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2018 06 11 CSCteaigra ao GEM oj'nce DESERT Commission agendas and staff reports are available on the City's web page: www.la-quinta.orq COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, JUNE 11, 2018 CALL TO ORDER ROLL CALL: Commissioners: Marley, Quill, Wyler, and Chair Chiapperini PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit -your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). REPORTS AND INFORMATIONAL ITEMS 1. FACILITY UPDATES (ROBERT AMBRIZ, PARKS SUPERINTENDENT) 2. MAKERSPACE UPDATE (CHRISTINA CALDERON, COMMUNITY RESOURCES MANAGER) 3. VACANT COMMISSIONER UPDATE (CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR) CONSENT CALENDAR 1. APPROVE MINUTES OF MAY 14, 2018 BUSINESS ITEMS 1. APPROVE SUMMER SCHEDULE (CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR) COMMUNITY SERVICES COMMISSION AGENDA JUNE 11, 2018 2. APPROVE ART IN PUBLIC PPLACES (APP) FUNDING FOR THE FIRST INSTALLMENT OF THE LA QUINTA ART ALLEY PROJECT (CHRISTINA CALDERON, COMMUNITY RESOURCES MANAGER) 3. RECOMMEND EVENT SITE (CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR) COMMISSIONER'S ITEMS 1. MEETINGS/EVENTS ATTENDED ADJOURNMENT The next regular meeting of the Community Services Commission will be held on July 9, 2018, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on June 7, 2018. DATED: June 7, 2018 LISA CHAUDHRY, Co unit Services Commission Secretary City of La Quinta, Ca Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760-777- 7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Resources office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION AGENDA JUNE 11, 2018 COMMUNITY SERVICES COMMISSION MINUTES MONDAY. MAY 14. 2018 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Chiapperini. ROLL CALL PRESENT: Commissioners Marley, Wyler and Chair Chiapperini ABSENT: Commissioners Van Horn PLEDGE OF ALLEGIANCE Commissioner Quill led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA REPORTS AND INFORMATIONAL ITEMS 1. FACILITY UPDATES Presented by Robert Ambriz, Parks Superintendent 2. SILVERROCK EVENT SITE AD HOC COMMITTEE UPDATE Presented by Commissioner Wyler, Community Services Commissioner 3. LA QUINTA ART ALLEY PROJECT RFP UPDATE Presented by Christina Calderon, Community Resources Manager CONSENT CALENDAR 1. APPROVE MINUTES OF APRIL 9, 2018 MOTION - A motion was made and seconded by Commissioners Marley/Chiapperini to approve the April 9, 2018 Community Services Commission minutes as corrected. Motion passed: 4 ayes, 1 absent (Van Horn). COMMISSIONER'S ITEMS Events attended: Quill - SIA, City picnic Marley - City picnic Wyler - City picnic Chiapperini - SIA, City picnic ADJOURNMENT COMMUNITY SERVICES COMMISSION MINUTES MAY 14, 2018 There being r Quill/Marley to Horn). D further business, it was moved and seconded by Commissioners adjourn the meeting at 6:33 p.m. Motion passed: 4 ayes, 1 absent (Van Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES MAY 14, 2018 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: June 11, 2018 STAFF REPORT AGENDA TITLE: APPROVE SUMMER SCHEDULE RECOMMENDATION Approve the summer schedule. EXECUTIVE SUMMARY BUSINESS ITEM NO. 1 Staff does not anticipate having substantive items to bring forward for the meetings in July and August. BACKGROUND/ANALYSIS The recommended summer meeting schedule is as follows: • July 9 CANCEL • August 13 CANCEL • September 10 Regular meeting Should a pressing situation or matter require Commission direction or action before September 10th, a regular meeting would be scheduled. ALTERNATIVE Commission may cancel only one meeting, or cancel no meetings. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director BUSINESS ITEM NO. 2 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: June 11, 2018 STAFF REPORT AGENDA TITLE: APPROVE ART IN PUBLIC PLACES FUNDING FOR LA QUINTA ART ALLEY MURAL PROJECT RECOMMENDATION Approve Art in Public Places (APP) funding for the La Quinta Art Alley project. EXECUTIVE SUMMARY In May 2018, a Request for Proposals (RFP) was distributed for art mural designs for the La Quinta Art Alley in the Village. Four local artists proposed murals to four businesses at locations along the alley (between Avenida Bermudas and Desert Club Dr.