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2019 05 07 Council CITY COUNCIL AGENDA 1 MAY 7, 2019 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MAY 7, 2019 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR OF COMMUNITY RESOURCES; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES ASSOCIATION RECESS TO CLOSED SESSION City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 MAY 7, 2019 RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. PROCLAMATION DECLARING MAY 2019 AS MENTAL HEALTH MONTH 2. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT BATTALION CHIEF WILLIAM (BILL) LAWE 3. CERTIFICATE OF ACHIEVEMENT FOR EAGLE SCOUT MANUEL BELANDRES – TROOP 1701 4. LA QUINTA TRANSIT VISION – PRESENTATION BY SUNLINE TRANSIT AGENCY CEO LAUREN SKIVER CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE SPECIAL MEETING MINUTES DATED APRIL 24, 2019 7 2. APPROVE MINUTES DATED APRIL 16, 2019 9 3. APPROVE SPECIAL JOINT MEETING MINUTES OF THE CITY COUNCIL, CITY BOARDS, AND CITY COMMISSIONS DATED MARCH 27, 2019 21 4. ADOPT RESOLUTION TO SUPPORT AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTIES OF IMPERIAL AND RIVERSIDE TO INCLUDE OCEAN WATER IMPORTATION AS A LONG- TERM SOLUTION FOR THE RESTORATION OF THE SALTON SEA [RESOLUTION NO. 2019-012] 27 CITY COUNCIL AGENDA 3 MAY 7, 2019 5. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH PARCEL MAP NO. 37683, RESIDENCE INN BY MARRIOTT, LOCATED SOUTH OF HIGHWAY 111 AND NORTH OF VISTA CORALINA LANE [RESOLUTION NO. 2019-013] 33 6. APPROVE DEMAND REGISTERS DATED APRIL 12 AND 19, 2019 53 7. EXCUSE ABSENCE FOR PLANNING COMMISSIONER CALDWELL FROM THE MAY 28, 2019 PLANNING COMMISSION MEETING 71 8. APPROVE CONTRACT SERVICES AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER’S ESTIMATE FOR THE WASHINGTON STREET INTERSECTION WITH FRED WARING DRIVE (PROJECT NO. 2017-01) 73 9. APPROPRIATE $167,000 AND AWARD CONTRACT TO JACOBSSON ENGINEERING CONSTRUCTION, INC IN THE AMOUNT OF $1,101,753 FOR THE DUNE PALMS ROAD WIDENING IMPROVEMENTS LOCATED ON DUNE PALMS ROAD BETWEEN WESTWARD HO DRIVE / BLACKHAWK WAY AND 330 FEET NORTH OF THE COACHELLA VALLEY STORM WATER CHANNEL (PROJECT NO. 2009-04) 123 10. APPROVE OVERNIGHT TRAVEL FOR SENIOR EMERGENCY MANAGEMENT COORDINATOR TO ATTEND THE NATIONAL EMERGENCY MANAGEMENT BASIC ACADEMY IN PASADENA, CALIFORNIA, JULY 22-24, JULY 25-26, AND SEPTEMBER 11-12, 2019 129 11. APPROVE AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO MODIFY THE PLANS TO INCLUDE ADDITIONAL DRAINAGE FOR THE EISENHOWER DRIVE RETENTION BASIN IMPROVEMENTS (PROJECT NO. 2015-12B) 131 12. APPROVE AMENDMENT NO. 1 CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE, LLC FOR CITYWIDE JANITORIAL SERVICES 141 BUSINESS SESSION PAGE 1. APPROVE CONTRACT SERVICES AGREEMENT WITH DESERT RECREATION DISTRICT FOR YEAR-ROUND MANAGEMENT AND OPERATIONS OF THE FRITZ BURNS POOL 149 CITY COUNCIL AGENDA 4 MAY 7, 2019 STUDY SESSION PAGE 1. DISCUSS FISCAL YEAR 2019/20 PRELIMINARY PROPOSED BUDGET 193 2. DISCUSS CRIME PREVENTION STRATEGIES AND CITIZENS ON PATROL 295 PUBLIC HEARINGS (after 5:00 p.m.) For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. 1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTION 9.60.340 OF THE LA QUINTA MUNICIPAL CODE TO CLARIFY LANGUAGE REGARDING FLAGPOLES; CEQA: EXEMPT PURSUANT TO SECTION 15061(b)(3) [ORDINANCE NO. 580] 299 DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FACILITIES 7. FINANCE MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) CITY COUNCIL AGENDA 5 MAY 7, 2019 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña & Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. EAST VALLEY COALITION (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. SUNLINE TRANSIT AGENCY (Radi) 21. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 22. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 23. ANIMAL CAMPUS COMMISSION (Sanchez) 24. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Sanchez) 25. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Sanchez) 26. LEAGUE OF CALIFORNIA CITIES – GOVERNANCE, TRANSPARENCY AND LABOR POLICY COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. FINANCIAL ADVISORY COMMISSION MINUTES DATED MARCH 20, 2019 305 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on May 7, 2019 at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on May 3, 2019. CITY COUNCIL AGENDA 6 MAY 7, 2019 DATED: May 3, 2019 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY OPEN HOUSE FAREWELL FOR RETIRING CITY MANAGER 6:00 P.M. – 8:00 P.M. CITY HALL LOBBY – LITE REFRESHMENTS CITY COUNCIL MINUTES Page 1 of 2 APRIL 24, 2019 SPECIAL MEETING CITY COUNCIL MINUTES SPECIAL MEETING TUESDAY, APRIL 24, 2019 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 8:00 a.m. by Mayor Evans at the Embassy Suites by Hilton – La Quinta Hotel & Spa, 50777 Santa Rosa Plaza, La Quinta, California. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA – Confirmed. CLOSED SESSION 1. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 8:01 A.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:15 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None. CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 2 APRIL 24, 2019 SPECIAL MEETING ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Fitzpatrick/Radi to adjourn at 4:15 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 8 CITY COUNCIL MINUTES Page 1 of 11 APRIL 16, 2019 CITY COUNCIL MINUTES TUESDAY, APRIL 16, 2019 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA City Manager Spevacek requested to add “Distinguished Service Award – Community Services Medal to Tania Huerta” to be presented by La Quinta Police Chief Reynolds, and “Introduce New and Promoted City Staff” under Announcements, Presentations, and Written Communications section of the agenda. Councilmember Sanchez said he would like to comment on Consent Calendar Item Nos. 6, 9, and 13. Councilmember Fitzpatrick said she would like to comment on Consent Calendar Item No. 13. Council concurred. CLOSED SESSION 1. PUBLIC EMPLOYEE APPOINTMENT PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) CONSENT CALENDAR ITEM NO. 2 9 CITY COUNCIL MINUTES Page 2 of 11 APRIL 16, 2019 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported Council will continue consideration of Closed Session items after the open portion section of the meeting. PLEDGE OF ALLEGIANCE Councilmember Radi led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mr. Steve Cherry, La Quinta – said he spoke in front of SunLine Transit Agency’s Board of Directors requesting that SunLine provide public transit services to Trilogy at La Quinta; and recommended that Council and SunLine collaborate to provide hop-on-hop-off public transit services along Highway 111, between Jefferson and Washington Streets, free of charge. PUBLIC SPEAKER: Mr. Chuck Parker, Palm Desert – said the Salton Sea Coalition is requesting Council’s support to amend the Memorandum of Understanding (MOU) between Imperial and Riverside Counties concerning the Salton Sea and North Lake vision to include ocean water importation; and spoke about the benefits this would have. PUBLIC SPEAKER: Mr. Robert Mueller, Rancho Mirage – said he is speaking on behalf of a number of concerned citizens regarding the Salton Sea’s perilous condition; Riverside County’s plans and ideas to improve the Salton Sea’s condition may not be enduring in their remedy; noted that a salt water import would be a good and enduring solution; and an amendment to the MOU has been prepared and is being circulated throughout the cities in the Coachella Valley requesting their support. 10 CITY COUNCIL MINUTES Page 3 of 11 APRIL 16, 2019 ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1.added >>> DISTINGUISHED SERVICE AWARD - COMMUNITY SERVICE MEDAL TO TANIA HUERTA Riverside County Sheriff’s Department – La Quinta Police Chief Reynolds and Lieutenant Tapp presented Ms. Huerta, a La Quinta resident, with the Distinguished Service Award – Community Service Medal for her commendable actions which saved a life. 2.added >>> INTRODUCE NEW AND PROMOTED CITY STAFF City Manager Spevacek introduced the following new and promoted Staff: Michelle Lopez, Short-Term Vacation Rental Permit Technician with the Design and Development Department; Carlos Flores, promoted to Senior Planner with the Design and Development Department; and Tania Flores, promoted to Management Assistant with the Clerks’ Office. CONSENT CALENDAR 1. APPROVE MINUTES OF APRIL 2, 2019 2. APPROVE MINUTES OF MARCH 19, 2019 3. APPROVE DEMAND REGISTERS DATED MARCH 29 AND APRIL 5, 2019 4. AUTHORIZE OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND FINANCIAL SERVICES ANALYST TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCE IN LOS ANGELES, CALIFORNIA, MAY 19 – 22, 2019 5. ADOPT ORDINANCE NO. 579 ON SECOND READING AMENDING SECTIONS 9.170.020 – DEFINITIONS, AND 9.170.060 – APPROVAL STANDARDS OF THE LA QUINTA MUNICIPAL CODE ADDING SMALL CELL TECHNOLOGY STANDARDS 6. AUTHORIZE SUBMISSION OF GRANT APPLICATION FOR THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM 11 CITY COUNCIL MINUTES Page 4 of 11 APRIL 16, 2019 7. ADOPT RESOLUTION TO APPROVE A PROJECT LIST FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2019-009] 8. ACCEPT AVENIDA BERMUDAS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED ON AVENIDA BERMUDAS, AT CALLE NOGALES AND CALLE MADRID (PROJECT NO. 2018-02, COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.32-18) 9. AWARD CONTRACT TO UNITED PAVING COMPANY FOR THE PAVEMENT MANAGEMENT PLAN IMPROVEMENTS ON AVENUE 52 BETWEEN SILVERROCK WAY AND JEFFERSON STREET AND MISCELLANEOUS STRIPING, (PROJECT NO. 2018-07/1819PMP) 10. AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY TO CONSTRUCT THE EISENHOWER DRAINAGE IMPROVEMENTS LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN AVENIDA FERNANDO AND COACHELLA DRIVE (PROJECT NO. 2015-12B/151612) 11. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE LA QUINTA HIGHLANDS DEVELOPMENT, ON THE SOUTH SIDE OF FRED WARING DRIVE AND WEST SIDE OF ADAMS STREET (PROJECT NO. 2016-03D) 12. APPROVE PLANS SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE LA QUINTA COMPLETE STREETS PROJECT (PROJECT NO. 2015-03) 13. APPROVE PURCHASE OF PREFABRICATED RESTROOM FACILITY FROM PORTLAND LOO, INC FOR THE COVE PUBLIC RESTROOM PROJECT (PROJECT NO. 2018-01) CONSENT CALENDAR ITEM NO. 6 Councilmember Sanchez said the lack of a complete ADA path of travel at these locations was brought up by a resident at the Annual Joint City Council and City Boards and City Commissions meeting on March 27, 2019, and Staff is already working to obtain funding to install the necessary improvements; and encouraged anyone to come forward anytime there is a challenge and let Council know so that it can addressed properly. 12 CITY COUNCIL MINUTES Page 5 of 11 APRIL 16, 2019 Councilmember Fitzpatrick commended Staff for taking such quick actions to address this matter. Councilmember Peña asked that Staff reach out to the resident who brought up the matter at the joint meeting to inform her that actions are being taken to secure funding for the improvements; said the community is the eyes and ears of Council, and encouraged folks to reach out if there is a challenge so that it can be addressed. CONSENT CALENDAR ITEM NO. 9 Councilmember Sanchez said the contractor’s bid cost submitted was much lower than anticipated. Staff said the contractor’s bid did include all items requested and Staff will be closely monitoring the project to ensure the improvements are completed as intended. CONSENT CALENDAR ITEM NO. 13 Councilmember Sanchez said he was pleased to see that the Top of the Cove restroom project is moving forward; and a lot of residents have expressed their gratitude. Councilmember Radi said the cost for this project was high; it is a needed amenity; legislative changes have increased the originally anticipated cost; and he supports it because this item was identified as number one big-rock priority by the community at 2018 Community Workshop. Councilmember Fitzpatrick echoed Councilmember Radi’s comments above. Staff provided an itemized cost analysis of all improvements included in this project, including mobilization and demolition, landscape planting, irrigation, construction, concrete, parking, utilities, Portland Loo restroom unit, design and professional services, survey, inspections and testing, and contingency. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve Consent Calendar Item Nos. 1 – 6, 9 – 11, and 13 as recommended, with Item No. 5 adopting Ordinance No. 579. Motion passed unanimously. COUNCILMEMBER PEÑA RECUSED HIMSELF FROM VOTING ON CONSENT CALENDAR ITEM NOS. 7 AND 12 DUE TO THE PROXIMITY OF REAL PROPERTY TO THE PROPOSED PROJECTS MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve Consent Calendar Item Nos. 7 and 12 as 13 CITY COUNCIL MINUTES Page 6 of 11 APRIL 16, 2019 recommended, with Item No. 7 adopting Resolution No. 2019-009. Motion passed: ayes 4, noes 0, abstain 1 (Peña). MAYOR EVANS RECUSED HERSELF FROM VOTING ON CONSENT CALENDAR ITEM NO. 8 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF HER RESIDENCE TO THE PROPOSED PROJECT, AND ASKED MAYOR PRO TEM SANCHEZ TO ACT AS PRESIDING OFFICER DURING CONSIDERATION OF THIS ITEM MAYOR PRO TEM SANCHEZ ASSUMED THE RESPONSIBILITY OF PRESIDING OFFICER MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve Consent Calendar Item No. 8 as recommended. Motion passed: ayes 4, noes 0, abstain 1 (Evans). MAYOR EVANS RE-ASSUMED HER CAPACITY OF PRESIDING OFFICER FOR THE REMAINDER OF THE MEETING BUSINESS SESSION – None. STUDY SESSION 1. DISCUSS DYNAMIC CHANGEABLE MESSAGE SIGNS AS PART OF THE COACHELLA VALLEY REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM Traffic Analyst Gunterson and City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed proposed sign locations; sign design options and size; whether a dynamic changeable message sign is needed at this time; if installed, the sign should be in the median serving both east- and west-bound traffic; moving forward with the sign infrastructure as part of the Signal Synchronization Master Plan; the proposed sign location does not block sight distance of the traffic signals; sign purpose is solely to alert drivers of traffic- related conditions, and not for advertising; overhead signs are better noticed by drivers than monument signs; cyber security; 10 years is the expected life span of the sign; and installing a decorative rail around the sign if placed in the median for protection against traffic accidents. Council reached consensus and directed Staff to move forward with the installation of the sign infrastructure only. 14 CITY COUNCIL MINUTES Page 7 of 11 APRIL 16, 2019 PUBLIC SPEAKER: Vanessa Moorman, General Manager with Lamar Advertising Company, Palm Springs – said research indicates that drivers view digital signs twice as often as static signs regardless of location; Daktronics digital signs which Lamar uses are reliable, the company is a leader in the industry and stands by its products; there have been no cyber breaches; digital signs have to be monitored; and sign life expectancy is 10 years. Staff said initial installation infrastructure and sign costs are included as part of the CVAG Corridor Synchronization project; the City is responsible for subsequent maintenance and power costs. DEPARTMENTAL REPORTS – item taken out of agenda order 1. CITY MANAGER – LA QUINTA ARTS FOUNDATION UPDATE City Manager Spevacek said he has been communicating with the La Quinta Arts Foundation (LQAF) providing additional information regarding the La Quinta Village Complete Streets project (Project). Last week the LQAF transmitted to the City Amendment No. 4 to the Facility Use Agreement between the City and LQAF which provides for certain use options of the Civic Center Park; the amendment does not change the City’s existing obligations and responsibilities under this agreement; there is a provision stating that the LQAF would have sole right to terminate the agreement if LQAF deemed that the Project has an adverse impact on the use of the Civic Center Park and the parking lots, as well as in doing so the LQAF would assume all liability to the Artists and vendors; the City has expressed its desire to participate in this notification process should a termination occur. Council discussed the agreement terms; including a six-month advance notification provision for terminations; and the timeline of the Project improvements. Council reached a consensus and directed Staff to include a provision requiring a six-month notification for terminations prior to the date of the Art Festival. PUBLIC HEARINGS – After 5:00 P.M. 