SPEV 2019-0002 Merv Griffin Estate 81345 Avenue 54 - Revolve Event (04.03.2019)
April 3, 2019
CASE NUMBER
Special Event Permit 2019-0002
ACTIVITY/EVENT
2019 Revolve Event
April 12-14, 2019
81345 Avenue 54 La Quinta, CA 92253 (Merv Griffin Estate)
APPLICANT
Ms. Hannah Chu
Visionary Group
APPROVAL
The Design and Development Department has reviewed and approved Special Event
Permit 2019-0002, pursuant to LQMC Section 9.60.170 (Special events – Residential),
based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans and facilities have been provided to the satisfaction of the sheriff.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes the applicant to conduct the event pursuant to compliance with
all conditions of approval of this permit. The applicant must obtain any permits, as may
be required below, in order to physically set up the event.
The event is approved at 81345 Avenue 54 with use of an offsite lot at parking lot at
79315 Highway 111 for parking, shuttle operation, and event invite operations. All
conditions of approval shall apply to event at 81345 Avenue 54 and offsite lot, where
applicable.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
(“the City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use
permit. The City of La Quinta shall have sole discretion in selecting its defense
counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
2. The outdoor event is approved for April 13-14, 2019, from 1:00pm – 8:00pm.
The total number of event participants, including staff, security and guests, shall
not exceed 1,500 on-site at any given time. The applicant is required to maintain
a count of all event participants on-site at all times during the event. The event
count shall be maintained by event staff at the main entrance and made available
upon request by the Police Department or City Staff. The Police department can
request reduction of total event participants if amount of participants is
detrimental to the health, safety, and general welfare of the community in the
area of the proposed event.
3. A maximum of 400 guests are allowed for the indoor only event from 10:00 pm
– 4:00 am on April 12-14, 2019. The applicant is required to maintain a count
of all event participants on-site at all times during the event. The event count
shall be maintained by event staff at the main entrance and made available upon
request by the Police Department or City Staff.
4. The applicant shall provide notification of the event to properties and Home
Owners Associations within 500 feet of event site. Notification shall include date,
time, event scope, and contact information.
5. Applicant shall provide the Design and Development department with list of
contact(s) who will be on site during all event hours. Contact(s) will be
responsible to respond to calls or complaints regarding the condition, operation,
or conduct of event in a timely and appropriate manner. Contact list shall be
provided to Design and Development department by April 10, 2019.
6. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriffs
Department, etc.). Building permits are required for all structures, including
tents and canopies, and portable generators. A Building Inspection permit and
Fire Inspection permit are required. City staff conducting an inspection may
request additional or modification of conditions as they arise during inspection.
These additional requests shall be responded to in a timely manner, prior to first
use.
7. Any building, structure, facility, complex or improved area, or portions thereof,
which are used by the general public shall be provided barrier free design to
ensure that these improvements are accessible to and usable by persons with
disabilities. Plans shall fully detail how the proposed festival complies with the
California Accessibility Standards defined in Title 24 Chapter 11B and Federal ADA
Regulations.
8. Applicant shall provide an operational permit from the Amusement Ride and
Tramway Unit of Cal/OSHA.
9. The applicant shall obtain an encroachment permit for off-site signs and traffic
controls placed within the City’s right-of-way. Encroachment permit shall include
all applicable insurance, to be provided by City Risk Manager and Public Works.
Traffic control plans shall be submitted and consistent with Traffic Control Plan
attached and on file.
10. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively.
Completion/confirmation during the event:
11. The applicant has provided the City a deposit, in the amount of $20,000. The
deposit will be returned to the applicant at the conclusion of the event should
no issues arise that result in additional City resources or other services being
deployed for the event.
12. The set-up and operation of the event shall be consistent with the attached
exhibits and event information on file. This includes set up and operation of use
of offsite lot.
13. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid private security license.
14. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
15. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:00pm: Sixty-five decibels (65 dB(A))
After 10:00pm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
16. Noise monitoring devices shall be operational from applicant throughout the
event times. Information gathered from noise monitors shall be made available
to City staff during the event and upon request.
17. Fire and building permits shall be obtained for any portable generators. Portable
generators shall not be placed directly on the ground but secured and protected
per CEC regulations. Extension cords shall be ground-secured to prevent tripping.
Any lighting shall be directed away from surrounding roadways and surrounding
residential properties. No spot or searchlights are permitted.
18. Surrounding roadways and intersections shall remain readily accessible for
passage of emergency response vehicles and private vehicles. There shall be no
queuing of vehicles along all surrounding roads for the purposes of dropping off
for, picking up for, or entering the event. If event experiences queuing of vehicles
and/or congestion along surrounding roadways and intersections, applicant shall
work with contracted on site La Quinta Police officers to decrease congestion.
19. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
20. The event is subject to spot inspections by the Police Department and/or City
staff to ensure compliance with the conditions of this letter.
21. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
22. Furnishings, decorations or other objects shall not be placed so as to obstruct
exits, access thereto, egress therefrom, or visibility thereof. Hangs and draperies
shall not be placed over exit doors or otherwise be located to conceal or obstruct
an exit.
23. Curtains, draperies, hangings and other decorative materials suspended from
walls or ceilings shall meet the flame propagation performance criteria of CCR
Title 19 in accordance with section 807.2 or be non-combustible. (CFC 807.1)
24. LP-Gas containers- shall be located outside and adequately protected to prevent
tampering, damage by vehicles or other hazards. Equipment such as tanks,
valves, tubing and other related components shall be approved.
25. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Parking monitors
shall wear light-colored clothing and reflective vests as needed. Flashlights shall
be used after dusk.
26. Tents and Canopy(s) plans shall meet the requirements of the 2016 California
Building and Fire Code. Tents and temporary membrane structure having an area
in excess of 400 square feet shall obtain a permit by submitting plans to the
Riverside County Fire Department. If there are any questions, please contact our
office at (760) 346-1870.
27. Seating Access Title 19 requires, table and seating access width. Isles access
ways shall provide a minimum of 12 inches of width plus.5 inches width for each
additional foot or fraction thereof, beyond 12 feet of isle access way length
measured from the center of the seat farthest from an aisle. The length of travel
along the isle access way shall not exceed 30 feet from any seat to the point
where a person has a choice of 2 or more paths of egress travel to separate exits.
28. At least one 2A10BC type extinguisher shall be provided every 75 feet.
29. No fire-lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
30. Tent with sidewalls require occupancy load signage, as approved by the Building
Official, shall be posted in a conspicuous place near the main exit. The location
shall be approved by the Fire Department. Posting shall be by means of an
approved durable sign having a contrasting color from the background to which
it is attached. No person shall deface, remove or change the occupant load on
the sign except as authorized by the Building Official and/or Fire Department.
31. Generators and internal combustion power sources shall be separate from
temporary membrane structures, tents, canopies by a minimum of 20 feet and
be isolated from contact with the public.
32. Per the event information, credentials shall be required to validate invited guests
and vehicles allowed to enter event, in order to expedite entry to the event and
avoid the congregation of uninvited persons seeking entry. Credentials shall be
provided to invited guests prior to guests arriving on site. Credentials shall not
be provided at entrances to event site in order to avoid congestion along Avenue
54.
Completion/confirmation after the conclusion of the event (if necessary):
33. The event sites used shall be left clean and in its original manner after the event.
Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day’s activities, and
after the event concludes.
34. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, and pavement especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
ATTENDEE & VEHICLE DIRECTION
GATE 2GATE 1
IN THE FOLLOWING SLIDES, THE GA AND VIP ARRIVALS PLAN IS FLUSHED OUT IN GREATER DETAIL.
DOOR ENTRY: GATE 1
WHO HAS ACCESS: OFFICIAL REVOLVE SHUTTLES
ONLY
FLOW:
1.GUESTS WILL PARK OR GET DROPPED OFF
VIA RIDE SHARE (UBER, LYFT, TAXI) AT AN
OFF-SITE LOT
2.ALL GUESTS WILL BE PRE-CHECKED AT THE
OFF-SITE LOT AND ONLY THOSE WITH A
WRISTBAND WILL BOARD THE REVOLVE
SHUTTLES.
3.REVOLVE SHUTTLES WILL ENTER THROUGH
GATE 1.
4.REVOLVE SHUTTLES WILL IMMEDIATELY
HEAD TO THE SHUTTLE PUDO (PICK-UP
DROP-OFF) AREA IDENTIFIED ON THE
LAYOUT.
5.GUESTS WILL BE DROPPED OFF AND FOLLOW THE GREEN ARROW PATH THROUGH THE
ENTRY TUNNEL TO ACCESS THE MAIN FESTIVAL GROUNDS.
6.GUESTS WILL BE PICKED-UP AT THE SAME SHUTTLE PUDO LOCATION AND WILL BE
TRANSPORTED BACK TO THE OFFSITE LOT.
