2017-18 Esri, Inc - ArcGIS Maintenanceta Qwkra
GEM of'rbc DESEKI —
MEMORANDUM
TO: Chris Escobedo, Community Resources Director
FROM: Tustin K. Larson, Management Analyst
DATE: December 19, 2017
RE: GIS License Subscription Renewal with ESRI, Inc.
Attached for your signature is the agreement with Environmental Systems Research
Institute, Inc. (ESRI) for GIS license software maintenance renewal valid from
12/01/2017 through 11/30/2018.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
Requesting depgrtment shall check and attach the items below as appropriate:
_X_ Contract payments will be charged to account number: 502-0000-60301
_X_ Amount of Agreement, Amendment, Change Order, etc.: $5,717.00
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authorityxecute this ag reemenA-1shosed upon:
N/A Approved by the City Council on
_X_ Director's signature authority provided under Resolution No. 2015-045 for budgeted expenditures of
$5,001 to $50,000 during the initial term
N/A Sole Source Vendor: provides GIS software that enables staff to access GIS data supplied by County
The following required documents are attached to the a ent:
Insurance certificates as required by the agreement (approved by Risk Manager on date)
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License number
_X_ Requisition prepared for a Purchase Order (amounts over $5,000)
_X_ A copy of this Cover Memo has been emailed to Finance (Sandra)
Esri Inc
380 New York Street
Redlands CA 92373
Subject: Renewal Quotation
Date: 12/06/2017
To:
Organization: City of La Quinta
Information Services Dept
Fax #: Phone #: 760-777-7108
From: Julie Cariota
Fax #: 909-307-3083 Phone #: 888-377-4575 Ext. 1944
Email: jcariota@esri.com
Number of pages transmitted Quotation #25803935
(including this cover sheet): 4 Document Date: 09/01 /2017
Please find the attached quotation for your forthcoming term. Keeping
your term current may entitle you to exclusive benefits, and if you choose
to discontinue your coverage, you will become ineligible for these valuable
benefits and services.
If your quote is regarding software maintenance renewal, visit the
following website for details regarding the maintenance program benefits
at your licensing level
http://www. esri.com/apps/products/maintenance/qualifying.cfm
All maintenance fees from the date of discontinuation will be due and
payable if you decide to reactivate your coverage at a later date.
Please note: Certain programs and license types may have varying
benefits. Complimentary User Conference registrations, software support,
and software and data updates are not included in all programs.
Customers who have multiple copies of certain Esri licenses may have the
option of supporting some of their licenses with secondary maintenance.
For information about the terms of use for Esri products as well as
purchase order terms and conditions, please visit
http://www. esri.com/legal/licensing/software-license.html
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575 option 5.
esr
G*i ® Red New York Street
Redlands, CA 92373
Phone: 888-377-45751944
Fax #: 909-307-3083
Date: 09/01 /2017
Quotation Number: 25803935
City of La Quinta
Information Services Dept
78495 Calle Tampico
La Quinta CA 92253
Customer Number: 373331
For questions regarding this document, please contact Customer Service at 888-377-4575
Quotation
Send Purchase Orders To.
Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Julie Cariota
Please include the following remittance address
on your Purchase Order:
Environmental Systems Research Institute, Inc.
P.O. Box 741076
Los Angeles, CA 90074-1076
Item Qty Material# Unit Price Extended Price
10 1 86497 1,500.00 1,500.00
ArcGIS Desktop Standard Concurrent Use Primary Maintenance
Start Date: 12/01 /2017
End Date: 1 1 /30/2018
1010 1 87192 400.00 400.00
ArcGIS Desktop Basic Single Use Primary Maintenance
Start Date: 12/01 /2017
End Date: 1 1 /30/2018
2010 2 87193 300.00 600.00
ArcGIS Desktop Basic Single Use Secondary Maintenance
Start Date: 12/01 /2017
End Date: 11 /30/2018
3010 5 153417 100.00 500.00
ArcGIS Business Analyst Web App Single User Add -on for ArcGIS Online
Start Date: 12/01 /2017
End Date: 1 1 /30/2018
Quotation is valid for 90 days from document date.
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current
tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or
invoice program.
Issued By: Julie Cariota Ext: 1944
[CSBATCHDOMI
To expedite your order, please reference your customer number and this quotation number on your purchase order.
380 New York Street
® Redlands, CA 92373
Gesr*i Phone:888-377-45751944
Fax #: 909-307-3083
Date: 09/01 /2017 Quotation No: 25803935
Item Qty Material#
Customer No: 373331
Quotation
Page 3
Unit Price Extended Price
IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING:
• RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE
• SIGN BELOW AND FAX TO 909-307-3083
• FAX YOUR PURCHASE ORDER TO 909-307-3083
■ EMAIL YOUR PURCHASE ORDER TO Service@esri.com
REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR
ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER.
If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice
authorization.
If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees
from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.
The items on this quotation are subject to the terms of this quotation and of your signed agreement with Esri, if applicable
no such agreement covers any item, then Esri's standard terms and conditions found at
http://www.esri.com/legal/software-license apply to your purchase of that item. Federal government entities and
government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply
Schedule. Acceptance of this quotation is limited to the terms of this quotation. State and local government entities in
California or Maryland buying under the State Contract are also subject to the terms and conditions found at
http://www.esri.com/legal/supplemental-terms-and-conditions. Esri objects to and expressly rejects any different or
additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this
quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g.
MPA, ELA, SmartBuy, GSA; BPA) on your ordering document.
By sig ing below , you are authorizing Esri to issue a software support invoice in the amount of
USD ' 5M — plus sales tax, if applicable.
Please check one of the following:
V/I agree to pay any applicable sales tax.
am tax exempt. Please contact me if Esri does not have my current exempt information on file.
/e-N I ?", loI
nature of Authorized Representative !� Date
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Name (Please Print) Title
[CSBATCHDOM]
Date: 09/01 /2017
Item Qty Material#
N 380 New York Street
I® Redlands, CA 92373 Quotation
Phone: 808-377-45751944 Page 2
Fax #: 909-307-3083
Quotation Number: 25803935
Unit Price Extended Price
4010 1 161322 1,250.00
ArcGIS Enterprise Workgroup Standard Up to Two Cores Maintenance
Start Date: 12/01 /2017
End Date: 11 /30/2018
5010 2 161423 625.00
ArcGIS GIS Server Workgroup Standard Additional Core Maintenance
Start Date: 12/01 /2017
End Date: 11 /30/2018
Item Subtotal
Estimated Taxes
Total
DUNS/CEC:06-313-4175 CAGE:OAMS3
1,250.00
1,250.00
5,500.00
245.00
USD 5,745.00
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