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3057I / NOTE: With proper validation this form constitutes an CITY OF LA QUINTA encroachment permit APPLICATION FOR PERMIT PUBLIC WORKS CONSTRUCTION (ENCROACHMENT) For the .construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS DATE: 9-29-99 LOCATION OF CONSTRUCTION SEE 'TRAFFIC PLAN (Street address or Description of Location) Subdivision Improvement Permit — Class I I I Minor Improvement Permit Class IV PURPOSE OF CONSTRUCTION Accommodate Vehicle traffic Sketch (attach construction plans if appropriate) to Empire Polo Club. DESCRIPTION OF CONSTRUCTION Directional Sign Placement SEE ATTACHED COVDITIONS DIMENSION OF INSTALLATION OR REMOVAL Type III Barricades & Message Boards SIZE OF EXCAVATION, IF NEEDED APPROXIMATE TIME WHEN WORK WILL BEGIN 6:00 a.m. 10/09/99 APPROXIMATE TIME OF COMPLETION6:00 a.m. 10/11/99 ESTIMATED CONSTRUCTION COST $ (Including removal of all obstruction, materials, and debris, backfilling, com- paction and placing permanent resurfacing and/or replacing improvements) In consideration of the granting of this permit, the applicant hereby agrees to: Indemnify, defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all penalties, liabilities or loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property happening or occurring as a proximate result of any work undertaken under the permit granted pursuant to this application. Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started. Comply with all applicable City Ordinances, the terms and conditions of the permit and al, applicable rules and regulations of the City of La Quinta and to pay for any additional replacement necessary as the re t of this_ t ,r ,r i 1 � Signature of Applicant or Agent Lynda"S:'kabash (Start to Finish), 1728 Greenwood Ave. Torrance, CA 90503 (310)782-7586 Name of Applicant (please print) Business Address Telephone No. same cell phone (310) 780-363 Name of Contractor and Job Foreman Business Address Telephone No. 7 Contractor's License No. City Business License No. Sear* & Company CA License '!I 0697201 Applicant's Insurance Company Policy Number FEES: Subdivision Improvement Permit — Class I I I Public improvements: 3% of estimated construction costs Private improvements: 3% of estimated construction costs Minor Improvement Permit — Class IV: See attached schedule Inspection Fee Permit Fee Penalty Cash Deposit -Surety Bond if required TOTAL: Receipt No. , Received by Recorded by $ 00.00 115.00 $ 115.00 Date PERMIT NO. 01 PERMIT VALIDATION 3057 DATE APPROVED 10"7— 99 EXPIRATION DATE 10 " 12 _%4� DATE,ISSUED 1 0,— -7'~ gym' r > : ,,Administrative Authority Telephone: (6d9) 777-7075 NOTE: With proper validation this form constitutes an CITY OF LA OUINTA encroachment permit �' S APPLICATION FOR. PERMIT PUBLIC WORKS CONSTRUCTION (ENCROACHMENT)c�MoF9�S�v� For the construction of public or private curbs, driveways, pavements, sidewalks, parking lots, sewers, water mains and other like public works improvements in connection with MINOR IMPROVEMENTS and APPROVED SUBDIVISIONS Subdivision Improvement Permit — Class II I DATE: I) 2 1) n Minor Improvement Permit Class IV LOCATION OF CONSTRUCTION 2 s 2 Tr n f f jc an (Street address.or Description.of Location) PURPOSE OF CONSTRUCTION --A g Q o d4at: e •�e; i e -I—& Sketch (attach construction plans if appropriate) DESCRIPTION OF CONSTRUCTION See �! dL C. {r►e� CQ/1 Tlirea rt Cti nnci an •pl aamenO" DIMENSION OF INSTALLATION OR REMOVAL T T T T 'iarri rade n Me.ssa?e Raards SIZE OF EXCAVATION, IF NEEDED APPROXIMATE TIME WHEN WORK WILL BEGIN 6•o0• q m 1n/Q/a6 APPROXIMATE TIME OF COMPLETION -6 • n'n = o,/ 11 / 9 9 ESTIMATED CONSTRUCTION COST $ (Including removal of all obstruction, materials, and debris, backfilling, com. paction and placing permanent resurfacing and/or replacing improvementsl r In consideration of the granting of this permit, the applicant herebyragrees to: Indemnify, -defend and save the City, its authorized agents, officers, representatives and employees, harmless from and against any and all penalties, liabilities or loss resulting from claims or court action and arising'out of any accident, loss or damage to persons or property happening or' occurring as a proximate result of any work undertaken under the permit granted pursuant to. this application. Notify the Administrative Authority at least twenty-four (24) hours in advance of the time when work will be started. ' Comply with all applicable City Ordinances, the terms and conditions of th ' ermit and all applicable rules and regulations of the City of Le Quints and to pay for any additional replacement necessary as t e of this rk. Sature of Applicant or Agent Start To Finish V (310) 732-7536 T7rnr(a :Egrran!