2019 01 15 Council
CITY COUNCIL AGENDA 1 JANUARY 15, 2019
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JANUARY 15, 2019
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT
CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY
REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957,
COUNCIL APPOINTED POSITION – CITY MANAGER
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 JANUARY 15, 2019
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. LA QUINTA LEADERSHIP INVESTMENT AND KNOWLEDGE SHARING
ACADEMY RECOGNITION
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE MINUTES OF DECEMBER 18, 2018
7
2. ADOPT ORDINANCE NO. 577 ON SECOND READING AMENDING
SECTIONS OF TITLES 3, 6, 8, 9, 11, AND 13 OF THE LA QUINTA
MUNICIPAL CODE TO STREAMLINE DEVELOPMENT PROCESS AND
STANDARDS
21
3. EXCUSE ABSENCES FOR HOUSING COMMISSIONER DAVIDSON FROM
THE DECEMBER 12, 2018 HOUSING COMMISSION MEETING AND
COMMUNITY SERVICES COMMISSIONER WYLER FROM THE JANUARY
14, 2019 COMMUNITY SERVICES COMMISSION MEETING
81
4. AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK, MANAGEMENT
ASSISTANT, AND ADMINISTRATIVE ASSISTANT TO ATTEND
LASERFICHE EMPOWER 2019 CONFERENCE IN LONG BEACH,
CALIFORNIA, FEBRUARY 5-8, 2019
83
5. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER TO
ATTEND LEAGUE OF CALIFORNIA CITIES GOVERNANCE,
TRANSPARENCY AND LABOR POLICY COMMITTEE MEETINGS IN
SACRAMENTO, CALIFORNIA, JANUARY 18 AND JUNE 14, 2019
85
6. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGEMENT
COORDINATOR TO ATTEND 2019 VISIT CALIFORNIA OUTLOOK
87
CITY COUNCIL AGENDA 3 JANUARY 15, 2019
FORUM IN RANCHO PALOS VERDES, CALIFORNIA, FEBRUARY 10-13,
2019
7. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER AND
ASSISTANT TO THE CITY MANAGER TO ATTEND CITY LAUNCH 2019
CONFERENCE IN SAN DIEGO, CALIFORNIA, MARCH 10-12, 2019
89
8.AUTHORIZE OVERNIGHT TRAVEL FOR FOUR PLANNING
COMMISSIONERS AND PLANNING MANAGER TO ATTEND THE ANNUAL
LEAGUE OF CALIFORNIA CITIES PLANNING COMMISSIONERS
ACADEMY IN LONG BEACH, CALIFORNIA, MARCH 6-8, 2019
91
9. ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS
PROJECT LOCATED AT THE ADAMS PARK RETENTION BASIN AND
QUINTERRA DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE,
BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO.
2016-03)
93
10. APPROVE DEMAND REGISTERS DATED DECEMBER 14, 21, 2018 AND
JANUARY 4, 2019
97
11. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
NOVEMBER 30, 2018
123
12. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND
ADVERTISE THE SILVERROCK VENUE SITE CONSTRUCTION FOR BID
(PROJECT NO. 2016-08)
127
BUSINESS SESSION
PAGE
1. RECEIVE AND FILE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
FISCAL YEAR ENDING JUNE 30, 2018
133
2. APPROVE MEASURE G COMPLIANCE REPORT FOR FISCAL YEAR
2017/18
325
3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RANGWALA
ASSOCIATES TO PREPARE AN AREA PLAN FOR THE HIGHWAY 111
CORRIDOR
329
4. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
INTELESYSONE INC. TO REPLACE THE CITY’S UNIFIED
COMMUNICATIONS AND VOIP PHONE SYSTEM
365
CITY COUNCIL AGENDA 4 JANUARY 15, 2019
5. APPOINT ONE COUNCILMEMBER TO SERVE ON THE CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY FOR 2019
399
STUDY SESSION
PAGE
1. DISCUSS PUBLIC SAFETY CAMERA SYSTEMS UPDATE 403
PUBLIC HEARINGS – NONE
DEPARTMENTAL REPORTS
1. CITY MANAGER – CORAL MOUNTAIN HOMELESS PREVENTION
PROGRAM UPDATE
413
2. CITY ATTORNEY
3. CITY CLERK – LA QUINTA PUBLIC MEETINGS PROCEDURES REMINDER 415
4. COMMUNITY RESOURCES
A. BODY WORN CAMERAS 421
B. HUMAN RESOURCES BIANNUAL REPORT 423
C. COMMUNITY PROGRAMS AND WELLNESS 425
D. LIBRARY 435
E. MUSEUM 439
F. CODE COMPLIANCE/ANIMAL CONTROL 443
G. EMERGENCY MANAGEMENT 447
5. DESIGN AND DEVELOPMENT – MONTHLY DEPARTMENT REPORT –
DECEMBER 2018
451
6. FACILITIES – MONTHLY DEPARTMENT REPORT – DECEMBER 2018 455
7. FINANCE
8. POLICE SERVICES – OCTOBER-DECEMBER 2018 QUARTERLY REPORT 477
9. FIRE SERVICES – OCTOBER–DECEMBER 2018 QUARTERLY REPORT 485
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi)
CITY COUNCIL AGENDA 5 JANUARY 15, 2019
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick)
13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. EAST VALLEY COALITION (Peña)
18. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
19. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
20. CVAG TRANSPORTATION COMMITTEE (Radi)
21. SUNLINE TRANSIT AGENCY (Radi)
22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Sanchez)
26. LEAGUE OF CALIFORNIA CITIES – GOVERNANCE, TRANSPARENCY AND
LABOR POLICY COMMITTEE (Sanchez)
27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on February 5, 2019
at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La
Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on January 11, 2019.
DATED: January 11, 2019
MONIKA RADEVA, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 6 JANUARY 15, 2019
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk’s office at
(760) 777-7092, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this
take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the
Community Development counter at City Hall located at 78495 Calle Tampico, La
Quinta, California, 92253, during normal business hours.
CITY COUNCIL MINUTES Page 1 of 13 DECEMBER 18, 2018
CITY COUNCIL
MINUTES
TUESDAY, DECEMBER 18, 2018
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 2:30
p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
City Manager Spevacek said he will recuse himself should there be any
discussion on Consent Calendar Item No. 3 due to a potential conflict of
interest stemming from the proximity of his residence to the proposed
Americans with Disabilities Act (ADA) improvements on Avenida Bermudas.
Councilmember Sanchez requested that Consent Calendar Item No. 13 be
pulled for a separate vote.
Mayor Evans requested that Consent Calendar Item No. 3 be pulled for a
separate vote as she will abstain from discussion and vote on this item due
to a potential conflict of interest stemming from the proximity of her
residence to the proposed ADA improvements on Avenida Bermudas.
Council concurred.
CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED
REPRESENTATIVE: COMMUNITY RESOURCES DIRECTOR CHRIS
ESCOBEDO; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY
EMPLOYEES ASSOCIATION
2. CONSULTATION REGARDING THREAT TO PUBLIC SERVICES OR
FACILITIES, PURSUANT TO GOVERNMENT CODE SECTION
CONSENT CALENDAR ITEM NO. 1
7
CITY COUNCIL MINUTES Page 2 of 13 DECEMBER 18, 2018
54957; CONSULTATION WITH RIVERSIDE COUNTY SHERIFF’S
DEPARTMENT, SERGEANT STEPHEN DAVIS
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 2:34 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in Closed Session that
require reporting pursuant to Government Code section 54957.1 (Brown
Act).
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Fitzpatrick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Mayor Evans explained the Public Comment process for the audience.
Mayor Evans said the City will be issuing letters of apology to La Quinta
residents and businesses regarding the traffic challenges experienced during
the Ironman 70.3 Indian Wells La Quinta Triathlon held on Sunday,
December 9, 2018; noted that safety was the City’s main priority; there is
certainly room for improvement and the City is assessing different options;
meetings are occurring between Staff, the Ironman team, sister cities, and
Riverside County Sheriff’s Department personnel who worked during the
event; all comments and information received are being collected and
analyzed by Staff, and are shared with the Ironman team; the City has a
three-year contractual obligation for this event; and Staff is working
collaboratively with all parties involved to identify better routes and ensure
no traffic challenges occur during future events, and to minimize any impact
to residents and businesses.
The following PUBLIC SPEAKERS provided comments regarding this event:
Bonnie Kondor, La Quinta
Greg Gamboa, La Quinta
Terje “TJ” Berger, La Quinta
Darryl Manco, La Quinta
Kim Dozier, Palm Desert
Alan Woodruff, La Quinta
Lori Rudy, La Quinta
Nathan Mach, La Quinta
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CITY COUNCIL MINUTES Page 3 of 13 DECEMBER 18, 2018
BUSINESS SESSION
1. ADOPT RESOLUTION TO CERTIFY THE OFFICIAL CANVASS OF
ELECTION RESULTS FOR THE GENERAL MUNICIPAL ELECTION
HELD NOVEMBER 6, 2018 [RESOLUTION 2018-060]
City Clerk Radeva presented the staff report, which is on file in the Clerk’s
Office.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Sanchez to adopt Resolution No. 2018-060 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL
ELECTION HELD ON THE SIXTH DAY OF NOVEMBER 2018, DECLARING
THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW
2. SELECT MAYOR PRO TEMPORE TO SERVE FOR ONE YEAR
Council waived presentation of the staff report, which is on file in the Clerk’s
Office.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to select Councilmember Sanchez to serve as Mayor Pro
Tempore for one year as recommended. Motion passed unanimously.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None.
CONSENT CALENDAR
1. APPROVE MINUTES DATED DECEMBER 4, 2018
2. EXCUSE ABSENCES FOR PLANNING COMMISSIONER CALDWELL
FROM THE JANUARY 8 AND 22, 2019 PLANNING COMMISSION
MEETINGS AND PLANNING COMMISSIONER BETTENCOURT
FROM THE DECEMBER 11, 2018 PLANNING COMMISSION
MEETING
3. pulled for separate vote by Mayor Evans >>> APPROVE PROJECT
SCOPE CHANGE AND APPROVE PLANS, SPECIFICATIONS,
ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE
AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT
RAMP IMPROVEMENTS PROJECT (PROJECT NO. 2018-02)
9
CITY COUNCIL MINUTES Page 4 of 13 DECEMBER 18, 2018
4. APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT WITH DUDEK TO PROVIDE ADDITIONAL
ENGINEERING ANALYSIS FOR WASHINGTON STREET
DRAINAGE IMPROVEMENTS (PROJECT NO. 2015-12A)
5. ADOPT RESOLUTION TO APPROVE FINAL PARCEL MAP NO.
37520 LOCATED ON THE NORTHWEST CORNER OF BLACKHAWK
WAY AND DUNE PALMS ROAD [RESOLUTION 2018-061]
6. RECEIVE AND FILE FISCAL YEAR 2017/18 DEVELOPMENT
PROJECT FEE REPORT
7. RECEIVE AND FILE FISCAL YEAR 2017/18 ART IN PUBLIC
PLACES ANNUAL REPORT
8. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED OCTOBER 31, 2018
9. APPROVE DEMAND REGISTERS DATED NOVEMBER 30 AND
DECEMBER 7, 2018
10. AUTHORIZE OVERNIGHT TRAVEL FOR SENIOR ACCOUNTANT
AND ACCOUNTANT TO ATTEND THE GOVERNMENT FINANCE
OFFICERS ASSOCIATION ANNUAL CONFERENCE IN LOS
ANGELES, CALIFORNIA, MAY 19 - 22, 2019
11. AUTHORIZE OVERNIGHT TRAVEL FOR MANAGEMENT
ASSISTANT AND ADMINISTRATIVE ASSISTANT TO ATTEND
CITY CLERK ASSOCIATION OF CALIFORNIA TECHNICAL
TRAINING FOR CLERKS SERIES 100 IN RIVERSIDE,
CALIFORNIA, MARCH 12 – 15, 2019
12. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES
ANALYST AND ADMINISTRATIVE TECHNICIAN TO ATTEND THE
PUBLIC AGENCY RISK MANAGEMENT ASSOCIATION
CONFERENCE IN ANAHEIM, CALIFORNIA, FEBRUARY 10 – 13,
2019
13. pulled for separate vote by Councilmember Sanchez >>>
AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER
TO ATTEND LEAGUE OF CALIFORNIA CITIES NEW MAYORS AND
COUNCIL MEMBERS ACADEMY IN IRVINE, CALIFORNIA,
JANUARY 30 – FEBRUARY 1, 2019
10
CITY COUNCIL MINUTES Page 5 of 13 DECEMBER 18, 2018
14. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER TO
ATTEND LEAGUE OF CALIFORNIA CITIES PUBLIC SAFETY
POLICY COMMITTEE MEETINGS IN SACRAMENTO, CALIFORNIA,
JANUARY 16 AND JUNE 12, 2019
MOTION – A motion was made and seconded by Councilmembers
Radi/Fitzpatrick to approve Consent Calendar Item Nos. 1, 2, 4 – 12, and
14, as recommended, with Item No. 5 adopting Resolution No. 2018-061.
Motion passed unanimously.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to pull Consent Calendar Item No. 13 from the agenda
without Council consideration. Motion passed unanimously.
Mayor Evans said she will abstain from discussion and vote on Consent
Calendar Item No. 3 due to a potential conflict of interest stemming from the
proximity of her residence to the proposed ADA improvements on Avenida
Bermudas.
MOTION – A motion was made and seconded by Councilmembers
Radi/Fitzpatrick to approve Consent Calendar Item No. 3 as recommended.
Motion passed – ayes 4, noes 0, abstain 1 (Evans).
BUSINESS SESSION – Continued
3. INTERVIEW CANDIDATES AND APPOINT ONE RESIDENT TO
SERVE ON THE FINANCIAL ADVISORY COMMISSION FOR AN
UNEXPIRED TWO- YEAR TERM ENDING JUNE 30, 2020
City Clerk Radeva presented the staff report, which is on file in the Clerk’s
Office.
The following candidates gave a brief presentation of their experience and
qualifications:
Corry Hunter
Robert Leidner
Results of the ballot vote:
Councilmember Fitzpatrick – Corry Hunter
Councilmember Peña – Corry Hunter
Councilmember Radi – Robert Leidner
Councilmember Sanchez – Corry Hunter
Mayor Evans – Corry Hunter
11
CITY COUNCIL MINUTES Page 6 of 13 DECEMBER 18, 2018
Council thanked all applicants for their community engagement and
willingness to serve the City.
MOTION – A motion was made and seconded by Councilmembers
Radi/Sanchez to appoint Corry Hunter to serve on the Financial Advisory
Commission for an unexpired two-year term ending June 30, 2020. Motion
passed unanimously.
4. APPROVE TEE TIMES TRIAL BOOKING TRIAL PROGRAM FOR
SILVERROCK GOLF COURSE WHERE RESIDENT CARD HOLDERS
MAY BOOK UP TO 22 PERCENT OF TEE TIMES 7 DAYS IN
ADVANCE
City Economist McMillen presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the covenants for booking tee times under Amendment
No. 3 to the Purchase, Sale, and Development Agreement between the City
and SilverRock Development Company; the Pendry and Montage hotels are
slated to open December 2020 per the existing schedule of performance; a
pilot trail program requires a start and an end date, and the collection of
data to analyze its performance, which should be conducted during peak
season to collect accurate data to analyze the impact on revenue and
operations; the number of SilverRock Golf Course resident card holders
compared to resident tee times frequency of use; should a trial program be
implemented, if there are no challenges for residents to book tee times
under the existing program.
Mayor Evans noted that Mr. Johnson provided written comments to Council
expressing support of Staff’s recommendations for this item.
PUBLIC SPEAKER: Andy Vossler, President & CEO of Landmark Golf
Management, LLC, said resident use of the golf course has been consistent
the last 4-5 years; there are a lot of changes that will be coming as the
SilverRock development progresses; implementing a trial program may
adversely affect seasonal residents and golf course operating staff; the
existing program is working and residents are being accommodated; and the
time change from 12:00 a.m. to 5:00 a.m. for tee time booking was
implemented as requested by the resident golfers.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to maintain the tee times booking program for SilverRock golf course as is.
Motion passed unanimously.
12
CITY COUNCIL MINUTES Page 7 of 13 DECEMBER 18, 2018
Council commended City Economist McMillen for the research and analysis
conducted for this item.
5. ANNUAL COUNCIL APPOINTMENTS TO SERVE ON VARIOUS
OUTSIDE AGENCIES FOR 2019
Council waived presentation of the staff report, which is on file in the Clerk’s
Office.
Council discussed vacancies and volunteered to serve on various outside
agencies for 2019 calendar year based on their interests and availability.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to appoint Councilmembers to serve on various outside agencies for 2019 as
detailed on Attachment No. 1 to the staff report with the following
amendments:
Civic Center Art Purchase Committee 2019 – Councilmembers
Fitzpatrick and Radi
CVAG General Assembly – 2019 Alternate – Mayor Pro Tem Sanchez
Coachella Valley Economic Partnership 2019 – Member/Alternate:
Mayor Pro Tem Sanchez/Councilmember Radi
Coachella Valley Water District Joint Policy Committee 2019 –
Alternate: Mayor Pro Tem Sanchez
East Valley Coalition 2019 – Alternate: Mayor Pro Tem Sanchez
Jacqueline Cochran Regional Airport Authority is being dissolved
effective January 2019
Riverside Local Agency Formation Commission 2019 – Mayor Pro Tem
Sanchez, and adding this commission to the list
Motion passed unanimously.
6. APPROVE RECIPIENT FOR THE 2019 SENIOR INSPIRATION
AWARD
Community Resources Manager Calderon presented the staff report, which is
on file in the Clerk’s Office.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Radi to approve Juan Salas as the La Quinta recipient for the
2019 Senior Inspiration Award as recommended. Motion passed
unanimously.
13
CITY COUNCIL MINUTES Page 8 of 13 DECEMBER 18, 2018
STUDY SESSION
1. DISCUSS FRITZ BURNS POOL SERVICE COSTS FOR YEAR-
ROUND OPERATION
Park Superintendent Ambriz presented the staff report, which is on file in the
Clerk’s Office.
Council discussed pool heater purchase and installation costs were
previously approved as a capital improvement project and slated for
installation in early 2019; estimated program costs; revenues received from
pool operations go to the contractor and not the City; City expenses will
include facility maintenance costs and contracting out operations; user fees
will be comparable to similar facilities in the valley; types of programs and
services that will be offered; Silver Sneakers program, which sponsors
activities and social events designed to keep seniors healthy while
encouraging social interaction, is currently not being offered at the pool
through the YMCA; YMCA membership fees are waived for La Quinta
residents; parking availability; operating hours and days; and exploring
partnering opportunities between the operating contractor and medical
providers to encourage senior use of the facility.
Council thanked the La Quinta Mermaids for their feedback and support.
PUBLIC SPEAKER: Doriel Wyler, La Quinta – asked for clarification whether
the cost for heating the pool was included in the cost analysis presented
tonight.
Staff responded costs associated with heating the pool were included.
Council reached a consensus and expressed support for expanding the Fritz
Burns pool to year-round operations; and directed Staff to contract out the
operations of the facility.
PUBLIC HEARINGS – After 5:00 p.m.
1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING
SECTIONS OF TITLES 3, 6, 8, 9, 11, AND 13 OF THE LA
QUINTA MUNICIPAL CODE TO STREAMLINE DEVELOPMENT
PROCESS AND STANDARDS; CEQA: EXEMPT PURSUANT TO
SECTION 15061 (b)(3) [ORDINANCE NO. 577]
Associate Planner Flores presented the staff report, which is on file in the
Clerk’s Office.
14
CITY COUNCIL MINUTES Page 9 of 13 DECEMBER 18, 2018
Council discussed proposed temporary pods permit requirements and
allowed timeframes; amending the approval authority for waiver of
undergrounding utilities from Council to the Planning Commission (PC), and
applicable appeal procedures; removing the requirement to construct
additional garage spaces for homes with four or more bedrooms when
adequate parking spaces are available; addition of development standards
for installation of flagpoles, which would require a building permit and Staff
will provide applicants with a copy of the U.S. Flag Code; the City is not
liable for claims occurring from individual homeowners’ flagpoles; aligning
signage allowances for sidewalk sales permits with special event permits for
consistency; clarifying front yard parking allowances; eliminating parking
facility design restrictions for multi-family residential developments;
amending permit requirements for telecommunication facilities to streamline
the process; removing cooking facilities requirements from Hotel and Motel
definitions; amending setback requirements for installing pool equipment in
side yards to mirror requirements for ground-mounted mechanical
equipment, amending the approval authority for both to be the PC due to
potential adverse impacts to neighbors caused by the noise this type of
equipment can generate, and requiring that a notice be provided to all
affected neighbors prior to PC considers the matter; adding an inadvertently
deleted code Section 11.08.040 related to noise; and allowing parcel
mergers to occur via a lot line adjustment, which is consistent with the
Subdivision Map Act.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:58 P.M.
PUBLIC SPEAKER – None.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:58 P.M.
MAYOR EVANS DECLARED THE PUBLIC HEARING RE-OPENED AT 5:58 P.M.
PUBLIC SPEAKER: Alisa Grow, La Quinta – requested that Council require
Staff to provide applicants obtaining a flagpole permit with resources
identifying the protocol for flying the American flag at half-staff, such as
halfstaff.org, www.legion.org, etc.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:59 P.M.
MOTION – A motion was made and seconded by Councilmembers
Peña/Sanchez to make a finding, included in Ordinance No. 577, as
amended, that adopting this ordinance is exempt under the California
Environmental Quality Act pursuant to Section 15061 (b)(3) Review of
15
CITY COUNCIL MINUTES Page 10 of 13 DECEMBER 18, 2018
Exemptions – General Rule and is consistent with the previously approved
General Plan 2035 Environmental Impact Report.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to take up Ordinance No. 577 by title and number only and
waive further reading. Motion passed unanimously.
City Clerk Radeva read the following title of Ordinance No. 577 into the
record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING SECTIONS OF TITLES 3, 6, 8, 9, 11, AND 13
OF THE LA QUINTA MUNICIPAL CODE RELATED TO STREAMLINE
DEVELOPMENT PROCESS AND STANDARDS
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to introduce at first reading Ordinance No. 577 as recommended. Motion
passed unanimously.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
1. CITY MANAGER
Marketing Coordinator Graham said Staff is monitoring all social media
responses received from the community regarding the Ironman 70.3 Indian
Wells La Quinta Triathlon; noted some responses have been posted from
fake accounts and violate the City’s social media platform disclaimer; and
these comments are being hidden from the City’s accounts and reported to
the appropriate authorities.
2. CITY ATTORNEY – UPDATE FROM RIVERSIDE COUNTY
DISTRICT ATTORNEY’S ROUNDTABLE FOR CITY ATTORNEYS
REGARDING COMMUNITY ACTION TEAMS
City Attorney Ihrke said the Riverside County (County) District Attorney (DA)
announced during a recently held roundtable that at the beginning of 2019,
the County will make a Deputy DA Investigator available to meet with
Councilmembers and city staff from cities within the County, and if
requested can provide updates during Council meetings; the County is
currently identifying who will serve in these capacities.
16
CITY COUNCIL MINUTES Page 11 of 13 DECEMBER 18, 2018
4. COMMUNITY RESOURCES – DESERT X PROGRAM PROPOSAL
Community Resources Director Escobedo presented the department report,
which is on file in the Clerk’s Office.
Council discussed proposed shuttle transportation and routes which will be
provided by Desert X; potential adverse traffic impacts to the surrounding
communities and safety challenges; anticipated attendance; surrounding
cities monetary contributions and support such us “info-hubs,” “murals,” “art
installations,” etc.; the City’s cost to implement a traffic control plan is
estimated at a little over $50,000, which is in addition to the $50,000
contribution requested by Desert X; permission from The Village Shopping
Center property owner/manager is required to use the area as event parking
and shuttle stop; the duration of the event in La Quinta; potential clean-up
challenges; possible alternative sites; considering locations that are already
well traveled and traffic control would not be a concern; and the site is
designed as a retention basin.
PUBLIC SPEAKER: Jenny Gil, Executive Director with Desert X – thanked
Staff for their collaboration in planning the Desert X events; said the art
projections will be played from 6:30 p.m. to 8:30 p.m. each night, and
attendees would have to reserve a free ticket online in order to attend;
explained the nature and content of the Native American text-based art
projection and how it will be displayed; and stated Desert X was committed
to gain the support of all nine cities in the Coachella Valley.
PUBLIC SPEAKER: Tia Vanich, Executive Producer with Desert X – spoke
about the shuttle routes, pick-up and drop-off locations, and related signage.
Council reached a consensus and directed Staff not to go forward with the
Desert X event.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña asked for an update on the equestrian trail system.
City Manager Spevacek said the item will be scheduled for Council’s
consideration as a Study Session on January 15 or February 5, 2019; in
addition, the ingress and egress of La Quinta Polo Estates will also be a
discussion topic.
Councilmember Peña said he had received resident comments expressing
concerns regarding the lighting and crossing at La Quinta Community Park
on Avenida Montezuma. City Manager Spevacek explained the crosswalk
and lighting improvements on Avenida Montezuma are included in the La
17
CITY COUNCIL MINUTES Page 12 of 13 DECEMBER 18, 2018
Quinta Village Complete Streets project and will be installed as part of the
round-about improvements; if there is a community concern, temporary
lighting can be installed.
Mayor Pro Tem Sanchez reported on his attendance at the Riverside County
Sheriff’s Department “Blue Light” ceremony held on December 12 in
Riverside at the County Administrative Center, honoring fallen police
officers; he said it was well attended and very moving.
Councilmember Radi reported on his attendance of the annual Community-
Emergency-Response-Teams (CERT) Holiday Celebration, held at La Quinta
Fire Station 32 on December 12, 2018, along with Councilmembers
Fitzpatrick and Sanchez, and Mayor Evans; and said it was very well
organized.
Mayor Evans said she visited the Farmer’s Market at Old Town La Quinta this
past Sunday and it was extremely busy.
Mayor Evans said she and Mayor Pro Tem Sanchez attended the City of Indio
Council meeting last week to honor leaving office Councilmembers Wilson
and Troy.
Councilmember Fitzpatrick noted the City’s annual Tree Lighting Ceremony
held on December 7, 2018, at the Civic Center Park was very innovative,
well executed, everyone loved the train, and had high attendance.
Councilmember Fitzpatrick said the annual Casita Lighting held on December
5, 2018 by the La Quinta Historical Society had a great turn-out, despite the
rain.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2018, Mayor Evans reported on her
participation in the following organization’s meeting:
GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU
Mayor Evans said she attended the Holiday Open House held by Senator Jeff
Stone on December 12, at the Senator’s District Office in Indio and
represented La Quinta.
La Quinta’s representative for 2018, Councilmember Fitzpatrick reported on
her participation in the following organization’s meeting:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
18
CITY COUNCIL MINUTES Page 13 of 13 DECEMBER 18, 2018
La Quinta’s representative for 2018, Councilmember Radi reported on his
participation in the following organizations’ meeting:
COACHELLA VALLEY ECONOMIC PARTNERSHIP
SUNLINE TRANSIT AGENCY
Lt. Tapp said the Menorah, which was on display at Old Town La Quinta and
reported stolen, was located in a storage shed where an employee had
stored it; and that two suspects were taken into custody related to the La
Quinta Park strong armed robbery, and no one had sustained any injuries.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Fitzpatrick/Radi to adjourn at 6:55 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
19
20
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 577 ON SECOND READING AMENDING
SECTIONS OF TITLES 3, 6, 8, 9, 11, AND 13 OF THE LA QUINTA MUNICIPAL CODE
TO STREAMLINE DEVELOPMENT PROCESS AND STANDARDS
RECOMMENDATION
Adopt Ordinance No. 577 on second reading.
EXECUTIVE SUMMARY
On December 18, 2018, Council introduced Ordinance No. 577 for first
reading to amend Sections of Titles 3, 6, 8, 9, 11, and 13 of the La Quinta
Municipal Code.
These amendments further streamline and clarify development processes
and standards.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Code amendments were adopted in 2016 and 2017 to streamline the development
review process. Since implementation, Staff has identified additional amendments
that would further streamline and clarify development standards.
The additional amendments are summarized as follows – Title 3 Revenue and
Finance and Title 11 Peace, Morals and Safety include changes correcting a cross-
reference to a different section and putting sections back that were inadvertently
removed; Title 6 Health and Sanitation includes clarifying language on bins and
rolloff boxes; Title 8 Buildings and Construction includes new language regarding
waivers on various topics and allowing the City Manager or his/her designee the
authority to grant waivers; Title 9 Zoning includes correcting Code inconsistencies,
an accidentally deleted section, and unclear language; and Title 13 Subdivision
Regulations include changes to allow parcel mergers to occur through the lot line
adjustment process.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by: Nichole Romane, Management Assistant
CONSENT CALENDAR ITEM NO. 2
Approved by: Monika Radeva, City Clerk 21
22
ORDINANCE NO. 577
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
SECTIONS OF TITLES 3, 6, 8, 9, 11 AND 13 OF
THE LA QUINTA MUNICIPAL CODE RELATED TO
STREAMLINE DEVELOPMENT PROCESS AND
STANDARDS
WHEREAS, the City Council of the City of La Quinta, California did, on
the 18th day of December 2018, hold a duly noticed public hearing for review
of a City-initiated request of Zoning Ordinance Amendment 2018-0005 to
amend sections of titles 3, 6, 8, 9, 11, and 13 of the La Quinta Municipal
Code; and
WHEREAS, previous to said Public Hearing, the Planning Commission
of the City of La Quinta did, on November 27, 2018, adopt Planning
Commission Resolution 2018-016 to recommend to the City Council adoption
of said code amendments; and
WHEREAS, the Design and Development Department published a
public hearing notice for this request in The Desert Sun newspaper on
December 7, 2018, as prescribed by the Municipal Code; and
WHEREAS, Titles 3, 6, 8, 9, 11, and 13 of the Municipal Code contains
the chapters that address permitted uses, development standards,
development review and permitting procedures; and
WHEREAS, the proposed zoning text amendments are necessary to
streamline the development process and standards, and
WHEREAS, the proposed zoning text amendments are necessary to
implement the General Plan 2035 adopted by the City Council at their
regular meeting on February 19, 2013, and
WHEREAS, at said public hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons wanting to be
heard, the City Council did make the following mandatory findings to justify
adoption of said Zoning Ordinance Amendment:
1.Consistency with General Plan
The code amendment is consistent with the goals, objectives and
policies of the General Plan. The proposed amendments are supported
23
Ordinance No. 577
Amendment to Title 3, 6, 8, 9, 11 and 13
Adopted: January 15, 2019
Page 2 of 4
by Policy LU-1.2 for land use decisions to be consistent with General
Plan policies and programs and uphold the rights and needs of
property owners and the public; and Program LU-3.1.a, to review land
use designations for changes in the community and marketplace.
2.Public Welfare
Approval of the code amendment will not create conditions materially
detrimental to the public health, safety and general welfare. The
amendment streamlines the development review process and clarifies
language in the municipal code and does not incorporate any changes
that affect the regulation and/or provision of public services, utility
systems, or other foreseeable health, safety and welfare
considerations.
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 2. The proposed zone text amendment has complied with the
requirements of "The Rules to Implement the California Environmental
Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text
amendments are consistent with the previously approved findings of the
General Plan 2035 EIR (Environmental Assessment 2012-622) as the
proposed amendments implement the goals, policies, and programs of the
General Plan.
SECTION 3. That the City Council does hereby approve Zoning
Ordinance Amendment 2018-0005, as set forth in attached “Exhibit A” for
the reasons set forth in this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect thirty (30)
days after its adoption.
SECTION 5. The City Clerk shall, within 15 days after passage of this
Ordinance, cause it to be posted in at least three public places designated by
resolution of the City Council, shall certify to the adoption and posting of this
Ordinance, and shall cause this Ordinance and its certification, together with
proof of posting to be entered into the Book of Ordinances of the City of La
Quinta.
24
SECTION 1. Sections of Titles 3, 6, 8, 9, 11, and 13 shall be amended
as written in “Exhibit A” attached hereto.
Ordinance No. 577
Amendment to Title 3, 6, 8, 9, 11 and 13
Adopted: January 15, 2019
Page 3 of 4
SECTION 6. That the City Council does hereby grant the City Clerk the
ability to make minor amendments to “Exhibit A” to ensure consistency of all
approved text amendments prior to the publication in the La Quinta
Municipal Code.
SECTION 7. Severability. If any section, subsection, subdivision, sentence,
clause, phrase, or portion of this Ordinance is, for any reason, held to be
invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining
portions of this Ordinance. The City Council hereby declares that it would
have adopted this Ordinance and each and every section, subsection,
subdivision, sentence, clause, phrase, or portion thereof, irrespective of the
fact that any one or more section, subsections, subdivisions, sentences,
clauses, phrases, or portions thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this 15th day of January, 2018, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
25
Ordinance No. 577
Amendment to Title 3, 6, 8, 9, 11 and 13
Adopted: January 15, 2019
Page 4 of 4
APPROVED AS TO FORM:
____________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
26
TITLE 3
Chapter 3.25 SHORT-TERM VACATION RENTALS
3.25.050 Short-term vacation rental permit—required
A. The owner is required to obtain a short-term vacation rental permit and a business license from
the city before the owner or the owner's authorized agent or representative may rent or advertise a short-term
vacation rental unit. No short-term vacation rental use may occur in the city except in compliance with this
chapter.
B. A short-term vacation rental permit and business license shall be required to be renewed on an
annual basis in order to remain valid. Failure to renew a short-term vacation rental permit within thirty (30)
consecutive days of its expiration date will result in the short-term vacation rental permit being terminated. A
new Owner of a short-term vacation rental unit that had been issued a short-term vacation rental permit to a
former owner shall apply for a new short-term vacation rental permit if the new Owner wants to continue to use
the residential dwelling as a short-term vacation rental unit. When an owner or an owner’s authorized agent or
representative converts non-bedroom spaces and areas in an existing residential dwelling into additional
bedrooms, the owner shall apply for a new short-term vacation rental permit if the owner wants to continue to
use any of the bedrooms in the residential dwelling as a short-term vacation rental unit.
C. A short-term vacation rental permit and business license shall be valid only for the number of
bedrooms in a residential dwelling equal to the number of bedrooms the city establishes as eligible for listing as
a short-term vacation rental unit and shall not exceed the number of bedrooms allowable for the number of
occupants as set forth in Section 3.25.070. The allowable number of bedrooms shall meet all applicable
requirements under federal, state and city codes, including but not limited to the provisions of Section 9.50.100
(or successor provision, as may be amended from time to time) governing “Additional Bedrooms” and all
applicable building and construction codes in Title 8 of this code. A short-term vacation rental permit shall not
issue for, or otherwise authorize the use of, additional bedrooms converted from non-bedroom spaces or areas in
an existing residential dwelling except upon express city approval for the additional bedrooms in compliance
with this code, including Section 9.50.100 (or successor provision, as may be amended from time to time), and
upon approval of an application for a new or renewed short-term vacation rental permit as provided in subsection
B.
D. A short-term vacation rental permit and business license shall not be issued or renewed if the
property, or any building, structure, or use or land use on the property is in violation of this code. The city may
conduct an inspection of the property prior to the issuance or renewal of a short-term vacation rental permit and/or
business license. Code compliance inspections may be billed for full cost recovery at 1 hour for initial inspection
and in 30 minute increments for each follow-up inspection. For purposes of this subsection, a code violation
exists if, at the time of the submittal of an application for a new or renewed short-term vacation rental permit or
business license, the city has commenced administrative proceedings by issuing written communication and/or
official notice to the owner or owner's responsible agent or representative of one or more code violations. For
purposes of this chapter, "building," "structure," and "use or land use" have the same meanings as set forth in
Section 9.280.030 (or successor provisions, as may be amended from time to time) of this code.
E. A short-term vacation rental permit and business license shall not be issued or renewed if any
portion of transient occupancy tax has not been reported and/or remitted to the city for the previous calendar year
by the applicable deadline for the reporting and/or remittance of the transient occupancy tax.
F. A short-term vacation rental permit and business license shall not be issued or renewed if the
residential dwelling to be used as a short-term rental unit lacks adequate onsite parking. For purposes of this
subsection, “adequate onsite parking” shall be determined by dividing the total number of occupants
ORDINANCE NO. 577
EXHIBIT A
27
commensurate with the approved number of bedrooms as provided in the table under section 3.25.070 by four,
such that the ratio of the total number of occupants to onsite parking spots does not exceed four to one (4:1). For
example, a residential dwelling with five (5) bedrooms may permissibly host a total number of ten (10) occupants
and therefore requires three (3) onsite parking spots. Pursuant to Section 3.25.070(R), no more than two (2) street
parking spots may count towards the number of onsite parking spots necessary to meet the “adequate onsite
parking” requirement.
G. An owner or owner's authorized agent or representative who claims not to be operating a short-
term vacation rental unit or who has obtained a valid short-term vacation rental permit and business license
pursuant to this chapter, may voluntarily opt-out of the requirements of this chapter, prior to the issuance or
expiration of a short-term vacation rental permit and business license that are applicable to the short-term vacation
rental unit, only upon the owner, the owner's authorized agent or representative and/or the owner's designated
local contact person executing, under penalty of perjury, a declaration of non-use as a short-term vacation rental
unit, in a form prescribed by the city (for purposes of this chapter, a "declaration of non-use"). Upon the receipt
and filing by the city of a fully executed declaration of non-use, the owner or owner's authorized agent
representative shall be released from complying with this chapter as long as the property is not used as a short-
term vacation rental unit. Use of the property as a short-term vacation unit after the city's receipt and filing of a
declaration of non-use, is a violation of this chapter. If, after a declaration of non-use has been received and filed
by the city, the owner or owner's authorized agent or representative wants to use that property as a short-term
vacation rental unit, the owner shall apply for a new short-term vacation rental permit and business license and
fully comply with the requirements of this chapter and the code.
3.25.070 Operational requirements and standard conditions
A. The owner and/or owner's authorized agent or representative shall use reasonably prudent
business practices to ensure that the short-term vacation rental unit is used in a manner that complies with all
applicable laws, rules and regulations pertaining to the use and occupancy of the subject short-term vacation
rental unit.
B. The responsible person(s) shall be an occupant(s) of the short-term vacation rental unit for which
he/she/they signed a rental agreement for such rental, use and occupancy. No non-permanent improvements to
the property, such as tents, trailers, or other mobile units, may be used as short-term vacation rentals. The total
number of occupants, including the responsible person(s), allowed to occupy any given short-term vacation rental
unit may be within the ranges set forth in the table below .The city council may by resolution further restrict
occupancy levels provided those restrictions are within the occupancy ranges set forth below.
Number of Bedrooms Total of Overnight* Occupants Total Daytime** Occupants (Including
Number of Overnight Occupants)
0 – Studio 2 2 - 8
1 2 - 4 2 - 8
2 4 - 6 4 - 8
3 6 - 8 6 - 12
4 8 - 10 8 - 16
5 10 - 12 10 - 18
6 12 - 14 12 - 20
7 14 14 - 20
28
8 16 16 - 22
9 18 18 - 24
* Overnight (10:01 p.m. – 6:59 a.m.)
** Daytime (7:00 a.m. – 10:00 p.m.)
C. While a short-term vacation rental unit is rented, the owner, the owner's authorized
agent or representative and/or the owner's designated local contact person shall be available twenty-
four hours per day, seven days per week, with the ability to respond to the location within forty-five
(45) minutes to complaints regarding the condition, operation, or conduct of occupants of the short-
term vacation rental unit or their guests.
D. The owner, the owner's authorized agent or representative and/or the owner's
designated local contact person shall use reasonably prudent business practices to ensure that the
occupants and/or guests of the short-term vacation rental unit do not create unreasonable or unlawful
noise or disturbances, engage in disorderly conduct, or violate any applicable law, rule or regulation
pertaining to the use and occupancy of the subject short-term vacation rental unit.
E. Occupants of the short-term vacation rental shall comply with the standards and
regulations for allowable noise at the property in accordance with Section 9.100.210 (or successor
provision, as may be amended from time to time) of this code. No radio receiver, musical instrument,
phonograph, compact disk player, loudspeaker, karaoke machine, sound amplifier, or any machine,
device or equipment that produces or reproduces any sound shall be used outside or be audible from
the outside of any short-term vacation rental unit between the hours of ten p.m. and seven a.m. (10:00
p.m. - 7:00 a.m.) Pacific Standard Time.
F. Prior to occupancy of a short-term vacation rental unit, the owner or the owner's
authorized agent or representative shall:
1. Obtain the contact information of the responsible person;
2. Provide a copy of the good neighbor brochure to the responsible person; and require such responsible person to execute a formal acknowledgement that he or she is legally responsible for compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws, rules and regulations pertaining to the use and occupancy of the short-term vacation rental unit. This information shall be maintained by the owner or the owner's authorized agent or representative for a period of three years and be made readily available upon request of any officer of the City responsible for the enforcement of any provision of this code or any other applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit,
G. The owner, the owner's authorized agent or representative and/or the owner's
designated local contact person shall, upon notification or attempted notification that the responsible
person and/or any occupant and/or guest of the short-term vacation rental unit has created unreasonable
or unlawful noise or disturbances, engaged in disorderly conduct, or committed violations of any
applicable law, rule or regulation pertaining to the use and occupancy of the subject short-term vacation
unit, promptly respond within forty-five (45) minutes to immediately halt and prevent a recurrence of
such conduct by the responsible person and/or any occupants and/or guests. Failure of the owner, the
owner's authorized agent or representative and/or the owner's designated local contact person to respond
to calls or complaints regarding the condition, operation, or conduct of occupants and/or guests of the
short-term vacation rental within forty-five (45) minutes, shall be subject to all administrative, legal
and equitable remedies available to the city.
29
H. The owner, the owner's authorized agent or representative and/or the owner's
designated local contact person shall report to the city manager, or designee, the name, violation, date,
and time of disturbance of each person involved in three or more disorderly conduct activities,
disturbances or other violations of any applicable law, rule or regulation pertaining to the use and
occupancy of the subject short-term vacation rental unit.
I. Trash and refuse shall not be left stored within public view, except in proper containers
for the purpose of collection by the city's authorized waste hauler on scheduled trash collection days.
The owner, the owner's authorized agent or representative shall use reasonably prudent business
practices to ensure compliance with all the provisions of Chapter 6.04 (Solid Waste Collection and
Disposal) (or successor provision, as may be amended from time to time) of this code.
J. Signs may be posted on the premises to advertise the availability of the short-term
vacation rental unit as provided for in Chapter 9.160 (Signs) (or successor provision, as may be amended
from time to time) of this code.
K. The owner, authorized agent or representative and/or the owner's designated local
contact person shall post a copy of the short-term vacation rental permit and a copy of the good neighbor
brochure in a conspicuous place within the short-term vacation rental unit, and a copy of the good
neighbor brochure shall be provided to each occupant of the subject short-term vacation rental unit
L. Unless otherwise provided in this chapter, the owner and/or the owner's authorized
agent or representative shall comply with all provisions of Chapter 3.24 concerning transient occupancy
taxes, including, but not limited to, submission of a monthly return in accordance with Section 3.24.080
(or successor provisions, as may be amended from time to time) of this code, which shall be filed
monthly even if the short-term vacation rental unit was not rented during each such month.
M. Guesthouses, detached from the primary residential dwelling on the property, or the
primary residential dwelling on the property, may be rented pursuant to this chapter as long as the
guesthouse and the primary residential dwelling are rented to one party.
N. The owner and/or the owner's authorized agent or representative shall post the current
short-term vacation rental permit number on or in any advertisement that promotes the availability or
existence of a short-term vacation rental unit in. In the instance of audio-only advertising of the same,
the short-term vacation rental permit number shall be read as part of the advertisement.
O. The owner and/or owner's authorized agent or representative shall operate a short-term
vacation rental unit in compliance with any other permits or licenses that apply to the property,
including but not limited to any permit or license needed to operate a special event pursuant to
Section 9.60,170 (or successor provision, as may be amended from time to time) of this code. City may
limit the number of special event permits issued per year on residential dwellings pursuant to
Section 9.60.170 (or successor provision, as may be amended from time to time).
P. The city manager, or designee, shall have the authority to impose additional conditions
on the use of any given short-term vacation rental unit to ensure that any potential secondary effects
unique to the subject short-term vacation rental unit are avoided or adequately mitigated, including but
not limited to a mitigating condition that would require the installation of a noise monitoring device to
keep time-stamped noise level data from the property that will be made available to the city upon city's
reasonable request,
Q. The standard conditions set forth herein may be modified by the city manager, or
designee, upon request of the owner or the owner's authorized agent or representative based on site-
30
specific circumstances for the purpose of allowing reasonable accommodation of a short-term vacation
rental. All requests must be in writing and shall identify how the strict application of the standard
conditions creates an unreasonable hardship to a property such that, if the requirement is not modified,
reasonable use of the property for a short-term vacation rental would not be allowed. Any hardships
identified must relate to physical constraints to the subject site and shall not be self- induced or
economic. Any modifications of the standard conditions shall not further exacerbate an already existing
problem.
R. On-site parking shall be allowed on an approved driveway, garage, and/or carport areas
only. Recreational vehicles may be parked in accordance with the provisions set forth in Section
9.60.130 (or successor provision, as may be amended from time to time) of this code.
31
TITLE 6
6.04.050 Containers.
A. Every owner, occupant or person in possession, charge or control of any premises within the
city shall deposit or cause to be deposited all solid waste generated or accumulated on such premises,
and intended for collection and disposal, in sealed, watertight bins, carts, rolloff boxes or other
containers that are either (1) provided by, or acceptable to, a franchisee; or (2) approved by the city
manager for self-hauling purposes pursuant to this chapter. No owner, occupant or person in
possession, charge or control of any premises shall utilize a bin, cart, rolloff box or other container not
in conformance with the requirements hereof for the collection, accumulation or storage of solid
waste.
B. No bin, cart, rolloff box or other container shall be placed adjacent to or in a street or public
right-of-way for collection service more than twenty-four hours prior to the normal collection time,
and all containers so placed shall be removed from the street or right-of-way within twelve hours after
collection.
C. Container lids shall remain closed at all times that the container is unattended. If the solid
waste contained within a bin, cart, rolloff box or other container exceeds the actual capacity of the
container, then a larger container or multiple containers must be utilized. Any solid waste that does not
reasonably fit within a container (such as furniture or other large bulky items) must be covered and
protected, as by a tarp, netting or other secured material, in order to prevent the scattering of debris by
natural forces such as wind or animals. The owner, tenant, occupant and/or person or entity in control
of a premises shall be responsible for the clean-up of any solid waste spilled, dumped or scattered as a
result of a container overflow.
D. It is unlawful for any person to share, place solid waste in, or to otherwise use the bin, cart,
rolloff box or other container of another person or business. Notwithstanding anything contained
herein to the contrary, the sharing of containers shall be permitted under the following conditions:
1. The owner, property manager or person in charge or control of a premises upon which a
multifamily dwelling exists may arrange for bins, carts, rolloff boxes or other containers for shared use
by the occupants, tenants or persons in possession of the dwelling units on such premises.
2. The occupants of a single commercial building or contiguous and adjacent commercial
building may share a bin, cart, rolloff box or other container for solid waste handling services at a
common location, subject to approval of the city manager, which may be delegated to a franchisee.
Approval by the city manager shall be based upon (a) the type of solid waste generated by each
commercial premises; and (b) the number of containers and frequency of solid waste collection needed
to protect the public health, welfare and safety.
E. Bins and rolloff boxes shall not be located at single-family dwellings or dwelling units within
the RVL, RL and RC zones except for the following purposes:
1. Home improvement and/or temporary cleanup of a vacant lot or dwelling provided that all
applicable permits and licenses have been obtained. In cases where building permits are not required
for home improvement and/or temporary cleanup, bins or rolloff boxes may be placed at the dwelling
for a period of one week. Bins or rolloff boxes shall not be in the public right of way; or
2. Holding special events including, but not limited to, sponsored and permitted cleanup
campaigns. Placement of such containers for the event shall be limited to forty-eight hours prior to the
event and forty-eight hours following the event.
F. It is unlawful to use any bin, cart, rolloff box or other container furnished by a franchisee for
any purpose other than the collection, accumulation and storage of solid waste; or to convert or alter
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such containers for other uses; or to intentionally damage such containers.
G. All carts as well as containers provided by residents for collection by a franchisee shall be
stored out of public view in a side or rear yard or an enclosed garage except on collection day. If the
physical design of the dwelling does not allow for obscuring containers from public view because of
the type of fencing or lack thereof, containers shall be stored in an area adjacent to the dwelling at the
point furthest from the closest street or roadway or in an enclosure adjacent to the dwelling designed to
conform with the exterior design of the dwelling.
H. A trash bin enclosure shall be provided to obscure any bin used for solid waste collection from
public view. Such enclosure shall meet the construction, location and access requirements established
by city’s planning department. Upon receipt of notification from city to provide an enclosure, the
owner of any property so notified shall have six months to complete construction of the enclosure. A
six-month extension to complete construction of an enclosure may be granted by the planning director
and/or the city council based on individual need, but in no event shall completion of construction of a
bin enclosure exceed one year from the date of receipt of notification to provide an enclosure.
I. No commercial premises nor any premises upon which a multifamily dwelling is located shall
be granted a certificate of occupancy unless and until a bin enclosure meeting the specifications of the
planning department has been constructed. (Ord. 450 § 1, 2008)
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TITLE 8
8.03.020 Underground wiring required.
Article 120 of the 2016 California Electrical Code is added to read as follows:
ARTICLE 120
Underground Wiring Required
120.1 Scope. This article covers the general requirements for restricting the installation of above-
ground electrical and other utility components in new construction, and phasing out their use in
existing installations.
120.2 Definitions. See Article 100. For the purposes of this article, the following additional
definitions apply.
Community Antenna Television System (or CATV). A system of antennas, coaxial cables,
wires, wave guides, or other conductors, equipment, or facilities designed, constructed, or used
for the purpose of providing television or FM radio service by cable or through its facilities.
Cost of Replacing. Those costs as computed by the Building Official or his or her designee. In
making said computation, said City Official shall use those tables and figures provided in that
publication entitled “Building Standards,” as published by International Code Council, Whittier,
California, and which is current at the time of such computations. Said tables and figures shall
apply to a building which would conform to all City and State Regulations, including the City’s
Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are
effective at the time of the computation.
Poles, Wires, and Associated Structures. Poles, towers, supports, wires, crossarms, braces,
transformers, insulators, cutouts, switches, communication circuits, appliances, attachments, and
appurtenances used in whole or in part for supplying, distributing or transmitting electric energy,
radio signals, television signals, telegraphic signals, CATV services, or any similar associated
services to a building or structure and the occupants thereof, if any. Also referred to collectively
in this article as “utility facilities.”
Utility. All persons or entities supplying, transmitting, or distributing electrical energy and
service, radio signals, television signals, telegraphic signals, and providing telephone, electrical,
light, radio, television, telegraphic, and CATV services or any similar associated services by
means of poles, wires, and associated structures.
120.3 Prohibition. Except as provided in Article 120.4, no person shall construct, install, or place
above the surface of the ground any poles, wires, and associated structures, regardless of the use
or proposed use of the structure or building to be served thereby.
120.4 Exceptions. The provisions of this article shall not apply to the following poles, wires, and
associated structures under the circumstances described herein:
(A) Termination Point for Overhead Utility Facilities. Utility facilities constructed,
placed, or installed (referred to herein collectively as “constructed”), or proposed to be
constructed within six feet of the lot line of any real property for which service is being or
intended to be provided by said utility facilities, if the sole purpose of the construction of
utility facilities is to terminate overhead utility facilities. Such utility facilities may be placed
at a distance further than six feet from said lot line to enable a maximum underground run of
two hundred feet.
(B) Ground-Mounted Equipment. Ground-mounted transformers, pedestal-mounted
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terminal boxes, meter cabinets, concealed ducts, and other appurtenances and associated
equipment, which are part of and necessary for the operation of an underground electrical,
communication, CATV, radio, or telegraphic system.
(C) Temporary Facilities. Utility facilities installed by a utility for temporary purposes,
including, but not limited to, servicing building construction projects for which valid
building permits have been issued by the City, and which uses are being or proposed to be
conducted in compliance with all requirements of this code, the remainder of the California
Building Standards Code, and the La Quinta Municipal Code.
(D) High Voltage Installations. Utility facilities distributing, supplying, and transmitting
electrical energy at 34,000 Volts or greater.
120.5 Initial Obligation. The owner, lessee, tenant, or occupant of a building or structure or the
owner of property proposed to be developed by a building or structure has the initial obligation to
comply with all the requirements of this article, and in performance of said obligation shall make
the necessary arrangements with the appropriate utility for the installation and construction of
utility facilities so that they will be in compliance with the provisions of this article. This section
is not intended to eliminate or limit the obligation of any person, including a utility, to comply at
all times with all provisions of this article, but expresses the intent of the La Quinta city council
as to who has the primary obligation of compliance.
120.6 Waiver. If any person believes that the application of any provision of this article is
impractical and will cause practical difficulties and unnecessary hardship to him or her or the
public in general due to certain topographical conditions, street configurations, permanent
constructions, underground obstacle, soil, water, other natural conditions, or other practical
difficulties not listed which would make the underground installation of utility facilities
unreasonable, said person may apply in writing to the Design and Development Department for a
waiver of such provision of this article. Said application shall be filed with the Design and
Development Department and shall determine completeness of said application no later than
thirty (30) days thereafter. If determined complete, Planning Commission shall hear the
Applicant’s evidence in support of the application, the comments and recommendations of the
City’s employees and officials thereon. It may hear other parties. The Planning Commission may
grant a waiver from all or any provisions of this article after considering a specific application
therefor and after making a finding that the application of the specific provision in question
would be unreasonable, impractical and cause undue hardship to the Applicant or the general
public. If the Planning Commission does grant a waiver, it may impose reasonable conditions on
said grant in the interest of protecting and preserving the public health, safety and general
welfare. The Planning Commission shall make its decision on the application no later than thirty
(30) days after it has concluded its consideration thereof.
120.7 Nonconformance: Continuance and Termination.
(A) Nonconformance. Any legally established utility facility not in conformity with the
provision of this article as of the effective date of this ordinance shall be considered
nonconforming.
(B) Nonconforming Utility Facilities Not Relocated. Any nonconforming utility facility
may continue to be used and may be renewed, altered, enlarged, or have additions thereto in
its existing location without any provisions of this article being applicable thereto. However,
when any building or structure to which any nonconforming utility facility provides any
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service is enlarged or an addition is made thereto where the cost of replacing said building or
structure including its addition or enlargement exceeds by 50 percent the cost of replacing
said building or structure prior to its enlargement or the addition thereto, all utility facilities
that provide service to such building or structure, as described in the aforesaid clause, shall
be caused to comply with all provisions of this article.
(C) Nonconforming Utility Facilities Relocated. Whenever an existing service is relocated
on nonconforming property, or a new service is established on nonconforming property, any
such relocated or new service shall be caused to comply with all the provisions of this
article.
(Ord. 562 § 1, 2017; Ord. 551 § 4, 2016; Ord. 517 § 4, 2013; Ord. 483 § 2, 2010)
36
TITLE 9
9.20.030 Special zoning symbols.
A. Purpose. In some cases, the city may determine that alternate development standards are
required for a particular geographic area other than those set forth in applicable sections of this
code with regard to minimum lot size, setbacks, lot frontage and maximum building height
because the normal standards may not be appropriate for one or more of the following reasons:
1. Unusual topography or other natural features within the area.
2. The need to mitigate development impacts on vulnerable surrounding land uses.
3. The need to ensure adherence to a key general plan goal, objective or policy.
4. Other factors affecting the subject area not generally prevalent in the city.
B. Use of Special Symbols. The city may establish alternate development standards for a
particular geographic area than those set forth for the zoning district covering the area by means
of special zoning symbols. Such alternate development standards shall supersede those in
Chapters 9.50, 9.65, 9.90 and 9.130 and shall be specified by means of one or more of the
following symbols on the official zoning map:
1. Lot Size. A number following the district designation and connected by a hyphen shall
designate the minimum lot size. Where the number is greater than one hundred, it shall
indicate the minimum size in square feet; where the number is less than one hundred, it shall
indicate the minimum size in acres.
Example: RM-500 or RL-2
2. Setbacks. A number following the district designation and enclosed by parentheses shall
designate the minimum setbacks in feet. Within the parentheses, setbacks shall be separated
by a slash (/) and shall be shown in the following order: front/side/rear.
Example: RM (20/5/25)
3. Height, Number of Stories, and Setback. A number shown below and separated by a line
from the district designation shall designate the maximum height of building or structures in
feet, the maximum number of stories, and rear yard setback. Height shall be given first
followed by a “/” and number of stories and another “ / “ and rear yard setback.
Example: RM ÷ 28/2
4. Lot Frontage. A number preceding and connected to the district designation by a hyphen
shall designate the minimum lot frontage in feet.
Example: 100-RL
5. Symbols Combined. The preceding symbols may be used in any combination to show
minimum lot size, setbacks, frontage, and maximum height.
Example: 100-RL-2 (20/5/25) ÷ 28/2
C. Location of Zoning Districts Utilizing Special Symbols. Special symbol districts located
within the city of La Quinta shall be clearly identified on the official zoning map and referenced
in Section 9.50.030, Table of development standards. (Ord. 550 § 1, 2016)
Section 9.50.100 Additional Bedrooms
This section provides the following minimum developmental standards applicable to the addition
to an existing single-family dwelling or modification to the floor plan configuration of an existing
37
single-family dwelling that results in additional bedrooms.
A. Existing single-family dwelling units may not exceed maximum bedrooms as follows:
SINGLE-FAMILY DWELLINGS
LIVABLE AREA IN SQ.
FT.
BEDROOMS MAX. NO
2,000 or less 4
2,001-2,850 5
2,851-3,500 6
Greater than 3,500 8
B. The total area of all bedrooms shall not exceed 35% of the total livable area of the
dwelling. The calculation of bedroom area shall not include closets or bathrooms.
C. When as a result of new construction or modification of a single-family dwelling the
number of bedrooms is proposed to equal or exceed four (4), an additional garage space of 10 by
20 feet shall be provided if such single-family dwelling has existing garage space for only two
vehicles. Access to the additional garage space shall be from existing driveways and not result in
new street curb cuts. Additional garage space may not be required if applicant can provide
evidence of sufficient off-street parking spaces (e.g., driveway space, carport), to the satisfaction
of the Design and Development Director or his/her designee.
D. Bedrooms added as a result of new construction or modification of a single-family
dwelling shall be used only by the occupants of the main residence, their non-paying guests, or
domestic employees. No additional bedrooms may be rented or used as a short term vacation
rental (“STVR”) except upon application and issuance of a STVR permit pursuant to Chapter
3.25 of this code.
9.60.070 Swimming pools.
A. Applicability. The provisions of this section shall apply to any outdoor swimming pool,
whirlpool, spa (in-ground or above-ground), or open tank or pond containing or normally capable
of containing water to a depth of eighteen inches or more at any point. For purposes of this
section, the term “pool” means all or any of the foregoing facilities.
B. Standards. Pools are permitted as accessory uses in residential districts subject to the
following requirements:
1. Location. Pools shall be located at least three feet (measured from water’s edge) from
any property line. No adjustments to this minimum shall be approved, with the exception of
private gated communities where any property line is adjacent to common open area.
2. Filtering and Heating Equipment. Use of equipment shall comply with the following
requirements:
a. Mechanical pool equipment such as a pump, filter, or heater, may be located within
the front or rear yard areas. The equipment shall be enclosed on at least three sides by a
masonry wall with an open side not visible to the street.
b. Mechanical pool equipment may be in an area between the side property line and
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the residence provided a five-foot side yard, clear of any permanent obstructions is
maintained between the side yard property line and any mechanical pool equipment.
c. Where there is no side property line wall, mechanical pool equipment may be in a
side yard of five feet or less only if a recorded easement in perpetuity exists for the
subject property to use the adjacent side yard of the abutting property for access and a
minimum five feet distance between the equipment and adjacent obstruction (i.e.,
building wall) is provided.
d. Mechanical pool equipment may be in a side yard of five feet or less if approved by
the Planning Commission if extenuating circumstances exist, there is a three foot
clearance of any permanent obstructions, and a Minor Use Permit is applied for.
Notification shall be provided to adjoining impacted property owner(s) ten (10) days
prior to hearing.
3. Fencing Requirements. All pools shall be fenced in accordance with the provisions of the
city’s building code Chapter 8.06, state law and other applicable laws and ordinances.
4. Screening shall be provided as required in Section 9.60.140(B)(2). (Ord. 550 § 1, 2016)
9.60.075 Ground mounted mechanical equipment.
Use of equipment shall comply with the following requirements:
A. Ground mounted mechanical equipment such as air conditioner condensing units, water
softeners, etc., may be located within the rear yard areas. For lots of five thousand square feet or
less, said equipment can be in the front yard if there is a wall around the yard, or it is screened by
a masonry wall.
B. Where there is no side yard property line wall, mechanical equipment may be in an area
between the side property line and the residence provided a five-foot side yard, clear of any
permanent obstructions is maintained between the side yard property line and any mechanical
equipment.
C. Mechanical equipment may be in a side yard of five feet or less if: (1) a recorded easement in
perpetuity exists for the subject property to use the adjacent side yard of the abutting property for
access and a minimum five feet distance between the equipment and adjacent obstruction (i.e.,
building wall) is provided; or (2) if approved by the Planning Commission through a Minor Use
Permit if findings are made that extenuating circumstances exist. Notification shall be provided to
adjoining impacted property owner(s) ten (10) days prior to hearing. (Ord. 562 § 1, 2017; Ord.
550 § 1, 2016)
9.60.340 Flagpoles
Flagpoles shall be allowed in all residential zoning districts subject to the following standards:
A. Height of flagpoles shall not exceed 20 feet.
B. Flagpoles are allowed within the front yard only. The minimum front yard setback for
flagpoles shall be 10 feet.
C. Installation of flagpoles shall require a building permit.
9.90.040 Table of development standards.
Table 9-6 and the illustrations in Section 9.90.050 set forth standards for the development of property
within nonresidential districts. Notwithstanding Table 9-6, different standards shall apply if special
zoning symbols, described in Section 9.20.030, are designated on the official zoning map.
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Table 9-6 Nonresidential Development Standards
Development Standard District
CR CP CC CN CT CO MC VC
Minimum—Maximum building
site (acres) n/a n/a n/a 1-20 n/a n/a n/a n/a
Maximum building height (ft.)1, 6,
7 50 35 40 35 40 40 40 45
Maximum number of stories 4 2 3 2 3 3 3 n/a
Maximum floor area ratio (FAR)2 .35 .50 .30 .25 .25 .30 n/a n/a
Minimum
perimeter
building/
landscape
setbacks (in
ft.)4
From Highway 111
right-of-way1 50/50 50/50 50/50 n/a n/a n/a n/a n/a
From all image
corridor3 rights-of-
way1 (except Hwy
111) and from all
major and primary
arterials
30/20 30/20 30/20 30/20 30/20 30/20 30/20 n/a
From all other
perimeter street
rights-of-way1
20/10 20/10 20/10 20/10 20/10 20/10 20/10 n/a
From residential
districts and PR, OS
and GC districts1
50/10 50/10 50/10 30/155 30/155 30/155 30/155 10/0
Minimum setback from interior
property lines within
nonresidential districts
0 0 0 0 0 0 0 0
Parking and signs See Chapters 9.150 and 9.160
Fences and walls See Section 9.100.030
Landscaping and screening See Sections 9.100.040 and 9.100.050
Notes:
1 All minimum perimeter setbacks shall be increased one foot for every foot in height that building is
above thirty-five feet. Mixed use projects and projects in the Village Build-Out Plan Area are
exempt from this requirement.
2 FAR means the gross floor area of all buildings divided by the building site area.
3 See General Plan Exhibit II-4.
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4 Landscape setback shall consist of landscaped area within the building setback. Number given is
minimum landscaped setback from the street right-of-way. The remaining building setback may
contain parking, driveways and similar facilities. In addition to above landscape setbacks, interior
landscaping shall be required as a percentage of the net project area as follows: parking areas:
minimum five percent; nonparking areas: minimum five percent (also see Section 9.100.050).
5 For buildings over one story in CN, CT and CO districts, setbacks shall be increased to 40/20.
6 Not including basements. Also, notwithstanding above table, the maximum structure height equals
twenty-two feet for all buildings within one hundred fifty feet of any general plan image corridor
and major or primary arterials.
7 Except in the Village Build-Out Plan Area, where the provisions of Section 9.70.110 shall apply.
(Ord. 553 § 1, 2017; Ord. 550 §1, 2016)
9.100.120 Sidewalk sales and commercial events.
A. Purpose. This section provides regulations for: (1) the temporary outdoor sale of merchandise
by retail businesses, and (2) special outdoor commercial events within shopping centers.
B. Definitions. See Chapter 9.280.
C. Temporary Use Permit Required. Sidewalk sales and special events in commercial centers are
permitted subject to issuance of a temporary use permit and compliance with the following
provisions:
1. Up to six sidewalk sales may occur annually. The applicant shall notify the planning
division a minimum of one week prior to each sidewalk sale. Failure to comply with this
provision could lead to revocation of the temporary use permit.
2. The application for a temporary use permit for a sidewalk sale or a special commercial
event shall include a site plan indicating the location of the temporary uses and
demonstrating maintenance of adequate parking, site circulation and emergency access.
3. A sidewalk sale or a special commercial event may be conducted over a maximum of
four consecutive days and no more than once per month at any location, not to exceed six
times per year. Each special commercial event shall require the approval of a temporary use
permit. Special commercial events which benefit nonprofit organizations can be held more
than six times per year if conducted on sidewalk areas and approved by the director
regardless of who is sponsoring or participating in the event.
4. Adequate and legal pedestrian access shall be maintained around merchandise or
displays placed on a sidewalk or walkway.
5. Adequate vehicle access shall be maintained around merchandise, displays or temporary
structures placed in parking areas.
6. A cash bond or other guarantee shall be posted for removal of the temporary use and
cleanup and restoration of the activity site within seven days of the conclusion of the event.
7. The application shall be reviewed by the fire marshal and the event shall comply with
fire prevention standards and emergency access requirements as approved and enforced by
the fire marshal.
8. Temporary signs may be permitted subject to the provisions of Section 9.160.060 (Permitted
temporary signs). (Ord. 550 § 1, 2016). Signs for the event shall be allowed as follows:
1. Maximum of one temporary banner per street frontage, not to exceed thirty-two square feet.
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2. Maximum one temporary portable sign on- or off-site on private property, not to exceed
fifty-five square feet.
3. Posting period, locations and related details shall be as approved in the temporary use permit
for the event.
4. Other signs and advertising devices, such as pennants, flags, A-frame signs, are prohibited.
9.110.100 AHO Affordable Housing Overlay District.
A. Purpose and Intent.
1. To permit the development of affordable housing at higher densities within commercial
zones and other specified residential sites while maintaining consistency with underlying
base land use designations.
2. To provide increased and enhanced housing opportunities for low and very low income
residents.
3. To accommodate the city’s regional housing need.
4. To encourage lot consolidation and maximize the housing potential of vacant and
underutilized sites.
5. To provide mixed use nodes that minimize vehicle trips and enhance proximity to
services and mass transit, consistent with implementation measures CI-13 and ND-4 of the
city’s greenhouse gas reduction plan, as well as transportation demand management
principles.
B. Development Standards. See Table 9-9. In addition:
1. Minimum livable floor area excluding garage shall be six hundred square feet.
2. Minimum project distance buffer from Highway 111 shall be three hundred feet.
3. Minimum common area open space shall be thirty percent.
C. District Boundaries. The boundaries of the AHO overlay district shall include the CC, CP,
CN, CR, and VC districts and other sites identified on the official zoning map. (Ord. 550 § 1,
2016)
9.140.080 AHO affordable housing overlay regulations.
A. Applicability.
1. The AHO overlay district and the provisions of this section apply to all areas of the city
containing the “AHO” overlay designation on the official zoning map. These include the
CC, CP, NC, CR, and VC commercial zones, and other sites, as designated on the zoning
map. These regulations shall apply in addition to the regulations of the underlying base
district. In case of conflict between the base district and the AHO regulations, the AHO
regulations shall control.
B. Definitions. See Chapter 9.280.
C. Permitted Uses. See Section 9.120.020.
1. Any use permitted, either expressly or by conditional use permit, in the underlying zone;
2. Affordable housing residential units on lots one acre or greater in size, including those
that are stand-alone, next to, and/or above non-residential uses.
D. Development Standards, All Residential Uses. See Section 9.130.010. (Ord. 550 § 1, 2016)
9.150.040 Parking location and accessibility.
A. Location.
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1. Residential Uses. Cars may be parked in the front yards of residential properties
provided that the area in which the car is parked or stored is a driveway, pursuant to the
driveway definition in Section 9.280.030. Required parking shall be located on the same
parcel as the residential building which the parking serves, except that such parking may be
located on an adjacent parcel if all of the following conditions are met:
a. The adjacent parcel is and continues to be under the same ownership as that of the
residential building;
b. The parking is on that portion of the parcel where the erection of garages, carports
or shade structures is permitted; and
c. The placement and distribution of required parking spaces are such that for any
dwelling unit, the assigned or reasonably available parking spaces are no further than
one hundred feet by walkway to the entry of that dwelling unit.
2. Nonresidential Uses.
a. Required parking shall be located on the same parcel as the use served, on an
adjacent parcel or on a parcel across an alley. Required parking may also be located
across a street (other than a major or primary arterial) provided a properly designed
crosswalk connects the parking with the use(s) served.
b. Required parking spaces shall be within three hundred feet of the uses served by the
parking and shall be located in a commercial district.
3. Amended Provisions per Specific Plans. Amended provisions relating to parking
location, configuration, and other matters may be imposed in conjunction with a specific
plan.
B. Accessibility.
1. All required off-street parking spaces shall be designed, located, constructed and
maintained so as to be fully usable and accessible at all times.
2. Required off-street parking facilities and driveways shall not be used for any purpose
which at any time would preclude the use of the area for the temporary storage of motor
vehicles.
3. Unless otherwise provided by an approved discretionary permit, no owner or tenant shall
lease, rent or otherwise make unavailable to intended users any off-street parking spaces
required by this chapter.
4. Required parking spaces shall not be used for the storage of vehicles unless such storage
is calculated into the required parking formula.
5. No required parking spaces shall be used for the display of vehicles for sale unless part
of a permitted vehicle sales use.
6. If an area of parking is for park-and-ride programs, such area shall be in addition to the
required parking area. If no additional area is provided for such purposes, the owner/operator
of the parking lot shall arrange for part of the parking lot, at peak usage hours, to have
encroaching parking removed by means of tickets and/or towing. (Ord. 550 § 1, 2016)
9.150.080 Parking facility design standards.
A. Parking Layout and Circulation.
1. No parking space shall be located within three feet of any property line.
2. With the exception of single-family detached, single-family attached and duplex
residential uses, all parking bays shall be bordered by continuous curbs. Individual wheel
43
stops shall not be permitted in lieu of such curbs.
3. All driveways shall be designed for positive drainage.
4. Parking bays with ten spaces or more shall connect with other parking bays or drive
aisles or shall provide a turnaround area at the end of the bay.
5. Parking access ways are those driveways that provide ingress or egress from a street to
the parking aisles, and those driveways providing interior circulation between parking aisles.
No parking is permitted on an access way.
6. Joint entry driveways are encouraged and shall be arranged to allow parking lot
maneuvering from one establishment to another without requiring exit to the street. Adjacent
properties shall maintain agreements which permit reciprocal driveway connections across
property lines.
B. Parking Facility Design and Dimensions.
1. Regular Space Dimensions. Regular vehicle spaces shall have the following minimum
dimensions: width, nine feet; length, seventeen feet to curb plus two feet overhang; where
curbs are not provided, a minimum length of nineteen feet is required.
2. Compact Space Dimensions. Compact parking spaces can make up twenty percent of
required parking spaces. Compact vehicle spaces shall have the following minimum
dimensions: width, eight and one-half feet; length, sixteen feet to curb plus one and one-half
feet overhang; where curbs are not provided, a minimum length of seventeen and one-half
feet is required. Compact vehicle spaces shall be clearly marked and distributed throughout
the parking facility.
3. End Spaces. Parking spaces at the end of a parking aisle against a curb or wall shall be
widened by two additional feet and/or shall have a backing-out pocket provided.
4. Parallel Spaces. Spaces provided for parallel parking shall be a minimum of nine feet
wide and twenty-four feet in length to permit room for maneuvering. If a wall or curb in
excess of eight inches in height is adjacent to the parallel parking space, the space shall be
ten feet in width. All end spaces confined by a curb shall be thirty feet long.
5. Support Posts. No support posts or other obstructions shall be placed within one and
one-half feet of any parking stall, except that such obstructions are allowed adjacent to the
stall within the first six feet of the front of the stall, including any overhang area (see
illustration).
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6. Parking Aisles. Table 9-13 contains minimum dimensions for parking aisles:
Table 9-13 Minimum Parking Aisle Dimensions
Parking Angle (degrees) One-Way Aisle Width (feet) Two-Way Aisle Width (feet)
0—44 14 26
(0° = parallel)
45—54 16 26
55—64 18 26
65—79 22 26
80—90 26 26
7. Space Marking. All parking spaces in a residential or nonresidential parking lot shall be
clearly marked with white or yellow paint or other easily distinguished material with each
space marking consisting of a double four inch wide hairpin stripe, twelve inches on-center.
8. Residential Garages. Minimum interior dimensions in residential garages (wall-to-wall)
shall be based on providing ten feet in width and twenty feet in depth, per required vehicle
parking space. This applies to design of all required garage parking spaces, whether in a
tandem parking or side-by-side configuration.
C. Fire Lanes. Fire lanes shall be provided as required by the fire department.
D. Pedestrian Circulation.
1. All parking lots shall be designed to provide for the maximum safety and convenience
of pedestrians in their movement to and from the parking area.
45
2. Where possible, landscaped areas shall also contain paved pedestrian walks for the safe
movement of pedestrians.
3. On major driveways, crosswalks and sidewalks shall be provided.
4. Textured surfaces, signs and speed bumps shall be used to keep vehicular speeds low.
E. Loading and Other Service Facilities.
1. Off-Street Loading Requirements. Table 9-14 shows the number and size of loading
berths required to satisfy the standards set forth in this subsection. However, the planning
commission may require more or less loading area if it determines such change to be
necessary to satisfy the purpose set forth in subsection (E)(1)(a) of this section:
Table 9-14 Number of Loading Berths Required by Floor Area
Gross Floor Area (sq. ft.) Minimum Loading Berths Required
1,000—19,999 1
20,000—79,000 2
80,000—127,999 3
128,000—191,999 4
192,000—255,999 5
256,000—319,999 6
320,000—391,999 7
Each additional 72,000 square feet or fraction
thereof 1 additional berth
a. Each loading berth shall be not less than forty-five feet in length and twelve feet
in width exclusive of aisle or maneuvering space, and shall have an overhead clearance
of not less than fourteen feet.
b. Loading berths may occupy all or any part of any required yard space except
front and exterior side yards and shall not be located closer than fifty feet from any lot
in any residential zone unless enclosed on all sides (except the entrance) by a wall not
less than eight feet in height. In addition, the planning commission may require
screening walls or enclosures for any loading berth if it determines that such screening
is necessary to mitigate the visual impacts of the facility.
c. Off-street loading facilities shall be located on the same site as the use served.
d. No area allocated to loading facilities may be used to satisfy the area
requirements for off-street parking, nor shall any portion of any off-street parking area
be used to satisfy the area requirements for loading facilities.
e. No loading berth which is provided for the purpose of complying with the
provisions of this section shall hereafter be eliminated, reduced, or converted in any
manner below the requirements established in this title, unless equivalent facilities are
provided elsewhere, conforming to this chapter.
F. Parking Lot Surfacing.
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1. All parking areas shall be designed and built with positive drainage to an approved
drainage conveyance. No ponding shall be permitted.
2. All parking and maneuvering areas shall be paved with paving blocks or asphaltic or
portland concrete over the appropriate asphaltic base. The structural section of the pavement
and base material shall be commensurate with the anticipated loading and shall be calculated
in accordance with the method promulgated by the California Department of Transportation
(Caltrans).
G. Valet Parking.
1. Valet parking shall be reviewed by the planning commission in conjunction with the
site development permit or other entitlement for the use or separately as a minor use permit
per the procedures of Section 9.210.020.
2. When valet parking is provided, a minimum of twenty-five percent of the required
parking area shall be designated and arranged for self-parking to prevent on-street parking
and blocking of fire lanes.
H. Shopping Cart Storage.
1. Every use which utilizes shopping carts shall provide a shopping cart collection area or
cart racks.
2. Cart racks shall be distributed so that no parking space within the facility is more than
one hundred feet from the nearest cart rack in order to prevent parking spaces from being
lost to the random abandonment of shopping carts.
3. Each cart rack shall include either a steel frame or curbs on the lower side to contain the
shopping carts.
4. If sidewalks adjacent to stores are used for temporary storage of assembled shopping
carts, such sidewalks shall be designed with extra width so that pedestrian flows are not
blocked by shopping carts. The planning commission may also require a screening wall or
landscape screening in front of such a cart storage area.
I. Underground and Decked Parking.
1. The minimum dimensions for underground, decked or covered parking shall be as
required for uncovered surface area parking as specified throughout this section, except
additional minimum dimensions may be required for specific circulation conditions or
structural impediments created by the parking structure.
2. Landscaping shall be incorporated into parking structures to blend them into the
environment. This shall include perimeter grade planting and rooftop landscaping as deemed
appropriate by the planning commission.
3. Parking structures shall be subject to site development permit review in all cases.
4. Multiple-level parking structures shall contain light wells (minimum dimensions:
twenty by twenty), placed at least every two hundred feet. The base elevation of the light
well shall be landscaped.
5. The planning commission may require that upper levels be set back from the level
immediately below in order to minimize the apparent mass of the structure from the street.
J. Lighting of Parking and Loading Areas.
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1. Illumination of parking and loading areas shall conform to the requirements of this
subsection and Section 9.100.150 (Outdoor lighting).
2. Light standard heights shall be as per manufacturer’s recommended photo metrics, but
in no case shall the height exceed the maximum permitted building height of the zone in
which it is situated or eighteen feet (measured from finish grade at the base of the standard),
whichever is greater. Graduated light standard heights within a site with lower heights in
peripheral areas may be required by the planning commission to provide compatibility with
adjoining properties and streets.
3. Average illumination levels at finish grade in parking areas which require lighting shall
be between one and two foot-candles, with a maximum ratio of average light to minimum
light of three to one. Lighting plans shall take into account the placement and growth of
landscape materials.
K. Screening of Parking Areas.
1. Screening Required. Except for single-family detached, single-family attached and
duplex residential, all parking areas shall be screened by means of walls or other materials in
accordance with this subsection.
2. Height. Screening shall be a minimum of three feet high adjacent to public streets or
nonresidential uses and a minimum of six feet high adjacent to residential uses, except that
screening shall not exceed thirty inches high where required for motorist sight distances as
specified in Section 9.100.030.
3. Screening Walls.
a. Wall Materials. Walls shall consist of concrete, stucco, plaster, stone, brick, tile
or similar type of solid material a minimum of six inches thick. Walls shall utilize
durable materials, finishes, and colors consistent with project buildings.
b. Wall Articulation. To avoid visual monotony, long straight stretches of wall or
fence shall be avoided. Walls and fences shall be varied by the use of such design
features as offsets (i.e., jogs), pilasters, open panels (e.g., containing wrought iron),
periodic variations in materials, texture or colors, and similar measures. Screening
walls or fences may also include open portions (tubular steel, wrought iron, etc.) if the
city determines that the desired screening of parking areas and noise attenuation is still
achieved.
c. Wall Planting. Shrubs and/or vines shall be planted on one or both sides of
perimeter walls to add visual softening except where determined infeasible or
unnecessary by the city. Where any parking or driveway abuts a wall on property
within a residential or commercial district, a minimum three and a half foot wide
landscaped planter, with a curb, shall separate the parking area or driveway from the
property line, unless a greater setback is required by any other provisions of this
chapter.
4. Other Screening Materials. In addition to walls, if approved by the decision-making
authority, screening may consist of one or a combination of the following materials:
a. Plant Screens and Berms. Plant materials, when used as a screen, shall consist
of compact evergreen plants or landscaped berms (earthen mounds). Such planting shall
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be of a kind or used in such a manner so as to provide screening with a minimum
thickness of two feet within eighteen months after initial installation. Width of
landscape strips and other landscaping standards shall be in accordance with subsection
L of this section.
b. Solid Fences. If permitted in the zoning district, a solid fence shall be
constructed of wood or other materials with a minimum nominal thickness of two
inches and shall form an opaque screen.
c. Open Fences. An open weave or mesh-type fence shall be combined with plant
materials to form an opaque screen.
L. Parking Facility Landscaping.
1. Purpose. Landscaping of parking lots is beneficial to the public welfare in that such
landscaping minimizes nuisances such as noise and glare, provides needed shade in the
desert climate, and enhances the visual environment. Therefore, landscaping shall be
incorporated into the design of all off-street parking areas in accordance with this
subsection.
2. Preservation of Existing Trees. Where trees already exist, the parking lot shall be
designed to preserve as many such trees as feasible (in the opinion of the decision-making
authority) in order to make the best use of the existing growth and shade.
3. Screening. Screening of parking areas shall be provided in accordance with subsection
K of this section.
4. Perimeter Landscaping. Whenever any parking area, except that provided for single-
family dwellings, adjoins a street right-of-way, a perimeter planting strip between the right-
of-way and the parking area shall be landscaped and continuously maintained. The width of
the planting strip, measured from the ultimate property line (i.e., after street dedication),
shall be in accordance with Table 9-15.
Table 9-15 Required Perimeter Landscaping
Street or Highway Minimum Width of Planting Strip (feet)
Highway 111 50
Image corridors 20
Other streets and highways 10
5. Interior Landscaping.
a. Within open parking lots (i.e., not including parking structures) containing four
or more parking spaces, landscaping equal to at least five percent of the net parking
area shall be provided within parking areas. Perimeter planting strips shall not be
credited toward this interior landscaping requirement.
b. All open areas between curbs or walls and the property line shall be
permanently landscaped and continuously maintained.
c. Interior landscaping shall be distributed evenly throughout the entire parking
area.
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d. All landscaped areas shall be separated from adjacent parking or vehicular areas
by a curb at least six inches higher than the parking or vehicular area to prevent damage
to the landscaped area.
6. Parking Lot Shading. Canopy-type trees shall be placed so as to shade a portion of the
total parking area within fifteen years in accordance with Table 9-16.
Table 9-16 Required Parking Lot Shading
Minimum Required Parking Spaces Minimum Percent of Parking Area to Be
Shaded
0—4 n/a
5 or more 50
a. A shade plan shall be submitted with detailed landscaping plans which show
canopies after fifteen years growth to confirm compliance with the above percentage
requirements.
b. Shade structures, such as trellises, may be credited for up to fifty percent of the
required parking lot shading specified in Table 9-16.
c. Tree locations should not interfere with required lighting of public areas or
parking areas.
7. Landscaped Planters. All planter beds containing trees shall be at least six feet in width
or diameter. All landscape planter beds not containing trees shall be at least three feet in
width or diameter.
8. Curbs Required. All landscaped areas shall be separated from adjacent parking or
vehicular areas by a curb or landscape planter at least six inches higher than the parking or
vehicular area.
9. Irrigation. Effective full-coverage irrigation systems shall be installed and maintained
in all landscaped areas so that landscaping remains in a healthy growing condition and in
compliance with the approved plan. All dead vegetation shall be removed and replaced with
the same size and species plant material. Hose bibs shall be placed at intervals of not less
than two hundred feet. Irrigation water shall be contained within property lines.
10. Landscaping of Undeveloped Areas. All undeveloped areas within the interior of any
parking area, such as pads for future development, shall be landscaped with appropriate
plant material and maintained in good condition.
11. Landscape Plans. Landscape plans shall be submitted in conjunction with grading and
other development plans for all parking facilities with four or more spaces, except for single-
family detached, single-family attached and duplex residential. Plans shall include all
planting, hardscape, irrigation and other items required by this subsection. Plant lists shall be
included giving the botanical and common names of the plants to be used and the container
size at time of planting.
M. Nonconforming Parking. The continuation of uses with parking which does not
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conform to the provisions of this Chapter 9.150 shall be subject to the provisions of Chapter
9.270 (Nonconformities). (Ord. 562 § 1, 2017; Ord. 550 § 1, 2016)
9.160.060 Permitted temporary signs.
A. Definition. See Chapter 9.280.
B. Maximum Time Periods. No temporary sign shall be posted for more than forty-five
consecutive days nor shall such temporary sign or sign displaying similar messages regarding the
same event, if any, which is the subject of such temporary sign be reposted upon the same site, or
any site which is visible from the original site, within ninety days of the removal of the original
temporary sign. In addition, all temporary signs shall be removed within seven days after the
occurrence of the event, if any, which is the subject of the temporary sign.
C. Maximum Sign Area. Except where an approval is obtained under subsection F of this
section, temporary signs placed on public property may not exceed six square feet in area and
temporary signs placed on private property may not exceed twelve square feet in area. The
aggregate area of all temporary signs maintained on any private property parcel of real property
in one ownership may not exceed twenty-four square feet. Area shall be calculated on the basis of
the entire sign area, as defined in Section 9.160.030.