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2019/20 THROUGH 2023/24 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2019-010] COUNCILMEMBER PEÑA RECUSED HIMSELF FROM DISCUSSION AND VOTE ON PUBLIC HEARING ITEM NO. 1 – 201503 LA QUINTA VILLAGE COMPLETE STREETS – A ROAD DIET PROJECT ONLY DUE TO THE 15 CITY COUNCIL MINUTES Page 8 of 11 APRIL 16, 2019 PROXIMITY OF REAL PROPERTY TO THE PROPOSED PROJECT, AND LEFT THE DAIS Mayor Evans noted under Council consideration is the 201503 La Quinta Village Complete Streets – A Road Diet Project only. Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office. Council discussed Staff’s public outreach efforts including mailers and videos to be displayed at local schools; and the research and case studies show that this project increases pedestrian safety and the importance of posting this information on the City’s website, as well as posting “frequently asked questions.” MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:15 P.M. PUBLIC SPEAKER: None. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:15 P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to adopt Resolution No. 2019-010 approving the 201503 La Quinta Village Complete Streets – A Road Diet Project only: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2019/2020 THROUGH 2023/2024 CAPITAL IMPROVEMENT PROGRAM Motion passed: ayes 4, noes 0, absent 1 (Peña). COUNCILMEMBER PEÑA RETURNED TO THE DAIS Mayor Evans noted under Council consideration is the remainder of the capital improvement projects as listed in Exhibit A of the proposed resolution. Management Analyst Mignogna and City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING RE-OPEN AT 5:30 P.M. PUBLIC SPEAKER: None. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:30 P.M. 16 CITY COUNCIL MINUTES Page 9 of 11 APRIL 16, 2019 MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to adopt Resolution No. 2019-010 approving the remaining capital improvement projects as listed in Exhibit A of the resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2019/2020 THROUGH 2023/2024 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. 2. ADOPT RESOLUTION TO APPROVE SPECIFIC PLAN 2018-0003 TO MODIFY LANDSCAPING AND SIGNAGE STANDARDS WITHIN PLANNING AREA 1 AND PERMIT INDOOR SELF-STORAGE AS AN ALLOWABLE USE IN PLANNING AREA 3 OF THE CENTRE AT LA QUINTA SPECIFIC PLAN; CEQA – EXEMPT PURSUANT TO SECTIONS 15301 AND 15302 [RESOLUTION NO. 2019-011] Senior Planner Flores presented the staff report, which is on file in the Clerk’s Office. Council discussed standard approval authority for final landscaping plans and sign programs; and whether auto-storage is allowed as part of the proposed self-storage use amendment. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:30 P.M. PUBLIC SPEAKER: Mr. David Rose on behalf of Epic Management, Temecula – gave a brief overview of the proposed project for the former Sam’s Club vacant building, including Flor & Décor, a self-storage facility, landscape, street, and parking lot renovations; exploring feasible uses for the former gas station area; and said this project is a very strategic opportunity. Council discussed this could be an opportunity to evaluate the final landscaping plans for this project and explore creative solutions to mitigate the sea of asphalt that exists. PUBLIC SPEAKER: Dale Tyerman, La Quinta – spoke in support of exploring alternative solutions to mitigate the existing sea of asphalt of this project instead of simply replacing dead plants, particularly because the proposed uses do not require the large number of parking spaces that are available; and encouraged Council to seek creative solutions for the use of that space. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:52 P.M. 17 CITY COUNCIL MINUTES Page 10 of 11 APRIL 16, 2019 MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to make a finding that this project is exempt from environmental review pursuant to Sections 15301 Existing Facilities and 15302 Replacement or Reconstruction of the California Environmental Quality Act. Motion passed unanimously. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to adopt Resolution No. 2019-011 approving Specific Plan 2018- 0003 for the Centre at La Quinta Specific Plan, subject to the attached findings: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SPECIFIC PLAN FOR THE CENTRE AT LA QUINTA LOCATED ON THE SOUTH SIDE OF HIGHWAY 111, BETWEEN ADAMS STREET AND DUNE PALMS ROAD, AND FINDING THE PROJECT EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO CEQA GUIDELINES SECTIONS 15301 AND 15302 Motion passed unanimously. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Peña reported he and Mayor Pro Tem Sanchez attended the California Cannabis Control Summit held April 10-11, 2019, at the Holiday Inn in Sacramento, California. Councilmember Peña said a new Chinese restaurant, Palm Tree Palace, opened at the Jefferson Plaza commercial center located at the northwest corner of Jefferson Street and Highway 111. Mayor Evans reported on her attendance at the Veterans Expo held on Saturday, April 6, 2019, at the Riverside County Fair Grounds in Indio. Mayor Evans reported on her attendance at the Desert Healthcare District’s (DHCD) Community Listening Forum held on April 11, 2019, at the La Quinta Medical Center, to receive community feedback on the passing of Measure BB which expanded DHCD’s current Cook Street boundary to encompass the remainder of the city of Palm Desert, as well as the cities of Indian Wells, La Quinta, Indio, Coachella, and the unincorporated areas around the Salton Sea, such as Thermal and Mecca; and what are the needs of these additional areas. 18 CITY COUNCIL MINUTES Page 11 of 11 APRIL 16, 2019 REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2019, Mayor Evans reported on her participation in the following organizations’ meeting:  CVAG COACHELLA VALLEY CONSERVATION COMMISSION  CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE La Quinta’s representative for 2019, Councilmember Fitzpatrick reported on her participation in the following organizations’ meeting:  CVAG TRANSPORTATION COMMITTEE  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2019, Councilmember Radi reported on his participation in the following organizations’ meeting:  PUBLIC SAFETY CAMERA SYSTEM AD HOC COMMITTEE  SUNLINE TRANSIT AGENCY La Quinta’s representative for 2019, Councilmember Sanchez reported on his participation in the following organization’s meeting:  LEAGUE OF CALIFORNIA CITIES EXECUTIVE COMMITTEE – RIVERSIDE COUNTY CHAPTER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:09 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 8:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). ADJOURNMENT There being no further business, the meeting was adjourned at 8:03 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 19 20 SPECIAL JOINT MEETING Page 1 of 5 MARCH 27, 2019 CITY COUNCIL, CITY BOARDS, & CITY COMMISSIONS AGENDA SPECIAL JOINT MEETING OF THE CITY COUNCIL, CITY BOARDS & CITY COMMISSIONS MINUTES WEDNESDAY, MARCH 27, 2019 CALL TO ORDER A special meeting of the La Quinta City Council and City Boards, Commissions, and Committees was called to order at 5:36 p.m. by Mayor Evans at the La Quinta Wellness Center, 78450 Avenida La Fonda, La Quinta, California. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None ALSO PRESENT: PLANNING COMMISSIONERS: Kevin McCune Loretta Currie Philip Bettencourt Mary Caldwell Paul Quill Michael Proctor COMMUNITY SERVICES COMMISSIONERS: Dori Quill Sharrell Blakeley Brandon Marley Doriel Wyler HOUSING COMMISSIONERS: Veronica Gaeta-Mejia Everett Howard Long Gwendolyn Davidson Virginia (Gia) Casto Michelle McDonough FINANCIAL ADVISORY COMMISSIONERS: Richard (Dick) Mills Javier Lopez Sherwyn Turbow Cory Hunter George Batavick Steven Rosen CONSTRUCTION BOARD OF APPEALS Kay Wolff COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT BOARD: Douglas Hassett CONSENT CALENDAR ITEM NO. 3 21 SPECIAL JOINT MEETING Page 2 of 5 MARCH 27, 2019 CITY COUNCIL, CITY BOARDS, & CITY COMMISSIONS AGENDA CVAG COACHELLA VALLEY CONSERVATION COMMISSION – TRAILS MANAGEMENT SUBCOMMITTEE (La Quinta Representative): Jeff Smith PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION Kathleen Hughes PLEDGE OF ALLEGIANCE Councilmember Fitzpatrick led the audience in the Pledge of Allegiance. CONFIRMATION OF AGENDA – Confirmed PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Teresa Dees, La Quinta – said pedestrian sidewalk access is inconsistent throughout the City, which poses challenges to people with disabilities who are not able to easily get around the City independently, provided some examples, and asked Council to look into the matter; and expressed her gratitude to Mayor Evans and Councilmember Radi for participating at John Glenn Middle School’s Career Day on March 26, 2019, and said the children were very excited. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None STUDY SESSION 1. UPDATES ON CITY PROJECTS AND DISCUSSION OF CITY- RELATED MATTER OF MUTUAL INTEREST City Manager Spevacek, Finance Director Campos, Facilities Director Howlett, Community Resources Director Escobedo, Design and Development Director Castro, and Assistant to the City Manager Villalpando provided updates on each Department’s roles and responsibilities, pending projects, events and work items, and key priorities, including:  2019/20 Budget  Financial Policies  Banking and Investment Broker Services Request for Proposals  Audits  SilverRock Event Site Construction  X-park Design and Construction  Fritz Burns Pool Operations  Monticello and Desert Pride Playground Park Equipment Upgrade 22 SPECIAL JOINT MEETING Page 3 of 5 MARCH 27, 2019 CITY COUNCIL, CITY BOARDS, & CITY COMMISSIONS AGENDA  La Quinta Corporate Yard Upgrade  Landscape Contracts  Top of the Cove Trailhead / Restroom  Rising Police Costs  Personnel Policies Update  Indian Wells La Quinta 70.3 Ironman Triathlon Event  False Alarms  Economic Development Projects and Initiatives  Marriott Residence Inn Hotel  Floor and Decor  Storage Facility  Highway 111 Corridor Area Plan Design  SilverRock Resort Development Member/City Representatives of the Boards, Commissions, and Committees listed below provided a brief description of each entity’s roles and responsibilities, scope of purview, past, current, and future projects, including: Planning Commission  Marriott Residence Inn Hotel  SilverRock Event Site  SilverRock Resort – Hotel and Residential Development  California Desert Museum of Art  Floresta Residential Development  Floor and Décor New Retail  Highway 111 Corridor Area Plan  Mixed Use and Residential Projects in the Village Financial Advisory Commission  Oversight of Measure G Sales Tax Revenue and City Investments  Banking Services Proposals  Broker Services Proposals  Pension Plan Investment Strategy  2019/20 Budget  Various Financial Policies Community Services Commission  Art  Art throughout the City  Art Map  La Quinta Murals  Events 23 SPECIAL JOINT MEETING Page 4 of 5 MARCH 27, 2019 CITY COUNCIL, CITY BOARDS, & CITY COMMISSIONS AGENDA  Brew & LQ  Sunset Hours  Tequila and Tacos  Rocket Launch  Bike Nite 2020  Recreation  Old Town Artisan Studio  Fitness Center  GOGA Passport – “get out & get active” Children Initiative  “Splash Pad” in the Cove Housing Commission  Washington Street Apartments Rehabilitation and New Units  Affordable Housing Consulting Services Proposals  Homelessness Funding Palm Springs International Airport Commission  Working with airline carriers to extend the period they service the Coachella Valley, usually only October through March  Working with the Greater Palm Springs Coachella Valley Convention Visitors Bureau Construction Board of Appeals  Alternative construction materials use Coachella Valley Mosquito & Vector Control District Board – 10M operating budget  History of the District  Control measure to combat fire ants, mosquitos, viruses, etc.  