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Accelerated Imaging IncHCCIIIHHI10 1 M A G I N G Accelerated Imaging, Inc. is SSAE16 Certified SOCI and SOC II Document Scanning / Quality Control Services La Quinta July 7, 2017 By Accelerated Imaging, Inc. 21084 Bake Pkwy #108 Lake Forest, Ca 92630 949.472.2777 L Cover Letter Note to Reader This is a confidential document between La Quinta and Accelerated Imaging, Inc. This document contains proprietary and confidential information regarding Accelerated Imaging, Inc. It is furnished to La Quinta in confidence, with the understanding that the information contained in this proposal will not be used by your company for purposes other than the review of this project proposal. We respectfully request that this proposal not be shared with any person outside of La Quinta. About Accelerated Imaging, Inc. In 1990, Accelerated Imaging, Inc. launched a document imaging service bureau that has since grown into a standard business practice. Our company has maintained leadership status by constantly exceeding client expectations. Background and Qualifications Our management team has over twenty-five years of experience in the electronic imaging and document management industry. In addition to dealing with all types of documents in a secure confidential environment, technology and process knowledge are our area of expertise. With so many satisfied customers in many different industries including: health, manufacturing, financial institutions, courts and law firms, city / state and government agencies, we are committed to helping our customers improve business and simplify processes through the implementation of our custom imaging solutions. It is our goal to help our customers maximize productivity while simultaneously minimizing costs, thus increasing their ROI. 71712017 1 Phone: 949-472-2777 x 233 Email: sara@aimaging.com Contact Person: Jason Anast x 232 Service Location: Same as above Validity Statement: Accelerated Imaging, Inc. understands the importance of critical documents. We work with many sensitive documents on a daily basis, and take numerous steps to ensure your documents are kept confidential. All work is done in our secure facility and through strict guidelines. Semiannual audits are performed by SSAE16 Certification Audit Services. II. Firm Background, Qualification and Experience 1. Operating since 1990. 2. Tax ID # 33-0774374 3. Seventeen Years 4. See Attached Resume 5. A California Corporation since 1990 6. Accelerated Imaging is the Parent Company 71712017 2 - -'--- r--- ---- ---' - - -- - -r- City of San Juan Capistrano 32400 Pasco Adelanto San Juan Capistrano, CA 92675 T: 949.443.6325 F: 949.202.5469 1. Project Description: Document Preparation, Scanning of Various Sizes 8 '/z x 11, Large Format Plans in both Color and Grey Scale Scanning. 2. Ongoing since 1998 3. Various POD 3-4 4. Ongoing 71712017 3 IV. Disclosures None to mention V. Explanation of Methodology. By converting your current paper based and electronic document retrieval solution, La Quinta will: ■ Increase document accessibility; users can simultaneously view/print/fax/email the same imaged document. ■ Enjoy the cost efficiencies associated with an UNLIMITED user -licensing schema per server. ■ Increase the level of security with imaged documents rather than physical documents. ■ Experience increased IT resource effectiveness by eliminating the need for individual workstation installation and support of proprietary software - a simple web browser is all that is required. ■ Gain the benefit of an improved, user -friendlier interface. ■ Centralize the document image library to a single, online presence, thereby eliminating the work associated with managing the present massive CD library. ■ Access documents instantaneously for referral to the customer, therefore providing better customer service. ■ Continue to reduce document storage expenses by providing electronic storage of documents. ■ Eliminate steps involved with finding specific physical documents, re -filing the documents, and possibly incorrect folder or document filing. ■ Eliminate recurring costs from copying the same documents multiple times for personnel and department requests. ■ Establish a framework for supporting future growth and implementation of additional data retrieval needs. 