the City prior to the issuance of a
grading or building permit.
6. The applicant shall comply with applicable provisions of the City’s NPDES stormwater
discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and
Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County
Ordinance No. 457; the California Regional Water Quality Control Board – Colorado
River Basin Region Board Order No. R7-2013-0011 and the State Water Resources
Control Board’s Order No. 2009-0009-DWQ and Order No. 2012-0006-DWQ.
A. For construction activities including clearing, grading or excavation of land
that disturbs one (1) acre or more of land, or that disturbs less than one (1)
acre of land, but which is a part of a construction project that encompasses
more than one (1) acre of land, the Permitee shall be required to submit a
Storm Water Pollution Protection Plan (“SWPPP”) to the State Water Resources
Control Board.
The applicant or design professional can obtain the California Stormwater
Quality Association SWPPP template at www.cabmphandbooks.com for use in
their SWPPP preparation.
B. The applicant shall ensure that the required SWPPP is available for inspection
at the project site at all times through and including acceptance of all
improvements by the City.
C. The applicant’s SWPPP shall include provisions for all of the following Best
Management Practices (“BMPs”) (LQMC Section 8.70.020 (Definitions)):
1) Temporary Soil Stabilization (erosion control).
2) Temporary Sediment Control.
3) Wind Erosion Control.
4) Tracking Control.
5) Non-Storm Water Management.
6) Waste Management and Materials Pollution Control. 198
D. All erosion and sediment control BMPs on an Erosion Control Plan proposed by
the applicant shall be approved by the City Engineer prior to any onsite or
offsite grading, pursuant to this project.
E. The SWPPP and BMPs shall remain in effect for the entire duration of project
construction until all improvements are completed and accepted by the City
Council.
F. The inclusion in the Homeowners’ Association (HOA) Conditions, Covenants,
and Restrictions (CC&Rs), a requirement for the perpetual maintenance and
operation of all post-construction BMPs as required and the applicant shall
execute and record an agreement that provides for the perpetual
maintenance and operation of all post-construction BMPs as required.
7. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual attorney’s fees incurred by the City Attorney to review,
negotiate and/or modify any documents or instruments required by these
conditions, if Developer requests that the City modify or revise any documents or
instruments prepared initially by the City to effect these conditions. This obligation
shall be paid in the time noted above without deduction or offset and Developer’s
failure to make such payment shall be a material breach of the Conditions of
Approval.
8. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual consultant’s fees incurred by the City for engineering
and/or surveying consultants to review and/or modify any documents or instruments
required by this project. This obligation shall be paid in the time noted above
without deduction or offset and Developer’s failure to make such payment shall be a
material breach of the Conditions of Approval.
9. Representatives from tribes within the project vicinity commented and have
requested the following considerations:
A. The presence of an approved Agua Caliente Native American Cultural
Resource Monitor(s) shall be onsite during any ground disturbing activities
(including archaeological testing and surveys).
B. Should buried cultural deposits be encountered, the Monitor may request that
destructive construction halt and the Monitor shall notify a Qualified
Archaeologist (Secretary of the Interior’s Standards and Guidelines) to
investigate and, if necessary, prepare a mitigation plan for submission to the
State Historic Preservation Officer and the Agua Caliente Tribal Historic
Preservation Office.
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PROPERTY RIGHTS
10. Prior to issuance of any permit(s), the applicant shall acquire or confer easements
and other property rights necessary for the construction or proper functioning of the
proposed development. Conferred rights shall include irrevocable offers to dedicate
or grant access easements to the City for emergency services and for maintenance,
construction and reconstruction of essential improvements.
11. Pursuant to the aforementioned condition, conferred rights shall include approvals
from the master developer or the HOA over easements and other property rights
necessary for construction and proper functioning of the proposed development not
limited to access rights over proposed and/or existing private streets that access
public streets and open space/drainage facilities of the master development.
12. The applicant shall offer for dedication all public street rights-of-way in conformance
with the City's General Plan, Municipal Code, applicable specific plans, and/or as
required by the City Engineer.
13. The applicant shall retain for private use all private street rights-of-way in
conformance with the City's General Plan, Municipal Code, applicable specific plans,
and/or as required by the City Engineer.
14. The private street rights-of-way to be retained for private use required for this
development include:
A. PRIVATE STREETS
1) Lots A, B, and C - Private Residential Streets measured at gutter flow
line to gutter flow line shall have a 36-foot travel width. The travel
width may be reduced to 32 feet with parking restricted to one side,
and 28 feet if on-street parking is prohibited, and provided there is
adequate off-street parking for residents and visitors, and the applicant
establishes provisions for ongoing enforcement of the parking
restriction in the CC&R’s. The CC&R’s shall be reviewed and approved
by the Design and Development Department prior to recordation.
Property line shall be placed at the back of curb similar to the lay out shown
on the (preliminary grading plan/tentative map) and the typical street section
shown in the tentative map. Use of smooth curves instead of angular lines at
property lines is recommended.
15. Right-of-way geometry for standard knuckles and property line corner cut-backs at
curb returns shall conform to Riverside County Standard Drawings #801, and #805,
respectively, unless otherwise approved by the City Engineer.
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16. When the City Engineer determines that access rights to the proposed street rights-
of-way shown on the approved Site Development Permit are necessary prior to
approval of the improvements dedicating such rights-of-way, the applicant shall
grant the necessary rights-of-way within 60 days of a written request by the City.
17. The applicant shall offer for dedication those easements necessary for the
placement of, and access to, utility lines and structures, drainage basins, mailbox
clusters, park lands, and common areas.
18. The applicant shall furnish proof of easements, or written permission, as appropriate,
from those owners of all abutting properties on which grading, retaining wall
construction, permanent slopes, or other encroachments will occur.
19. The applicant shall cause no easement to be granted, or recorded, over any portion
of the subject property after the date of approval of the Site Development Permit
unless such easement is approved by the City Engineer.
STREET AND TRAFFIC IMPROVEMENTS
20. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street
Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for
Individual Properties and Development) for public streets; and Section 13.24.080
(Street Design - Private Streets), where private streets are proposed.
21. Streets shall have vertical curbs or other approved curb configurations that will
convey water without ponding, and provide lateral containment of dust and residue
during street sweeping operations. If a wedge or rolled curb design is approved, the
lip at the flowline shall be near vertical with a 1/8" batter and a minimum height of
0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to
final inspection of permanent building(s) on the lot.
22. The applicant shall construct the following street improvements:
A. PRIVATE STREETS
1) Lots A, B, and C - Private Residential Streets measured at gutter flow
line to gutter flow line shall have a 36-foot travel width. The travel
width may be reduced to 32 feet with parking restricted to one side,
and 28 feet if on-street parking is prohibited, and provided there is
adequate off-street parking for residents and visitors, and the applicant
establishes provisions for ongoing enforcement of the parking
restriction in the CC&R’s. The CC&R’s shall be reviewed and approved
by the Design and Development Department prior to recordation.
2) The location of driveways of corner lots shall not be located within the 201
curb return and away from the intersection when possible.
B. PRIVATE CUL DE SACS
1) Shall be constructed according to the lay-out shown on the preliminary
grading plan, except for minor revisions as may be required by the City
Engineer.
C. KNUCKLE
1) Construct the knuckle to conform to the lay-out shown in the
preliminary grading plan, except for minor revisions as may be required
by the City Engineer.
D. Emergency Turn Around
1) Shall be constructed to conform to the lay-out shown on the
preliminary grading plan, except for minor revisions as may be required
by the City Engineer.
23. The applicant shall extend improvements beyond the subdivision boundaries to
ensure they safely integrate with existing improvements (e.g., grading; traffic control
devices and transitions in alignment, elevation or dimensions of streets and
sidewalks).
24. The applicant shall design street pavement sections using CalTrans' design
procedure for 20-year life pavement, and the site-specific data for soil strength and
anticipated traffic loading (including construction traffic). Minimum structural
sections shall be as follows:
Residential 3.0" a.c./4.5" c.a.b.
or the approved equivalents of alternate materials.
25. The applicant shall submit current mix designs (less than two years old at the time of
construction) for base, asphalt concrete and Portland cement concrete. The
submittal shall include test results for all specimens used in the mix design
procedure. For mix designs over six months old, the submittal shall include recent
(less than six months old at the time of construction) aggregate gradation test
results confirming that design gradations can be achieved in current production. The
applicant shall not schedule construction operations until mix designs are approved.
26. Improvements shall include appurtenances such as traffic control signs, markings
and other devices, raised medians if required, street name signs and sidewalks. Mid-
block street lighting is not required.
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27. Standard knuckles and corner cut-backs shall conform to Riverside County Standard
Drawings #801 and #805, respectively, unless otherwise approved by the City
Engineer.
28. Improvements shall be designed and constructed in accordance with City adopted
standards, supplemental drawings and specifications, or as approved by the City
Engineer. Improvement plans for streets, access gates and parking areas shall be
stamped and signed by engineers registered in California.
IMPROVEMENT PLANS
As used throughout these Conditions of Approval, professional titles such as “engineer,”
“surveyor,” and “architect,” refers to persons currently certified or licensed to practice their
respective professions in the State of California.
29. Improvement plans shall be prepared by or under the direct supervision of qualified
engineers and/or architects, as appropriate, and shall comply with the provisions of
LQMC Section 13.24.040 (Improvement Plans).
30. The following improvement plans shall be prepared and submitted for review and
approval by the Design and Development Department. A separate set of plans for
each line item specified below shall be prepared. The plans shall utilize the
minimum scale specified, unless otherwise authorized by the City Engineer in writing.
Plans may be prepared at a larger scale if additional detail or plan clarity is desired.
Note, the applicant may be required to prepare other improvement plans not listed
here pursuant to improvements required by other agencies and utility purveyors.
A. On-Site Street Improvements/Signing & Striping/Storm Drain Plan
1" = 40' Horizontal, 1"= 4' Vertical
B. PM-10 Plan 1” = 40’ Horizontal
C. Erosion Control Plan 1” = 40’ Horizontal
D. WQMP (Plan submitted in Report Form)
NOTE: A through C to be submitted concurrently
(Separate Storm Drain Plans if applicable)
E. On-Site Residential Precise Grading Plan 1" = 30' Horizontal
Other engineered improvement plans prepared for City approval that are not listed
above shall be prepared in formats approved by the City Engineer prior to
commencing plan preparation. 203
“On-Site Precise Grading” plan is required to be submitted for approval by the
Building Official, Planning Manager and the City Engineer.
All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines
and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire
hydrants) and Street Name Signs per Public Works Standard Plans and/or as
approved by the City Engineer.
Grading plans shall normally include perimeter walls with Top Of Wall & Top Of
Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or
sufficient cover to clear any adjacent obstructions.
“On-Site Precise Grading Plan” plans shall normally include all on-site surface
improvements including but not limited to finish grades for curbs & gutters, building
floor elevations, wall elevations, parking lot improvements and ADA requirements.
31. The City maintains standard plans, detail sheets and/or construction notes for
elements of construction which can be accessed via the Public Works Development
“Plans, Notes and Design Guidance” section of the City website (www.la-quinta.org).
Please navigate to the Design and Development home page and look for the
Standard Drawings hyperlink.
32. The applicant shall furnish a complete set of the mylars of all approved improvement
plans on a storage media acceptable to the City Engineer.
33. Upon completion of construction, and prior to final acceptance of the improvements
by the City, the applicant shall furnish the City with reproducible record drawings of
all improvement plans which were approved by the City. Each sheet shall be clearly
marked "Record Drawing" and shall be stamped and signed by the engineer or
surveyor certifying to the accuracy and completeness of the drawings. The applicant
shall have all approved mylars previously submitted to the City, revised to reflect the
as-built conditions. The applicant shall employ or retain the Engineer of Record (EOR)
during the construction phase of the project so that the EOR can make site visits in
support of preparing "Record Drawing". However, if subsequent approved revisions
have been approved by the City Engineer and reflect said "Record Drawing"
conditions, the EOR may submit a letter attesting to said fact to the City Engineer in
lieu of mylar submittal.
