SPEV 2019-0003 Lyft Driver Coachella Pit Stop (03.28.2019)
March 25, 2019
CASE NUMBER
Special Event Permit 2019-0003
ACTIVITY/EVENT
Lyft Driver Coachella Pitstop
April 12-15, 2019 (10:00 am – 1:00 am) and April 19-22, 2018 (10:00 am – 1:00
am)
78962 Highway 111 (111 La Quinta Center parking lot)
APPLICANT
Ms. Lauren Green
10132 Marchant Avenue
Tustin, CA 92782
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2019-0003, pursuant to LQMC Section 9.100.130 (Special events -
Nonresidential), based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of
the community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance
with all conditions of approval of this permit. The applicant must obtain any permits,
as may be required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La
Quinta (“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The
City shall promptly notify the applicant of any claim, action or preceding and
shall cooperate fully in the defense.
2. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Sheriffs Department, etc.). Fire
department approval is subject to a field inspection.
3. A building permit shall be obtained if temporary electric facilities are proposed.
The Building Division can be reached at (760) 777-7125. This includes permit
and/or inspection required for proposed generator, electrical work, and
temporary structure and tent(s).
Completion/confirmation during the event:
4. The set-up and operation of the event shall be consistent with the attached
exhibits and information on file. The event is approved to operate from 10:00
pm – 1:00 am from April 12-15, 2019 and April 19-22, 2019.
5. The event area shall not operate as a staging area for Lyft employees. The
event shall serve a maximum of 20 lyft drivers at a time and shall operate as a
temporary location to receive support, information, and coupons for the
surrounding participating business.
6. The event shall operate and be used solely by Lyft employees. Members of the
general public not employed by Lyft shall not participate or congregate in event
area. The use of A-frame signage within parking lot and/or other preventative
measures shall be implemented to clearly indicate that event is only for Lyft
employees.
7. Non-illuminated temporary signs are approved as part of this event, to be
located within private property and not on City of La Quinta Right of Way. The
applicant shall immediately relocate or remove the sign upon request from the
Police Department and/or City Staff, in the event the signage is causing
congestion, confusion, driving hazards, or any other public safety hazard.
8. Applicant has provided the Design and Development department with list of
contact(s) who will be on site during all event hours. If contact(s) list changes,
applicant shall update the Design and Development department with updated
list. Contact(s) will be responsible to respond to calls or complaints regarding
the condition, operation, or conduct of event in a timely and appropriate
manner.
9. Certain areas providing access to the event area are public and, as such,
general public access may not be denied or restricted in any manner that
extends beyond the limits of this event as approved.
10. The applicant shall conform to the City’s Noise Ordinance (Municipal Code
Section 9.100.210) and specifically the following noise limitations during the
event:
Before 10:00pm: Seventy-five decibels (75 dB(A))
After 10:00pm: Sixty-five decibels (65 dB(A))
11. Portable generators shall be shielded to prevent accidental contact with guests.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall
be directed away from surrounding roadways. No spot or searchlights are
permitted.
12. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be
no queuing of vehicles along all surrounding roads for the purposes of dropping
off for, picking up for, or entering the event. Roadways/traffic aisles to
structures and activities in and around the event shall be maintained accessible
to all vehicles at all times.
13. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter. The City may elect
to add or modify conditions of approval to this letter to mitigate any problems
that arise or not previously addressed.
14. A portable 2A-10BC rated fire extinguisher shall be provided and mounted
within 3.5’-5’ from floor.
15. There shall not be cooking or storage of any hazardous materials inside of
structure.
16. No fireworks, or open flame, or any other device emitting flame or fire or
creating a glow capable of igniting combustibles shall be permitted.
Completion/confirmation after the conclusion of the event (if necessary):
17. The event sites used shall be left clean and in its original manner after the
event. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
18. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from
any claim, action or proceeding to attack, set aside, void, or annul the approval of this
permit. The City of La Quinta shall have sole discretion in selecting its defense
counsel. The City shall promptly notify the applicant of any claim, action or preceding
and shall cooperate fully in the defense. The City may elect to add Conditions to this
application request to mitigate any problems that arise not previously addressed
herein.
This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,505.00 are submitted to this Department within 15
calendar days. Please contact this office should you wish to file an appeal, and we will
assist you in that regard.
Trash Receptacles
Lyft Lounge Area
Lyft Way Finding
Signage
Footprint
13ft 13ft 21ft
3.6 ft
3.8 ft
8.3 ft