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Community Works Design GroupCESC mailed 10/29/18 September 7, 2018 Mr. Bryan McKinney, City Engineer CITY OF LA QUINTA Design and Development Department 78-49 Calle Tampico La Quinta, CA 92253 RE: Proposal for On -Call Landscape Architectural Design Services Dear Mr. McKinney and Consultant Selection Committee: On behalf of the firm of Community Works Design Group (CWDG), we are pleased to present this proposal to undertake professional On -Call Landscape Architectural Services to team with the City of La Quinta. We hope our proposal will specifically address why Community Works Design Group is best suited to provide On -Call Landscape Architectural Design Services as an extension of your City staff. Our statement of qualifications covers key issues we feel to be of greatest significance in the selection of our firm as your Landscape Architectural planning consultant for the smooth and efficient deisgn and development of your projects. The members of the Design Team and I appreciate your consideration of our team for these important projects and we look forward to providing Professional Landscape Architectural Consulting Services for the City of La Quinta. Respectfully submitted, COMMUNITY WORKS DESIGN GROUP Timothy I. Maloney ASLA, CPRS Scott Ric ISLA, EED AP, CASp President Vice Presid t J Landscape Architect CA# 2110 / NV# 389 Landscape Arc itect CA #5111 / NY #2645 tim@comworksdg.com Certified Access Specialist CASp-709 scott@comworksdg.com We have received no Addendums. This proposal is valid for 180 days. 4649 Brockton Avenue - Riverside, CA 92506 - (951) 369-0700 / (951) 369-4039 fax- www.comworksdg.com TABLE OF CONTENTS TRANSMITTAL LETTER ................................... -- TABLE OF CONTENTS .................................... -- QUALIFICATIONS, RELATED EXPERIENCE AND REFERENCES.. 1 PROPOSED STAFFING AND PROJECT ORGANIZATION......... 6 WORK PLAN AND TECHNICAL APPROACH ................... 7 COST AND PRICE ........................................... 19 APPENDICES (RECENT PROJECT EXAMPLES) ................. 20 APPENDICES (TEAM QUALIFICATIONS - RESUMES) ............ 28 QUALIFICATIONS, RELATED EXPERIENCE AND REFERENCES NOTED BELOW AREA FEW, SEVEN TO BE EXACT, REASONS THAT THE COMMUNITY WORKS DESIGN GROUP TEAM IS MOST QUALIFIED TO ASSIST THE CITY OF LA QUINTA WITH THEIR LANDSCAPE ARCHITECTURAL DESIGN SERVICES: 7 We are specialists in the area of parks, recreation, trails, streetscapes and a wide variety of municipal development projects. Our firm has designed and developed (and is currently developing) many projects with various funding sources. More specifically, we are very familiar with State of California funding sources and their monitoring requirements and have assisted with Grant writing. This is what our firm does each and every day: design, develop and administer projects such as yours. 60 As we have worked on numerous park, trail and streetscape projects within the City of La Quinta, we have a thorough understanding of the wants, needs and requirements of the Design and Development Department with the City. Some great examples of our master planning and construction drawing work within the City over the years include Palm Royale Park, Fritz Burns Park, Avenue 52 Median Island Design and Avenue 54 Median Island Design. We also were team members in the original master and design development work for PGA West, dating back to 1986. We have been and continue to serve all communities within the Coachella Valley - from 1985 to present (that's over 33 years!) SWe believe that as you have many projects with many varied needs and expertises that the • best approach is a "Team Approach" to providing you and your team with the very best and highest level of service. We firmly believe that our "TEAM" offers the best solution to meet your needs ..... Our team will become an integral part of fur team. We guarantee that Senior Project Managers Allison Rush and Kay Kite, under the direct guidance of Principals Tim Maloney and Scott Rice will be working exclusively with the City on your projects. In fact, we will be dedicating Allison, Kay and Tim to—the projects for- the duration of any and all ro'ects! This is the A" Team... for our `A" Team City. 4 We have a diverse staff covering a wide swath of specialties, credentials and licenses, • including the in-house services of three licensed Landscape Architects, two LEED Accredited Professionals, Certified Irrigation Designer, Certified Landscape Irrigation Auditor, Certified Playground Safety Inspectors, Certified Recycled Water Site Supervisor (RWSS), Certified Access Specialist (CASA)/ADA Specialist to supplement our team and provide review and offer expertise in these areas as part of our team approach. This type of uninterrupted, dedicated senior management involvement is not offered by many firms. This will allow our team to function as a extension of City Staff, rather than a typical design consultant. 3 Our team offers "Your side of the fence" experience! Tim Maloney worked for the City of • San Luis Obispo in their Parks Department and served for eight years as a City of Riverside Planning Commissioner including serving as Chairman. In addition, Scott Rice provides plan check, inspection, and construction administration services for the City of Highland, Jurupa Community Services District and other agencies. So our team is very familiar with looking at projects from "both sides" and understands the importance of moving projects quickly and efficiently through all processes and procedures as well as the importance of having and providing great communication skills. STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 1 SEPTEMBER 7, 2018 „-.„: 2 CWDG is located in Riverside and has been working with the City of La Quinta for over 25 • years, and have been working and continue to work with most Coachella Valley municipalities for over 35 years. We will always be able to meet with the City team with 24 hours notice and will usually be available for a same day meeting. We consider the City of La Quinta to be a "gem" in our portfolio of municipalities, much like the City of Beverly Hills has been to CWDG as well for over 20 years. 