Financial state, transparency, and awards  Salton Sea challenges  Vector control and drones  Union negotiations  District’s video advertisement  Practice “dump it, drain it, and scrub it clean”  Serving as the District’s President and honoring those who served previously CVAG Coachella Valley Conservation Commission – Trails Management Subcommittee  Trails throughout the Coachella Valley are being worn out due to high usage and funds are needed to be able to maintain them and keep them safe 24 SPECIAL JOINT MEETING Page 5 of 5 MARCH 27, 2019 CITY COUNCIL, CITY BOARDS, & CITY COMMISSIONS AGENDA  The Cities of La Quinta, Palm Desert, and Indio are the only valley cities currently providing financial contributions for trail maintenance Mayor Evans and Councilmembers expressed their gratitude for each Member’s commitment and dedication to actively serve the City and the community. Mayor Evans noted the City held the Pillars of the Community event this morning at City Hall and recognized Mark Johnson, Sally Shelton, Juan Salas. All Members of the City’s Boards, Commissions, and Committees shared with the group what they individually appreciated about serving the community. PUBLIC SPEAKER: Linda Williams, La Quinta – expressed her gratitude for the opportunity to attend and participate in such inclusive forums; and commended Council and Staff for their openness to new ideas, positive energy, and inclusiveness. MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Peña to adjourn at 7:50 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 25 26 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO SUPPORT AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTIES OF IMPERIAL AND RIVERSIDE TO INCLUDE OCEAN WATER IMPORTATION AS A LONG-TERM SOLUTION FOR THE RESTORATION OF THE SALTON SEA RECOMMENDATION Adopt a resolution in support of amending the Memorandum of Understanding between the County of Imperial and the County of Riverside to include ocean water importation as a long-term solution for the restoration of the Salton Sea. EXECUTIVE SUMMARY •In June 2018, the Counties of Imperial and Riverside entered into a Memorandum of Understanding (MOU) to work together, along with local agencies, on agreed projects that would stabilize and restore the Salton Sea. •On November 20, 2018, Council adopted Resolution No. 2018-057 in support of the MOU, and recognizing the importance of collaboration among stakeholders affected by the Salton Sea as vital to solve the complex challenges and promote economic development, public health, air quality, and wildlife habitat. •Salton Sea Coalition has requested that Council adopt a resolution that supports amending the MOU (Amendment) to include ocean water importation as a long-term solution for the restoration of the Salton Sea. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Recognizing that cooperation among stakeholders affected by the Salton Sea is paramount to solve its complex challenges, Riverside and Imperial Counties signed an MOU in June 2018, calling for joint planning to ensure smooth development of a multi-benefit project known as the Perimeter Lake. The Salton Sea Coalition has proposed amending the MOU to include ocean water importation as a long-term solution for the restoration of the Salton Sea. CONSENT CALENDAR ITEM NO. 4 27 Both counties plan to work together with local agencies on agreed projects and financing mechanisms such as an Enhanced Infrastructure Finance District (EIFD) which would support projects and stimulate economic development around the Salton Sea. This would include creating recreational lakes, supporting geothermal resource development, mitigating air quality issues, and preserving vital habitat. The Salton Sea Coalition requested that public agencies impacted by the decline of the Salton Sea adopt resolutions supporting importing ocean water as a long-term solution to restore the Salton Sea. The Cities of Palm Desert and Desert Hot Springs have adopted resolutions in support of the Amendment; and the Cities of Rancho Mirage and Palm Springs are currently reviewing the Amendment. ALTERNATIVES Council may elect to not adopt this resolution. Prepared by: Monika Radeva, City Clerk Approved by: Frank J. Spevacek, City Manager 28 RESOLUTION NO. 2019 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, IN SUPPORT OF AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF IMPERIAL AND THE COUNTY OF RIVERSIDE TO INCLUDE OCEAN WATER IMPORTATION AS A LONG-TERM SOLUTION FOR THE RESTORATION OF THE SALTON SEA WHEREAS, on June 26, 2018, the County of Imperial, a political subdivision of the State of California, and the County of Riverside, a political subdivision of the State of California (“Counties”) entered into a Memorandum of Understanding representing a mutual good faith commitment and common goals made in the spirit of cooperation and collaboration to benefit the Salton Sea; and WHEREAS, it is the desire of the Counties to work together with other local agencies in a collaborative manner and support common goals to further Salton Sea restoration and management efforts as well as the development potential of the Salton Sea; and WHEREAS, the Counties encourage outreach to the surrounding communities and seek supportive resolutions from all cities and other agencies. The Counties welcome cities and other agencies to join and assist them in efforts that are supportive of the Salton Sea; and WHEREAS, the inflow of water to the Salton Sea has decreased and pursuant to the Quantification Settlement Agreement, mitigation water inflows ended on December 31, 2017, and without restoration or stabilization measures, the Salton Sea will rapidly decline; and WHEREAS, the State of California (“State”) has developed the Salton Sea Management Program (“SSMP”) through departments within the California Natural Resources and Environmental Protection Agencies and is obligated to pay for certain costs related to habitat, air and water quality issues at the Salton Sea; and WHEREAS, the State has developed the 10-year SSMP plan and identified a phased series of projects, the State has not appropriated all the necessary SSMP funding. The Salton Sea is at substantial risk of irreversible damage and threatens wildlife and public health; and 29 Resolution No. 2019 - xxx Support of MOU Amendment between Counties of Imperial and Riverside – Open Water Importation for the Salton Sea Adopted: May 7, 2019 Page 2 of 4 WHEREAS, it is the intent of the Counties to take coordinated and cooperative action with other agencies to further stabilize the Salton Sea on such restoration efforts which would protect and improve public health, air quality, and wildlife habitat; and WHEREAS, it is the desire and intent of the Counties to work together with local agencies on agreed projects and financing mechanisms such as an Enhanced Infrastructure Finance District (“EIFD”) that would support projects and stimulate economic development around the Salton Sea; and WHEREAS, the Counties recognize and support the immense value of working together with other local agencies to enhance opportunities for renewable energy and geothermal development to the region by providing reliable, affordable energy in furtherance of the State’s Renewable Portfolio Standard and Greenhouse Gas Reduction goals and could provide funding for Salton Sea infrastructure; and WHEREAS, the benefits of said integrated projects would include economic development, recreational activity, and reduction in air quality impacts, as well as optimize the potential opportunities at the Salton Sea; and WHEREAS, California law requires the California Natural Resources Agency to develop a Salton Sea plan in cooperation and consultation with local agencies; and WHEREAS, the Salton Sea Authority supports the common goal of a locally managed and more efficient process to expedite projects at the Salton Sea to avert a further decline at the Salton Sea; and WHEREAS, the Salton Sea Authority is in support of the North Lake vision which would complement the State’s SSMP plan by providing an in-sea barrier around the contours of the north shoreline with a deep lake and respectfully request the State’s support and recognition in the SSMP as an important integrated project; and WHEREAS, the Salton Sea Authority is supportive of the Perimeter Lake concept which would also include a South Lake component and resemble a flowing river with a system of low-profile levees bordering the Salton Sea shoreline. The Counties respectfully request to have the Perimeter Lake incorporated into the State’s SSMP long-term plan; and 30 Resolution No. 2019 - xxx Support of MOU Amendment between Counties of Imperial and Riverside – Open Water Importation for the Salton Sea Adopted: May 7, 2019 Page 3 of 4 WHEREAS, it is the intent of the Salton Sea Authority to improve the public health, economic opportunity and overall quality of life of the disadvantaged communities around the Salton Sea; and WHEREAS, it is the intent of the Salton Sea Authority to support public- private partnerships and will assist private entities to define and develop projects around the Salton Sea. WHEREAS, Parties are supportive of comprehensive analysis of ocean water importation as a long-term solution for the restoration of the Salton Sea. Parties respectfully request analysis be conducted of ocean water importation and incorporated into the State’s 10-year SSMP plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council declares support of the Memorandum of Understanding between the County of Imperial and the County of Riverside concerning unified support on the Salton Sea. SECTION 2. The City Council shall certify support and adoption of this resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of May, 2019, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California 31 Resolution No. 2019 - xxx Support of MOU Amendment between Counties of Imperial and Riverside – Open Water Importation for the Salton Sea Adopted: May 7, 2019 Page 4 of 4 ATTEST: ___________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 32 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH PARCEL MAP NO. 37683, RESIDENCE INN BY MARRIOTT, LOCATED SOUTH OF HIGHWAY 111 AND NORTH OF VISTA CORALINA LANE RECOMMENDATION Adopt a resolution granting conditional approval of Final Parcel Map and Subdivision Improvement Agreement for the Residence Inn by Marriott development associated with Parcel Map No. 37683; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •In 2018 the City entered into a purchase and sale agreement with LQ Hospitality Group, LLC (Developer) to sell a 2.9-acre parcel for a Residence Inn by Marriott hotel. •The Developer has requested conditional approval of the Final Parcel Map (Attachment 1) and Subdivision Improvement Agreement (SIA) (Attachment 2); the Final Parcel Map subdivides an unimproved 10-acre parcel into two parcels: a 2.9-acre parcel for the Residence Inn and a 7.1-acre parcel that the City will retain for future sale and development. •Approving the Final Parcel Map is a ministerial action that occurs when the conditions of approval have been satisfied or secured through agreements. The Developer would have 30 days to complete/secure any outstanding items. FISCAL IMPACT None. Securities of sufficient value will secure the incomplete conditioned improvements. BACKGROUND/ANALYSIS The property is located south of Highway 111 and north of Vista Coralina Lane (Attachment 3). The Final Parcel Map subdivides a 10-acre parcel into two parcels. A 4-story, 108-room hotel will occupy the 2.9-acre parcel and the City will retain ownership of the 7.1-acre parcel future development. The CONSENT CALENDAR ITEM NO. 5 33 Planning Commission approved Tentative Parcel Map 37683 on March 12, 2019. The Developer is seeking conditional approval of the Final Parcel Map and SIA. They would have 30 days to complete map corrections, pay fair share cost for the future eastbound right-turn lane extension at Highway 111 and Costco Drive, execute SIA, and submit SIA improvement securities. These improvements include grading, constructing a deceleration right turn lane on Highway 111 at the hotel entrance, constructing a future access to the adjacent property to the east, and setting monuments. If the Developer fails to complete the items within 30 days, the map will be rescheduled for Council consideration only after all items are complete. ALTERNATIVES Council could deny conditional approval and require the owner to complete all items; however, this would delay the project, and is not recommended. Prepared by: Bryan McKinney, P.E., City Engineer Approved by: Danny Castro, Design and Development Director Attachments: 1. Vicinity Map 2. Parcel Map 37683 3. Subdivision Improvement Agreement 34 RESOLUTION NO. 2019 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH FINAL PARCEL MAP NO. 37683 AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present a map for consideration of approval when the requisite items necessary for a final map approval are nearly, but not completely, finished; thus, yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by City staff within a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 35 Resolution No. 2019- Parcel Map No. 37683 Adopted: May 7, 2019 Page 2 of 3 SECTION 1. The Final Parcel Map 37683 is conditionally approved provided the subdivider submits all required item(s) on or before June 6, 2019. SECTION 2. The City Council’s approval of the Final Parcel Map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative parcel map, the Subdivision Map Act, and all ordinances of the City. SECTION 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements and any other requirements not expressly described here to the City Engineer’s satisfaction: 1. Finalize the final parcel map and obtain all necessary signatures 2. Finalize the Subdivision Improvement Agreement and submit associated securities 3. Submit fair share cost payment for future right-turn lane extension at Highway 111 and Costco Drive SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. SECTION 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on June 6, 2019. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the Final Parcel Map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of May, 2019, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 36 Resolution No. 2019- Parcel Map No. 37683 Adopted: May 7, 2019 Page 3 of 3 _____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 37 38 V I C I N I T Y M A P NOT TO SCALE ATTACHMENT 1 PARCEL MAP NO. 37683 AVE 48 39 40 WE HEREBY CERTIFY THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THE SUBDIVISIONSHOWN HEREON: THAT WE ARE THE ONLY PERSONS WHOSE CONSENT IS NECESSARY TO PASS CLEARTITLE TO SAID LAND; THAT WE CONSENT TO THE MAKING AND RECORDING OF THIS SUBDIVISION MAPAS SHOWN WITHIN THE DISTINCTIVE BORDER LINE.WE ALSO HEREBY DEDICATE TO THE COACHELLA VALLEY WATER DISTRICT AN EASEMENT FOR DOMESTICWATER AND SEWER PIPELINE AND INCIDENTAL PURPOSES AS SHOWN ON SHEET 2 HEREON.OWNER: CITY OF La QUINTABY:NOTARY ACKNOWLEDGMENT STATE OF CALIFORNIACOUNTY OF ________________ON ____________________________ BEFORE ME , _________________________________________________ (NAME AND TITLE OF OFFICER),PERSONALLY APPEARED _____________________________________________________________________ ,WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSENAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THATHE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS /HER/ THEIR SIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OFWHICH THE PERSON(S) ACTED EXECUTED THE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THATTHE FOREGOING PARAGRAPH IS TRUE AND CORRECT.WITNESS MY HAND AND OFFICIAL SEAL.SIGNATURE ____________________________________(PRINT NAME)(PRINT TITLE)OWNER'S STATEMENT SIGNATURE OMISSIONSPURSUANT TO SECTION 66436 OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE FOLLOWING OWNERSOF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED.COACHELLA VALLEY WATER DISTRICT: AN EASEMENT FOR DOMESTIC WATER AND SEWER PIPELINES ANDINCIDENTAL PURPOSES, RECORDED JUNE 14, 2012 AS INSTRUMENT NO. 2012-0274386 OF OFFICIAL RECORDS.IN FAVOR OF THE COACHELLA VALLEY WATER DISTRICT, A PUBLIC AGENCY OF THE STATE OF CALIFORNIA,AND ITS SUCCESSORS AND ASSIGNS. AFFECTS AS DESCRIBED THEREIN. (PLOTTED HEREON)COACHELLA VALLEY WATER DISTRICT: RE- RECORDED JULY 06, 2012 AS INSTRUMENT NO. 2012-0315107 OFOFFICIAL RECORDS, IN FAVOR OF THE COACHELLA VALLEY WATER DISTRICT, A PUBLIC AGENCY OF THESTATE OF CALIFORNIA, AND ITS SUCCESSORS AND ASSIGNS. AFFECTS AS DESCRIBED THEREIN. (PLOTTEDHEREON)CITY OF LaQUINTA: A QUITCLAIM DEED-EASEMENT. RECORDED AUGUST 14, 2015 AS INSTRUMENT NO.2012-0386787 OF OFFICIAL RECORDS.(PLOTTED HEREON)A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THISCERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUALWHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE ISATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, ORVALIDITY OF THAT DOCUMENT.CITY CLERKS STATEMENT I MONIKA RADEVA, CITY CLERK OF THE CITY OF LA QUINTA, CALIFORNIA, DO HEREBY STATE THATTHIS MAP WAS PRESENTED TO THE COUNCIL OF SAID CITY OF LA QUINTA AT A REGULAR MEETING HELDON THE ___ DAY OF __________ 20__ AND THEREUPON SAID CITY COUNCIL DID BY AN ORDER DULY PASSED,APPROVED SAID MAP.WE ALSO HEREBY ABANDON, PURSUANT TO SECTION 66445(j) OF THE SUBDIVISION MAP ACT, THE EASEMENTFOR RETENTION BASINS AND INCIDENTAL PURPOSES, RECORDED AS INSTRUMENT NO. 2007-0103256,OFFICIAL RECORDS OF RIVERSIDE COUNTY , CALIFORNIA, NOT SHOWN ON THIS MAP.CITY ENGINEER'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP OF PARCEL MAP NO. 37683 CONSISTING OFTWO (2) SHEETS; THAT THE SUBDIVISION SHOWN THEREON IS SUBSTANTIALLY THE SAME AS ITAPPEARED ON THE TENTATIVE MAP, AND APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONSOF THE SUBDIVISION MAP ACT AND ANY LOCAL ORDINANCES HAVE BEEN COMPLIED WITH.BRYAN MCKINNEY, RCE 49418EXPIRATION: 9/30/2020CITY ENGINEERCITY SURVEYOR'S STATEMENT I HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP OF PARCEL MAP NO. 37683 CONSISTING OFTWO (2) SHEETS AND I AM SATISFIED THAT SAID MAP IS TECHNICALLY CORRECT.ERIC A. NELSON, PLS 5563EXPIRATION: 9/30/2019ACTING CITY SURVEYORMONIKA RADEVACITY CLERKDATEDATEDATEPRELIMINARYFOR REVIEW ONLYC.V.W.D. CERTIFICATE OF ACCEPTANCEI HEREBY CERTIFY THAT UNDRE AUTHORITY GRANTED TO ME BY RESOLUTION NO. 78-248, DATED 12SEPTEMBER 1978, THAT I ACCEPT ON BEHALF OF COACHELLA VALLEY WATER DISTRICT THE DEDICATION OFEASEMENTS FOR DOMESTIC WATER AND SANITATION PURPOSES AS OFFERED HEREON.BY:(PRINT NAME)(PRINT TITLE)SURVEYOR'S STATEMENT THIS MAP CONSISTING OF TWO (2) SHEETS WAS PREPARED BY ME OR UNDER MY SUPERVISION ANDIS BASED ON A FIELD SURVEY IN CONFORMATION WITH THE REQUIREMENTS OF THE SUBDIVISIONMAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF SUNRIDGE PROPERTIES. I HEREBY STATE THATALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THATTHEY WILL BE SET WITHIN ONE YEAR OF MAP RECORDATION. SAID MONUMENTS WILL BE SUFFICIENT TOENABLE THE SURVEY TO BE RETRACED. I HEREBY STATE THAT THIS MAP SUBSTANTIALLYCONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE PARCEL MAP.GORDON O. OLSON, P.L.S. 7107DATEI HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE , AS OF THIS DATE, THERE ARE NOLIENS AGAINST THE PROPERTY SHOWN ON THE WITHIN MAP FOR UNPAID STATE, COUNTY , MUNICIPAL ORLOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT TAXES OR SPECIALASSESSMENTS COLLECTED AS TAXES NOW LIEN BUT NOT YET PAYABLE WHICH ARE ESTIMATED TOBE $____________________DATED THIS ______ DAY OF _______________, 20___.COUNTY TAX COLLECTORDEPUTY TAX COLLECTORBY :RECORDER'S STATEMENT FILED THIS ______ DAY OF _______________, 20___, AT _________ ___M. IN BOOK __________, OF PARCELMAPS, AT PAGES ___________, AT THE REQUEST OF THE CITY CLERK OF THE CITY OF LA QUINTA.NO. __________________________FEE___________PETER ALDANA, COUNTY ASSESSOR, CLERK RECORDERBY: ________________________, DEPUTYI HEREBY CERTIFY THAT A BOND IN THE SUM OF $____________________ HAS BEEN EXECUTED AND FILEDWITH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA, CONDITIONED UPONPAYMENT OF ALL TAXES, STATE, COUNTY, MUNICIPAL OR LOCAL, AND ALL SPECIAL ASSESSMENTSCOLLECTED AS TAXES WHICH, AT THE TIME OF FILING OF THIS MAP WITH THE COUNTY RECORDER, ARE ALIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAID BOND HAS BEEN DULY APPROVED BY SAIDBOARD OF SUPERVISORS.DATED THIS ______ DAY OF _______________, 20___.TAX COLLECTOR'S CERTIFICATE CLERK OF THE BOARD OF SUPERVISORSDEPUTY CLERKBY :COUNTY TAX COLLECTORDEPUTY TAX COLLECTORBY :TAX BOND CERTIFICATE ATTACHMENT 241ATTACHMENT 2 PRELIMINARYFOR REVIEW ONLYFOUND MONUMENT AS NOTED IN SURVEYOR'S MONUMENATION NOTESCORNER TO BE SET WITH 1" IRON PIPE, WITH PLASTIC PLUG, STAMPED "G.OLSON LS 7107".AN EASEMENT FOR DOMESTIC WATER AND SEWER PIPELINES AND INCIDENTAL PURPOSES, RECORDED JUNE 14, 2012AS INSTRUMENT NO. 2012-0274386 OF OFFICIAL RECORDS.IN FAVOR OF THE COACHELLA VALLEY WATER DISTRICT, A PUBLIC AGENCY OF THE STATE OF CALIFORNIA, AND ITSSUCCESSORS AND ASSIGNS. AFFECTS AS DESCRIBED THEREIN. (PLOTTED HEREON)RE- RECORDED JULY 06, 2012 AS INSTRUMENT NO. 2012-0315107 OF OFFICIAL RECORDS.IN FAVOR OF THE COACHELLA VALLEY WATER DISTRICT, A PUBLIC AGENCY OF THE STATE OF CALIFORNIA, AND ITSSUCCESSORS AND ASSIGNS. AFFECTS AS DESCRIBED THEREIN. (PLOTTED HEREON)A QUITCLAIM DEED-EASEMENT. RECORDED AUGUST 14, 2015 AS INSTRUMENT NO. 2012-0386787 OF OFFICIALRECORDS.(PLOTTED HEREON)INDICATES AN EASEMENT RESERVED HEREON FOR RECIPROCAL ACCESS FOR PURPOSES OF INGRESS, EGRESS,OVER AND ACROSS PARCEL 1-B IN FAVOR OF PARCEL 1-A. (PLOTTED HEREON)INDICATES AN EASEMENT RESERVED HEREON FOR STORM DRAIN PIPELINE AND INCIDENTAL PURPOSES ACROSSPARCEL 1-B IN FAVOR OF 1-A. (PLOTTED HEREON)INDICATES AN EASEMENT OFFERED FOR DEDICATION WITH THE FILING OF THIS MAP FOR DOMESTIC WATER ANDSEWER PIPELINE AND INCIDENTAL PURPOSES TO THE COACHELLA VALLEY WATER DISTRICT, A PUBLIC AGENCY OFTHE STATE OF CALIFORNIA, AND IT SUCCESSORS AND ASSIGNS. (PLOTTED HEREON)RECIPROCAL ACCESS TO ADJACENT PROPERTIES AT A REASONABLY FEASIBLE LOCATION ALONG THE PROJECT'SEASTERN BOUNDARY, TO BE DETERMINED BY THE PUBLIC WORKS DIRECTOR IF AND WHEN HE OR SHE DETERMINESTHAT SUCH RECIPROCAL ACCESS PROMOTES GOOD AREA TRAFFIC CIRCULATION. WHEN FUTURE DEVELOPMENT OFTHE ADJACENT PROPERTIES HAS BEEN ESTABLISHED, THE CITY ENGINEER MAY DETERMINE THAT SAID RECIPROCALACCESS OR ACCESSES ARE NOT WARRANTED AND SHALL ISSUE A WRITTEN NOTICE CANCELING THIS REQUIREMENT.(GENERAL LOCATION ONLY IS PLOTTED HEREON)INDICATES AN EASEMENT RESERVED HEREON FOR SIDEWALK AND INCIDENTAL PURPOSES . (PLOTTED HEREON)12131411151617( ) RECORD DATA PER RS 142/5[ R1 ] RECORD DATA PER GRANT DEED REC'D AS INST 2010-0575516 O.R.LEGEND42ATTACHMENT 2 1 of 9 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT PARCEL MAP NO. 37683 OFF-SITE AND ON-SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this ____________________________________ day of ___________________________, 20 ___________, by and between LQ Hospitality Group, LLC, an Arizona limited liability company, hereinafter referred to as "Developer," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Developer has prepared and submitted to City for final approval and recordation a final map or Parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Parcel Map No. 37683 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City ordinances and regulations relating to the filing, approval and recordation of subdivision maps are sometimes collectively referred to in this Agreement as the “Subdivision Laws.” B. A tentative map of the Tract has been approved subject to the Subdivision Laws and to the requirements and conditions contained in Planning Commission Resolution No. 2019-004 (the “Resolution of Approval”). The Resolution of Approval is on file in the office of the City Clerk and is incorporated into this Agreement by reference. C. Prior to approval of the Map, Developer is required to install or agree to install certain public and private improvements (the "Improvements"). D. The Improvements have not been installed and accepted at this time. E. It is therefore necessary that Developer and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval of a final map for the Tract by the City Council, Developer desires to enter into this Agreement, whereby Developer promises to install and complete, at Developer’s own expense, all the public improvement work required by City in connection with the proposed Tract. Developer has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1.Improvement Plans. Prior to submittal of the Map for approval by the City Council, Developer shall furnish complete original improvement plans for the construction, installation and completion of the Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract shall be maintained on file in the office of the City Engineer and shall be incorporated into this Agreement by reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. 2.Improvements. Developer shall construct the Improvements required to be constructed on the Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3.Improvement Security. Developer shall at all times guarantee Developer’s performance of this Agreement by furnishing to City, and maintaining, good and sufficient security as required by the Subdivision Laws on forms and in the amounts approved by City for the purposes as follows: A. One class of security to be provided by Developer, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Developer’s fair share of Improvements which have been or will be constructed by others (“Participatory Improvements”), and payment of plan check and permit ATTACHMENT 3 43 2 of 9 fees. The performance security shall also include good and sufficient security in the amount of one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated hereafter in this Agreement (“Monumentation Security”). A second class of security to be provided by Developer, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Developer, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Developer shall furnish performance and payment security prior to and as a condition precedent to City Council approval of the Map. Developer shall provide warranty security after Improvements are complete and prior to acceptance of the Improvements by the City Council. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and may be one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Developer's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least twenty percent (20%) of the financing for the Improvements. 44 3 of 9 7) When Developer is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal one hundred percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents specified in this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. The City Engineer shall approve replacement of security. D. At the time of submittal of security, Developer shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Developer shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Developer, or until Developer pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Developer of Developer's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Developer shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Developer fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Developer's Surety for payment of said cash and Developer's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement. G. Security shall be released in the following manner: 45 4 of 9 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of Section 10 of this Agreement. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Developer. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Developer of Developer's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 13 of this Agreement, the warranty period shall not commence until final acceptance of all the work and improvements by the City pursuant to Paragraph 10. Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Developer has made other arrangements satisfactory to the City Engineer. 6) City may retain from any security released an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorneys’ fees. 4. Permits Required. Prior to commencing any phase of work, Developer shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off-site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Developer or City, Developer shall use its best efforts purchase such real property at a reasonable price. In the event that Developer is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Developer may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Developer. If City so agrees, City and Developer shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Developer advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Developer. Any additional funds required for acquisition of the real property shall be paid by Developer to City upon the conveyance of said real property to Developer. In no event shall the failure of Developer or City to acquire such real property excuse, waive, or otherwise terminate Developer's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements; Inspection. 6.1 Construction of Improvements. Developer shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Developer to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Developer in default of this agreement, to revise 46 5 of 9 improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Developer's obligations hereunder. 