GA SHUTTLE ARRIVALS PLAN
GATE 1
PUDO
DOOR ENTRY: GATE 2
WHO HAS ACCESS: INVITED VIPS WITH A
DRIVE-ON PASS ONLY
FLOW:
1.VIP GUESTS WITH REVOLVE FESTIVAL DRIVE
ON PASSES ENTER GATE 2
2.FOLLOW ORANGE PATH AND STOP AT VIP
TROUBLESHOOT ZONE FOR WRISTBAND
CHECK. ALL GUESTS WILL NEED TO HAVE A
WRISTBAND TO PROCEED THROUGH -
SECURITY WILL THOROUGHLY CHECK.
3.CONFIRMED: ONCE SECURITY SIGNS OFF,
GUESTS WILL PROCEED ON TO THE VIP
VALET STATION LOCATED IN THE FRONT OF
THE MAIN HOUSE.
GATE 2
4.UNCONFIRMED / REDIRECT: IF NOT EVERYONE HAS THEIR BAND AND A REVOLVE REP
CANNOT VOUCH FOR THE GROUP, THE PARTY WILL BE DIRECTED TO LEAVE THE
PREMISES OUT THROUGH THE SAME VIP ENTRANCE. ANY VEHICLE ENTERING GATE 2
THAT IS NOT A VIP WILL BE IMMEDIATELY TURNED AROUND IN THE VIP TROUBLESHOOT
ZONE AND EXIT THROUGH GATE 2.
TO AVOID CUE LINE TO BACK INTO THE STREET, CARS WILL BE IMMEDIATELY STATIONED IN
THE VIP TROUBLESHOOT ZONE.
VIP ARRIVALS PLAN
VALET
OFFSITE LOT SITE PLAN
LINK to Offsite Lot
79315 Highway 111
La Quinta, CA 92253
TRANSPORTATION & SHUTTLING
All guests will be required to park at our offsite lot
to minimize traffic impact in front of the Merv
Property.
16x Dedicated mini-coach shuttle buses will be
transporting guests to and from the offsite lot and
the Merv (ADA shuttles available).
We will have a professional valet parking
company act as parking attendants to keep
arrivals seamless. Barricades will be strategically
placed for proper crowd control and direction.
There will be approx. 10 security guards for
additional crowd control, ID check, wristbanding,
wanding and bag check.
Event Managers at both off-site lot and festival
grounds will be in constant communication
monitoring festival capacity. Shuttles will pause as
necessary.
All shuttles follow DOT guidelines and will begin
at approximately 10 AM to shuttle staff to site.
WRISTBAND & TICKETING ENTRANCE PLAN
REVOLVE will have a ticket pick-up in LA during
the week leading up to the activation. For those
who were unable to pick-up the wristbands, we
will have a will-call at this off-site lot beginning
Thursday, 4/11 at 11AM.
Dedicated staff will be stationed for ticket
troubleshoot and will call from Thursday, 4/11 at
11AM to Sunday, 4/14 6PM.
Only those with a wristband will be allowed on the
shuttles. There will be two separate lines for the
shuttles (VIP vs. GA).
GA + VIP will be corralled into areas marked at A,
B, C and D.
TRAFFIC PLAN
STATEMENT OF OPERATIONS
PROJECT NAME:REVOLVE FESTIVAL 2019 PRODUCTION LEAD:HANNAH CHU
EVENT DATE:4/13 - 4/14 ACCOUNTS LEAD:NATHALIE MENDEZ
EVENT LOCATION: MERV GRIFFIN - LA QUINTA, CA PRODUCTION MANAGER:ANDY GRETHER
DAY DATE TIME ACTION | DELIVERABLE COMPANY LOCATION
MONDAY 4/8/2019
8:00 AM LOAD-IN DAY 1 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 PM LOAD-IN DAY 1 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
TUESDAY 4/9/2019
8:00 AM LOAD-IN DAY 2 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 PM LOAD-IN DAY 2 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
WEDNESDAY 4/10/2019
8:00 AM LOAD-IN DAY 3 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 PM (TBD)PRODUCTION TRAILER ARRIVES AT OFFSITE LOT THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
10:00 PM LOAD-IN DAY 3 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
THURSDAY 4/11/2019
8:00 AM LOAD-IN DAY 4 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 AM (TBD)REVOLVE FESTIVAL WRISTBAND WILL CALL DAY 1 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
10:00AM - 5:00PM SOUND CHECK (INTERNAL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 PM (TBD)REVOLVE FESTIVAL WRISTBAND WILL CALL DAY 1 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
5:00 PM LOAD-IN DAY 4 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
8:00 PM - 11:00 PM WELCOME DINNER: EVENING EVENT LIVE (INDOOR | 250 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
