2018 12 12 HCHOUSING COMMISSION AGENDA 1 DECEMBER 12, 2018
HOUSING COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
WEDNESDAY, DECEMBER 12, 2018 AT 6:00 P.M.
Roll Call: Commissioners: Casto, Davidson, Gaeta-Mejia, Long, and McDonough
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the Commission on any matter not
listed on the agenda. Please complete a “Request to Speak” form and limit your
comments to three minutes. The Housing Commission values your comments; however,
in accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR
1. APPROVE MINUTES DATED SEPTEMBER 12, 2018
BUSINESS SESSION
1. RECEIVE AND FILE FISCAL YEAR 2017/18 HOUSING AUTHORITY YEAR-END
BUDGET
2. RECEIVE AND FILE FISCAL YEAR 2018/19 FIRST QUARTER HOUSING AUTHORITY
BUDGET REPORT
3. HOUSING COMMISSIONER CHANGE START TIME TO 4:00 P.M.
STUDY SESSION
1. DISCUSS FUNDING FOR HOMELESS PREVENTION PROGRAMS
DEPARTMENTAL REPORTS
1. WASHINGTON STREET APARTMENTS UPDATE
HOUSING COMMISSION AGENDA 2 DECEMBER 12, 2018
COMMISSIONERS’ ITEMS
ADJOURNMENT
The next regular quarterly meeting of the La Quinta Housing Commission will be held on
March 13, 2019 commencing at 4:00 p.m. at the La Quinta Study Session Room, 78-495
Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Angela Ferreira, Housing Coordinator, do hereby declare that the foregoing Agenda for
the Housing Commission Meeting was posted on the City’s website, near the entrance to
the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at 78-630
Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
December 6, 2018.
DATED: December 6, 2018
Angela Ferreira, Housing Coordinator
City of La Quinta, California
Public Notices
The La Quinta City Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7035, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Housing Commission,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7035. A one (1) week notice is required.
If background material is to be presented to the Housing Commission during meeting, please
be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Housing
Coordinator for distribution. It is requested that this take place prior to the beginning of the
meeting.
Any Writings or documents provided to a majority of the Housing Commission regarding any
item(s) on the agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253,
during normal business hours.
HOUSING COMMISSION MINUTES 1 SEPTEMBER 12, 2018
REGULAR QUARTERLY MEETING
HOUSING COMMISSION
MINUTES
WEDNESDAY, SEPTEMBER 12, 2018
CALL TO ORDER
A regular quarterly meeting of the La Quinta Housing Commission was called to order at
6:00 p.m. by Vice-Chairperson Long
PRESENT: Commissioners Casto, Davidson, Johnson, McDonough, and Vice-Chairperson
Long
ABSENT: None
PLEDGE OF ALLEGIANCE
Vice-Chairperson Long led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR
1. APPROVE MINUTES OF JUNE 27, 2018
Motion – A motion was made and seconded by Commissioners McDonough/Davidson to approve the
Consent Calendar, as submitted. Motion passed unanimously.
BUSINESS SESSION
1. APPOINT HOUSING COMMISSIONER CHAIRPERSON AND VICE CHAIRPERSON FOR
FISCAL YEAR 2018/19
Management Specialist Ferreira presented the staff report, which is on file in the City Clerks
Department.
The Commission recommended Vice-Chairperson Long as Chairperson and Commissioner McDonough
for Vice-Chairperson.
Assistant to the City Manager Villalpando welcomed Gia Casto to the Commission.
Motion – A motion was made and seconded by Commissioners Johnson/Davidson to appoint Vice-
Chairperson Long and Commissioner McDonough, to serve as Commission Chairperson and Vice-
Chairperson, respectively, for fiscal year 2018/19. Motion passed unanimously.
CONSENT CALENDAR ITEM NO. 1
HOUSING COMMISSION MINUTES 2 SEPTEMBER 12, 2018
REGULAR QUARTERLY MEETING
STUDY SESSION
1. REVIEW 2018/19 HOUSING COMMISSION ACTIVITY
Assistant to the City Manager Villalpando presented the staff report, which is on file in the City
Clerk’s Department.
The Commission discussed the process for monitoring consultant invoices and fiscal year 2018/19
budget for Consultant Becky Caha.
Commissioner McDonough suggested having Consultant Beck Caha do a presentation at a future
meeting.
DEPARTMENTAL REPORTS
All departmental reports are on file in the City Clerk’s Department.
1. WASHINGTON STREET APARTMENTS UPDATE
COMMISSIONERS’ ITEMS
The Commission discussed changing meeting commencing time from 6:00 p.m. to 4:00 p.m. Staff
explained process for the change and said it would be added to the next meeting under business
items.
Staff recommended holding a special meeting in October.
Commissioner Davidson announced she may be absent for the next regular quarterly meeting and
would inform staff ahead of time.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Davidson/McDonough to adjourn this meeting at 6:18 p.m. Motion passed unanimously
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
City of La Quinta
HOUSING COMMISSION MEETING: December 12, 2018
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2017/18 HOUSING
AUTHORITY YEAR-END BUDGET REPORT
RECOMMENDATION
Receive and file 2017/18 Housing Authority Year-End Budget Report.
EXECUTIVE SUMMARY
•After closing the prior fiscal year, Finance presents a year-end summary
that compares the final budget to actual transactions.
•Overall revenue was $575,006 higher than budgeted.