D. Maximum Height. Freestanding temporary signs which are placed on public or private
property shall not exceed six feet in height. Temporary signs which are posted, attached or
affixed to private multiple-floor buildings shall not be placed higher than eight feet or the finish
floor line of the second floor of such buildings, whichever is less, and temporary signs which are
posted, attached or affixed to private single-floor buildings shall not be higher than the eave line
or top of wall of the building. All heights shall be measured to the highest point of the surface of
the sign.
E. Maximum Number. In no case shall the total number of temporary signs for any permit
exceed one hundred.
F. Placement Restrictions. Temporary signs shall not be posted on sidewalk surfaces, mailboxes,
utility boxes, electric light or power or telephone wires, poles or appendages, hydrants, trees,
shrubs, tree stakes or guards, public bridges, fences or walls, fire alarm or police telegraph
systems, drinking fountains, life buoys, life preservers, lifesaving equipment, street signs and
traffic signs or signals. Temporary signs shall not be located closer than five feet from the edge of
the paved area of any public road or street and shall not be posted within any median located in a
public road or street. Temporary signs shall be placed no less than two hundred feet apart from
identical or substantially similar temporary signs placed within the city limits. Temporary signs
shall not be posted in a manner which obstructs the visibility of traffic or street signs or signals or
emergency equipment.
G. Sign Permit Required. Any person, business, campaign organization, or other entity who
proposes to post one or more temporary signs on public property and/or four or more temporary
signs on private property shall make application to the planning division for a sign permit. To
insure sign removal upon expiration of the permitted posting time, a deposit as established by city
council resolution shall be paid in conjunction with the issuance of the sign permit. Upon the
successful removal of all temporary signs, up to one hundred percent of the deposit shall be
refunded to the applicant. However, violations of the temporary sign provisions may result in up
to fifty percent of said deposit being retained by the city.
1. Statement of Responsibility Required. Each applicant for a temporary sign permit shall
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submit to the planning division a statement of responsibility certifying a natural person who
will be responsible for removing each temporary sign for which a permit is issued by the
date removal is required, and who will reimburse the city for any costs incurred by the city
in removing each such sign which violates the provisions of this section.
2. Standards for Approval.
a. Within ten business days of the planning division’s receipt of a temporary sign
permit application, the director shall approve or disapprove such application. If the
director disapproves an application, the notice of disapproval shall specify the reasons
for disapproval. The director shall approve or disapprove any permit application for
temporary signs based on character, location and design, including design elements
such as materials, letter style, colors, sign type or shape, and the provisions of this
section.
b. The director’s decision with respect to a permit application for a temporary sign
may be appealed to the planning commission.
H. Maintenance and Removal of Temporary Signs.
1. Maintenance. All temporary signs shall be constantly maintained in a state of security,
safety and good repair.
2. Removal from Public Property. If the city determines that a temporary sign located on
public property is unsafe or insecure, is a menace to public safety or has been constructed,
erected, relocated or altered in violation of this section, it may be removed summarily. If the
sign contains identification, the owner shall be notified that the sign may be recovered
within five days of the date of notice.
3. Removal from Private Property. If the city finds that a temporary sign located on private
property is unsafe or insecure, is a menace to public safety or has been constructed, erected,
relocated or altered in violation of this section, the city shall give written notice to the owner
of the temporary sign, or the person who has claimed responsibility for the temporary sign
pursuant to Section 1.01.300 of this code, that the temporary sign is in violation of this
section, shall specify the nature of the violation, and shall direct the owner of the temporary
sign or responsible person to remove or alter such temporary sign. If the city cannot
determine the owner of the sign or person responsible therefor, the city shall post such notice
on or adjacent to each temporary sign which is in violation. If the owner of the temporary
sign or the person responsible therefor fails to comply with the notice within five days after
such notice is given, the temporary sign shall be deemed abandoned, and the city may cause
such temporary sign to be removed and the cost thereof shall be payable by the owner or
person responsible for the temporary sign to the city. (Ord. 564 § 1, 2017; Ord. 550 § 1,
2016)
I. The placement of temporary signs for existing commercial businesses during the construction
of any department of public works contract over forty-five days in length, where the ingress and
egress points to a commercial establishment, have been interrupted, and further when the
construction/modification of the public street involves a distance of more than three thousand
feet in length, the above regulations pertaining to temporary signs and the associated processing
fees, shall not be enforced for the duration of the department of public works street contract.
However, the placement of temporary signs must not interfere with site visibility for vehicular
movement.
J. Commercial business banners advertising grand openings, sales, and seasonal and/or
temporary events are allowed up to four times per calendar year, with a maximum time period of
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14 consecutive days, and a minimum of 30 consecutive days between each placement period.
The banners shall be located within non-residential zoning districts, with a maximum of one
banner per street frontage and one per parking lot frontage, and a maximum of two banners per
business. A sign permit shall be required for each placement period. The banner(s) shall consist
of light-weight fabric or similar material attached to the building wall below the eave line. The
banner(s) shall be non-illuminated and its size shall not exceed thirty-two square feet.
K. Garage, Patio, Yard Sale Advertising. Two (2) signs are permitted; one onsite and one at the
nearest intersection. The onsite sign shall be located on the property where the sale is being
conducted. Signs are not permitted in rights-of-way or on any utility poles, street signs, or traffic
control posts.
9.170.070 Application.
All new telecommunication facilities shall require a conditional use permit. Additions, such as
additional antennas or equipment or size increases, to approved existing telecommunication facilities
shall require a minor use permit for director approval. Modifications to approved existing
telecommunication facilities shall be reviewed through a building permit. All modifications and/or
additions shall be reviewed on a case-by-case basis. Upon review of an application for modification
and/or additions to an existing facility, the director may schedule the proposal for a hearing with the
planning commission. In all cases, unless otherwise waived by the director, an application for approval
of a wireless telecommunication facility shall include, at a minimum:
A. A site plan or plans drawn to scale and identifying the site boundaries; tower(s); guy wires;
existing and proposed facilities; vehicular parking and access; existing vegetation to be added,
retained, removed or replaced; and uses, structures and land use and zoning designations on the
site and abutting parcels.
B. A plan drawn to scale showing proposed landscaping, including species type, size, spacing
and other features.
C. Photo simulations showing the proposed wireless telecommunication facility and surrounding
features. Photo simulations shall include at least three different angles of the proposed facility at
different distances from the location, including before and after visualizations.
D. RF maps showing all existing wireless telecommunication facilities within a ten-mile radius
of the proposed facility. The RF maps shall show existing coverage without the proposed site,
predicted coverage with the proposed site and existing sites, and the predicted coverage of only
the proposed site. RF maps shall show the predicted coverage for indoor, in vehicle, and outside
service.
E. The applicant shall provide a project information and justification letter. The letter shall
provide the project location, contact information, a project description and project objectives,
alternative site analysis and justification for why the proposed site was chosen over existing sites.
The letter shall include justification for the selected site and a benefits summary on how the
proposed site will improve wireless telecommunication access in the community.
F. A structural report from a California registered structural engineer. The report shall provide
the following information:
1. Describe the tower and the technical, economic and other reasons for the tower design;
2. Demonstrate that the tower complies with the applicable structural standards;
3. Describe the capacity of the tower, including the number and type of antennas that it can
accommodate and the basis for the calculation of capacity;
4. Show that the tower complies with the capacity requested under Section 9.170.060; and
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5. Demonstrate that the proposed sources of NIER are incompliance with FCC guidelines.
G. The applicant shall request the FAA, FCC, and state aeronautics division to provide a written
statement that the proposed tower complies with applicable regulations administered by that
agency or that the tower is exempt from those regulations. If each applicable agency does not
provide a requested statement after the applicant makes a timely, good-faith effort to obtain it, the
application will be accepted for processing. The applicant shall send any subsequently received
agency statements to the director.
H. Evidence that the tower complies with Section 9.170.060(A) and a letter of intent to lease
excess space on the tower and excess land on the tower site except to the extent reduced capacity
is required under Section 9.170.060.
I. The applicant shall provide a draft copy of the lease agreement between the tower operator
and the property owner to the planning division. Financial information may be blocked out.
J. A letter of intent, committing the tower owner and his or her successor in interest to:
1. Respond in a timely, comprehensive manner to any request, required under Section
9.170.060, for information from a potential shared-use applicant, the tower owner may
charge a party requesting information under this section to pay a reasonable fee not in excess
of the actual cost of preparing a response.
2. Negotiate in good-faith or shared use by third parties; an owner generally will negotiate
in the order in which requests for information are received, except an owner generally will
negotiate with a party who has received an FCC license or permit before doing so with other
parties.
3. Allow shared use if an applicant agrees in writing to pay charges and to comply with
conditions described in this section. (Ord. 550 § 1, 2016)
9.280.030 Definition of terms.
“Abandoned” means a structure or use, the development or operation of which has been ceased
or suspended.
“Abutting” or “adjacent” means two or more parcels sharing a common boundary at one or
more points.
“Access/egress” means provision for entering a site from a roadway and exiting a site onto a
roadway via motorized vehicle.
“Accessory building or structure” means a building or structure, the use of which is
subordinate and incidental to the main building or use on the same building site. As it pertains to
Section 9.140.060, Equestrian overlay district, “accessory building” means any building
subordinate to a permitted or conditionally permitted equestrian use, including, but not limited to,
hay and tack barns, stables and other structures and uses customarily appurtenant to the primary
permitted use. Also pertaining to Section 9.140.060, Equestrian overlay district, “accessory
structure” means any structure subordinate to a permitted or conditionally permitted equestrian
use, including, but not limited to, arenas, grandstand seating, corrals, exercise rings, and other
structures associated with the permitted use. Fences are not considered structures for the purposes
of this section.
“Accessory use” means a land use subordinate and incidental to the principal use on the same
building site.
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“Actual construction” means the actual placing of construction materials in their permanent
position fastened in a permanent manner except that where a basement is being excavated, such
excavation shall be deemed to be actual construction, or where demolishing or removal of an
existing building or structure has begun, such demolition or removal shall be deemed to be actual
construction, providing in all cases that actual construction work be diligently carried on until the
completion of the entire building or structure involved.
“Administrative office” means a place of business for the rendering of service or general
administration, but not including retail sales.
Adult Business, Adult Entertainment Business or Adult Oriented Business. See Sexually
oriented business, Chapter 5.80 of the municipal code.
Advertising Device or Display. See sign definitions, Section 9.160.130.
“Affordable housing cost” bears the same meaning as defined in Section 50052.5 of the
California Health and Safety Code.
“Affordable housing unit” means a dwelling unit within a housing development which will be
rented or sold to and reserved for very low income households, lower income households,
moderate income households (where qualified) and/or senior citizens at an affordable housing
cost for the respective group(s) in accordance with Section 65915 of the California Government
Code and Section 9.60.260 of this code.
“Affordable rent” means that level of rent defined in Section 50053 of the California Health and
Safety Code.
“Agricultural activity, operation, or facility, or appurtenances thereof” includes all uses
allowed under the agricultural overlay district, including, but be limited to, the cultivation and
tillage of the soil, dairying, the production, cultivation, growing, and harvesting of any
agricultural commodity, including timber viticulture, apiculture, or horticulture, the raising of
livestock, fur bearing animals, fish, or poultry, and any practices performed by a farmer or on a
farm as incident to or in conjunction with such farming operations, including preparation for
market, delivery to storage or to market, or to carriers for transportation to market.
“Alley” means a secondary means of access to abutting property located at the rear or side of the
property.
“Alteration” means any physical change in the internal or external composition of a building or
other structure.
Animal Hospital or Animal Clinic. See “Veterinary clinic.”
“Antenna” means a device for transmitting or receiving radio, television, satellite, microwave or
any other transmitted signal.
“Apartment” means a dwelling unit within an apartment building designed and used for
occupancy by one family on a rental basis.
“Apartment building” or “apartment project” means a building or group of buildings in a
single ownership with three or more dwelling units per building and with most or all units
occupied on a rental basis.
Area, Project Net. See “Project net area.”
“Arena” means an enclosure physically similar to a corral, designed and constructed so as to be
55
used for conducting equine-related entertainment and events open to the public, including, but not
limited to, rodeos, polo matches, riding shows and exhibitions, etc.
“Attached structures” means two or more structures which are physically connected with a
wall, roof, deck, floor, bearing or support structures, trellises, architectural features or any other
structure, fixture or device that exceeds thirty inches in height above the finished grade.
Attached Dwelling or Attached Residential. See “Dwelling, attached.”
“Automobile repair specialty shop” means a retail and service place of business engaged
primarily in light repair and sale of goods and services for motor vehicles, including brake,
muffler and tire shops and their accessory uses. Heavier automobile repair such as major body
and paint work, transmission repair, or engine repair are not included in this definition.
“Automobile service station” means a retail place of business engaged primarily in the sale of
motor fuels and supplying those incidental goods and services which are required in the day-to-
day operation of motor vehicles.
“Automobile wrecking” or “automobile dismantling” means the storage or taking apart of
damaged or wrecked vehicles or the sale of such vehicles or their parts.
“Awning” means a roof-like cover that is attached to and projects from the wall of a building for
the purpose of decoration and/or providing shielding from the elements.
“Bar and cocktail lounge” means an establishment whose primary activity is the service of
alcohol, beer or wine.
“Basement” means a habitable building level which is partly or completely underground. A
basement shall be counted as a building story if more than five feet of the height of any portion is
above adjoining finish grade.
“Bed and breakfast” means a residential dwelling occupied by a resident, person, or family,
containing individual living quarters occupied for a transient basis for compensation and in which
a breakfast may be provided to guests. The breakfast provided shall not constitute a restaurant
operation and may not be provided to persons other than guests of the inn.
“Bedroom” means any habitable room that may be used for sleeping purposes other than a
kitchen, bathroom, hallway, dining room or living room.
“Berm” means a mound or embankment of earth.
Billboard. See sign definitions, Section 9.160.130.
“Boardinghouse” means any building or portion thereof with access provided through a
common entrance to guest rooms having no cooking facilities. Guest rooms are rented on a
monthly basis or longer and meals are provided.
“Buildable area” means the portion of a building site remaining after deducting all required
setbacks and meeting any requirements regarding maximum lot coverage or minimum open area.
“Building” means an enclosed structure having a roof supported by columns or walls.
“Building height” means the height of a building relative to the surrounding ground area.
Measurement of maximum building height is defined in Sections 9.50.050 and 9.90.010.
Building, Main. “Main building” means the building containing the main or principal use of the
premises.
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Building, Relocatable. “Relocatable building” means a building which is not placed on a
permanent foundation and is designed to be movable from one location to another without the
need for a special permit such as that required to move a conventional house. Relocatable
buildings include, but are not limited to, mobilehomes, construction trailers, and modular
buildings.
“Building site” means a parcel or contiguous parcels of land established in compliance with the
development standards for the applicable zoning district and the city’s subdivision code.
“Building site area” means the horizontal area within a building site expressed in square feet,
acres or other area measurement.
Building Site Coverage. See “Lot coverage.”
Building Site, Panhandle or Flag. See “Lot” definitions.
Building Site, Through. “Through building site” means a building site having frontage on two
parallel or approximately parallel streets. See “Through lot.”
Business Park. See “Industrial park.”
“CEQA” means the California Environmental Quality Act.
“Caretaker” means a person who lives on the premises for the purposes of managing, operating,
maintaining or guarding the principal use or uses permitted on the premises.
“Caretaker residence” means a residential unit not exceeding one thousand square feet, which is
not the principal use on the property, to be occupied by a caretaker or watchman who is
responsible for the security of the principal use of the property.
“Carport” means a roofed structure or a portion of a building which is open on two or more
sides for the parking of automobiles belonging to the occupants of the property.
“Cattery” means any building, structure, enclosure or premises within which five or more cats
are kept or maintained primarily for financial profit for the purpose of boarding, breeding,
training, marketing, hire or any other similar purpose.
“Cellar” means a nonhabitable building level which: (1) has more than one-half of its height
below the adjoining finish grade at all points; and (2) has a floor area no more than one-half that
of the floor immediately above. A cellar is not counted as a building story.
“Certificate of occupancy” or “certificate of use and occupancy” means a permit issued by the
city prior to occupancy of a structure or the establishment of a land use to assure that the structure
or parcel is ready for occupancy or use and that all ordinance requirements and project conditions
of approval are fulfilled.
“Child day care center” or “preschool” means a child day care facility operated by a person,
corporation or association used primarily for the provision of daytime care, training or education
of children at any location other than their normal place of residence. The maximum number of
children accommodated is determined by state licensing provisions and city use permit
conditions.
“Child day care facility” means, consistent with Section 1596.750 of the State Health and
Safety Code, a facility which provides nonmedical care to children under eighteen years of age in
need of personal services, supervision, or assistance essential for sustaining the activities of daily
living or for the protection of the individual on less than a twenty-four-hour basis. Child day care
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facility includes both child day care centers and child day care homes.
“Child day care home” or “family day care home” means, consistent with Section 1596.78 of
the State Health and Safety Code:
1. “Family day care home” means a home that regularly provides care, protection, and
supervision for fourteen or fewer children, in the provider’s own home, for periods of less
than twenty-four hours per day, while the parents or guardians are away, and is either a large
family day care home or a small family day care home.
2. “Large family day care home” means a home that provides family day care for seven
to fourteen children, inclusive, including children under the age of ten years who reside at
the home.
3. “Small family day care home” means a home that provides family day care for eight
or fewer children, including children under the age of ten years who reside at the home.
“City” means the city of La Quinta.
“City council” means the city council of the city of La Quinta.
“Cleaning plant” or “laundry plant” means a central processing facility for dry cleaning or
laundering of clothing and fabrics collected from and returned to patrons and dry cleaning and
laundry agencies.
Clinic, Medical. “Medical clinic” means an organization of medical doctors providing physical
or mental health service and medical or surgical care of the sick or injured, but not including
inpatient or overnight care.
“Club” means an association of persons for some common purpose, but not including
organizations which provide goods or services and which are customarily carried on as
businesses.
“Code” means this zoning code unless another code, ordinance or law is specified.
“Commercial” means operated or conducted on a frequent basis for the purpose of financial
gain.
“Commercial filming” means the production of still or moving pictures on public property.
Commercial Center. See “Shopping center.”
“Commercial recreation” means any use or activity where the primary intent is to provide
amusement, pleasure or sport but which is operated for financial gain. It includes establishments
where food and beverages are sold as a secondary or ancillary use, but does not include
restaurants, nightclubs and cocktail lounges.
“Commercial stable” means any facility specifically designed or used for the stabling of equine
animals not owned by the residents of the subject property, for purposes such as on-site breeding,
boarding, training, riding or other recreational use as a commercial service to the owners of said
animals.
“Commercial vehicle” means a vehicle customarily used as part of a business for the
transportation of goods or people.
“Commission” means the planning commission of the city unless another commission is
indicated.
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“Common interest development” bears the same meaning as defined in Section 1351 of the
California Civil Code.
“Community apartment project” means a project in which an undivided interest in the land is
coupled with the right of exclusive occupancy of any apartment located thereon.
“Community auction and sales yard” means a facility which periodically holds auctions of
farm equipment, fixtures and other related materials in an enclosed building.
Community Care Facility. See “Residential care facility.”
“Community center” means a non-commercial use established for the benefit and service of the
population of the community in which it is located, including senior centers.
Conditional Use Permit. See “Use permit.”
“Condominium” means, consistent with Section 1351 of the State Civil Code, an undivided
interest in common in a portion of real property coupled with a separate interest in space in a
residential, industrial or commercial building on such real property, such as an office or store or
multifamily dwelling. A condominium may include, in addition, a separate interest in other
portions of such real property.
“Condominium hotel” means a “hotel” or “group hotel” all or part of which constitutes a
condominium project in which one or more of the units are individually owned, but are intended
to be available for “transient” use (as those terms are defined in Section 3.24.020 of the La
Quinta Municipal Code), when not being used by the unit owner. See also “First class
condominium hotel.”
“Congregate care facility” means a facility providing care on a monthly basis or longer and
which is the primary residence of the people it serves. It provides services to the residents such as
the following: dining, housekeeping, security, medical, transportation and recreation. Any
commercial services provided are for the exclusive use of the occupants of the facility. Such a
facility may be located in more than one building and on contiguous parcels within the building
site.
“Congregate living facility” means a single family residential facility which is licensed by the
state to provide living and treatment facilities on a monthly or longer basis for six or fewer
developmentally disabled persons or six or fewer persons undergoing treatment for alcohol or
drug abuse and which is permitted in single-family residences by operation of state law. (See also
“Residential care facility.”)
“Convalescent home” or “convalescent hospital” means a facility licensed by the State
Department of Health Services which provides bed and ambulatory care for more than six
patients with postoperative convalescent, chronic illness or dietary problems and persons unable
to care for themselves, including persons undergoing psychiatric care and treatment both as
inpatients and outpatients, but not including persons with contagious diseases or afflictions. A
convalescent home may also be known as a nursing home, convalescent hospital, rest home or
home for the aged.
“Conversion project” means an apartment house or multiple or group dwelling which is
existing, under construction or for which building permits have been issued, and which is
proposed for conversion to a residential condominium, community apartment, residential stock
cooperative or planned development.
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Corner Lot. See definitions under “Lot.”
“Corral” means an enclosure designed for use as an open holding area for horses for the purpose
of confinement within that area for an indeterminate period of time.
“Cottage food operation” means an enterprise wherein an individual prepares and packages
non-potentially hazardous foods in a primary residential dwelling unit, which serves as his or her
private residence, said foods being for the direct and/or indirect sale to consumers, and that does
not have more than one full-time equivalent employee, and generates not more than: (1) thirty-
five thousand dollars in gross annual sales in 2013; (2) forty-five thousand dollars in gross annual
sales in 2014; (3) fifty thousand dollars in gross annual sales in 2015 and beyond as identified in
California Health and Safety Code Section 113758.
“County” means the county of Riverside unless another county is indicated.
Day Care Center. See “Child day care center.”
“Decision-making authority” or “decision-making body” means a person or group of persons
charged with making decisions on proposals, applications, or other items brought before the city.
“Density” means the number of dwelling units per gross acre, unless another area measurement
is specified.
“Density bonus” means a density increase over the otherwise maximum allowable residential
density under the applicable zoning ordinance and land use element of the general plan as of the
date of application by the applicant to the city.
“Detached building or structure” means a building or other structure that does not have a wall
or roof in common with any other building or structure.
“Development” means, on land or in or under water: the placement or erection of any solid
material or structure; discharge or disposal of any dredged material or of any gaseous, liquid,
solid or thermal waste; grading, removing, dredging, mining or extraction of any materials;
change in the density or intensity of use of land, including, but not limited to, subdivision
pursuant to the Subdivision Map Act, and any other division of land, including lot splits, except
where the land division is brought about in connection with the purchase of such land by a public
agency for public recreational use; change in the intensity of use of water, or of access thereto;
construction, reconstruction, demolition or alteration of the size of any structure, including any
facility of any private, public or municipal utility; and the removal or harvesting of major
vegetation other than for agricultural purposes.
“Development standard” means site or construction conditions that apply to a housing
development pursuant to any ordinance, general plan element, specific plan, charter amendment,
or other local condition, law, policy, resolution, or regulation.
“Director” or “planning director” means the city manager or designee.
District. See “Zoning district.”
District, Nonresidential. See “Nonresidential district.”
District, Residential. See “Residential district.”
District, Special Purpose. See “Special purpose district.”
“Downtown Village directional sign panel” means an interchangeable sign panel which does
not require a sign permit, mounted on a monument base structure. The sign panels list businesses
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in the Village commercial zoning district.
“Drive-in” or “drive-through” means designed or operated so as to enable persons to receive a
service or purchase or consume goods while remaining within a motor vehicle.
“Driveway” means a vehicular passageway providing access from a public or private street to a
structure or parking area or, in the case of residences, to a garage, carport, or legal parking space.
A driveway is not a street.
“Driveway approach” means a designated area between the curb or traveled way of a street and
the street right-of-way line that provides vehicular access to abutting properties. When vehicular
access to a building site is provided by way of a common driveway, the driveway approach is the
line of intersection where the individual driveway abuts the common driveway.
“Duplex” means a permanent building containing two dwelling units on a single lot.
“Dwelling” means a building or portion thereof designed and used for residential occupancy, but
not including hotels or motels.
Dwelling, Attached. “Attached dwelling” means a main dwelling unit attached to one or more
other main dwelling units by means of a roof or interior wall.
Dwelling, Main or Primary Residence. “Main dwelling or primary residence” means the
dwelling unit permitted as the principal use of a parcel or building site, either by itself or with
other dwelling units (as in multifamily buildings).
Dwelling, Multifamily. “Multifamily dwelling” means a building containing three or more
dwelling units on a single parcel or building site.
Dwelling, Patio Home. “Patio home dwelling” means a single-family detached dwelling shifted
to one side of the lot, i.e., placed on the lot so that one side setback is zero or nearly zero and the
other side setback is larger than if both side setbacks were approximately equal.
Dwelling, Single-Family. “Single-family dwelling” means one main dwelling unit on a single
parcel or building site.
Dwelling, Single-Family Attached. “Single-family attached dwelling” means a main dwelling
unit attached to one other main dwelling unit by means of a roof and/or interior wall, with each
dwelling unit occupying its own lot.
Dwelling, Single-Family Detached. “Single-family detached dwelling” means a main dwelling
unit not attached to any other main dwelling unit.
Dwelling, Townhome. “Townhome dwelling” means a main dwelling unit attached typically to
two or more other main dwelling units by means of a roof and/or interior wall, with each dwelling
unit occupying its own lot.
“Dwelling unit” means one or more rooms, including a bathroom and kitchen, designed and used
for occupancy by one family for living and sleeping purposes.
Dwelling Unit, Second. See “Second unit.”
“Easement” means a recorded right or interest in the land of another which entitles the holder
thereof to some use, privilege or benefit in, on, over or under such land.
“Educational institution” means a private or public elementary or secondary school, college or
university qualified to give general academic instruction equivalent to the standards prescribed by
the state board of education.
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“Elevation” means the vertical distance above sea level.
“Emergency shelter” means housing with minimal supportive services for homeless persons that
is limited to occupancy of six months or less by a homeless person. No individual or household
may be denied emergency shelter because of an inability to pay.
“Employee’s quarters” means quarters, which may include full bathroom and/or kitchen or
cooking facilities,, for the housing of domestic employees and located upon the same building
site occupied by their employer.
“Enclosed” means roofed and contained on all sides by walls which are pierced only by
windows, vents or customary entrances and exits.
“Environmental review” means all actions and procedures required of the city and of applicants
by the California Environmental Quality Act (“CEQA,” State Public Resources Code Section
21000 et seq.), the CEQA Guidelines (Public Resources Code Section 15000 et seq.) and local
environmental procedures.
“Exception” means a city-approved deviation from a development standard based on the
following types of findings by the decision-making authority:
1. General finding such as that notwithstanding the exception, the resulting project will
still be consistent with the goals and/or policies underlying the development standard; and
2. One or more specific findings justifying the particular exception requested.
“Family” means one or more persons occupying one dwelling unit. The word “family’’ includes
the occupants of congregate living and residential care facilities, as defined herein, serving six or
fewer persons which are permitted or licensed by the state. The word “family” does not include
occupants of a fraternity, sorority, boardinghouse, lodginghouse, club or motel.
Family Day Care Home. See “Child day care home.”
“Farm” means a parcel of land devoted to agricultural uses where the principal use is the
propagation, care and maintenance of viable plant and animal products for commercial purposes.
“Farmworker housing” means any building or group of buildings where six or more farm
employees are housed.
“First class condominium hotel” means a condominium hotel where both of the following
apply:
1. The condominium hotel has a brand operator or an independent operator that is
experienced in the upscale segment or luxury segment of the hospitality industry as defined
by J.D. Power and Associates; and
2. The condominium hotel satisfies the published requirements that will be sufficient for a
ranking of no fewer than three stars in the most recent annual awards list published from
time to time by AAA Travel Guides or by the Mobil Travel Guide.
Flag. See sign definitions, Section 9.160.130.
Flag Lot or Panhandle Lot. See definitions under “Lot.”
“Flood” means a general and temporary condition of partial or complete inundation of land areas
from the overflow of inland and tidal waters, the rapid accumulation of runoff of surface waters
from any source, or mudslides (i.e., mudflows) which are proximately caused or precipitated by
accumulations of water on or under the ground.
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“Flood insurance rate map (FIRM)” or “flood boundary and floodway map” mean the
official maps provided by the Federal Emergency Management Agency (FEMA) which delineate
the areas of special flood hazard, the risk premium zones and the floodways applicable to the city.
“Floodplain” means the land area adjacent to a watercourse and other land areas susceptible to
being inundated by water.
“Floodproofing” means any combination of structural and nonstructural additions, changes or
adjustments to structures which reduce or eliminate flood damage to real estate or improved real
property, water and sanitary facilities, structures and their contents.
“Floodway” means the channel of a river or other watercourse and that part of the floodplain
reasonably required to discharge the base flood without cumulatively increasing the water surface
elevation more than one foot.
Floor Area, Gross. See “Gross floor area.”
Floor Area, Livable. See “Livable floor area.”
“Floor area ratio” means the numerical value obtained by dividing the gross floor area of all
buildings, except parking structures, located on a building site by the building site area.
“Fraternity house” or “sorority house” means a building or portion of a building occupied by a
chapter of a regularly organized college fraternity or sorority officially recognized by an
educational institution.
Freestanding Sign. See sign definitions, Section 9.160.130.
Front Lot Line. See definitions under “Lot line.”
“Garage” means a building or portion of a building used primarily for the parking of motor
vehicles.
Gas Station or Service Station. See “Automobile service station.”
“General plan” means the general plan of the city of La Quinta.
“Government code” means the California Government Code.
Grade, Average. “Average grade” means the elevation determined by averaging the highest and
lowest elevations of a parcel, building site or other defined area of land.
Grade, Average Finish. “Average finish grade” means the elevation determined by averaging
the highest and lowest elevations of a parcel, building site or other defined area of land after final
grading.
Grade, Finish. “Finish grade” means the ground elevation at any point after final grading.
“Grading” means the filling, excavation or other movement of earth for any purpose.
“Granny flat” or “granny housing” means a secondary dwelling unit which is: (1) intended for
the sole occupancy of one or two adult persons sixty-two years of age or over; and (2) located on
a building site containing an existing single family detached dwelling. The floor area of an
attached granny flat does not exceed thirty percent of the existing floor area of the primary single
family residence and the floor area of a detached granny flat does not exceed one thousand two
hundred square feet. (See also “Second unit.”)
“Grazing” means the act of pasturing livestock on growing grass or other growing herbage or on
dead grass or other dead herbage existing in the place where grown as the principal sustenance of
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the livestock so grazed.
“Gross acreage” means the land area, expressed in acres, within a parcel or group of contiguous
parcels minus any right-of-way for arterial highways not including collector streets. Each acre so
determined is a gross acre.
Gross Density. See “Density.”
“Gross floor area” means the total square footage of all floors of a building, including the
exterior unfinished wall structure but excluding courtyards and other outdoor areas.
Gross Lot or Parcel Area. See “Lot area, gross.”
“Ground floor area” means all enclosed area within the ground floor of a structure, including
exterior walls and mechanical spaces. Carports, garages, accessory buildings and parking
structures are included in ground floor area but swimming pools and unenclosed post-supported
roofs over patios and walkways are not included.
Ground Sign. See “Freestanding sign” in sign definitions, Section 9.160.130.
“Guest house” means a detached or attached unit which has sleeping and sanitary facilities,
which may include full bathroom and/or kitchen or cooking facilities, and which is used primarily
for sleeping purposes by members of the family occupying the main building, their nonpaying
guests, and domestic employees.
“Guest ranch” means any property of five acres or more operated as a ranch which offers guest
rooms for rent and which has outdoor recreational facilities such as horseback riding, swimming
or hiking.
Habitable Area. See “Livable floor area.”
“Habitable room” means any room usable for living purposes, which includes working,
sleeping, eating, cooking or recreation, or a combination thereof. A room designed and used only
for storage purposes is not a habitable room.
“Hazardous waste” means a waste or combination of wastes which, because of its quantity,
concentration, toxicity, corrosiveness, mutagenicity or flammability, or its physical, chemical or
infectious characteristics, may: (1) cause or significantly contribute to an increase in mortality or
an increase in serious irreversible or incapacitating reversible illness; or (2) pose a substantial
present or potential hazard to human health or the environment when improperly treated, stored,
transported, disposed of, or otherwise managed.
Home for the Aged. See “Convalescent home.”
“Home occupation” means an occupation or activity conducted as an accessory use within a
dwelling unit incidental to the residential use of the property. See Section 9.60.110.
“Hospital” means a facility licensed by the State Department of Health Services providing
clinical, temporary or emergency service of a medical, obstetrical, surgical or mental health
nature to human patients.
“Hotel” means any building or portion thereof with access provided through a common entrance,
lobby or hallway to guest rooms which are rented on a daily or weekly basis.
Identification Sign. See sign definitions, Section 9.160.130.
“Industrial park,” “business park” or “office park” means a nonresidential development
wherein the permitted uses are planned, developed, managed and maintained as a unit, with
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landscaping, amenities, and common off-street parking provided to serve all uses on the property.
“Intensity” means the level of development or activity associated with a land use, as measured
by one or more of the following:
1. The amount of parking required for the use per Chapter 9.150.
2. The operational characteristics of the use such as hours of operation, the inclusion of
dancing or live entertainment as part of the use, or similar characteristics.
3. The floor area occupied by the use.
4. The percentage of the building site occupied by the use or by the structure containing
the use.
Interior Lot Line. See definitions under “Lot line.”
“Kennel” means any building, structure, enclosure or premises within which five or more dogs
are kept or maintained primarily for financial profit for the purpose of boarding, breeding,
training, marketing, hire or any other similar purpose.
“Kitchen” means any room all or part of which is designed and/or used for the cooking or other
preparation of food.
Land Use. See “Use.”
Land Use Intensity. See “Intensity.”
Landfill, Sanitary. “Sanitary landfill” means an area designed and used for the disposal of
solid waste on land by spreading it in layers, compacting it and covering it daily with soil or other
approved cover material.
Laundry Plant. See “Cleaning plant or laundry plant.”
“Livable floor area” means the interior area of a dwelling unit which may be occupied for living
purposes by humans, including basements and attics (if permitted). Livable floor area does not
include a garage or any accessory structure.
“Live entertainment” means any act, play, revue, pantomime, scene, dance or song, or any
combination of the foregoing performed in person by one or more persons whether or not they are
compensated for their performance.
Living Area. See “Livable floor area.”
Lodginghouse. See “Boardinghouse.”
“Lot” means an area of land under one ownership which is identified as a lot or parcel on a
recorded final map, parcel map, record of survey recorded pursuant to an approved division of
land, certificate of compliance, or lot line adjustment. The terms “lot” and “parcel” are
interchangeable for purposes of this code. Types of lots and their definitions are as follows:
1. “Corner lot” means a lot abutting two streets intersecting at an angle of not more than
one hundred thirty-five degrees. If the angle of intersection is more than one hundred thirty-
five degrees, the lot is an “interior lot.”
2. “Flag or panhandle lot” means a lot connected to the street with a narrow access
portion less than forty feet wide and more than twenty feet long and situated so that another
lot is located between the main portion of the flag lot and the street.
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3. “Interior lot” means a lot abutting only one street or abutting two streets which
intersect at an angle greater than one hundred thirty-five degrees.
4. “Key lot” means a lot with a side lot line that abuts the rear lot line of one or more
adjoining lots.
5. “Reverse corner lot” means a corner lot, the rear of which abuts the side of another
lot.
6. “Through lot” means a lot with frontage on two parallel or approximately parallel
streets.
“Lot area” means the horizontal land area within a lot expressed in square feet, acres, or other
area measurement.
“Lot coverage” or “building site coverage” means the cumulative ground floor area of the
structures on a lot expressed as a percentage of the net lot area. For purposes of this definition,
“ground floor area” means all enclosed area within the ground floor of a structure, including
exterior walls and mechanical spaces. Carports, garages, accessory buildings and parking
structures are included in ground floor area but swimming pools and unenclosed post-supported
roofs over patios and walkways are not included.
“Lot frontage” means the length of the front lot line. For corner lots the lot frontage shall be
measured from the interior lot corner to the outside of the corner cut-back.
“Lot line or property line” means any boundary of a lot. The classifications of lot lines and their
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definitions are as follows:
1. “Front lot line” means the following:
a. On an interior lot, the line separating the lot from the street;
b. On a corner lot, the shorter line abutting a street. (If the lot lines are equal or
approximately equal, the director shall determine the front lot line);
c. On a through lot, the lot line abutting the street providing primary access to the
lot.
2. “Interior lot line” means any lot line not abutting a street.
3. “Rear lot line” means a lot line which does not intersect the front lot line and which is
most distant from and most parallel to the front lot line. In the case of an irregularly-shaped
lot or a lot bounded by only three lot lines, the rear lot line is a ten-foot long line parallel to
and most distant from the front lot line for the purposes of determining setbacks and other
provisions of this code.
4. “Side lot line” means any lot line which is not a front or rear lot line.
“Lower income households” bears the same meaning as defined in Section 50079.5 of the
California Health and Safety Code.
“Lowest floor” means, with regard to flood protection, the lowest floor of the lowest enclosed
area, including a basement or cellar. An unfinished or flood-resistant enclosure, usable solely for
parking of vehicles, building access or storage in an area other than a basement area, is not
considered a building’s lowest floor provided that such enclosure is not built so as to render the
structure in violation of the applicable design requirements of the FP floodplain district, Section
9.140.030.
“Manufactured home” means a residential building transportable in one or more sections which
has been certified under the National Manufactured Housing Construction and Safety Standards
Act of 1974.
“Master commercial development” means a commercial center for which an overall site
development permit was approved and implemented, which may have remaining unconstructed
pads or buildings.
“Master plan of arterial highways” means a component of the circulation element of the city’s
general plan designating adopted and proposed routes for all commuter, secondary, primary and
major highways within the city.
“Master plan of drainage” means an engineering report outlining the drainage facilities needed
for the proper development of the city.
“Maximum allowable residential density” means the density allowed under applicable zoning
ordinances, or if a range of density is permitted, means the maximum allowable density for the
specific zoning range applicable to the subject project.
“Median” means a paved or planted area separating a street or highway into opposite-direction
travel lanes.
Medical Clinic. See “Clinic, medical.”
“Medical marijuana dispensary” means a facility or location which provides, makes available
or distributes medical marijuana to a primary caregiver, a qualified patient, or a person with an
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identification card, in accordance with California Health and Safety Code Section 11362.5 et seq.
“Menagerie” means a lot on which more than one wild, non-domestic reptile (not including
turtles or tortoises), bird (not including poultry) or mammal is kept. A tamed or trained wild
animal shall not be considered a domestic animal.
“Ministorage facility” means a building containing various size storage compartments not
exceeding five hundred square feet each, wherein each compartment is offered for rent or lease to
the general public for the private storage of materials excluding materials sold at the facility or
delivered directly to customers.
“Minor adjustments” are deviations in standards which have little or no potential for adverse
impacts on the surrounding community and which are reviewed administratively.
Minor Use Permit. See “Use permit.”
Mobilehome. See “Manufactured home.”
“Mobilehome park” or “mobilehome development” means any area or tract of land used to
accommodate mobilehomes for human habitation, including pads for mobilehomes, clubhouses,
recreation facilities, and other ancillary structures and facilities. The term includes mobilehome
parks and mobilehome subdivisions. See Section 9.60.180.
“Moderate income” or “persons and families of moderate income” means those middle-
income families as defined in Section 50093 of the California Health and Safety Code.
Modular Home. See “Manufactured home.”
Monument Sign. See sign definitions, Section 9.160.130.
“Motel” means a building or group of buildings containing guest rooms rented on a weekly basis
or less and with most or all guest rooms gaining access from an exterior walkway.
Multifamily Dwelling or Residence. See “Dwelling, multifamily.”
“Net project area” means all of the land area included within a development project excepting
those areas with before-development slopes of thirty percent or steeper and those areas designated
for public and private road rights-of-way, schools, public parks, and other uses or easements
which preclude the use of the land therein as part of the development project.
“Net site area” or “net lot area” means the total land area within the boundaries of a parcel or
building site after ultimate street rights-of-way and easements that prohibit the surface use of the
site are deducted.
“Noncommercial coach” means a vehicle, with or without motive power, designed and equipped
for human occupancy for classrooms and other nonresidential and noncommercial uses.
“Nonconforming lot” means a lot or parcel which was lawful and in conformance with the
applicable zoning ordinances when established but which, due to subsequent ordinance changes,
does not conform to the current development standards applicable to the zoning district in which
it is located. See Chapter 9.270.
“Nonconforming structure” means a structure which was lawful and in conformance with the
applicable zoning ordinances when constructed but which, due to subsequent ordinance changes,
does not conform to the current development standards applicable to the zoning district in which
it is located. See Chapter 9.270.
“Nonconforming use” means a land use which was lawful and in conformance with the
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applicable zoning ordinances when established but which, due to subsequent ordinance changes,
is not currently permitted in the zoning district in which it is located or is permitted only upon the
approval of a use permit and no use permit has been approved. See Chapter 9.270.
“Nonconformity” means a land use, lot or structure which was lawful when established or
constructed but, due to subsequent ordinance changes, is not in conformance with this zoning
code. The term nonconformity does not include illegal uses, lots, or structures, i.e., which were
not lawful when established or constructed. See Chapter 9.270.
Nursery, Day Care. See “Child day care facility.”
Nursing Home. See “Convalescent home.”
Office Park. See “Industrial park.”
Official Zoning Map. See “Zoning map.”
“Off-site hazardous waste facility” means any structures, other appurtenances or improvements
on land and all contiguous land serving more than one producer of hazardous waste, used for the
treatment, transfer, storage, resource recovery, disposal or recycling of hazardous waste,
including, but not limited to,:
1. Incineration facilities (i.e., rotary kiln, fluid bed, etc.);
2. Residual repository (i.e., receiving only residuals from hazardous waste treatment
facilities);
3. Stabilization/solidification facilities;
4. Chemical oxidation facilities;
5. Neutralization/precipitation facilities; or
6. Transfer/storage facilities.
“Open space” means any parcel or area of land or water, public or private, which is reserved for
the purpose of preserving natural resources, for the protection of valuable environmental features,
or for providing outdoor recreation or education. Open space does not include roads, driveways
or parking areas not related to recreational uses, any buildings, building setback areas or the
required space between buildings, or surface utility facilities.
Open Space, Usable. “Usable open space” means open space which is predominately level (i.e.,
slopes less than five percent) but which may contain some steeper land (i.e., with slopes up to
twenty percent) which has utility for picnicking or passive recreation activities and which
complements surrounding usable open space. Usable open space is a minimum of fifteen feet in
width and three hundred square feet in area and may include structures and impervious surfaces
such as tot lots, swimming pools, basketball courts, tennis courts, picnic facilities, walkways or
bicycle trails.
Outdoor Advertising Sign. See “Billboard” in sign definitions, Section 9.160.130.
“Outdoor light fixtures” means outdoor artificial illuminating devices, outdoor fixtures, lamps
and other devices, permanent or portable, used for illumination or advertisement. Such devices
shall include, but are not limited to, search, spot, or flood lights for:
1. Buildings and structures;
2. Recreational areas;
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3. Parking lot lighting;
4. Landscape lighting;
5. Billboards and other signs (advertising or other);
6. Street lighting;
7. General area and yard lighting.
“Outdoor vendors” include hotdog stands, ice cream carts, and other retail uses which utilize a
movable or relocatable stand or cart for walk-up sales. The stand or cart must be of a size and
design suitable for placement on a private sidewalk, plaza, or pedestrianway.
Panhandle Lot or Flag Lot. See definitions under “Lot.”
“Parcel” means an area of land under one ownership which is identified as a lot or parcel on a
recorded final map, parcel map, record of survey recorded pursuant to an approved division of
land, certificate of compliance or lot line adjustment. The terms “lot” and “parcel” are
interchangeable for purposes of this code.
“Parking accessway” means a vehicular passageway that provides access and circulation from a
street access point into and through a parking lot to parking aisles and between parking areas.
“Parking structure” means a structure which is open or enclosed and is used for the parking of
motor vehicles.
“Parkway” means the area of a public street that lies between the curb and the adjacent property
line or physical boundary, such as a fence or wall, which is used for landscaping and/or passive
open space.
“Pasture” means an enclosed holding area consisting of grass or similar vegetation, specifically
used for purposes of grazing or feeding of animals.
Patio Home. See “Dwelling, patio home.”
“Permitted use” means a land use allowed within a zoning district under this zoning code and
subject to the applicable provisions of this code.
“Person” means any individual, firm, copartnership, joint venture, association, social club,
fraternal organization, company, joint stock association, corporation, estate, trust, organization,
business, receiver, syndicate, public agency, the state of California or its political subdivisions or
instrumentalities, or any other group or combination acting as a unit.
“Person with a disability” is a person with a physical or mental impairment that limits or
substantially limits one or more major life activities, anyone who is regarded as having such an
impairment, or anyone who has a record of such an impairment.
“Personal services” are establishments providing nonmedical services as a primary use,
including, but not limited to, barber and beauty shops, spas and tanning salons, clothing rental,
dry cleaning stores, home electronics and small appliance repair, laundromats (self-service
laundries), shoe repair shops, and tailors.
“Planned unit development” means a residential development characterized by comprehensive
planning for the entire project, the clustering of buildings to preserve open space and natural
features, and provision for the maintenance and use of open space and other facilities held in
common by the property owners within the project.
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Pole Sign. See sign definitions, Section 9.160.130.
Portable Sign. See sign definitions, Section 9.160.130.
“Precise plan” or “precise plan of development” means the plan or plans for a project,
development or other entitlement approved by the decision-making authority. A precise plan may
include site, grading, architecture, landscaping plans and may also include a plan text describing
the project design, development phasing, and other characteristics.
“Precise plan of highway alignment” means a plan, supplementary to the master plan of arterial
highways, which establishes the highway centerline and the ultimate right-of-way lines and may
establish building setback lines.
Primary Residence. See “Main dwelling.”
“Primary unit” means a single-family or multifamily residential unit constructed and intended
as the principal unit and building on a lot. The primary unit shall be the largest unit on the lot.
“Principal use” means the primary or predominant use of any parcel, building site or structure.
“Project area” means all of the land area included within a development project excepting those
areas designated for public and private road rights-of-way, schools, public parks, and other uses
or easements which preclude the use of the land therein as part of the development project.
Projecting Sign. See sign definitions, Section 9.160.130.
“Property line” means a lot line or parcel boundary.
“Public agency” means the United States, the state, the county or any city within the county, or
any political subdivision or agency thereof.
Rear Lot Line. See definitions under “Lot line.”
“Reasonable accommodation” means the process of providing flexibility in the application of
land use, zoning, and building regulations, practices, and procedures to eliminate barriers to
housing opportunities for persons with disabilities.
“Recreational vehicle” or “RV” means all trailers or any vehicle placed on a trailer such as a
boat, watercraft, or other vehicle, plus any vehicle designed and used for temporary habitation,
including motorhomes, travel trailers, “5th wheels” and camper shells.
“Recycling” means the process by which waste products are reduced to raw materials and
transformed into new products.
Relocatable Building. See “Building, relocatable.”
“Residential care facility” or “community care facility” means a residential facility which is
licensed by the state to provide living and treatment facilities on a monthly or longer basis for six
or fewer of the following: wards of the juvenile court, elderly persons, mentally disordered
persons, handicapped persons or dependent and neglected children. Such a facility is permitted in
all types of residences by operation of state law.
Residential, Multifamily. See “Dwelling, multifamily.”
Residential, Single-Family. See “Dwelling, single-family.”
“Restaurant” means any use providing for the preparation, retail sale and consumption on site of
food and beverages. Restaurants include, but are not limited to, cafés, coffee shops, pubs,
sandwich shops, ice cream parlors, fast food take-out and drive-through stores, whose primary
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activity is food service and places of business with similar uses. If any seating is provided in
conjunction with a store where there is the preparation and retail sale of food and beverages, that
use shall be classified as a restaurant. The term “restaurant” may include the licensed sale of
alcoholic beverages for consumption on the premises.
Restaurant, Drive-Through. “Drive-through restaurant” means a restaurant with one or more
automobile lanes which allow for the ordering and dispensing of food and beverages to patrons
who remain in their vehicles.
Rest Home. See “Convalescent home.”
“Retail” means the selling of goods or merchandise directly to the ultimate consumer.
“Reverse vending machine” means a machine which accepts recyclable materials, such as
aluminum cans, newspapers, or other materials, from the public and dispenses money in return.
“Riding academy” means a facility designed and used primarily for recreational riding, training
and instruction purposes, and allowing both on-site boarding or trailering of horses to the facility.
“Riding and hiking trail” means a trail or way designed for and used by equestrians, pedestrians
and cyclists using nonmotorized bicycles.
“Right-of-way” means the entire width of property used for streets, highways, flood or drainage
works, overhead or underground utilities, or any related improvements.
Roof Sign. See sign definitions, Section 9.160.130.
Roominghouse. See “Boardinghouse.”
“Satellite dish antenna” means an apparatus capable of receiving communications from a man-
made satellite.
“Scenic highway” means any highway designated a scenic and/or historic highway by an agency
of the city, state or federal government.
“Second unit.” In accordance with Government Code Section 65852.2(i)(4), “second unit”
means an attached or a detached residential dwelling unit which provides complete independent
living facilities for one or more persons. It shall include permanent provisions for living, sleeping,
eating, cooking, and sanitation and shall be located on the same parcel as the single-family
dwelling is situated. A second unit also includes the following:
1. An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code;
2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.
“Section” means a portion of this zoning code beginning immediately after a six- or seven-digit
number beginning with 9., e.g., 9.10.010 or 9.280.030, and extending to the next such six- or
seven-digit number. (See also “Subsection.”)
“Semi-permanent sign” means a non-illuminated sign which requires a sign permit, such as
advertising the future construction or opening of a facility, model home complex, commercial, or
residential subdivision identification which is intended to be erected or posted for a minimum of
sixty-one days and a maximum of one year. A permit for semi-permanent signs advertising future
facility construction shall not be approved until a development review application has been
submitted.
“Senior citizen” means a person fifty-five years of age or older.
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“Senior citizen residence” means a residential care facility which is licensed by the state to
provide living and treatment facilities on a monthly or longer basis for six or fewer senior
citizens.
“Senior group housing” means a residential development which is developed or substantially
renovated for and occupied by seven or more senior citizens.
“Service” means an act or any result of useful labor which does not in itself produce a tangible
commodity.
Service Station. See “Gas station.”
“Setback” means the distance that a building or other structure or a parking lot or other facility
must be located from a lot line, property line or other specified boundary.
Sexually Oriented Business. See Chapter 5.80 of the municipal code.
“Shopping center” or “commercial center” means a commercial area or group of commercial
establishments, planned, developed, managed and maintained as a unit, with common
landscaping, amenities, and off-street parking provided to serve all uses on the property.
Side Lot Line. See definitions under “Lot line.”
“Sidewalk sale” or “parking lot sale” means the temporary outdoor display and sale of
merchandise which is normally displayed indoors at the location of an individual retail business
not located within a shopping center. (See also “Special commercial event.”)
“Sign” means any medium for visual communication, including, but not limited to, words,
symbols and illustrations together with all parts, materials, frame and background, which medium
is used or intended to be used to attract attention to, identify, or advertise an establishment,
product, service, activity or location, or to provide information. Also, see sign definitions, Section
9.160.130.
Single-Family Dwelling or Residence. See “Dwelling, single-family.”
“Single room occupancy (SRO) facility” or “SRO hotel” means a residential facility which is
rented on a weekly or longer basis and which provides living and sleeping facilities for one or
two persons per unit. Each unit contains a toilet and sink. Shower, kitchen, and laundry facilities
may be shared.
Site. See “Building site.”
Site Area, Net. See “Net project or site area.”
Site Coverage. See “Building site coverage.”
Site Development Permit or Development Permit. See Section 9.210.010.
“Slope” or “slope gradient” means the vertical distance between two points on a slope divided
by the horizontal distance between the same two points, with the result expressed as a percentage;
e.g., “the slope has a twenty percent gradient” (usually used to describe natural as opposed to
manufactured, slopes).
“Slope ratio” means the steepness of a slope expressed as a ratio of horizontal distance to the
vertical rise over that horizontal distance; e.g., 2:1 (usually used to describe manufactured as
opposed to natural, slopes).
“Special commercial event” means the temporary outdoor display and sale of merchandise by
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two or more tenants within a commercial center, or arts and crafts shows, fairs, or entertainment
events within a commercial center.
“Specific plan” means a plan consisting of text, maps and other documents and exhibits
regulating development within a defined area of the city, consistent with the general plan and
State Government Code Section 65450 et seq.
“Stable” means a building or structure containing multiple stalls for the purposes of sheltering,
feeding, boarding, accommodating or otherwise caring for several horses at one time.
“Stall” means a division of a stable accommodating one horse into an adequately sized enclosure
for the purpose of confining individual horses within a sheltered environment as may be
necessary for security, safety or other reasons pertinent to the health, welfare and daily care of
each animal.
“Stock cooperative” means a corporation which is formed primarily for the purpose of holding
title to, either in fee simple or for a term of years, improved real property, if all or substantially all
of the shareholders of such corporation receive a right of exclusive occupancy in a portion of the
real property, title to which is held by the corporation, which right of occupancy is transferable
only concurrently with the transfer of the shares of stock or membership certificate in the
corporation held by the person having such right of occupancy.
“Storage” means a place where goods, materials, and/or personal property is placed for more
than twenty-four hours.
“Story” means that portion of a building included between the surface of any floor and the
surface of the floor immediately above it or if there is no floor above, then the space between the
floor and the ceiling above it.
“Street” means a public or private vehicular right-of-way other than an alley or driveway,
including both local streets and arterial highways.
“Structure” means anything that is erected or constructed having a fixed location on the ground
or attachment to something on the ground and which extends more than thirty inches above the
finish grade. A mobilehome or relocatable building, except when used as a temporary use with its
weight resting at least partially upon its tires, is a structure for the purposes of this definition.
“Subsection” means a portion of a section of this zoning code designated by a section number
followed immediately by an upper case letter; for example, subsection 9.10.010A. (See also
“Section.”)
“Supportive housing” means housing with no limit on length of stay, that is occupied by the
target population as defined in subdivision (d) of Section 53260 of the Health and Safety Code
50675.14(b) and that is linked to on-site or off-site services that assist the supportive housing
resident in retaining the housing, improving his or her health status, and maximizing his or her
ability to live and, when possible, work in the community. (“Target population” includes adults
with low income having one or more disabilities, including mental illness, HIV or AIDS,
substance abuse, or other chronic health conditions, or individuals eligible for services provided
under the Lanterman Developmental Disabilities Services Act and may, among other populations,
include families with children, elderly persons, young adults aging out of the foster care system,
individuals exiting from institutional settings, veterans, or homeless people.)
“Swimming pool” means an artificial body of water having a depth in excess of eighteen inches,
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designed, constructed and used for swimming, dipping or immersion purposes by humans.
“Tandem parking” means any off-street parking space(s), or arrangement of such spaces,
configured in such a manner such that one or more spaces is not directly accessible to a street or
other approved access without traversing any portion of another space.
“Temporary sign” means any non-illuminated sign which may require a sign permit and which
is intended to be posted for a maximum of forty-five days. Temporary signs include without
limitation: political campaign signs, garage sale signs and seasonal sales signs.
“Temporary use” means a land use established for a specified period of time, which use is
discontinued at the end of such specified time.
“Timeshare facility” means a facility in which a person receives the right in perpetuity, for life
or for a specific period of time, to the recurrent, exclusive use or occupancy of a lot, parcel, unit,
or portion of real property for a period of time which has been or will be allocated from twelve or
more occupancy periods into which the facility has been divided. A timeshare use may be
coupled with an estate in the real property or it may entail a license, contract, membership, or
other right of occupancy not coupled with an estate in the real property.
Townhome. See “Dwelling, townhome.”
“Transient basis” means for a continuous period of two weeks or less.
“Transitional housing” is buildings configured as rental housing developments, but operated
under program requirements that call for the termination of assistance and recirculation of the
assisted unit to another eligible program recipient at some predetermined future point in time,
which shall be no less than six months.
“Transitional shelter” means a shelter for homeless persons or victims of domestic abuse which
provides accommodations for persons on a transient basis, i.e., for a continuous period of two
weeks or less.
Two-Unit Attached Dwelling. See “Dwelling, two-unit attached.”
“Ultimate right-of-way” means the right-of-way shown as ultimate on an adopted precise plan
of highway alignment or the street right-of-way shown within the boundary of a recorded tract
map, a recorded parcel map or a recorded planned community development plan. The latest
adopted or recorded document in such cases shall take precedence. If none of these exist, the
ultimate right-of-way is the right-of-way required by the highway classification as shown in the
general plan.
“Use” or “land use” means the purpose for which a structure or land is occupied, arranged,
designed or intended, or for which either a structure or land is or may be occupied or maintained.
“Use permit” means a discretionary entitlement under the provisions of this zoning code which
authorizes a specific use or development on a specific property subject to compliance with all
terms and conditions imposed on the entitlement. Uses requiring a conditional use permit have
moderate to significant potential for adverse impacts on surrounding properties, or residents while
uses requiring a minor use permit have low to moderate potential for adverse impacts on
surrounding properties, residents, or businesses. See Section 9.210.020.
Variance. See Section 9.210.030.
“Vehicular accessway” means a private, nonexclusive vehicular easement affording access to
abutting properties.
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“Very low income households” bears the same meaning as defined in Section 50105 of the
Health and Safety Code.
“Veterinary clinic” means a place where animals no larger than the largest breed of dogs are
given medical and surgical treatment, primarily on an outpatient basis, and where the boarding of
animals under treatment is incidental to the principal clinic use.
Wall Sign. See “Building-mounted sign” in sign definitions, Section 9.160.130.
“Wing wall” means an architectural feature in excess of six feet in height which is a continuation
of a building wall projecting beyond the exterior walls of a building.
“Yard” means an open space on a parcel of land or building site unobstructed and unoccupied
from the ground upward except for wall projections permitted by this code. Yards are classified
as follows:
1. Front yard means a yard extending across the full width of the lot between the front lot
line or the ultimate street right-of-way line and a setback line within the lot. The depth of the
front yard is equal to the setback established in the development standards for the applicable
zoning district and is measured along a line drawn at a ninety-degree angle to whichever of
the following results in the greatest setback: the front lot line or its tangent or the ultimate
street right-of-way or its tangent.
2. Rear yard means a yard extending across the full width of the lot between the rear lot
line and a setback line within the lot. The depth of the rear yard is equal to the setback
established in the development standards for the applicable zoning district and is measured
along a line drawn at a ninety-degree angle to whichever of the following results in the
greatest setback: the rear lot line or its tangent or the ultimate street right-of-way or its
tangent.
3. Side yard means a yard extending from the front setback line to the rear setback line.
The depth of the side yard is equal to the setback established in the development standards
for the applicable zoning district and is measured along a line drawn at a ninety-degree angle
to whichever of the following results in the greatest setback: the side lot line or its tangent or
the ultimate street right-of-way or its tangent.
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“Zoning code” or “code” means the zoning code of the city, i.e., Title 9 of the city of La Quinta
Municipal Code, including the official zoning map and other maps and graphics incorporated in
the zoning code text or included therein by reference.
“Zoning district” or “district” means an area of the city designated on the official zoning map
and subject to a uniform set of permitted land uses and development standards.
“Zoning map” or “official zoning map” means a map incorporated into this code by reference
which covers the entire land area of the city and is divided into zoning districts for the purpose of
specifying for each such land area the uses permitted, development standards required, and other
applicable provisions of this code. (Ord. 562 § 1, 2017; Ord. 550 § 1, 2016)
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TITLE 11
11.08.040 LQMC – NOISE
No person shall willfully make any unreasonably loud noise to the extent that it disturbs the peace and
quiet of any neighborhood or imposes upon the privacy and rights of others. The standards which may
be considered in determining whether a violation of this section exists, may include, but is not limited
to, the following:
A. The level of noise;
B. The nature of the area within which the noise emanates;
C. The density of the inhabitation of the area within which the noise emanates;
D. The time of day or night;
E. The duration of the noise;
F. Whether the noise is recurrent, intermittent or constant; or
G. Whether the noise is produced by a commercial or noncommercial activity. (Ord. 151 § 2,
1989; Ord. 10 § 1, 1982)
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TITLE 13
13.32.020 Applicability.
Lot line adjustment may be utilized to reconfigure the size or shape of one lot provided that:
A. All property line segments adjusted are boundary lines of the subject lot (though the
extensions of the adjusted segments may affect several lots);
B. No greater number of lots than originally existed will result from the lot line adjustment; and
C. The applicant and/or owner of the property has not received approval of a lot line adjustment
affecting any of the lots to be altered, or lots abutting any of the lots to be altered, for a period of
six months immediately preceding the date of the current application, unless the property is zoned
neighborhood commercial, community commercial, regional commercial, office commercial,
commercial park, village commercial or major community facilities in which case there shall be
no time restriction between lot line adjustments. (Ord. 562 § 1, 2017; Ord. 539 § 6, 2016; Ord.
444 § 1, 2007; Ord. 326 § 3, 1998; Ord. 272 § 1, 1995)
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City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCES FOR HOUSING COMMISSIONER
DAVIDSON FROM THE DECEMBER 12, 2018 HOUSING COMMISSION MEETING
AND COMMUNITY SERVICES COMMISSIONER WYLER FROM THE JANUARY 14,
2019 COMMUNITY SERVICES COMMISSION MEETING
RECOMMENDATION
Excuse absences for Housing Commissioner Gwen Davidson from the December
12, 2018 Housing Commission meeting and Community Services Commissioner
Doriel Wyler from the January 14, 2019 Community Services Commission
meeting.
EXECUTIVE SUMMARY
Commissioner Davidson requested to be excused from the December 12,
2018 Housing Commission meeting due to personal reasons. Commissioner
Davidson has no absences for FY 2018/19.
Commissioner Wyler requested to be excused from the January 14, 2019
Community Services Commission meeting due to personal reasons.
Commissioner Wyler has no absences for FY 2018/19.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or
committee absents him/herself from two consecutive regular meetings or
absents him/herself from a total of three regular meetings within any fiscal
year, his/her office shall become vacant and shall be filled as any other
vacancy. A board, commission or committee member may request advance
permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to
excuse an absence after-the-fact where such extenuating circumstances
prevented the member from seeking advance permission to be absent. If such
permission or excuse is granted by the city council, the absence shall not be
counted toward the above-stated limitations on absences.”
CONSENT CALENDAR ITEM NO. 3
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ALTERNATIVES
Council may deny this request, which would result in the absence being counted
toward the Commissioner’s limitation on absences as noted above.
Prepared by: Nichole Romane, Management Assistant
Approved by: Monika Radeva, City Clerk
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City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK,
MANAGEMENT ASSISTANT, AND ADMINISTRATIVE ASSISTANT TO ATTEND
LASERFICHE EMPOWER 2019 CONFERENCE IN LONG BEACH, CALIFORNIA,
FEBRUARY 5 – 8, 2019
RECOMMENDATION
Authorize overnight travel for the City Clerk, Management Assistant, and
Administrative Assistant to attend the Laserfiche Empower 2019 Conference in
Long Beach, California, February 5 – 8, 2019.
EXECUTIVE SUMMARY
The Clerk’s Department seeks additional knowledge in the City’s
Laserfiche content management software, enhanced business processes,
and upcoming technological innovations.
Annually, Laserfiche holds the Laserfiche Empower Conference
(Conference) which provides four days of intense training, hands on labs,
and networking with other municipal users.
The Clerk’s Department was awarded three free registrations.
FISCAL IMPACT
Estimated expenses for the three attendees are $2,100 ($700 each), which
includes travel, lodging, and meals. Funds are available in the City Clerk’s
Travel and Training budget (101-1005-60320).
BACKGROUND/ANALYSIS
Laserfiche is a robust enterprise content management software that the Clerk’s
Department has used since 2002 as the City’s permanent records repository,
digital research library, and paperless archive.
The Conference is the premier educational and peer exchange event for the
Laserfiche community and professionals who are interested in learning ways to
improve efficiency and transform their organization. Each year 3,000+
CONSENT CALENDAR ITEM NO. 4
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Laserfiche customers, partners, and IT professionals attend this Conference,
which offers more than 250 sessions and hands-on labs taught by industry
experts, Laserfiche engineers, and experienced users. This four-day intensive
annual Conference provides participants with the tools and resources they need
to get the most out of their Laserfiche system.
The Clerk’s Department was awarded three full conference registrations valued
at $2,550 ($850 each); however, travel, lodging, and meal expenses are not
included.
ALTERNATIVES
The Council may elect not to authorize this request; however, since this will
provide information and training that is vital to successfully administering the
Laserfiche system to its full potential, staff does not recommend this
alternative.
Prepared by: Monika Radeva, City Clerk
Approved by: Frank J. Spevacek, City Manager
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City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR ONE
COUNCILMEMBER TO ATTEND LEAGUE OF CALIFORNIA CITIES GOVERNANCE,
TRANSPARENCY AND LABOR POLICY COMMITTEE MEETINGS IN
SACRAMENTO, CALIFORNIA, JANUARY 18 AND JUNE 14, 2019
RECOMMENDATION
Authorize overnight travel for Mayor Pro Tem Sanchez to attend the League of
California Cities Governance, Transparency and Labor Policy Committee
Meetings in Sacramento, California, on January 18 and June 14, 2019.
EXECUTIVE SUMMARY
•The President of the California League of Cities appointed Mayor Pro Tem
Sanchez to serve on the Governance, Transparency and Labor Policy
Committee (Committee) for another one-year term ending 2019.
•The Committee will hold three meetings in 2019; two of which will be held
in Sacramento, California.
FISCAL IMPACT
Estimated expenses for each meeting are $800; which includes air travel,
lodging, and meals. Funds are available in the Council Travel and Training
budget (101-1001-60320).
BACKGROUND/ANALYSIS
An appointment to this Committee is for a one-year term that concludes at the
2019 League Annual Conference. Acceptance of this appointment is a
commitment to regularly attend and participate in the three meetings.
The first Committee meeting will be January 18, 2019, at the Sacramento
Convention Center.
ALTERNATIVES
Council may deny this request or require Mayor Pro Tem to fund these costs.
Prepared by: Teresa Thompson, Management Specialist
Approved by: Frank J. Spevacek, City Manager
CONSENT CALENDAR ITEM NO. 5
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City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING
MANAGEMENT COORDINATOR TO ATTEND 2019 VISIT CALIFORNIA
OUTLOOK FORUM IN RANCHO PALOS VERDES, CALIFORNIA, FEBRUARY 10
-13, 2019
RECOMMENDATION
Authorize overnight travel for Marketing Management Coordinator to attend
the 2019 Visit California Outlook Forum in Rancho Palos Verdes, California,
February 10-13, 2019.
EXECUTIVE SUMMARY
•Outlook Forum is the Golden State travel industry’s premier annual
conference, bringing together experts from around the world to share
insights and strategies on tourism’s biggest topics.
FISCAL IMPACT
Estimated cost will be $2,500, which includes registration, travel, lodging,
parking, and meals. Funds are available in the 2018/19 Marketing
Department’s Travel and Training budget (101-3007-60320).
BACKGROUND/ANALYSIS
Visit California is the Golden State’s official travel and training board with the
primary role of developing and maintaining global marketing programs – in
partnership with the state’s travel industry – that keep California top of mind
as a premier travel destination. By attending this summit, the Marketing
Management Coordinator will learn and reinforce the value proposition of
tourism, ensuring that local business, opinion-shapers, media and residents
understand the economic impact and benefit of tourism to the local economy.
This allows the City to be more innovative and in the forefront within the
Coachella Valley.
ALTERNATIVES
Council may elect not to authorize this request.
Prepared by: Marcie Graham, Marketing Management Coordinator
Approved by: Frank J. Spevacek, City Manager
CONSENT CALENDAR ITEM NO. 6
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City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR ONE
COUNCILMEMBER AND ASSISTANT TO THE CITY MANAGER TO ATTEND CITY
LAUNCH 2019 CONFERENCE IN SAN DIEGO, CALIFORNIA, MARCH 10-12,
2019
RECOMMENDATION
Authorize overnight travel for Councilmember Peña and Assistant to the City
Manager to attend City Launch 2019 Conference in San Diego, California,
March 10-12, 2019.
EXECUTIVE SUMMARY
The City Launch conference offers technology sessions and strategic
programs dedicated to transforming local government services with
technology and data analytics.
Participants will also be educated on big data, small cell technology,
citizen engagement, autonomous vehicles, expanding broadband, and
incorporating economic development with technology.
FISCAL IMPACT
Estimated expenses are $1,195 per person, or a total of $2,390, which
includes registration, travel, lodging, and meals for four days. Funds are
available in the 2018/19 City Council and City Manager Travel and Training
budgets (101-1001-60320 & 101-1002-60320).
BACKGROUND/ANALYSIS
Connected Communities Collaborative (CCC) is a nonprofit
organization dedicated to helping local governments strategically
integrate and leverage technological innovation to enhance economic
prosperity, environmental sustainability, and quality of life. CCC works to
give local governments the strategies they need to take advantage of smart
city technologies.
CONSENT CALENDAR ITEM NO. 7
89
CCC’s signature production is City Launch, held annually in San Diego. City
Launch is the kickoff to a year-long series of educational and networking
meetings, seminars and online trainings for local government officials,
vendors and smart city researchers and practitioners. CCC programming is
designed to bring together novice and veteran smart city leaders in working
groups to share best practices and build relationships that provide
ongoing support to achieve local goals.
ALTERNATIVES
Council may choose not to approve this request. However, this alternative is
not recommended as staff would not be allowed to take advantage of this
professional development opportunity, which would benefit City service
delivery.
Prepared by: Gil Villalpando, Assistant to the City Manager
Approved by: Frank J. Spevacek, City Manager
90
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR FOUR PLANNING
COMMISSIONERS AND PLANNING MANAGER TO ATTEND THE ANNUAL LEAGUE
OF CALIFORIA CITIES PLANNING COMMISSIONERS ACADEMY IN LONG BEACH,
CALIFORNIA, MARCH 6-8, 2019
RECOMMENDATION
Authorize overnight travel for four Planning Commissioners and Planning
Manager to attend the League of California Cities Annual Planning
Commissioners Academy in Long Beach, California, March 6-8, 2019.
EXECUTIVE SUMMARY
•The League of California Cities hosts an Annual Planning Commissioners
Academy (Academy), which offers sessions on major planning and land-
use issues as well as provides networking opportunities.
•The location rotates between northern and southern California cities.
This year’s event will be in Long Beach.
•Upon approval, four Planning Commissioners and the Planning Manager
would attend this year’s Academy.
FISCAL IMPACT
Estimated total expenses are $7,500, which includes registration,
transportation, lodging and meals. Funds are available in the Department’s
Planning Division Travel and Training Budget (101-6002-60320).
BACKGROUND/ANALYSIS
The Academy is a three-day event focusing on major planning and land-use
issues affecting local governments. Education sessions may include:
•Essential planning tools
•California Environmental Quality Act
•The impact of planning policy and community design on a community
•The planning process before project approval
•Basic topics a planning commissioner should know when reviewing
planning documents and land use cases.
CONSENT CALENDAR ITEM NO. 8
91
Commissioners will be selected to attend the academy at the January 22
Planning Commission meeting and staff recommends that Commissioners that
have not yet attended the Academy be given priority.
ALTERNATIVES
Council may elect to not authorize this travel or reduce the number of
attendees.
Prepared by: Wanda Wise-Latta, Executive Assistant
Approved by: Danny Castro, Design and Development Director
92
CONSENT CALENDAR ITEM NO. 9
City of La Quinta
CITY COUNCIL MEETING: January 15, 2018
STAFF REPORT
AGENDA TITLE: ACCEPT LA QUINTA LANDSCAPE RENOVATION
IMPROVEMENTS PROJECT LOCATED AT THE ADAMS PARK RETENTION BASIN
AND QUINTERRA DEVELOPMENT, ON THE NORTH SIDE OF MILES AVENUE,
BETWEEN ADAMS STREET AND LOS MANOS DRIVE (PROJECT NO. 2016-03)
RECOMMENDATION
Accept the La Quinta Landscape Renovation Improvements Project as
complete; authorize the City Clerk to file a Notice of Completion with the Office
of the County Recorder; and authorize staff to release retention in the amount
of $28,810, thirty-five days after the Notice of Completion is recorded.
EXECUTIVE SUMMARY
The project included approximately 100,700 square feet of parkway and
retention basin turf conversion to the Desert Oasis plant palette; a new
walkway around the Adams Park Retention Basin; new lighting at the
development entrances and wall cleaning.
The work is complete and Council acceptance will close the contract and
allow final payment.
FISCAL IMPACT
The following is the financial accounting for Project No. 2016-03:
Original Contract Amount $ 558,863
Contract Change Order No. 1 $ 21,819
Final Contract Amount $ 580,682
Project Budget $ 992,500
Final Contract Amount ($ 580,682)
Design, Professional, & Personnel Costs ($ 112,658)
Inspection, Survey, Plans, & Other Construction Costs ($ 18,807)
Anticipated Funds Remaining* $ 280,353
* All costs to date have been accounted for and no further costs are anticipated.
93
There are adequate funds to close this project; the final retention amount of
$28,810 will be paid from account number 401-0000-20600. The anticipated
savings ($280,353) will remain as available appropriations for this project until
the completion of all phases.
BACKGROUND/ANALYSIS
On June 19, 2018, Council awarded a $558,863 contract to Conserve LandCare,
Inc.
On July 24, 2018, a Notice to Proceed was issued with a 90-working day
completion time starting on July 30, 2018 and ending on December 6, 2018.
The project was deemed substantially complete on December 4, 2018. No
liquidated damages or early completion incentives are recommended.
Contract Change Order No. 1 was issued for additional grading, irrigation,
irrigation controller modifications, and a contract quantity adjustment.
The project construction effort is complete and in compliance with the plans
and specifications. Staff recommends acceptance and release of the retention
thirty-five days after the Notice of Completion is recorded.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Leonard R. St. Sauver, Public Works Construction Manager
Approved by: Bryan McKinney, P.E., City Engineer
Attachment: 1. Vicinity Map
94
Vicinity Map
Phase 3 Acacia Turf Conversion Improvements
Project Location:
Adams Park
Project Location:
Quinterra
ATTACHMENT 1
95
96
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED DECEMBER 14, 21, 2018
AND JANUARY 4, 2019
RECOMMENDATION
Approve demand registers dated December 14, 21, 2018 and January 4, 2019.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 3,611,057.44$
Successor Agency of RDA 14,510.96$
Housing Authority 5,256.35$
3,630,824.75$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for December 14, 21, 2018 and January 4,
2019.
Warrants Issued:
120847-120928 392,499.12$
120929-121041 1,152,380.30$
121042-121092 153,528.29$
Wire Transfers 1,405,202.44$
Void (206.00)$
Payroll Tax transfers 59,832.78$
Payroll Direct Dep & Ck 37371-37396 467,587.82$
3,630,824.75$
In the amounts listed above, two checks were voided and re-issued due to
stale dated and incorrect vendor name.
CONSENT CALENDAR ITEM NO. 10
97
The most significant expenditures on the demand register are:
Account Name Amount
East of Madison LLC Developer 152,726.10$ Street Improvements
Reimbursement To Ave 54
Conserve Landcare Construction 146,559.23$ La Quinta Landscape
Renovation
ND La Quinta Developer 105,455.00$ Street Improvements
Partners LLC Reimbursement Ave 52 to Ave 54
OMNI-MEANS Design 101,299.31$ La Quinta Village
Road Diet
Tyler Technologies Software 78,302.17$ Finance Software
Licenses
PurposeVendor
Wire Transfers: Ten transfers totaled $1,405,202. Of this amount, $325,489
was for Landmark, $80,965 for PERS, and $987,000 for Pershing LLC. (See
Attachment 2 for a full listing).
