The URL can be used to link to this page

2018 10 08 CSCteW Kra ao — GEM of the DESERT Commission agendas and staff reports are available on the City's web page: www.laquintaca.gov COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, OCTOBER 8, 2018 CALL TO ORDER ROLL CALL: Commissioners: Blakeley, Chiapperini, Marley, Quill, and Wyler PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). REPORTS AND INFORMATIONAL ITEMS 1. FACILITIES REPORT - VERBAL 2. NATIONAL FITNESS CAMPAIGN UPDATE 3. COMMUNITY PROGRAMS AND WELLNESS QUARTERLY REPORT - JULY THROUGH SEPTEMBER 4. LA QUINTA ART ALLEY PROJECT UPDATE STUDY SESSION 1. ART MAINTENANCE REQUEST FOR PROPOSALS (RFP) 2. TRAFFIC SIGNAL CONTROL BOX ART REQUEST FOR PROPOSALS (RFP) BUSINESS SESSION (MOTION REQUIRED) 1. APPROVE CANCELLATION OF THE NOVEMBER 12, 2018 MEETING CONSENT CALENDAR (MOTION REQUIRED) 1. APPROVE MINUTES OF SEPTEMBER 10, 2018 COMMUNITY SERVICES COMMISSION AGENDA OCTOBER 8, 2018 COMMISSIONER'S ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on November 12, 2018, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 4, 2018. DATED: October 4, 2018 LISA CHAUDHRY, Co unity Services Commission Secretary City of La Quinta, C lifor Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760- 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION AGENDA OCTOBER 8, 2018 ❑ o S S Commun July sty Programs & Wellness Report - GEM ofrhe DESERT — — Julyi, 018-September3O, 018 17933 239 $5,992 67282 $121420 Programs I August 20S7 0 01 239 S )) �s,208 S Fitness 6140S $91S7S September 41%UMINP ❑ o S 1782 148 $8,430 -it I S7480 S $87 06 Amount served rV70, Amount of classes/events/rentals NIO Revenue generated Events July August Summer Golf Tour • La Quinta Resort & Club - 41 • Siverrock Resort - 44 • Westin Mission Hills Golf Resort - 38 • La Quinta Country Club - 43 • Indian Wells Country Club - 48 • Classic Club - 36 • PGA West Nicklaus -SO • PGA West Stadium - SO • Awards Banquet - 45 July 11 0 S 7SS 21 $21093 Rentals August Soo 0 01 7 $)) $1?SSO September 9/11 Candlelight Vigil 200 September D ❑ S 3,450 69 $37074 Amount served Amount of classes/events/rentals Revenue generated Fitness Center - Detail Saturday Visits Sunday Visits 250 -------------------------------------------------------------------------------- 200 --------------------------------------------------------------------------- 200 150 ----- -- -- ------ --- ------------- -- ------------- o � 100 ------ -- -- ----- 100 ----- -- -- ------ ------ ------ c c �o m d m 50 ----------- ----- --- ----- --- July August September July August September 0 6:30-9am 9-11 am 11am-1pm 6:30-9am 9-11 am 11am-1pm Fitness Center - Passes Fitness Center - Visits ' 7000 i ------------------------------------------------------------------------------ 6000 ________-------------- ----------------------------------- ____ ' 5000 ____________ _____________________ _______________________ _______________ 4-0 4000 ----------- ------------------- -------------------- ------------- M a 3000 ' --------- ----------------- ----------------- ------------ 2000 -------- -------------- --------------- ----------- E 1000 ____________ _________ I i i i i 0 - - - - - - - - - - - - - - - - - - - 0 100 200 300 400 July August September 0 Daily Passes Sold Memberships Sold 0 Member Visits Monthly Revenue & Participation 25000 --------------------------------------------------------------------- 1 --------------------------------------------------------------------- . 