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2018-19 RIVCO Bermudas ADA Ramps Project 2018-02 Bid Authorization Letter William H. Ihrke Direct Dial: (714) 338-1863 E-mail: bihrke@rutan.com January 7, 2019 Rutan & Tucker, LLP | 611 Anton Blvd, Suite 1400, Costa Mesa, CA 92626 PO Box 1950, Costa Mesa, CA 92628 -1950 | 714 -641-5100 | Fax 714 -546 -9035 Orange County | Palo Alto | www.rutan.com 698/015610-0002 13262233.1 a01/07/19 Michelle Davit CDBG Program Manager Riverside County EDA, Community Services Division 44-199 Monroe Street, Suite B Indio, CA 92201 Re: CDBG Project Numbers 4.LQ.32-18 Subject: Avenida Bermudas ADA Ramps Improvement, City Project Number 2018-02 Dear Ms. Davitt: Our office serves as the City Attorney’s Office for the City of La Quinta, and I am the City Attorney. The purpose of this letter is to certify that the City of La Quinta City Council approved the specifications and engineer’s estimate, and authorized staff to advertise for bid the Avenida Bermudas ADA Ramps Improvement, Project Number 2018-02 on December 18, 2018. The project specifications and engineer’s estimate were prepared and will be bid in accordance with the Community Development Block Grant guidelines and procedures. Please contact me if you have questions regarding this matter. Sincerely, RUTAN & TUCKER, LLP William H. Ihrke WHI:do City of La Quinta CITY COUNCIL MEETING: December 18, 2018 STAFF REPORT AGENDA TITLE: APPROVE PROJECT SCOPE CHANGE AND APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT RAMP IMPROVEMENTS PROJECT (PROJECT NO. 2018-02) RECOMMENDATION Approve the changed project scope focus from Americans with Disabilities Act Improvements in the City Hall Parking Lot to Americans with Disabilities Act Ramp Improvements on Avenida Bermudas and approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Avenida Bermudas Americans with Disabilities Act Ramp Improvements Project. EXECUTIVE SUMMARY •The current project scope in the 2018/19 Capital Improvement Program includes improvements for both the City Hall Parking Lot and Avenida Bermudas. Improvements have already been constructed in the City Hall Parking Lot with the addition of the charging stations. The revised scope will solely focus on Americans with Disabilities Act (ADA) Ramp improvements on Avenida Bermudas. •The ADA ramp improvements will address barriers to access the existing sidewalk on Avenida Bermudas from Avenue 52 to Eisenhower Drive by constructing curb ramps at striped crosswalks (Attachment 1). •Construction is funded with Community Development Block Grant (CDBG) funds, which must be expended by March 31, 2019. FISCAL IMPACT The projected budget is $88,226, of which $42,000 will be allocated from the Citywide Sidewalk Improvements Project (Project No. 1819STI) for soft costs and $46,226 from CDBG funds for construction costs as follows: CDBG Citywide Sidewalk Improvements Project Total Budget Professional/Design: $ 0 $ 17,000 $ 17,000 Inspection/Testing/Survey: $ 0 $ 7,000 $ 7,000 CONSENT CALENDAR ITEM NO. 3 27 Construction: $ 46,226 $ 0 $ 46,226 City Administration: $ 0 $ 3,000 $ 3,000 Contingency: $ 0 $ 15,000 $ 15,000 Total Budget: $ 46,226 $ 42,200 $ 88,226 BACKGROUND/ANALYSIS In 2011, the City conducted an Americans with Disabilities Act (ADA) accessibility survey of all public facilities; it identified the need to improve handicapped access. To date, the City has addressed interior and exterior ADA deficiencies at City Hall, the La Quinta Library, the Museum, the YMCA complex, the Sports Complex, La Quinta Park, the Civic Center Campus, Velasco Park, Eisenhower Park, Adams Park, Desert Pride Park, Saguaro Park, Fritz Burns Park, Seasons Park, and the SilverRock parking lot. The Avenida Bermudas ADA ramp improvements will be located at the following intersections:  Calle Nogales  Calle Madrid  Additive Alternate: Eisenhower Drive Contingent upon approval to advertise the project for bid on December 18, 2018, the following is the project schedule: Council Bid Authorization December 18, 2018 Bid Period December 19, 2018 to January 24, 2019 Council Considers Project Award February 5, 2019 Execute Contract and Mobilize February 6 to February 20, 2019 Construction (15 Working Days) February to March 2019 Accept Improvements April 2019 ALTERNATIVES Staff does not recommend an alternative due to the funding timing constraints. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Frank J. Spevacek, City Manager Attachment: 1. Project Map 28 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Feet Legend Avenida Bermudas ADA Ramp Improvements Notes 0 REPORT PRINTED ON...12/6/2018 9:36:04 AM Project Map 6,019 12,037 Blueline Streams City Areas World Street Map ATTACHMENT 1 29