SPEV 2018-0016 Master Craftsman's Expo (09.19.2018)
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
September 19, 2018
CASE NUMBER
Special Event Permit 2018-0016
ACTIVITY/EVENT
2018 West Coast Artists Master Craftsmen’s Expo
November 2-4, 2018 (10:00 am – 5:00 pm)
La Quinta Civic Center Park
APPLICANT
Ms. Ronda Mills
West Coast Artists
P.O. Box 759
Acton, CA 93510
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit – Non-Residential 2018-0016, pursuant to LQMC Section 9.100.130 (Special
events-nonresidential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance
with all conditions of approval of this permit. The applicant must obtain any permits,
as may be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. Notice shall be given to existing property owners and residents within 500 feet
of the event areas prior to event, informing them of the provisions, restrictions
and event conditions that will affect area traffic patterns and other routine daily
operations in the area. The notice shall include the date, time, hours of
operation, description of event, and name and contact phone number of the
local contact person and the police department. Notice shall be issued no later
than fourteen days prior to event, and completed no more than seven days
prior to the event. Proof of noticing shall be provided to Design and
Development department no later than seven (7) days prior to event.
2. The applicant shall provide a contact person information sheet, listing all
designated event liaisons and their contact information. Specifically, event
management staff shall be identified, with their respective 24-hour contact
phone numbers. This list shall be submitted to the Design and Development
Department no later than 7 days prior to event.
3. Permits for any temporary structures (e.g. tents and/or canopies exceeding 400
square feet), stages, portable generators or open flame devices shall be
obtained prior to their installation. Prior to the event set-up, please contact the
City of La Quinta (City) Building Division and Riverside County Fire Safety for
any additional requirements, including Special Inspection Permits . Fire lanes
shall be established and/or maintained during the event.
4. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. “NO SMOKING” signs shall be posted in
all tents and canopies.
5. The minimum fire extinguisher (2A10BC) coverage shall be provided in every
tent and canopy as per the following:
a) 200 to 500 aggregate square feet of floor area: One 2A-10BC
b) 501 to 1000 square aggregate feet of floor area: Two 2A-10BC
c) Each additional 2000 square feet of floor area: One 2A-10BC
6. Extinguishers shall be securely installed and mounted 3-5 from ground. Fire
extinguishers shall be inspected at time of final inspection.
7. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
8. Any lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
9. If any ground excavations are required, please contact Underground Service
Alert (USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of
charge provided USA is given two days notice prior to commencement of work.
10. All temporary electrical wiring to any concession/vendor spaces shall be secured
to prevent physical hazards to the public and participants. Wiring/cords shall
not be subjected to environmental or physical damage.
11. All extension cords shall be over current protected and or ground fault
interrupter protected. No additional taps are to be in any device. (NO octopus,
2 way, 3 way taps, cube adapter or multi-plug extension cords). Quad boxes
are approved if wired with 12/3 gauge wire or greater. All extension cords shall
be of 12/3 gauge wire or greater with approved connectors.
12. LP-Gas containers shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks,
valves, tubing and other related components shall be approved.
13. At least one 40BC or Class K type fire extinguisher shall be provided for each
kitchen with a deep fat fryer, power generator, transformer, cooking operations
and at locations where flammable or combustible liquids are stored or
dispensed.
14. Location of concession stands utilized for cooking shall have a minimum of 20
feet of clearance from other concession stands, cooking tents, outdoor cooking,
and rides.
15. Electrical heating, cooking equipment, and extension cords shall be of a
grounded type, and approved for exterior use upon inspection.
16. Operations such as warming of foods, cooking demonstrations and similar
operations that use solid flammables, butane or other similar devices which do
not pose an ignition hazard, shall be approved upon inspection.
17. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. The applicant may
be required to provide a fire lane of sufficient width for emergency vehicle
access on Avenida La Fonda if required by the Fire Marshal. The applicant shall
post “NO PARKING” signs to keep the lanes clear during the event hours as well
as posting of advance notification signs of said restriction at least 48 hours prior
to the event as required by the City Engineer.