71712017 4 Confidentiality Accelerated Imaging, Inc. understands the importance of critical documents. We work with many sensitive documents on a daily basis, and take numerous steps to ensure your documents are kept confidential. All work is done in our secure facility and through strict guidelines. Semi annual audits are performed by SSAE 16 Certification Audit Services. Physical & IT Security Physical Security Surveillance cameras to record activity in all perimeters. Visitors are escorted at all times. All employees must display ID Badges. All physical security standards are documented. Electronic access controls (key pads and fobs) Uninterruptible power supply (UPS) and generator in place. As a company hiring policy no relatives are employed. Employees are not allowed to walk away from the working station while processing a job, unless all work is accounted for in detail. All cell phones must be locked away in employee's lockers, no cell phones are allowed at the premises. Various levels of access and authorizations. IT Security We employ, maintain and document working firewalls in order to restrict and mange all access to and from the internal network. Passwords and audit controls enabled at all times on all network equipment i.e. conduct periodic perimeter scans and assessments to identify risks that could compromise the network (evaluation of network perimeter via vulnerability scans, firewall audits, intrusion detection system audits... etc.). Voice and data network logically separated to guard against vulnerabilities. Mechanisms in place to ensure availability of critical network resources i.e. diverse routing, failover controls... etc. No internet access, enforced through our active directory policy and firewall. No portable Medias allowed, all ports are disconnected. Employees are only allowed access to production software, none other. Old media is destroyed than recycled one year from inactive date. Active directory policies are broken down to departments and sub departments. Production departments are denied access from saving data outside LAN. Audits are performed randomly and periodically Periodical meetings with department managers to discuss the outcome of policy audits and evaluations. All managers are aware and educated for the importance of all security policies. 71712017 5 Security Measure preventing outside penetration of the system A. No VPN Hosting B. No Wireless Networks or Equipments (Routers Only) C. We Utilize Hardware Firewalls D. We Utilize Internet Security Systems E. We Utilize Antivirus Software for each Computer F. We Utilize Anti Hacking for all Servers G. All Network Traffic is monitored through the IT Dept. and through Providers Confidentiality Accelerated Imaging, Inc. understands the importance of critical documents. We work with many sensitive documents on a daily basis, and take numerous steps to ensure your documents are kept confidential. In addition, all work is done in our secure facility and we offer certified destruction of documents. The following are types of security control levels applied within the facility. A. In house security personnel, patrols and inspections. B. Alarm systems and anti -intrusion devises. C. Closed circuit television and electronic monitoring. D. Key control management and accountability. E. Levels of access and authorization. F. I.D badges and recognition systems (FOB). G. Pre -employment screening and on the job monitoring. H. Security education and emphasis on enforcement. I. Other types of access controls (key pads for entrances). VI. Description of proposer's warranty / guarantee of work product Accelerated Imaging will meet all required warranties and guarantees requested by the client. VII. Attachment 1 VIII. List of complementary services offered by proposer along with corresponding prices. Indexing will be free of charge. IX. Subcontracting Services Accelerated Imaging does not subcontract to anyone. 71712017 6 X. List of information and or information needed from the City in order for the project to succeed. None if required. XI. Accelerated will provide the minimum insurance coverage and indemnification noted in Exhibit E. XII. Accelerated will provide a non -collusion affidavit XIII. Attachment 4 71712017 7 ATTACHMENT 1 PRICING CHART SERVICES PRICE per image SHIPPING: PRE -SCANNING DOCUMENT PREPARATION: 0 . SCANNING (best image rate: 200 - 400 DPI): Black & White (Sizes: 8.5 x 11 and 8.5 x 14) Greyscale (Sizes: 8.5 x 11 and 8.5 x 14) Full Color (Sizes: 8.5 x 11 and 8.5 x 14) d Q FILE RE -ASSEMBLY: INDEXING (per filed pricing): OCR-ing: DATA TRANSFER (per CD / DVD or Laserriche Briefcase or Volume) ° Cl� QUALITY CONTROL: OTHER CHARGES, FEES, OR BILLABLES: Use additional copies of this form if space is needed Slgne . Document Scanning and Quality Control Services Request for Proposals City of Lo Quinta Due Date: July 7, 2017 at 4:00 p.m. Page 9 of 34 0iJ� IVD 10 71712017 8 JASON A. ANAST 19101 Sycamore Glen Drive • Trabuco Canyon, CA 92679 Telephone: (949) 888.9719 • Cellular: (949) 244.3414 • E-mail: jasonanastOyahoo.com SUMMARY OF QUALIFICATIONS Significant operations/production and sales experience along with fifteen years of industry knowledge provide