1 The Community Works Design Group team is dedicated to Exceeding the Needs of the City • of La Quinta team for your projects, and will guarantee that all projects move forward to a creative, insightful and successful completion. We fully intend to exceed the needs and expectations of the City in the design and development of your important public facilities and assure that valuable construction dollars are expended properly and efficiently. We have enjoyed over 25 years of working "with" La Quinta and have worked previously on many successful municipal design projects "with" the City, providing community engagement and outreach through construction administration, and look forward to many more years of teamwork! (44 We have been working with Community Works Design Group for over 30 years. Their attention to detail and our budget, along with their creativity, have produced successful community project5 for us in the past. I am sure it will continue in the future. 9 9� Jeff Kloney, Director County of San Bernardino, Special Diotricto Department AMUL STATEMENT OF QUALIFICATIONS: 2 SwON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES SEPTEMBER 7, 2018 ,,„u FIRM BACKGROUND AND QUALIFICATIONS COMMUNITY WORKS DESIGN GROUP - LLC (CWDG) Landscape Architecture - Planning 4649 Brockton Avenue Riverside, California 92506 (951) 369-0700 pool o001 Federal I.D. 82-1854334 Registered Small Business #1769579 PRINCIPALS: Tim Maloney ASLA, CPRS - President Scott Rice ASLA, LEED AP, CASp - Vice President Community Works Design Group was established in 1985 and provides municipal planning services throughout the State of California. The firm focuses on Park, Recreation, Streetscape and Trails Planning projects. CWDG has a ready and available staff of nine highly professional individuals. We draw on three Licensed Landscape Architects, two of whom are LEED Accredited Professionals, as well as an in-house Civil Engineering, Certified Irrigation Designer/ Certified Landscape Irrigation Auditor, and Certified Access Specialist. Community Works Design Group does what its name implies - it assists communities with the design of park projects that "Work". Our focus is on park and recreation and municipal projects and has been since day one in 1985. (That's 33 Years!!!) We come from "your side of the fence". Tim Maloney worked in municipal park and recreation departments. Tim Maloney worked for the City of San Luis Obispo as a Park Planner, and Scott Rice has served as the City Landscape Architect for City of Highland continuously since 2005. The company is has always been financially solid. We have never been found "at fault" in any litigations (3 in company history). We have never been debarred or have any blemishes on the corporate name. We have no known conflicts of interest with the City or it's employees. "Designing your Dreams " starts here at our two story design studio - complete with an indoor spiral slide and a 25' swing.! r� STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 3 SEPTEMBER 7, 2018 CURRENT MUNICIPAL REFERENCES Project Client Description of Period of (Name/Phone) Work Performance Magnitude Annual Value of Contract CITY OF RIALTO Park Planning Services, 2013 -present $100,000 - $750,000+ Attn: Robert Eisenbeisz, including community design Public Works Director process, conceptual design, 3d I __ 335 W. Rialto Avenue modeling, construction drawings, Rialto, CA 92376 const. administration (909) 820-2602 JURUPAAREA REC. & Park Planning Services, I PARK DISTRICT including community design, 2015 -present $50,000 - $150,000+ Attn: Colby Diuguid, concepts, const. dwgs,_const. _ General Manager admin.; also consulting plan 4810 Pedley Road check services for Landscape Jurupa Valley, CA 92509 Consultant Landscape CITY OF PERRIS Attn: Darren Madkin, Architectural Services, including 2011 -present $100,000+ Assistant City Manager park planning, trails planning, 101 N. D Street and landscape architecture Perris, CA 92570 (951)943-6100 --- CITY OF HIGHLAND onsu an an scape Attn: Kim Stater, Assis- Architectural and Planning 1990 -present $100,000+ taut _Gommunity D - Services including design, Ian opment Director check, and inspections 27215 Base Line Highland, CA 92346 (909) 864-8732 STATEMENT OF QUALIFICATIONS: 4 ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES SEPTEMBER 7, 2018 LOCAL EXPERIENCE Community Works Design Group works with cities, counties, and agencies throughout the State, with a majority of our workload focused within our home county (Riverside) and San Bernardino. Over the course of the past 3 years, we have completed or are currently working on over 100 projects within the Inland Empire and Coachella Valley. Here is a brief sampling of projects for public clients within the area: CITY OF COACHELLA Bagdouma Park Expansion (2014 APWA Award of Merit Winner); Cesar Chavez Memorial CITY OF COLTON Median Turf Removal/ California Friendly Planting and City Signage CITY OF HIGHLAND Median Turf Removal/ California Friendly Planting; Consulant Planning/ Landscape Architectural Services; Greenspot Bridge Kiosk; CITY OF INDIO Miles Avenue Park, South Jackson Park CITY OF MORENO VALLEY Five Neighborhood Streetscape Design; City Entry Monument Signage; Civic Center Monument Signage CITY OF PERRIS Mercado Park; Perris Valley Storm Drain Channel Trail; San Jacinto River Trail CITY OF RANCHQ MIRAGE Rancho Mirage Dog Park (2017 APWA Award of Merit Winner!) CITY OF REDLANDS: Hillside Memorial Park Expansion CITY OF RIALTO: Bud Bender Park; Joe Sampson Park; Frisbie Park Expansion; Various Park ADA Improvements CITY OF PALM DESERT Palm Desert Soccer Park, Country Club Drive Medians CQI„INTY OF RIVERSIDE Good Hope Park; Various CASA Services; Rancho Jurupa Park Renovation and 5k Trail JJURUPA AREA RECREATTQN & PARK DISTRTCT Agate and Wineville Playground Renovation; Veterans Memorial Park Playground Renovation; On -Call Plan Check Services; Delaware Greenbelt Access Improvements [URUPA COMMUNITY SERVICES DISTRICT (UCSD) Eastvale Community Park; Symphony Park; On -Call Plan Check Services; Bellegrave Avenue Streetscape COUNTY OF SAN BERNARDINO: Ayala Park Relocation (Bloomington) STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 5 SEPTEMBER 7, 2018 .