6.2 Inspection. Developer shall at all times maintain proper facilities and safe access for inspection of the public improvements by City and to the shops wherein any work is in preparation. Upon completion of the work, the Developer may request a final inspection by the City Engineer or the City Engineer’s authorized representative. If the City Engineer or the designated representative determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards and accepted by the City as described in Paragraph 10 of this Agreement. Developer shall bear all costs of plan check, inspection and certification. 7. Force Majeure. In the event that Developer is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Developer's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Developer may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Developer shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Developer shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Developer shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie-outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Developer shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Developer's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly-authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions set forth in the Resolution of Approval and this Agreement have been satisfied, and Developer has provided revised plans as required in Paragraph 12, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Injury to Improvements. Until such time as the Improvements are accepted by City in accordance with Paragraph 10, Developer shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Developer will be responsible for the care, maintenance of, and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specified in this Agreement prior to the completion and acceptance of the work or improvements. All such risks shall be the responsibility of and are hereby assumed by Developer. 47 6 of 9 12. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Developer shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As-Built," "As-Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 13. Improvement Warranty. Developer hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. If within the warranty period any work or improvement or part of any work or improvement done, furnished, installed, constructed or caused to be done, furnished, installed or constructed by Developer fails to fulfill any of the requirements of this Agreement or the improvement plans and specifications referred to herein, Developer shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Developer fail to act promptly or in accordance with this requirement, Developer hereby authorizes City, at City’s sole option, to perform the work twenty (20) days after mailing written notice of default to Developer and to Developer’s Surety, and agrees to pay the cost of such work by City. Should City determine that an urgency requires repairs or replacements to be made before Developer can be notified, City may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and Developer shall pay to City the cost of such repairs 14. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Developer to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15. City Right to Cure. If Developer fails to perform any obligation hereunder and such obligation has not been performed, or commenced and diligently pursued, within sixty (60) days after written notice of default from City, then City may perform the obligation, and Developer shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 16. Injury to Public Improvements, Public Property or Public Utility Facilities. Developer shall replace or have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work performed under this Agreement. Developer shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by City or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 17. Indemnification. a. Neither City nor any and all of its officials, employees and agents (“Indemnified Parties”) shall be liable for any injury to persons or property occasioned by reason of the acts or omissions of Developer, its agents or employees in the performance of this Agreement. Developer further agrees to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action, liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because of, or arising out of, acts or omissions of Developer, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design of construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other public improvements. 48 7 of 9 b. Acceptance by City of the Improvements shall not constitute an assumption by City of any responsibility for any damage or taking covered by this paragraph. City shall not be responsible for the design or construction of the subdivision or the improvements pursuant to the approved Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by Developer submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. Except as may be provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City or any and all of its officials, employees and agents (“Indemnified Parties”), by virtue of city’s approval of the plan or design of the Improvements, including without limitation the protections and immunities afforded by Government Code Section 830.6. After acceptance of the improvements, Developer shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect; however, Developer shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by City of the Improvements. It is the intent of this paragraph that Developer shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. The Improvement Security shall not be required to cover the provisions of this paragraph. 18. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 19. Severability. In the event that a court of competent jurisdiction determines that any provision or provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force and effect. 20. Developer No Agent of City. Neither Developer nor any of Developer’s agents, employees, or contractors are or shall be considered to be agents of City in connection with the performance of Developer’s obligations under this Agreement. 21. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non-prevailing party. 49 8 of 9 F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. G. Time is of the essence in the performance of each and every provision of this Agreement. H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the terms of this Agreement. I. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 ________________________________ ___________________ Frank J. Spevacek, City Manager Date ATTEST: ____________________________________________ Monika Radeva, City Clerk DEVELOPER: LQ Hospitality Group, LLC, an Arizona limited liability company 7255 E. Hampton Ave, Ste 122 Mesa, AZ 85209 By: ______________________________________ ________________________________ Paul Welker Date Title CEO By: _______________________________________ _______________________________ Date Title: _______________________________________ Reviewed and Approved: __________________________________ ____________________________ Bryan McKinney, P.E., City Engineer Date Approved as to Form: _____________________________________ ____________________________ William H. Ihrke, City Attorney Date 50 9 of 9 Exhibit A SECURITY – PARCEL MAP NO. 37683 OFF-SITE AND ON-SITE IMPROVEMENTS Improvements designated as "deferred" will be constructed at a later date as determined by City. Security for Deferred Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Developer may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $ 39,362 $ - Standard 10% Contingency $ 3,936 $ - Professional Fees, Design 10% $ 4,330 $ - Professional Fees, Construction 10% $ 4,763 $ - Bond Amount $ 52,391 $ - Hw y 111 Deceleration Right Turn Lane $ 39,130 $ 39,130 Standard 10% Contingency $ 3,913 $ 3,913 Professional Fees, Design 10% $ 4,304 $ 4,304 Professional Fees, Construction 10% $ 4,735 $ 4,735 Bond Amount $ 52,082 $ 52,082 Future Access to Adjacent Property to the East (Deferred) $ 21,848 $ 21,848 Standard 10% Contingency $ 2,185 $ 2,185 Professional Fees, Design 10% $ 2,403 $ 2,403 Professional Fees, Construction 10% $ 2,644 $ 2,644 No Plans Contingency 25% $ 7,270 $ 7,270 Bond Amount $ 36,350 $ 36,350 Monumentation $ 5,000 Bond Amount $ 5,000 51 52 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED APRIL 12 AND 19, 2019 RECOMMENDATION Approve demand registers dated April 12 and 19, 2019. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 2,112,036.21$ Successor Agency of RDA 36,040.60$ Housing Authority 12,584.45$ 2,160,661.26$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for April 12 and 19, 2019. Warrants Issued: 122096-122177 1,623,513.55$ 122178-122233 45,264.73$ Wire Transfers 242,718.27$ Voids (210.00)$ Payroll Tax transfers 44,487.25$ Payroll Direct Deposit 204,887.46$ 2,160,661.26$ In the amounts listed above, one check was voided due to incorrect vendor name. CONSENT CALENDAR ITEM NO. 6 53 The most significant expenditures on the demand register are: Account Name Amount Riverside County Various 1,209,877.34$ Jan Police Services Sheriff Dept Conserve Landcare Landcape Contract 88,517.77$ Mar-Apr Parks, L&L NAI Consulting, Inc Consultants 43,337.50$ Mar Professional Svcs Tall Man Group, Inc Various 37,322.50$ Nov-Dec 2018 Washington St Apt Proj Conserve Landcare Construction/29,034.06$ Quinterra & Adams Retention Payable Release Retention PurposeVendor Wire Transfers: Nine transfers totaled $242,718. Of this amount, $153,132 was for Landmark, $83,423 for CalPERS, and $3,966 for ICMA (employee deferred compensation plan). (See Attachment 2 for a full listing). Purchase Orders/Contracts: During the quarterly period starting January 1 through March 31, 2019, five purchase orders were issued in amounts ranging from $25,000 to $50,000, for a total of $172,306 (Attachment 3). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Transaction Issuer Type Par Value Settlement Date Coupon Rate Maturity Federal Home Loan Agency $500,000 4/15/2019 1.125% Mortgage Corp. Purchase Walmart $500,000 4/16/2019 2.350% ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Bernice Choo, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2.Wire Transfers 3. Purchase Orders 54 4/12/2019 5:08:42 PM Page 1 of 10 Demand Register City of La Quinta Packet: APPKT01947 - BC 04/12/19 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 111.93LQ Police Volunteers03/25/19 - REIMB COP ANNUAL MTG040909FOSTER, ROCIO 101-2001-60109 215.00Prepaid Expense01/01-12/31/19 - FIRE EXPL PRG ANNUAL …040919CALIFORNIA INLAND EMPIRE …101-0000-13600 559.53Travel & Training04/02-04/04/19 - TRAVEL EXP CCAC ANN…040919FLORES, TANIA 101-1005-60320 215.00Volunteers - Fire01/01-12/31/19 - FIRE EXPL PRG ANNUAL …040919CALIFORNIA INLAND EMPIRE …101-2002-60110 111.95Travel & Training03/06-03/08/19 - TRAVEL PLANNING CO…040919FLORES, CHERI 101-6002-60320 861.23Travel & Training03/19-03/21/19 - TRAVEL EXP CALBO BUS…040919WIATRAK, JAMES 101-6003-60320 16.02Travel & Training11/07/18 - MILEAGE REIMB NPDES CON SI…040919YU, PUI TING 101-7002-60320 85.00Membership Dues03/15/19 - MEMBERSHIP RENEW G VILLA…041019MMASC 101-1002-60351 635.00Community Experiences04/27/19 - INSURANCE CITY PICNIC & BDA…1050106ALLIANT INSURANCE SERVICES …101-3003-60149 795.00Community Experiences05/04/19 - INSURANCE TEQUILA & TACOS1050842ALLIANT INSURANCE SERVICES …101-3003-60149 10,122.50Consultants02/2019 CIP DEV/MEASURE A 5YR CIP11 JOB 2018-02NAI CONSULTING INC 101-7006-60104 7,760.25Sheriff - OtherBALLISTIC VESTS1211BOYDD PRODUCTS, INC.101-2001-60176 3,751.50Map/Plan Checking02/22/19 ON-CALL ENGINEERING CIVIL PL…124992HR GREEN PACIFIC INC 101-7002-60183 210.00Community Experiences04/20/19 - DEPOSIT FOR BUNNY MASCOT1420ILLUSION PARTY ENTERTAINM…101-3003-60149 10,000.00Boys & Girls Club04/2019-06/2019 FACILITY USE AGREEME…14-7910BOYS & GIRLS CLUB OF COACH…101-3001-60135 3,500.00Contract Services - Administrat…04/2019 STATE LOBBYING AND ADVOCACY…157302GONSALVES, JOE A & SON 101-1002-60101 800.00Advertising06/25/19 - TABLE 8 SPONSOR INST DINNER15748THE CHAMBER 101-3007-60450 5,522.59Advertising04/01/19 STVR POSTCARD MAILING19-30409XPRESS GRAPHICS 101-6001-60450 59.32Office Supplies04/03/19 - INK HUB STAMPS19-98659RIVERSIDE RUBBER STAMP & …101-6001-60400 6,813.86School Officer01/03-01/30/19 BP #8 SCHOOL RESOURCE…2019/911DESERT SANDS UNIFIED SCHO…101-2001-60168 8,604.91Dental Insurance Pay04/2019 - DENTAL INSURANCE2445561CIGNA HEALTH CARE 101-0000-20943 -26.53Sales Taxes Payable02/27/19 - WC GYM WIPES SALES TAX2474412XL CORPORATION 101-0000-20304 438.23Operating Supplies02/27/19 - WC GYM WIPES2474412XL CORPORATION 101-3002-60420 1,216.00Landscape Contract03/2019 CITYWIDE LANDSCAPE FOR L&L D…24773CONSERVE LANDCARE 101-2002-60112 35,851.00Landscape Contract04/2019 CONSERVE - PARKS MAINTENAN…25156CONSERVE LANDCARE 101-3005-60112 137.50Travel & Training03/13/19 - PURCHASING REQ TO CK PART 125-254048TYLER TECHNOLOGIES 101-1006-60320 137.50Travel & Training03/14/19 - PURCHASING REQ TO CK PART 225-254053TYLER TECHNOLOGIES 101-1006-60320 137.50Travel & Training03/26/19 - PURCHASING FISCAL YR END25-255126TYLER TECHNOLOGIES 101-1006-60320 12.48Operating Supplies03/27/19 - OFFICE SUPPLIES294314618001OFFICE DEPOT 101-1005-60420 8,790.00Professional Services03/31/19 CASH AUDIT PROFESSIONAL SE…31112LANCE, SOLL, & LUNGHARD LLP 101-1006-60103 73.75Office Supplies03/22/19 - DEPOSIT BAGS319-795SECURE PRODUCTS 101-1006-60400 105.57Marketing & Tourism Promoti…04/09/19 - EMBROIDERY (STAFF SHIRTS)320CLQAPP-FAPALMS TO PINES PRINTING 101-3007-60461 374.01Forms03/28/19 - COPY PAPER 8 1/2 X 113409124140STAPLES ADVANTAGE 101-1007-60402 173.63Citywide Conf Room Supplies03/30/19 - CITYWIDE SUPPLIES COFFEE3409409176STAPLES ADVANTAGE 101-1007-60403 1,630.00Community Experiences03/2019 FY1819 ART ON MAIN & 1ST THU…437409-5KPSP 101-3003-60149 4,737.50Plan Checks01/2019 ON CALL BUILDING PLAN CHECK …48374INTERWEST CONSULTING GR…101-6003-60118 10,081.20Janitorial03/2019 JANITORIAL SVCS CH WC PARKS …521701MERCHANTS BUILDING MAINT…101-3008-60115 600.00Map/Plan CheckingPMER 2019-0001 ON-CALL MAP CHECKING…5262RASA/ERIC NELSON 101-7002-60183 600.00Map/Plan CheckingPMER 2019-0002 ON-CALL MAP CHECKING…5263RASA/ERIC NELSON 101-7002-60183 1,254.97Temporary Agency Services03/22/19 - HUB TEMP SVCS M GONZALEZ53082231OFFICE TEAM 101-6006-60125 767.04Temporary Agency Services03/29/19 - HUB TEMP SVCS A DANIELS53155206OFFICE TEAM 101-6006-60125 