•Expenditures were $8 million under budget and $8.8 million was carried
over to 2018/19 for the Washington Street Apartments’ renovation.
•The Report was received and filed with amended carryovers approved by
the Housing Authority on November 20, 2018.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Total revenues were over budget by $575,006; mostly due to loan
repayments, second trust deed payments, and interest earnings .
Total expenditures were under budget by $8 million with $8.8 million carried
over to 2018/19 for the Washington Street Apartments rehabilitation project.
Revenues, expenditures, carryover, and fund balances are discussed in the FY
2017/18 Housing Authority Year-End Budget Report (Attachment 1). The
Report was presented to the Housing Authority Board on November 20, 2018.
Amended carryovers were approved as presented.
ALTERNATIVES
No alternatives are applicable.
Prepared by: Karla Campos, Finance Director
Attachment: 1. FY 2017/18 Housing Authority Year-End Budget Report
BUSINESS SESSION ITEM NO.1
HOUSING AUTHORITY FISCAL YEAR-END
17/18 BUDGET REPORT
The La Quinta Housing Authority oversee four funds, which are restricted for housing
programs. This report focuses on significant activities and variances from the final
budget during the fiscal year ending June 30, 2018.
REVENUES
Total revenues were over budget by $575,006; mostly due to loan repayments,
second trust deed payments, interest earnings. Revenue details are provided in
Exhibit A.
Negative interest earnings in funds reflect an annual investment valuation entry
governed by the Government Accounting Standards Board, whereby, the fair market
value of investments as of June 30th of each year lowers or increases interest
earnings. This entry does not reduce the cash received from interest earnings in each
fund.
EXPENSES
Housing Authority expenses by fund are summarized below.
Housing Authority Revenues Final Budget Actual Variance
Housing Authority Fund 1,012,800 1,344,262 331,462
RDA Low-Mod Housing Fund - 17,876 17,876
2004 Bond Fund - (8,367) (8,367)
2011 Bond Fund - 234,034 234,034
Total Revenues 1,012,800 1,587,806 575,006
Housing Authority Expenditures Final Budget Actual Variance
Housing Authority Fund
Administration 234,220 173,083 (61,137)
Washington Street Apartments 718,700 1,541,692 822,992
La Quinta Cove Properties 250,000 153,309 (96,691)
RDA Low-Mod Housing Fund 259,000 259,000 -
2004 Bond Fund 1,704,900 347,982 (1,356,918)
2011 Bond Fund 9,400,000 2,023,975 (7,376,025)
Total Expenditures 12,566,820 4,499,041 (8,067,779)
Capital Projects Carryovers 8,827,947
Operational Carryovers -
Total Expenditures After Carryovers 12,566,820 13,326,988 760,168
HOUSING AUTHORITY FUND (241)
This fund recognizes administrative expenses and housing activities for Washington
Street Apartments (WSA) and several properties in the La Quinta Cove. WSA
ownership was transferred to the Coachella Valley Housing Coalition (CVHC)
on March 15, 2018. This disposition lowered revenues and expenses in this fund when
compared to last fiscal year.
With the transfer of ownership and project loan, the CVHC assumed the outstanding
USDA – Rural Development Loan ($628,448) and the Housing Authority paid off the
Provident Bank Loan ($1,280,221) as a contribution to the project. Full note
disclosures for these transactions will be incorporated into the 17/18 Comprehensive
Annual Financial Report (CAFR) issued in late December 2018.
The largest budgetary variance in this fund is derived from the transfer of funds held
by the City for WSA. Operational funds totaling $1,193,428 were transferred to CVHC
and are noted as financial expenses in Exhibit B. As of June 30, 2018, the available
balance in this fund is $10,369,688.
LOW-MOD HOUSING FUND (243)
Revenue in this fund is solely derived from Redevelopment Agency loan
repayments. Annually loan repayments are allocated 80% to the General Fund and
20% to the Low-Mod Housing Fund. The total outstanding loan balance as of June
30, 2018 is $37,014,634; with $7,402,927 or 20% recognized in this fund as a future
receivable.
In 17/18, a total of $259,000 was expensed for homelessness programs in the
greater Coachella Valley. As of June 30, 2018, the available balance in this fund is
$1,558,064.
2004 BOND FUND (248) & 2011 BOND FUND (249)
WSA’s rehabilitation and relocation plan was
incorporated in the 2004 and 2011 Bond Funds
budgets, these bonds were refinanced in 2014 and
2016 respectively. These project expenses met the
original intended purpose of the bond proceeds and
a portion of the unexpended amount is being carried
over into 18/19 with the projected completion date
anticipated to be in the Fall of 2019.
Construction, planning and design costs have been disbursed through monthly draws
to CVHC as expenses are incurred. An increase in relocation benefits was a result of
a strategy change whereby the CVHC elected to temporarily relocate all residents off-
site for the duration of the rehabilitation versus waiting until new units were
completed onsite. This resulted in a $1,000,000 increase to the relocation benefits
budget, with the primary cost being hotel accommodations for residents during their
displacement. This strategy reduced construction costs as it shortened the overall
construction schedule and reduced interest carry cost, therefore, savings offset the
increase in relocation costs.
This construction change altered the original 17/18 budget. When the 18/19 budget
was adopted, staff provided an estimate of carryovers from 17/18 to 18/19 based on
the original 17/18 budget and all carryovers were limited to the WSA rehabilitation
project. Amended carryovers are presented in Exhibit C. Carryovers will fully
deplete resources in the 2004 Bond Fund, as originally anticipated. The 2011 Bond
Fund is projected to have an estimated ending balance of $16,364,650 as of June 30,
2019.