-.,. PROPOSED STAFFING AND PROJECT ORGANIZATION Ilk PRINCIPAL/ PROJECT MANAGER Landscape Architect, #2110 (CA), #385 (NV) 40 Years Landscape Architectual Experience SENIOR PROJECT MANAGER Landscape Architect, #6193 (CA) - CERT. IRRIG. DES. W.A. + Ceertified Irrig. Des. Water Auditor 20 Years Irrigation Design Experience 0. - +' . � - SUPPORT STAFF PRINCIPAL/ QA/ QC Landscape Architect, #5111 (CA) 18 Years Landscape Arch. Experience PRIMARY CONTACT INFORMATION CWDG: Tim Maloney, Principal, Landscape Architect, tim@comworksdg.com (951) 369-0700 TEAM INFORMATION Tim Maloney will be the Project Principal for all of the City of La Quinta Projects, and Allison Rush will be the Senior Project Manager assigned to work with the team. Kay Kite will handle all Irrigation portions of the projects. Scott Rice will be providing all Quality Assurance and Quality Control. STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 6 SEPTEMBER 7, 2018 WORK PLAN AND TECHNICAL APPROACH ORGANIZATION AND SCHEDULING: We will provide the City with a critical path schedule, prepared in Microsoft Project, and will adhere to the schedule we present. Our office holds weekly Staff Meetings where we review ALL of our current projects, and the Principals have total accountability with the Project Managers to adhere to all set deadlines. We will keep key staff consistent, so that everyone remains on the same page. DELIVERABLES: We will provide all levels of deliverables outlined in the RFP document. We utilize a wide variety of software, including AutoCAD 2017, Adobe Creative Cloud, Microsoft Office, SketchUp Pro 3-d, and much more. We will provide hard copy and digital media in PDF or any requested format. OUR APPROACH: Our approach to design and quality control is unique to the industry. Every design project is assigned one Licensed Landscape Architect as Project Principal, one Licensed Landscape Architect as Project Manager, and one Assistant Project Manager. CWDG realizes that our success is based on our ability to deliver projects on time and within budget. This team approach will guarantee that the project comes in on budget and stays on budget with minimal change orders. CWDG can also offer complete construction administration and construction management services to assist the City at whatever level is desired. WHAT SETS CWDG APART: While there are many similarities between municipal design projects, we have developed an understanding of what it takes for a project to truly stand apart and shine, as evidenced in our consistent winning of CPRS Awards of Excellence in Park Planning and APWA Project of Merit awards. Our team offers a wide variety of in-house services, such as Irrigation Auditing via our Certified Landscape Irrigation Auditor, and Accessibility Evaluation from our Certified Access Specialist, that are dovetailed into our final products. STATEMENT OF QUALIFICATIONS: ID ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES '7 SEPTEMBER 7, 2018 ,,,x For the Community Design Process, we employ what we call the "FUNnel" approach to take the multitude of "wants" and narrow them down to a final concept that reflects the best interests of the City and its constituents- and we do so in a FUN way! We typically start by gathering general information by means of online and mail -out surveys ahead of the public design meetings, with ongoing input from the City, so that we can begin to prepare informed design decisions to facilitate a conceptual design that reflects the community's interest and not OUR interests. During design meetings, we utilize a proprietary push button remote voting system called Infowhyse Reply Interact which allows the audience to vote privately and see real-time results. As a standard practice, we provide scaled 3-d modeling to help the community understand how the proposed park improvements will actually appear, to help identify any conflicts well ahead of construction. WORKING WITH CITY STAFF AND POLICY-MAKING AGENCIES AND STAKEHOLDERS: As we have worked on many projects with La Quinta and neighboring Cities, our team is very well versed in the intricacies of the City, and have a great rapport and positive working relationship with all key parties. We are confident that we can continue providing the high quality of service the City has come to expect from CWDG into the future! OUR "NOT SO SECRET" INGREDIENT TO SUCCESSFUL PROJECT is remaining in close, ongoing communication with the City and all key stakeholders throughout the life of the project - from concept to construction! PLANNING EXPERIENCE Community Works Design Group specializes in park and recreation planning and designing streetscapes facilities for public agencies throughout California and beyond, including La Quinta! We have assisted with the development of many design projects which would be very similar to the proposed projects. Our approach to gathering and incorporating community input involves a multi -prong approach, which we touched upon in the previous section of this SOQ. We have staff members that are fluent in conversational Spanish. Tim, Scott, Allison and Kay participate regularly in Public, Committee, and Council meetings, and are well versed in the demeanor expected at each varying level. STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES T _ 8 SEPTEMBER 7, 2018 EXPERIENCE - DETAILS AND COST$$$ We regularly prepare detailed construction plans, details, specifications and estimates for park projects, and strive to make our construction drawing packages the most biddable and buildable across the industry. Since we perform Landscape Plan Check for various agencies, our finger remains on the pulse of the industry, and are able to glean tips and tricks to making plans more readable, maintaining a good balance of notes and clarifications without overwhelming the drawings with redundant information. We are regularly receiving bids for various public work projects. Upon receiving the bid we also request from the two apparent low bidders their unit prices. We incorporate these updated unit prices into our own in-house cost estimates. This allows our firm to provide up -to date cost estimates for our clients. We just received bids in mid August for an $18 million park expansion and renovation in Rialto. Our Construction Estimate for the project was $18.2 million for the entire project. We received 11 competitive bids with the low bid being 15.8 and the high at 21.8. We always shoot for our estimates to be "in the middle". The table below was provided by and developed by the City of Rialto for Frisbie Park Expansion. Table 1 STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES g SEPTEMBER 7, 2018 .` Total Base Bid & Company Location Type of Firm Bas* Bid Additive Bid Additive Bid Amount RAL I nvestment Corp. DBA 9iheerstrand San Diego, CA Corporation $11.823-401-00 $ 4,061.449-00 $ 15,884-850-00 Construction Los Angeles Engineering, Covina. CA Corporation $11,663.997.00 $ 5.028.001.00 $ 16.691.998-00 Inc, Bowe Contractors- Inc Lancaster. CA Co oration $11,646,944 00 $ 5,153,796-00 $ 16.800.740 00 Environmental Woodland Hills, Corporation $11.617.644.00 $ 5,526.900-00 $ 17,144,544-00 Construction. Inc Kasa Construction, Inc Chino, CA Corporation $ 12.916.000 00 $ 4.360.000-00 $ 17.276-000 00 Ohno Construction Fontana. CA Corporation $ 13.079.00000 $ 4,969.00000 $ 18,048,000-00 CompanV RC Gravies Construction Rialto. CA Corporation $ 13.248-724-73 $ 4.803.418.46 $ 18.052.143.19 Horizon Construction Company International, Orange. CA Corporation i $ 12.803.554-85 $ 5.564.705 67 $ 18-368.260-52 Inc Morillo Construction I nc Pasadena- CA Corporation $ 13-226.000-00 $ 6,118,000 00 $ 19-344-000 00 James McMinn, Inc. Grand Terrace, Corporation $ 12.977,900.00 $ 6.969.000-00 $ 19.966.900-00 Access Pacific. Irx Pasadena, CA Corporation $ 14,229.500 -DO $ 7.566A0000 1 $ 21,795.50000 STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES g SEPTEMBER 7, 2018 .