958.80Temporary Agency Services03/29/19 - HUB TEMP SVCS E KOLTWEIT53155232OFFICE TEAM 101-6006-60125 -80.94Temporary Agency Services03/22/19 - HUB TEMP SVCS M GONZALEZ53163434OFFICE TEAM 101-6006-60125 579.36Temporary Agency Services04/05/19 - FINANCE TEMP SVCS E BEHAN53174178ACCOUNTEMPS 101-1006-60125 1,174.03Temporary Agency Services04/05/19 - HUB TEMP SVCS M GONZALEZ53177691OFFICE TEAM 101-6006-60125 84.99Utilities - Cable04/03-05/02/19 - FS #93 INTERNET (3514)583514032319TIME WARNER CABLE 101-2002-61400 1,250.00Fire Station03/28/19 - FS #32 INSP & CA-OSFM COMP…5906SHASTA FIRE PROTECTION, INC.101-2002-60670 149.69Citywide Conf Room Supplies04/05/19 - WC COFFEE SUPPLIES647444DAIOHS FIRST CHOICE SERVICES 101-1007-60403 1,750.00Contract Services - Administrat…12/2018 REAL ESTATE SVCS65 RESTALL MAN GROUP INC 101-1002-60101 165.00Security & Alarm04/01-06/30/19 - CITY HALL75664ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01-06/30/19 - LQ PARK75664ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01-06/30/19 - LQ MAINT75664ALARM MONITORING SERVICE…101-3008-60123 165.00Security & Alarm04/01-06/30/19 - WELLNESS CENTER75664ALARM MONITORING SERVICE…101-3008-60123 55 ATTACHMENT 1 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 2 of 10 AmountVendor Name Payable Number Description (Item)Account Name Account Number 510.00Fire Station04/01-06/30/19 - FS #32 & 9375665ALARM MONITORING SERVICE…101-2002-60670 255.00Security & Alarm04/01-06/30/19 - WELLNESS CENTER75665ALARM MONITORING SERVICE…101-3008-60123 255.00Security & Alarm04/01-06/30/19 - CITY HALL75665ALARM MONITORING SERVICE…101-3008-60123 561.52Maintenance/Services04/01-06/30/19 - ELEVATOR MAINT CH959210794KONE INC 101-3008-60691 49.01Mobile/Cell Phones/Satellites02/14-03/13/19 - EOC CELL PHONES9826161607VERIZON WIRELESS 101-2002-61304 79.81Utilities - Cable03/22-04/21/19 - EOC CABLEAPR'195631DISH NETWORK 101-2002-61400 310.30Life Insurance Pay04/2019 - LIFE INSURANCEAPR'196430680001STANDARD INSURANCE COMP…101-0000-20947 1,298.56Disability Insurance Pay04/2019 - DISABILITYAPR'196430680001STANDARD INSURANCE COMP…101-0000-20955 163.77Add'l Life Insurance Pay04/2019 - ADD'L LIFE INSURANCEAPR'196430680002STANDARD INSURANCE COMP…101-0000-20948 462.26Utilities - Electricity04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-2002-61101 12.34Utilities - Electric - Monticello …04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61102 247.26Utilities - Electric - Colonel Pai…04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61108 4,264.28Utilities - Electric - Community…04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61109 24.96Utilities - Electric - Adams Park04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61110 13.38Utilities - Electric - Velasco Park04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61111 22.68Utilities - Electric - Eisenhower…04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61113 12.91Utilities - Electric - Desert Pride04/02/19 - ELECTRICITY SERVICECSE149IMPERIAL IRRIGATION DIST 101-3005-61114 85.04Utilities - Water04/08/19 - WATER SERVICECSW204COACHELLA VALLEY WATER DI…101-2002-61200 449.33Utilities - Water -Pioneer Park04/08/19 - WATER SERVICECSW204COACHELLA VALLEY WATER DI…101-3005-61207 16.96Utilities - Water04/08/19 - WATER SERVICECSW204COACHELLA VALLEY WATER DI…101-3008-61200 406.00LQ Park Water Feature03/12/19 - LQ PARK WF HEALTH PERMITIN0345827COUNTY OF RIVERSIDE DEPAR…101-3005-60554 1,378.00Due to SunLine03/2019 - SUNLINE BUS PASSESINV03176SUNLINE TRANSIT AGENCY 101-0000-20305 -104.00Miscellaneous Revenue03/2019 - SUNLINE BUS PASSESINV03176SUNLINE TRANSIT AGENCY 101-0000-42301 75.83Utilities - Gas02/21-03/22/19 - FS #32 GAS SERVICEMAR'1912085912…GAS COMPANY, THE 101-2002-61100 717.35Utilities - Gas02/21-03/22/19 - CITY HALL GAS SVCMAR'1926925650…GAS COMPANY, THE 101-3008-61100 191.40Travel & Training03/02-03/19/19 - CC MTG 3/19/19MAR'196413WELLS FARGO BUSINESS CARD 101-1001-60320 298.36Travel & Training03/02-03/19/19 - CM SWEST ENERGY CO…MAR'196413WELLS FARGO BUSINESS CARD 101-1002-60320 146.06Operating Supplies03/02-03/19/19 - COFFEE MACHINE FILTE…MAR'196413WELLS FARGO BUSINESS CARD 101-1002-60420 361.86Recruiting/Pre-Employment03/02-03/19/19 - CM INTERVIEWS HOTELMAR'196413WELLS FARGO BUSINESS CARD 101-1004-60129 163.36Administration03/02-03/19/19 - BANK FEESMAR'196413WELLS FARGO BUSINESS CARD 101-1006-60102 135.93Operating Supplies03/02-03/19/19 - TV MOUNTMAR'196413WELLS FARGO BUSINESS CARD 101-3007-60420 678.60Operating Supplies03/01-04/02/19 - STANDING DESK G VILLA…MAR'197143WELLS FARGO BUSINESS CARD 101-1002-60420 82.62Recruiting/Pre-Employment03/01-04/02/19 - INTERVIEW PANEL LUN…MAR'197143WELLS FARGO BUSINESS CARD 101-1004-60129 81.22Recruiting/Pre-Employment03/01-04/02/19 - HUB INTERVIEW PANEL …MAR'197143WELLS FARGO BUSINESS CARD 101-1004-60129 249.00Travel & Training03/01-04/02/19 - FMLA/CFRA TRAININGMAR'197143WELLS FARGO BUSINESS CARD 101-1004-60320 172.82Travel & Training03/01-04/02/19 - SUNLINE/LQ LUNCHMAR'197143WELLS FARGO BUSINESS CARD 101-1004-60320 76.65Travel & Training03/01-04/02/19 - LUNCH PASSION & PUR…MAR'197143WELLS FARGO BUSINESS CARD 101-1004-60320 50.85Operating Supplies03/01-04/02/19 - 2019 JOINT CC MTGMAR'197143WELLS FARGO BUSINESS CARD 101-1005-60420 899.00Administration03/01-04/02/19 - SAM REGISTRATIONMAR'197143WELLS FARGO BUSINESS CARD 101-1006-60102 130.00Travel & Training03/01-04/02/19 - CAPPO MEMBERSHP D …MAR'197143WELLS FARGO BUSINESS CARD 101-1006-60320 20.00Travel & Training03/01-04/02/19 - CSMFO AP TRAINING C …MAR'197143WELLS FARGO BUSINESS CARD 101-1006-60320 19.94Office Supplies03/01-04/02/19 - BINDING COMBSMAR'197143WELLS FARGO BUSINESS CARD 101-1006-60400 -15,000.00Operating Supplies03/01-04/02/19 - REV BANK DRAFT RECO…MAR'197143WELLS FARGO BUSINESS CARD 101-1006-60420 36.07LQ Police Volunteers03/01-04/02/19 - CAMERA VIEWING PARTYMAR'197143WELLS FARGO BUSINESS CARD 101-2001-60109 799.98Operating Supplies03/01-04/02/19 - CAMERASMAR'197143WELLS FARGO BUSINESS CARD 101-2001-60420 38.57Operating Supplies03/01-04/02/19 - FLEET TRACKING 03/20…MAR'197143WELLS FARGO BUSINESS CARD 101-2001-60420 64.65Volunteers - Fire03/01-04/02/19 - MARCH CERT CLASS ACT…MAR'197143WELLS FARGO BUSINESS CARD 101-2002-60110 -3.11Fire Station03/01-04/02/19 - WALMART CREDITMAR'197143WELLS FARGO BUSINESS CARD 101-2002-60670 1,593.96Repair & Maintenance - EOC03/01-04/02/19 - EOC - TVS (4)MAR'197143WELLS FARGO BUSINESS CARD 101-2002-60671 71.00Repair & Maintenance - EOC03/01-04/02/19 - EOC - TV PROTECTION P…MAR'197143WELLS FARGO BUSINESS CARD 101-2002-60671 117.96Repair & Maintenance - EOC03/01-04/02/19 - EOC - TV MOUNTS (4)MAR'197143WELLS FARGO BUSINESS CARD 101-2002-60671 15.64Repair & Maintenance - EOC03/01-04/02/19 - CERT SUPPLIESMAR'197143WELLS FARGO BUSINESS CARD 101-2002-60671 19.99Repair & Maintenance - EOC03/01-04/02/19 - EOC - AIR SERVERMAR'197143WELLS FARGO BUSINESS CARD 101-2002-60671 117.31Travel & Training03/01-04/02/19 - IRONMAN MTG SUPPLIESMAR'197143WELLS FARGO BUSINESS CARD 101-3001-60320 93.21Community Experiences03/01-04/02/19 - PILLARS OF THE COMM …MAR'197143WELLS FARGO BUSINESS CARD 101-3003-60149 69.04Community Experiences03/01-04/02/19 - EVENT WRISTBANDSMAR'197143WELLS FARGO BUSINESS CARD 101-3003-60149 67.50Membership Dues03/01-04/02/19 - 4/2019 MAILCHIMPMAR'197143WELLS FARGO BUSINESS CARD 101-3007-60351 678.60Operating Supplies03/01-04/02/19 - STANDING DESK M GRA…MAR'197143WELLS FARGO BUSINESS CARD 101-3007-60420 25.69Travel & Training03/01-04/02/19 - TRANS CTR TRAINING D …MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60320 57.88Travel & Training03/01-04/02/19 - APWA LUNCHEON 04/19…MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60320 56 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 3 of 10 AmountVendor Name Payable Number Description (Item)Account Name Account Number 418.00Travel & Training03/01-04/02/19 - APA CONF REGIST D CA…MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60320 186.60Travel & Training03/01-04/02/19 - APA CONF AIRFARE D C…MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60320 66.24Travel & Training03/01-04/02/19 - HWY 111 CORRIDOR W…MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60320 95.00Membership Dues03/01-04/02/19 - APA MEMBERSHIP D CA…MAR'197143WELLS FARGO BUSINESS CARD 101-6001-60351 1,871.92Travel & Training03/01-04/02/19 - OVERNIGHT LEAGUE CIT…MAR'197143WELLS FARGO BUSINESS CARD 101-6002-60320 25.69Travel & Training03/01-04/02/19 - TRANS CTR TRAINING C …MAR'197143WELLS FARGO BUSINESS CARD 101-6002-60320 25.69Travel & Training03/01-04/02/19 - TRANS CTR TRAINING C …MAR'197143WELLS FARGO BUSINESS CARD 101-6002-60320 28.94Travel & Training03/01-04/02/19 - APWA LUNCHEON 04/19…MAR'197143WELLS FARGO BUSINESS CARD 101-6006-60320 28.94Travel & Training03/01-04/02/19 - APWA LUNCHEON 04/19…MAR'197143WELLS FARGO BUSINESS CARD 101-7002-60320 28.94Travel & Training03/01-04/02/19 - APWA LUNCHEON 04/19…MAR'197143WELLS FARGO BUSINESS CARD 101-7006-60320 172.50Fire Station02/28-03/26/19 - FS #32 & 70 SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-2002-60670 -43.41Fire Station02/28-03/26/19 - CR INV 3171373 FEB FIREMAR'198768HOME DEPOT CREDIT SERVICES 101-2002-60670 44.63Maintenance/Services02/28-03/26/19 - FS #93 SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-2002-60691 7.56Maintenance/Services02/28-03/26/19 - FS #93 SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-2002-60691 32.54Materials/Supplies02/28-03/26/19 - FB SKATE PK CRACK FILL…MAR'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 46.66Materials/Supplies02/28-03/26/19 - CIVIC CTR ANT CONTROLMAR'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 111.77Materials/Supplies02/28-03/26/19 - FB SKATE PK REPAIRMAR'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 58.46Materials/Supplies02/28-03/26/19 - CIVIC CTR ART FESTIVALMAR'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 51.41Materials/Supplies02/28-03/26/19 - CITY HALL SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 15.19Materials/Supplies02/28-03/26/19 - CITY HALL SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 28.85Materials/Supplies02/28-03/26/19 - CITY HALL SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 63.97Materials/Supplies02/28-03/26/19 - CITY HALL SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 97.87Materials/Supplies02/28-03/26/19 - CITY HALL SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 36.84Operating Supplies02/28-03/26/19 - COOLER/GLOVESMAR'198768HOME DEPOT CREDIT SERVICES 101-7003-60420 293.20Utilities - Gas02/21-03/22/19 - WC GAS SERVICEMAR'1994227380…GAS COMPANY, THE 101-3008-61100 34.00Cash Over/Short03/27/19 - LIC-763123 REF OVERPYMNT BLR47020KLEIN REVOCABLE TRUST 101-0000-42300 3.00Cash Over/Short04/01/19 - LIC-0104441 REF OVERPYMNT …R47279DESKINS, LINDA L.101-0000-42300 125.00Cash Over/Short04/02/19 - LIC-0099544 REF OVERPYMNT …R47293VALLEY LOCK & SAFE 101-0000-42300 120.29Materials/Supplies03/27/19 - WC SUPPLIESS2933348.001JOHNSTONE SUPPLY 101-3008-60431 700,627.81Sheriff Patrol01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60161 41,171.00Police Overtime01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60162 149,589.02Target Team01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60163 57,676.80Community Services Officer01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60164 49,139.33Special Enforcement/Humana01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60165 13,243.20Gang Task Force01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60166 13,243.20Narcotics Task Force01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60167 93,473.92Motor Officer01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60169 36,758.40Dedicated Sargeant01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60170 20,795.20Dedicated Lieutenant01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60171 32,723.71Sheriff - Mileage01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60172 1,435.75Special Enforcement Funds01/03-01/30/19 - BP8 POLICE SERVICESH0000034711RIVERSIDE COUNTY SHERIFF D…101-2001-60175 10.00Digitization/Records Manage…03/05/19 - SPEV2019-0005 REFUNDWEB3397MARIN, JOHANNA 101-0000-42416 263.00Temporary Use Permit03/05/19 - SPEV2019-0005 REFUNDWEB3397MARIN, JOHANNA 101-0000-42439 5.00Credit Card Fee Revenue03/05/19 - SPEV2019-0005 REFUNDWEB3397MARIN, JOHANNA 101-0000-43505 Fund 101 - GENERAL FUND Total:1,352,788.66 Fund: 201 - GAS TAX FUND 469.40Materials/Supplies03/22/19 - ABSORBENT MATERIAL6593PACWEST TOOL AND SAFETY 201-7003-60431 380.33Traffic Control Signs03/13/19 - SIGN BERMUDAS AT MONTEZ…90827BEST SIGNS INC 201-7003-60429 81.33Traffic Control Signs03/18/19 - SIGN FASTENERCAPAM65917FASTENAL COMPANY 201-7003-60429 44.79Materials/Supplies02/28-03/26/19 - F W & DUNE PALM MAT…MAR'198768HOME DEPOT CREDIT SERVICES 201-7003-60431 42.17Materials/Supplies02/28-03/26/19 - SNAP HOOP PARKING L…MAR'198768HOME DEPOT CREDIT SERVICES 201-7003-60431 Fund 201 - GAS TAX FUND Total:1,018.02 Fund: 202 - LIBRARY & MUSEUM FUND 2,086.00Landscape Contract04/2019 CONSERVE - PARKS MAINTENAN…25156CONSERVE LANDCARE 202-3004-60112 1,169.00Landscape Contract04/2019 CONSERVE - PARKS MAINTENAN…25156CONSERVE LANDCARE 202-3006-60112 2,470.30Janitorial03/2019 JANITORIAL SERVICES LIBRARY521701MERCHANTS BUILDING MAINT…202-3004-60115 659.25Janitorial03/2019 JANITORIAL SERVICES MUSEUM521701MERCHANTS BUILDING MAINT…202-3006-60115 165.00Security & Alarm04/01-06/30/19 - LIBRARY75664ALARM MONITORING SERVICE…202-3004-60123 165.00Security & Alarm04/01-06/30/19 - MUSEUM75664ALARM MONITORING SERVICE…202-3006-60123 255.00Security & Alarm04/01-06/30/19 - LIBRARY75665ALARM MONITORING SERVICE…202-3004-60123 57 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 4 of 10 AmountVendor Name Payable Number Description (Item)Account Name Account Number 255.00Security & Alarm04/01-06/30/19 - MUSEUM75665ALARM MONITORING SERVICE…202-3006-60123 561.53Maintenance/Services04/01-06/30/19 - ELEVATOR MAINT MUS…959210794KONE INC 202-3006-60691 127.40Utilities - Water04/08/19 - WATER SERVICECSW204COACHELLA VALLEY WATER DI…202-3006-61200 234.20Utilities - Gas02/21-03/22/19 - LIBRARY GAS SVCMAR'1915294440…GAS COMPANY, THE 202-3004-61100 108.68Maintenance/Services02/28-03/26/19 - LIBRARY SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 202-3004-60691 Fund 202 - LIBRARY & MUSEUM FUND Total:8,256.36 Fund: 215 - LIGHTING & LANDSCAPING FUND 257.02Materials/Supplies03/22/19 - CHAIN LOOP MAINT185764MOWERS PLUS INC 215-7004-60431 41,838.77Landscape Contract03/2019 CITYWIDE LANDSCAPE