Loading...
2018 12 11 PCPLANNING COMMISSION AGENDA 1 DECEMBER 11, 2018 PLANNING COMMISSION AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING on TUESDAY, DECEMBER 11, 2018 AT 6:00 P.M. CALL TO ORDER ROLL CALL: Commissioners Bettencourt, Caldwell, Currie, Proctor, Quill, Wright and Chairperson McCune. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Planning Commission on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The Planning Commission values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR 1. APPROVE MINUTES DATED NOVEMBER 27, 2018 BUSINESS SESSION - None STUDY SESSION 1. REVIEW THE SILVERROCK VENUE SITE MASTER PLAN PUBLIC HEARINGS – None REPORTS AND INFORMATIONAL ITEMS - None Planning Commission agendas and staff reports are now available on the City’s web page: www.laquintaca.gov PLANNING COMMISSION AGENDA 2 DECEMBER 11, 2018 COMMISSIONERS’ ITEMS STAFF ITEM 1. PROJECT UPDATES (VERBAL PRESENTATION) ADJOURNMENT The next regular meeting of the Planning Commission will be held on January 8, 2019, commencing at 6:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, California. DECLARATION OF POSTING I, Wanda Wise-Latta, Commission Secretary, do hereby declare that the foregoing Agenda for the La Quinta Planning Commission meeting was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico, and the bulletin boards at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on December 7, 2018. DATED: December 6, 2018 WANDA WISE-LATTA, Commission Secretary City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Planning Division of the Design and Development Department at 777-7118, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the Commission, arrangements should be made in advance by contacting the Planning Division of the Design and Development Department at 777- 7118. A one (1) week notice is required. If background material is to be presented to the Commission during a Planning Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the Commission regarding any item(s) on this agenda will be made available for public inspection at the Design and Development Department’s counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CONSENT CALENDAR ITEM NO. 1 PLANNING COMMISSION MINUTES TUESDAY, NOVEMBER 27, 2018 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 6:00 p.m. by Chairperson McCune. PRESENT: Commissioners Bettencourt, Caldwell, Currie, Quill, Wright and Chairperson McCune. ABSENT: Commissioner Proctor STAFF PRESENT: Assistant City Attorney Morgan Gallagher, Design and Development Director Danny Castro, City Engineer Bryan McKinney, Associate Planner Carlos Flores, Commission Secretary Wanda Wise-Latta and Administrative Assistant Mirta Lerma PLEDGE OF ALLEGIANCE Commissioner Quill led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA – Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - None CONSENT CALENDAR 1. APPROVAL OF MINUTES DATED NOVEMBER 13, 2018 MOTION – A motion was made and seconded by Commissioners Currie/Caldwell to approve the Consent Calendar with a correction to the spelling of Commissioner Proctor’s name at the top of Page 3. AYES: Commissioners Bettencourt, Caldwell, Currie, Quill, Wright and Chairperson McCune. NOES: None. ABSENT: Commissioner Proctor. ABSTAIN: None. Motion passed. PUBLIC HEARINGS DECLARATIONS REGARDING PLANNING COMMISSION PUBLIC CONTACTS – None to report. PLANNING COMMISSION MINUTES 2 NOVEMBER 27, 2018 1. ZONING ORDINANCE AMENDMENT 2018-0005, SUBMITTED BY CITY OF LA QUINTA PROPOSING TO AMEND SEVERAL CHAPTERS OF TITLES 3,6,8,9,11 AND 13 OF THE LA QUINTA MUNICIPAL CODE TO STREAMLINE DEVELOPMENT PROCESSES AND STANDARDS. CEQA: EXEMPT FROM ENVIRONMENTAL REVIEW UNDER CEQA, PURSUANT TO SECTION 15061 (B)(3), REVIEW FOR EXEMPTIONS – GENERAL RULE. LOCATION: CITY- WIDE. [RESOLUTION NO. 2018-016] Associate Planner Carlos Flores presented the staff report, which is on file in the Design and Development Department. He stated a handout related to certain changes proposed in the Municipal Code had been provided to the Planning Commission prior to the meeting. The Planning Commission discussed concerns regarding designating the City Manager or his/her designee as the decision-making authority on waivers for undergrounding of utilities and side yard setback exemptions for pool equipment; and hotel and motel definition consistency with reference to cooking facilities. Chairperson McCune declared the PUBLIC HEARING OPEN at 6:37 p.m. PUBLIC SPEAKER: None Chairperson McCune declared the PUBLIC HEARING CLOSED at 6:37 p.m. Commission discussed the designation of the Planning Commission as the decision- making authority on waivers for undergrounding of utilities (Title 8 Section 8.03.020) and for approving exemptions of side yard setback for pool equipment (Title 9 Section 9.60.070(B)(2); and suggested making references to pool equipment consistent with ground mounted equipment. MOTION – A motion was made and seconded by Commissioners Quill/Caldwell to adopt Resolution 2018-016 of the Planning Commission of the City of La Quinta, California finding the project exempt