` PHILOSOPHY The firm was established in order to provide our Clients with quality professional services and our focus is on efficient site, and user responsive, design. CWDG Principal Timothy Maloney, Principal - Project Manager Scott Rice and Senior Project Manager/Civil Engineer Bud Fish bring to the table over 85 years of professional experience in Landscape Architecture and Civil Engineering Design and Management. Under their direction the firm constantly strives to promote the Client's vision, while maintaining the critical balance between project image, implementation costs, and maintenance costs. The firm has a solid reputation for meeting project schedules and budgets on a variety of private and public sector projects. With our experience in working on a wide range of projects, you can be assured that we are providing effective and creative design solutions that meet your specific needs, and the design standards desired for your project. Using a balanced approach in combining both traditional and innovative design principles we have successfully developed extensive landscape plans for recreation parks, sports complexes, schools, athletic fields, streetscapes, ADA evaluations and retrofits, hospitals, large scale office complexes, shopping centers, hotels, multi -family housing, community development, urban redevelopment, and master planning. Our firm utilizes state-of-the-art computer technology and software, including cost estimating spreadsheets and computer-aided design and drafting (AutoCAD 2017), in order to increase design flexibility, field control, and office efficiency. Our successful track record of securing necessary project approvals and fostering return business relationships and referrals, attests to both our capabilities and our responsiveness to each Client's needs. • CWDG is very "process oriented" in our applications of landscape architectural and civil engineering services and prefer to work as a closely with the project development team and the public. In particular we place high value on, and continually learn from, grass roots user input. • We are highly experienced in streetscape, and park and recreation design for large- scale community projects, and providing consulting services for public agencies. • We frequently joint -venture together as team members of large scale multi- disciplinary and long term community projects • We work closely with the Client, citizen groups, and all of the other design professionals in order to synthesize and incorporate their thoughts and creative input. ,- STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 10 SEPTEMBER 7, 2018 PHILOSOPHY (CONTINUED) • We provide "hands-on" principal level involvement throughout the project, from planning and design development, to working drawings, field observation, and post maintenance. • We offer creative design skills and working knowledge of implementation procedures often required in the special sandy soils found in our area. • We seek opportunities to provide for the enhancement and protection of a site's inherent natural and historical beauty. • When appropriate, we focus on and orchestrate collaborative efforts to integrate "rural character" and/or historical significance into the landscape design program. • We live by the philosophy that "good design and project implementation will appear to grow from the land", rather than impose upon it. STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 11 SEPTEMBER 7, 2018 PROJECT APPROACH - TYPICAL TASK 1 - R 1~.SFARCH - PROGRAM SCOPING Landscape Architect: Community Works Design Group (CWDG) The CWDG Team will present the project work plan, begin meeting coordination with the City and conduct research of existing utility plans, design standards, and permits. The team will also begin the field reconnaissance tasks and coordinate detailed mappings of the project site(s). The site(s) will be walked with the team and options discussed in the field with accompanying photo monitoring. 1. We will review the management assessment associated with the project(s) in regards to open space, maintenance, security, waste management, erosion control, and noise. 2. We will meet with the City staff regarding maintenance concerns and anticipated use patterns of the site in order to gain a comprehensive understanding of the day-to-day function of the facilities. 3. We will research and discuss utility requirements with appropriate City departments and other providers of public utility service. 4. We will attend all Project Development Team meetings as required during this phase of the project. Because City/team communication is so important, our team will be available for as many meetings as desired by the City throughout the life of the project, with no cost to the City for additional meetings! 5. We will prepare the preliminary design schedule, encompassing the entire project parameters as determined through the course of the program assessment stage. The schedule will be prepared utilizing Critical Path Method via Microsoft Project. TASK I TRAM ASSESSMENT -DELIVERABLES • PDF copies of all documents • Regular e-mail progress updates and ongoing coordination documentation • Design, coordination, and preparation of meeting flyers • QA/QC Plan for City Review and Approval • Develop framework for project -specific website and social media pages • Topographic Survey • Preliminary Schedule r=ti, STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES - 12 SEPTEMBER 7, 2018 i CWDG is dedicated to the public's involvement in the design process in our public projects. Public involvement may begin with a program of public notification of the inception of the project and more directly with a user survey to determine the most desired uses and activities for each site. With this user information and development program defined for the project, a "hands on" Design Day may then be hosted (preferably at the project site). The consultant team will first prepare the site base sheets and site analysis, and provide scaled facility "puzzle pieces" for the residents to use in their schematic layout and design work during the "Design Day" event. The resident's schematic layouts are further refined and developed by the consultant team to the conceptual master plan stage and then presented to the community for input and comment. We will funnel our synthesis and inventory into the preparation of various Conceptual designs for the project site(s), that maximize "green" opportunities while maintaining the integrity and overall goals of the design. We will utilize 3-dimensional graphics (example below) in addition to conventional plan views to help ease the understanding of scale and amenity layout for the Community. Bagdouma Park Expansion - Coachella, California. 