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SPEV 2018-0027 Dupont Estate (Daniels, Lynne) 46485 Cameo Palms Dr - Various Events (10.08.2018) 1 October 8, 2018 CASE NUMBER Special Event Permit 2018-0027 ACTIVITY/EVENT Various Events Weddings or Parties, up to 3 between October 8, 2018 and October 7, 2019 46485 Cameo Palms Dr., La Quinta, CA 92253 APPLICANT Ms. Lynne Daniels 46485 Cameo Palms Dr. La Quinta, CA 92253 APPROVAL The Design and Development Department has reviewed your request for Special Event Permit 2018- 0027, which includes up to three (3) weddings or parties between October 8, 2018 and October 7, 2019. Weddings would be one-day events with up to 100 guests. Parties would be three-day events, with up to 400 guests. Pursuant to LQMC Section 9.60.170 (Special Events – Residential), your permit is approved based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. E. Security plans, including security staffing levels, and facilities have been provided to the satisfaction of the La Quinta Police Department. F. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 2 This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. Up to three (3) indoor/outdoor events are approved between October 8, 2019 and October 7, 2019. The total number of event participants, including staff, security and guests, shall not exceed 400 on-site at any given time. The applicant is required to maintain a count of all event participants on-site at all times during the event. The event count shall be maintained by event staff at the main entrance and made available upon request by the La Quinta Police Department or City Staff. 2. Revised exhibits and specific event information for each event shall be submitted 30 days prior to each event and will be reviewed by City Departments. If event changes are significant from the approved event exhibits and description, the Director may require a separate Temporary Use Permit for these events. 3. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Police Department, Alcohol Beverage Control, etc.). 4. The applicant shall obtain an encroachment permit for any off-site signs. Off-site signs shall not block the line of sight for traffic. Please contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment permit. 5. All vendors shall obtain a City Business License prior to each event. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. The applicant shall provide the City with proof of ABC approval prior to the event. 6. The applicant shall provide notification of each event to all properties within 500 feet of event site and/or surrounding Home Owners Associations (HOA’s) fourteen (14) days prior to each event. Notification shall include date, time, event scope, and the name and twenty-four hour contact phone number of the local contact person for the property and the police department. Proof of notification shall be provided to the City of La Quinta Planning Division seven (7) days prior to each event. In addition, the name and phone number of the local contact person for the property shall be posted at all entrances to the property. 3 7. Fourteen (14) days prior to each event, the Applicant or Contractor shall furnish the City satisfactory evidence of insurance in the amounts provided in the Engineering Bulletin for Indemnification & Insurance Requirements: Commercial General Liability Policy is minimum $1,000,000 per occurrence and $2,000,000 general aggregate, Workers’ Compensation Insurance is minimum $1,000,000 per accident, and Business Auto Policy is minimum $1,000,000 per accident. The Indemnification and Insurance Requirements for Encroachment Permits Engineering Bulletin #97-04 is attached. This insurance shall be kept in full force and effect at all times by Applicant or Contractor during the prosecution of the permitted work and updated Certificate of Liability Insurance shall be submitted to the City. Each policy shall name the City as an additional insured and provide waiver of subrogation. 8. Fourteen (14) days prior to each three-day event, the Applicant shall provide the City with a deposit in the amount of $12,500 to be used if additional Police, Code Enforcement, or other City resources are required from the event, such as lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires action(s). If there are no additional resources needed, the deposit will be returned to the Applicant. If no three-day events are held, no deposit will be due. 9. Access and egress to all neighboring properties shall be maintained at all times. If access and egress is not maintained, due to impacts related to the event, to the satisfaction of the Code Compliance Division or Police, the event permit may be modified, suspended or revoked. 10. The Design and Development Director may modify Conditions of Approval regarding business hours, parking, occupancy and other operational conditions should it be determined that after the first event, the proposed uses or conditions under which the events are being operated or maintained is detrimental to the public health, welfare, or materially injurious to property, improvements or other uses in proximity to the subject property, or if the subject property is operated or maintained so as to constitute a public nuisance. 11. The applicant shall coordinate with the City of La Quinta Code Compliance division to have noise monitoring information available to Staff during the event. Please contact Kevin Meredith at (760) 777-7034 to coordinate. Completion/confirmation during the event: 12. The set-up and operation of the events shall be consistent with the attached exhibits and event information on file. 13. