2019 03 11 CSC— GEM of the DESERT
Commission agendas and staff reports are available
on the City's web page: www.laquintaca.gov
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING
MONDAY, MARCH 11, 2019
CALL TO ORDER
ROLL CALL: Commissioners: Blakeley, Marley, Wyler and Acting Chair Quill
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. The Commission values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
BUSINESS SESSION (MOTION REQUIRED)
1. APPOINT CHAIR
2. APPOINT VICE -CHAIR
3. APPROVE COLOR SELECTION FOR PLAYGROUND EQUIPMENT - DESERT PRIDE
AND MONTICELLO PARKS
DEPARTMENT REPORTS
1. FACILITIES REPORT - VERBAL
2. ART MAINTENANCE - LEBASSE INTRODUCTION
3. IRONMAN UPDATE
STUDY SESSION
1. GET OUT GET ACTIVE (GOGA) INITIATIVE
CONSENT CALENDAR (MOTION REQUIRED)
1. APPROVE MINUTES OF FEBRUARY 11, 2019
COMMISSIONER'S ITEMS
• 13T" ANNUAL LA QUINTA HOT ROD AND CUSTOM CAR SHOW
COMMUNITY SERVICES COMMISSION AGENDA MARCH 11, 2019
• DESERT YOUTH OLYMPICS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on April
8, 2019, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495
Calle Tampico, La Quinta, California, 92253.
DECLARATION OF POSTING
I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City
of La Quinta, do hereby declare that the foregoing agenda for the La Quinta
Community Services Commission meeting was posted on the City's website, near the
entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards
at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove
Post Office at 51-321 Avenida Bermudas, on March 11, 2019.
DATED: March 8, 2019
LISA CHAUDHRY, Co uni y Services Commission Secretary
City of La Quinta, C ifor
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the Community Resources office at 760-
777-7106, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
• If special electronic equipment is needed to make presentations to the Community
Services Commission, arrangements should be made in advance by contacting the
Community Services office at 760-777-7106. A one (1) week notice is required.
• If background material is to be presented to the Commissioners during a Commission
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must
be supplied to the Secretary for distribution. It is requested that this take place prior to
the beginning of the meeting.
• Any writings or documents provided to a majority of the Commissioners regarding any
item(s) on this agenda will be made available for public inspection at the Community
Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
COMMUNITY SERVICES COMMISSION AGENDA MARCH 11, 2019
BUSINESS SESSION NO. 1
City of La Qu i nta
COMMISSION MEETING: March 11, 2019
STAFF REPORT
WENDA TITLE APPOINT A CHAIRPERSON FOR THE COMMUNITY SERVICES
COMMISSION
RECOMMENDATION
Appoint a commissioner to serve as Chairperson for the Community Services
Commission
EXECUTIVE SUMMARY
• Chairperson/vice-chairperson vacancies occurring prior to July 1st may
be filled any time by majority vote of all commission members.
• A chairperson for the presides over the meetings and is selected by open
vote.
BACKGROUND/ANALYSIS
Voting Procedures: All actions require a majority vote or by a majority of
the quorum present. On the passage of every motion, the vote shall be taken
by voice or roll call as appropriate. The Interim Chairperson opens and closes
nominations to the Commission for Chairperson. The vote will be taken, and
the Chairperson will be elected.
Tie Votes: In the case of a tie vote, an additional motion is made which
obtains a majority vote to break the tie. If a tie vote results at a time when
less than all members are present, the matter shall automatically be continued
to the agenda of the next regular meeting, unless otherwise ordered by the
body.
ALTERNATIVES
The selection of a chairperson is necessary to meet the Municipal Code
requirements to effectively preside over meetings; however, the matter may
be tabled (postponed) until the Commission has met full membership.
Prepared by: Lisa Chaudhry, Community Resources Administrative
Technician
Approved by: Chris Escobedo, Community Resources Director
BUSINESS SESSION NO. 2
City of La Qu i nta
COMMISSION MEETING: March 11, 2019
STAFF REPORT
AGENDA` APPOINT A VICE -CHAIRPERSON TO THE COMMUNITY
SERVICES COMMISSION
RECOMMENDATION
Appoint a commissioner to serve as Vice -Chairperson to the Community
Services Commission.
