SECUREONE Outsource Solutions SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta ii
Introduction and Statement of Confidentiality
This document has been prepared specifically for City of La Quinta, with regards to certain
document conversion requirements as described in their RFP document.
The information, techniques, procedures and processes (known as The Work Product)
described in this document are presented for review and consideration by City of La Quinta, in
the selection of a conversion services vendor.
This proposal and associated pricing is reliant on information, estimates and assumptions
presented by City of La Quinta. Changes in the aforementioned may result in pricing
modifications.
Table of Contents
II. SecureOne Outsource Solutions, Inc. Background, Qualifications, and Experience ... 3
III. References .................................................................................................................. 6
IV. Disclosures .................................................................................................................. 8
V. Explanation of methodology ......................................................................................... 8
VI. Description of proposer’s warranty / guarantee of work product ................................ 10
VII. Completed Pricing Chart (Attachment 1) ................................................................... 10
VIII. List of complementary services offered ...................................................................... 10
IX. Subcontracting services ............................................................................................. 10
X. List of services and / or information needed from the City ......................................... 11
XI. Insurance coverage and indemnification .................................................................... 11
XII. Non-Collusion Affidavit ............................................................................................... 11
XIII. Acknowledgment of Addenda (Attachment 4) ............................................................ 11
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OUTSOURCE SOLUTIONS
City of La Quinta 3
II. SecureOne Outsource Solutions, Inc. Background, Qualifications, and Experience
1. Number of years in business
30+ years providing conversion services.
SECUREONE Outsource Solutions, Inc. (SecureOne), established, 15 May 2016, as an
Arizona corporation, is the result of the combination of six separate companies. Cal Coast
Data Entry, McDonald Data Services, and Data Preparation International trace their inception
back to the 1970’s. Data Center of Arizona, Data Center de Nogales began in 1992 and
2003, respectively. The most recent addition to the SecureOne family of companies is
Docucon Imaging Services Inc., began in 1987 as a San Antonio based service provider
specializing in the conversion of paper, microfilm/fiche and aperture cards to digital images.
Management and staff remains the same.
SECUREONE remains USA-owned with locations in Cerritos, CA; Phoenix, AZ; San Antonio,
TX; and Nogales, Mexico. We employ over 300 operators and 150 support staff making us
one of the largest business process outsourcing service providers in the country. On an
annual basis we process well in excess of 40 million transactions.
Services we provide:
• Document Conversion – Engineering Drawings, Paper, Microfilm, Microfiche, and
Aperture Cards to digital formats, including PDF, TIF, JPG, SGML, XML.
• Data Entry – Domestic, Offshore, Remote, and Transaction Processing: Alpha,
Numeric, Alpha-Numeric, Typed or Handwritten, Single-Keyed, Blind Double-Keyed.
• Lockbox and Caging
• Mailroom and Document Preparation
• Letter Shop
• Call Center
• Database Design and Maintenance
2. Taxpayer identification number
81-2457653
3. Number of years scanning and indexing for government agencies
30+ years scanning and indexing for government agencies
4. Resumes of the Project Manager and key personnel who will be responsible for
performance of any agreement resulting from this RFP
SECUREONE’s senior staff, Chief Executive Officer, President, and Information Technology
Director, each have more than 30 years’ experience providing numerous types of drawing, paper,
microfilm, microfiche, and digital conversion services. Production Manager and Account
Executive each have 20+ years’ experience converting drawing, paper, microfilm, microfiche, and
digital conversion services. Majority of Production Staff have 5+ years’ experience, with many
having 10-20 years’ experience converting drawing, paper, microfilm, microfiche, to digital
formats.
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OUTSOURCE SOLUTIONS
City of La Quinta 4
Eric Mungia – Project Manager
2009 – Present, SECUREONE Outsource Solutions
1996 – 2009, Docucon Imaging Services Inc (Acq by SECUREONE Dec 2009)
Eric Mungia will be involved in all aspects of daily production for the life of the project.
Eric has been with Docucon Imaging Services for over 21 years and is responsible for managing
its off-site projects. Eric has supervised many large-scale and important conversion projects over
the years, including the recent Naval Air Technical Data & Engineering Service Command
conversion project. As Off-Site Project Manager, Eric’s responsibilities include setting up
Docucon’s conversion facilities in remote locations, ensuring that all equipment meets Docucon’s
strict standards, project staffing and training, off-site production management and workflow,
completing production reports, and supervisory tasks.
Key Experience:
• 21 years of document conversion experience in the Production environment.
• Excellent production management skills
Client Liaison experience
• On-site and Off-site project management for conversion projects for the past fifteen years.
• New York City Department of Finance, 50+ million images from 16mm and 35mm Film
• GSA Ft Worth, 10+ million images from Paper documents
• US Navy multiple locations, on-site and off-site programming for 100+ million Aperture
Cards
• Los Angeles Air Force Base, on-site, 8+ million images from paper, fiche, and engineering
drawings
• US Coast Guard, on-site 2.2 million images from retirement records to digital format
• NASA Space Station Houston, on-site and off-site, 2 mil+ images from Space Shuttle
Program from documents from paper and digital to NASA’a custom document
management system.
• Texas Licensing, 1+ million Images from 16mm Microfilm
• Texas Department of Health and Human Services, 600,000 images from Microfiche
• Rolls Royce Naval Marine, Tennessee Air National Guard, Tinker Air Force Base, Grayson
County College
Kenneth Weber - IT Director
2009 – Present, SECUREONE Outsource Solutions
1988 – 2009, Docucon Imaging Services Inc (Acq by SECUREONE Dec 2009)
1978 BSME Texas A&M University
Kenny Weber will be involved in all aspects of programming the initial production line and any
programming modification for the life of the project.
Kenny will be the lead technical engineer for the project. He will resolve all hard ware problems,
review, test, and implement software modifications as requested by production manager. Kenneth
will also participate in customer meetings as requested.
Mr. Weber has extensive software development and hardware integration experience in the
imaging arena. Kenny has developed numerous software drivers for the integration of scanning
station, optical devises, jukeboxes and tape drives. He has been instrumental in the development
of Indexing and QA software for all of our major production lines to include: Markup Languages,
PDF and Indexed Raster.
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OUTSOURCE SOLUTIONS
City of La Quinta 5
Mr. Weber has directed development of software to enable project configurable workflow control
of image and image related data through document conversion production lines. Additionally, he
is also responsible for our initial FileNET output procedures.
