2018-21 Riverside County - Animal Field & Shelter Servicesta Qa�tra
MEMORANDUM
TO: Frank J. Spevace ty Manager
FROM: Martha Mendez f,"�'
4
DATE: July 5, 2018
RE: CONTRACT SERVICES AGREEMENT BETWEEN COUNTY OF
RIVERSIDE AND CITY OF LA QUINTA FOR ANIMAL SHELTER, FIELD AND LICENSING
SERVICES FOR 2018/19
Attached for your signature are three copies of the above reference contract. The total cost of
the agreement is estimated to be $216,655 which will be reduced by the revenue generated
from dog licenses (approx. $50,000). The County will keep $6 for each license processed, per
last fiscal year numbers, the county will retain approximately $9,400 ($6* 1,567 licenses)
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
Reauestina deioartment shall check and attach the items below as appropriate:
_X— Contract payments will be charged to account number:101-6004-60197
_X_ Amount of Agreement, Amendment, Change Order, etc.: $216,655
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authoritv to execute this agreement is based upon:
X_ Approved by the City Council on 6/19/2018
_ City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $ and authorized by - [Council, Director, etc]
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The followina reauired documents are attached to the aareernent:
Insurance certificates as required by the agreement (approved by Risk Manager on date)
Performance bonds as required by the agreement (originals)
City of La Quinta Business License number
A requisition for a Purchase Order has been prepared (amounts over $5,000)
_X_ A copy of this Cover Memo has been emailed to Finance (Sandra)
si 0
Count� DfPARrMFNr of
ANIMAL SFR MES
y of Riverside, California
September 17, 2018
City of La Quinta
Attn: Martha Mendez
78495 Calle Tampico
La Quinta, CA 92253
Re: City of La Quinta 18-006 Animal Field and Shelter Services Agreement
Deparbnent ofAnitiral Services
Robert Miller, Director
Enclosed is a fully executed original document to the above referenced Agreement.
We would like to express our appreciation to you for working with the County of Riverside. If you have
any questions about the executed document that you received, please give me a call at (951) 358-7545.
Sincerely,
Stefanie Rubio, Secretary II
Riverside County Dept. of Animal Services
6851 Van Buren Blvd.
Jurupa Valley, CA 92509
(951) 358-7545 phone
(951) 358-7300 fax
sarubio(dxivco.org
Encl.
Riverside County
DEPARTMENT OF ANIMAL SERVICES
68751 Van Buren Boulevard, Jurupa Valley, CA 92509
(951) 358-7545 -- FAX (9a1) 358-7300 -1 TDD (951) 358-5124
18-006
AGREEMENT FOR ANIMAL SERVICES
BETWEEN THE CITY OF LA QUINTA
AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR ANIMAL SERVICES (the "Agreement") is made and entered into by and
between the CITY OF LA QUINTA, hereinafter "CITY", and the COUNTY OF RIVERSIDE, a political
subdivision of the State of California, on behalf of the Department of Animal Services hereinafter
"COUNTY", collectively hereinafter referred to as "PARTIES".
IT IS THEREFORE AGREED AS FOLLOWS:
1. COUNTN' CiB IQATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of Animal Field
Services and Exhibit B, Scope of Animal Shelter Services, attached hereto and by this reference
incorporated herein.
2. PERLO OF PERFORMANCEm
This Agreement shall be effective on July 1, 2018 through June 30, 2019, renewable automatically in
one (1) year increments through June 30, 2021, if mutually agreed upon by the PARTIES.
3. COMPENSATION:
CITY shall reimburse COUNTY the cost of rendering services hereunder at rates established
by the Riverside County Board of Supervisors as specified in Exhibit C Payment Provisions
attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with Exhibit C.
5. HOLD HARMLESS11NDE ICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected
and appointed officials, employees, agents and representatives from any liability, claim, damage or
action whatsoever, based or asserted upon any actions of CITY, its officers, employees,
subcontractors, agents or representatives arising out of or in any way relating to this Agreement,
including but not limited to property damage, bodily injury, or death or any other element of any
kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions
by CITY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies,
Districts, Special Districts and Departments of the County of Riverside, their respective directors,
officers, Board of Supervisors, elected and appointed officials, employees, agents and
representatives in any such action or claim or action based upon such alleged acts or omissions.
