SPEV 2018-0036 LQ 50th Birthday Party (11.01.2018)
November 1, 2018
CASE NUMBER
Special Event Permit 2018-0036
ACTIVITY/EVENT
50th Birthday Party
November 11, 2018 (5:00 pm – 2:00 am)
53055 Avenida Juarez La Quinta, CA 92253
APPLICANT
Ms. Chelsey Thomas
11929 Courtleigh Dr., #206
Los Angeles, CA 90066
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0036, pursuant to LQMC Section 9.60.170 (Special Outdoor Events), based
on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The total number of event participants, including staff, security and guests, shall
not exceed 50 on-site at any given time. The applicant is required to maintain a
count of all event participants on-site at all times during the event. The event
count shall be maintained by event staff at the event entrance and made available
upon request by the Police Department or City staff.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Sheriff’s Department, etc.). A
building permit shall be obtained if temporary electric facilities or tents are
proposed. The Building Division can be reached at (760) 777-7125.
3. All vendors shall obtain a City Business License.
4. The serving of food and alcoholic beverages during the event shall be subject to
the rules and requirements of the Riverside County Health Department and State
of California Alcoholic Beverage Control, respectively. If necessary, the applicant
shall provide the City with proof of ABC approval prior to the event.
Completion/confirmation during the event:
5. The set-up, operation, and tear down of the event shall be consistent with the
event information on file. No structures are proposed or approved as part of this
event permit, and layout of event shall not include structures or tents.
6. The contact provided by the applicant, Chelsey Thomas, shall be responsible to
respond to calls or complaints regarding the condition, operation, or conduct of
the event in a timely and appropriate manner.
7. The event shall not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
8. The perimeter of the event shall be secured at all times to ensure controlled
ingress and egress from the event grounds.
9. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
10. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
11. Vehicles that are dropping off or picking up guests for the event shall avoid
staging, unloading, and/or picking up guests by stopping vehicular flow on the
surrounding roadways.
12. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, simple tone noise, speech or
music, or any combination thereof, each of the noise levels specified in the table
in this section shall be reduced by five dB(A).
13. As detailed in the event information, noise from event shall be limited to acoustic
guitars and not include sound equipment, speakers, and DJ.
14. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
15. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event.
16. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
17. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
18. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
19. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day’s activities, and
after the event concludes.
20. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense. The City may elect to add Conditions
to this application request to mitigate any problems that arise not previously addressed
herein. This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,505.00 are submitted to this Department within 15 calendar
days. Please contact this office should you wish to file an appeal, and we will assist you
in that regard.
If you have any questions before, during, or after the event, please contact the
following:
CARLOS FLORES
Design and Development Department
760-777-7069
DANNY CASTRO
Design and Development Department
760-777-7062
KEVIN MEREDITH
Code Compliance Division
760-777-7034
CHRIS OLSEN
La Quinta Police
760-863-8803