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CC Resolution 2018-050 New PositionsRESOLUTION NO. 2018 - 050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING AN ADMINISTRATIVE ASSISTANT AND A SENIOR EMERGENCY MANAGEMENT COORDINATOR POSITIONS TO THE CITY’S CLASSIFICATION SCHEDULE WHEREAS, the City Council previously approved and adopted the 2018/19 Classification Plan; and WHEREAS, the City’s Personnel Policy Section 2.05, Preparation and Amendment of Classification Plan, requires amendments to the Classification Plan be adopted by a Resolution of the City Council; and WHEREAS, the City contracts with Riverside County Fire Department and Emergency Management Department for these two positions; and WHEREAS, adding an Administrative Assistant and a Senior Emergency Management Coordinator in Public Safety will create an opportunity to retain personnel; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City does hereby approve and adopt the revisions to the Classification Plan for Fiscal Year 2018/19, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 2. The City authorizes the City Manager to notify Riverside County of the approved City positions and therefore, the City’s request to decrease Fire and Emergency personnel correspondingly. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of October, 2018, by the following vote: AYES: Council Members Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans NOES: None ABSENT: None CITY OF LA QUINTA AUTHORIZED POSITIONS EFFECTIVE OCTOBER 17, 2018 AUTHORIZED WORKING TITLE RATING Administrative Administrative Assistant Administrative Assistant A11 Administrative Technician Administrative Technician B21 Executive Assistant B22 Code Administration Code Administration Technician Building Inspector I B22 Code Compliance Officer I B22 Permit Technician B22 Code Administration Specialist Building Inspector II B23 Code Compliance Officer II B23 Construction Inspector B23 Code Administration Supervisor Animal Control/Code Compliance Supervisor B32 Plans Examiner/Inspection Supervisor B32 Code Administration Coordinator Construction Manager/Inspection Supervisor C43 Maintenance & Operations Maintenance & Operations Worker Buildings Worker A11 Maintenance Worker I A11 Parks Worker A11 Maintenance Worker II A12 Maintenance & Operations Technician Traffic Signal Technician B21 Buildings Coordinator B23 Maintenance & Operations Coordinator Maintenance Foreman B24 Parks Foreman B24 Maintenance & Operations SuperintendenBuildings Superintendent B32 Parks Superintendent B32 Management Administration Management Assistant Community Resources Coordinator B21 Management Assistant B21/B22 Account Technician B22 Management Specialist Community Resources Specialist B24 Deputy City Clerk B24/B25 Junior Accountant B24 Management Specialist B24/B25 Accountant B25 Management Coordinator Marketing Management Coordinator C41 Management Analyst Associate Planner C42 Community Resources Analyst C42 Sr. Emergency Management Coodinator C42 Financial Services Analyst C42 Human Resources Analyst C42 Management Analyst C42/C43 Public Safety Analyst C42 Senior Accountant C42 Traffic Operations Analyst C42 Associate Engineer C43 Senior Planner C44 Management Manager Assistant to the City Manager D61 Building Official D61 Community Resources Manager D61 Hub Manager D61 Human Resources Manager D61 Maintenance Manager D61 Planning Manager D61 Public Safety Manager D61 Senior Civil Engineer D61 City Clerk D62 City Engineer D65 Director Community Resources Director E82 Design & Development Director E82 Facilities Director E82 Finance Director/Treasurer E82 City Manager City Manager F101* CLASSIFICATION SPECIFICATION * City Manager salary is determined by City Council contract EXHIBIT A RESOLUTION NO. 2018-050 2018/19 NON-DISCRETIONARY SALARY SCHEDULEWORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7Administrative AssistantBuildings WorkerMaintenance Worker IParks WorkerA11 38,625.89$ 40,557.18$ 42,488.47$ 44,419.77$ 46,351.06$ Maintenance Worker IIA12 42,496.68$ 44,621.51$ 46,746.35$ 48,871.18$ 50,996.01$ Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 50,249.87$ 52,762.36$ 55,274.86$ 57,787.35$ 60,299.84$ Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianVacation Rental/License AssistantB22 54,120.65$ 56,826.68$ 59,532.71$ 62,238.75$ 64,944.78$ Building Inspector IIBuildings CoordinatorCode Compliance Officer IIConstruction InspectorB23 57,991.44$ 60,891.01$ 63,790.59$ 66,690.16$ 69,589.73$ Community Resources SpecialistDeputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks ForemanB24 63,327.33$ 66,493.70$ 69,660.06$ 72,826.43$ 