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments:1. Demand Registers
2.Wire Transfers
98
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Demand Register
City of La Quinta Packet: APPKT01828 - DA 12/14/2018
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
-26.53Sales Taxes Payable12/05/18- WC GYM WIPES TAX1208472XL CORPORATION 101-0000-20304
438.98Operating Supplies12/05/18- WC GYM WIPES1208472XL CORPORATION 101-3002-60420
715.84Civic Center Lake Maintenance12/2018 FY 18-19 CIVIC CENTER PARK LAK…120848ALL VALLEY BBQ, SPA & PATIO…101-3005-60117
28,924.00Land ImprovementsSRR BIG HORN SHEEP FENCE120849AMERICAN FENCE COMPANY, …101-1007-74014
190.35Operating Supplies11/23-12/06/18- WC JANITORIAL SUPPLIES120850AMERIPRIDE SERVICES INC 101-3002-60420
198.80Instructors12/12/18- PILATES120852BERETTO, LUCILLA 101-3002-60107
10.00Wellness Center Memberships12/05/18- AEROBICS CLASS CANCELLATION120853BLUME, DEAN 101-0000-42218
1,766.73Community Experiences12/07/18- TREE LIGHTING FENCING120855BRIGHT EVENT RENTALS, LLC 101-3003-60149
1,028.98Materials/Supplies12/01/18- PALM TREES120857CALIFORNIA DESERT NURSERY,…101-3005-60431
196.05LT Care Insurance PayLONG TERM CARE120858CALPERS LONG-TERM CARE P…101-0000-20949
836.45Utilities - Water -Pioneer Park12/04/18- WATER SERVICE120860COACHELLA VALLEY WATER DI…101-3005-61207
277.20Instructors12/12/18- SUN STYLE TAI CHI120861COHEN, ANN MARIE 101-3002-60107
35,851.00Landscape Contract12/2018 CONSERVE - PARKS MAINTENAN…120862CONSERVE LANDCARE 101-3005-60112
375.66Citywide Conf Room Supplies12/07/18- COFFEE SUPPLIES120864DAIOHS FIRST CHOICE SERVICES 101-1007-60403
195.00Administrative Citation Services10/2018- FALSE ALARM PROCESSING120865DATA TICKET, INC.101-6004-60111
1,915.90Instructors12/12/18- BEGINNING BRIDGE120866DAVID, MIRIAM 101-3002-60107
129.22Operating Supplies12/13/18- BIKE REPAIR REIMB120870DIMAGGIO, DANIEL 101-2001-60420
682.50Plan ChecksFY 18/19 ON CALL BUILDING PLAN CHECK…120873ESGIL CORPORATION 101-6003-60118
157.40LQ Police Volunteers12/12/18- LQ POLICE VOLUNTEER REIMB120874FOSTER, ROCIO 101-2001-60109
124.70Professional Services12/2018- ARMORED SERVICE120876GARDAWORLD 101-1006-60103
630.00Map/Plan Checking10/2018 FY18/19 ON-CALL ENGINEERING …120879HR GREEN PACIFIC INC 101-7002-60183
760.94Utilities - Electricity12/05/18- ELECTRICITY SERVICE120881IMPERIAL IRRIGATION DIST 101-2002-61101
908.40Utilities - Electric - Colonel Pai…12/05/18- ELECTRICITY SERVICE120881IMPERIAL IRRIGATION DIST 101-3005-61108
28.22Utilities - Electric - Adams Park12/05/18- ELECTRICITY SERVICE120881IMPERIAL IRRIGATION DIST 101-3005-61110
250.00Membership Dues11/27/18- IAPMO MEMBERSHIP120882INTERNATIONAL ASSOCIATION…101-6003-60351
1,925.00Plan Checks10/2018 ON CALL BUILDING PLAN CHECK …120883INTERWEST CONSULTING GR…101-6003-60118
169.25Recruiting/Pre-Employment11/01/18- PRE EMP BACKROUND CHECKS120884IRC INC 101-1004-60129
108.00Cash Over/Short11/29/18- LIC-0101789 REFUND OVERPA…120885IZMAJTOVICH, ALFREDO 101-0000-42300
43,783.65Marketing & Tourism Promoti…11/2018 FY 18/19 PRINT & DIGITAL MARK…120886JNS MEDIA SPECIALISTS 101-3007-60461
260.00Instructors12/12/18- PERSONAL TRAINER120887KEPLER, KRISTOFFER NEAL 101-3002-60107
1,290.00MSHCP Mitigation Fee10/30/18- BRES2018-0308 OVERPAYMENT…120889LENNAR HOMES OF CALIFORN…101-0000-20310
6,559.00Community ExperiencesCHRISTMAS TREE LIGHTING120890LH PRODUCTIONS 101-3003-60149
-1,796.38Sales Taxes PayableSALES TAX120892MAX-R 101-0000-20304
45.68Materials/Supplies12/04/18- MEMORIAL TREE PLAQUE120893MCDOWELL AWARDS 101-3005-60431
163.10Instructors12/12/18- TAI CHI CHUAN120894MEDEIROS, JOYCELEEN 101-3002-60107
79.80Instructors12/12/18- ZUMBA120896MISELL, STACY 101-3002-60107
7,995.00ConsultantsCIP DEV/MEASURE A 5YR CIP120898NAI CONSULTING INC 101-7006-60104
949.20Temporary Agency Services11/30/18- HUB TEMP SERVICES120900OFFICE TEAM 101-6006-60125
949.20Fire Service Costs11/30/18- FIRE TEMP SERVICES120900OFFICE TEAM 101-2002-60139
4,250.00Community Experiences12/07/18- EQUIP RENTAL TREE LIGHTING120901PARTY PALS 101-3003-60149
28.45Credit Card Fees11/2018- WC CREDIT CARD FEES120902PLUG & PAY TECHNOLOGIES I…101-3003-60122
20.00Administration11/2018- HUB CREDIT CARD FEES120902PLUG & PAY TECHNOLOGIES I…101-6001-60102
750.00Membership Dues10/11/18- RETAILER INFO SERVICE120903RETAIL LEASE TRAC INC 101-1002-60351
2,500.00Professional Services12/13/18- ANNUAL DONATION VOLUNTE…120904RIVERSIDE COUNTY FOUNDAT…101-3002-60103
200.00Garnishments PayableGARNISHMENT120905RIVERSIDE DEPARTMENT OF C…101-0000-20985
1,191.94Instructors12/12/18- TAEKWONDO120906ROJAS, MIGUEL ANGEL 101-3002-60107
1,006.00Developer Deposits824766- MCVEIGH CEQA120907RUTAN & TUCKER 101-0000-22810
5,339.90Attorney824767- DUNE PALMS ROW ACQUISTION120907RUTAN & TUCKER 101-1003-60153
39.00Attorney824760- SILVERROCK SERVICE MARK120907RUTAN & TUCKER 101-1003-60153
10,956.46Attorney824759- SILVERROCK120907RUTAN & TUCKER 101-1003-60153
7,727.32Attorney824752- GENERAL ACCOUNT120907RUTAN & TUCKER 101-1003-60153
4,249.82Attorney824753- PERSONNEL GENERAL120907RUTAN & TUCKER 101-1003-60153
6,936.00Attorney824912- COUNTY/CVUSD LIBRARY120907RUTAN & TUCKER 101-1003-60153
ATTACHMENT 1
99
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12/13/2018 5:49:14 PM Page 2 of 7
AmountVendor Name Payment Number Description (Item)Account Name Account Number
2,401.00Attorney824755- CODE ENFORCEMENT120907RUTAN & TUCKER 101-1003-60153
5,464.50Attorney824776- PUBLIC RECORDS RESPONSES120907RUTAN & TUCKER 101-1003-60153
11,000.00Attorney824757- RETAINER MATTER120907RUTAN & TUCKER 101-1003-60153
120.00Attorney/Litigation824754- LITIGTATION GENERAL120907RUTAN & TUCKER 101-1003-60154
101.46Travel & Training12/04-12/07/18- TRAINING REIMB120909SCOTT, ANGELA 101-1004-60320
2,044.16Materials/Supplies11/19/18- FB PARK STADIUM SEAT SHADE…120910SHADE STRUCTURES, INC 101-3005-60431
295.00LQ Park Water Feature12/2018- LQ PARK WF SERVICE120911SHARK POOLS INC 101-3005-60554
488.75Fritz Burns Pool12/2018- FB POOL SERVICE120911SHARK POOLS INC 101-3005-60184
407.50Fritz Burns Pool11/26/18- FB POOL CHLOR TABS120911SHARK POOLS INC 101-3005-60184
350.70Instructors12/12/18- BALLROOM DANCING120912SHIRY, TERESA 101-3002-60107
368.00Sales Taxes Payable11/2018- SALES/USE TAX120913SILVERROCK RESORT 101-0000-20304
59.85Citywide Conf Room Supplies11/30/18- DRINKING WATER120914SPARKLETTS 101-1007-60403
88.00Safety Gear12/06/18- WORK BOOTS REIMB120915ST SAUVER, LEONARD 101-7006-60427
172.22Citywide Conf Room Supplies11/26/18- CITYWIDE COFFEE SUPPLIES120916STAPLES ADVANTAGE 101-1007-60403
479.46Operating Supplies11/27/18- CHAIRS FOR CODE120916STAPLES ADVANTAGE 101-2001-60420
387.49Small Tools & Equipment11/28/18- CHAIRS FOR FIRE120916STAPLES ADVANTAGE 101-2002-60545
96.75Office Supplies11/28/18- OFFICE SUPPLIES120916STAPLES ADVANTAGE 101-6001-60400
43.38Office Supplies11/29/18- OFFICE SUPPLIES120916STAPLES ADVANTAGE 101-1004-60400
82.62Office Supplies11/29/18- OFFICE SUPPLIES120916STAPLES ADVANTAGE 101-1004-60400
222.88Forms11/29/18- 8 1/2 CITYWIDE PAPER120916STAPLES ADVANTAGE 101-1007-60402
215.23Office Supplies11/29/18- FINANCE CALENDARS120916STAPLES ADVANTAGE 101-1006-60400
92.95Office Supplies11/29/18- FOLDERS120916STAPLES ADVANTAGE 101-1006-60400
25.86Office Supplies11/28/18- FOLDERS120916STAPLES ADVANTAGE 101-6001-60400
175.67Office Supplies12/04/18- OFFICE SUPPLIES120916STAPLES ADVANTAGE 101-3002-60400
-479.45Operating Supplies12/05/18- CHAIRS RETURNED120916STAPLES ADVANTAGE 101-2001-60420
-216.13Small Tools & Equipment12/05/18- 2 CHAIRS RETURNED120916STAPLES ADVANTAGE 101-2002-60545
1,680.00Contract Services - Administrat…09/30/18- SHUMWAY RANCH PHASE 1120917TALL MAN GROUP INC 101-1002-60101
4,025.00Contract Services - Administrat…09/2018 REAL ESTATE SVCS/ SUCCESSOR …120917TALL MAN GROUP INC 101-1002-60101
370.00Community Experiences11/19/18- BREW IN LQ BARRICADES120920TOPS'N BARRICADES INC 101-3003-60149
176.40Instructors12/12/18- SUNSET YOGA120921TRUE, ARTHUR ALLEN 101-3002-60107
42.00United Way DeductionsCONTRIBUTION120922UNITED WAY OF THE DESERT 101-0000-20981
2,750.00Community Experiences01/19/19- UNITED WAY WALK SPONSORS…120922UNITED WAY OF THE DESERT 101-3003-60149
8,000.00AuditorsFINANCIAL AUDITING SERVICES120923VAVRINEK, TRINE, DAY & CO., …101-1006-60106
117.60Instructors12/12/18- MEDITATION120925VERMA,VIBHAKAR 101-3002-60107
546.01Instructors12/12/18- GENTLE YOGA120926VIELHARBER, KAREN 101-3002-60107
200.00Maintenance/Services11/12/18- WC ROOF REPAIR120928WESTERN PACIFIC ROOFING C…101-3008-60691
Fund 101 - GENERAL FUND Total:226,636.04
Fund: 201 - GAS TAX FUND
145.00Professional ServicesFRITZ BURNS PARK-SIDEWALK & PARKING120898NAI CONSULTING INC 201-7003-60103
Fund 201 - GAS TAX FUND Total:145.00
Fund: 202 - LIBRARY & MUSEUM FUND
37.48Operating Supplies11/19/18- MAKERSPACE EQUIP120859CDW GOVERNMENT INC 202-3004-60420
2,086.00Landscape Contract12/2018 CONSERVE - PARKS MAINTENAN…120862CONSERVE LANDCARE 202-3004-60112
1,169.00Landscape Contract12/2018 CONSERVE - PARKS MAINTENAN…120862CONSERVE LANDCARE 202-3006-60112
27.14Operating Supplies11/29/18- MAKERSPACE OFFICE SUPPLIES120916STAPLES ADVANTAGE 202-3006-60420
200.00Maintenance/Services11/12/18- LIBRARY ROOF REPAIR120928WESTERN PACIFIC ROOFING C…202-3004-60691
Fund 202 - LIBRARY & MUSEUM FUND Total:3,519.62
Fund: 215 - LIGHTING & LANDSCAPING FUND
317.07Utilities - Water - Medians12/04/18- WATER SERVICE120860COACHELLA VALLEY WATER DI…215-7004-61211
3,815.00Landscape Contract12/2018 CONSERVE - PARKS MAINTENAN…120862CONSERVE LANDCARE 215-7004-60112
940.35Utilities - Electric12/05/18- ELECTRICITY SERVICE120881IMPERIAL IRRIGATION DIST 215-7004-61116
452.09Utilities - Electric - Medians12/05/18- ELECTRICITY SERVICE120881IMPERIAL IRRIGATION DIST 215-7004-61117
Fund 215 - LIGHTING & LANDSCAPING FUND Total:5,524.51
Fund: 217 - DEVELOPMENT AGREEMENT
145.00Land AcquisitionFRONTIER PROPERTY WALL120898NAI CONSULTING INC 217-0000-74010
Fund 217 - DEVELOPMENT AGREEMENT Total:145.00
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 221 - AB 939 - CALRECYCLE FUND
24,292.43AB 939 Recycling SolutionsRECYCLING STATION BINS120892MAX-R 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:24,292.43
Fund: 241 - HOUSING AUTHORITY
3,141.53Attorney824756- HOUS AUTH MISC120907RUTAN & TUCKER 241-9101-60153
Fund 241 - HOUSING AUTHORITY Total:3,141.53
Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
70.50Relocation Benefits12/11/18- WSA RELOCATION EXPENSES120851BAUMGARTNER, HELGA 248-9102-60159
70.50Relocation Benefits12/11/18- WSA RELOCATION EXPENSES120854BRENNER, CRAIG 248-9102-60159
231.64Relocation Benefits11/30/18- WSA MOVE IN BIN120856BURRTEC WASTE & RECYCLING…248-9102-60159
47.28Relocation Benefits12/13/18- UTILITIES REIMB120869DIAZ, ROSA OFELIA 248-9102-60159
37.67Relocation Benefits12/12/18- WSA IID RECONNECTION FEES120871DUMAS, MARY 248-9102-60159
28.29Relocation Benefits11/09-11/29/18- WSA UTILITY RECONNEC…120877GAS COMPANY, THE 248-9102-60159
27.14Relocation Benefits11/16-11/29/18- WSA UTILITY CONNECTI…120877GAS COMPANY, THE 248-9102-60159
41.97Relocation Benefits10/22-11/26/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
51.96Relocation Benefits11/27-11/30/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
39.18Relocation Benefits10/26-11/26/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
49.50Relocation Benefits11/27-12/02/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
39.29Relocation Benefits10/26-11/26/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
42.43Relocation Benefits10/19-11/26/18- WSA RELOCATION UTILI…120881IMPERIAL IRRIGATION DIST 248-9102-60159
41.27Relocation Benefits10/22-11/26/18- WSA RELOCATION UTILI…120881IMPERIAL IRRIGATION DIST 248-9102-60159
65.11Relocation Benefits10/22-11/26/18- WSA UTILITY RECONNEC…120881IMPERIAL IRRIGATION DIST 248-9102-60159
39.87Relocation Benefits12/13/18- WSA UTILITY RECONNECTION F…120908SANCHEZ, LEOVELDINA RAIGO…248-9102-60159
12.89Relocation Benefits12/13/18- WSA UTILITY RECONNECT REIMB120908SANCHEZ, LEOVELDINA RAIGO…248-9102-60159
10,065.00Relocation Benefits09/2018 WASHINGTON ST APT REHAB PR…120917TALL MAN GROUP INC 248-9102-60159
Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:11,001.49
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
1,632.00Technical10/18-10/31/18 FY18-19 ON-CALL MATER…120888LANDMARK GEO-ENGINEERS &…401-0000-60108
16,955.00Land Acquisition12/13/18- DUNE PALMS WIDENING RELO…120891MARRUFFO, MARIA C.401-0000-74010
3,880.67DesignSRR PHASE II INFRASTRUCTURE PRJ 20141…120895MICHAEL BAKER INTERNATIO…401-0000-60185
15,285.00Design10/2018 SRR PHASE II INFRASTRUCTURE P…120895MICHAEL BAKER INTERNATIO…401-0000-60185
4,652.50Technical10/2018 ADAMS PARK RETENTION BASIN120897MSA CONSULTING INC 401-0000-60108
1,450.00Professional ServicesRETENTION BASIN (DPLM AT WWHO)120898NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesCOVE PUBLIC RESTROOM120898NAI CONSULTING INC 401-0000-60103
1,080.00Professional ServicesWASHINGTON DRAINAGE IMPROVEMENTS120898NAI CONSULTING INC 401-0000-60103
7,277.50Professional ServicesLQ VILLAGE-A ROAD DIET PROJECT120898NAI CONSULTING INC 401-0000-60103
2,982.50Professional ServicesN LQ PARKWAY TURF CONVERSION120898NAI CONSULTING INC 401-0000-60103
1,395.00Professional ServicesSSAR SYS SAFETY ANALYSIS REPORT120898NAI CONSULTING INC 401-0000-60103
422.50Professional ServicesSB821 LQ HIGH SCHOOL ADA120898NAI CONSULTING INC 401-0000-60103
2,175.00Professional ServicesCITYWIDE SIDEWALK IMPROVEMENTS120898NAI CONSULTING INC 401-0000-60103
3,420.00Professional ServicesPAVEMENT MGMT PLAN ST IMPROVEME…120898NAI CONSULTING INC 401-0000-60103
1,995.00Professional ServicesDUNE PALMS BRIDGE IMPROVEMENT120898NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesEISENHOWER RETENTION BASIN LANDSC…120898NAI CONSULTING INC 401-0000-60103
580.00Professional ServicesEISENHOWER DRAINAGE120898NAI CONSULTING INC 401-0000-60103
145.00Professional ServicesWASHINGTON ST AT FRED WARING DR120898NAI CONSULTING INC 401-0000-60103
1,085.00Professional ServicesHSIP INTERSECTION IMPROVEMENTS120898NAI CONSULTING INC 401-0000-60103
250.00Professional ServicesHSOP TRAFF SIGNAL INTERCONNECT NET…120898NAI CONSULTING INC 401-0000-60103
725.00Professional ServicesSILVERROCK INFRASTRUCTURE IMPROVE…120898NAI CONSULTING INC 401-0000-60103
452.50Professional ServicesCALLE TAMPICO DRAINAGE120898NAI CONSULTING INC 401-0000-60103
65.00Professional ServicesCC CAMPUS LAKE/IRRIG CONVERSION IM…120898NAI CONSULTING INC 401-0000-60103
725.00Professional ServicesMADISON (AVE 50-AVE52)120898NAI CONSULTING INC 401-0000-60103
1,515.00Professional ServicesDUNE PALMS ST IMPROVEMENTS (WWR …120898NAI CONSULTING INC 401-0000-60103
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:70,435.17
Fund: 501 - FACILITY & FLEET REPLACEMENT
2,475.00Cvc Ctr Bldg Repl/Repair12/05/18- HUB DESIGN %50 RETAINER120868DESIGN ONE ELEVEN LLC 501-0000-71103
19,388.13Vehicles, Rentals & Leases12/2018- FLEET LEASE120872ENTERPRISE FM TRUST 501-0000-71030
71.33Fuel & Oil12/04-12/07/18- TRAINING REIMB120909SCOTT, ANGELA 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:21,934.46
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 502 - INFORMATION TECHNOLOGY
197.73Cell/Mobile Phones11/06/18- IPAD CASES120859CDW GOVERNMENT INC 502-0000-61301
296.51Software Enhancements, Fina…11/13/18- ADOBE LIVECYCLE - FINANCE120859CDW GOVERNMENT INC 502-0000-71045
145.87Computers11/13/18- LAPTOP BATTERY120859CDW GOVERNMENT INC 502-0000-80103
369.31Computers11/14/18- WC COMPUTER MONITOR120859CDW GOVERNMENT INC 502-0000-80103
2,329.62Computers11/15/18- WC COMPUTERS120859CDW GOVERNMENT INC 502-0000-80103
-197.73Cell/Mobile Phones11/27/18- IPAD CASE REFUND120859CDW GOVERNMENT INC 502-0000-61301
294.54Cell/Mobile Phones11/28/18- IPAD CASES120859CDW GOVERNMENT INC 502-0000-61301
18,900.00Consultants10/2018 FY 17/18 RIM MGMT INFORMAT…120863CONVERGEONE, INC 502-0000-60104
120.00Consultants10/16/18- COUNCIL MTG VIDEO120867DESERT C.A.M INC 502-0000-60104
81.80Consultants12/04/18- COUNCIL MEETING VIDEO120867DESERT C.A.M INC 502-0000-60104
83.98Utilities - Cable10/25-11/24/18- CITY HALL INTERNET120875FRONTIER-INTERNET 502-0000-61400
93.98Utilities - Cable11/10-12/19/18- CITY HALL INTERNET120875FRONTIER-INTERNET 502-0000-61400
190.28Utilities - Cable11/04-12/03/18- DSL SERVICE120875FRONTIER-INTERNET 502-0000-61400
254.35Utilities - Cable10/15-11/14/18- CABLE SERVICE120918TIME WARNER CABLE 502-0000-61400
144.78Utilities - Cable12/2018- CITY HALL CABLE120918TIME WARNER CABLE 502-0000-61400
248.94Utilities - Cable11/24-12/23/18- WC CABLE SERVICE120918TIME WARNER CABLE 502-0000-61400
8.83Utilities - Cable11/20-12/19/18- WC CABLE SERVICE120918TIME WARNER CABLE 502-0000-61400
154.94Cell/Mobile Phones09/21-10/20/18- CODE ENFOR CELL PHON…120919T-MOBILE 502-0000-61301
204.70Cell/Mobile Phones09/21-10/20/18- CITY CELL PHONES120919T-MOBILE 502-0000-61301
576.99Cell/Mobile Phones09/21-10/20/18- CELL SERVICE DATA SPO…120919T-MOBILE 502-0000-61301
66.52Technical10/02-11/01/18- WIRELESS MODEMS120924VERIZON WIRELESS 502-0000-60108
Fund 502 - INFORMATION TECHNOLOGY Total:24,565.94
Fund: 504 - INSURANCE FUND
129.16Travel & Training12/04/18- MILEAGE REIMB RMP TRAINING120899NIETO, PAM 504-1010-60320
Fund 504 - INSURANCE FUND Total:129.16
Fund: 601 - SILVERROCK RESORT
648.65Bank Fees12/2018- SRR ARMORED SERVICE120876GARDAWORLD 601-0000-60455
70.88Repair & Maintenance11/14/18- SRR TOILET PAPER DISPENCER120878GRAINGER 601-0000-60660
179.00Repair & Maintenance11/16/18- SRR HVAC SERVICE120880HYDE'S AC 601-0000-60660
130.24Repair & Maintenance11/13/18- SRR MATERIALS120927WALTERS WHOLESALE ELECTR…601-0000-60660
Fund 601 - SILVERROCK RESORT Total:1,028.77
Grand Total:392,499.12
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 226,636.04
201 - GAS TAX FUND 145.00
202 - LIBRARY & MUSEUM FUND 3,519.62
215 - LIGHTING & LANDSCAPING FUND 5,524.51
217 - DEVELOPMENT AGREEMENT 145.00
221 - AB 939 - CALRECYCLE FUND 24,292.43
241 - HOUSING AUTHORITY 3,141.53
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)11,001.49
401 - CAPITAL IMPROVEMENT PROGRAMS 70,435.17
501 - FACILITY & FLEET REPLACEMENT 21,934.46
502 - INFORMATION TECHNOLOGY 24,565.94
504 - INSURANCE FUND 129.16
601 - SILVERROCK RESORT 1,028.77
Grand Total:392,499.12
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -1,454.91
101-0000-20310 MSHCP Mitigation Fee 1,290.00
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 42.00
101-0000-20985 Garnishments Payable 200.00
101-0000-22810 Developer Deposits 1,006.00
101-0000-42218 Wellness Center Member…10.00
101-0000-42300 Cash Over/Short 108.00
101-1002-60101 Contract Services - Admini…5,705.00
101-1002-60351 Membership Dues 750.00
101-1003-60153 Attorney 54,114.00
101-1003-60154 Attorney/Litigation 120.00
101-1004-60129 Recruiting/Pre-Employme…169.25
101-1004-60320 Travel & Training 101.46
101-1004-60400 Office Supplies 126.00
101-1006-60103 Professional Services 124.70
101-1006-60106 Auditors 8,000.00
101-1006-60400 Office Supplies 308.18
101-1007-60402 Forms 222.88
101-1007-60403 Citywide Conf Room Suppl…607.73
101-1007-74014 Land Improvements 28,924.00
101-2001-60109 LQ Police Volunteers 157.40
101-2001-60420 Operating Supplies 129.23
101-2002-60139 Fire Service Costs 949.20
101-2002-60545 Small Tools & Equipment 171.36
101-2002-61101 Utilities - Electricity 760.94
101-3002-60103 Professional Services 2,500.00
101-3002-60107 Instructors 5,277.45
101-3002-60400 Office Supplies 175.67
101-3002-60420 Operating Supplies 629.33
101-3003-60122 Credit Card Fees 28.45
101-3003-60149 Community Experiences 15,695.73
101-3005-60112 Landscape Contract 35,851.00
101-3005-60117 Civic Center Lake Mainten…715.84
101-3005-60184 Fritz Burns Pool 896.25
101-3005-60431 Materials/Supplies 3,118.82
101-3005-60554 LQ Park Water Feature 295.00
101-3005-61108 Utilities - Electric - Colonel…908.40
101-3005-61110 Utilities - Electric - Adams…28.22
101-3005-61207 Utilities - Water -Pioneer …836.45
101-3007-60461 Marketing & Tourism Pro…43,783.65
101-3008-60691 Maintenance/Services 200.00
103
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Account Summary
Account Number Account Name Expense Amount
101-6001-60102 Administration 20.00
101-6001-60400 Office Supplies 122.61
101-6003-60118 Plan Checks 2,607.50
101-6003-60351 Membership Dues 250.00
101-6004-60111 Administrative Citation Se…195.00
101-6006-60125 Temporary Agency Servic…949.20
101-7002-60183 Map/Plan Checking 630.00
101-7006-60104 Consultants 7,995.00
101-7006-60427 Safety Gear 88.00
201-7003-60103 Professional Services 145.00
202-3004-60112 Landscape Contract 2,086.00
202-3004-60420 Operating Supplies 37.48
202-3004-60691 Maintenance/Services 200.00
202-3006-60112 Landscape Contract 1,169.00
202-3006-60420 Operating Supplies 27.14
215-7004-60112 Landscape Contract 3,815.00
215-7004-61116 Utilities - Electric 940.35
215-7004-61117 Utilities - Electric - Media…452.09
215-7004-61211 Utilities - Water - Medians 317.07
217-0000-74010 Land Acquisition 145.00
221-0000-60127 AB 939 Recycling Solutions 24,292.43
241-9101-60153 Attorney 3,141.53
248-9102-60159 Relocation Benefits 11,001.49
401-0000-60103 Professional Services 28,030.00
401-0000-60108 Technical 6,284.50
401-0000-60185 Design 19,165.67
401-0000-74010 Land Acquisition 16,955.00
501-0000-60674 Fuel & Oil 71.33
501-0000-71030 Vehicles, Rentals & Leases 19,388.13
501-0000-71103 Cvc Ctr Bldg Repl/Repair 2,475.00
502-0000-60104 Consultants 19,101.80
502-0000-60108 Technical 66.52
502-0000-61301 Cell/Mobile Phones 1,231.17
502-0000-61400 Utilities - Cable 1,025.14
502-0000-71045 Software Enhancements, F…296.51
502-0000-80103 Computers 2,844.80
504-1010-60320 Travel & Training 129.16
601-0000-60455 Bank Fees 648.65
601-0000-60660 Repair & Maintenance 380.12
Grand Total:392,499.12
Project Account Summary
Project Account Key Expense Amount
**None**267,977.11
091002P 725.00
091004L 16,955.00
091004P 1,515.00
111205P 1,995.00
141517D 3,880.67
141517P 725.00
151603P 7,277.50
151612P 3,562.50
16-013E 1,006.00
1819PMPP 3,420.00
1819STIP 2,175.00
201601P 1,085.00
201602P 250.00
201603P 2,982.50
104
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Project Account Summary
Project Account Key Expense Amount
201603T 6,284.50
201606P 65.00
201607EM 28,924.00
201608D 15,285.00
201701P 145.00
201704P 145.00
201705P 422.50
201708P 1,395.00
201722E 145.00
201801P 145.00
999901CT 936.49
999901T 10,065.00
ARCHIVEE 27.14
BREWE 370.00
MAKERE 37.48
TREEE 12,575.73
Grand Total:392,499.12
105
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Demand Register
City of La Quinta Packet: APPKT01838 - DA 12/21/2018
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
1,078.82Maintenance/Services10/11/18- FS#93 RELEASE VALVE120931AIR EXCHANGE 101-2002-60691
99.00Security & Alarm11/19/18- WC ALARM SVC120932ALARM MONITORING SERVICE…101-3008-60123
200.00Election Deposit06/27/18- REFUND POLITICAL SIGN120936CHAD BIANCO FOR SHERIFF C…101-0000-22835
9,030.00MSHCP Mitigation Fee11/2018- MSHCP FEE120939COACHELLA VALLEY CONSERV…101-0000-20310
-90.30CVMSHCP Admin Fee11/2018- MSHCP FEE120939COACHELLA VALLEY CONSERV…101-0000-43631
278.38Utilities - Water12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-2002-61200
85.07Utilities - Water -Fritz Burns pa…12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61204
175.17Utilities - Water -Community P…12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61209
110.16Utilities - Water12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3008-61200
550.16Utilities - Water12/14/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-2002-61200
1,723.45Utilities - Water -Monticello Pa…12/14/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61201
18.28Utilities - Water -Seasons Park12/14/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61208
260.57Utilities - Water -Desert Pride12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61206
36.06PM 10 - Dust Control12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-7006-60146
373.13Utilities - Water12/18/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-2002-61200
122.80Utilities - Water -Eisenhower P…12/18/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61203
50.26Utilities - Water -Velasco Park12/18/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…101-3005-61205
1,216.00Landscape ContractFY 18/19 CITYWIDE LANDSCAPE SVCS120941CONSERVE LANDCARE 101-2002-60112
1,216.00Landscape Contract12/2018 CITYWIDE LANDSCAPE SVC FOR …120941CONSERVE LANDCARE 101-2002-60112
154.74Citywide Conf Room Supplies12/07/18- CITYWIDE COFFEE SUPPLIES120945DAIOHS FIRST CHOICE SERVICES 101-1007-60403
334.66Citywide Conf Room Supplies12/17/18- CITYWIDE COFFEE SUPPLIES120945DAIOHS FIRST CHOICE SERVICES 101-1007-60403
572.00Administrative Citation Services10/2018- CODE CITATION PROCESSING120946DATA TICKET, INC.101-6004-60111
259.05Administrative Citation Services11/2018- POLICE CITATION PROCESSING120946DATA TICKET, INC.101-6004-60111
12,142.07Animal Shelter Contract Service08/2018- ANIMAL SERVICES120947DEPARTMENT OF ANIMAL SER…101-6004-60197
350.00Community Experiences11/2018FY1819 ART ON MAIN & 1ST THU…120949DESERT ENTERTAINER/DESERT…101-3003-60149
5,044.69School Officer08/16-09/12/18- BP#3 SCHOOL RESOURCE…120951DESERT SANDS UNIFIED SCHO…101-2001-60168
5,001.23School Officer07/01-07/18/18- BP #1 SCHOOL RESOURC…120951DESERT SANDS UNIFIED SCHO…101-2001-60168
200.20Advertising10/05-10/26/18- SURPLUS120952DESERT SUN PUBLISHING, LLC 101-1006-60450
380.60Advertising10/05-10/26/18- CC PHN SDP 2018-0008120952DESERT SUN PUBLISHING, LLC 101-6002-60450
380.60Advertising10/05-10/26/18- PCHN SDP 2018-0008120952DESERT SUN PUBLISHING, LLC 101-6002-60450
354.20Advertising10/05-10/26/18- DH PHN AMEND FINAL …120952DESERT SUN PUBLISHING, LLC 101-6002-60450
358.60Advertising10/05-10/26/18- PC PHN JEFFERSON SQU…120952DESERT SUN PUBLISHING, LLC 101-6002-60450
60.40Subscriptions & Publications01/2019- NEWSPAPER120953DESERT SUN, THE 101-6001-60352
1,934.32Community Experiences11/16/18- BREW IN LQ PORTABLE RESTR…120954DIAMOND ENVIRONMENTAL S…101-3003-60149
3,200.00Sexual Assault Exam Fees10/11/18- LA182380040-182420092-1824…120956EISENHOWER MEDICAL CENTER 101-2001-60193
190.00Recruiting/Pre-Employment12/03/18- PRE EMP PHYSICALS120957EISENHOWER OCCUPATIONAL…101-1004-60129
25.00Consultants12/03/18- CLASS B LIC120957EISENHOWER OCCUPATIONAL…101-1004-60104
213.57Postage12/14/18- OVERNIGHT MAIL120958FEDEX 101-1007-60470
43.69Utilities - Telephone12/2018- LQ PARK PHONE120960FRONTIER COMMUNICATIONS…101-3005-61300
44.15Utilities - Telephone11/28-12/27/18- SPORTS COMPLEX PHONE120960FRONTIER COMMUNICATIONS…101-3005-61300
203.15Utilities - Gas10/19-11/20/18- CITY HALL GAS SVC120964GAS COMPANY, THE 101-3008-61100
27.13Utilities - Gas10/19-11/20/18- FS#32 GAS SERVICE120964GAS COMPANY, THE 101-2002-61100
60.72Utilities - Gas10/26-11/28/18- FS#93 GAS SVC120964GAS COMPANY, THE 101-2002-61100
93.38Utilities - Gas10/19-11/20/18- WC GAS SVC120964GAS COMPANY, THE 101-3008-61100
1,520.00Training & Education/MOU12/20/18- TUITION REIMB120965HALLICK, ROSEMARY 101-1004-60322
2,399.67Consultants12/06/18- 4TH QTR SALES TAX SVC120967HINDERLITER DE LLAMAS & AS…101-1006-60104
38.10Fire Station10/31-11/27/18- FS#93 SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-2002-60670
41.30Fire Station10/31-11/27/18- FS#70 TOILET120968HOME DEPOT CREDIT SERVICES 101-2002-60670
29.09Maintenance/Services10/31-11/27/18- FS#93 MATERIALS120968HOME DEPOT CREDIT SERVICES 101-2002-60691
35.93Supplies-Graffiti and Vandalism10/31-11/27/18- LQ PARK GRAFFITI120968HOME DEPOT CREDIT SERVICES 101-3005-60423
52.45Materials/Supplies10/31-11/27/18- ADAMS DRINKING FOUN…120968HOME DEPOT CREDIT SERVICES 101-3005-60431
130.59Materials/Supplies10/31-11/27/18- FB PARK RAIL SKATES120968HOME DEPOT CREDIT SERVICES 101-3005-60431
119.94Materials/Supplies10/31-11/27/18- FB SKATE PARK120968HOME DEPOT CREDIT SERVICES 101-3005-60431
106
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
224.01Materials/Supplies10/31-11/27/18- CC CAMPUS FLOWERS120968HOME DEPOT CREDIT SERVICES 101-3005-60431
53.24Materials/Supplies10/31-11/27/18- CITY HALL CARPET CLEA…120968HOME DEPOT CREDIT SERVICES 101-3008-60431
71.56Materials/Supplies10/31-11/27/18- PAINT120968HOME DEPOT CREDIT SERVICES 101-3008-60431
176.07Materials/Supplies10/31-11/27/18- PAINT120968HOME DEPOT CREDIT SERVICES 101-3008-60431
192.98Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
209.34Materials/Supplies10/31-11/27/18- CITY HALL PARKING LOT120968HOME DEPOT CREDIT SERVICES 101-3008-60431
66.97Materials/Supplies10/31-11/27/18- CITY HALL SERVER ROOM120968HOME DEPOT CREDIT SERVICES 101-3008-60431
771.76Materials/Supplies10/31-11/27/18- HOLIDAY DECOR120968HOME DEPOT CREDIT SERVICES 101-3008-60431
22.07Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
221.74Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
29.17Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
57.87Materials/Supplies10/31-11/27/18- CITY HALL WIRE120968HOME DEPOT CREDIT SERVICES 101-3008-60431
74.48Materials/Supplies10/31-11/27/18- CITY HALL WIRE120968HOME DEPOT CREDIT SERVICES 101-3008-60431
208.71Materials/Supplies10/31-11/27/18- CITY HALL TABLES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
52.10Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
66.46Materials/Supplies10/31-11/27/18- LQ PARK SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
232.08Materials/Supplies10/31-11/27/18- CITY HALL SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-3008-60431
41.26Tools/Equipment10/31-11/27/18- TOOLS120968HOME DEPOT CREDIT SERVICES 101-3008-60432
1,140.39Maintenance/Services10/31-11/27/18- CITY HALL FRIDGE/DIS…120968HOME DEPOT CREDIT SERVICES 101-3008-60691
49.54Operating Supplies10/31-11/27/18- SUPPLIES120968HOME DEPOT CREDIT SERVICES 101-7003-60420
185.25Volunteers - Fire12/11/18- CERT SOCIAL OUTREACH120976JOHNSTON, ALEXANDER 101-2002-60110
77.19Disaster Prep Supplies12/12/18- EOC OUTREACH120976JOHNSTON, ALEXANDER 101-2002-60406
1,110.00Community ExperiencesFY1819 1ST THURS SPONSORSHIP120977KPSP 101-3003-60149
325.00Advertising11/08/18- NOTICE OF PUBLIC HEARING120979LA PRENSA HISPANA 101-6001-60450
460.00Travel & Training12/07/18- CERT CATERING120980LA QUINTA HIGH SCHOOL CUL…101-2002-60320
500.00Miscellaneous Deposits12/17/18- FAC RENTAL DEP REFUND120981LA QUINTA SPORTS & YOUTH …101-0000-22830
196.65Training & Education/MOU12/19/18- TUITION REIMB120984LERMA, MIRTA 101-1004-60322
6.00Cash Over/Short03/08/18- OVERPAYMENT BUS LIC.120985LUNA, FERNANDO M AND HEA…101-0000-42300
917.50Training & Education/MOU12/18/18- TUITION REIMB120986MCKINNEY, BRYAN 101-1004-60322
120.00Instructors12/13/18- LA QUINTA VOICES120987MEEDS, WAYNE 101-3002-60107
77.37Mobile/Cell Phones/Satellites11/2018- SATELLITE PHONES120990NI GOVERNMENT SERVICES INC 101-2002-61304
100.00Sheriff - Other09/13/18- LA182560012 TOWING120991NORCO TRUCK & AUTO PARTS…101-2001-60176
45.66Office Supplies12/07/18- OFFICE SUPPLIES120992OFFICE DEPOT 101-7003-60400
16.58Office Supplies12/07/18- OFFICE SUPPLIES120992OFFICE DEPOT 101-7003-60400
569.52Fire Service Costs11/23/18- FIRE TEMP SERVICE120993OFFICE TEAM 101-2002-60139
949.20Temporary Agency Services12/07/18- HUB TEMP SVC120993OFFICE TEAM 101-6006-60125
984.80Fire Service Costs12/07/18- FIRE TEMP SVC120993OFFICE TEAM 101-2002-60139
15.04Postage12/01/18- OVERNIGHT MAIL120996ONTRAC 101-1007-60470
1,426.95Community Experiences11/16/18- XMAS TREE INSTALLATION120997PACIFIC DECORATING COMPA…101-3003-60149
1,426.95Community Experiences11/26/18- XMAS TREE INSTALLATION120997PACIFIC DECORATING COMPA…101-3003-60149
2,500.00Travel & Training12/17/18- SPONSOR VETERAN TRAVEL EXP…120998PALM SPRINGS AIR MUSEUM …101-1001-60320
2,896.90Community Experiences11/09/18- BREW IN LQ SOCKS120999PALMS TO PINES PRINTING 101-3003-60149
1,426.30Community Experiences11/05/18- HATS FOR BREW IN LQ120999PALMS TO PINES PRINTING 101-3003-60149
1,167.64Community Experiences11/12/18- FLEX HATS FOR BREW IN LQ120999PALMS TO PINES PRINTING 101-3003-60149
47.98Printing11/09/18- STAFF BUSINESS CARDS - NICH…120999PALMS TO PINES PRINTING 101-1005-60410
47.98Printing11/09/18- STAFF BUSINESS CARDS - TANIA120999PALMS TO PINES PRINTING 101-1005-60410
47.98Printing11/09/18- STAFF BUSINESS CARDS - DANNY120999PALMS TO PINES PRINTING 101-6001-60410
47.98Printing11/09/18- STAFF BUSINESS CARDS - JACK120999PALMS TO PINES PRINTING 101-6001-60410
47.98Printing11/09/18- STAFF BUSINESS CARDS - ANTH…120999PALMS TO PINES PRINTING 101-6004-60410
394.18Marketing & Tourism Promoti…11/19/18- CLQ TABLE CLOTHS120999PALMS TO PINES PRINTING 101-3007-60461
2,073.45Community Experiences10/08/18- BREW IN LQ MUGS120999PALMS TO PINES PRINTING 101-3003-60149
201.12Fire Station10/05/18- FIRE EVENT SUPPLIES120999PALMS TO PINES PRINTING 101-2002-60670
1,029.48Postage Machine07/01-12/31/18- FOLDING MACHINE121000PITNEY BOWES INC 101-1007-60661
360.00Map/Plan CheckingFY18/19 ON-CALL MAP CHECKING SERVIC…121003RASA/ERIC NELSON 101-7002-60183
290.00Map/Plan CheckingFY18/19 ON-CALL MAP CHECKING SERVIC…121003RASA/ERIC NELSON 101-7002-60183
525.00Map/Plan CheckingFY18/19 ON-CALL MAP CHECKING SERVIC…121003RASA/ERIC NELSON 101-7002-60183
525.00Map/Plan CheckingFY18/19 ON-CALL MAP CHECKING SERVIC…121003RASA/ERIC NELSON 101-7002-60183
580.00Map/Plan CheckingFY18/19 ON-CALL MAP CHECKING SERVIC…121003RASA/ERIC NELSON 101-7002-60183
787.96Operating Supplies10/2018- DUAL BAND RADIOS121004RIVERSIDE COUNTY INFORMAT…101-2001-60420
514.22Sheriff - Other09/25-10/24/18- MOTOR COPS FUEL121005RIVERSIDE COUNTY SHERIFF D…101-2001-60176
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
40.00Fitness Membership Reimburs…12/13/18- FITNESS REIMB121006RODARTE, MOISES 101-1004-50252
303.08Operating Supplies12/10/18- WC GYM EQUIP MAINT121007ROYAL GYM SERVICES, LLC 101-3002-60420
114.70Operating Supplies12/17/18- WC GYM EQUIP MAINT121007ROYAL GYM SERVICES, LLC 101-3002-60420
315.00Operating Supplies12/2018- PREVENATIVE MAINT121007ROYAL GYM SERVICES, LLC 101-3002-60420
500.00Community Experiences12/07/18- SANTA CLAUS TREE LIGHTING121009SCHMIDT, ALLYN 101-3003-60149
101.75Uniforms08/21/18- UNIFORMS121010SERVICE WEAR APPAREL 101-3008-60690
3,059.00Maintenance/Services12/17/18- FB POOL PUMP FOR WADING …121011SHARK POOLS INC 101-3005-60691
400.00Fire Station11/15/18- 5 YR SPRINKLER MAINT121012SHASTA FIRE PROTECTION, INC.101-2002-60670
18.36LQ Police Volunteers11/15/18- POLICE SHREDDING121014SHRED-IT USA - SAN BERNADI…101-2001-60109
168.61Operating Supplies11/30/18- DRINKING WATER121017SPARKLETTS 101-7003-60420
154.04Office Supplies11/29/18- OFFICE SUPPLIES121018STAPLES ADVANTAGE 101-6001-60400
30.53Operating Supplies11/28/18- CITY YARD SUPPLIES121018STAPLES ADVANTAGE 101-7003-60420
97.86Citywide Conf Room Supplies12/07/18- PLOTTER PAPER121018STAPLES ADVANTAGE 101-1007-60403
84.30Citywide Conf Room Supplies12/07/18- PLOTTER INK121018STAPLES ADVANTAGE 101-1007-60403
106.55Citywide Conf Room Supplies12/13/18- COFFEE SUPPLIES121018STAPLES ADVANTAGE 101-1007-60403
517.20Disaster Prep Supplies12/10/18- EMPLOYEE BACKPACKS121019SURVIVAL MODE 101-2002-60406
14,230.00Professional Services10/01-09/30/19- ANNUAL PERMIT FEE121020SWRCB 101-7002-60103
7,062.50Marketing & Tourism Promoti…10/2018 ADVERTISING CONTRACT121021THE CHAMBER 101-3007-60461
7,062.50Marketing & Tourism Promoti…11/2018 ADVERTISING CONTRACT121021THE CHAMBER 101-3007-60461
7,062.50Marketing & Tourism Promoti…12/2018 ADVERTISING CONTRACT121021THE CHAMBER 101-3007-60461
95.18Utilities - Cable11/24-12/23/18- FS#93 CABLE121023TIME WARNER CABLE 101-2002-61400
68.77Utilities - Cable12/12-01/11/19- FS32 CABLE121023TIME WARNER CABLE 101-2002-61400
59.99Utilities - Cable12/03-01/02/19- FS#93 CABLE121023TIME WARNER CABLE 101-2002-61400
59.99Utilities - Cable11/29-12/28/18- FS#32 CABLE121023TIME WARNER CABLE 101-2002-61400
360.00Community Experiences12/10/18- TREE LIGHTING BARRICADES121027TOPS'N BARRICADES INC 101-3003-60149
1,057.65Utilities - Telephone10/23-11/22/18- PHONE LINE SVC121029TPx COMMUNICATIONS 101-2002-61300
1,055.52Utilities - Telephone11/23-12/22/18- PHONE LINES SVC121029TPx COMMUNICATIONS 101-2002-61300
47.00Pest Control11/13/18- PW YARD PEST CONTROL121030TRULY NOLEN INC 101-3008-60116
200.00Travel & Training12/18/18- CERT SOCIAL EVENT TIP121031TUCKER, SHERRY 101-2002-60320
44.44Utilities - Telephone10/11-11/10/18- LQPD TICKET WRITERS121034VERIZON WIRELESS 101-2001-61300
49.01Mobile/Cell Phones/Satellites10/14-11/13/18- EOC CELL PHONES121034VERIZON WIRELESS 101-2002-61304
1,510.53Community Special Events11/06-11/29/18- OPEN HOUSE EVENT121038WELLS FARGO BUSINESS CARD 101-1001-60137
89.24Travel & Training11/06-11/29/18- COURTYARD LIGHTING121038WELLS FARGO BUSINESS CARD 101-1001-60320
152.20Operating Supplies11/06-11/29/18- PROCLAMATION FRAMES121038WELLS FARGO BUSINESS CARD 101-1001-60420
230.89Employee Recognition Events11/06-11/29/18- EMP APPRECIATION DIN…121038WELLS FARGO BUSINESS CARD 101-1004-60340
-606.78Marketing & Tourism Promoti…11/06-11/29/18- CITY HALL RIBBONS121038WELLS FARGO BUSINESS CARD 101-3007-60461
271.82Materials/Supplies11/06-11/29/18- COURTYARD LIGHTING121038WELLS FARGO BUSINESS CARD 101-3008-60431
14.78Sales Taxes Payable11/26-11/30/18- IT SUPPLIES TAX CREDIT121039WELLS FARGO BUSINESS CARD 101-0000-20304
1.75Sales Taxes Payable11/26-11/30/18- IT SUPPLIES TAX CREDIT121039WELLS FARGO BUSINESS CARD 101-0000-20304
90.41Recruiting/Pre-Employment11/26-11/30/18- ADMIN ASSISTANT LUN…121039WELLS FARGO BUSINESS CARD 101-1004-60129
69.76Recruiting/Pre-Employment11/26-11/30/18- ADMIN ASSISTANT LUN…121039WELLS FARGO BUSINESS CARD 101-1004-60129
115.90Travel & Training11/26-11/30/18- BOOKS LQ + SUNLINE PA…121039WELLS FARGO BUSINESS CARD 101-1004-60320
641.64Office Supplies11/26-11/30/18- VARIDESK + ACTIVEMAT121039WELLS FARGO BUSINESS CARD 101-1004-60400
-225.00Travel & Training11/26-11/30/18- CSMFO REG CREDIT121039WELLS FARGO BUSINESS CARD 101-1006-60320
85.61Fire Station11/26-11/30/18- FS#70 MICROWAVE DO…121039WELLS FARGO BUSINESS CARD 101-2002-60670
442.27Materials/Supplies11/26-11/30/18- CH COURTYARD FLOWERS121039WELLS FARGO BUSINESS CARD 101-3005-60431
-429.57Office Supplies11/26-11/30/18- VARIDESK CREDIT121039WELLS FARGO BUSINESS CARD 101-6001-60400
95.00Contract Traffic EngineerFY 18/19 ON-CALL TRAFFIC ENGINEERING …121040WILLDAN 101-7006-60144
14,585.00Contract Traffic Engineer11/2018 ON-CALL TRAFFIC ENGINEERING …121040WILLDAN 101-7006-60144
238.71Printing12/04/18- TREE LIGHTING SIGNS121041XPRESS GRAPHICS 101-3007-60410
492.43Printing12/04/18- IRONMAN WELCOME LETTER …121041XPRESS GRAPHICS 101-3007-60410
153.99Printing12/06/18- PROCLAMATION MATTE121041XPRESS GRAPHICS 101-3007-60410
Fund 101 - GENERAL FUND Total:144,057.45
Fund: 201 - GAS TAX FUND
369.00Materials/Supplies06/13/18- CONCRETE MATERIAL120950DESERT REDI-MIX 201-7003-60431
400.00Asphalt12/13/18- CONCRETE AT SEVELL & DEBBIE…120978KRIBBS, BRUCE 201-7003-60430
330.00Traffic Control Signs12/06/18- SIGNS121026TOP OF THE LINE SIGNS 201-7003-60429
46.30Materials/Supplies12/01/18- DIG ALERT SERVICES 22121033UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total:1,145.30
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 202 - LIBRARY & MUSEUM FUND
159.02Utilities - Water12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…202-3006-61200
127.44Utilities - Telephone11/13-12/12/18- MUSEUM PHONE120960FRONTIER COMMUNICATIONS…202-3006-61300
31.87Utilities - Gas10/19-11/20/18- LIBRARY GAS SVC120964GAS COMPANY, THE 202-3004-61100
34.20Maintenance/Services10/31-11/27/18- LIBRARY SUPPLIES120968HOME DEPOT CREDIT SERVICES 202-3004-60691
1,366.99Maint-Other Equipment10/31-11/27/18- MUSEUM DEHUMIDIFIER120968HOME DEPOT CREDIT SERVICES 202-3006-60665
48.74Maintenance/Services10/31-11/27/18- MUSEUM SUPPLIES120968HOME DEPOT CREDIT SERVICES 202-3006-60691
394.18Operating Supplies11/19/18- TABLE COVERS CREATION STAT…120999PALMS TO PINES PRINTING 202-3004-60420
74.00Pest Control11/02/18- LIBRARY PEST CONTROL121030TRULY NOLEN INC 202-3004-60116
Fund 202 - LIBRARY & MUSEUM FUND Total:2,236.44
Fund: 215 - LIGHTING & LANDSCAPING FUND
1,800.00Maintenance/Services11/16/18- PAVERS INSTALLATION120930A TO Z LANDSCAPING INC 215-7004-60691
2,904.94Utilities - Water - Medians12/13/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…215-7004-61211
861.99Utilities - Water - Medians12/14/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…215-7004-61211
4,038.25Utilities - Water - Medians12/18/18- WATER SERVICE120940COACHELLA VALLEY WATER DI…215-7004-61211
41,838.77Landscape ContractFY18/19 CITYWIDE LANSCAPE L&L MAINT.…120941CONSERVE LANDCARE 215-7004-60112
41,838.77Landscape Contract12/2018 CITYWIDE LANDSCAPE SVC FOR …120941CONSERVE LANDCARE 215-7004-60112
50.07Supplies-Graffiti and Vandalism10/31-11/27/18- GRAFFITI REMOVAL120968HOME DEPOT CREDIT SERVICES 215-7004-60423
365.57Materials/Supplies10/31-11/27/18- ELECTRICAL MATERIAL120968HOME DEPOT CREDIT SERVICES 215-7004-60431
31.93Materials/Supplies10/31-11/27/18- ESTADO MATERIALS120968HOME DEPOT CREDIT SERVICES 215-7004-60431
153.50Materials/Supplies10/31-11/27/18- MAINT LIGHTS120968HOME DEPOT CREDIT SERVICES 215-7004-60431
93.49Tools/Equipment10/31-11/27/18- GRIND WHEEL120968HOME DEPOT CREDIT SERVICES 215-7004-60432
6,434.69Consultants11/2018 CITYWIDE LANDSCAPE LIGHTING…120971HORIZON LIGHTING 215-7004-60104
487.46Utilities - Electric12/13/18- ELECTRICITY SVC120973IMPERIAL IRRIGATION DIST 215-7004-61116
37.47Utilities - Electric - Medians12/13/18- ELECTRICITY SVC120973IMPERIAL IRRIGATION DIST 215-7004-61117
116.57Utilities - Electric12/18/18- ELECTRICITY SERVICE120973IMPERIAL IRRIGATION DIST 215-7004-61116
13.46Utilities - Electric - Medians12/18/18- ELECTRICITY SERVICE120973IMPERIAL IRRIGATION DIST 215-7004-61117
800.00Maintenance/Services12/13/18- ACCIDENT WALLL REPAIR POINT…120978KRIBBS, BRUCE 215-7004-60691
28.98Materials/Supplies11/30/18- ACETYLENE121002PRAXAIR INC 215-7004-60431
161.49Materials/Supplies11/29/18- MATERIALS121015SMITH PIPE & SUPPLY CO 215-7004-60431
11.01Materials/Supplies11/14/18- PAINT MATERIALS121022THE SHERWIN-WILLIAMS CO.215-7004-60431
30.64Operating Supplies12/10/18- PLANTS121035VINTAGE ASSOCIATES 215-7004-60420
Fund 215 - LIGHTING & LANDSCAPING FUND Total:102,099.05
Fund: 224 - TUMF FUND
17,482.08TUMF Payable to CVAG11/2018- TUMF FEE120938COACHELLA VALLEY ASSOC OF…224-0000-20320
Fund 224 - TUMF FUND Total:17,482.08
Fund: 227 - State Homeland Security Programs (SHSP)
3,013.29Travel & Training11/21/18- 20 HR CERT CLASS120943COUNTY OF RIVERSIDE 227-0000-60320
Fund 227 - State Homeland Security Programs (SHSP) Total:3,013.29
Fund: 241 - HOUSING AUTHORITY
47.98Operating Supplies11/09/18- STAFF BUSINESS CARDS - REYNA120999PALMS TO PINES PRINTING 241-9101-60420
Fund 241 - HOUSING AUTHORITY Total:47.98
Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
1,030.00Relocation Benefits12/18/18- WSA RELOCATION BENEFITS120934CARVER, JANE 248-9102-60159
11.90Relocation Benefits11/09-11/29/18- WSA RELOCATION BENEF…120964GAS COMPANY, THE 248-9102-60159
12.63Relocation Benefits11/09-11/29/18- WSA RELOCATION UTILI…120964GAS COMPANY, THE 248-9102-60159
12.63Relocation Benefits11/09-11/29/18- WSA RELOCATION UTILI…120964GAS COMPANY, THE 248-9102-60159
27.14Relocation Benefits11/16-11/29/18- WSA RELOCATION UTILT…120964GAS COMPANY, THE 248-9102-60159
27.14Relocation Benefits11/16-11/29/18- WSA RELOCATION UTILI…120964GAS COMPANY, THE 248-9102-60159
38.47Relocation Benefits10/22-11/26/18- WSA RELOCATION UTILI…120973IMPERIAL IRRIGATION DIST 248-9102-60159
50.10Relocation Benefits11/27-12/03/18- WSA RELOCATION UTILI…120973IMPERIAL IRRIGATION DIST 248-9102-60159
37.32Relocation Benefits10/31-11/26/18- WSA RELOCATION UTILI…120973IMPERIAL IRRIGATION DIST 248-9102-60159
50.00Relocation Benefits11/26/18- WSA UTILITY FEES120973IMPERIAL IRRIGATION DIST 248-9102-60159
40.80Relocation Benefits10/19-11/26/18- WSA RELOCATION UTILI…120973IMPERIAL IRRIGATION DIST 248-9102-60159
40.57Relocation Benefits10/19-11/26/18- WSA RELOCATION UTILI…120973IMPERIAL IRRIGATION DIST 248-9102-60159
109.09Relocation Benefits11/06-11/29/18- WSA THANKSGIVING DI…121038WELLS FARGO BUSINESS CARD 248-9102-60159
503.45Relocation Benefits11/06-11/29/18- WSA SUPPLIES121038WELLS FARGO BUSINESS CARD 248-9102-60159
1,086.36Relocation Benefits11/06-11/29/18- WSA THANKSGIVING DI…121038WELLS FARGO BUSINESS CARD 248-9102-60159
99.86Relocation Benefits11/06-11/29/18- WSA THANKSGIVING DI…121038WELLS FARGO BUSINESS CARD 248-9102-60159
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
236.01Relocation Benefits11/06-11/29/18- WSA THANKSGIVING DI…121038WELLS FARGO BUSINESS CARD 248-9102-60159
96.00Relocation Benefits11/26-11/30/18- WSA STORAGE UNIT121039WELLS FARGO BUSINESS CARD 248-9102-60159
Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:3,509.47
Fund: 250 - TRANSPORTATION DIF FUND
40,000.00Developer Reimbursements12/20/18- AVE 52 PART 2 ST IMPROV120955EAST OF MADISON LLC 250-0000-80105
61,818.00Developer Reimbursements12/20/18- AVE 52 RAISED LANDSCAPE IM…120955EAST OF MADISON LLC 250-0000-80105
50,908.10Developer Reimbursements12/20/18- AVE 52 TO AVE 54 MEDIAN IM…120955EAST OF MADISON LLC 250-0000-80105
36,364.00Developer Reimbursements12/20/18- JEFF ST PORT MARIA RD LANDS…120983LENNAR HOMES OF CALIFORN…250-0000-80105
65,455.00Developer Reimbursements12/20/18- AVE 52 RAISED LANDSCAPE IM…120989ND LA QUINTA PARTNERS LLC 250-0000-80105
40,000.00Developer Reimbursements12/20/18- AVE 52 TO 54 STREET IMPROV120989ND LA QUINTA PARTNERS LLC 250-0000-80105
47,273.00Developer Reimbursements12/18/18- DIF REIMB PYMT#2 AVE 50121025TOLL BROS., INC.250-0000-80105
25,455.00Developer Reimbursements12/19/18- DIF REIMB PYMT#2 AVE 52121025TOLL BROS., INC.250-0000-80105
32,727.00Developer Reimbursements12/20/18- HWY 111 N AVE 48 RAISED LA…121036WALMART STORES, INC C/O B…250-0000-80105
Fund 250 - TRANSPORTATION DIF FUND Total:400,000.10
Fund: 270 - ART IN PUBLIC PLACES FUND
2,500.00Art Purchases%50 PYMT APP LIBRARY MURAL120944CUEVAS, JOHN 270-0000-74800
55.49Art Purchases09/11/18- APP PLAQUES121001POWERS AWARDS INC 270-0000-74800
2,500.00Art PurchasesAPP LIBRARY MAKERSPACE MURAL121008SANCHEZ, CHRISTOPHER A 270-0000-74800
Fund 270 - ART IN PUBLIC PLACES FUND Total:5,055.49
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
8,100.00Land Acquisition12/20/18- COMPLETE STREETS TEMPORA…12092950-905 BERMUDAS, LLC 401-0000-74010
2,050.00Land Acquisition12/20/18- LA QUINTA VILLAGE PERMANA…120933ATALLAH, JEAN AND ROSA CA…401-0000-74010
-3,181.56Retention PayablePO#1819-17 RETENTION120941CONSERVE LANDCARE 401-0000-20600
63,631.25ConstructionFY18/19 QUINTERRA AND ADAMS BASIN, …120941CONSERVE LANDCARE 401-0000-60188
43,901.87Design11/2018 SRR EVENT SITE DESIGN SVCS, PR…120966HERMANN DESIGN GROUP INC 401-0000-60185
7,100.00Land Acquisition12/20/18- LQ VILLAGE TEMPORARY EASE…120974JADE LLC 401-0000-74010
2,512.00Technical11/01-11/14/18 FY18-19 ON-CALL MATER…120982LANDMARK GEO-ENGINEERS &…401-0000-60108
989.00Technical11/15-11/28/18 FY18-19 ON-CALL MATER…120982LANDMARK GEO-ENGINEERS &…401-0000-60108
4,367.50Technical11/2018 ON-CALL CONSTRUCTION SURVEY…120988MSA CONSULTING INC 401-0000-60108
3,400.00Land Acquisition12/20/18- LQ VILLAGE TEMP EASEMENT120994OLD TOWN LA QUINTA, LLC 401-0000-74010
67,284.08Design10/2018 OMNI-MEANS VILLAGE COMPLET…120995OMNI-MEANS 401-0000-60185
34,015.23Design11/2018 OMNI-MEANS VILLAGE COMPLET…120995OMNI-MEANS 401-0000-60185
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:234,169.37
Fund: 501 - FACILITY & FLEET REPLACEMENT
693.95Fuel & Oil11/2018- FUEL CHARGES120962FUELMAN 501-0000-60674
176.51Motorcycle Repair & Mainten…09/07/18- GENERATOR MAINT120970HONDA YAMAHA OF REDLAN…501-0000-60679
627.16Motorcycle Repair & Mainten…09/07/18- MOTOR 451 BRAKE PADS120970HONDA YAMAHA OF REDLAN…501-0000-60679
19,158.01Cvc Ctr Bldg Repl/RepairPROJECT NO 2017-30 FM 200 FIRE SUPPR…120975JOHNSON CONTROLS FIRE PR…501-0000-71103
18.50Street Sweeper11/2018- SWEEPER FUEL121016SOUTHERN CALIFORNIA GAS …501-0000-60678
1,769.84Fuel & Oil11/16-11/30/18- UNLEAD/DIESEL FUEL121028TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:22,443.97
Fund: 502 - INFORMATION TECHNOLOGY
5,796.04Software LicensesNIMBLE RENEWAL120935CDW GOVERNMENT INC 502-0000-60301
145.63Operating Supplies12/04/18- T6 RISER CABLE120935CDW GOVERNMENT INC 502-0000-60420
18,900.00Consultants11/2018 FY 17/18 RIM MGMT INFORMAT…120942CONVERGEONE, INC 502-0000-60104
180.00Consultants11/20/18- COUNCIL MTG VIDEO120948DESERT C.A.M INC 502-0000-60104
144.53Consultants12/18/2018- COUNCIL MTG VIDEO120948DESERT C.A.M INC 502-0000-60104
800.00Consultants12/01/18- COUNCIL VIDEO STREAM120959FISHER INTEGRATED INC 502-0000-60104
93.01Utilities - Telephone11/25-12/24/18- CITY HALL INTERNET120961FRONTIER-INTERNET 502-0000-61300
221.03Utilities - Telephone12/04-01/03/18- DSL SERVICE120961FRONTIER-INTERNET 502-0000-61300
35,303.39Prepaid ItemsLASERFICHE WORM SOFTWARE120972HUBSTOR INC 502-0000-13600
7,060.67Software Enhancements, D & DLASERFICHE WORM SOFTWARE120972HUBSTOR INC 502-0000-71042
21,807.59TechnicalWIRELESS ACCESS POINT EQUIPMENT121013SHI INTERNATIONAL CORP.502-0000-60108
131.59Utilities - Cable11/15-12/14/18- CABLE SERVICE121023TIME WARNER CABLE 502-0000-61400
2,079.00Utilities - Cable12/10-01/09/18- CITY HALL FIBER121023TIME WARNER CABLE 502-0000-61400
823.92Cell/Mobile Phones10/21-11/20/18- CELL SERVICE FINAL INV121024T-MOBILE 502-0000-61301
238.08Cell/Mobile Phones10/21-11/20/18- CELL SERVICE FINAL INV121024T-MOBILE 502-0000-61301
590.87Cell/Mobile Phones10/21-11/20/18- CELL PHONE SERVICE121024T-MOBILE 502-0000-61301
2,247.48Utilities - Telephone10/23-11/22/18- PHONE LINE SVC121029TPx COMMUNICATIONS 502-0000-61300
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
2,242.99Utilities - Telephone11/23-12/22/18- PHONE LINES SVC121029TPx COMMUNICATIONS 502-0000-61300
78,152.09Software Licenses09/01/18-08/31/18 HR/FINANCE SOFTWA…121032TYLER TECHNOLOGIES 502-0000-60301
150.08Software Licenses11/26/18- P.O SIGNATURE NAME CHANGE121032TYLER TECHNOLOGIES 502-0000-60301
18,074.08Cell/Mobile Phones10/22-11/01/18- CITY CELL SVC121034VERIZON WIRELESS 502-0000-61301
10,243.89Cell/Mobile Phones10/22-11/01/18- CITY CELL SVC IPADS121034VERIZON WIRELESS 502-0000-61301
978.51Cell/Mobile Phones10/26-11/25/18- LQPD WIRELESS121034VERIZON WIRELESS 502-0000-61301
66.52Utilities - Telephone11/02-12/01/18- BACK UP SERVER SVC121034VERIZON WIRELESS 502-0000-61300
1,114.68Cell/Mobile Phones11/02-12/01/18- CITY CELL SERVICE121034VERIZON WIRELESS 502-0000-61301
1,237.08Cell/Mobile Phones11/02-12/01/2018- CITY CELL SVC121034VERIZON WIRELESS 502-0000-61301
50.00Software Licenses11/06-11/29/18- BASECAMP 2ND ACCOU…121038WELLS FARGO BUSINESS CARD 502-0000-60301
477.60Software Licenses11/06-11/29/18- CANVA SUBSCRIPTION121038WELLS FARGO BUSINESS CARD 502-0000-60301
54.36Operating Supplies11/06-11/29/18- HDMI SPLITER121038WELLS FARGO BUSINESS CARD 502-0000-60420
-26.74Utilities - Telephone11/26-11/30/18- IT SUPPLIES CREDIT121039WELLS FARGO BUSINESS CARD 502-0000-61300
-183.78Utilities - Telephone11/26-11/30/18- IT SUPPLIES CREDIT121039WELLS FARGO BUSINESS CARD 502-0000-61300
198.00Computers11/26-11/30/18- IPAD PROS PROTECTION121039WELLS FARGO BUSINESS CARD 502-0000-80103
2,832.78Computers11/26-11/30/18- IPAD PROS121039WELLS FARGO BUSINESS CARD 502-0000-80103
-198.00Computers11/26-11/30/18- IPAD PROS PROTECTION…121039WELLS FARGO BUSINESS CARD 502-0000-80103
Fund 502 - INFORMATION TECHNOLOGY Total:212,026.97
Fund: 503 - PARK EQUIP & FACILITY FUND
4,567.50Parks12/05/18- FB PARK SOUTH TENNIS CRT LE…121037WALTERS WHOLESALE ELECTR…503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FUND Total:4,567.50
Fund: 504 - INSURANCE FUND
320.00Travel & Training02/10-02/13/18- REIMB FOR PARMA REGI…120937CHAUDHRY, ELIZABETH 504-1010-60320
Fund 504 - INSURANCE FUND Total:320.00
Fund: 601 - SILVERROCK RESORT
75.11Bank Fees11/2018- SRR ARMORED SERVICE120963GARDAWORLD 601-0000-60455
47.18Repair & Maintenance10/31-11/27/18- SRR SUPPLIES120968HOME DEPOT CREDIT SERVICES 601-0000-60660
8.66Repair & Maintenance10/31-11/27/18- SRR MATERIALS120968HOME DEPOT CREDIT SERVICES 601-0000-60660
74.89Repair & Maintenance11/28/18- SRR MATERIALS121037WALTERS WHOLESALE ELECTR…601-0000-60660
Fund 601 - SILVERROCK RESORT Total:205.84
Grand Total:1,152,380.30
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 144,057.45
201 - GAS TAX FUND 1,145.30
202 - LIBRARY & MUSEUM FUND 2,236.44
215 - LIGHTING & LANDSCAPING FUND 102,099.05
224 - TUMF FUND 17,482.08
227 - State Homeland Security Programs (SHSP)3,013.29
241 - HOUSING AUTHORITY 47.98
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)3,509.47
250 - TRANSPORTATION DIF FUND 400,000.10
270 - ART IN PUBLIC PLACES FUND 5,055.49
401 - CAPITAL IMPROVEMENT PROGRAMS 234,169.37
501 - FACILITY & FLEET REPLACEMENT 22,443.97
502 - INFORMATION TECHNOLOGY 212,026.97
503 - PARK EQUIP & FACILITY FUND 4,567.50
504 - INSURANCE FUND 320.00
601 - SILVERROCK RESORT 205.84
Grand Total:1,152,380.30
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable 16.53
101-0000-20310 MSHCP Mitigation Fee 9,030.00
101-0000-22830 Miscellaneous Deposits 500.00
101-0000-22835 Election Deposit 200.00
101-0000-42300 Cash Over/Short 6.00
101-0000-43631 CVMSHCP Admin Fee -90.30
101-1001-60137 Community Special Events 1,510.53
101-1001-60320 Travel & Training 2,589.24
101-1001-60420 Operating Supplies 152.20
101-1004-50252 Fitness Membership Reim…40.00
101-1004-60104 Consultants 25.00
101-1004-60129 Recruiting/Pre-Employme…350.17
101-1004-60320 Travel & Training 115.90
101-1004-60322 Training & Education/MOU 2,634.15
101-1004-60340 Employee Recognition Ev…230.89
101-1004-60400 Office Supplies 641.64
101-1005-60410 Printing 95.96
101-1006-60104 Consultants 2,399.67
101-1006-60320 Travel & Training -225.00
101-1006-60450 Advertising 200.20
101-1007-60403 Citywide Conf Room Suppl…778.11
101-1007-60470 Postage 228.61
101-1007-60661 Postage Machine 1,029.48
101-2001-60109 LQ Police Volunteers 18.36
101-2001-60168 School Officer 10,045.92
101-2001-60176 Sheriff - Other 614.22
101-2001-60193 Sexual Assault Exam Fees 3,200.00
101-2001-60420 Operating Supplies 787.96
101-2001-61300 Utilities - Telephone 44.44
101-2002-60110 Volunteers - Fire 185.25
101-2002-60112 Landscape Contract 2,432.00
101-2002-60139 Fire Service Costs 1,554.32
101-2002-60320 Travel & Training 660.00
101-2002-60406 Disaster Prep Supplies 594.39
101-2002-60670 Fire Station 766.13
101-2002-60691 Maintenance/Services 1,107.91
101-2002-61100 Utilities - Gas 87.85
101-2002-61200 Utilities - Water 1,201.67
101-2002-61300 Utilities - Telephone 2,113.17
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Account Summary
Account Number Account Name Expense Amount
101-2002-61304 Mobile/Cell Phones/Satell…126.38
101-2002-61400 Utilities - Cable 283.93
101-3002-60107 Instructors 120.00
101-3002-60420 Operating Supplies 732.78
101-3003-60149 Community Experiences 14,672.51
101-3005-60423 Supplies-Graffiti and Van…35.93
101-3005-60431 Materials/Supplies 969.26
101-3005-60691 Maintenance/Services 3,059.00
101-3005-61201 Utilities - Water -Monticel…1,723.45
101-3005-61203 Utilities - Water -Eisenho…122.80
101-3005-61204 Utilities - Water -Fritz Bur…85.07
101-3005-61205 Utilities - Water -Velasco …50.26
101-3005-61206 Utilities - Water -Desert Pr…260.57
101-3005-61208 Utilities - Water -Seasons …18.28
101-3005-61209 Utilities - Water -Commun…175.17
101-3005-61300 Utilities - Telephone 87.84
101-3007-60410 Printing 885.13
101-3007-60461 Marketing & Tourism Pro…20,974.90
101-3008-60116 Pest Control 47.00
101-3008-60123 Security & Alarm 99.00
101-3008-60431 Materials/Supplies 2,778.42
101-3008-60432 Tools/Equipment 41.26
101-3008-60690 Uniforms 101.75
101-3008-60691 Maintenance/Services 1,140.39
101-3008-61100 Utilities - Gas 296.53
101-3008-61200 Utilities - Water 110.16
101-6001-60352 Subscriptions & Publicati…60.40
101-6001-60400 Office Supplies -275.53
101-6001-60410 Printing 95.96
101-6001-60450 Advertising 325.00
101-6002-60450 Advertising 1,474.00
101-6004-60111 Administrative Citation Se…831.05
101-6004-60197 Animal Shelter Contract S…12,142.07
101-6004-60410 Printing 47.98
101-6006-60125 Temporary Agency Servic…949.20
101-7002-60103 Professional Services 14,230.00
101-7002-60183 Map/Plan Checking 2,280.00
101-7003-60400 Office Supplies 62.24
101-7003-60420 Operating Supplies 248.68
101-7006-60144 Contract Traffic Engineer 14,680.00
101-7006-60146 PM 10 - Dust Control 36.06
201-7003-60429 Traffic Control Signs 330.00
201-7003-60430 Asphalt 400.00
201-7003-60431 Materials/Supplies 415.30
202-3004-60116 Pest Control 74.00
202-3004-60420 Operating Supplies 394.18
202-3004-60691 Maintenance/Services 34.20
202-3004-61100 Utilities - Gas 31.87
202-3006-60665 Maint-Other Equipment 1,366.99
202-3006-60691 Maintenance/Services 48.74
202-3006-61200 Utilities - Water 159.02
202-3006-61300 Utilities - Telephone 127.44
215-7004-60104 Consultants 6,434.69
215-7004-60112 Landscape Contract 83,677.54
215-7004-60420 Operating Supplies 30.64
215-7004-60423 Supplies-Graffiti and Van…50.07
215-7004-60431 Materials/Supplies 752.48
215-7004-60432 Tools/Equipment 93.49
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Account Summary
Account Number Account Name Expense Amount
215-7004-60691 Maintenance/Services 2,600.00
215-7004-61116 Utilities - Electric 604.03
215-7004-61117 Utilities - Electric - Media…50.93
215-7004-61211 Utilities - Water - Medians 7,805.18
224-0000-20320 TUMF Payable to CVAG 17,482.08
227-0000-60320 Travel & Training 3,013.29
241-9101-60420 Operating Supplies 47.98
248-9102-60159 Relocation Benefits 3,509.47
250-0000-80105 Developer Reimbursemen…400,000.10
270-0000-74800 Art Purchases 5,055.49
401-0000-20600 Retention Payable -3,181.56
401-0000-60108 Technical 7,868.50
401-0000-60185 Design 145,201.18
401-0000-60188 Construction 63,631.25
401-0000-74010 Land Acquisition 20,650.00
501-0000-60674 Fuel & Oil 2,463.79
501-0000-60678 Street Sweeper 18.50
501-0000-60679 Motorcycle Repair & Main…803.67
501-0000-71103 Cvc Ctr Bldg Repl/Repair 19,158.01
502-0000-13600 Prepaid Items 35,303.39
502-0000-60104 Consultants 20,024.53
502-0000-60108 Technical 21,807.59
502-0000-60301 Software Licenses 84,625.81
502-0000-60420 Operating Supplies 199.99
502-0000-61300 Utilities - Telephone 4,660.51
502-0000-61301 Cell/Mobile Phones 33,301.11
502-0000-61400 Utilities - Cable 2,210.59
502-0000-71042 Software Enhancements, …7,060.67
502-0000-80103 Computers 2,832.78
503-0000-71060 Parks 4,567.50
504-1010-60320 Travel & Training 320.00
601-0000-60455 Bank Fees 75.11
601-0000-60660 Repair & Maintenance 130.73
Grand Total:1,152,380.30
Project Account Summary
Project Account Key Expense Amount
**None**467,467.95
151603D 101,299.31
151603L 20,650.00
201603CT 63,631.25
201603RP -3,181.56
201603T 7,868.50
201608D 43,901.87
201702DEV 400,000.10
201730E 19,158.01
999901CT 3,509.47
BREWE 9,498.61
CSA152E 14,230.00
MAKERE 394.18
TREEE 3,952.61
Grand Total:1,152,380.30
114
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Demand Register
City of La Quinta Packet: APPKT01842 - DA 01/04/2019
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
175.00Maintenance/Services11/30/18- LOBBY CARPET CLEANING121042ACE CARPET CLEANING 101-3008-60691
114.58Security & Alarm12/11/18- CITY HALL ALARM SVC121043ALARM MONITORING SERVICE…101-3008-60123
100.00Cash Over/Short11/14/18- BPLB2018-0144 REFUND OVER…121044AMERICAN LEAK DETECTION I…101-0000-42300
190.35Operating Supplies12/20/18- WC JANITORIAL SVC121045AMERIPRIDE SERVICES INC 101-3002-60420
50.00Cash Over/Short11/16/18- LIC-0109058 REFUND OVERCH…121046BRS ROOFING, INC.101-0000-42300
18.00Cash Over/Short12/04/18- LIC-764234 REFUND OVERCHA…121047CALIFORNIA CAR HIKERS SERV…101-0000-42300
2,500.00Travel & Training02/16/19- SPONSORSHIP BENEFIT EVENT121048CALIFORNIA STATE UNIVERSITY…101-1001-60320
196.05LT Care Insurance PayLONG TERM CARE121049CALPERS LONG-TERM CARE P…101-0000-20949
805.00Printing11/2018- FY 18/19 BUDGET MAILER121053CV STRATEGIES 101-1006-60410
36.00Cash Over/Short12/04/18- LIC-767157 REFUND OVERCHA…121054DE LA O RESTAURANT GROUP …101-0000-42300
35.00Blood/Alcohol Testing11/11/18- ALCOHOL ANALYSIS121055DEPARTMENT OF JUSTICE 101-2001-60174
95.00Maintenance/Services11/03/18- FS#93 ELECTRICAL BREAKER SVC121056DESERT FOUNTAIN GAS SUPPLY 101-2002-60691
64.54Subscriptions & Publications01/2019- NEWSPAPER SERVICE121057DESERT SUN, THE 101-3002-60352
4,350.00Tools/Equipment11/19/18- COMMERCIAL PAINT MACHINE121058DUNN-EDWARDS CORPORATI…101-3008-60432
337.92Materials/Supplies11/20/18- CITY HALL PAINT121058DUNN-EDWARDS CORPORATI…101-3008-60431
210.00Plan Checks11/2018 ON CALL BUILDING PLAN CHECK …121059ESGIL CORPORATION 101-6003-60118
281.03Maintenance/Services12/11/18- FS#93 SHOWER TRIM121060FERGUSON ENTERPRISES, INC 101-2002-60691
40.00Fitness Membership Reimburs…12/19/18- FITNESS REIMB121061FUSON, JACOB 101-1004-50252
406.25Travel & Training10/09/18- ALL VALLEY TRIBAL LUNCHEON121062GCVCC 101-1001-60320
243.75Travel & Training10/09/18- ALL VALLEY TRIBAL LUNCHEON121062GCVCC 101-1002-60320
203.94Materials/Supplies12/11/18- WC WATER FILTER121063GRAINGER 101-3008-60431
50.00Cash Over/Short11/20/18- LIC-0001950 REFUND OVERCH…121064HEGGE, DON 101-0000-42300
3,237.50Professional ServicesFY18/19 CONSULTING SVCS FOR EMP LDR…121065HENSON CONSULTING GROUP 101-1004-60103
85.00HVAC12/14/18- CITY HALL HVAC SVC121066HYDE'S AC 101-3008-60667
76.24HVAC12/12/18- CITY HALL CAPACITOR121069JOHNSTONE SUPPLY 101-3008-60667
1,157.95Cash Over/Short11/30/18- BRES2018-0293 REFUND OVER…121070JONES DEVELOPMENT CORPO…101-0000-42300
20.00Digitization/Records Manage…11/30/18- BRES2018-0293 REFUND OVER…121070JONES DEVELOPMENT CORPO…101-0000-42416
22.05Credit Card Fee Revenue11/30/18- BRES2018-0293 REFUND OVER…121070JONES DEVELOPMENT CORPO…101-0000-43505
2,535.90Maintenance/Services12/14/18- FS#93 GAS PIPE REPAIRS121071JR HOME IMPROVEMENTS INC.101-2002-60691
-75.60Sales Taxes Payable12/07/18- ELECTRICAL SUPPLIES TAX121072JUBILEE LLC 101-0000-20304
30.00Travel & Training11/19/18- RIV CO DIVISION MEETING121074LEAGUE OF CALIFORNIA CITIES 101-1001-60320
10,604.10Janitorial12/2018 JANITORIAL SERVICES121075MERCHANTS BUILDING MAINT…101-3008-60115
4.00Cash Over/Short12/06/18- LIC-767166 REFUND OVERCHA…121076NBS 101-0000-42300
39.00Postage12/13/18- POSTAGE FEE121077NEOFUNDS BY NEOPOST 101-1007-60470
949.20Temporary Agency Services12/14/18- HUB TEMP SERVICES121078OFFICE TEAM 101-6006-60125
1,091.60Fire Service Costs12/14/18- FIRE TEMP SERVICES121078OFFICE TEAM 101-2002-60139
3,980.45HVAC11/19/18- CITY HALL HVAC SERVICE121079PACIFIC WEST AIR CONDITION…101-3008-60667
1,639.00HVAC11/15/18- CITY HALL HVAC SERVICE121079PACIFIC WEST AIR CONDITION…101-3008-60667
1,200.69HVAC11/21/18- CITY HALL HVAC SERVICE121079PACIFIC WEST AIR CONDITION…101-3008-60667
200.00Garnishments PayableGARNISHMENT121080RIVERSIDE DEPARTMENT OF C…101-0000-20985
177.00Developer Deposits827074- MCVEIGH CEQA121081RUTAN & TUCKER 101-0000-22810
838.00Attorney827075- DUNEPALMS PROJECT ROW121081RUTAN & TUCKER 101-1003-60153
7,185.47Attorney827066- GENERAL ACCOUNT121081RUTAN & TUCKER 101-1003-60153
1,769.00Attorney827073- US SR SRR (CLASSES 3,14,16,21,24…121081RUTAN & TUCKER 101-1003-60153
6,360.00Attorney827077- COUNTY/CVUSD LIBRARY121081RUTAN & TUCKER 101-1003-60153
5,880.00Attorney827069- CODE ENFORCEMENT121081RUTAN & TUCKER 101-1003-60153
11,000.00Attorney827071- RETAINER MATTER121081RUTAN & TUCKER 101-1003-60153
3,499.00Attorney827072- SILVERROCK RESORT121081RUTAN & TUCKER 101-1003-60153
16,178.95Attorney827076- RESPONSES FOR PUBLIC RECORDS…121081RUTAN & TUCKER 101-1003-60153
2,924.00Attorney827067- PERSONNEL GENERAL121081RUTAN & TUCKER 101-1003-60153
7,861.88Attorney/Litigation827068- LITIGATION GENERAL121081RUTAN & TUCKER 101-1003-60154
493.38Printing12/17/18- CHECK STOCK 15001-17000121082SAFECHECKS 101-1006-60410
910.48Training & Education/MOU12/17/18- TUITION REIMB121083SCOTT, ANGELA 101-1004-60322
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
118.55Office Supplies12/11/18- OFFICE SUPPLIES121084STAPLES ADVANTAGE 101-1004-60400
356.61Forms12/20/18- CITYWIDE COPY PAPER 8 1/2X11121084STAPLES ADVANTAGE 101-1007-60402
217.23Flex Comp Employee Fees Pay…01/01/19-03/31/19- FINANCE ADMIN FEES121085TASC - FEES 101-0000-20986
172.00Consultants01/01/19-12/31/19- HR RENEWAL FEE121085TASC - FEES 101-1004-60104
28.88Cash Over/Short12/10/18- LIC-0100139 REFUND TOT OVE…121086TORNIA, KATHERINE 101-0000-42300
325.49Training & Education/MOU12/31/18- TUITION REIMB121087TRIPLETT, ALCADIA 101-1004-60322
78.00Pest Control11/13/18- CITY HALL PEST CONTROL121088TRULY NOLEN INC 101-3008-60116
42.00United Way DeductionsCONTRIBUTION121089UNITED WAY OF THE DESERT 101-0000-20981
125.00Maintenance/Services10/02/18- FS#93 CIRCUIT BREAKER SVC121090VINTAGE E & S INC 101-2002-60691
125.00Maintenance/Services10/11/18- FS#93 GAS JUNCTION BOX SVC121090VINTAGE E & S INC 101-2002-60691
102.20Operating Supplies11/27/18- OPERATING SUPPLIES121091WALMART COMMUNITY 101-3002-60420
5,770.79Community ExperiencesPostcards For Ironman Public Outreach121092XPRESS GRAPHICS 101-3003-60149
62.34Printing12/20/18- CALLE TECATE POSTCARDS121092XPRESS GRAPHICS 101-3007-60410
Fund 101 - GENERAL FUND Total:109,900.74
Fund: 202 - LIBRARY & MUSEUM FUND
2,470.30Janitorial12/2018 JANITORIAL SERVICES121075MERCHANTS BUILDING MAINT…202-3004-60115
659.25JanitorialJANITORIAL SERVICES121075MERCHANTS BUILDING MAINT…202-3006-60115
74.00Pest Control12/07/18- LIBRARY PEST CONTROL121088TRULY NOLEN INC 202-3004-60116
3,280.00Pest Control11/29/18- TERMITE BARRIER121088TRULY NOLEN INC 202-3004-60116
Fund 202 - LIBRARY & MUSEUM FUND Total:6,483.55
Fund: 215 - LIGHTING & LANDSCAPING FUND
219.15Utilities - Electric - Medians12/20/18- ELECTRICAL SERVICE121067IMPERIAL IRRIGATION DIST 215-7004-61117
6,375.00Supplies-Graffiti and VandalismSTREET LIGHT REWIRE121073KRIBBS, BRUCE 215-7004-60423
Fund 215 - LIGHTING & LANDSCAPING FUND Total:6,594.15
Fund: 224 - TUMF FUND
-472.56TUMF Payable to CVAG11/30/18- BRES2018-0293 REFUND OVER…121070JONES DEVELOPMENT CORPO…224-0000-20320
Fund 224 - TUMF FUND Total:-472.56
Fund: 235 - SO COAST AIR QUALITY FUND
10,022.04CVAG07/01/18-09/30/18- 1ST QTR VEHICLE REG…121052COACHELLA VALLEY ASSOC OF…235-0000-60186
Fund 235 - SO COAST AIR QUALITY FUND Total:10,022.04
Fund: 241 - HOUSING AUTHORITY
2,066.84Attorney827070- HOUSING AUTHORITY121081RUTAN & TUCKER 241-9101-60153
Fund 241 - HOUSING AUTHORITY Total:2,066.84
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
939.60Construction12/07/18- ELECTRICAL SUPPLIES121072JUBILEE LLC 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:939.60
Fund: 501 - FACILITY & FLEET REPLACEMENT
126.06Vehicle Repair & Maintenance12/18/18- 310 TRACTOR BATTERY121051CARQUEST 501-0000-60676
4,690.36Cvc Ctr Bldg Repl/Repair12/10/18- CITY HALL PANEL CONNECTION121068JOHNSON CONTROLS FIRE PR…501-0000-71103
Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,816.42
Fund: 502 - INFORMATION TECHNOLOGY
8,996.20Copiers12/2018 CANON COPIER LEASE THRU NAS…121050CANON FINANCIAL SERVICES, …502-0000-60662
Fund 502 - INFORMATION TECHNOLOGY Total:8,996.20
Fund: 601 - SILVERROCK RESORT
200.31Repair & Maintenance12/17/18- SRR TANKLESS WATER HEATER121063GRAINGER 601-0000-60660
2,708.70Repair & Maintenance12/14/18- SRR PLUMBING SERVICE121071JR HOME IMPROVEMENTS INC.601-0000-60660
1,272.30Repair & Maintenance12/13-12/14/18- SRR ELECTRICAL WORK121090VINTAGE E & S INC 601-0000-60660
Fund 601 - SILVERROCK RESORT Total:4,181.31
Grand Total:153,528.29
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 109,900.74
202 - LIBRARY & MUSEUM FUND 6,483.55
215 - LIGHTING & LANDSCAPING FUND 6,594.15
224 - TUMF FUND -472.56
235 - SO COAST AIR QUALITY FUND 10,022.04
241 - HOUSING AUTHORITY 2,066.84
401 - CAPITAL IMPROVEMENT PROGRAMS 939.60
501 - FACILITY & FLEET REPLACEMENT 4,816.42
502 - INFORMATION TECHNOLOGY 8,996.20
601 - SILVERROCK RESORT 4,181.31
Grand Total:153,528.29
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -75.60
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 42.00
101-0000-20985 Garnishments Payable 200.00
101-0000-20986 Flex Comp Employee Fees…217.23
101-0000-22810 Developer Deposits 177.00
101-0000-42300 Cash Over/Short 1,444.83
101-0000-42416 Digitization/Records Man…20.00
101-0000-43505 Credit Card Fee Revenue 22.05
101-1001-60320 Travel & Training 2,936.25
101-1002-60320 Travel & Training 243.75
101-1003-60153 Attorney 55,634.42
101-1003-60154 Attorney/Litigation 7,861.88
101-1004-50252 Fitness Membership Reim…40.00
101-1004-60103 Professional Services 3,237.50
101-1004-60104 Consultants 172.00
101-1004-60322 Training & Education/MOU 1,235.97
101-1004-60400 Office Supplies 118.55
101-1006-60410 Printing 1,298.38
101-1007-60402 Forms 356.61
101-1007-60470 Postage 39.00
101-2001-60174 Blood/Alcohol Testing 35.00
101-2002-60139 Fire Service Costs 1,091.60
101-2002-60691 Maintenance/Services 3,161.93
101-3002-60352 Subscriptions & Publicati…64.54
101-3002-60420 Operating Supplies 292.55
101-3003-60149 Community Experiences 5,770.79
101-3007-60410 Printing 62.34
101-3008-60115 Janitorial 10,604.10
101-3008-60116 Pest Control 78.00
101-3008-60123 Security & Alarm 114.58
101-3008-60431 Materials/Supplies 541.86
101-3008-60432 Tools/Equipment 4,350.00
101-3008-60667 HVAC 6,981.38
101-3008-60691 Maintenance/Services 175.00
101-6003-60118 Plan Checks 210.00
101-6006-60125 Temporary Agency Servic…949.20
202-3004-60115 Janitorial 2,470.30
202-3004-60116 Pest Control 3,354.00
202-3006-60115 Janitorial 659.25
215-7004-60423 Supplies-Graffiti and Van…6,375.00
215-7004-61117 Utilities - Electric - Media…219.15
224-0000-20320 TUMF Payable to CVAG -472.56
235-0000-60186 CVAG 10,022.04
241-9101-60153 Attorney 2,066.84
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Account Summary
Account Number Account Name Expense Amount
401-0000-60188 Construction 939.60
501-0000-60676 Vehicle Repair & Mainte…126.06
501-0000-71103 Cvc Ctr Bldg Repl/Repair 4,690.36
502-0000-60662 Copiers 8,996.20
601-0000-60660 Repair & Maintenance 4,181.31
Grand Total:153,528.29
Project Account Summary
Project Account Key Expense Amount
**None**141,950.54
16-013E 177.00
1819TMICT 939.60
201730E 4,690.36
IRONE 5,770.79
Grand Total:153,528.29
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Payment Reversal Register
City of La Quinta APPKT01830 - DA 12/13/2018
Canceled Payables
Vendor Set:01 - Vendor Set 01
Bank:APBNK - APBNK
08990
Vendor Number
LUNA, FERNANDO M AND HEATHER D
Total Vendor Amount
-6.00
Vendor Name
Check 118207 12/13/2018 -6.0004/06/2018 12/13/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
R32929-R 04/06/201803/08/18- OVERPAYMENT BUS LIC.6.0003/08/2018
09086
Vendor Number
BIANCO, JANIS
Total Vendor Amount
-200.00
Vendor Name
Check 119069 12/13/2018 -200.0006/29/2018 12/13/2018
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
062718-R 06/29/201806/27/18- REFUND POLITICAL SIGN 200.0006/27/2018
119
Payment Reversal Register Packet: APPKT01830 - DA 12/13/2018
1/7/2019 1:26:15 PM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNK -206.00 0.00 -206.00
-206.00 0.00Report Total:-206.00
120
City of La Quinta
Bank Transactions 12/08/18 – 01/04/19
Wire Transaction
Listed below are the wire transfer from 12/08/18 – 01/04/19
Wire Transfers:
12/13/2018 - WIRE TRANSFER - PERS 40,356.45$
12/14/2018 - WIRE TRANSFER - PERSHING LLC 987,000.00$
12/14/2018 - WIRE TRANSFER - ICMA 4,261.13$
12/14/2018 - WIRE TRANSFER - LQCEA 468.00$
12/17/2018 - WIRE TRANSFER - ICMA 4,785.45$
12/18/2018 - WIRE TRANSFER - TASC 1,116.63$
12/21/2018 - WIRE TRANSFER - LANDMARK 208,050.07$
12/31/2018 - WIRE TRANSFER - PERS 40,608.06$
12/31/2018 - WIRE TRANSFER - TASC 1,117.51$
01/04/2019 - WIRE TRANSFER - LANDMARK 117,439.14$
TOTAL WIRE TRANSFERS OUT 1,405,202.44$
ATTACHMENT 2
121
122
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED NOVEMBER 30, 2018
RECOMMENDATION
Receive and file revenue and expenditure report dated November 30, 2018.
EXECUTIVE SUMMARY
•The report summarizes the City’s year-to-date (YTD) revenues and period
expenditures for November 2018 (Attachment 1).
•Revenue and expenditure reports are also reviewed by the Financial
Advisory Commission.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget – represents revenue and expenditure budgets the
Council adopted in June 2018 for fiscal year 2018/19.