2014 APWA Award Winner STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 13 SEPTEMBER 7, 2018 1. We will fully develop, detail, render the Conceptual designs for review by staff and the community design team/stakeholders. 2. We will provide a Master Plan Design booklet which will follow the Master Plan process in detail. The design booklet will incorporate the improvements desired and include all environmental findings and supporting documentation. 3. We will provide mounted presentation boards and electronic versions of the Master Plans as well. 4. We will work with the Design Team to review the various concepts presented and funnel them down to a develop a Final Master Plan that meets and matches the needs of the community and user groups as well as meets the design budget. 5. Updated construction estimates prepared will be presented at this time. 6. We will present the Final Master Plan and Master Plan Report to Steering Committees, Commissions and the full City Council for all approvals. 7. We will attend all meetings as required during this phase of the project. (No limit) 8. We will assure that all associated agencies are consulted in regards to all utilities etc. and that all constraints are addressed. We will also ensure that all local, regional, state and federal agencies have been contacted and that we are in compliance with all regulations. TASK 2- ERFI.IMINARY PLANNING - DF.I.IVFRAIM.F_S • PDF copies of all documents • Regular e-mail progress updates and ongoing coordination documentation • Design, coordination, and preparation of meeting agendas • Documentation of QA/QC Plan Implementation • Update project -specific website and social media pages • Preliminary Cost Estimates (updated throughout project) ■ SWPPP Plan and report ■ Prepare Preliminary Grading Study • 24"x36" mounted color presentation boards • 3-D concepts of options and Final Plan e;z� STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 14 SEPTEMBER 7, 2018 TASK 3 - DESICN DEVEDORMEN Upon completion of Task 1 and 2 noted above, we will now know exactly what components are to be further designed by our team. We will work with the City Staff to review many of the options and concepts identified in the Master Plan. We will begin the production of the design development documents. These plans will begin to define the exact size, quality and method of construction of the master plan. Plans will be 24" x 36" format in AutoCAD 2018 format, at 20 scale. All of the design team's plans will be reviewed with the Agency Staff (all departments required) on a regular basis. Continuous cost estimate updates will be presented as required. We will attend all meetings as required during this phase of the project (No limit). TASK 3- DESIGN DEVELOPMENT PHASE - DELIVERABLES • PDF copies of all documents • Regular e-mail progress updates and ongoing coordination documentation • 6 sets hard copies of each submittal (50% level) • Documentation of QA/QC Plan Implementation • Update project -specific website and social media pages • Spreadsheet identifying sustainable concepts and materials. • Preliminary Cost Estimates (updated throughout project) • 50% Draft Technical Specifications STATEMENT OF QUALIFICATIONS: y ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 15 ' SEPTEMBER 7, 2018 Upon receipt of approval of the Design Development portion, we will continue preparation of the Construction Documents. The plans will continue the concepts of low maintenance, vandal resistance, attractive and practical design solutions. 1. CIVIL ENGINEERING PLANS: We will prepare and process a fine grading plan for construction of finished grading, horizontal control for all project areas, water plans, and dust control plans. All CEQA and Environmental Reports and products will be produced and filed with appropriate agencies. As we have worked on many and varied local municipal projects with the City, County and Cal Trans we are intimately familiar with all City, County, State and Federal requirements. Cut and Fill earthwork calculations will be prepared at the 50% point and again at the 80% submittal. The plans will be at a scale of 1"=30' and indicate detail finish grading, ADA access to parking areas, drainage devices, sidewalks and swales. 2• CONSTRUCTION DRAWINGS: Construction Drawings will include site plans and details (will locate by dimensioning all project elements as approved in the Final Master Plan. Plans will identify recommended suppliers and products, with emphasis given to local sources, sustainable concepts, recycled/ recyclable materials, and durability of products. Electrical, Irrigation and Planting plans and details will be provided to compliment the Construction documents. 3. SPECIFICATIONS: Specifications detailing materials and workmanship for all of the above items will be provided as required. 4. COST ESTIMATES: Final estimates of probable costs will be prepared and we will be providing regular value engineering recommendations. 5. DOCUMENT PROCESSING: We will submit the documents for Agency and various agency approvals. We will review documents and make all necessary corrections. 6. MEETINGS: We will attend all meetings as required during this phase of the project (No limit). 