-cs rA Qn5ni Name of Applicant (please print) Business Address Telephone No. ISaRe 14, 3i nl 7nn--ir,-17 Name of Contractor and Job Foreman Business Address Telephone'Nd. Contractor's License No. City Business License No. (;.A I 6P Applicant's Insurance Copany mPolicy Number FEES: Subdivision Improvement Permit —Class III Public improvements: 3% of estimated construction costs Private improvements: 3% of estimated consiruction costs Minor Improvement Permit — Class IV: See attached schedule 2774 Inspection Fee $ II PERMIT VALIDATION Permit Fee Penalty Cash Deposit -Surety Bond if required TOTAL: $ Receipt No. Received by Date PERMIT NO. S DATE APPROVED EXPIRATION DATE DATE ISSUED By Administrative Authority Recorded by Telephone: (619) 777-7075 SPECIAL CONDITIONS --PERMIT NO. 3057 ---Start to Finish/Lynda S. Habash -- This permit authorizes work to be .accomplished within City of La Quinta right of way ONLY. Whenever activities extend into private property, it is the responsibility of the permittee (Start to Finish/Lynda S. Habash) to secure permission from affected property owners. Such authorization must be secured by the permitted prior to beginning work. The City of La Quinta's streets utilized as routes to access the Coachella Valley Art & Festival Event shall be kept clean. They shall be completely cleaned and all signs removed at the end of the event. 2. Permittee shall assume responsibility for repair of any damage to public or private streets and for any damage to other City -owned facilities as a result of activities performed under this permit. Concert Guide Signs shall be placed no closer than one hundred feet (100') from the intersections and not closer than two feet (2') from the back of curb (They shall not be allowed to block sidewalks). At sections where there is no curb and gutter, the signs shall not.be placed closer than ten feet (10') from the edge of pavement. 4. The City Street Routes used to access the parking lots for the Coachella Valley Music & Arts Festival shall be as specified in the Operation Plan submitted to the City. 5. The Permittee shall make the necessary arrangements with Law Enforcement Personnel to provide Traffic Control Officers at the following intersections: 1. Indio Blvd. and Jefferson 2. Jefferson and Avenue 50 3. Avenue 50 and Madison 6. The permittee shall monitor the event to ensure its compliance with the approved Traffic Sign Plan. 7. The permittee shall notify the city immediately of any change in emergency -phone numbers. Special Conditions Permit No. 3057. Page I of 1 EMERGENCY PHONE NUMBERS The following emergency phone numbers were provided as part of the permit number 3057 for The Coachella Valley Art & Music Festival Event: 1. Lynda S. Habash with Start to Finish is the coordinator of the event and can be reached at. (310) 782-7586 or at (310) 780-3637 (cell phone). 2.' Lt. Lance Mueller from Indio Police Department can be reached at (760) 347-8522 ext.234. 3. Event Command Post (Law Enforcement) at Monroe and Ave. 50 can be reached at (760) 347-4994. The persons and agency mentioned above will be available during the event in case their assistance is required. EVENT MANAGEMENT & SERVICES TART LYNIDA S. EASTER = HABASH 1725 01MENW006 AVE TORRANCE, CIL 90 M-MS' (310) 762-7586 PAX (310) 788`7868 City of L' aQuinta P.O. Box 1504 78-495'Calle Tampico La fluinta, CA. 92253 Attn. Romano Verlengia Subject. Coachella Art & lVrusic .Festival Traffic Plan —Addendum I Comments: The following signs are to be added to the Traffic Sign plan as follows: Location/Description: ( Sign size. 3N4' on Type 111 Barricades) 48 Avenue / before Washington St / Interstate 10 .Freeway Right Turn 52 Avenue / before Washington St / Interstate 10 Freeway Right Turn 50 Avenue / before Washington St / Interstate 10 Freeway Right Turn Insurance Amount Correction: *Certificate of Insurance: $5,050,000.00 On behalf of Goldenvoice and Start To Finish, we thank you in advance for your consideration regarding our request. Should you need further information, please contact me at (310) 782-7586 or cell # (310) 780-3637. Sincer,fly, _ L da S. fiabash Zd WdSS 20 666T SO 89BZ EeZ m2 'CAN Xd_� HSN I d 01 1Zid1S WOdd EVENT MANAGEMENT & SERVICES LYNDA S. EASTER - HABASH City of LaQuinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA. 92253 