- Attachment 1). Three businesses agreed to proceed with the artwork from three different local artists (Attachment 2). FISCAL IMPAC' Total project costs will be $15,000 ($5,000 per mural) to be paid from the APP fund (207- 0000-74800). BACKGROUND/ANALYSIS In March the Community Services Commission agreed to proceed with the distribution for Request for Proposals for the La Quinta Art Alley Project. The RFP was posted on the City's website and distributed through La Quinta Arts Foundation Artists Registry, La Quinta Art Association, and City of Palm Desert's Artists Registry. Four local artists submitted proposals and were selected to present their work to Enzo's Bistro & Bar, Fortun's Kitchen & Bar, Casa Mendoza, and the Meade Building. John Cuevas was selected by Fortun's Kitchen, Chris Sanchez was selected by the Meade Building, and Sofia Enriquez was selected by Enzo's Bistro to create murals on their exterior walls that face the La Quinta Art Alley. Each artist would receive $5,000 to create their mural art work on the designated area agreed upon by the businesses. These murals will be part of the first installment of art for the La Quinta Art Alley project. Future phases will be brought to the Commission for consideration in the fall. ALTERNATIVES As this project was one of the top priorities from the 2018 Community Workshop, and connects with the Village Advanced Transportation Project, staff does not recommend an alternative. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. Map - alley location 2. 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LIGHT SCULPTURE ELEMENTS- THERE WILL BE FIVE-8-10FT LIGHT FRAMES THAT WILL BE STAGGERD DOWN THE WALL AND WILL ILLUMINATED THE MURAL. LIGHT BAR WILL HIGHLIGHT THE COLORS & TONES ACTIVATING THE MURALS SHADE TONES. CONCEPT IS DESIGNED TO INTERACT WITH THE LIGHT STRUCTURE COLOR GRADIANTS WILL BLEND TOGETHER THAT WILL RADIATE THROUGHOUT THE DESIGN & WILL GIVE A SENSE OF DEPTH & MOVEMENT TO THE MURAL -LIGHT MURAL- SKETCH DESIGN & COLOR GRADIANT LAYOUT Y 'S- it If f 7 w COLOR LAYOUT WILL BE A UNIQUE VARIENT SIMILAR GRADIATION OF COLORS FROM THE VISIBLE COLOR SPECTRUM.(COLORS WILL ALTER SLIGHTLY IN ACRYLIC PAINT PIGMENT) INNITIAL HAND DRAWN MURAL SKETCH AND LIGHT FRAME INSTALLATION LAYOUT. LIGHT BAR WILL HIGHLIGHT THE COLORS & TONES ACTIVATING THE MURALS GRADIANTS & TONES. -LIGHT MURAL- SKETCH DESIGN & COLOR GRADIANT LAYOUT COLOR LAYOUT WILL BE A UNIQUE VARIENT SIMILAR GRADIATION OF COLORS FROM THE VISIBLE COLOR SPECTRUM.(COLORS WILL ALTER SLIGHTLY IN ACRYLIC PAINT PIGMENT) INNITIAL HAND DRAWN MURAL SKETCH AND LIGHT FRAME INSTALLATION LAYOUT. LIGHT BAR WILL HIGHLIGHT THE COLORS B TONES ACTIVATING THE MURALS GRADIANTS & TONES. LIGHT BAR INSTALLATION EXAMPLES LIGHT BAR ON RIGHT CORNER WILL HIGHLIGHT WALL CREATING A UNIQUE LIGHT VARIATIONS. I LIGHT BAR INSTALLATION EXAMPLES v I, ` � ":�! BUSINESS ITEM NO. 3 City of La Qu i nta COMMUNITY SERVICES COMMISSION MEETING: June 11, 2018 STAFF REPORT AGENDA TITLE APPROVE SILVERROCK EVENT SITE - PHASE 1 ENHANCED PLAN RECOMMENDATION Approve SilverRock Event Site Phase 1 Enhanced plan. EXECUTIVE SUMMARY • City Council approved the SilverRock Specific Plan in July 2006, which includes a 35-acre public event site. • At their February 20, 2018 meeting, the Council establish an Ad Hoc SilverRock Event Site committee ("Committee") consisting of a Council Member, a Community Services Commissioner and a Planning Commissioner. • The Committee has held five formal meetings and multiple follow-up meetings between members and stakeholders to identify programming options and translate them into design concepts for consideration. • On May 21, 2018 a joint meeting of the Council, Community Services Commission, and Planning Commission was held to review those design concepts. • Based on input received at this meeting, the SilverRock Event Site - Phase 1 Enhanced Plan (Attachment 1) was created and staff is recommending approval of the plan. FISCAL IMPAC . Total project costs will be approximately $6 million. The project will be funded with $3.5 million in Quimby Funds, $100,000 in Art in Public Places Funds, and a proposed $2.4 million from Measure G Reserves. BACKGROUND/ANALYSIS In July 2006, City council approved the SilverRock Specific plan, which designates 35 acres as a special event space to accommodate art shows, festivals, corporate events, automobile shows, daily use and public parking. In November 2014, the Council approved a Development Agreement with the SilverRock Development Company to construct two hotels, a conference center, a new golf clubhouse and retail and resort residential uses adjacent to the event site. The Ad Hoc Event Site Committee also included representatives from Montage International, SilverRock Development Company and the La Quinta Arts Foundation (for two meetings). The Committee created a timeline that completes the SilverRock Event Site to accommodate the La Quinta Arts Foundations' 2020 Arts Festival. The Civic Center Campus will not be fully available during that time because of scheduled alternative transportation projects and concurrent street/storm water improvements. Some of the critical milestones of the SilverRock Event Site timeline include: • August 7, 2018 - City Council approve project plans • March 2019 - Begin construction • July 2019 - Plant Bermuda grass • September 2019 - Construction completed for the October winter over -seed • March 2020 - Landscape established and site ready for the Arts Festival The Committee established a master plan concept and prioritized amenities and needs for each phase of the project. Based on the $3.4 million project budget for phase one, it was determined the original concept would not be fully achievable. The additional $2.6 million estimated cost includes a restroom, enhanced lighting, fencing, parking, and the central water feature. In addition, the phase one enhanced plan has a concrete pad at the base of a sloped landscape to be used as a music area. To adhere to the schedule and have an item ready for Council consideration on August 7, the Community Services, Finance Advisory, and Planning Commissions are being asked to make a recommendation on the plan in light of the Committee's work and input received at the joint meeting. ALTERNATIVES The Commission could elect to not recommend approval of the event site, which would cause a delay and impede the City's ability to bring the event site to full use by March 2020. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. SilverRock - Phase 1 Enhanced with Temporary Building 2. SilverRock Modular Building Department Report "i 6 L•-p rt ir; -rli 0 EXISTING ILDI LAKE F i1 PUMP VAUL NEW STA5ILIZED Da TRAIL E ISTI L RESTROOI" I EXISTING ' - DG PATH PLANTING AREA 0 +2 / 8' WIDE PATHS CT11P +3' \ TUSF AREA I ) +2 / J WATER l C I FEATURE �) / l TUi;;r- AFi EA YJ �"�IVU vi A6 r ■■ -10' WIDE PATHS (TYP.) d4 FOUNTAIN 4 TR ,SH RECEPTACLE MADE TREE (TYP.) r'- 594M A PALM TREE (TYP) 1 1 _ FIRE ACCESS WITH C0NCf;;r=TE WALK � r r6 ir- \ �. A DESERT ACCENT ®®® TREEE (TYP.) °p TURF AREA � PLANTING AREA o BENCHES (TYP.) � ®® \ I RAISED CGNC%ETE ®® ®® PLANTING AREA I SY1�IE30� QTY. PLANTING AAA SLOPED 1( 1 EVENT LAWN ��+2 �! i o RETENTION I I 38 i+{) I l I 0 5ASIN/ 2 \ OVERFLOW PARKING 0 -1 10 i �— -- c l +3 I I TEMPORARY PARIGING/FUTURE 1 2 8 _ — — — — DEVELOPMENT O l � l OVER FLOW PA ING o WATER FEATURE ARKING LOT W/ C ASS II ROAD AND ST ILIZED Dj3. TRASH RECEPTACLE r cco SLOPE TO REMAIN ° NATIVE o o SEWER C-CMECTIOIN o ° 0 SILVERRO CK VENUE SITE PHASE I ENHANCED LA QUINTA, CALIFORNIA - O CONCRETE APPROACH STD. DESCRIPTION SHADE TREE DESERT ACCENT TREE PALM TREE L IGHIT POLE LOCATION ELECTRICAL PULL BOX FOR FUTURE ART NODE (-I A5;A 11 PnAr-) A < G; TASULATION TURF AREA BASE I TYPE I � I IMPROVED CLASS PAVED RED W/ 5' W. CONC. PATH 11 BASE 2ro' CL II ROAD EASE MAIN CE ROAD AND / DECOMPOSED GRANITE ACC SS FOR OVEmFLOW PARKING 0/ 5' W. CONC. PATH PA LOT 2 W/ / NATIVE SOIL DROF OFF AREA CL II ROAD 5 AND OVERFLOW AREA ST I L I ZED Dom. 5T0 TEMPORAR,1' ADA PARKING (TYP.) PARKING LOT / -51KE RAr- -FUTUi;RE ELE ICAL PULL BO / PA>RGING LOT 2 W/ / CLASS II ROAD �ND