IMPROVEMENT SECURITY AGREEMENTS
34. In the event the applicant fails to construct the improvements for the development,
or fails to satisfy its obligations for the development in a timely manner, pursuant to
the approved phasing plan, the City shall have the right to halt issuance of all
permits, and/or final inspections, withhold other approvals related to the
development of the project, or call upon the surety to complete the improvements. 204
35. Depending on the timing of the development of this Site Development Permit, and
the status of the off-site improvements at the time, the applicant may be required
to:
A. Construct certain off-site improvements.
B. Construct additional off-site improvements, subject to the reimbursement of
its costs by others.
C. Reimburse others for those improvements previously constructed that are
considered to be an obligation of this site development permit.
D. Secure the costs for future improvements that are to be made by others.
E. To agree to any combination of these actions, as the City may require.
Off-Site Improvements should be completed on a first priority basis. The applicant
shall complete Off-Site Improvements in the first phase of construction or by the
issuance of the 20% Building Permit.
In the event that any of the improvements required for this development are
constructed by the City, the applicant shall, prior to the approval of the Final Map, or
the issuance of any permit related thereto, reimburse the City for the costs of such
improvements.
36. If the applicant elects to utilize the secured agreement alternative, the applicant
shall submit detailed construction cost estimates for all proposed on-site and off-site
improvements, including an estimate for the final survey monumentation, for
checking and approval by the City Engineer. Such estimates shall conform to the
unit cost schedule as approved by the City Engineer.
Estimates for improvements under the jurisdiction of other agencies shall be
approved by those agencies and submitted to the City along with the applicant’s
detailed cost estimates.
37. Should the applicant fail to construct the improvements for the development, or fail
to satisfy its obligations for the development in a timely manner, the City shall have
the right to halt issuance of building permits, and/or final building inspections,
withhold other approvals related to the development of the project, or call upon the
surety to complete the improvements.
GRADING
38. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading
Improvements).
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39. Prior to occupancy of the project site for any construction, or other purposes, the
applicant shall obtain a grading permit approved by the City Engineer.
40. To obtain an approved grading permit, the applicant shall submit and obtain
approval of all of the following:
A. A grading plan prepared by a civil engineer registered in the State of
California,
B. A preliminary geotechnical (“soils”) report prepared by a professional
registered in the State of California,
C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16,
(Fugitive Dust Control), and
D. An Erosion Control Plan with Best Management Practices prepared in
accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater
Discharge Permit and Storm Management and Discharge Controls).
E. A WQMP prepared by an authorized professional registered in the State of
California.
All grading shall conform with the recommendations contained in the Preliminary
Soils Report, and shall be certified as being adequate by soils engineer, or
engineering geologist registered in the State of California.
The applicant shall furnish security, in a form acceptable to the City, and in an
amount sufficient to guarantee compliance with the approved Fugitive Dust Control
Plan provisions as submitted with its application for a grading permit. Additionally,
the applicant shall replenish said security if expended by the City of La Quinta to
comply with the Plan as required by the City Engineer.
41. The applicant shall maintain all open graded, undeveloped land in order to prevent
wind and/or water erosion of such land. All open graded, undeveloped land shall
either be planted with interim landscaping, or stabilized with such other erosion
control measures, as were approved in the Fugitive Dust Control Plan.
42. Grading within the perimeter setback and parkway areas shall have undulating
terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except
as otherwise modified by this condition. The maximum slope shall not exceed 3:1
anywhere in the landscape setback area, except for the backslope (i.e. the slope at
the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground
cover. The maximum slope in the first six (6) feet adjacent to the curb shall not
exceed 4:1 when the nearest edge of sidewalk is within six feet (6’) of the curb,
otherwise the maximum slope within the right of way shall not exceed 3:1. All 206
unpaved parkway areas adjacent to the curb shall be depressed one and one-half
inches (1.5") in the first eighteen inches (18") behind the curb.
43. Building pad elevations on the rough grading plan submitted for City Engineer’s
approval shall conform with pad elevations shown on the preliminary grading plan,
unless the pad elevations have other requirements imposed elsewhere in these
Conditions of Approval.
44. The applicant shall minimize the differences in elevation between the adjoining
properties and the lots within this development.
Where compliance within the above stated limits is impractical, the City may
consider alternatives that are shown to minimize safety concerns, maintenance
difficulties and neighboring-owner dissatisfaction with the grade differential.
45. Prior to any site grading or regrading that will raise or lower any portion of the site by
more than plus or minus half of a foot (0.5’) from the elevations shown on the
approved Site Development Permit Preliminary Grading Plan, the applicant shall
submit the proposed grading changes to the City Engineer for a substantial
conformance review.
46. Prior to the issuance of a building permit for any building lot, the applicant shall
provide a lot pad certification stamped and signed by a qualified engineer or
surveyor with applicable compaction tests and over excavation documentation.
Each pad certification shall list the pad elevation as shown on the approved grading
plan, the actual pad elevation and the difference between the two, if any. Such pad
certification shall also list the relative compaction of the pad soil. The data shall be
organized by lot number, and listed cumulatively if submitted at different times.
DRAINAGE
47. Stormwater handling shall conform with the approved hydrology and drainage
report for Andalusia, Tract Map 31681. Nuisance water shall be disposed of in an
approved manner.
48. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage),
Retention Basin Design Criteria, Engineering Bulletin No. 06-16 – Hydrology Report
with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering
Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More
specifically, stormwater falling on site during the 100 year storm shall be retained
within the development, unless otherwise approved by the City Engineer. The design
storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the
greatest total run off.
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49. Nuisance water shall be retained on site. Nuisance water shall be disposed of per
approved methods contained in Engineering Bulletin No. 06-16 – Hydrology Report
with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering
Bulletin No. 06-015 - Underground Retention Basin Design Requirements.
50. In design of retention facilities, the maximum percolation rate shall be two inches
per hour. The percolation rate will be considered to be zero unless the applicant
provides site specific data indicating otherwise and as approved by the City Engineer.
51. The project shall be designed to accommodate purging and blowoff water (through
underground piping and/or retention facilities) from any on-site or adjacent well
sites granted or dedicated to the local water utility authority as a requirement for
development of this property.
52. No fence or wall shall be constructed around any retention basin unless approved by
the Community Development Director and the City Engineer.
53. For on-site above ground common retention basins, retention depth shall be
according to Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary
Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1
and shall be planted with maintenance free ground cover. Additionally, retention
basin widths shall be not less than 20 feet at the bottom of the basin.
54. Stormwater may not be retained in landscaped parkways or landscaped setback lots.
Only incidental storm water (precipitation which directly falls onto the setback) will
be permitted to be retained in the landscape setback areas. The perimeter setback
and parkway areas in the street right-of-way shall be shaped with berms and
mounds, pursuant to LQMC Section 9.100.040(B)(7).
55. The design of the development shall not cause any increase in flood boundaries and
levels in any area outside the development.
56. The development shall be graded to permit storm flow in excess of retention
capacity to flow out of the development through a designated overflow and into the
historic drainage relief route.
57. Storm drainage historically received from adjoining property shall be received and
retained or passed through into the historic downstream drainage relief route.
58. The applicant shall comply with applicable provisions for post construction runoff per
the City’s NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq.
(Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean
Water); Riverside County Ordinance No. 457; and the California Regional Water
Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No.
R7-2013-0011 and the State Water Resources Control Board’s Order No. 2009-0009-208
DWQ and Order No. 2010-0014-DWQ.
A. For post-construction urban runoff from New Development and
Redevelopments Projects, the applicant shall implement requirements of the
NPDES permit for the design, construction and perpetual operation and
maintenance of BMPs per the approved Water Quality Management Plan
(WQMP) for the project as required by the California Regional Water Quality
Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No.
R7-2013-0011.
B. The applicant shall implement the WQMP Design Standards per (CRWQCB-
CRB) Region Board Order No. R7-2013-0011 utilizing BMPs approved by the
City Engineer. A project specific WQMP shall be provided which incorporates
Site Design and Treatment BMPs utilizing first flush infiltration as a preferred
method of NPDES Permit Compliance for Whitewater River receiving water, as
applicable.
C. The developer shall execute and record a Stormwater Management/BMP
Facilities Agreement that provides for the perpetual maintenance and
operation of stormwater BMPs.
UTILITIES
59. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities).
60.The applicant shall obtain the approval of the City Engineer for the location of all
utility lines within any right-of-way, and all above-ground utility structures including,
but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone
stands, to ensure optimum placement for practical and aesthetic purposes.
61.Existing overhead utility lines within, or adjacent to the proposed development, and
all proposed utilities shall be installed underground.
All existing utility lines attached to joint use 92 KV transmission power poles are
exempt from the requirement to be placed underground.
62.Underground utilities shall be installed prior to overlying hardscape. For installation
of utilities in existing improved streets, the applicant shall comply with trench
restoration requirements maintained, or required by the City Engineer.
The applicant shall provide certified reports of all utility trench compaction for
approval by the City Engineer.
CONSTRUCTION
63.The City will conduct final inspections of habitable buildings only when the buildings209
have improved street and (if required) sidewalk access to publicly-maintained
streets. The improvements shall include required traffic control devices, pavement
markings and street name signs. If on-site streets in residential developments are
initially constructed with partial pavement thickness, the applicant shall complete
the pavement prior to final inspections of the last ten percent of homes within the
development or when directed by the City, whichever comes first.
LANDSCAPE AND IRRIGATION
64. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) &
13.24.140 (Landscaping Plans).
65. The applicant shall provide landscaping in the required setbacks, retention basins,
and common lots.
66. All new landscape areas shall have landscaping and permanent irrigation
improvements in compliance with the City’s Water Efficient Landscape regulations
contained in LQMC Section 8.13 (Water Efficient Landscape).
67. The applicant shall submit final landscape plans for review, processing and approval
to the Design and Development Department, in accordance with the Final Landscape
Plan application process. Design and Development Director approval of the final
landscape plans is required prior to issuance of the first building permit unless the
Director determines extenuating circumstances exist which justify an alternative
processing schedule.
NOTE: Plans are not approved for construction until signed by the appropriate City
official, including the Design and Development Director.
Prior to final approval of the installation of landscaping, the Landscape Architect of
record shall provide the Design and Development Department a letter stating he/she
has personally inspected the installation and that it conforms with the final
landscaping plans as approved by the City.
If staff determines during final landscaping inspection that adjustments are required
in order to meet the intent of the Planning Commission’s approval, the Design and
Development Director shall review and approve any such revisions to the landscape
plan.
MAINTENANCE
68. The applicant shall comply with the provisions of LQMC Section 13.24.160
(Maintenance).
69. The applicant shall make provisions for the continuous and perpetual maintenance 210
of common areas, perimeter landscaping up to the curb, access drives, sidewalks,
and stormwater BMPs.
FEES AND DEPOSITS
70. Permits issued under this approval shall be subject to the provisions of the
Development Impact Fee and Transportation Uniform Mitigation Fee programs in
effect at the time of issuance of building permit(s).
71. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and
Deposits). These fees include all deposits and fees required by the City for plan
checking and construction inspection. Deposits and fee amounts shall be those in
effect when the applicant makes application for plan check and permits.
FIRE
72. For residential areas, approved standard fire hydrants shall be located at each
intersection, with no portion of any lot frontage more than a maximum of 500 feet
from a hydrant. Minimum fire flow for all residential structures shall be 1000 GPM for
a 2-hour duration at 20 PSI.
73. Prior to issuance of building permits, the water system for fire protection must be
provided as approved by the Fire Department and the local water authority.
74. Blue dot retro-reflector pavement markers shall be located on private streets, public
streets and driveways to indicate location of the fire hydrant per standard number
06-05 (located at www.rvcfire.org)
75. Install a complete fire sprinkler system, along with current permit fees, to the Fire
Department for review and approval prior to installation. Fire sprinkler system(s) with
pipe sizes in excess of 4” in diameter will require the project Structural Engineer to
certify with a “wet signature”, that the structural system is designed to support the
seismic and gravity loads to support the additional weight of the sprinkler system. All
fire sprinkler risers shall be protected from any physical damage.