Attn: Romano Verlengia Subject: Coachella Art & Music Festival Traffic Plan Comments: Enclosed is a City of La Quinta, Application For Permit, Public Works Construction ( Encroachment) permits application for purposes to accommodate the vehicular traffic anticipated to arrive at the Coachella Valley Music & Arts Festival scheduled for October 9 & 10, 1999 on the grounds of the Empire Polo Field in Indio, California. The event will be promoted and produced by Goldenvoice, a leader in Southern California concerts promotions. Start To Finish, Event Management & Services will implement the traffic plan by using "3" changeable message boards and extensive signage along the arterial leading to the event site, we will divide vehicular traffic to use one of the three exits off the Interstate 10 freeway: Indio Blvd., Monroe and Jackson. The event tickets will also have the off -ramps printed on the actual tickets. Additionally, event parking will be free, which will reduce, if not eliminate, parking in unauthorized areas. The following items are submitted in compliance with the permit application: *Application Fee: Check # 1750 $115.00 *Certificate of Insurance: $1,000,000.00 *Traffic, Signage & Map Plan On behalf of Goldenvoice and Start To Finish, we thank you in advance for your consideration regarding our request. Should you need further information, please contact me at (310) 782-7586 or cell # (310)'M 2=363H. -V,9 - 36 3 7 Sinc ely, 4nda S. Habash 1728 GREENWOOD AVE TORRANCE, CA. SOS03-7216 (310) 782-7586 FAX (310) 782-7868 0 s --- ...�....,,,, ..., ......�.. COMPANY A General Star Indemnity Company y INSURED., -- G.V:'PRESENTS, INC. dba: GOLDEN VOICE ••' COMPANY ' B�A�/ COMPANY 7175 Sunset Boulevard C Los Angeles, CA 90046 COMPANY D ...................................::::::::::::::::.:.............................................. _ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR—THE-POLICYPERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YY) POLICY EXPIRATION DATE IMM/DD/YY) LIMITS A GENERAL LIABILITY IYG34631 1 B 10/28/98 i 10,28/99 GENERAL AGGREGATE $ 2000000 X PRODUCTS - COMP/OP AGG $ -1000000 COMMERCIAL GENERAL LIABILITY CLAIMS MADE � OCCUR PERSONAL & ADV INJURY $ 1000000 EACH OCCURRENCE $ 1000000 OWNER'S & CONTRACTOR'S PROT FIRE DAMAGE (Any one fire) $ 50000 MED EXP (Any one person) $ AUTOMOBILE LIABILITY ANY AUTO - }F COMBINED SINGLE LIMIT $ BODILY INJURY (Per person) 8 ALL OWNED AUTOS ' 'SCHEDULED AUTOS ` t BODILY INJURY (Per accident) $ HIRED'AUTOS' T NON -OWNED AUTOS ' - C I PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN AUTO ONLY: ........................................ ........................................ ANY AUTO - EACH ACCIDENT $ I AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM S OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY - ` WC STATU- OTEH- TORY EL EACH ACCIDENT - $ ' THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE - EL DISEASE -POLICY LIMIT $ EL DISEASE - EA EMPLOYEE $ OFFICERS ARE: EXCL OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS 1 THE CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED WITH RESPECT TO LIABILITY ARISING OUT OF THE PERFORMANCE OF "COACHELLA VALLEY MUSIC & ART FESTIVAL" ON OCTOBER 9TH & 10TH, 1999. f SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City Of La Qulnta EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Attn: Romano Verlengia• 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, P.O. Boa 1504 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 78-495 Calle Tampico OF Y KIND UPON T OMPANY, ITS AGENTS OR REPRESENTATIVES. La QulIIta, CA 92253-1504 AUTHO RE ESE TIVE J _ Coachella Valley Music & Arts Festival Operations Plan October 9 & 10, 1999 0 Overview The purpose of this initial operations plan is to outline the specific plans for traffic and security for the Coachella Valley Music and Arts Festival scheduled for October 9 & 10, 1999 on the grounds of the Empire Polo Field In Indio, California. The event will be promoted and produced by Goldenvoice, a leader in Southern California concert promotions. We believe one of the keys to a safe and successful event is implementing a comprehensive plan to accommodate the vehicular traffic anticipated to arrive for the event. lasing message boards and extensive signage along the arterials leading to the event site, we will divide vehicular traffic to use one of the three exits off the 10 freeway: Indio Boulevard; Monroe and Jackson. The event tickets will also have the off -ramps printed on the actual