2016/17
Actual Revenues
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Revenues
Variance w/ Final
Budget
241 - HOUSING AUTHORITY
0000 - Undesignated
(17,153.91)0.00 0.00 (426.00)(426.00)241-0000-41900 Allocated Interest
2,750,037.96 0.00 0.00 305,277.00 305,277.00241-0000-42706 Loan Repayments
0.00 0.00 93,800.00 93,800.00 0.00241-0000-45000 Sale of Other Assets
0000 - Undesignated Totals:2,732,884.05 0.00 93,800.00 398,651.00 304,851.00
9101 - Housing Authority - Admin
70,218.97 20,000.00 20,000.00 78,181.94 58,181.94241-9101-41900 Allocated Interest
655.09 0.00 0.00 795.29 795.29241-9101-41915 Non-Allocated Interest
0.00 0.00 0.00 1,001.00 1,001.00241-9101-42301 Miscellaneous Revenue
242,599.40 0.00 0.00 122,770.75 122,770.75241-9101-43504 2nd Trust Deed Repayments
9101 - Housing Authority - Admin Totals:313,473.46 20,000.00 20,000.00 202,748.98 182,748.98
9102 - Housing Authority - Wash St Apts
3,113.32 0.00 0.00 5,281.15 5,281.15241-9102-41916 Non-Allocated Interest/WSA
194,072.00 614,800.00 214,800.00 137,308.26 (77,491.74)241-9102-42112 Rent Revenue/Tenant/WSA
(3,447.68)0.00 0.00 (1,501.00)(1,501.00)241-9102-42113 Rent Variance - WSA
8,073.48 4,200.00 4,200.00 3,307.63 (892.37)241-9102-42302 Miscellaneous Revenue/WSA
433,192.00 0.00 400,000.00 304,474.45 (95,525.55)241-9102-43520 Federal Government Assist. Prgm/WS
9102 - Housing Authority - Wash St Apts Totals:635,003.12 619,000.00 619,000.00 448,870.49 (170,129.51)
9103 - Housing Authority - LQRP
288,018.22 280,000.00 280,000.00 293,991.31 13,991.31241-9103-43502 Rent Revenue/LQRP
9103 - Housing Authority - LQRP Totals:288,018.22 280,000.00 280,000.00 293,991.31 13,991.31
241 - HOUSING AUTHORITY Totals:3,969,378.85 919,000.00 1,012,800.00 1,344,261.78 331,461.78
(17,153.91) 0.00 0.00 (426.00) (426.00)
2,750,037.96 0.00 0.00 305,277.00 305,277.00
0.00 0.00 93,800.00 93,800.00 0.00
2,732,884.05 0.00 93,800.00 398,651.00 304,851.00
70,218.97 20,000.00 20,000.00 78,181.94 58,181.94
655.09 0.00 0.00 795.29 795.29
0.00 0.00 0.00 1,001.00 1,001.00
242,599.40 0.00 0.00 122,770.75 122,770.75
313,473.46 20,000.00 20,000.00 202,748.98 182,748.98
3,113.32 0.00 0.00 5,281.15 5,281.15
194,072.00 614,800.00 214,800.00 137,308.26 (77,491.74)
(3,447.68)0.00 0.00 (1,501.00)(1,501.00)
8,073.48 4,200.00 4,200.00 3,307.63 (892.37)
433,192.00 0.00 400,000.00 304,474.45 (95,525.55)
635,003.12 619,000.00 619,000.00 448,870.49 (170,129.51)
288,018.22 280,000.00 280,000.00 293,991.31 13,991.31
288,018.22 280,000.00 280,000.00 293,991.31 13,991.31
3,969,378.85 919,000.00 1,012,800.00 1,344,261.78 331,461.78
CITY OF LA QUINTA
HOUSING AUTHORITY REVENUE DETAILS 2017/18 YEAR-END BUDGET REPORT
EXHIBIT A
2016/17
Actual Revenues
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Revenues
Variance w/ Final
Budget
243 - RDA Low-Mod Housing Fund
0000 - Undesignated
0.00 0.00 0.00 17,876.10 17,876.10243-0000-41900 Allocated Interest
0000 - Undesignated Totals:0.00 0.00 0.00 17,876.10 17,876.10
243 - RDA Low-Mod Housing Fund Totals:0.00 0.00 0.00 17,876.10 17,876.10
0.00 0.00 0.00 17,876.10 17,876.10
0.00 0.00 0.00 17,876.10 17,876.10
0.00 0.00 0.00 17,876.10 17,876.10
CITY OF LA QUINTA
HOUSING AUTHORITY REVENUE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Revenues
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Revenues
Variance w/ Final
Budget
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
0000 - Undesignated
(11,975.78)0.00 0.00 (8,366.65)(8,366.65)248-0000-41900 Allocated Interest
0000 - Undesignated Totals:(11,975.78)0.00 0.00 (8,366.65)(8,366.65)
SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Totals:(11,975.78)0.00 0.00 (8,366.65)(8,366.65)
(11,975.78)0.00 0.00 (8,366.65)(8,366.65)
(11,975.78)0.00 0.00 (8,366.65)(8,366.65)
(11,975.78)0.00 0.00 (8,366.65)(8,366.65)
CITY OF LA QUINTA
HOUSING AUTHORITY REVENUE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Revenues
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Revenues
Variance w/ Final
Budget
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
0000 - Undesignated
0.00 0.00 0.00 52,385.17 52,385.17249-0000-41900 Allocated Interest
13,977.17 0.00 0.00 181,649.32 181,649.32249-0000-41915 Non-Allocated Interest
0000 - Undesignated Totals:13,977.17 0.00 0.00 234,034.49 234,034.49