18. The applicant shall obtain an encroachment permit for the off-site directional
signs, promotional signs, pole banners and traffic controls placed in the City’s
right-of-way that are allowed and as conditioned with this permit. Traffic control
plans shall be submitted along with the permit application for City approval.
Please contact Amy Yu at (760)777-7047 for assistance on obtaining an
encroachment permit. The content, number, types, and sizes for the signs shall
be reviewed under the encroachment permit and is not approved per this
special event permit. As the applicant proposes to place signs in City street
rights of way, the signs shall conform to Section 9.160 of the La Quinta
Municipal Code (the Sign Ordinance) and the conditions set on the
encroachment permit for said signage. Installation, design, maintenance and
removal of the signs shall conform to the standards set forth in Section
9.160.070 of the Sign Code, and the conditions listed in this letter.
19. Prior to use of the off-site unpaved parking lots, the applicant shall comply with
the requirements for Fugitive Dust Control per Chapter 6.16, LQMC. The
applicant shall provide written evidence acceptable to the City Engineer to
ensure that construction and stabilization of the unpaved parking lots for the
event are pursuant to Chapter 6.16.
20. The applicant shall provide access for the residents on Avenida Nuestra, Calle
Guatamala, Calle Hueneme, Calle Iloilo, Calle Jacumba and Calle Kalima, their
guests, mail carriers, and companies delivering to them from Desert Club Drive
via Calle Fortuna or Calle Cadiz and Avenida Nuestra and as determined by the
City of La Quinta. The residents living on the south side of Avenida La Fonda
within the event area, their guests, mail carriers, and companies delivering to
them shall be allowed access to the westbound one-way Avenida La Fonda and
as determined by the City of La Quinta. Additionally, the applicant shall provide
a simplified traffic control plan to residents showing the access routes and
restrictions to be in force during the event. Proof of providing this plan shall be
provided to the City’s Planning department no later than 7 days prior to event.
21. If any traffic signals are going to be put into all red flash during the event, a
note shall be added to the Traffic Control Plan to notify the traffic signal
maintenance staff when they are to be placed into flash and when they are to
be put back into full color operation.
22. In general, the traffic control plan appears complete, but additional signs may
be required after issuance of this Special Event Permit if deemed necessary by
the City Engineer. The Traffic Control Plan shall be approved prior to issuance of
any applicable encroachment permit.
23. The parking plan and use of vacant lots shall be modified if any lots become
unavailable or additional lots are to be utilized.
24. The applicant shall secure and provide proof of approval from owner(s) of
vacant lot(s) to be used for parking purposes.
25. The applicant shall remove all non-applicable traffic control devices on Calle
Tampico and Avenida La Fonda during non event hours.
26. The City of La Quinta reserves the right to require modifications of the work be
made at permittee’s sole cost for proper sight distance requirements per
guidelines in the AASHTO “A Policy on Geometric Design of Highways and
Streets, 5th Edition” or latest, in the installation of all appurtenances abutting
and within the public street right-of-way.
27. The applicant shall provide adequate proof of insurance to the City of La Quinta
for event. Insurance shall be provided a minimum of thirty (30) days prior to
event.
28. All vendors shall obtain a City Business License. All vendors shall obtain City
business license no later than thirty (30) days prior to event.
29.The applicant shall obtain and adhere to a City of La Quinta Facility Use
Agreement that allows use of the Civic Center Park for the event dates.
30.The applicant shall contact and contract with Burrtec Waste on installation of
portable toilets and arrangement of trash pick up.
31.In the event that the La Quinta Arts Foundation delivers notice to the City of
an alleged copyright infringement (e.g. cease and desist), the City shall have
the right to suspend or revoke this permit through the City’s suspension
or revocation proceedings, unless or until such dispute is resolved.