Page 1
18-006
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY shall, at
its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle,
or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement or compromise in no
manner whatsoever limits or circumscribes CITY's indemnification to COUNTY as set forth herein.
CTTY's obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given CITY written
notice within a reasonable period of time of the claim or of the commencement of the related action,
as the case may be, and information and reasonable assistance, at CITY's expense, for the defense
or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for the action or
claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein from third party
claims.
5.4 COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, City Council, elected and appointed
officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any actions of
COUNTY, its officers, employees, subcontractors, agents or representatives arising out of or in any
way relating to this Agreement, including but not limited to property damage, bodily injury, or death
or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions by
COUNTY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. COUNTY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards of all Agencies,
Districts, Special Districts and Departments of the CITY, their respective directors, officers, City
Council, elected and
appointed officials, employees, agents and representatives in any such action or claim or action
based upon such alleged acts or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY, COUNTY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior consent of CITY;
provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes COUNTY's indemnification to
CITY as set forth herein. COUNTY'S obligation to defend, indemnify and hold harmless CITY
shall be subject to CITY having given COUNTY written notice within a reasonable period of time
of the claim or of the commencement of the related action, as the case maybe, and information and
reasonable assistance, at COUNTY's expense, for the defense or settlement thereof. COUNTY's
obligation hereunder shall be satisfied when COUNTY has provided to CITY the appropriate form
of dismissal relieving CITY from any liability for
the action or claim involved.
5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless CITY herein from third party
claims.
Page 2
18-006
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage's
during the term of this Agreement:
6.1 Workers' Compensation:
COUNTY shall maintain Workers' Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers'
Liability (Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY's performance under this Agreement.
This coverage shall have a limit of liability not less than $1,000,000 per occurrence
combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1,000,000 combined single limit.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carver providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
7. JLLF N11 N AI lai :
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or without cause,
upon one hundred eighty (180) days advance written notice stating the extent and effective date of
termination. Upon receipt of any notice of termination from CITY, COUNTY shall immediately cease
all services hereunder except such as may be specifically approved in writing by CITY and COUNTY.
COUNTY shall be entitled to compensation for all services rendered prior to termination and for any
services authorized in writing by CITY thereinafter.
8. FORCE MAJELTRE:
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. SEVER.ABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions will nevertheless continue in full force without being impaired
or invalidated in any way.
10. RECORDS;
COUNTY shall maintain and keep records of all expenditures and obligations incurred pursuant to this
Agreement and all income and fees received thereby according to generally recognized accounting
principles. Such records and/or animal control operations of COUNTY shall be open to inspection and
audit by CITY or its authorized representative as is deemed necessary by the CITY Manager or the
Page 3
18-006
authorized representative of the CITY Manager upon reasonable notice to COUNTY.
11. NO THTRD_PARTY BENEFICIARY:
This Agreement between CITY and COUNTY is intended for the mutual benefit of the two
signing PARTIES only. No rights are created under this Agreement in favor of any third parry
or any party who is not a direct signatory to this Agreement.
12. TION
During the performance of this Agreement, COUNTY agrees that it shall not discriminate
on the grounds of race, religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this Agreement.
13. 3INUIE6
Any action at law or in equity brought by either of the PARTIES hereto for the purpose of
enforcing a right or rights provided for by this Agreement shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the PARTIES
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this Agreement to recover any damages for and on account of the breach of any term
or condition of this Agreement, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
in such action.
14. AS S I G NMIELL-
It is mutually understood and agreed that this Agreement shall be binding upon COUNTY
and its successors. Neither this Agreement nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
15. Ai EN1]NWNTSi
Any amendments, including any supplements, to this Agreement shall be in writing and
shall have the approval of the City Council of CITY. Amendments must be reviewed and stamped
approved by the County's Deputy County Counsel. This is the entire Agreement for Animal Services
and supersedes any prior written or oral Agreement inconsistent herewith. Any amendment will be
presented to the City Manager prior to CITY Council approval.