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TENTATIVE TRACT MAP 37287
GENERAL
1. The applicant agrees to defend, indemnify and hold harmless the City of La
Quinta (“City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this Tentative
Tract Map, or any Final Map recorded thereunder. The City shall have sole
discretion in selecting its defense counsel.
The City shall promptly notify the applicant of any claim, action or proceeding
and shall cooperate fully in the defense.
2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply
with the requirements and standards of Government Code §§ 66410 through
66499.58 (the “Subdivision Map Act”), and Chapter 13 of the La Quinta
Municipal Code (“LQMC”).
The City of La Quinta’s Municipal Code can be accessed on the City’s Web Site at
www.la-quinta.org.
3. The Tentative Tract Map shall expire on September 26, 2020 and shall become
null and void in accordance with La Quinta Municipal Code Section 13.12.150. A
time extension may be requested per LQMC Section 13.12.160.
4. Prior to the issuance of any grading, construction, or building permit by the City,
the applicant shall obtain any necessary clearances and/or permits from the
following agencies, if required:
• Riverside County Fire Marshal
• La Quinta Public Works Development Division (Grading Permit, Green
Sheet (Public Works Clearance) for Building Permits, Water Quality
Management Plan(WQMP) Exemption Form – Whitewater River Region,
Improvement Permit)
• Design & Development Department
• Riverside Co. Environmental Health Department
• Coachella Valley Unified School District
• Coachella Valley Water District (CVWD)
• Imperial Irrigation District (IID)
• California Water Quality Control Board (CWQCB)
• State Water Resources Control Board
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• SunLine Transit Agency
• SCAQMD Coachella Valley
The applicant is responsible for all requirements of the permits and/or
clearances from the above listed agencies. When these requirements include
approval of improvement plans, the applicant shall furnish proof of such
approvals when submitting those improvement plans for City approval.
5. Coverage under the State of California Construction General Permit must be
obtained by the applicant, who then shall submit a copy of the Regional Water
Quality Control Board’s (“RWQCB”) acknowledgment of the applicant’s Notice of
Intent (“NOI”) and Waste Discharge Identification (WDID) number to the City
prior to the issuance of a grading or building permit.
6. The applicant shall comply with applicable provisions of the City’s NPDES
stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater
Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water);
Riverside County Ordinance No. 457; the California Regional Water Quality
Control Board – Colorado River Basin Region Board Order No. R7-2013-0011 and
the State Water Resources Control Board’s Order No. 2009-0009-DWQ and
Order No. 2012-0006-DWQ.
A. For construction activities including clearing, grading or excavation of
land that disturbs one (1) acre or more of land, or that disturbs less than
one (1) acre of land, but which is a part of a construction project that
encompasses more than one (1) acre of land, the Permitee shall be
required to submit a Storm Water Pollution Protection Plan (“SWPPP”) to
the State Water Resources Control Board.
The applicant or design professional can obtain the California
Stormwater Quality Association SWPPP template at
www.cabmphandbooks.com for use in their SWPPP preparation.
B. The applicant shall ensure that the required SWPPP is available for
inspection at the project site at all times through and including
acceptance of all improvements by the City.
C. The applicant’s SWPPP shall include provisions for all of the following
Best Management Practices (“BMPs”) (LQMC Section 8.70.020
(Definitions)):
1) Temporary Soil Stabilization (erosion control).
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2) Temporary Sediment Control.
3) Wind Erosion Control.
4) Tracking Control.
5) Non-Storm Water Management.
6) Waste Management and Materials Pollution Control.
D. All erosion and sediment control BMPs on an Erosion Control Plan
proposed by the applicant shall be approved by the City Engineer prior to
any onsite or offsite grading, pursuant to this project.
E. The SWPPP and BMPs shall remain in effect for the entire duration of
project construction until all improvements are completed and accepted
by the City Council.
F. The inclusion in the Homeowners’ Association (HOA) Conditions,
Covenants, and Restrictions (CC&Rs), a requirement for the perpetual
maintenance and operation of all post-construction BMPs as required
and the applicant shall execute and record an agreement that provides
for the perpetual maintenance and operation of all post-construction
BMPs as required.
7. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual attorney’s fees incurred by the City Attorney to
review, negotiate and/or modify any documents or instruments required by
these conditions, if Developer requests that the City modify or revise any
documents or instruments prepared initially by the City to effect these
conditions. This obligation shall be paid in the time noted above without
deduction or offset and Developer’s failure to make such payment shall be a
material breach of the Conditions of Approval.
8. Developer shall reimburse the City, within thirty (30) days of presentment of the
invoice, all costs and actual consultant’s fees incurred by the City for
engineering and/or surveying consultants to review and/or modify any
documents or instruments required by this project. This obligation shall be paid
in the time noted above without deduction or offset and Developer’s failure to
make such payment shall be a material breach of the Conditions of Approval.
PROPERTY RIGHTS
9. Prior to issuance of any permit(s), the applicant shall acquire or confer
easements and other property rights necessary for the construction or proper
functioning of the proposed development. Conferred rights shall include
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irrevocable offers to dedicate or grant access easements to the City for
emergency services and for maintenance, construction and reconstruction of
essential improvements.
10. Pursuant to the aforementioned condition, conferred rights shall include
approvals from the master developer or the HOA over easements and other
property rights necessary for construction and proper functioning of the
proposed development not limited to access rights over proposed and/or
existing private streets that access public streets and open space/drainage
facilities of the master development.
11. The applicant shall offer for dedication on the Final Map all public street rights-
of-way in conformance with the City's General Plan, Municipal Code, applicable
specific plans, and/or as required by the City Engineer.
12. The applicant shall retain for private use on the Final Map all private street
rights-of-way in conformance with the City's General Plan, Municipal Code,
applicable specific plans, and/or as required by the City Engineer.
13. The private street rights-of-way to be retained for private use required for this
development include:
A. PRIVATE STREETS
1) Lots A, B, and C - Private Residential Streets measured at gutter
flow line to gutter flow line shall have a 36-foot travel width. The
travel width may be reduced to 32 feet with parking restricted to
one side, and 28 feet if on-street parking is prohibited, and
provided there is adequate off-street parking for residents and
visitors, and the applicant establishes provisions for ongoing
enforcement of the parking restriction in the CC&R’s. The CC&R’s
shall be reviewed and approved by the Design and Development
Department prior to recordation.
Property line shall be placed at the back of curb similar to the lay out
shown on the (preliminary grading plan/tentative map) and the typical
street section shown in the tentative map. Use of smooth curves instead
of angular lines at property lines is recommended.
14. Right-of-way geometry for standard knuckles and property line corner
cut-backs at curb returns shall conform to Riverside County Standard Drawings
#801, and #805, respectively, unless otherwise approved by the City Engineer.
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15. When the City Engineer determines that access rights to the proposed street
rights-of-way shown on the approved Tentative Tract Map are necessary prior
to approval of the Final Map dedicating such rights-of-way, the applicant shall
grant the necessary rights-of-way within 60 days of a written request by the
City.
16. The applicant shall offer for dedication on the Final Map a ten-foot wide public
utility easement contiguous with, and along both sides of all private streets.
Such easement may be reduced to five feet in width with the express written
approval of IID.
17. The applicant shall offer for dedication those easements necessary for the
placement of, and access to, utility lines and structures, drainage basins,
mailbox clusters, park lands, and common areas on the Final Map.
18. The applicant shall furnish proof of easements, or written permission, as
appropriate, from those owners of all abutting properties on which grading,
retaining wall construction, permanent slopes, or other encroachments will
occur.
19. The applicant shall cause no easement to be granted, or recorded, over any
portion of the subject property between the date of approval of the Tentative
Tract Map and the date of recording of any Final Map, unless such easement is
approved by the City Engineer.
STREET AND TRAFFIC IMPROVEMENTS
20. The applicant shall comply with the provisions of LQMC Sections 13.24.060
(Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100
(Access for Individual Properties and Development) for public streets; and
Section 13.24.080 (Street Design - Private Streets), where private streets are
proposed.
21. Streets shall have vertical curbs or other approved curb configurations that will
convey water without ponding, and provide lateral containment of dust and
residue during street sweeping operations. If a wedge or rolled curb design is
approved, the lip at the flowline shall be near vertical with a 1/8" batter and a
minimum height of 0.1'. Unused curb cuts on any lot shall be restored to
standard curb height prior to final inspection of permanent building(s) on the
lot.
22. The applicant shall construct the following street improvements:
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A. PRIVATE STREETS
1) Lots A, B, and C - Private Residential Streets measured at gutter
flow line to gutter flow line shall have a 36-foot travel width. The
travel width may be reduced to 32 feet with parking restricted to
one side, and 28 feet if on-street parking is prohibited, and
provided there is adequate off-street parking for residents and
visitors, and the applicant establishes provisions for ongoing
enforcement of the parking restriction in the CC&R’s. The CC&R’s
shall be reviewed and approved by the Design and Development
Department prior to recordation.
2) The location of driveways of corner lots shall not be located within
the curb return and away from the intersection when possible.
B. PRIVATE CUL DE SACS
1) Shall be constructed according to the lay-out shown on the
tentative map, except for minor revisions as may be required by
the City Engineer.
C. KNUCKLE
1) Construct the knuckle to conform to the lay-out shown in the
tentative tract map, except for minor revisions as may be required
by the City Engineer.
D. Emergency Turn Around
1) Shall be constructed to conform to the lay-out shown on the
tentative tract map, except for minor revisions as may be required
by the City Engineer.
23. The applicant shall extend improvements beyond the subdivision boundaries to
ensure they safely integrate with existing improvements (e.g., grading; traffic
control devices and transitions in alignment, elevation or dimensions of streets
and sidewalks).
24. The applicant shall design street pavement sections using CalTrans' design
procedure for 20-year life pavement, and the site-specific data for soil strength
and anticipated traffic loading (including construction traffic). Minimum
structural sections shall be as follows:
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Residential 3.0" a.c./4.5" c.a.b.
or the approved equivalents of alternate materials.
25. The applicant shall submit current mix designs (less than two years old at the
time of construction) for base, asphalt concrete and Portland cement concrete.
The submittal shall include test results for all specimens used in the mix design
procedure. For mix designs over six months old, the submittal shall include
recent (less than six months old at the time of construction) aggregate
gradation test results confirming that design gradations can be achieved in
current production. The applicant shall not schedule construction operations
until mix designs are approved.
26. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs and
sidewalks. Mid-block street lighting is not required.
27. Standard knuckles and corner cut-backs shall conform to Riverside County
Standard Drawings #801 and #805, respectively, unless otherwise approved by
the City Engineer.
28. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as approved
by the City Engineer. Improvement plans for streets, access gates and parking
areas shall be stamped and signed by engineers registered in California.
FINAL MAPS
29. Prior to the City’s approval of a Final Map, the applicant shall furnish accurate
mylars of the Final Map. The Final Map shall be 1” = 40’ scale.
IMPROVEMENT PLANS
As used throughout these Conditions of Approval, professional titles such as
“engineer,” “surveyor,” and “architect,” refers to persons currently certified or licensed
to practice their respective professions in the State of California.
30. Improvement plans shall be prepared by or under the direct supervision of
qualified engineers and/or architects, as appropriate, and shall comply with the
provisions of LQMC Section 13.24.040 (Improvement Plans).
31. The following improvement plans shall be prepared and submitted for review
and approval by the Design and Development Department. A separate set of
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plans for each line item specified below shall be prepared. The plans shall
utilize the minimum scale specified, unless otherwise authorized by the City
Engineer in writing. Plans may be prepared at a larger scale if additional detail
or plan clarity is desired. Note, the applicant may be required to prepare other
improvement plans not listed here pursuant to improvements required by other
agencies and utility purveyors.
A. On-Site Street Improvements/Signing & Striping/Storm Drain Plan
1" = 40' Horizontal, 1"= 4'
Vertical
B. PM-10 Plan 1” = 40’ Horizontal
C. Erosion Control Plan 1” = 40’ Horizontal
D. WQMP (Plan submitted in Report Form)
NOTE: A through C to be submitted concurrently
(Separate Storm Drain Plans if applicable)
E. On-Site Residential Precise Grading Plan 1" = 30' Horizontal
Other engineered improvement plans prepared for City approval that are not
listed above shall be prepared in formats approved by the City Engineer prior to
commencing plan preparation.