A 2011 LOW/MOD BOND FUND (Refinanced in 2016) Totals:13,977.17 0.00 0.00 234,034.49 234,034.49
0.00 0.00 0.00 52,385.17 52,385.17
13,977.17 0.00 0.00 181,649.32 181,649.32
13,977.17 0.00 0.00 234,034.49 234,034.49
13,977.17 0.00 0.00 234,034.49 234,034.49
CITY OF LA QUINTA
HOUSING AUTHORITY REVENUE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Expenses
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Expenses
Variance w/ Final
Budget
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
Salaries and Benefits
29,810.04 63,400.00 54,170.00 18,754.67 35,415.33241-9101-50101 Permanent Full Time
750.00 3,000.00 3,000.00 1,550.00 1,450.00241-9101-50110 Commissions & Boards
216.00 600.00 600.00 3.87 596.13241-9101-50150 Other Compensation
6,543.79 11,900.00 11,950.00 6,032.01 5,917.99241-9101-50200 PERS-City Portion
0.00 100.00 100.00 0.00 100.00241-9101-50210 PERS-Survivor Benefits
0.00 0.00 0.00 4.66 (4.66)241-9101-50215 Other Fringe Benefits
4,137.25 18,200.00 18,200.00 1,867.50 16,332.50241-9101-50221 Medical Insurance
56.06 0.00 0.00 32.02 (32.02)241-9101-50222 Vision Insurance
256.60 0.00 0.00 64.58 (64.58)241-9101-50223 Dental Insurance
29.95 0.00 0.00 17.75 (17.75)241-9101-50224 Life Insurance
291.75 700.00 700.00 149.63 550.37241-9101-50225 Long Term Disability
1,200.00 3,000.00 3,000.00 3,000.00 0.00241-9101-50230 Workers Comp Insurance
450.01 1,100.00 1,100.00 265.94 834.06241-9101-50240 Social Security-Medicare
68.20 0.00 0.00 102.30 (102.30)241-9101-50241 Social Security-FICA
50 - Salaries and Benefits Totals:43,809.65 102,000.00 92,820.00 31,844.93 60,975.07
Contract Services
61,901.25 0.00 70,000.00 63,768.49 6,231.51241-9101-60103 Professional Services
5,160.00 0.00 5,000.00 6,050.00 (1,050.00)241-9101-60106 Auditors
0.00 0.00 10,000.00 7,166.43 2,833.57241-9101-60125 Temporary Agency Services
32,983.78 25,000.00 25,000.00 32,617.79 (7,617.79)241-9101-60153 Attorney
950.00 0.00 0.00 0.00 0.00241-9101-60157 Rental Expenes
60 - Contract Services Totals:100,995.03 25,000.00 110,000.00 109,602.71 397.29
Maintenance & Operations
0.00 1,000.00 1,000.00 1,017.76 (17.76)241-9101-60320 Travel & Training
1,813.83 2,000.00 2,000.00 2,217.32 (217.32)241-9101-60420 Operating Supplies
62 - Maintenance & Operations Totals:1,813.83 3,000.00 3,000.00 3,235.08 (235.08)
Internal Service Charges
13,000.00 20,000.00 20,000.00 20,000.00 0.00241-9101-91844 Earthquake Insurance
0.00 8,400.00 8,400.00 8,400.00 0.00241-9101-98110 Information Tech Charges
69 - Internal Service Charges Totals:13,000.00 28,400.00 28,400.00 28,400.00 0.00
9101 - Housing Authority - Admin Totals:159,618.51 158,400.00 234,220.00 173,082.72 61,137.28
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 70,000.00 10,000.00 0.00 10,000.00241-9102-60103 Professional Services
0.00 2,500.00 0.00 0.00 0.00241-9102-60106 Auditors
7,500.00 0.00 0.00 1,193,428.19 (1,193,428.19)241-9102-60160 Financial Expenses
60 - Contract Services Totals:7,500.00 72,500.00 10,000.00 1,193,428.19 (1,183,428.19)
Maintenance & Operations
423,373.77 466,100.00 466,100.00 206,828.04 259,271.96241-9102-60157 Rental Expenses
62 - Maintenance & Operations Totals:423,373.77 466,100.00 466,100.00 206,828.04 259,271.96
Debt Service
107,883.46 109,100.00 109,100.00 79,255.79 29,844.21241-9102-61609 Interest Expense - Provident
17,119.89 17,000.00 17,000.00 10,191.69 6,808.31241-9102-61610 Interest Expense - USDA
45,374.98 45,300.00 45,300.00 36,600.04 8,699.96241-9102-61680 Principal Payment - Provident
21,250.35 21,200.00 21,200.00 15,388.47 5,811.53241-9102-61681 Principal Payment - USDA
67 - Debt Service Totals:191,628.68 192,600.00 192,600.00 141,435.99 51,164.01
Capital Expenses
0.00 50,000.00 50,000.00 0.00 50,000.00241-9102-72100 Building Improvements
68 - Capital Expenses Totals:0.00 50,000.00 50,000.00 0.00 50,000.00
9102 - Housing Authority - Wash St Apts Totals:622,502.45 781,200.00 718,700.00 1,541,692.22 (822,992.22)
9103 - Housing Authority - LQRP
Contract Services
0.00 2,500.00 0.00 0.00 0.00241-9103-60106 Auditors
29,810.04 63,400.00 54,170.00 18,754.67 35,415.33
750.00 3,000.00 3,000.00 1,550.00 1,450.00
216.00 600.00 600.00 3.87 596.13
6,543.79 11,900.00 11,950.00 6,032.01 5,917.99
0.00 100.00 100.00 0.00 100.00
0.00 0.00 0.00 4.66 (4.66)
4,137.25 18,200.00 18,200.00 1,867.50 16,332.50