16. NOTICES
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective PARTIES at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
Page 4
18-006
COUNTY: CITY:
Department of Animal Services City of La Quinta
Attention: Director Attention: City Manager
6851 Van Buren Boulevard 78495 Calle Tampico
Jumpa Valley, CA 92509 La Quinta, CA 92253
or to such other address(es) as the PARTIES may hereinafter designate in writing.
IN WITNESS WHEREOF, the PARTIES hereto have caused their duly authorized representatives to
execute this Agreement.
COUNTY OF RIVERSIDE
By: 01'o'
Chuck Washington, Chairman
Board of Supervisors
Dated: Al l G 2 R 2018
ATTEST:
Kecia Harper-Ihem
Clerk of the Board
B .
APPROVED AS TO FORM:
Gregory P. Priamos
County Co 1
By:
Amrit P. Dhillon,
Deputy County Counsel
CITY OF LA QUINTA
B
Frank J. Spevacek, City Manager
Dated.. 01 ' 1 ( 2
ATTEST:
City Clerk
By: j
Monika Radev , Actirity Clerk
APPROVED AS TO FORM:
William H.Ihrke
City Attorney
Page 5
18-006
CITY OF LA QUINTA
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to provide the following animal field
services for the City of La Quinta, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as referenced in Riverside County Ordinance 630, codified at Title 6 of the Riverside County
Municipal code or appropriate City Municipal Code (Title 10).
1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance with State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response, COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
1.5 Quarantine: Quarantine, as prescribed by State law and appropriate CITY municipal code
(Title 10), or any successor thereto. All animals suspected to be rabid and/or that have bitten a
person or other animal.
1.6 : Respond to and process stray and barking
animal complaints as referenced in City Municipal Code (Title 10).
1.7 : Remove dead Animals from the public right-of-way including highway 111
except in such cases where the Animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately (or as soon as reasonably practicable) notify by telephone,
facsimile, electronic mail transmission or other means the State of California's Department of
Transportation.
1.8 RgInEn of Imioounded Animals: Encourage the return of any lost/stray Animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 LicensPc frwr Dnas: County shall issue dog licenses for City residents at City's
request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis, provided, however, that County shall retain the
sum of $6.00 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
about animal behavior. The Animal Control Officer, as part of said officer's regular
animal control duties as defined by, but not limited to, the terms of this Agreement, shall
conduct license inspection activities during animal control investigations so as to
ascertain the number of unlicensed dogs, to license such dogs and to foster compliance
with CITY's Municipal Code. County shall also provide an automated or manual verification
system whereby owners can verify the status of their animal's license by telephone.
Page 6
11 i
1.10 Kennels and Catteries: COUNTY shall enforce the prohibition of kennels and catteries as
reference in City Municipal Code Title9 and 10.
1.11 : Enforce all appropriate provisions of State law or
City Municipal Codes (Title 9 and 10), including the issuance of warning notices or
citations using CITY citation book.
1.12 Service to Public: Provide service to the public on matters covered in this Agreement
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding, COUNTY, in processing any type of complaint or request for
service, will indicate to the caller that a response can be expected as per Section 6
below.
2. Shelter Care and Disposftion Services,: The COUNTY will house CITY's animals at the
Coachella Valley Animal Campus Shelter, or other County operated shelter at the County's
discretion.
3. License Processing/Reports:
Compensation for License processing shall be based upon actual licenses processed and licensing
processing rate. License processing costs shall be billed monthly and total resulting compensation may
vary from estimated Agreement cost. County will track licensing data and generate statistical reports.
Reporting shall include, but not be limited to, specific data such as the name of the licensee, date of
issuance, date expiration/renewal, description of the dog and the serial number of the license issues;
list of non -compliant veterinarians, general data such as the total number of licenses issued year to
date, licenses due for renewal, and other criteria that may be required by law (Local Rabies Control
Activities Annual Report) or otherwise requested by City.
4. Provision of Vehicles and Radio Eauipal=: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
Agreement services. The COUNTY shall equip fuel and maintain said vehicles.
5. MissiUg,Qr Stolen Animals: COUNTY shall file a report with the Riverside Sheriff's
Department within 24 hours if an impounded Animal is missing or suspected to have been
stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the Animal's disappearance.
