2019 CIP - Capital Improvement Projects Boxes 1-20 & 24; 2001-2015dye
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IfItgIf of�ra QuLtta RECORDS DESTR UUTHORIZATION
DO
In accordance with the City's Records Retention Schedule as adopted by Resolution zdA9it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) "e, secondary electronic cppy is kept in a safe and separate place.
WeZ,
Depart ant Head Si ature Prin Name 7-2�2�
William Ihrke /
City Attorney Signature Print Name ate
RECORDS TO BE DESTROYED:
UFFS# and TITLE or $06.0$' E-IMAGE REQUIRED
DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL
RETi=niTlnnl
Capital Improvement Project
Project Number 2001-10, Avenue 52
0
P/S
2001
YES - LF
Permanent
and Bermudas Traffic Signal
Capital Improvement Project
Project Number 2002-06, Adams and
0
P/S
2002
YES - LF
Permanent
Westward Ho Traffic Signal
Capital Improvement Project
Project Number 2000-15B, Fritz Burns
0
P/S
2000
YES - LF
Permanent
Skate Park
Capital Improvement Project
Project Number 2009-16, Jefferson
0
P/S
2009
YES - LF
Permanent
Street Parkwav Landscape
Capital Improvement Project
Project Number 2009-16A, Jefferson
0
P/S
2009
YES - LF
Permanent
Street Wall and Sidewalk Improvements
Capital Improvement Project
Project Number 2009-15, Simon Drive
0
P/S
2009
YES - LF
Permanent
Drainage Improvements
Capital Improvement Project
Project Number 2010-15, FY 2010/201 1
0
P/S
2010
YES - LF
Permanent
Slurry Seal Program
Capital Improvement Project
Project Number 2010-14, East of
0
P/S
2010
YES - LF
Permanent
Jefferson St. at Avenue 50 Widening
Capital Improvement Project
Project Number 2010-13, Miles Street
0
P/S
2010
YES - LF
Permanent
Median Landscape
Capital Improvement Project
Project Number 2006-09, Avenue 54
0
P/S
2006
YES - LF
Permanent
Median Landscape Im rovements
Capital Improvement Project
Project Number 2009-03, Highway 1 1 1
0
P/S
2009
YES - LF
Permanent
Median Landscape Improvements
Capital Improvement Project
Project Number 2009-14, Highway 1 1 1
0
P/S
2009
YES - LF
Permanent
Utility Under round
Capital Improvement Project
Project Number 2009-09, Pioneer Park
0
P/S
2009
YES - LF
Permanent
Improvements
Capital Improvement Project
Project Number 2009-05, Seasons Dog
O
P/S
2009
YES - LF
Permanent
Park
I certify that the records d cribed above and approved for destruction were o recycled kshredded on 1 as
prescribed by w. n r p/�J�'
Maniks Radeva V ` �j1.!'/ r "'
City Clerk r Deputy Crtj Clerk Signature Print Name Tit
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT
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:2IS of,fa Qctcitta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a tr , secondary electronic copy is kept in a safe and separate place.
Design & Development
Department Head Signature
Print Name
Department
I
City Attorney Signature
Print Name
6ate
RECORDS TO BE DESTROYED:
LIFFS# and TITLE or
DESCRIPTION OF RECORD
I E-IMAGE REQUIRED
TYPE FORMAT RECORD DATES EXIST? TOTAL
i RETENTION
806.05 CAPITAL IMPROVEMENT PROJECTS (CIP) O P multiple dates yes permanent
Box Nos. 6 -16; & 24 (total 12 boxes)
Miscellaneous CIP project numbers - see attached
detailed list
I
I
_
I certify that the records des bed above and approved for destruction were ❑ recycled hredded on
as
prescribed by law.
1
City Clerk
City Clerk or Deputy Cit Clerk Signature
�itJ a`QuLnta
1In
Print Name
Title
RECO DS ESTRUCTI AUT ORI TION
accordant ith the City's RecorpliNtention. Schedule as adopfkd Jly Resolution 2011-014, it is equ ted that the re rds
delineated belokNpje destroyed. ere is known litigation or real ably anticipated investigation litigation that wou
require these recor be held.
The total retention perio has expired or in accordqnce with C34090.5, anhriginal/permanp4t records he In are being
destroyed because (1) ese ecords have been scanne into permanent electron format, (2 e.format omducecNn accur
legible copy that. es. not pe it edits, (3) it is access,for public reference to a sa a degree as the origins ver ' n, and
(4) a true, seco ary electronic py is kept in a safg4ndiNpIparate place.
