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2019 01 14 CSC— GEM of the DESERT Commission agendas and staff reports are available on the City's web page: www.laquintaca.gov COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, JANUARY 14, 2019 CALL TO ORDER ROLL CALL: Commissioners: Blakeley, Marley, Quill, Wyler and Chair Chiapperini PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). DEPARTMENT REPORTS 1. FACILITIES REPORT - VERBAL 2. COMMUNITY PROGRAMS AND WELLNESS QUARTERLY REPORT - OCTOBER THROUGH DECEMBER 2018 3. ART IN LA QUINTA UPDATE 4. ART MAINTENANCE UPDATE STUDY SESSION 1. COMMISSION ROLES AND RESPONSIBILITIES 2. KEEP YOUTH ACTIVE INITIATIVE - CHILDREN'S OUTDOOR BILL OF RIGHTS BUSINESS SESSION (MOTION REQUIRED) 1. APPROVE REQUEST FOR PROPOSALS (RFP) - FRONTIER WALL MURAL ART 2. APPOINT TWO (2) COMMISSIONERS TO SERVE ON THE CIVIC CENTER ART PURCHASE AD HOC COMMITTEE CONSENT CALENDAR (MOTION REQUIRED) 1. APPROVE MINUTES OF DECEMBER 10, 2018 COMMUNITY SERVICES COMMISSION AGENDA JANUARY 14, 2019 COMMISSIONER'S ITEMS CITY ANNUAL COMMUNITY WORKSHOP ADJOURNMENT The next regular meeting of the Community Services Commission will be held on February 11, 2019, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Community Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 10, 2019. DATED: January 10, 2019 LISA CHAUDHRY, Co uni y Services Commission Secretary City of La Quinta, C lifor Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760- 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION AGENDA JANUARY 14, 2019 October 1, 2018 - December 31, 2018 October JU 2,024 ❑ ❑ 295 O$ $11,021 5,970 O $9,480 Programs November J440 1,807 G•'9 240 $9,792 Fitness 5,360 O $9,650 December J41 1,439 G:9 191 $7,962 4,621 JU Amount served 9 Amount of classes/events/rentals O Revenue generated Events October JI-t Street Food Cinema 500 National Fitness Court 200 October J&-% 3,500 94 November J440 Veterans Recognition 600 Sunset Hours 250 Brew in LQ 800 Rentals November 37200 92 Dece m be r JI-t Tree Lighting Ceremony 2,500 GEM MINE TRAIN HIDE December JU 2,575 0 50 J" Amount served ❑ ❑ Amount of classes/events/rentals W Revenue generated Fitness Center - Detail Saturday Visits 200-------------------------------------------------------------------------------- 100 --- 0 -- - - -- October 6:30-9am November December 9-11 am 11 am-1 pm Fitness Center - Passes L •� Age U 01 "75 130 rl m �. a 0 100 200 300 400 0 Daily Passes Sold Memberships Sold Sunday Visits 200--------------------------------------------------------------------------- 100 ---- 6:30-9am ---- --- - ----- - --- - ----- ---- October November December 9-1lam E 11 am-1 pm Fitness Center - Visits 6000--------- •' •------------------------------------------------------------ 5000 ----- 4000 ----- c M 3000 ------ Q 2000 ----- 1000 ----- 0 --- October November December Member Visits Monthly Revenue & Participation 30000 ;-------- --------------------------- ---------------------------- 1 1 • • 1 20000 F--------------------------------- --------------------------------------------------------------------- i i •' I!p 1 • 10000---------------- ----- 0 k-------------- ---------------------------------- --------------- Jul Aug Sep Oct Nov Dec Total Reveune 0 Total Participation This chart will be updated with monthly data points to reflect the total revenue and participation for that month. As each month is added, the data will show the trend for the 2017/18 operating year. *The decrease in revenue is due to reduced sales in Facility Rentals, Fitness Passes & Memberships, and Wellness Center classes. Monthly attendance numbers reflect overall participation totals for free services and programs along with paid class programs. W r",, I - - .. V-w -P li I :r ...... .... Ar IL PD L: 1L Hal Jp:" r 'S..L I JL r- Or LL: L- . ..... . . ..... .'III.... ... A 1-3 L I :A IS N or4rialrt: 161 [T! 4 IPFJJ- I r!7.! E-1 1�i 5- i.r ®r dE c -4 W sIL El O co U co v � .N N LL O N i O N U m O O O +�+ O U M E f6 Jci U F ,ik Os r-I O N Os O r-I H O i U ra L � f6 � O LL oll ), O L � N c � 0 H a� v cam. G J o u V a „ a t: ANY �� r 0� m m n 0 L m" N 0 a 0 4 Q _ fir" � � . ■ L B OR L i k t ti IL IY fAL