6. Priority of Field Services
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the relevant sections of Riverside County Ordinances, codified at Title 6
of the Riverside County Municipal Code, and related State and City codes, including but not
limited to Title 9 and 10, and are assembled for expediency into two categories: Emergency and
Non -Emergency. Priority Ranking refers to the order of priority with which a call will be
handled. All calls will go directly to the dispatcher or assigned clerical staff for relay to the
Animal Control Officer. If a call is "exceptional," as defined in Section 6.4 of this Exhibit, it
will be referred to the Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the priority ranking and
based on limited service hours in accordance with Agreement or part-time officer. All calls
Page 7
18-006
involving imminent danger scenarios will be responded to within 60 minutes if reasonably
possible; subject to considerations involving the time of day, traffic conditions, or other
uncontrollable circumstances.
An Animal Control Officer will respond to animal medical emergencies and other emergencies
involving danger to humans within 30 minutes or less during regular service hours, Monday
through Friday, and within 60 minutes or less on Saturdays and Sundays and after regular
service hours and holidays. CITY acknowledges that response time may be affected by traffic
congestion or other hindering circumstances uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place during
limited service periods (as defined below) which are of an emergent nature pursuant to this
Exhibit. Field service personnel shall be assigned to patrol and other service field tasks as
defined by COUNTY and CITY.
The following defmitions of "regular service hours," "limited service" and "holidays" are
intended to identify the broad time frames during which specific levels of service will be
provided. "Regular Service Hours" shall be deemed to mean between the hours of 7:30 am to
5:00 pm, Monday through Friday, holidays excepted. "Limited service" shall be deemed to
mean between the hours of 5:00 pm to 7:30 am, Monday through Friday, all day Saturday,
Sunday and on holidays. "Holidays" as herein shall be those as established by the COUNTY
and the CITY. The COUNTY shall answer all telephone calls for Field Services during phone
center operational hours. Calls shall be received by the COUNTY answering service after hours
and on holidays, as noted above. Calls answered by the answering service will be handled on
an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical support staff shall
maintain a detailed record of all requests, for service, both emergency and routine, received
during regular service hours and after regular service hours, including time and date, when the
calls were answered and the disposition of those calls. Records of these calls shall be
maintained for at least thirty (30) days.
The CITY and COUNTY agree that any incident reports to the COUNTY by residents or
through emergency services involving a dangerous, aggressive, wild, injured or sick animal
constitute an emergency and require immediate action by the
COUNTY pursuant to this Agreement.
Calls for service received after normal business hours that are not of an emergent nature shall
be answered by an answering service and referred to call 'back on the next business day during
phone center operational hours. These calls will then be scheduled for response in accordance
with this Exhibit.
6.2 Calls considered as Eniergencies to be handled Wothout Delaj:4
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
6.2.5 Humane investigations — life threatening. (Depending on immediate circumstance)
6.2.6 Snakes
6.2.7 Dead animal removal that impedes traffic
6.3 Calls CQIIsidered a hs Non-Emery-encl to he ]candled during Regular Business
Page 8
18-006
6.3.1 Pick-up confined, healthy, stray -animals.
6.3.2 Dead animal removal that does not impede traffic
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
6.3.5 Nuisance animal investigations.
6.3.6 Permit investigations.
6.4 Exceptions-
The Animal Control Director or the deputies of the Animal Control Director may,
on a case -by -case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. jraQping : COUNTY shall provide advice and assistance in setting a humane trap for an animal at
large or a wild animal on public or private property, utilizing a CITY trap or the residents' private trap.
COUNTY shall not be required to move belongings or maintain on -premises surveillance, unless in the
opinion of the Director of Animal Services or the responding Animal Control Officer there is a direct,
clear and present danger to human life. The CITY has purchased traps and stores them at the CITY yard
for the above mentioned purposes to be used for CITY residents. Traps will be available to CITY
residents on a first -come, first -served basis. COUNTY may provide CITY residents with CITY traps at
no cost to residents. COUNTY is not required to provide vector control services under the provision of
this contract.
8. Contract Performance• COUNTY's Director of Department of Animal Services, or appointed
designee, shall meet as necessary to discuss contract performance with the CITY's City Manager
or appointed designee.
