2019 Finance - Accounts Payable 2010-2011Ifit� of,fa QuLnta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Karla Campos Finance
Department Head Signature Print Name Department
'-C, )�r9
tom_ ��._ William H. Ihrke
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
REQUIRED
UFFS# and TITLE or
TYPE
FORMAT
RECORD DATES
E-IMAGE
TOTAL
DESCRIPTION OF RECORD
EXIST?
RETENTION
Until Audited
412.01 Accounts Payables A-B
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables C-CVWD
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables C-E
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables F-HO
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables H-IID
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables IID-LOR
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables LOR-N
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables 0-RIV
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables RO-S
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables S-T
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables U-X
0
P/S
FY 10/11
NO
+ 7 years
Until Audited
412.01 Accounts Payables W-Z
0
P/S
FY 10/11
NO
+ 7 years
I certify that the records descr ed above and approved for destruction were o recycled �shredded on `� as
prescribed by law.
Monika Radeva City Clerk
City Clerk or Deputy City CVark Sig ure Print Name Title
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
39
��t,y of
cfa Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Karla Campos Finance
Department Head Signature ! Print Name Department
William H. Ihrke r /—Z�
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or E-IMAGE REQUIRED
DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL
RETENTION
409.03 Transient Occupancy Tax 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
404.05 Timesheets 0 P/S FY 10/11 NO Until Audited
+ 7 years
408.02 Daily Cash Receipts 0 P/S FY 10/11 NO Until Audited
+ 7 years
410.01 Budget Preparation Files 0 P/S FY 14/15 NO Current year
+ 2 Years
402.02 Housing -Bank Statements 0 P/S FY 10/11 NO Until Audited
+ 7 years
402.02 Housing -Bank Statements 0 P/S 07/07-05/10 NO Until Audited
+ 7 years
402.02 Housing -Bank Statements 0 P/S 1997-2010 NO Until Audited
+ 7 years
407.04 Investment Monthly Reports 0 P/S 2008-2011 NO Until Audited
�j + 7 years
I certify that the r cords described above and approved for destruction were o recycled shredded on 1 1 as
presc6be by la
J AA
Monika Radeva City Clerk
City Clerk or DeplAy CitjVClerk Signature Print Name Title
Type: Original Documents = 0 Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
121t of,ta Qainta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Karla Campos Finance
Department Head Signature Print Name Department
William H. Ihrke
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
REQUIRED
UFFS# and TITLE or
TYPE
FORMAT
RECORD DATES
E-IMAGE
TOTAL
DESCRIPTION OF RECORD
EXIST?
RETENTION
Until Audited
401.03 Landmark-JE
0
P/S
06/10-12/10
NO
+ 7 years
Until Audited
401.03 JE
0
P/S
FY 2008/09
NO
+ 7 years
Until Audited
401.03 JE
0
P/S
FY 2008/09
NO
+ 7 years
Until Audited
401.03 JE
0
P/S
FY 2009/10
NO
+ 7 years
Until Audited
401.03 JE
0
P/S
FY 2009/10
NO
+ 7 years
Until Audited
401.03 JE
0
P/S
FY 2009/10
NO
+ 7 years
402.06 BANK REC & 408.02 CASH
FY 2010/11 & 2009-
Until Audited
0
P/S
NO
RECEIPTS
2011
+ 7 years
Until Audited
+ 7 years
404.05 TIME SHEETS and
0
P/S
FY 2010/11
NO
and Until
404.01 PAYROLL RECORDS, ACTIVE
Separation +
3 vears
Until
404.01 PAYROLL RECORDS, ACTIVE
0
P/S
FY 2010/11
NO
Separation +
3 years
Until
404.01 PAYROLL RECORDS, ACTIVE
0
P/S
FY 2010/11
NO
Separation +
3 years
I certify that the records d scribed above and approved for destruction were o recycled shredded on I `� as
prescribed by la+p+. ! I
Monika Radeva City Clerk
City Clerk or Deputy Iy Clerk Ji6ature Print Name Title
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
Ifit� of
c4a QuWa RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Karla Campos Finance
Department Head Signature Print Name Department
illiam H. Ihrke / -_
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or E-IMAGE REQUIRED
DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL
RETENTION
Until
404.01 PAYROLL RECORDS, ACTIVE 0 P/S FY 2010/11
NO Separation +
3 years
Until
404.01 PAYROLL RECORDS, ACTIVE 0 P/S FY 2010/11
NO Separation +
3 years
Until
Separation +
404.01 PAYROLL RECORDS, ACTIVE
0 P/S FY 2010/11
NO 3 years and
AND 404.05 TIME SHEETS
Until Audited
+ 7 vears
I certify that the records des ribed above and approved for destruction were o recycled Shredded on
prescribed by law. 41
Monika Radeva City Clerk
City Clerk or Ireputy C4 Clerk Signature Print Name Title
Type: Original Documents = 0 Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
as