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2018 12 04 HA Special MeetingHOUSING AUTHORITY 1 December 4, 2018 SPECIAL MEETING NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA AND TO THE CITY CLERK/AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a special meeting of the Housing Authority of the City of La Quinta is hereby called to be held on December 4, 2018 at 4:00 p.m. at La Quinta City Hall, 78495 Calle Tampico, La Quinta, California. CONSENT CALENDAR 1. APPROVE SPECIAL MEETING MINUTES OF NOVEMBER 20, 2018 BUSINESS SESSION 1. INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION FOR AN UNEXPIRED TWO-YEAR TERM ENDING JUNE 30, 2020 Dated: November 30, 2018 Steve Sanchez STEVE SANCHEZ, Chairperson DECLARATION OF POSTING I, Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for the Special La Quinta Housing Authority meeting of December 4, 2018 was posted on the outside entry to the Council Chamber at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on November 30, 2018. DATED: November 16, 2018 Monika Radeva, Authority Secretary La Quinta Housing Authority HOUSING AUTHORITY AGENDA 1 DECEMBER 4, 2018 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta SPECIAL MEETING TUESDAY, DECEMBER 4, 2018 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Housing Authority values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE SPECIAL MEETING MINUTES OF NOVEMBER 20, 2018 3 Housing Authority agendas and staff reports are available on the City’s web site: www.laquintaca.gov HOUSING AUTHORITY AGENDA 2 DECEMBER 4, 2018 SPECIAL MEETING BUSINESS SESSION PAGE 1. INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION FOR AN UNEXPIRED TWO-YEAR TERM ENDING JUNE 30, 2020 9 CHAIR AND BOARD MEMBERS' ITEMS ADJOURNMENT *************************************** The next regular quarterly meeting of the Housing Authority will be held on January 15, 2019, at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority was posted near the entrance to the Council Chambers at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111, on November 30, 2018. DATED: November 30, 2018 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s Office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the Housing Authority, arrangement should be made in advance by contacting the City Clerk's Office at (760) 777- 7092. A one (1) week notice is required.  If background material is to be presented to the Housing Authority during a meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the Housing Authority regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. HOUSING AUTHORITY MINUTES Page 1 of 5 NOVEMBER 20, 2018 SPECIAL MEETING HOUSING AUTHORITY MINUTES TUESDAY, NOVEMBER 20, 2018 CALL TO ORDER A special meeting of the La Quinta Housing Authority was called to order at 6:31 p.m. by Chairperson Sanchez. PRESENT: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA A uthority Member Peña said he will abstai n from voting on Consent Calendar Item No. 2 due to potential conflict of interest stemming from the proximity of real estate property to the properties under negotiation. The Authority concurred. CLOSED SESSION – None. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None. CONSENT CALENDAR 1.APPROVE SPECIAL MEETING MINUTES OF AUGUST 7, 2018 MOTION – A motion was made and seconded by Authority Members Radi/Evans to approve Consent Calendar Item No. 1 as recommended. Motion passed unanimously. Authority Member Peña abstained from voting on Consent Calendar Item No. 2 due to potential conflict of interest stemming from the proximity of real estate property to the properties under negotiation. 2. ADOPT RESOLUTION TO APPROVE AGREEMENT FOR PURCHASE AND SALE ESCROW INSTRUCTIONS BETWEEN THE LA QUINTA CONSENT CALENDAR ITEM NO. 1 3 HOUSING AUTHORITY MINUTES Page 2 of 5 NOVEMBER 20, 2018 SPECIAL MEETING HOUSING AUTHORITY AND JOE W. STEMMER, JR. CONSTRUCTION FOR TWO VACANT PARCELS LOCATED IN THE LA QUINTA COVE (APNs 773-234-015 and 773-223-022) [RESOLUTION NO. HA 2018-004] MOTION – A motion was made and seconded by Authority Members Evans/Radi to approve Consent Calendar Item No. 2 and adopt Resolution No. HA 2018-004 as recommended. Motion passed – ayes 4, noes 0, abstain 1 (Peña). BUSINESS SESSION 1.RECEIVE AND FILE FISCAL YEAR 2017/18 HOUSING AUTHORITY YEAR-END BUDGET REPORT AND APPROVE THE AMENDED CARRYOVERS Finance Director Campos presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Authority Members Evans/Radi to receive and file the 2017/18 Housing Authority Year-End Budget Report and approve the amended budget carryovers from 2017/18 to 2018/19. Motion passed unanimously. 