Page 9
18-006
CITY OF LA QUINTA
EXHIBIT B
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to operate and provide the following
Animal Shelter Services for the City of La Quinta, hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY's animals at the Coachella Valley Animal
Campus, located at 72-050 Petland Place, Thousand Palms CA 92276 ("Shelter'), or other shelter operated
by the County of Riverside at County's discretion. The handling of these animals will comply with the
terms of this Agreement. The county is responsible for the maintenance and operation of the shelter, and the
care of the animals on a 24-hour basis.
2. Contragt Performancea COUNTY's Director of Department of Animal Services, or appointed
designee, shall meet as necessary to discuss contract performance with the CITY's City Manager or
appointed designee.
3. Shelter Services:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at the Shelter
to ensure that animals impounded are provided with humane and appropriate levels of care including a
clean environment, fresh water, adequate nutrition and appropriate medical care.
3.2 UU aUd Neuter: Ensuring that all dogs and cats adopted from the Shelter are spayed or
neutered, or that adequate provisions are made for such spaying or neutering if COUNTY transfers
any animals, or if adopted animal is unable to receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and 31751.3, if a
veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or
neutered, the COUNTY shall collect a spay/neuter deposit from said adopter or purchaser and said
deposit will be deposited into a segregated fund, which will be maintained by the COUNTY. Such
deposit will be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery, at which the deposit is forfeited in accordance with the CA
Code 30503 and 31751. Accordingly spay and neuter deposits may only be used by the COUNTY for
programs to spay or neuter dogs and cats.
3.3 Volunteer PLQZ=: Maintenance of a program to provide for the participation of
Volunteer's in programs relating to animals.
3.4 F,nforcement: Enforce all relevant provisions of County of Riverside County Animal Control
Ordinances, codified in the Municipal Code at Title 6, ANIMALS, and State law as may be applicable
to animals housed, kept or maintained at the Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately for collar
tag, and scanned for microchip by qualified Shelter staff within one hour of arrival to the Shelter.
Shelter staff shall make all attempts to notify owners within twenty-four (24) hours of the animal
impound by COUNTY.
3.6 Ouarantine: COUNTY shall quarantine, as prescribed by law, all animals suspected of being
rabid, or involved in a bite investigation per applicable State, County and City codes.
3.7 Impoundments --and Ouarantines: COUNTY shall house, feed and care for all animals
impounded and/or quarantined at the Shelter.
3.8 Inearning Animal Examinations/Assessments: A cursory exam will be performed within
twelve (12) hours, except after regular business hours when the examination will be performed within
twenty-four (24) hours. Incoming animal assessment must include the following:
3.8.1 A physical examination to determine if a medical condition exists which
Page 10
18-006
requires a veterinarian's attention
3.8.2 Routine vaccinations and de -worming, as needed
3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal's incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal -by -animal basis that an examination/assessment is performed.
3.9 Lieha.rioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines established by the Department of Animal Services.
3.10 AdoRtion., Animals identified as being available for adoption are placed in adoptable areas of
the Shelter.
3.11 Community Adoption Partners: California Food & Agricultural Code, Sections 31108(b) and
31752(b) state any stray dog/cat "that is impounded pursuant to this division shall, prior to the
euthanasia of that animal be released to a nonprofit, as deemed in Section 501(c) (3) of the Internal
Revenue Code, animal rescue or adoption organization if requested by the organization prior to the
scheduled euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to any required spay or
neuter deposit, the public or private shelter, at its discretion, may assess a fee, not to exceed the
standard adoption fee, for animals adopted or released."
3.12 Foster Care Placement: A foster care placement program assists the Shelter by improving
animal care, giving certain animals a better chance of adoption, and lifting the spirits and morale of
staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous, as set forth in CITY's
municipal codes (Title 10), and in custody of the Shelter either under impoundment or quarantine shall
be deemed unsuitable for adoption and shall not be released except as required by law or at the
direction of the CITY. COUNTY staff will be available to assist the CITY with any vicious or
potentially dangerous dog prosecutions as required.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded animals held at the
Shelter for the lawful number of days, if such animal is not reclaimed by said animal's owner and is
deemed to be not adoptable by COUNTY. Animals that are irremediably suffering from a serious
illness or severe injury may not be held for owner redemption or adoption. Only euthanasia methods
approved by the American Veterinary Medical Association shall be used. Records will be kept for a
period of not less than three (3) years on each euthanized animal including the following information:
breed; sex; color; weight; other distinguishing characteristics; date, time and location where animal
was found; method of euthanasia and reason for use of method.