Key Experience:
• 30 years of software development specifically for document conversion production lines.
• Strong engineering background, hardware and software.
• Developed our SGML/XML markup language production line.
• Instrumental in the development of DocFlow, our workflow software manager.
• Brings solid imaging technical expertise to our overall capabilities.
Completed Projects
• New York City Department of Finance, programming for 50+ million images from 16mm
and 35mm Film
• GSA Ft Worth, programming for 10+ million images from Paper documents
• US Navy multiple locations, on-site and off-site programming for 100+ million Aperture
Cards
• Los Angeles Air Force Base, onsite programming for 8+ million images from paper, fiche,
and engineering drawings
Duane Fousie – Account Executive
2009 – Present, SECUREONE Outsource Solutions
1998 – 2009, Docucon Imaging Services Inc. (Acq by SECUREONE Dec 2009)
1983 – Present, MAJ US Army Reserves
2006 BA Governors State University
Duane Fousie will be involved in all interaction between OSOS and SECUREONE on an as
needed basis for the life of the project.
Duane will be one of the main points of contact for the project. He will be the mediator between
the customer and the multiple Docucon departments that are in direct contact with the project.
Duane will be in charge of relaying project information, status reports, and participating in team
and customer meetings.
Duane has served in both production management and account management positions for
Docucon. He has a strong background and understanding of all Adobe PDF products and
offerings as well as Standard Generalized Markup Language (SGML). This combination of
technical, sales and account management skills makes Duane a valuable asset to Docucon and
his customers.
Key Experience:
• 19 years of experience SGML and PDF production management and sales.
• Account interface for numerous Department of Defense projects.
• Account responsibility for GSA Southwest (Region 7), Rolls Royce Naval Marine, Los
Angeles Air Force Base – Space and Missile Command, Tennessee Air National Guard,
Tinker Air Force Base, U.S. Navy - Port Hueneme, NASA Space Station Houston, Jacobs
Engineering - NASA, U.S. Coast Guard, Grayson County College and others.
• Duane is an active member of ARMA.
Completed Projects
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OUTSOURCE SOLUTIONS
City of La Quinta 6
• Texas Licensing, 1+ million Images from 16mm Microfilm
• Texas Department of Health and Human Services, 600,000 images from Microfiche
• NASA Space Station Houston, 2+ million images from Paper
• US Navy Multiple locations, tens of millions of Aperture Cards
• Los Angeles Air Force Base, 8+ million images from paper, fiche, and engineering
drawings
5. Firm ownership
SECUREONE Outsource Solutions, Inc. is a privately held, Arizona Corporation
Identification of Offeror:
SECUREONE Outsource Solutions, Inc.
2801 North 33rd Avenue, Suite 1
Phoenix, AZ 85009
602-415-1111 www.secure1outsource.com
Principal Officers
David Sandoval – President – 602-415-1111
Nelson Brooks – Chief Execute Officer – 602-415-1111
6. SECUREONE Outsource Solutions, Inc. is NOT a subsidiary of a parent company.
III. References
Work was performed by Docucon Imaging Services, (Acq by SECUREONE Outsource Solutions,
Inc. Dec 2009)
Holt Caterpillar
Alison Altamira - Records Retention Administrator
1956 S. WW White Road, San Antonio, Texas 78222
210-304-8542 , Alison.Altamira@holtcat.com
On-site, 10/2009 – Present, 1+ million images from – Letter, Legal, and oversized to digital
format.
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
Alamo Community College District
Mr. John Strybos - Associate Vice Chancellor of Facilities Operation and Construction
Management
7990 Pat Booker Road, Live Oak, Texas 78233
Office: 210-485-0702, Fax: 210-486-9141, jstrybos@alamo.edu
Combined Project Funding $390,000+
Off-site, 5/2008 – Current, 2+ million images from microfiche, microfilm, as well as 100,000+
drawings from paper to digital format. Original source documents ranged in size from 8.5” x 11”,
legal, general ledger, newspaper, to engineering drawings up to 3’ x 4’.
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OUTSOURCE SOLUTIONS
City of La Quinta 7
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
Association of Professional Flight Attendants - APFA
Mr. Tim Trochelman, 1004 West Euless Boulevard
Euless, Texas 76040
817-540-0108 x8299, troch@apfa.org
Off-site, 12/2014 – 4/2017,1+ Million images from paper – Letter, Legal, and oversized to digital
format.
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
Defense Logistics Agency
Darryl D. Cherry - EDM Project Manager
Oklahoma City /Tinker AFB
Office: 405-739-4304, Fax: 405-734-5202, Darryl.Cherry@dla.mil
Project Funding: $800,000.00
Most recent project: Off-site, 3/2014 – 10/2015, 8 million images of soldier records converted
from microfilm to digit pdf files. Previous projects for this client over the last 29 years include: On-
site and off-site clients from all over the U.S., tens of millions of images from engineering
drawings, tens of millions of images of engineering drawings from aperture cards, hundreds of
millions of pages of Technical Manuals to PDF, SGML, and XML formats. Original source
documents ranged in size from 8.5” x 11”, legal, general ledger, newspaper, to engineering
drawings up to 3’ x 25’.
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
U.S. Coast Guard
Mr. Gary Earling
444 Quincy St. PL207
Topeka, KS 66683
Office: 785-339-3602, gary.e.earling@uscg.mil
On-site, 8/2006 – 2/2007,1.8 Million images from paper – Retirement Records
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
Koch Nitrogen Company, LLC
Mike Whitten
1619 South 78th St.
Enid, OK 73701
Office: 580-249-4802, mike.whitten@gapac.com
On-site, 10/2012 – 3/2013, 390,000+ images from paper to digital format
Management Team: David Sandoval – President, Nelson Brooks – Chief Execute Officer, Eric
Mungia – Project Manager, Kenneth M. Weber - IT Director, Duane Fousie – Account Executive.
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 8
IV. Disclosures
SECUREONE Outsource Solutions, Inc. has NOT had any alleged significant prior or ongoing
agreement failure, any civil or criminal litigation or investigation pending, which involved the
proposer or in which the proposer has been judged guilty or liable within the last five years.
V. Explanation of methodology
SecureOne Outsource Solutions, Inc. – Methodology
Project Overview
Assumption
City of La Quinta has approximately original source documents from 6” x 9” up to 36” x
48” E sized drawings.
Documents are from mostly single and some double sided documents.
Documents may contain “post-it” notes that will be moved to carrier sheets or the back
of source document according to client specifications.