from the environmental review under CEQA, pursuant to Section 15061 (b)(3), Review for Exemptions – General Rule and recommending to the City Council approval of Zoning Ordinance Amendment 2018-0005, approving amendments to Titles 3, 6, 8, 9, 11 and 13 of the La Quinta Municipal Code with the following recommendations: • Establish Planning Commission as the decision-making authority for waivers of undergrounding utilities and side yard setback exemptions for pool equipment. • For consistency, designate Planning Commission as the decision-making authority for side yard setback exemptions for all other ground-mounted mechanical equipment, such as air-conditioning units. • Remove references to cooking facilities for motel definition, similar to hotel definition. PLANNING COMMISSION MINUTES 3 NOVEMBER 27, 2018 AYES: Commissioners Bettencourt, Caldwell, Currie, Quill, Wright and Chairperson McCune. NOES: None. ABSENT: Commissioner Proctor. ABSTAIN: None. Motion passed. BUSINESS SESSION - None STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS – None COMMISSIONERS’ ITEMS Commissioner Bettencourt suggested that staff provide an update on projects that may be coming before the Planning Commission in 2019. Chairperson McCune requested staff to check the placement of a sign located at the southeast corner of Washington Street and Avenue 50 regarding the CVWD roadwork occurring on Washington Street. STAFF ITEMS Staff updated the Planning Commission regarding: • Holiday Open House on December 4, 2018; • City Hall and City Yard closures from December 24, 2018 through January 1, 2019; • Wellness Center closure December 25 through 28, 2018; • Cancellation of the December 25, 2018 Planning Commission meeting; and • March 6-8, 2019 League of California Cities Annual Planning Commission Academy being held in Long Beach. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Bettencourt/Wright to adjourn this meeting at 6:51 p.m. Motion passed unanimously. Respectfully submitted, WANDA WISE-LATTA, Commission Secretary City of La Quinta, California STUDY SESSION ITEM NO. 1 City of La Quinta PLANNING COMMISSION: December 11, 2018 STAFF REPORT AGENDA TITLE: REVIEW THE SILVERROCK VENUE SITE MASTER PLAN RECOMMENDATION Discuss the changes to the SilverRock Venue Site Master Plan that address the recommendations of the Financial Advisory Commission, the Planning Commission, and the Community Services Commission. EXECUTIVE SUMMARY • In February 2018, City Council assigned an Ad Hoc Committee to develop a Master Plan for the SilverRock Venue Site. The resulting Master Plan (Attachment 1) was then shared with the Financial Advisory Commission, the Planning Commission, and the Community Services Commission. • The Finance Advisory Commission (FAC) provided a letter of recommendations (Attachment 2) for the Venue Site Master Plan that was supported by the Planning Commission and the Community Services Commission. • On August 7, 2018, City Council approved the SilverRock Venue Site Master Plan and adopted a resolution to approve the site development permit 2018- 0006, including site architectural and landscape plans for an approximately 14- acre passive park venue within planning area 11 of the SilverRock Specific Plan; Project: SilverRock Event Site; CEQA: Consistent with environmental assessment 2014-1003. • The Ad Hoc Committee revised the Venue Site Master Plan to address the recommendations of the FAC and reconvened on November 13, 2018 for review. • The SilverRock Venue Site Master Plan is again being presented to the commissions before going to City Council for approval to bid the final plans and specifications. FISCAL IMPACT Construction costs are projected to be $6.0 million. This includes soft costs such as design, inspection, and contingency. If approved, the amended project budget would include the following funding sources: Funding Source Current Adjusted Measure G Reserves - 1,300,000 Quimby Fund 3,550,000 2,000,000 Park & Recreation DIF Fund - 2,400,000 Art in Public Place DIF Fund 100,000 300,000 TOTAL PROJECT BUDGET 3,650,000 6,000,000 An estimated $3.4 million in development impact fees are expected from the SilverRock Development Company. The annual maintenance and operations cost is estimated to be $149,700; offset by $100,800 of revenue for a net General Fund expense of $48,900. BACKGROUND/ANALYSIS In July 2006, City Council approved the Specific Plan (SP) for the SilverRock development which designates 35 acres as a community park for passive use. No conceptual park design was considered when the SP was approved. Special events described in the SP include public parking, automobile displays, art festivals, and corporate events in conjunction with the on-site hotel. As with all City Parks and facilities, each of these types of events will be subject to a temporary use permit from the City. A Purchase, Sale and Development Agreement, along with a statutory Development Agreement with SilverRock Development Company (SDC), both dated November 19, 2014, were approved by City Council to construct two hotels, a conference center, a