2019 CVRM - Homeless Prevention Servicesta Q�W
- — GEM f?he DESERT —
MEMORANDUM
TO: Frank J. Spevacek, City Manager
FROM: Angela Ferreira, Management Specialist
DATE: April 22, 2019
RE: Memorandum of Understanding - Coachella Valley Rescue Mission
Attached for your signature is a Memorandum of Understanding between the Housing
Authority and Coachella Valley Rescue Mission for homeless service funding.
Please sign the attached agreement(s) and return to the City Clerk for processing and
distribution.
RMuesting department shall check and attach the items below as appropriate:
x_ Contract payments will be charged to account number: 243-0000-60532
-X Amount of Agreement, Amendment, Change Order, etc.: $83,333
-N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or _ reportable interests
_N/A_ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this acireement is based upon:
-X Approved by the City Council on 4/16/19
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City Manager's signature authority provided under Resolution No. 2Q+6=04-5 for budgeted expenditures of
$50,000 or less. This expenditure is $83,333 and authorized by City Manager (Council, Director, etc]
-N/A_ Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement
_X_ Insurance certificates as required by the agreement (approved by Risk Manager on FT) dote)
-N/A_ Performance bonds as required by the agreement (originals)
-N/A_ City of La Quinta Business License number
_X_ A requisition for a Purchase Order has been prepared (amounts over $5,000) - PENDING APPROVAL OF
AGREEMENT
-N/A_ A copy of this Cover Memo has been emailed to Finance
Revised May 2017
23
withhold an installment disbursement of the Authority Financial Support Funds that
has not yet been disbursed. If CVRM fails to comply with any Compliance
Requirements, the Authority may (i) withhold an installment disbursement that has
not yet been disbursed, (ii) order a return to the Authority of any portion or all
Authority Financial Support Funds that were not used in compliance with this
Memorandum or any other Compliance Requirements, and/or (iii) seek any other
rights or remedies available at law or in equity.
3.0 INDEMNITY AND RELEASE. CVRM hereby agrees to indemnify, defend, and
hold harmless the Authority and its officers, employees, agents and independent
contractors (collectively, ''Indemnitees") from and against any and all of claims,
causes of action, obligations, losses, liabilities, judgments, or damages, including
reasonable attorneys' fees and costs of litigation (collectively "Claims") arising out
of and/or in any way relating to CVRM's activities in the performance of this
Memorandum, or to CVRM's acts and/or omissions in providing or administering the
same, excepting only those claims, actions, obligations, losses, liabilities,
judgments, or damages arising out of the sole negligence, active negligence or
willful misconduct of the Authority.
4.0 CVRM INSURANCE OBLIGATIONS. Without limiting the indemnification
provisions provided herein, CVRM, at its sole expense, shall obtain and keep in force
during the term of this Memorandum and any extensions thereof, a policy or policies
of general liability insurance covering all injuries to persons and damage to property
occurring in, upon or about the CVRM facility(ies) resulting from any actions or
omissions of CVRM or any use of the CVRM facility(ies), or the CVRM's invitees in
accordance with the terms of this Memorandum. The policy or policies evidencing
such insurance shall name the Authority and its officials, officers, employees, and
agents, as additional insureds, shall provide that same may not be cancelled or
amended without thirty (30) days prior written notice to the Authority, and shall
provide for a combined single limit coverage of bodily injury and property damage
in the amount of not less than Two Million Dollars ($2,000,000). Such policy or
policies shall be issued by an insurance company licensed to do business in the State
of California and be rated A-/VIII or better by ambest.com. Prior to the date of this
Memorandum, and upon renewal of such policies, CVRM shall submit to the Authority
certificates of insurance and any applicable endorsements evidencing that the
foregoing policy or policies are in effect. The coverage contemplated in this
paragraph will be primary and the Authority's coverage will not contribute. CVRM
shall provide workers' compensation insurance in accordance with California law.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed
according to its fair meaning and not strictly for or against either party, if being
agreed that the parties or their agents have all participated in the preparation of
this Memorandum.
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5.2 This Memorandum contains the entire agreement of the Parties and
supersedes any prior oral or written statements or agreements between the Parties
regarding the operation of the CVRM.