FRIDAY 4/12/2019
8:00 AM LOAD-IN DAY 5 BEGINS | FINAL TOUCHES THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 AM REVOLVE FESTIVAL WRISTBAND WILL CALL DAY 2 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
10:00AM - 10:00PM SOUND CHECK (WITH TALENT)THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 PM (TBD)LOAD-IN DAY 5 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 PM REVOLVE FESTIVAL WRISTBAND WILL CALL DAY 2 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
11:00 PM TAO CLUB EVENT: EVENING EVENT LIVE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 AM TAO CLUB EVENT: EVENING EVENT COMPLETE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
SATURDAY 4/13/2019
8:00 AM EVENT STAFF ON-SITE THE VISIONARY GROUP | REVOLVE MERV ESTATE
8:00 AM TRAFFIC SIGNS IN-PLACE TOPS & BARRICADES AVENUE 54 & MADISON
11:00 AM OFFSITE LOT OPEN FOR PARKING & CHECK-IN THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
11:00 AM TRAFFIC CONTROL POLICE GUARDS ONSITE (5 UNIFORMED OFFICERS + 1 SUPERVISOR)LQPD AVENUE 54 & MADISON
1:00 PM REVOLVE FESTIVAL: DAY 1 DOORS OPEN | EVENT LIVE THE VISIONARY GROUP | REVOLVE MERV ESTATE
1:00 PM - 8:00 PM SHUTTLE SERVICE LIVE HOURS THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
1:00 PM - 8:00 PM (TBD)LIVE MUSIC PERFORMANCE THE VISIONARY GROUP | REVOLVE MERV ESTATE
7:30 PM OFFSITE LOT CHECK-IN CLOSED THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
8:00 PM REVOLVE FESTIVAL: DAY 1 DOORS CLOSED | EVENT COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
9:00 PM OFFSITE LOT CLOSED THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
9:00 PM TRAFFIC CONTROL POLICE GUARDS OFFSITE (5 UNIFORMED OFFICERS + 1 SUPERVISOR)LQPD AVENUE 54 & MADISON
8:00 PM - 10:00 PM VENUE CLOSED | TURNOVER BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
11:00 PM AFTER PARTY: EVENING EVENT LIVE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 AM AFTER PARTY: EVENING EVENT COMPLETE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
SUNDAY 4/14/2019
8:00 AM EVENT STAFF ON-SITE THE VISIONARY GROUP | REVOLVE MERV ESTATE
11:00 AM OFFSITE LOT OPEN FOR PARKING & CHECK-IN THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
11:00 AM TRAFFIC CONTROL POLICE GUARDS ONSITE (5 UNIFORMED OFFICERS + 1 SUPERVISOR)LQPD AVENUE 54 & MADISON
1:00 PM REVOLVE FESTIVAL: DAY 1 DOORS OPEN | EVENT LIVE THE VISIONARY GROUP | REVOLVE MERV ESTATE
1:00 PM - 8:00 PM SHUTTLE SERVICE LIVE HOURS THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
1:00 PM - 8:00 PM (TBD)SHUTTLE SERVICE LIVE HOURS THE VISIONARY GROUP | REVOLVE MERV ESTATE
7:30 PM OFFSITE LOT CHECK-IN CLOSED THE VISIONARY GROUP | REVOLVE MERV ESTATE
8:00 PM REVOLVE FESTIVAL: DAY 1 DOORS CLOSED | EVENT COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
8:00 PM (TBD)TRAFFIC SIGNS PICKED-UP TOPS & BARRICADES AVENUE 54 & MADISON
9:00 PM TRAFFIC CONTROL POLICE GUARDS OFFSITE (5 UNIFORMED OFFICERS + 1 SUPERVISOR)LQPD AVENUE 54 & MADISON
9:00 PM OFFSITE LOT CLOSED THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
8:00 PM - 10:00 PM VENUE CLOSED | TURNOVER BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 PM TBD AFTER PARTY: EVENING EVENT LIVE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
5:00 AM TBD AFTER PARTY: EVENING EVENT COMPLETE (INDOOR ONLY | 400 PPL)THE VISIONARY GROUP | REVOLVE MERV ESTATE
MONDAY 4/15/2019
8:00 AM LOAD-OUT DAY 1 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
10:00 AM PRODUCTION TRAILER DEPARTS FROM OFFSITE LOT THE VISIONARY GROUP | REVOLVE MERV ESTATE | OFFSITE LOT
10:00 PM LOAD-OUT DAY 1 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE
TUESDAY 4/16/2019
8:00 AM LOAD-OUT DAY 2 BEGINS THE VISIONARY GROUP | REVOLVE MERV ESTATE
2:00 PM LOAD-OUT DAY 2 COMPLETE THE VISIONARY GROUP | REVOLVE MERV ESTATE