2. RECEIVE AND FILE FISCAL YEAR 2018/19 FIRST QUARTER HOUSING AUTHORITY BUDGET REPORT AND APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS Finance Director Campos presented the staff report, which is on file in the Clerk’s Office. Authority Members discussed the second deed trust repayments were for the City’s sewer subsidy program established in the 1990’s and second trust deed loans for homes in the Cove; ability for home owners to sell affordable housing homes at market value and pay associated fees; covenants on affordable housing homes specify that such homes must be owner-occupied and cannot be rented out, which would include short-term vacation rentals (STVR); ensuring that Staff establish a process that will flag STVR applications for affordable housing homes; the City’s Regional Housing Need Allocation (RHNA) requirements and carryover inclusionary requirements related to new developments in the City’s Project Areas; the City’s available housing funds; and conducting a study to identify future affordable housing investment opportunities for the Authority to consider. MOTION - A motion was made and seconded by Authority Members Fitzpatrick/Evans to receive and file fiscal year 2018/19 First Quarter Housing Authority Budget Report and approve the recommended budget adjustments. Motion passed unanimously. 4 HOUSING AUTHORITY MINUTES Page 3 of 5 NOVEMBER 20, 2018 SPECIAL MEETING STUDY SESSION 1.DISCUSS FUNDING FOR HOMELESS PREVENTION PROGRAMS Assistant to the City Manager Villalpando presented the staff report, which is on file in the Clerk’s Office. Authority Members discussed that the Desert Healthcare District (DHCD) has not yet confirmed if the matching funds program will continue in 2019; performance metrics for this program are not available; the diversity of services being offered by the different organizations cannot be adequately compared; and the collaborative efforts of the organizations. PUBLIC SPEAKER: Ms. Linda Barrack, President and CEO of Martha’s Village and Kitchen (MVK), Indio – stated that homelessness has not improved; spoke of the services MVK provides; reported that 14 families received Housing Choice Voucher Program (Section 8), which allows private landlords to rent apartments and homes at fair market rates to qualified low-income tenants, with a rental subsidy administered by Home Forward; there has been a change in the priority categories for Section 8; explained the process of relocating families into Section 8 housing, including the involvement of a Case Manager; MVK is working with Coral Mountain Apartments (CMA) to relocate a second family; the first family relocated to CMA in 2018 is doing very well; noted homelessness funding is not stable and it varies from year to year; and staff is doing an excellent job coordinating and collaborating with other agencies to help folks get the different services they need. Ms. Barrack explained that MVK is contracting with the City of Palm Springs for case management services, funded by DHCD, which is currently servicing 238 active homeless clients; MVK takes a valley-wide approach in addressing the human element of homelessness; and thanked Council for their continued support. PUBLIC SPEAKER: Mr. Damien O’Farrell, CEO of Path of Life Ministries (POLM), Riverside, housing provider for the Coachella Valley Association of Governments (CVAG) – thanked Council for their support and partnership; said it is getting harder to think creatively with less and less resources; spoke about the collaborative efforts of the local agencies in addressing homelessness; noted the difficulty to compare the diverse services offered by the different agencies; said POLM is evaluating services that can be offered within the CV Housing First budget. Mr. O’Farrell noted the positive results of the Home Affordable Refinance Program (created by the Federal Housing Finance Agency specifically to help homeowners who are current on their mortgage payments, but have little to no equity in their homes, refinance their mortgage with a lower rate or other more favorable terms). Mr. O’Farrell stated POLM has exceeded performance on the 5 HOUSING AUTHORITY MINUTES Page 4 of 5 NOVEMBER 20, 2018 SPECIAL MEETING services it was tasked with by CVAG in the first year; is looking at more ways to build on the existing partnerships, including working with DHCD to update the strategic plan moving forward; participated in and was able to house over 1/3 of the homeless displaced from the closure of the Highway 86 encampment in Coachella; assisted with the displacement of homeless from the abandoned MacGruder building in Desert Hot Springs; and said the CV Housing First program is unique and flexible, and able to fill-in many gaps of homeless assistance to ensure people are not falling through the cracks. Mr. O’Farrell provided an update of the services offered by POLM’s over the year; and described the exciting progress resulting from the actions of the program’s rapid response outreach teams and expressed appreciation for the efforts of all agencies, specifically DHCD, in working towards a strategic plan to coordinate a collective voice. PUBLIC SPEAKER: Ms. Darla Burkett, Executive Director of Coachella Valley Rescue Mission (CVRM), Indio – said that the current shelters are full and busy; requested Council consideration