new golf clubhouse, retail space, and resort residential uses adjacent to the event site. An estimated $3.4 million in development impact fees are expected to be generated from this development. With the desire to create an event space that could accommodate events larger than the Civic Center Campus, the City Council established an Ad Hoc Committee in February 2018. The Committee consisted of a Council Member, a Community Services Commissioner, Planning Commissioner, and representatives from Montage International and SilverRock Development Company. The Committee then worked with Hermann Design Group and Staff to create a site plan, budget, and construction timeline for the event site. The goal is to complete construction and have the event site operational for the 2020 La Quinta Arts Foundation’s (LQAF) Arts Festival. The LQAF would like to continue holding the event at the Civic Center Campus, but access to the Campus will be restricted during the spring of 2020 due to scheduled street and intersection improvements and concurrent storm drain system improvements. The Committee prepared a master plan for approximately 14-acres of park space with walking paths, turf areas, sloped event lawn, a water feature, public art, a restroom building, and a modular building (Alongi). The proposed Master Plan was presented to the Financial Advisory Commission (FAC) on June 13, 2018. The FAC then submitted a letter to City Council on June 21, 2018 requesting consideration for additional park amenities that include restrooms, storage facilities, shade structures, and additional shade trees (Attachment 2). The FAC also requested a 10-year revenue projection of the Venue Site. Staff consulted with Montage International and reviewed previous City events. A 10- year projection is difficult to determine because it is unknown what new groups and uses will be attracted to the new Venue Site. We do know the La Quinta Arts Festival currently generates approximately $66,000 in sales tax and business license revenue. Additionally, the Venue Site operations cost is estimated to be $149,000 annually. Based on these two numbers, the La Quinta Arts Festival can cover 44% of the annual Venue Site operations cost during their four-day event. The Planning Commission held a public hearing for the Venue Site Master Plan site development permit (SDP 2018-0006) on June 26, 2018. The Planning Commission recommended City Council approval of the project and consideration for the FAC’s request for additional park amenities. The Master Plan was then presented to the Community Services Commission who also supported the Planning Commission and the FACs’ recommendations. On August 7, 2018, City Council approved the SilverRock Venue Site Master Plan and adopted a resolution to approve the site development permit 2018-0006. Council provided direction to revise the Master Plan to address the recommendations provided in the letter from the FAC. The revised Master Plan includes one restroom facility and additional trees in the base bid design. An additional restroom, storage building, amphitheater, and more shade structures are listed as an add alternate. These items are not in the base bid to stay within the $6,000,000 approved budget. However, if project bidding is favorable, then many of these items may be included without going over the project budget amount. ADDITIONAL INFORMATION Parking: A total of 1,156 venue parking spaces are proposed and include 210 designated spaces with a Class II road base surface, 330 spaces on a decomposed granite surface, 265 overflow spaces in the retention basin, and 351 at the adjacent Montage conference center. The 1,032 parking spaces the City provides for the LQAF Art Festival was the benchmark for this venue’s parking. Operations Cost: Based on the similar size to the Civic Center Campus, staff used the 2017/18 Campus operations costs to project the following operating costs for the event park: Landscape Maintenance $53,000 Electricity 30,000 Water 24,000 Personnel 19,000 Lake Service 8,400 Materials-Irrigation 3,600 Janitorial Service 3,000 Vehicle Operations 2,500 IT 2,400 Plant Replacement 1,400 Graffiti 1,400 Tree Replacement 300 TOTAL $149,000 Development Costs: Based on Masterplan and not final drawings. Grading cost will be adjusted because of SDC providing the rough grading. Site Preparation $488,350 Site Construction/Amenities 1,912,900 Site Electrical 524,000 Landscape 428,400 Landscape Irrigation 565,000 Maintenance Establishment 18,000 Contractor Admin./Costs 590,498 Professional Services (9.5%) 430,079 Inspect./Test./Survey(9.75%) 441,397 Contingency (10%) 539,862 TOTAL $5,938,486 Add Alternates: Currently not approved. Amphitheater: $420,000 Restroom: 300,000 Shade Structures (3) 500 sq. ft: 135,000 Storage Building: 120,000 Additional Trees (52): 88,000 TOTAL $1,063,000 Soft Costs: 361,381 Project Schedule: Bid Documents Complete: December 30, 2018 Bidding Period / Award Contract: February 2019 Construction Start: March 2019 Grassing Start: July 2019 Construction Complete: September 2019 Over-seeding: October 