EXECUTIVE SUMMARY
• Chairperson/vice-chairperson vacancies occurring prior to July 1st may
be filled any time by majority vote of all commission members.
• A vice -chairperson for the presides over meetings in the absence of the
Chairperson and is selected by open vote.
BACKGROUND/ANALYSIS
Voting Procedures: All actions require a majority vote or by a majority of
the quorum present. On the passage of every motion, the vote shall be taken
by voice or roll call as appropriate. The Interim Chairperson opens and closes
nominations to the Commission for Vice -Chairperson. The vote will be taken,
and the Vice -Chairperson will be elected.
Tie Votes: In the case of a tie vote, an additional motion is made which
obtains a majority vote to break the tie. If a tie vote results at a time when
less than all members are present, the matter shall automatically be continued
to the agenda of the next regular meeting, unless otherwise ordered by the
body.
ALTERNATIVE%
The selection of a vice -chairperson is necessary to meet the Municipal Code
requirements to effectively preside over meetings; however, the matter may
be tabled (postponed) until the Commission has met full membership.
Prepared by: Lisa Chaudhry, Community Resources Administrative
Technician
Approved by: Chris Escobedo, Community Resources Director
BUSINESS SESSION ITEM NO. 3
City of La Quinta
COMMUNITY SERVICES COMMISSION' March 11, 2019
STAFF REPORT
AGENDA TITLE: APPROVE COLOR OPTIONS FOR PLAYGROUND EQUIPMENT
FOR MONTICELLO AND DESERT PRIDE PARKS
RECOMMENDATION
Approve color options for playground equipment for Monticello and Desert
Pride Parks for staff to finalize the orders with Dave Bang Associates, Inc. and
Pacific Play Systems, Inc.
EXECUTIVE SUMMARY
• The playground equipment at Monticello and Desert Pride Parks are due
for replacement.
Staff received proposals from four (4) playground companies - Play &
Park Structures, Dave Bang Associates, Miracle Playgrounds, and Pacific
Play Systems.
• Playground equipment selection was based upon cost (within the
predetermined budget), design, style, and play features.
FISCAL IMPACT - $100,000 in the Parks Capital Expenses is budgeted for
playground equipment replacement for 2018/19.
BACKGROUND/ANALYSIS
Playground equipment lifecycle is normally five to seven years. Taking that
into consideration, the playground equipment at Monticello Park and Desert
Pride Park are due for replacement.
Staff received and reviewed four (4) proposals from playground companies:
Play & Park Structures, Dave Bang Associates, Miracle Playgrounds, and Pacific
Play Systems. The proposals included costs for demolishing and removal of
old playground equipment, purchase of new equipment, shipping and delivery,
and installation of new equipment at each park.
Playground equipment selection for each park was based upon cost (within
the predetermined budget), design, style, and play features. Dang Bang
Associates and Pacific Play Systems playground designs were selected for
Monticello and Desert Pride parks, respectively.
Each company provided three (3) fade resistant color options for the
respective designs. Staff is requesting Commission to review and choose a
color option to finalize the playground equipment orders.
-iL i ERNATIVE — Provide recommendations for other color options.
Prepared by: Robert Ambriz, Jr., Parks Superintendent
Approved by: Steve Howlett, Facilities Director
CONSENT CALENDAR ITEM NO. 1
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, FEBRUARY 11, 2019
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chair Chiapperini.
ROLL CALL
PRESENT: Commissioners Blakeley, Quill, Wyler and Chair Chiapperini
ABSENT: Commissioner Marley
PLEDGE OF ALLEGIANCE
Commissioner Wyler led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None.
DEPARTMENT REPORTS
1. FACILITY REPORT (Item was moved to last of department reports)
Presented by Robert Ambriz, Parks Superintendent
• Fritz Burns Pool: scheduling gas line installation with gas company,
currently drafting contract to install heater
• X-Park (Spohn Ranch): design review and community outreach meeting
on February 11 at 6 pm in Council Chambers
• Fritz Burns skate park: lighting wiring to be installed
Commissioner Quill inquired about the installation of a volleyball net at Seasons
Park.