Documents are suitable for high-speed scanning.
Documents will be scanned at 200-400 dpi as black and white images. Some scans
may need to be altered to bi-tonal, grey scale, color.
Pricing has been provided for 100% Image Quality Assurance.
City of La Quinta will provide any spreadsheets they may have for collections.
SECUREONE is prepared to begin this project on very short notice.
Receiving
City of La Quinta identifies source documents, and notifies SECUREONE drawings are
ready for conversion
SECUREONE will coordinate movement of source documents to SECUREONE
conversion facility in Phoenix AZ (Off-site Option)
Receiving Document Prep Scan Index
Quality
Assurance
Review
Rescan Convert Document De-
Prep
Data Delivery Final Document
Disposition Data Purge
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OUTSOURCE SOLUTIONS
City of La Quinta 9
Document Preparation
Standard pre-conversion document handling includes:
Removal of paper documents from standard bindings or file folders
Post conversion, the documents will be placed loose back in original folders.
Paper Scanning
Bitonal Standard QA
For pages up to 8.5”x14” in size
Pages will be scanned at 300 dpi
Blank backsides will be removed
Images are auto de-skewed at the page level
Images are auto cropped to eliminate excess over scan
100% of the images are quality assured
Images will be rotated for content.
Color
Pages will be scanned at a resolution not to exceed 300 dpi
Images will be de-skewed at the page level
Images will be cropped to eliminate excess over scan
Images are rotated to insure proper viewing
100% of the images are quality assured
Engineering Drawing Scanning
Engineering Drawing Scanning – 200-400dpi
Paper drawings scanned at the above dpi
Drawing include B size, C size, D size, and E size
Images will be de-skewed at the page level
Images will be cropped to eliminate excess over scan
100% of the images are quality assured
Pricing has been provided for 100% Image Quality Assurance which includes:
o Blank backsides will be removed
o Images will be de-skewed at the page level.
o Images will be cropped to eliminate excess over scan
o Images are rotated to insure proper viewing
o 100% of the images are quality assured to insure documents images were
scanned, readable and oriented properly.
Indexing - From Paper Based Document Collections
City of La Quinta will provide any spreadsheets they may have for collections.
Example of Indexing to be entered
o Building Permits:
By Street Name
by Street Number
by Building Type
Other major categories, with similar indexing, include:
o Building Plans
o Planning Permits
o Public Works Permits
o Public Works Plans
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OUTSOURCE SOLUTIONS
City of La Quinta 10
o CIP Projects
Image Quality Assurance
Pricing has been provided for 100% Image Quality Assurance.
100% Image QA includes:
Blank backsides will be removed
Images will be de-skewed at the page level
Images will be cropped to eliminate excess over scan
Images are rotated to insure proper viewing
PDF Conversion
Image Only
Scanned TIFF images are converted to an image only PDF format.
Delivery Media
Converted data will be written to USB Hard drive and delivered to City of La Quinta for
bulk import into Laserfiche Software.
Optional Delivery is available via secure FTP site at no additional charge to City of La
Quinta.
File Return
Post conversion, digital data will be returned to City of La Quinta via USB Hard Drive.
Original source documents will be returned or staged for destruction, awaiting written
authorization from City of La Quinta.
Miscellaneous
The standard acceptance period for delivered data is 30 days from the date of delivery
to City of La Quinta.
SECUREONE will invoice with each delivery, City of La Quinta agrees to pay such
invoices within 45 days of receipt.
VI. Description of proposer’s warranty / guarantee of work product
The standard acceptance period for delivered data is 30 days from the date of delivery to City of
La Quinta.
VII. Completed Pricing Chart (Attachment 1)
See Attachment 1
VIII. List of complementary services offered
See Attachment 5
GSA Schedule
IX. Subcontracting services
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 11
SECUREONE Outsource Solutions, Inc. will perform 100% of the work for this project, including
transportation of source documents to and from our production facility in a company owned truck,
operated by our employee.
X. List of services and / or information needed from the City
City of La Quinta identifies source documents, place them in boxes/tubs, and notifies
SECUREONE drawings are ready for conversion. SECUREONE will coordinate movement of
source documents (in company owned truck, operated by our employee), to SECUREONE
conversion facility in Phoenix AZ.
City of La Quinta will provide any spreadsheets they may have for collections.
XI. Insurance coverage and indemnification
SECUREONE Outsource Solutions, Inc., if selected, will provide the minimum insurance coverage and
indemnification noted in Exhibit E of the City’s Professional Services Agreement (Attachment 2).
XII. Non-Collusion Affidavit
See Attachment 3
XIII. Acknowledgment of Addenda (Attachment 4)
See Attachment 4
Docucon Imaging Services (Acquired by SECUREONE Dec 2009) – When Experience Counts
Please see the following pages for more information on Docucon Imaging Services and Solutions.
Also, you may want to visit our web-site www.docucon.com
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 12
In A Digital World Image Is Everything
We understand how important your business records are to the effective and efficient provision of
services to your clients.
For more than 28 years Docucon has been providing high quality, value-added document conversion
services to the federal government, state and local governments, and commercial clients.
Docucon Imaging Services was acquired by SECUREONE Dec 2009.
Long known for our commitment to quality and customer
satisfaction, Docucon brings together an experienced
team of people, proven processes and technology, to
organize, control and meet the conversion requirements
for each customer’s critical business documents.
From our initial contract award in 1986, through today,
Docucon continues to be a leading provider of document
conversion services to the U.S. Department of Defense
(DoD). When combined with our state/local government
and commercial clients, Docucon has converted literally
millions upon millions of records to various digital data
formats.
Conversion Services
Docucon Imaging Services provides comprehensive solutions for transferring any type of paper,
microfilm, microfiche, aperture card, drawing documents or electronic files into digital formats.
Commitment to Excellence
From document scanning to creating textual and graphic databases for content management and
electronic publishing; Docucon provides value-added conversion solutions. We provide our clients with
a comprehensive list of services to choose from and the expertise that comes with 29 years of
experience.
Our clients are our partners . . . and we ensure their success through our commitment to excellence
and delivering what we promise.
Docucon Imaging Services, Inc.
Duane Fousie
800/899-2072
dfousie@docucon.com dfousie@secure1outsource.com
www.docucon.com
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 13
Docucon Completes U.S. Coast Guard
Retirement / Benefit Records Conversion Project
The U.S. Coast Guard selected Docucon Imaging Services in the summer of 2006 for an
important document conversion project. The records to be converted were retirement and
benefit records for U.S. Coast Guard personnel. These services were performed on-site at the
Coast Guard Personnel Center, located in the Federal Building, Topeka, KS.