s { ♦ r � • a � -- IS � y, m + W w �w y `m ' Permanent Art Pads Temporary An Pads . aT 'a I r t' ■ { 1�� AVENIa�_BER�AS�, - . l n K a mi City of La Quinta CITY COUNCIL MEETING STAFF REPORT January 15, 2019 BUSINESS SESSION ITEM NO. 1 AGENDA TITLE: AUTHORIZE SUBMISSION OF A REQUEST FOR PROPOSALS TO DESIGN AND PAINT ART MURALS ON THE CITY -OWNED WALL ADJACENT TO THE FRONTIER BUILDING. RECOMMENDATION Distribute a Request for Proposals to design and paint art murals on the City - owned wall adjacent to the Frontier Building. EXECUTIVE SUMMARY • The January 2018 Community Workshop listed expanding the City's portfolio of art as a priority. • This is an opportunity to expand the City's Art in Public Places (APP) Program, which is a program that the Community Services Commission reviews. • Art would be commissioned along the eastern wall adjacent to the Frontier building. • Distribution of a Request for Proposals (RFP) for art mural design at this location would initiate this project. FISCAL IMPACT Approximate project costs that will be included for the RFP will be $2,500- $5,000 paid from the APP fund (207-0000-74800). BACKGROUND/ANALYSIS In January 2018, the City hosted a Community Workshop to engage with the community on developing projects and receive feedback. One topic that staff presented was expanding the City's art portfolio. Ideas focused on art installations in designated areas in the south La Quinta corridor to enhance the area's cultural character. This project was tied as the number 2 top priority for the City. In 2018, Staff implemented murals by phases. Phase one is currently in progress and features two murals at the Library. Phase two will feature the mural on the eastern wall adjacent to the Frontier building. The site will connect cultural assets in Old Town with the Civic Center Campus. Once proposals are received and reviewed, a subsequent request to Commission to select the most competitive mural will be submitted. Staff is seeking the Commission's recommendation to distribute an RFP to design and install a mural on the City -owned wall adjacent to the Frontier building. ALTERNATIVES Approve/modify recommendation to distribution of an RFP for the art mural on the City -owned wall adjacent to the Frontier Building. Prepared by: Jaime Torres, Community Resources Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Wall for future mural City of La Quinta CITY COUNCIL MEETING STAFF REPORT January 14, 2019 BUSINESS SESSION ITEM NO. 2 AGENDA TIT' E: APPOINT TWO COMMISSIONERS TO THE CIVIC CENTER ART PURCHASE COMMITTEE RECOMMENDATION Appoint two Commissioners to the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival. EXECUTIVE SUMMARY The Civic Center Art Purchase Committee (Committee) selects artwork from the La Quinta Arts Festival (Festival). The availability of original artwork provides an opportunity to purchase unique pieces for the City's Art in Public Places collection. Staff recommends the appointment of two Community Services Commissioners (Commissioners) to the Committee. FISCAL IMPACT An amount of $10,000 has been budgeted in the Art Purchase Account (270- 0000-74800). BACKGROUND/ANALYSIS The Festival will be held from March 7 through March 10, 2019 at the Civic Center Campus. Since 1989, the City has selected artwork from the Festival to display at City facilities. The Committee, comprised of two Council Members and two Commissioners, view and select artwork at the Festival for purchase. In 2017, Commissioners Wyler and Van Horn served on the Committee. Historically, the Committee has met on the first day of the Festival to select artwork. The artwork is delivered to the City after the Festival. RNATIVEe - None. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director CONSENT CALENDAR ITEM NO. 1 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, DECEMBER 10, 2018 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Chiapperini. ROLL CALL PRESENT: Commissioners Blakeley, Marley, Quill, Wyler and Chair Chiapperini ABSENT: Commissioner Marley PLEDGE OF ALLEGIANCE Commissioner Quill led the Commission in the Pledge of Allegiance. <<<Commissioner Marley arrived at 5:32 p.m. and was present for the remainder of the meeting>>> PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA REPORTS AND INFORMATIONAL ITEMS 1. SILVERROCK VENUE SITE MASTER PLAN REVIEW Presented by Steve Howlett, Facilities Director and Chris Hermann, President/CEO of Hermann Design Group, Inc. • Operational costs • Hours of operation • Noise abatement test completed • Food truck friendly • 24 hr. security to be provided by Montage / Pendry Commissioner Quill suggested the installation of picnic tables. Commissioner Marley encourages staff to increase City facilities marketing efforts. 2. FACILITY REPORT Presented by Robert Ambriz, Parks Superintendent • Facilities tour • Fritz burns pool update o Staff recommendation going to Council December 18 meeting 3. ART IN LA QUINTA Presented by Christina Calderon, Community Resources Manager • Library murals o To be completed by late December o Staff is preparing Art in installation RFP for Frontier Wall • Pedestals COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 10, 2018 o City acquired two (2) sculptures to be installed at parking island end caps on La Fonda between Avenida Bermudas and Desert Club o Art pads within parking island to display rotating art pieces o Decorative pots/planters were installed as temporary placeholders STUDY SESSION 1. DESERT X Presented by Jenny Gil, Executive Director and Tia Vanich, Executive Producer • First expedition was 2017 • Nine (9) Coachella Valley cities invited to support program • World renowned artist are invited to tour the valley for art installation consideration Commission reached a consensus in support of the proposed Desert X program and for staff to negotiate financial contribution up to $50,000. Commission's recommendation is to be presented to Council. BUSINESS SESSION (MOTION REQUIRED) 1. RECOMMEND TO COUNCIL A RECIPIENT FOR THE 2019 SENIOR INSPIRATION AWARD (SIA) Presented by Christina Calderon, Community Resources Manager MOTION - A motion was made and seconded by Commissioners Quill/Chiapperini to recommend to Council Juan Salas as the recipient for the 2019 Senior Inspiration Award. Motion passes: 3 ayes (Quill, Chiapperini, Marley), 2 noes (Blakeley, Wyler) CONSENT CALENDAR 1. APPROVE MINUTES OF OCTOBER 8, 2018 MOTION - A motion was made and seconded by Commissioners Blakeley/Marley to approve the October 8, 2018 minutes as submitted. Motion passed unanimously. COMMISSIONER'S ITEMS Events attended: Chair Chiapperini attended the Tree Lighting Ceremony on December 7. Commissioner Blakeley attended the Veterans Recognition Ceremony on November 11. Commissioner Marley attended the Tree Lighting Ceremony on December 7. Commissioner Quill attended Calle Tecate Parking Workshop on November 14, and Old Town Artisan Studios'(OTAS) Gingerbread Lane on December 1. Commissioner Quill commended the City and its leadership for the installation of a new restroom, shade structure, and water station at the trails parking lot. Commissioner Wyler attended the Veterans Recognition Ceremony and OTAS Veterans Program on November 11, OTAS Gingerbread Lane on December 1 and 8, Calle Tecate Parking Workshop on November 14, Brew in LQ on November 17, and the Tree Lighting Ceremony on December 7. COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 10, 2018 Commissioner Chiapperini stated that the Commission was not apprised of the Ironman 70.3 Indian Wells La Quinta Triathlon (Triathlon) other than the information provided to the public. Commissioner Marley interested if the City will conduct/procure an economic impact report to identify if any boost for local business and national exposure for the City. Commissioner Blakeley expressed concern regarding Cove traffic the limitation of resident golf cart use during the proposed Desert X program. Commissioner Quill recommended that Staff post in the GEM a reminder to residents to trim/remove dead trees. Commission reached a consensus to discussed in the January meeting the development of a Youth Keep Active Initiative. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blakeley/Marley to adjourn the meeting at 7:31 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES DECEMBER 10, 2018 HAND OUTS COMMUNITY SERVICES COMMISSION MEETING JANUARY 1, 2019 City of La Quinta Art in Public Places (Fund 270) FY 2017/18 The Art in Public Places fund is used to account for fees paid in lieu of acquisition, installation, replacement, maintenance and repair of approved art works at approved sites. The fees are refundable if not expended or committed within two years. Beginning Ending Fund Balance Fund Balance Account Description at 7/1/2017 As of 6/30/2018 at 6/30/2018 Revenues & Other Sources: Developer fees 32,607 Interest income 4,034 Reimbursements 6,750 Total Sources $ 43,391 Expenditures & Other Uses Art Purchases 70,012 Maintenance of Public Art 14,686 Project Administration - Transfers Out for Construction Art Project - Total Uses 84,699 Total Available $ 550,334 1 $ (41,308)1 $ 509,026 Two Year Test Using First In First Out Method Beginning Revenues Summary of Funds Fund Balance Collected Expenditures Committed Unspent June 30, 2014 677,886 99,190 86,993 271,307 418,776 June 30, 2015 682,810 115,356 110,432 253,768 433,966 June 30, 2016 682,810 47,187 163,012 529,000 37,985 June 30, 2017 566,985 47,660 64,312 522,000 28,333 June 30, 2018 1 550,334 1 43,391 1 84,699 1 522,000 12,974 Total Revenue For Last Five Years 1 1 $ 352,784 1 $ 509,448 1 $ 2,098,075 Result : Two Year Spent or Committed Test Met Future commitments for unspent funds are detailed below. lArt in Public Places Expenses and Future Commitments Capital Projects and Expenses FY 17/18 Expenses Committed % Complete % funded with fee Sculpture Restorations and Maintenance 14,008 100% 100% Acknowledgement Plaques and Signs 678 100% 100% Veterans Monument Upgrades/Expansion 49,920 100% 100% Art Plaques 13,551 100% 100% Thetford & Shavin Art Enterprise LLC - Commissioned Art 3,750 100% 100% Dolan Geiman Inc. - League Bench 2,792 100% 100% FY 2018/19 Budget for Art Purchases and Maintenance 122,000 2% 100% FY 2018/19 New CIP - SilverRock Event Space 100,000 0% 3% FY 2018/19 New CIP - La q_uinta Village Complete Streets 95,000 0% 23% FY 2018/19 New CIP - Jefferson/Avenue 53 Roundabout 5,000 0% 0.28% Carryovers for Capital Projects - Dune Palms Bridge 200,000 0% 1% Total 84,699 1 522,000 ta (2aiwra CALIFORMTA January 8, 2019 Dear Commissioner, The City of La Quinta would like to wish you a Happy New Year and thank you for your dedicated service and remarkable commitment to our community. I'd like to take this opportunity to remind you that the Clerk's Office staff is always available as a resource to you, in addition to your department staff liaison, should you ever need guidance and assistance. As public servants, we all have a responsibility to maintain the highest standards of ethical conduct in our official duties, and I'd like to provide you with a few key reminders: Meetings must be Open and Public (Brown Act - Government Code Sections 54950 - 54963) A meeting is defined as any gathering of a quorum of the Commission to discuss or transact business under the body's jurisdiction. Serial meetings are prohibited. Serial meetings are ones which typically consist of a series of communications, each of which involves less than a quorum of the Commission, but which taken as a whole involves a majority of Commissioners. For example, in a five -member Commission, if Commissioner A talks to Commissioner B who then talks to Commissioner C, then a serial meeting has occurred. Attendance at conferences, social and ceremonial events, where no business of the Commission is discussed are not deemed to be a meeting. City Commissions are governed by the attached Rules of Procedure for Council Meetings (Resolution 2015-023) • Adding Items to a Future Agenda (Section 2.9) An item may be placed on a future agenda by any of the following methods: a) Items for discussion only, no action, no staff report - a Commissioner may request that a matter requiring significant discussion be placed on a future agenda under the COMMISSIONERS' ITEMS section either during a Commission meeting or by contacting the department liaison with the item title and desired meeting date. The requesting Commissioner has the option to prepare a short report to be included in the agenda packet provided the agenda production deadlines are met. ta (2aixra