2. TICKET DISTRIBUTION PROTOCOL
Presented by Chris Escobedo, Community Resources Director
• Follow City ticket policy and Form 802 to be completed
3. WORKSHOP RECAP
Presented by Chris Escobedo, Community Resources Director
• Held on January 12 at the Wellness Center
• City Manager's office provided recap
• Information captured: demographic breakdown of participants (residents
vs. staff), accomplishments, future projects, and key findings from the
workshop
Commissioner Blakeley stated that the importance of Community Services
Commissioners participation in the annual workshops.
4. ART MAINTENANCE UPDATE
Presented by Jaime Torres, Community Resources Analyst
COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2019
Goals for art maintenance program:
• Organize City's art collection
• Establish an art maintenance schedule
• Contract art consultant (LeBasse Projects) to establish and manage art
maintenance program, and manage City's art collection inventory
>>>Commissioner Marley arrived shortly after the Facility Report at 5:55 pm and
was present for the remainder of the meeting>>>
STUDY SESSION
1. ART OPPORTUNITIES: NORTH OF HIGHWAY 111 AND CORRIDOR
Presented by Jaime Torres, Community Resources Business Analyst
• Washington Street Apartments
• CV Link Trail
• X-Park
• Washington St & Miles Ave
• Washington St & Fred Waring
• Medians on Fred Waring and Hwy 111
• Entry Monuments
• Potential Street Entry Monuments
Commissioner Quill contacted Kohl's regarding adding art to the Kohl's Wall facing
Adams St.
Community Resources Manager Calderon informed that staff has met with property
owner and Kohl's is not easy to communicate with and does not display interest in
having art on the wall.
Community Resources Director Escobedo explained the importance of taking
advantage of all opportunities of art placement
Consensus reached that staff is on the right track with the above art opportunities,
add the Kohl's wall to the list and look for more places where there is no art.
2. BIKE NITE
Presented by Michael Calderon, Community Resources Management Assistant
• Reached out to multiple departs for research
• Different route be considered or postpone event
3. COMMISSION ROADMAP
• Needs to be a living document
• Include in this document, the community workshop recap, and art map in
annual commission welcome packet.
• Add Desert X, art opportunities for the area north of Hwy 111 & corridor,
GOGA initiative, Fritz Burns Park programming / splash pad
BUSINESS SESSION (MOTION REQUIRED)
1. RECOMMEND TO COUNCIL NOMINEES FOR THE PILLAR OF THE COMMUNITY
Presented by Christina Calderon, Community Resources Manager
COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2019
MOTION - A motion was made and seconded by Commissioners Blakeley/Chiapperini
to recommend to Council, nominees Mark Johnson and Sally Shelton for the Pillar of
the Community award. Motion passes unanimously.
2. APPROVE ART IN PUBLIC PLACES FUNDING AND RECOMMEND MURAL FOR
FRONTIER WALL
Presented by Jaime Torres, Business Analyst
MOTION - A motion was made and seconded by Commissioners Chiapperini/Quill to
approve funding $5,000 from the APP fund to the mural for the Frontier wall and
award John Cuevas to install artwork. Motion passes unanimously.
CONSENT CALENDAR
1. APPROVE MINUTES OF JANUARY 14, 2019
MOTION - A motion was made and seconded by Commissioners Marley/Blakeley to
approve the January 14, 2019 minutes as submitted. Motion passes unanimously.
COMMISSIONER'S ITEMS
Commissioner Quill:
• Postcards from Postcards opening at the library
• Acting Chair next meeting
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Chiapperini/Blakeley to adjourn the meeting at 7:15 p.m. Motion passes
unanimously.