Work began in August, 2006 and was completed on scheduled in late
February, 2007. Approximately
2.2 million pages of benefit and retirements records were scanned,
indexed and up-loaded to the Coast Guard’s ImageNow document
management system.
Docucon’s expertise in the federal government sector and 29 years of
experience handling sensitive records were key to the successful
completion of this project.
An Electronic Document Management System dramatically reduces
the inherent inefficiencies associated with large paper based
document collections. And, above all, once documents are imaged,
they are available for concurrent use by department personnel.
Services are mission critical.
Docucon has now converted approximately 12+ million
personnel, benefit and retirement record for federal and commercial clients in the past several
years. Other clients include:
Indiana Public Employee’s Retirement Fund Hewitt and Associates Target
Employee’s Retirement System of Rhode Island Citigroup Kaiser Permanente
Travelers Insurance Indiana Teacher’s Retirement Fund
Catholic Health Initiative
All services were performed at Docucon’s secure facility in San Antonio, TX. The project was
completed by the end of February 2007. Docucon Imaging Services (Acq by SECUREONE
Dec 2009).
Docucon Imaging Services, Inc.
Duane Fousie
800/899-2072
dfousie@docucon.com dfousie@secure1outsource.com
www.docucon.com
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 14
Brooke Army Medical Center (BAMC)
Project Summary:
September, 2006 - Docucon selected by the Brooke Army Medical Center to perform
document conversion services.
Docucon awarded, through competitive bidding, a contract to convert an estimated 1.3 million
pages of medical record files for BAMC. The medical records that where converted covered
patients over a 40+ year period.
Brooke Army Medical Center is a modern state-of-the-art, 450-bed health care facility that
provides level-one trauma and graduate medical education.
All services were performed at Docucon’s secure facility in San Antonio, TX. The project was
completed by the end of February 2007. Docucon Imaging Services (Acq by SECUREONE
Dec 2009).
Docucon Imaging Services, Inc.
Duane Fousie
800/899-2072
dfousie@docucon.com dfousie@secure1outsource.com
www.docucon.com
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 15
University of Texas Health Science Center
San Antonio
The University of Texas Health Science Center San Antonio is the largest medical training
facility in the south Texas region, and is home to schools of biomedical sciences, dentistry,
medical, nursing, and public health. The University of Texas Health Science Center at San
Antonio serves San Antonio and the 50,000 square-mile area of South Texas, which includes
campuses in Laredo and the Rio Grande Valley. More than 3,000 students a year train in an
environment that involves more than 100 affiliated hospitals, clinics and health care facilities
in South Texas.
In August 2008 Docucon began working on their first
conversion project with The University of Texas Health
Science Center San Antonio. The scope of work included
scanning 320,000 grant and award documents. In
November 2008 the conversion project was completed.
June 2010 - Docucon began their second conversion project
with The University of Texas Health Science Center San
Antonio, which included scanning 100,000 faculty
recruitment and complaint documents, as well as faculty
recruitment reports. By October 2010 Docucon completed
their second project with The University of Texas Health
Science Center San Antonio.
Both collections of documents were scanned, indexed and up-loaded to the University of
Texas Health Science Center’s ImageNow document management system.
For more than 29 years Docucon has converted millions of records to various digital data
formats, while providing high quality, value added customer service. Long known for our
commitment to quality customer satisfaction, Docucon brings together an experienced team
of people, proven processes and technology, to organize, control and meet the conversion
requirements for each customer’s critical business documents. At Docucon we ensure the
success of our clients through our commitment to excellence and delivering what we promise.
Docucon Imaging Services (Acq by SECUREONE Dec 2009).
Docucon Imaging Services, Inc.
Duane Fousie
800/899-2072
dfousie@docucon.com dfousie@secure1outsource.com
www.docucon.com
SECUREONE
OUTSOURCE SOLUTIONS
City of La Quinta 16
Our Lady of the Lake University
Converts 1.1 Million pages of Student Records to Digital Format
Our Lady of the Lake University is a private Catholic institution that was founded by the Sisters
of the Congregation of Devine Providence in 1895. In 1923 Our Lady of the Lake received
regional accreditation making it one of the oldest universities in the state of Texas.
In August 2007 Docucon was awarded a contract to
convert 1.1 million pages of student records for Our Lady
of the Lake University. By October 2007 Docucon
began its conversion services of irreplaceable student
records, transcripts and grade rosters. The student
records that were converted covered the academic
records for a multitude of students active and inactive at
Our Lady of the Lake University. Student Records were
scanned, indexed and up-loaded to the Our Lady of the
Lake University’s ImageNow document management
system.
For more than 29 years Docucon has converted millions
of records to various digital data formats, while providing
high quality, value added customer service. Long known
for our commitment to quality customer satisfaction,
Docucon brings together an experienced team of
people, proven processes and technology, to organize,
control and meet the conversion requirements for each
customer’s critical business documents. At Docucon we
ensure the success of our clients through our commitment to excellence and delivering what
we promise.
Docucon Imaging Services (Acq by SECUREONE Dec 2009).
Docucon Imaging Services, Inc.
Duane Fousie
800/899-2072
dfousie@docucon.com dfousie@secure1outsource.com
www.docucon.com
GENERAL SERVICES ADMINISTRATION
FEDERAL SUPPLY SERVICE
AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LIST
On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option
to create an electronic delivery order are available through GSA Advantage!TM, a menu-driven database
system. The INTERNET address for GSA Advantage!TM is: http://www.fss.gsa.gov.
FEDERAL SUPPLY SCHEDULE 36
OFFICE IMAGING AND DOCUMENT SOLUTIONS
FSC Classes
Special Item Number 51-506 Document Conversion Services
Contract Number: GS-25F-0111M
For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at
http://www.fss.gsa.gov.
Period Covered by Contract: November 9, 2011 through November 8, 2016
Contract Extension
REV 4
Docucon Imaging Services, Inc.