Completion/confirmation during the event:
32.Set up and operation of the event shall be consistent with the site plan, event
information, and traffic control plan on file and attached to this letter.
33.The event shall not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
34.The applicant shall have traffic control attendants who will help with traffic
control and pedestrian safety when entering and exiting the event. Attendants
shall be responsible for monitoring safe pedestrian access through surrounding
parking lots and streets.
35.Parking monitors shall wear light-colored clothing and reflective vests as
needed. Flash lights shall be used after dusk.
36.No fire-lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
37.All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout
the event grounds by posting “NO PARKING FIRE LANE”.
38.The use of amplified equipment for music presentations is permitted, provided
that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210)
are complied with. Due to the sensitive land-uses surrounding the La Quinta
Civic Center Campus, music presentations and event noise shall not exceed 65
decibels at any time, measured from the perimeter of the event site.
39.Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved. This includes residential
access to the neighborhood south of the La Quinta Civic Center Campus.
40.Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be
licensed by the State of California, possess a valid Private Security license, and
have a City of La Quinta Business License.
41. Public property shall not be defaced by paint or other types of permanent
materials such as pen, markers, etc.
42. The serving of food at the event shall be subject to rules and requirements of
the Riverside County Health Department.
43. All required traffic control and dust mitigation measures shall be implemented
by the applicant at no cost to the City of La Quinta. Dust control measures shall
be employed during all event activities, pursuant to Chapter 6.16 of the
Municipal Code.
Completion/confirmation after the conclusion of the event (if necessary):
44. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
45. All signage must be removed at the conclusion of the event, or each sign is
subject to a $50.00 fine. Please contact the Code Compliance Department at
(760) 777-7050 regarding removal of signage.
46. Any damage to public hardscape due to the installation and/or removal of the
directional signs shall be repaired as directed by the City Engineer. This includes
but is not limited to pole banner brackets, sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense. The City may elect to add
Conditions to this application request to mitigate any problems that arise not
previously addressed herein. This decision may be appealed to the Planning
Commission, provided the written appeal and filing fee of $1,505.00 are submitted to
this Department within 15 calendar days. Please contact this office should you wish to
file an appeal, and we will assist you in that regard.
If you have any questions before, during, or after the event, please contact the
following:
GABRIEL PEREZ (EMERGENCY
CONTACT)
Planning Division
760-534-0070 (Mobile)
CARLOS FLORES
Planning Division
760-777-7069
BRYAN MCKINNEY
Public Works Department
760-777-7045
KEVIN MEREDITH
Code Compliance Division
760-777-7034
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CALLE TAMPICO
DESERT CLUB DR.
AVD. LA FONDA
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L. Q.
CITY
HALLMAIN ST.
EVENT
SITE
AVD. NUESTRA
CALLE ESTADO
CALLE CADIZ
CALLE CADIZ
CALLE FORTUNA
OLD TOWN
LA QUINTA
TRADITIONS C. C.
SPECIAL
EVENT
AHEAD
SC-5
SPECIAL
EVENT
AHEAD
SC-5
RIGHT LANE
CLOSED
AHEAD
C-20 (RT)
LIBRARY
PARKING ONLY
NO FESTIVAL
PARKING
NO FESTIVAL
PARKING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
R-1
EXISTING
DEAD END
ARTIST PARKING
LIBRARY
NO
R-26
ARTIST
PARKING
300 FT 320 FT300 FT
30
ROAD WORK
SPEED LIMIT
C-17
FREE
PUBLIC
PARKING
LOT
BUS
STOP
KEEP
LEFT
SR-45 (LT)
SELF
PARKING
SELF
PARKING
AVD. BERMUDAS
BEN
FRANKLIN
SCHOOL
EISENHOWER DR.