excellent qualifications to a OPERATIONS MANAGER, ACCOUNT MANAGER and SALES MANAGER. A pro -active self-starter and assertive professional who welcomes a brad scope of responsibilities. Command and apply excellent communication and interpersonal skills, overcoming potential issues and concerns with tact and ease. Motivated and enthusiastic towards customers and co-workers. Work well independently or as part of a cooperative team effort. Can analyze any situation and promptly formulate a plan. Interface well with clients, staff and management from diverse backgrounds. Ability to self -prioritize workload and motivate others. Efficiently coordinate and carry out multiple projects to successful completion. Present a professional and positive company image at all times. Key Strengths Include: • Specialize in servicing and maintaining various client and company relationships. • Possess strong management and administrative skills to help complete daily duties and task towards various goals and objectives. • Vast knowledge of operations and production allows for easy adaptations to suite various needs. • Organized and analytical, able to work effectively in high-pressure situations making critical decisions with sound judgment. • Outstanding sales and customer service ability. Consistently meet and/or exceed goals and expectations. PROFESSIONAL EXPERIENCE Accelerated Imaging Inc.. (1994 to Present) OPERATIONS AND SALES ACCOUNT MANAGER - Irvine, CA Manage and control the operationa/production for Accelerated Imaging Inc. which grossed on an average 1.5 million dollars in annual sales. Would commonly collaborate with multiple companies and or departments within to establish and design custom solutions to fit various proprietary needs in document imaging and or conversions. Directly and accountable for the implementation of new jobs into a production style atmosphere. Manage and administrate thirty plus employees from daily work to company monthly goals and quotas. (2003 to Present) SALES AND MARKETING NEW BUISINESS — Lake Forest / Irvine, CA Specialize in generating leads and sales. Team leader which lead to 500 thousand dollars in annual sales. Coordinated with other sales associates to implement new strategies and ideas for future company growth. Research and process RFQs for various companies and organizations. Oversaw and managed company acquisitions to help make for smooth and easy transfers of clients and equipment. (2000 to 2003) CUSTOMER SERVICE AND PRODUCTION — Lake Forest, CA Maintain all customer and client relationships through client site visits and phone conversation dialog. Specialize in problem solving and solutions to all customers high priority needs and or special request. Maintenance all document imaging and production equipment which includes generating maintenance records and logs of all equipment. Prioritize work load throughout production staff to help achieve efficiency and profit. (1994 to 2000) Continued ... 71712017 9 Jason A. Anast PROFESSIONAL EXPERIENCE (Continued) Taz Fusion Welding (2005 to 2008) Page 2 SALES AND OPERATIONS MANAGER — Trabuco Canyon, CA Generate leads and sales from various company databases. Organize special event and coordinate trade show venues. Responsible for 150 thousand dollars in personal sales. Designed and fabricated decorative custom wrought iron fences and gates. Worked with contractors and foreman to establish time lines and goals. Read blue prints and plans to follow specific measurements guidelines. Accountable for working jobs through production to meet specific deadlines and or timelines. Inspected work for quality and craftsmanship to ensure companies high standards. (2005 to 2008) Home Depot (1992 to 1994) DEPARTMENT HEAD, HOME DEPOT — Mission Viejo, CA Helped open and establish new store. Helped build and organize paint department and ultimately became department head. Department duties included managing employees to complete daily duties and task to maintain department. Worked closely with management and other dept. heads to come up with ideas to help the store to achieve its financial goals and targets. (1992 to 1994) AA Degree/Psychology and Small Business Management — Saddleback College, Mission Viejo CA. Computer Skills: Windows XP a Word a Excel • Access • kofax •lntemeVE-mail PERSONAL/REFERENCES NAME OCCUPATION PHONE NUMBER Jordan Anast Broker / Jeweler 949.290.8999 Brent Mork V.P. Lee and Associates 949.632.0110 Harry Drake Fountain Valley Fleets and Streets 714.329.5887 Tony Anast Long Beach Police Officer 949.283.8127 Lori Aguilar Immigration Department (INS) 949.283.8220 Kevin Tarachanowicz United States Marine Corps 949.212.9353 OPEN TO TRAVEL/RELOCATION REFERENCES: Available upon Request COMPENSATION: Open to Negotiation 71712017 10