Current Total Budget – represents original adopted budgets plus any
carryovers (typically associated with long-term Capital Improvement
Projects (CIP) from the prior fiscal year) and any Council approved budget
amendments from throughout the year.
Period Activity – represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity – represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/ (Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted amount.
Percent Used – represents the percentage activity as compared to budget
YTD.
CONSENT CALENDAR ITEM NO. 11
123
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City’s cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings. All funds are generally on target or under budget regarding
expenditures.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment 1: Revenue and Expenditure Report for November 30, 2018
MTD YTD
YTD Percent
of Budget
General Fund 3,164,104$ 8,525,907$ 16.30%
All Funds 4,129,099$ 14,244,444$ 9.86%
MTD YTD
YTD Percent
of Budget
General Fund 2,561,975$ 9,684,448$ 16.52%
Payroll - General Fund 873,544$ 3,953,792$ 39.04%
All Funds 5,309,883$ 38,976,626$ 24.18%
November Revenues
November Expenditures
General Fund Non-General Fund
Measure G Sales Tax 1,109,078$ SilverRock Greens Fees 288,532$
Sales Tax 937,915$ CVAG(1)163,122$
Transient Occupancy (Hotel) Tax 515,046$ Gas Tax 137,705$
Cable Franchise Fees 159,094$ Surface Transportation Program Grant(2)89,386$
Communications Franchise Fees 74,051$ County Sales Tax (Measure A)75,466$
General Fund Non-General Fund
Sheriff Contract (August/September)1,152,729$ Housing Construction(3)1,214,665$
Marketing and Tourism Promotions 90,783$ Capital Improvement Program-Construction(4)279,836$
Contract Legal Services 49,978$ SilverRock Maintenance 252,090$
Community Experiences (BrewLQ, Tree Lighting)37,723$ Capital Improvement Program-Design(5)138,723$
Parks Landscape Maintenance 35,851$ Museum Operations 50,880$
Top Five Revenue/Income Sources for November
Top Five Expenditures/Outlays for November
(1)Coachella Valley Association of Governments (CVAG) contribution to the Dune Palms Road capital improvement project
(3)Housing construction expenses are from the Washington Street Apartments project, a low/moderate income housing
project funded by bonds dedicated to housing uses.
(5)CIP Design: Calle Tampico drainage improvements; Dune Palms bridge; SRR event site; SRR infrastructure Phase II
(2)Grant money for the Dune Palms Bridge capital improvement project
(4)CIP Construction: Quinterra and Adams Retention Basin; Pavement management plan (PMP) Zone 2
124
For Fiscal: 2018/19 Period Ending: 11/30/2018
1/2/2019 5:01:16 PM Page 1 of 2
Revenue Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 8,525,9073,164,10452,297,400 52,297,400 -43,771,493 16.30 %
201 - GAS TAX FUND 590,155137,7051,965,500 1,965,500 -1,375,345 30.03 %
202 - LIBRARY & MUSEUM FUND 1,151,8205662,333,000 2,333,000 -1,181,180 49.37 %
203 - PUBLIC SAFETY FUND (MEASURE G)00200,000 200,000 -200,000 0.00 %
210 - FEDERAL ASSISTANCE FUND 0072,000 72,000 -72,000 0.00 %
212 - SLESA (COPS) FUND 65,4138,333100,100 100,100 -34,687 65.35 %
213 - JAG FUND 26826800 268 0.00 %
215 - LIGHTING & LANDSCAPING FUND 13,14601,586,100 1,586,100 -1,572,954 0.83 %
220 - QUIMBY FUND 00367,000 367,000 -367,000 0.00 %
221 - AB 939 - CALRECYCLE FUND 6,4383,67663,700 63,700 -57,262 10.11 %
223 - MEASURE A FUND 189,67775,466971,708 971,708 -782,031 19.52 %
225 - INFRASTRUCTURE FUND 00100100 -100 0.00 %
230 - CASp FUND, AB 1379 7,4121,9014,000 4,000 3,412 185.30 %
231 - SUCCESSOR AGCY PA 1 RORF 5,6797020,482,627 -20,476,948 0.03 %
235 - SO COAST AIR QUALITY FUND 0051,500 51,500 -51,500 0.00 %
237 - SUCCESSOR AGCY PA 1 ADMIN 00012,005 -12,005 0.00 %
241 - HOUSING AUTHORITY 309,40324,327315,000 543,000 -233,597 56.98 %
243 - RDA Low-Mod Housing Fund 008,000 18,000 -18,000 0.00 %
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)00010,000 -10,000 0.00 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)110,871030,000 170,000 -59,129 65.22 %
250 - TRANSPORTATION DIF FUND 209,87628,420369,000 369,000 -159,124 56.88 %
251 - PARKS & REC DIF FUND 176,12820,480508,200 508,200 -332,072 34.66 %
252 - CIVIC CENTER DIF FUND 60,7119,274110,000 110,000 -49,289 55.19 %
253 - LIBRARY DEVELOPMENT DIF 29,5843,44030,000 30,000 -416 98.61 %
254 - COMMUNITY CENTER DIF 11,0941,29015,400 15,400 -4,306 72.04 %
255 - STREET FACILITY DIF FUND 8,5581,16015,000 15,000 -6,442 57.05 %
256 - PARK FACILITY DIF FUND 3,4404004,000 4,000 -560 86.00 %
257 - FIRE PROTECTION DIF 27,9284,26340,000 40,000 -12,072 69.82 %
270 - ART IN PUBLIC PLACES FUND 37,3859,01988,500 88,500 -51,115 42.24 %
275 - LQ PUBLIC SAFETY OFFICER 002,100 2,100 -2,100 0.00 %
299 - INTEREST ALLOCATION FUND 708,70537,27300 708,705 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 3500671,600 671,600 -671,250 0.05 %
401 - CAPITAL IMPROVEMENT PROGRAMS 284,537252,50811,955,941 53,199,568 -52,915,031 0.53 %
501 - FACILITY & FLEET REPLACEMENT 227,9250923,700 923,700 -695,775 24.68 %
502 - INFORMATION TECHNOLOGY 278,5292,0201,189,800 1,484,800 -1,206,271 18.76 %
503 - PARK EQUIP & FACILITY FUND 163,7500675,000 675,000 -511,250 24.26 %
504 - INSURANCE FUND 230,6500923,600 923,600 -692,950 24.97 %
601 - SILVERROCK RESORT 788,645343,1974,092,800 4,092,800 -3,304,155 19.27 %
602 - SILVERROCK GOLF RESERVE 0070,000 70,000 -70,000 0.00 %
761 - CERBT OPEB TRUST 20,462000 20,462 0.00 %
Report Total:4,129,099 14,244,44482,049,749 144,471,008 -130,226,564 9.86 %
ATTACHMENT 1
125
For Fiscal: 2018/19 Period Ending: 11/30/2018
1/2/2019 4:59:22 PM Page 2 of 2
ExpenseSummary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 9,684,4482,561,97551,153,413 58,636,428 48,951,980 16.52 %
201 - GAS TAX FUND 423,62884,7341,959,900 2,010,829 1,587,201 21.07 %
202 - LIBRARY & MUSEUM FUND 496,946112,8751,628,200 1,628,200 1,131,254 30.52 %
210 - FEDERAL ASSISTANCE FUND 0072,000 72,000 72,000 0.00 %
212 - SLESA (COPS) FUND 00100,000 100,000 100,000 0.00 %
215 - LIGHTING & LANDSCAPING FUND 570,552174,5351,582,700 1,785,400 1,214,848 31.96 %
217 - DEVELOPMENT AGREEMENT 9,7341,59567,000 67,000 57,266 14.53 %
220 - QUIMBY FUND 003,956,000 7,298,488 7,298,488 0.00 %
221 - AB 939 - CALRECYCLE FUND 9,3223,89835,000 35,000 25,678 26.63 %
223 - MEASURE A FUND 3,6013,601961,708 4,733,403 4,729,802 0.08 %
225 - INFRASTRUCTURE FUND 00028,571 28,571 0.00 %
230 - CASp FUND, AB 1379 004,000 4,000 4,000 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 12,947,699009,339,728 -3,607,971 138.63 %
235 - SO COAST AIR QUALITY FUND 67232954,000 54,000 53,328 1.25 %
237 - SUCCESSOR AGCY PA 1 ADMIN 4,0001,300012,005 8,005 33.32 %
241 - HOUSING AUTHORITY 193,47147,780604,000 602,500 409,029 32.11 %
243 - RDA Low-Mod Housing Fund 00250,000 250,000 250,000 0.00 %
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)852,96372,05601,451,947 598,984 58.75 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)7,376,0241,214,66507,416,000 39,976 99.46 %
250 - TRANSPORTATION DIF FUND 00400,000 2,557,460 2,557,460 0.00 %
251 - PARKS & REC DIF FUND 0005,952 5,952 0.00 %
252 - CIVIC CENTER DIF FUND 00110,000 115,952 115,952 0.00 %
253 - LIBRARY DEVELOPMENT DIF 0030,000 35,952 35,952 0.00 %
254 - COMMUNITY CENTER DIF 000107,591 107,591 0.00 %
255 - STREET FACILITY DIF FUND 0015,000 20,952 20,952 0.00 %
256 - PARK FACILITY DIF FUND 004,000 9,952 9,952 0.00 %
257 - FIRE PROTECTION DIF 0040,000 45,952 45,952 0.00 %
270 - ART IN PUBLIC PLACES FUND 23,4285,607322,000 522,000 498,572 4.49 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 668,0380671,600 671,600 3,563 99.47 %
401 - CAPITAL IMPROVEMENT PROGRAMS 2,673,242461,84211,955,941 53,210,575 50,537,332 5.02 %
501 - FACILITY & FLEET REPLACEMENT 269,42072,026923,700 1,005,784 736,363 26.79 %
502 - INFORMATION TECHNOLOGY 285,33945,3921,090,700 1,574,200 1,288,862 18.13 %
503 - PARK EQUIP & FACILITY FUND 132,4474,650705,000 705,000 572,553 18.79 %
504 - INSURANCE FUND 730,9349,370921,100 918,500 187,566 79.58 %
601 - SILVERROCK RESORT 1,607,884431,6534,090,800 4,091,000 2,483,116 39.30 %
602 - SILVERROCK GOLF RESERVE 0050,200 50,200 50,200 0.00 %
760 - SUPPLEMENTAL PENSION PLAN 12,833000 -12,833 0.00 %
Report Total:5,309,883 38,976,62683,757,962 161,174,121 122,197,496 24.18 %
126
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,
AND ADVERTISE THE SILVERROCK VENUE SITE CONSTRUCTION FOR BID
(PROJECT NO. 2016-08)
RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid
the construction of the SilverRock Venue Site Project.
EXECUTIVE SUMMARY
•In February 2018, Council appointed an Ad Hoc Committee to develop a
Master Plan for the SilverRock Venue Site.
•In August 2018, Council approved the SilverRock Venue Site Master Plan
(Attachment 1) and approved the site development permit, and site
architectural and landscape plans.
•The Master Plan is supported by the Financial Advisory Commission, the
Planning Commission, and the Community Services Commission.
•Approving the plans, specifications, and engineers estimate will provide
enough time to bid the project, review contractors, and provide
recommendations to award a contract on March 5, 2019.
FISCAL IMPACT
The project budget is $6.0 Million, and includes soft costs such as design,
inspection, and contingency. If approved, the amended project budget would
include the following funding sources:
The annual maintenance and operations cost is estimated to be $149,500. This
could be offset with rental income for public and private events.
CONSENT CALENDAR ITEM NO. 12
127
BACKGROUND/ANALYSIS
In July 2006, Council approved the Specific Plan (SP) for the SilverRock
development with 35 acres designated as a community park for passive use.
Special events described in the SP include public parking, automobile displays,
art festivals, and corporate events in conjunction with the on-site hotel.
A Purchase, Sale and Development Agreement, along with a statutory
Development Agreement with SilverRock Development Company (SDC) was
approved by Council. An estimated $3.4 million in development impact fees
may be generated from this development.
With the desire to create an event space to accommodate large events, Council
established an Ad Hoc Committee (Committee) in February 2018. The
Committee worked with Hermann Design Group and Staff to create a site plan,
budget, and construction timeline for the event site. The goal was to complete
construction and have the event site operational for the 2020 La Quinta Arts
Foundation’s (LQAF) Arts Festival. The LQAF would like to continue holding the
event at the Civic Center Campus, however, access to the Campus will be
restricted in the spring of 2020 due to scheduled street and intersection
improvements and concurrent storm drain system improvements. The
Committee prepared a master plan for approximately 14-acres of park space
with walking paths, turf areas, sloped event lawn, a water feature, public art,
a restroom building, and a modular building.
The proposed Master Plan was presented to the Financial Advisory Commission
(FAC) on June 13, 2018. The FAC requested consideration for additional park
amenities that include restrooms, storage facilities, shade structures, and
additional shade trees.
The FAC also requested a 10-year revenue projection. Staff consulted with
Montage International and reviewed previous City events. A 10-year projection
is difficult to determine because it is unknown what new groups and uses will
be attracted to the new Venue Site. The LQAF currently generates
approximately $66,000 in sales tax and business license revenue and is
charged $25,000 (currently waived) for a temporary use permit. The Venue
Site operations cost is estimated to be $149,500 annually.
On June 26, 2018. The Planning Commission recommended Council approval
and consideration of the FAC’s request for additional park amenities. The Master
Plan was presented to the Community Services Commission who also supported
the Planning Commission and the FACs’ recommendations.
On August 7, 2018, Council approved the SilverRock Venue Site Master Plan
and site development permit. More shade structures are listed as add alternates
for consideration after the bids are received.
128
ADDITIONAL INFORMATION
Parking:
A total of 1,156 venue parking spaces are proposed and include 210 designated
spaces with a Class II road base surface, 330 spaces on a decomposed granite
surface, 265 overflow spaces in the retention basin, and 351 at the adjacent
Montage conference center. The 1,032 parking spaces the City provides for the
LQAF Art Festival was the benchmark for this venue’s parking.
Operations Cost:
Based on the Civic Center Campus, staff used 2017/18 Campus operations
costs to project the following operating costs for the event park: Landscape Maintenance $53,000
Electricity 30,000
Water 24,000
Personnel 19,000
Lake Service 8,400
Materials-Irrigation 3,600
Janitorial Service 3,000
Vehicle Operations 2,500
IT 2,400
Plant Replacement 1,400
Graffiti 1,400
Insurance 500
Tree Replacement 300
TOTAL $149,500
Engineers Estimate:
The Engineers Estimate is $285,677 above the project budget. The actual cost
of the project will not be determined until after the bids are received.
Site Construction/Amenities $2,104,380
Site Electrical 856,100
Contractor Admin./Costs 625,021
Irrigation 545,000
Landscape 445,250
Site Preparation 198,075
Maintenance Establishment 18,000
Soft Costs:
Contingency (10%) 571,425
Inspect/Test/Survey (9.75%) 467,203
Professional Services (9.5%) 455,223
TOTAL $6,285,677
129
Additional Items: Currently not approved.
Additional Restroom: 300,000
Shade Structures (3) 500 sq. ft: 135,000
Storage Building: 120,000
Terrace Walls 70,000
Floating Fountain 40,000
TOTAL $665,000
Project Schedule:
City Council Authorize to Bid January 15, 2019
Award Contract: March 5, 2019
Construction Start: March 2019
Grassing Start: July 2019
Construction Complete: September 2019
Over-seeding: October 2019
Project Final Acceptance: December 2019
LQ Arts Festival: March 2020
ALTERNATIVES
Staff does not recommend an alternative pending the bid results.
Prepared by: Steve Howlett, Facilities Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Master Plan
130
131
132
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE COMPREHENSIVE ANNUAL FINANCIAL
REPORT FOR FISCAL YEAR ENDING JUNE 30, 2018
RECOMMENDATION
Receive and file the Comprehensive Annual Financial Report for the year
ending June 30, 2018.
EXECUTIVE SUMMARY
•California cities must obtain an annual audit of their financial
statements by an independent auditor at close of each fiscal year.
•The annual audit produces the Comprehensive Annual Financial Report
(CAFR) (Attachment 1).
•The independent auditors rendered an unmodified (“clean”) opinion;
which is the most favorable conclusion.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
At the end of each fiscal year, the City’s financial records are audited by an
independent audit firm pursuant to California law. The results (including City
background information, statistical data, and detailed financial reports) are
compiled and presented in the CAFR.
In the independent auditors’ report (located at the front of the financial
section of the CAFR), Vavrinek, Trine, Day & Co., LLP (VTD) Certified Public
Accountants issued an “unmodified” opinion on the City’s financial
statements for the year ended June 30, 2018, which is the most favorable
conclusion. The independent audit involved examining evidence supporting
the amounts and disclosures in the financial statements, assessing the
accounting principles used and estimates made by management, and
evaluating the overall financial statement presentation.
BUSINESS SESSION ITEM NO. 1
133
Attachment 1 provides a summary of the CAFR.
ALTERNATIVES
The CAFR and audit are required by State law, therefore, no alternatives are
recommended.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. 2017/18 Comprehensive Annual Financial Report Summary
134
2017/18 Comprehensive Annual Financial Report (CAFR) Summary
The 2017/18 CAFR (Exhibit A) contains numerous comprehensive financial reports pertaining to
all aspects of the City’s finances, which includes financial statements for all City funds (including
the general, special revenue, housing, capital project, internal service, and other fund types). The
CAFR also contains information regarding the City’s accounting methods and procedures, and the
results of the independent audit. Financial information is conveyed both by major fund type and
in a comprehensive manner; thus, the information is somewhat complex to interpret. Because of
this, specific detailed information regarding the General Fund year-end budget results for 2017/18
were presented separately at the November 20, 2018 Council meeting.
The Management Discussion and Analysis section (starting on page 4) provides an overview and
analysis of the financial statements, which is useful when reading through the CAFR. In addition,
the Notes to the Basic Financial Statements (pages 32 to 74) provide a written explanation of
accounting methods and year-over-year changes.
Significant Changes and Financial Highlights
Governmental Revenues and Expenses
Governmental Activities include 23 individual governmental funds and include capital asset activity
allocated on a percentage basis by department.
Revenues overall increased by $11,736,000 with the largest increase ($10,490,000) being Other
Taxes which includes Measure G transaction and use sales tax. 2017/18 was the first full year of
collecting Measure G sales taxes ($9,967,656 compared to $1,462,650 in 2016/17).
Expenditure increases of $12.3M are largely attributed to the fixed asset disposal expenses related
to the transfer of ownership for Washington Street Apartments, whereby capital assets were
reduced by $10,202,000 and recorded as an expense. This large decrease is depicted below.
Capital Assets (net of depreciation)
2017 2018 2017 2018 2017 2018
Land 74,316,674 66,594,534 39,712,955 39,712,955 114,029,629 106,307,489
Buildings & Improvements 44,119,422 40,659,592 3,771,368 3,556,823 47,890,790 44,216,415
Equipment & Furniture 1,028,468 1,012,039 352,545 316,102 1,381,013 1,328,141
Vehicles 572,048 1,000,246 - - 572,048 1,000,246
Software - - - - - -
Infrastructure 391,078,543 387,495,409 - - 391,078,543 387,495,409
Construction in Progress 9,969,495 14,151,774 - - 9,969,495 14,151,774
TOTAL 521,084,650 510,913,594 43,836,868 43,585,880 564,921,518 554,499,474
Governmental Activities Business-Type ActivitiesDescription Total By Fiscal Year
ATTACHMENT 1
135
Governmental Fund Balances
The focus of the City’s governmental funds is to provide information on near-term inflows,
outflows, and balances. Such information is useful in assessing the City's financing
requirements. In particular, unassigned fund balance may serve as a useful measure of a
government's net resources available for spending at the end of the fiscal year. The
unassigned General Fund balance comprised $19,199,506, or 16%, of the total $121,823,567
balance and represented 34% of total final General Fund budgeted expenditures including
transfers. As of the end of 2017/18, the City's governmental funds reported combined ending
fund balances of $149,681,294 as follows:
Governmental Fund Balances
The All Other Funds include nineteen special revenue funds, Capital Improvement Fund, Civic
Center Fund, and the Housing Authority Fund. These funds combined have a restricted balance of
$39,263,604 which is reduced by a negative unassigned balance of $11,405,877, leaving
$7,793,629 of total government wide unassigned spendable reserves. This negative balance
largely represents inter-fund loans as follows:
The loans due to the General Fund (including SilverRock $5,468,718) are presented as receivables
in the General Fund nonspendable category.
The remaining negative unassigned fund balance of $347,952 represents pending grant
reimbursements at year end. Staff will present an update on inter-fund loans in the Spring of
2019.
Category General Fund Percent All Other Funds Percent Total Funds Percent
Nonspendable 52,976,449$ 44%-$ 0% 52,976,449$ 36%
Restricted - 0% 39,263,604 141% 39,263,604 26%
Committed 29,726,500 24%- 0% 29,726,500 20%
Assigned 19,921,112 16%- 0% 19,921,112 13%
Unassigned 19,199,506 16% (11,405,877) -41% 7,793,629 5%
TOTAL 121,823,567$ 100% 27,857,727$ 100% 149,681,294$ 100%
From Fund Due to Loan Balance
Civic Center General Fund 7,103,053$
Street Facility DIF General Fund 1,891,472
Fire DIF General Fund 490,843
Library DIF Former RDA 1,572,557
11,057,925$
136
Outstanding Debt
Total governmental activities debt decreased by $3,518,385 from $6,784,262 to $3,265,877. This
was primarily due to a second loan installment payment ($1,125,000) for the Eisenhower Drive
retention basin land purchased for drainage improvements and the transfer of the Housing
Authority Provident and United States Department of Agriculture loans to Coachella Valley Housing
Coalition ($1,908,669).
The 1996 lease revenue bond was fully paid in
October 2018 and the final payment for Land
Acquisition Note Payable will be made in the
spring of 2019.
Additional information on long-term debt
can be found in Note 5 of the financial
statements.
Outstanding debt associated with the Successor Agency (former Redevelopment Agency) is
reported under Fiduciary Funds and detailed in Note 16 beginning on page 68 of the CAFR. This
debt is not reported under governmental activities. Upon dissolution of the Redevelopment
Agency, property taxes allocated for redevelopment agencies were no longer deemed tax
increment but rather property tax revenues allocated solely for dissolution.
Major Capital Improvements
The Capital Improvement Fund is primarily used to
record the expenditures for capital projects. The
fund had forty-two (42) active Capital Improvement
Projects budgeted during 2017/18. The five most
active projects were:
• Citywide drainage improvements ($1,443,000)
• Pavement Management Plan street improvements
($1,091,000)
• Madison Street median landscape improvements
($909,000)
• Eisenhower Drive at Montezuma Roundabout
($650,000)
• North La Quinta landscape renovations
($641,000)
Debt Type:2017 2018
Capital Leases 530,163$ 667,035$
Compensated Absences 830,430 823,842
Land Acquisition Note Payable 2,250,000 1,125,000
Loans Payable 1,908,669 -
Revenue Bonds 1,265,000 650,000
TOTAL 6,784,262$ 3,265,877$
Governmental Activities
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Post-Employment Pension and Health Obligations
The City has three tiers of pension benefits (described on page 57 of the CAFR). The total
outstanding unfunded pension obligation at June 30, 2018 was $12,612,523. Since June the City
has fully paid the Tier II and PEPRA tier liabilities, leaving an unfunded balance of $12,011,122
for the Classic Tier. In 2018 the City implemented a new Reserve Policy and established a Pension
Trust reserve with an initial deposit of $2,000,000. Below is a four-year summary of these
obligations.
CalPERS lowered the discount rate (rate of return on investments) from 7.5% to 7% over a three-
year period which has contributed to the increase of the outstanding pension obligation. In
addition, the amortization period for future obligations is being lowered from 30 years to 20 years
and will result in increased annual contributions from all agencies.
Other Post-Employment Benefit Plan (OPEB) for retiree healthcare are summarized starting
on page 60 of the CAFR. The outstanding obligation as of June 30, 2018 was $1,380,949. An OPEB
trust was established in December 2017 and funds deposited ($1,523,400) will be reflected in the
2018/19 CAFR. The trust activity is not recognized in 2017/18 because the measurement date for
the obligation ended on June 30, 2017 and the trust was established after this date.
Because of the time needed to prepare actuarial reports, there will continue be a one-year lag
between the measurement dates and future contributions for both these trusts (Pension and
OPEB).
2015 2016 2017 2018
Pensions 6,433,391 8,651,290 10,874,098 12,612,523
OPEB 741,071 813,077 1,288,598 1,380,949
Years Ended June 30,
138
FISCAL YEAR ENDED JUNE 30, 2018
City of La Quinta La Quinta, California
EXHIBIT A
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CITY OF LA QUINTA, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 2018
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142
CITY OF LA QUINTA, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED JUNE 30, 2018
Prepared by the Finance Department
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CITY OF LA QUINTA, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
YEAR ENDED JUNE 30, 2018
TABLE OF CONTENTS
Page
INTRODUCTORY SECTION
Letter of Transmittal .................................................................................................................................. i
List of Principal Officials .......................................................................................................................... v
Organizational Chart................................................................................................................................. vi
Certificate of Achievement for Excellence in Financial Reporting (GFOA) ......................................... vii
FINANCIAL SECTION
Independent Auditors' Report .................................................................................................................... 1
Management's Discussion and Analysis .................................................................................................... 4
BASIC FINANCIAL STATEMENTS
Government-wide Financial Statements
Statement of Net Position .................................................................................................................... 17
Statement of Activities ........................................................................................................................ 18
Fund Financial Statements
Balance Sheet – Governmental Funds ................................................................................................. 20
Reconciliation of the Balance Sheet of
Governmental Funds to the Statement of Net Position ...................................................................... 22
Statement of Revenues, Expenditures and Changes in Fund Balances of
Governmental Funds .......................................................................................................................... 23
Reconciliation of Statement of Revenues, Expenditures and Changes
In Fund Balances of Governmental Funds to the Statement of Activities ......................................... 25
Statement of Net Position – Proprietary Funds ................................................................................... 26
Statement of Revenues, Expenses and Changes in
Fund Net Position – Proprietary Funds ............................................................................................. 27
Statement of Cash Flows – Proprietary Funds..................................................................................... 28
Statement of Net Position – Fiduciary Funds ...................................................................................... 30
Statement of Changes in Net Position – Fiduciary Funds ................................................................... 31
Notes to the Basic Financial Statements .................................................................................................. 32
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CITY OF LA QUINTA, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
YEAR ENDED JUNE 30, 2018
TABLE OF CONTENTS
(Continued)
Page
REQUIRED SUPPLEMENTARY INFORMATION:
Budgetary Comparison Schedules:
General Fund .................................................................................................................................. 75
Housing Authority Special Revenue Fund ..................................................................................... 76
Schedule of Proportionate Share of the Net Pension Liability – Miscellaneous Plan ......................... 77
Schedule of Plan Contributions – Miscellaneous Plan ........................................................................ 78
Schedule of Changes in the Net OPEB Liability and Related Ratios .................................................. 79
Notes to Required Supplementary Information ................................................................................... 80
COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES
Combining Balance Sheet – Nonmajor Governmental Funds ............................................................ 83
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances – Nonmajor Governmental Funds ........................................................ 90
Budgetary Comparison Schedules – Special Revenue Funds
State Gas Tax ................................................................................................................................... 97
Library and Museum ........................................................................................................................ 98
Federal Assistance ............................................................................................................................ 99
SLESA ........................................................................................................................................... 100
Lighting and Landscaping .............................................................................................................. 101
Quimby .......................................................................................................................................... 102
Public Safety .................................................................................................................................. 103
Art in Public Places ........................................................................................................................ 104
South Coast Air Quality ................................................................................................................. 105
AB 939 ........................................................................................................................................... 106
Law Enforcement ........................................................................................................................... 107
Justice Assistance Grant ................................................................................................................. 108
Measure A ...................................................................................................................................... 109
Budgetary Comparison Schedules – Capital Projects Funds
Capital Improvement ...................................................................................................................... 110
Civic Center ................................................................................................................................... 111
Transportation ................................................................................................................................ 112
Parks and Recreation ...................................................................................................................... 113
Library Development ..................................................................................................................... 114
Community Center ......................................................................................................................... 115
Street Facility ................................................................................................................................. 116
Park Facility ................................................................................................................................... 117
Fire Facility .................................................................................................................................... 118
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CITY OF LA QUINTA, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
YEAR ENDED JUNE 30, 2018
TABLE OF CONTENTS
(Continued)
Page
Budgetary Comparison Schedules – Debt Service Funds
Financing Authority ....................................................................................................................... 119
Combining Statement of Net Position – Internal Service Funds ................................................... 121
Combining Statement of Revenues, Expenses and Changes
in Fund Net Position – Internal Service Funds ............................................................................ 122
Combining Statement of Cash Flows – Internal Service Funds ..................................................... 123
Combining Statement of Net Position – All Agency Funds .......................................................... 125
Combining Statement of Changes in Assets and Liabilities – All Agency Funds ......................... 126
STATISTICAL SECTION
Net Position by Component (Table 1) .................................................................................................. 128
Changes in Net Position (Table 2) ........................................................................................................ 130
Changes in Net Position – Governmental Activities (Table 3) ............................................................ 132
Changes in Net Position – Business-type Activities (Table 4) ............................................................. 134
Fund Balances of Governmental Funds (Table 5) ................................................................................ 136
Changes in Fund Balances of Governmental Funds (Table 6) ............................................................. 138
Tax Revenue by Source (Table 7) ........................................................................................................ 140
Top 25 Sales Tax Producers (Table 8) ................................................................................................. 142
Taxable Sales by Category (Table 9) ................................................................................................... 143
Assessed Value and Estimated Actual Value of Taxable Property (Table 10) .................................... 145
Direct and Overlapping Property Tax Rates (Table 11) ....................................................................... 146
Principal Property Taxpayers (Table 12) .............................................................................................. 148
Property Tax Levies and Collections (Table 13) .................................................................................. 149
Ratios of Outstanding Debt by Type (Table 14) .................................................................................. 150
Ratio of General Bonded Debt Outstanding (Table 15) ....................................................................... 152
Direct and Overlapping Debt (Table 16) .............................................................................................. 153
Legal Debt Margin Information (Table 17) .......................................................................................... 154
Pledged-Revenue Coverage (Table 18) ................................................................................................ 156
Demographic and Economic Statistics (Table 19) ............................................................................... 157
Principal Employers (Table 20) ............................................................................................................ 158
Full-time City Employees (Table 21) ................................................................................................... 159
Operating Indicators (Table 22) ........................................................................................................... 160
Capital Asset Statistics (Table 23) ........................................................................................................ 161
Schedule of Insurance in Force (Table 24) ........................................................................................... 162
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i
December 27, 2018
To the Citizens of La Quinta, the Honorable Mayor and Members of the City Council:
Submitted herein is the City of La Quinta Comprehensive Annual Financial Report (CAFR)
for the fiscal year ending June 30, 2018. The CAFR presents information regarding the
City’s financial activities. This transmittal letter provides a non-technical summary of the
City’s finances, services, achievements, and economic outlook. A more detailed analytical
analysis is presented in the Management’s Discussion and Analysis section (MD&A) that
immediately follows the independent auditors’ report. The MD&A provides an overview and
analysis of the basic financial statements and complements this transmittal.
Responsibility for the accuracy and the completeness of all disclosures rests with
management. To the best of our knowledge and belief, the enclosed data is accurate in all
material respects and is reported in a manner designed to fairly present the financial
position and results of City operations. Supplementary disclosures are included to
summarize the City’s financial activities.
This CAFR was prepared in conformance with Generally Accepted Accounting Principles
(GAAP). The City’s financial reporting is based upon all Governmental Accounting Standards
Board (GASB) pronouncements.
Government Code Section 26909 (a) requires the City to contract with a certified public
accountant to perform an annual audit of the City’s accounts and records, and the audit
must conform to generally accepted auditing standards. Further, Government Code Section
26909 (b) states that an audit report shall be filed with the State Controller and with the
County Auditor within 12 months of the end of the fiscal year. In addition, City Ordinance
2.12.040 requires an annual audit be performed by a certified public accountant. This CAFR
fulfills these requirements.
Management assumes full responsibility for the completeness and reliability of the
information contained in this CAFR, based upon a comprehensive framework of internal
controls that has been established for this purpose. Because the cost of internal control
should not exceed anticipated benefits, the objective is to provide reasonable rather than
absolute assurance that the financial statements are free of any material misstatements.
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The independent auditors’ report is located at the front of the financial section. Vavrinek,
Trine, Day & Co., LLP Certified Public Accountants have issued an unmodified (“clean”)
opinion on the City’s financial statements for the year ended June 30, 2018. This is the
most favorable conclusion. The independent audit involved examining evidence supporting
the amounts and disclosures in the financial statements, assessing the accounting principles
used and estimates made by management, and evaluating the overall financial statement
presentation and conformity with GAAP.
Government Profile
The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of
Riverside County known as the Coachella Valley. The City was incorporated in 1982 as a
general law City and became a charter city in November 1996. It is governed by a five-
member City Council under the Council/Manager form of government. The Mayor is directly
elected and serves a two-year term; the four Council Members serve four-year terms, with
two Council Members elected every two years. The Mayor and Council Members are elected
at large.
The Council appoints the City Manager, who in turn appoints the Directors of the various
departments. The City provides a range of services, which include street and infrastructure
construction and maintenance; community development and planning; construction and
code compliance; recreational and cultural activities; and operations management.
The City contracts with other government agencies and private entities for specific services,
including police and fire protection, library and museum services, water and sewer service,
electricity service, public transit, refuse collection, and street sweeping.
The City is also financially accountable for legally separate public entities – the Successor
Agency for the former Redevelopment Agency, the Financing Authority, and the Housing
Authority. Additional information on these entities can be found in the notes to the financial
statements.
Pursuant to City Ordinance 2.08.060 and 2.12.030, the City Manager and Finance Director
are responsible for annual budget, which the City Council reviews and approves prior to the
start of each fiscal year. The annual budget is the foundation for the City’s financial planning
and control.
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The budget is prepared by fund, function, department, and line item. Department Directors
may transfer line item resources within a division with the approval of the City Manager.
The City Manager may authorize transfers between divisions and departments.
Local Economy
The City of La Quinta comprises an area of approximately 36 square miles and, as of January
2018 has a full-time population of 41,204 according to California Department of Finance
records. Nearly 18,000 seasonal residents also call La Quinta home from October through
May each year.
According to the State of California Employment Development Department, as of October
2018, the seasonally unadjusted unemployment rate for La Quinta was 5%, which was
higher than Riverside County’s at 4.4% and the statewide average of 4%. The City’s
dominant industries are recreation, tourism and retailers with the following major
employers: La Quinta Resort and Club, Desert Sands Unified School District, Wal-Mart Super
Center, Costco, Home Depot, Imperial Irrigation District, Lowe’s Home Improvement,
Target, and Traditions Golf Club.
Long-term Financial Planning
Sound financial governance continues to be management’s focus. The City has a long
history of providing superior service, life enrichment opportunities, and a quality
environment to its residents, businesses, and visitors. In June 2018 the City Council adopted
a conservative budget for fiscal year 2018/19 based on current economic conditions. The
adopted budget had operating revenues exceeding expenses by $65,751.
Included in the 2018/19 budget $12.3 million of capital improvements with 49% of these
funds coming from the General Fund. Improvements include parkway landscape turf
conversion north of Highway 111, drainage improvements, and road and sidewalk
improvements to decrease vehicle congestion and improve walkability.
La Quinta has cultivated a sound foundation of General Fund revenues including sales tax,
transient occupancy (hotel) tax, and property tax. The City was incorporated in 1982 after
Proposition 13 was approved (the landmark property tax reform initiative enacted in 1978);
as such, the City receives a smaller share of property tax revenue and must rely heavily on
sales tax and transient occupancy (hotel) tax revenue for General Fund income.
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The Future
The luxury Montage and lifestyle Pendry hotels are scheduled to break ground in early 2019.
The development is adjacent to the SilverRock Golf Resort and includes a spa, conference
center, lifestyle branded residential, resort and mixed-use villages, and a golf clubhouse. In
2019, the City will construct a 14-acre passive community park adjacent to this
development. The park will feature rolling hills, water features, meandering walkways, and
breathtaking views of the Santa Rosa Mountains.
The Highway 111 business corridor accounts for nearly 70% of the City’s annual sales tax
revenue. A visionary assessment of the corridor was completed in the spring of 2018 and
identified design and aesthetic opportunities to promote business visibility and access,
impacts of emerging technology, evaluated mixed use development, and future land-use
and development strategies. In 2019, the City will craft a corridor area plan to guide future
improvements and developments.
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its
CAFR for the fiscal year ended June 30, 2017. This was the twenty-first consecutive year
that the City has received this prestigious award. To be awarded a Certificate of
Achievement, the City had to publish an easily readable and efficiently organized CAFR.
A Certificate of Achievement is valid for one year. We believe that our current CAFR
continues to meet the Certificate of Achievement Program’s requirements and we are
submitting it to the GFOA to determine its eligibility for another certificate.
We extend our deepest gratitude to all Finance Department staff for their skill, effort, and
dedication in completing the CAFR. Credit is also due to the Mayor and City Council for their
support in maintaining high standards when managing the City’s finances.
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City of La Quinta
List of Principal Officers
June 30, 2018
CITY COUNCIL
Linda Evans, Mayor
Kathleen Fitzpatrick, Mayor Pro Tem
John Peña, Council Member
Robert Radi, Council Member
Steve Sanchez, Council Member
ADMINISTRATION
Frank J. Spevacek, City Manager
Karla Campos, Finance Director/ City Treasurer
Christopher Escobedo, Community Resources Director
Steve Howlett, Facilities Director
Danny Castro, Design and Development Director/ City Engineer
Monika Radeva, City Clerk
William H. Ihrke, City Attorney
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19340 Jesse Ln., Suite 260, Riverside, CA 92508 P 951.367.3000 F 951.367.3010 W vtdcpa.com
1
INDEPENDENT AUDITORS’ REPORT
The Honorable Mayor and Members of City Council
City of La Quinta, California
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, business-type activities,
each major fund, and the aggregate remaining fund information of the City of La Quinta, California, (City), as of
and for the year ended June 30, 2018, and the related notes to the financial statements, which collectively
comprise the City’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the
risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the
purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no
such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
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Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, business-type activities, each major fund, and the aggregate
remaining fund information of the City, as of June 30, 2018, and the respective changes in financial position, and,
where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally
accepted in the United States of America.
Emphasis of Matter
As described in Note 1 to the financial statements, the City adopted Governmental Accounting Standards Board
(GASB) Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other than
Pensions, effective July 1, 2017. This resulted in a restatement of beginning net position as disclosed in note 18 to
the financial statements. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s
discussion and analysis on pages 4 through 16, schedule of the City’s proportionate share of the net pension
liability on page 77, schedule of plan contributions on page 78, schedule of changes in the total OPEB liability
and related ratios on page 79, budgetary comparison schedules for the General Fund on page 75 and Housing
Authority special revenue fund on page 76 and the related notes on page 80, be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial statements, is required by the
Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic, or historical context. We have
applied certain limited procedures to the required supplementary information in accordance with auditing
standards generally accepted in the United States of America, which consisted of inquiries of management about
the methods of preparing the information and comparing the information for consistency with management’s
responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the
basic financial statements. We do not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City's basic financial statements. The introductory section, combining and individual fund
statements and schedules, and statistical section are presented for purposes of additional analysis and are not a
required part of the basic financial statements.
The combining and individual fund statements and schedules are the responsibility of management and were
derived from and relates directly to the underlying accounting and other records used to prepare the basic
financial statements. Such information has been subjected to the auditing procedures applied in the audit of the
basic financial statements and certain additional procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the basic financial statements
or to the basic financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the combining and individual fund
statements and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a
whole.
The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of
the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.
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Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated December 27, 2018, on
our consideration of the City’s internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that
report is solely to describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the City’s internal control over financial reporting and compliance.
Riverside, California
December 27, 2018
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Management's Discussion and Analysis
This narrative provides an overview and analysis of the City of La Quinta’s (City)
financial activities for the fiscal year ending June 30, 2018. The City Executive Team
encourages readers to consider this information in conjunction with the data provided
in our transmittal letter, which is in an earlier section of this report. All amounts,
unless otherwise indicated, are rounded to the nearest thousands of dollars and dates
are represented by fiscal year.
Highlights
At the close of 2017/18 (June 30, 2018):
•Primary government assets exceeded its liabilities by $719,452,000 (net
position). Of this amount, $125,747,000 (unrestricted net position) may be used
to meet ongoing obligations and approximately $554,499,000 or 77% was
invested in capital assets and is not available to meet ongoing obligations.
•Governmental activities total net position increased by $7,400,000 and the
Business-Type total net position decreased by $313,000 which is attributable to
the SilverRock Golf Course.
•Governmental funds (General Fund, Housing Authority, Capital Improvement
Fund, Civic Center Fund, nineteen (19) Special Revenue Funds, and the Finance
Authority Fund) had a combined ending fund balance of $149,681,000, an
increase of $14,807,000. The primary reasons for this increase are an
extraordinary gain of $3,624,000 derived from the Redevelopment loan
repayment; $3,707,000 increase in assigned sales tax derived from Measure G;
and a $2,250,000 increase in the unassigned fund balance due to expenditure
savings and overall revenues (inclusive of the extraordinary gain) were 13%
higher than budgeted.
•The unassigned General Fund balance comprised $19,200,000, or 16%, of the
total $121,824,000 balance and represented 34% of total final General Fund
budgeted expenditures including transfers.
•Total governmental activities debt decreased by $3,518,000 from $6,784,000 to
$3,266,000. This was primarily due to a second loan installment payment
($1,125,000) for the Eisenhower Drive retention basin land purchased for
drainage improvements and the transfer of the Housing Authority Provident and
United States Department of Agriculture loans to Coachella Valley Housing
Coalition ($1,909,000). (Note 5)
Overview
This discussion and analysis introduces the City’s basic financial statements, which
are comprised of three components: 1) government-wide financial statements, 2)
fund financial statements, and 3) notes to the financial statements. This report also
contains other supplementary information in addition to the basic financial
statements.
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Government-wide financial statements
The government-wide financial statements provide a broad overview of the City’s
finances. There are two statements – statement of net position and statement of
activities, as described below.
The statement of net position presents information on all City assets and deferred
outflows of resources as well as liabilities, and deferred inflows of resources, with the
difference between the two reported as net position. Over time, increases or
decreases in net position may serve as a useful indicator of whether the City’s
financial position is improving or deteriorating.
The statement of activities presents information showing how the government's
net position changed during the most recent fiscal year. All changes in net
position are reported as soon as the underlying event occurs giving rise to the
change, regardless of the timing of related cash flows. Thus, revenues and
expenses are reported in this statement for some items that will only result in
cash flows in future fiscal periods, for example, earned but unused vacation
leave.
Both of these government-wide financial statements distinguish City functions,
which are principally supported by taxes, fees, and intergovernmental revenues
(governmental activities) from other functions that are intended to recover all
or a significant portion of their costs through user charges (business-type
activities). Governmental activities include general government, public safety,
community services, community development and public works; business-type
activities include the SilverRock Golf course operations.
The government-wide financial statements include not only the City of La Quinta
(known as the primary government), but also the La Quinta Financing Authority
and the La Quinta Housing Authority. Although legally separate entities, they
function for all practical purposes as City departments.
The government-wide financial statements are listed in the table of contents
under the Financial Section of this report.
Fund financial statements
A fund is a grouping of related accounts and is used to maintain control over
resources that have been segregated for specific activities or objectives. The
City, like other state and local governments, uses fund accounting to ensure
compliance with finance-related legal requirements. All of the City’s funds are
aggregated into three categories: governmental funds, proprietary funds, and
fiduciary funds.
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Governmental funds
Governmental funds are used to account for essentially the same functions
reported as governmental activities in the government-wide financial
statements. However, unlike the government-wide financial statements,
governmental fund financial statements focus on near-term inflows and outflows
of spendable resources, as well as on balances of spendable resources available
at the end of the fiscal year. Such information may be useful in evaluating a
government's near-term financing requirements.
Because the focus is narrower than the government-wide financial statements,
it is useful to compare this information with similar information presented for
governmental activities in the government-wide financial statements. By doing
so, readers may better understand the long-term impact of the government's
near-term financing decisions. Both the governmental fund balance sheet and
the governmental fund statement of revenues, expenditures, and changes in fund
balances provide a reconciliation to facilitate this comparison between
governmental funds and governmental activities.
The City maintains twenty-three (23) individual governmental funds, which are
distinguished between major and non-major funds. Information is presented
separately in the governmental fund balance sheet and in the governmental fund
statement of revenues, expenditures, and changes in fund balances. There are
four (4) major governmental funds: the General Fund, two (2) capital project
funds, and one special revenue fund. Data from the other nineteen (19)
governmental funds are combined into a single, aggregate presentation.
Individual fund data for each of these non-major governmental funds is provided
in the form of combining statements under Other Governmental Funds.
The City adopts an annual budget for its General Fund. A budgetary comparison
schedule has been provided to demonstrate compliance with the adopted budget.
The basic governmental fund financial statements can be found in the table of
contents under the heading Basic Financial Statements.
Proprietary funds
Proprietary funds are broken down into enterprise and internal service funds.
Enterprise funds are used to report the same functions presented as business-
type activities in the government-wide financial statements. The City maintains
one (1) enterprise fund to account for the SilverRock Golf Course operations,
which is considered to be a major fund.
Internal service funds are used to allocate costs among the City’s various
functions. The City has four (4) internal service funds: equipment replacement,
information technology systems, park equipment and facilities, and insurance.
Because these four (4) services predominantly benefit governmental rather than
business-type functions, they have been included within governmental activities
in the government-wide financial statements. The internal service funds are
combined into a single, aggregated presentation in the proprietary fund financial
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statements. Individual fund data for the internal service funds is provided in the
form of combining statements on the Combining and Individual Fund Statements.
The basic proprietary fund financial statements are listed in the table of contents
under Proprietary Funds: Statement of Net Position, Statement of Revenues,
Expenses and Changes in Fund Net Position, and Statement of Cash Flows.
Fiduciary funds
Fiduciary funds, also called agency funds, are used to account for resources held for
the benefit of parties outside the government. Fiduciary funds are not reflected in
the government-wide financial statements because the resources of those funds are
not available to support the City’s own programs. The accounting used for fiduciary
funds is much like that used for proprietary funds.
The City reports on two fiduciary funds: 1) Successor Agency Trust which provides
for activities associated with the dissolution of the former Redevelopment Agency,
and 2) Defined Contribution Pension Trust established to provide retirement benefits.
The basic fiduciary fund financial statements are listed in the table of contents under
Fiduciary Funds: Statement of Net Position – Fiduciary Funds and Changes in Net
Position – Fiduciary Funds.
Notes to the financial statements
The notes to the financial statements provide information that is essential to obtain
a full understanding of the data provided in the government-wide and fund financial
statements. These notes are listed in the table of contents under Notes to Basic
Financial Statements.
Other information
In addition to the basic financial statements and accompanying notes, this report also
presents the combining statements referred to earlier in connection with non-major
governmental funds, internal service funds, and agency funds. The non-major
governmental funds’ combining statements are presented immediately following the
Required Supplementary Information while the combined statements for the internal
service funds and agency funds are presented following the budgetary comparison
schedules for the debt service funds.
Government-Wide Financial Analysis
As noted earlier, net position may serve over time as a useful indicator of a
government's financial position. In the case of the City, assets exceeded liabilities by
$719,452,000 at the close of the 2017/18, which is $6,766,000 more than the
previous year. This increase is primarily attributed to an increase of unrestricted net
position for governmental activities.
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The largest portion of the City’s Net Position ($554,499,000 or 77% for 2017/18 and
$560,876,000 or 79% for 2016/17) reflects investment in capital assets (e.g., land,
buildings; machinery, and equipment), net of related debt. The City uses these capital
assets to provide services to citizens; consequently, these assets are not available
for future spending. However, it should be noted that the resources needed to repay
the related debt must be provided from other sources, since the capital assets
themselves cannot be used to liquidate debt.
City of La Quinta Net Position
Current and other assets 182,401,166 197,620,032 0.083 (4,794,773) (4,845,320) 0.011 177,606,393 192,774,712 0.085
Capital assets 521,084,650 510,913,594 (0.020) 43,836,868 43,585,880 (0.006) 564,921,518 554,499,474 (0.018)
Total Assets 703,485,816 708,533,626 0.007 39,042,095 38,740,560 (0.008) 742,527,911 747,274,186 0.006
Deferred outflows of resources 3,023,443 5,190,412 0.717 - - - 3,023,443 5,190,412 0.717
- - -
Current liabilities 13,610,469 14,789,716 0.087 346,193 357,892 0.034 13,956,662 15,147,608 0.085
Non-current liabilities 18,534,952 17,259,349 (0.069) - - - 18,534,952 17,259,349 (0.069)
Total Liabilities 32,145,421 32,049,065 (0.003) 346,193 357,892 0.034 32,491,614 32,406,957 (0.003)
Deferred inflows of resources 374,366 605,946 0.619 - - - 374,366 605,946 0.619
Net Position:
Net investment in capital
assets 517,039,487 510,913,594 (0.012) 43,836,868 43,585,880 (0.006) 560,876,355 554,499,474 (0.011)
Restricted 38,824,860 39,263,604 0.011 - - - 38,824,860 39,263,604 0.011
Unrestricted 118,125,125 130,891,829 0.108 (5,140,966) (5,203,212) 0.012 112,984,159 125,688,617 0.112
Total Net Position 673,989,472 681,069,027 0.011 38,695,902 38,382,668 (0.008) 712,685,374 719,451,695 0.009
Total by Fiscal Year %
Change20172018
Governmental Activities Business-Type Activities%
Change
%
Change2017201820172018
An additional portion of the City's net position ($39,264,000 or 5% in 2018 and
$38,825,000 or 5% in 2017) represents resources that are subject to external
restrictions on how they may be used. The remaining balance of unrestricted Net
Position $125,689,000 (17%) may be used to meet the government's ongoing
obligations to citizens and creditors.
At the end of 2017/18, the City has positive balances in all three categories of Net
Position, both for the government as a whole, as well as for its separate governmental
activities; however, the business type Unrestricted Net Position had a deficit in its
net position of $5,203,000, which is approximately $62,000 more than 2016/17.
SilverRock’s negative unrestricted net position reflects the outstanding $5.4 million
advance from the General Fund which is decreased by cash, deposits and receivables
on hand to meet current obligations.
Governmental activities
Governmental activities Net Position increased by $7,400,000 accounting for a
1% percent change in the Net Position from the previous year. Key elements of these
changes are as follows:
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City of La Quinta Changes in Net Position
•Revenues overall increased by $11,736,000 with the largest increase
($10,490,000) being Other Taxes which includes Measure G transaction and use
sales tax. Additional increases include property taxes - $366,000, investment
income - $361,000, miscellaneous revenue - $189,000, and motor vehicle in lieu
revenue - $128,000. These increases were offset by decreases totaling
$1,928,000 for operating grants. Grant revenues will be recognized in 2018/19 as
projects are completed.
•Expenses for Governmental Activities increased by $12,363,000
(a 25% increase when compared to 2016/17). Increases were realized in each
expense category with the exception of public safety. As noted earlier
Governmental Activities include 23 individual governmental funds and include
capital asset activity allocated on a percentage basis by department. Additional
information on capital asset activity distribution can be found on Note 4.
PROGRAM REVENUES:
Charges for Services 2,604,623$ 3,473,058$ 868,435$ 3,446,340$ 3,567,718$ 121,378$ 6,050,963$ 7,040,776$ 989,813$
Operating Grants and
Contributions 6,187,803 4,259,916 (1,927,887) - - - 6,187,803 4,259,916 (1,927,887)
Capital Gains and
Contributions 3,316,153 4,455,060 1,138,907 - - - 3,316,153 4,455,060 1,138,907
-
GENERAL REVENUES &
TRANSFERS -
Property Taxes 15,521,335 15,887,015 365,680 - - - 15,521,335 15,887,015 365,680
Other Taxes 22,260,550 32,750,611 10,490,061 - - - 22,260,550 32,750,611 10,490,061
Investment Income 442,710 803,654 360,944 2,028 3,511 1,483 444,738 807,165 362,427
Motor Vehicle In Lieu 3,813,213 3,941,348 128,135 - - - 3,813,213 3,941,348 128,135
Miscellaneous 460,614 649,566 188,952 - - - 460,614 649,566 188,952
TOTAL REVENUES 54,607,001 66,220,228 11,613,227 3,448,368 3,571,229 122,861 58,055,369 69,791,457 11,736,088
EXPENSES:
General Government 5,565,727 8,869,174 3,303,447 - - - 5,565,727 8,869,174 3,303,447
Public Safety 23,378,824 22,508,088 (870,736) - - - 23,378,824 22,508,088 (870,736)
Planning & Development 2,882,321 4,352,134 1,469,813 - - - 2,882,321 4,352,134 1,469,813
Community Services 6,584,268 9,231,268 2,647,000 - - - 6,584,268 9,231,268 2,647,000
Public Works 10,927,160 15,580,975 4,653,815 - - - 10,927,160 15,580,975 4,653,815
Interest on Long-Term Debt 309,463 1,468,971 1,159,508 - - - 309,463 1,468,971 1,159,508
Golf Course - - - 3,965,644 4,318,463 352,819 3,965,644 4,318,463 352,819
TOTAL EXPENSES 49,647,763 62,010,610 12,362,847 3,965,644 4,318,463 352,819 53,613,407 66,329,073 12,715,666
TRANSFERS &
EXTRAORDINARY ITEMS:
Extraordinary Gain on
Dissolution of RDA 7,344,050 3,624,121 (3,719,929) - - - 7,344,050 3,624,121 (3,719,929)
T ransfers (401,300) (434,000) (32,700) 401,300 434,000 32,700 - - -
Increase in Net Position 11,901,988 7,399,739 (4,502,249) (115,976) (313,234) (197,258) 11,786,012 7,086,505 (4,699,507)
Net Position - Beginning 662,087,484 673,669,288 11,581,804 38,811,878 38,695,902 (115,976) 700,899,362 712,365,190 11,465,828
NET POSITION - ENDING 673,989,472$ 681,069,027$ 7,079,555$ 38,695,902$ 38,382,668$ (313,234)$ 712,685,374$ 719,451,695$ 6,766,321$
2017 2018ChangeChange Change
Total by Fiscal YearBusiness-Type ActivitiesGovernmental Activities
2017 2018 2017 2018
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•Of this increase, one-time expenses included: establishing the Other Post-
Employment Benefit Trust account ($1,523,000) and a $10,202,000 fixed asset
disposal expense related to the transfer of ownership for Washington Street
Apartments.
•The General Fund contributed $434,000 to the business-type activities of the golf
course. Funds were utilized to support operations per the adopted budget.
Business-type activities
This was the thirteenth full year of operations for the SilverRock Golf fund since
the golf course opened in 2005.
Charges for services primarily consisted of green fees which totaled $3,568,000,
$121,000 greater than the previous year, with golf course expenses of
$4,318,000, which were $353,000 or 9% more than the previous year. After
transfers in, the net position decreased by $313,000.
Expenditure increases included a $126,000 increase in management services, an
increase of $77,651 in rental payments, and increased expenses related to the
purchase of merchandise for sale.
In 2017/18, the General Fund transferred $434,000 to the SilverRock Golf fund to
support operations.
The total outstanding advance due to the General Fund from the inception of the Golf
Course opening to June 30, 2018 is $5,469,000.
Financial Analysis of the Government's Funds
As noted earlier, the City uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements.
Governmental funds - The focus of the City’s governmental funds is to provide
information on near-term inflows, outflows, and balances. Such information is
useful in assessing the City's financing requirements. In particular, unassigned
fund balance may serve as a useful measure of a government's net resources
available for spending at the end of the fiscal year.
As of the end of 2017/18, the City's governmental funds reported combined ending
fund balances of $149,681,000 as follows:
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City of La Quinta Governmental Fund Balances
Category General Fund Percent All Other Funds Percent Total Funds Percent
Nonspendable 52,976,449$ 44%-$ 0% 52,976,449$ 36%
Restricted - 0% 39,263,604 141% 39,263,604 26%
Committed 29,726,500 24%- 0% 29,726,500 20%
Assigned 19,921,112 16%- 0% 19,921,112 13%
Unassigned 19,199,506 16% (11,405,877) -41% 7,793,629 5%
TOTAL 121,823,567$ 100% 27,857,727$ 100% 149,681,294$ 100%
Governmental fund balances ended the year totaling $149,681,000, an increase of
$14,806,000 in comparison with the prior years’ ending balance of $134,875,000.
These collective fund balances include the General Fund, Housing Authority,
Financing Authority, Capital Improvement Fund, Civic Center Fund, and various
Special Revenue funds.
Nonspendable
Nonspendable reserves are $52,976,000 or 36%; these reserves are not available to
fund operating expenditures because they are in the form of land and receivables.
Restricted
$39,264,000 (26%) are restricted fund balances, which are the result of external
limitations on spending. The Restricted funds such as Measure A, which can only be
used for transportation; Gas Tax Fund, restricted for street related purposes; or
Housing Funds, restricted for housing activities to preserve and produce affordable
housing.
Committed
$29,727,000 (20%) are committed fund balances which are the result of self-imposed
limitations established by the City Council. The City adopted a new Reserve Policy in
May 2018 which established three additional General Fund committed reserve
categories including: Economic Disaster Reserve, Capital Replacement Reserve, and
a Pension Trust Reserve. The Post-Retirement Health Benefits Trust was established
in 2017/18 with $1,523,000, which removed this 2016/17 committed reserve
category.
Assigned
Assigned funds are constrained by the City’s intent to use them for specific purposes
and represent a total of $19,921,000 (13%) of the total fund balance. $4,997,000
represents funds for approved Capital Projects carryovers for multi-year projects.
Available Measure G sales tax revenue ended the year at $5,170,000. $9,754,000
represents funds held in trust with the County of Riverside for fire services.
Unassigned
The remaining fund balance or $7,794,000 represents unassigned fund balances or
the residual net resources after taking into consideration the other classifications.
The Civic Center fund accounted for $7.1 million of the $11.3 million negative
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unassigned balance in all other funds. This amount represents an advance due to the
General Fund and is included in the General Fund nonspendable fund balance.
General Fund
The General Fund is the City’s chief operating fund. At the end of the 2017/18, the
unassigned fund balance was $19,200,000 while total fund balance was $121,824,000.
The General Fund balance increased by $14,361,000 in 2017/18. Key factors were:
•The change in non-spendable reserves was primarily due to the Last and Final
Recognized Obligation Payment Schedule (ROPS) approved by the Department of
Finance in November 2017, which resulted in an interest rate increase from 3%
to 4% since the inception of the Redevelopment Agency loan. The due from other
governments ($29,612,000) represents the principal ($20,693,000) and interest
($8,919,000) owed to the General Fund (80% of loan repayments).
•Committed reserves increased by $7.4 million due to: a.) an increase in cash flow
reserve of $866,000 (previously working capital reserve), b.) the establishment
of a new capital replacement reserve with initial funding of $5 million ($1 million
from former Emergency Reserves), and c.) an increase in carryovers of $2 million.
In addition, a Post-Retirement Health Benefit Trust was established and funded
with $1,523,000 and a new commitment of $2 million was made to establish a
Pension Trust during 2018/19. New commitments were funded with unassigned
reserves.
•An increase of $4.2 million in assigned reserves was primarily due to Measure G
sales tax revenue ($3,707,000) and fire services trust ($383,000).
•Assigned to public safety represents property tax accumulated and held in trust
by the County of Riverside for fire protection, disaster preparedness and response,
fire prevention, rescue, hazardous materials mitigation, technical rescue
response, medical emergency services, and public service assists (the County and
City negotiated an agreement wherein the County fire service property tax
revenue generated in the two former City redevelopment project areas is pledged
to the City to fund the aforementioned services). This portion of assigned fund
balance as of June 30, 2018 is $9,754,000.
•Additional revenue, expenditures savings, and the RDA loan repayment for 17/18
($2,442,000) are reflected in the increase of $2.3 million to unassigned reserves.
This increase was offset by additional funding to committed reserves as outlined
above.
•The General Fund revenues overall were $6,885,000 or 13% higher than budgeted.
The increased revenue is attributable to higher collection of property, sales, and
hotel taxes. Combined taxes collected were $2.8 million over budget. In addition,
the extraordinary gain (RDA loan repayment and interest earned) of $2.9 million
was not budgeted; these funds are recognized in unassigned reserves and reduce
nonspendable reserves each year. Miscellaneous revenue included two TOT
mitigation measure payments from Legacy Villas ($173,000 for 2016/17 received
in 2017/18).
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•An extraordinary gain of $2,899,000 is attributed to the Department of Finance’s
approved increase in the quarterly interest rate on the City General Fund loan
repayment (from 3% to 4%, since the inception of the loan in November 2006)
and the $2,442,000 principal loan repayment in 2017/18. 80% of the
extraordinary gain is recognized in the General Fund and 20% in the Housing
Authority Fund.
•Actual expenditures were $12,232,000 less than the final budget, but $3,552,000
higher than 2016/17 expenditures. Expenditure savings of $7,183,000 were
carried over into 2018/19 for continuing appropriations related to operations and
Capital Improvement Projects (CIP).
Housing Authority Fund
The Housing Authority Fund is used to account for the activities of the Housing
Authority; the Housing Authority invests in programs and projects that preserve and
increase the supply of affordable housing in the City. The fund balance decreased by
$40,000 to end the year at $21,690,000.
The decrease is largely attributed to the following:
An extraordinary gain of $725,000 attributed to the Department of Finance’s
approved increase in the quarterly interest rate on the City General Fund loan
repayment (from 3% to 4%, since the inception of the loan in November 2006)
and $610,000 principal loan repayment received in 2017/18.
These gains were offset by one-time decreases in revenue and an increase of
expenditures both related to the disposition of Washington Street Apartments,
which remained affordable housing units, with ownership transferred to the
Coachella Valley Housing Coalition.
Capital Improvement Fund
The Capital Improvement Fund is primarily used to record the expenditures for capital
projects. The fund had forty two (42) active Capital Improvement Projects budgeted
during 2017/18. The five most active projects were:
Citywide drainage improvements ($1,443,000)
Pavement Management Plan street improvements ($1,091,000)
Madison Street median landscape improvements ($909,000)
Eisenhower Drive at Montezuma Roundabout ($650,000)
North La Quinta landscape renovations ($641,000)
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Civic Center Fund
The Civic Center fund is primarily used to collect developer impact fees for the 2004
City Hall expansion and to fund a portion of the debt service on the original City Hall
construction. The City Hall expansion was completed in 2007/08 and the final
repayment of the original City Hall construction bonds is scheduled in 2018/19. A $7.1
million advance from the General Fund is outstanding at the end of 2017/18.
Proprietary funds
The City of La Quinta's proprietary funds provide the same type of information found
in the government-wide financial statements, but in more detail.
The financial activities of the City enterprise fund are addressed in the discussion of
the City’s business-type activities. In addition, the City has four (4) internal service
funds to accumulate resources for equipment and vehicle replacement, information
technology, insurance, and park equipment and facility replacement.
General Fund Budgetary Highlights
Revenue appropriations and transfers in increased by $3,811,000 between the original
($48,552,000) and final amended budget ($52,363,000). The main component of the
increase was due to Measure G sales tax revenue which increased by $3,900,000.
Expenditure appropriations and transfers out increased by $8,938,000 between the
original ($48,181,000) and final amended budget ($57,119,000). Following are the
primary changes:
•$4,860,000 in carryover appropriations from prior fiscal years to 2017/18 to fund
capital improvement projects as approved by City Council
•$1,523,400 added for the establishment of a Post-Retirement Health Benefits
Trust using previously committed General Fund reserves
•$2,000,000 added from unassigned reserves intended for land acquisition and
building improvements, which is being carried over to 2018/19.
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Capital Asset and Debt Administration
Capital assets
The City’s capital assets for its governmental and business-type activities as of June
30, 2018, were $554,499,000 (net of accumulated depreciation). This includes land,
right of way, buildings and improvements, machinery and equipment, streets and
bridges, and construction in progress. The investment in capital assets decreased by
$10,422,000 in 2017/18 primarily due to the disposition of Washington Street
Apartments and depreciation expense.
The following chart lists the asset categories for governmental and business like
activities net of depreciation:
City of La Quinta Capital Assets (net of depreciation)
2017 2018 2017 2018 2017 2018
Land 74,316,674 66,594,534 39,712,955 39,712,955 114,029,629 106,307,489
Buildings & Improvements 44,119,422 40,659,592 3,771,368 3,556,822 47,890,790 44,216,414
Equipment & Furniture 1,028,468 1,012,039 352,545 316,102 1,381,013 1,328,141
Vehicles 572,048 1,000,246 - - 572,048 1,000,246
Software - - - - - -
Infrastructure 391,078,543 387,495,409 - - 391,078,543 387,495,409
Construction in Progress 9,969,495 14,151,774 - - 9,969,495 14,151,774
TOTAL 521,084,650 510,913,594 43,836,868 43,585,879 564,921,518 554,499,473
Governmental Activities Business-Type ActivitiesDescription Total By Fiscal Year
Major capital asset events included under Governmental Activities included the
following:
Recording infrastructure improvements, street improvements, street right of
way, street sidewalks and curbs and gutters, traffic signals, and street medians
Washington Street Apartments transfer of ownership $10,202,000
Business-type activities
The Golf Course capital asset balance at June 30, 2018, was $43,586,000, net of
accumulated depreciation. The balance decreased by $251,000 reflects accumulated
depreciation expensed in 2017/18.
Additional information on the City of La Quinta’s capital assets can be found in Note 4
to the financial statements.
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16
Long-term debt
At the end of 2017/18, the City governmental funds had total outstanding debt of
$3,266,000. Of the total amount, $650,000 represents the outstanding principal for
the 1996 Lease Revenue Bonds (Civic Center construction and improvements), and a
$1,125,000 loan balance for the Eisenhower Drive retention basin land acquisition
(which will be retired in 2018/19).
City of La Quinta Outstanding Debt
The total outstanding debt decreased by $3,518,000 during 2017/18, due to a second
installment payment of $1,125,000 for land acquisition (Eisenhower Drive retention
basin), lease revenue bond principal payment of $615,000, and a decrease of
$1,909,000 is for Washington Street Apartments long-term debt transferred to the
Coachella Valley Housing Coalition as part of the property disposition.
Additional information on long-term debt can be found in Note 5 of the financial
statements.
Requests for Information
This financial report is designed to provide a general overview of the City’s finances.
Questions concerning this information or requests for additional information should
be addressed to the City of La Quinta, Karla Campos, Finance Director, 78-495 Calle
Tampico, La Quinta, CA, 92253, by telephone at 760-777-7703, or by email at
kcampos@laquintaca.gov.
Debt Type:2017 2018
Capital Leases 530,163$ 667,035$
Compensated Absences 830,430 823,842
Land Acquisition Note Payable 2,250,000 1,125,000
Loans Payable 1,908,669 -
Revenue Bonds 1,265,000 650,000
TOTAL 6,784,262$ 3,265,877$
Governmental Activities
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174
CITY OF LA QUINTA, CALIFORNA
STATEMENT OF NET POSITION
JUNE 30, 2018
See accompanying notes to basic financial statements.
17
Governmental Business-Type
Activities Activities Total
Assets:
Cash and investments 112,387,200$ 242,814$ 112,630,014$
Receivables:
Accounts 907,796 58,517 966,313
Taxes 2,829,015 -2,829,015
Notes and loans 23,013,023 -23,013,023
Accrued interest 3,969,350 1,212 3,970,562
Internal balances 5,468,718 (5,468,718) -
Prepaid costs 733,789 -733,789
Deposits - 250,000 250,000
Due from other governments 39,991,141 -39,991,141
Inventories - 70,855 70,855
Land held for resale 8,320,000 -8,320,000
Capital assets not being depreciated 366,233,651 39,712,955 405,946,606
Capital assets, net of depreciation 144,679,943 3,872,925 148,552,868
Total Assets 708,533,626 38,740,560 747,274,186
Deferred Outflows of Resources:
Deferred amounts related to OPEB 1,523,400 -1,523,400
Deferred amounts related to pensions 3,667,012 -3,667,012
Total Deferred Outflows of Resources 5,190,412 - 5,190,412
Liabilities:
Accounts payable 3,300,811 322,392 3,623,203
Accrued liabilities 190,873 -190,873
Accrued interest 50,493 -50,493
Unearned revenue 1,761,096 -1,761,096
Deposits payable 7,835,467 35,500 7,870,967
Due to other governments 1,650,976 -1,650,976
Noncurrent liabilities:
Due within one year 1,894,097 -1,894,097
Due in more than one year 1,371,780 -1,371,780
Total OPEB liability 1,380,949 -1,380,949
Net pension liability 12,612,523 -12,612,523
Total Liabilities 32,049,065 357,892 32,406,957
Deferred Inflows of Resources:
Deferred amounts related to pensions 605,946 -605,946
Net Position:
Net investment in capital assets 510,913,594 43,585,880 554,499,474
Restricted for:
Planning and development projects 22,607,600 -22,607,600
Public safety 401,557 -401,557
Public works 2,033,627 -2,033,627
Capital projects 4,204,168 -4,204,168
Community services 10,016,652 -10,016,652
Unrestricted 130,891,829 (5,203,212) 125,688,617
Total Net Position 681,069,027$ 38,382,668$ 719,451,695$
Primary Government
175
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
18
Operating Capital
Charges for Contributions Contributions
Expenses Services and Grants and Grants
Functions/Programs
Primary Government:
General government 8,869,174$ 883,153$ 986,125$ 187,282$
Public safety 22,508,088 367,848 12,299 161,824
Planning and development 4,352,134 724,499 85,880 1,167,783
Community services 9,231,268 442,656 1,973,481 -
Public works 15,580,975 1,054,902 1,202,131 2,938,171
Interest on long-term debt 1,468,971 - - -
Total Governmental Activities 62,010,610 3,473,058 4,259,916 4,455,060
Business-Type Activities:
Golf Course 4,318,463 3,567,718 - -
Total Primary Government 66,329,073$ 7,040,776$ 4,259,916$ 4,455,060$
General Revenues:
Taxes:
Property taxes, levied for general purpose
Transient occupancy taxes
Sales taxes
Franchise taxes
Business licenses taxes
Other taxes
Motor vehicle in lieu - unrestricted
Investment income
Other
Extraordinary Item
Transfers
Total General Revenues, Extraordinary Items and Transfers
Change in Net Position
Net Position at Beginning of Year, as restated
Net Position at End of Year
Program Revenues
176
See accompanying notes to basic financial statements.
19
Governmental Business-Type
Activities Activities Total
(6,812,614)$ -$ (6,812,614)$
(21,966,117) - (21,966,117)
(2,373,972) - (2,373,972)
(6,815,131) - (6,815,131)
(10,385,771) - (10,385,771)
(1,468,971) - (1,468,971)
(49,822,576) - (49,822,576)
- (750,745) (750,745)
(49,822,576)$ (750,745)$ (50,573,321)$
15,887,015 - 15,887,015
10,752,788 - 10,752,788
18,956,985 - 18,956,985
1,977,179 - 1,977,179
345,187 - 345,187
718,472 - 718,472
3,941,348 - 3,941,348
803,654 3,511 807,165
649,566 - 649,566
3,624,121 - 3,624,121
(434,000) 434,000 -
57,222,315 437,511 57,659,826
7,399,739 (313,234) 7,086,505
673,669,288 38,695,902 712,365,190
681,069,027$ 38,382,668$ 719,451,695$
Primary Government
Net (Expense) Revenue and Changes in Net Position
177
CITY OF LA QUINTA, CALIFORNIA
BALANCE SHEET
GOVERNMENTAL FUNDS
JUNE 30, 2018
See accompanying notes to basic financial statements.
20
Housing Capital
General Authority Improvement Civic Center
Assets:
Pooled cash and investments 74,640,227$ 12,080,017$ 1,448,073$ -$
Receivables:
Accounts 707,510 155,486 44,800 -
Taxes 2,684,368 - - -
Notes and loans - 23,013,023 - -
Accrued interest 147,881 3,758,290 - -
Prepaid costs 90,657 - - -
Due from other governments 31,169,018 7,402,927 448,702 -
Due from other funds 364,115 - - -
Advances to other funds 14,954,085 - - -
Land held for resale 8,320,000 - - -
Total Assets 133,077,861$ 46,409,743$ 1,941,575$ -$
Liabilities, Deferred Inflows of Resources
and Fund Balances
Liabilities:
Accounts payable 2,511,587$ 16,553$ 438,249$ -$
Accrued liabilities 188,383 2,490 - -
Unearned revenues 39,101 - 1,721,995 -
Deposits payable 7,812,959 22,508 - -
Due to other governments 78,419 - - -
Due to other funds - - - -
Advances from other funds - - - 7,103,053
Total Liabilities 10,630,449 41,551 2,160,244 7,103,053
Deferred Inflows of Resources:
Unavailable revenue 623,845 24,678,005 128,893 -
Fund Balances:
Nonspendable:
Prepaid costs 90,657 - - -
Land held for resale 8,320,000 - - -
Advances to other funds 14,954,085 - - -
Due from other governments 29,611,707 - - -
Restricted for:
Planning and development projects - 21,690,187 - -
Public safety - - - -
Community services - - - -
Public works - - - -
Capital projects - - - -
Committed to:
Natural Disaster Reserve 7,400,000 - - -
Economic Disaster Reserve 8,140,000 - - -
Cash Flow Reserve 5,000,000 - - -
Capital Replacement Reserve 5,000,000 - - -
Pension Trust 2,000,000 - - -
Carryovers 2,186,500 - - -
Assigned for:
Public safety (Note 13b)9,754,327 - - -
Sales Tax Reserve 5,169,970 - - -
Capital projects (Note 13b)4,996,815 - - -
Unassigned 19,199,506 - (347,562) (7,103,053)
Total Fund Balance 121,823,567 21,690,187 (347,562) (7,103,053)
Total Liabilities, Deferred Inflows of Resources
and Fund Balances 133,077,861$ 46,409,743$ 1,941,575$ -$
Special Revenue Funds Capital Projects Funds
178
21
Other Total
Governmental Governmental
Funds Funds
17,506,092$ 105,674,409$
-907,796
144,647 2,829,015
-23,013,023
45,121 3,951,292
-90,657
970,494 39,991,141
-364,115
-14,954,085
-8,320,000
18,666,354$ 200,095,533$
213,216$ 3,179,605$
-190,873
-1,761,096
-7,835,467
1,572,557 1,650,976
6,057 6,057
2,382,315 9,485,368
4,174,145 24,109,442
874,054 26,304,797
-90,657
-8,320,000
-14,954,085
-29,611,707
917,413 22,607,600
401,557 401,557
10,016,652 10,016,652
2,033,627 2,033,627
4,204,168 4,204,168
-7,400,000
-8,140,000
-5,000,000
-5,000,000
-2,000,000
-2,186,500
-9,754,327
-5,169,970
-4,996,815
(3,955,262) 7,793,629
13,618,155 149,681,294
18,666,354$ 200,095,533$
179
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180
CITY OF LA QUINTA, CALIFORNIA
GOVERNMENTAL FUNDS
RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF NET POSITION
JUNE 30, 2018
See accompanying notes to basic financial statements.
22
Fund Balances of Governmental Funds 149,681,294$
Amounts reported for governmental activities in the statement of net position are
different because:
Capital assets net of accumulated depreciation have not been included
as current financial resources in governmental fund activity 495,932,742
Long-term liabilities are not due and payable in the current period and therefore are not
reported in the governmental funds
Bonds payable (650,000)$
Capital lease payable (23,300)
Loans payable (1,125,000)
Compensated absences (823,842)
Net pension liability (12,612,523)
Total OPEB liability (1,380,949) (16,615,614)
Deferred outflows related to pensions 3,667,012
Deferred outflows related to OPEB 1,523,400
Deferred inflows related to pensions (605,946)
Accrued interest payable has not been reported in the governmental funds (50,493)
Revenues reported as unavailable revenue in the governmental funds are recognized
in the statement of activities.26,304,797
Internal service funds are used by management to charge the costs of certain
activities, such as equipment management and self-insurance, to individual funds.
The assets and liabilities of the internal service funds are included in governmental activities
of the statement of net position 21,231,835
Net Position of Governmental Activities 681,069,027$
181
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
23
Special Revenue Funds
Housing Capital
General Authority Improvements Civic Center
Revenues:
Taxes 44,116,002$ -$ -$ -$
Assessments - - - -
Licenses and permits 1,394,820 - - -
Intergovernmental 7,467,753 304,474 730,412 -
Charges for services 1,279,864 - - -
Use of money and property 643,171 959,554 (9,486) 17
Fines and forfeitures 375,390 - - -
Developer participation - - 324,943 145,477
Miscellaneous 1,033,808 98,109 - -
Total Revenues 56,310,808 1,362,137 1,045,869 145,494
Expenditures:
Current:
General government 7,733,978 - - -
Public safety 22,403,445 - - -
Planning and development 3,594,538 533,221 126,009 -
Community services 3,256,837 259,000 - -
Public works 1,223,285 - - -
Capital outlay 850,408 - 7,390,754 -
Debt service:
Principal retirement - 51,988 - -
Interest and fiscal charges -1,282,876 - 79,286
Total Expenditures 39,062,491 2,127,085 7,516,763 79,286
Excess (deficiency) of revenues
over (under) expenditures 17,248,317 (764,948) (6,470,894) 66,208
Other Financing Sources (Uses):
Transfers in 38,048 - 6,302,130 -
Transfers out (5,824,567) - --
Total Other Financing Sources (Uses) (5,786,519) - 6,302,130 -
Extraordinary Item:
Successor Agency loan principal 2,899,296 724,825 - -
Net change in fund balances 14,361,094 (40,123) (168,764) 66,208
Fund Balances, Beginning of Year, as restated 107,462,473 21,730,310 (178,798) (7,169,261)
Fund Balances, End of Year 121,823,567$ 21,690,187$ (347,562)$ (7,103,053)$
Capital Projects Funds
182
24
Other Total
Governmental Governmental
Funds Funds
815,248$ 44,931,250$
950,541 950,541
-1,394,820
4,052,620 12,555,259
-1,279,864
795,427 2,388,683
-375,390
1,064,208 1,534,628
64,140 1,196,057
7,742,184 66,606,492
3,133 7,737,111
104,643 22,508,088
56,821 4,310,589
1,720,246 5,236,083
2,922,850 4,146,135
774,699 9,015,861
615,000 666,988
98,209 1,460,371
6,295,601 55,081,226
1,446,583 11,525,266
1,092,162 7,432,340
(1,950,540) (7,775,107)
(858,378) (342,767)
-3,624,121
588,205 14,806,620
13,029,950 134,874,674
13,618,155$ 149,681,294$
183
CITY OF LA QUINTA, CALIFORNIA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
25
Net Change in Fund Balances - Total Governmental Funds 14,806,620$
Amounts reported for governmental activities in the statement of activities are
different because:
Governmental funds report capital outlays as expenditures. However, in the statement
of activities, the costs of those assets are allocated over their estimated useful lives
as depreciation expense. Adjustments for capital outlay, net of asset deletions and
the net depreciation expense is reported in the governmental activities.(10,095,613)
This issuance of long-term debt liabilities provides current financial resources in
the governmental funds, but issuing debt increases the long-term liabilities in
the statement of net position. Repayment of bond principal is an expenditure
in the governmental fund, but the repayment reduces long-term liabilities in the
statement of net position
Principal repayments 615,000
Capital lease activity 26,620
Loan repayments 3,033,669 3,675,289
Accrued interest for long-term liabilities. This is the net change in accrued interest
for the current period.(7,953)
Compensated absences expenses reported in the statement of activities do not
require the use of current financial resources and, therefore, are not reported as
expenditures in governmental funds.6,588
Governmental funds report OPEB contributions as expenditures. However, in the Statement
of Activities, OPEB expense is measured as the change in total OPEB liability and the
amortization of deferred outflows related to OPEB. This amount represents the
net change in OPEB related amounts.1,339,227
Pension expense recognizes the change in net pension liability and therefore is not recognized (1,326,436)
under the current resources measurement and (decreases)/increases from net position.
Revenues reported as unavailable revenue in the governmental funds are recognized (676,739)
as operating contributions and grants in the statement of activities
Internal service funds are used by management to charge the costs of certain activities,
such as equipment management and self-insurance, to individual funds.
The net revenues (expenses) of the internal service funds is reported with (321,244)
governmental activities
7,399,739$
Change in net position of governmental activities
184
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF NET POSITION
PROPRIETARY FUNDS
JUNE 30, 2018
See accompanying notes to basic financial statements.
26
Business-Type Governmental
Activities Activities
Enterprise Funds Internal Service
Golf Course Funds
Assets:
Current:
Cash and investments 242,814$ 6,712,791$
Receivables:
Accounts 58,517 -
Accrued interest 1,212 18,058
Prepaid costs - 643,132
Deposits 250,000 -
Inventories 70,855 -
Total Current Assets 623,398 7,373,981
Noncurrent:
Capital assets - net of accumulated depreciation 43,585,880 14,980,852
Total Assets 44,209,278 22,354,833
Liabilities:
Current:
Accounts payable 322,392 121,206
Deposits payable 35,500 -
Due to other funds - 358,057
Current portion of capital leases - 107,450
Total Current Liabilities 357,892 586,713
Noncurrent Liabilities:
Advances from other funds 5,468,718 -
Long-term portion of capital leases - 536,285
Total Liabilities 5,826,610 1,122,998
Net Position:
Net investment in capital assets 43,585,880 14,337,117
Unrestricted (5,203,212) 6,894,718
Total Net Position 38,382,668$ 21,231,835$
185
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF REVENUES, EXPENSES AND CHANGES
IN FUND NET POSITION
PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
27
Business-Type Governmental
Activities Activities -
Enterprise Funds Internal
Golf Course Service Funds
Operating Revenues:
Sales and service charges 3,567,718$ 2,603,142$
Operating Expenses:
Administration and general 42,113 484,710
Fuel and oil - 54,198
Maintenance and parts - 182,283
Contract services 3,860,634 622,469
Software and supplies - 937,994
Depreciation expense 250,989 841,327
Other 92,871 -
Total Operating Expenses 4,246,607 3,122,981
Operating Income (Loss) (678,889) (519,839)
Nonoperating Revenues (Expenses):
Interest revenue 3,511 53,071
Miscellaneous revenues - 17,365
Interest expense (71,856) (647)
Loss on disposal of capital assets - 220,039
Total Nonoperating Revenues (Expenses) (68,345) 289,828
Income (Loss) before transfers (747,234) (230,011)
Transfers in 434,000 -
Transfers out - (91,233)
Total Transfers 434,000 (91,233)
Changes in Net Position (313,234) (321,244)
Net Position, Beginning of the Year 38,695,902 21,553,079
Net Position at End of Year 38,382,668$ 21,231,835$
186
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
28
Business-Type Governmental
Activities- Activities-
Enterprise Funds Internal
Golf Course Service Funds
Cash Flows from Operating Activities:
Cash received from customers and users 3,566,280$ -$
Cash received from interfund services provided -2,602,013
Cash payments to suppliers for goods and services (3,991,405) (2,285,869)
Net Cash Provided by (Used for)
Operating Activities (425,125) 316,144
Cash Flows from Non-Capital Financing Activities:
Cash transfers in 434,000 -
Other receipts 3,986
Advance from other funds 71,856 -
Net Cash provided by
Non-Capital Financing Activities 505,856 3,986
Cash Flows from Capital and Related Financing Activities:
Capital contributions -
Acquisition and construction of capital assets -(602,392)
Interest paid on capital debt (71,856) (647)
Proceeds from sales of capital assets -220,039
Net Cash Provided by (Used for) Capital and
Related Financing Activities (71,856) (383,000)
Cash flows from investing activities:
Interest received on investments 2,750 (33,167)
Net Increase (Decrease) in Cash and
Cash Equivalents 11,625 (96,037)
Cash and Cash Equivalents at Beginning of Year 231,189 6,808,828
Cash and Cash Equivalents at End of Year 242,814$ 6,712,791$
187
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF CASH FLOWS, (CONTINUED)
PROPRIETARY FUNDS
YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
29
Business-Type Governmental
Activities- Activities-
Enterprise Funds Internal
Golf Course Service Funds
Reconciliation of Operating Income to Net Cash
Provided by (Used for) Operating Activities:
Operating income (loss) (678,889)$ (519,839)$
Adjustments to reconcile operating income (loss)
net cash provided (used) by operating activities:
Depreciation 250,989 841,327
(Increase) decrease in accounts receivable (1,438) -
(Increase) decrease in inventories (10,743) -
(Increase) decrease in due from other governments 3,257 -
(Increase) decrease in prepaid expense -43,497
Increase (decrease) in accounts payable 12,163 97,117
Increase (decrease) in accrued liabilities (464)(1,931)
Increase (decrease) due to other funds -(144,027)
Total Adjustments
Net Cash Provided by (Used for)
by Operating Activities (425,125)$ 316,144$
188
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS
JUNE 30, 2018
See accompanying notes to basic financial statements.