7. FINAL DOCUMENTS: After final approval, 24" x 36" mylars shall be submitted to the City along with a hard copy and an electronic copy of the plans and specifications for bidding purposes. All deliverables as identified in the City's RFP will be provided at a minimum. STATEMENT OF QUALIFICATIONS: IT _ ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 16 SEPTEMBER 7, 2018 TASI 4- CONSIRLICTION DQCLIMENT PHASE- r)ELIVERABLES • PDF copies of all documents • Regular e-mail progress updates and ongoing coordination documentation • 6 sets hard copies of each submittal (90% and 100% level) • Documentation of QA/QC Plan Implementation • Update project -specific website and social media pages • Preliminary Cost Estimates (updated throughout project) - 90% Draft Technical Specifications; 100% Final Technical Specifications • Spreadsheet identifying community volunteer opportunities • CAD files of all pertinent drawings Below are a few examples of our 3-D images of the 7 updated Master Plan for Sarzotti Park in the City y a of Ojai. The M.P. will be approved this month. i a r j "R K' 44TheCity of Ojai has had many successes in working with the Community Works Design Group team for many years on various projects - from skate park design and management to the 5arzotti Park Master Plan. Their creativity and willingness to work well beyond the scope of the project in order to exceed our City's needs io just extraordinary. They have always been there for our City and they have always been on time and within budget time and time again. Steve McClary - City Manager 0�. , STATEMENT OF QUALIFICATIONS: "�""£ ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 17 "' SEPTEMBER 7, 2018 uxrnnr TASK 5- BIDDING/ CO STRtIC; ION PHASF 1. We will provide the City with criteria for the qualification of specialty subcontractors for focus areas of the park. Our team will assist the Agency in determining the qualification of listed subcontractors. We will coordinate pre -qualification of specialty subcontractors, if requested by City. 2. When the project goes out for competitive bidding, we will assist the City in the bid process, distributing bid packages, noting direction given to contractors, respond to Requests for Information and other questions asked. We will provide follow-up clarifications or addendum items. 3. We will attend and chair the pre-bid meeting and provide written minutes and follow up information as required. 4. We will assist the City in obtaining and evaluating bids as required. 5. We will assist the City with construction administration assistance for specialty areas where specific technical expertise is required in determining conformance to design concepts and approved plans and specifications. 6. Based on our observations at the site and on the contractor's application for payment, we will assist in determining the amount owed to the contractor. We will review job drawings, as- builts, RFI's samples and other submissions of the contractor for conformance with the design of the project and for compliance with the information given in the conformance contract documents. 7. We will review change orders and submittals for approval and issuance by the City. We will respond to requests for information from the contractor, issue field bulletins and requests for quotations. 8. We will review as-builts and assist in the reproduction of the as -built information on disc. TASK 5- BIDDING/ CONSTRLJCTION PHASE - DEI..I FIRABI-F.S • PDF copies of all documents (field reports, etc.) • Preparation of Architect's Supplemental Instructions (ASI) as needed. • Prepare as -built/ record drawings • CAD files of all pertinent drawings STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 18 SEPTEMBER 7, 2018 COST AND PRICE NORMAL HOURLY RATES (2018-2019) Billed hourly or on a percentage of lump sum contract. Fees listed below will remain in effect for at least one (1) year from the date the consultant list is established: Principal Landscape Architect's time at the fixed rate of: $145.00 per hour Certified Access Specialist's time at the fixed rate of: $175.00 per hour Senior Landscape Architect's time at the fixed rate of: $125.00 per hour Civil Engineer's time at the fixed rate of: $180.00 per hour Landscape Architect's time at the fixed rate of: $115.00 per hour Project Manager's time at the fixed rate of: $105.00 per hour Certified Water Auditor and Certified Irrigation Designer's time at the fixed rate of: $105.00 per hour Certified Playground Safety Inspector's time at the fixed rate of: $105.00 per hour Landscape Designer's time at the fixed rate of: $95.00 per hour Professional Staff's time at the fixed rate of: $55.00 per hour OUTSIDE CONSULTANTS Services of outside consultants not listed in this proposal, at our direct cost, plus 15% of the actual cost of their services for coordination. REIMBURSABLE ITEMS Reimbursable items such as the cost of plotting, graphic reproduction and shipping, will be billed at our direct cost plus 10%. We will not charge for mileage. STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 19 SEPTEMBER 7, 2018 APPENDIX - RECENT PROJECTS The following is a brief sampling of projects which have many similar amenities and design concepts of your potential projects and have been worked on within the last five years. We encourage you to contact any of the following references for a candid assessment of our team's past performance on projects of similar scale and scope: Client:SITS• RIALTO Park Name: Bud Bender Park Renovation Size of Park: 9 acres Scope of Work: Community Design Process; Conceptual Design Options; Full Plans, Specifications, Estimates, Bidding and Construction Administration for a Park Renovation including Shaded Playgrounds, (2) Dodgers Dream fields, Community Garden, Parking Lot; Barbecues; Covered Picnic Areas, Preservation of Existing Mature Trees; Pre -fabricated Restroom/ Concession; Exercise Stations; Walking Paths Design Budget: $1653000 Construction Budget: $23500,000 Project Completed: 2016 CONCENT M TER R'✓JJ BUD BENDER PARK IMPROVEMENTS CITY OF RU IQ 44 Contact Information: Robert Eisenbeisz, PE, Public Works Director City of Rialto 335 W. Rialto Avenue, Rialto, CA 92376 (909)820-2602 h . V• STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 20 SEPTEMBER 7, 2018 1.*.. Client; UR PA AREA RECREATION & PARK DISTRICT Park Name: Playground and Surfacing Replacement at Agate and Wineville Parks Size of Park: Playgrounds only Scope of Work: Prepare construction plans and specifications to accompany JARPD-selected playground equipment; coordinate recycled play surfacing to comply with CalRecycle grant; provide Construction Administration services; new monument sign at Agate Park Design Budget: $8,745 Construction Budget: $250,000 (approximate) Project Completed: 2016 Contact Information: Colby Diuguid, General Manager Jurupa Area Recreation & Park District 4810 Pedley Road, Jurupa Valley, CA 92509 (951) 361-2090 Other CWDC� proiect experience within JARPD includes: Veterans Memorial Park Playground Replacement (KaBOOM!) - similar scope to Agate &Wineville project listed above Delaware Greenbelt Access Improvements - prepare plans, specifications, and estimates for the construction of an ADA accessible entry point into an existing park site Vernola Park - Conceptual Park design, Community