to provide funding for the existing shelters; spoke of the services provided by CVRM; and noted CVRM has existing Memorandum of Understanding (MOU) with many cities in the valley that specify the homeless services CVRM offers and the individuals it can assist, and works with the community police officers in addressing homelessness; explained there is no financial obligation under the terms of a MOU and CVRM would take anyone regardless; and spoke about potential opportunities to expand CVRM and the need for a shelter on the west-end of the valley. Council asked for clarification whether the Authority or Council would execute a possible MOU; City Attorney Ihrke replied it would be the Authority, if funding is provided by the Authority. Mr. O’Farrell explained the challenges with rapid re-housing stemming from the seasonal employment in the Coachella Valley. PUBLIC SPEAKER: Cheryll Dahlin, Management Analyst with Coachella Valley Association of Governments (CVAG ), Palm Desert – said DHCD recently conducted a strategic plan study, and the recommendations did not include a west-end shelter at this time, but included scaling-up of rapid re-housing and permanent supportive housing; noted DHCD is scheduled to consider the strategic plan next week, and CVAG will be entering into discussions regarding the matching funds program in December 2018. Council discussed the need for an entity to take the lead, oversee programs, and provide funding options for homelessness, and make a long-term commitment; the City is in support and in a position to make a financial contribution to the three local agencies; and alternative ways the City can provide support, other than funding. 6 HOUSING AUTHORITY MINUTES Page 5 of 5 NOVEMBER 20, 2018 SPECIAL MEETING Mr. O’Farrell asked Council for their support and assistance in advocating a collaborative regional approach to creating solutions for homelessness and affordable housing; exploring legislative alternatives to make affordable housing more affordable; and facilitating connections with employers and landlords who can provide employment and housing opportunities to the folks local agencies are working with. Council discussed a tentative consideration of an equal distribution of the Authority’s funds between the three agencies, pending more information from the DHCD regarding the matching funds program or other opportunities. City Manager Spevacek said at this time Staff seeks direction from the Authority; and noted the funding allocation would require Housing Commission recommendation prior to the Authority’s final consideration. Council noted that Imperial Irrigation District also offers assistance to low-income and medically-challenged individuals. PUBLIC HEARINGS – None. DEPARTMENTAL REPORTS – None. CHAIR AND BOARD MEMBERS' ITEMS – None. REPORTS AND INFORMATION ITEMS – None. ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Radi/Fitzpatrick to adjourn at 7:36 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Housing Authority 7 8 City of La Quinta HOUSING AUTHORITY MEETING: December 4, 2018 STAFF REPORT AGENDA TITLE: INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO SERVE ON THE HOUSING COMMISSION FOR AN UNEXPIRED TWO-YEAR TERM ENDING JUNE 30, 2020 RECOMMENDATION Appoint one resident to serve on the Housing Commission for an unexpired two-year term ending June 30, 2020. EXECUTIVE SUMMARY A Housing Commissioner (Commissioner), who held a two-year seat ending in June 2020, resigned on November 6, 2018. The City advertised this vacancy on the City’s website and in The Desert Sun on November 10, 2018. Two applications were received. The Housing Authority (Authority) should interview the candidates and consider appointing one by ballot. FISCAL IMPACT Housing Commissioners receive a stipend of $50 per meeting. Funds are available in the 2018/19 housing budget (241-9101-50110). BACKGROUND/ANALYSIS Per State law, the Authority must establish a Housing Commission (HC) or include residents from the properties the Authority owns on the Authority board. The City elected to establish a HC when the Authority was formed to solicit a broad range of opinions. Three members of the five-member commission must be La Quinta residents, and two members must reside in an Authority property. The Commissioner submitted his resignation due to personal reasons. Staff advertised this vacancy on the City’s website and in the Desert Sun and notified qualified applicants who previously applied but were not seated during the last round of appointments. Applications were received from the following residents: Aileen Buckley Veronica Gaeta-Mejia BUSINESS SESSION ITEM NO. 1 9 Staff recommends the Authority interview both candidates and select one via ballot to represent residents. ALTERNATIVES The Authority may decide not to fill the vacancy, re-advertise, and set another date for interviews and appointments. Prepared by: Nichole Romane, Management Assistant Approved by: Monika Radeva, City Clerk 10