20000 ____________________________________________________________________________________________________________ 15000 L-------------------------------------------------------------------- ;____________________________________________________________________ •1 1 •1• �n�� I___________________________________________________________________ _______________________________________________________________� 5000 0 F_________________________________________________________________________________________________________________________________________� Jul Aug Total Reveune Total Participation Sep This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2017/18 operating year. BUSINESS SESSION ITEM NO. 1 City of La Quints COMMISSION MEETING: October 8, 2018 STAFF REPORT AGENDA TITLE: APPROVE CANCELLATION OF THE NOVEMBER 12, 2018 COMMUNITY SERVICES COMMISSION MEETING DUE TO THE HOLIDAY Kr-LUMMENDA 1 i0P Approve the cancellation of the November 12, 2018 Community Services Commission meeting. BACKGROUND/ANALYSIS The next Community Services Commission (Commission) meeting is scheduled for November 12, 2018 which is a City observed holiday (Veteran's Day). Due to the holiday and absence of items requiring Commission action, staff recommends cancelling the November Community Services Commission meeting. ALTERNATIVES Reschedule the Community Services Commission November meeting to the next business day, Tuesday, November 13, 2018. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director CONSENT CALENDAR ITEM NO. 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER 10, 2018 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:31 p.m. by Chair Chiapperini. ROLL CALL PRESENT: Commissioners Blakeley, Marley, Quill, Wyler and Chair Chiapperini PLEDGE OF ALLEGIANCE Commissioner Quill led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. INTRODUCTIONS: a. SHARLA FOX, MUSEUM MANAGER b. LISA BAIZ, LIBRARIAN c. MICHELE MCNEILLY, MAKERSPACE SUPERVISOR 2. CITY EXPERIENCES 2018/19 Presented by Jaime Torres, Community Resources Analyst REPORTS AND INFORMATIONAL ITEMS 1. FACILITY UPDATES Presented by Robert Ambriz, Parks Superintendent • LED Light Conversion Project continues • Field lights • Pickleball courts - new seating area & lighting installed • Fritz Burns Skatepark Project to commence after installation of cell tower Presented by Steve Howlett, Facilities Director • X Park 2. Fritz BURNS PARK Presented by Robert Ambriz, Parks Superintendent • Splashpad • Year-round pooling heating o Factors to consider: increased operating costs, liability & in-house or contract 3. NATIONAL FITNESS COURT (NFC) OPENING Presented by Christina Calderon, Community Resources Manager COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2018 4. COMMUNITY PROGRAMS AND WELLNESS QUARTERLY REPORT - APRIL THROUGH JUNE Presented by Christina Calderon, Community Resources Manager • New membership fees effective January 2019 5. SILVERROCK EVENT SITE UPDATE Presented by Steve Howlett, Facilities Director STUDY SESSION 1. 2018 FACILITIES TOUR Presented by Robert Ambriz, Parks Superintendent • Blakeley - October 27, 10 a.m. - 12 noon • Wyler - October 27, 8 a.m. - 10 a.m. • Quill - October 27, 10 a.m. - 12 noon • Chiapperini - November 3, 8 a.m. - 10 a.m. BUSINESS SESSION (MOTION REQUIRED) 1. ELECT A CHAIRPERSON Presented by Chris Escobedo, Community Resources Director MOTION - A motion was made and seconded by Commissioners Blakeley/Marley to postpone the election of a Chairperson to the Community Services Commission until the vacancy is official. Motion passed unanimously. 2. ELECT A VICE -CHAIRPERSON Presented by Chris Escobedo, Community Resources Director MOTION - A motion was made and seconded by Commissioners Blakeley/Marley to postpone the election for Vice -Chairperson to the Community Services Commission until the vacancy is official. Motion passed unanimously. 3. APPOINT A COMMISSIONER TO ASSIST AT THE CHRISTMAS TREE LIGHTING EVENT MOTION - A motion was made and seconded by Commissioners Wyler/Blakeley to appoint Commissioner Marley to assist at the Christmas Tree Lighting Event. Motion passed unanimously. CONSENT CALENDAR 1. APPROVE MINUTES OF JUNE 11, 2018 MOTION - A motion was made and seconded by Commissioners Quill/Chiapperini to approve the June 11, 2018 minutes as submitted. Motion passes: 4 ayes, 1 abstain (Blakeley). COMMISSIONER'S ITEMS Events attended: COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2018 Blakeley - Quill - Marley - Wyler - Chiapperini - ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Marley/Wyler to adjourn the meeting at 7:04 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES SEPTEMBER 10, 