tickets. Additionally, event parking will be free! Complimentary parking for the event will reduce, if not eliminate, parking in unauthorized areas. Peer security will provide guest services to direct and assist event attendees into the venue, and also inside the parking areas and the venue. Security will also be around the clock on the event site while we build the site, and continue through clean up and our departure from the venue. We have compiled this plan through extensive on site reviews and also from the experience gained from conducting events of this size and scope over the past ten years. We believe this plan will provide a firm foundation for a safe and enjoyable experience for the event attendees and the local community. This report is solely intended for the private use of individuals and entities involved in this event and cannot be copied, distributed or circulated without the express written consent of Goldenvoice. -3- ADDENDUM- TRAFFIC & PARKING PLAN as of 9/29/99 Page - 4- A. Freeway Procedures Change to: Three ( 3) message signs will be placed on the shoulder of the eastbound 10 Freeway. The changeable message boards will be placed West of Indio Blvd., Monroe and Jackson St. — Off ramps on Interstate .10 Freeway Eastbound. "Free Concert Parking" — Exit Here Change to: "Concert -Next Exit —Free Parking" Page-11- Traffic Signs Change the following: , Sign size 2'x3' change to 3'x4 on Type III Barricades Add the following: A return route to Interstate 10 Freeway will be posted directing vehicular traffice to Indio Blvd., Monroe and Jackson St. at each of the locations fisted . 0 Traffic & Parking Plan The purpose of this plan is to outline the best scenario to accommodate the vehicular traffic that will be coming to the Coachella Valley Music & Arts Festival. To create the maximum number of vehicles using the pre -assigned parking lots at the best possible pace, Goldenvoice has secured lots to accommodate the vehicles anticipated to attend this event at no cost to event attendees. We anticipate approximately 85% of the traffic to come via the 10 Freeway eastbound. This plan will define the off -ramps, streets, signs, and procedures that will be put in place to move vehicular traffic at the optimum pace. We estimate the majority of the vehicular traffic arriving between 8:30 a.m. and 2:00 p.m. This scenario is based upon dividing up the vehicular traffic into using three off -ramps from the 10 Freeway: Indio; Monroe and Jackson. Concert tickets will have one of the three off -ramps printed on the actual ticket. Additionally, phone operators at Ticketmaster, as well as the Ticketmaster website and the event website, will describe in detail the three off -ramps and street routes to get to the venue. A. Freeway Procedures Three o electronic message signs will be placed on the shoulder of the eastbound 10 Freeway. Bet signs will be placed prior to the Indio off - ramp. The signs will display the following information. A Caltrans encroachment permit maybe necessary for placement of CMS and other fixed signs on the shoulder of the freeway. Indio Blvd easffiound off-mrnp to Jefferson southbound The Indio off -ramp is one lane, which splits into two: one going straight, and the other is a left turn pocket for access -to Jefferson northbound and the CHP Headquarters. - There is a stop sign for the Jefferson northbound lane, but none for Indio. West of this junction we will place a barricade with a sign attached that says "Free Concert Parking" with an arrow pointing ahead. Two. more barricades will be placed prior to the right-hand turn pocket to southbound Jefferson. These signs will duplicate the earlier signs, but with right hand arrows. Discussion: Is it necessary to post'a CHP vehicle at the off -ramp where the road splits to Jefferson north to control and assist vehicular traffic? Monroe eastbound'off-ramp to Monroe southbound On the freeway shoulder and prior to the off -ramp we should have an extra large sign, "Free Concert Parking - Exit Here°. Monroe is a one lane exit that we should consider coning to two lanes. 