30
Pension Trust Private-Purpose
Fund Trust Fund
Successor
Agency Supplemental Agency of the
Funds Pension Plan former RDA
Assets:
Cash and investments 171,794$ 115,894$ 43,949,992$
Receivables:
Notes and loans - - 1,721,526
Accrued interest 77 310 112,648
Prepaid asset - - 541,760
Due from other governments - - 1,572,557
Restricted assets:
Cash and investments with fiscal agents - - 2,435
Total Assets 171,871$ 116,204$ 47,900,918$
Deferred Outflows of Resources:
Deferred charge on refunding - 10,883,653
Liabilities:
Accounts payable - - 45,431
Accrued interest - - 3,058,466
Deposits payable 171,871 - -
Long-term liabilities:
Due in one year - - 11,473,066
Due in more than one year - - 230,726,112
Total Liabilities 171,871$ - 245,303,075
Net Position (Deficit):
Restricted for pensions 116,204$
Held in trust for private purposes (186,518,504)$
189
CITY OF LA QUINTA, CALIFORNIA
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FIDUCIARY FUNDS
YEAR ENDED JUNE 30, 2018
See accompanying notes to basic financial statements.
31
Pension Trust Private-Purpose
Fund Trust Fund
Successor
Supplemental Agency of the
Pension Plan Former RDA
Additions:
Taxes -$ 20,726,954$
Net investment income 776 127,665
Total Additions 776 20,854,619
Deductions:
Administrative expenses 12,833 190,979
Contractual services - 2,441,836
Interest and fiscal charges - 9,787,286
Total Deductions 12,833 12,420,101
Extraordinary Item:
Successor Agency loan principal - (3,624,121)
Changes in Net Position (12,057) 4,810,397
Net Position/(Deficit) - Beginning of the Year 128,261 (191,328,901)
Net Position/(Deficit) - End of the Year 116,204$ (186,518,504)$
190
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
32
Note Description Page Number
1 Summary of Significant Accounting Policies 33
2 Cash and Investments 44
3 Notes Receivable 48
4 Capital Assets 49
5 Changes in Long-Term Liabilities – Governmental Activities 51
6 Interfund Receivables and Payables 55
7 Interfund Transfers 56
8 Defined Benefit Pension Plan 56
9 Defined Contribution Plans 60
10 Other Post Employment Benefit Plan (OPEB) 60
11 Risk Management 63
12 Fund Balance 64
13 Golf Course Management Agreement 66
14 Construction Commitments 67
15 Reimbursement Agreements 67
16 Successor Agency Trust for Assets of Former Redevelopment Agency 68
17 Extraordinary Item 74
18 Prior Period Adjustment 74
191
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
33
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
a. Reporting Entity
The City of La Quinta (City) was incorporated May 1, 1982, under the general laws of the State of
California. In November 1996, the City became a charter City. The City operates under the Council –
Manager form of government.
The City provides many community services including public safety, highway and street maintenance,
health and social services, cultural and leisure services, public improvements, planning and zoning
services, and community development services.
The accounting policies of the City conform to generally accepted accounting principles as applicable to
governments. As required by generally accepted accounting principles, these financial statements present
the City and its component units, which are entities for which the City is considered to be financially
accountable. The City is considered to be financially accountable for an organization if the City appoints
a voting majority of that organization’s governing body and the City is able to impose its will on that
organization or there is a potential for that organization to provide specific financial benefits to or impose
specific financial burdens on the City. The City is also considered to be financially accountable if an
organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or
issue bonded debt without approval from the City). In certain cases, other organizations are included as
component units if the nature and significance of their relationship with the City are such that their
exclusion would cause the City’s financial statements to be misleading or incomplete.
All of the City’s component units are considered to be blended component units. Blended component
units, although legally separate entities, are, in substance, part of the City’s operations and so data from
these units are reported with the interfund data of the primary government.
The following organizations are considered to be component units of the City:
City of La Quinta Public Financing Authority
The La Quinta Public Financing Authority (Financing Authority) was established pursuant to a Joint
Exercise of Powers Agreement dated November 19, 1991, between the City and the Former
Redevelopment Agency (now Successor Agency). The purpose of the Financing Authority is to
provide financing necessary for the construction of various public improvements through the issuance
of debt. Although the Financing Authority is legally separate, it is reported as if it were part of the
City because the City Council also serves as the governing board of the Financing Authority and the
management of the City has operational responsibility for the Financing Authority. Separate financial
statements of the Financing Authority are not prepared.
City of La Quinta Housing Authority
The La Quinta Housing Authority (Housing Authority) was established pursuant to California
Housing Authorities Law (Health and Safety Code Sections 34200 et seq.) on September 15, 2009.
The purpose of the Housing Authority is to provide safe and sanitary housing opportunities for La
Quinta residents. Although the Housing Authority is legally separate, it is reported as if it were part
of the City because the City Council also serves as the governing board of the Housing Authority and
the management of the City has operational responsibility for the Housing Authority. Separate
financial statements of the Housing Authority are not prepared.
192
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
34
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
b. Government-Wide and Fund Financial Statements
The basic financial statements of the City are composed of the following:
Government-wide financial statements
Fund financial statements
Notes to the financial statements
Government-wide Financial Statements
The government-wide financial statements (i.e., the statement of net position and the statement of
activities) report information on all of the nonfiduciary activities of the primary government and its
component units. All fiduciary activities are reported only in the fund financial statements.
Governmental activities, which normally are supported by taxes, intergovernmental revenues, and
other nonexchange transactions, are reported separately from business-type activities, which rely to a
significant extent on fees and charges to external customers for support. Likewise, the primary
government is reported separately from certain legally separate component units for which the
primary government is financially accountable.
The statement of activities demonstrates the degree to which the direct expenses of a given function
or segments are offset by program revenues. Direct expenses are those that are clearly identifiable
with a specific function or segment. Program revenues include charges for services, special
assessments, and payments made by parties outside of the reporting City’s citizenry if that money is
restricted to a particular program. Program revenues are netted with program expenses in the
statement of activities to present the net cost of each program. Taxes and other items not properly
included among program revenues are reported instead as general revenues. Amounts paid to acquire
capital assets are capitalized as assets in the government-wide financial statements, rather than
reported as expenditures. Proceeds of long-term debt are recorded as a liability in the government-
wide financial statements, rather than as other financing sources. Amounts paid to reduce long-term
indebtedness of the reporting government are reported as a reduction of the related liability, rather
than as expenditures.
Fund Financial Statements
The underlying accounting system of the City is organized and operated on the basis of separate
funds, each of which is considered to be a separate accounting entity. The operations of each fund are
accounted for with a separate set of self-balancing accounts that comprise its assets, deferred outflows
of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures or
expenses, as appropriate. Governmental resources are allocated to and accounted for in individual
funds based upon the purposes for which they are to be spent and the means by which spending
activities are controlled.
Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after
the government-wide financial statements. These statements display information about major funds
individually and nonmajor funds in the aggregate for governmental and proprietary funds. Fiduciary
statements include financial information for fiduciary funds. Fiduciary funds of the city primarily
represent assets held by the City in a custodial capacity for other individuals or organizations.
193
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
35
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
c. Measurement Focus, Basis of Accounting and Financial Statement Presentation
Government-Wide Financial Statements
While separate government-wide and fund financial statements are presented, they are interrelated.
The governmental activities column incorporates data from governmental funds and internal service
funds, while business-type activities incorporate data from the government's enterprise funds.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary
funds, even though the latter are excluded from the government-wide financial statements.
Governmental Funds
In the fund financial statements, governmental funds are presented using the modified-accrual basis
of accounting. Their revenues are recognized when they become measurable and available as net
current assets. Measurable means that the amounts can be estimated, or otherwise determined.
Available means that the amounts were collected during the reporting period or soon enough
thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a
60-day availability period.
Revenue recognition is subject to the measurable and availability criteria for the governmental funds
in the fund financial statements. Exchange transactions are recognized as revenues in the period in
which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax
revenues are recognized as revenues in the period in which the underlying exchange transaction on
which they are based takes place. Imposed nonexchange transactions are recognized as revenues in
the period for which they were imposed. If the period of use is not specified, they are recognized as
revenues when an enforceable legal claim to the revenues arises or when they are received, whichever
occurs first. Government-mandated and voluntary non-exchange transactions are recognized as
revenues when all applicable eligibility requirements have been met.
Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all
considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal
period. All other revenue items are considered to be measurable and available only when cash is
received by the government.
In the fund financial statements, governmental funds are presented using the current financial
resources measurement focus. This means that only current assets, deferred outflows of resources,
current liabilities, and deferred inflows of resources are generally included on their balance sheets.
The reported fund balance is considered to be a measure of “available spendable resources”.
Governmental fund operating statements present increases (revenues and other financing sources) and
decreases (expenditures and other financing uses). Accordingly, they are said to present a summary
of sources and uses of “available spendable resources” during a period.
Noncurrent portions of long-term receivables due to governmental funds are reported on their balance
sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate,
however, that they should not be considered “available spendable resources”, since they do not
represent net current assets. Recognition of governmental fund type revenues represented by
noncurrent receivables are deferred until they become current receivables. Noncurrent portions of
other long-term receivables are offset by fund balance reserve accounts.
194
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
36
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
c.Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued)
Because of their spending measurement focus, expenditure recognition for governmental fund types
excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets,
such long-term amounts are not recognized as governmental fund type expenditures or fund
liabilities.
Amounts expended to acquire capital assets are recorded as expenditures in the year that resources
were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other
financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are
reported as fund expenditures.
Proprietary Funds
The City’s enterprise and internal service funds are proprietary funds. In the fund financial
statements, proprietary funds are presented using the accrual basis of accounting. Revenues are
recognized when they are earned and expenses are recognized when the related goods or services are
delivered. In the fund financial statements, proprietary funds are presented using the economic
resources measurement focus. This means that all assets, all deferred outflows of resources, all
liabilities, and all deferred inflows of resources (whether current or noncurrent) associated with their
activity are included on their balance sheets. Proprietary fund type operating statements present
increases (revenues) and decreases (expenses) in total net position.
Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial
statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a
liability in the proprietary fund financial statements, rather than as an Other Financing Source.
Amounts paid to reduce long-term indebtedness of the proprietary funds are reported as a reduction of
the related liability, rather than as expenditures.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods
in connection with a proprietary fund's principal ongoing operations. The principal operating
revenues of the Enterprise Funds are charges to customers for sales and services.
Operating expenses for Enterprise Funds include the cost of sales and services, administrative
expenses and depreciation on capital assets. All revenues and expenses not meeting this definition
are reported as nonoperating revenues and expenses.
Fiduciary Funds
The pension and private-purpose trust funds are reported using the economic resources measurement
focus and the accrual basis of accounting. The agency fund has no measurement focus but utilizes
the accrual basis of accounting for reporting its assets and liabilities.
195
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
37
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
d.Major Funds, Internal Service Funds and Fiduciary Fund Types
The City’s major governmental funds are as follows:
General Fund – This fund is the primary fund of the City and is used to account for all revenue and
expenditures of the City not legally restricted as to use. A broad range of municipal activities are
provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community
Development, Police Services, Public Works, and Community Services.
Housing Authority- This fund accounts for the combined housing activities of the Housing Authority
in Project Areas 1 and 2 which promotes and provides for quality housing. Revenues will be
provided from the receipts and collections of rents, notes and loans. All monies in the Housing
Authority must be used in accordance with the applicable housing-related provisions of the California
Housing Authorities Law.
Capital Improvement Fund – This capital projects fund is used to account for the planning, design and
construction of various capital projects throughout the City.
Civic Center Fund – This fund accounts for the accumulation of resources provided through
developer fees for the acquisition, construction, or improvement of the Civic Center.
The City’s major proprietary fund is as follows:
Golf Course – This fund accounts for the activities of the SilverRock Golf Resort.
Other fund types of the City are as follows:
Debt Service Fund – This fund accounts for the servicing of long-term debt.
Internal Service Funds:
Equipment Replacement Fund – This fund accounts for equipment and vehicle maintenance and
replacement services provided to other departments on a cost-reimbursement basis.
Information Technology Fund – This fund is used to account for the acquisition for computer
equipment, maintenance, and services to support information systems within the City. Costs are
reimbursed by the benefiting departments.
Park Equipment and Facilities Fund – This fund is used to account for the purchase and replacement
of City owned park facility infrastructure. Costs are reimbursed by the benefiting departments.
Insurance Fund – This fund accounts for City-wide insurances: liability, property, earthquake,
workers compensation and risk management. Expenses are shared among departments on an
allocation basis.
196
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
38
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
d.Major Funds, Internal Service Funds and Fiduciary Fund Types (Continued)
Fiduciary Funds:
Agency Fund – This fund accounts for assets held by the City as an agent for assessment district
bondholders.
Pension Trust Fund – This fund accounts for the activities of the Supplemental Pension Savings Plan,
which accumulates resources for pension benefit payments to qualified government employees.
Private-Purpose Trust Fund – This fund accounts for the assets and liabilities of the Former Agency
and its allocated revenue to pay estimated installment payments of enforceable obligations until
obligations of the Former Agency are paid in full and assets have been liquidated.
e.Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and Net Position
or Equity
Cash and Investments
For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value
that occur during a fiscal year are recognized as investment income reported for that fiscal year.
Investment income includes interest earnings, changes in fair value, and any gains or losses realized
upon the liquidation or sale of investments. All investments are valued at fair value.
The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund’s
share in this pool is displayed in the accompanying financial statements as cash and investments.
Investment income earned by the pooled investments is allocated to the various funds based on each
fund’s average cash and investment balance.
Cash and Cash Equivalents
For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid
investments that are both readily convertible to known amounts of cash or so near their maturity that
they present insignificant risk of changes in value because of changes in interest rates. Cash
equivalents also represent the proprietary fund’s share in the City’s cash and investment pool. Cash
equivalents have an original maturity date of three months or less from the date of purchase. For
purposes of the statement of cash flows, the entire balance of cash and investments on the combined
balance sheet for the proprietary funds is considered cash and cash equivalents.
Inventory
Inventory is valued at cost using the first in/first out (FIFO) method. The City uses the consumption
method of accounting for inventories.
197
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JUNE 30, 2018
39
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
e. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and Net Position
or Equity (Continued)
Prepaid Items
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
prepaid items in both government-wide and fund financial statements. The City utilizes the
consumption method, in which prepaid items are accounted for in the period that the benefit was
received.
Capital Assets
Capital assets (including infrastructure) are recorded at cost where historical records are available and
at an estimated historical cost where no historical records exist. Contributed capital assets are valued
at their acquisition value at the date of the contribution. Generally, capital asset purchases in excess
of $5,000 are capitalized if they have an expected useful life of three years or more.
Capital Assets include public domain (infrastructure) consisting of certain improvements including
roads, streets, sidewalks, medians, and storm drains.
Capital assets used in operations are depreciated over their estimated useful lives using the straight-
line method in the government-wide financial statements and in the fund financial statements of the
proprietary funds. Depreciation is charged as an expense against operations and accumulated
depreciation is reported on the respective balance sheet.
The following schedule summarizes capital asset useful lives:
Building and improvements 10-30 years
Equipment and furniture 3-20 years
Vehicles 5-10 years
Infrastructure 10-50 years
Software 5-10 years
Property Taxes
Under California law, property taxes are assessed and collected by the counties up to 1 percent of
assessed value, plus other increases approved by the voters. The property taxes are recorded initially
in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La
Quinta accrues only those taxes that are received from the County within ninety days after year-end.
Lien date January 1
Levy date July 1
Due dates November 1 and February 1
Collection dates December 10 and April 10
198
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
40
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
e.Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and Net Position
or Equity (Continued)
Deferred Outflows/Inflows of Resources
In addition to assets, the statements of net position and the governmental fund balance sheet will
sometimes report a separate section for deferred outflows of resources. This separate financial
statement element, deferred outflows of resources, represents a consumption of net position that
applies to a future period(s) and so will not be recognized as an outflow of resources (expense/
expenditure) until then. Governmental activities recorded deferred outflows of resources related to
pensions and OPEB of $3,667,012 and $1,523,400 respectively.
In addition to liabilities, the statements of net position and governmental fund balance sheet will
sometimes report a separate section for deferred inflows of resources. This separate financial
statement element, deferred inflows of resources, represents an acquisition of net position that applies
to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time.
The City has reported items on the Governmental Fund Balance Sheet as unavailable revenues that
were not received within the City’s availability period. Additionally Governmental activities
recorded deferred inflows of resources related to pensions of $605,946.
Compensated Absences
Vacation and sick time is vested on a percentage based on number of years employed at the City.
Maximum accumulation of sick and vacation is 40 and 60 days, respectively.
Upon termination or retirement, permanent employees are entitled to receive compensation at their
current base salary for all unused vacation leave. If an employee terminates with a minimum of two
years’ service, the employee is entitled to receive 25 percent of the value of his unused sick leave.
The percentage increases by 25 percent for each five-year period until the employee is entitled to 100
percent of the value of their unused sick leave. This will occur upon the completion of twenty years
of continuous employment. The General Fund resources are used to pay for the accumulated benefits
to employees.
Long-Term Obligations
In the government-wide financial statements and proprietary fund financial statements, long-term
debt and other long-term obligations are reported as liabilities in the applicable governmental
activities, business-type activities or proprietary fund type statement of net position. Bond premiums
and discounts are deferred and amortized over the life of the bonds using the effective interest
method. Bonds payable are reported net of the applicable bond premium or discount.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as
well as bond issuance costs, during the current period. The face amount of debt issued is reported as
other financing sources. Premiums received on debt issuances are reported as other financing sources
while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not
withheld from the actual debt proceeds received, are reported as debt service expenditures.
199
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
41
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
e. Assets, Deferred Outflow of Resources, Liabilities, Deferred Inflow of Resources, and Net Position
or Equity (Continued)
Fund Balance
In the fund financial statements, governmental funds report the following fund balance classification:
Nonspendable includes amounts that cannot be spent because they are either (a) not in spendable form
or (b) legally or contractually required to be maintained intact.
Restricted includes amounts that are constrained on the use of resources by either (a) external
creditors, grantors, contributors, or laws of regulations of other governments or (b) by law through
constitutional provisions or enabling legislation.
Committed includes amounts that can only be used for specific purposes pursuant to constraints
imposed by formal action of the City’s highest authority, the City Council. The formal action that is
required to be taken to establish, modify, or rescind a fund balance commitment is by a resolution.
Assigned includes amounts that are constrained by the City’s intent to be used for specific purposes,
but are neither restricted nor committed. City Council is authorized to assign amounts to a specific
purpose. The City Council authorizes assigned amounts for specific purposes pursuant to the policy-
making powers granted through a resolution.
Unassigned includes the residual amounts that have not been restricted, committed, or assigned to
specific purposes. The general fund is the only fund that reports a positive unassigned fund balance.
Fund Balance Flow Assumptions – governmental fund financial statements
Sometimes the City of La Quinta will fund outlays for a particular purpose from both restricted and
unrestricted resources (the total of committed, assigned, and unassigned fund balance). In order to
calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the
governmental fund financial statements a flow assumption must be made about the order in which
the resources are considered to be applied.
It is the City’s policy to consider restricted fund balance to have been depleted before using any of the
components of unrestricted fund balance. Further, when the components of unrestricted fund balance
can be used for the same purpose, committed fund balance is depleted first, followed by assigned
fund balance. Unassigned fund balance is applied last.
Net Position Flow Assumption – governmental and proprietary fund financial statements
Sometimes the City of La Quinta will fund outlays for a particular purpose from both restricted (e.g.,
restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to
report as restricted net position and unrestricted net position in the government-wide and proprietary
fund financial statements, a flow assumption must be made about the order in which the resources are
considered to be applied. It is the City’s policy to consider restricted net position to have been
depleted before unrestricted net position is applied.
200
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
42
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
f.Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the
United States of America requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenditures/expenses during the
reporting period. Actual results could differ from those estimates.
g.New Accounting Pronouncements
Adopted in the Current Year
GASB Statement No. 75 – In June 2015, GASB issued Statement No. 75, Accounting and Financial
Reporting for Postemployment Benefits Other Than Pensions. Statement 75 establishes new accounting
and financial reporting requirements for governments whose employees are provided with OPEB, as well
as for certain nonemployer governments that have a legal obligation to provide financial support for
OPEB provided to the employees of other entities. The City implemented this Statement effective July 1,
2017.
Effective in Future Fiscal Years
The City is currently evaluating the potential impact of the following issued, but not yet effective,
accounting standards.
GASB Statement No. 83 – In November 2016, GASB issued Statement No. 83, Certain Asset Retirement
Obligations. The objective of this Statement is to provide financial statement users with information
about asset retirement obligations that were not addressed in GASB Standards by establishing uniform
accounting and financial reporting requirements for these obligations. This Statement is effective for
reporting periods beginning after June 15, 2018.
GASB Statement No. 84 – In January 2017, GASB issued Statement No. 84, Fiduciary Activities. The
objective of this Statement is to improve guidance regarding the identification of fiduciary activities for
accounting and financial reporting purposes and how those activities should be reported. This Statement
is effective for reporting periods beginning after December 15, 2018.
GASB Statement No. 87 – In June 2017, GASB issued Statement No. 87, Leases. The objective of this
Statement is to better meet the information needs of financial statement users by improving accounting
and financial reporting for leases; enhancing the comparability of financial statements between
governments; and also enhancing the relevance, reliability (representational faithfulness), and consistency
of information about the leasing activities of governments. This Statement is effective for reporting
periods beginning after December 15, 2019.
GASB Statement No. 88 – In March 2018, the GASB issued Statement No. 88, Certain Disclosures
Related to Debt, including Direct Borrowings and Direct Placements. The objective of this Statement is
to improve consistency in the information that is disclosed in the notes to government financial statements
related to debt, including direct borrowings and direct placements, and to provide financial statement
users with additional essential information about debt. This Statement is effective for reporting periods
beginning after June 15, 2018.
201
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
43
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
g. New Accounting Pronouncements (Continued)
GASB Statement No. 89 – In June 2018, the GASB issued Statement No. 89, Accounting for Interest Cost
Incurred Before the End of a Construction Period. The objectives of this Statement are (a) to enhance the
relevance and comparability of information about capital assets and the cost of borrowing for a reporting
period and (b) to simplify accounting for certain interest costs. This Statement is effective for reporting
periods beginning after December 15, 2019.
GASB Statement No. 90 – In September 2018, the GASB issues Statement No. 90, Majority Equity
Interests, an amendment of GASB Statements No. 14 and No. 61. The objectives of this Statement are to
improve the consistency and comparability of reporting a government’s majority equity interest in a
legally separate organization and to improve the relevance of financial statement information for certain
component units. The Statement is effective for reporting periods beginning after December 15, 2018.
202
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
44
II. DETAILED NOTES ON ALL FUNDS
NOTE 2: CASH AND INVESTMENTS
Cash and investments as of June 30, 2018, are classified in the accompanying financial statements as follows:
Statement of Net Position:
Cash and investments 112,630,014$
Statement of Fiduciary Net Position:
Cash and investments 44,237,680
Cash and investments with fiscal agent 2,435
Total Cash and Investments 156,870,129$
Cash and investment as of June 30, 2018, consist of the following:
Cash on hand 3,000$
Deposits with financial institutions 15,395,208
Investments 141,471,921
Total Cash and Investments 156,870,129$
Investments Authorized by the California Government Code and the City’s Investment Policy
The table below identifies the investment types that are authorized by the California Government Code and the
City’s investment policy. The table also identifies certain provisions of the California Government Code (or the
City’s investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit
risk.
This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions
of debt agreements of the City, rather than the general provisions of the California Government Code or the City’s
investment policy.
Maximum Maximum
Maximum Percentage Investment
Investment Types Maturity Allowed in One Issuer
U.S. Treasury Obligations 5 years None $30 million
U.S. Agency Securities 5 years 30%20-30 million
Local Agency Bonds 5 years 30%30 million
California Local Agency Obligations 5 years 30%30 million
Commercial Paper 90 days 15%5 million
Certificates of Deposit 5 years 30%250,000
Negotiable Certificates of Deposits 5 years 30%250,000
Corporate Notes 5 years 10%5 million
Investment Pools (Riverside County Pool)N/A None None
Money Market Mutual Funds N/A 20%N/A
Local Agency Investment Fund (LAIF)N/A N/A 50 million
Investment Agreements 3 years 10%N/A
203
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
45
NOTE 2: CASH AND INVESTMENTS (CONTINUED)
Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an
investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to
changes in market interest rates.
One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short
term and long term investments and by timing cash flows from maturities so that a portion of the portfolio is
maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed
for operations.
Information about the sensitivity of the fair values of the City’s investments (including investments held by bond
trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the
City’s investments by maturity:
1 year
Investment Type Total Or Less 1 to 3 years 3 to 5 years
Certificates of Deposit 16,463,074$ 4,349,302$ 5,491,773$ 6,621,999$
Federal agency securities:
Federal Farm Credit Bank 2,939,295 494,175 1,476,280 968,840
Federal National Mortgage Association 2,961,685 - 2,961,685 -
Federal Home Loan Mortgage Corp 8,559,598 495,390 2,456,950 5,607,258
Federal Home Loan Bank 6,803,135 - 5,807,825 995,310
U.S. Treasury Notes 17,554,030 4,481,185 6,378,065 6,694,780
Corporate Notes 3,446,980 1,981,220 986,580 479,180
Local Agency Investment Fund 72,986,767 72,986,767 - -
Riverside County Pool 9,754,327 9,754,327
Held by Fiscal Agent:
Money Market Mutual Funds 3,030 3,030 - -
Total 141,471,921$ 94,545,396$ 25,559,158$ 21,367,367$
Remaining Maturity (in Years)
Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the
investment. This is measured by the assignment of a rating by a nationally recognized statistical rating
organization. The City's investment policy limits investments in commercial paper and money market mutual
funds to those rated the highest rating as rated by Moody’s or Standard and Poor’s (S&P). Presented below are
the S&P ratings as of year-end:
204
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
46
NOTE 2: CASH AND INVESTMENTS (CONTINUED)
Disclosures Relating to Credit Risk (Continued)
Investment Type Total AAA AA+AA-
Federal Agency Securities 21,263,713$ -$ 21,263,713$ -$
Corporate Notes 3,446,980 2,474,830 479,180 492,970
Total 24,710,693 2,474,830$ 21,742,893$ 492,970$
Exempt from Credit Risk disclosure:
U.S. Treasury Notes 17,554,030
Not rated:
Certificates of Deposit 16,463,074
Local Agency Investment Pool 72,986,767
Riverside County Pool 9,754,327
Money Market Mutual Funds 3,030
Total investments 141,471,921$
Concentration of Credit Risk
Investments in any one issuer that represent 5 percent or more of total City’s investments are as follows:
Issuer Investment Type
Reported
Amount
Percent of
Porfolio
Federal Home Loan Mortgage Corp Federal Agency Securities 8,559,598$ 6%
Federal Home Loan Bank Federal Agency Securities 6,803,135 5%
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a
government will not be able to recover its deposits or will not be able to recover collateral securities that are in the
possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure
of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its
investment or collateral securities that are in the possession of another party. The California Government Code
and the City’s investment policy do not contain legal or policy requirements that would limit the exposure to
custodial credit risk for deposits or investments, other than the following provision for deposits: The California
Government Code requires that a financial institution secure deposits made by state or local governmental units
by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so
waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at
least 110 percent of the total amount deposited by the public agencies. California law also allows financial
institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150 percent of the
secured public deposits.
As a public funds depository Wells Fargo maintains a public funds deposit collateralization program that is
designed to comply with all applicable statutes and regulations governing public funds deposits, including pledge
and perfection of collateral. Accounts holding public funds are labeled as such and trigger collateralization.
Collateral needs are met based on the prior day close of business. However, same-day collateral requests may be
accommodated upon request.
205
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
47
NOTE 2: CASH AND INVESTMENTS (CONTINUED)
Investment in Riverside County Pool
The City is a voluntary participant in the Riverside County Pooled Investment Fund that is regulated by California
Government Code Section 53646 and managed by the Riverside County Treasurer. The City’s investment in this
pool is reported in the accompanying financial statements of net position and prepared using the accrual basis of
accounting. Investments are reported at fair value. The balance available for withdrawal is based on the
accounting records maintained by the County.
Investment in State Investment Pool
The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the
California Government Code under the oversight of the Treasurer of the State of California. The fair value of the
City’s investment in this pool is reported in the accompanying financial statements at amounts based upon the
City’s pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relations to the amortized
cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by
LAIF, which are recorded on an amortized cost basis. Deposits and withdrawals are made on the basis of $1 and
not fair value. Accordingly, the City’s measurement of fair value of its investment with LAIF is based on
uncategorized inputs, not defined as a level 1, level 2, or level 3 input.
Fair Value Measurements
The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted
accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset.
Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other
observable inputs; Level 3 inputs are significant unobservable inputs.
The City has the following recurring fair value measurements as of June 30, 2018:
Total 1 2
Investments:
U.S. Treasury Notes 17,554,030$ 17,554,030$ -$
Federal Agency Securities 21,263,713 - 21,263,713
Corporate Notes 3,446,980 - 3,446,980
Certificates of Deposit 16,463,074 - 16,463,074
Total Leveled Investments 58,727,797 17,554,030$ 41,173,767$
Investments with uncategorized inputs:
Local Agency Investment Fund 72,986,767
Riverside County Pool 9,754,327
Held by Fiscal Agent
Money Market Mutual Funds 3,030
Total Investments 141,471,921$
Level
206
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
48
NOTE 3: NOTES RECEIVABLE
In September 1994, the former redevelopment agency sold certain real property to LINC Housing for $2,112,847.
The property was used to construct single-family homes and rental units to increase the City's supply of low and
moderate income housing. The note bears interest at 6 percent per annum and is due in full on June 15, 2029. On
February 1, 2012, this receivable was transferred to the Housing Authority, which took over the housing function
of the former redevelopment agency upon dissolution. The balance at June 30, 2018, including accrued interest of
$2,774,717 is $4,810,105.
In February 2011, the former redevelopment agency entered into Disposition and Development Agreement with
Coral Mountain Partners L.P. (“Coral Mountain”) to fund up to $29,000,000 for the construction of a low and
moderate income apartment complex with an estimated completion date of the apartment complex of March 2014.
The former redevelopment agency’s $29,000,000 loan is evidenced by a Promissory Note executed by Coral
Mountain (“Note”). Interest on the outstanding note amount will bear simple interest of 1 percent. Principal and
interest will be repaid on or before May 1st of each year from annual residual receipts as defined in the Note once
the project is completed and may be repaid early if the property is refinanced, or if the property is transferred to
another entity. On February 1, 2012, this receivable was transferred to the Housing Authority which took over the
housing function of the former redevelopment agency upon dissolution. As of June 30, 2018, the outstanding
principal balance is $20,954,110 and the outstanding interest balance is $949,177.
Other notes receivable as of February 1, 2012, included in the Housing Authority which took over the housing
function of the former redevelopment agency upon dissolution totaled $23,525 at June 30, 2018.
207
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
49
NOTE 4: CAPITAL ASSETS
Capital asset activity for governmental activities for the year ended June 30, 2018, is as follows:
Balance at Balance at
July 1, 2017 Additions Deletions Transfers June 30, 2018
Governmental activities:
Capital assets, not being depreciated:
Land 74,316,674$ 613,122$ 8,335,262$ -$ 66,594,534
Right of way 284,928,794 558,549 - - 285,487,343
Construction-in-progress 9,969,495 7,565,886 195,608 (3,187,999) 14,151,774
Total Capital Assets,
Not Being Depreciated 369,214,963 8,737,557 8,530,870 (3,187,999) 366,233,651
Capital assets, being depreciated:
Buildings and improvements 74,640,811 58,531 2,736,127 746,504 72,709,719
Equipment and furniture 3,482,922 233,283 215,494 - 3,500,711
Vehicles 1,874,386 500,868 634,434 - 1,740,820
Infrastructure 221,445,816 - - 2,441,495 223,887,311
Total Capital Assets,
Being Depreciated 301,443,935 792,682 3,586,055 3,187,999 301,838,561
Less accumulated depreciation for:
Buildings and improvements 30,521,389 2,303,974 775,236 - 32,050,127
Equipment and furniture 2,454,454 249,712 215,494 - 2,488,672
Vehicles 1,302,338 72,670 634,434 - 740,574
Infrastructure 115,296,067 6,583,178 - - 121,879,245
Total Accumulated
Depreciation 149,574,248 9,209,534 1,625,164 - 157,158,618
Total Capital Assets,
Being Depreciated, Net 151,869,687 (8,416,852) 1,960,891 3,187,999 144,679,943
Governmental Activities
Capital Assets, Net 521,084,650$ 320,705$ 10,491,761$ -$ 510,913,594
Depreciation expense was charged to the following functions in the Statement of Activities:
General governments 653,918$
Planning and development 24,628
Community services 1,850,644
Public works 6,680,344
9,209,534$
208
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
50
NOTE 4: CAPITAL ASSETS (CONTINUED)
Capital asset activity for business-type activities for the year ended June 30, 2018, is as follows:
Balance at Balance at
July 1, 2017 Additions Deletions June 30, 2018
Business-Type activities:
Capital assets, not being depreciated:
Land 39,712,955$ -$ -$ 39,712,955
Capital assets, being depreciated:
Buildings and improvements 6,636,465 - - 6,636,465
Equipment and furniture 2,379,238 - 332,526 2,046,712
Vehicles 20,348 - 20,348 -
Software 20,255 - - 20,255
Total Capital Assets,
Being Depreciated 9,056,306 - 352,874 8,703,432
Less accumulated depreciation for:
Buildings and improvements 2,865,097 214,546 - 3,079,643
Equipment and furniture 2,026,693 36,443 332,526 1,730,610
Vehicles 20,348 - 20,348 -
Software 20,255 - - 20,255
Total Accumulated
Depreciation 4,932,393 250,989 352,874 4,830,508
Total Capital Assets,
Being Depreciated, Net 4,123,913 (250,989) - 3,872,924
Business-Type Activities
Capital Assets, Net 43,836,868$ (250,989)$ -$ 43,585,879
Depreciation expense was charged to the following functions in the Statement of Activities:
Golf Course 250,989$
209
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
51
NOTE 5: CHANGES IN LONG-TERM LIABILITIES – GOVERNMENTAL ACTIVITIES
Changes in Long-Term Debt
The following is a summary of changes in governmental long-term liabilities of the City for the fiscal year ended
June 30, 2018:
Balance at Balance Due within
July 1, 2017 Additions Deletions June 30, 2018 One year
City:
Compensated absences payable 830,430$ 817,254$ 823,842$ 823,842$ 823,842$
Copier lease payable 49,920 -26,620 23,300 7,173
Dell Computer lease 14,699 -9,587 5,112 4,474
De Lage Landen Public Finance 37,916 -37,916 - -
Fleet Vehicle Lease 427,628 293,332 82,337 638,623 107,450
Note payable - Eisenhower Dr. Property 2,250,000 -1,125,000 1,125,000 1,125,000
Housing Authority:
Provident Loan 1,280,221 -1,280,221 - -
U.S. Department of Agriculture 628,448 -628,448 - -
Financing Authority:
Revenue bonds 1,265,000 -615,000 650,000 650,000
6,784,262$ 1,110,586$ 4,628,971$ 3,265,877$ 2,717,939$
A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2018, is as
follows:
Copier Leases Payable
In June 2013, the City entered into a 5-year lease agreement for photocopiers for $71,045 maturing in monthly
increments of $1,456, with interest payable monthly at 8.47 percent. This lease agreement qualifies as a capital
lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease
payments at the inception date.
On April 1, 2015, the City leased an additional copier for $9,000 maturing in monthly increments of $1,728, with
interest payable monthly at 8.47 percent.
The minimum future lease obligations and the net present value of the lease payments as of June 30, 2018, are as
follows:
Year Ending
June 30, Total
2019 8,160$
2020 8,160
2021 8,160
2022 680
Total Payments 25,160
Less amount representing interest (1,860)
Outstanding Principal 23,300$
210
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
52
NOTE 5: CHANGES IN LONG-TERM LIABILITIES – GOVERNMENTAL ACTIVITIES
(CONTINUED)
Dell Computer Lease Payable
In April 2014, the City entered into a 5-year lease agreement for Dell computers for $90,629 maturing in annual
increments ranging from $20,693 to $408, with interest payable annually at 4.79%. In August 2015, the City
entered into another 5-year lease for Dell computers for $17,682 maturing in annual increments from $16,620 to
$639, with interest payable annually at 4.07%. This lease agreement qualifies as a capital lease for accounting
purposes and therefore, has been recorded at the present value of the future minimum lease payments at the
inception date.
The minimum future lease obligations and the net present value of the lease payments as of June 30, 2018, are as
follows:
Year Ending
June 30, Total
2019 4,685$
2020 664
Total Payments 5,349
Less amount representing interest (236)
Outstanding Principal 5,113$
Technology Hardware Lease Payable
In 2016, the City entered into a 3-year lease agreement for network firewall and switches for $113,748 maturing
in three annual installments of $37,916, with no interest. This lease agreement qualifies as a capital lease for
accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments
at the inception date. The lease was paid off in the current year.
211
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
53
NOTE 5: CHANGES IN LONG-TERM LIABILITIES – GOVERNMENTAL ACTIVITIES
(CONTINUED)
Fleet Vehicle Lease
In January of 2017 the City entered into a vehicle lease agreement with Enterprise Fleet Management with the
goal of replacing all light duty vehicles within two years. Pool vehicles are also included in the replacement
program and are utilized by multiple departments. In fiscal year 2017-18, 11 vehicles were replaced with five-
year leases ranging from $26,926 to $42,233. This lease agreement qualifies as a capital lease for accounting
purposes and therefore, has been recorded at the present value of the future minimum lease payment at the
inception date. The minimum future lease obligations and the net present value of the lease payments as of June
30, 2018, are as follows:
Year Ending
June 30, Total
2019 107,450$
2020 121,728
2021 136,016
2022 196,405
2023 77,024
Outstanding Principal 638,623$
Note Payable – Eisenhower Drive Property
In March 2017, the City secured a note in the amount of $2,250,000 to fund the acquisition of property located on
Eisenhower Drive to be used as a drainage retention basin. The note accrues interest at 3.5% and will be paid in
two annual installments beginning in fiscal year 2017-18 of which the principal portion will be $1,125,000 each.
1996 Lease Revenue Refunding Bonds
On November 15, 1996, the Financing Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to
defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for
construction of remaining improvements to the La Quinta Civic Center site.
The bonds consist of $3,630,000 of serial bonds and $5,150,000 of term bonds. The serial bonds will accrue
interest at rates between 3.70 percent and 5.30 percent and principal amounts mature between October 1, 1997
and October 1, 2008, in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of
5.55 percent and mature on October 1, 2018.
A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations
regarding the issuance of parity debt as further described in the official statement. The amount of principal
outstanding at June 30, 2018, is $650,000.
Year Ending
June 30, Principal Interest
2019 650,000$ 18,038$
212
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
54
NOTE 5: CHANGES IN LONG-TERM LIABILITIES – GOVERNMENTAL ACTIVITIES
(CONTINUED)
Loans
Washington Street Apartments
In October 2008, the former redevelopment agency acquired the Washington Street Apartments for cash and the
assumption of the following debt:
Provident Bank Loan
This loan was originally entered into with the previous owner of the Washington Street Apartments and Provident
Bank for $1,696,000 in August 2001 at an 8.36 percent interest rate. In March 2018, the Washington Street
Apartments were transferred to the Coachella Valley Housing Coalition and the remaining balance of the loan was
paid off as part of the transfer of property.
United States Department of Agriculture (USDA) Rural Development Promissory Note
This promissory note was originally entered into with the previous owner of the Washington Street Apartments
and USDA – Rural Development for $1,500,000 in November 1980 at a 10.00 percent interest rate. In March
2018, the Washington Street Apartments were transferred to the Coachella Valley Housing Coalition who
assumed the remaining balance of the loan.
NOTE 6: INTERFUND RECEIVABLES AND PAYABLES
The composition of current interfund receivable and payable balances is as follows:
Internal Service Non-Major
Due from Other Funds Funds Governmental Total
General Fund 358,057$ 6,057$ 364,114$
Due to Other Funds
Interfund balances reflect short term borrowings for deficit cash balances at June 30, 2018.
213
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
55
NOTE 6: INTERFUND RECEIVABLES AND PAYABLES (CONTINUED)
The composition of non-current interfund receivable and payable balances as of June 30, 2018, is as follows:
Civic Center Non-Major
Advances to Other Funds Fund Golf Course Governmental Total
General Fund 7,103,053$ 5,468,718$ 2,382,315$ 14,954,086$
Advances from Other Funds
a) In September 2006, an advance up to $9,615,094 for the City Hall expansion from the General Fund to
the Civic Center Developer Impact Fee Fund was approved. The Civic Center expansion has been
completed and the amount of the advance outstanding as of June 30, 2018 was $7,103,053. The advance
accrues interest based on the rate earned by the City investment pool average.
b) As of June 30, 2018, the General Fund has advanced to the Golf Course fund $5,468,718. The advance
accrues interest at the City’s investment pool rate and is to be repaid by the golf course out of future
profits.
c) In October 2009, an advance up to $2,033,687 for the Phase 1 of the Corporate Yard project from the
General Fund to the Street and Park Maintenance Facility Funds was approved. As of June 30, 2018, the
amount of the outstanding advance was $1,891,472. The advance accrues interest at the earnings rate of
the City’s investment pool.
d) In February 2003, the Redevelopment Agency Capital Projects PA No. 2 Fund advanced $1,350,131 to
the Fire Facility Fund to provide funding for development of the City’s north fire station. On March 1,
2012 the outstanding advance of $925,192 was transferred from the former redevelopment agency to the
General Fund with the former redevelopment agency receiving $925,192 in cash for the outstanding
balance. The advance accrues interest at the earnings rate of the City’s investment pool funds. As of
June 30, 2018, the remaining balance of the advance was $490,843.
214
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
56
NOTE 7: INTERFUND TRANSFERS
Non-Major Internal
Transfers In:General Fund Governmental Service Fund Total
General Fund -$ 38,048$ -$ 38,048$
Capital Improvements Fund 4,304,973 1,905,924 91,233 6,302,130
Non-major Governmental Funds 1,085,594 6,568 - 1,092,162
Golf Course Fund 434,000 - - 434,000
Total 5,824,567$ 1,950,540$ 91,233$ 7,866,340$
Transfer Out
a) $38,048 was transferred to the General Fund from the Indian Gaming Grant Fund to reimburse the
General Fund for expenditures within the City related to grant funding purposes.
b) $4,304,973 was transferred from the General Fund to the Capital Improvement Fund to fund various
capital projects.
c) $1,905,924 was transferred to Capital Improvement Fund from various non-major funds whereby
available external grant funding was received and appropriated first for various projects.
d) $1,085,594 was transferred from the General Fund to various non-major funds to support various
administrative operations and expenses within the City.
e) $6,568 was transferred between non-major funds to repay the DIF loan liability.
f) $434,000 was transferred from the General Fund to the Golf Course Fund to subsidize operations.
g) $91,233 was transferred to the Capital Improvement Fund from the internal service funds to support
various capital projects and preventative maintenance.
NOTE 8: DEFINED BENEFIT PENSION PLAN
Miscellaneous Plan
Plan Description
All qualified employees are eligible to participate in the City’s Miscellaneous Employee Pension Plan, a cost-
sharing multiple-employer defined benefit pension plans administered by the California Public Employees’
Retirement System (CalPERS). Benefit provisions under these plans are established by State statute and City
resolution. CalPERS issues publicly available reports that include a full description of the pension plans
regarding benefit provision, assumption and membership information. Copies of the report can be found on the
CalPERS website.
215
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
57
NOTE 8: DEFINED BENEFIT PENSION PLAN (CONTINUED)
Benefits Provided
CalPERS provides service retirement and disability benefits, annual cost of living adjustments and death benefits
to plan members, who must be public employees and beneficiaries. Benefits are based on years of credited
service, equal to one year of full time employment. Members with five years of total service are eligible to retire
at age 50 with statutorily reduced benefits. All members are eligible for non-duty disability benefits after 10 years
of service. The death benefit is one of the following: The Basic Death Benefit, the 1959 Survivor Benefit, or the
Optional Settlement 2W Death Benefit. The cost of living adjustments for each plan are applied as specified by
the Public Employees’ Retirement Law. The Plan’s provisions and benefits in effect at June 30, 2018 are
summarized as follows:
Tier I Tier II PEPRA
On and after On and after On and after
Hire date December 16, 1983 December 17, 2012 January 1, 2013
Benefit formula 2.5% @55 2% @60 2% @62
Benefit vesting schedule 5 years service 5 years service 5 years service
Benefit payments monthly for life monthly for life monthly for life
Retirement age 50 and up 50 and up 52 and up
Monthly benefits, as a % of eligible
compensation 2% to 2.5% 2% to 2.5% 1% to 2%
Required employee contribution rates 8.00%7.00%6.25%
Required employer contribution rates 10.110%7.200%6.533%
Contributions
Section 20814(c) of the California Public Employees’ Retirement Law (PERL) requires that the employer
contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective
on the July 1 following notice of a change in the rate. Funding contributions are determined annually on an
actuarial basis as of June 30th by CalPERS. The actuarially determined rate is the estimated amount necessary to
finance the costs of benefits earned by employees during the year, and any unfunded accrued liability. The
employer is required to contribute the difference between the actuarially determined rate and the contribution rate
of employees. Employer contributions to the pension plan were $1,061,439 for the year ended June 30, 2018.
Pension Liabilities, Pension Expense and Deferred Outflows and Deferred Inflows of Resources Related to
Pensions
As of June 30, 2018, the City reported a liability of $12,612,523 for its proportionate share of the collective net
pension liability. The net pension liability was measured as of June 30, 2017, and the total pension liability used
to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2016, and rolled
forward to June 30, 2017. The City’s proportion of the collective net pension liability was based on a projection
of the City’s long-term share of contributions to the pension plan relative to the projected contributions of all
participating employers, actuarially determined. The City’s proportion of the collective net pension liability as of
June 30, 2016 and 2017 is as follows:
Proportion- June 30, 2016 0.12567 %
Proportion- June 30, 2017 0.12718 %
Change- Increase (Decrease)0.00151 %
For the year ended June 30, 2018, the City recognized pension expense of $2,293,242.
216
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
58
NOTE 8: DEFINED BENEFIT PENSION PLAN (CONTINUED)
At June 30, 2018, the City reported deferred outflows and deferred inflows of resources related to pensions as
follows:
Deferred Outflows Deferred Inflows
of Resources of Resources
Pension contributions subsequent to measurement date 1,061,439$ -$
Changes in assumptions 1,771,618 -
Differences between expected and actual experience - 205,994
Net difference between projected and actual earnings on
pension plan investments 433,740 -
Change in employer's proportion 400,215 -
Difference between the city's contribution and
proportionate share of contributions - 399,952
Total 3,667,012$ 605,946$
The $1,061,439 reported as deferred outflows of resources resulting from contributions subsequent to the
measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2018.
Other amounts reported as deferred outflows or deferred inflows of resources related to pensions will be
recognized as pension expense as follows:
Year Ended
June 30,
2019 572,374$
2020 1,051,723
2021 633,049
2022 (257,520)
1,999,626$
Actuarial Methods and Assumptions Used to Determine Total Pension Liability
For the measurement period ended June 30, 2017 (the measurement date), the total pension liability was
determined by rolling forward the June 30, 2016 total pension liability. The total pension liability in the June 30,
2016 actuarial valuation was determined using the following actuarial methods and assumptions:
Miscellaneous
June 30, 2016
June 30, 2017
Discount Rate 7.15%
Inflation 2.75%
Projected Salary Increase Varies by Entry Age and Service
Mortality Derived using CalPERS' Membership Data for all Fund
Post Retirement Benefit Increase Contract COLA up to 2.75% until Purchasing Power
Protection allowance Floor on Purchasing Power applies,
2.75% thereafter
Entry-Age Normal Cost Method
217
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
59
NOTE 8: DEFINED BENEFIT PENSION PLAN (CONTINUED)
Change of Assumptions:
The discount rate of 7.15 percent used for the June 30, 2017 measurement date was decreased from 7.65 percent
used for the June 30, 2016 measurement date.
Discount Rate
The discount rate used to measure the total pension liability was 7.15 percent. The projection of cash flows used
to determine the discount rate assumed that employee contributions will be made at the current contribution rate
and that the City’s contributions will be made at rates equal to the difference between actuarially determined
contributions rates and the employee rate. Based on those assumptions, each pension plan’s fiduciary net position
was projected to be available to make all projected future benefit payments of current active and inactive
employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all
periods of projected benefit payments to determine the total pension liability.
In determining the long-term expected percent rate of return on pension plan investments, CalPERS took into
account both short and long-term market return expectations as well as the expected pension fund cash flows.
Based on the expected benefit payments of the Public Employees’ Retirement Fund, CalPERS indicated that a 19
year horizon was ideal in determining the level equivalent discount rate assumption. Using historical returns of
all the funds’ asset classes, expected compound (geometric) returns were calculated over the short-term (first 10
years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for
both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of
return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one
quarter of one percent. The target allocation and best estimates of arithmetic real rates of return for each major
asset class are the same for the Plan. These geometric rates of return are summarized in the following table:
Asset Class
New Strategic
Allocation
Real Return
Years 1 - 10
Real Return
Years 11+
Global Equity 47% 4.90% 5.38%
Global Fixed Income 19% 0.80 2.27
Inflation Sensitive 6% 0.60 1.39
Private Equity 12% 6.60 6.63
Real Estate 11% 2.80 5.21
Infrastructure and Forestland 3% 3.90 5.36
Liquidity 2% (0.40) (0.90)
Total 100%
218
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
60
NOTE 8: DEFINED BENEFIT PENSION PLAN (CONTINUED)
Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate
The following presents the City’s proportionate share of the net position liability for each Plan, calculated using
the discount rate for each Plan, as well as what the City’s proportionate share of the net pension liability would be
if it were calculated using a discount rate that is 1 percent point lower or 1 percent higher than the current rate:
Discount Rate - 1% Current Discount Rate Discount Rate +1%
(6.15%)(7.15%)(8.15%)
Net Pension Liability 18,934,328$ 12,612,523$ 7,376,691$
Pension Plan Fiduciary Net Position
Detailed information about the Plan’s fiduciary net position is available in the separately issued CalPERS
financial reports.
NOTE 9: DEFINED CONTRIBUTION PLANS
Plan Description
The Supplemental Pension Savings Plan is a defined contribution pension plan established by the City to provide
retirement excess benefits to general employees of the City. At June 30, 2018, there was one plan member.
There are no required contributions by plan members. During the 2017-2018 fiscal year the City made no
contributions to fund the Supplemental Pension Savings Plan.
NOTE 10: OTHER POST EMPLOYMENT BENEFIT PLAN (OPEB)
Plan Description
The City’s Retiree Health Plan is a single-employer defined benefit healthcare plan. The City contributes on
behalf of all eligible retirees’ $128/month for the calendar year 2017 and $133/month for calendar 2018, increased
in all future years according to the rate of medical inflation. These benefits are provided per contract between the
City and the employee associations. A separate financial report is not available for the plan.
In fiscal year 2018, the City joined a trust with CalPERS California Employers’ Retiree Benefit Trust (CERBT)
for the purpose of accumulating funding for OPEB obligations. The CERBT is a Section 115 Trust and is an agent
multiple employer plan for those electing to prefund OPEB obligations. No assets are accumulated in a trust that
meets the criteria of the paragraph 4 of GASB 75 as of the measurement date.
Benefits Provided
Retirees are eligible for medical benefits if they retire at age 50+, have 5+ years of service within CalPERS, and
were enrolled in the CalPERS health system at retirement. The City provides PEMHCA minimum for each
subscriber, regardless of elected coverage tier.
219
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
61
NOTE 10: OTHER POST EMPLOYMENT BENEFIT PLAN (OPEB) (CONTINUED)
Employees Covered by Benefit Terms
At June 30, 2017, the most recent valuation date, the following current and former employees were covered by the
benefit terms of the plan:
Active employees 80
Inactive employees or beneficiaries currently receiving benefits 21
Total 101
Contributions
The City makes contributions to the plan based on an actuarially determined rate. Employees are not required to
contribute to the plan. For the year ended June 30, 2018, the City contributions were $1,523,400 in payments to
the CERBT trust. This amount is shown as a Deferred Outflow at June 30, 2018, since these payments were made
subsequent to the measurement period ending June 30, 2017.
Total OPEB Liability
Actuarial Assumptions – The total OPEB liability in the June 30, 2017 actuarial valuation was determined using
the following actuarial assumptions, applied to all periods included in the measurement:
Actuarial Cost Method Entry-Age Normal Cost Method
Actuarial Assumptions:
Discount Rate 7.00%
Inflation 2.75%
Payroll Growth Base salary increase in year one: 2.875%. Base salary increases in subsequent
years: 2.875%. Additional merit-based increases based on CalPERS.
Investment Rate of Return 7.00%
Mortality (1)
Healthcare Trend Rate 7.00% in the first year, trending down to 3.84% over 58 years.
(1) Derived using CalPERS Membership Data for all Funds
Mortality rates were based on the CalPERS 1997-2011 Experience Study, which assumed future mortality
improvements using Society of Actuaries (SOA) Scale BB. The Experience Study report can be obtained on the
CalPERS website under Forms and Publications.
The actuarial assumptions used in the June 30, 2017 valuation were based on the results of an actuarial experience
study for the period.
Discount Rate – The discount rate used to measure the total OPEB liability was 7.00 percent for the Plan. The
projection of cash flows used to determine the discount rate assumed that the City contribution will be made at
rates equal to the actuarially determined contribution rates.
220
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
62
NOTE 10: OTHER POST EMPLOYMENT BENEFIT PLAN (OPEB) (CONTINUED)
Changes in Total OPEB Liability:
The changes in the OPEB liability for the Plan as of the measurement date June 30, 2017 are as follows:
Total OPEB
Liability
Balance at June 30, 2017 1,288,598$
Changes in the year:
Service cost 90,827
Interest on the total OPEB liability 93,346
Benefit payments (91,822)
Net changes 92,351
Balance at June 30, 2018 1,380,949$
Sensitivity of the Total OPEB Liability to Changes in the Discount Rate– The following presents the total OPEB
liability of the City, as well as what the City’s total OPEB liability would be if it were calculated using a discount
rate that is 1-percentage-point lower (6.00 percent) or 1-percentage-point higher (8.00 percent) than the current
discount rate:
1% Decrease Discount Rate 1% Increase
(6.00%) (7.00%) (8.00%)
Total OPEB Liability 1,638,202$ 1,380,949$ 1,344,736$
Sensitivity of the Total OPEB Liability to Changes in the Healthcare Cost Trend Rates – The following presents
the total OPEB liability of the City, as well as what the City's total OPEB liability would be if it were calculated
using healthcare cost trend rates that are 1-percentage-point lower (6.00 percent decreasing to 2.84 percent) or 1-
percentage-point higher (8.00 percent decreasing to 4.84 percent) than the current healthcare cost trend rates:
1% Decrease Discount Rate 1% Increase
(6.00%
Decreasing to
2.84%)
(7.00%
Decreasing to
3.84%)
(8.00%
Decreasing to
4.84%)
Total OPEB Liability 1,302,558$ 1,380,949$ 1,694,434$
OPEB Expense and Deferred Outflows of Resources Related to OPEB:
For the year ended June 30, 2018, the City recognized OPEB expense of $184,173. At June 30, 2018, the City
reported deferred outflows of resources in the amount of $1,523,400. The deferred outflow of resources related to
OPEB represents contributions subsequent to the measurement date which will be recognized as a reduction to the
total OPEB liability during the fiscal year ending June 30, 2019.
221
CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
63
NOTE 11: RISK MANAGEMENT
Description of Self-Insurance Pool Pursuant to Joint Powers Agreement
The City of La Quinta is a member of the California Joint Powers Insurance Authority (CJPIA). The CJPIA is
composed of 116 California public entities and is organized under a joint powers agreement pursuant to California
Government Code §6500 et seq. The purpose of the CJPIA is to arrange and administer programs for the pooling
of self-insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance
for property and other lines of coverage. The CJPIA began covering claims of its members in 1978. Each
member government has an elected official as its representative on the Board of Directors. The Board operates
through a nine-member Executive Committee.
Self-Insurance Programs of the CJPIA
Each member pays an annual contribution at the beginning of the coverage period. A retrospective adjustment is
then conducted annually thereafter, for coverage years 2012-13 and prior. Coverage years 2013-14 and forward
are not subject to routine annual retrospective adjustment. The total funding requirement for self-insurance
programs is based on actuarial analysis. Costs are allocated to individual agencies based on payroll and claims
history, relative to other members of the risk-sharing pool.
Primary Liability Program
In the liability program claims are pooled separately between police and general government exposures. (1) The
payroll of each member is evaluated relative to the payroll of other members. A variable credibility factor is
determined for each member, which establishes the weight applied to payroll and the weight applied to losses
within the formula. (2) The first layer of losses includes incurred costs up to $30,000 for each occurrence and is
evaluated as a percentage of the pool’s total incurred costs within the first layer. (3) The second layer of losses
includes incurred costs from $30,000 to $750,000 for each occurrence and is evaluated as a percentage of the
pool’s total incurred costs within the second layer. (4) Incurred costs from $750,000 to $50 million, are
distributed based on the outcome of cost allocation within the first and second loss layers.
The overall coverage limit for each member, including all layers of coverage, is $50 million per occurrence.
Costs of covered claims for subsidence losses have a sub-limit of $40 million per occurrence.
Workers’ Compensation
In the workers’ compensation program claims are pooled separately between public safety (police and fire) and
general government exposures. (1) The payroll of each member is evaluated relative to the payroll of other
members. A variable credibility factor is determined for each member, which establishes the weight applied to
payroll and the weight applied to losses within the formula. (2) The first layer of losses includes incurred costs up
to $50,000 for each occurrence and is evaluated as a percentage of the pool’s total incurred costs within the first
layer. (3) The second layer of losses includes incurred costs from $50,000 to $100,000 for each occurrence and
is evaluated as a percentage of the pool’s total incurred costs within the second layer. (4) Incurred costs from
$100,000 to statutory limits are distributed based on the outcome of cost allocation within the first and second loss
layers.
For 2017-18, the CJPIA’s pooled retention is $2 million per occurrence, with reinsurance to statutory limits under
California Workers’ Compensation Law.
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64
NOTE 11: RISK MANAGEMENT (CONTINUED)
Employer’s Liability losses are pooled among members to $2 million. Coverage from $2 million to $5 million is
purchased as part of a reinsurance policy, and Employer’s Liability losses from $5 million to $10 million are
pooled among members.
Purchased Insurance
Property Insurance - The City of La Quinta participates in the all-risk property protection program of the CJPIA.
This insurance protection is underwritten by several insurance companies. City of La Quinta property is currently
insured according to a schedule of covered property submitted by the City of La Quinta to the CJPIA. City of La
Quinta property currently has all-risk property insurance protection in the amount of $88,336,949. There is a
$10,000 deductible per occurrence except for non-emergency vehicle insurance which has a $2,500 deductible.
Earthquake Insurance - The City of La Quinta purchases earthquake insurance brokered through a third party.
The City of La Quinta property currently has earthquake protection up to $10,000,000 per occurrence. There is a
deductible of $25,000 per occurrence. Premiums for the coverage are paid annually in the amount of $98,700 and
are not subject to retrospective adjustments.
Crime Insurance - The City purchases crime insurance coverage brokered through a third party. The City pays an
annual premium of $3,366, which covers thefts up to $1,000,000, with a deductible of $50,000 per occurrence.
Adequacy of Protection
During the past three fiscal years, none of the above programs of protection experienced settlements or judgments
that exceeded pooled or insured coverage.
NOTE 12: FUND BALANCE
a. Fund Balance Commitments
In the FY 2017-2018, the City conducted an extensive reserve analysis and adopted a new Reserve Policy
in May 2018. The policy defines the City’s fund balance and reserve categories, identifies the need for
reserves, and outlines the importance of maintaining the integrity of uses and funding amounts.
Committed reserves include:
Natural Disaster Emergency Reserves: These funds may be used for the preparation, recovery, and
restoration of services before, during and/or after a natural disaster (such as flood, earthquake, etc.) as
defined by City Code 2.20.020.
The target is $10,000,000 and will be reviewed every five years by conducting a risk analysis of all City
assets, insurance levels, and potential federal/state contributions towards disaster recovery efforts. For the
year ended June 30, 2018, the City has committed $7,400,000 for this purpose.
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65
NOTE 12: FUND BALANCE (CONTINUED)
a. Fund Balance Commitments (Continued)
Economic Downturn Reserves: These funds may be used in such instances as a declared national, state, or
regional recession; loss of a major (top 10) revenue-generating business; or a natural disaster resulting in
a significant decline in revenues. These reserves may also be used if overall revenues decrease or
expenditures increase more than 10% of the previous year’s actual revenues or expenditures.
The target is $11,000,000, based on a 10-year analysis of the revenues and expenditure flows (which
included the financial impacts of the Great Recession). The target will be evaluated again in the event of
another significant economic downturn. For the year ended June 30, 2018, the City has committed
$8,140,000.
Cash Flow Reserves: These funds are maintained to have adequate cash on hand to account for the
uneven receipt of revenue. For example, property tax accounts for a large percentage of annual revenue,
the bulk of which is not remitted until December and May of each year.
The target is $5,000,000 and will be determined annually by analyzing the prior fiscal year by month and
calculating the largest cumulative deficit between revenues and expenditures, with a minimum
expectation of approximately 10% of operating expenditures reserved. The cash flow reserve is fully
funded as of June 30, 2018.
Capital Improvement Reserves: These funds may be used for capital assets and infrastructure
rehabilitation, improvement, and replacement.
The target is $10,000,000 and is based on annual depreciation of assets. For the year ended June 30, 2018,
the City has committed $5,000,000.
Unfunded Pension Liability: These funds may be used to fund future pension obligations such as annual
pension fund payments, unfunded pension liability payments, and/or any additional contributions to pay
down the unfunded liability.
The target is $10,000,000 and will be reviewed annually as CalPERS updates the actuarial reports, which
outline the City’s unfunded pension liability and annual contributions. For the year ended June 30, 2018,
the City has committed $2,000,000 to the unfunded pension liability reserve.
Committed to Fiscal Year 2018-2019 carryovers totaled $2,186,500 at June 30, 2018.
b. Assigned Fund Balance
The City has the following assigned fund balance shown on the balance sheet:
Assigned to public safety represents property tax accumulated and withheld by the County of Riverside to
be used for fire protection, disaster preparedness, fire prevention, rescue, hazardous materials mitigation,
technical rescue response, medical emergency services, and public service assists. The assigned fund
balance related to this item as of June 30, 2018 is $9,754,327.
Assigned to capital projects is comprised of carryover balances for capital projects and accumulated
resources related to the City’s sales tax Measure G with a combined total of $10,166,785. Capital project
carryover balances as of June 30, 2018 are $4,996,815.
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66
NOTE 12: FUND BALANCE (CONTINUED)
c.At June 30, 2018, the following funds had deficit fund balances:
Major Capital Projects Funds:
Capital Improvement 347,562$
Civic Center 7,103,053
Nonmajor Special Revenue Funds:
Justice Assistance Grant 268
Nonmajor Capital Projects Funds:
Library Development 1,572,557
Street Facility 1,891,594
Fire Facility 490,843
NOTE 13: GOLF COURSE MANAGEMENT AGREEMENT
The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf
operations at the city-owned SilverRock Golf Course. The Agreement entered into on April 6, 2004, sets forth a
five-year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was
deemed to be complete and management was turned over to the operator. The contract has been amended and
extended numerous times with the current contract expiring June 30, 2019. The contract provides that the
operator will manage the day to day operations, hire employees, provide golf pro shop and food services, manage
all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage
accounting and payroll functions. In addition to the annual payment for management services, the City has
advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request
for reimbursement to the City to replenish the City’s advance. In addition, the agreement sets forth the
establishment of a capital reserve fund of 2 percent of green fees. For the fiscal year ending June 30, 2018, the
Golf Course had a loss before transfers of $747,234.
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JUNE 30, 2018
67
NOTE 14: CONSTRUCTION COMMITMENTS
Various construction projects were in progress at June 30, 2018. Projects costs are paid out of the capital
improvements fund. The following material construction commitments, for which funds have been encumbered,
existed at June 30, 2018, with an estimated cost to complete.
Expenditures
Project Contract to date as of Remaining
Project Name Number Amount June 30, 2018 Commitments
Madison Street Ave. 50 to Ave. 52 091002 2,914,993$ 778,492$ 2,136,501$
Dune Palms Road Street Improvements 091004 2,483,000 771,643 1,711,357
Dune Palms Bridge Improvement 111205 17,510,603 1,227,093 16,283,510
SilverRock Infrastructure Improvements 141517 5,733,021 389,969 5,343,052
Miles Avenue Median Island Landscaping 151602 1,122,738 1,003,089 119,649
LQ Village Complete Streets- Road Diet Proj 151603 2,386,442 737,245 1,649,197
La Quinta X Park 151609 3,501,639 53,203 3,448,436
Citywide Drainage Enhancements 151612 8,384,279 3,858,950 4,525,329
HSIP Intersection Improvements 201601 1,260,400 57,045 1,203,355
HSIP Traffic Signal Interconnect Network 201602 2,001,000 106,689 1,894,311
La Quinta Landscape Renovation Improvement 201603 4,682,189 937,332 3,744,857
Fritz Burns Park- Tennis and Pickleball Court 201604 607,250 431,280 175,970
Civic Center Campus Lake/ Irrigation Conver 201606 675,270 132,961 542,309
SilverRock Event Space 201608 3,650,000 54,309 3,595,691
Washington Street at Fred Waring Dr.201701 551,985 10,140 541,845
Eisenhower Retention Basin Landscape 201704 750,000 1,160 748,840
La Quinta High School ADA 201705 259,000 20,617 238,383
Jefferson Street Sidewalk Gap Closure 201706 180,000 27,585 152,415
Ave 53 Jefferson St. Roundabout 201709 2,027,328 44,721 1,982,607
Cove Public Restroom 201801 429,000 - 429,000
Highway 111 Sidewalk Improvements 201803 500,000 - 500,000
Washington St Apts Rehabilitation & Testa Property 999901 27,996,401 812,507 27,183,894
NOTE 15: REIMBURSEMENT AGREEMENTS
On September 9, 2014, the City entered into a sales tax sharing agreement with One Eleven La Quinta LLC
(“Hobby Lobby”). Under the terms of the agreement the City shall make quarterly payments of 50 percent of any
sales tax generated from Hobby Lobby in an amount not to exceed $400,000 over an eight year period. Due to the
reporting of sales tax information by the State Board of Equalization to the City, the reimbursement payments by
the City will lag by one quarter. The agreement terminates when either the $400,000 limit is reached or in eight
years whichever comes first. The Hobby Lobby business opened in December 2014. As of June 30, 2018, the
City made $50,020 in reimbursement payments to the owner leaving an outstanding balance of $305,863.
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JUNE 30, 2018
68
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY
On December 29, 2011, the California Supreme Court upheld Assembly Bill 1X 26 (“the Bill”) that provides for
the dissolution of all redevelopment agencies in the State of California. This action impacted the reporting entity
of the City of La Quinta that previously had reported a redevelopment agency within the reporting entity of the
City as a blended component unit.
The Bill provides that upon dissolution of a redevelopment agency, either the city or another unit of local
government will agree to serve as the “successor agency” to hold the assets until they are distributed to other units
of state and local government. On January 3, 2011, the City Council elected to become the Successor Agency for
the Former Redevelopment Agency (‘Former Agency”) in accordance with the Bill as part of City resolution
number 2012-002.
After enactment of the law, which occurred on June 28, 2011, redevelopment agencies in the State of California
cannot enter into new projects, obligations or commitments. Subject to the control of a newly established
oversight board, remaining assets can only be used to pay enforceable obligations in existence at the date of
dissolution (including the completion of any unfinished projects that were subject to legally enforceable
contractual commitments).
In future fiscal years, successor agencies will only be allocated revenue in the amount that is necessary to pay the
estimated annual installment payments on enforceable obligations of the Former Agency until all enforceable
obligations of the prior redevelopment agency have been paid in full and all assets have been liquidated.
In accordance with the timeline set forth in the Bill (as modified by the California Supreme Court on December
29, 2011) all redevelopment agencies in the State of California were dissolved and ceased to operate as a legal
entity as of February 1, 2012.
The Successor Agency to the Former Agency is reported as a fiduciary fund (private purpose trust fund).
a. Cash and Investments
Cash and investments reported in the accompanying financial statements consisted of the following:
Cash and investments pooled with the City 43,949,992$
Cash and investments with fiscal agent 2,435
43,952,427$
b. Loans Receivable
Owner Participation Agreement – Garff Properties, LLC
In July 2010, the Former Agency entered into an Owner Participation Agreement (OPA) with Garff
Properties-La Quinta, LLC (“Garff”) that provides for the Former Agency to provide a rehabilitation loan
to Garff of up to $2,300,000 for the construction of a new auto dealership facility and rehabilitation of an
existing dealership facility. In connection with the OPA, Garff has executed a promissory note which is
secured by a deed of trust, and an operating covenant. The loan will be repaid by crediting future sales
and property tax increment taxes generated on the site until the cumulative taxes collected equals the loan
amount. At that time, the note will be cancelled and the operating covenant will terminate.
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69
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
b.Loans Receivable (Continued)
If, after ten years of operation, a shortfall exists between the revenues collected and the outstanding loan
amount, the note will be cancelled and the operating covenant will terminate. Further, if at any time
through no fault of the dealership certain future events outside of the dealership control occur the note
will be cancelled and the operating covenant will terminate. The balance at June 30, 2018 is $616,621.
Owner Participation Agreement – Torre Nissan
In June 2011, the Former Agency entered into an Owner Participation Agreement (OPA) with an auto
dealer, Mega Dealer, LLC (“Torre Nissan”) that provides for the Former Agency to provide a
rehabilitation loan to Torre Nissan of up to $1,500,000 for the remodeling of the existing dealership and
an expansion of the dealership facility to accommodate a new line of electric and commercial vehicles.
The new expansion will also include service and parts sales facilities. In connection with the OPA, Torre
Nissan has executed a promissory note, which is secured by a subordinated deed of trust, and an operating
covenant. The loan will be repaid by crediting future sales and property tax increment taxes generated on
the site until the cumulative taxes collected equals the loan amount. If Nissan Motor Company ceases to
exist, the note will be cancelled and the operating covenant will terminate. At the end of the ten-year
operating covenant, the operating covenant will terminate and the note will be cancelled, and any
outstanding loan balance will be forgiven. The balance at June 30, 2018 is $1,104,905.
c.Due from other Governments
La Quinta Library
In April 2005, an advance of $2,490,273 was made from the former redevelopment agency to provide
funding for the construction of the public library. The loan accrues interest at the earnings rate of the
City’s investment pool fund. The remaining balance of this loan at June 30, 2018, is $1,572,557.
d.Deferred Outflows of Resources
As debt is refunded, the difference between the carrying value of the refunded debt and the reacquisition
price is recorded as a deferred outflow of resources and amortized over the shorter of the new or refunded
debt, whichever is shorter. Activity during the fiscal year is comprised of the following:
Balance at Balance
July 1, 2017 Additions Deductions June 30, 2018
Deferred charge on refunding 11,467,492$ -$583,839$ 10,883,653$
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
70
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
e. Long-Term Debt
A description of long-term debt outstanding of the Successor Agency as of June 30, 2018, follows:
Balance at Balance Due within
July 1, 2017 Additions Repayments June 30, 2018 One year
Tax allocation bonds 202,445,000$ -$ 8,485,000$ 193,960,000$ 8,360,000$
City loans 36,442,580 3,624,079 3,052,025 37,014,634 3,113,066
Unamortized premiums/discounts 11,923,169 - 698,655 11,224,514 -
Total 250,810,749$ 3,624,079$ 12,235,680$ 242,199,148$ 11,473,066$
2013 Series A
On December 17, 2013, the Successor Agency issued subordinate tax allocation refunding bonds in the
amount of $97,190,000 to refinance outstanding long term obligations held by the Successor Agency.
The 2013 Series A tax allocation bonds were issued at a premium of $6,056,280 and issuance costs of
$480,001.
Interest rates on the bonds range from 3.00 percent to 5.00 percent and are payable semi-annually on
March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable
solely from property tax revenue.
A portion of the proceeds were used to fund the bond reserve requirement. The principal balance of
outstanding bonds at June 30, 2018, is $81,945,000 with an unamortized premium of $4,542,210. The
minimum annual requirements to amortize the bond payable as of June 30, 2018, are as follows:
Year Ending
June 30,Principal Interest Total
2019 3,790,000$ 3,953,713$ 7,743,713$
2020 3,985,000 3,759,338 7,744,338
2021 4,180,000 3,555,213 7,735,213
2022 4,390,000 3,340,963 7,730,963
2023 4,610,000 3,115,963 7,725,963
2024-2028 26,745,000 11,815,111 38,560,111
2029-2033 33,870,000 4,487,810 38,357,810
2034 375,000 8,906 383,906
81,945,000$ 34,037,017$ 115,982,017$
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
71
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
e. Long-Term Debt (Continued)
2013 Series B
On December 17, 2013, the Successor Agency issued subordinate tax allocation refunding bonds in the
amount of $23,055,000 to refinance outstanding long term obligations held by the Successor Agency.
The 2013 Series B tax allocation bonds were issued at a discount of $8,951 and issuance costs of
$122,274.
The bonds consist of $3,710,000 of term bonds that accrue interest at 5.240 percent and mature on
September 1, 2026, $4,335,000 of term bonds that accrue interest at 5.550 percent and mature on
September 1, 2029, and $5,115,000 of term bonds that accrue interest at 5.820 percent and mature on
September 1, 2032. The remaining $9,895,000 matures annually with rate ranging from 0.76 percent to
4.89 percent. The interest and principal on the bonds are payable from property tax revenue.
A portion of the proceeds were used to fund the bond reserve requirement. The principal balance of
outstanding bonds at June 30, 2018, is $19,230,000 with an unamortized discount of $6,711.
The minimum annual requirements to amortize the bond payable as of June 30, 2018, are as follows:
Year Ending
June 30, Principal Interest Total
2019 920,000$ 970,318$ 1,890,318$
2020 950,000 939,623 1,889,623
2021 985,000 903,488 1,888,488
2022 1,025,000 860,981 1,885,981
2023 1,070,000 812,817 1,882,817
2024-2028 6,200,000 3,173,356 9,373,356
2029-2033 8,080,000 1,220,203 9,300,203
19,230,000$ 8,880,786$ 28,110,786$
2014 Series A
On July 9, 2014, the Successor Agency issued tax allocation refunding bonds in the amount of
$65,600,000, with a premium of $8,545,482, to refinance outstanding 2004 Series A Revenue Bonds of
$72,865,000 with interest payments ranging between 3 percent to 5.25 percent. The net proceeds of
$73,402,709 (after payment of $592,017 in issuance costs) plus an additional $4,012,653 of 2004 Series
A sinking fund monies were used to purchase U.S. Government Securities. Those securities were
deposited in an irrevocable trust with an escrow agent; and issued to pay-off $77,415,362 of remaining
principal and accrued interest of 2004 Series A. As a result, the 2004 Series A bonds are considered to be
defeased and the liability for those bonds has been removed from the Successor Agency’s long-term debt.
The principal balance of outstanding bonds at June 30, 2018, is $59,400,000. The remaining unamortized
bond premium at June 30, 2018 was $6,917,771.
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NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
72
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
e. Long-Term Debt (Continued)
The Successor Agency in effect reduced its aggregate debt service payments over the remaining maturity
period of the 2004 Series A by $11,814,531 and to obtain an economic gain (difference between the
present values of the debt service payments on the old and new debt) of $7,801,878.
The minimum annual requirements to amortize the 2014 Series A bonds payable as of June 30, 2018, are
as follows:
Year Ending
June 30,Principal Interest Total
2019 2,340,000$ 2,875,450$ 5,215,450$
2020 2,435,000 2,779,950 5,214,950
2021 2,530,000 2,668,000 5,198,000
2022 2,660,000 2,538,250 5,198,250
2023 2,795,000 2,401,875 5,196,875
2024-2028 16,190,000 9,714,750 25,904,750
2029-2033 20,665,000 5,130,125 25,795,125
2034-2035 9,785,000 495,375 10,280,375
59,400,000$ 28,603,775$ 88,003,775$
2016 Series A
On December 22, 2016, the La Quinta Redevelopment Project Areas No. 1 and 2 Subordinate Tax
Allocation Refunding Bonds 2016 Taxable Series A Bonds were issued for $35,055,000 by the Successor
Agency to the La Quinta Redevelopment Agency (the “Agency”) to refinance on an advance basis the La
Quinta Redevelopment Agency’s (the “Prior Agency”) previously issued $6,000,000 La Quinta
Redevelopment Project Area No. 2, Subordinate Taxable Tax Allocation Bonds, Series 2011 (the “2011
Project Area No. 2 Taxable Bonds”) of which $5,810,000 was outstanding and the Prior Agency’s loan
obligation under the Loan Agreement, dated February 3, 2004 as supplemented by the Second
Supplemental Loan Agreement, dated as of March 1, 2011 (the “2011 Loan Obligation”) in connection
with the La Quinta Financing Authority’s previously issued $28,850,000 Local Agency Subordinate
Taxable Revenue Bonds, 2011 Series A (the “2011 Taxable Housing Bonds”) of which $26,635,000 was
outstanding.
The Bonds were issued on a subordinate basis to the $65,600,000 Successor Agency to the La Quinta
Redevelopment Agency, La Quinta Redevelopment Project Areas No. 1 and 2, Tax Allocation Refunding
Bonds, 2014 Series. The Bonds are payable from and secured by the Pledged Tax Revenues, as defined
herein, to be derived from the La Quinta Redevelopment Project Area No. 1 and La Quinta
Redevelopment Project Area No. 2.
The principal of and interest on the Bonds are payable solely from the pledged tax revenues allocated to
the Successor Agency from the project areas. The principal balance of outstanding bonds at June 30,
2018, is $33,385,000 with an unamortized discount of $228,726.
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CITY OF LA QUINTA, CALIFORNIA
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2018
73
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
e. Long-Term Debt (Continued)
The Bonds mature in 2040, but may be called before maturity and redeemed at the option of the Agency,
in whole or in part, from the proceeds of refunding bonds or other available funds, on September 1, 2026
or on any date thereafter prior to maturity at a redemption price equal to the principal amount of Bonds to
be redeemed, without premium, plus accrued interest to the redemption date.
Year Ending
June 30, Principal Interest Total
2019 1,310,000$ 1,208,580$ 2,518,580$
2020 1,330,000 1,183,526 2,513,526
2021 1,365,000 1,153,763 2,518,763
2022 1,395,000 1,118,840 2,513,840
2023 1,430,000 1,079,255 2,509,255
2024-2028 7,835,000 4,668,385 12,503,385
2029-2033 9,375,000 3,072,634 12,447,634
2034-2038 8,655,000 897,966 9,552,966
2039-2040 690,000 18,334 708,334
33,385,000$ 14,401,283$ 47,786,283$
Loans from the City of La Quinta
The City of La Quinta loaned money to the Former Agency to cover operating and capital shortfalls. In a
letter dated November 6, 2013, the California Department of Finance approved the loans as enforceable
obligations to be paid through Successor Agency property tax. This loan approved split between the
City’s General and the Housing Authority Funds. As of June 30, 2018, principal and interest due to the
City of La Quinta was $37,014,634.
On November 22, 2017, the Department of Finance (DOF) approved the last and final Recognized
Obligation Payment Schedules (ROPS). The ROPS is a comprehensive schedule which includes all bond
debt service payments, City loan repayments, administration, and annual reporting requirements from
fiscal years 2018-2019 to 2039-2040.
f. Pledged Tax Revenues
The City pledged, as security for bonds issued, either directly or through the Financing Authority, a
portion of tax increment revenue (including Low and Moderate Income Housing set-aside and pass
through allocations) that it receives. The bonds issued were to provide financing for various capital
projects, accomplish Low and Moderate Income Housing projects and to defease previously issued bonds.
Assembly Bill 1X 26 provided that upon dissolution of the Redevelopment Agency, property taxes
allocated to redevelopment agencies no longer are deemed tax increment but rather property tax revenues
and will be allocated first to successor agencies to make payments on the indebtedness incurred by the
dissolved redevelopment agency. Total principal and interest remaining on the debt is $279,882,861 with
annual debt service requirements as indicated above. For the current year, the total property tax revenue
recognized by the Successor Agency for the payment of indebtedness incurred was $20,600,454 and the
debt service obligation on the bonds was $17,790,596.
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JUNE 30, 2018
74
NOTE 16: SUCCESSOR AGENCY TRUST FOR ASSETS OF FORMER REDEVELOPMENT
AGENCY (CONTINUED)
g. Insurance
The Successor Agency of the Former Agency is covered under the insurance policy of the City of La
Quinta at June 30, 2018.
NOTE 17: EXTRAORDINARY ITEM
Annual loan repayments are first applied to principal then interest and when received are allocated 80% General
Fund and 20% Housing Authority Fund. The total principal repayment for the fiscal year ended June 30, 2018
was $3,624,121 and is reflected as extraordinary revenue. No interest was paid during the fiscal year. The
Department of Finance approval of the last and final ROPS increased the quarterly interest rate (from 3% to 4%,
since the inception of the loan in November 2006). The interest due as of June 30, 2018 was $11,148,313.
NOTE 18: PRIOR PERIOD ADJUSTMENT
As discussed under Note 1, the City implemented GASB 75 effective July 1, 2017. Refer to Note 10 for further
disclosures related to the plan and related balances. As a result of the implementation; the City restated beginning
net position for the fiscal year 2018 as noted below:
Governmental
Activities
Beginning of the year, as previously reported
Net Position 673,989,472$
Remove previously reported Net OPEB Obligation 876,592
Deferred outflows of resources related to pension 91,822
Total OPEB Liability as of the measurement date of June 30, 2017 (1,288,598)
Beginning of the year, as restated
Net Position 673,669,288$
Following is a pro forma effect of the retroactive application:
June 30, 2017
Previously June 30, 2017
Presented Restatement Restated
Total OPEB Liability 876,592$ 412,006$ 1,288,598$
Deferred outflows of resources - 91,822 91,822
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CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE BY DEPARTMENT
GENERAL FUND
YEAR ENDED JUNE 30, 2018
See accompanying note to the required supplementary information.
75
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 107,462,473$ 107,462,473$ 107,462,473$ -$
Resources (Inflows):
Taxes 37,364,100 41,264,100 44,116,002 2,851,902
Licenses and permits 1,257,700 1,347,700 1,394,820 47,120
Intergovernmental 7,215,000 7,265,000 7,467,753 202,753
Charges for services 1,258,200 1,312,100 1,279,864 (32,236)
Use of money and property 530,000 400,000 643,171 243,171
Fines and forfeitures 246,000 266,000 375,390 109,390
Miscellaneous 490,200 508,200 1,033,808 525,608
Extraordinary Item - - 2,899,296 2,899,296
Transfer In 190,400 - 38,048 38,048
Amounts Available for Appropriations 156,014,073 159,825,573 166,710,625 6,885,052
Charges to Appropriation (Outflows):
General government
Legislative 324,000 324,000 259,964 64,036
City manager 769,000 807,460 783,671 23,789
City attorney 460,000 460,000 420,511 39,489
Marketing 1,170,400 1,173,350 1,074,172 99,178
Human resources 462,900 516,590 474,561 42,029
City clerk 552,200 583,340 527,550 55,790
Fiscal services 1,123,200 1,159,860 1,033,895 125,965
Central services 1,266,300 2,549,380 2,393,228 156,152
The Hub Customer Services 786,300 809,160 766,425 42,735
Public safety
Police 15,879,100 15,879,100 15,083,365 795,735
Public buildings 1,578,354 1,613,650 1,639,767 (26,117)
Code compliance 1,134,500 1,143,080 1,018,033 125,047
Building & safety 917,200 925,650 686,220 239,430
Fire 6,715,000 6,715,000 6,531,244 183,756
Planning and development
Current planning 524,700 554,760 482,189 72,571
Parks and recreation
Community services admin 703,500 728,650 631,998 96,652
Wellness center 679,300 661,420 581,478 79,942
Recreation Programs/Special Events 365,000 366,640 310,586 56,054
Park maintenance 1,582,300 1,635,700 1,732,772 (97,072)
Public works
Administration 1,205,500 1,206,870 786,361 420,509
Development services 595,200 628,330 493,811 134,519
Maintenance/operations - street 8,600 8,600 10,459 (1,859)
Engineering services 1,299,400 1,410,620 1,340,230 70,390
Capital outlay 37,746 2,015,000 - 2,015,000
Transfers out 8,041,000 13,242,453 5,824,567 7,417,886
Total Charges to Appropriations 48,180,700 57,118,663 44,887,058 12,231,605
Budgetary Fund Balance, June 30 107,833,373$ 102,706,910$ 121,823,567$ 19,116,657$
Budget Amounts
234
CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE
HOUSING AUTHORITY
YEAR ENDED JUNE 30, 2018
See accompanying note to the required supplementary information.