“On-Site Precise Grading” plan is required to be submitted for approval by the
Building Official, Planning Manager and the City Engineer.
All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit
Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue
RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans
and/or as approved by the City Engineer.
Grading plans shall normally include perimeter walls with Top Of Wall & Top Of
Footing elevations shown. All footings shall have a minimum of 1-foot of cover,
or sufficient cover to clear any adjacent obstructions.
“On-Site Precise Grading Plan” plans shall normally include all on-site surface
improvements including but not limited to finish grades for curbs & gutters,
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building floor elevations, wall elevations, parking lot improvements and ADA
requirements.
32. The City maintains standard plans, detail sheets and/or construction notes for
elements of construction which can be accessed via the Public Works
Development “Plans, Notes and Design Guidance” section of the City website
(www.la-quinta.org). Please navigate to the Design and Development home
page and look for the Standard Drawings hyperlink.
33. The applicant shall furnish a complete set of the mylars of all approved
improvement plans on a storage media acceptable to the City Engineer.
34. Upon completion of construction, and prior to final acceptance of the
improvements by the City, the applicant shall furnish the City with reproducible
record drawings of all improvement plans which were approved by the City.
Each sheet shall be clearly marked "Record Drawing" and shall be stamped and
signed by the engineer or surveyor certifying to the accuracy and completeness
of the drawings. The applicant shall have all approved mylars previously
submitted to the City, revised to reflect the as-built conditions. The applicant
shall employ or retain the Engineer of Record (EOR) during the construction
phase of the project so that the EOR can make site visits in support of preparing
"Record Drawing". However, if subsequent approved revisions have been
approved by the City Engineer and reflect said "Record Drawing" conditions, the
EOR may submit a letter attesting to said fact to the City Engineer in lieu of
mylar submittal.
IMPROVEMENT SECURITY AGREEMENTS
35. Prior to approval of any Final Map, the applicant shall construct all on and off-
site improvements and satisfy its obligations for same, or shall furnish a fully
secured and executed Subdivision Improvement Agreement (“SIA”)
guaranteeing the construction of such improvements and the satisfaction of its
obligations for same, or shall agree to any combination thereof, as may be
required by the City.
36. Any Subdivision Improvement Agreement (“SIA”) entered into by and between
the applicant and the City of La Quinta, for the purpose of guaranteeing the
completion of any improvements related to this Tentative Tract Map, shall
comply with the provisions of LQMC Chapter 13.28 (Improvement Security).
37. Improvements to be made, or agreed to be made, shall include the removal of
any existing structures or other obstructions which are not a part of the
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proposed improvements; and shall provide for the setting of the final survey
monumentation.
When improvements are phased through a “Phasing Plan,” or an administrative
approval (e.g., Site Development Permits), all off-site improvements and
common on-site improvements (e.g., backbone utilities, retention basins,
perimeter walls, landscaping and gates) shall be constructed, or secured
through a SIA, prior to the issuance of any permits in the first phase of the
development, or as otherwise approved by the City Engineer.
Improvements and obligations required of each subsequent phase shall either
be completed, or secured through a SIA, prior to the completion of homes or
the occupancy of permanent buildings within such latter phase, or as otherwise
approved by the City Engineer.
In the event the applicant fails to construct the improvements for the
development, or fails to satisfy its obligations for the development in a timely
manner, pursuant to the approved phasing plan, the City shall have the right to
halt issuance of all permits, and/or final inspections, withhold other approvals
related to the development of the project, or call upon the surety to complete
the improvements.
38. Depending on the timing of the development of this Tentative Tract Map, and
the status of the off-site improvements at the time, the applicant may be
required to:
A. Construct certain off-site improvements.
B. Construct additional off-site improvements, subject to the
reimbursement of its costs by others.
C. Reimburse others for those improvements previously constructed that
are considered to be an obligation of this tentative tract map.
D. Secure the costs for future improvements that are to be made by others.
E. To agree to any combination of these actions, as the City may require.
Off-Site Improvements should be completed on a first priority basis. The
applicant shall complete Off-Site Improvements in the first phase of
construction or by the issuance of the 20% Building Permit.
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In the event that any of the improvements required for this development are
constructed by the City, the applicant shall, prior to the approval of the Final
Map, or the issuance of any permit related thereto, reimburse the City for the
costs of such improvements.
39. If the applicant elects to utilize the secured agreement alternative, the
applicant shall submit detailed construction cost estimates for all proposed on-
site and off-site improvements, including an estimate for the final survey
monumentation, for checking and approval by the City Engineer. Such
estimates shall conform to the unit cost schedule as approved by the City
Engineer.
At the time the applicant submits its detailed construction cost estimates for
conditional approval of the Final Map by the City Council, the applicant shall
also submit one copy each of an 8-1/2" x 11" reduction of each page of the
Final Map, along with a copy of an 8-1/2" x 11" Vicinity Map.
Estimates for improvements under the jurisdiction of other agencies shall be
approved by those agencies and submitted to the City along with the
applicant’s detailed cost estimates.
40. Should the applicant fail to construct the improvements for the development,
or fail to satisfy its obligations for the development in a timely manner, the City
shall have the right to halt issuance of building permits, and/or final building
inspections, withhold other approvals related to the development of the
project, or call upon the surety to complete the improvements.
GRADING
41. The applicant shall comply with the provisions of LQMC Section 13.24.050
(Grading Improvements).
42. Prior to occupancy of the project site for any construction, or other purposes,
the applicant shall obtain a grading permit approved by the City Engineer.
43. To obtain an approved grading permit, the applicant shall submit and obtain
approval of all of the following:
A. A grading plan prepared by a civil engineer registered in the State of
California,
B. A preliminary geotechnical (“soils”) report prepared by a professional
registered in the State of California,
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C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter
6.16, (Fugitive Dust Control), and
D. An Erosion Control Plan with Best Management Practices prepared in
accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES
Stormwater Discharge Permit and Storm Management and Discharge
Controls).
E. A WQMP prepared by an authorized professional registered in the State
of California.
All grading shall conform with the recommendations contained in the
Preliminary Soils Report, and shall be certified as being adequate by soils
engineer, or engineering geologist registered in the State of California.
A statement shall appear on the Final Map that a soils report has been prepared
in accordance with the California Health & Safety Code § 17953.
The applicant shall furnish security, in a form acceptable to the City, and in an
amount sufficient to guarantee compliance with the approved Fugitive Dust
Control Plan provisions as submitted with its application for a grading permit.
Additionally, the applicant shall replenish said security if expended by the City
of La Quinta to comply with the Plan as required by the City Engineer.
44. The applicant shall maintain all open graded, undeveloped land in order to
prevent wind and/or water erosion of such land. All open graded, undeveloped
land shall either be planted with interim landscaping, or stabilized with such
other erosion control measures, as were approved in the Fugitive Dust Control
Plan.
45. Grading within the perimeter setback and parkway areas shall have undulating
terrain and shall conform with the requirements of LQMC Section 9.60.240(F)
except as otherwise modified by this condition. The maximum slope shall not
exceed 3:1 anywhere in the landscape setback area, except for the backslope
(i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully
planted with ground cover. The maximum slope in the first six (6) feet adjacent
to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six
feet (6’) of the curb, otherwise the maximum slope within the right of way shall
not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be
depressed one and one-half inches (1.5") in the first eighteen inches (18")
behind the curb.
46. Building pad elevations on the rough grading plan submitted for City Engineer’s
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approval shall conform with pad elevations shown on the tentative map, unless
the pad elevations have other requirements imposed elsewhere in these
Conditions of Approval.
47. The applicant shall minimize the differences in elevation between the adjoining
properties and the lots within this development.
Where compliance within the above stated limits is impractical, the City may
consider alternatives that are shown to minimize safety concerns, maintenance
difficulties and neighboring-owner dissatisfaction with the grade differential.
48. Prior to any site grading or regrading that will raise or lower any portion of the
site by more than plus or minus half of a foot (0.5’) from the elevations shown
on the approved Tentative Tract Map, the applicant shall submit the proposed
grading changes to the City Engineer for a substantial conformance review.
49. Prior to the issuance of a building permit for any building lot, the applicant shall
provide a lot pad certification stamped and signed by a qualified engineer or
surveyor with applicable compaction tests and over excavation documentation.
Each pad certification shall list the pad elevation as shown on the approved
grading plan, the actual pad elevation and the difference between the two, if
any. Such pad certification shall also list the relative compaction of the pad
soil. The data shall be organized by lot number, and listed cumulatively if
submitted at different times.
DRAINAGE
50. Stormwater handling shall conform with the approved hydrology and drainage
report for Andalusia, Tract Map 31681. Nuisance water shall be disposed of in
an approved manner.
51. The applicant shall comply with the provisions of LQMC Section 13.24.120
(Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 –
Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain
Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin
Design Requirements. More specifically, stormwater falling on site during the
100 year storm shall be retained within the development, unless otherwise
approved by the City Engineer. The design storm shall be either the 1 hour, 3
hour, 6 hour or 24 hour event producing the greatest total run off.
52. Nuisance water shall be retained on site. Nuisance water shall be disposed of
per approved methods contained in Engineering Bulletin No. 06-16 – Hydrology
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Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and
Engineering Bulletin No. 06-015 - Underground Retention Basin Design
Requirements.
53. In design of retention facilities, the maximum percolation rate shall be two
inches per hour. The percolation rate will be considered to be zero unless the
applicant provides site specific data indicating otherwise and as approved by
the City Engineer.
54. The project shall be designed to accommodate purging and blowoff water
(through underground piping and/or retention facilities) from any on-site or
adjacent well sites granted or dedicated to the local water utility authority as a
requirement for development of this property.
55. No fence or wall shall be constructed around any retention basin unless
approved by the Community Development Director and the City Engineer.
56. For on-site above ground common retention basins, retention depth shall be
according to Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary
Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed
3:1 and shall be planted with maintenance free ground cover. Additionally,
retention basin widths shall be not less than 20 feet at the bottom of the basin.
57. Stormwater may not be retained in landscaped parkways or landscaped
setback lots. Only incidental storm water (precipitation which directly falls onto
the setback) will be permitted to be retained in the landscape setback areas.
The perimeter setback and parkway areas in the street right-of-way shall be
shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7).
58. The design of the development shall not cause any increase in flood boundaries
and levels in any area outside the development.
59. The development shall be graded to permit storm flow in excess of retention
capacity to flow out of the development through a designated overflow and
into the historic drainage relief route.
60. Storm drainage historically received from adjoining property shall be received
and retained or passed through into the historic downstream drainage relief
route.
61. The applicant shall comply with applicable provisions for post construction
runoff per the City’s NPDES stormwater discharge permit, LQMC Sections
8.70.010 et seq. (Stormwater Management and Discharge Controls), and
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13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the
California Regional Water Quality Control Board – Colorado River Basin
(CRWQCB-CRB) Region Board Order No. R7-2013-0011 and the State Water
Resources Control Board’s Order No. 2009-0009-DWQ and Order No. 2010-
0014-DWQ.
A. For post-construction urban runoff from New Development and
Redevelopments Projects, the applicant shall implement requirements of
the NPDES permit for the design, construction and perpetual operation
and maintenance of BMPs per the approved Water Quality Management
Plan (WQMP) for the project as required by the California Regional Water
Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board
Order No. R7-2013-0011.
B. The applicant shall implement the WQMP Design Standards per
(CRWQCB-CRB) Region Board Order No. R7-2013-0011 utilizing BMPs
approved by the City Engineer. A project specific WQMP shall be provided
which incorporates Site Design and Treatment BMPs utilizing first flush
infiltration as a preferred method of NPDES Permit Compliance for
Whitewater River receiving water, as applicable.
C. The developer shall execute and record a Stormwater Management/BMP
Facilities Agreement that provides for the perpetual maintenance and
operation of stormwater BMPs.