'At the top .of the ramp the road splits: one for northbound Monroe traffic _ and one for southbound. We should station a CHP or traffic officer to increase exiting speed onto southbound Monroe. Vehicular traffic already on southbound Monroe coming over the overpass would need to be controlled. One barricade with a "Free Concert Parking - right hand arrow" sign attached would be placed prior to the stop sign on the, ramp. - 1, We would need to cone to a double lane approximately 500 feet on Monroe, or until the double -lanes on Monroe begin. -Jackson eastbound off -ramp to Jackson southbound On the freeway shoulder and prior to the off -ramp we should have an extra large sign, "Free Concert Parking - Exit Here°. Jackson is also a one lane exit that we should consider coning to two ° lanes. At the top of the ramp the road splits: one for northbound' Jackson traffic and one for southbound. We should station a CHP or traffic officer to increase exiting speed onto southbound Jackson. � j Vehicular traffic already on southbound Jackson coming over the over- pass would need to be controlled. One barricade with a "Free Concert Parking - right hand arrow" sign attached would be placed prior to the stop sign on the ramp. We would need to cone to a double lane approximately 500 feet on Jackson, or until the double lanes on Jackson begin. Discussion: We should consider,having Indio police stationed adjacent to all three on -ramps between 9:00 p.m. and midnight to assist vehicular traffic exiting Indio and returning to the freeways. B. City Streets Procedures Listed below are the three City street routes used to access the parking lots for the Coachella Valley Music & Arts Festival. Consideration should be given to utilizing Police Reservists or similar staff to control and monitor all controlled intersections. Each controlled intersection is listed. Indio Blvd eastbound off -ramp to Jefferson southbound Indio to Jefferson southbound to eastbound 50P Avenue to Madison southbound to Eldorado parking. Approximately 5.8 miles from the Freeway to venue parking. Indio to Jefferson southbound is a one lane right hand turn pocket. Two "Free Concert Parking with right hand arrow" signs on barricades will be placed on the shoulder prior to the turn pocket. A traffic officer should be placed at this intersection to control the intersection and help traffic move at an optimum pace. Listed below are all the intersections where either traffic is controlled by traffic lights or Stop signs. (# of lanes) Indio & Jefferson Light traffic officer Jefferson & Country Club Stop sign Jefferson & Fred Waring Dr. Light Jefferson & miles Stop sign. Jefferson & Westward Ho Stop sign Jefferson & Vista Grande Light Jefferson & Hwy 111 Light In Jefferson & 48 Avenue Stop sign Jefferson & 50 Avenue /left turn Stop sign traffic officer 50 Avenue & Madison /right turn Stop sign traffic officer Madison & 51 Avenue /left turn into parking lot security Consider using the Eldorado Polo field as a parking lot at 51 Avenue and Madison. Entrance to the field would be north of Madison & 51 Avenue. If traffic backs up, consider sending overflow around traffic entering here and direct overflow to entrance at Madison & 51. Notes: Madison is narrow and does not have traffic lanes in the road. 51 Avenue is paved from Madison to the beginning the Empire Polo lot. 51 Avenue should be coned for two lanes from Madison to Monroe. Free Concert Parking" signs with accurate arrows will be placed prior to each Stop sign or traffic light. Monroe eastbound off -ramp to southbound Monroe Monroe south bound to 51 Avenue to Empire Polo Field parking. Approximately 4 miles from the Freeway to venue parking. As mentioned in the Freeway Procedures, the off -ramp should be coned to two lanes and continued onto_south bound Monroe until Igne lines begin (approx. 500 feet). A traffic officer should be placed at the intersection of Monroe and the freeway off -ramp to control the intersection and help traffic move at an optimum pace. Listed below are all the intersections where either traffic is controlled by traffic lights or Stop signs. (Staff) Monroe & 44 Avenue Light two lanes Monroe & Indio Blvd. Light " Monroe & Crown Way Light u Monroe & Miles Light " Monroe & Shadow Palm Light " Monroe & Hwy. 111 Two lights Monroe & Dr. Carreon Light " Monroe & 48 Avenue Stop sign one Ira Monroe & 50 Avenue Stop sign one lane Monroe & 51 Avenue /right turn onto 51 - cone to two lanes / Security Notes: 51 is a dirt road. Consider grading and using water truck to minimize dust. "Free Concert Parking" signs with accurate arrows will be placed prior to each Stop sign or traffic light. Jackson eastbound off -ramp to Jackson southbound Jackson south bound to west bound 52 Avenue, continue to Empire Polo Field parking off Monroe. Consider also using lot at NW comer of 52 Avenue and Monroe. Approximately 5.5 miles from the Freeway to venue parking. As mentioned in the Freeway Procedures, the off -ramp should be coned to two lanes and continued onto southbound Jackson until lane lines begin (approx. 