5.3 No termination of this Memorandum shall release either party from any liability
or obligation hereunder resulting from any acts, omissions or events happening prior
to the termination of this Memorandum.
5.4 In the event either party brings any suit or other proceeding with respect to
the subject matter or enforcement of this Memorandum, the prevailing party (as
determined by California law) shall, in addition to such other relief as may be
awarded, be entitled to recover reasonable attorneys' fees, expenses and costs of
suit or investigation as actually incurred (including, without limitation, reasonable
attorneys' fees, expenses, and costs incurred in establishing the right to
indemnification).
6.0 HOMELESS OUTREACH. The Authority shall utilize utilize the CVRM shelter
and staff to provide emergency homeless services and prevention services to
Coachella Valley individuals and families, and more specifically in the City of La
Quinta, who are at risk of homelessness by providing face-to-face or telephone
outreach, shelter (emergency and / or permanent), employment services, case
management with referrals so as to help individuals stay in their current home or
locate other permanent housing. CVRM will also provide food distribution, public
meals, referrals to onsite non -emergency medical and behavioral health counseling
as well as education. CVRM will address emergencies and engage individuals as well
as families. CVRM will work with City of La Quinta Law Enforcement & Code
Enforcement as well as the Riverside County Sheriff's Department to support and
maximize the effectiveness of emergency services. CVRM will accept drop-offs from
these agencies provided that CVRM approves drop-off in advance.
The following personnel are authorized to provide approvals for client drop-offs:
1)
Martina Ochoa, Shelter Manager
760-835-0502
2)
Mark Lash, Shelter Assistant
760-347-3512
x241
3)
Tom Cox, Program Director
760-567-4912
4)
Darla Burkett, Executive Director
760-578-0104
Authority shall initiate contact first with Martina Ochoa and then if unable to contact
her, contact other personnel in the order listed above. CVRM will not accept any
individual with criminal record of violence, sexual offense, or arson. Clients must
be able to self -toilet and self -feed to receive services at the CVRM shelter facility.
[signatures on next page]
Page 3of7
IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing
Authority have executed this Memorandum as evidenced by the signatures
contained below:
LA QUINTA HOUSING AUTHORITY COACHELLA VALLEY RESCUE
MISSION
!ctor
ATTEST:
By:
Name: -rtL �ctu i
Title:
Address:__ !�7. 76 Ym.br�
By: v` City, State, Zip: 7:-nd 10
MONIKA RA EVA, Authority Secretary
Email: lir CC)(r yy�
Dated -
APPROVED AS TO FORM AND CONTENT:
WILLIAM H. IHRKE, Authority Counsel
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EXHIBIT A
Scope of Services
Provide homeless prevention assistance to those on the east side of the
Coachella Valley, and more specifically in the City of La Quinta, who are at risk of
homelessness by providing face-to-face or telephone outreach, shelter (emergency
and/or permanent), employment services, emergency rental and utility service
assistance, or other supportive services and resources to help individuals stay in
their current home such as food distribution, free child care, health clinics, and
education.
Page 5 of 7
EXHIBIT B
City of La Quinta Reporting Metrics Eastern Valley Services
Provide homeless outreach via face to
face and/or phone:
Number of interactions
Number of Referrals / Resources
provided (Also provide narrative of
what type of Resources where used)
Provide homeless prevention
assistance to those who are at risk of
homelessness through, emergency
rental and utility assistance, or other
directly provided resources to stay in
current home such as Food
Distribution, Free Child Care, Health
Clinic, Education, etc. allowing
successful diversion
Type of Resources used
Sheltering:
Per person daily per diem cost
(Submit narrative of what services are
included)
How many Individuals Sheltered
Units of face to face case management
Number of clients assessed by case
manager
Total Shelter nights
Number of individuals placed into
housing
Provide Rapid Rehousing or similar
type placement
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Number placed
Housing Stability/ Three month follow
up after financial support ends
Provide Employment Services:
Description of direct Employment
Services offered
(Submit narrative of what direct
services are included)
Number of Individuals served
Units of Service
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