UTILITIES
62. The applicant shall comply with the provisions of LQMC Section 13.24.110
(Utilities).
63. The applicant shall obtain the approval of the City Engineer for the location of
all utility lines within any right-of-way, and all above-ground utility structures
including, but not limited to, traffic signal cabinets, electric vaults, water valves,
and telephone stands, to ensure optimum placement for practical and
aesthetic purposes.
64. Existing overhead utility lines within, or adjacent to the proposed development,
and all proposed utilities shall be installed underground.
All existing utility lines attached to joint use 92 KV transmission power poles are
exempt from the requirement to be placed underground.
65. Underground utilities shall be installed prior to overlying hardscape. For
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installation of utilities in existing improved streets, the applicant shall comply
with trench restoration requirements maintained, or required by the City
Engineer.
The applicant shall provide certified reports of all utility trench compaction for
approval by the City Engineer.
CONSTRUCTION
66. The City will conduct final inspections of habitable buildings only when the
buildings have improved street and (if required) sidewalk access to publicly-
maintained streets. The improvements shall include required traffic control
devices, pavement markings and street name signs. If on-site streets in
residential developments are initially constructed with partial pavement
thickness, the applicant shall complete the pavement prior to final inspections
of the last ten percent of homes within the development or when directed by
the City, whichever comes first.
LANDSCAPE AND IRRIGATION
67. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping
Setbacks) & 13.24.140 (Landscaping Plans).
68. The applicant shall provide landscaping in the required setbacks, retention
basins, and common lots.
69. All new landscape areas shall have landscaping and permanent irrigation
improvements in compliance with the City’s Water Efficient Landscape
regulations contained in LQMC Section 8.13 (Water Efficient Landscape).
70. The applicant shall submit final landscape plans for review, processing and
approval to the Design and Development Department, in accordance with the
Final Landscape Plan application process. Design and Development Director
approval of the final landscape plans is required prior to issuance of the first
building permit unless the Director determines extenuating circumstances exist
which justify an alternative processing schedule.
NOTE: Plans are not approved for construction until signed by the appropriate
City official, including the Design and Development Director.
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Prior to final approval of the installation of landscaping, the Landscape
Architect of record shall provide the Design and Development Department a
letter stating he/she has personally inspected the installation and that it
conforms with the final landscaping plans as approved by the City.
If staff determines during final landscaping inspection that adjustments are
required in order to meet the intent of the Planning Commission’s approval, the
Design and Development Director shall review and approve any such revisions
to the landscape plan.
MAINTENANCE
71. The applicant shall comply with the provisions of LQMC Section 13.24.160
(Maintenance).
72. The applicant shall make provisions for the continuous and perpetual
maintenance of common areas, perimeter landscaping up to the curb, access
drives, sidewalks, and stormwater BMPs.
FEES AND DEPOSITS
73. Permits issued under this approval shall be subject to the provisions of the
Development Impact Fee and Transportation Uniform Mitigation Fee programs
in effect at the time of issuance of building permit(s).
74. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees
and Deposits). These fees include all deposits and fees required by the City for
plan checking and construction inspection. Deposits and fee amounts shall be
those in effect when the applicant makes application for plan check and
permits.
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PROJECT INFORMATION
CASE NUMBERS: TENTATIVE TRACT MAP 2017-0006
SPECIFIC PLAN 2017-0001
SITE DEVELOPMENT PERMIT 2017-0008
RELATED CASES: SPECIFIC PLAN 2003-067
APPLICANT: T.D. DESERT DEVELOPMENT, L.P.
PROPERTY OWNER: T.D. DESERT DEVELOPMENT, L.P.
REQUESTS: APPROVAL OF AMENDMENT 4 TO SPECIFIC PLAN 2003-067,
A SITE DEVELOPMENT PERMIT, AND TENTATIVE TRACT MAP
TO DEVELOP 71 DUPLEX-STYLE SINGLE-FAMILY DWELLING
UNITS
LOCATION: EAST OF MADISON STREET, SOUTH OF AVENUE 58, WITHIN
THE ANDALUSIA AT CORAL MOUNTAIN SPECIFIC PLAN,
PLANNING AREA 2
APN 764-200-071
GENERAL PLAN
DESIGNATION: LOW DENSITY RESIDENTIAL
ZONING
DESIGNATION: LOW DENSITY RESIDENTIAL
SURROUNDING
ZONING/LAND USES: NORTH: LOW DENSITY RESIDENTIAL
EXISTING RESIDENTIAL DEVELOPMENT
SOUTH: LOW DENSITY RESIDENTIAL
GOLF COURSE
EAST: LOW DENSITY RESIDENTIAL
EXISTING RESIDENTIAL DEVELOPMENT
WEST: LOW DENSITY RESIDENTIAL
TENNIS AND SWIM CLUB
ATTACHMENT 1
231
232
Site Map
ATTACHMENT 2
233
234
ATTACHMENT 3
SP2003-067 AMENDMENT NO. 3
APPROVED ANDALUSIA SPECIFIC PLAN
235
SP2003-067 AMENDMENT NO. 3
236
SP2003-067 AMENDMENT NO. 3
237
SP2003-067 AMENDMENT NO. 3
238
SP2017-0001
PROPOSED SPECIFIC PLAN MODIFICATIONS
(RED UNDERLINE)
ATTACHMENT 4
239
SP2017-0001
240
SP2017-0001
241
SP2017-0001
242
ATTACHMENT 5243
244
245
246
ATTACHMENT 6
247
La Quinta, CA
The Village
Kitchen
Golf Cart
2 Car Garage
Trash
42"Ref42"R/OPull-OutPantry Micro30"
BBQ 42"CounterOpt.Opt.
43" Linear
F.P.
Vent-Free
Opt. 54" Linear
F.P.Dirct-Vent
54" Linear
F.P.Dirct-Vent
Golf Cart
20'- 0" x 27'- 6"
Great Room
Entry
13'- 1" x 12'- 6"
Dining
13'- 0" x 12'- 0"
Casita
BathMaster
BathMaster
Trash
12'- 0" x 12'- 1"
Casita
12'- 0" x 12'- 0"
Suite 2
15'- 0" x 13'- 4"
Master Suite
Ba 3
Ba 2
Walk-InCloset
Walk-InCloset
Pwdr
Pwdr
Laun
W D
Sink Linen
Linen
Coats
Pull-OutPantry
42"Ref
Micro30"
42"R/O
Sink D/W
D/WSink
Linen Walk-InLinen
15'- 0" x 14'- 5"
Master Suite
20'- 0" x 14'- 7"
Great Room
11'- 9" x 11'- 6"
Suite 2
Ba 3
Portico
Courtyard
Courtyard
Ba2
Laun
W D
Walk-InCloset
Sink
Coats
Covered Patio
Covered Patio
Walk-InCloset
2 Car Garage
Entry
Covered Patio
TanklessW/H
TanklessW/H
140-0" Property Line
140-0" Property Line45'-0" Property Line45'-0" Property Line45'-0" Property Line45'-0" Property Line27'-0"
10'-0"
15'-0"
20'-0"
20'-0"
30'-0"7'-0"8'-0"11'-5"5'-0"5'-0"6'-6"A/C A/C
Covered Patio
43" Linear
F.P.
Vent-Free
Opt.
A/C A/C
T.D. Desert Development
297 sq. ft.
1,781 sq. ft.
2,078 sq.ft.
Casita:
Main House:
Total Livable:
Plan 1
230 sq. ft.
1,861 sq. ft.
2,091 sq.ft.
Casita:
Main House:
Total Livable:
Plan 2
#16-223-15-17
7-17-17 2 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
248
La Quinta, CA
Front Elevation9'-1"Plan 1A Plan 2A1'-0"Rear Elevation 9'-1"12'-1"12'-1"Plan 1APlan 2A1'-0"The Village
T.D. Desert Development
9. Metal Barn Door Hardware
7. Wood Sectional Garage Door
Exterior Materials
2. Smooth Stucco1. Concrete "S" Tile
3. Stucco o/ Foam Eave
8. Stone Veneer
4. Stucco o/ Foam Trim
6. Wood Shutters 5. Wood Rafter Tails
12. Aluminum Clad Wood Windows and Doors
11. Recessed Terra Cotta Pavers10. Metal Chimney Shroud
13. Aluminum Sliding Doors
P E K A R E Kca, 92675
architects, inc.
3-15-17
7-17-17
(949) 487-2320
#16-22
3 of 13
Elevations
Style A
Scale: 1/4" = 1'- 0"
31411 camino capistrano
architecture planning
suite 300
san juan capistrano
249
Right Elevation 9'-1"4'-0"12'-1"Plan 2A
T.D. Desert Development
2. Smooth Stucco1. Concrete "S" Tile
3. Stucco o/ Foam Eave
9. Metal Barn Door Hardware
7. Wood Sectional Garage Door
8. Stone Veneer
4. Stucco o/ Foam Trim
6. Wood Shutters 5. Wood Rafter Tails
Exterior Materials
Left Elevation 25'-9"Plan 1A 9'-1"4'-0"9'-1"1'-0"12'-1"1'-0"19'-10"Style A11. Recessed Terra Cotta Pavers
12. Aluminum Clad Wood Windows and Doors13. Aluminum Sliding Doors
La Quinta, CA
The Village
P E K A R E Karchitects, inc.