2019 Project Final Acceptance: December 2019 LQ Arts Festival: March 2020 Prepared by: Steve Howlett, Facilities Director Approved by: Danny Castro, Design and Development Director Attachments: 1. SilverRock Venue Site Master Plan 2. Finance Advisory Committee comment letter ATTACHMENT 1 June 21, 2018 To; City of La Quinta Madame Mayor and City Council Members From: City of La Quinta Financial Advisory Commission Subject: SilverRock Event Site – Phase 1 Enhanced Plan At the Financial Advisory Commission (“FAC”) Special Meeting on June 13, 2018, City Staff provided a presentation of the SilverRock Event Site – Phase 1 Enhanced Plan (“Enhanced Plan”) proposed by the Ad Hoc SilverRock Event Site Committee (“Ad Hoc Committee”). FAC Commissioners were asked to approve the Enhanced Plan, which utilizes $2.4M of Measure G Funds. This was the first time the FAC was consulted on this matter. One of the responsibilities of the FAC is oversight for the use of Measure G Funds. After much discussion, the FAC Commissioners are unanimous and enthusiastic in support of the concept for the Event Site. However, we expressed concern there was insufficient information for us to approve the Enhanced Plan. Our main areas of concern are as follows:  Lack of information to determine whether the Enhanced Plan provided a state-of-the-art event site in one Phase.  Lack of information on projected annual operating costs and potential revenues. FAC Commissioners requested additional information and selected fellow Commissioners Mills, Rosen and Batavick to meet with City Staff, and for one of these Commissioners to attend the next Ad Hoc Committee Meeting. On June 18, 2018, the three Commissioners met with City Staff. They were provided additional information on the Enhanced Plan, including details of both the capital expenditure and annual operating expense components. They also received additional information addressing other areas of FAC concern including; turf mitigation, Coachella Valley Water District issues, adequacy of Event Site to hold ATTACHMENT 2 various entertainment events, ingress and egress options for people and vehicles and potential future Phases of the Event Site. Commissioner Mills attended the AD Hoc Committee meeting on June 18th. During the meeting he commented that the FAC felt the proposed Enhanced Plan may be “under built”. He further remarked that the proposed plan should NOT be restricted by any hypothetical budget but rather should be guided by amenities that insure the Event Site is a first class facility from the outset with the ability to accommodate multiple types of events. The City needs to take advantage of this once in a lifetime opportunity. Accordingly, the FAC supports additional shade structures, as well as providing adequate restroom facilities taking into account the demographics of our citizens and potential event attendees. The FAC would also recommend a 10-year revenue and expenditure projection. Based on our review of the Enhanced Plan, the FAC has the following recommendations: 1) Revise the current Event Site Enhanced Plan to include additional restroom and storage area facilities, a shade structure over the stage, more shade trees, and more shade structures, such as gazebos. Additional Measure G funds are available. Consider integrating the recently approved purchase of a modular building into a new Enhanced Plan. 2) Develop a plan for using Art in Public Places funds. Some art should be “children friendly.” 3) Obtain specific recommendations and suggestions from potential users and sponsors of events. During the Ad Hoc Committee Meeting, it was mentioned GoldenVoice expressed an interest in the Event Site. This opportunity should be explored. 4) Investigate the potential of obtaining grant funds from the recently passed Proposition 68 or other public sources. 5) With estimated annual operating expenses of $150,000. prepare a 10-year projection showing estimated revenues derived from the La Quinta Arts Festival, other art shows, concerts, food-related events, etc. 6) Highlight the planned Event Site in the City’s continuing marketing efforts. This addition of a new multi-purpose public park is very notable to our residents and to others outside our community. The Planning Commission will be meeting on June 26th for final review and their approval of an Enhanced Plan. The FAC requests the Planning Commission consider our applicable recommendations in their final review. The FAC will hold a Special Meeting on July 18th to review, for our approval, the Enhanced Plan approved by the Planning Commission at their June 26th Meeting. Other additional information will also be reviewed. We are prepared to answer any questions you may have on our observations and recommendations. Respectfully, The Financial Advisory Commission Cc: City of La Quinta Planning Commission City of La Quinta Community Services Commission Frank Spevacek, Chris Escobedo, Steve Howlett, Monika Radeva, Karla Campos, Marcie Graham Bcc Financial Advisory Commissioners Mills, Rosen, Johnson, Twohey, Turbow, Lopez, and Chairperson Batavick