Federal Programs
2801 North 33rd Avenue, Suite 1
Phoenix, AZ 85009
Telephone (210) 731-9867 Facsimile (602) 415-1417
800-899-2072
Internet www.docucon.com
E-mail dfousie@docucon.com or docucon@docucon.com
Business Size: Small Business
GSASchedule_ Rev4_110911.Final.doc
TABLE OF CONTENTS
1A. SERVICES PRICES ..................................................................................................................... 3
1B. SERVICES DESCRIPTIONS ........................................................................................................ 4
2. GENER AL SPECIFICATIONS ...................................................................................................... 17
3. MAXIMU M ORDER ....................................................................................................................... 17
4. MINIMU M ORDER ........................................................................................................................ 17
5. GEOGRAP HIC COVERAGE ........................................................................................................ 17
6. POINTS OF PRODUCTION .......................................................................................................... 17
7. DISCOUNT FROM LIST PRICES OR STATEMENT OF NET PRICE ......................................... 17
8. QUANTITY DISCOUNT ................................................................................................................ 17
9. PROMPT PAYMENT TERMS ....................................................................................................... 17
10. GOVERNMENT COMMERCIAL CREDIT CARD ACCEPTANCE ............................................ 17
11. FOREIG N ITEMS ........................................................................................................................ 18
12. TIME OF DELIVERY .................................................................................................................. 18
13. EXPEDIATED DELIVERY .......................................................................................................... 18
14. URGENT REQUIREMENTS ....................................................................................................... 18
15. FOB ............................................................................................................................................ 18
16. CONTRACTOR'S ORDERING ADDRESS ................................................................................ 18
17. CONTRACTOR'S PAYMENT ADDRESS .................................................................................. 18
18. WARRANTY PROVISION .......................................................................................................... 18
19. EXPORT PACKING CHARGE ................................................................................................... 18
20. TERMS AND CONDITIONS OF GOVERNMENT CREDIT CARD ............................................ 18
21. SERVICE POINT ........................................................................................................................ 18
22. YEAR 2000 (Y2K) COMPLIANT ................................................................................................ 19
23. DATA UNIVERSAL NUMBER SYSTEM (DUNS) NUMBER ..................................................... 19
Docucon Imaging Services, Inc. GS-25F-0111M
800/899-2072
2
GSASchedule_ Rev4_110911.Final.doc
1A. SERVICES PRICES
ITEM UNIT OF ISSUE GSA PRICE
001 DOC PREP
001A Doc Prep/Standard Page $0.015
001B Doc Prep/Enhanced Page $0.043
002 SCANNING/PAPER
002A Scanning/Page/Bitonal/Standard QA Image $0.089
002B Scanning/Page/Bitonal/Enhanced QA Image $0.104
002C Scanning/Page/Bitonal/Oversize Segment $0.193
002D Scanning/Page/Grayscale Segment $0.375
002E Scanning/Page/Color Segment $0.647
003 SCANNING/ENGINEER DRAWINGS
003A Scanning/Paper/Eng. Drawings 200 dpi Segment $0.279
003B Scanning/Paper/Eng. Drawings/300 dpi Segment $0.299
003C Scanning/Paper/Eng. Drawings/400 dpi Segment $0.359
003D Scanning/Paper/Eng. Drawings/600 dpi Segment $0.479
004 SCANNING/MICROFILM and MICROFICHE
004A Scanning/Film/Standard 16mm/200 dpi Image $0.035
004B Scanning/Film/Standard 16mm/300 dpi Image $0.038
004C Scanning/Film/Enhanced 16mm/200 dpi Image $0.090
004D Scanning/Film/Enhanced 16mm/300 dpi Image $0.095
004E Scanning/Film/Standard 35mm/200 dpi Image $0.051
004F Scanning/Film/Standard 35mm/300 dpi Image $0.057
004G Scanning/Film/Enhanced 35mm/200 dpi Image $0.115
004H Scanning/Film/Enhanced 35mm/300 dpi Image $0.128
004I Microfiche Handling Fiche $0.260
004J Scanning/Microfiche/Standard Fiche Image $0.082
004K Scanning/Microfiche/Standard Jacketed Fiche Image $0.092
004L Scanning/Microfiche/Non-Standard Jacketed Fiche Image $0.162
005 SCANNING/APERTURE CARD
005A Scanning/Aperture Cards/200 dpi Image $0.296
006 INDEXING/PAPER COLLECTIONS
006A Indexing/Folders/Book Level I Folder/Bk $0.135
006B Indexing/Doc Level I Document $0.142
006C Indexing/Doc Level II Document $0.170
006D Indexing/Document Type Level I Document $0.014
006E Indexing/Document Type Level II Document $0.019
006F Indexing/Document Type Level III Document $0.022
006G Indexing/Enhanced Index & QA Document $0.115
007 INDEXING ENGINEERING DRAWINGS
007A Indexing/Drawing/Standard Document --
008 INDEXING/IMAGES PRODUCED FROM MICROFILM
008A Indexing/Film/Document Level I Document $0.156
008B Indexing/Film/Document Level II Document $0.190
008C Indexing/Film/Document Type Level I Document $0.016
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008D Indexing/Film/Document Type Level II Document $0.022
008E Indexing/Film/Document Type Level III Document $0.025
008F Indexing/Film/Enhanced Index QA Document $0.125
009 INDEXING/IMAGES PRODUCED FROM APERTURE
CARDS
009A Indexing/Aperture Cards/Standard Image --
009B Indexing/Aperture Cards/Enhanced Image $.450
010 MARKUP LANGUAGES
010A Markup Languages Level-I Page $5.410
010B Markup Languages Level-II Page $6.355
010C Markup Languages Level-III Page $7.310
010D Markup Languages Level-IV Page $8.260
010E Markup Languages Level-V Page $9.250
011 ADDITIONAL INDEXING & KEY STROKING
011A Add’l Index/Key Stroking Level I Keystroke $0.008
011B Add’l Index/Key Stroking Level II Keystroke $0.010
011C Add’l Index/Key Stroking Level III Keystroke $0.015
012 PDF CONVERSION
012A PDF/Image Only Page $0.035
012B PDF/Image plus Edited Text Page $2.843
012C PDF/Normal Page $3.491
012D PDF/Hyperlinking & Bookmarking Link $0.249
013 MEDIA
013A CD-R Each $9.227
013B 4mm Tape Each $13.965
013C 8mm Tape Each $16.958
013D 5.2 GB WORM Each $84.788
013E 5.2 GB REW Each $84.788
013F 2.6 GB WORM Each $84.788
013G 2.6 GB REW Each $84.788
013H DVD 2.6 GB S/S Each $32.918
013I DVD 2.6 GB D/S Each $47.880
013J DVD-R 3.95 GB Each $37.905
013K DVD-R 4.7 GB Each $43.890
014 PROFESSIONAL HOURLY RATES
014A Clerical Hour $22.05
014B On-Site Clerical (Clients Facility) Hour $29.79
014C Clerical Supervisor Hour $26.04
014D On-Site Clerical Supervisor (Clients Facility) Hour $35.37