56.06 0.00 0.00 32.02 (32.02)
256.60 0.00 0.00 64.58 (64.58)
29.95 0.00 0.00 17.75 (17.75)
291.75 700.00 700.00 149.63 550.37
1,200.00 3,000.00 3,000.00 3,000.00 0.00
450.01 1,100.00 1,100.00 265.94 834.06
68.20 0.00 0.00 102.30 (102.30)
43,809.65 102,000.00 92,820.00 31,844.93 60,975.07
61,901.25 0.00 70,000.00 63,768.49 6,231.51
5,160.00 0.00 5,000.00 6,050.00 (1,050.00)
0.00 0.00 10,000.00 7,166.43 2,833.57
32,983.78 25,000.00 25,000.00 32,617.79 (7,617.79)
950.00 0.00 0.00 0.00 0.00
100,995.03 25,000.00 110,000.00 109,602.71 397.29
0.00 1,000.00 1,000.00 1,017.76 (17.76)
1,813.83 2,000.00 2,000.00 2,217.32 (217.32)
1,813.83 3,000.00 3,000.00 3,235.08 (235.08)
13,000.00 20,000.00 20,000.00 20,000.00 0.00
0.00 8,400.00 8,400.00 8,400.00 0.00
13,000.00 28,400.00 28,400.00 28,400.00 0.00
159,618.51 158,400.00 234,220.00 173,082.72 61,137.28
0.00 70,000.00 10,000.00 0.00 10,000.00
0.00 2,500.00 0.00 0.00 0.00
7,500.00 0.00 0.00 1,193,428.19 (1,193,428.19)
7,500.00 72,500.00 10,000.00 1,193,428.19 (1,183,428.19)
423,373.77 466,100.00 466,100.00 206,828.04 259,271.96
423,373.77 466,100.00 466,100.00 206,828.04 259,271.96
107,883.46 109,100.00 109,100.00 79,255.79 29,844.21
17,119.89 17,000.00 17,000.00 10,191.69 6,808.31
45,374.98 45,300.00 45,300.00 36,600.04 8,699.96
21,250.35 21,200.00 21,200.00 15,388.47 5,811.53
191,628.68 192,600.00 192,600.00 141,435.99 51,164.01
0.00 50,000.00 50,000.00 0.00 50,000.00
0.00 50,000.00 50,000.00 0.00 50,000.00
622,502.45 781,200.00 718,700.00 1,541,692.22 (822,992.22)
0.00 2,500.00 0.00 0.00 0.00
CITY OF LA QUINTA
HOUSING AUTHORITY EXPENSE DETAILS 2017/18 YEAR-END BUDGET REPORT
EXHIBIT B
2016/17
Actual Expenses
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Expenses
Variance w/ Final
Budget
60 - Contract Services Totals:0.00 2,500.00 0.00 0.00 0.00
Maintenance & Operations
256,545.13 250,000.00 250,000.00 153,308.65 96,691.35241-9103-60157 Rental Expenses
62 - Maintenance & Operations Totals:256,545.13 250,000.00 250,000.00 153,308.65 96,691.35
9103 - Housing Authority - LQRP Totals:256,545.13 252,500.00 250,000.00 153,308.65 96,691.35
241 - HOUSING AUTHORITY Totals:1,038,666.09 1,192,100.00 1,202,920.00 1,868,083.59 (665,163.59)
0.00 2,500.00 0.00 0.00 0.00
256,545.13 250,000.00 250,000.00 153,308.65 96,691.35
256,545.13 250,000.00 250,000.00 153,308.65 96,691.35
256,545.13 252,500.00 250,000.00 153,308.65 96,691.35
1,038,666.09 1,192,100.00 1,202,920.00 1,868,083.59 (665,163.59)
CITY OF LA QUINTA
HOUSING AUTHORITY EXPENSE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Expenses
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Expenses
Variance w/ Final
Budget
243 - RDA Low-Mod Housing Fund
0000 - Undesignated
Other Expenses
0.00 0.00 259,000.00 259,000.00 0.00243-0000-60532 Homelessness Assistance
64 - Other Expenses Totals:0.00 0.00 259,000.00 259,000.00 0.00
0000 - Undesignated Totals:0.00 0.00 259,000.00 259,000.00 0.00
243 - RDA Low-Mod Housing Fund Totals:0.00 0.00 259,000.00 259,000.00 0.00
0.00 0.00 259,000.00 259,000.00 0.00
0.00 0.00 259,000.00 259,000.00 0.00
0.00 0.00 259,000.00 259,000.00 0.00
0.00 0.00 259,000.00 259,000.00 0.00
CITY OF LA QUINTA
HOUSING AUTHORITY EXPENSE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Expenses
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Expenses
Variance w/ Final
Budget
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 145,000.00 145,000.00 0.00 145,000.00248-9102-60103 Professional Services
0.00 229,700.00 229,700.00 228,869.60 830.40248-9102-60159 Relocation Benefits
363,507.86 330,200.00 330,200.00 106,289.86 223,910.14248-9102-60185 Design/Construction
0.00 1,000,000.00 1,000,000.00 12,822.85 987,177.15248-9102-60198 Planning & Development
60 - Contract Services Totals:363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
9102 - Housing Authority - Wash St Apts Totals:363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Totals:363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
0.00 145,000.00 145,000.00 0.00 145,000.00
0.00 229,700.00 229,700.00 228,869.60 830.40
363,507.86 330,200.00 330,200.00 106,289.86 223,910.14
0.00 1,000,000.00 1,000,000.00 12,822.85 987,177.15
363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
363,507.86 1,704,900.00 1,704,900.00 347,982.31 1,356,917.69
CITY OF LA QUINTA