2018 HAND OUTS COMMUNITY SERVICES COMMISSION MEETING OCTOBER 8, 2018 FITNESS ON! L NATIONAL FITNESS COURT IS COMING TO ■ LA QUINTAI, A FUN AND FREE WAY TO WORK OUT WHILE BEING OUTDOORS! SATURDAY, OCTOBER 20 NATIONAL FITNESS • , AM CAMPAIGN FITNESS COURT LA QUINTA PARK oca oa�&(v GEM of the DESERT POWER POINTS COMMUNITY SERVICES COMMISSION MEETING OCTOBER 8, 2018 Community Services Commission Meeting ' Jh October 8, 2018 Community Service Commission R1 - Facilities Report r y i V 3 rA r_p Community Service Commission R2 - National Fitness Campaign Update 01 WIT - CAS. Aw , IIIII�I a Community Service Commission R3 - Community Programs & Wellness Quarterly Report i i orb fir, ti•.,.� Ir <q�, . CAS. July 1, 2018 -September 30, 2018 Programs July August September J& 1,933 J& 2,057 J& 1,782 6❑q 239 ❑ ❑ 239 ❑ ❑ 148 O$ $5,992 0 $5,208 $8,430 J& 6,282 O$ $12,420 Fitness 6,405 O$ $9,575 J& 5,480 $8,406 A& Amoun[served f4� Amau fclesse/ewe Vr ntsls O Revenue yene�s[ed Events July August j" Summer Golf Tour • La Quinta Resort & Club - 41 • Siverrock Resort - 44 • Westin Mission Hills Golf Resort - 38 • LaQuintaCountry Club -43 • Indian Wells Country Club - 48 • Classic Club - 36 • PGA West Nicklaus - 50 • PGA West Stadium - 50 • Awards Banquet - 45 July JU 755 ❑ ❑ 21 (M $2,093 Rentals August J" 500 ❑❑ 7 O$ $1,550 September JU 9/11 Candlelight Vigil 200 September 3,450 ❑ ❑ 69 TO $$3,074 �AlllO�nt aPYVHl � Amount of classestevents/rentals O Revenuegene�ated Fitness Center - Detail Monthly Revenue & Participation Saturday Visits Sunday Visits 0 250 200 15D m a 100 50 0 July August Sept—ber �6,30-9am N9-11am 011am-lpm 20C 0 c m 4 July August September ■6,30-9am 9-11arn ■11am-1pm Fitness Center - Passes Fitness Center - Visits 7000 6000 5000 4000 3wo 2000 1000 0 0 100 200 300 400 Daily Passes Sold 0 Memberships Sold July August September ■ Member Visits Jul Aug Sep Total Reveune E Total Participation This chart sill be updated with monthly data poi nts to reflect the total revenue and participatiu, fpr that month, As each month is added, the duty will show the trend foi the 2017/18 operating year, Community Service Commission R4 - La Quinta Art Alley Project Update y a / -C-e , MOST RECENT LARGE SCALE INSTALLATION EXAMPLE OPTICAL BEACON INSTALLATION-2016)-COMMISSIONED BY- EMPIRE POLO GROUNDS -CA INSTALLATION REACHES 35ET IN HEIGHT. MATERIALS STEEL & WOOD PANELING WERE USED IN CONSTRUCTION. PIECE 1S DESIGNED WITH NEON GLOWING PAINT THAT TRANSITIONS FROM DAY TO NIGHT. PROJECT MANAGEMENT THROUGHOUT MY CAREER IVE SEEN GIVEN THE OPPORTUNITY TO CREATE ART INSTALLATIONS & WORK ON LARGE SCALE INSTALLATIONS FOR MAJOR FESTIVALS & INSTITUTIONS. GAINING THE RIGHT SKILL SETS & ABILITIES THROUGHOUT THE YEARS TO HANDLE PROJECTS OF THIS SCALE IN A SAFE & PROFESSIONAL MANNER.B MANAGE ALL ASPECTS OF MY PROJECT KITH CLARITY AN➢ INTENT THROUGHOUT EACH PROJECTS PROCESS. LA WUINTA LIBRARY MURAL -PROJECT OVERVIEW FULL BACK WALL These are the 4 options that I will be giving myself to ensure visibility. depending nn visi hty from creation s adion, Signature will be one of These locations on mural sketch. COLOR PALETTE Artist: John Cuervas AIN Community Service Commission S1 - Art Maintenance Request for Proposals (RFP) s „ r y i V 3 rA r_p fir• �r•-rt • CAS. PUBLIC ART PRESER VA TION RFP The City of La Qulnta requested proposals from qualified firms for the maintenance and conservation of the City's public art collection. The City strives to enhance the quality of life for all residents through cultural arts. ' RFP Published August IS * Scope of work: - Art Maintenance Artist List Review Proposed Projec Art Guidelines - Art Preservation * 3 Firms Responded * Interviews Upcoming i-Mile. Fj Q Community Service Commission 131 - Approve Cancellation of the November 12, 2018 Meeting h Jh • Next regular meeting falls on a holiday (Veteran's Day) • No action items • RESO 2006-102 "...such meeting shall be held at the same hour on the next succeeding day..." 0"v Community Service Commission Cl - Approve Minutes of September 10, 2018 s „ y A 1, y4, jr 01 CAS. ' CALIFORNIA r