CALIFORNIA - b) Items for discussion and/or vote requiring a staff report - a Commissioner who wishes to place a matter on a future agenda that requires staff research, analysis and/or report(s) or a vote to commit City resources shall first bring the matter to the Commission as noted in section (a) above and obtain Commission consensus to direct staff to move forward and place the item on a future agenda. The Commission shall not take action on the matter itself. c) By the Commission Chair or Department Director. If a majority of the Commission reaches a consensus for an item to be forwarded for Council consideration, staff will schedule it accordingly. In addition, any Commissioner may directly address the City Council in writing, or during Council meetings, under the PUBLIC COMMENT section of the agenda, and inform them on items of interest to the public. If deemed appropriate, Council may direct that the communication be made instead either to the City Manager or other appropriate staff member dependent on the subject matter. • Conflict of Interest (Section 4.7) The Political Reform Act [sometimes known as the state Conflict of Interest Law that is overseen and enforced by the state Fair Political Practices Commission (FPPC)] requires officials at all levels of government to publicly disclose their private economic interests and to disqualify themselves from participating in decision - making on items in which they may have a financial interest. Conflict of Interest rules exist to reinforce public confidence that City Officials, employees, and Commissioners are acting in the best interest of the public, and not in furtherance of their own self -interests. As a general rule, Commissioners should avoid situations where their official actions may affect or appear to affect their private interests, financial or otherwise. If a Commissioner has a conflict of interest, the Political Reform Act requires the Commissioner to disqualify himself/herself from making or participating in a governmental decision or using his/her official position to influence or attempt to influence a governmental decision. It is the personal responsibility of each Commissioner to abide by the Act, and violations of this law may be criminally prosecuted. A Commissioner has a conflict of interest when he/she makes, participates in, or uses his/her official position to influence a governmental decision and any of the following applies: ta (2aiwra CALIFORMTA 1. It is foreseeable that the decision will affect the Commissioner's or the Commissioner's immediate family's economic interest; 2. The effect of the decision on the Commissioner's or the Commissioner's immediate family's economic interest will be material; 3. The effect of the decision on the Commissioner's or the Commissioner's immediate family's economic interest will be distinguishable from its effect on the public generally. • Abstentions and Failure to Vote (Section 7.2) Commissioners may abstain from voting only due to reasons of conflict of interest, and will be considered absent. Commissioners abstaining for reasons other than potential conflict of interest shall be counted as present for purposes of a quorum and such abstentions are counted with the majority. Absences (La Quinta Municipal Code Section 2.06.090) Commissioners who absent themselves from two consecutive regular meetings or absent themselves from a total of three regular meetings within any fiscal year, their office shall become vacant and shall be filled as any other vacancy. Commissioners may request advanced permission from Council to have their absence excused due to extenuating circumstances, or after -the -fact where such extenuating circumstance prevented the Commissioner from seeking advance permission. If such permission or excuse is granted by the Council, the absence shall not be counted toward the above -stated limitations on absences. Please do not hesitate to contact the Clerk's Office should you need additional information or have clarifying questions. Your enthusiasm for, and commitment to the City are greatly appreciated. We look forward to working with you in 2019. 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