75,992.80$ AccountantDeputy City ClerkManagement SpecialistB25 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ Animal/Code Officer SupervisorBuildings SuperintendentParks SuperintendentPlans Examiner/Inspector SupervisorB32 69,893.33$ 73,387.99$ 76,882.66$ 80,377.33$ 83,871.99$ Marketing Management CoordinatorC41 72,354.59$ 75,369.61$ 78,384.62$ 81,399.64$ 84,414.65$ 87,426.05$ 90,443.24$ Associate PlannerBusiness AnalystCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTraffic Operations AnalystC42 76,552.63$ 79,742.57$ 82,932.52$ 86,122.47$ 89,312.42$ 92,498.54$ 95,690.78$ ANNUAL NON-DISCRETIONARY STEPSCity Council Approval 6/19/18, 7/17/18, 10/16/181 OF 4Effective 6/25/18, Revised 7/17/18, 10/17/18 2018/19 NON-DISCRETIONARY SALARY SCHEDULEWORKING TITLEDBMSTEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7ANNUAL NON-DISCRETIONARY STEPSAssociate EngineerConstruction Manager/Inspection SupervisorManagement AnalystC43 80,750.66$ 84,115.54$ 87,480.42$ 90,845.30$ 94,210.18$ 97,571.02$ 100,938.33$ Senior PlannerC44 86,007.66$ 89,591.60$ 93,175.54$ 96,759.48$ 100,343.41$ 103,923.05$ 107,509.57$ Assistant to the City ManagerBuilding OfficialCommunity Resources ManagerHuman Resources ManagerMaintenance ManagerPlanning ManagerPublic Safety ManagerSenior Civil EngineerD61 97,568.01$ 101,633.67$ 105,699.33$ 109,764.99$ 113,830.65$ 117,891.43$ 121,960.01$ City ClerkD62 102,446.41$ 106,715.35$ 110,984.30$ 115,253.24$ 119,522.18$ 123,786.00$ 128,058.01$ City EngineerD65 117,524.43$ 122,421.68$ 127,318.92$ 132,216.16$ 137,113.41$ 142,004.77$ 146,905.54$ Community Resources DirectorDesign & Development DirectorFacilities DirectorFinance Director/City TreasurerE82 129,570.69$ 134,969.90$ 140,369.11$ 145,768.32$ 151,167.53$ 156,560.26$ 161,963.36$ City ManagerF101* 176,293.44$ 183,639.59$ 190,985.74$ 198,331.88$ 205,678.03$ 213,015.36$ 220,366.80$ Part-Time EmployeesDBMSTEP 1 STEP 2 STEP 3 STEP 4 STEP 5Recreation LeaderA01 Hourly$11.00$11.55$12.10$12.65$13.20Senior Recreation LeaderA02 Hourly$15.00$15.75$16.50$17.25$18.00Administrative AssistantA11 Hourly$18.57$19.50$20.43$21.36$22.28Administrative TechnicianB21 Hourly $24.16$25.37$26.57$27.78$28.99Software Program Report WriterB24 Hourly$30.45$31.97$33.49$35.01$36.53Elected Official PositionsMayorCouncil MembersBoards and Commission MembersCommunity Services Commission$75.00Construction Appeals Board$0.00Housing Commission$50.00Financial Advisory Commission $75.00Oversight Board$0.00Planning Commission $100.00Per MeetingPer Meeting$2,300.00Meeting StipendPer MeetingPer MeetingPer MeetingPer MeetingMonthly $2,800.00City Council Approval 6/19/18, 7/17/18, 10/16/182 OF 4Effective 6/25/18, Revised 7/17/18, 10/17/18 2018/19 DISCRETIONARY SALARY SCHEDULEWORKING TITLEDBMSTEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative AssistantA1147,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Buildings WorkerMaintenance Worker IParks WorkerA11 47,896.05$ 49,441.04$ 50,986.03$ 52,531.02$ 54,076.01$ Maintenance Worker IIA12 52,695.81$ 54,395.61$ 56,095.41$ 57,795.21$ 59,495.01$ Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 62,309.87$ 64,319.90$ 66,329.93$ 68,339.96$ 70,349.99$ Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianVacation Rental/License AssistantB22 67,109.62$ 69,274.46$ 71,439.30$ 73,604.14$ 75,768.98$ Building Inspector IIBuildings CoordinatorCode Compliance Officer IIConstruction InspectorB23 71,909.38$ 74,229.03$ 76,548.68$ 78,868.33$ 81,187.98$ Community Resources SpecialistDeputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks ForemanB24 78,525.84$ 81,058.88$ 83,591.92$ 86,124.96$ 88,658.00$ AccountantDeputy City ClerkManagement SpecialistB25 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ Animal/Code Officer SupervisorBuildings SuperintendentParks SuperintendentPlans Examiner/Inspector SupervisorB32 86,667.79$ 89,463.59$ 92,259.39$ 95,055.19$ 97,850.99$ ANNUAL DISCRETIONARY STEPS (PERFORMANCE BASED)City Council Approval 6/19/18, 07/17/183 OF 4Effective 6/25/18, Revised 7/17/18 2018/19 DISCRETIONARY SALARY SCHEDULEWORKING TITLEDBMSTEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Marketing Management CoordinatorC4193,027.33$ 95,611.42$ 98,195.51$ 100,779.60$ 103,363.69$ 105,947.78$ 108,531.87$ Associate PlannerBusiness AnalystCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTraffic Operations AnalystC42 98,424.80$ 101,158.82$ 103,892.84$ 106,626.86$ 109,360.88$ 112,094.90$ 114,828.92$ Associate EngineerConstruction Manager/Inspection SupervisorManagement AnalystC43 103,822.28$ 106,706.23$ 109,590.18$ 112,474.13$ 115,358.08$ 118,242.03$ 121,125.98$ Senior Planner