SPEV 2018-0023 Patriot Ride for Our Heroes (10.04.2018)
October 4, 2018
CASE NUMBER
Special Event Permit 2018-0023
ACTIVITY/EVENT
Patriot Ride for Our Heroes
October 20, 2018
APPLICANT
Mr. Michael Stearns
C.V.S.P.I.N. (Coachella Valley Serving People In Need)
74854 Velie Way, Suite #9
Palm Desert, CA 92260
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0023, pursuant to LQMC Section 9.100.130 (Special Events –
Nonresidential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The outdoor event is approved for October 20, 2018, from 6:00am – 5:00pm.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff’s
Department, etc.).
3. The applicant shall obtain an encroachment permit for any off-site signs and
traffic controls placed within the City’s right-of-way. No signs were proposed as
part of this special event permit.
4. An approved road closure map that is applicable to this event shall be submitted
to the fire department before the event for emergency response purposes.
5. All vendors shall obtain a City Business License.
Completion/confirmation during the event:
6. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
7. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file.
8. Participants shall obey all existing traffic control devices.
9. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
10. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends
beyond the limits of this event as approved.
11. The applicant shall conform to the City’s Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
A. Before 10:00pm: Sixty-five decibels (65 dB(A))
B. After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any
combination thereof, each of the noise levels specific above shall be
reduced by five dB(A).
12. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
13. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
14. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
15. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
16. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. NO SMOKING signs shall be posted in all
tents and canopies.
17. All tent and temporary member plans shall meet the requirements of the
California Fire Code.
18. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
19. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout
the event grounds by posting “NO PARKING FIRE LANE”.
20. No fire-lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
Completion/confirmation after the conclusion of the event (if necessary):
21. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
22. The City of La Quinta Police department reserves the right to bill the event
sponsor for any lost police time, equipment, and/or any unforeseen loss that
may occur due to the event that requires police action.
23. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. The City of La Quinta reserves the right to
revoke, suspend or void this permit at any time.
This decision may be appealed to the Planning Commission, provided the written appeal
and filing fee of $1,505.00 are submitted to this Department within 15 calendar days.
Please contact this office should you wish to file an appeal, and we will assist you in that
regard.
If you have any questions before, during, or after the event, please contact the following:
CARLOS FLORES
Design and Development Department
760-777-7069
GABRIEL PEREZ
Design and Development Department
760-777-7062
KEVIN MEREDITH
Code Compliance Division
760-777-7034
CHRIS OLSEN
La Quinta Police
760-863-8227
1
Carlos Flores
From:CVSPIN Info <info@tourdepalmsprings.com>
Sent:Thursday, September 06, 2018 5:09 PM
To:Carlos Flores
Cc:'Cheryl Granter'
Subject:Patriot Ride for our Heroes.
Carlos,
Thank you for all your help with the Patriot Ride for our Heroes!
As in the past, in La Quinta, our routes are on Miles Ave (100 & 50 mile) from Dune Palms to Washington Ave.
We have about 75 riders registered so far with the expectation that 300 to 350 that will ride thru La Quinta.
We inform all riders that register with us that this is “NOT A Race” via our registration forms, website, public
announcements, route maps and releases they sign to participate.
We do inform the riders that register with us the following;
“This is not a race”
“ You must obey all traffic laws”
“Be Certain to come to a complete stop at all stop signs and traffic signals”
“Riders must ride in single file”
In addition, we have 15 + Route support Vehicles including two buses, 6 vans, 8 motorcycles and mobile bike repair.
Any accidents on the road are calls to 911. We have an ambulance on site in Palm Desert, CA.
We have a new location in Palm Desert Civic Park.
City of La Quinta is named as additional insured which you should have a copy.
Please let me know if you require additional information.