STA5ILIZED D / Ole / CONCRETE DRIVE APPROACH PER CITY STD. SOIL STOCK PILE AREEA 0' 60' 120' lam' SCALE: P=60'-m" LOCATION QUANTITY PARK 210 PARK 330 RETENTION 592 5AS IN TOTAL 1,132 HERMANN DESIGN GROUP 77-899 WOLF RD. SUITE 102 PALM DESERT, CA 92211 LIC# 2754, EXP 04/30/18 PH. (760) 777-9131 FAX (760) 777-9132 :�AiE 6/6/:20Ia City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: June 5, 2018 DEPARTMENTAL REPORT ITEM NO. I SUBJECT: DISCUSS SILVERROCK EVENT SITE MODULAR BUILDING In 2017, the City was exploring building options for the temporary clubhouse at SilverRock. While SilverRock Development Company (SDC) must provide the temporary clubhouse, City staff was seeking alternatives to the typical modular trailers. This research surfaced a modular building designed by Giorgio Borruso Design of Marina Del Rey (borrusodesign.com); this firm designs modular structures that fashion designers use for pop-up retail outlets. Staff obtained a quote to purchase a 3,500 square foot building with ADA compliant ramps, access and restrooms for $1,300,000 (a cost comparable to a site built structure that is constructed per prevailing wage requirements). As the temporary club location and configuration evolved, however, SDC pursued other options (continued use the Ahmanson Ranch House). The company that transports and assembles the Giorgio Borruso Design modular structure (Giovanni Alongi of Alongi ebenisterie et GC inc) (talongi.com) contacted staff last week and inquired about the City's interest in a modular building they own; a client purchased this structure for temporary office and meeting space in downtown Austin, Texas and had an immediate need to relocate the building (Attachment 1). Mr. Alongi offered to refurbish and sell the building for $265,000; it would cost an additional $135,000 to transport and install the structure. Staff is seeking Council interest in using this structure at the SilverRock event space. Its current configuration is an open module with no restrooms; however, it would come with the handicap ramps, HVAC, and some interior finishes. Mr. Giovanni also states that this building meets all California earthquake and building codes. If Council is interested, staff would obtain additional details regarding the building, its specifications and site requirements. This would then be presented to Council at the June 19 meeting. This purchase would be included in the SilverRock Event Space budget. Attachment 1: Modular building photo Jƒ\ � � �� POWER POINTS COMMUNITY SERVICES COMMISSION MEETING DUNE 11, 2018 Community Services Commission June 11, 2018 V GEM of the DESERT -- -- Fl Community Services Commission Meeting - June 11, 2018 R1- Facilities Update (Robert Ambriz, Parks Superintendent) p,�+ . � P� 4 GEM o the DESERT ---�� Community Services Commission Meeting - June 11, 2018 R2 - Makerspace Update (Christina Calderon, Community Resources Manager) &A"U404 - r_1�f GEM of the DESERT -- Community Services Commission Meeting - June 11, 2018 R3 - Vacant Commissioner Update (Chris Escobedo, Community Resources Director) 1 �.IN � �., 1. GEM of the DESERT -- Community Services Commission Meeting -June 11, 2018 B1 - Approve Summer Schedule GEM ofthe Aoki- 't Community Services Commission it Meeting - June 11, 2018 B2 - Approve APP Funding (Christina Calderon, Community Resources Manager) ...... ...... f1 GEM of the DESERT -- I� r �s ki I Aw. Y r w •+ Avenida La Fonda 1 r • N 03 P r 111 i 111 V- F� 'A co n i m 1> 0 0UD A , „ R c ' to I A yo G p y r+� v ;� Galle Estado y _ iY ELL John Cuevas V. Aob�- Community Services Commission Meeting - June 11, 2018 � B3 - Recommend Event Site ji (Chris Escobedo, Community Resources Director) f GEM of the DESERT -- SilverRock Event Site Timeline • August 7, 2018 — Council approve project plans • March 2019 — Begin construction • July 2019 — Plant Bermuda grass • September 2019 — Construction complete for October over -seed 0 • March 2020 — Landscape established & ready for arts festival SILVER ROCK VENUE SITE PHAENHANCED GEN smWl Orr. DESCMPriou y woos n� �O G.NR. K{iR n4F A L�IILM O ♦ 6IC11OC.�L f1LL OP% FGR MIFE ARP NOO! �Y m i 100- :t SA I �lw .;l.