HOUSING AUTHORITY EXPENSE DETAILS 2017/18 YEAR-END BUDGET REPORT
2016/17
Actual Expenses
2017/18
Original Budget
2017/18
Final Budget
2017/18
Actual Expenses
Variance w/ Final
Budget
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)
0000 - Undesignated
Contract Services
250.00 0.00 0.00 0.00 0.00249-0000-60103 Professional Services
60 - Contract Services Totals:250.00 0.00 0.00 0.00 0.00
0000 - Undesignated Totals:250.00 0.00 0.00 0.00 0.00
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73249-9102-60188 Construction
60 - Contract Services Totals:0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
9102 - Housing Authority - Wash St Apts Totals:0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
A 2011 LOW/MOD BOND FUND (Refinanced in 2016) Totals:250.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
250.00 0.00 0.00 0.00 0.00
250.00 0.00 0.00 0.00 0.00
250.00 0.00 0.00 0.00 0.00
0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
0.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
250.00 9,400,000.00 9,400,000.00 2,023,975.27 7,376,024.73
CITY OF LA QUINTA
HOUSING AUTHORITY EXPENSE DETAILS 2017/18 YEAR-END BUDGET REPORT
Vendor/Program Account Number Description Original Amended
2004 Bond Fund
Washington Street Apts Rehabilition Project 248-9102-60103 Professional Services 145,000 145,000
Washington Street Apts Rehabilition Project 248-9102-60159 Relocation Benefits 190,000 1,200,000
Washington Street Apts Rehabilition Project 248-9102-60185 Design/Construction 240,200 106,947
Washington Street Apts Rehabilition Project 248-9102-60198 Planning & Development 807,000 -
2011 Bond Fund
Washington Street Apts Rehabilition Project 249-9102-60188 Construction 8,895,000 7,376,000
Housing Authority Total 10,277,200$ 8,827,947$
Continuing Appropriations/Carryovers from 2017/18 to 2018/19
HOUSING AUTHORITY FUNDS
CITY OF LA QUINTA
HOUSING AUTHORITY AMENDED CARRYOVERS 2017/18 YEAR-END BUDGET REPORT
EXHIBIT C
City of La Quinta
HOUSING COMMISSION MEETING: December 12, 2018
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2018/19 FIRST QUARTER
HOUSING AUTHORITY BUDGET REPORT
RECOMMENDATION
Receive and file fiscal year 2018/19 First Quarter Housing Authority Budget
Report.
EXECUTIVE SUMMARY
• The 2018/19 First Quarter Housing Authority Budget Report (Attachment
1) provides an update of the Authority’s fiscal activities from July to
September 2018.
• A budget report is prepared quarterly to assess the adopted budget and
incorporate adjustments based on current economic conditions and
operational requirements.
• The Report was received and filed with budget adjustments approved by
the Housing Authority on November 20, 2018.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Throughout the fiscal year staff monitors its budget and proposes adjustments
to reflect current conditions and ongoing operational needs. Requests are
reviewed and discussed before recommending approval in the budget report
(Attachment 1). Funds with no adjustments from the originally presented
2018/19 Budget have been excluded from the report.
The Report was presented to the Housing Authority Board on November 20,
2018. Budget adjustments were approved as presented.
ALTERNATIVES
No alternatives are applicable.
Prepared by: Karla Campos, Finance Director
Attachment 1: 2018/19 First Quarter Housing Authority Budget Report
BUSINESS SESSION ITEM NO. 2
OVERVIEW & MAJOR PROJECT UPDATE
The Washington Street Apartments (WSA) rehabilitation and expansion project is
vigorously being completed. Staff continues to provide support for temporary
relocation services and will soon begin moving residents back into their fully
renovated units.
The following is a summary of budgetary adjustments requested for the first quarter
of 2018/19. Account details are provided in Exhibit A and discussed in this report.
REVENUES
Second trust deed repayments continue to occur as homes are sold on the open
market, thus far a total of three homes have transferred ownership in 18/19 for a
total reimbursement to the Housing Authority of $188,000.
Interest earnings in all four Housing Funds require an increase as indicated in
Exhibit A. These increases reflect updated interest earnings projections based on the
current rising interest rate market and strong economic conditions.