3-15-17
7-17-17
#16-22
4 of 13
31411 camino capistrano
architecture planning
(949) 487-2320
suite 300
san juan capistrano
ca, 92675
Scale: 1/4" = 1'- 0"
10. Metal Chimney Shroud
Elevations
250
La Quinta, CA
The Village
Courtyard Elevation 12'-1"9'-1"1'-0"Plan 1A Plan 2A
T.D. Desert Development
9. Metal Barn Door Hardware
7. Wood Sectional Garage Door
Exterior Materials
1. Concrete "S" Tile2. Smooth Stucco
3. Stucco o/ Foam Eave
8. Stone Veneer
4. Stucco o/ Foam Trim
6. Wood Shutters
5. Wood Rafter Tails
10. Metal Chimney Shroud
12. Aluminum Clad Wood Windows and Doors
11. Recessed Terra Cotta Pavers
13. Aluminum Sliding Doors
Roof Plan
Plan 1A
Plan 2A
Style A
#16-223-15-17
7-17-17 5 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Roof Plan
Elevation &
251
La Quinta, CA
Front Elevation9'-1"Plan 1B Plan 2B1'-0"9'-1"12'-1"12'-1"Rear Elevation Plan 1BPlan 2B1'-0"The Village
T.D. Desert Development
Exterior Materials
1. Concrete "S" Tile2. Smooth Stucco
3. Stucco o/ Foam Trim
8. Wood Beam
9. Wood Eyebrow Roof
4. Wood Rafter Tails
7. Wood Outlooker
5. Wood Barge Board6. Wood Fascia Board
10. Wood Shutter
17. Aluminum Clad Wood Windows and Doors
15. Metal Chimney Shroud w/ Terrca Cotta Pavers14. Recessed Terra Cotta Pavers
11. Wood Sectional Garage Door
18. Aluminum Sliding Doors
16. Metal Support Kicker
13. Brick
12. Stone Veneer
Style B
#16-223-15-17
7-17-17 6 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Elevations
252
La Quinta, CA
Right Elevation 12'-1"Plan 2B9'-1"4'-0"Left Elevation 9'-1"12'-1"9'-1"Plan 1B1'-0"1'-0"4'-0"19'-10"24'-2"The Village
T.D. Desert Development
Exterior Materials
1. Concrete "S" Tile2. Smooth Stucco
3. Stucco o/ Foam Trim
8. Wood Beam
9. Wood Eyebrow Roof
4. Wood Rafter Tails
7. Wood Outlooker
5. Wood Barge Board6. Wood Fascia Board
10. Wood Shutter
17. Aluminum Clad Wood Windows and Doors
15. Metal Chimney Shroud w/ Terrca Cotta Pavers14. Recessed Terra Cotta Pavers
11. Wood Sectional Garage Door
18. Aluminum Sliding Doors
16. Metal Support Kicker
13. Brick
12. Stone Veneer
Style B
#16-223-15-17
3-15-17 7 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Elevations
253
La Quinta, CA
Courtyard Elevation 12'-1"9'-1"1'-0"Plan 1B Plan 2B
The Village
T.D. Desert Development
Exterior Materials
1. Concrete "S" Tile2. Smooth Stucco
3. Stucco o/ Foam Trim
8. Wood Beam
9. Wood Eyebrow Roof
4. Wood Rafter Tails
7. Wood Outlooker
5. Wood Barge Board6. Wood Fascia Board
10. Wood Shutter
17. Aluminum Clad Wood Windows and Doors
15. Metal Chimney Shroud w/ Terrca Cotta Pavers14. Recessed Terra Cotta Pavers
11. Wood Sectional Garage Door
18. Aluminum Sliding Doors
16. Metal Support Kicker
13. Brick
12. Stone Veneer
Roof Plan
Plan 1B
Plan 2B
Style B
#16-223-15-17
7-17-17 8 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Roof Plan
Elevation &
254
La Quinta, CA9'-1"9'-1"Front Elevation Plan 1C Plan 2C1'-0"1'-0"12'-1"9'-1"12'-1"Rear Elevation Plan 1CPlan 2C1'-0"The Village
T.D. Desert Development
Exterior Materials
9. Wood Sectional Garage Door
1. Concrete "S" Tile
7. Wood Rafter Tails
3. Stucco o/ Foam Trim
5. Curved Stucco Rake
2. Smooth Stucco
6. Furred Stucco Base
4. Stucco Eyebrow Roof
8. Wood Fascia Board
10. Precast Concrete Finial
17. Aluminum Clad Wood Windows and Doors
14. False Clay Tile Vent
12. Precast Concrete Surround
15. Decorative Ceramic Tile
13. Precast Concrete Rosette
11. Precast Concrete Column
16. Metal Chimney Shroud
18. Aluminum Sliding Doors
Style C
#16-223-15-17
7-17-17 9 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Elevations
255
La Quinta, CA
Right Elevation Plan 2C9'-1"1'-0"3'-0"12'-1"The Village
Left Elevation Plan 1C9'-1"12'-1"1'-0"1'-0"9'-1"4'-0"19'-10"24'-4"T.D. Desert Development
Exterior Materials
9. Wood Sectional Garage Door
1. Concrete "S" Tile
7. Wood Rafter Tails
3. Stucco o/ Foam Trim
5. Curved Stucco Rake
2. Smooth Stucco
6. Furred Stucco Base
4. Stucco Eyebrow Roof
8. Wood Fascia Board
10. Precast Concrete Finial
17. Aluminum Clad Wood Windows and Doors
14. False Clay Tile Vent
12. Precast Concrete Surround
15. Decorative Ceramic Tile
13. Precast Concrete Rosette
11. Precast Concrete Column
16. Metal Chimney Shroud
18. Aluminum Sliding Doors
Style C
#16-223-15-17
3-15-17 10 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Elevations
256
La Quinta, CA
Courtyard Elevation 12'-1"9'-1"1'-0"Plan 1C Plan 2C
The Village
T.D. Desert Development
Exterior Materials
9. Wood Sectional Garage Door
1. Concrete "S" Tile
7. Wood Rafter Tails
3. Stucco o/ Foam Trim
5. Curved Stucco Rake
2. Smooth Stucco
6. Furred Stucco Base
4. Stucco Eyebrow Roof
8. Wood Fascia Board
10. Precast Concrete Finial
17. Aluminum Clad Wood Windows and Doors
14. False Clay Tile Vent
12. Precast Concrete Surround
15. Decorative Ceramic Tile
13. Precast Concrete Rosette
11. Precast Concrete Column
16. Metal Chimney Shroud
18. Aluminum Sliding Doors
Roof Plan
Plan 1C
Plan 2C
Style C
#16-223-15-17
7-17-17 11 of 13P E K A R E Karchitects, inc.
Scale: 1/4" = 1'- 0"
suite 300
(949) 487-2320
san juan capistrano
ca, 92675
31411 camino capistrano
architecture planning
Roof Plan
Elevation &
257
258
259
260
ATTACHMENT 7
261
262
263
264
re-brand
update
DEPARTMENTAL REPORT ITEM NO. 1
265
overall timeline
July 2017 - Define & Assess
November 2017 - Strategic Planning
January 2018 - Creative Approach
March 2018 - Execution & Implementation
June 2018 - Measurement & Analysis
Define & Assess Detail:
- Conduct data gathering: workshops, emails, interviews
- Define target audience: community, small business owners, partners, etc.
- Obtain competitive intelligence: meet with other cities
- Review existing materials: what have we done in the past
- Collaborate with other experts: GPSCVB, Montage, La Quinta Resort, etc.
- Identify what's sacred - keep the roots and give them wings to evolve
266
Director Workshop JUNE
2017
JULY 11
2017
Resident Workshop
JULY 29
2017
Partner &
Small Business Workshop
267
meetings
7/11: JNS - Meeting with Team to begin process
7/12: Montage - Conference Call with Kacey Bruno
7/13: CVB - Meeting with Jeff Miraglia & Bob Thibault
8/8: Hideaway - Interview with Bob Ravis
8/10: La Quinta Resort - Interview with Chris George
8/14: City of Indio - Meeting with PJ Gagajena
8/18: Montage - Meeting with Kacey Bruno
8/21: City of Palm Desert - Meeting with Thomas Soule
8/25: CVB - Meeting with Jeff Miraglia
8/29: Montage - Conference Call with Kacey Bruno
September: Interview with City Staff, Partners & Residents
9/8: City of Indian Wells - Meeting with Micaela Wilkey
9/13: Historical Society - Meeting with Linda Williams
9/27: JNS & CVB - Meeting with JNS Team & Jeff Miraglia 268
25 3
WORKSHOPSPARTICIPANTS
26
MEETINGS &
INTERVIEWS
analytics
timeline: june 2017 - present
269
brand attributes/personality
Exuberant
Accessible
Playful
Responsive
Adventurous
Sophisticated
Luxurious
Historic
Trend Setting
Community
Minded
270
core values/sacred
Commitment Quality
Passion Integrity
Optimism Efficiency
Teamwork Stewardship
Vibrant
Community
Health/Wellness
Visually Beautiful
Cultural
Diversity
2017 2013
271
next step: strategic planning
november 2017 - january 2018
Messaging Development
- Vision/Mission/Values
- Value Proposition
- Market Strategy
- Brand Personality/Positioning/Identity/Architecture
- Tagline
- Deliver Brand Messaging Platform
Creative Direction
- Graphic Design & image look and feel
- Color Palette
- Layout
- Establish brand voice/tone
- Review logo design
Deliver Brand Brief
* Items in green indicate already in progress272
montage marketing alignment
Current 2018 2019
Mentions of La Quinta
during press
conferences, press
releases, and
interviews regarding
upcoming projects.
Begin promoting La
Quinta location in
regional
marketing/branding
campaign regionally
Begin promoting La
Quinta location
in national
& international
marketing campaigns
273
274
DEPARTMENTAL REPORT ITEM NO. 4-A
275
276
277
278
279
DEPARTMENTAL REPORT ITEM NO. 4-B
280
281
282
DEPARTMENTAL REPORT ITEM NO. 4-C
283
284
EmergencyManagement Quarterly
Report
53
July 1, 2017 – September 30, 2017
90
Number of Activities
Community OutreachStaff Training
14
Community Emergency Response Team (CERT) Meetings
The City of La Quinta contracts with the County of Riverside Emergency
Management Department (EMD) for emergency services. The City utilizes a
whole community approach to minimize impacts of a major disaster
through prevention, protection, mitigation, response and recovery efforts.
Quarterly Activities
34
Number of Attendees
1
DEPARTMENTAL REPORT ITEM NO. 4-D
285
Fire Extinguisher Training - Costco Employees
EMD and La Quinta Fire Department trained Costco Staff about re safety
and proper use of a re extinguisher.
The Finance Department participated in EOC training to familiarize themselves
with their responsibilities and the resources available to them in the Emergency
Operations Center.
Community Outreach
The CERT meeting in September was held in the
Public Works Yard and focused on cribbing and
scene safety while working.
Training
Community
Events
A Train the Trainer course was held for County
employees to help spread quali ed trainers
throughout the valley.
Safety training was provided to Library staff which covered their Emergency
Handbook, how to turn off utilities, use of re extinguishers and automated
external de brillators (AEDs).
Trending Topics at the Museum - Introduction to CERT
La Quinta Emergency Management promoted the City's CERT Team and
personal preparedness with residents.
286
Upcoming Milestones
Staff continues to complete the minimum required training courses set by FEMA
which include:
* ICS-100, ICS-200 and ICS 700 for all new employees
- 79% of current employees have completed these minimum requirements.
* ICS-300: Intermediate ICS for Expanding Incidents
* ICS-400: Advanced ICS for Command and General Staff
CERT volunteers are taking required courses and certi cations to become Disaster
Service Workers (DSW). Once courses and background checks are completed, the
City can utilize the volunteers for response activities, such as search & rescue.
City of La Quinta's Local Hazard Mitigation Plan (LHMP) has been approved by
Riverside County and is now with the State & FEMA for a joint review. Once the
review process is nished, the Plan will be presented to Council for adoption.
The Emergency Operation Center is currently being updated, new position
checklists, forms and guides have been created and of ce supplies and materials
restocked.
Updates to the Emergency Operation Plan (EOP) have begun.
Training
The next 20-hour CERT class for new volunteers is scheduled for the City of La
Quinta on December 8, 9 and 10.
287
Expertise and Knowledge GainThe following courses and meetings were attended by the Emergency Services
Coordinator to ful ll Riverside County requirements and to improve the City's
planning, preparedness, staff capabilities, and Emergency Operations Center (EOC)
operations and management:
Hazard Mitigation Grant Program (HMGP) Application Development and
Bene t Cost Workshop
Tornado Awareness
Swiftreach 911
Operational Area Planning Committee & Riverside County Emergency
Manager Association Meetings
Weekly coordination meetings with Riverside County on EOC readiness,
community preparedness, gap analysis and best practices.
Training & Exercise Plan Workshop
288
DEPARTMENTAL REPORT ITEM NO. 4-E
289
290
291
292
DEPARTMENTAL REPORT ITEM NO. 4-F
293
294
295
296
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Martha Mendez, Public Safety Manager
Chris Escobedo, Director of Community Resources
DATE: October 17, 2017
SUBJECT: CITY WIDE CAMERA SYSTEM UPDATE
In July, the Camera System Ad Hoc Committee (Committee) presented an update to Council on the
progress made, items discussed included:
•Results of March 2017 Community Survey
•Review of site visit to Moreno Valley Police Department by Committee
•Meeting with Hitachi Data System to do feasibility study
•Issued a Community Survey
•Obtained preliminary cost information for cameras.
Since then, other milestones have been accomplished or are underway:
•In August, four Council Members visited Moreno Valley Police Department, met with
department staff and examined the camera system viewing room.
•Community outreach seeking additional feedback is underway; these efforts include:
o Article in The Gem’s October issue
o A webpage with “Frequently Asked Questions” and an upcoming community meeting
list, available on the City’s website. (www.laquintaca.gov/residents/public-safety-
services/city-wide-camera-system)
o Seven community meetings are scheduled as follows:
Community Outreach Date Location Time
Crime Prevention Multifamily Housing 10/25/2017 City Hall TBD
Citizens on Patrol 10/26/2017 City Hall 10:00 AM
Neighborhood Watch - Cove Group 10/26/2017 City Hall 6:00 PM
Meet the Chief Police 11/3/2017 Trilogy Country Club 10:30 AM
Commission Meetings Date Location Time
Community Services Commission 11/13/2017 City Hall 5:30 PM
Planning Commission 11/14/2017 City Hall 6:00 PM
Finance Advisory Commission 11/15/2017 City’s Corporate Yard 4:00 PM
o A series of focus groups are being organized for resident feedback.
