2019 Gladwell Gov Services - Amendment 1 - Records Retention Schedule (Mar-Aug)ZĞǀŝƐĞĚDĂLJϮϬϭϳ
M E M O R A N D U M
TO: Frank J. Spevacek, City Manager
FROM: Monika Radeva, City Clerk
DATE: April 23, 2019
RE: Agreement with Gladwell Governmental Services, Inc. to update
the City’s Records Manual
Please sign the attached Agreement with Gladwell Governmental Services, Inc
to update the City’s Records Manual.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 101-1005-60103
X Amount of Agreement, Amendment, Change Order, etc.: $2,800
X A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
_____ no reportable interests in LQ or ____ reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
N/A Approved by the City Council
X City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $4,380 and authorized by the above resolution under
Department Head’s signing authority.
X Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on _MR 4/23/19)
N/A Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number LIC-767715; EXPIRES 3/31/2020
N/A A requisition for a Purchase Order has been prepared (amounts over $5,000)
WILL AMEND PO 1819-0119 [REQ-0170]
N/A A copy of this Cover Memo has been emailed to Finance
AMENDMENT NO. 1 TO SHORT-FORM SERVICES AGREEMENT
WITH GLADWELL GOVERNMENTAL SERVICES, INC.
This Amendment No. 1 (“Amendment No. 1”) to Short-Form Services
Agreement (“Agreement”) is made and entered into as of the 29th day of
April, 2019 ("Effective Date") by and between the CITY OF LA QUINTA ("City"),
a California municipal corporation and Gladwell Governmental Services, Inc.,
a California corporation (“Consultant”).
RECITALS
WHEREAS, on or about March 18, 2019, the City and Consultant entered
into an Agreement to provide for the City services related to the analysis,
review, revision and update of the City’s Records Retention Schedule. The
term of the Agreement expires on August 31, 2019; and
WHEREAS, Section 3 Scope and Schedule of Services of the Agreement
is being amended to include analysis, review, revision and update of the City’s
Records Manual; and
WHEREAS, Section 5 Compensation of the Agreement is being amended
by an additional Two Thousand and Eight Hundred Dollars ($2,800) for the
additional services listed above.
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 3. Scope and Schedule of Services is amended to include the
additional services listed in “Exhibit B,” attached hereto and
incorporated by this reference.
2.Section 5. Compensation is amended by an additional Two Thousand
Eight Hundred Dollars ($2,800) for a total not to exceed amount on
Seven Thousand One Hundred and Eighty Dollars ($7,180).
In all other respects, the original Agreement shall remain in effect.
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