500 feet). A traffic officer should be placed at the intersection of Jackson and the freeway off -ramp to control the intersection and help traffic move at an optimum pace. Listed below are all the intersections where either traffic is controlled by traffic lights or Stop signs. Jackson & 44 Avenue Light two lanes Jackson & Market Stop sign Jackson & Requa Avenue Light " Jackson & Hwy 111 Light " Jackson & Dr. Carreon Light " Indio Police and Fire Departments on east side of Jackson Jackson & 48 Avenue Stop sign One lane Jackson & 52 Avenue, right Stop sign One lane traffic officer 52 Avenue & Monroe - right Stop sign " traffic officer Left turn onto dirt road separating Mobile Homes from Empire Polo Field. Notes: Check to see if the overflow lot at 52 and Monroe is available. Jackson is rural. -8- Consider grading & using water truck to minimize dust on the roadway and parking lots. "Free Concert Parking" signs with accurate arrows will be placed prior to each Stop'sign or traffic light. Parking Plan The Traffic Plan specifies the exact route, signage and staffing levels for concert attendees to enter the designated parking lots for the Coachella Valley Music & Arts Festival. The Parking Plan describes where the parking lots are located and'the level of staffing and equipment for each. There are three lots that have been identified to accommodate the anticipated vehicular trafffic: Eldorado Polo Field - MAIN LOT (entrance on Monroe to 54 Avenue). Located on the north side of 51 Avenue between Monroe and Madison. Monroe off -ramp. This is a Polo Field. See Lot #1 on attached overview. Empire Polo Field - LOT # 2 (entrance on Monroe south of 51 Avenue). Located on the south side of 51 Avenue adjacent to Monroe. Jackson off -ramp. This is a hard pack dirt lot. Access is through a small dirt road between Empire Polo I mobile homes. See Lot #2 on attached overview. Eldorado Polo Field - LOT # 3 Located at Madison & 51 Avenue (entrance on Madison) Indio off -ramp. This is a Polo Field. See Lot #3 on attached overview. In Each parking lot will be staffed at the entrance by private security trained to move the vehicles onto the lot as fast as safely possible. Additional security staff will direct vehicles to double park in rows and ensuring 20 foot fire lanes between rows. Each lot will be equipped with the following equipment. Equipment Light towers to assist in vehicular egress and clean up after the event. Clean up crew and trash containers to police the area during and after the event. Security staff throughout the event to monitor the lot during the event. Water trucks to minimize dust on 51 Avenue and dirt parking lots. Traffic Signs Coachella Valley Music & Arts Festival Traffic Signage Requirements As of 5/5/99 Description Location JAmount Size FREEWAY SIGNS CMS - Free Concert Parking West of Indio off -ramp on the 10 Fr y. eastbound 311 XL -Free Concert Parking Warrow 3 Wbound & last 2 Ebound F►wy. ramps 5 4' x 5' INDIO OFF -RAMP Free Concert Parking w/ arrow Ebound Indio off -ramp 1 2' x 3' Free Concert Parking w/ arrow Indio off -ramp east of Jefferson north 2 2' x 3' Free Concert Parking w/ right arrow Indio west of Sbound Jefferson 1 2' x 3' Free Concert Parking w/ arrow on Jefferson before Country Club 1 2' x 3' Free Concert Parking w/ arrow on Jefferson before Fred Waring 1 2' x3' Free Concert Parking w/ arrow on Jefferson before Miles 1 2' x 3' Free Concert Parking w/ arrow on Jefferson before Westward Ho 1 2' x 3' Free Concert Parking w/ arrow on Jefferson before Vista Grande 1 2' x 3' Free Concert Parking w/ arrow i on Jefferson before Hwy 111 1 2' x 3' Free Concert Parking w/ arrow on Jefferson before 48 Avenue 1 2' x 3' Free Concert Parking w/ left arrow on Jefferson before 50 Avenue 1 2' x 3' Free Concert Parking w/ right arrow or 50 Avenue & Madison 1 2' x 3 Free Concert Parking w/ left arrow on Madison & 51 Avenue 1 2' x 3' MONROE OFF -RAMP Free Concert Parking w/ right arrow Ebound Monroe off -ramp priorto Stop 1 2' x 3' Free Concert Parking w/ arrow on Monroe before 44 Avenue 1 2' x 3' Free Concert Parking w/ arrow on Monroe before Indio Blvd. 1 2' x T Free Concert Parking w/ arrow on Monroe before Crown Way 1 2' x 3' Free Concert Parking w/ arrow on Monroe before Miles 4 2' x 3' Free Concert Parking w/ arrow on Monroe before Shadow Palm 1 2' x 3' Free Concert Parking w/ arrow on Monroe before Hwy 111 1 2' x 3' Free Concert Parking w/ arrow on