DEPARTMENTAL REPORT ITEM NO. 4-G
297
298
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - S E P T E M B E R 2 0 1 7
S E P T E M B E R 2 0 1 7 R E P O R T
T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D
C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T ,
E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N .
Design and Development Department
the HUB
The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining
permits for planning, building, engineering, garage sales, and special events. The Hub assists
customers through the permitting process from initial questions and pre-application meetings
through inspections and final certificate of occupancy. Below are some September 2017 metrics:
CUSTOMER SATISFACTION
Permit and Project
Fees Collected
$170,880.65
$257,128.00
STVRP Permits
61
220
825860
58
217
Business
Licenses
Phone Calls
Received
Total Customers
Served
Total Issued
Permits
Total
E-TRAKiT
Permits
TOT Collected
In June 2016, The Hub launched
a survey to measure the
satisfaction of its customers. The
survey uses a one to five star
rating system, with “Five Stars”
being excellent. The Hub Customer
Satisfaction survey results for the
month of September 2017 were
stellar!
0
25
50
75
100
Wait TimeHelpfulnessQualityDEPARTMENTAL REPORT ITEM NO. 5
299
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - S E P T E M B E R 2 0 1 7
S E P T E M B E R 2 0 1 7 R E P O R T
Design and Development Department
PLANNING
ACTIVITY
BUILDING
The Building Division administers all building permit
applications and plans for compliance with
requirements established in the entitlement process,
La Quinta Municipal Code, and all currently applicable
California Building Standards Codes.
Includes sign
applications, temporary
use permits, minor use
permits, final landscaping
plans, etc.
Planning
Permits
2017 2016
September
Year
Year to Date
1,268
8,150
800
6,699
2017 2016
September
Year
Year to Date
26
131
27
95
Building Permits Issued
20162017
20
1,445
11895
31
1,209
Year
September
September
E-TRAKiT
Year to Date
20162017
113
17
1,639
125
28
1,543
Year
September
September
E-TRAKiT
Year to Date
Building Permits Submitted
Building Inspections
Building Permits
Submitted
Submitted Applications
Building Permits Issued
The Planning Division works with residential and
commercial property/business owners and developers
to ensure development in the City is constructed
consistent with the City’s goals and policies.
300
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - S E P T E M B E R 2 0 1 7
S E P T E M B E R 2 0 1 7 R E P O R T
Design and Development Department
TRAFFIC
& CIP
SHORT-TERM
VACATION RENTAL
THE
PROGRAM
The Short Term Vacation Rental Program,
Vacation LQ, continues to grow, as new
properties register each month. During the
month of September 2017, the following
permits were issued and TOT collected:
The Development Division provides
engineering assistance with a
variety of permits. During the month
of July 2017, the following number of
permits were issued:
The Engineering Services Division provides
engineering design and construction
oversight and traffic support on a variety of
infrastructure projects that help keep La
Quinta safe and beautiful. Highlighted below
are some activities for September 2017:
ENGINEERING SERVICES
PUBLIC WORKS
DEVELOPMENT
CIP PROJECTS
IN PROGRESS
TRAFFIC
• Construction of pavement repairs and the application of asphalt slurry is complete
for the FY 2016/17 PMP Phase 2: Desert Club Estates Slurry Seal Improvements project,
the contractor is now striping throughout the project area.
• Construction is ongoing for the Fritz Burns Park Tennis and Pickleball Court
Conversion project, which entails the construction of two full size tennis courts and the
conversion of one tennis court to four pickleball courts.
• The FY 2016/17 PMP Phase 3: City-Wide Striping, which entails refreshing existing
striping throughout the City, has been awarded.
96 requests for service were recorded in City’s GORequest system in September 2017, including:
·Operational checks of crosswalks, warning beacons, and flashing stop signs
·Repair of safety and street sign lighting
·Installation of CycleGrip bike detection symbols
STVRP TOT Collected
Permits Issued
in September
2017 2016Year
January $109,867.25 $75,323.58
Currently Active
Permits
61
915April$405,334.02 $221,904.07
2017Year 2016
20162017Year
September
Year to Date
1
14
0
24
20162017Year
September
Year to Date
3 0
915
20162017Year
September
Year to Date
8 5
5833
STVRP Permits
Traffic Control Driveway
Transportation
STVRP TOT Collected
Year
Remitted
for
August
2017 2016
$43,302.78 $38,656.75
$106,254.17 $90,284.09Year to
Date
301
302
DEPARTMENTAL REPORT ITEM NO. 6
303
304
Debris/Litter Removal
$108.21 Seminars/Training
$686.30
Gopher & Dog Holes;
Pest Control
$646.67
Lighting/Electrical
$316.94
Shelter Equipment Repair
$2,470.08
Athletic
Field Insp.
$154.38
Sign Maint
$154.38
Inspection Maint
$2,778.10
Office Administration
$77.19
Graffiti
$200.64
Playground
Equipment Insp,
$394.72
Misc.
$178.93
Meeting
$1,411.83
Fencing
Wall Repairs
$231.57
Irrigation/Weeds
Tree Trimming
$873.96
Parking Lot Repairs
$231.57
Painting
$676.96
Trail Maint
$1,138.78
Debris/Litter Removal
Seminars/Training
Gopher & Dog Holes; Pest Control
Lighting/Electrical
Shelter Equipment Repair
Athletic Field Insp.
Sign Maint
Inspection Maint
Office Administration
Graffiti
Playground Equipment Insp,
Misc.
Meeting
Fencing Wall Repairs
Irrigation/Weeds/Tree Trimming
Parking Lot Repairs
Painting
Trail Maint
Total Maintenance Expenditures: $12,731
305
306
307
308
309
310
311
312
313
314
Debris/Litter Removal
$1,970.41
Graffiti Removal
$3,800.80
Median Sand Removal
$37.00
Inspection
$2,931.49 Officework
$470.47
Landscape/Irrigation
Contract Mgt
$10,572.79
Curb Painting
$288.35
Meetings
$1,502.86
Pothole
Street Repair
$693.36
Seminars/Training
$2,393.18
Sidewalk Repair
$487.42
Storm Drain
Repair & Maint
$7,270.96
Maint Yard
Building Maint
$426.58
Street Sign
$6,115.00
Vandalism Repairs
372.78
Vehicle
Equipment Maint
$2,421.13
Debris/Litter Removal
Graffiti Removal
Median Sand Removal
Inspection
Officework
Landscape/Irrigation Contract Mgt
Curb Painting
Meetings
Pothole or Street Repair
Seminars/Training
Sidewalk Repair
Storm Drain Repair & Maint
Maint Yard /Building Maint
Street Sign
Vandalism Repairs
Vehicle/Equipment Maint
315
316
317
318
319
320
Facilities Maintenance
$852.84
Carpentry & Hardware
$2,937.35
Electrical
$210.04
Personnel
Requests
$1,172.21
Light Bulbs
$70.48
Meetings
$765.56
Security/Fobs/Alarms
$72.58
Plumbing
$264.71
Pest Control
$44.75
HVAC
$613.20
Janitorial
$44.75
Training/Classes
$407.37
Paint
$903.16
Preventative
Maint Tasks
$570.15
Misc/General Repairs
$724.62
Fire Station
HVAC
$507.73
Fire Station
Janitorial
$82.60
Fire Station
Personnel Requests
$148.28
Fire Station
Plumbing
$534.12
Fire Station
Misc/General Repairs
$463.72
Facilities Maintenance
Carpentry & Hardware
Electrical
Personnel Requests
Light Bulbs
Meetings
Security/Fobs/Alarms
Plumbing
Pest Control
HVAC
Janitorial
Training/Classes
Paint
Preventative Maint Tasks
Misc/General Repairs
Fire Station/HVAC
Fire Station/Janitorial
Fire Station/Personnel Requests
Fire Station/Plumbing
Fire Station/Misc/General Repairs
321
322
Request: 29377 Survey Entered: 09-07-2017 Request Entered: 08/23/2017 Closed: 08/31/2017 Days Open: 8
Topic: FM/Plumbing
Employee: Alfred Berumen Customer: Minerva Ochoa
Description: Kitchen sink in community room kitchen has been plugged up for a long time. Water is starting to mildew and smell.
Reason Closed: work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Met
Request: 29419 Survey Entered: 09-04-2017 Request Entered: 08/26/2017 Closed: 08/28/2017 Days Open: 2
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: John Carnie
Description: Looks like this graffiti is on the Renaissance wall. Let's keep the Gem the Gem and get rid of this disgrace and put in jail whoever did it.
Thank you. John carnie.
Reason Closed: Covered graffiti work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
Request: 29476 Survey Entered: 09-14-2017 Request Entered: 08/30/2017 Closed: 09/07/2017 Days Open: 8
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: James Lindsey Customer: Robert Leonard
Description: Center median on Monroe between Ave 61 and Ave 62. See attached pictures. Unsightly and dangerous.
Reason Closed: Work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
Comments: Loved the prompt response and resolution of the issue.
323
Request: 29542 Survey Entered: 09-25-2017 Request Entered: 08/31/2017 Closed: 09/18/2017 Days Open: 18
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: James Lindsey Customer: Dori Quill
Description: I'm not sure if the land on the south side of bear Creek channel at Yucatan and Rubio belongs to the city or the water distri ct but the
dead weeds are a fire hazard. if this area is the city's responsibility could you please clean up the fire hazard? If it is the water district
could you please contact them? Thank you
Reason Closed: Unable to finish due to priorities will be back on Monday Completed
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
Comments: Thank you for cleaning up the weeds that were a fire hazard so quickly and making our neighborhood look nicer!
Request: 29543 Survey Entered: 09-25-2017 Request Entered: 08/31/2017 Closed: 09/12/2017 Days Open: 12
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: James Lindsey Customer: Dori Quill
Description: The center island's on Washington Avenue between Simon Avenue and Avenue 48th look very messy. Could the landscapers rake the
DG so it looks better?
Reason Closed: Conserve landscape removed weeds, checked irrigation and raked on 9/5/17
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Met
Request: 29582 Survey Entered: 09-14-2017 Request Entered: 09/02/2017 Closed: 09/07/2017 Days Open: 5
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: John Carnie
Description: Please have Home Depot paint over this graffiti. Don't let them tell you they don't have any paint! Let's keep the Gem the Gem and get
rid of this insult to our community. Thanks. John carnie
Reason Closed: Notified Home Depot personal of graffiti.
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
324
Request: 29907 Survey Entered: 09-26-2017 Request Entered: 09/21/2017 Closed: 09/26/2017 Days Open: 5
Topic: Street Sign Repair/Maint - 1010
Employee: James Lindsey Customer: Steven Owens
Description: Stop sign down due to heavy wind.....
Reason Closed: Fix it: work done
Employee Effectiveness: Good
Response Times: Good
Employee Courtesy: Good
Expectations Met: Met
Request: 29989 Survey Entered: 09-29-2017 Request Entered: 09/26/2017 Closed: 09/28/2017 Days Open: 2
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: Laura green
Description: At the Post Office by the Blue Drop off mail Boxes 📫
Reason Closed: Completed
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
Request: 29991 Survey Entered: 09-29-2017 Request Entered: 09/27/2017 Closed: 09/28/2017 Days Open: 1
Topic: Debris/Litter Removal/Right of Way Maint - 1011
Employee: James Lindsey Customer: Laura green
Description: Some has taken a mattress and it’s on top of the backside of the La Quinta Cove Oasis Mountain.
Reason Closed: Removed mattress work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
325
326
FINANCE
DEPARTMENT
QUARTERLY
REPORT
Values and Guiding
Principles:
The Finance Department's mission
is to provide support services to all
city operations. Finance Staff
provides timely, accurate, and
reliable information and reports.
The Department currently consists
of a Director, Senior Accountant,
Accountant, Junior Accountant,
Financial Services Analyst,
Management Assistant, and two
Account Technicians.
Integrity
Professionalism
Leadership
Fiscal responsibility and
compliance
Collaborative and transparent
Teamwork and continuous
improvement
JULY - SEPTEMBER 2017
DEPARTMENTAL REPORT ITEM NO. 7
327
FISCAL RESPONSIBILITY
The Financial Advisory Commission (FAC) is
comprised of seven members appointed by the
City Council. During this quarter, they have been
actively involved in reviewing the 4th Quarter
2016/17 Treasury Report, revenues and
expenses, and the City's reserve policy.