014E Project Supervisor Hour $34.34
014F Project Supervisor (Clients Facility) Hour $41.24
014G Project Manager Hour $51.83
014H Project Manager (Clients Facility) Hour $62.26
014I Software Engineering Hour $94.95
1B. SERVICES DESCRIPTIONS
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001 Document Handling
001A Standa rd
Standard pre-conversion document handling includes:
• Removal of paper documents from standard bindings or file folders
• Minimal staple removal (not to exceed the average of one staple for every ten
scanned images)
• Post conversion, the documents will be returned to the standard bindings or file
folders
• The documents will not be re-stapled
001B Enhance d
Any document preparation required to make the collection ready for scanner processing, over
and above the Standard Document Handling. May include such items as:
• Removing documents from non-standard bindings
• Removal of more than minimum staples
• Insertion of separator sheets and/or paper clips to augment re-stapling after
conversion
• The handling of post-it notes and/or other non-standard size paper
002 Paper Scanning
002A Bitonal Standard QA
• For pages up to 8.5”x14” in size
• Pages will be scanned at 200/300 dpi
• Blank backsides will be removed
• Images are de-skewed at the page level
• Images are cropped to eliminate excess over scan
• 10% of the images are quality assured
002B Bitonal Enhanced QA
• For pages up to 8.5”x14” in size
• Pages will be scanned at 200/300 dpi
• Blank backsides will be removed
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
• Images are rotated to insure proper viewing
• 100% of the images are quality assured
002C Biton al Oversize
• For pages over 8.5”x14” in size
• Pages will be scanned at 200/300 dpi
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
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• Images are rotated to insure proper viewing
• 100% of the images are quality assured
002D Gra yscale
• Pages will be scanned at a resolution not to exceed 300 dpi
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
• Images are rotated to insure proper viewing
• 100% of the images are quality assured
002E Color
• Pages will be scanned at a resolution not to exceed 300 dpi
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
• Images are rotated to insure proper viewing
• 100% of the images are quality assured
003 Engineering Drawing Scanning
003A Engineering Drawing Scanning – 200 dpi
003B Engineering Drawing Scanning – 300 dpi
003C Engineering Drawing Scanning – 400 dpi
003D Engineering Drawing Scanning – 600 dpi
The following applies to all of the above Engineering Drawing Scanning Clins:
• Paper drawings scanned at 200 dpi
• Drawing sizes C through E
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
• 100% of the images are quality assured
• Each drawing will be indexed by Drawing Number, Revision Number and Sheet
Number
• The index data will be doubled key entered to ensure an accuracy level of 99% at a
minimum
• The fee is on a per segment basis (segment = 8.5x11 or portion thereof)
• For additional indexing from the Title Block refer to Item 011 Additional Indexing and
Key Stroking
004 Microfilm / Microfiche Scanning
004A 16mm - Standard – 200 dpi
This level of scanning is intended for film that is in good to excellent condition.
• Roll microfilm scanned at 200 dpi
• Film is scanned in a semi-attended mode based on optimal scanner settings
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• Images will be cropped to eliminate excess over-scan
• 10% of the images will be quality assured
004B 16mm - Standard – 300 dpi
This level of scanning is intended for film that is in good to excellent condition.
• Roll microfilm scanned at 300 dpi
• Film is scanned in a semi-attended mode based on optimal scanner settings
• Images will be cropped to eliminate excess over-scan
• 10% of the images will be quality assured
004C 16mm - Enhanced – 200 dpi
This level of scanning is required for marginal quality film and/or enhanced image quality
control.
• Roll microfilm scanned at 200 dpi
• Frames are scanned interactively and scanner operator views each frame during the
scanning process
• Scanner settings are adjusted during scanning to yield the best image
• Images will be cropped to eliminate excess over-scan
• Images will be inspected for proper rotation and rotated as needed
• 100% of the images are quality assured
004D 16mm - Enhanced – 300 dpi
This level of scanning is required for marginal quality film and/or enhanced image quality
control.
• Roll microfilm scanned at 300 dpi
• Frames are scanned interactively and scanner operator views each frame during the
scanning process
• Scanner settings are adjusted during scanning to yield the best image
• Images will be cropped to eliminate excess over-scan
• Images will be inspected for proper rotation and rotated as needed
• 100% of the images are quality assured
004E 35mm - Standard – 200 dpi
This level of scanning is intended for film that is in good to excellent condition.
• Roll microfilm scanned at 200 dpi
• Film is scanned in a semi-attended mode based on optimal scanner settings
• Images will be cropped to eliminate excess over-scan
• 10% of the images will be quality assured
004F 35mm - Standard – 300 dpi
This level of scanning is intended for film that is in good to excellent condition.
• Roll microfilm scanned at 300 dpi
• Film is scanned in a semi-attended mode based on optimal scanner settings
• Images will be cropped to eliminate excess over-scan
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• 10% of the images will be quality assured
004G 35mm - Enhanced – 200 dpi
This level of scanning is required for marginal quality film and/or enhanced image quality
control.
• Roll microfilm scanned at 200 dpi
• Frames are scanned interactively and scanner operator views each frame during the
scanning process
• Scanner settings are adjusted during scanning to yield the best image
• Images will be cropped to eliminate excess over-scan
• Images will be inspected for proper rotation and rotated as needed
• 100% of the images are quality assured
004H 35mm - Enhanced – 300 dpi
This level of scanning is required for marginal quality film and/or enhanced image quality
control.
• Roll microfilm scanned at 300 dpi
• Frames are scanned interactively and scanner operator views each frame during the
scanning process
• Scanner settings are adjusted during scanning to yield the best image
• Images will be cropped to eliminate excess over-scan
• Images will be inspected for proper rotation and rotated as needed
• 100% of the images are quality assured
004I Microfiche Setup and Handling
• To facilitate automated scanning, each microfiche sheet is pre-scanned to map the
exact coordinates of each individual image frame on the sheet.
• Key entry of up to 14 characters of index data from the “eye readable” data located at
the top of each microfiche sheet.
• Index Quality Assurance of 99.5% at a minimum as measured at the batch level.