REDUCED TO FIT
SUNLINE
BUS STOP
CITY HALL
PARKING
TRAFFIC CONGESTION
AT WASHINGTON
AND CALLE TAMPICO
COVE RESIDENTS
USE AVE. 50
W4-2
FIRE STATION
DO NOT
BLOCK
INTERSECTION
DO NOT
BLOCK
INTERSECTION
NOTES: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH THE 2014 CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (Ca.M.U.T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY
CITY OF LA QUINTA REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS, BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL PLANS.
4. CONTRACTOR SHALL MAINTAIN A MINIMUM 10 (TYP. 12’)’ TRAFFIC LANE WIDTH AT ALL TIMES. THERE SHALL BE A MINIMUM 2’ BETWEEN THE EDGE OF CUT AND THE NEAREST TRAFFIC LANE.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE FROM 6 AM NOV 2 UNTIL 6 PM NOV 4. ALL TRAFFIC CONTROL DEVICES SHALL BE RETRO-REFLECTIVE AND ALL BARRICADES SHALL HAVE FLASHING LIGHTS.
Master Craftsmen’s Expo
West Coast Artists
Tops N Barricades, Inc.
(800)852-TOPS 1 REV EXX 08/21/18
Ron Fifield
Pending
Ronda 818-813-4478
LIBRARY PARKING
R-1
EXISTING
FESTIVAL
PARKING
FESTIVAL
PARKING
FESTIVAL
PARKING
FESTIVAL
PARKING
FESTIVAL
PARKING
STRAIGHT
FESTIVAL
PARKING
FESTIVAL
PARKING
EVENT
PARKING
EVENT
PARKING
FESTIVAL
PARKING
FESTIVAL
PARKING NO FESTIVAL
PARKINGNO FESTIVAL
PARKINGNO FESTIVAL
PARKING
NO FESTIVAL
PARKING
NO FESTIVAL
PARKING
NO FESTIVAL
PARKING
NO FESTIVAL
PARKING
INDICATES AREAS FOR PUBLIC STREET PARKING
(EXCEPT NOT IN DRIVEWAY, BY FIRE HYDRANTS ,
ETC. AS IN THE CALIFORNIA VEHICLE CODE).
INDICATES AREAS TO POST TEMPORARY NO
PARKING RESIDENTS ONLY ON BARRICADES
SPACED AT 150’ APART
May 9, 2018
Re: Master Craftsmen’s Expo
Dear Mr. Flores:
The Master Craftsmen’s Expo that we are planning will be a first-time event. It will be advertised
regionally. The participants that will participate will be regionally located artists from the Western
United States. This is an event that we plan to build to a premier status. I cannot imagine that this event
will attract more than 300 people at any one time, during the event. This event will not be fenced and it
will not charge admission
The anticipated number of staff members will be 5 of West Coast Artists’ staff and the others will be
Independent Contractors, such as security, cleaning crew, rental facilities, etc.
Participants will be able to load and unload their work and displays from the parking lots surrounding
the park. They will move their vehicles to alternative parking. We will contract for then dirt lot at Calle
Tampico and Desert Club Drive for the artists to park their vehicles in during the event.
Participants will purchase their own Business Licenses for the City of La Quinta. West Coast Artists will
carry a City of La Quinta Business License.
Desert Security Services will provide Security for the event.
West Coast Artists has non-profit status.
We do not anticipate more than 100 artists for this first-time event.
Regarding: Master Craftsmen’s Expo
November 2 - 4, 2018
Time line:
Artists begin set up at 6:00 am until 11:30 am. Event opens to public at Noon on Friday, November 2,
2018.
Event closes at 5:00 pm on Friday, November 2, 2018
Opens at 10:00 am on Saturday, November 3, 2018
Closes at 5:00 pm on Saturday, November 3, 2018
Event opens at 10:00 am on Sunday, November 4, 2018
Closes at 5:00 pm on Sunday, November 4, 2018
Tear begins at 5:00 pm on Sunday, November 4, 2018, concludes at 8:00 pm on Sunday, November 4,
2018.
Sincerely,
Ronda Mills
P.O. Box 750, Acton, CA 93510 818.813.4478