SPEV 2018-0041 Hot Rod and Custom Car Show 2019 Annual event (01.31.2019)
January 31, 2019
CASE NUMBER
Special Event Permit 2018-0041
ACTIVITY/EVENT
Annual Hot Rod and Custom Car Show
February 23, 2019 (11:00 AM to 4:00 PM)
La Quinta Community Park
APPLICANT
Ms. Guadalupe Fox
Greater Coachella Valley Chamber of Commerce
82-921 Indio Boulevard
Indio, CA 92201
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2018-0041, pursuant to LQMC Section 9.100.130 (Special Events -
Nonresidential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance
with all conditions of approval of this permit. The applicant must obtain any permits,
as may be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. Permits for any temporary structures (e.g. tents and/or canopies exceeding 400
square feet), stages or open flame devices shall be obtained prior to their
installation. Prior to the event set-up, please contact the La Quinta Building
Division and Riverside County Fire Safety for any additional requirements of the
Fire Marshal, including obtaining inspection permit from the Riverside County
Fire department.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
3. If any ground excavations are required, please contact Underground Service
Alert (USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of
charge provided USA is given a two-day notice prior to commencement of work.
4. All temporary electrical wiring to any concession/vendor spaces shall be secured
to prevent physical hazards to the public and participants. Wiring/cords shall
not be subjected to environmental or physical damage.
5. The applicant shall give advance notice of the anticipated traffic restrictions to
be enforced during this event and provide a simplified traffic control plan
showing the access routes to all existing businesses (i.e. Veterinarian Office and
the Pet Salon) on Avenida Montezuma, the La Quinta Museum, and the
residential properties in the surrounding area. With exception of the temporary
street closure of Avenida Montezuma, all roadways, parking areas and
pedestrian traffic aisles to other businesses and activities in the vicinity shall be
maintained accessible at all times.
6. No on-street parking outside the approved event area may be utilized for valet
parking services. All on-street parking areas shall remain available for public
use.
7. An adequate number of restroom facilities shall be provided, to accommodate
participants and guests. ADA-compliant portable restrooms shall be provided as
may be required by the Building Division.
8. Temporary trash receptacles shall be provided at the event area so that
trash/debris can be deposited accordingly. Please coordinate your recycling
activities with Burrtec Waste and Recycling Services (760) 340-2113 to ensure
the site is left free of any litter.
9. Any changeable message boards placed in the City’s right-of-way shall not
interfere with existing traffic control devices particularly traffic signal equipment
and shall not be placed closer than 100 feet from intersections.
10. The City of La Quinta reserves the right to require modifications of the work be
made at permittees’ sole cost for proper sight distance requirements per
guidelines in the AASHTO “A Policy on Geometric Design of Highways and
Streets, 5th Edition” or latest, in the installation of all appurtenances abutting
and within the public street right-of-way.
11. The applicant shall obtain an encroachment permit for any off-site directional
signs and traffic controls placed in the City’s right-of-way that are allowed and
as conditioned with this permit. Traffic control plans shall be submitted along
with the permit application for City approval. Please contact Amy Yu, Assistant
Civil Engineer at 760-777-7047 for assistance on obtaining an encroachment
permit.
12. If applicant is request use of City’s vacant lot for trash receptacles, the
applicant shall contact the City’s Facilities department prior to event to give
them advance notice. Contact shall occur two weeks prior to week.
13. All vendors shall obtain a City Business License. The serving of food and
alcoholic beverages during the event shall be subject to the rules and
requirements of the Riverside County Health Department and State of California
Alcoholic Beverage Control, respectively.
Completion/confirmation during the event:
14. The use of amplified equipment for music presentations is permitted, provided
that all provisions of the City of La Quinta’s Noise Ordinance (LQMC 9.100.210)
are complied with.
15. Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved.
16. Public property shall not be defaced by paint or other types of permanent
materials such as pen, markers, etc.
17. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used
unless approved by the fire inspector. NO SMOKING signs shall be posted in all
tents and canopies.
18. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
19. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout the
event grounds by posting “NO PARKING FIRE LANE”.
20. No fire-lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
21. LP-Gas containers shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks,
valves, tubing and other related components shall be approved.
22. At least one 40BC or Class K type fire extinguisher shall be provided for each
kitchen with a deep fat fryer, power generator, transformer, cooking operations
and at locations where flammable or combustible liquids are stored or
dispensed.
23. Location of concession stand utilized for cooking shall have a minimum of 20
feet of clearance from other concession stands, cooking tents, outdoor cooking,
and rides.
24. Electrical heating, cooking equipment, and extension cords shall be of a
grounded type, and approved for exterior use upon inspection.
25. Operations such as warming of foods, cooking demonstrations and similar
operations that use solid flammables, butane or other similar devices which do
not pose an ignition hazard, shall be approved upon inspection.
26. As the applicant proposes to place signs in City street rights of way, the signs
shall conform to Section 9.160 of the La Quinta Municipal Code (the Sign
Ordinance) and the conditions set on the encroachment permit for said signage.
Completion/confirmation after the conclusion of the event (if necessary):
27. The event sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
28. All signage must be removed at the conclusion of the event, or each sign is
subject to a $50.00 fine. Please contact the Code Compliance Department at
(760) 777-7050 regarding removal of signage.
29. Any damage to public hardscape due to the installation and/or removal of the
directional signs shall be repaired as directed by the City Engineer. This includes
but is not limited to sidewalks, curb and gutter, landscaping, and pavement
especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any
problems that arise not previously addressed herein.
This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,505.00 are submitted to this Department within 15
calendar days. Please contact this office should you wish to file an appeal, and we will
assist you in that regard.
If you have any questions before, during, or after the event, please contact the
following:
CHERI FLORES
Planning Division
760-777-7067
CARLOS FLORES
Planning Division
760-777-7069
BRYAN MCKINNEY
Public Works Department
760-777-7045
KEVIN MERIDETH
Code Compliance Division
760-777-7034
EDGAR GONZALEZ
Riverside County Fire
760-863-8886