004J Microfiche Scanning – Standard Fiche
This level of scanning is intended for microfiche that is in good to excellent condition.
• Microfiche scanned at a resolution up to 300 dpi.
• Microfiche is scanned in an attended mode based on optimal scanner settings.
• 10% of the images will be quality assured.
004K Microfiche Scanning – Standard Jacketed Fiche
This level of scanning is intended for jacketed microfiche that is in good to excellent
condition.
• Microfiche scanned at a resolution up to 300 dpi.
• Microfiche is scanned in an attended mode based on optimal scanner settings.
• 10% of the images will be quality assured.
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004L Microfiche Scanning – Non-Standard Jacketed Fiche
This level of scanning is intended for jacketed microfiche that is in good to excellent
condition, but exhibits image overlapping due to shifting film clips within the jackets.
• Overlapping film clips within each microfiche jacket will be physically corrected before
the scanning process.
• Microfiche scanned at a resolution up to 300 dpi.
• Microfiche is scanned in an attended mode based on optimal scanner settings.
• 10% of the images will be quality assured.
005 Aperture Card Scanning
005A Aper ture Card Scanning
• Cards are scanned at 200 dpi
• Images will be de-skewed at the page level
• Images will be cropped to eliminate excess over scan
• Images will be inspected for proper rotation and rotated as needed
• 100% of the images are quality assured
• Hollerith Data from each card is captured during the scanning process and delivered
as the index in a delimited ASCII format
006 Indexing - From Paper Based Document Collections
006A Folder/Book Level - I
• Three (3) fields or up to 20 characters of alphanumeric data captured from file folder
cover or tab
• Data to be captured must be clearly available on the outside of each file folder
• Data capture will be double key entry to ensure accuracy
• Optionally match key entry against customer provided
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 99% at a minimum as measured at the batch level
006B Document Level - I
• Two (2) fields or up to 12 characters of alphanumeric data captured from individual
documents
• Data to be captured must be consistently located on the first page of each document,
clearly identifiable and legible
• Key entry is single pass
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 95% at a minimum as measured at the batch level
006C Document Level - II
• Three (3) fields or up to 20 characters of alphanumeric data captured from individual
documents
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• Data to be captured must be consistently located on the first page of each document,
clearly identifiable and legible
• Key entry is single pass
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 95% at a minimum as measured at the batch level
006D Document Type Level - I
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 1-5 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
006E Document Type Level - II
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 6-10 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
006F Document Type Level - III
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 11-15 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
006G Enhanced Index QA
Perform additional index quality assurance checks to achieve accuracy level of 99% or better
as measured at the batch level.
007 Indexing - From Engineering Drawings
007A Standa rd
Title Block information to include:
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• Revision Number and Sheet Number
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 99% at a minimum as measured at the batch level
• This indexing is included in the Engineering Drawing scanning fee
• For additional index fields from the Title Block refer to Item 011 - Additional Indexing
and Key Stroking
008 Indexing - Images Produced From Microfilm
008A Document Level - I
• Two (2) fields or up to 12 characters of alphanumeric data captured from individual
documents
• Data to be captured must be consistently located on the first page of each document,
clearly identifiable and legible
• Key entry is single pass
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 95% at a minimum as measured at the batch level
008B Document Level - II
• Three (3) fields or up to 25 characters of alphanumeric data captured from individual
documents
• Data to be captured must be consistently located on the first page of each document,
clearly identifiable and legible
• Key entry is single pass
• The index database is delivered in a delimited ASCII format
• Index Quality Assurance of 95% at a minimum as measured at the batch level
008C Document Type Level - I
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 1-5 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
008D Document Type Level - II
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 6-10 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
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• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
008E Document Type Level - III
Add additional intelligence to the image index database by including a Document Type
Identifier.
• As part of the indexing process, identify 11-15 unique document types
• Definitive examples of each Document Type supplied by the customer
• Document types must be clearly unique and identifiable by a Title or Form Number
• A Document Type with multiple versions (i.e. revised or re-designed forms) may be
considered as multiple Document Types if not clearly similar
• Accuracy level of Document Types is 95% at a minimum as measured at the batch
level
008F Enhance Index QA
Perform additional index quality assurance checks to achieve accuracy level of 99% or better
as measured at the batch level.
009 Indexing Images Produced From Aperture Cards
009A Standa rd
• Hollerith punched data, if present, captured at scan time
• The index database is delivered in a delimited ASCII format
• Included in the scanning fee
• For additional indexing from the converted image, refer to Item 011 – Additional
Indexing and Key Stoking
009B Enhance d
• Each index value generated from punched Hollerith data is compared against it’s
imaged counterpart to ensure accuracy.
• Incorrect or missing index values will be corrected
010 Markup Languages
Supported output formats: SGML, HTML & XML
010A Lev el - I
The following defines Level-I document characteristics.
• Exhibits uniformly labeled content
• May average no more than 30 tags per page
The following defines Level-I processing assumptions.
• Provide converted data in accordance with a single markup specification
• Paper documents scanned at 300 dpi
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• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99.8% or greater at the document level
• All tagged data will be quality assured to provide 100% parsing against the provided
markup specification
• Intact internal references will be tagged
• Graphic entities will be 100% quality assured, accurately labeled to match their
placeholder tag embedded within the converted textual instance, and subsequently
delivered along with the converted textual instance
010B Lev el - II
The following defines Level-II document characteristics.
• May exhibit content that is not uniformly labeled (i.e., manufacturer/commercial
inserts)
• May average no more than 60 tags per page
The following defines Level-II processing assumptions.
• Provide converted data in accordance with a single markup specification
• Paper documents scanned at 300 dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99.8% or greater at the document level
• All tagged data will be quality assured to provide 100% parsing against the provided
markup specification
• Intact internal references will be tagged
• Graphic entities will be 100% quality assured, accurately labeled to match their
placeholder tag embedded within the converted textual instance, and subsequently
delivered along with the converted textual instance
010C Lev el - III
The following defines Level-III document characteristics.
• May exhibit content that is not uniformly labeled (i.e., manufacturer/commercial
inserts)
• May average no more than 90 tags per page
The following defines Level-III processing assumptions.
• Provide converted data in accordance with a single markup specification
• Paper documents scanned at 300 dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99.8% or greater at the document level
• All tagged data will be quality assured to provide 100% parsing against the provided
markup specification
• Intact internal references will be tagged
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• Graphic entities will be 100% quality assured, accurately labeled to match their
placeholder tag embedded within the converted textual instance, and subsequently
delivered along with the converted textual instance
010D Lev el - IV
The following defines Level-IV document characteristics.