EXPENSES
Staff requests an additional $40,000 from 2011 Bond proceeds to evaluate future
affordable housing project developments. These funds will be expended on
appraisals, property site evaluations, and market research. Any potential acquisition
of property will be presented and require Housing Authority approval prior to
purchase. Currently the budget in this fund is limited to the WSA project. If the
budget adjustments (revenue and expenditure) are approved, the 2011 Bond Fund
is projected to have an estimated ending balance of $16,464,650 as of June 30, 2019.
Fund Revenues Expenses
Housing Authority Fund (241)228,000 -
Low-Mod Housing Fund (243)10,000
2004 Bond Fund (248)10,000
2011 Bond Fund (249)140,000 40,000
TOTAL HOUSING ADJUSTMENTS 388,000 40,000
2018/19 First Quarter Adjustment Requests
FIRST QUARTER 2018/19 HOUSING
AUTHORITY BUDGET REPORT
City of La Quinta
Housing Authority
FY 2018/19 Recommended First Quarter Budget Adjustments
Exhibit A
Account No. Description Revenues Expenses
241-9101-41900 Allocated Interest 40,000
241-9101-43504 Second Trust Deeds 188,000
Account No. Description Revenues Expenses
243-0000-41900 Allocated Interest 10,000
Account No. Description Revenues Expenses
248-0000-41900 Allocated Interest 10,000
249-0000-41900 Allocated Interest 50,000
249-0000-41915 Non-Allocated Interest 90,000
249-0000-80050 New Affordable Housing Project
Developments 40,000
TOTAL ALL HOUSING FUNDS 388,000 40,000
LOW-MOD HOUSING FUND (243)
2004 BOND FUND (248)
HOUSING AUTHORITY FUND (241)
2011 BOND FUND (249)
•
•
City of La Quinta
HOUSING COMMISSION MEETING: December 12, 2018
STAFF REPORT
AGENDA TITLE: DISCUSS FUNDING FOR HOMELESS PREVENTION PROGRAMS
RECOMMENDATION
Discuss allocation of funding for homeless prevention programs.
EXECUTIVE SUMMARY
• In 2017/18, the La Quinta Housing Commission (Commission)
recommended and the Housing Authority (Authority) authorized staff to
expend $259,000 to assist area homeless service providers: Coachella
Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK), and
Coachella Valley Association of Governments (CVAG) for Path of Light.
• Quarterly, Staff provided service metrics to the Commission and Authority
(submitted by each service provider) and on items that can be measured
equally.
• Staff seeks direction as to what organization and amount of financial
contributions, if any, the Commission would consider extending towards
homeless prevention and programs; up to $250,000 is available.
FISCAL IMPACT
Should the Commission elect to recommend extending financial contributions,
there is $250,000 available in the Homeless Assistance account (243-0000-
60532).
BACKGROUND/ANALYSIS
Last fiscal year, staff presented the Authority with three homeless service
providers that were seeking funding: CVRM, MVK and CVAG. The Authority
authorized staff to provide $259,000 in assistance with $53,000 to CVRM
(CVRM had earlier received $50,000 from the City of La Quinta), $103,000 to
MVK, and $103,000 to CVAG to be used in the east valley; the Desert
Healthcare District (DHD) matched this investment by providing $103,000 for
prevention measures in the west valley. Please note, CVAG’s and DHD’s service
provider is Path of Life Ministries (POLM).
The Authority required the service providers to submit quarterly reporting
metrics for review. The following chart shows first quarter reporting metrics in
black and second quarter in blue:
STUDY SESSION ITEM NO. 1
Service
Providers
Martha’s
Village &
Kitchen
$103,000
CVRM
$53,000
CVAG/POL
(East of Cook
Street)
$103,000
POL/DHD
(West of Cook
Street)
Matched
$103,000
Face to Face
and or phone
Contact
2,085
2,039
2,250
2,250
22
54
Housing Hotline:
236 (168)
identified; 60
(49) diverted
from emergency
shelter; 206
(156) connected
with assistance
Rental/Utility
Assistance
$741 Non LQ
Residents – 1
household
$6,814 Rental
Assistance – 27
clients
$1,340.03
Utility
assistance – 12
clients
$363 Non LQ
Residents- 3
households
$0
$10,950 Non
LQ Residents –
14 households
east of cook
street
$28,836.94
Rental
Assistance –
17 of 64 are
LQ Residents
$1,274.00
Utility
assistance
23 (25) people
assisted
Sheltering 175 (105 from
east valley and
70 from west
valley)
198 (91 from
east valley and
107 west
valley)
784 – valley
wide
844 – valley
wide
27 –
individuals
east of Cook
Street
20 – east of
Cook Street
Crisis
Stabilization
Housing: CVAG
Placements: 35
(36)
Other POL
Shelter
Placements:35
(11)
Case
Management
332
1,187
784
760
No number
provided
20
Behavioral
Support (CVAG
and other
program):112
(121)
Provide Rapid
Rehousing or
similar type
placement
9 (14) exited
program to
affordable
permanent
housing
61 (69)
individuals
secured
affordable
housing
through their
employment,
11 rapid
rehousing
4 permanent
supportive
housing
7 section 8
165 placed in
rapid
rehousing,
permanent
supportive
housing, or
From Shelter:
4 (7)
From Street:
4 (2)
2 (1)
rapid
rehousing;
2 (1)
permanent
supportive
housing)
Concurrently
serving 36
Rapid Rehousing:
CVAG Program: 1
(5)
Other Program: 5
(5)
After reviewing the reports submitted by the service providers, some providers
such as MVK and CVRM cater to homeless individuals and provide shelter and
wrap around services while CVAG/DHD/POL primarily caters to those that are
already in housing and assist with maintaining their current living situation. To
date, DHD has not indicated that they will continue the match-program with
CVAG and POL.