process, preparation of plans, specifications, estimates, construction administration Esplanade Park - full park design and construction administration on behalf of Lennar and William Lyon Homes Serrano Ranch Park - full park design and construction administration on behalf of Pulte Homes Stonehill Estates Trail/ Greenbelt (surrounding various tracts along Wineville, Bellegrave, Cantu- Galleano, Etiwanda) f� STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 21 SEPTEMBER 7, 2018 Client: CITY OF PERRIS Park Name: Mercado Park 'r 94 StaLgwijIg Park Program Grant Awardle Size of Park: 3 acres Scope of Work: CWDG worked with Staff to bring a rough concept into full fruition, including revised conceptual options, full plans, specifications, estimates, bidding support, and construction administration for the following park, including: Themed Playgrounds, Custom Designed Restroom Building with Integrated Covered Stage, Amphitheatre, Water Play, Basketball Half- Cou rts(2), Demonstration Garden, Bioswale, Pervious paving at parking, Glass Lithocrete "flower" paving, Flower Shade Shelters; Game Table Plaza Design Budget: $156,000 Construction Budget: $2,750,000 Project Completed: 2014 Contact Information: Darren Madkin, Deputy City Manager City of Perris 101 N. `D' Street, Perris, CA 92570 The City of Perris was awarded a state parks giant to build a communitypark in an under serpod: downtown ne91iborhood. Community Works Design Group took a ccnczptual plan developed by the Intal rreigh6orhaad tesident5 and created ore of the best facibtw5 in our pan* 5y5tein. the recently opened Mercado Park. Their design team worked extremely well with the City staff from design through construction. - Darren Madkin, Assistant City Manager - City of Perris 17 STATEMENT OF QUALIFICATIONS: 22 ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES SEPTEMBER 7, 2018 Cesar Chavez Monument and Memorial Incorporation of the new Cesar Chavez Memorial at Cesar Chavez Elementary School and Park in Coachella. Agricultural "rows" of Agave and local Date Palms. Cor -ten Steel with five (5) Precepts of Cesar Chavez - granite on Cor -ten Steel Client: City of Coachella Contact: Jonathan Hgy, CUEn inee (760) 398.5744 1 id d s r - _ - . rs �:�, STATEMENT OF QUALIFICATIONS: 7=r ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICESSEPTEMBER 7, 2018 23 Client: CITY OF COLTON Median Island Conversions: Cooley Drive La Cadena Avenue N. Street Valley Boulevard Washington Street Entry Monuments�*+� Created various entry monument options thematic to the City for each entry. (left image and bottom right were selected. Cont PRELIMINARY MASTER PLAN -VIEW 2 -AFTER LANDSCAPE REHABILITATION _ CITY OF COLTON of PRELIMINARY MASTER PLAN - VIEW 2 CLOSE UP - BEFORE LANDSCAPE REHABILITATION 14" -.; .. PRELIMINARY MASTER PLAN - VIEW 2 CLOSE UP - AFTER LANDSCAPE REHABILITATION GIY p=TVI -11 nZ! IN — r STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICESSEPTEMBER 7, 2018 - 24 . ll Tient: CITY QE COACHELLA Park Name: Bagdouma Park Expansion - Phases I & It Size of Park: 12 acres Scope of Work: Shaded Playgrounds, Basin/ Soccer Field, Water Play, Sand Volleyball Courts, Bioswale, Parking Lot; Barbecues; Covered Picnic Areas, Game Table Pavilion; Pre-fabricated Restroom Design Budget: $225,000 Construction Budget: $4,500,000 Project Completed: 2014 Contact Information: Jonathan Hoy, PE, City Engineer City of Coachella 1515 Sixth Street, Coachella, CA 92236 (760) 398-5744 ext. 134 Community Works Design Group provided exceptional quality park planning and design services for the City of El Paso de Robles. Their community involvement process and park planning expertise created a unique and creative play environment for Sherwood Park and our City. Their ability to engender comments and ideas from those who attended the workshops was amazinq. They definitely staved to involve everyone and welcomed their input. " Ditas Esperanza, P.E., Capital Projects Engineer City of Paso Robles STATEMENT OF QUALIFICATIONS: 25 ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES "° SEPTEMBER 7, 2018 W Client• IURUPA COMM11NiTY SERVICES Ill TRICT - va rigus projects Eastvale Community Park - 40 acres (Soccer Fields, lighting, restroom/concessions facilities, playgrounds, parking) 2011-2015 Design Budget $650,000; Construction Budget $12,500,000 PERSPECTIVE RENDERING - FACING NORTH EASTVALE COMMUNITY PARK • PHASE 2 JURUPA COMMUNITY SERVICES DISTRICT - CITY OF EASIVALE % Heritage Park_- Renovation/ Exn renovation - (Community Center, Little League Field, Parking, Batting Cages, Parking) 2012-2013 Design Budget $75,000; Construction Budget $2,500,000 13820 Schleisman Road, Eastvale, CA 92880 Contact: Ric Welch, Director of Parks, Recreation, and Community Affairs (951) 772-3524 We designed this bioswale for a recent project in the City of Eastvale. It is an example of how we can integrate a required element of the park as a learning feature. We could utilize this bioswale to accept the parking lot run off and have the swale also act as a natural barrier between the play areas and the soccer field, crossing over M and into the park with "bridges" over low flow piping between the segments of the swale. STATEMENT OF QUALIFICATIONS: 26 ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES SEPTEMBER 7, 2018 lient.- COUNTY OF VENTURA.- t'o Park Name: Piru Town Square �LAT Size of Park: 2 acres ~'' Scope of Work: Citrus and Railroad Themed Skate Plaza, Walking Trails, Playgrounds, In filtration/ Ground water recharge Swale, Parking Lot, Open Play Design Budget: $115,000 Construction Budget: $950,000 Project Completed: 2014 Contact Information: Chris Cooper, Project Manager County of Ventura 800 S. Victoria Avenue Ventura, CA 93009 (805)654-2018 p tlw M i� +yam .. Vii. TECHNOLOGY TOOLS USED BY CWDG Community Works Design Group utilizes a variety of technology tools, including but definitely not limited to the following; SOFTWARE: AutoCAD 2018 / SketchUp Pro / Adobe Creative Cloud / ArcView GIS PHOTO/ VIDEO: DJI Mavic Pro Quadcopter; DSLR Camera PUBLIC MEETING: Infowhyse Interactive Presentation/ Remote Voting REMOTE CONNECTION: GoToMeeting / Dropbox / Bluebeam C STATEMENT OF QUALIFICATIONS: 27 ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES SEPTEMBER 7, 2018 APPENDIX - TEAM QUALIFICATIONS - RESUMES DESIGN TEAM The Community Works Design Group team offers a unique combination of relevant project experience, creative design ability, and comprehensive technical skills assuring projects which are imaginative, efficient, and practical. Tim Maloney will be the Principal in charge of Public Outreach and Conceptual