76
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 21,730,310$ 21,730,310$ 21,730,310$ -$
Resources (InFlows):
Intergovernmental - - 304,474 304,474
Use of money and property 20,000 20,000 959,554 939,554
Extraordinary item - - 724,825 724,825
Other income 899,000 992,800 98,109 (894,691)
Amounts Available for Appropriations 22,649,310 22,743,110 23,817,272 1,074,162
Charges to Appropriation (OutFlows):
Planning and development
Homeless Housing -259,000 259,000 -
Administration 158,400 234,220 173,084 61,136
Low/Mod Housing 838,600 776,100 1,553,565 (777,465)
Debt service
Principal retirement 66,500 66,500 51,989 14,511
Interest and fiscal charges 126,100 126,100 89,447 36,653
Total Charges to Appropriations 1,189,600 1,461,920 2,127,085 (665,165)
Budgetary Fund Balance, June 30 21,459,710$ 21,281,190$ 21,690,187$ 408,997$
Budget Amounts
235
CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
MISCELLANEOUS PLAN
SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY
AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS *
77
2015 2016 2017 2018
Proportion of the Net Pension Liability 0.10339% 0.12604% 0.12567% 0.12718%
Proportionate Share of the Net Pension Liability 6,433,391$ 8,651,290$ 10,874,098$ 12,612,523$
Covered Payroll 5,421,945$ 5,480,758$ 5,569,002$ 5,739,416$
Proportionate Share of the net pension liability as a
Percentage of Covered Payroll 118.65%157.85%195.26%219.75%
Plan Fiduciary Net Position as a Percentage of the 79.82%78.40%74.06%73.31%
Total Pension Liability
* - Fiscal year 2015 was the first year of implementation, therefore, only three years are shown.
Changes in Assumptions
The discount rate changed from 7.65 percent used for the June 30, 2016 measurement date to 7.15 percent used for the
June 30, 2017 measurement date.
Covered Payroll
In accordance with GASB Statement No. 82, Pension Issues - An Amendment of GASB Statement No. 67, No. 68, and No. 73,
we have restated to show covered payroll based on pensionable earnings.
236
CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
MISCELLANEOUS PLAN
SCHEDULE OF PLAN CONTRIBUTIONS
AS OF JUNE 30, FOR THE LAST TEN FISCAL YEARS *
78
2015 2016 2017 2018
Actuarially Determined Contributions - Miscellaneous 728,073$ 797,603$ 949,231$ 1,061,439$
Contributions in Relation to the Actuarially Determined Contribution (728,073) (797,603) (949,231) (1,061,439)
Contribution Deficiency (Excess)-$ -$ -$ -$
Covered Payroll 5,480,758$ 5,569,002$ 5,739,416$ 6,064,875$
Contributions as a Percentage of Covered Payroll 13.28% 14.32% 16.54% 17.50%
* - Fiscal year 2015 was the first year of implementation, therefore, only four years are shown.
Covered Payroll
In accordance with GASB Statement No. 82, Pension Issues- An Amendment of GASB Statement No. 67, No. 68,
and No. 73 , we have restated to show covered payroll based on pensionable earnings.
237
CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CHANGES IN THE TOTAL OPEB LIABILITY AND RELATED RATIOS
AS OF JUNE 30, 2018, FOR THE LAST TEN FISCAL YEARS*
79
2018
Total OPEB Liability
Service cost 90,827
Interest on the total OPEB liability 93,346
Benefit payments (91,822)
Net change in total OPEB liability 92,351
Total OPEB liability- beginning 1,288,598
Total OPEB liability- ending 1,380,949$
Covered-employee payroll 5,603,428
Total OPEB liability as a percentage of covered-employee payroll 25%
Notes to Schedule:
Funding Policy: The City funds the benefits on a pay-as-you-go basis. No assets are accumulated in a trust.
* Fiscal year 2018 was the first year of implementation
238
CITY OF LA QUINTA, CALIFORNIA
REQUIRED SUPPLEMENTARY INFORMATION
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2018
80
NOTE 1: BUDGETS AND BUDGETARY ACCOUNTING
a.Budget Procedures
General Budget Policies
The City adopts an annual budget prepared on the modified accrual basis of accounting for its
governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or
his designee is authorized to transfer budgeted amounts between the accounts of any department or funds
that are approved by City Council. Prior year appropriations lapse unless they are approved for carryover
into the following fiscal year. Expenditures may not legally exceed appropriations at the department level.
Budget Basis of Accounting
Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting
principles (GAAP). The Transportation Uniform Mitigation Fee and Indian Gaming Funds did not adopt
a budget.
239
81
OTHER GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital
projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of
La Quinta has the following Special Revenue Funds:
State Gas Tax Fund – To account for gasoline allocations made by the State of California. These revenues are
restricted by the State to expenditures for street-related purposes only.
Library and Museum Fund – To account for revenues from property tax increment dedicated library and museum
services.
Federal Assistance Fund – To account for revenues from the Community Development Block Grants received
from the Federal Government and the expenditures of those resources.
State Law Enforcement Services Account (SLESA) Fund – To account for state funded “Citizens for Public
Safety” (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such
as anti-gang community crime prevention.
Indian Gaming Fund – To account for contributions for public safety activities to reduce crime and increase
public safety.
Lighting and Landscape Special Assessment District 89-1 Fund – To account for special assessments levied on
real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements.
Quimby Fund – To account for the accumulation of developer fees received under the provisions of the Quimby
Act for park development and improvements. Capital projects to be funded from this source will be budgeted and
expended in a separate capital projects fund.
La Quinta Public Safety Officer Fund – To account for contributions to be distributed to public safety officers
disabled or killed in the line of duty.
Art in Public Places – To account for development fees paid in lieu of acquisition and installation of approved
artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of
artworks at approved sites.
South Coast Air Quality Fund – To account for contributions from the South Coast Air Quality Management
District. Use is limited to reduction and control of airborne pollutants.
AB 939 Fund – To account for the State mandated program to reduce waste sent to the landfills through recycling
efforts.
Development Agreement Fund – To account for the proceeds of development agreement revenues collected and
the related expenditures in accordance with State requirements.
Law Enforcement Fund – To account for law enforcement grants and restricted revenue for public safety.
Justice Assistance Grant Fund – To account for Federal Bureau of Justice Block Grant program grant funds,
which are used to reduce crime and improve public safety.
240
82
SPECIAL REVENUE FUNDS (CONTINUED)
Measure A Fund – To account for the revenues and expenditures related to Measure A monies.
Transportation Uniform Mitigation Fee Fund – To account for the revenues and expenditures related to
Transportation Uniform Mitigation Fee monies.
CAPITAL PROJECT FUNDS
Capital projects funds account for the financial resources to be used for the acquisition, construction or
improvements of major capital facilities and infrastructure.
Infrastructure Fund – To account for the accumulation of resources provided through developer fees for the
acquisition, construction or improvement of the City’s infrastructure, prior to adoption of the new Developer
Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this
date, and is budgeted by the Council through adoption of the annual capital improvement program budget.
Transportation Fund, Parks and Recreations Fund, Library Development Fund, Community Center Fund, Street
Facility Fund, Park Facility Fund, Fire Facility Fund – To account for the accumulation of resources provided
through developer fees for the acquisition, construction, or improvement of the City’s infrastructure. The
Developer Impact Fee was adopted by the City Council on August 16, 1999. Eight new funds have been
established to account for the specific impact areas of these fees, and are budgeted by the Council through
adoption of the annual Capital Improvement Program budget.
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental
long-term debt principal and interest.
La Quinta Financing Authority Fund – To account for rental activity for the Civic Center and rental income used
to pay the Financing Authority Civic Center and 2004 Local Agency Revenue Bond debt obligations.
241
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
JUNE 30, 2018
83
Library and Federal
Gas Tax Museum Assistance SLESA
Assets:
Pooled cash and investments 353,656$ 4,928,675$ -$ 65,004$
Receivables:
Taxes - - - -
Accrued interest 1,083 12,878 - 109
Due from other governments 35,372 874,054 - 25,000
Total Assets 390,111$ 5,815,607$ -$ 90,113$
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable 12,657$ 29,844$ -$ 31,475$
Due to other governments - - - -
Due to other funds - - - -
Advances from other funds - - - -
Total Liabilities 12,657 29,844 - 31,475
Deferred Inflow of Resources:
Unavailable revenues - 874,054 - -
Fund Balances:
Restricted for:
Planning and development projects - - - -
Public safety - - - 58,638
Community services - 4,911,709 - -
Public works 377,454 - - -
Capital projects - - - -
Unassigned - - - -
Total Fund Balances 377,454 4,911,709 - 58,638
Total Liabilities, Deferred Inflows
of Resources and Fund Balances 390,111$ 5,815,607$ -$ 90,113$
Special Revenue Funds
242
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
84
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Lighting and
Indian Gaming Landscaping Quimby Public Safety
-$ 449,949$ 4,583,220$ 40,338$
- 18,880 - -
- 922 12,696 105
- -- -
-$ 469,751$ 4,595,916$ 40,443$
-$ 59,126$ -$ -$
- - - -
- - - -
- - - -
- 59,126 - -
- - - -
- - - -
- - - 40,443
- - 4,595,916 -
- 410,625 - -
- - - -
- - - -
- 410,625 4,595,916 40,443
-$ 469,751$ 4,595,916$ 40,443$
Special Revenue Funds
243
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
85
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Art in South Coast Development
Public Places Air Quality AB 939 Agreement
507,653$ 85,866$ 814,034$ 56,494$
- - 2,893 -
1,374 442 2,097 336
- 13,392 10,377 -
509,027$ 99,700$ 829,401$ 56,830$
-$ 10,044$ 2,742$ -$
- - - -
- - - -
- - - -
- 10,044 2,742 -
- - - -
- 89,656 826,659 -
- - - -
509,027 - - -
- - - -
- - - 56,830
- - - -
509,027 89,656 826,659 56,830
509,027$ 99,700$ 829,401$ 56,830$
Special Revenue Funds
244
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
86
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Justice Transportation
Law Assistance Uniform
Enforcement Grant Measure A Mitigation Fee
298,392$ -$ 1,119,892$ 65,249$
- - 122,874 -
530 -2,782 99
12,299 ---
311,221$ -$ 1,245,548$ 65,348$
3,078$ -$ -$ 64,250$
- - - -
5,667 268 - -
- - - -
8,745 268 - 64,250
- - - -
- - - 1,098
302,476 - - -
- - - -
- -1,245,548 -
- ---
- (268) - -
302,476 (268) 1,245,548 1,098
311,221$ -$ 1,245,548$ 65,348$
Special Revenue Funds
245
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
87
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Parks and Library
Infrastructure Transportation Recreation Development
23,851$ 3,089,108$ 887,905$ -$
- - - -
63 9,272 - -
- - - -
23,914$ 3,098,380$ 887,905$ -$
-$ -$ -$ -$
- - - 1,572,557
- - - -
- - - -
- - - 1,572,557
- - - -
- - - -
- - - -
- - - -
- - - -
23,914 3,098,380 887,905 -
- - - (1,572,557)
23,914 3,098,380 887,905 (1,572,557)
23,914$ 3,098,380$ 887,905$ -$
Capital Projects Funds
246
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
88
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Community
Center Street Facility Park Facility Fire Facility
136,626$ -$ 3$ -$
- - - -
331 -2 -
- ---
136,957$ -$ 5$ -$
-$-$-$-$
- -- -
- 122 - -
-1,891,472 -490,843
-1,891,594 -490,843
- - - -
- - - -
- - - -
- - - -
- - - -
136,957 -5 -
- (1,891,594) -(490,843)
136,957 (1,891,594) 5 (490,843)
136,957$ -$ 5$ -$
Capital Project Funds
247
CITY OF LA QUINTA, CALIFORNIA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
JUNE 30, 2018
89
Assets:
Pooled cash and investments
Receivables:
Taxes
Accrued interest
Due from other governments
Total Assets
Liabilities, Deferred Inflow of
Resources and Fund Balances:
Liabilities:
Accounts payable
Due to other governments
Due to other funds
Advances from other funds
Total Liabilities
Deferred Inflow of Resources:
Unavailable revenues
Fund Balances:
Restricted for:
Planning and development projects
Public safety
Community services
Public works
Capital projects
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
of Resources and Fund Balances
Debt Service
Funds
Total
Financing Governmental
Authority Funds
177$ 17,506,092$
- 144,647
- 45,121
- 970,494
177$ 18,666,354$
-$ 213,216$
- 1,572,557
- 6,057
- 2,382,315
- 4,174,145
- 874,054
- 917,413
- 401,557
- 10,016,652
- 2,033,627
177 4,204,168
- (3,955,262)
177 13,618,155
177$ 18,666,354$
248
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
YEAR ENDED JUNE 30, 2018
90
Library and Federal
Gas Tax Museum Assistance SLESA
Revenues:
Taxes -$ -$ -$ -$
Assessments - - - -
Intergovernmental 1,002,529 2,626,417 187,282 156,083
Use of money and property 3,651 36,102 - 89
Developer participation - - - -
Miscellaneous 46,243 - - -
Total Revenues 1,052,423 2,662,519 187,282 156,172
Expenditures:
Current:
General government - - - -
Public safety - - - 83,095
Planning and development - - - -
Community services - 1,705,560 - -
Public works 1,108,502 - 18,360 -
Capital outlay - 532,125 - -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total Expenditures 1,108,502 2,237,685 18,360 83,095
Excess (Deficiency) of Revenues
Over (Under) Expenditures (56,079) 424,834 168,922 73,077
Other Financing Sources (Uses):
Transfers in 293,500 - - -
Transfers out (187,507) - (168,922) -
Total Other Financing Sources (Uses)105,993 - (168,922) -
Net Change in Fund Balances 49,914 424,834 - 73,077
Fund Balances, Beginning of Year 327,540 4,486,875 - (14,439)
Fund Balances, End of Year 377,454$ 4,911,709$ -$ 58,638$
Special Revenue Funds
249
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
91
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Lighting and
Indian Gaming Landscaping Quimby Public Safety
-$ -$ -$ -$
- 950,541 - -
- - - -
- 1,899 38,169 295
- - 15,138 -
- - - -
- 952,440 53,307 295
- - - -
- - - -
- - - -
- - - -
- 1,395,988 - -
- - - -
- - - -
- - - -
- 1,395,988 - -
- (443,548) 53,307 295
- 490,000 - 2,000
(38,048) - (462,938) -
(38,048) 490,000 (462,938) 2,000
(38,048) 46,452 (409,631) 2,295
38,048 364,173 5,005,547 38,148
-$ 410,625$ 4,595,916$ 40,443$
Special Revenue Funds
250
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
92
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Art in South Coast Development
Public Places Air Quality AB 939 Agreement
-$ -$54,111$ -$
- -- -
- 51,892 10,377 -
4,034 2,004 5,811 1,611
32,607 - - -
6,750 - - -
43,391 53,896 70,299 1,611
- - - -
- - - -
-38,920 17,901 -
14,686 - - -
- - - -
70,012 91,566 -80,996
- - - -
- - - -
84,698 130,486 17,901 80,996
(41,307) (76,590) 52,398 (79,385)
- - - -
- - - -
- - - -
(41,307) (76,590) 52,398 (79,385)
550,334 166,246 774,261 136,215
509,027$ 89,656$ 826,659$ 56,830$
Special Revenue Funds
251
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
93
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Justice Transportation
Law Assistance Uniform
Enforcement Grant Measure A Mitigation Fee
-$ -$ 761,137$ -$
- - - -
18,040 - - -
(1,326) - 7,219 7
- - - -
- - 11,147 -
16,714 - 779,503 7
- - - -
21,548 - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
21,548 - - -
(4,834) - 779,503 7
300,000 - - -
- - (388,747) -
300,000 - (388,747) -
295,166 - 390,756 7
7,310 (268) 854,792 1,091
302,476$ (268)$ 1,245,548$ 1,098$
Special Revenue Funds
252
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
94
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Parks and Library
Infrastructure Transportation Recreation Development
-$ -$ -$-$
- - - -
- - - -
182 30,144 (6,762) -
- 509,221 335,872 56,416
- - - -
182 539,365 329,110 56,416
- - - -
- - - -
- - - -
- - - -
-400,000 - -
--- -
- - - -
- - - 19,138
-400,000 -19,138
182 139,365 329,110 37,278
- - - -
-(697,811) - -
-(697,811) - -
182 (558,446) 329,110 37,278
23,732 3,656,826 558,795 (1,609,835)
23,914$ 3,098,380$ 887,905$ (1,572,557)$
Capital Projects Funds
253
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
95
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Community
Center Street Facility Park Facility Fire Facility
-$ -$ -$ -$
- - - -
- - - -
837 - 10 -
21,156 20,782 6,560 66,456
- - - -
21,993 20,782 6,570 66,456
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
-21,296 - 4,634
-21,296 - 4,634
21,993 (514)6,570 61,822
-6,567 - -
--(6,567) -
- 6,567 (6,567) -
21,993 6,053 3 61,822
114,964 (1,897,647) 2 (552,665)
136,957$ (1,891,594)$ 5$ (490,843)$
Capital Projects Funds
254
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES,
EXPENDITURES AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS (CONTINUED)
YEAR ENDED JUNE 30, 2018
96
Revenues:
Taxes
Assessments
Intergovernmental
Use of money and property
Developer participation
Miscellaneous
Total Revenues
Expenditures:
Current:
General government
Public safety
Planning and development
Community services
Public works
Capital outlay
Debt service:
Principal retirement
Interest and fiscal charges
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Other Financing Sources (Uses):
Transfers in
Transfers out
Total Other Financing Sources (Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
Debt Service
Funds
Total
Financing Governmental
Authority Funds
-$ 815,248$
-950,541
-4,052,620
671,451 795,427
-1,064,208
-64,140
671,451 7,742,184
3,133 3,133
-104,643
-56,821
-1,720,246
-2,922,850
-774,699
615,000 615,000
53,141 98,209
671,274 6,295,601
177 1,446,583
95 1,092,162
-(1,950,540)
95 (858,378)
272 588,205
(95) 13,029,950
177$ 13,618,155$
255
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
STATE GAS TAX
YEAR ENDED JUNE 30, 2018
97
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 327,540$ 327,540$ 327,540$ -$
Resources (InFlows):
Intergovernmental 1,119,900 1,119,900 1,002,529 (117,371)
Use of money and property 2,000 2,000 3,651 1,651
Miscellaneous - - 46,243 46,243
Transfers in 293,500 293,500 293,500 -
Amounts Available for Appropriations 1,742,940 1,742,940 1,673,463 (69,477)
Charges to Appropriation (OutFlows):
Public works 1,204,500 1,211,740 1,108,502 103,238
Transfers out 230,500 230,500 187,507 42,993
Total Charges to Appropriations 1,435,000 1,442,240 1,296,009 146,231
Budgetary Fund Balance, June 30 307,940$ 300,700$ 377,454$ 76,754$
Budget Amounts
256
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
LIBRARY AND MUSEUM
YEAR ENDED JUNE 30, 2018
98
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 4,486,875$ 4,486,875$ 4,486,875$ -$
Resources (InFlows):
Intergovernmental 2,244,000 2,244,000 2,626,417 382,417
Use of money and property 10,000 10,000 36,102 26,102
Amounts Available for Appropriations 6,740,875 6,740,875 7,149,394 408,519
Charges to Appropriation (OutFlows):
Community services 1,947,500 1,994,500 1,705,560 288,940
Capital Outlay - 530,000 532,125 (2,125)
Total Charges to Appropriations 1,947,500 2,524,500 2,237,685 286,815
Budgetary Fund Balance, June 30 4,793,375$ 4,216,375$ 4,911,709$ 695,334$
Budget Amounts
257
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
FEDERAL ASSISTANCE
YEAR ENDED JUNE 30, 2018
99
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 -$ -$-$ -$
Resources (InFlows):
Intergovernmental 125,800 189,089 187,282 (1,807)
Amounts Available for Appropriations 125,800 189,089 187,282 (1,807)
Charges to Appropriation (OutFlows):
Public Works 20,200 20,200 18,360 1,840
Transfers out 105,600 168,889 168,922 (33)
Total Charges to Appropriations 125,800 189,089 187,282 1,807
Budgetary Fund Balance, June 30 -$ -$ -$-$
Budget Amounts
258
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
SLESA
YEAR ENDED JUNE 30, 2018
100
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (14,439)$ (14,439)$ (14,439)$ -$
Resources (InFlows):
Intergovernmental 100,000 100,000 156,083 56,083
Use of money and property 100 100 89 (11)
Amounts Available for Appropriations 85,661 85,661 141,733 56,072
Charges to Appropriation (OutFlows):
Public safety 100,000 100,000 83,095 16,905
Total Charges to Appropriations 100,000 100,000 83,095 16,905
Budgetary Fund Balance, June 30 (14,339)$ (14,339)$ 58,638$ 72,977$
Budget Amounts
259
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
LIGHTING AND LANDSCAPING
YEAR ENDED JUNE 30, 2018
101
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 364,173$ 364,173$ 364,173$ -$
Resources (InFlows):
Assessments 958,900 958,900 950,541 (8,359)
Use of money and property - - 1,899 1,899
Transfers in 490,000 490,000 490,000 -
Amounts Available for Appropriations 1,813,073 1,813,073 1,806,612 (6,461)
Charges to Appropriation (OutFlows):
Public works 1,519,300 1,527,920 1,395,987 131,933
Total Charges to Appropriations 1,519,300 1,527,920 1,395,987 131,933
Budgetary Fund Balance, June 30 293,773$ 285,153$ 410,625$ 125,472$
Budget Amounts
260
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
QUIMBY
YEAR ENDED JUNE 30, 2018
102
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 5,005,547$ 5,005,547$ 5,005,547$ -$
Resources (InFlows):
Investment income 15,000 15,000 38,169 23,169
Developer participation 40,000 40,000 15,138 (24,862)
Amounts Available for Appropriations 5,060,547 5,060,547 5,058,854 (1,693)
Charges to Appropriation (OutFlows):
Transfers out - 4,013,078 462,938 3,550,140
Total Charges to Appropriations - 4,013,078 462,938 3,550,140
Budgetary Fund Balance, June 30 5,060,547$ 1,047,469$ 4,595,916$ 3,548,447$
Budget Amounts
261
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
PUBLIC SAFETY
YEAR ENDED JUNE 30, 2018
103
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 38,148$ 38,148$ 38,148$ -$
Resources (InFlows):
Use of money and property 100 100 295 195
Transfers in 2,000 2,000 2,000 -
Amounts Available for Appropriations 40,248 40,248 40,443 195
Budgetary Fund Balance, June 30 40,248$ 40,248$ 40,443$ 195$
Budget Amounts
262
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
ART IN PUBLIC PLACES
YEAR ENDED JUNE 30, 2018
104
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 550,334$ 550,334$ 550,334$ -$
Resources (InFlows):
Use of money and property 3,500 3,500 4,034 534
Developer participation 50,000 35,000 32,607 (2,393)
Miscellaneous revenue - 6,700 6,750 50
Amounts Available for Appropriations 603,834 595,534 593,725 (1,809)
Charges to Appropriation (OutFlows):
Community services 22,000 22,000 14,686 7,314
Capital outlay 100,000 100,000 70,012 29,988
Transfers out - 200,000 - 200,000
Total Charges to Appropriations 122,000 322,000 84,698 237,302
Budgetary Fund Balance, June 30 481,834$ 273,534$ 509,027$ 235,493$
Budget Amounts
263
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
SOUTH COAST AIR QUALITY
YEAR ENDED JUNE 30, 2018
105
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 166,246$ 166,246$ 166,246$ -$
Resources (InFlows):
Intergovernmental 50,000 50,000 51,892 1,892
Use of money and property 300 300 2,004 1,704
Amounts Available for Appropriations 216,546 216,546 220,142 3,596
Charges to Appropriation (OutFlows):
Planning and development 32,000 119,000 130,486 (11,486)
Total Charges to Appropriations 32,000 119,000 130,486 (11,486)
Budgetary Fund Balance, June 30 184,546$ 97,546$ 89,656$ (7,890)$
Budget Amounts
264
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
AB 939
YEAR ENDED JUNE 30, 2018
106
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 774,261$ 774,261$ 774,261$ -$
Resources (InFlows):
Taxes 60,000 60,000 54,111 (5,889)
Intergovernmental - - 10,377 10,377
Use of money and property 2,500 2,500 5,811 3,311
Amounts Available for Appropriations 836,761 836,761 844,560 7,799
Charges to Appropriation (OutFlows):
Planning and development 20,000 20,000 17,901 2,099
Total Charges to Appropriations 20,000 20,000 17,901 2,099
Budgetary Fund Balance, June 30 816,761$ 816,761$ 826,659$ 9,898$
Budget Amounts
265
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
LAW ENFORCEMENT
YEAR ENDED JUNE 30, 2018
107
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 7,310$ 7,310$ 7,310$ -$
Resources (InFlows):
Intergovernmental - 18,300 18,040 (260)
Use of money and property - - (1,326) (1,326)
Transfer In 300,000 300,000 300,000 -
Amounts Available for Appropriations 307,310 325,610 324,024 (1,586)
Charges to Appropriation (OutFlows):
Public safety - 6,000 21,548 (15,548)
Total Charges to Appropriations - 6,000 21,548 (15,548)
Budgetary Fund Balance, June 30 307,310$ 319,610$ 302,476$ (17,134)$
Budget Amounts
266
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
JUSTICE ASSISTANCE GRANT
YEAR ENDED JUNE 30, 2018
108
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (268)$ (268)$ (268)$ -$
Resources (InFlows):
Intergovernmental - - - -
Use of money and property - - - -
Amounts Available for Appropriations (268) (268) (268) -
Budgetary Fund Balance, June 30 (268)$ (268)$ (268)$ -$
Budget Amounts
267
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
MEASURE A
YEAR ENDED JUNE 30, 2018
109
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 854,792$ 854,792$ 854,792$ -$
Resources (InFlows):
Taxes 724,500 724,500 761,137 36,637
Use of money and property - - 7,219 7,219
Miscellaneous revenue - 11,000 11,147 147
Amounts Available for Appropriations 1,579,292 1,590,292 1,634,295 44,003
Charges to Appropriation (OutFlows):
Public Works - 11,000 - (11,000)
Transfers out 787,000 1,827,604 388,747 1,438,857
Total Charges to Appropriations 787,000 1,838,604 388,747 1,427,857
Budgetary Fund Balance, June 30 792,292$ (248,312)$ 1,245,548$ 1,493,860$
Budget Amounts
268
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
CAPITAL IMPROVEMENT
YEAR ENDED JUNE 30, 2018
110
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (178,798)$ (178,798)$ (178,798)$ -$
Resources (InFlows):
Intergovernmental -21,084,275 730,412 (20,353,863)
Use of money and property --(9,486) (9,486)
Developer participation -874,491 324,943 (549,548)
Transfers in 8,423,900 26,947,279 6,302,130 (20,645,149)
Amounts Available for Appropriations 8,245,102 48,727,247 7,169,201 (41,558,046)
Charges to Appropriation (OutFlows):
Planning and development - - 126,009 (126,009)
Capital outlay 8,614,400 48,708,066 7,390,754 41,317,312
Total Charges to Appropriations 8,614,400 48,708,066 7,516,763 41,191,303
Budgetary Fund Balance, June 30 (369,298)$ 19,181$ (347,562)$ (366,743)$
Budget Amounts
269
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
CIVIC CENTER
YEAR ENDED JUNE 30, 2018
111
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (7,169,261)$ (7,169,261)$ (7,169,261)$ -$
Resources (InFlows):
Use of money and property - - 17 17
Developer participation 100,000 120,000 145,477 25,477
Amounts Available for Appropriations (7,069,261) (7,049,261) (7,023,767) 25,494
Charges to Appropriation (OutFlows):
Debt service:
Interest and fiscal charges - 56,000 79,286 (23,286)
Total Charges to Appropriations - 56,000 79,286 (23,286)
Budgetary Fund Balance, June 30 (7,069,261)$ (7,105,261)$ (7,103,053)$ 2,208$
Budget Amounts
270
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
TRANSPORTATION
YEAR ENDED JUNE 30, 2018
112
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 3,656,826$ 3,656,826$ 3,656,826$ -$
Resources (InFlows):
Use of money and property 19,000 19,000 30,144 11,144
Developer participation 350,000 396,000 509,221 113,221
Amounts Available for Appropriations 4,025,826 4,071,826 4,196,191 124,365
Charges to Appropriation (OutFlows):
Public Works 400,000 400,000 400,000 -
Transfers out 605,100 3,037,525 697,811 2,339,714
Total Charges to Appropriations 1,005,100 3,437,525 1,097,811 2,339,714
Budgetary Fund Balance, June 30 3,020,726$ 634,301$ 3,098,380$ 2,464,079$
Budget Amounts
271
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
PARKS AND RECREATION
YEAR ENDED JUNE 30, 2018
113
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 558,795$ 558,795$ 558,795$ -$
Resources (InFlows):
Use of money and property - - (6,762) (6,762)
Developer participation 200,000 254,000 335,872 81,872
Amounts Available for Appropriations 758,795 812,795 887,905 75,110
Budgetary Fund Balance, June 30 758,795$ 812,795$ 887,905$ 75,110$
Budget Amounts
272
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
LIBRARY DEVELOPMENT
YEAR ENDED JUNE 30, 2018
114
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (1,609,835)$ (1,609,835)$ (1,609,835)$ -$
Resources (InFlows):
Developer participation 30,000 43,000 56,416 13,416
Amounts Available for Appropriations (1,579,835) (1,566,835) (1,553,419) 13,416
Charges to Appropriation (OutFlows):
Debt service:
Interest and fiscal charges - 14,000 19,138 (5,138)
Total Charges to Appropriations - 14,000 19,138 (5,138)
Budgetary Fund Balance, June 30 (1,579,835)$ (1,580,835)$ (1,572,557)$ 8,278$
Budget Amounts
273
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
COMMUNITY CENTER
YEAR ENDED JUNE 30, 2018
115
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 114,964$ 114,964$ 114,964$ -$
Resources (InFlows):
Use of money and property 400 400 837 437
Developer participation 15,000 15,000 21,156 6,156
Amounts Available for Appropriations 130,364 130,364 136,957 6,593
Charges to Appropriation (OutFlows):
Transfers out 101,600 101,600 - (101,600)
Total Charges to Appropriations 101,600 101,600 - (101,600)
Budgetary Fund Balance, June 30 28,764$ 28,764$ 136,957$ 108,193$
Budget Amounts
274
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
STREET FACILITY
YEAR ENDED JUNE 30, 2018
116
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (1,897,647)$ (1,897,647)$ (1,897,647)$ -$
Resources (InFlows):
Developer participation 15,000 15,000 20,782 5,782
Transfers in -5,000 6,567 1,567
Amounts Available for Appropriations (1,882,647) (1,877,647) (1,870,298) 7,349
Charges to Appropriation (OutFlows):
Debt service:
Interest and fiscal charges - 15,000 21,296 (6,296)
Total Charges to Appropriations - 15,000 21,296 (6,296)
Budgetary Fund Balance, June 30 (1,882,647)$ (1,892,647)$ (1,891,594)$ 1,053$
Budget Amounts
275
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
PARK FACILITY
YEAR ENDED JUNE 30, 2018
117
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 2$ 2$ 2$ -$
Resources (InFlows):
Use of money and property - - 10 10
Developer participation 4,000 4,000 6,560 2,560
Amounts Available for Appropriations 4,002 4,002 6,572 2,570
Charges to Appropriation (OutFlows):
Debt service:
Interest and fiscal charges - 5,000 6,567 (1,567)
Total Charges to Appropriations - 5,000 6,567 (1,567)
Budgetary Fund Balance, June 30 4,002$ (998)$ 5$ 1,003$
Budget Amounts
276
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
FIRE FACILITY
YEAR ENDED JUNE 30, 2018
118
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (552,665)$ (552,665)$ (552,665)$ -$
Resources (InFlows):
Developer participation 40,000 55,000 66,456 11,456
Amounts Available for Appropriations (512,665) (497,665) (486,209) 11,456
Charges to Appropriation (OutFlows):
Debt service:
Interest and fiscal charges - 3,000 4,634 (1,634)
Total Charges to Appropriations - 3,000 4,634 (1,634)
Budgetary Fund Balance, June 30 (512,665)$ (500,665)$ (490,843)$ 9,822$
Budget Amounts
277
CITY OF LA QUINTA, CALIFORNIA
BUDGETARY COMPARISON SCHEDULE
FINANCING AUTHORITY
YEAR ENDED JUNE 30, 2018
119
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 (95)$ (95)$ (95)$ -$
Resources (InFlows):
Use of money and property 671,400 671,400 671,451 51
Transfers in - - 95 95
Amounts Available for Appropriations 671,305 671,305 671,451 146
Charges to Appropriation (OutFlows):
General government 3,300 3,300 3,133 167
Debt service:
Principal retirement 615,000 615,000 615,000 -
Interest and fiscal charges 53,100 53,100 53,141 (41)
Total Charges to Appropriations 671,400 671,400 671,274 126
Budgetary Fund Balance, June 30 (95)$ (95)$ 177$ 272$
Budget Amounts
278
120
INTERNAL SERVICE FUNDS
Internal service funds are used to account for activities involved in rendering services to departments within the
City. Costs of materials and services used are accumulated in this fund and charged to the user departments as
such goods are delivered or services rendered.
The City of La Quinta has the following Internal Service Funds:
Equipment Replacement Fund – To account for the operational maintenance and ultimate replacement of City
owned and operated vehicles and equipment.
Information Technology Fund – To account for the purchase and replacement of information systems.
Park Equipment and Facilities Fund – To account for the purchase and replacement of City owned parked facility
infrastructure.
Insurance Fund – To account for the City’s insurance coverage.
279
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF NET POSITION
INTERNAL SERVICE FUNDS
JUNE 30, 2018
121
Park
Equipment Information Equipment
Replacement Technology and Facilities Insurance Totals
Assets:
Current:
Cash and investments 2,830,200$ 774,169$ 3,107,175$ 1,247$ 6,712,791$
Receivables:
Accrued interest 7,582 1,800 8,214 462 18,058
Prepaid costs - 28,986 - 614,146 643,132
Total Current Assets 2,837,782 804,955 3,115,389 615,855 7,373,981
Noncurrent:
Capital assets - net of accumulated depreciation 1,456,498 376,159 13,148,195 - 14,980,852
Total Assets 4,294,280$ 1,181,114$ 16,263,584$ 615,855$ 22,354,833$
Liabilities and Net Position
Liabilities:
Current:
Accounts payable 11,102$ 57,406$ 52,698$ -$ 121,206$
Accrued liabilities - - - - -
Due to other funds - - - 358,057 358,057
Current portion of capital leases 107,450 - - - 107,450
Total Current Liabilities 118,552 57,406 52,698 358,057 586,713
Noncurrent:
Long-term portion of capital leases 531,173 5,112 - - 536,285
Total Liabilities 649,725 62,518 52,698 358,057 1,122,998
Net Position:
Net investment in capital assets 817,875 371,047 13,148,195 - 14,337,117
Unrestricted 2,826,680 747,549 3,062,691 257,798 6,894,718
Total Net Position 3,644,555 1,118,596 16,210,886 257,798 21,231,835
Total Liabilities and Net Position 4,294,280$ 1,181,114$ 16,263,584$ 615,855$ 22,354,833$
Governmental Activities - Internal Service Funds
280
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET POSITION
INTERNAL SERVICE FUNDS
YEAR ENDED JUNE 30, 2018
122
Park
Equipment Information Equipment and
Replacement Technology Facilities Insurance Totals
Operating Revenues:
Sales and service charges 564,000$ 750,142$ 300,000$ 989,000$ 2,603,142$
Operating Expenses:
Administration and general 86,573 73,206 1,000 323,931 484,710
Fuel and oil 54,198 - - - 54,198
Maintenance and parts 182,283 - - - 182,283
Contract services - 323,106 299,363 -622,469
Software and supplies - 357,577 - 580,417 937,994
Depreciation expense 155,260 155,646 530,421 -841,327
Total Operating Expenses 478,314 909,535 830,784 904,348 3,122,981
Operating Income (Loss)85,686 (159,393) (530,784) 84,652 (519,839)
Nonoperating Revenue (Expenses):
Interest revenue 22,039 4,622 23,428 2,982 53,071
Miscellaneous revenue 13,379 - - 3,986 17,365
Interest expense - (647) - - (647)
Gain on disposal of capital assets 130,235 89,804 - - 220,039
Total Nonoperating
Revenues (Expenses)165,653 93,779 23,428 6,968 289,828
Income (Loss) before transfers 251,339 (65,614) (507,356) 91,620 (230,011)
Transfers out (91,233) - - - (91,233)
Changes in Net Position 160,106 (65,614) (507,356) 91,620 (321,244)
Net Position:
Beginning of Year 3,484,449 1,184,210 16,718,242 166,178 21,553,079
End of Fiscal Year 3,644,555$ 1,118,596$ 16,210,886$ 257,798$ 21,231,835$
Governmental Activities - Internal Service Funds
281
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
YEAR ENDED JUNE 30, 2018
123
Park
Equipment Information Equipment
Replacement Technology and Facilities Insurance Totals
Cash Flows from Operating Activities:
Cash received from interfund services provided 564,000$ 750,142$ 300,000$ 987,871$ 2,602,013$
Cash paid to suppliers for goods and services (314,651) (730,102) (247,980) (993,136) (2,285,869)
Net Cash Provided (Used) by
Operating Activities 249,349 20,040 52,020 (5,265) 316,144
Cash Flows from Capital
and Related Financing Activities:
Capital contributions - - - - -
Acquisition and construction of capital assets (606,194) (101,160) (58,530) - (765,884)
Interest paid on capital debt - (647) - - (647)
Capital lease 210,995 (47,503) - - 163,492
Proceeds from sales of capital assets 130,235 89,804 - - 220,039
Net Cash Provided/(Used) for
Capital and Related Financing Activities (264,964) (59,506) (58,530) - (383,000)
Cash Flows from Non-Capital
and Related Financing Activities:
Other receipts - - - 3,986 3,986
Cash Flows from Investing Activities
Interest received (59,137) 3,847 19,597 2,526 (33,167)$
Net Cash Provided by
Investing Activities (59,137) 3,847 19,597 2,526 (33,167)
Net Increase (Decrease) in Cash and
Cash Equivalents (74,752) (35,619) 13,087 1,247 (96,037)
Cash and Cash Equivalents at Beginning of Year 2,904,952 809,788 3,094,088 - 6,808,828
Cash and Cash Equivalents at End of Year 2,830,200$ 774,169$ 3,107,175$ 1,247$ 6,712,791$
- - -
Reconciliation of Operating Income to Net Cash
Provided (used) by Operating Activities:
Operating income (loss) 85,686$ (159,393)$ (530,784)$ 84,652$ (519,839)$
Adjustments to reconcile operating income (loss)
net cash provided (used) by operating activities:
Depreciation 155,260 155,646 530,421 - 841,327
(Increase) decrease in prepaid expenses - (11,742) - 55,239 43,497
Increase (decrease) in accounts payable 8,403 36,331 52,383 - 97,117
Increase (decrease) in accrued liabilities - (802) - (1,129) (1,931)
Increase (decrease) in due to other funds - - - (144,027) (144,027)
Total Adjustments 163,663 179,433 582,804 (89,917) 835,983
Net Cash Provided (Used) by
Operating Activities 249,349$ 20,040$ 52,020$ (5,265)$ 316,144$
Non-Cash Investing, Capital, and Financing Activities:
There were no non-cash transactions in the current year.
Governmental Activities - Internal Service Funds
282
124
AGENCY FUNDS
Agency funds are used to account for assets held by the City as an agent for individual, private organizations and
other governmental units. The agency funds and their purposes are as follows:
The City of La Quinta has the following agency funds:
Assessment District No. 97-1 and 2001-1 – To account for assessments paid to the City for debt services payments
on bond issues used to finance sewer improvements.
283
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF NET POSITION
ALL AGENCY FUNDS
JUNE 30, 2018
125
Assessment Assessment
District No. 97-1 District No. 2001 Totals
Assets:
Pooled cash and investments 28,477$ 143,317$ 171,794$
Receivables:
Accrued interest 77 -77
Total Assets 28,554$ 143,317$ 171,871$
Liabilities:
Deposits payable 28,554$ 143,317$ 171,871$
284
CITY OF LA QUINTA, CALIFORNIA
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS
YEAR ENDED JUNE 30, 2018
126
Balance Balance
7/1/2017 Additions Deductions 6/30/2018
Assessment District No. 97-1
Assets:
Pooled cash and investments 29,051$ 1,111$ 1,687$ 28,475$
Receivables:
Taxes 733 -733 -
Total Assets 29,784$ 1,111$ 2,420$ 28,475$
Liabilities:
Deposits payable 29,784$ -$ 1,309$ 28,475$
Total Liabilities 29,784$ -$ 1,309$ 28,475$
Assessment District No. 2001-1
Assets:
Pooled cash and investments 144,261$ -$ 946$ 143,315$
Receivables:
Taxes - - - -
Total Assets 144,261$ -$ 946$ 143,315$
Liabilities:
Deposits payable 144,261$ -$ 946$ 143,315$
Total Liabilities 144,261$ -$ 946$ 143,315$
Total - All Agency Funds
Assets:
Pooled cash and investments 173,312$ 1,111$ 2,633$ 171,790$
Receivables:
Taxes 733 -733 -
Total Assets 174,045$ 1,111$ 3,366$ 171,790$
Liabilities:
Deposits payable 174,045$ -$ 2,255$ 171,790$
Total Liabilities 174,045$ -$ 2,255$ 171,790$
285
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286
127
STATISTICAL SECTION (UNAUDITED)
This part of the City of La Quinta' comprehensive annual financial report presents detailed information as a
context for understanding what the information in the financial statements, note disclosures, and required
supplementary information says about the City's overall financial health.
Contents Page
Financial Trends
These schedules contain trend information to help the reader understand
how the City’s financial performance and well-being have changed over time. 128
Revenue Capacity
These schedules contain information to help the reader assess the City’s most
significant local revenue sources, general and Redevelopment property taxes. 140
Debt Capacity
These schedules present information to help the reader assess the affordability of the
City’s current levels of outstanding debt and the City’s ability to issue additional debt
in the future. 150
Demographic and Economic Information
These schedules offer demographic and economic indicators to help the reader
understand the environment within which the City’s financial activities take place. 157
Operating Information
These schedules contain service and infrastructure data to help the reader
understand how the information in the City’s financial report relates to the services
the City provides and the activities it performs. 160
Sources: Unless otherwise noted, the information in these schedules was derived from the City's comprehensive
annual financial reports for the relevant year.
287
CITY OF LA QUINTA
Net Position by Component
Last Ten Fiscal Years
(accrual basis of accounting)
2009 2010 2011 2012 2013
Governmental Activities:
Net investment in capital assets 323,669,955$ 336,459,272$ 276,787,752$ 534,388,479$ 529,681,342$
Restricted 105,297,168 96,332,870 107,042,126 26,585,382 49,598,397
Unrestricted 96,654,981 77,187,433 97,009,428 89,832,811 83,399,745
Total Governmental Activities Net Position 525,622,104 509,979,575 480,839,306 650,806,672 662,679,484
Business-Type Activities:
Net investment in capital assets 42,536,608 42,879,482 42,491,051 42,105,683 41,741,443
Restricted -----
Unrestricted (3,937,454) (4,863,848) (4,918,951) (4,745,892) (4,750,604)
Total Business-Type Activities Net Position 38,599,154 38,015,634 37,572,100 37,359,791 36,990,839
Primary Government:
Net investment in capital assets 366,206,563 379,338,754 319,278,803 576,494,162 571,422,785
Restricted 105,297,168 96,332,870 107,042,126 26,585,382 49,598,397
Unrestricted 92,717,527 72,323,585 92,090,477 85,086,919 78,649,141
Total Primary Government Net Position 564,221,258 547,995,209 518,411,406 688,166,463 699,670,323
Fiscal Year
Source:City of La Quinta
128 288
TABLE 1
2014 2015 2016 2017 2018
Governmental Activities:
527,614,666$ 523,495,389$ 516,499,682$ 517,039,487$ 510,913,594$ Net investment in capital assets
53,669,248 62,472,221 61,148,731 38,824,860 39,204,789 Restricted
83,907,046 74,362,189 84,439,071 118,125,125 130,950,644 Unrestricted
665,190,960 660,329,799 662,087,484 673,989,472 681,069,027 Total Governmental Activities Net Position
Business-Type Activities:
41,354,565 44,118,111 43,898,784 43,836,868 43,585,880 Net investment in capital assets
----Restricted
(4,674,666) (4,892,647) (5,086,906) (5,140,966) (5,203,212) Unrestricted
36,679,899 39,225,464 38,811,878 38,695,902 38,382,668 Total Business-Type Activities Net Position
Primary Government:
568,969,231 567,613,500 560,398,466 560,876,355 554,499,474 Net investment in capital assets
53,669,248 62,472,221 61,148,731 38,824,860 39,263,604 Restricted
79,232,380 69,469,542 79,352,165 112,984,159 125,688,617 Unrestricted
701,870,859 699,555,263 700,899,362 712,685,374 719,451,695 Total Primary Government Net Position
129 289
CITY OF LA QUINTA
Changes in Net Position
Last Ten Fiscal Years
(accrual basis of accounting)
2009 2010 2011 2012 2013
Expenditures:
Governmental activities:
General government 7,836,146$ 34,287,068$ 11,283,358$ 6,183,712$ 4,511,023$
Public safety 19,736,941 21,274,519 21,070,458 20,815,454 21,047,691
Planning and development 7,317,689 5,173,326 18,715,283 6,378,352 2,274,541
Community services 14,808,850 15,923,380 4,735,964 5,093,402 4,986,104
Public works 11,100,833 12,326,726 10,757,279 13,288,521 11,803,133
Contribution to other agencies - - 31,324,064 - -
Interest on long-term debt 15,631,438 15,330,603 14,353,359 3,021,496 447,048
Total governmental activities expenditures 76,431,897 104,315,622 112,239,765 54,780,937 45,069,540
Business-type activities:
Golf course 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855
Total business-type activities expenditures 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855
80,872,443 108,485,390 116,442,039 58,866,219 49,278,395
Program Revenues:
Governmental activities:
Charges for services:
General government 25,053 21,439 47,696 86,869 38,812
Public safety 1,373,952 1,100,491 1,044,399 1,020,822 927,604
Planning and development 138,391 69,391 74,471 68,470 112,695
Community services 275,178 250,557 210,151 247,397 245,392
Public works 1,308,702 1,124,647 1,086,771 1,080,744 1,209,438
Operating grants and contributions 10,725,280 15,363,650 13,152,942 11,289,673 28,068,940
Capital grants and contributions 10,647,270 5,974,311 3,157,828 9,990,793
Total governmental activities program revenues 24,493,826 23,904,486 18,774,258 23,784,768 30,602,881
Business-type activities:
Charges for services:
Golf course 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879
Capital grants and contributions - - - - -
Total business-type activities program revenues 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879
27,861,961 27,489,482 22,530,873 27,656,666 34,339,760
Net Revenues (Expenditures):
Governmental activities (51,938,071) (80,411,136) (93,465,507) (30,996,169) (14,466,659)
Business-type activities (1,072,411) (584,772) (445,659) (213,384) (471,976)
(53,010,482) (80,995,908) (93,911,166) (31,209,553) (14,938,635)
General Revenues and Other Changes in Net Position:
Governmental activities:
Taxes:
Property taxes 6,653,583 6,278,470 5,942,353 21,370,476 7,043,604
Tax increment 36,702,197 35,390,317 32,569,795 - -
Transient occupancy taxes 4,480,467 4,265,438 4,737,968 5,446,883 5,980,684
Sales tax 7,279,513 6,927,388 7,323,835 7,713,741 7,833,545
Franchise taxes 1,533,249 1,585,427 1,607,829 1,687,440 1,669,476
Business license taxes 285,304 302,223 285,270 293,592 292,966
Other taxes 455,089 461,957 437,235 428,963 518,778
Motor vehicle in lieu, unrestricted 3,940,801 3,714,437 3,515,395 3,173,826 3,157,330
Investment income 7,387,244 5,362,684 4,693,974 1,925,255 1,605,718
Gain (loss) on sale of capital assets 21,542 2,330 - - 28,551
Miscellaneous 118,567 477,936 3,211,584 268,644 192,509
Extraordinary gain/loss on dissolution of RDA - - - 158,654,715 (2,189,984)
Transfers - - - - -
Total governmental activities 68,857,556 64,768,607 64,325,238 200,963,535 26,133,177
Business-type activities:
Investment income 3,074 1,252 2,125 1,075 2,225
Gain (loss) on sale of capital assets - - - - -
Miscellaneous - - - - 100,799
Transfers - - - - -
Total business-type activities 3,074 1,252 2,125 1,075 103,024
Total Primary Government 68,860,630 64,769,859 64,327,363 200,964,610 26,236,201
Changes in Net Position
Governmental activities 16,919,485 (15,642,529) (29,140,269) 169,967,366 11,666,518
Business-type activities (1,069,337) (583,520) (443,534) (212,309) (368,952)
Total Primary Government 15,850,148 (16,226,049) (29,583,803) 169,755,057 11,297,566
Total Primary Government Expenditures
Total Primary Government Program Revenues
Fiscal Year
Total Net Revenues (Expenditures)
Source:City of La Quinta
130 290
TABLE 2
2014 2015 2016 2017 2018
Expenditures:
Governmental activities:
4,830,239$ 5,166,732$ 5,645,004$ 5,565,727$ 8,869,174$ General government
21,169,423 21,636,149 22,067,603 23,378,824 22,508,088 Public safety
3,098,015 2,212,013 3,359,732 2,882,321 4,352,134 Planning and development
4,130,085 5,992,362 6,214,098 6,584,268 9,231,268 Community services
12,610,994 18,116,732 12,157,245 10,927,160 15,580,975 Public works
- ---Contribution to other agencies
405,977 340,716 343,129 309,463 1,468,971 Interest on long-term debt
46,244,733 53,464,704 49,786,811 49,647,763 62,010,610 Total governmental activities expenditures
Business-type activities:
4,971,977 5,053,360 4,373,586 3,965,644 4,318,463 Golf course
4,971,977 5,053,360 4,373,586 3,965,644 4,318,463 Total business-type activities expenditures
51,216,710 58,518,064 54,160,397 53,613,407 66,329,073 Total Primary Government Expenditures
Program Revenues:
Governmental activities:
Charges for services:
71,042 121,140 192,538 504,127 883,153 General government
1,412,819 1,655,421 1,378,704 341,368 367,848 Public safety
595,980 489,589 467,053 564,327 724,499 Planning and development
1,224,719 307,869 386,824 453,098 442,656 Community services
1,195,703 1,197,069 1,134,630 741,703 1,054,902 Public works
14,587,153 16,829,107 12,213,338 6,187,803 4,259,916 Operating grants and contributions
3,981,286 3,536,444 1,076,145 3,316,153 4,455,060 Capital grants and contributions
23,068,702 24,136,639 16,849,232 12,108,579 12,188,034 Total governmental activities program revenues
Business-type activities:
Charges for services:
3,481,424 3,561,857 3,621,495 3,446,340 3,567,718 Golf course
- 2,872,122 --Capital grants and contributions
3,481,424 6,433,979 3,621,495 3,446,340 3,567,718 Total business-type activities program revenues
26,550,126 30,570,618 20,470,727 15,554,919 15,755,752 Total Primary Government Program Revenues
Net Revenues (Expenditures):
(23,176,031) (29,328,065) (32,937,579) (37,539,184) (49,822,576) Governmental activities
(1,490,553) 1,380,619 (752,091) (519,304) (750,745) Business-type activities
(24,666,584) (27,947,446) (33,689,670) (38,058,488) (50,573,321) Total Net Revenues (Expenditures)
General Revenues and Other Changes in Net Position:
Governmental activities:
Taxes:
9,193,753 8,776,491 8,798,296 15,521,335 15,887,015 Property taxes
- ---Tax increment
6,307,737 6,637,183 7,835,745 9,433,970 10,752,788 Transient occupancy taxes
8,786,819 8,873,008 9,107,046 10,060,305 18,956,985 Sales tax
1,688,263 1,861,453 1,799,938 1,815,491 1,977,179 Franchise taxes
307,654 306,087 334,465 365,451 345,187 Business license taxes
580,834 530,336 516,964 585,333 718,472 Other taxes
3,291,042 3,486,367 3,651,549 3,813,213 3,941,348 Motor vehicle in lieu, unrestricted
2,190,357 1,981,343 2,390,468 442,710 803,654 Investment income
- ---Gain (loss) on sale of capital assets
243,498 296,346 376,193 460,614 649,566 Miscellaneous
(6,402,450) --7,344,050 3,624,121 Extraordinary gain/loss on dissolution of RDA
(500,000) (247,739) (115,400) (401,300) (434,000) Transfers
25,687,507 32,500,875 34,695,264 49,441,172 57,222,315 Total governmental activities
Business-type activities:
1,567 2,043 4,282 2,028 3,511 Investment income
- ---Gain (loss) on sale of capital assets
678,046 915,164 218,823 -Miscellaneous
500,000 247,739 115,400 401,300 434,000 Transfers
1,179,613 1,164,946 338,505 403,328 437,511 Total business-type activities
26,867,120 33,665,821 35,033,769 49,844,500 57,659,826 Total Primary Government
Changes in Net Position
2,511,476 3,172,810 1,757,685 11,901,988 7,399,739 Governmental activities
(310,940) 2,545,565 (413,586) (115,976) (313,234) Business-type activities
2,200,536 5,718,375 1,344,099 11,786,012 7,086,505 Total Primary Government
131 291
CITY OF LA QUINTA
Changes in Net Position - Governmental Activities
Last Ten Fiscal Years
(accrual basis of accounting)
2009 2010 2011 2012 2013
Expenditures:
General government 7,836,146$ 34,287,068$ 11,283,358$ 6,183,712$ 4,511,023$
Public safety 19,736,941 21,274,519 21,070,458 20,815,454 21,047,691
Planning and development 7,317,689 5,173,326 18,715,283 6,378,352 2,274,541
Community services 14,808,850 15,923,380 4,735,964 5,093,402 4,986,104
Public works 11,100,833 12,326,726 10,757,279 13,288,521 11,803,133
Contribution to other agencies --31,324,064 --
Interest on long-term debt 15,631,438 15,330,603 14,353,359 3,021,496 447,048
Total Governmental Activities Expenditures 76,431,897 104,315,622 112,239,765 54,780,937 45,069,540
Program Revenues:
Charges for services:
General government 25,053 21,439 47,696 86,869 38,812
Public safety 1,373,952 1,100,491 1,044,399 1,020,822 927,604
Planning and development 138,391 69,391 74,471 68,470 112,695
Community services 275,178 250,557 210,151 247,397 245,392
Public works 1,308,702 1,124,647 1,086,771 1,080,744 1,209,438
Operating grants and contributions 10,725,280 15,363,650 13,152,942 11,289,673 28,068,940
Capital grants and contributions 10,647,270 5,974,311 3,157,828 9,990,793 4,115,238
24,493,826 23,904,486 18,774,258 23,784,768 34,718,119
Net Revenues (Expenditures)(51,938,071) (80,411,136) (93,465,507) (30,996,169) (10,351,421)
General Revenues and Other Changes in Net Position:
Taxes:
Property taxes 6,653,583 6,278,470 5,942,353 21,370,476 7,043,604
Tax increment 36,702,197 35,390,317 32,569,795 --
Transient occupancy taxes 4,480,467 4,265,438 4,737,968 5,446,883 5,980,684
Sales tax 7,279,513 6,927,388 7,323,835 7,713,741 7,833,545
Franchise tax 1,533,249 1,585,427 1,607,829 1,687,440 1,669,476
Business license taxes 285,304 302,223 285,270 293,592 292,966
Other tax 455,089 461,957 437,235 428,963 518,778
Motor vehicle in lieu, unrestricted 3,940,801 3,714,437 3,515,395 3,173,826 3,157,330
Investment income 7,387,244 5,362,684 4,693,974 1,925,255 1,605,718
Gain (loss) on sale of capital assets 21,542 2,330 --28,551
Miscellaneous 118,567 477,936 3,211,584 268,644 192,509
Extraordinary gain/loss on dissolution of RDA ---158,654,715 (2,189,984)
Transfers -----
Total Governmental Activities 68,857,556 64,768,607 64,325,238 200,963,535 26,133,177
Changes in Net Position 16,919,485 (15,642,529) (29,140,269) 169,967,366 15,781,756
Fiscal Year
Total Governmental Activities Program Revenue
Source:City of La Quinta
132 292
TABLE 3
2014 2015 2016 2017 2018
Expenditures:
4,830,239$ 5,166,732$ 5,645,004$ 5,565,727$ 8,869,174$ General government
21,169,423 21,636,149 22,067,603 23,378,824 22,508,088 Public safety
3,098,015 2,212,013 3,359,732 2,882,321 4,352,134 Planning and development
4,130,085 5,992,362 6,214,098 6,584,268 9,231,268 Community services
12,610,994 18,116,732 12,157,245 10,927,160 15,580,975 Public works
-----Contribution to other agencies
405,977 340,716 343,129 309,463 1,468,971 Interest on long-term debt
46,244,733 53,464,704 49,786,811 49,647,763 62,010,610 Total Governmental Activities Expenditures
Program Revenues:
Charges for services:
71,042 121,140 192,538 504,127 883,153 General government
1,412,819 1,655,421 1,378,704 341,368 367,848 Public safety
595,980 489,589 467,053 564,327 724,499 Planning and development
1,224,719 307,869 386,824 453,098 442,656 Community services
1,195,703 1,197,069 1,134,630 741,703 1,054,902 Public works
14,587,153 16,829,107 12,213,338 6,187,803 4,259,916 Operating grants and contributions
3,981,286 3,536,444 1,076,145 3,316,153 4,455,060 Capital grants and contributions
23,068,702 24,136,639 16,849,232 12,108,579 12,188,034
Total Governmental Activities Program
Revenues
(23,176,031) (29,328,065) (32,937,579) (37,539,184) (49,822,576) Net Revenues (Expenditures)
General Revenues and Other Changes in
Net Position:
Taxes:
9,193,753 8,776,491 8,798,296 15,521,335 15,887,015 Property taxes
-----Tax increment
6,307,737 6,637,183 7,835,745 9,433,970 10,752,788 Transient occupancy taxes
8,786,819 8,873,008 9,107,046 10,060,305 18,956,985 Sales tax
1,688,263 1,861,453 1,799,938 1,815,491 1,977,179 Franchise tax
307,654 306,087 334,465 365,451 345,187 Business license taxes
580,834 530,336 516,964 585,333 718,472 Other tax
3,291,042 3,486,367 3,651,549 3,813,213 3,941,348 Motor vehicle in lieu, unrestricted
2,190,357 1,981,343 2,390,468 442,710 803,654 Investment income
--376,193 460,614 649,566 Gain (loss) on sale of capital assets
243,498 296,346 ---Miscellaneous
(6,402,450) --7,344,050 3,624,121 Extraordinary gain/loss on dissolution of RDA
(500,000) (247,739) (115,400) (401,300) (434,000) Transfers
25,687,507 32,500,875 34,695,264 49,441,172 57,222,315 Total Governmental Activities
2,511,476 3,172,810 1,757,685 11,901,988 7,399,739 Changes in Net Position
133 293
CITY OF LA QUINTA
Changes in Net Position - Business-type Activities
Last Ten Fiscal Years
(accrual basis of accounting)
2009 2010 2011 2012 2013
Expenditures:
Golf course 4,440,546$ 4,169,768$ 4,202,274$ 4,085,282$ 4,208,855$
Total Business-Type Activities Expenditures 4,440,546 4,169,768 4,202,274 4,085,282 4,208,855
Program revenues:
Charges for services:
Golf course 3,368,135 3,584,996 3,756,615 3,871,898 3,736,879
Capital grants and contributions -----
3,368,135 3,584,996 3,756,615 3,871,898 3,736,879
Net Revenues (Expenditures)(1,072,411) (584,772) (445,659) (213,384) (471,976)
General Revenues and Other Changes in Net Position:
Investment income 3,074 1,252 2,125 1,075 2,225
Gain (loss) on sale of capital assets -----
Miscellaneous ----100,799
Transfers -----
Capital contributions -----
Total Business-Type Activities 3,074 1,252 2,125 1,075 103,024
Changes in Net Position (1,069,337) (583,520) (443,534) (212,309) (368,952)
Total Business-Type Activities Program Revenues
Fiscal Year
Source:City of La Quinta
134 294
TABLE 4
2014 2015 2016 2017 2018
Expenditures:
4,971,977$ 5,053,360$ 4,373,586$ 3,965,644$ 4,318,463$ Golf course
4,971,977 5,053,360 4,373,586 3,965,644 4,318,463 Total Business-Type Activities Expenditures
Program revenues:
Charges for services:
3,481,424 3,561,857 3,621,495 3,446,340 3,567,718 Golf course
-2,872,122 ---Capital grants and contributions
3,481,424 6,433,979 3,621,495 3,446,340 3,567,718
(1,490,553) 1,380,619 (752,091) (519,304) (750,745) Net Revenues (Expenditures)
General Revenues and Other Changes in Net Position:
1,567 2,043 4,282 2,028 3,511 Investment income
-----Gain (loss) on sale of capital assets
678,046 915,164 218,823 --Miscellaneous
500,000 247,739 115,400 401,300 434,000 Transfers
-----Capital contributions
1,179,613 1,164,946 338,505 403,328 437,511 Total Business-Type Activities
(310,940) 2,545,565 (413,586) (115,976) (313,234) Changes in Net Position
Total Business-Type Activities Program Revenues
135 295
CITY OF LA QUINTA
Fund Balances of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
2009 (1) 2010 (1) 2011 2012 2013
General fund:
Nonspendable:
Prepaid costs 12,424$ 9,030$ 23,260$ 27,481$ 11,786$
Land held for resale - - 8,320,000 8,320,000 8,320,000
Advances to other funds 46,137,692 57,897,671 15,373,104 15,417,929 15,509,691
Deposits 9,830 9,830 9,967 118,516 4,830
Due from Other Governments - - - - 41,378,966
Restricted for:
Debt service - - 169,631 173,426 -
Committed:
Emergency Reserve(2)18,201,948 17,774,648 18,018,595 17,516,295 16,034,995
Natural Disaster Reserve(2)
Economic Disaster Reserve(2)
Post retirement health benefits - 1,258,059 1,258,059 1,523,401 1,523,401
Capital Replacement Reserve(2)2,144,085 - - - 2,848,737
Cash Flow Reserve(2)- - - - -
Pension Trust
Carryovers - - - - -
Other - - - - -
Assigned:
Continuing appropriations 3,485,747 1,555,176 1,768,494 1,041,172 1,013,533
Public Safety (Note 12b)- - - - -
Sales Tax Reserve (Note 12 b)
Capital Projects (Note 12b)- - - - -
Unassigned 22,335,655 13,525,704 48,140,444 47,737,861 5,926,651
Total general fund 92,327,381 92,030,118 93,081,554 91,876,081 92,572,590
All other governmental funds:
Nonspendable:
Prepaid costs 19,197 7,740 10,563 12,875 10,310
Notes and loans 2,067,028 2,088,709 2,081,614 2,065,611 2,062,589
Advances to other funds 4,321,119 4,293,166 4,569,188 - -
Deposits 4,540 6,400 6,000 13,600 13,600
Restricted:
Planning and development projects 25,807,752 31,032,124 34,018,930 10,767,199 3,730,533
Public safety 245,468 48,852 96,364 245,187 258,968
Community services 11,387,631 11,675,417 10,248,314 11,162,057 11,626,441
Public works 7,539,181 448,731 396,355 145,823 262,754
Capital Projects 50,556,856 53,123,856 58,111,106 4,089,156 1,392,581
Debt service 5,490,098 3,890 4,001,426 2,534 2,234
Assigned:
Continuing appropriations 2,000 - - - -
Unassigned (19,339,823) (33,626,907) (13,250,398) (13,248,593) (13,179,196)
Total all other governmental funds 88,101,047 69,101,978 100,289,462 15,255,449 6,180,814
Total Governmental Funds 180,428,428 161,132,096 193,371,016 107,131,530 98,753,404
Fiscal Year
Notes:
(1)In Fiscal Year 2009-2010, the City implemented GASB 54 which changed the reporting requirements for fund balances in the financial
statements. This table has been updated to reflect the impact of GASB 54 not only for Fiscal Year 2009-10 but for all prior years.
(2) In Fiscal year 2017-18, the City adopted a reserves policy which modifed, added and/ or eliminated reserve category names.
Emergency Reserves are now split into Natural Disaster and Economic Disaster, Working Capital Reserve was re-named Cash Flow
Reserve, Capital Replacement and Pension Trust were added.
Source:City of La Quinta
136 296
TABLE 5
2014 2015 2016 2017 2018
General fund:
Nonspendable:
1,500$15,653$ 204,589$ 10,578$ 90,657$ Prepaid costs
8,320,000 8,320,000 8,320,000 8,320,000 8,320,000 Land held for resale
15,163,183 14,943,098 14,974,800 15,022,660 14,954,085 Advances to other funds
4,830 33,985 --Deposits
34,976,516 26,715,575 25,105,681 29,154,040 29,611,707 Due from Other Governments
Restricted for:
----Debt service
Committed:
16,034,995 15,372,600 15,576,000 16,534,000 Emergency Reserve(2)
7,400,000 Natural Disaster Reserve(2)
8,140,000 Economic Disaster Reserve(2)
1,523,401 1,523,401 1,523,400 1,523,400 Post retirement health benefits
1,507,429 1,727,390 2,302,000 -5,000,000 Capital Replacement Reserve(2)
2,836,820 3,843,150 3,894,000 4,134,000 5,000,000 Cash Flow Reserve(2)
2,000,000 Pension Trust
356,438 476,400 4,274,046 120,000 2,186,500 Carryovers
----Other
Assigned:
209,000 ---Continuing appropriations
---9,371,699 9,754,327 Public Safety (Note 12b)
5,169,970 Sales Tax Reserve (Note 12 b)
---6,322,570 4,996,815 Capital Projects (Note 12b)
10,699,641 13,837,312 13,822,012 16,949,526 19,199,506 Unassigned
91,633,753 86,808,564 89,996,528 107,462,473 121,823,567 Total general fund
All other governmental funds:
Nonspendable:
--8,422 10,349 Prepaid costs
----Notes and loans
----Advances to other funds
----Deposits
Restricted:
5,970,006 13,108,499 18,211,200 22,664,093 22,607,600 Planning and development projects
274,274 301,843 189,988 83,506 401,557 Public safety
12,459,516 10,711,704 9,872,124 10,040,222 10,016,652 Community services
1,571,163 1,129,697 1,250,827 1,546,505 2,033,627 Public works
1,590,168 3,873,699 3,597,221 4,490,534 4,204,168 Capital Projects
----Debt service
Assigned:
----Continuing appropriations
(12,370,462) (12,703,744) (11,655,344) (11,423,008) (11,405,877) Unassigned
9,494,665 16,421,698 21,474,438 27,412,201 27,857,727 Total all other governmental funds
101,128,418 103,230,262 111,470,966 134,874,674 149,681,294 Total Governmental Funds
137 297
CITY OF LA QUINTA
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
2009 2010 2011 2012 2013
Revenues:
Taxes 99,816,072$ 93,831,918$ 88,498,457$ 53,632,023$ 23,506,679$
Assessments 927,816 966,639 956,048 950,292 954,058
Licenses and permits 871,167 472,409 547,071 482,831 566,510
Intergovernmental 18,679,355 19,473,076 19,005,643 15,875,582 15,464,942
Charges for services 673,779 484,043 501,418 635,111 625,813
Use of money and property 7,043,646 5,338,679 4,670,732 1,914,518 1,582,762
FInes and Forfeitures 240,591 395,823 327,751 303,773 18,377,253
Developer participation 2,243,785 273,739 945,805 903,144 1,226,825
Miscellaneous 720,185 608,342 319,763 276,327 491,267
Total Revenues 131,216,396 121,844,668 115,772,688 74,973,601 62,796,109
Expenditures
Current:
General government 7,230,436 30,220,882 10,885,519 4,881,922 4,587,888
Public safety 18,946,866 20,116,936 19,826,372 19,669,517 20,168,038
Planning and development 7,261,835 6,028,492 8,460,420 4,314,646 27,514,768
Community services 4,698,985 4,204,626 4,147,758 4,086,686 4,411,536
Public works 6,324,055 6,862,887 4,808,060 6,192,733 5,067,370
Capital projects 32,363,859 14,514,910 21,287,775 13,335,989 8,622,783
Debt service:
Principal retirement 6,319,580 6,616,412 7,011,261 7,066,726 556,871
Interest and fiscal charges 15,348,598 15,357,968 15,037,919 6,701,079 437,678
Payment to bond escrow - - - - -
Payments under pass-through obligations 42,426,670 38,710,894 35,607,089 16,755,441 -
Total Expenditures 140,920,884 142,634,007 127,072,173 83,004,739 71,366,932
(9,704,488) (20,789,339) (11,299,485) (8,031,138) (8,570,823)
Other financing sources (uses):
Issuance of tax allocation bonds - - 6,000,000 - -
Issuance of revenue bonds - - 28,850,000 - -
Transfers in 40,502,929 30,386,372 61,657,034 12,554,752 29,841,053
Transfers out (40,527,930) (28,893,365) (61,652,479) (12,580,120) (29,841,053)
Other debts issued 2,332,752 - - - -
Capital leases - - - - 71,045
Proceeds from sale of capital assets - - 8,683,850 875,275 121,652
Total Other Financing Sources (Uses)2,307,751 1,493,007 43,538,405 849,907 192,697
Extraordinary gain/loss on dissolution of RDA - - - (79,058,255) -
Net Change in Fund Balances (7,396,737) (19,296,332) 32,238,920 (86,239,486) (8,378,126)
59.0%47.6%53.0%43.7%1.6%
Fiscal Year
Excess (Deficiency) of Revenues Over (Under)
Expenditures
Debt Service as a Percentage of Noncapital
Expenditures (1)
Notes:
(1) The capitalizable expenditures were derived from the Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of
Governmental Funds.
Source:City of La Quinta
138 298
TABLE 6
2014 2015 2016 2017 2018
Revenues:
27,192,089$ 26,678,471$ 28,057,989$ 41,832,117$ 44,931,250$ Taxes
951,181 940,221 944,050 953,699 950,541 Assessments
953,540 1,356,978 1,161,820 1,118,911 1,394,820 Licenses and permits
16,506,666 15,702,943 14,960,676 4,870,334 12,555,259 Intergovernmental
1,238,277 1,341,438 1,332,541 1,021,336 1,279,864 Charges for services
2,175,048 1,950,957 7,475,742 4,659,301 2,388,683 Use of money and property
838,972 1,956,452 28,459 348,345 375,390 FInes and Forfeitures
3,059,254 2,803,681 1,441,075 1,042,568 1,534,628 Developer participation
575,001 580,843 992,282 289,047 1,196,057 Miscellaneous
53,490,028 53,311,984 56,394,634 56,135,658 66,606,492 Total Revenues
Expenditures
Current:
4,068,827 5,050,425 5,267,024 5,845,197 7,737,111 General government
21,189,086 21,664,472 22,125,962 23,377,755 22,508,088 Public safety
1,748,477 2,097,525 3,294,259 2,549,779 4,310,589 Planning and development
4,011,432 4,798,123 4,983,038 4,626,401 5,236,083 Community services
4,617,050 5,283,309 4,101,210 4,025,958 4,146,135 Public works
7,974,747 11,097,186 7,209,874 6,859,428 9,015,861 Capital projects
Debt service:
558,019 594,383 632,615 651,625 666,988 Principal retirement
411,010 348,334 346,137 307,600 1,460,371 Interest and fiscal charges
- - - - Payment to bond escrow
- - - - Payments under pass-through obligations
44,578,648 50,933,757 47,960,119 48,243,743 55,081,226 Total Expenditures
8,911,380 2,378,227 8,434,515 7,891,915 11,525,266
Other financing sources (uses):
- - - - Issuance of tax allocation bonds
- - - - Issuance of revenue bonds
4,201,763 12,037,331 6,420,538 21,503,514 7,432,340 Transfers in
(4,335,679) (12,322,714) (6,614,349) (21,904,814) (7,775,107) Transfers out
- - - - Other debts issued
- 9,000 - - Capital leases
- - - - Proceeds from sale of capital assets
(133,916) (276,383) (193,811) (401,300) (342,767) Total Other Financing Sources (Uses)
(6,402,450) - - 7,344,050 3,624,121 Extraordinary gain/loss on dissolution of RDA
2,375,014 2,101,844 8,240,704 14,834,665 14,806,620 Net Change in Fund Balances
2.6%2.2%2.4%2.45%3.26%
Debt Service as a Percentage of Noncapital
Expenditures (1)
Excess (Deficiency) of Revenues Over (Under)
Expenditures
139 299
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300
City of La Quinta TABLE 7
Tax Revenue by Source
Last Ten Fiscal Years
(in dollars)
Fiscal
Year
Property
Tax (2)
Tax
Increment (1)
Transient
Occupancy
Tax Sales Tax
Franchise
Tax
Business
License
Tax
Document
Transfer
Tax Total
2009 6,653,583$ 36,702,197$ 4,480,467$ 7,279,513$ 1,533,249$ 285,304$ 455,089$ 57,389,402$
2010 6,278,470 35,390,317 4,265,438 6,927,388 1,585,427 302,223 461,957 55,211,220
2011 5,942,353 32,569,795 4,737,968 7,323,835 1,607,829 285,270 437,235 52,904,285
2012 21,370,476 - 5,446,883 7,713,741 1,687,440 293,592 428,963 36,941,095
2013 7,043,604 - 5,980,684 7,833,545 1,669,476 292,966 518,778 23,339,053
2014 9,193,753 - 6,307,737 8,786,819 1,688,263 307,654 580,834 26,865,060
2015 8,776,491 - 6,637,183 8,873,008 1,861,453 306,087 530,336 26,984,558
2016 8,798,296 - 7,835,745 9,107,046 1,799,938 334,465 516,964 28,392,454
2017 15,521,335 - 9,433,970 10,060,305 1,815,491 365,451 585,333 37,781,885
2018 15,887,015 - 10,752,788 18,956,985 1,977,179 345,187 718,472 48,637,626
Notes:
(1)The tax increment received was a result of the activity of the Redevelopment Agency. On June 28, 2011, California Governor Jerry Brown
signed ABx1 26, the Redevelopment Dissolution Act. The Act was upheld by the California Supreme Court on Dec. 29, 2011, and theagency
was effectively dissolved Feb. 1, 2012.
(2) Starting in 2017, the revenue collected by the County that is remitted to the City for fire services was included in the property tax number.
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Tax Revenue by Source
(Excluding Tax Increment)
(in millions)
Property Tax (2)Transient Occupancy Tax Sales Tax Franchise Tax Business License Tax Document Transfer Tax
140 301
City of La Quinta TABLE 8
Top 25 Sales Tax Producers
Current Year and Ten Years Ago
(in dollars)
Arco AM PM Service Stations
Bed Bath & Beyond Home Furnishings
Best Buy Electronics/Appliance Stores
Chevrolet Cadillac of La Quinta New Motor Vehicle Dealers
Circle K Service Stations
Cliffhouse Fine Dining
Costco Discount Dept Stores
Hobby Lobby Specialty Stores
Home Depot Building Materials
Hyundai of La Quinta New Motor Vehicle Dealers
Kia of La Quinta New Motor Vehicle Dealers
Kohls Department Stores
La Quinta Resort & Club Hotels-Liquor
Marshalls Family Apparel
Ross Family Apparel
Sams Club Discount Dept Stores
Stater Bros Grocery Stores
Stein Mart Department Stores
Target Discount Dept Stores
Thane Marketing Business Services
Tower Mart Service Stations Torre Nissan New Motor Vehicle Dealers
USA Gas Service Stations
Walmart Supercenter Discount Dept Stores
67.83%66.40%
Champion Cadillac Chevrolet
Circle K
Circuit City
Costco
G & M Oil
Fiscal Year 2008-09
Electronics/Appliance Stores
Arco
Bed Bath & Beyond
Best Buy
Service Stations
Home Furnishings
Business Name (1)
Home Depot
La Quinta Shell
Lowe's
Building Materials
Service Stations
Building Materials
New Motor Vehicle Dealers
Service Stations
Electronics/Appliance Stores
Discount Dept Stores
Service Stations
Percent of Fiscal Year Total Paid by Top 25 Accounts:Percent of Fiscal Year Total Paid by Top 25 Accounts:
Vons
Walmart Supercenter
Grocery Stores
Torre Nissan
Discount Dept Stores
Business Category
Stater Bros
Stein Mart
Stuft Pizza Bar and Grill
Target
TJ Maxx
In N Out Burgers
Kohls
La Quinta Resort & Club
Lowe's
Ross
Hyundai of La Quinta
New Motor Vehicle Dealers
Casual Dining
Discount Dept Stores
Family Apparel
Building Materials
Family Apparel
Grocery Stores
Department Stores
Marshalls
Fiscal Year 2017-18
Business CategoryBusiness Name (1)
New Motor Vehicle Dealers
Quick-Service Restaurants
Department Stores
Hotels-Liquor
Family Apparel
Notes:
(1)Firms are listed alphabetically. State law does not allow for the disclosure of the sales tax revenue amounts by account.
Top 25 businesses listed for state Bradley-Burns sales tax allocation only. For busines listings for local Measure G, see next page. Sales tax revenue
chart includes total remitted for both.
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Sales Tax Revenue
(in millions)
141 302
City of La Quinta TABLE 8
Top 25 Sales Tax Producers
Current Year and Ten Years Ago
(in dollars)
Amazon.com General Merchandise
Arco AM PM Service Stations
Bed Bath & Beyond Home Furnishings
Best Buy Electronics/Appliance Stores
Circle K Service Stations
Costco Discount Dept Stores
Dept. of Motor Vehicles Allocation Used Automotive Dealers
Desert European Motor Cars New Motor Vehicle Dealers
Fiesta Ford New Motor Vehicle Dealers
Home Depot Building Materials
Mathis Brothers Furniture Home Furnishings
Stater Bros Grocery Stores
Stein Mart Department Stores
Tower Mart Service Stations
50.48%
Calendar Year 2017 Fiscal Year 2008-09
Business Name (1)Business Category Business Name Business Category
Building Materials
Marshalls Family Apparel
I-10 Toyota New Motor Vehicle Dealers
Kohls Department Stores
La Quinta Resort & Club Hotels-Liquor
Percent of Calendar Year Total Paid by Top 25 Accounts:
Measure G was passed in November 2016 with implementation on
April 1, 2017. Ten-year is data not available.
Torre Nissan New Motor Vehicle Dealers
Verizon Wireless Electronics/Appliance Stores
Walmart Supercenter Discount Dept Stores
Target Discount Dept Stores
TJ Maxx Family Apparel
Ross Family Apparel
Lowe's
Notes:
(1)Firms are listed alphabetically. State law does not allow for the disclosure of the sales tax revenue amounts by account.
Source:HDL, Coren & Cone
142 303
City of La Quinta
Taxable Sales by Category (1)
Last Ten Calendar Years
(in thousands)
2008 2009 2010 2011 2012
22,019$ 22,061$ 22,143$ 23,223$ 24,430$
226,032 209,394 206,153 211,249 220,970
27,865 26,196 25,351 25,197 25,854
83,310 80,172 79,646 86,433 94,859
74,604 59,747 60,740 62,879 65,445
70,645 33,576 43,566 58,938 62,668
54,413 39,127 46,059 54,342 56,001
111,210 99,779 94,532 97,477 99,028
154,186 120,668 120,291 132,417 130,421
824,284 690,720 698,481 752,155 779,676
Auto dealers and supplies
Service stations
Other retail stores
All other outlets
Total
Building materials
Calendar Year
Eating and drinking places
Apparel stores
General merchandise
Food stores
Notes:
(1)Due to confidentiality issues preventing the disclosure of the top ten largest sales tax payers by business name, this categorical list has been provided as an
alternative source of information regarding the City of La Quinta's sales tax revenue.
Source:HDL. Coren & Cone
Apparel stores
3%
General merchandise
27%
Food stores
3%
Eating and drinking places
10%
Building materials
9%
Auto dealers and supplies
9%
Service stations
7%
Other retail stores
13%
All other outlets
19%
Taxable Sales
Calendar Year 2008
143 304
TABLE 9
2013 2014 2015 2016 2017
25,741$ 25,461$ 25,115$ 26,280$ 31,822$
223,324 216,871 208,189 206,808 222,767
26,394 25,748 22,845 25,359 25,964
97,662 101,647 106,216 115,974 117,064 Eating and drinking places
68,606 73,087 75,658 78,299 83,383
72,839 84,826 87,440 83,010 81,264 Auto dealers and supplies
52,093 47,541 40,777 34,566 37,558
100,811 101,721 105,284 107,648 104,834
142,049 150,746 155,173 172,135 180,360
809,519 827,648 826,697 850,079 885,016 Total
Service stations
Other retail stores
All other outlets
Apparel stores
General merchandise
Food stores
Building materials
Apparel stores
4%
General merchandise
25%
Food stores
3%
Eating and drinking
places
13%
Building materials
10%
Auto dealers and
supplies
9%
Service stations
4%
Other retail stores
12%
All other outlets
20%
Taxable Sales
Calendar Year 2017
144 305
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306
CITY OF LA QUINTA TABLE 10
Assessed Value of Taxable Property
Last Ten Fiscal Years
(in dollars)
Fiscal Year Ended
June 30,Residential Commercial Agriculture
(4)Other (1)
Unsecured
Property (2)
Home Owner
Exemption(5)
Taxable
Assessed Value
Direct Rate
(3)
2009 10,034,763,263 827,032,029 20,432,889 1,475,352,236 112,389,346 (152,860,511) 12,469,969,763 1.0000
2010 9,483,530,068 823,821,531 20,845,624 1,358,176,147 120,977,122 (154,942,598) 11,807,350,492 1.0000
2011 8,870,471,785 771,419,124 20,792,716 1,143,332,514 118,651,054 (157,742,188) 10,924,667,193 1.0000
2012 8,612,579,049 725,788,432 20,944,939 920,025,235 104,880,163 (161,420,137) 10,384,217,818 1.0000
2013 8,510,574,371 735,622,855 19,644,835 954,074,172 106,176,279 (164,227,296) 10,326,092,512 1.0000
2014 8,959,562,854 743,340,208 20,374,889 945,004,639 108,387,013 (167,489,253) 10,776,669,603 1.0000
2015 10,116,938,804 1,061,204,501 65,769,114 77,926,274 106,672,900 (49,232,400) 11,379,279,193 1.0000
2016 10,634,834,332 1,088,406,355 64,533,443 79,120,572 113,142,376 (49,130,200) 11,930,906,878 1.0000
2017 11,071,273,174 1,195,736,674 57,463,638 71,281,946 110,768,767 (49,088,200) 12,457,435,999 1.0000
2018 11,462,635,317 1,227,709,957 59,538,912 61,350,883 105,984,928 (49,700,000) 12,867,519,997 1.0000
City of La Quinta, Tax District 02-2375
Notes:
(1)Other includes dry farm, government owned, institutional, irrigated, miscellaneous, recreational, vacant, cross reference and unknown. For 2016, prior years 2007
through 2015 were adjusted to match current reporting categories for consistency.
(2)Prior years 2007 through 2015 adjusted to match current reporting for consistency.(3)In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of theproperty being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2%). With fewexceptions,property is only re-assessed at the time that it is sold to a new owner; at which time the new assessed value is the purchase price of the property sold. The assessedvaluation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitationsdescribed above.
(4)In 2016 (and going forward) data will be obtained from California Municipal and The Assessor Controller's Office. The existing column headers were slightly modified to
accommodate the property type classifications. The column labeld agriculture was formerly "industrial".
(5)Prior to 2015, this column also included Exempt Property Valuations
Source:: Cal Muni 2016/17 and 2017/18; County of Riverside Assessor Combined Tax Rolls Equalized Auditor and Assessor's Net
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
$10,000
$11,000
$12,000
$13,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Taxable Assessed Value
(in millions)
145 307
CITY OF LA QUINTA
Direct and Overlapping Property Tax Rates
(Rate per $100 of assessed value)
Last Ten Fiscal Years
2009 (1)2010 (1)2011 (1)2012 (1)2013 (1)2014 (1)2015 (1)2016 (1)2017 (1)2018
Direct Rates:
City of La Quinta 0.0506 0.0506 0.0734 0.0760 0.0760 0.0760 0.0760 0.0760 0.0760 0.0760
Redevelopment agency Project Area 1 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000
Redevelopment agency Project Area 2 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000
County of Riverside 0.2586 0.2586 0.2318 0.1957 0.1958 0.1958 0.1958 0.1958 0.1958 0.1958
County Free Library 0.0284 0.0284 0.0280 0.0252 0.0253 0.0253 0.0253 0.0253 0.0253 0.0253
County Structure Fire Protection 0.0610 0.0610 0.0602 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544 0.0544
Coachella Valley Unified School District 0.0000 0.0000 0.0000 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322 0.4322
Desert Sands Unified School 0.3765 0.3765 0.3716 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000
Desert Community College District 0.0782 0.0782 0.0772 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698 0.0698
Riverside County Office of Education 0.0426 0.0426 0.0420 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380 0.0380
Riverside County Regional Park & Open Sp 0.0000 0.0000 0.0000 0.0040 0.0039 0.0039 0.0039 0.0039 0.0040 0.0040
CV Public Cemetery 0.0035 0.0035 0.0035 0.0032 0.0031 0.0031 0.0031 0.0031 0.0031 0.0031
CV Mosquito & Vector Control 0.0142 0.0142 0.0141 0.0127 0.0127 0.0127 0.0127 0.0126 0.0126 0.0126
Desert Recreation District 0.0215 0.0215 0.0213 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192 0.0192
Coachella Valley Water District 0.0284 0.0284 0.0281 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254 0.0254
CV Resource Conservation 0.0004 0.0004 0.0004 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003 0.0003
CVWD Improvement District 1 0.0000 0.0000 0.0131 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118 0.0118
CVWD Storm Water Unit 0.0360 0.0360 0.0355 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321 0.0321
Total Direct Rate (3)1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000
Tax Rate Area 020-005 020-005 020-005 020-005 020-005 020-005 020-005 020-160 020-160 020-160
Coachella Valley Unified School District 0.0595 0.0725 0.0933 0.0749 0.0797 0.1492 0.1492 0.1322 0.1660 0.1761
Desert Sands Unified School 0.0799 0.0811 0.1004 0.1147 0.1116 0.1095 0.1098 0.1092 0.0860 0.0725
Coachella Valley Water District 0.0464 0.0660 0.0860 0.0800 0.0800 0.1000 0.1000 0.1000 0.1000 0.1000
Desert Community College District 0.0199 0.0200 0.0200 0.0200 0.0200 0.0200 0.0233 0.0209 0.0204 0.0403
Total Overlapping Rate 0.2057 0.2395 0.2996 0.2895 0.2912 0.3787 0.3823 0.3622 0.3724 0.3889
Total Direct and Overlapping Rate 1.2057 1.2395 1.2996 1.2895 1.2912 1.3787 1.3823 1.3622 1.3724 1.3889
Overlapping Rates (4) :
City Non-Project Area
Notes:
(1)Direct rate from Tax Rate Area (TRA) 020-160 and overlapping rates provided by Hdl Coren & Cone, data source Riverside County Assessor 2008/09- 2017/18 Annual
Tax Increment Tables.
