2018 07 03 HA Minutes Special MeetingHOUSING AUTHORITY MINUTES Page 1 of 3 JULY 3, 2018
SPECIAL MEETING
HOUSING AUTHORITY
MINUTES
TUESDAY, JULY 3, 2018
CALL TO ORDER
A special meeting of the La Quinta Housing Authority was called to order at
4:01 p.m. by Chairperson Fitzpatrick.
PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson
Sanchez
ABSENT: None
VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 19, 2018
MOTION – A motion was made and seconded by Authority Members
Evans/Radi to approve the Consent Calendar as recommended. Motion
passed unanimously.
BUSINESS SESSION
1. REVIEW AND DISCUSSION OF BROWN ACT REQUIREMENTS
AND HOUSING COMMISSION MEETING
City Manager Spevacek presented the staff report, which is on file in the
Clerk’s Office.
PUBLIC SPEAKER: Lynn Rogers, Housing Commission Chairperson, La Quinta
– explained the events of the June 13, 2018, Housing Commission meeting
regarding the consideration of Consent Calendar Item No. 2 on the agenda
concerning the review and deliberations of Amendment No. 3 to Professional
HOUSING AUTHORITY MINUTES Page 2 of 3 JULY 3, 2018
SPECIAL MEETING
Services Agreement with Becky Caha for housing compliance and monitoring
services.
PUBLIC SPEAKER: Joe Johnson, Housing Commissioner, La Quinta –
explained the events of the June 13, 2018, Housing Commission meeting
regarding the consideration of Consent Calendar Item No. 2 on the agenda
concerning the review and deliberations of Amendment No. 3 to Professional
Services Agreement with Becky Caha (Consultant) for housing compliance
and monitoring services.
Discussion followed regarding the terms and conditions of the Professional
Services Agreement and relevant Amendments, including scope of services,
compensation, term, and level of performance; Housing Commission’s ability
to pull an item from the Consent Calendar and request presentation of the
staff report and additional information from Staff; Housing Commission’s
ability to pose clarifying questions to Staff prior to the meeting, since the
agenda packet is published and distributed at least 72-hours in advance;
Housing Commission’s ability to continue an item pending a request for
additional information from Staff in order to make an objective
recommendation to the Authority; adding a disclaimer in the City’s
agreement template that the consultant is responsible for notifying the City
should an overage of the approved contract amount is anticipated; Housing
Commission’s recommendation to approve Amendment No. 3 as originally
proposed following the Authority’s remand stemming from additional
information provided by Staff regarding the increase in the community’s
affordable housing activities during fiscal year 2017/18 in comparison to
prior years, and hence the need for additional services; the imperative
importance of the City offering housing services to the community to ensure
that families are given housing opportunities and adequate assistance to
reside in La Quinta.
The Authority encouraged the Housing Commission Members to actively
communicate with Staff and seek additional information prior to scheduled
meetings in order to allow Staff to provide the requested information and
ensure that the Members are able to make informed and objective
recommendations to the Authority; and to be cognizant of the Brown Act
regulations regarding public meetings.
The Authority thanked Chairperson Rogers and Commissioner Johnson for
clarifying the events of the June 13, 2018, Housing Commission meeting.
The Authority commended Chairperson Rogers for her service and
dedication.
HOUSING AUTHORITY MINUTES Page 3 of 3 JULY 3, 2018
SPECIAL MEETING
2.APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES
AGREEMENT WITH BECKY CAHA FOR HOUSING COMPLIANCE
AND MONITORING SERVICES
Management Analyst Villalpando presented the staff report, which is on file
in the Clerk’s Office.
Authority Members discussed the scope of affordable housing services
provided by Ms. Caha; the increase in La Quinta’s affordable housing activity
in fiscal year 2017/18 as compared to prior years triggering the need for
additional services and compensation, which were authorized by Staff; Ms.
Caha’s extensive specialized knowledge and experience in affordable housing
legislation, regulations, and compliance with the State of California, and her
commendable commitment and dedication to the La Quinta community.
MOTION – A motion was made and seconded by Authority Members
Fitzpatrick/Radi to approve Amendment No. 3 to Professional Services
Agreement with Becky Caha to amend Section 2.1 – Contract Sum, not to
exceed $70,000 per fiscal year; and authorize the Executive Director to
execute the amendment. Motion passed unanimously.
STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
CHAIR AND BOARD MEMBERS' ITEMS – None
REPORTS AND INFORMATION ITEMS – None
ADJOURNMENT
There being no further business, it was moved and seconded by Authority
Members Evans/Radi to adjourn at 4:21 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Acting Authority Secretary
La Quinta Housing Authority