• May exhibit content that is not uniformly labeled (i.e., manufacturer/commercial
inserts)
• May average no more than 120 tags per page
The following defines Level-IV processing assumptions.
• Provide converted data in accordance with a single markup specification
• Paper documents scanned at 300 dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99.8% or greater at the document level
• All tagged data will be quality assured to provide 100% parsing against the provided
markup specification
• Intact internal references will be tagged
• Graphic entities will be 100% quality assured, accurately labeled to match their
placeholder tag embedded within the converted textual instance, and subsequently
delivered along with the converted textual instance
010E Level - V
The following defines Level-V document characteristics.
• May exhibit content that is not uniformly labeled (i.e., manufacturer/commercial
inserts)
• May average no more than 150 tags per page
The following defines Level-V processing assumptions.
• Provide converted data in accordance with a single markup specification
• Paper documents scanned at 300 dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99.8% or greater at the document level
• All tagged data will be quality assured to provide 100% parsing against the provided
markup specification
• Intact internal references will be tagged
• Graphic entities will be 100% quality assured, accurately labeled to match their
placeholder tag embedded within the converted textual instance, and subsequently
delivered along with the converted textual instance
011 Additional Indexing and Key Stroking
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011A Lev el - I
• Capture additional index values from paper based collections
• Data to be captured must be legible and consistent in nature
• The accuracy level of keystroke data will be 95% at a minimum
• The Fee is on a per keystroke basis
011B Lev el - II
• Capture additional index values from image based collections
• Data to be captured must be legible and consistent in nature
• The accuracy level of keystroke data will be 95% at a minimum
• The Fee is on a per keystroke basis
011C Lev el - III
• Enhanced Quality Assurance of keystroke data to achieve an accuracy level of 98.5%
• Accuracy rate is measured at the batch level
012 PDF Conversion
012A Image Only
• Scanned TIFF images are converted to an image only PDF format
012B Image Plus Edited Text
• Paper documents scanned at 300dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99% or greater at the document level
• Graphics will be 100% quality assured and provided as 300dpi raster graphics
• This service is available for paper based collections only
012C PDF Normal
• Paper documents raster scanned at 300dpi
• Textual data will be converted to ASCII utilizing OCR technology
• All free standing, standard character text larger than 6 point will be proofed and edited
to insure accuracy of 99% or greater at the document level Graphics will be 100%
quality assured and provided as 300dpi raster graphics
• The original fonts and format of the document will be maintained
• This service is available for paper based collections only
012D Hyper-Linking and Book-Marking
• Automated methods will be utilized to create hyperlinks and bookmarks for each entry
in the Table of Contents and other Content Reference Pages
• Automated methods will be utilized to create internal references
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013 Delivery Media
Converted data will be written to specified media for delivery to the customer. File structure
and format will be as specified by the customer. The following media types are available:
013A CD-R
013B 4mm Tape
013C 8mm Tape
013D 5.2 GB WORM
013E 5.2 GB REW
013F 2.6 GB WORM
013G 2.6 GB REW
013H DVD 2.6 GB S/S
013I DVD 5.6 GB D/S
013J DVD-R 3.95 GB
013K DVD-R 4.7 GB
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2. GENERAL SPECIFICATIONS
a. Prices, except aperture card scanning prices, are based on an 8.5” X 11” page size.
Prices for oversize pages will be based on the number of whole or partial 8.5” X
11” segments.
b. All material provided by the customer can be returned with the converted data, if
the customer so requests.
c. Production reports will be provided with each delivery media that describe the
data contained on the media.
d. A backup copy of all delivered data will be maintained by Docucon Imaging
Services for a minimum of three months.
e. The prices shown are for processing of unclassified documents. Docucon
Imaging Services had processed classified information at its San Antonio facility
and classified processing is available at negotiated rates.
3. MAXIMUM ORDER
The maximum dollar value of orders to be issued is $1,000,000.00.
4. MINIMUM ORDER
$2,200.00
5. GEOGRAPHIC COVERAGE
The geographic scope of the contract is worldwide
6. POINTS OF PRODUCTION
Plano, Collin County, Texas
7. DISCOUNT FROM LIST PRICES OR STATEMENT OF NET PRICE
Prices shown herein are NET (discount deducted)
8. QUANTITY DISCOUNT
None
9. PROMPT PAYMENT TERMS
Net 30 Days
10. GOVERNMENT COMMERCIAL CREDIT CARD ACCEPTANCE
Docucon Imaging Services does accept the Government credit card
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11. FOREIGN ITEMS
N/A
12. TIME OF DELIVERY
Delivery date of completed documents will be negotiated with the ordering agency for each
delivery
13. EXPEDIATED DELIVERY
Items available for expedited delivery are noted in this price list.
14. URGENT REQUIREMENTS
Negotiated
15. FOB
Destination within the 48 contiguous states, Washington, DC, and inland carrier port
of exportation to Alaska, Hawaii and Puerto Rico
16. CONTRACTOR'S ORDERING ADDRESS
Docucon Imaging Services, Inc.
820 Avenue F, Suite 102
ATTN: GSAORD
Plano, TX 75074
17. CONTRACTOR'S PAYMENT ADDRESS
Docucon Imaging Services, Inc.
820 Avenue F, Suite 102
ATTN: GSAPAY
Plano, TX 75074
18. WARRANTY PROVISION
Data that does not conform to the formatting specifications or minimum accuracy
levels as measured at the batch levels, stated herein, may be returned to Docucon
Imaging Services within 30 days of delivery for error correction at no charge
19. EXPORT PACKING CHARGE
Export packing charges for completed documents will be negotiated with the ordering
agency for each delivery, when the order is OCONUS.
20. TERMS AND CONDITIONS OF GOVERNMENT CREDIT CARD
Docucon Imaging Services will comply with the terms and conditions
21. SERVICE POINT
Docucon Imaging Services, Inc.
820 Avenue F, Suite 102
Plano, TX 75074
Docucon Imaging Services, Inc. GS-25F-0111M
800/899-2072
18
GSASchedule_ Rev4_110911.Final.doc
Docucon Imaging Services, Inc. GS-25F-0111M
800/899-2072
19
22. YEAR 2000 (Y2K) COMPLIANT
23. DATA UNIVERSAL NUMBER SYSTEM (DUNS) NUMBER
12-775-1662