Monroe before Dr. Carreon 1 2' x 3' Free Concert Parking w/ arrow on Monroe before 48 Avenue 1 2' x 3' Free Concert Parking w/ arrow on Monroe before 50 Avenue 1 2' x 3' Free Concert Parking w/ right arrow on Monroe north of 51 Avenue 1 2' x 3' JACKSON OFF -RAMP Free Concert Parking w/ right arrow Ebound Jackson off -ramp prior to Stop 1 2' x 3' Free Concert Parking w/ arrow on Jackson before 44 Avenue 1 2' x 3' Free Concert Parking w/ arrow on Jackson before Market Avenue 1 2' x 3' Free Concert Parking w/ arrow on Jackson before Requa Avenue 1 2' x3' Free Concert Parking w/ arrow on Jackson before Hwy. 111 1 2' x 3' Free Concert Parking w/ arrow on Jackson before 48 Avenue 1 2' x 3' Free Concert Parking w/ right arrow on Jackson before 52 Avenue 1 2' x 3' Free Concert Parking w/ right arrow on 52 before Monroe 1 2' x 3'. Free Concert Parking w/ left arrow Ion Monroe just north of 52 Avenue 1 2' x 3' Total ITraffic Signs . . f—A 1 391 I �0W K 75�, Page 11 f ` . b�....o... y .". o ode fr7n.�o Li 'n t i .sujleM _ Co. .479:-Ave L✓� Qfl 00 a o � =s_. Cowhem x k� : _ - x'0 yr' �'s, lr.-4 i�.Y�•,'Y'�,i -wc f.ttiK s - - •r.. _ _ { e sue; {'^ .A•Y 'u!�i tb ��. µ sy z Coachella Art & Music Festival EMPIRE POLO CLUB • S Yih r }r e � '4y s - ;Y. +c�'.fw. x ,.� f �;c f -r �,�• ,� t, Fkr_f b wtw ih �<. �� i-^s•� „r �� ' 1 x �','!' S i ��1 ., -{T r :f ��5� >•,�ri';%h "°`�. � ,sue a Wcx rt'� �. �q t 3 y+2 � a" $:; a '�x'�w•'rr .'7�i' 14 �.r3'"z.,� "`' n*? �as�r�i�"` ,� s u'. `r0. �[..'. L'. A.,.:_'[..:Y' ,. ._ ...r.. t_: i. ^'F _. ...:iY k.. s.. .... C _.....K .. •Ya C... t-. 5...:rayT .. 6X..'Y :.t.� 1'LrJ' :�F:!C .. _., is .. ...{". ._. COACHELLA VALLEY MUSIC & ARTS FESTIVAL CHANGEABLE MESSAGE BOARDS Location: West of Indio - Off ramp on Interstate 10 Freeway Eastbound #1 CONCERT #2 NEXT THREE EXITS #3 FREE PARKING Location: West of Monroe - Off ramp on Interstate 10 Freeway Eastbound #1 CONCERT #2 NEXT TWO EXITS #3 FREE PARKING. Location: West of Jackson St. - Off ramp on Interstate 10 Freeway Eastbound #1 CONCERT #2 NEXT EXIT #3 FREE PARKING TRAFFIC ALERT NOTIFICATION SAMPLE INDIO BLVD OVERLOAD CONCERT TRAFFIC USE MONROE i CONCERT DIMENSIONS: 3' H x 4' W Qty 55 White Cardboard with Black 3" lettering FREE Security Plan The term security for the Coachella Valley Music & Arts Festival refers to private or peer security. This section does not address the needs or requirements that law enforcement may have. Peer security will assist and direct attendees and VIP's, and staff the areas listed below. For clarity, I- divided the responsibilities into -two areas: Interior and Exterior Posts. Interior refers to what happens inside the event venue, i.e. front of stage, venue management, hospitality areas,. and overnight and pre - and post event security. Exterior refers to all areas outside the ticketed or credentialed venue,. i.e. parking, admission gates and perimeter areas. A. Exterior Posts We begin the report with the areas leading into the parking areas. The goal is to direct attendees, guests and staff into the appropriate parking locations, secure exterior locations,. i.e. perimeters, private roads; corrals & bams and take tickets and admit attendees into the venue. Parking As outlined in the parking plan, three primary lots will be utilized. Each lot wAl have a main supervisor -who is responsible for managing the traffic flow from the public streets and into the parking lot. Special emphasis will be placed on using trained parking staff to direct vehicular traffic into the lots at the fastest yet safest pace available. Parking staff - will also ensure that cars are lined up in neat double rows, and also, ensuring an appropriate lane between cars to accommodate normal and emergency, vehicle traffic. After the lots are full and/or the majority of cars have entered the lots, security will monitor and ensure that proper behavior is maintained in the parking areas at all times. Additionally, during -the vehicular egress, (after the event ends), this staff will assist drivers exiting the parking lots. Each lot will have temporary light towers placed throughout the lot to assist attendees in locating their cars and exiting, the lots. These light fixtures contain four metal halide lamps that telescope up to a height of -13- approximately 15 feet and are powered by internal diesel generators. Those parking lots and access -roads that are dirt or - hard pack, will be "wet down" with water trucks that will be staffed throughout event day. This will reduce the amount of dust created by vehicular