3.15 Drug Enforcement Agency (DEA): Additionally, the COUNTY must comply with all Drug
Enforcement Agency (DEA) regulations regarding storage, record -keeping, inventory, use, and
disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional
needs.
3.17 5taffilI and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the
office, kennel, veterinary and other areas of the Shelter. Staffmg shall include any and all full or part-
time personnel and shall include the recruitment, supervision and assignment of volunteers in suitable
Shelter -related activities. Personnel employed at the Shelter in the performance of Shelter -related
activities shall be designated as COUNTY employees and any and all volunteers engaged in Shelter
activities shall participate in activities designated by COUNTY and shall be under the auspices of
COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY on behalf of CITY.
Page 11
18-006
3.18 Holding Pgriods: COUNTY shall hold all stray impounded animals, not otherwise owner
identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found to be
missing from the Shelter that had previously been impounded and/or in protective custody.
3.20 Hours of Operatiom COUNTY shall maintain hours of operation at the Shelter to provide
maximum public access for the animals, to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary
condition. COUNTY's policies and procedures in this area may include beneficial standards and/or
guidelines derived from reputable animal care organizations including, but not limited to, the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.22 Provision of Personnel and Su2p ies: COUNTY will provide personnel, supplies, materials,
medication, pharmaceuticals, and equipment, including forms and reports to perform all aspects of the
Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of CITY to the
entire Shelter during normal business hours, and at such other times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and
fowl, either at the Shelter or at another location when such animals cannot be cared for at the Shelter.
Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to the owner of
the animal, if known. If the animal's owner wishes to redeem the animal, the owner shall first pay all
applicable fees and charges at the Shelter; except as otherwise required by law, then and only
then, will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing
where said expenses reach the amount of $1,000 or greater per incident. Such expenses shall not
exceed the amount of $3,000 per incident unless authorized in writing by CITY.
3.25 Animal Dis o�COUNTY shall prohibit any animal whether dead or alive, which has been
impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold or in
any manner given over to another person, organization or entity for experimentation, regardless of
purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control,
subject to applicable laws.
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in this
Agreement. COUNTY's policies and procedures for Shelter Service shall be based on standards
and/or guidelines derived from reputable animal care organizations including, but not limited to the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.27 Animals Surrendered bv their Owners: Airy pet surrendered by the owner to an Animal
Control Officer and transported to the COUNTY shelter shall incur the prevailing owner surrender
charges. Such fees shall be collected from the owner and conveyed to the COUNTY, or be charged
directly to the CITY at the established stray animal rate for the shelter.
3.28 Licenses -for Dogs: COUNTY shall issue dog licenses for City residents at CITY'S request as
follows: CITY will provide tags to COUNTY and coordinate the tag numbers to be used with the
COUNTY licensing department. All fees collected for dog licenses shall be accounted for by
COUNTY and credited to CITY on a monthly basis, provided, however that COUNTY shall retain
the sum of $6.00 for each dog license issued hereunder. A one-time data conversion fee may be
applicable if CITY data is new to the COUNTY licensing database.
4. ComPensation•
4.1 ComRensation for Sheltering:
4.1.1 Compensation for shelter services shall be based upon established rate for shelter service
Page 12
18-006
at specified primary shelter location and prior year impounds of dogs and cats. An annual
rate shall be established based on these factors and payable monthly in 1/12th increments.
Additional costs for large animal sheltering are incurred at $20 per animal per day for
horses and cattle and $12 per animal per day for swine, goats and sheep in accordance with
ordinance and will be billed based on actual sheltering on a monthly basis.
4.1.2 CITY will be responsible for all costs associated with any/all animals seized within the
CITY boundaries which are held in Shelter, including facilities that Agreement with the
COUNTY to provide additional shelter services under the supervision of the COUNTY.