During this quarter, the City went through an
interim audit with our new auditing firm,
Vavrinek, Trine, Day & Company. Interim audits
focus on internal processes and controls,
financial policies, and current events. Final
audit for 2016/17 is underway and financial
statements will be presented in December.
TRAINING & DEVELOPMENT
QUARTERLY HIGHLIGHTS
A financial skills test was administered to
nearly 200 Account Technician applicants.
Many thanks to the HR team and Rosemary
Hallick, Financial Services Analyst, for their
great ideas in assembling this type of
assessment. The HR team believes this was a
great success and looks forward to using this
tool for future recruitments.
In order to keep up with today's trends
and technologies and provide accurate
and relevant financial information, it is
essential that we focus on training for our
finance team.
7/26 Emergency Operations Annual
Preparedness Training
8/9 Bond Debt Reporting Requirements
8/23-8/24 Southern California Tyler User
Group Training
8/30 Annual GASB Update
9/21 Initiatives at the State Treasurer's
Office
10/23-10/25 CalPERS Educational Forum
10/16- 10/17 Manager's Master Course
11/16 Managing Pension Obligations
We are currently transitioning to paperless
personnel action forms. By using this online
system, employees are able to monitor and
maintain personal and employment
information including paid time off accruals
and requests and view payroll history. This
paperless system will also streamline the bi-
weekly payroll process.
Upcoming FAC Meeting: November 15, 2017
at 4:00 pm at the La Quinta Corporate Yard
___________________________
___________________________
___________________________
_
Current Trainings & Meetings
Skills Testing for new employees
Tyler Employee Self-Service Portal
Upcoming Trainings & Meetings
_
328
DEPARTMENTAL REPORT ITEM NO. 8
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330
331
332
333
334
335
336
337
338
339
DEPARTMENTAL REPORT ITEM NO. 9
340
341
342
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, SEPTEMBER 11, 2017
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:33 p.m. by Chair Simonds.
ROLL CALL
PRESENT: Commissioners Chiapperini, Marley, and Chair Simonds
ABSENT: Commissioners Quill and Van Horn
PLEDGE OF ALLEGIANCE
Chair Simonds led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA -None
ANNOUNCEMENTS, PRESENTATIONS & WRITTEN COMMUNICATIONS
1. CITY EXPERIENCES 2017 /18
Presented by Christina Calderon, Community Resources Analyst
2. NATIONAL FITNESS CAMPAIGN 2017 -FITNESS COURT
Presented by Chris Escobedo, Community Resources Director
REPORTS AND INFORMATIONAL ITEMS
1. FACILITIES REPORT ·
Presented by Steve Howlett, Facilities Director
• X-Park Scoping to Council on Oct. 3 meeting
• Fritz Burns Skate Park
2. COMMUNITY PROGRAMS AND WELLNESS REPORT -JULY AND AUGUST 2017
Presented by Christina Calderon, Community Resources Analyst
BUSINESS SESSION (MOTION REQUIRED)
1. RECOMMEND NEW WELLNESS CENTER ANNUAL MEMBERSHIP FEES TO CITY
COUNCIL
MOTION - A motion was made and seconded by Commissioners Chiapperini/Marley to
recommend an increase of $25.00 for both resident and non-resident membership
fees to the Council. Motion passed unanimously.
COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2017
REPORTS AND INFORMATIONAL ITEM NO. 26
343
2. RECOMMEND NEW HISTORICAL SOCIETY PLAQUES TO THE CITY COUNCIL
MOTION -A motion was made and seconded by Commissioners Simonds/Chiapperini
to recommend to Council the approval for the fabrication and installation of three new
Historical Society plaques. Motion passed unanimously.
CONSENT CALENDAR (MOTION REQUIRED)
1. APPROVE MINUTES OF JULY 10, 2017
MOTION - A motion was made and seconded by Commissioners Simonds/Chiapperini
to approve the July 10, 2017 Community Services Commission minutes as submitted.
Motion passed unanimously.
COMMISSIONER'S ITEMS
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Simonds/Chiapperini to adjourn the meeting at 6:49 p.m. Motion passed unanimously.
Respectfully submitted,
~ LISA CHAUDHRY, Commu ervices Commission Secretary
City of La Quinta, Cali~
COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2017
344
PALM SPRINGS AIRPORT COMMISSION REPORT
Submitted by: Kathleen Hughes
Meetings on – July 17, 2017, August was dark and September 20, 2017
Budget and Finance Report:
Airline Activity Report reflects a 9.8% increase in total passengers with overall year to
date increase of 4.0%.
Rental Car revenues reflect a decrease presently compared to last year but expect to
be up to anticipated budget levels by year end. Airport Operations & Maintenance point
to a fiscal-year-end surplus of about $2.4 million. Unrestricted Cash Fund budget
stands at $5.5 million and the airport should end the year at $5.2 million. Overall the
airport is right on target.
Discussion and Action Report:
‐ Federal Airport Traffic Control Reform Initiatives: US Congress may soon consider a
proposal by Congressman Bill Shuster to reform the country’s air traffic control system
which will be a key part of the upcoming FAA reauthorization bill. This bill was first
introduced in the Clinton administration. This bill would convert the air traffic control
system, currently ran by the FAA and funded by taxpayers, into a self-funded non-
profit organization where all aviation stakeholders: passengers, airlines, airports,
controllers and pilots would be represented on a board of directors of 13 members.
Airline would “purchase” services based on use. As in Canada small planes would pay
an annual fee which equates to approximately $49 in Canada. Doing so would
eliminate the need to bill for many small charges and would not motivate private pilots
to avoid using air-controller services.
The creation of such a non-profit would separate the regulation function from the
operation of air traffic control in that the FAA would retain its regulatory
responsibilities focusing on safety and certification. A portion of the existing ticket tax
would fund these functions.
This plan would shift air traffic control funding so that it is paid for, not by taxes, but by
aircraft operators paying for services received. A stream of user payments is more
reliable than tax funding. It also enables air traffic corporations to issue long-term
revenue bonds to pay for modernization projects, which is why countries like Canada
and the UK are far ahead of the US. Currently Canada has implemented this system 15
years ago and New Zealand started in 1967.
Canada privatized its ATC operations more than 20 years ago and has leapfrogged our
country in technology and cut costs – 13% over the past 11 years. The current present
Canadian user fee is now 30% of the original fee and in the same 20 years the FAA’s
budget has doubled.
REPORTS AND INFORMATIONAL ITEM NO. 27
345
At this time Executive Director Tom Nolan is neutral and further discussions will need
to take place in the autumn before any recommendations can be made. However I
believe the benefits that this reform would bring are too great to ignore. It would
facilitate how our country would catch-up with all technically advanced countries in
the management of air space. It would also facilitate the implementation of the GPS-
Nex Gen Technology which would improve safety and efficiency and likely would
reduce costs. For pilots and passengers, better oversight and upgraded traffic control
would mean shorter lines for planes waiting to take off, more direct routes between
cities and fewer delays for planes waiting to land. Ultimately this would lead to shorter
trip times, less fuel used and fewer emissions. Pilots would be sending text messages
to controllers and get electronic responses. A mouse click can approve a request,
update a plane’s flight plan and alert other controllers. Our current system still relies
on 1960s technology: radar instead of GPS to keep track of planes, paper flight strips
with handwritten changes instead of electronic data on controllers’ screens, and
unreliable voice radio instead of digital communication.
‐ Revisions to the secure baggage processing and ticket counters: Two projects are
currently approved and will be constructed in Fall and Winter 2017 for baggage
handling and the C Terminal Ticketing Wing remodel is planned for Spring and
Summer of 2018. The first project of baggage handling will streamline airport
efficiencies and deliver baggage more quickly to passengers. Ultimately this leads to
quicker airline turn time which is always appreciated. In addition it will give the
baggage claim area more space by lifting the ceiling and moving the wall back 5 feet.
In peak season this area becomes congested and these cosmetic changes will be quite
beneficial. The second project of remodeling the C Terminal Ticketing Wing and
expanding the check-in area will not only provide a contemporary update to this area
but could be beneficial in attracting new airlines to our destination. The plans include
the addition of debit machines in the check-in area which will allow the passengers to
exchange cash for a debit card to use on the aircraft for food, drinks, etc.. .as airlines
are no longer accepting cash on board. This upgrade will showcase Palm Springs
Airport as a good airline partner and could help us with airline negotiation in future.
‐
‐ Repairs to Airport: Taxiway J will be resurfaced by be completed in 150 days.
Emergency airfield electrical systems are being updated as well as other airport
signage.
New Airline Service: Frontier Airlines will commence service in November to Denver.
Discussions are ongoing with American Airline regarding service to Dallas that would
be a late arrival into Palm Springs. There could be concern from local home owners
about noise. However this aircraft is essential in its timing to the East Coast and to
Europe. As a seasonal airport Palm Springs needs to be flexible in its timing to ensure
that we continue to grow our lift into this region.
Next Meeting is October 11th. My next report will provide an update to the October and
November commission meetings.
346
NO HAND OUTS
CITY COUNCIL
MEETING
OCTOBER 17, 2017
POWER POINTS
CITY COUNCIL
MEETING
OCTOBER 17, 2017
10/18/2017
1
City Council Meeting
October 17, 2017
City Council Meeting
October 17, 2017
P2 – Emergency Management Update
10/18/2017
2
Preparedness in La Quinta
Preparedness
Staff
Training Exercise
Public
Outreach
EOC
Readiness
Shakeout & Active Drill
•70% staff fully trained
•Training in progress for the remainder
of staff
•Testing of OneCallNow & Outreach
10/18/2017
3
Why Test Capabilities?
EOC
Readiness
Improve staff confidence
and comfort level in the
EOC
Test internal
procedures and put
them into practice
A safe environment
to improve focus and
team coordination
Improved
Response
Exercise Objectives
Exercise Date: December 6th 9:00am to 3:00pm
•Activate and staff the EOC
•Develop and disseminate public information
•Order resources
•Develop objectives for the next operational period
10/18/2017
4
Public Outreach
•Convey the City’s commitment to disaster preparedness
•Engage the community through social media and promote
personal preparedness
•Promote signing up for AlertRivCo for emergency alerts
10/18/2017
5
City Council Meeting
Meeting Date
B1 – Art Purchase Agreement
with Historical Society
Example of Plaque
10/18/2017
6
Nancy Lynn
Artist Style
10/18/2017
7
10/18/2017
8
10/18/2017
9
10/18/2017
10
City Council Meeting
October 17, 2017
S2 – Discuss Homeless Prevention Funding and Coral
Mountain Apartments’ Homelessness Trial Program
Homeless Prevention
•City currently donates $50,000 to CVMC annually
•Martha’s Village and Kitchen received $2,760
Community Services Grant
•Coral Mountain Apartment’s Homeless
Prevention Trial Program
•La Quinta Housing Authority can provide up to
$250,000 towards homeless prevention
10/18/2017
11
City Council Meeting
October 17, 2017
PH1 – Andalusia at Coral Mountain
Village (SP2017-0001, TTM2017-0006,
SDP2017-0008)
10/18/2017
12
Background
•December 2003 – Specific Plan aproved
•2015 - TTM 36524 and SDP 2013-928 approved for
48 residential units
Vicinity Map
North of Ave 60, East of Madison St within
Andalusia Country Club
10/18/2017
13
Proposal
•SP2017-0001 (SP2003-067 Amendment 4),
TTM2017-0006 (37287), SDP2017-0008 for 71
residential units with revised development
standards, architecture and landscaping
Specific Plan Amendment
•Existing land use plan permits up to 80 units
•Amendment 4 modifies side yard setbacks and lot
frontage width
10/18/2017
14
Tentative Tract Map
Site Plan
10/18/2017
15
Floor Plan
Elevation A
10/18/2017
16
Elevation B
Elevation C
10/18/2017
17