Michael
Michael Stearns
Executive Director
C.V.S.P.I.N., Inc.,
501(c)(3) # 33-0836672
Tour de Palm Springs
Patriot Ride For Our Heroes
74854 Velie Way, Suite 9
Palm Desert, CA 92260
P: 760-674-4700
F: 760-674-4730
E: info@tourdepalmsprings.com
W: www.tourdepalmsprings.com
18 PR SP PD 102 MS
18 PR SP PD 102 MS
Num Dist Prev Type Note
1.0.0 0.0 Start of route
2.0.9 0.9 R onto Magnesia Falls Dr
3.1.4 0.5 L onto Portola Ave
4.4.0 2.6 L onto Frank Sinatra Dr
5.8.0 4.0 R onto Da Vall Dr
6.11.0 3.0 R onto Ramon Rd
7.17.6 6.5 Continue onto Washington St
8.22.6 5.0 L onto Varner Rd
9.23.1 0.5 L onto Fifties Way
10.23.2 0.1 Fifties Way turns R and becomes Ave 40
11.26.6 3.4 R onto Monroe St
12.27.1 0.5 L onto Ave 41
13.28.1 1.0 R onto Jackson St
14.28.6 0.5 L onto Ave 42
15.29.6 1.0 R onto Golf Center Pkwy
16.30.7 1.1 L onto Indio Springs Pkwy
17.31.3 0.6 R
18.31.7 0.4 R onto Vista Del Norte
19.33.0 1.3 R onto Dillon Rd/Indio Business Loop
20.34.5 1.5 Go across bridge to
Ave 48
21.34.9 0.3 L onto Ave 48
22.36.2 1.3 L onto Jackson St
23.43.2 7.1 L onto 62nd Ave
24.52.2 9.0 R onto Johnson St
25.54.2 2.0 L onto 66th Ave
26.56.3 2.0 R onto Hayes St
27.58.3 2.0 R onto 70th Ave
28.58.4 0.1 Continue onto Hammond Rd
29.60.6 2.2 R onto Johnson St
30.61.6 0.9 L onto 66th Ave
31.62.6 1.0 Enter the traffic circle
32.62.6 0.1 Exit the traffic circle onto 4th St
33.62.7 0.1 L onto CA-111 S
34.62.8 0.1 R onto CA-195
35.63.7 0.8 Continue onto 66th Ave
63.7 miles. +692/-1088 feet
Num Dist Prev Type Note
36.64.8 1.1 L onto Pierce St
37.70.1 5.3 R onto Harrison St/Old California 86
38.76.7 6.6 L onto 66th Ave
39.78.5 1.9 Continue onto Elvirita Dr/Jackson St
40.81.6 3.1 L onto Avenue 60
41.85.2 3.6 Continue onto Madison St
42.91.3 6.1 L onto Miles Ave
43.94.8 3.5 R onto Warner Trail
44.96.3 1.5 L onto Hovley Ln E
45.99.8 3.5 L onto Portola Ave
46.100.5 0.8 R onto Magnesia Falls Dr
47.101.0 0.5 L onto San Pablo Ave
48.102.0 0.9 End of route
38.3 miles. +711/-322 feet
18 PR SP PD 51 MS
18 PR SP PD 51 MS
Num Dist Prev Type Note
1.0.0 0.0 Start of route
2.0.9 0.9 R onto Magnesia Falls Dr
3.1.4 0.5 L onto Portola Ave
4.4.0 2.6 L onto Frank Sinatra Dr
5.8.0 4.0 R onto Da Vall Dr
6.11.0 3.0 R onto Ramon Rd
7.17.6 6.5 Continue onto Washington St
8.22.6 5.0 L onto Varner Rd
9.23.1 0.5 L onto Fifties Way
10.23.2 0.1 Fifties Way turns R and becomes Ave 40
11.26.6 3.4 R onto Monroe St
12.27.1 0.5 L onto Ave 41
13.28.1 1.0 R onto Jackson St
14.28.6 0.5 L onto Ave 42
15.29.6 1.0 R onto Golf Center Pkwy
16.30.7 1.1 L onto Indio Springs Pkwy
17.31.7 1.0 R onto Vista Del Norte
18.33.0 1.3 R onto Dillon Rd/Indio Business Loop
19.33.7 0.7 R onto Harrison Pl
20.33.8 0.0 R onto Dillon Rd
21.34.9 1.2 L onto Ave 48
22.38.2 3.3 R onto Madison St
23.39.8 1.5 L onto Miles Ave
24.43.3 3.5 R onto Warner Trail
25.44.8 1.5 L onto Hovley Ln E
26.48.3 3.5 L onto Portola Ave
27.49.0 0.8 R onto Magnesia Falls Dr
28.49.5 0.5 L onto San Pablo Ave
29.50.5 0.9 End of route
50.5 miles. +879/-878 feet
18 PR SP PD 63 Metric MS
18 PR SP PD 63 Metric MS
Num Dist Prev Type Note
1.0.0 0.0 Start of route
2.0.9 0.9 R onto Magnesia Falls Dr
3.1.4 0.5 L onto Portola Ave
4.4.0 2.6 L onto Frank Sinatra Dr
5.8.0 4.0 R onto Da Vall Dr
6.11.0 3.0 R onto Ramon Rd
7.17.6 6.5 Continue onto Washington St
8.22.6 5.0 L onto Varner Rd
9.23.1 0.5 L onto Fifties Way
10.23.2 0.1 Fifties Way turns R and becomes Ave 40
11.26.6 3.4 R onto Monroe St
12.27.1 0.5 L onto Ave 41
13.28.1 1.0 R onto Jackson St
14.28.6 0.5 L onto Ave 42
15.29.6 1.0 R onto Golf Center Pkwy
16.30.7 1.1 L onto Indio Springs Pkwy
17.31.3 0.6 R
18.31.7 0.4 R onto Vista Del Norte
19.33.0 1.3 R onto Dillon Rd/Indio Business Loop
20.33.7 0.7 R onto Harrison Pl
21.33.7 0.0 R onto Dillon Rd
22.34.9 1.2 L onto Ave 48
23.36.2 1.3 L onto Jackson St
24.42.3 6.0 R onto Avenue 60
25.44.2 2.0 R onto Madison St
26.45.8 1.6 Continue onto Madison St
27.51.9 6.1 L onto Miles Ave
28.55.4 3.5 R onto Warner Trail
29.56.9 1.5 L onto Hovley Ln E
30.60.4 3.5 L onto Portola Ave
31.61.2 0.8 R onto Magnesia Falls Dr
32.61.7 0.5 L onto San Pablo Ave
61.7 miles. +971/-993 feet