Respectfully submitted,
LISA CHAUDHRY, Community Services Commission Secretary
City of La Quinta, California
COMMUNITY SERVICES COMMISSION MINUTES FEBRUARY 11, 2019
HAND OUTS
COMMUNITY
SERVICES
COMMISSION
MEETING
MARCH 11, 2019
IRON
IRONMAN 2018 Recap
• Participation: 2500 athletes from over 10 countries
• Athlete & Resident Safety: No fatalities or major
injuries
• Economic Benefit: $79,000 in Transient
Occupancy Tax (TOT) to La Quinta
IRONMAN 2019 Outlook
• Minimize impact to residents
• Clearly defined detours
• Early distribution of event route and information to
community
• Resident & athlete safety a priority
• Increased outreach coordination with neighboring
agencies
Packet Contents
1. Post Event Recap
2. IRONMAN Bike Route Option "A"
3. IRONMAN Bike Route Option "B"
4. City Council & Community Input Workshop
Schedule
5. Community Outreach Plan 2019
On December 9, 2018, the Ironman 70.3 event took place where over 2,500 athletes competed.
There were no fatalities or major injuries
The 2018 event caused major traffic disruption, extensive delays for the public, and a great deal
amount of anguish for residents.
On December 10, 2018, staff began reaching out by e-mail, phone, and social media to all
those who commented on the event and impacts it caused them.
Immediately, staff held after -action meetings with traffic control, La Quinta Police Department,
City of Indian Wells, and City staff involved with the event.
On December 13, 2018, the City had an all hands meeting with host partners and Ironman to
dissect the issues, understand the impacts, and hear first hand from Ironman.
On January 7, 2019, the Ironman team met here at La Quinta City Hall with all involved to
outline and discuss the breakdown, resources allocated, community outreach plan, and how this
caused the traffic impact to residents and visitors.
If an Ironman event happens again, it cannot go through Washington and the City of La Quinta
must control all aspects of its traffic plan — not Ironman or anyone else.
City staff and La Quinta Police Department have been drilling down new potential routes,
intensive outreach plans, and to have all traffic planning complete in May 2019.
City staff is pulling additional information on the economic benefit the event had for the City.
City staff is in discussions with the City of Indio to see if they would allow portions of the route to
travel through their community for 2019.
City staff will bring an item for the March 19thmeeting for Council to consider whether or not to
allow the event to take place on December 8, 2019.
Staff knows the community expressed concerns and recommendations and the City wants to
provide an opportunity to receive further input before Council considers the matter on March 19th.
RON
1-1-
GOAL
Minimize traffic impact of event through proper and extensive
community outreach
Neighds not on Route
CVWD MAILERS
• Send general route
• info & website.
MAPS
• Disseminate flyers
• with closures and
• detour maps specified
• by neighborhood
SIGNS
• Race alert signs
• displaying date, time
• and website
WEBSITE
• Promote residential
• info and live updates
• page
IN PERSON MEETINGS
• Face to face to discuss
• impacts and resolutions
• Develop rapport
CVWD MAILERS
• Send general route &
• website info
MAPS
• Route maps specified
• by neighborhood
WEBSITE
• Promote residential
• info and live updates
• page
TIMELINE
If event is approved by council on March 19, 2019, Outreach
efforts to commence immediately.
RON
1-1-
SOCIAL MEDIA BLASTS
• Facebook
• NextDoor
• Twitter
• Instagram
GEM NEWSPAPER
• Publish event info
FRONT COUNTERS
• Informational flyers
• Staff will inform
• residents verbally
IRONMAN GOOGLE DOC
• City staff will update
• most recent contact
• info
WEEKLY CALL(S)
• Set up one day a week
• where only outreach
• is discussed
CITY OF LA QUINTA WEBSITE
• Links to Ironman
• website
• Volunteer Outreach
• Course maps
• Ironman Live Traffic
• (Waze)
• Detours and Road
• closures
• City bus detours
• Ironman Parking
• Event Schedule
BUSINESS CONTACTS
• City will
• provide I RON MAN a
• contact list of
• Shopping Center
• Owners
•
March
5
- CM
update
on
IRONMAN
• March
7
-Community
Workshop (6 PM) at
Red Robin in La Quinta
• March 11 -Community Workshop (2 PM) at
La Quinta City Hall: Study Session Room
• March 12 -Community Workshop (9 AM) at
La Quinta Wellness Center
• March 19 - City Council decision on
IRONMAN 2019. If yes, then:
- Community Outreach/Input plan begins
and continues through event day
- Traffic plan and routes finalized by May 2019
- All permits secured by October 2019
- Event takes place on December 8, 2019
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Bike Route March 2019
POWER POINTS
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