FOR L&L D…24773CONSERVE LANDCARE 215-7004-60112 735.00Palm Trees03/27/19 - PALM TREES TRIMMING25056CONSERVE LANDCARE 215-7004-60673 1,807.00Maintenance/Services03/27/19 - INSTALL IRRIGATION CLOCK25070CONSERVE LANDCARE 215-7004-60691 3,815.00Landscape Contract04/2019 CONSERVE - PARKS MAINTENAN…25156CONSERVE LANDCARE 215-7004-60112 155.30Supplies-Graffiti and Vandalism03/19/19 - GRAFFITI PAINT426-5THE SHERWIN-WILLIAMS CO.215-7004-60423 251.21Materials/Supplies03/27/19 - PROMAX WEEDING MAT'L581009HIGH TECH IRRIGATION INC 215-7004-60431 21.89Supplies-Graffiti and Vandalism02/28-03/26/19 - GRAFFITI SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60423 81.65Supplies-Graffiti and Vandalism02/28-03/26/19 - SUPPLIES GRAFFITIMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60423 315.16Supplies-Graffiti and Vandalism02/28-03/26/19 - GRAFFITI SUPPLIESMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60423 168.78Supplies-Graffiti and Vandalism02/28-03/26/19 - SUPPLIES GRAFFITIMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60423 2.15Materials/Supplies02/28-03/26/19 - 1A FUSEMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60431 107.66Materials/Supplies02/28-03/26/19 - LANDSCAPE BATTERY PKMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60431 134.75Materials/Supplies02/28-03/26/19 - REPL ELEC POL SAWMAR'198768HOME DEPOT CREDIT SERVICES 215-7004-60431 2,761.66Utilities - Electric04/02/19 - ELECTRICITY SERVICEPW200IMPERIAL IRRIGATION DIST 215-7004-61116 1,345.93Utilities - Electric - Medians04/02/19 - ELECTRICITY SERVICEPW200IMPERIAL IRRIGATION DIST 215-7004-61117 12.34Utilities - Electric04/08/19 - ELECTRICITY SERVICEPW201IMPERIAL IRRIGATION DIST 215-7004-61116 644.84Utilities - Water - Medians04/08/19 - WATER SERVICEPWW180COACHELLA VALLEY WATER DI…215-7004-61211 Fund 215 - LIGHTING & LANDSCAPING FUND Total:54,456.11 Fund: 221 - AB 939 - CALRECYCLE FUND 2,400.00AB 939 Recycling Solutions03/22/19 - PAPER STRAWS CUSTOM BOX221CLQSTBX-FAPALMS TO PINES PRINTING 221-0000-60127 371.93AB 939 Recycling Solutions03/27/19 - CH OFFICE RECYCLE BINS293861005001OFFICE DEPOT 221-0000-60127 3,716.50AB 939 Recycling Solutions03/02-03/19/19 - RECYCLING TUMBLERSMAR'196413WELLS FARGO BUSINESS CARD 221-0000-60127 97.39AB 939 Recycling Solutions02/28-03/26/19 - RECYCLE BINSMAR'198768HOME DEPOT CREDIT SERVICES 221-0000-60127 65.15AB 939 Recycling Solutions02/28-03/26/19 - RECYCLE BINSMAR'198768HOME DEPOT CREDIT SERVICES 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:6,650.97 Fund: 225 - INFRASTRUCTURE FUND 1,137.63Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 225-0000-60104 Fund 225 - INFRASTRUCTURE FUND Total:1,137.63 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 262.50Consultants12/2018 REAL ESTATE SUCCESSOR AGENCY37 SATALL MAN GROUP INC 237-9001-60104 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:262.50 Fund: 241 - HOUSING AUTHORITY 5,437.50Professional Services3/2019 HOUSING COMPLIANCE & MONIT…87CAHA, BECKY 241-9101-60103 Fund 241 - HOUSING AUTHORITY Total:5,437.50 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 369.98Relocation Benefits04/01/19 - WSA RELO UTILITY RECONNECT…041019FREITAS, DELLA 248-9102-60159 14,685.00Relocation Benefits11/2018 WASHINGTON ST APT REHAB PR…75 WSATALL MAN GROUP INC 248-9102-60159 20,625.00Relocation Benefits12/2018 WASHINGTON ST APT REHAB PR…76 WSATALL MAN GROUP INC 248-9102-60159 98.12Relocation Benefits02/21-03/21/19 - WSA RELOCMAR'1950744515IMPERIAL IRRIGATION DIST 248-9102-60159 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:35,778.10 Fund: 250 - TRANSPORTATION DIF FUND 1,137.65Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 250-0000-60104 Fund 250 - TRANSPORTATION DIF FUND Total:1,137.65 Fund: 251 - PARKS & REC DIF FUND 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 251-0000-60104 Fund 251 - PARKS & REC DIF FUND Total:1,137.46 Fund: 252 - CIVIC CENTER DIF FUND 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 252-0000-60104 Fund 252 - CIVIC CENTER DIF FUND Total:1,137.46 58 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 5 of 10 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 253 - LIBRARY DEVELOPMENT DIF 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 253-0000-60104 Fund 253 - LIBRARY DEVELOPMENT DIF Total:1,137.46 Fund: 254 - COMMUNITY CENTER DIF 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 254-0000-60104 Fund 254 - COMMUNITY CENTER DIF Total:1,137.46 Fund: 255 - STREET FACILITY DIF FUND 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 255-0000-60104 Fund 255 - STREET FACILITY DIF FUND Total:1,137.46 Fund: 256 - PARK FACILITY DIF FUND 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 256-0000-60104 Fund 256 - PARK FACILITY DIF FUND Total:1,137.46 Fund: 257 - FIRE PROTECTION DIF 1,137.46Consultants, Fee Study03/2019 NBS DEVELOPMENT IMPACT FEE …21900457NBS 257-0000-60104 Fund 257 - FIRE PROTECTION DIF Total:1,137.46 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 580.00Professional Services03/2019 N LQ PARKWAY TURF CONVERSI…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 145.00Professional Services03/2019 AVENIDA BERMUDAS ADA IMPR…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 145.00Professional Services03/2019 WASHINGTON DRAINAGE IMPR…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 32.50Professional Services03/2019 SSAR SYS SAFETY ANALYSIS REPO…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 790.00Professional Services03/2019 JEFFERSON-AVE 53 ROUNDABOUT11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 5,575.00Professional Services03/2019 EISENHOWER DRAINAGE11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 1,595.00Professional Services03/2019 MADISON (AVE 50-AVE52)11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 4,715.00Professional Services03/2019 DUNE PALMS BRIDGE IMPROVE…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 97.50Professional Services03/2019 EISENHOWER RETENTION BASIN …11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 290.00Professional Services03/2019 HSIP INTERSECTION IMPROVEM…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 6,090.00Professional Services03/2019 PAVEMENT MGMT PLAN ST IMP…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 1,047.50Professional Services03/2019 DUNE PALMS ST IMPROVE (WWR…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 1,450.00Professional Services03/2019 HIGHWAY 111 SIDEWALK IMPRO…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 1,515.00Professional Services03/2019 SB821 JEFFERSON ST SIDEWALK …11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 6,255.00Professional Services03/2019 LQ VILLAGE-A ROAD DIET PROJECT11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 2,175.00Professional Services03/2019 SILVERROCK INFRASTRUCTURE I…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 145.00Professional Services03/2019 CITYWIDE SIDEWALK IMPROVEM…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 282.50Professional Services03/2019 HSOP TRAFF SIGNAL INTERCONN…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 290.00Professional Services03/2019 WASHINGTON ST AT FRED WARI…11 JOB 2018-02NAI CONSULTING INC 401-0000-60103 14,135.65Design03/23/19 GHD VILLAGE COMPLETE STREE…116579GHD INC.401-0000-60185 304.70Construction01/21/19 - BID SET 2009-04A870240PLANIT REPROGRAPHICS SYST…401-0000-60188 510.64Construction03/20/19 - BID SET 2009-04872529PLANIT REPROGRAPHICS SYST…401-0000-60188 205.53Construction03/21/19 - BID SET 2015-12B872543PLANIT REPROGRAPHICS SYST…401-0000-60188 205.65Construction03/21/19 - 2018-07 BID SET872544PLANIT REPROGRAPHICS SYST…401-0000-60188 1,162.14Construction02/28/19 NETWK SERVER TRAFFIC SYS C…B09602737SHI INTERNATIONAL CORP.401-0000-60188 246.77Construction02/28/19 NETWK SERVER TRAFFIC SYS C…B09603985SHI INTERNATIONAL CORP.401-0000-60188 -67.50Retention PayablePO#1819-0017 RETENTION 8G702 8CONSERVE LANDCARE 401-0000-20600 1,350.00Construction03/2019 QUINTERRA AND ADAMS BASIN …G702 8CONSERVE LANDCARE 401-0000-60188 29,034.06Retention PayablePO#1817-0017R RELEASE RETENTIONG702 8ACONSERVE LANDCARE 401-0000-20600 1,506.50Technical03/07-03/26/19 FY 18-19 ON-CALL MAT'LS…LP0319-28LANDMARK GEO-ENGINEERS &…401-0000-60108 1,707.00Construction03/02-03/19/19 - COMPUTERS TRAFFIC …MAR'196413WELLS FARGO BUSINESS CARD 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:83,516.14 Fund: 501 - FACILITY & FLEET REPLACEMENT 471.00Car Washes03/29-03/30/19 VEHICLE WASHES245RAN AUTO DETAIL 501-0000-60148 19,475.31Vehicles, Rentals & Leases04/2019 - FLEET LEASEFBN3672171ENTERPRISE FM TRUST 501-0000-71030 Fund 501 - FACILITY & FLEET REPLACEMENT Total:19,946.31 Fund: 502 - INFORMATION TECHNOLOGY 4,200.00Consultants03/22/19 - SVC DESK SUPP PHONE CONVE…1886846CONVERGEONE, INC 502-0000-60104 18,900.00Consultants04/01-04/26/19 RIM MGMT INFORMATI…1905407CONVERGEONE, INC 502-0000-60104 883.56Copiers03/20-04/19/19 CANON COPIER CONTRA…19918619CANON FINANCIAL SERVICES, …502-0000-60662 161.27Utilities - Cable04/2019 - CITY HALL CABLE (4625)34625031819TIME WARNER CABLE 502-0000-61400 2,837.66Prepaid Items03/01/19-02/29/20 - COMPUTER LEASE 1…79822515DELL FINANCIAL SERVICES 502-0000-13600 59 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 6 of 10 AmountVendor Name Payable Number Description (Item)Account Name Account Number 1,418.83Computers03/01/19-02/29/20 - COMPUTER LEASE 1…79822515DELL FINANCIAL SERVICES 502-0000-80103 95.01Utilities - Cable03/25-04/24/19 - CITY HALL INTERNETAPR'191693171FRONTIER COMMUNICATIONS…502-0000-61400 103.01Utilities - Cable03/10-04/09/19 - CITY HALL INTERNETMAR'191712626FRONTIER COMMUNICATIONS…502-0000-61400 50.00Software Licenses03/02-03/19/19 - BASECAMP 3/13-4/13/19MAR'196413WELLS FARGO BUSINESS CARD 502-0000-60301 3,334.02Software Licenses03/01-04/02/19 - MSFT AZURE 2/10-03/0…MAR'197143WELLS FARGO BUSINESS CARD 502-0000-60301 1,500.00Software Enhancements, Co…03/014-04/02/19 - ArcGIS DESKTOP LEASE …MAR'197143WELLS FARGO BUSINESS CARD 502-0000-71043 432.80Machinery & Equipment03/01-04/02/19 - IT WKBENCH W/ DRAW…MAR'197143WELLS FARGO BUSINESS CARD 502-0000-80100 212.02Machinery & Equipment03/01-04/02/19 - IT OFFICE FURNITUREMAR'197143WELLS FARGO BUSINESS CARD 502-0000-80100 313.72Machinery & Equipment03/01-04/02/19 - IT FURNITUREMAR'197143WELLS FARGO BUSINESS CARD 502-0000-80100 904.09Machinery & Equipment03/01-04/02/19 - IT STORAGE CABINETSMAR'197143WELLS FARGO BUSINESS CARD 502-0000-80100 247.62Machinery & Equipment03/01-04/02/19 - IT STORAGE CABINETMAR'197143WELLS FARGO BUSINESS CARD 502-0000-80100 128.74Utilities - Telephone03/13-04/12/19 - MUSEUM PHONEMAR'197710105FRONTIER COMMUNICATIONS…502-0000-61300 5.00Technology Enhancement Sur…03/05/19 - SPEV2019-0005 REFUNDWEB3397MARIN, JOHANNA 502-0000-43611 Fund 502 - INFORMATION TECHNOLOGY Total:35,727.35 Fund: 601 - SILVERROCK RESORT 6,782.50Repair & Maintenance02/08/19 SILVER ROCK SEWAGE SYS OVER…324115043ROTO ROOTER PLUMBERS INC 601-0000-60660 2,446.87Repair & Maintenance04/10/19 - FINAL PYMNT SRR SHADES6168PALMS TO PINES CANVAS 601-0000-60660 208.66Repair & Maintenance02/28-03/26/19 - SRR BALLASTMAR'198768HOME DEPOT CREDIT SERVICES 601-0000-60660 Fund 601 - SILVERROCK RESORT Total:9,438.03 Grand Total:1,623,513.55 60 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 7 of 10 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,352,788.66 201 - GAS TAX FUND 1,018.02 202 - LIBRARY & MUSEUM FUND 8,256.36 215 - LIGHTING & LANDSCAPING FUND 54,456.11 221 - AB 939 - CALRECYCLE FUND 6,650.97 225 - INFRASTRUCTURE FUND 1,137.63 237 - SUCCESSOR AGCY PA 1 ADMIN 262.50 241 - HOUSING AUTHORITY 5,437.50 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)35,778.10 250 - TRANSPORTATION DIF FUND 1,137.65 251 - PARKS & REC DIF FUND 1,137.46 252 - CIVIC CENTER DIF FUND 1,137.46 253 - LIBRARY DEVELOPMENT DIF 1,137.46 254 - COMMUNITY CENTER DIF 1,137.46 255 - STREET FACILITY DIF FUND 1,137.46 256 - PARK FACILITY DIF FUND 1,137.46 257 - FIRE PROTECTION DIF 1,137.46 401 - CAPITAL IMPROVEMENT PROGRAMS 83,516.14 501 - FACILITY & FLEET REPLACEMENT 19,946.31 502 - INFORMATION TECHNOLOGY 35,727.35 601 - SILVERROCK RESORT 9,438.03 Grand Total:1,623,513.55 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 215.00 101-0000-20304 Sales Taxes Payable -26.53 101-0000-20305 Due to SunLine 1,378.00 101-0000-20943 Dental Insurance Pay 8,604.91 101-0000-20947 Life Insurance Pay 310.30 101-0000-20948 Add'l Life Insurance Pay 163.77 101-0000-20955 Disability Insurance Pay 1,298.56 101-0000-42300 Cash Over/Short 162.00 101-0000-42301 Miscellaneous Revenue -104.00 101-0000-42416 Digitization/Records Man…10.00 101-0000-42439 Temporary Use Permit 263.00 101-0000-43505 Credit Card Fee Revenue 5.00 101-1001-60320 Travel & Training 191.40 101-1002-60101 Contract Services - Admini…5,250.00 101-1002-60320 Travel & Training 298.36 101-1002-60351 Membership Dues 85.00 101-1002-60420 Operating Supplies 824.66 101-1004-60129 Recruiting/Pre-Employme…525.70 101-1004-60320 Travel & Training 498.47 101-1005-60320 Travel & Training 559.53 101-1005-60420 Operating Supplies 63.33 101-1006-60102 Administration 1,062.36 101-1006-60103 Professional Services 8,790.00 101-1006-60125 Temporary Agency Servic…579.36 101-1006-60320 Travel & Training 562.50 101-1006-60400 Office Supplies 93.69 101-1006-60420 Operating Supplies -15,000.00 101-1007-60402 Forms 374.01 101-1007-60403 Citywide Conf Room Suppl…323.32 101-2001-60109 LQ Police Volunteers 148.00 101-2001-60161 Sheriff Patrol 700,627.81 101-2001-60162 Police Overtime 41,171.00 101-2001-60163 Target Team 149,589.02 101-2001-60164 Community Services Offic…57,676.80 61 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 8 of 10 Account Summary Account Number Account Name Expense Amount 101-2001-60165 Special Enforcement/Hu…49,139.33 101-2001-60166 Gang Task Force 13,243.20 101-2001-60167 Narcotics Task Force 13,243.20 101-2001-60168 School Officer 6,813.86 101-2001-60169 Motor Officer 93,473.92 101-2001-60170 Dedicated Sargeant 36,758.40 101-2001-60171 Dedicated Lieutenant 20,795.20 101-2001-60172 Sheriff - Mileage 32,723.71 101-2001-60175 Special Enforcement Funds 1,435.75 101-2001-60176 Sheriff - Other 7,760.25 101-2001-60420 Operating Supplies 838.55 101-2002-60110 Volunteers - Fire 279.65 101-2002-60112 Landscape Contract 1,216.00 101-2002-60670 Fire Station 1,885.98 101-2002-60671 Repair & Maintenance - E…1,818.55 101-2002-60691 Maintenance/Services 52.19 101-2002-61100 Utilities - Gas 75.83 101-2002-61101 Utilities - Electricity 462.26 101-2002-61200 Utilities - Water 85.04 101-2002-61304 Mobile/Cell Phones/Satell…49.01 