C44110,581.27$ 113,652.97$ 116,724.67$ 119,796.37$ 122,868.07$ 125,939.77$ 129,011.47$ Assistant to the City ManagerBuilding OfficialCommunity Resources ManagerHuman Resources ManagerMaintenance ManagerPlanning ManagerPublic Safety ManagerSenior Civil EngineerD61 125,444.58$ 128,929.15$ 132,413.72$ 135,898.29$ 139,382.86$ 142,867.43$ 146,352.00$ City ClerkD62131,716.81$ 135,375.61$ 139,034.41$ 142,693.21$ 146,352.01$ 150,010.81$ 153,669.61$ City EngineerD65151,102.84$ 155,300.14$ 159,497.44$ 163,694.74$ 167,892.04$ 172,089.34$ 176,286.64$ Community Resources DirectorDesign & Development DirectorFacilities DirectorFinance Director/City TreasurerE82 166,590.88$ 171,218.40$ 175,845.92$ 180,473.44$ 185,100.96$ 189,728.48$ 194,356.00$ City Manager F101* 226,662.99$ 232,959.18$ 239,255.37$ 245,551.56$ 251,847.75$ 258,143.94$ 264,440.13$ ANNUAL DISCRETIONARY STEPS (PERFORMANCE BASED)City Council Approval 6/19/18, 07/17/184 OF 4Effective 6/25/18, Revised 7/17/18 CLASS SPECIFICATION Management Analyst Rev. October 2018 1 CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management Administration C42 – C44 Exempt CLASS SUMMARY: This class is the fourth level in a four-level Management Administration Series focused on advanced journey level responsibilities. Incumbents are involved with the highest-level analysis work associated, as assigned, with designated City management functions or programs. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are responsible for more complex work products and more complex project management and/or program administration/oversight. As assigned, incumbents may supervise staff including conducting performance evaluations, coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.  Leads meetings with internal and external customers and stakeholders regarding projects or to address complaints and concerns escalated to a higher staff level.  Prepares and administers contracts and consultant or franchise agreements, approves billing, ensures service levels and contractual/franchise expectations are met.  Conducts comprehensive research, keeps abreast of changes in assigned field, performs complex, detailed analyses.  Prepares and presents complex plans, programs, and technical reports including staff reports for the City Council or Commissions; coordinates/reviews/approves staff input into plans, programs and reports.  Prepares and monitors budgets and related documents (such as grant funding applications, requirements, agreements, etc.); prepares and manages project schedules, oversees day-to-day program or staff activities.  As assigned, supervises staff to includes: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations.  Exercise discretion in accessing confidential information such as information related to personnel matters, tax collections, and City Council confidential information.  Assists in the development of standards, ordinances, regulations, policies and procedures; interprets same.  Performs other duties of a similar nature and level as assigned. CLASS SPECIFICATION Management Analyst Rev. October 2018 2 POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Associate Engineer functions may also be responsible for:  Performing plan check as requested;  Preparing annual Storm Water report;  Preparing conditions of approval in land action services, as requested;  Coordinating plan check services with City Surveyor, contract plan check engineers and City Traffic Engineer;  Reviewing applications, maps, designs, drawings, improvement plans, specifications, cost estimates, and supporting documents;  Coordinating engineering activities with other City departments;  Processing encroachment permits and other permits for developments;  Processing agreements including Subdivision Improvement Agreements with related bonds/ securities and Reimbursement Agreements; and  Assisting at the front counter. Positions assigned to Associate Planner functions may also be responsible for:  Assisting with preparation of the General Plan and other specific plan documents;  Researching, reviewing and analyzing environmental, social and economic data related to planning, land use and community development; and  Meeting with the development community to review proposed projects. Positions assigned to Public Safety Analyst (Community Resources) functions may also be responsible for:  Conducting Public Safety assessment needs, identifying key opportunities, and recommending solutions that can be addressed through Public Safety initiatives;  Assisting in the development, implementation and assessment of Public Safety projects.  