(2)Direct rate taken from an analysis of the TRA in the project area and do not include State ERAF deductions and overlapping rates provided by California Municipal
Statistics
(3)In 1978, California voters passed Proposition 13 which sets the property tax rate at a 1.00% fixed amount for direct taxes. This 1% is shared by all taxing agencies for
which the subject property resides within.
(4)Overlapping rates are based upon a single tax rate area only.
Source:County of Riverside Auditor Controller's Office; HDL, Coren & Cone
146 308
TABLE 11
2008 (2)2009 (2)2010 (2)2011 (2)2012 (2)2008 (2)2009 (2)2010 (2)2011 (2)2012 (2)
Direct Rates:
0.0000 0.0152 0.0036 0.0049 0.0524 0.0000 0.0000 0.0000 0.0019 0.0499 City of La Quinta
0.5150 0.5245 0.5432 0.5310 0.0000 0.0000 0.0000 0.0000 0.0000 Redevelopment agency Project Area 1
0.0000 0.0000 0.0000 0.0000 0.0000 0.2910 0.3193 0.3174 0.3059 0.0000 Redevelopment agency Project Area 2
0.2619 0.2325 0.2501 0.2471 0.2683 0.2617 0.2516 0.2537 0.2511 0.2553 County of Riverside
0.0276 0.0277 0.0276 0.0282 0.0294 0.0280 0.0280 0.0280 0.0286 0.0280 County Free Library
0.0595 0.0595 0.0595 0.0607 0.0633 0.0603 0.0603 0.0603 0.0616 0.0602 County Structure Fire Protection
0.0020 0.0149 0.0167 0.0182 0.0000 0.0020 0.0000 0.0000 0.0000 0.0000 Coachella Valley Unified School District
0.0140 0.0695 0.0568 0.0637 0.3905 0.1970 0.1860 0.1859 0.1930 0.3716 Desert Sands Unified School
0.0720 0.0177 0.0152 0.0166 0.0812 0.0410 0.0386 0.0386 0.0401 0.0772 Desert Community College District
0.0180 0.0093 0.0027 0.0038 0.0442 0.0220 0.0210 0.0210 0.0218 0.0420 Riverside County Office of Education
0.0030 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Riverside County Regional Park & Open Space
0.0000 0.0008 0.0002 0.0003 0.0037 0.0000 0.0000 0.0000 0.0001 0.0035 CV Public Cemetery
0.0120 0.0112 0.0111 0.0112 0.0148 0.0140 0.0141 0.0141 0.0141 0.0140 CV Mosquito & Vector Control
0.0010 0.0044 0.0014 0.0019 0.0223 0.0060 0.0053 0.0053 0.0059 0.0212 Desert Recreation District
0.0010 0.0127 0.0120 0.0124 0.0295 0.0760 0.0757 0.0757 0.0740 0.0281 Coachella Valley Water District
0.0130 0.0001 0.0000 0.0000 0.0004 0.0000 0.0000 0.0000 0.0000 0.0004 CV Resource Conservation
0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0005 0.0131 CVWD Improvement District 1
0.0000 0.0000 0.0000 0.0000 0.0000 0.0010 0.0000 0.0000 0.0014 0.0355 CVWD Storm Water Unit
1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000 1.0000
Total Direct Rate (3)
020-089 020-089 020-089 020-089 020-089 020-144 020-144 020-144 020-144 020-144 Tax Rate Area
0.0571 0.0595 0.0725 0.0933 0.0749 0.0571 0.0595 0.0725 0.0933 0.0749 Coachella Valley Unified School District
0.0756 0.0799 0.0811 0.1004 0.1147 0.0756 0.0799 0.0811 0.1004 0.1147 Desert Sands Unified School
0.0507 0.0464 0.0660 0.0860 0.0800 0.0507 0.0464 0.0660 0.0860 0.0800 Coachella Valley Water District
0.0199 0.0199 0.0200 0.0200 0.0200 0.0199 0.0199 0.0200 0.0200 0.0200 Desert Community College District
0.2033 0.2057 0.2395 0.2996 0.2895 0.2033 0.2057 0.2395 0.2996 0.2895 Total Overlapping Rate
1.2033 1.2057 1.2395 1.2997 1.2895 1.2033 1.2057 1.2395 1.2996 1.2895 Total Direct and Overlapping Rate
Redevelopment Project Area 2Redevelopment Project Area 1
Overlapping Rates (4) :
147 309
CITY OF LA QUINTA TABLE 12
Principal Property Taxpayers
Current Year and Ten Years Ago
(in dollars)
Rank
Taxable
Assessed Value
(1)
Percent of
Total City
Taxable
Assessed
Value Rank
Taxable
Assessed Value
(1)
Percent of
Total City
Taxable
Assessed
Value
1 196,541,854$ 1.53% -
2 64,614,031 0.50% 2 123,545,144$
3 60,391,969 0.47% 6 41,623,109 0.33%
4 47,350,687 0.37% 9 32,260,312
5 34,369,793 0.27% -
Lennar Homes of California Inc 6 33,234,962 0.26%-
7 31,574,410 0.25% 3 63,848,760 0.51%
8 30,598,539 0.24% 4 50,062,387 0.40%
9 25,888,873 0.20%-
10 25,801,172 0.20%-
- - 1 351,987,688 2.82%
- - 5 42,929,365 0.34%
- - 7 40,240,602 0.32%
- - 10 33,809,065 0.26%
- - 8 32,130,633 0.27%
Total 550,366,290$ 4.28%812,437,065 5.27%
ND La Quinta Partners
Griffin Ranch
Toll California
Village Resort
Health Care REIT Inc
KSL Desert Resort
Aventine Development
Walmart Real Estate Business Trust
Taxpayer
Fiscal Year 2008-09
Town and Country Partners
Coral Option I LLC
TD Desert Development LP
Fiscal Year 2017-18
BRE Iconic LQR Owner
Inland American La Quinta Pavilion
East of Madison
(1) Taxable valuations include secured and unsecured
Source:
HdL Coren & Cone; Riverside County Assessor 2016/17 Combined Tax Rolls and the SBE Non-Unitary Tax RollP (Preliminary)
BRE Iconic LQR Owner
TD Desert
Development LP
Coral Option I LLC
Inland American La
Quinta Pavilion
Town and Country
Partners
Lennar Homes of
California Inc
East of Madison
Walmart Real Estate
Business Trust
Health Care REIT Inc
Principal Property Tax Payers
(FY 2016-17)
148 310
CITY OF LA QUINTA TABLE 13
Property Tax Levies and Collections
Last Ten Fiscal Years
(in dollars)
Fiscal Year
Ended June
30
Taxes Levied
for the Fiscal
Year (1)Amount
Percent of
Levy
Collections in
Subsequent
Years (2)Amount (3)
Percent of
Levy
2009 50,547,069 51,409,191 101.71%600,827 52,010,018 102.89%
2010 47,263,321 48,396,941 102.40%133,839 48,530,780 102.68%
2011 43,272,411 44,090,072 101.89%34,356 44,124,428 101.97%
2012 69,307,476 37,885,360 54.66%181,381 38,066,741 54.92%
2013 5,706,535 5,823,575 102.05%180,723 6,004,298 105.22%
2014 5,814,571 5,808,387 99.89%202,342 6,010,729 103.37%
2015 5,965,704 6,100,655 102.26%170,306 6,270,961 105.12%
2016 6,657,414 6,420,215 96.44%194,668 6,614,883 99.36%
2017 6,764,963 6,592,548 97.45%137,921 6,730,469 99.49%
2018 6,868,411 6,717,291 97.80%116,182 6,833,473 99.49%
Total Collections to Date
Collections within the Fiscal
Year of Levy
Notes:
(1)Taxes Levied. The total tax levy is based on the Statement of Original Charge from the Riverside County Auditor-
Controller Office. The amounts presented include City property taxes for tax districts 02-2374 and 02-2375 and are not
inclusive of the redevelopment increment values.
(2)Collections in Subsequent Years. The City participates in the Riverside County Teeter program; the secured taxes
are remitted in a series of advances and settlement payments, the last of which is not received by the City until October
of the subsequent year. Additionally, the City receives remittances for prior year throughout the subsequent year. As
these values are not known at the time of publishing, the number in this column will be adjusted on the 18-19 CAFR to
reflect all prior year collections received.
(3)Collections to Date. The total amount does not include any apportionment adjustments that are the result of
successful appeals of a taxpayer assessed valuation, escaped bills, refunds, or any other adjustments made by the
County Auditor-Controller. As such, the percentage of the levy collected may be higher or lower than expected.
Additionally, the increment values of the former Redevelopment Agency are allocated through a waterfall distribution
process in accordance with California Health and Safety Code 34183 and 34188, and are not reflected on the Statement
of Original Charge.
Source:County of Riverside Auditor Controller's Office
$0
$10
$20
$30
$40
$50
$60
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Property Tax Collections
(in millions)
149 311
CITY OF LA QUINTA
Ratios of Outstanding Debt by Type (1)
Last Ten Fiscal Years
(in dollars)
2009 2010 2011 2012 2013
178,311$ 128,311$ -$ -$ -$
149,169 114,583 78,253 40,090 71,045
751,754 741,171 729,480 - 702,105
1,556,283 1,530,958 1,503,433 - 1,441,096
Notes Payable- Eisenhower Drive Property - - - - -
2,874,653 2,072,965 1,255,243 - -
1,400,000 1,200,000 1,000,000 - -
343,814 174,584 - - -
133,390,000 130,255,000 126,925,000 - -
5,800,000 5,680,000 11,555,000 - -
84,560,000 82,890,000 81,150,000 - -
- - 28,850,000 - -
5,160,000 4,760,000 4,340,000 3,895,000 3,425,000
(804,944) (768,801) (1,115,799) - -
Total Governmental 235,359,040 228,778,771 256,270,610 3,935,090 5,639,246
Capital Leases 285,217 54,543 286,097 169,084 43,736
Total Business-Type Activities 285,217 54,543 286,097 169,084 43,736
Total Primary Government 235,644,257 228,833,314 256,556,707 4,104,174 5,682,982
Population - State Department of Finance January 1 43,778 44,421 37,836 38,075 38,401
Number of Households 21,355 23,489 23,489 23,528 23,612
Median Household Income 92,156 90,124 104,410 104,045 111,077
Percentage of Personal Income 11.97%10.81%10.46%0.17%0.22%
Debt Per Capita 5,383 5,151 6,781 108 148
Fiscal Year Ended
Governmental Activities:
Due to Coachella Valley Unified School District
Capital leases
City Hall Lease Revenue Bonds
Unamortized Discount and Issuance Costs
Reimbursement Agreement
Business-type Activities:
Due to County of Riverside
Developer Agreement
Tax Allocation Bonds Project Area 1
Tax Allocation Bonds Project Area 2
2004 Local Agency Revenue Bonds (2)
2011 Local Agency Revenue Bonds (2)
USDA Loan
Provident Savings Loan
Notes:
(1)Details regarding the City's outstanding debt can be found in the notes to the financial statements.
(2)The debt service payment for the 2004 and 2011 Lease Revenue Bonds are made from Redevelopment Project Area 1 & 2 low & moderate
income tax increment.
Source:City of La Quinta; HDL, Coren & Cone
150 312
TABLE 14
2014 2015 2016 2017 2018
-$ -$ -$ -$ -$
129,063 103,869 155,395 530,163 667,035
686,345 668,933 649,698 628,448 -
1,405,755 1,367,344 1,325,596 1,280,221 -
- - - 2,250,000 1,125,000 Notes Payable- Eisenhower Drive Property
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
2,930,000 2,405,000 1,850,000 1,265,000 650,000
- - - - -
5,151,163 4,545,146 3,980,689 5,953,832 2,442,035 Total Governmental
- - - - - Capital Leases
- - - - - Total Business-Type Activities
5,151,163 4,545,146 3,980,689 5,953,832 2,442,035 Total Primary Government
39,032 39,694 39,977 40,677 41,204 Population - State Department of Finance January 1
23,871 24,150 24,432 24,544 24,643 Number of Households
109,365 97,526 99,157 104,749 107,447 Median Household Income
0.20%0.19%0.16%0.23%0.09% Percentage of Personal Income
132 115 100 146 59 Debt Per Capita
2011 Local Agency Revenue Bonds (2)
City Hall Lease Revenue Bonds
Governmental Activities:
Unamortized Discount and Issuance Costs
Business-type Activities:
Due to Coachella Valley Unified School District
Due to County of Riverside
Developer Agreement
Tax Allocation Bonds Project Area 1
Tax Allocation Bonds Project Area 2
2004 Local Agency Revenue Bonds (2)
Reimbursement Agreement
Capital leases
USDA Loan
Provident Savings Loan
‐
1,000
2,000
3,000
4,000
5,000
6,000
7,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
5,383
5,151
6,781
108 148 132 115 100 146 59
Debt Per Capita
151 313
CITY OF LA QUINTA TABLE 15
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
(in dollars)
Fiscal Year
Ended June
30,
City Hall
Lease
Obligation
Local Agency
Bonds
Tax
Allocation
Bonds Total
Percent of
Assessed
Value (2)
Per Median
Household
Income
2009 5,160,000 84,560,000 139,190,000 228,910,000 1.84% 2,484
2010 4,760,000 82,890,000 135,935,000 223,585,000 1.90% 2,481
2011 4,340,000 110,000,000 138,480,000 252,820,000 2.33% 2,421
2012 3,895,000 - - 3,895,000 0.04% 37
2013 3,425,000 - 2,250,000 5,675,000 0.03% 31
2014 2,930,000 - - 2,930,000 0.03% 27
2015 2,405,000 - - 2,405,000 0.02% 20
2016 1,850,000 - - 1,850,000 0.02% 45
2017 1,265,000 - - 1,265,000 0.01% 31
2018 650,000 - - 650,000 0.01% 6
Outstanding General Bonded Debt (1)
Notes:
(1)General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise
funds (of which, the City has none)
(2) Assessed value has been used because the actual value of taxable property is not readily available in the State of California.
Source:City of La Quinta
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
1.84%
1.90%
2.33%
0.04%0.03%0.03%0.02%0.02%0.01%0.01%
General Bonded Debt as a Percent of Assessed Value
152 314
CITY OF LA QUINTA TABLE 16
Direct and Overlapping Debt
June 30, 2017
(in dollars)
Total Assessed Valuation (1)12,917,219,997$
Overlapping Debt (3)
16.68%314,935,000$ 52,524,859$
52.04%254,988,839 132,685,992
20.21%294,895,000 59,604,177
88.91%1,030,000 915,794
88.21%1,505,000 1,327,547
247,058,369
4.90%812,829,106 39,820,498
4.90%266,365,000 13,049,221
52.04%39,035,000 20,312,253
20.21%43,550,000 8,802,326
26.60%778,538 207,091
Total Overlapping General Fund Debt 82,191,389
Overlapping Tax Increment Debt
Successor Agencies 13.894- 100.00 %473,643,028 295,959,390
Total Overlapping Tax Increment Debt
Total Gross Overlapping Debt 625,209,148
Less: Riverside County Supported Obligations 164,278
Total Net Overlapping Debt 625,044,870
2,442,035$2,442,035
2,442,035
627,486,905$
DSUSD Community Facilities District No. 1
Total Net Combined Direct and Overlapping Debt
Coachella Valley Water District Assessment District No. 68
City of La Quinta General Fund Obligations
Desert Sands Unified School District COP
Desert Recreation and Park District COP
Estimated Share of
Overlapping Debt
Outstanding Debt
6/30/18
Percentage
Applicable (2)
Overlapping Tax and Assessment Debt
Desert Community College District
Coachella Valley Unified School District
Desert Sands Unified School District (DSUSD)
Total Overlapping Tax and Assessment Debt
Overlapping General Fund Debt
Riverside County General Fund Obligations
Riverside County Pension Obligations
Coachella Valley Unified School District Certificates of Participation (COP)
Direct General Fund Debt
Total Direct General Fund Debt
Notes:
(1) Total assessed valuation is from the Equalized Assessor report which includes homeowner exemptions.
(2)For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages
were estimated by determining the portion of the overlapping district's taxable assessed value that is within the city's boundaries divided by the district's total
taxable assessed value.
(3)Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the
outstanding debt of those overlapping governments that is borne by the residents and businesses of the City. This process recognizes that, when considering the
City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does
not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government.
153 315
CITY OF LA QUINTA
Legal Debt Margin Information
Last Ten Fiscal Years
(in dollars)
2009 2010 2011 2012 2013
Assessed valuation (1)12,416,034,763$ 11,753,185,892$ 10,870,790,733$ 10,331,431,958$ 10,274,998,112$
Debt limit percentage (2)15%15%15%15%15%
Debt limit 1,862,405,214 1,762,977,884 1,630,618,610 1,549,714,794 1,541,249,717
- - - - -
Legal debt margin 1,862,405,214$ 1,762,977,884$ 1,630,618,610$ 1,549,714,794$ 1,541,249,717$
0.0%0.0%0.0%0.0%0.0%
Total debt applicable to
the limit as a percentage
of debt limit
General obligation bonds (3)
Total net debt applicable to lim
Fiscal Year
Notes:
(1) Assessed Valuation is from the Equalized Auditor's Net report which excludes the homeowner exemptions
(2)Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public
improvements to 15% of the assessed valuation of all real and personal property of the City.
(3)The City of La Quinta has no general bonded indebtedness.
Source:Riverside County Auditor Controller
154 316
TABLE 17
2014 2015 2016 2017 2018
10,726,752,603$ 11,369,346,292$ 11,930,906,878$ 12,457,435,999$ 12,867,519,997$ Assessed valuation (1)
15%15%15%15%15%Debt limit percentage (2)
1,609,012,890 1,705,401,944 1,789,636,032 1,868,615,400 1,930,128,000 Debt limit
Total net debt applicable to lim
- - - - - General obligation bonds (3)
1,609,012,890$ 1,705,401,944$ 1,789,636,032$ 1,868,615,400$ 1,930,128,000$ Legal debt margin
0.0% 0.0% 0.0% 0.0% 0.0%
Total debt applicable to
the limit as a percentage
of debt limit
155 317
CITY OF LA QUINTA TABLE 18
Pledged-Revenue Coverage (1)
Last Ten Fiscal Years
(in dollars)
Principal Interest
2009 676,450 - 676,450 380,000 296,450 1.00
2010 675,280 - 675,280 400,000 275,280 1.00
2011 672,525 - 672,525 420,000 252,525 1.00
2012 673,521 - 673,521 445,000 228,521 1.00
2013 673,130 - 673,130 470,000 203,130 1.00
2014 671,351 - 671,351 495,000 176,351 1.00
2015 673,046 - 673,046 525,000 148,046 1.00
2016 673,075 - 673,075 555,000 118,076 1.00
2017 671,441 - 671,441 585,000 86,441 1.00
2018 668,141 - 668,141 615,000 53,141 1.00
.
Coverage
Ratio (3)
Local Agency Revenue Bonds (City Hall Project)
Lease
Revenue (2)
Debt ServiceLess Other
Debt
Payments
Net Lease
Revenue
Fiscal Year
Ended June
30,
Notes:
(1)Details regarding the city's outstanding debt can be found in the notes to the financial statements.
(2)Lease revenues consist of payments from the City General Fund and Civic Center Development Impact Fee
Fund.
(3)Coverage ratio is a measure of the City's ability to meet its obligation. A ratio of greater than or equal to one
indicates that sufficient revenue has been generated to satisfy the debt service requirements. The ratio is
calculated as total available revenue (net lease revenue) divided by total debt service requirements (principal and
interest) .
156 318
CITY OF LA QUINTA TABLE 19
Demographic and Economic Statistics
Last Ten Calendar Years
Sources 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
(3)35.31 35.31 35.31 35.16 35.16 35.16 35.71 35.71 35.71 35.71
(1)43,778 44,421 37,836 38,075 38,401 39,032 39,311 39,977 40,677 41,204
(5)$92,156 $90,124 $104,410 $104,045 $111,077 $109,365 $97,526 $99,157 $104,749 $107,447
(1)21,355 23,489 23,528 23,528 23,612 23,871 24,150 24,432 24,544 24,643
(1) 2.85 2.87 2.55 2.56 2.58 2.59 2.60 2.62 2.64 2.63
(4) $32,324 $31,457 $40,961 $40,722 $43,053 $42,226 $37,510 $37,486 $39,288 $39,999
(2) 14,800 14,600 14,400 15,100 15,300 15,600 17,300 17,800 18,100 19,000
(2) 13,700 13,500 13,300 14,100 14,400 14,900 16,600 17,200 17,500 18,000
(2) 7.43% 7.53% 7.64% 6.62% 5.88% 4.30% 4.50% 3.37% 3.31% 5.26%
(4) 36.4 42.2 41.5 42.8 43.6 44.8 45.1 45.3 45.7 46Median age(4)
Calendar Year
Mean Household Income (in dollars)(5)
Number of Dwelling Units(1)
Persons per Household(1)
Labor Force(2)
Per Capita Income(4)
Employment(2)
City Land (Sq Miles)
Population(1)(4)
Unemployment Rate
Sources:
(1) State of California Department of Finance; State of California, Department of Finance, E-1 and E-5 Population and Housing Estimates for Cities, Counties and
the State — January 1, 2017- 2018. Sacramento, California, released May 2018.
(2) State of California Employment Development Department Website
(3) Design and Development Department
(4) HDL, Coren & Cone
(5) Previously, calculated using "Persons per Household" mulitplied by "Per Capita Income". Starting in 2017, data is from the US Census Bureau American Fact Finder
21,355
23,489
23,528
23,528
23,612
23,871
24,150
24,432
24,544
24,643
17,000
19,500
22,000
24,500
27,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Number of Dwelling Units
0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00%
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Unemployment Rate
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Mean Household Income
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
9.00%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Per Capita Income and Unemployment
Per Capita Income Unemployment Rate
157 319
CITY OF LA QUINTA TABLE 20
Principal Employers
Current Year and Ten Years Ago
Activity
Number of
Employees
Percent of
Total
Employment Rank
Number of
Employees
Percent of
Total
Employment
Government 1 2,850 15.00%1 2,415 17.63%
Hotel & Golf Resort 2 1,437 7.56%2 1,210 8.83%
Retailer 3 379 1.99%3 463 3.38%
Retailer 4 222 1.17%5 190 1.39%
Retailer 5 210 1.11%7 157 1.15%
Retailer 6 150 0.79%9 125 0.91%
Retailer 7 140 0.74%8 140 1.02%
Utility Company 8 138 0.73%6 164 1.20%
Golf Resort 9 140 0.74%4 200 1.46%
Golf Resort 10 130 0.68%- -0.00%
Vons Grocery Store 11 101 0.53%- -0.00%
Fast Food Restaurant 12 81 0.43%10 120 0.88%
Total employment listed 5,978 31.46%5,184 37.84%
Total City Employment - July 1 19,000 13,700
Desert Sands Unified School District
Wal-Mart Super Center
La Quinta Resort & Club/ PGA West (1)
Fiscal Year 2008-09
Employer
Fiscal Year 2017-18
In N Out
Home Depot
Costco
Lowe's Home Improvement
Target
Rancho La Quinta
Traditions Golf Club
Imperial Irrigation District
Notes:
(1) La Quinta Resort & Club and PGA West are accounted for as one entity; as such, their employment numbers are reported together as of FY
2015-16.
Source: City of La Quinta, and infogroup.com
158 320
CITY OF LA QUINTA TABLE 21
Full-time City Employees
by Function
Last Ten Fiscal Years
2009 2010 2011 2012 2013 2014 (1) 2015 2016 (2) 2017 2018
12.00 13.00 14.00 12.00 11.00 8.00 7.00 4.00 4.00 5.00
6.00 6.00 6.00 5.00 5.00 4.00 4.00 3.00 3.00 5.00
9.00 9.00 9.00 8.00 8.00 7.00 8.00 7.00 7.00 8.00
11.75 10.75 10.75 10.75 10.75 12.00 11.65 - - -
25.00 25.00 24.00 21.00 21.00 - - - - -
12.00 10.00 9.00 8.00 9.00 - - - - -
- - - - - 19.00 20.00 - - -
29.25 27.25 26.25 24.25 23.25 20.00 21.35 - - -
- - - - - - - 18.00 18.00 18.00
- - - - - - - 27.00 27.00 29.00
- - - - - - - 19.00 19.00 19.00
Total 105.00 101.00 99.00 89.00 88.00 70.00 72.00 78.00 78.00 84.00
Fiscal Year
Facilities (5)
Finance
Community Services
Design and Development (4)
Community Resources (3)
Planning and Development
Community Development
Public Works
Administration-City Mgr. Office
City Clerk
Function
Building and Safety
Notes:
The City of La Quinta contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of Riverside for Fire Services. In addition the City-owned Golf Course is operated by Landmark Golf. These positions have not been included as these positions are not City employees.
(1) The City merged the Building and Safety Department with the Planning and Development Department in 2014. The resultant department was referred to as Community
Development until 2016, see below.
(2) During FY 2015-'16 the City was subject to a major reorganization in an attempt to improve efficiency and controls that effectively terminated the Community Services,
Community Development, and Public Works departments. Following is a brief description of the reorganization for each department :
(3)The Community Resources department has taken over specific roles of the prior Community Development and Community Services departments including, but not
limited to human resources, police, fire,library, museum, recreation, marketing, code compliance, animal control, and emergency services.
(4)The Design and Development department has taken over specific roles of the prior Community Development, Public Works, and Finance departments including, but not
limited to customer service, business and animal licensing, planning, building, engineering services, and development services.
(5)The Facilities department has taken over specific roles of the prior Community Services and Public Works departments including,but not limited to , parks, streets,
buildings, lighting and landscaping.
Source:City of La Quinta
‐
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
100.00
110.00
2009 2010 2011 2012 2013 2014 (1) 2015 2016 (2) 2017 2018
105.00
101.00
99.00
89.00 88.00
70.00 72.00
78.00 78.00
84.00
Total Full‐Time City Employees
159 321
CITY OF LA QUINTA TABLE 22
Operating Indicators
by Function
Last Ten Fiscal Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Finance:
Number of Animal Licenses Processed (1)1,609 1,768 1,619 1,674 1,505 1,602 1,374 - -
Number of Accounts Payable Checks Processe 4,819 4,393 4,530 3,766 3,576 3,696 3,833 4,153 3,835 3,621
Number of investment purchases 36 32 20 27 30 22 21 22 20 61
Par value of investments 229,969,000$ 267,213,000$ 189,810,285$ 188,782,874$ 164,614,769$ 136,323,300$ 128,990,447$ 137,594,669$ 139,613,063$ 150,117,079$
Number of cleared checks 5,269 4,984 4,912 5,103 3,899 3,922 4,004 4,167 3,932 3,813
Number of outgoing bank wires 91 75 87 63 58 58 54 41 44 64
City Clerk:
Contracts Processed - - - 319 346 289 238 282 199 243
Documents Notarized - - - 254 301 334 203 157 99 128
Documents Recorded with County - - - 170 125 183 106 112 56 67
Subpoenas and Claims Processed - - - 22 15 21 37 10 8 12
Records Requests Fulfilled and Recorded - - - 518 558 601 580 518 743 572
Documents Scanned to Electronic Archives (1)- - - 30,437 28,798 34,671 164,847 233,182 214,384 593,991
Public Works:
Encroachment permits issued 132 78 104 65 124 109 127 54 123 121
Request for services (1)1931 1306 746 534 740 1,322 1,261 3,440 3,207 2,652
Community Development:
Number of Active Business Licenses (1)3,523 3,428 3,183 3,310 3,520 3,998 4,452 3,368 3,681 3,707
Permits:
Single family Detached 129 56 85 39 83 147 176 108 92 142
Single family Attached 6 12 - 11 - - 4776
Residential Pool 207 152 148 127 162 204 255 217 170 211
Wall/Fence 299 178 218 149 167 220 328 257 209 268
Other 908 790 1,033 916 1,042 1,158 1,316 1,230 1,258 1,571
Garage Sale Permits (1)1,535 1,663 1,805 1,430 1,404 1,255 1,290 1,109 1,024 928
Total Permits 3,084 2,851 3,289 2,672 2,858 2,984 3,369 2,928 2,760 3,126
Code Compliance (1):
Animal Control Incidents Handled (1)3,630 3,984 4,392 4,246 3,206 1,645 1,085 - - -
Vehicle abatements 346 214 263 139 99 88 85 255 212 224
Weed abatements 97 125 143 106 1,404 43 45 57 114 128
Nuisance abatements/Property Maintenance 3,130 2,340 2,252 2,433 1,668 730 557 1,037 1,180 1,122
All Other (2)- - - - - - - 1,432 806 888
Community Services:
Library activities:
Volume 81,124 89,060 92,484 109,000 63,955 71,874 73,924 182,913 190,747 152,725
Books checked out 215,843 259,711 263,064 275,838 220,690 329,154 263,047 234,340 254,323 250,636
Cards Issued 3,684 3,547 3,822 4,477 2,966 2,035 2,418 2,179 2,248 2,276
Number of School Children Visiting 1,036 772 1,881 962 737 1,539 1,562 2,947 4,680 4,528
Volunteer Hours 2,342 2,723 4,280 2,720 2,226 1,340 1,917 2,169 2,248 2,314
Senior Center/Wellness Center (1) :
Number of visits 15,739 20,326 18,403 16,642 9,350 11,500 23,871 62,820 74,141 87,294
Volunteer Hours 2,583 3,131 3,099 2,690 2,233 2,745 1,279 1,585 1,420 1,333
Recreation activities:
Participants:
Leisure Classes 1,140 1,437 1,512 2,016 1,475 1,177 1,322 2,241 2,278 2,168
Special events 11,053 8,795 8,933 36,305 5,970 5,927 6,460 8,185 7,783 10,449
Adult Sports 10,806 13,364 13,092 5,647 3,865 5,878 5,487 7,192 6,695 6,136
Golf course:
Golf rounds played 40,941 43,779 45,269 46,949 46,352 43,610 41,904 45,104 43,085 42,590
Average Green fee 72.41$ 71.59$ 70.70$ 70.40$ 67.44$ 66.83$ 69.65$ 66.87$ 66.80$ 71.88$
Planning and Development:
Number of residential units approved 100 255 208 285 228 494 208 40 120 0
Commercial square footage approved 390,097 6,200 27,526 61,662 - 113,149 79,092 13,000 391,914 7,599
Fiscal Year
Notes:(1) Data on this table may vary from year to year due to restructuring, personnel, and systems changes that have taken place at the city over the past five years.
Examples include animal licensing and control contracted to County of Riverside May 2015, business licenses and garage sale permits transferred to Community
Development Department, tracking system for active business licenses updated, vacation rental requirements for permits changed, Codes Department began using
GoEnforce tracking software, Public Works Department expanded use of GoRequest system, City Clerk's office began project to archive all old documents and plans
electronically, and the Senior Center became the Wellness Center in 2015.
(2)"All Other" category includes building codes, business license, commercial, hazardous conditions, health/safety, other, parking, vacation rentals, and zoning. For 2016,
data was annualized using the seven months of actual "total closed incidents" provided by GoEnforce.
Source:City of La Quinta
160 322
CITY OF LA QUINTA TABLE 23
Capital Asset Statistics
by Function
Last Ten Fiscal Years
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Public Works:
127 127 127 128 128 128 128 128 128 128
22 22 22 22 22 22 34 34 35.5 35.5
261 265 265 269 269 277 277 281 372 372
49 50 50 51 52 54 54 54 54 54
2,899 2,909 2,919 2,934 2,984 3,018 3,018 3,018 5,758 5,758
12 12 12 12 12 13 13 13 13 13
Parks and Recreation:
Parks 13 13 13 13 13 13 13 13 13 13
209 218 218 218 218 218 218 218 218 218
40 40 40 40 40 40 40 40 40 40
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1
Public Safety:
Fire Stations 3 3 3 3 3 3 3 3 3 3
Golf Course:
1 1 1 1 1 1 1 1 1 1 Municipal golf courses
Undeveloped Park Acreag
Park Acreage
Traffic signals
Traffic signs
Bridges
Streetlights (2)
Fiscal Year
Bikepaths (miles) (1)
Streets (miles)
Senior/Wellness Center
Museum
Library
Notes:
(1) Bike path miles were updated to include both Class I and Class II bicycle paths in 2015.
(2)In fiscal year ending 2009 street lights at intersections were included for the first time. Additionally, the decorative streetlights
in Old Town were added for the first time in 2017.
Source:City of La Quinta
161 323
CITY OF LA QUINTA TABLE 24
Schedule of Insurance in Force
30-Jun-18
Company Name Policy Number Coverage Limits Term Premium
Hartford 72FA0267254-17 Employee Dishonesty,$1 Million 12/03/17 - 12/03/18 $3,366
Forgery, Computer Fraud
Hartford 72FA0267254-16 Employee Dishonesty,$1 Million 12/03/16 - 12/03/17 $3,366
Forgery, Computer Fraud
CJPIA-Alliant B128410009W18 All Risk Property Insurance $25 Million 07/01/18 - 07/01/19 $84,997
Including Auto Physical Damage, Single Limit per Occurrence
Terrorism, Boiler & Machinery subject to other sublimits
(Excluding Earthquake)
CJPIA-Alliant B128410009W17 All Risk Property Insurance $25 Million 07/01/17 - 07/01/18 $86,073
Including Auto Physical Damage, Single Limit per Occurrence
Terrorism, Boiler & Machinery subject to other sublimits
(Excluding Earthquake)
Lloyds W14D19170401 Earthquake $10 Million 02/07/18 to 02/07/19 $98,700
Real & Personal Property
Including Contingent Tax Interruption
Lloyds W14D19170401 Earthquake/Flood $10 Million 02/07/17 to 02/07/18 $80,496
Real & Personal Property
Including Contingent Tax Interruption
California Self-Insured Comprehensive General $50 Million 07/01/18 - 07/01/19 $431,167
Joint Powers Pool Liability Single Limit per Occurrence
Insurance Authority
California Self-Insured Comprehensive General $50 Million 07/01/17 - 07/01/18 $448,537
Joint Powers Pool Liability Single Limit per Occurrence
Insurance Authority
California Self-Insured Worker's Compensation $10 Million 07/01/18 - 07/01/19 $123,562
Joint Powers Pool
Insurance Authority
California Self-Insured Worker's Compensation $10 Million 06/30/17 - 06/30/18 $220,848
Joint Powers Pool
Insurance Authority
Source:City of La Quinta
162 324
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: APPROVE MEASURE G COMPLIANCE REPORT FOR FISCAL YEAR
2017/18
RECOMMENDATION
Approve the annual Measure G Compliance Report for the 2017/18 fiscal year.
EXECUTIVE SUMMARY
•Financial Advisory Commission (FAC) provides oversight of Measure G sales
tax funds.
•The FAC prepares an annual revenue and expenditure report to account for
funds and ensure adherence to the ballot measure priorities.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Audited financial statements for fiscal year ending June 30, 2018 were presented
to Council on January 15, 2018. In accordance with the Measure G ballot
measure, the FAC provides oversight of Measure G funds. The attached Annual
Measure G Sales Tax Oversight Report for Period Ending June 30, 2018
(Attachment 1) provides an update of the revenue and expenses through June
30, 2018. This report was prepared by the Finance Department in conjunction
with two FAC members (Commissioners Rosen and Twohey). A brief update for
the 2018/19 fiscal year is also provided.
ALTERNATIVES
The Council may request additional information.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1.Annual Measure G Sales Tax Oversight Report for Period
Ended June 30, 2018
BUSINESS SESSION ITE M NO. 2
325
326
BACKGROUND
Voters passed Ballot Measure G in November 2016. Measure G provides a one percent transaction
and use tax, effective April 1, 2017, which is fully allocated to the City of La Quinta. These tax
revenues will be invested to maintain services and programs and for needed infrastructure
improvements.
The Financial Advisory Commission (FAC) provides oversight of these tax revenues. The second
Annual Measure G Sales Tax Oversight Report covers the period July 1, 2017 thru June 30, 2018
(fiscal year 2017/18) and provides estimates for fiscal year ending June 30, 2019.
This report concludes that all Measure G tax revenues are being used in accordance with the ballot
measure requirements.
REVENUES
Total Measure G sales tax revenues for 2017/18 were $9,967,657. This compares to the final
budget estimate of $9.6 million.
Actual revenues exceeded budget estimate due to:
-Higher levels goods purchased in neighboring cities for delivery within the City of La Quinta
and
-Conservative, yet adjusted, revenue projections due to the lack of history.
The Measure G revenue budget for 2018/19 is $8,455,000; however, a mid-year adjustment will
be presented for Council consideration to increase this budget by $890,000 for a total revenue of
$9,345,000. An additional adjustment may follow during the third quarter budgetary analysis. This
is the second year of Measure G revenue and a reputable trend does not exist, therefore, a
conservative and closely monitored approach is employed.
EXPENDITURES
Originally the 2017/18 budget allocated
$100,000 of Measure G for public safety
contract services; however, due to
budgetary savings, these funds
remained unallocated and are
recognized in reserves. A $300,000
contribution to a new restricted Public
Safety Fund was made and in 2018/19
and an additional $200,000 will be
added.
ANNUAL MEASURE G SALES TAX
OVERSIGHT REPORT FOR PERIOD
ENDED JUNE 30, 2018
$17,019,000
$2,750,000
2018/19 Police Contract Services funded
with Measure G Sales Taxes
Police Contract Costs Measure G Revenue
ATTACHMENT 1
327
The 2018/19 operating budget allocates $2.7 million for police contract services. This represents
16% of total anticipated contract service costs.
Below is an updated Measure G Revenue and Expenditure Summary by fiscal year with prior
year actuals and estimates for 2018/19.
The total revenue of $20.7 million is allocated as follows by category. The greatest portion (51%
or $10.5 million) is allocated to Capital Improvement Projects as detailed above. Operational
expenses (16% or $3.2 million) have been
limited to police contract services. Use of
reserve funds are subject to City Council
appropriation.
All Measure G revenues shall be used in
accordance with the ballot measure for
costs including police protection, projects
such as parks, landscaping and flood
control, programs attracting businesses,
and youth/senior services, and sports
recreation programs.
Revenues
2016/17 Actual 1,462,650$
2017/18 Actual 9,967,657
2018/19 Estimated Budget (Adjusted)*9,345,000
TOTAL 20,775,307$
Expenditures Operational Capital Reserves
2016/17 Eisenhower Dr. Retention Basin 750,000
Measure G Reserves 2016/17 712,650
2017/18 Public Safety Fund 300,000
North La Quinta Landscape Improvements 1,802,576
Citywide Drainage Enhancements 2,407,373
La Quinta Village Road Diet Project 1,000,388
Measure G Reserves 2017/18 4,457,320
2018/19 Public Safety Fund 200,000
Public Safety Services 2,750,000
Citywide Drainage Enhancements 1,166,500
North La Quinta Landscape Improvements 2,129,613
SilverRock Event Space (Proposed)**1,300,000
Measure G Reserves 2018/19 (Adjusted)***1,798,887
TOTAL 3,250,000$ 10,556,450$ 6,968,857$
MEASURE G REVENUES AND EXPENDITURES SUMMARY
* Includes an anticipated 2018/19 mid-year budget adjustment to increase revenues.
** Proposed SilverRock Event Space allocation will be presented for Council consideration on 1/15/19.
*** Reserves are adjusted for the anticipated revenue increase and use of funds for SilverRock Event Space.
328
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
RANGWALA ASSOCIATES TO PREPARE AN AREA PLAN FOR THE HIGHWAY 111
CORRIDOR
RECOMMENDATION
Approve an agreement for contract services with Rangwala Associates to
prepare an Area Plan for the Highway 111 Corridor; and authorize the City
Manager to execute the agreement.
EXECUTIVE SUMMARY
•Council and Planning Commission have identified Highway 111 Corridor
visioning as a priority for 2018/19.
•Staff issued a Request for Proposals (RFP) to prepare an Area Plan for the
Highway 111 Corridor.
•The Rangwala Associates team was selected.
FISCAL IMPACT
The cost of this agreement is $204,995. Funds are budgeted in the 2018/19
Design and Development budget (101-6002-60103).
BACKGROUND/ANALYSIS
The Council and Planning Commission identified the need to revamp and
reposition the Highway 111 Corridor (Corridor) to accommodate current and
future development and transportation trends. Further, the median, parkways
and City entry features require significant hardscape and landscape upgrades.
In the spring/summer of 2018 an Urban Land Institute (ULI) Technical
Assistance Panel studied the Corridor and recommended that further visioning
and planning was needed. Based upon Council and Planning Commission input,
Staff concluded that an area plan would be best suited to guide Corridor
refurbishment, redevelopment and development efforts.
In October 2018, a Request for Proposals (RFP) was issued for professional
consultant services to prepare an Area Plan; 15 proposals were received and
reviewed by a Staff selection committee. Six teams were then interviewed.
BUSINESS SESSION ITEM NO. 3
329
The teams were comprised of multi-disciplinary professionals in the fields of
planning, economic development, transportation, and landscape and urban
design.
Rangwala Associates was selected as the top team. Rangwala practices
restorative and place-based planning, design, and economic development, with
extensive experience in drafting and implementing Corridor Plans, General
Plans, and Downtown Plans for Southern California cities. Their team is
comprised of Moule & Polyzoides (urban design and architecture), AHBE
Landscape Architects (landscape and way-finding), Nelson Nygaard
(transportation), Urban Advantage (visualization/graphics), and a retail
economics strategist. The Rangwala team represents leading experts in their
respective fields.
Based on the team’s extensive experience, their scope of work, visionary
approach, and competitive cost, Staff recommends that the Council approve an
agreement for contract services (Attachment 1) with the Rangwala Associates.
ALTERNATIVES
Council may elect not to approve the agreement. However, given the quality
of the Rangwala proposal and the composition of its team, Staff does not
recommend an alternative action.
Prepared by: Danny Castro, Design and Development Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Agreement for Contract Services
330
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and Rangwala Associates, a Private Limited Company
(“Contracting Party”). The parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to
Development of a Highway 111 Corridor Area Plan, as specified in the “Scope
of Services” attached hereto as “Exhibit A” and incorporated herein by this
reference (the “Services”). Contracting Party represents and warrants that
Contracting Party is a provider of first-class work and/or services and
Contracting Party is experienced in performing the Services contemplated
herein and, in light of such status and experience, Contracting Party covenants
that it shall follow industry standards in performing the Services required
hereunder, and that all materials, if any, will be of good quality, fit for the
purpose intended. For purposes of this Agreement, the phrase “industry
standards” shall mean those standards of practice recognized by one or more
first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
ATTACHMENT 1
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assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, provided that Contracting Party shall
not be required to perform any Additional Services without compensation.
Contracting Party shall not perform any Additional Services until receiving
prior written authorization (in the form of a written change order if Contracting
Party is a contractor performing the Services) from the Contract Officer,
incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the
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time to perform this Agreement, which said adjustments are subject to the
written approval of Contracting Party. It is expressly understood by
Contracting Party that the provisions of this Section shall not apply to the
Services specifically set forth in the Scope of Services or reasonably
contemplated therein. It is specifically understood and agreed that oral
requests and/or approvals of Additional Services shall be barred and are
unenforceable. Failure of Contracting Party to secure the Contract Officer’s
written authorization for Additional Services shall constitute a waiver of any
and all right to adjustment of the Contract Sum or time to perform this
Agreement, whether by way of compensation, restitution, quantum meruit, or
the like, for Additional Services provided without the appropriate authorization
from the Contract Officer. Compensation for properly authorized Additional
Services shall be made in accordance with Section 2.3 of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
Two Hundred and Four Thousand Nine Hundred and Ninety-Five
Dollars ($204,995) (the “Contract Sum”), except as provided in Section 1.7.
The method of compensation set forth in the Schedule of Compensation may
include a lump sum payment upon completion, payment in accordance with
the percentage of completion of the Services, payment for time and materials
based upon Contracting Party’s rate schedule, but not exceeding the Contract
Sum, or such other reasonable methods as may be specified in the Schedule
of Compensation. The Contract Sum shall include the attendance of
Contracting Party at all project meetings reasonably deemed necessary by
City; Contracting Party shall not be entitled to any additional compensation
for attending said meetings. Compensation may include reimbursement for
actual and necessary expenditures for reproduction costs, transportation
expense, telephone expense, and similar costs and expenses when and if
specified in the Schedule of Compensation. Regardless of the method of
compensation set forth in the Schedule of Compensation, Contracting Party’s
overall compensation shall not exceed the Contract Sum, except as provided
in Section 1.7 of this Agreement.
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2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer and subject to retention pursuant to
Section 8.3, City will pay Contracting Party for all items stated thereon which
are approved by City pursuant to this Agreement no later than thirty (30) days
after invoices are received by the City’s Finance Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer pursuant to Section 1.7 of this
Agreement shall be paid for in an amount agreed to in writing by both City
and Contracting Party in advance of the Additional Services being rendered by
Contracting Party. Any compensation for Additional Services amounting to
five percent (5%) or less of the Contract Sum may be approved by the
Contract Officer. Any greater amount of compensation for Additional Services
must be approved by the La Quinta City Council, the City Manager, or
Department Director, depending upon City laws, regulations, rules and
procedures concerning public contracting. Under no circumstances shall
Contracting Party receive compensation for any Additional Services unless
prior written approval for the Additional Services is obtained from the Contract
Officer pursuant to Section 1.7 of this Agreement.
3.PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and “Exhibit A” , it is
understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit A” (the “Schedule of Performance”). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
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causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer in writing of the
causes of the delay. The Contract Officer shall ascertain the facts and the
extent of delay, and extend the time for performing the Services for the period
of the forced delay when and if in the Contract Officer’s judgment such delay
is justified, and the Contract Officer’s determination shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer to
be justified pursuant to this Section shall not entitle the Contracting Party to
additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on January 16, 2019 and terminate on June 30, 2020 (“Initial Term”).
4.COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a)Kaizer Rangwala
E-mail: rangwalaassoc@gmail.com
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer” shall be Danny Castro,
Design and Development Director or such other person as may be designated
in writing by the City Manager of City. It shall be Contracting Party’s
responsibility to assure that the Contract Officer is kept informed of the
progress of the performance of the Services, and Contracting Party shall refer
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any decisions, that must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean
the approval of the Contract Officer. The Contract Officer shall have authority
to sign all documents on behalf of City required hereunder to carry out the
terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
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compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
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5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6.INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
7.RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer such reports concerning Contracting Party’s
performance of the Services required by this Agreement as the Contract
Officer shall require. Contracting Party hereby acknowledges that City is
greatly concerned about the cost of the Services to be performed pursuant to
this Agreement. For this reason, Contracting Party agrees that if Contracting
Party becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the Services
contemplated herein or, if Contracting Party is providing design services, the
cost of the project being designed, Contracting Party shall promptly notify the
Contract Officer of said fact, circumstance, technique, or event and the
estimated increased or decreased cost related thereto and, if Contracting
Party is providing design services, the estimated increased or decreased cost
estimate for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer to evaluate the performance of such Services. Any and all
such Books and Records shall be maintained in accordance with generally
accepted accounting principles and shall be complete and detailed. The
Contract Officer shall have full and free access to such Books and Records at
all times during normal business hours of City, including the right to inspect,
copy, audit, and make records and transcripts from such Books and Records.
Such Books and Records shall be maintained for a period of three (3) years
following completion of the Services hereunder, and City shall have access to
such Books and Records in the event any audit is required. In the event of
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dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer or upon the expiration or termination of this Agreement, and
Contracting Party shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership
use, reuse, or assignment of the Documents and Materials hereunder. Any
use, reuse or assignment of such completed Documents and Materials for
other projects and/or use of uncompleted documents without specific written
authorization by Contracting Party will be at City’s sole risk and without
liability to Contracting Party, and Contracting Party’s guarantee and
warranties shall not extend to such use, revise, or assignment. Contracting
Party may retain copies of such Documents and Materials for its own use.
Contracting Party shall have an unrestricted right to use the concepts
embodied therein. All subcontractors shall provide for assignment to City of
any Documents and Materials prepared by them, and in the event Contracting
Party fails to secure such assignment, Contracting Party shall indemnify City
for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
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7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer or
as required by law. Contracting Party shall not disclose to any other entity or
person any information regarding the activities of City, except as required by
law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
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California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer;
provided that if the default is an immediate danger to the health, safety, or
general welfare, City may take such immediate action as City deems
warranted. Compliance with the provisions of this Section shall be a condition
precedent to termination of this Agreement for cause and to any legal action,
and such compliance shall not be a waiver of any party’s right to take legal
action in the event that the dispute is not cured, provided that nothing herein
shall limit City’s right to terminate this Agreement without cause pursuant to
this Article 8.0. During the period of time that Contracting Party is in default,
City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. In the alternative, City may, in its sole discretion,
elect to pay some or all of the outstanding invoices during any period of
default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
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8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration Of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer.
Contracting Party shall be entitled to compensation for all Services rendered
prior to receipt of the notice of termination and for any Services authorized by
the Contract Officer thereafter in accordance with the Schedule of
Compensation or such as may be approved by the Contract Officer, except
amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
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commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer. Contracting Party agrees
to at all times avoid conflicts of interest or the appearance of any conflicts of
interest with the interests of City in the performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to insure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
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10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Danny Castro, Design
and Development Director
78-495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
RANGWALA ASSOCIATES
Attention: Kaiser Rangwala,
Principal
6325 Jackie Ave
Los Angeles, California 91367
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
344
-15-
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
345
-16-
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
FRANK J. SPEVACEK, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name:
Title:
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
By:
Name:
Title:
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Kaizer Rangwala, Rangwala Associates
Principal
346
Scope & Schedule 4
Scope & Schedule
Project
Coordination Draft & Refine Corridor Plan & Code AdoptionDiscoveryVisioning
J/19 O/19FMAMJJAS
Task 1 Project Coordination
1.1 Kick-off Meeting
The kick-off meeting will be held with
City staff and accomplish several tasks,
including:
•Sharing expectations for the project;
•Refining the scope of work and
schedule;
•Defining the role of anticipated stake-
holders, including outside agencies,
organizations, and individuals;
•Identifying potential project pitfalls
and strategies to address them;
•Discuss ongoing projects or programs;
and
•Review project data needs and obtain
data from staff.
Even though we are familiar with the
Highway 111 area, we will conclude the
initial kick-off meeting with a tour where
City staff can further identify opportunity
sites, problem areas, challenges, and issues
the Corridor Plan should address.
1.2 Joint Meeting
We will work with City staff to introduce
the project team to the City Council and
Planning Commission, summarize the
scope and schedule, discuss actions to
be taken within the following months,
and field initial questions from the City
Council, Planning Commission, and
general public. The joint meeting will
identify ongoing or current issues that the
City is struggling with and that might
be addressed to varying degrees in the
Corridor Plan.
1.3 Monthly Status Meeting with City
We are also proposing monthly meet-
ings for the project team, to discuss the
status of ongoing and future work. These
meetings will keep the City informed,
review progress, identify next steps, and
generally prevent the project from getting
sidetracked or stalled. These meetings are
generally envisioned to last no longer than
a half-hour and could take place at a time
convenient for the City. A monthly status
report would be provided in advance of
each meeting. The monthly status report
will track:
•task carried out in the past, current,
and next month;
•percent of budget spent and project
completed;
•state corrective actions, if project is
off-track; and
•level of civic participation.
1.4 Project Website
A project website will feature responsive
layouts that will look and behave as
intended on all popular browsers and de-
vices. We will maintain a separate project
website that is accessed through both a
link from the City’s main website and a
separate address. We will create a distinct
branding for the Corridor Plan, starting
with a project website that is designed to
appear as an extension of the City’s main
website—distinct but complementary. All
design and content will be provided to the
City for review and approval before it is
made public.
1.5 Civic Engagement Strategy
By emphasizing the facts and posing the
choices and trade-offs involved in shap-
ing and implementing public policy and
ordinances, we can nurture a healthy and
balanced discourse that relies on shared
values. For the Corridor Plan, we pro-
pose a spectrum of targeted engagement
strategies to raise awareness by sharing
information, and empowering the broader
citizenry to actively engage and participate.
Following are preliminary list of outreach
methods recommended for the project:
1. Online Engagement— Businesses
and residents will have the opportunity
to share their insights and feedback on
Facebook and Twitter.
2. Project Tour — Tour of opportunity
sites will help identify what policies and
regulations are working and what needs
adjustment.
3. Infographics — From the Discovery
step (task 2), we will identify useful factual
findings for target audience. The find-
ings will be visualized for a compelling
“three-minute” read.
4. Public Survey — A survey is an effec-
tive way to reach businesses and residents
that typically can not attend meetings, but
have opinions about the corridor’s future
or other issues. We recommend a combi-
nation of hard copy and electronic survey.
5. Interviews — We will interview key city
leaders, businesses, and residents to gather
insights into their history and interests in
the Highway 111 Corridor, and to solicit
their assistance in getting broader partici-
pation and implementation efforts.
6. Focus Group Meetings — Our team
will conduct smaller focus group meetings
to gather qualitative information, review
trends, facilitate community visioning, and
develop policies and actions.
7. Pop-up Workshop — The workshop
will introduce the planning effort to the
public, spark a dialogue through a series
of interactive planning exercises intended
to share and gather information, and
will serve as an opportunity to share the
findings, and solicit feedback on prelim-
inary recommendations. The workshop
will feature fun activities as an incentive
for participation.
8. Book-a-Planner: Besides inviting the
public to workshops, we will take planning
to the public. Throughout the Corridor
Plan process we will make special ef-
forts to reach people that typically do
EXHIBIT A
Scope of Services
Schedule of Performance
347
5 Highway 111 Corridor Plan
Online Engagement
Infographics
Public Survey
Interviews
Focus Group Mtgs
Pop-up
Workshops
Speaker
Series
Charrette
Validate
Feedback
Joint City Council &
Planning Commission
Mtgs
Book-a-Planner
Project Tour
not participate in the planning process.
We propose a Book-a-Planner session
at a Chamber meeting, or similar other
business event.
9. Noon Talks — During the charrette,
speakers will broaden and deepen the
outlook on progressive urbanism.
10. Joint Meetings — Two joint meetings
will allow advisory- and decision-making
bodies to review interim progress and
provide direction.
11. Charrette — A charrette is an collab-
orative and rigorous planning process that
harnesses the talents and energies of indi-
viduals to create and support a vision for
the Highway 111 Corridor. The consulting
team will facilitate a three-day charrette.
12. Validate Feedback — We will use on-
line and media outlets to acknowledge all
feedback; follow up proactively to notify
stakeholders if/when their suggestions are
implemented.
Deliverables:
• Kick-off and Joint Meetings
• Project tour and Project website
Timeframe: 1/7/19 to 1/21/19
Task 2 Discovery
2.1 Interviews
We will interview key officials, property
owners and merchants, developers, real
estate agents, and other parties of inter-
est. The sessions could cover questions
regarding:
• length of ownership;
• nature of owned property and/or
business and future plans;
• perceived problems within the
corridor;
• existing/future transportation and
development conditions;
• suggestions concerning bus, pedes-
trian, bike, and development project
opportunities and possibilities; and
• interest in participating in possible
opportunities.
2.2 Place Profile
Our generated GIS base maps and data-
base will identify:
Property – including public and private
parcels and ownerships;
Topography - any elevations or view
corridors;
Utilities – including sewer, water, storm-
water, natural gas, power, and telecommu-
nications systems;
Site improvements – including all road-
ways, bikeways, trails, sidewalks, walkways,
parking lots and structures;
Building improvements and database –
including location, age, and condition of
existing and proposed structures;
Landscape – including street trees, open
spaces, and significant habitat areas;
Aesthetics and Resources – including
landmark buildings, places of cultural
interest, viewpoints and vistas, natural
features, and solar orientations;
CV Link – Identify the existing assets,
opportunities, risks, and vulnerabilities.
One of the Corridor Area’s biggest assets
is the Whitewater River Channel and the
proposed multi-modal CV-Link and their
potential for recreational activities; and
Green Streets – Consider the opportuni-
ties with adjacent private redevelopment
to implement multi-benefit, low impact
development solutions within private and
public corridor space; implement harvest
and reuse solutions to support goals of
increasing local water supply reliability and
maximizing the beneficial use of rainwater;
and evaluate any wet utility deficiencies
(sewer, water, storm drain) based on exist-
ing studies in public ROW which would
require improvements that could include
Green Street features.
2.3 Code Diagnostics
The project team will review the applicable
development provisions within the:
• Highway 111 Design Guidelines;
• Zoning District Standards: Regional
Commercial, Commercial Park and
Mixed Use Overlay District Stan-
dards; and
348
Scope & Schedule 6
• Specific plans.
We will listen, understand, and develop
a list of coding and process issues by
interviewing Planning Staff, City Council,
Planning Commission, developers, and
public.
We will assess the existing standards
along the corridor and identify standard
and processes that may need to be revised
to
• bring zoning in conformance with the
General Plan and the Corridor Plan
vision;
• promote flexibility to respond to mar-
ket demands and encourage creative
place-making;
• remove barriers to development; and
• create predictable outcomes and
development review processes.
We will prioritize those standards
that adversely impact the character and
intensity of corridor development.
2.4 Mobility Study
We propose to explore several major com-
ponents that are likely to influence a Com-
plete Streets Plan for Highway 111 and
intersecting streets/paths (Highway 111,
Avenue 48, Washington Street, La Quinta
Center Drive, Adams Street, Auto Center
Way, La Quinta Drive, Dune Palms Drive,
Jefferson Street and CV Link):
Safety, Accessibility and Equity – These
core tenets are the primary basis of well
conceived streets in any community.
Balance – How people use a street now
and how they may use it in the future
should naturally drive how the space is
designed. The fact that this is often not the
case is a flaw that this project will need to
address.
Bicycle and Pedestrian Mobility – Some-
times the metrics used to measure a street’s
characteristics don’t tell the whole story.
Are there unique factors such as inclusion
in a bicycle or transit plan, a role in a
freight system, or other characteristics that
merit special treatment? If so, we must
understand how to identify and evaluate
the tradeoffs involved—and the oppor-
tunities created—by deviation from the
prototypical forms.
This complete streets plan would in-
formed by a traffic and safety analysis that
identifies how the most vulnerable users of
the system are affected by its design. This
plan must be built upon a solid foundation
of data to be credible and realistic. Our
team will build upon the transportation
and land use information that La Quinta
has available to establish baseline condi-
tions including:
• Traffic count data, including
pedestrians and bicyclists;
• Collision data available in the
Crossroads data base for the most
current three years available;
• The City’s latest edition of the
Capital Improvement Program for
the Corridor;
• The latest draft of CVAG’s
Regional Traffic Signal Synchro-
nization Project - Traffic Signal
Interconnect Master Plan; and
• Census and ACS data.
Our focus in this effort will be to stitch
together much of the past work the city
has undertaken and add additional trans-
portation focus. If available, we will also
consider elements such as crime statistics,
public health information, and future
travel forecasts. We will bring particular
attention to assessing existing conditions
in priority focus areas of the Corridor.
This work will take place within the
context of the larger, integrated and
comprehensive transportation, land use
and economic development effort, and in
support of broader goals. As always, we
will begin by defining desired outcomes
–not just in transportation, but in all
related areas – then “work backwards” to
identify the most effective strategies to
achieve those ends.
2.5 Retail
We will review the ULI Market Study
findings; and identify the national,
regional, and local retail trends and
opportunities.
2.6 Place-branding
The project team will:
• Analyze current place brand — the
perceived identity and image and
projected image;
• Survey residents and businesses; and
• Conduct focus group sessions with
key stakeholders in the branding
process (public officials, represen-
tatives of private sectors and civic
entities).
Deliverables:
• People, place, infrastructure, code,
and mobility profile.
Timeframe: 1/21/19 to 3/15/19
349
7 Highway 111 Corridor Plan 350
Scope & Schedule 8
Day 1
Noon talks
Evening
presentations
Day 2 Day 3
Concepts Alternatives Renement
Master
Plan
review
review
review
Elements of Sucessful
Corridors
Re-engineering
Retail
Mobility Trends
&
Opportunities
Task 3 Visioning
3.1 Charrette
The Corridor visioning effort will be led
by Moule and Polyzoides. The three-day
charrette will start with a community
meeting on the first day and end with a
second community meeting on the third
day where the outcomes of the charrette
will be presented. At the Charrette, the
project team will work in short iterative
feedback loops. Throughout the charrette,
the City will have multiple formal and
informal opportunities to engage with the
entire project team. The Charrette process
will be a transparent engagement with the
community, wherein community members
will work shoulder to shoulder with the
entire consultant team and the city officials
towards reaching consensus on what the
Highway 111 corridor might become.
Noon Talks: During the charrette, we
would also engage in lecture and edu-
cation sessions. What makes a walkable
“Complete Street?” How can density be
dignified and introduced along vacant and
underperforming sites on the corridors?
What makes a vibrant corridor? We will
delve into such questions from our first-
hand experience and real lessons learned
therein. The purpose of the Noon time
presentations are to provide perspective,
present alternatives, inspire, and stimulate
dialogue that will carry into the evening
discussions. Following is a list of speakers
and topics they will present:
•Re-engineering Retail, TBD
•Elements of Successful Corridors,
Stefanos Polyzoides, Moule and
Polyzoides
•Mobility Trends & Opportunities,
Paul Moore, Nelson Nygaard
3.1.1 Design Studio
Between the scheduled events of the
three-day charrette, the consultant team
will set up a design studio in a publicly
accessible location. We are assuming
that the City will be able to provide that
location. This will be open to the public
for “drop-ins” and for scheduled sessions
and meetings. The City shall invite the
necessary parties that they feel would be
appropriate in gaining support for the
design effort. RA will devise a schedule for
the Design Charrette in coordination with
the City. Moule and Polyzoides will lead
the Design Charrette and other sub-con-
sultants and facilitate meetings during the
Charrette with officials, the public and the
media at the discretion of the City.
3.1.1a Illustrative Plan
The draft concepts begun during the first
day will be refined to best illustrate both
short and long-term development pros-
pects for the selected small area plan sites.
The Illustrative Plan will serve as a tool
to illustrate future developments, high-
lighting the specific study area within the
overall context of Highway 111.
3.1.1b Visualizing Change
The project team will produce one (1)
photo realistic visualization and one (1)
color perspective depicting specific loca-
tions of importance and significant design
concepts, choosing views in consultation
with the City. These illustrations will be
produced through a combination of hand-
drawn and computer-generated techniques
and will be provided to the City in both
hardcopy and electronic formats.
3.1.1c Street Cross-Sections
The project team will create an index of
Street Cross-Sections that illustrate the
physical conditions along the selected cor-
ridors of study, such as right-of-way, travel
lanes, landscaping and trees, amenities,
and infrastructure where appropriate. The
project team will produce six to eight (6-8)
cross-sections, depending on the types of
selected corridors of study.
3.1.2 Meetings
The design team will convene in a series of
team meetings throughout the charrette
for design pin-ups and information shar-
ing. The purpose of the team meetings is
for the Project team and the City to meet,
review key project elements, and engage in
constructive dialogue that will make the
most of the time spent together.
3.1.3 Community Open House
A Community Open House will be held
to show a ‘pin-up’ of work-in-progress and
include key individuals, citizen stakehold-
ers, and representatives of public entities to
participate in the design and review of the
master plan. This Open House will be held
at the end of the Charrette.
3.2 Economic Development Strategy
During the Charrette, RA will engage
with the business community in La Quin-
ta and the greater Coachella Valley to help
identify key economic development issues
and priorities. RA will work with staff to
identify a list of business stakeholders to
engage for participation in two 2-hour
Economic Development Focus Group
session, including representatives from the
La Quinta Chamber of Commerce, City
of La Quinta staff focused on Economic
Development, nonprofit organizations, and
businesses in La Quinta.
At the Focus Group we will review and
discuss existing conditions and will iden-
tify and local economic strengths, weak-
nesses, opportunities and threats. Based on
the supportable land uses identified in the
ULI TAP market study as well as feedback
from outreach with the business commu-
nity and other community stakeholders,
RA will develop an economic development
vision, goals, and a set of policies/actions
and will provide a series of preliminary
policy recommendations to the Project
351
9 Highway 111 Corridor Plan
Team for preliminary feedback.
RA will evaluate tools and strategies
that will optimize economic development
opportunities on the Corridor and draft
recommendations to focus on topics such
as business development and retention,
partnerships with non-profit organiza-
tions, and incentives for targeted business
investments. RA’s input will also support
the City’s marketing efforts to better
position the identity of Highway 111 in its
regional context.
3.3 Mobility & Parking Strategy
Nelson\Nygaard will build on the analysis
of transportation conditions completed in
the earlier tasks to develop goals, policies
and actions focused on access, complete
streets, parking management, and pedes-
trian, bicycle, small electric vehicles, and
transit improvements. This process will be
collaborative, based on meetings and dis-
cussion with staff and stakeholders at the
planned charrette and in other meetings.
The recommendations will serve to sup-
port larger project and community goals
and priorities, and will be practical and
implementable given funding and other
constraints identified by staff. As part of
this effort, we will also provide conceptual
cost estimates.
There will be an emphasis on street
design as a way to encourage investment
both in the corridors and adjacent neigh-
borhoods. Importance is placed on the
needs of pedestrians, bicyclists and transit
riders to enhance existing transportation
systems in the project area, which current-
ly focuses primarily on automobile needs.
Our team is proposing to engage in phys-
ical planning for the corridors, and clearly,
transportation tradeoffs will be a key
part of the discussion. We propose that
the plan document that results from this
process and documents the engagement,
analysis, evaluation and recommendation
efforts described previously be a concise,
graphically-rich, easy-to-understand
report. Our design focus and clear visual
communication style when coupled with
our technical expertise has helped us create
compelling documents for other com-
munities. Included will be an action plan
that focuses on key opportunities from the
assessment and evaluation tasks and makes
a clear case for a program of complete
streets investment to La Quinta leaders
and other decision-making officials.
3.4 Landscaping Program
The streetscape presented in the ULI
Technical Assistance Panel (TAP) report
can be refined to incorporate more native
desert plantings and “green” street biofil-
tration BMPs. With the limited rainfall
and ground water available to the Corri-
dor, the City could capture, save and reuse
much of it for concentrated use in smaller
public spaces throughout the retail and
hospitality corridor. These spaces will pro-
vide points of entry and areas of respite for
users of the CV Link where they can cool
off, have some refreshments and browse
the retail spaces.
3.5 Branding
Branding the Corridor area will be based
on the unique distinctive resources (natural
and built), cultural heritage (history or
cultural expressions such as arts, archi-
tecture, and design) or core competencies
(business-expertise, organizational and
fiscal structure) that are superior to those
possessed by competitors and difficult to
imitate.
Eight factors contribute to a quality pedestrian experience. The “walkability” of a
sidewalk, a pedestrian pathway, or a community can be evaluated by the degree to
which these factors in the aggregate are achieved.
1. Continuity of pathways occurs when adequate walkways and other pedestri-
an features are provided in an uninterrupted sequence from one destination to
another. La Quinta should provide a continuous pedestrian linkage from the
CV Link regional network to both the north and south areas of the Highway
111 Corridor.
2. Coherence in a pedestrian environment is achieved when adequate orienta-
tion, direction, and logical route choices are clearly offered to the pedestrian.
Clear wayfinding through the corridor and its relationship to the mountains,
highway and the CV Link is essential.
3. Convenience is achieved when pedestrian travel is easy and uncomplicat-
ed, with minimal delay. Convenience results primarily from unobstructed
pathways of ample width, ramps and signal timing, which accommodate the
mobility needs of all pedestrians, and generous opportunities for pedestrians to
link with other modes of transit.
4. Security is a positive perception enhanced by adequate night lighting, open
lines of sight for pedestrians and police, and lively street activity. Building
uses which generate active use of the sidewalk contribute a large measure to
the pedestrian’s feeling of security.
5. Safety can be provided by separating pedestrians from vehicular traffic as
much as possible, including cars, bicycles, trucks and buses. Highway 111 will
be a challenge in providing clear separation and accessibility across it.
6. Comfort and attractiveness are created in pedestrian ways by features such
as weather protection, shade tree planting, smooth-surface paving materials,
opportunities to rest, public toilet facilities, and other pedestrian amenities
which add a sense of visual excitement and interest to the walking experience.
7. Cleanliness and good physical maintenance are essential trademarks of an
inviting pedestrian experience. Walking is always more enjoyable when one
senses that someone clearly cares about the condition of the physical environ-
ment.
8. Visual excitement is created by such things as the color of awnings or banners,
the movement of tree leaves, changing light and shade, eye-catching store
windows or even pots and window boxes. A desert environment can create
such visual interest by using the wide variety of plants from its native ecology.
352
Scope & Schedule 10
Branding is the design of visual identity
and communication blended with the
unique experiential ‘place’. Therefore,
branding will involve the formulation of
an integrated experience concept that is a
vision about a place and experience people
can expect as visitors.
3.6 Development Standards (&
Guidelines)
A well-crafted community vision backed
with clear and precise standards is a huge
incentive and extends an invitation to the
development community to invest with
confidence. The code will provide clear
and precise direction that will facilitate
predictable outcomes with a streamlined
development review process. Based on
our initial audit of the current standards
and feedback from staff and stakeholders
we will propose the most efficient and
effective path to retain, modify, consolidate
existing standards and guidelines to facil-
itate the implementation of the Corridor
vision.
A draft copy (55% complete) of the
Corridor code will be developed at the
Charrette — this includes the coding
framework and key areas of the code
where client feedback is critical. Based on
client feedback the remainder code (45%)
will be developed at the next step. The
code will include a zoning (regulating)
map for the Corridor area, with standards
for street design and connectivity, building,
frontage, and open space types, parking,
signs, definitions, and streamlined devel-
opment review process.
The objectives of the standards are to:
•Encourage preservation of stable
uses and redevelopment of vacant
and underutilized parcels by offering
clear and precise standards that offer
predictable review processes and
outcomes.
•Create buildings and landscapes that
contribute to an identifiable and
coherent form for the Corridor.
•Employ creative architectural solu-
tions that fit with their surroundings,
while adding interest and variety.
•Create places of enduring quality.
Deliverables:
•Vision and Guiding Principles
•Draft Code
•Landscape Program
•Branding Strategy
•Economic Development Strategy
•Mobility and Parking Strategy
Timeframe: 3/15/19 to 4/30/19
Task 4 Draft & Refine the Corridor Plan
4.1 Prepare 1st Draft of Corridor Plan
The preparation of a Draft Corridor Plan
will start after the Discovery stage of the
project, beginning with an inventory of ex-
isting conditions and incorporate findings
from outreach; interviews; meetings; and
analysis of goals, issues, opportunities, and
constraints conducted in other tasks.
4.2 Joint Meeting City Council and
Planning Commission
We recommend a joint meeting with the
Planning Commission and City Council
to review the draft Corridor Plan (the
vision, guiding principles, goals, and
strategies) and gather feedback prior to the
release of Public Draft.
4.3 Implementation Program
Once the vision, goals and strategies are
stable, the Project Team will identify
timeframe, responsible parties, and sources
of private and public funding, along
with metrics for evaluating progress in
achieving desired outcomes. We use a
systems approach to identify priorities for
implementation that draws on community
inputs, connections among plan systems,
and effective intervention points.
4.4 Prepare 2nd Draft of Corridor
Plan
We will prepare a public draft of the
Corridor Plan. The City will distribute
the Corridor Plan and Code internally
for review and will provide the consulting
team with a single set of consolidated
comments.
Deliverables:
•1st Draft of Corridor Plan and Code
•2nd Draft of Corridor Plan and Code
Timeframe: 4/30/19 to 8/1/19
Task 5 Adoption
5.1 Prepare Final Draft for Adoption
Based on feedback on the public draft,
we will make the edits and prepare a final
draft for adoption.
5.2 Public Hearing
RA will participate in formal adoption
hearings before Planning Commission
and City Council. The proposal includes
attendance at one Planning Commission
and two City Council hearings. Addi-
tional hearings will be billed at $3,500 per
hearing. Other members of the consulting
team will be available to attend portions of
the public hearings, if necessary.
Deliverables:
•Final Draft of Corridor Plan and
Code
Timeframe: 8/1/19 to 9/28/19
353
Exhibit B
Page 1 of 1
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is Two Hundred and Four
Thousand Nine Hundred and Ninety-Five Dollars ($204,995) (“Contract
Sum”). The Contract Sum shall be paid to Contracting Party in installment
payments made on a monthly basis and in an amount identified in Contracting
Party’s "Schedule of Compensation - Attachment 1" attached hereto
for the work tasks performed and properly invoiced by Contracting
Party in conformance with Section 2.2 of this Agreement.
354
Budget 26
Budget
RA TBD Moule & Polyzoides Nelson Nygaard AHBE UA Other
KR TBD SP VB PM ZZ GL SP
@$225 @$200 @$275 @$175 @$265 @$150 @200 @$150
Hrs Amount Hrs Amount Hrs Amount Hrs Amount Hrs Amount Hrs Amount Hrs Amount Hrs Amount
Task 1 Planning & Coordination
1.1 Kick-off Mtg 6 $1,350
1.2 Joint Mtg CC & PC 4 $900 4 $1,100 4 $1,060 4 800
1.3 Monthly Status Mtg 9 $2,025
1.4 Project Website 36 $8,100
1.5 Civic Engagement
1.5.1 Online Engagement 2 $450
1.5.2 Project Tour 3 $675 3 $525 3 $795 3 600
1.5.3 Infographics 12 $2,700
1.5.4 Public Survey 30 $6,750
1.5.5 Focus Group Mtgs 12 $2,700 4 $1,060
1.5.6 Pop-up Event 4 $900
1.5.7 Book-a-planner 4 $900
Task 2 Discovery
2.1 Interviews 10 $2,250
2.2 Place Profile 18 $4,050 6 $1,200
2.3 Code Diagnostics 22 $4,950
2.4 Mobility Study 4 $900 6 $1,590 24 $3,600
2.5 Retail 8 $1,800
2.6 Place-branding 8 $1,800 10 $2,000
Task 3 Visioning
3.1 Charrette 55 $12,375 38 $7,600 42 $11,550 50 $8,750 16 $4,240 24 $4800 23 $3,450 $2,000
3.2 Eco Development Strategy 20 $4,500 2 $400
3.3 Mobility & Parking Strategy 8 $1,800 9 $2,385 58 $8,700
3.4 Landscape Program 4 $900 20 $4000
3.5 Branding 13 $2,925 3 $600 5 $1,375 5 $875 2 $530 6 $1200
3.6 Development Standards 40 $9,000 19 $5,225 26 $4,550 4 $800
Task 4 Draft & Refine the Corridor Plan
4.1 1st Draft of Corridor Plan 80 $18,000 6 $1200
4.2 Joint Mtg CC & PC 6 $1,350 4 $1,100 4 $1,060 4 $800
4.3 Implementation Program 19 $4,275
4.4 Prepare 2nd Draft of Corridor Plan 16 $3,600
Task 5 Adoption
5.1 Prepare Final Draft for Adoption 10 $2,250
5.2 Public Hearing 8 $1,800
Travel related expenses $6,250
Printing 30 copies of Corridor Plan $1,250
Sub-total $105,975 $8,600 $20,350 $14,700 $12,720 $12,300 $17,400 $3,450 $9,500
Total $204,995
1
EXHIBIT B
Schedule of Compensation - Attachment 1
355
Exhibit E
Page 1 of 6
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
356
Exhibit E
Page 2 of 6
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
357
Exhibit E
Page 3 of 6
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
358
Exhibit E
Page 4 of 6
5. No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10. Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
359
Exhibit E
Page 5 of 6
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11. The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16. The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
360
Exhibit E
Page 6 of 6
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
361
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a.Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in "Exhibit A" without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
Exhibit F
Page 1 of 3 362
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d.Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in "Exhibit A" without the written consent of the Contracting
Party..
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
Exhibit F
Page 2 of 3 363
Exhibit F
Page 3 of 3
identical to those set forth herein this "Exhibit F", as applicable to
the Contracting Party, from each and every subcontractor or any other
person or entity involved by, for, with or on behalf of Contracting
Party in the performance of this Agreement. In the event Contracting
Party fails to obtain such indemnity obligations from others as required
herein, Contracting Party agrees to be fully responsible according to the
terms of this Exhibit. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act
as a waiver of any rights hereunder. This obligation to indemnify and defend
City as set forth in this Agreement are binding on the successors, assigns or
heirs of Contracting Party and shall survive the termination of this
Agreement.
364
City of La Quinta
CITY COUNCIL MEETING: January 15, 2018
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
INTELESYSONE INC. TO REPLACE THE CITY’S UNIFIED COMMUNICATIONS AND
VOIP PHONE SYSTEM
RECOMMENDATION
Approve an Agreement for Contract Services with IntelesysOne, Inc., not to
exceed $168,007, to replace the City’s Unified Communications and VoIP phone
system; and authorize the City Manager to execute the Agreement.
EXECUTIVE SUMMARY
•The City’s current Unified Communications and VoIP phone system was
installed in 2007 and is at the end of its lifecycle.
•In December 2018, the City issued Request for Proposals (RFP) for a VoIP
phone system and received six responses; the Staff review panel
determined that IntelesysOne was best qualified.
•A new phone system will feature the latest technology, will renew the
lifecycle of its VoIP phone infrastructure, increase Staff productivity, and
yield monthly expenditure savings.
•In November 2018, Council allocated funds for city-wide IT upgrades,
such as the Unified Communications and VoIP phone system.
FISCAL IMPACT
IntelesysOne offers a five-year lease-to-own agreement, with estimated
annual payments of $33,601. Total agreement cost is $168,007, and the
City will own the equipment after five years. Funds are available in the
Information Technology fund (502-0000-60108).
BACKGROUND/ANALYSIS
The City’s current Unified Communications & VoIP phone system was originally
installed in 2007 by IntelesysOne, Inc., and is at the end of its technical support
lifecycle, and the Shortel phone and switch hardware is no longer supported.
BUSINESS SESSION ITEM NO. 4
365
This exposes the City to unplanned drop calls, outages, disrupted service, and
a decrease in productivity.
ConvergeOne (the City’s Technology consultant) and Staff conducted an
assessment and recommended that the phone system be upgraded. In
December 2018, Staff issued an RFP and received six responses. After
extensive review and product demonstrations, IntelesysOne was selected
based upon their hardware, system and qualifications. IntelesysOne would
upgrade all hardware to Mitel (formerly Shortel), and utilize the Mitel Connect
VoIP solution for access services. The city-wide refresh would migrate
seamlessly into the new equipment and programming.
The proposed lease-to-own agreement (Attachment 1) would facilitate
equipment procurement and installation, integration and 24/7 response time
maintenance of all City communication servers and office telephones.
ALTERNATIVES
Council may elect to not award, delay or modify the agreement.
Prepared by: Mike Rodriguez, Management Analyst
Approved by: Gilbert Villalpando, Assistant to the City Manager
Attachments: 1.Agreement for Contract Services with IntelesysOne Inc.
366
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and InteleysOne Inc., (“Contracting Party”). The
parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to as
specified in the “Scope of Services” attached hereto as “Exhibit A” and
incorporated herein by this reference (the “Services”). Contracting Party
represents and warrants that Contracting Party is a provider of first-class work
and/or services and Contracting Party is experienced in performing the
Services contemplated herein and, in light of such status and experience,
Contracting Party covenants that it shall follow industry standards in
performing the Services required hereunder, and that all materials, if any, will
be of good quality, fit for the purpose intended.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
367
ATTACHMENT 1
-2-
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, provided that Contracting Party shall
not be required to perform any Additional Services without compensation.
Contracting Party shall not perform any Additional Services until receiving
prior written authorization (in the form of a written change order if Contracting
Party is a contractor performing the Services) from the Contract Officer,
incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the
time to perform this Agreement, which said adjustments are subject to the
written approval of Contracting Party. It is expressly understood by
Contracting Party that the provisions of this Section shall not apply to the
Services specifically set forth in the Scope of Services or reasonably
368
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contemplated therein. It is specifically understood and agreed that oral
requests and/or approvals of Additional Services shall be barred and are
unenforceable. Failure of Contracting Party to secure the Contract Officer’s
written authorization for Additional Services shall constitute a waiver of any
and all right to adjustment of the Contract Sum or time to perform this
Agreement, whether by way of compensation, restitution, quantum merit, or
the like, for Additional Services provided without the appropriate authorization
from the Contract Officer. Compensation for properly authorized Additional
Services shall be made in accordance with Section 2.3 of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2.COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
One Hundred and Sixty-Eight Thousand, and Seven
dollars($168,007.00) (the “Contract Sum”), except as provided in
Section 1.7. Compensation may include reimbursement for actual and
necessary expenditures for reproduction costs, transportation expense,
telephone expense, and similar costs and expenses when and if specified in
the Schedule of Compensation. Regardless of the method of compensation
set forth in the Schedule of Compensation, Contracting Party’s overall
compensation shall not exceed the Contract Sum, except as provided in
Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer and subject to retention pursuant to
Section 8.3, City will pay Contracting Party for all items stated thereon which
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are approved by City pursuant to this Agreement no later than thirty (30) days
after invoices are received by the City’s Finance Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer pursuant to Section 1.7 of this
Agreement shall be paid for in an amount agreed to in writing by both City
and Contracting Party in advance of the Additional Services being rendered by
Contracting Party. Any compensation for Additional Services amounting to
five percent (5%) or less of the Contract Sum may be approved by the
Contract Officer. Any greater amount of compensation for Additional Services
must be approved by the La Quinta City Council, the City Manager, or
Department Director, depending upon City laws, regulations, rules and
procedures concerning public contracting. Under no circumstances shall
Contracting Party receive compensation for any Additional Services unless
prior written approval for the Additional Services is obtained from the Contract
Officer pursuant to Section 1.7 of this Agreement.
3.PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit A” (the “Schedule of Performance”). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer in writing of the
causes of the delay. The Contract Officer shall ascertain the facts and the
extent of delay, and extend the time for performing the Services for the period
of the forced delay when and if in the Contract Officer’s judgment such delay
is justified, and the Contract Officer’s determination shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer to
be justified pursuant to this Section shall not entitle the Contracting Party to
additional compensation in excess of the Contract Sum.
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3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this lease Agreement, the term of this agreement shall
commence on January 22, 2018 and terminate January 22, 2024 (“Initial
Term”). This Agreement may be extended for upon mutual agreement by
both parties (“Extended Term”).
4.COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a) Rick Blazer-President
E-mail:rbalzer@intelesysone.com
(b) Aaron Betts
E-mail:Abetts@intelesysone.com
(c) Matt Orr
E-mail:morr@intelesysone.com
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer” shall be City Manager or
such other person as may be designated in writing by the City Manager of
City. It shall be Contracting Party’s responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the Services,
and Contracting Party shall refer any decisions, that must be made by City to
the Contract Officer. Unless otherwise specified herein, any approval of City
required hereunder shall mean the approval of the Contract Officer. The
Contract Officer shall have authority to sign all documents on behalf of City
required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
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principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
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Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5.INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6.INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
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7.RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer such reports concerning Contracting Party’s
performance of the Services required by this Agreement as the Contract
Officer shall require. Contracting Party hereby acknowledges that City is
greatly concerned about the cost of the Services to be performed pursuant to
this Agreement. For this reason, Contracting Party agrees that if Contracting
Party becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the Services
contemplated herein or, if Contracting Party is providing design services, the
cost of the project being designed, Contracting Party shall promptly notify the
Contract Officer of said fact, circumstance, technique, or event and the
estimated increased or decreased cost related thereto and, if Contracting
Party is providing design services, the estimated increased or decreased cost
estimate for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer to evaluate the performance of such Services. Any and all
such Books and Records shall be maintained in accordance with generally
accepted accounting principles and shall be complete and detailed. The
Contract Officer shall have full and free access to such Books and Records at
all times during normal business hours of City, including the right to inspect,
copy, audit, and make records and transcripts from such Books and Records.
Such Books and Records shall be maintained for a period of three (3) years
following completion of the Services hereunder, and City shall have access to
such Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
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data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer or upon the expiration or termination of this Agreement, and
Contracting Party shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership
use, reuse, or assignment of the Documents and Materials hereunder. Any
use, reuse or assignment of such completed Documents and Materials for
other projects and/or use of uncompleted documents without specific written
authorization by Contracting Party will be at City’s sole risk and without
liability to Contracting Party, and Contracting Party’s guarantee and
warranties shall not extend to such use, revise, or assignment. Contracting
Party may retain copies of such Documents and Materials for its own use.