Staff only reported on services that can be measured equally by all service
providers; however, it is important to note that some providers offer free
childcare, meals, educational and occupational assistance, and food pantries to
assists families and individuals in need.
Staff is seeking Housing Commission input on the allocation of funds, if any, for
homeless prevention services and programs.
Prepared by: Angela Ferreira, Management Specialist
Approved by: Gilbert Villalpando, Assistant to the City Manager
as well as
rental deposit
only programs
offered by
collaborating
partners.
section 8 (44) other
individuals
from east of
Cook Street
with
permanent
housing
Employment
Services
58 (89) clients,
1,207 (1,302)
units of service
784 (844)
clients, 3,136
(3,376) units
of service
36 (39)
clients, 113
(83) units of
service
(CVAG and other
programs) 57
(42)
City of La Quinta
HOUSING COMMISSION MEETING
DEPARTMENT REPORT
TO: Chair and Members of the Housing Commission
FROM: Angela Ferreira, Management Specialist
DATE: December 6, 2018
SUBJECT: Washington Street Apartments Update
On Monday, December 3, 2018, staff began moving the first phase of residents
(3 buildings) back into the Washington Street Apartments. The relocations will
continue to occur as buildings become back online through the month of
January. Below are photos of some of the units that are now occupied prior to
their occupation.
DEPARTMENT REPORT NO:1
POWER POINTS
HOUSING
COMMISSION
MEETING
DECEMBER 12, 2018
12/12/2018
1
Housing Commission Meeting
December 12, 2018
B1 –Fiscal Year-End 2017/18
Housing Authority Budget Report
Budget
Summary
Housing Authority Revenues Final Budget Actual Variance
Housing Authority Fund 1,012,800 1,344,262 331,462
RDA Low-Mod Housing Fund - 17,876 17,876
2004 Bond Fund - (8,367) (8,367)
2011 Bond Fund - 234,034 234,034
Total Revenues 1,012,800 1,587,806 575,006
Housing Authority Expenditures Final Budget Actual Variance
Housing Authority Fund
Administration 234,220 173,083 (61,137)
Washington Street Apartments 718,700 1,541,692 822,992
La Quinta Cove Properties 250,000 153,309 (96,691)
RDA Low-Mod Housing Fund 259,000 259,000 -
2004 Bond Fund 1,704,900 347,982 (1,356,918)
2011 Bond Fund 9,400,000 2,023,975 (7,376,025)
Total Expenditures 12,566,820 4,499,041 (8,067,779)
Capital Projects Carryovers 8,827,947
Operational Carryovers -
Total Expenditures After Carryovers 12,566,820 13,326,988 760,168
12/12/2018
2
Amended
Carryovers
Description Original Amended
Professional Services 145,000 145,000
Relocation Benefits 190,000 1,200,000
Design/Construction 240,200 106,947
Planning & Development 807,000 -
Construction 8,895,000 7,376,000
Housing Authority Total 10,277,200$ 8,827,947$
2011 Bond Fund
2004 Bond Fund
•From Restricted Bond Funds
•Washington Street Apartment Project
Discussion & Questions
12/12/2018
3
Housing Commission Meeting
December 12, 2018
B2 –Fiscal Year 2018/19 First Quarter
Housing Authority Budget Report
Overview
&
Adjustments
•Washington Street Apartments
•Revenue Adjustments
–Interest Earnings
–Second Trust Deed Repayments
•Expenditure Adjustment
–From Bond Proceeds
–For Evaluation of Future Housing Projects
Fund Revenues Expenses
Housing Authority Fund (241) 228,000 -
Low-Mod Housing Fund (243) 10,000
2004 Bond Fund (248) 10,000
2011 Bond Fund (249) 140,000 40,000
TOTAL HOUSING ADJUSTMENTS 388,000 40,000
2018/19 First Quarter Adjustment Requests
12/12/2018
4
Discussion & Questions
Housing Commission
December 12, 2018
SS1 - Homeless Funding
12/12/2018
5
Background
•FY17/18 Authority approved
$259,000 local homeless service
providers:
–$103,000 - Martha’s Village & Kitchen (MVK)
–$53,000 - Coachella Valley Rescue Mission
(CVRM); $50,000 previously received
–$103,000 - CVAG/Path of Life Ministries (POL)
matched by Desert Healthcare District (DHD)
Metrics
•Providers submit quarterly reports to
track progress
•Staff reports on services that are
measured equally by all providers
12/12/2018
6
Metrics Continued
•Reportable items calculated to reflect both
reporting periods:
–Face to Face or Phone Contact:
•MVK: 4,124
•CVRM: 5,000
•CVAG/POL: 76
•POL/DHD: 404
Metrics Continued
–Rental/Utility Assistance:
•MVK: $8,895
•CVRM: $363
•CVAG/POL: $41,060
•POL/DHD: No dollar amount provided – 48 people
assisted
12/12/2018
7
Metrics Continued
–Sheltering (clients served):
•MVK: 373 (196 east of Cook Street)
•CVRM: 1,628 valley wide
•CVAG/POL: 47 east of Cook Street
•POL/DHD: 117
Conclusion
•Seek direction on funding for 18/19
12/12/2018
8
Housing Commission
December 12, 2018
Next Meeting March 13, 2019