Negotiating, preparing and managing service contracts, including analyzing contract performance and project cash flows;  Liaison for the City’s community, assisting in the development and implementation of community outreach efforts;  Assisting with the coordination and integration of projects, involving Police, Fire, Emergency Service, Code and other city department and/or community partners.  Assisting with the formulation and development of the annual budget for Public Safety Division;  Coordinates with other city departments, divisions and consultants to assist with Public Safety programs;  Assisting with overall department support including staff report processing, department meetings/special events, and daily operations of the department. Positions assigned to Community Resources Analyst functions may also be responsible for:  Developing and executing recreation/senior programs with the community and at the Wellness Center;  Initiating and executing contracts for instructors and services; CLASS SPECIFICATION Management Analyst Rev. October 2018 3  Managing full and part-time staff at the Wellness Center;  Managing the daily operations of the facility; and  Working with nonprofit providers on health and social services for seniors. Positions assigned to Sr. Emergency Management Coordinator functions may also be responsible for:  Develops Emergency Operations Center (EOC) trainings and drills for city staff, CERT, and community groups;  Manage EOC, including maintaining communication devices, equipment, supplies and service contracts;  Develops and maintains relationships with other local emergency staff, utility companies, community groups, and local businesses.  Conducts risk assessments related to local situations, events and weather that may have an inpact on the welfare of residents and staff.  Leads annual review of City’s Emergency Operations Plan  Manages existing and seeks new Emergency Management grants.  Leads community outreach events related ot Emergency Prepareness. Positions assigned to HR Analyst functions may also be responsible for:  Developing a comprehensive understanding of the business organization;  Assisting the City Manager and Director in the strategy and future direction of the City in order to assess and communicate Human Resources and organizational development needs;  Leading organizational assessment needs, identifying key opportunities, and recommending solutions that can be addressed through Human Resources;  Embedding the processes, activities, and behaviors to foster the culture that will achieve the City’s strategic focus;  Developing and delivering training programs at all employee and managerial levels;  Working with Information Technology and Finance to ensure comprehensive analytics that service to provide strategic analysis and trending information;  Presenting and interpreting findings to various members of Human Resource customers and ability to adjust presentation materials to those various audiences;  Conducting recruitments, screening and examination;  Conducting classification reviews and compensation schedules (compensation analysis). Positions assigned to Management Analyst (Design and Development) functions may also be responsible for:  Coordinating department annual budget analysis, development and reporting via financial software;  Coordinating Public Works Internship Program and National Public Works Week celebration;  Creating department communication, promotion, and outreach: preparing presentations/ articles/press releases, assisting homeowners and businesses, developing and updating department Webpages, and providing GORequest system administration; CLASS SPECIFICATION Management Analyst Rev. October 2018 4  Updating Developer Engineer’s Handbook, Public Works Strategic Plan, Self-Assessment Update; etc., as assigned; and  Assisting with overall department support on agreements, requests for proposals, public process for Capital Improvement Projects, staff report processing, department meetings/special events, staff reward program, and counter support. Positions assigned to Senior Planner functions may also be responsible for:  Analyzing complex planning, zoning, and development issues and developing recommendations;  Preparing and presenting a variety of oral reports and recommendations for projects at public and commission hearings;  Meeting with developers, customer and other department representatives regarding proposed or contemplated projects; and  Researching, reviewing, and analyzing complex environmental, social, and economic data related to planning, community development and land use activities. Positions assigned to