Contracting Party shall have an unrestricted right to use the concepts
embodied therein. All subcontractors shall provide for assignment to City of
any Documents and Materials prepared by them, and in the event Contracting
Party fails to secure such assignment, Contracting Party shall indemnify City
for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
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its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer or
as required by law. Contracting Party shall not disclose to any other entity or
person any information regarding the activities of City, except as required by
law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8.ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer;
provided that if the default is an immediate danger to the health, safety, or
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general welfare, City may take such immediate action as City deems
warranted. Compliance with the provisions of this Section shall be a condition
precedent to termination of this Agreement for cause and to any legal action,
and such compliance shall not be a waiver of any party’s right to take legal
action in the event that the dispute is not cured, provided that nothing herein
shall limit City’s right to terminate this Agreement without cause pursuant to
this Article 8.0. During the period of time that Contracting Party is in default,
City shall hold all invoices and shall, when the default is cured, proceed with
payment on the invoices. In the alternative, City may, in its sole discretion,
elect to pay some or all of the outstanding invoices during any period of
default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration Of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
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termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer.
Contracting Party shall be entitled to compensation for all Services rendered
prior to receipt of the notice of termination and for any Services authorized by
the Contract Officer thereafter in accordance with the Schedule of
Compensation or such as may be approved by the Contract Officer, except
amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9.CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
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9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer. Contracting Party agrees
to at all times avoid conflicts of interest or the appearance of any conflicts of
interest with the interests of City in the performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to insure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10.MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
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To City:
CITY OF LA QUINTA
Attention: Frank Spevacek – City
Manager
78-495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
IntelesysOne, Inc.
Attention: Rick Balzer-President
3155-B East Sedona Court
Ontario, California 91764
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
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10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
FRANK J. SPEVACEK, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name:
Title:
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
By:
Name:
Title:
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
NOTE: (1) TWO SIGNATURES ARE REQUIRED IF A CORPORATION’S
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE STATE THAT TWO SIGNATURES ARE REQUIRED
ON CONTRACTS, AGREEMENTS, AMENDMENTS, CHANGE ORDERS, ETC.
382
Proposed Pricing
The solution presented by IntelesysOne includes all equipment, software, installation, and training services
necessary for the successful implementation of the solution requested. In addition, we have included your
5-year total cost of ownership which includes annual maintenance, applicable taxes, and support.
Project Plan & Design
Our proven White Glove Implementation Method utilizes 6 key phases to ensure your phone system is
designed and installed to exact standards:
1: DISCOVERY
Configuration Network Extensions Permissions Dial Tone
External Numbers Call Routing Schedules Integrations Alerts
2: DESIGN
Conversion Schedule Call Flow Numbering Plan Handset Layouts Address Schemes
Music On-Hold Security Paging Advanced Apps Notifications Acceptance
3: PROGRAMMING
Data Input Menu Recording Operation Testing Equipment Delivery
Site Connectivity Phone Deployment Software Install Application Testing
Carrier Testing Analog Wiring Integration Testing 911 Testing System Backup
EXHIBIT A
Scope of Services
Schedule of Performance
383
4: CONVERSION
End-User Training Connect Telco Services Attach Analog Devices Move 3rd-Party Devices
GO-LIVE! End-User Assistance Executive Check-In Punch List Creation
Gather Old Equipment Address Old System Clean Environment
5: WRAP-UP
Administrator Training Deliver Documentation Provide Warranties
Resolve Punch List Post-Install Meeting Full QC Check System Acceptance by Client
6: TRANSITION TO SUPPORT
Review Support Procedures Introduce Service Portal Assign VIP Account Management
Handoff to Support Team
•IntelesysOne has conducted in-person surveys of the sites presented during the proposal process,
and is confident that this solution will meet the needs of each.
•IntelesysOne’s internal telco department, has analyzed the City’s current use and ongoing needs
to determine the most-effective implementation of voice services across all locations.
•IntelesysOne will work with the City’s current telco provider, AT&T to properly transition all
existing phone numbers so that they may continue to be used as desired.
•The quantities and types of Mitel handsets proposed are based on the City’s request and are
those most-commonly implemented by similar cities in your area.
•IntelesysOne shall work directly with your team to identify the implementation timeline the best
fits the City’s needs, making sure to work around key City events. As with other successful City
installations, we expect your White Glove Implementation to take only 3-6 months to complete.
•The Mitel solution is capable of scaling far beyond its current need, and IntelesysOne implements
best-practices early on in the design phase that make it easy to accommodate future growth.
•As phone use changes, IntelesysOne’s Mitel design requires minimal effort to add, change, or
drop resources, keeping them tightly aligned with what the City needs at any given time.
•IntelesysOne prides ourselves on the quality of our team fully-certified engineers and specialists,
each with 5-20 years of experience. With technicians who have been on the IntelesysOne team
for over 15 years, we provide the high caliber of expertise and professionalism required for
government implementations.
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•Our comprehensive design and programming process focuses on call quality, with Quality of
Service (QoS) playing a major role in each deployment. Your ability to use the Mitel management
interface to measure and monitor call quality on an ongoing basis helps to ensure these high
standards continue to be met long after the implementation is complete.
•IntelesysOne always utilizes the latest stable versions of new software, hardware, and peripherals
that are most effective for the implementation. IntelesysOne’s proposal includes all security and
feature upgrades for 5 years, and can be extended further so you can rest assured you will always
get the most from your investment. No equipment proposed has been identified as being at
end-of-life by the manufacturer.
Service Level Agreement
IntelesysOne has developed an SLA for our government client that designed to put you at ease by
knowing you can rely on your voice solution. We understand how critical having a reliable
communication platform is for a city like yours.
The Mitel solution maintains a 99.999% uptime, thanks to its native redundant features and design.
Additionally, as a VIP Government client, the City of La Quinta can expect a 15-minute engineer
response time for any issue that is business-impacting, 24x7. O
Tech Support
We believe that being proactive is the best approach, and we include the ability to have our team monitor
the health of your system around the clock so that we know as soon as possible of any event that may
impact your Mitel. We’d prefer to inform you of an issue than to have you inform us.
In the event that we do hear from you first, you have a number of convenient options available to you to
get support. For emergency issues, such as an outage, we encourage you to call us directly at any time of
day so that we can have an engineer address your needs right away. For non-emergency assistance, email
and ticket entry via our portal also provide a simple means to get help.
All of our support staff is local, in Ontario, California. Not only does this let us provide you with the
greatest level of support, but it also means that our best resources are only minutes from your site if
needed.
With our advance-replacement of covered Mitel hardware, we are able to respond to failures by replacing
equipment the next business day. Our team is committed to having replacement hardware programmed,
delivered, and installed the same day it is received.
We’ll take care of the RMA process for you! As soon as we become aware of an equipment failure, there
is nothing else you need to do.
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Licensing Requirements
Any telco deployment, especially one that requires working with and removing legacy equipment and
Centrex lines, will necessitate interaction with low-voltage hardware. IntelesysOne maintains the requisite
C-7 contractor license that will allow us to properly and safely transition your phone hardware, retire your
Centrex lines, interface with paging equipment, and implement analog backup at the needed sites.
Additionally, as an expert in municipal deployments in Southern California, IntelesysOne is aware of and
abides by all other regulations that must be adhered to when performing such work in Orange County.
Annual Maintenance
Your Mitel Connect VoIP system is a living breathing part of your network, relying on it for smooth
operation and needing it to be managed and maintained in a methodical process. At IntelesysOne
this ecosystem functions well with proper documentation, a trackable help desk process, upgrades to
recent tested software versions, annual product performance reviews, and changes as needed to meet
organization needs. Specifically, we deliver to our clients:
o Committed Emergency service response rates
15 minutes or less for remote support- 24 x 7 x 365
Response time of 2 hours or less for onsite support- 24 x 7 x 365
o Advanced hardware replacement for all covered components
o Dedicated support rep
o Free software upgrades and applicable software maintenance
o One free telecommunications network analysis per year
o Two free onsite phone systems trainings per year
o One free web-based system administration training per year
o Two free service calls per year of up to 5 programming changes per visit
o Unlimited basic phone calls per month of remote technical support
•Upgrades to the latest software version that has been tested and approved by both Mitel and
your IntelesysOne team, at no extra charge
o Specifics of each software release will be documented and delivered to our clients within
one week of formal Mitel release
o IntelesysOne tests each release internally on our production Mitel system for two weeks
prior to any deployment (Exceptions made on request only)
o Exceptions of areas of concern are noted based on client design
o Our upgrade process includes a fail back component in the case of emergency for
unforeseen complications
•Flexible options available to get day-to-day support:
o For emergency issues, we encourage you to call us directly at (888) 546-8353, 24x7, so
that we can have an engineer assist you right away
o For non-emergency assistance, email requests and ticket entry via our portal are available
to provide a simple means to get help. Standard requests are handled within 24 hours
or as needed.
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o Our internal ticketing system tracks all requests and may be accessed from our online
portal for updates and status. You may also sign up for email notification of any
status change.
•Ongoing Support:
o Server audits and Diagnostic reviews – monthly
o Advanced replacement of hardware for all covered components
o System backups – monthly, as approved
o Voicemail maintenance & archive – quarterly, as approved
o Call Detail Record & Call Recording Archive – annually, as approved
o Software & Feature Upgrades – as released
o End User & Admin “Refresher” Training – annually
o Product Enhancement, Demo, & Training Webinars – continuously scheduled
Monitoring
IntelesysOne believes being proactive is the best approach, and we include the ability to have our team
monitor the health and state of your system around the clock, 24x7, so that we know as soon as possible
of any event that may impact your Mitel Connect solution.
This includes:
o 24x7 VoIP server monitoring and alerting
o 24x7 voice appliance(s) monitoring and alerting
o 24x7 VoIP reliability and Quality of Service monitoring
o Secure, encrypted, remote support capabilities
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Exhibit B
Page 1 of 1
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is One Hundred and Sixty-Eight
Thousand, and Seven dollars ($168,007.00)(“Contract Sum”).
The Contract Sum shall be paid to Contracting Party in installment payments
made on a monthly basis and in an amount identified in Contracting Party’s
schedule of compensation attached hereto ("Exhibit B - Attachment 1") for
the work tasks performed and properly invoiced by Contracting Party in
conformance with Section 2.2 of this Agreement.
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Connect VoIP System - City of La Quinta - "Exhibit B - Attachment 1"
Total Shared
City-wide Resource
Hardware Unit Cost Quantity Total Cost
ST 50A Appliance Pathway Program $2,000.00 1 $2,000.00
ST 100A Appliance Pathway Program $3,200.00 1 $3,200.00
ST 100DA Appliance Pathway Program $6,100.00 1 $6,100.00
Rack Mount Kit $95.00 2 $190.00
CMAS Discount -$5,650.00
Hardware Subtotal $5,840.00
Software Unit Cost Quantity Total Cost
Courtesy License Pathway Program $0.00 34 $0.00
Telephony License Pathway Program $0.00 0 $0.00
Essentials UC License Pathway Program $0.00 149 $0.00
Courtesy License $99.00 23 $2,277.00
SIP Device License Pathway Program $0.00 10 $0.00
SIP Trunk License Pathway Program $0.00 12 $0.00
Site License Pathway Program $0.00 2 $0.00
Site License $495.00 3 $1,485.00
CMAS Discount -$618.75
Software Subtotal $3,143.25
Telephones Unit Cost Quantity Total Cost
IP 420 10/100/1000 $219.00 14 $3,066.00
IP 48010/100/1000 $299.00 150 $44,850.00
IP 485 Gig $429.00 6 $2,574.00
IP 655 $749.00 0 $0.00
DSS Console $349.00 0 $0.00
User Guides (Set of 25)$10.00 22 $220.00
CMAS Discount -$7,573.50
Telephones Subtotal $43,136.50
Hardware Software Support
Annual Support (Required in Year 1) no phones after year 1 $8,598.40 $2,991.27
CMAS Discount -$1,031.81 -$358.95
Hardware Software Support Subtotal $7,566.59 $2,632.32
Professional Services Unit Cost Hours Total Cost Hours Total Cost
Project Management $150.00 48 $7,200.00 24 $3,600.00
Training - End user and Admin $125.00 42 $5,250.00 12 $1,500.00
Installation $175.00 163 $28,525.00 24 $4,200.00
CMAS Discount -$4,917.00 -$1,116.00
Professional Services Subtotal $36,058.00 $8,184.00
Common Resources Unit Cost Quantity Total Cost Quantity Total Cost
Virtualized VMWare server with 4 VM servers $7,995.00 1 $7,995.00 1 $7,995.00
Enhanced Paging with Distributed operation $6,000.00 1 $6,000.00 1 $6,000.00
Emergency notification 5 notification $2,200.00 1 $2,200.00 1 $2,200.00
Audio Bridge Port License (Bundle of 10)$1,750.00 0 $0.00 0 $0.00
Advanced Call Accounting $2,998.00 1 $2,998.00 1 $2,998.00
Active Directory Integration $5,000.00 1 $3,295.00 1 $5,000.00
CMAS Discount -$3,563.56 -$3,563.56
Common Resources Subtotal $20,629.44 $20,629.44
Shipping $836.47 $248.75
4 Years added full support $30,266.36 $10,529.27
Taxes $6,365.55 $1,805.08
Project Total $134,105.07 $44,028.85
Zero Cost OPEX Lease Payment Including Support - 60 Months $2,574.82 Per Year 5 Year Cost
Tax $225.30
Zero Cost OPEX Lease Payment Including Support - 60 Months $2,800.12 $33,601.44 $168,007.20
389
Exhibit E
Page 1 of 6
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
390
Exhibit E
Page 2 of 6
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
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Exhibit E
Page 3 of 6
a.Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b.Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c.Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1.Contracting Party agrees to have its insurer endorse the third
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2.No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3.All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4.None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
392
Exhibit E
Page 4 of 6
5.No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6.All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7.Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8.It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9.Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10.Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
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Exhibit E
Page 5 of 6
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11.The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12.For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13.Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14.Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15.Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16.The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
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Exhibit E
Page 6 of 6
17.Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18.These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19.The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20.Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21.Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
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Exhibit F
Page 1 of 3
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a.Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b.Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c.Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
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Exhibit F
Page 2 of 3
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d.Indemnification Provision for Design Professionals.
1.Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2.Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3.Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
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Exhibit F
Page 3 of 3
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
398
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: APPOINT ONE COUNCILMEMBER TO SERVE ON
THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY FOR 2019
RECOMMENDATION
Appoint a Councilmember as the City representative to serve on the California
Joint Powers Insurance Authority for calendar year 2019.
EXECUTIVE SUMMARY
Each year, the Council selects Councilmembers to serve on several
committees (Attachment 1).
An elected official and an alternate selection is required for the California
Joint Powers Insurance Authority (CJPIA). The alternate may or may not
be an elected official.
FISCAL IMPACT
Attendance at some meetings requires Councilmembers to incur reimbursable
travel costs that could include mileage, airfare, meals, and/or overnight hotel
stays. Travel costs for the first half of 2019 are included in the 2018/19
budget (101-1001-60320). For meetings scheduled in the latter half of 2019,
the costs will be included in the 2019/20 budget.
BACKGROUND/ANALYSIS
The CJPIA Board of Directors consists of one elected official from each member
of the Authority and selected by the member’s legislative body. Each July, the
CJPIA Board attends the annual business meeting. At such meeting, the
president and vice president of the Authority and other members of the
Executive Committee are elected, reports of the affairs of the Authority are
considered, and any other business may be transacted which is within the
powers of the Board of Directors.
The CJPIA requires that the appointed City’s representative is an elected
official, where the alternate may or may not be an elected official. When
appointing a Councilmember, the Fair Political Practices Commission (FPPC)
[FPPC Regulation 18702.5] allows an elected official to vote on his/her own
BUSINESS SESSION ITEM NO. 5
399
appointment to another public agency’s board, committee or commission if
the appropriate form [Form 806 – Agency Report of: Public Official
Appointments] is posted disclosing any compensation received. This form is
posted on the City’s website and will be updated following this meeting.
ALTERNATIVES
There are no alternatives.
Prepared by: Monika Radeva, City Clerk
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. 2019 Committee Appointment List
400
2019 Assignments APPOINTED DECEMBER 18, 2018 * Note: receives stipendAGENCY MEETING SCHEDULE 2019 REPRESENTATIVES Animal Campus Commission 2nd Thursday, quarterly at 9:30 a.m. (2019: Feb 7, May 9, Aug 8, Nov 7) Member: Mayor Pro Tem Steve Sanchez Alternate: Kathleen Fitzpatrick California Joint Powers Insurance Authority* Annual meeting in July Member: Chris Escobedo Alternate: Angela Scott Greater CV Chamber of Commerce Information Exchange Committee Councilmembers rotate 1st quarter – Kathleen Fitzpatrick 2nd quarter – Steve Sanchez 3rd quarter – John Peña 4th quarter – Robert Radi Civic Center Art Purchase Committee Yearly, meet during the March art festival (March 2019) Members: Mayor Pro Tem Sanchez & Robert Radi; CS Commission Members: 2 CVAG General Assembly Annual banquet – last Monday in June in Chair’s city (June 24, 2019 at 6 p.m.)Delegate: Mayor Evans Alternate: Mayor Pro Tem Sanchez Members: All CouncilmembersCVAG Conservation Commission* 2nd Thursday of each month at 11 a.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Kathleen Fitzpatrick CVAG Energy & Environmental Resources Committee*2nd Thursday of each month at 12 p.m. (dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Kathleen Fitzpatrick CVAG Executive Committee* Last Monday of each month at 4:30 p.m. (dark March, July, Aug, Oct, Dec, & Jan) Member: Mayor Evans Alternate: Kathleen Fitzpatrick CVAG Public Safety Committee* 2nd Monday of each month at 3 a.m. (2018/19: Sept 10, Nov 19, Jan 14, Feb 11, May 13, June 10; dark Jul, Aug, Oct, Dec, Mar, & Apr)Member: John Peña Alternate: Mayor Pro Tem Sanchez CVAG Transportation Committee* 2nd Monday of each month at 11:00 a.m. (dark March, July, Aug, Oct, Dec) Member: Robert Radi Alternate: Kathleen Fitzpatrick CVAG Homelessness Committee* 3rd Wednesday of each month at 10 a.m. (2018/19: Sept 19, Nov 21, Jan 16, Feb 20, Apr 17, May 15, & Jun 19; dark Mar, July, Aug, Oct, & Dec) Member: John Peña Alternate: Kathleen Fitzpatrick Coachella Valley Economic Partnership (CVEP) (appointed July 5, 2017) 3rd Wednesday of each month at 8:00 a.m. Location rotates (dark Aug & Dec) Annual Economic Summit – date TBD Member: Mayor Pro Tem Sanchez Alternate: Robert Radi Coachella Valley Mountains Conservancy (CVMC)* 2nd Monday, every other month at 3 p.m. (2019: Jan 14, Mar 11, May 13, Jul 8, Sept 9, Nov 4) Member: Kathleen Fitzpatrick Alternate: John Peña Coachella Valley Unified School District 2x2 Committee [established 11/3/2015] Two to three meetings per year Members: Kathleen Fitzpatrick & John Peña ATTACHMENT 1ATTACHMENT 1 401
2019 Assignments APPOINTED DECEMBER 18, 2018 * Note: receives stipendCommunity Service Grant Review Committee Three per year: January, May and September January Members: Peña / Fitzpatrick May Members: Radi / Sanchez September Members: Mayor Evans / Peña Coachella Valley Water District Joint Policy Committee As needed – TBD Member: Mayor Evans Alternate: Mayor Pro Tem Sanchez Desert Classic Charities Fund Distribution Committee [continues through 2019] Annual meeting [date TBD] Member: Mayor Evans Member: Assign if Needed Desert Sands Unified School District 2x2 Committee [established 6/2013] Three to four meetings per year Members: Mayor Pro Tem Steve Sanchez & Robert Radi Desert Recreation District 2x2 Committee [established 1/2017] TBD Members: Kathleen Fitzpatrick & Robert Radi East Valley Coalition (EVC) 3rd Thursday of every month at 8 a.m. Location rotates (dark July & August) Primary Delegate: John Peña Alternate Delegate: Mayor Pro Tem Sanchez Economic Development Subcommittee [established May 20, 2014] Every 2 weeks on Wednesdays at 4 p.m. Members: Mayor Evans & Robert Radi Alternate: John Peña Greater Palm Springs Convention & Visitors Bureau* Meeting schedule set by Executive Committee (2019: Jan, Mar, April, June, Sept, Dec) Members: Mayor Evans Alternate: Robert Radi IID Energy Consumers’ Advisory Committee (ECAC) 1st Monday of every month at 6 p.m. Member: Mayor Pro Tem Sanchez (exp 12/31/19) Member: Citizen G. Christopher (exp 12/31/20) Alternate: none (IID does not recognize alternates) Jacqueline Cochran Regional Airport Authority* One meeting per quarter - afternoon meeting [dissolved effective January 2019] League of California Cities - Delegate for annual conference Annual conference(s) & General AssemblyDates TBD Member: Mayor Evans Alternate: Mayor Pro Tem Sanchez League of California Cities - Governance, Transparency, and Labor Policy Committee Three meetings per year (2019: Jan 18 & Jun 14 in Sacramento, CA; Mar 28 in Costa Mesa, CA) Member: Mayor Pro Tem Sanchez League of California Cities - Public Safety Committee Three meetings per year (2019: Jan 17 & Jun 13 in Sacramento, CA; Mar 28 in Costa Mesa, CA) Member: John Peña Riverside County Transportation Commission (RCTC)* [one rep appointed by every city] 2nd Wednesday of each month at 9:30 a.m. Member: Kathleen Fitzpatrick Alternate: Robert Radi Riverside Local Agency Formation Commission (LAFCO) 4th Thursday of each month (dark Aug & Nov 2019) Member: Mayor Pro Tem Sanchez So. Calif. Association of Governments (SGAC) Annual Regional Conference & General Assembly (2019: May 2-3, 9 a.m., at JW Marriott Resort & Spa, Palm Desert)Delegate: Mayor Evans Alternate: Kathleen Fitzpatrick Sunline Transit Agency* 4th Wednesday of each month at noon (dark Aug & Nov 2019) Member: Robert Radi Alternate: John Peña 402
City of La Quinta
CITY COUNCIL MEETING: January 15, 2019
STAFF REPORT
AGENDA TITLE: DISCUSS PUBLIC SAFETY CAMERA SYSTEMS UPDATE
RECOMMENDATION
Receive an update and provide input on public safety camera system policies, a
pilot project proposal, and further community outreach.
EXECUTIVE SUMMARY
Due to rising police service costs the City is exploring options to use
technology to support public safety services.
In October 2016, an Ad Hoc Committee (Committee) was formed to
evaluate the potential use of public safety camera systems.
During the past two years, the Committee has conducted an online
community survey, held two (2) focus group meetings, presented at four
(4) City commission meetings, performed a tour of three (3) cities, vetted
public safety camera vendors, and drafted policies and procedures.
Staff is seeking Council input on further community outreach efforts, draft
policies and procedures, and will outline a pilot project that would provide
a live demonstration of a camera system.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Police service costs increase from 2% to 5% annually. While there is no
substitute for community vehicle, bicycle and foot patrols, many communities
have supplemented these resources with public safety camera systems that
focus on major street intersections and parks. In 2016, the Council established
the Committee comprised of Council Member Radi and City staff to explore public
safety camera options, community sentiment and guiding policies. The
Committee is ready to embark on the next phase of its research.
Community Outreach
Community outreach and input has been a key component of this initiative. In
March 2017, the City conducted an online survey. In January and February
2018, the Committee sponsored two (2) focus group and several community
meetings. The data captured from the survey and focus group/community
STUDY SESSION ITEM NO. 1
403
meetings indicated that 80% of respondents supported a public safety camera
system but identified concerns about privacy. When last updated at the October
17, 2017 Council meeting, Council discussed obtaining a third party independent
survey to further gain public input. A third party survey would cost from
$22,000-$30,000 for a phone based survey.
Policies and Procedures
Council asked staff to develop policies and procedures that would guide the
public safety camera system and address concerns about privacy. The policies
(Attachment 1) cover topics ranging from placement, operations, retention and
integration with other technology. After examining numerous cities, staff
selected the best elements of each city’s policies and procedures to create
proposed policies that would fit La Quinta’s needs. The policies were reviewed
by the City’s insurance carrier, California Joint Powers Insurance Authority
(CJPIA), and the City Attorney. Staff is seeking input from the Council.
Pilot Project
Staff has conducted extensive research on the technical components of a public
safety camera system. The following items have taken place:
Tour of three (3) cities camera system facilities,
Attended the Coachella Valley Traffic Signal Synchronization Program
meetings,
Requested for qualifications from vendors who provide public safety
camera system equipment and services, and
Held a proof of capabilities (POC) workshop where camera system vendors
were vetted and ranked the systems based on factors ranging from cost
to resistance to desert heat.
In continuing to test the viability of the camera systems, staff recommends
initiating a live pilot project where vendors who ranked highest at the POC would
be invited to install their equipment and conduct a live test of their camera
systems; this would occur during the upcoming festival season. There would be
no cost to the City. The key aspects of the proposed pilot project are:
It would run for approximately 90 days from March through May 2019,
Cameras would be installed on Washington Street at Avenue 52,
Washington Street at Eisenhower Drive, and Jefferson Street at Avenue 49
(these locations were chosen because they already have the equipment in
place to send video signal to City facilities),
Extensive community notification and outreach on the pilot project would
take place,
Staff would examine the clarity of video and consistency of transmitting
video feed, and
The findings would be presented to Council in June.
404
Next Steps
Staff recommends continued exploration of the public safety camera system
project. With that in mind, staff is seeking Council input on:
Conducting a third party survey,
The policies and procedures, and
Conducting the pilot project with a robust community outreach effort.
ALTERNATIVES
While staff recommends continuing to move forward with the project, the Council
could halt this initiative.
Prepared by: Anthony Moreno, Public Safety Analyst
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Policies & Procedures for Public Safety Camera Systems
405
406
January 10, 2019
Public Safety Camera System
PURPOSE AND SCOPE
The City of La Quinta and the La Quinta Police Department collectively operate,
monitor, and maintain a Public Safety Camera System (PSCS) for the purpose
of creating a safer environment for all those who live, work, and visit the City.
The City and Police Department’s operation of a PSCS complements its anti-
crime strategy to effectively allocate and deploy personnel, and to enhance
public safety and security in public areas.
POLICY
This policy explains the purpose of the cameras and includes guidelines for
their operation and for the storage of captured images.
Video monitoring in public places will be conducted in a legal and ethical
manner while recognizing and protecting constitutional standards of privacy.
PLACEMENT AND MONITORING
These high definition cameras will be placed in strategic locations throughout
the City to detect and deter crime, to help safeguard against potential threats
to the public, to help manage emergency response situations during natural
and man-made disasters and to assist City officials in providing services to the
community.
The City Manager or the authorized designee shall approve all proposed
locations for the use of video monitoring technology and should consult with
and be guided by legal counsel as necessary in making such determinations.
Contributing factors shall be taken into consideration including but not limited
to lighting, alignment of buildings, existing vegetation, or other obstructions
when selecting camera placement.
OPERATIONAL GUIDELINES
Only City and/or department-approved video monitoring equipment shall be
utilized. The La Quinta Police, La Quinta Fire, City staff, and vendors as
approved by the City Manager shall be authorized to view video monitoring
equipment, and shall only examine public areas and activities where no
reasonable expectation of privacy exists.
ATTACHMENT 1
407
SPECIFIC POLICIES
A.The La Quinta Police and City staff shall comply with all Federal and
California State law applicable to the use of closed-circuit television
(CCTV) cameras in public places.
B.The technology will not be used to replace current policing
techniques.
C.Under no circumstances shall the PSCS be used for the purpose of
infringing upon First Amendment rights.
D.Operators of the PSCS shall not target/observe individuals based
solely on their race, gender, ethnicity, sexual orientation, disability
or other classifications protected by law.
E.The La Quinta Police Department and City of La Quinta shall not use
audio in conjunction with the PSCS unless appropriate court orders
are obtained.
F.When a residential property is clearly, and knowingly in alignment
with the PSCS’s line of sight, black-out technology will be applied for
privacy reasons to eliminate potential unintended intrusions.
RECORDING AND USE
The cameras shall only record images and not sound. Recorded images may
be used for a variety of purposes, including criminal investigations and
monitoring of activity of high-value or high-threat areas. The PSCS may be
useful for the following purposes:
A.To deter and identify criminal activity.
B.To target identified areas of gang and narcotics complaints or
activity.
C.To respond to incidents.
D.To assist in identifying, apprehending and prosecuting offenders.
E.To document officer and offender conduct during interactions to
safeguard the rights of the public and officers.
F.To augment resources in a cost-effective manner.
G.To monitor pedestrian and vehicle traffic activity.
Images from each camera shall be recorded in a manner consistent with the
underlying purpose of the particular camera. Images shall be transmitted to
monitors installed in a location approved by the City Manager or authorized
designee. When activity warranting further investigation is reported or
detected at any camera location, the available information shall be provided
or made available to responding officers in a timely manner.
The City Manager or authorized designee may approve video feeds from the
PSCS to be viewed by police, fire, emergency management, public safety, or
traffic management. Viewing by other staff or agencies will require
408
supervision. Unauthorized recording, viewing, reproduction, dissemination or
retention is prohibited.
CAMERA NOTIFICATION AND PUBLIC OUTREACH
It is the City’s commitment to provide ample notification and public outreach
with the PSCS. Signs will be placed in various locations notifying the public
that a public safety camera system will be monitoring driving and pedestrian
activities in public places. A map of all locations with cameras will be posted
on the city website. Additionally, the City will provide regular updates and
receive input from the public on the PSCS.
INTEGRATION WITH OTHER TECHNOLOGY
The Police Department and/or City of La Quinta may decide to integrate its
PSCS with other technology to enhance available information. Systems such
as gunshot detection, incident mapping, crime analysis, license plate
recognition, facial recognition, and other video-based analytical systems may
be considered based upon availability and the nature of Police Department
strategy. Those additional technologies shall be approved by the City Council.
Such approval by the Council will include at least one study session and one
public hearing before the technology is added.
VIDEO SUPERVISION
The authorized designee shall oversee video monitoring access and usage to
ensure members are within City of La Quinta and/or contract public safety
personnel policy and applicable laws. The City Manager or authorized designee
shall ensure such use and access is appropriately documented.
VIDEO LOG
A log shall be maintained at the designated video monitoring center. The log
shall be used to document all persons viewing or monitoring images provided
by the PSCS. The logs at a minimum should record the:
A.Date and time access was given.
B.Name and agency of the person being provided access to the images.
C.Name of person authorizing access.
D.Identifiable portion of images viewed.
STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored on a dedicated server in a secured area
at a City of La Quinta facility with access restricted to authorized persons. A
recording needed as evidence shall be copied to a suitable
medium/documented in the official log. The recording needed as evidence
shall be safely secured in a locker or other secured area. All actions taken with
respect to retention of media shall be appropriately documented. A checks
409
and balance has been established where the recordings have limited built in
authorizations for deletion of material at the Manager and Director level.
Documentation of a reason for deletion is required in writing and is submitted
from Supervisor level to the Manager, Director and City Manager level for
authorization.
The type of video monitoring technology employed and the manner in which
recordings are used and stored will affect retention periods. The recordings
shall be stored and retained in accordance with the established records
retention schedule and for a minimum of one year. Prior to destruction, written
consent shall be obtained from the City Attorney. If recordings are evidence
in any claim filed or any pending litigation, they shall be preserved until
pending litigation is resolved (Government Code 34090.6).
Any recordings needed as evidence in a criminal or civil proceeding shall be
copied to a suitable medium/documented in the official log, and safely secured
in a locker or other secured area.
EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as
other evidence. Media shall be accessed, maintained, stored and retrieved in
a manner that ensures its integrity as evidence, including strict adherence to
chain of custody requirements. Electronic trails, including encryption, digital
masking of innocent or uninvolved individuals to preserve anonymity,
authenticity certificates and date and time stamping, shall be used as
appropriate to preserve individual rights and to ensure the authenticity and
maintenance of a secure evidentiary chain of custody.
RELEASE OF VIDEO IMAGES
All recorded video images gathered by the PSCS are for the official use of the
City of La Quinta and its authorized agencies.
Requests for recorded video images from the public or the media shall be
processed in the same manner as requests for City public records consistent
with the California Public Records act, unless they become part of an active
police investigation.
TRAINING
All staff members authorized to operate or access PSCS shall receive
appropriate training on an annual basis. Training shall include guidance on the
use of cameras, and a review regarding relevant policies and procedures,
including this policy. Training shall also address state and federal law related
to the use of video monitoring equipment and privacy.
410
VIDEO MONITORING AUDIT
The City Manager or other authorized designee will conduct an annual review
of the PSCS. The review shall include:
A.Analysis of the cost, benefit and effectiveness of the system.
B.Any public safety issues that were effectively addressed.
C.Any significant prosecutions that resulted.
D.Any systemic operational or administrative issues that were
identified, including those related to training, discipline or policy.
The results of each review shall be appropriately documented and maintained
by the City Manager or authorized designee and other applicable advisory
bodies. Any recommendations for training or policy should be promptly and
reasonably addressed.
VIOLATIONS OF POLICY
The City has zero tolerance for any violation of these policies. Should a
violation occur, the City will take appropriate action per the City of La Quinta
Personnel Policies or applicable state/federal law.
411
412
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Angela Ferreira, Management Specialist
DATE: January 15, 2019
SUBJECT: CORAL MOUNTAIN HOMELESS PREVENTION PROGRAM UPDATE
On Friday, January 4, 2019, Martha’s Village and Kitchen and Coral Mountain
Apartments welcomed their newest resident into the trial program. The
resident is a single grandmother that is raising her 11-year-old grandson; they
were welcomed into a beautifully furnished two-bedroom, two-bathroom unit.
Martha’s Village and Kitchen will continue to provide support to the resident
and provide City staff with periodic updates of their progress.
DEPARTMENTAL REPORT ITEM NO. 1
413
414
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Monika Radeva, City Clerk
DATE: January 15, 2019
SUBJECT: LA QUINTA – PUBLIC MEETINGS PROCEDURES REMINDER
The City Clerk’s Office provided the attached public meetings procedures
reminder to all active La Quinta Commissioners on January 7, 2019.
DEPARTMENTAL REPORT ITEM NO. 3
415
416
January 8, 2019
Dear Commissioner,
The City of La Quinta would like to wish you a Happy New Year and thank you for
your dedicated service and remarkable commitment to our community.
I’d like to take this opportunity to remind you that the Clerk’s Office staff is always
available as a resource to you, in addition to your department staff liaison, should
you ever need guidance and assistance.
As public servants, we all have a responsibility to maintain the highest standards of
ethical conduct in our official duties, and I’d like to provide you with a few key
reminders:
Meetings must be Open and Public (Brown Act – Government Code
Sections 54950 – 54963)
A meeting is defined as any gathering of a quorum of the Commission to discuss or
transact business under the body’s jurisdiction. Serial meetings are prohibited.
Serial meetings are ones which typically consist of a series of communications, each
of which involves less than a quorum of the Commission, but which taken as a whole
involves a majority of Commissioners. For example, in a five-member Commission,
if Commissioner A talks to Commissioner B who then talks to Commissioner C, then
a serial meeting has occurred. Attendance at conferences, social and ceremonial
events, where no business of the Commission is discussed are not deemed to be a
meeting.
City Commissions are governed by the attached Rules of Procedure for
Council Meetings (Resolution 2015-023)
Adding Items to a Future Agenda (Section 2.9)
An item may be placed on a future agenda by any of the following methods:
a)Items for discussion only, no action, no staff report – a Commissioner may
request that a matter requiring significant discussion be placed on a future
agenda under the COMMISSIONERS’ ITEMS section either during a
Commission meeting or by contacting the department liaison with the item
title and desired meeting date. The requesting Commissioner has the option
to prepare a short report to be included in the agenda packet provided the
agenda production deadlines are met.
ATTACHMENT 1
417
b)Items for discussion and/or vote requiring a staff report – a Commissioner
who wishes to place a matter on a future agenda that requires staff research,
analysis and/or report(s) or a vote to commit City resources shall first bring
the matter to the Commission as noted in section (a) above and obtain
Commission consensus to direct staff to move forward and place the item on
a future agenda. The Commission shall not take action on the matter itself.
c)By the Commission Chair or Department Director.
If a majority of the Commission reaches a consensus for an item to be forwarded
for Council consideration, staff will schedule it accordingly.
In addition, any Commissioner may directly address the City Council in writing, or
during Council meetings, under the PUBLIC COMMENT section of the agenda, and
inform them on items of interest to the public. If deemed appropriate, Council may
direct that the communication be made instead either to the City Manager or other
appropriate staff member dependent on the subject matter.
Conflict of Interest (Section 4.7)
The Political Reform Act [sometimes known as the state Conflict of Interest Law that
is overseen and enforced by the state Fair Political Practices Commission (FPPC)]
requires officials at all levels of government to publicly disclose their private
economic interests and to disqualify themselves from participating in decision-
making on items in which they may have a financial interest.
Conflict of Interest rules exist to reinforce public confidence that City Officials,
employees, and Commissioners are acting in the best interest of the public, and not
in furtherance of their own self-interests. As a general rule, Commissioners should
avoid situations where their official actions may affect or appear to affect their
private interests, financial or otherwise.
If a Commissioner has a conflict of interest, the Political Reform Act requires the
Commissioner to disqualify himself/herself from making or participating in a
governmental decision or using his/her official position to influence or attempt to
influence a governmental decision. It is the personal responsibility of each
Commissioner to abide by the Act, and violations of this law may be criminally
prosecuted.
A Commissioner has a conflict of interest when he/she makes, participates in, or
uses his/her official position to influence a governmental decision and any of the
following applies:
418
1. It is foreseeable that the decision will affect the Commissioner’s or the
Commissioner’s immediate family’s economic interest;
2. The effect of the decision on the Commissioner’s or the Commissioner’s
immediate family’s economic interest will be material;
3. The effect of the decision on the Commissioner’s or the Commissioner’s
immediate family’s economic interest will be distinguishable from its effect on the
public generally.
Abstentions and Failure to Vote (Section 7.2)
Commissioners may abstain from voting only due to reasons of conflict of interest,
and will be considered absent.
Commissioners abstaining for reasons other than potential conflict of interest shall
be counted as present for purposes of a quorum and such abstentions are counted
with the majority.
Absences (La Quinta Municipal Code Section 2.06.090)
Commissioners who absent themselves from two consecutive regular meetings or
absent themselves from a total of three regular meetings within any fiscal year,
their office shall become vacant and shall be filled as any other vacancy.
Commissioners may request advanced permission from Council to have their
absence excused due to extenuating circumstances, or after-the-fact where such
extenuating circumstance prevented the Commissioner from seeking advance
permission. If such permission or excuse is granted by the Council, the absence
shall not be counted toward the above-stated limitations on absences.
Please do not hesitate to contact the Clerk’s Office should you need additional
information or have clarifying questions.
Your enthusiasm for, and commitment to the City are greatly appreciated. We look
forward to working with you in 2019.
Respectfully,
Monika Radeva
City Clerk
419
420
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Anthony Moreno, Public Safety Analyst
Chris Escobedo, Community Resources Director
DATE: January 15, 2019
SUBJECT: 90-DAY REVIEW - USE OF BODY WORN CAMERAS
On September 18, 2018, Code Compliance (Staff) expressed an interest
to Council on using Body Worn Cameras (BWC). The purpose being to
provide transparency in public interaction and enhance officer safety.
Staff agreed to report back to Council in 90 days on the effectiveness of
using BWC with code compliance.
Prior to use, Staff received equipment training and reviewed the
approved policies and procedures.
On October 8, 2018, Code Compliance began using BWC and are pleased
to report that no negative incidents occurred. During the last quarter,
433 code inspections occurred utilizing the BWC. Feedback from Staff
and the public has been positive. The BWC has become part of the
uniform and a tool to assist with an accurate record of an event and with
report writing. To date, Staff has not received any requests to cease
use of the equipment during public interactions.
Staff recommends continuing the use of BWC on a regular basis.
DEPARTMENTAL REPORT ITEM NO. 4-A
421
422
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Total Recruitments Turnover
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I �
October 1, 2018 - December 31, 2018
October
J& 2,024
❑ 0 295
O$ $11,021
5,970
Programs
November
JU l,so7
0 0 240
O$ $9,792
J&
Fitness
5,360
OS $9,650
December
JU 1,439
❑ ❑ 191
O$ $7,962
4,621
J" Amount served ❑ ❑ Amount of classes/events/rentals W Revenue generated
425
Events
October
it It I
qWW
Street Food Cinema
500
National Fitness Court
200
October
JU 3,500
❑ ❑ 94
O $3,060
J" Amount served
November
xjwa�,&
Veterans Recognition
600
Sunset Hours
250
Brew in LQ
800
Rentals
November
J" 37200
92
(M
December
Tree Lighting Ceremony
21500
GEM MINE�TRAIN RIDE
December
JU 2,575
0
❑ ❑ Amount of classes/events/rentals W Revenue generated
50
426
Fitness Center - Detail
Saturday Visits
200--------------------------------------------•-----------------
d
100
a
October November December
6:30-9am 9-11 am 11 am-1 pm
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Sunday Visits
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Fitness Center - Visits
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E Member Visits
December
427
Monthly Revenue & Participation
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16121,4fi21
p$24,419
F123
0 L-------------__--_---•----- ----------- 1_---=--- i==-------------'
Jul Aug Sep Oct Nov Dec
Total Revenue N Total Participation
This chart will be updated with monthly data points to reflect the total revenue and participation for
that month. As each month is added, the data will show the trend for the 2017/18 operating year.
*The decrease in revenue is due to reduced sales in Facility Rentals, Fitness Passes & Memberships,
and Wellness Center classes. Monthly attendance numbers reflect overall participation totals for free
services and programs along with paid class programs.
428
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La Quinta Public Library Quarterly Report
2018-2019
2nd Quarter
October 1, 2018 - December 31, 2018
Circulation (5 years)
668
25000
20000
15000
Door Count (5 years)
a
lovoo
4*
5000
October November December
25000
20000
Month
0 15000 '
10000
a 5000
02018 2017 2016 2015 2014
�_.*Circulation
0 _ :
numbers include Self -Check. Numbers also
October November December
reflect an overall decrease in circulation county wide.
Month
R C L S New Library Cards
L ? 2018 2017 2016 2014
Thermo door counter installed May 2017
!f
607
$5'2,
Anyone can get a library card from the
La Quinta Library. A picture ID and
verification of address is required.
Out of State patrons can get a free
Internet only card or pay $10 for
regular library card. The privilege to
Reference Questions
use the card expires after 3 years.
q 9,989 Questions Library Catalog
Public WiFi Q 11,122 Logins
1,549 Users
4,982 Sessions
a Ck 31 online Registrations
Public Computers
3,338 Sessions 4,874 Holds Placed Online
this Quarter
435
Weekly Programs
Book Babies Story Time
Proarams i rtSclpaniS'
34 451
Preschool Story Time
Participants
27 238
Monthly Programs
Beginner Computer Classes
6 patrons participated in the
classes this Quarter.
Twppn Prnarame
Tenn Prooraw
-a-
Family Fun Night
109 children and families
attended this quarter.
Adult Programs
There were 60 teens, There were 30 programs for
39 Tweens, ages 9 to 12, ages 13 to 17, adults, ages 18+. 213 adults
attended 6 programs who attended 13 attended.
programs
Special Events & Programs
Pumpkin Day
•� This yearly event was sponsored by the Friends
* and featured games and a costume contest.
309 attendees
Harry Potter Month
x " Over 174 children, teens, tweens "
x and adults participated in events
including trivia contests, HP book
clubs and a HP escape room
436
Spanish Outreach
3 bilingual story times
52 attendees
6 Survival Spanish classes for adults
55 attendees
Hispanic Heritage Celebration
September 15th
507 attendees
New programs for Seniors
Outreach to The Palms
Assisted Living Facility
41 individual visits
96 items circulated
22 participants enjoyed
"Baby Boomer Bingo" and
"Coffee and Craft" programs.
Volunteers &Friends
437
438
Gl
DEPARTMENTAL REPORT ITEM NO.4-E
'tijS�lliltill7
'•La Q
Luinta Museum
QM __
_t x :� - Q
ReportKIL5F'l:tit ��.
w
acW 0"Fera
CFM frhr DFSFRT -
October 1, 2018 - December 31, 2018
Programs
5
501
Exhibit
4t 943
Heartbreak in Peanuts &
LOL: History of Humor
KONTAXIS! & Chairs for Charity
Bear in Mind &The Art of the Shack
GEN Z: This is Me & Local COLOR
Events
❑0 16
JU 579
439
Programs
o
0 .._
i
0 100 200
■ Adult Coloring Brown Bag TED Talk STITCH Mah Jongg Preschool Storysme i Lunch Break with Huell
Adult Coloring Clul
The Museum provides basic supplies and coloring pages. The Club meets
every Friday. This program has been running since Summer of 2015.
Brown Bag TED Talk
A TED Talk is shown on the big screen in the Community Room. Guests bring
their lunch and then a discussion follows the screening. The Museum provides
beverages and dessert for the guests.
Oir eavc With Huell
Visitors bring their lunch and enjoy a screening of an episode of
California's Gold, where Huell Howser visits sites of local
interest.
STITCH Fiber Group
Knitters, weavers and stitchers bring their own projects to share ideas and inspire
one another. Weather permitting, the stitchers can be found working on their
handiwork in the Museum Courtyard.
Mah Jongg @a the Museum
Saturday Mah Jongg is an opportunity for players of all levels to gather in the
Community Room for a lively morning of play.
Preschool Storytime
Fun time for our younger visitors, ages 3-5, for stories, songs, and a craft
with Miss Beth.
1
Mah Jongg
a[ the Museum
WA4'k z
FJ
440
History Talk, Steve Lech
Historian and author Steve Lech shared the stories
behind Riverside County parks, including Lake Cahuilla.
Hosted by La Quinta Historical Society.
Talk: Mah Jongg Cu ture Around
the World
Author and Mah Jongg expert Gregg Swain presented her
talk on the history on culture of this popular game.
La Quinta Artists Open Studio Tour
Popular annual opportunity to experience the creative
spaces of 25 of La Quinta's talented artists! In partnership
with La Quinta Historical Society.
Annual event to kick off the holiday season by lighting the historic
casita, featuring cookies, hat chocolate, and Manny the Movie Guy
joining us to flip the switch!
Culture Fix Events
Events
350 -- ---------------------------------
300------------------------------------------------
250 - --------------------------------------------
200------------------------------------------------
150----------------------------------- ��------------------ ------------
100---------------------------------•------------------
50 — - -- - - ------------------
Oct Nov Dec
History Talk: Steve Lech _ Culture Fix: Books
Culture Fix: Film Culture Fix: Art
Culture Fix: Last Thursday Field Trip/ Desert Recreation
Casita Lighting ® Studio Tour , Talk: Mah Jongg Culture
First Thursday: Books
In keeping with our Gen Z exhibit, our Good Reads in the Gallery book club
selections were all by authors under the age of 25.
October: The Heart is a Lonely Hunter by Carson McCullers
November: 1 am Malala by Malala Yousafzai
December: The Outsiders by S. E. Hinton
Second Thursday: Film
October: Singing with Angry Bird
November: Joshua:Teenager vs. Superpower
December: The Radiant Child
October: Darleen Wilkerson
November: Nettie Roberts
Last Thursday: Music
October: Eevann Tre
November: AMP
December: The Swing Kittens
Field Trips
Desert Recreation District campers students visited
GEN Z. This is Me and Local Colon exhi bits,and were
inspired to create drawings of their own expressing the
theme "This is Me"
10 am-5 pm
i -
441
La Quinta Museum Exhibit Visitors
U
0
i
1 `
t I l
i
0 100 200 300 400 500 600 700 800 900 1000
Visitors
GEN Z: This is Me looks at the up-and-coming Generation Z through the artwork and written
pieces of 20 artist ages 15-25. Interactive message boards invite all ages to consider what defines
their own generation. On exhibit September 27, 2018 - December 29, 2018.
Local COLOR celebrates 22 local artists and their exploration of color, on view through December
29, 2018.
442
■ DEPARTMENTAL REPORT ITEM NO, 4-F
CODE COMPLIANCE/
ANIMALCONTROL
,. QUARTERLY REPORT
A- GEM NwDESERT
October 1, 2018 -December 31, 2018
500
400
300
200
100
Proactive Code
Compliance Efforts
and Updates
Code Compliance Cases
0 --- ---
October through December
E Oct Opened/Closed Cases Nov* Opened/Closed Cases Dec* Opened/Closed Cases
*Decline is due to vacation and holiday schedules. However, there is an increase of approx.125 cases compared to same period in 2017.
Accomplishments: Crime Prevention Expo 2018
■ Code Compliance (Code) has utilized the On October 27, 2018, Code Compliance
newly re-established Gravel Program which staff (Staff) participated in the Crime
provides free gravel to residents without
front and Prevention Expo providing literature,
y ground cover. This low cost answering questions and gave
program is a big hit with residents.
presentations in both English and
• The Grant Program continues to be a great Spanish.
tool to assist low-income homeowners bring
their properties into compliance. Code
completed one project and have another in
the works for early 2019.
• The Body Worn Cameras have proved to be
an effective tool in the field and is well
accepted by the public.
• For the new year, Code is launching a
bilingual educational campaign with
residents and business owners to inform
them of some common and easy to correct
code violations.
443
False Alarms
40111
200 + 1 �®
150
100
50
0---------- - - -
218
False Alarms
Oct 2017 0 Nov 2017 Dec 2017 Jan 2018 Feb 2018 Mar 2018 Apr 2018 0 May 2018 E Jun 2018
July 2018 . Aug 2018 0 Sept 2018 Oct 2018 Nov 2018 Dec 2018
Staff continues to work with police and fire to reduce false alarms. The City has
collected approximately $20,143 in fees from users with three or more false alarms.
The false alarm educational program continues to grow:
• Number ❑f alarms have been steadily decreasing since the peak in
July 2018. A drop year over year from the 4th quarter has been
observed as well.
• Police and Fire have increased efforts to leave a notice when
responding to false alarms.
• Staff is now sending out false alarm notices to every false alarm
reported by Police or Fire. This insures each alarm is addressed and
will not solely rely on Police or Fire leaving a notice.
• Staff will continue to educate residents via letters and electronic
media.
• Staff time invested into program is about 9 hours a week.
Short Term Vacation Rentals (STVR) •
• Code addressed 58 STVR cases in response to
resident complaints.
• The City has found a new STVR Hotline provider
and is finalizing the contract.
• To report any STVR issues, please use the
following number:760-777-7157
Animal Control
Update
Short Term Vacation
Rental Hotline.
760-777-7157
4 hr. hntline3
• Animal Control restarted conducting random early morning patrols at the top of
the cove and along the hiking trails. The patrols started with community
conversations and education and will now begin to issue citations for continued
leash law violations.
• Staff has re -contracted with SNIP to continue spay/neuter and vaccination clinics.
• Staff is happy to report that the current Animal Control Officer has been re-
assigned to the City for another year. This has allowed the Officer to continue to
build a working relationship with the community.
444
Animal Control
Updates
wa
150 Animal Licensing Statistics
100
50 _
0 -- -- - -- - --=-- -------
Oct Nov Dec
New Renewed Closed WN Not Renewed
30
20
10
Impounds
1�
9
1
Oct Nov
■ Stray � Stray -Dead Owner Surrendered 0 Foster Return
15 1
10
5 4
T 2
Oct
Outcomes
1
Dec
Confiscate Dispo Requested Adoption Return
• Nov Dec
10
Adoption M Transfer Adoption Partner Return to Owner M Euthanized Treatable* Euthanized Untreatable**
In Foster Home Died
Euthanized Treatable: not adopted or reclaimed **Euthanized Untreatable: injured or ill beyond treatment
445
SNIP Low Cost
Spay / Neuter
OD- ___j
Dates for low Cost Spay, Neuter,
Vaccination & Microchip Clinic
All spay & neuter procedures are done by appointment only. For details, please
call (760) 366-1100 in English; (760) 366-1105 in Spanish.
Fees for vaccinations are:
Rabies
$11
DA2PP
$11
Bordetella
$16
Microchip
$15
446
October 1, 2018 - December 31, 2018
The City contracts with the County of Riverside Emergency Management
Department (EMD) for emergency services. The City utilizes a whole
community approach to minimize impacts of a major disaster through
prevention, protection, mitigation, response and recovery efforts.
Quarterly Activities
Staff Training
Community Outreach
3 � 9
JU 21 J" 197
Community Emergency Response Team (CERT) Meetings & Trainings
3
r❑
JU 43
�J) Number of Activities
Number of Attendees
447
Community Outreach
R. i 1
COMMUNITY EMERGENCYr
RESPONSE TERM
October
A 20-hour CERT training was held for residents and
seven of the participants joined the LQ CERT Team.
The CERT meeting, for volunteers who previously
completed the 20-hour CERT training, concentrated on
resources each volunteer should carry when responding
in the field and how to safely use the same equipment
for multiple applications.
December
Fire Station #32 hosted the CERT Social and new r
members were welcomed by City Council, staff and
veteran members. A great meal was served by La
Quinta High School students and a generous donation
was o CVPM.
-----_-----en - ---------------------------
-------------------------_--------------
gEv
muents
La Quinta Library Family Fun Night
LQ Emergency Management promoted earthquake
safety and family personal preparedness to children
and their parents through story -time and activities..
Mountain View County Club - Emergency Expo
LQ Emergency Management promoted home
preparedness, emergency alert sign up and
upcoming CERTtraining courses.
TRAINING
An event action plan training was provided to City event staff to enhance planning for
City events as well as provide pertinent event information to public safety staff.
In preparation for the Ironman 70.3 Triathlon, City staff received radio etiquette and
communication training to improve information sharing, and staff accountability.
448
Upcoming Mfiestones
ri
T,
COMMUNITY EMERGENCY+
RESPONSE TEAM
The City will offer a 20-hour CERT class for new volunteers on March 22-24, 2019.
The class starts on Friday from 6:00pm to 10:00pm and then continues on
Saturday and Sunday from 8:00am to 5:00 both days.
CERT volunteers will be offered a chance to participate in a county wide CERT
Field Day where they can hone their skills with interactive drills and exercises.
• Operations and staffing plans for the Desert Classic Golf Tournament are
being finalized.
• RACES and Desert Rats will meet to discuss operational guidelines and best
practices to support residents and the City during a disaster.
Incident Command
Training
Staff continues to complete the minimum required training courses set by FEMA
which include:
- Full time: IS-100 (65% Complete), IS-200 (65% Complete) and IS-700 (73% Complete)
- Part time: IS-100 (71% Complete), IS-200 (71% Complete) and IS-700 (71% Complete)
- Probationary: IS-100 (0% Complete), IS-200 (0% Complete) and IS-700 (0% Complete)
- ICS-300: Intermediate ICS for Expanding Incidents
- ICS-400: Advanced ICS for Command and General Staff
Additional training will be provided to staff to increase their familiarity in their assigned
EOC positions.
449
Expertise and Knowledge Gain
Riverside County Duty Officer Meeting/Trainings
%, Disaster Net Radio
It CERT Program Manager Meeting
Operational Area Planning Committee & Riverside County Emergency
Manager Association Meetings
Weekly coordination meetings with Riverside County on EOC readiness,
community preparedness, gap analysis and best practices.
A Survey of Advanced Concepts in Emergency Management
Event Security Planning for Public Safety Officials
Emergency Medical System Response to an Active Shooter Exercise
450
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DEPARTMENTAL REPORT ITEM NO. 6
STIES DEPARTMENT
December 2018
The Facilities Department is comprised of
three Divisions; Public Works Maintenance,
Parks, and Buildings.
MAINTENANCE EXPENDITURES
• Public Works $20,663
• Parks $9, 942
• Buildings $6,649
• Total Expenditures: $37,254
For the month of December, 243 requests were rec _
staff. Request topics are listed on Attachments 1, 2,and 3. Maintenance
expenditures and task hours are recorded in GoRequest.
Top Requests in December:
Parks- Inspection Maintenance
Parks - Gopher & Dog Holes, Pest Control
Public Works - Debris Litter Removal
Public Works - Landscape Irrigation Contract Mgt
Buildings - Facilities Maintenance
Buildings - Personnel Requests
POSITIVE SURVEY FEEDBACK FROM RESIDENTS:
"Very pleased with your prompt response".
"Paper towel holder and dispenser were put in immediately. Also towels were
supplied. Exceptional work , Thank you!".
-------------------
ATTACHMENTS:
1. Public Works Maintenance Expenditures by Task for December.
2. Parks Maintenance Expenditures by Task for ❑ecember.
3. Building Maintenance Expenditures by Task for December.
4. Customer Satisfaction Survey Details
456
ATTACHMENT 1
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La Quinta Police Department
Quarterly Report
- GEM oftb, DESERT
October 1, 2018 - December 31, 2018
Average Response Time*
Average Response Time
October
Priority 1: Average Response Priority 2: Average Response
500
w 400
�a
V 300
w
0
U 200
100
0
November December
Priority 3: Average Response M Priority 4: Average Response
Number of Calls for Service
October November December
Priority 1: Calls for Service Priority 2: Calls for Service Priority 3: Calls for Service 0 Priority 4: Calls for Service
Priority 1— Involve circumstances that pose, or did pose a clearly defined threat to human life or property;
Priority 2 — Involve circumstances of an urgent but not life threatening nature (e.g. minor assaults and batteries);
Priority 3 — Involve circumstances which are neither urgent nor life threatening (e.g. disturbances of the peace);
Priority 4 — Incidents occurring in the past or "cold" calls.
Information provided by Thermal Station's Crime Analytics Division
477
Crime statistics **
** Information provided by Sheriff Department on a monthly basis for entire county. Report available 30-days
after the end of each month. December's stats will be included in next quarter's report.
September 2017
24
Rape (0%) Homicide (0%) Q Aggravated Assault (0%)
® Larceny (58.93%) Robbery (1.79%) . Burglary (13.39%)
Vehicle Theft (4.46%) Simple Assault (21.43%)
October 2017
September 2018
_'. Rape (0.91 %) Homicide (0.91 %) M Aggravated Assault (1.82%)
® Larceny (61.82%) Robbery (0%) . Burglary (15.45%)
Vehicle Theft (5.45%) Simple Assault (13.64%)
October 2018
37
_ Rape (0%) Homicide (0%) 0 Aggravated Assault (0%) Rape (0%) Homicide (0%) ® Aggravated Assault (0%)
® Larceny (63.31 %) Robbery (5.04%) Burglary (10.79%) ® Larceny (52.31 %) Robbery (3.08%) Burglary (13.08%)
Vehicle Theft (3.60%) Simple Assault (17.27%) Vehicle Theft (3.08%) Simple Assault (28.46%) 478
Crime Statistics **
** Information provided by Sheriff Department on a monthly basis for entire county. Report available 30-days
after the end of each month. December's stats will be included in next quarter's report.
November 2017
November 2018
F. Rape (0.90%) Homicide (0%) U Aggravated Assault (2.70%) li Rape (0%) Homicide (0%) E2 Aggravated Assault (4.21 %)
Larceny (64.86%) Robbery (0.90%) . Burglary (11.71 %) ® Larceny (55.79%) Robbery (1.05%) ... Burglary (8.42%)
Vehicle Theft (4.50%) Simple Assault (14.41 %) Vehicle Theft (15.79%) Simple Assault (14.74%)
479
Special Enforcement Team (SET) and Business District Unit (BDU)
200
100
$881863.00
Property Value
Recovered
October through December 2018
Ip11
2018
a Felony Arrests . . Misdemeanor Arrest Traffic Stops Traffic Citations ® Pedestrian Checks 0 Search Warrants Written
Search Warrants Served i . FelonyAWS' '. . MisdemeanorAWS* Business Check ,-] Vehicle Checks Bike Stops
Operation Written
*A WS - Arrest Warrant Service
480
Significant Activity For Special Enforcement Team (SET)
Business District Team (BDU)
July through August 2018
50
40
30
20
10
0
--------------
2018 ------
Cases Assigned Cases Closed
Cases Assigned to SET - 49
Cases Closed by SET - 38
78% closure rate
School Resource Officer (SRO)
La Quinta High School
35
30
25
20
15
10
5
0-----------
■ Reports
34
- - a% ---------
2018 ------ -----
Arrest Filed / Sent to Juv. Probation [ Citations Ped/Area Check Traffic Stops M Public Assist
415/Follow-up Calls/91 1 /Others —Assist Other Agencies Confirmed 5150's
481
4
3
14
1
0
Coachella Valley Violent Crime Gang Task Force (CVVCGTF)***
October through December 2018
Q1
20
I&I
10
5
2018
Felony Arrests Misd Arrests Probation Searches Parole Searches Search Warrant Written
Search Warrants Served Gang Intervention Contacts
Coachella Valley Narcotics Task Force (CVNTF)***
Activities Narcotics Seized
Oct. - Dec.
j8 Search Warrants Written Felony Warrants Arrest
Misdemeanor Warrants Arrests Probation Checks
Firearms U.S. Currency Seized for
Recovered Asset Forfeiture
3 $107,202
***Task Force data related to La Quinta only
3500
3000
2500
2000
1500
1000 604.1
500
0 ------ -----------------------------------
Grams
Methamphetamine _ Cocaine Heroin Hashish
0-0
Narcotics Others Drugs (pills)
Street Value Recovered 550
$34,200
in the Coachella Valley
482
Traffic Services Team (TST)
Citations
Collisions
1500 100
90
80
1000 70
60
50
�,.., 40
500 30
20
10
0 ------ -- - --- ---
2018 --- - --- ---- 2018
Seat Belt Citations Excessive Speed Citations i DUI Collisions DUI Injury Collision Other Injury Collision
Other Hazard Citations Other Non -Hazard Citations Other Collisions
*DUI -driving under the influence *DUI Arrests -19
Community Service Officers
October through December 2018
250
200
150
100
50
20
10
0------------ - - =- -----------------------------------
2018
Miscellaneous Calls PM Parking Citations Transports U Traffic Collision Reports Grand/Petty Theft Reports
Abandoned Vehicle Tagged Towed Vehicles Vandalism Reports Burglary Reports E Lost or Found Property Reports
483
Crime Prevention Specialists
JLI
Community Meetings & Events
21
Volunteers
500
400
300
200
100
0 ---- - -
A Office Volunteer Hours
Toy Drive and Holiday Events
20
October through December 2018
T
INnrinr-rnnr
nnr,nnn
Trainings
122
1
7
--------------- I -------------
2018
Business Checks Neighborhood Patrol (_ Crime Free Multi -Housing .. Community Events
Traffic Collision Response Extra Patrol El Vacation Checks
A&
Walk-ins assisted at La Quinta
Police Substation at City Hall
484
DEPARTMENTAL REPORT ITEM NO. 9
I
La Quinta Fire Department
Quarterly Report
I u�
GEM ofdx DESERT — —
October 1, 2018 — December 31, 2018
Response Activity within La Quinta
Commercial Fire
1 ,
False Alarm
128
Hazardous Material
2
Medical
886
Other Fire
4
Other Miscellaneous
6
Public Service Assistance
63
Residential Fire
3
Rescue
1
Ringing Alarm
15 I
Standby
8
Traffic Collision
62
Incident Total Within La Quinta
1,179
Incident Total for La Quinta Fire Stations 1,755
Incident Reports
Commercial Fire (0.08%) False Alarm (10.86%)
Hazardous Material (0.17%) ® Medical (75.15%)
0 Other Fire (0.34%) E Other Misc. (0.51 %)
Public Service Asst. (5.34%) Residential Fire (0.25%)
Rescue (0.08%) Ringing Alarm (1.27%) _' Standby (0.68%)
. Traffic Collision (5.26%)
average Enroute to on -Scene Time
<5 Minutes +5 Minutes +10 Minutes +20 Minutes Average Min % to 5- Min
i
Enroute Time = When a unit has been acknowledged as responding.
On -scene Time = When a unit has been acknowledged as being on -scene.
485
Truck Report
Truck 86 recorded 15 responses in La Quinta during this quarter. ` :y
12,, .
Fire Inspection Report
Action:
During the Fourth Quarter of 2018, 132 new construction inspections were conducted along with four
special event inspections, 43 business inspections, a total of 103 new plan reviews were accomplished and
17 planning cases were submitted. Overall in the year 2018, 520 new construction inspections were
conducted, 189 business inspections, a total of 515 new plan reviews were accomplished and 41 planning
cases were submitted.
Building/Planning:
Staff continues to hold weekly project review meetings; discussions are focused on special development
permits, tentative track maps, temporary use permits, special event permits and current project updates.
Goals:
Maintain efficient and exceptional customer service. Remain attentive to contractors/builders and prompt in
return call times.
Chief DeLaCruz Updates
Santa arrives at Gingerbread Lane
(from left to right). - Fredy Cruz, Al Causey, Chief De
La Crux, nick Groff, Santa wl Mrs. Claus, Anthony
Khatami, Coletta Herbold, Rodrigo Vega, Jason
Prader, and Ramon Leija
Spark of Love Toy drive at La Quinta Walmart
(from left to right) - Chris Christensen, Alec
Altamirano, Matt Katz, Andrew Clark, Michael
Gonzales, and Derek Sharp.
La Quinta Fire Department
The Chiefs Message
Chief DeLaCruz's Significant Incidents for the Quarter
1. Incident Description
On December 21, 2018 at 1:09 pm, firefighters from CAL FIRE/Riverside County Fire Department were summoned to
reported natural gas leak at the Vista Dunes Courtyard Apartments. A maintenance worker was attempting to locate an
underground water leak in the common yard area outside of a four-plex unit when he accidentally severed a 1/2-inch high
pressure gas line. Firefighters along with RSO Deputies evacuated two four -plea units where the twelve occupants were
directed to seek temporary shelter at the Vista Dunes Courtyard Community Center building. Firefighters eliminated any
nearby ignition and heat sources while remaining ever -vigilant. A Gas Company supervisor arrived but was unable to curb
the leak; soon after the Gas Company work crews arrived to pinch the gas line and begin repairs. Evacuated residents were
allowed to return to their apartments by 2:30 pm and no injuries or illnesses were reported:
2. Incident Description
On December 22, 2018 at 1:35 pm, firefighters from CAL FIRE/Riverside County Fire Department were summoned to the
Wolff Waters Place Apartments (47-795 Dune Palms Road) for a fire threatening an apartment complex. Upon arrival of La
Quinta Fire Engine 93, the Company Officer reported a dumpster well involved with fire and adjacent to an apartment
building. Firefighters contained the fire and checked the interior of the building for any extension of fire_ Fortunately the fire
was extinguished before it had a chance to burn other exposures. The cause of fire was determined to be activity of
juveniles. There were no reported injuries and the fire was contained within 5 minutes of arrival.
Chief DeLaCruz's Message
For the 4th quarter of 2418, units from your three La Quinta Fire Stations responded to over 1700 incidents. What is not
included in these numbers is the amount of community -related events that firefighters participated with. These included
presentations and functions at the local schools, City Library, HOA's and businesses.
However, what truly made this time of the year special for myself and our firefighters is being a park of the annual Spark of
Love Toy Drive which altogether brought in numerous large boxes filled with toys, bicycles and stuffed animals. These toys
are then donated to local non-profit charities for distribution to disadvantaged families. Firefighters also helped with the
annual "Shop with a Firefighter" at the La Quinta Target Store where many needy children enjoyed a shopping experience
with a firefighter. These two events certainly brought the Holiday Cheer to many families during this Christmas Season -
Thank you to all who made these possible.
We would like to wish everyone a safe new year and as we've been experiencing recent cold weather fronts, it is a good
reminder to keep up with the maintenance of your heating and cooking appliances. Carbon monoxide gas is a real threat
because it is a byproduct of incomplete combustion of any equipment that burns a fuel; it is also colorless, tasteless and
odorless. All households should have properly operating carbon monoxide detectors to alert occupants to evacuate their
dwelling then call 9-1-1. Please visit your local fire station for more information on smoke and carbon monoxide alarms.
Battalion Chief Dave LaClair retired on November 15, 2018. We would like to wish him and his family the best in his new
chapter as he takes up his residence in Montana.
487
488
HAND OUTS
CITY COUNCIL
MEETING
JANUARY 15, 2019
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COUNCIL MEETING - JANUARY 15, 2019 - HANDOUT BY LARRY ROBINSON
ITEM NOT ON THE AGENDA RE: STVR AND SPECIAL EVENTS PERMITS AT MORROW RANCH
Morrow Ranch Major Special Event Permit Request
Monterra Community Notes/ Summary
The equestrian properly that abuts Monterra, the Estates at La Quinta and Griffin Ranch
is being developed as a 'Destination Event Venue'.
a For 2018, the new owners of Morrow Ranch, which is accessed from Monroe
below 54th, has requested that the City of La Quinta grant a 'Minor Event Permit'
(up to 3 events per year).
• For 2019, there is a 'Major' special event request for review by the City for up to
11 events for the calendar year.
The property is currently zoned as 'low -density' residential (as are all the
surrounding and abutting homes)
Summary of information sent by Morrow Ranch to the City of La Quinta for 2018
provided these details of their plans:
Planned Activities:
• Weddings
• Corporate gatherings
• Coachella corporate event(s)
'Glamping' and
• Family Retreats
Venue Parameters:
Maximum Attendance: 500 (+ 25 employees and 3 full-time ground
keepers)
Parking: Approximately 2.5 acres (original plan for this portion of the
property was 10 new home sites); 500 attendees could result in up to
250+ cars onsite
Wedding events are planned to be 3-day weekend activities and, like the
other activities, will include portable toilets, trash/dumpsters
and amplified music
As an example of the planned use of the property, there is a link to a People Magazine
article that documents a September Celebrity Wedding held on property. There was no
City permit for this event.
Morrow Ranch Celebrity Wedding
1/15/19 Page 1 of 2
of
COUNCIL MEETING - JANUARY 15, 2019 - HANDOUT BY LARRY ROBINSON
ITEM NOT ON THE AGENDA RE: STVR AND SPECIAL EVENTS PERMITS AT MORROW RANCH
Homeowners' Concerns
As neighbors, we are concerned that this residential property is taking steps to become
a fully commercial operation which will bring:
Increased traffic (Event rental and food service deliveries along with guest and
performers' onsite parking) Single lane entry to the property is on Monroe Street
south of Avenue 54.
m Excessive noise (after hours and above City acceptable standards)
Event lighting (a pocket of ambient and stage lighting within residential
neighborhoods)
Sanitation issues (portable toilets and garbage pick-up)
Outdoor, temporary cooking with accompanying odors & possible smoke and -
Fire Safety (Only one, single lane entry and lengthy driveway for fire vehicles and
existing patrons.)
We all accept Coachella and like events as occurring a couple of times a year, but this
appears to be planned as an on -going commercial enterprise. (Go to Morrow Ranch's
Facebook page for details!)
Our greatest concern is that the requests to the City for special events are part of a
larger, longer -term plan to run a fully commercial enterprise and of obtaining a change
in zoning to permit this.
1/15/19 Page 2 of 2
COUNCIL MEETING - JANUARY 15, 2019 - PHOTOS PROVIDED BY LARRY ROBINSON
ITEM NOT ON THE AGENDA RE: STVR AND SPECIAL EVENTS PERMITS AT MORROW RANCH
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COUNCIL MEETING - JANUARY 15, 2019 - WRITTEN COMMENT BY RESIDENT AT CALICO CIRCLE
STUDY SESSION ITEM NO. 1: PUBLIC SAFETY CAMERA SYSTEMS
January 15, 2019
Resident at:
44-215 Calico Circle
Regarding: Public Safety Camera System
As lifelong and fulltime resident of La Quinta, I would like to formally object to the deployment
of City-wide surveillance cameras due to the impacts they will have on personal privacy.
I would like to begin my objection by highlighting the gross infringement on my right to privacy
under your section titled "Integration with other Technology" on page 409 of the Agenda. One of
my original complaints was that allowing surveillance cameras would be heading down a "slippery
slope" that will eventually end in the City using technologies such as facial recognition. However
the "slippery slope" does not even need to be imagined as that use is built into to the policy
allowing "The Police Department and/or City of La Quinta to integrate PSCS with other
technology such as license plate recognition, facial recognition, and other video -based analytical
systems approved by the City Council." Verbiage like this sends shivers up my spine and is
infuriating as the City is facilitating a society that makes life increasingly unpleasant to live in for
those wanting to be left alone. We are constantly subjected to the ubiquitous use of cameras, both
public and private, that give me anxiety with virtually no places left to simply enjoy a moment of
solitude uninterrupted by technology.
Additionally, the entire section of pages 403-411 are devoid of any mention of the 4t` amendment
(the amendment that deals with privacy) and the protections it gives. This is an enormous oversight
and needs to be properly addressed by the City.
Lastly I will close with pointing out that though your survey may have indicated that 80% of
respondents supported the use of surveillance cameras, individuals concerned about personal
privacy are frequently underrepresented as input often requires going on the record. A good
example of this is the fact that Council sessions are filmed with audio and video recording making
it extremely difficult for individuals who do not enjoy the limelight to voice objections.
I hope you will make the proper decision and not proceed with the proliferation of privacy
invasions, but instead make the proper decisions to enforce existing laws with the resources the
City has and find other ways to close the projected City deficit that will occur in 4 years.
Amendment IV
The right of the people to be secure in their persons, houses, papers, and effects, against
unreasonable searches and seizures, shall not be violated, and no warrants shall issue, but upon
probable cause, supported by oath or affirmation, and particularly describing the place to be
searched, and the persons or things to be seized.
:0,
1
Monika Radeva
From:
Sent:
To:
Subject:
Monika Radeva
Thursday, January 15, 2019 2:24 PM
Monika Radeva
Morrow Ranch - Today’s City Council Meeting - PLEASE READ
Follow Up Flag:Follow up
Flag Status:Flagged
From: Linda Evans
Sent: Tuesday, January 15, 2019 1:15 PM
To: Frank Spevacek <Fspevacek@laquintaca.gov>; Teresa Thompson <Tthompson@laquintaca.gov>; Danny Castro
<dcastro@laquintaca.gov>
Subject: Fwd: Morrow Ranch ‐ Today’s City Council Meeting ‐ PLEASE READ
This just received.
Linda Evans | Mayor
City of La Quinta
78495 Calle Tampico | La Quinta, CA 92253
Ph. 760.777.7030
C: 760.899.3279
E: levans@laquintaca.gov
www.laquintaca.gov
www.playinlaquinta.com
Begin forwarded message:
From: John Hoffner <johnfhoffner@aol.com>
Date: January 15, 2019 at 1:10:05 PM PST
To: Linda.evans@tenethealth.com, Levans@laquintaca.gov
Subject: Fwd: Morrow Ranch ‐ Today’s City Council Meeting ‐ PLEASE READ
Ms. Linda Evans
Mayor
City of La Quinta
Dear Linda:
I am writing you a personal letter today to make you aware of some important things for today’s City
Council meeting:
1. Some homeowners in Monterra of PGA West, The Estates at La Quinta, and Griffin Ranch will
be attending today’s City Council meeting to voice objections to Morrow Ranch’s plans to
operate a commercial rental enterprise for Major Special Events on its property, which is located
directly in the center of these three low‐density‐ residential zoned neighborhoods.
2. I will not be able to attend the meeting, but I fully support this effort of my fellow
residents and neighbors, and would like to share with you one very important fact which
I personally believe now belongs at the center of Monterra’s most critical objections to
Morrow Ranch’s plans:
COUNCIL MEETING - JANUARY 15, 2019 - HANDOUT EMAIL LETTER SENT BY JOHN HOFFNER
ITEM NOT ON THE AGENDA RE: MORROW RANCH
2
Morrow Ranch recently purchased four homes on Winter Haven Court within Monterra, and it plans to
use those homes as commercial (for profit) rental villas for their proposed Major Special Events.
I believe this action constitutes a significant and negative game changer for Monterra, since that
now means that virtually ALL additional rental foot and auto traffic will occur DIRECTLY into and
out of Monterra itself. And such traffic will very likely bring with it even more additional noise,
light, security and possibly even sanitation problems directly Into Monterra itself ‐ instead of
keeping all of those problems more confined within the Morrow Ranch property during each
one of their proposed Major Special Events.
Additionally, all four of these commercial rental homes on Winter Haven directly abut
Morrow Ranch, so I have a concern that instead of having to drive in and out of
Monterra to get into and out of Morrow Ranch, these renters will possibly seek access
to Morrow Ranch through a gate or gates which would allow them to walk right next
door to enter and exit Morrow Ranch. I do not yet know that WILL happen, but it is a
reasonable and likely concern because such ingress/egress would be much easier for
Morrow Ranch renters ‐ even though it would create additional safety and security
problems for Monterra ‐ none of which would occur if these commercial rental homes
had been located directly within the Morrow Ranch property itself.
Because of these recent Monterra home purchases, this matter seems to me no longer just a concern
about what happens on Morrow Ranch property itself and how that activity affects the three
surrounding low‐density residential neighborhoods. It is now a matter of how Morrow Ranch’s
commercial rental operation directly and materially impacts Monterra itself ‐ and that is to me a more
serious problem.
Additionally, I understand but have not confirmed that Morrow Ranch might be building
additional rental villas on its own property, and that would make this an even larger‐scale
commercial, for‐profit rental enterprise, with more traffic, noise, light and sanitation
problems. They certainly have the room to do so, and have already expanded the size of their
commercial‐sized pool, and appear to have installed a commercial‐grade sound/entertainment
system which is extremely loud. All of these actions raise some serious questions as to whether
Morrow Ranch has already violated or is violating existing low‐density residential zoning
regulations on their own property and in the surrounding neighborhoods.
Linda, I hope you can understand and appreciate why levels of concern, which were
already high, have now been elevated even higher, and I urge you and the Council to
please give this particular concern the utmost consideration when evaluating the
decision on whether or not to approve Morrow Ranch’s request to operate a
commercial rental enterprise for Major Special Events.
May I please ask you to share this important information with the Council and with the Planning
Commission so there is a more widespread understanding of these recent facts as they relate to their
direct impacts on Monterra?
Thanks very much for listening, Linda, and for your consideration of my request and of
my concerns. I deeply appreciate it, and would welcome any opportunity to discuss this
matter in person, should you feel that would be helpful in your deliberations and
decision‐making.
With much respect,
John
POWER POINTS
CITY COUNCIL
MEETING
JANUARY 15, 2019
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City Council Meeting
January 15, 2019
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City Council Meeting
January 15, 2019
C9 - Adams Park Retention Basin
Turf Conversion Project
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
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Adams Park Retention Basin
• Primary function: retention basin
• 3 sides (slopes) rock and gravel, west side
slope is turf
• Bottom flat area is turf
— 300 feet x 120 feet (size of football field)
New walking trail loop —% mile
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City Council Meeting
January 15, 2019
61- 2017/18 CAFR
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
GOVERNMENTAL FUND BALANCES
Cat
-•. - • -
Funds Funds
Non -spendable ; ' $ - $ 52,976,449
Restricted - 39,263,604 39,263,604
mitted A 29,726,500
L_ 19 22IJ12
Unassigned 19,199,506
Capita! Projects 4,996,815
Measure G 51169,970
- 14 1 12
(11,405,877L 7,793,629
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• Housing Authority
• Civic Center Fund
• Capital Improvement
Fund
• 19 Special Revenue Funds
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
Non -Spendable & Negative
Unassigned
Prepaid Costs
$ 90,657
Land Held for Resale
8,320,000
Advances from Other Funds
14,954,085
Due from Other Gov't (RDA)
29,611,707
Total Non -Spendable $ 52,976,449
• Advances from Other Funds
• Reviewing Spring 2019
• RDA Loan Repayment
• 80% General Fund
• Final Payment in 2030
Civic Center $ 7,103,053
Street Facility DIF 1,891,472
Fire DIF
490,843
SilverRock
5,468,718
Total Receivable
$14,954,085
Committed Reserves
Reserve Category
Current Funding
Target
Unfunded
N i'uraI Disaster
$ 7, t1�,4131
SIQ.aOQ.QQQ
S 2,C04,000
Econaaii.c Djsmter (NCWI
8,140,000
11.000,000
2,860,000
Cash >=1 AOS
5,000,07-!
5,000.03i
c-1pital Repl3cc._niqnt
5,000.000
10,000,001)
5,000,000
PorislorTrust (NF_W)
2,000,000
10.000,000
8,000,000
New Reserve Policy
• Funded with Unassigned Reserves (currently $19,199,506)
• Adjusted with Mid -Year Budget Update
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
Major Infrastructure Improvements
• Citywide Drainage $1,443,000
■ Pavement Management Plan
$1, 091, 000
■ Madison Street Median Landscape
$909,000
■ Eisenhower Drive at Montezuma
Roundabout $650,000
■ Landscape Renovations $641,000
Capital Assets
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Land
$ 66,594,534
$ 39,712,955 $ 106,307,489
Buildings &
40,659,592
3,556,822 44,216,414
Improvements
Equipment &
1,012,039
316,012 1,328,141
Furniture
Vehicles
1,000,246
- 1,000,246
Infrastructure
387,495,409
387,495,409
Construction in
14,151,774
- 14,151,774
Progress
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
Long -Term Debt
Capital Leases $ 667,035 2 — 5 Years
Compensated Absences 823,842
Land Acquisition Note 1,125,000 March 2019
Payable (Eisenhower Drive)
Revenue Bonds 650,000 October 2018
• Total Decreased by $ 3,518,000
• Capital Leases Include - Fleet Vehicles, Copiers & Computers
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City Council Meeting
January 15, 2019
B2 - 2017/18 Measure G Compliance Report
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
ALLOCATION BY CATEGORY
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16%
2018/19 Police Contract Services funded with
Measure G Sales Taxes
[avlcal
__Improvements
514
$2,750,000
Use of Funds
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
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City Council Meeting
January 15, 2019
B3 - Approve Rangwala Agreement
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Background
• Revamp / reposition Corridor
• Revamp median, parkways, and entry features
• Spring/Summer 2018 — ULI Corridor study
completed
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Background
Hwy 111 Corridor Area Plan:
• Vision/guide redevelopment and new
development
• Landscape and streetscape
• Complete streets / CV Link
• Brand awareness - entries, signs, and wayfinding
• Implementation plan
Background
• RFP issued
• 15 proposals received; Staff selection committee
interviewed 6 teams
• Teams comprised of professionals in Planning,
Economic Development, Transportation,
Landscape, and Urban Design
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Consultant Team
Rangwala Associates selected as top team:
• Restorative and place -based planning, design,
economic development
• Extensive experience in corridor plans, general
plans, downtown plans for SoCal cities
Consultant Team
• Moule & Polyzoides — urban design and
architecture
• AHBE Landscape Architects — landscape and
wayfinding
• Nelson Nygaard —transportation
• Urban Advantage —visualization and graphics
• Retail economics strategist
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Fiscal Impact
• Cost $204,995
• Funds in the 2018/19
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City Council Meeting
January 15, 2019
B4 - Approve Agreement with
IntelesysOne Inc.
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Background
• Conducted City-wide IT assessment
• Current phone system installed in 2007
• Reached end of technical support lifecycle
• November 2018 Council allocated funds for
City-wide IT upgrades
• December 2018 City issued RFP
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Recommendation
• Move forward with lease -to -own agreement
— Cost over 5-years - $168, 0007
• Facilitate equipment procurement
• Provide 24/7 response / maintenance
• Increase staff productivity
• Yield monthly expenditure savings
Questions
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City Council Meeting
January 15, 2019
S1 - Public Safety Camera System Update
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Why a camera system?
• Increase Police & Fire Department efficiencies
• Reduce criminal activity
• Improve public safety and utility companies
collaborative efforts
Rising public safety costs
Public Safety Budget out of City Budget Police % Fire %
SaX
48�:
50'i
41%
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—� 47%
4?
40%
39%
31%
33%
35%
33%
33%
30%
14%
14%
15%
25%
14%
14%
11%
11%
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17
2017/18
2018/19
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Focus Groups
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Community Outreach Results
Undecided
Against
In Support
0% 20% 40% 60% 80% 100%
In Support
Against
Undecided
ff Survey
83%
13%
3%
Focus #1
94%
6%
Focus #2
80%
20%
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Policies & Procedures
• Researched five cities with camera systems
• Reviewed by insurance company and City
Attorney
• Accounted for privacy and profiling
concerns
Pilot Program
• Request for Qualifications issued
• Five finalists provided a Proof of Capabilities
• Three camera vendors selected for potential
Pilot program for 90 days
• Zero cost to the City
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Next Steps
• Direction on Policies & Procedures
• Proceed with a Pilot Program
• Consider a third party survey — $221000-$30,000
• Perform additional outreach
Questions
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COUNCIL MEETING - JANUARY 15, 2019
1/15/2019
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Housing Authority agendas and staff
reports are available on the City's
web site: www3aguintaca.ao�
HOUSING AUTHORITY
AGENDA
NOTICE OF MEETING CANCELLATION
NOTICE IS HEREBY GIVEN that the La Quinta Housing Authority regular
quarterly meeting of January 1S, 2019, has been cancelled.
The next regular quarterly meeting of the La Quinta Housing Authority will be
held on Tuesday, April 16, 2019, commencing at 4:00 p.m. at the City Hall
Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do
hereby declare that the foregoing agenda for the La Quinta Housing Authority
was posted near the entrance to the Council Chambers at 78495 Calle Tampico
and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway
111, on January 11, 2019.
DATED: January 11, 2019
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MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY AGENDA 1 JANUARY 15, 2019
NOTICE OF REGULAR QUARTERLY MEETING CANCELLATION
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