traffic and the water trucks will also, be available to respond to any cal- fires -caused by. over -heating, etc. Exact staffing_ levels are posted in the Security Posts Plan. Admission Gates The admission gates for the event will be -Located at the- northeast corner of the Main parking- lot located en the north side of 51 Avenue between . Monroe and Madison. Queue lines will be erected of bike rack barricades outside the two entrances leading from the Eldorado Field to the En*q*,e Polo Field. To - accommodate the anticipated crowds we believe it important to use part of the field as queue fines and bottle and can check: The par -king lot is - considerable wider and more adapable to creating a sufficient area to, perform the ticket taking and -other requisite functions. Glass bottles, metal cans and other similar materials will trot be allowed into thevenue. Referred -to as a "bottle and cart check" an area outside the queue lines will be constructed where security will review bags, back packs, etc. for items not allowed into the venue. All attendees wiN -be -required to pass through this area. Trash receptacles will be situated - adjacent to this area for disposal of items not allowed into the venue. Perimeter Control Perimeter Control is the portion of the plan that is instituted to keep unauthorized (non -ticket holders) from sneaking into the venue. Perimeter security also maintains property lines for local businesses and residents. Additionally, those team members staffing these exterior positions will assist event attendees with directions, event information, and for local area pedestrian or vehicular traffic wishing to move through the area. Perimeter posts will also ensure that emergency exits will be staffed# all times during the event. -14- Specific areas of focus will be the following exterior locations. 50 Avenue between Madison and Monroe 51 Avenue between Madison and Monroe 51 Avenue between Madison and Monroe Madison between 50 and 52 Avenue Monroe between 50 and 52 Avenue All emergency exits from the venue Back stage and VIP access points For exact Perimeter Control locations .please refer to the Security Posts Plan included in this report. B. Interior Posts Pre -event, overnight & post event Beginning with the initial stages of loading in the venue, continuing through the entire event weekend, and for a few days after the event, pre -event, overnight and post -event security will be utilized to ensure equipment is not lost and unauthorized individuals do not access the venue. Security staffing for these specific needs provides a higher level of comfort for the venue, promoter and local police. Please be aware there are a number of companies providing services that will need to access the venue immediately prior to and after each day's event, i.e. sanitation and clean-up; food and beverage; caterers, etc. We can provide a list of these companies and security will enforce only authorized people into the venue. The specific dates and locations are not finalized. We anticipate security to begin early event week - October 5 or 6, 1999. The exact hours and locations for pre -event, overnight and post event are listed in the Security Posts Plan. VIP & Hospitality areas Security posts will be staffed for all backstage and hospitality areas. -15- Access to these areas will be controlled by credentials. Credential boards will be produced listing all credentials and tickets and which areas each credential or ticket has access to. Front of Stage A specially designed control barrier will be erected in front of each stage to enable event attendees to have the best possible view while providing a restricted area in front of the stage for security and medical staff to work within. Beer & Wine Stands All beverage stands that sell beer and wine will have a minimum of two security personnel to check proper identification. The private security company hired to provide personnel for this event will be required to have previously trained staff in T.E.A.M. for I.D. checking. In -House & Roam Teams Fixed posts inside the venue and roam teams will be employed to ensure the highest level of security while allowing the attendees to enjoy the event. In-house teams will monitor public restrooms, food & beverage locations, and other areas requiring additional staffing. Roam teams are employed to "roam" throughout the venue monitoring event activity. Roam teams will also be utilized in the parking lots and perimeter areas. 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