Financial Services Analyst functions may also be responsible for:  Auditing and reconciling daily cash receipts to bank transactions, investment portfolios and accounts receivables and payables;  Preparing cash flow analyses, revenue, expense, and fund balance forecasts;  Oversight of accounts payables and accounts receivables;  Coordinates with other department representatives and consultants to assist with complex financial analysis and research;  Assisting with the formulation and development of the annual budget;  Assisting in coordinating the annual audit and preparing of the annual CAFR; and  Tracking/preparing/updating financial information (such as payroll, investments, warrants). Positions assigned to Senior Accountant functions may also be responsible for:  Posting, balancing and reconciling the general ledger including preparing/verifying journal entries;  Purchasing, payroll, and associated report preparation and records, or oversight of same;  Assisting in coordinating the annual audit and preparing of the annual CAFR;  Auditing the general ledger; verifying financial statements and financial reports, or oversight of same; reconciling various subsidiary accounts;  Administering and overseeing CIP and grant accounting;  Assisting with the formulation and development of the annual budget; and  Assisting the Finance Director as needed with financial analysis. TRAINING AND EXPERIENCE: Bachelor’s Degree and, as assigned, four (4) years experience related to area of assignment. Or an equivalent combination of education and experience sufficient to CLASS SPECIFICATION Management Analyst Rev. October 2018 5 successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS:  Some positions may require a valid Class C California Driver’s License.  Engineer In Training (EIT) certificate required within one year of hire for engineering assignments. KNOWLEDGE IN:  Supervisory principles;  Budgetary principles;  Applicable local, state and federal laws, rules and regulations;  Project management methods including leading cross-functional teams;  Contract administration and performance monitoring;  Program development, administration and evaluation principles;  Research methods, statistical analysis, program analysis and report preparation;  Organizational structure of the city and city services as they relate to area of assignment;  Operating modern office equipment; and  Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. Positions assigned to Community Resources also require knowledge of:  Safety precautions and procedures for public recreation and senior activities;  Principles and techniques of recreational, cultural and social programs and senior activities; and  Public information and marketing strategies. Positions assigned to Engineering also require knowledge of:  Principles of civil engineering;  Topographic and construction surveying;  Methods and materials used in engineering construction; and  Computer Aided Design (CAD) programs. Positions assigned to Management Analysts also require knowledge of:  Principles of change management;  Principles of business process analysis and financial analysis; and  Advanced financial modeling and forecasting techniques. Positions assigned to Planning also require knowledge of:  Principles of land use planning and development; and  Demographic, environmental, social, economic and land use concepts. CLASS SPECIFICATION Management Analyst Rev. October 2018 6 Positions assigned to Financial Services Analyst and Senior Accountant also require knowledge of:  Purchasing, payroll, and associated report preparation and records, or oversight of same;  Preparation of audit requirements and the annual CAFR,  Analyzing the general ledger; reviewing financial statements and financial reports, and managing and reconciling various subsidiary accounts;  Assisting with the formulation and development of the annual budget; and  Assisting the Finance Director as needed with complex financial analysis. SKILL IN:  Advanced research and critical thinking;  Analysis and problem-solving;  Influencing the organization across multiple levels;  Mathematical computations;  Negotiation and conflict resolution;  Supervising and evaluating employees;  Prioritizing and assigning work;  Preparing written reports of high complexity and keeping accurate records;  Operating a computer and applicable software applications;  Applying local, state and federal laws, rules and regulations;  Customer service; and  Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Some assignments may be characterized as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.