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 4 14. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 15. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 16. All noise monitoring devices as shown in noise monitoring plan shall be operational throughout the event times. Information gathered from noise monitors shall be made available to City staff during the event and upon request. 17. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 18. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 19. If parking at any event exceeds what is approved, the parking options for the next event will need to be modified and submitted to the Planning Division 30 days prior to the next event. Additionally, a copy of the contract with the shuttle company, agreement with the parking lot owner and a description of how guests will be shuttled to the event must be submitted to the Planning Division 30 days prior to each event for approval by the Planning Manager. 20. For the proposed three-day events, credentials will be required to validate invited guests for expeditious entry to the event and avoid the congregation of uninvited persons seeking entry. Credentials can be in the form of bracelets, passes or something similar and shall be approved by the Planning Manager ten (10) days prior to each event. 21. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 5 22. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 23. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. Completion/confirmation after the conclusion of the event (if necessary): 24. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 25. The City of La Quinta Police department reserves the right to bill the event sponsor for any lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires police action. 26. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar days. Please contact this office should you wish to file an appeal, and we will assist you in that regard. If you have any questions before, during, or after the event, please contact the following: CHERI FLORES Design and Development Department 760-777-7067 6 DANNY CASTRO Design and Development Department 760-777-7099 KEVIN MEREDITH Code Compliance Division 760-777-7034 CHRIS OLSEN La Quinta Police 760-863-8227 PLANNING APPROVAL ADMINISTRATIVE CASE# ____________________ EXHIBIT# ____________________ INITIAL clflores DATE 10/08/2018 8:09:09 AM 46485 Cameo Palm Drive Noise Control Plan Prepared by NoiseAware on behalf of Lynne Daniels Stage Area 12 3 4 5 6 7 8 9 10 11 The Dupont Estate is equipped with 11 NoiseAware noise monitoring sensors. See Figure 1 for location of installed sensors. For questions related to NoiseAware noise monitoring, please contact David Krauss at david@noiseaware.io Figure 1 PLANNING APPROVAL ADMINISTRATIVE CASE# ____________________ EXHIBIT# ____________________ INITIAL clflores DATE 10/08/2018 8:08:38 AM 1 2 3 4 5 6 P P P P LEGEND 1: Stage Location 2: Shuttle Dropoff 3: Shuttle Turnaround 4: High Top Area 5: Dance Floor Area 6: Porta Potty Area P: Parking Areas <<: Shuttle Traffic <<<<<<<<<<PLANNING APPROVAL ADMINISTRATIVE CASE# ____________________ EXHIBIT# ____________________ INITIAL clflores DATE 10/08/2018 8:07:59 AM 1 Carlos Flores From:Lynne Daniels <lynne@dupontestateresort.com> Sent:Friday, March 03, 2017 12:01 PM To:Carlos Flores; robdan@earthlink.net; Gabriel Perez Subject:The Dupont Estate Resort event layout Carlos--Here is the diagram of the DuPont grounds where our events will take place. --The layout includes the noise aware signals that were placed throughout the property from the recommended company called "Noise Aware" --the South Gate on the cul de sac of sandflower where furniture such as rental tables and chairs and decorations will be brought in and placed in the center of the lawns, --The 10x10 stage will also be brought in through that long gate and will be placed in front of the mountain so the sound vibrates off towards our house, --If porta potties/mobile toilets are in need, then they will come though that delivery gate and placed inside the property next to the gate near the master suite, --Any tents (chuppahs/or pergolas/and/or dance floors will be close to the patio of the inside of the main house that sits on Cameo palms btw the sandfliwer and cameo dunes cul de sacs inside on grass. --Trash bins will be on our driveway, not on the streets. That said, There will be nothing on the streets to block the flow of traffic. With small events, 20-35 cars will be on our side of the street, on driveway and on carport, --With larger events, a shuttle bus will meet the guests, drop in front of main house on cameo palms drive and then turn around on the sandflower cul de sac to exit, --The only activity on the street will be the dropping and picking up of guests in an orderly way so as to NOT create any traffic. There will be a security staff at the entrances and someone to be near to ensure the sound is in compliance. --Most deliveries occur on a thurs or fri afternoon prior to the event and picked up at check out on the following Monday mid morning. Right-click here to download pictures. To help protect your privacy, Outlook prevented automatic download of this picture from the In ternet.File   46485 Cameo Palm Drive ‐ Noise Control Plan.pdf 473KB Download            Right-click here to download pictures. 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