This includes animals being held as evidence in a court filing or Rabies quarantine. The
COUNTY agrees to assist the CITY in seeking reimbursement from the owner by
providing invoices for all services provided. All services provided to each animal
involved will be charged as of the current date including but not limited to the following:
IMP 1- collection; State Fine 1-collection, board collection- all fees due; QT Board
collection -if applicable; Rabies Vaccination collection- if applicable; DA2PPV
collection; Bordatella collection; microchip collection; any and all medications provided
to each animal; and Personnel charges. All fees will be in accordance with the
COUNTY's current fee schedule.
4.2 Comnensation for Operations and Maintenance: Compensation for Operations and
Maintenance shall be based upon rate for shelter service at a specified primary shelter location and
three prior fiscal year impounds of dogs and cats. An annual rate shall be established based on these
factors and payable monthly in 1/12th increments.
4.3 Compensation for License processing shall be based upon actual licenses
processed and license processing rate. License processing costs shall be billed monthly and total
resulting compensation may vary from estimated Agreement cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be billed based
on actual outreach days scheduled. Compensation accounts for full staff time to provide service for
one day. The maximum time possible will be afforded for actual outreach activity; however actual
outreach activity time will be reduced by travel and preparation time the day of the event.
5. Definitions:
5.1 "Shelter Services," as used in this Agreement shall include, but is not limited to, the
following activities:
5.1.1 Impoundment, admittance, receiving, care, custody and feeding of any and all stray
domestic animals. Livestock, exotics and the impoundment of wildlife as may be delivered
and/or received at the Shelter until an appropriate wildlife agency can be contacted and the
wildlife then transferred into their custody.
5.1.2 Redemption, treatment, sale, adoption, and/or disposal of any and all animals.
5.1.3 Counseling and advising animal owners.
5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
5.1.5 Ensuring that all dogs, four months and older, released from the Shelter to a resident of
Riverside County are licensed and, if not licensed, to sell license to the owner or other person
taking custody of each such dog. In accordance with COUNTY ordinances, require the micro -
chipping of released animals at the owner's expense.
5.1.6 Humane euthanasia of animals as lawful and necessary, including the creation of a log
detailing those animals that are euthanized and the reasons for such euthanasia on an animal -by -
animal basis. This log shall further state whether the animal was unhealthy and unsuitable for
adoption. Monthly reports will be provided to the City.
5.1.7 Proper disposal of dead animals.
Page 13
18-006
5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
"Care" includes, but is not limited to providing a safe, temporary refuge for any animal
impounded, and providing needed medical services for injured/sick animals or transfer of animal
to the appropriate agency.
5.2 "Adoptable Animal," shall mean those animals eight weeks of age or older that at or
subsequent to the time the animals are impounded or otherwise taken into possession, have manifested
no sign of disease, injury, or congenital or hereditary condition that adversely affects the health or
temperament of the animal, or that is likely to adversely affect the animal's health in the future. Dogs
declared as "vicious" under State and/or local laws are unadoptable.
5.3 "Treatable," shall mean an animal with a medical condition such as skin problems bad flea or
skin infestations, a broken limb, abscess, or problems that may be treated with appropriate resources,
holding space, treatment and/or time. "Treatable" shall also mean an animal with behavioral conditions
that may be corrected with time and proper training, such as chasing animals/objects, food aggression,
etc.
5.4 "Untreatable Animal," shall mean any animal that is irremediably suffering from a
serious illness or physical injury or behavioral condition and shall not be held for owner
redemption or adoption.
5.5 Impounded animals include animals found running at large, removed from
private property or that are taken into the custody by COUNTY or law enforcement.
5.6 Seized animals: animals that are confiscated from an owner when ordered by a court
of competent jurisdiction, under Penal Code 597.1 whether the seizure was determined justified or not,
when exigent circumstances exist.