Planning; Scott Rice will be our Principal in Charge of Quality Control/ Quality Assurance and will be the Key Point of Contact between La Quinta and CWDG; Each particular project will be managed by either of our Senior Project Managers, Alison Rush and Kay Kite. Included on the Community Works Design Group Team are: • Timothy I. Maloney ASLA, CPRS Landscape Architect - Principal • Scott Rice ASLA, LEED AP, CASp Landscape Architect - Certified Access Specialist- Principal • Jose R. Garcia LLA • Kay Kite CID, CLIA, CPSI, WQSS • Allison Rush • Diego Lopez • Lyle Janicek LEED AP ND • Sonya Martinez • Cindy Ingram Landscape Architect - Senior Project Manager Certified Irrigation Designer/Water Auditor - Sr. Project Mgr. Landscape Architect - Senior Project Manager Landscape Designer - Working toward Arborist Certification Landscape Designer - 3-d and GIS Specialist Landscape Designer Office Manager Our approach to design and quality control is unique to the industry. Every park design project is assigned one Licensed Landscape Architect as Project Principal, one Licensed Landscape Architect as Project Manager, and one Assistant Project Manager. CWDG realizes that our success is based on our ability to deliver projects on time and within budget. This team approach will guarantee that the project comes in on budget and stays on budget with minimal change orders. CWDG can also offer complete construction administration and construction management services to assist the City at whatever level is desired. While there are many similarities between projects, we have developed an understanding of what it takes for a project to truly stand apart and shine. Community Works Design Group has been the City of Highland's exclusive landscape Architectural firm since /990. Their commitment to the City rs reflected in their quality of wok, t)mely response and customized solutions to our challenges, and overall responsiveness. - Lawrence A. Mainez, Community Development Director - City of Highland STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 28 ,, SEPTEMBER 7, 2018 1, ..<<' KEY PERSONNEL TIMOTHY I. MALONEY ASLA, CPRS PRESIDENT B.S., Landscape Architecture, California Polytechnic State University at San Luis Obispo — Licensed Landscape Architect, State of California, #2110 ..... u .�a�� Mr. Tim Maloney is the President and Founder of Community Works Design Group. Graduating with Honors from Cal Poly, San Luis Obispo, he holds a Bachelor of Science Degree in Landscape Architecture. He is a member of the American Society of Landscape Architects (ASLA), California Park and Recreation Society (CPRS), and the Southern California Turfgrass Council. Prior to entry into the private sector of the profession, Tim was Assistant Landscape Architect for the City of San Luis Obispo. His varied responsibilities with the City included park design, streetscene design, consultation for the Architectural Review Board and City/ consultant liaison. The firm's philosophy, "We will exceed your needs," is accomplished by his hands-on approach to each project. As President of the firm, Tim maintains a strong role in the overall coordination of each project. He stresses physical and economical feasibility of the total project, through careful supervision and production coordination from initial design phases through construction implementation. SCOTT J. RICE ASLA, LEED AP, CASp VICE PRESIDENT / PRINCIPAL B.S., Landscape Architecture, California State Polytechnic University at Pomona Licensed Landscape Architect, State of California, #5111, State of New York #2645 Certified Access Specialist CASp-709 Mr. Scott Rice is a Principal with Community Works Design Group. Scott graduated with Honors from Cal Poly Pomona, with a Bachelor of Science Degree in Landscape Architecture. He is a full member of the American Society of Landscape Architects (ASLA). Scott is a LEED Accredited Professional, and is one of only two Licensed Landscape Architects holding CASp (Certified Access Specialist) certification. He currently serves as the City Landscape Architect for the City of Highland, and has served continuously in that role since 2005. Scott is in charge of CWDG's in-house quality control/ quality assurance process. In addition to his 16 year tenure with CWDG, Scott has also managed the design division of a nationally - recognized design -build firm, specializing in action sport facilities. ID STATEMENT OF QUALIFICATIONS: ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 29 SEPTEMBER 7, 2018 ,„ KAY C. KITE CID, CLIA SENIOR PROJECT MANAGER Bachelor of Arts, California State University at San Bernardino CID/ CLIA Irrigation Association #006190 Ms. Kay Kite is an Irrigation Specialist with Community Works Design Group. Kay graduated from California State University in San Bernardino, Cum Laude, earning a Bachelor of Arts degree. Kay has been with CWDG for 14 years. She will be providing services in Irrigation Design and Water Auditing. Kay draws from over ten years of practical and theoretical irrigation training in order to design systems for projects, ranging from small pocket parks to one hundred and twenty acre sports parks. Not limited to irrigation systems, Kay has over nine years of experience in a variety of landscape design projects including various parks, Multi -family Housing, Planned Residential Communities, Urban Streetscapes, and other private/ commercial ventures. ALLISON RUSH, ASLA SENIOR PROJECT MANAGER Bachelor of Arts, The Pennsylvania State University Master of Landscape Architecture, Temple University Licensed Landscape Architect, State of California, #6378 renderings, prepared for the City of Rialto. Top: Frisbie Park Expansion; Bottom: Joe Sampson Park. Ms. Allison Rush is a Project Manager with Community Works Design Group, with East Coast roots. Allison earned her Bachelor's degree in Human Geography from Penn State, and her Master of Landscape Architecture degree from Temple University. Allison's undergraduate and graduate work focused on the means and methods of interaction between people and public spaces. She excels at understanding how best to configure and optimize outdoor spaces for the health and enjoyment of users of all ages and abilities. Allison also has a strong grasp of designing with various digital media techniques, including CAD, 3-d modeling and photo simulation. With her education and skills, Allison has been integral in our team's efforts of conveying and shaping ideas for many important projects throughout California. s STATEMENT OF QUALIFICATIONS: `• ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES 30 SEPTEMBER 7, 2018