I
ADept
City Cie-
Depa ent Head Signature Prin ame
Depart ent
City Attorney Signature Print Name ,
ate
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Ifitt ofa Qctutta RECORDS DESTRUCTION AUTHORIZATION
2c9 �3 - �3�,
In accordance with the City's Records Retention Schedule as adopted by Resolution 2i@-31-� it i requested that the records
delineateq, below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require those records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) true, secondary electronic copy is kept in a safe and separate place.
Bryan McKinney Design and Development
De rtment Head Signature Print Name Department
r William Ihrke czo 6 �!}/�
City Attorney Signature Print Name Date
RECORDS TO BE DESTROYED:
UFFS# and TITLE or 806.05' E-IMAGE REQUIRED
DESCRIPTION OF RECORD TYPE FORMAT RECORD DATES EXIST? TOTAL
RETENTION
Capital Improvement Project
Project No. 2012-07 0
Pavement Management Plan Street
Imnrnvaments
(�[ Capital Improvement Project
Project No. 2012-07A 0
Pavement Management Plan FY 14/1 5
Slurry Seal Pro ram
apita mprovement Project
Project No. 2012-07C
Pavement Management Plan Street 0
Improvements FY 15/16 Slurry Seal
apital Improvement Project
Project No. 2014-16 0
Monroe Street Rehabilitation Project
apital Improvement Project
Project No. 2015-04 0
Madison Street Median Landscape
Conversion Improvements
Capital Improvement Project
Proejct No. 2013-02
0
CDBG 41Q.19-14 & 4.LQ.2-15
Miscellaneous Parks ADA Improvements
apital Improvement Project
Project No. 2012-02
0
Sports Complex Lighting Rehab and
f xpansion
Capital mprovement Project
Project No. 2013-06B
SilverRock Golf Course Restoration and
Strom Damage Repairs
Capital Improvement Project
Project No. 2014-13B
Library 10th Anniversary Improvements -
Cs
C
P/S 2012 YES - LF Permanent
P/S 2012 YES - LF Permanent
P/S 2012 YES - LF Permanent
P/S
2014
YES
- LF
Permanent
P/S
2015
YES
- LF
Permanent
P/S 2013 YES - LF Permanent
P/S 2012 YES - LF Permanent
P/S 2013 YES - LF Permanent
P/S 2014 YES - LF Permanent
Int el
`Phase
CIP Projects - Box #17
Pm ectNM
Project Name
Plans scanned in-house
Design Folder
Date sent for Scanning
pate Retumed
2012-07
Pavement Management Plan Street Improvements
Yes
No
10/3/2018
1/14/2019
2012.07A
Pavement Management Plan FY 14/15 Slurry Seal Program
Yes - Only Traffic Control Plans on file
No
10/3/2018
1/14/2019
2012-07C
Pavement Management Plan Street Improvements FY 15/16 Slurry Seal
Program
Yes
No
10/3/2018
1/14/2019
2014-16
Monroe Street Rehabilitation Project
Yes
No
10/3/2018
1/14/2019
CIP Projects - Box #18
Pro act No, -
Project Name
Plans scanned In-house
Design Faider
Date sent for scanning I Date Returned
2015-04
Madison Street Median Landscape Conversion Improvements
Yes
No
10/3/2018 1/14/2019
2013-02
CDBG 4.LQ.19-14 & 4.LQ.2-15 Miscellaneous Parks ADA Impr-
Yes
No
10/3/2018 1/14/2019
2012-02
Sports Complex Lighting Rehab and Expansion
Yes
No
10/3/2018 1/14/2019
CIP Projects - Box #19
Project No.
Project Name
Plans scanned In-house
Design Folder
Date sent for Scannln pate Returned
2013-06B
SilverRock Golf Course Restoration and Storm Damage Repairs
Yes
No
10/3/2018 1/14/2019
2014-13B
Library loth Anniversary Improvements - Interior Phase
No
No
10/3/2018 1/14/2019
2014-13A
La Quinta Library Parking Lot Improvements and Landscape and Irrigation
Improvements
Yes
No
10/3/2018 1/14/2019
2014-09
Avenida Carranza Drainage Improvements
Yes
No
10/3/20181 1/14/2019
CIP Projects - Box #20
Project No.
Project Name
Plans scanned In-house
Design Folder
Date sent for Scanning
Date Returned
2015-05 & 2015-
14
Civic Center Campus and Fire Station #70 Turf Conversions
Yes
No
10/3/2018
1/14/2019
2014-10
jPerimeter Landscaping of City Owned Lots on Avenue 52
Yes
No
10/3/2018
1/14/2019
2013-01
La Quinta Museum ADA Improvements - Phase 1
No plans on file
No
10/3/2018
1/14/2019
2013-13
lCouncil Chambers HVAC #3 Replacement
No plans on file
No
10/3/2018
1/14/2019
2013-13B
ICity Hall HVAC Units 1 & 2 Replacement
Yes I
No
10/3/2018
1/14/2019