Page 14
18-006
CITY OF LA QUINTA '
EXHIBIT C
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis arrears, with a monthly billing and accounting thereof
by COUNTY to CITY those fees as established by County of Riverside Ordinances 534 and 630 codified as
Riverside County Code of Ordinances Title 6-Animals; relative to the services to be performed under this
Agreement as follows:
1. Animal Figld Services:
1.1 One full-time Animal Control Officer: $127,026*/FY or $10,585.50/mo
(The cost to provide one Animal Control Officer to service an area for a total of 40 hours per week or
2,080 hours per fiscal year, including a factor for direct and indirect overhead and all operational
expenses. This cost does not include overtime.)
1.2 Estimated Overtime Services: 183 hours x $82= $15,000/fiscal year
The cost to provide after-hours services (evenings, weekends and holidays) is charged hourly $82
(minimum call out 2 hours). Estimate is based on past experience. To be billed based on actual usage.
1.3 Animal Control Target Area Sweeps: $2,460 per target sweep
(The cost to provide 5 officers for 6 hours to perform target area sweep, to be billed
based on actual usage as requested by City.)
1.4 Special Enforcement: $82 an hour, at the CITY's direction to respond to
public concerns outside regular service hours. To be billed based on actual usage.
2. Animal Shelter Services:
2.1 Animal Sheltering Services: 520 x $115* = $59,800/FY
Payable in 1/12`h increments of $4,983.33/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the sheltering rate* at
Coachella Valley Animal Campus)
2.2 Operational and Maintenance (O&M) Costs: 520 x $10.44*=$5,428.80/FY
Payable in 1/12"' increments of $452.40/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the O&M rate *for
Coachella Valley Animal Campus)
2.3 Large Animal Sheltering of horses and cattle at $20 per animal per day of sheltering
(Additional cost billed on actuals)
2.4 - Large Animal Sheltering of swine, goats and sheep at $12 per animal per day of
sheltering (Additional cost billed on actuals)
3. Limnse_Processing:
3.1 The CITY will authorize the COUNTY to collect and retain any and all canine licensing fees.
All fees collected for dog licenses shall be accounted for by COUNTY
and credited back to the CITY on a monthly basis, COUNTY shall retain the sum of
$6.00 for each dog license issued hereunder. Estimated amount based on past Fiscal Year licenses
1,567 x $6.00 = $9,400/FY
4. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed based on
actual days scheduled. Compensation accounts for full staff time to provide service for one day. The
maximum time possible will be afforded for the actual outreach activity; however actual outreach activity
Page 15
time will be reduced by travel and preparation time the day of the event.
4.1 Shot Clinic: $2,783* per event flat rate billed on actual use
*The cost for staff, vaccinations and microchips, free to constituents with a 200 cap.
4.2 Education outreach event $2,553* per event flat rate billed on actual use.
*The cost to staff an outreach event for the purpose of educating City constituents.
5. Summary of Coin sation fnr .A.nimal Services: The following chart
summarizes the fees to be charged by the COUNTY for animal services pursuant to this Agreement.
SERVICES
Regular Field Service
Over -time Field Services*(Estimated)
Total Field Services
Shelter Service* *(Fixed)
Operation & Maintenance**(Fixed)
Total Shelter Services
License Processing ***(Estimated)
Total for all services****
Rates are subject to change as adopted by the Board of Supervisors
FY18/19
$127,026
$15,000
$142,026
$59,800
$5,429
$65,229
$9,400
$216,655
18-006
The scheduled compensation payable to COUNTY for all services as set forth in this Agreement is two
hundred sixteen thousand six hundred fifty five dollars ($216,655) for the period commencing July 1, 2018
through June 30, 2019, renewable automatically in one (1) year increments through June 30, 2021, if
mutually agreed upon by the PARTIES. The CITY will be provided prior year impound rates by March 3l'
each year for following year budgets through June 30, 2021.
*Field services may fluctuate based on actual on call usage.
**Shelter service and Operation Maintenance (O&M) fixed rates are adjusted for each year of Agreement
by the following formula: Prior three fiscal year dog/cat impounds times the sheltering/O&M rate. The
formula establishes a fixed rate that will be payable in 1/12th monthly increments. The CITY will be
provided prior year impound rates by March 3 1 ' each year for following year budgets through June 30
2021.
***License processing costs may fluctuate based on actual number of licenses processed.
****Total may fluctuate based on actuals for the fiscal year.
Page 16