101-2002-61400 Utilities - Cable 164.80 101-3001-60135 Boys & Girls Club 10,000.00 101-3001-60320 Travel & Training 117.31 101-3002-60420 Operating Supplies 438.23 101-3003-60149 Community Experiences 3,432.25 101-3005-60112 Landscape Contract 35,851.00 101-3005-60431 Materials/Supplies 249.43 101-3005-60554 LQ Park Water Feature 406.00 101-3005-61102 Utilities - Electric - Montic…12.34 101-3005-61108 Utilities - Electric - Colonel…247.26 101-3005-61109 Utilities - Electric - Comm…4,264.28 101-3005-61110 Utilities - Electric - Adams…24.96 101-3005-61111 Utilities - Electric - Velasco…13.38 101-3005-61113 Utilities - Electric - Eisenh…22.68 101-3005-61114 Utilities - Electric - Desert …12.91 101-3005-61207 Utilities - Water -Pioneer …449.33 101-3007-60351 Membership Dues 67.50 101-3007-60420 Operating Supplies 814.53 101-3007-60450 Advertising 800.00 101-3007-60461 Marketing & Tourism Pro…105.57 101-3008-60115 Janitorial 10,081.20 101-3008-60123 Security & Alarm 1,170.00 101-3008-60431 Materials/Supplies 377.58 101-3008-60691 Maintenance/Services 561.52 101-3008-61100 Utilities - Gas 1,010.55 101-3008-61200 Utilities - Water 16.96 101-6001-60320 Travel & Training 754.41 101-6001-60351 Membership Dues 95.00 101-6001-60400 Office Supplies 59.32 101-6001-60450 Advertising 5,522.59 101-6002-60320 Travel & Training 2,035.25 101-6003-60118 Plan Checks 4,737.50 101-6003-60320 Travel & Training 861.23 101-6006-60125 Temporary Agency Servic…4,073.90 101-6006-60320 Travel & Training 28.94 101-7002-60183 Map/Plan Checking 4,951.50 101-7002-60320 Travel & Training 44.96 101-7003-60420 Operating Supplies 36.84 62 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 9 of 10 Account Summary Account Number Account Name Expense Amount 101-7006-60104 Consultants 10,122.50 101-7006-60320 Travel & Training 28.94 201-7003-60429 Traffic Control Signs 461.66 201-7003-60431 Materials/Supplies 556.36 202-3004-60112 Landscape Contract 2,086.00 202-3004-60115 Janitorial 2,470.30 202-3004-60123 Security & Alarm 420.00 202-3004-60691 Maintenance/Services 108.68 202-3004-61100 Utilities - Gas 234.20 202-3006-60112 Landscape Contract 1,169.00 202-3006-60115 Janitorial 659.25 202-3006-60123 Security & Alarm 420.00 202-3006-60691 Maintenance/Services 561.53 202-3006-61200 Utilities - Water 127.40 215-7004-60112 Landscape Contract 45,653.77 215-7004-60423 Supplies-Graffiti and Van…742.78 215-7004-60431 Materials/Supplies 752.79 215-7004-60673 Palm Trees 735.00 215-7004-60691 Maintenance/Services 1,807.00 215-7004-61116 Utilities - Electric 2,774.00 215-7004-61117 Utilities - Electric - Media…1,345.93 215-7004-61211 Utilities - Water - Medians 644.84 221-0000-60127 AB 939 Recycling Solutions 6,650.97 225-0000-60104 Consultants, Fee Study 1,137.63 237-9001-60104 Consultants 262.50 241-9101-60103 Professional Services 5,437.50 248-9102-60159 Relocation Benefits 35,778.10 250-0000-60104 Consultants, Fee Study 1,137.65 251-0000-60104 Consultants, Fee Study 1,137.46 252-0000-60104 Consultants, Fee Study 1,137.46 253-0000-60104 Consultants, Fee Study 1,137.46 254-0000-60104 Consultants, Fee Study 1,137.46 255-0000-60104 Consultants, Fee Study 1,137.46 256-0000-60104 Consultants, Fee Study 1,137.46 257-0000-60104 Consultants, Fee Study 1,137.46 401-0000-20600 Retention Payable 28,966.56 401-0000-60103 Professional Services 33,215.00 401-0000-60108 Technical 1,506.50 401-0000-60185 Design 14,135.65 401-0000-60188 Construction 5,692.43 501-0000-60148 Car Washes 471.00 501-0000-71030 Vehicles, Rentals & Leases 19,475.31 502-0000-13600 Prepaid Items 2,837.66 502-0000-43611 Technology Enhancement…5.00 502-0000-60104 Consultants 23,100.00 502-0000-60301 Software Licenses 3,384.02 502-0000-60662 Copiers 883.56 502-0000-61300 Utilities - Telephone 128.74 502-0000-61400 Utilities - Cable 359.29 502-0000-71043 Software Enhancements, …1,500.00 502-0000-80100 Machinery & Equipment 2,110.25 502-0000-80103 Computers 1,418.83 601-0000-60660 Repair & Maintenance 9,438.03 Grand Total:1,623,513.55 Project Account Summary Project Account Key Expense Amount **None**1,502,717.00 63 Demand Register Packet: APPKT01947 - BC 04/12/19 4/12/2019 5:08:42 PM Page 10 of 10 Project Account Summary Project Account Key Expense Amount 091002P 1,595.00 091004CT 815.34 091004P 1,047.50 111205P 4,715.00 141517P 2,175.00 151603D 14,135.65 151603P 6,255.00 151612CT 205.53 151612P 5,720.00 1819PMPCT 205.65 1819PMPP 6,090.00 1819STIP 145.00 1819TMICT 3,115.91 201601P 290.00 201602P 282.50 201603CT 1,350.00 201603P 580.00 201603RP 28,966.56 201701P 290.00 201704P 97.50 201706P 1,515.00 201708P 32.50 201709P 790.00 201802P 145.00 201802T 1,506.50 201803P 1,450.00 999901T 35,310.00 BDAYE 635.00 EGGE 210.00 IRONE 168.16 PILQE 93.21 TACOE 864.04 Grand Total:1,623,513.55 64 4/18/2019 2:42:42 PM Page 1 of 4 Demand Register City of La Quinta Packet: APPKT01956 - BC 04/19/19 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 200.00Garnishments PayableGARNISHMENT0001874RIVERSIDE DEPARTMENT OF C…101-0000-20985 196.05LT Care Insurance PayLONG TERM CARE0001876CALPERS LONG-TERM CARE P…101-0000-20949 92.00United Way DeductionsCONTRIBUTION0001877UNITED WAY OF THE DESERT 101-0000-20981 682.84Garnishments PayableGARNISHMENT0001878RIVERSIDE COUNTY SHERIFF'S …101-0000-20985 571.20Instructors04/12/19 - CARDIO & SUN STYLE TAI CHI041219COHEN, ANN MARIE 101-3002-60107 200.00Instructors04/15/19 - LA QUINTA VOICES041519MEEDS, WAYNE 101-3002-60107 497.00Instructors04/15/19 - BALLROOM DANCING041519SHIRY, TERESA 101-3002-60107 2,126.26Instructors04/15/19 - TAEKWONDO041519ROJAS, MIGUEL ANGEL 101-3002-60107 93.80Instructors04/15/19 - ZUMBA041519MISELL, STACY 101-3002-60107 736.93Instructors04/15/19 - CHAIR & GENTLE YOGA041519VIELHARBER, KAREN 101-3002-60107 170.80Instructors04/15/19 - STRENGTH & BALANCE041519MILLER, TOBRUK S 101-3002-60107 375.20Instructors04/15/19 - TAI CHI CHUAN041519MEDEIROS, JOYCELEEN 101-3002-60107 225.00Instructors04/15/19 - STRETCH & RESTORE041519JOHNSON, KAREN T. PAYNE 101-3002-60107 278.60Instructors04/15/19 - SUNSET YOGA041519TRUE, ARTHUR ALLEN 101-3002-60107 184.80Instructors04/15/19 - EVENING YOGA041519WILSON, ALBA 101-3002-60107 915.20Instructors04/15/19 - PERSONAL TRAINER041519KEPLER, KRISTOFFER NEAL 101-3002-60107 1,152.13Training & Education/MOU04/16/19 - TUITION REIMB041619DORAN, CAROLINE 101-1004-60322 818.04Operating Supplies04/25/19 - WC VOLUNTEER LUNCHEON041619STUFT PIZZA BAR & GRILL 101-3002-60420 200.00Community Experiences05/04/19 - TEQ & TACOS FIESTA DEPOSIT041619LA QUINTA BAKERY 101-3003-60149 148.78Travel & Training09/12-09/14/18 - MILEAGE REIMB LEAGUE…041619CASTRO, DANNY 101-6001-60320 142.79Travel & Training10/08-10/10/18 - MILEAGE REIMB APA CA…041619FLORES, CHERI 101-6002-60320 302.25Travel & Training10/7/10/10/18 - TRAVEL REIMB APA CA 2…041619FLORES, CARLOS 101-6002-60320 220.10Travel & Training10/07-10/10/18 - TRAVEL REIMB APA CA …041619MAGALLON, ARMANDO 101-6002-60320 98.42Safety Gear04/16/19 - REIMB WORK BOOTS041619ST SAUVER, LEONARD 101-7006-60427 203.79Travel & Training10/7-10/10/18 - TRAVEL REIMB APA CA 2…041619ACASTRO, DANNY 101-6001-60320 50.00Advertising04/17/19 - NOTICE OF EXEMPTION 2018-…041719COUNTY OF RIVERSIDE 101-6002-60450 50.00Advertising04/17/19 - FILING FEE NOTICE EXEMPT 20…041719ACOUNTY OF RIVERSIDE 101-6002-60450 1,080.40Utilities - Telephone03/23-04/22/19 - EOC PHONES114727829-0TPx COMMUNICATIONS 101-2002-61300 178.83Operating Supplies03/22/19 - DRINKING WATER12852924032219SPARKLETTS 101-7003-60420 59.00Travel & Training10/22/18 - STATE OF CITY AWARDS INDIO14765THE CHAMBER 101-1001-60320 295.00LQ Park Water Feature04/2019 - LQ PARK WF SERVICE19110401SHARK POOLS INC 101-3005-60554 488.75Fritz Burns Pool04/2019 - FB POOL SERVICE19120401SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Pool02/2019 - FB POOL CHLOR TABS DEL 2/2719120402SHARK POOLS INC 101-3005-60184 375.00Maintenance/Services03/28/19 - CITY HALL ROOF REPAIR21815WESTERN PACIFIC ROOFING C…101-3008-60691 375.00Maintenance/Services03/28/19 - WC ROOF REPAIR21817WESTERN PACIFIC ROOFING C…101-3008-60691 120.00Travel & Training03/11/19 - RIVCO DIVISION MEETING2301LEAGUE OF CALIFORNIA CITIES 101-1001-60320 80.00Travel & Training03/11/19 - RIVCO DIVISION MEETING2301LEAGUE OF CALIFORNIA CITIES 101-1002-60320 10.50Utilities - Cable04/05-05-04/19 - FS #32 CABLE (1841)231841032619TIME WARNER CABLE 101-2002-61400 600.00Community ExperiencesFEB 2019 FY1819 ART ON MAIN SPONSOR…3093DESERT ENTERTAINER/DESERT…101-3003-60149 250.00Community Experiences04/20/19 - PHOTOGRAPHY SVCS EGG HU…3MKO PHOTOGRAPHY 101-3003-60149 350.00Community ExperiencesMAR 2019 FY1819 ART ON MAIN SPONSO…3278DESERT ENTERTAINER/DESERT…101-3003-60149 52.47Office Supplies02/22/19 - OFFICE SUPPLIES3405822967STAPLES ADVANTAGE 101-1004-60400 42.80Office Supplies03/28/19 - FIRE OFFICE SUPPLIES3409124139STAPLES ADVANTAGE 101-2002-60400 410.00Community Experiences04/20/19 - EASTER BUNNY/FACEPAINT SV…420ITZELLE CARMONA 101-3003-60149 700.16Temporary Agency Services04/05/19 - CITY CLERK TEMP SVCS A FELIX53186411OFFICE TEAM 101-1005-60125 767.04Temporary Agency Services04/05/19 - HUB TEMP SVCS E KOLTWEIT53203282OFFICE TEAM 101-6006-60125 875.20Temporary Agency Services04/12/19 - CITY CLERK TEMP SVCS A FELIX53231206OFFICE TEAM 101-1005-60125 354.82Tools/Equipment03/27/19 - NEW IRRIGATION CONTROLLER581005HIGH TECH IRRIGATION INC 101-3005-60432 79.91Repair & Maintenance - EOC03/22/19 - CLONING CABLE EOC RADIOS9619SILVERADO AVIONICS, INC.101-2002-60671 979.47Utilities - Telephone02/26-03/25/19 - LQPD CELL SVC (6852)9826903804VERIZON WIRELESS 101-2001-61300 7,470.51MSHCP Mitigation Fee03/2019 - MSHCP FEESMAR'19COACHELLA VALLEY CONSERV…101-0000-20310 -74.71CVMSHCP Admin Fee03/2019 - MSHCP FEESMAR'19COACHELLA VALLEY CONSERV…101-0000-43631 110.00Cash Over/Short03/04/19 - LIC-764862 REF OVERPMT STVRR45906VOTAW, RICHARD AND SUSAN 101-0000-42300 65 Demand Register Packet: APPKT01956 - BC 04/19/19 4/18/2019 2:42:42 PM Page 2 of 4 AmountVendor Name Payable Number Description (Item)Account Name Account Number 10.00Cash Over/Short03/20/19 - LIC-0109561 REF OVERPYMNT …R46700ZEPEDA AIR CONDITIONING 101-0000-42300 13.12TOT - Short Term Vac. Rentals04/02/19 - LIC-764673 REF LATE CHGS NO…R47310READ, BILL AND ELVIA 101-0000-41401 19.00Cash Over/Short04/03/19 - LIC-767781 REF OVERPMT BLR47442ANOZINE CLEANING SERVICE, …101-0000-42300 18.00Business Licenses04/04/19 - LIC-0004041 REFUND DUP PE…R47472AL'S MOVING & DELIVERY 101-0000-41600 100.00Cash Over/Short04/05/19 - LIC-762881 REF OVERPMT STVRR47494TURNQUIST, KATHY AND FLOYD 101-0000-42300 824.79Community Experiences11/17/18 - POLICE SVCS BREW IN LQSH0000034504RIVERSIDE COUNTY SHERIFF D…101-3003-60149 Fund 101 - GENERAL FUND Total:28,354.54 Fund: 201 - GAS TAX FUND 197.06Traffic Control Signs03/27/19 - TRAFFIC CONTROL SIGNS1074021TOPS'N BARRICADES INC 201-7003-60429 196.81Asphalt03/18/19 - ASPHALT/COLD MIX1987948CALIFORNIA COMMERCIAL AS…201-7003-60430 Fund 201 - GAS TAX FUND Total:393.87 Fund: 202 - LIBRARY & MUSEUM FUND 450.00Maintenance/Services03/28/19 - LIBRARY ROOF REPAIR21816WESTERN PACIFIC ROOFING C…202-3004-60691 1,500.00Museum OperationsMAR 2019 -ARCHIVING SVCS FOR LQ HIST…3-2019PARKOS-MARTINEZ, SHERRY A 202-3006-60105 Fund 202 - LIBRARY & MUSEUM FUND Total:1,950.00 Fund: 221 - AB 939 - CALRECYCLE FUND 133.65AB 939 Recycling Solutions03/28/19 - CH RECYCLE BIN STICKERS19-30336XPRESS GRAPHICS 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:133.65 Fund: 224 - TUMF FUND 8,712.94TUMF Payable to CVAG03/2019 - TUMF FEE041619COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:8,712.94 Fund: 230 - CASp FUND, AB 1379 4.00SB 1186 Revenue04/04/19 - LIC-0004041 REFUND DUP PE…R47472AL'S MOVING & DELIVERY 230-0000-42130 Fund 230 - CASp FUND, AB 1379 Total:4.00 Fund: 241 - HOUSING AUTHORITY 60.00Travel & Training04/16/19 - REIMB NOTARY & BOND REGIST041619FERREIRA, ANGELA 241-9101-60320 Fund 241 - HOUSING AUTHORITY Total:60.00 Fund: 502 - INFORMATION TECHNOLOGY 2,215.99Utilities - Telephone03/23-04/22/19 - PHONE LINE SVC114727829-0TPx COMMUNICATIONS 502-0000-61300 66.52Utilities - Cable03/02-04/01/19 - BACKUP SERVER (2183)9827273635VERIZON WIRELESS 502-0000-61400 1,820.36Cell/Mobile Phones03/02-04/01/19 - CITY CELL SVC IPADS (55…9827273744VERIZON WIRELESS 502-0000-61301 1,391.77Cell/Mobile Phones03/02-4/01/19 - CITY CELL SVC (5496)9827311169VERIZON WIRELESS 502-0000-61301 Fund 502 - INFORMATION TECHNOLOGY Total:5,494.64 Fund: 601 - SILVERROCK RESORT 161.09Bank Fees03/2019 - SRR ARMORED SERVICES70088144GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:161.09 Grand Total:45,264.73 66 Demand Register Packet: APPKT01956 - BC 04/19/19 4/18/2019 2:42:42 PM Page 3 of 4 Fund Summary Fund Expense Amount 101 - GENERAL FUND 28,354.54 201 - GAS TAX FUND 393.87 202 - LIBRARY & MUSEUM FUND 1,950.00 221 - AB 939 - CALRECYCLE FUND 133.65 224 - TUMF FUND 8,712.94 230 - CASp FUND, AB 1379 4.00 241 - HOUSING AUTHORITY 60.00 502 - INFORMATION TECHNOLOGY 5,494.64 601 - SILVERROCK RESORT 161.09 Grand Total:45,264.73 Account Summary Account Number Account Name Expense Amount 101-0000-20310 MSHCP Mitigation Fee 7,470.51 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 92.00 101-0000-20985 Garnishments Payable 882.84 101-0000-41401 TOT - Short Term Vac. Ren…13.12 101-0000-41600 Business Licenses 18.00 101-0000-42300 Cash Over/Short 239.00 101-0000-43631 CVMSHCP Admin Fee -74.71 101-1001-60320 Travel & Training 179.00 101-1002-60320 Travel & Training 80.00 101-1004-60322 Training & Education/MOU 1,152.13 101-1004-60400 Office Supplies 52.47 101-1005-60125 Temporary Agency Servic…1,575.36 101-2001-61300 Utilities - Telephone 979.47 101-2002-60400 Office Supplies 42.80 101-2002-60671 Repair & Maintenance - E…79.91 101-2002-61300 Utilities - Telephone 1,080.40 101-2002-61400 Utilities - Cable 10.50 101-3002-60107 Instructors 6,374.79 101-3002-60420 Operating Supplies 818.04 101-3003-60149 Community Experiences 2,634.79 101-3005-60184 Fritz Burns Pool 896.25 101-3005-60432 Tools/Equipment 354.82 101-3005-60554 LQ Park Water Feature 295.00 101-3008-60691 Maintenance/Services 750.00 101-6001-60320 Travel & Training 352.57 101-6002-60320 Travel & Training 665.14 101-6002-60450 Advertising 100.00 101-6006-60125 Temporary Agency Servic…767.04 101-7003-60420 Operating Supplies 178.83 101-7006-60427 Safety Gear 98.42 201-7003-60429 Traffic Control Signs 197.06 201-7003-60430 Asphalt 196.81 202-3004-60691 Maintenance/Services 450.00 202-3006-60105 Museum Operations 1,500.00 221-0000-60127 AB 939 Recycling Solutions 133.65 224-0000-20320 TUMF Payable to CVAG 8,712.94 230-0000-42130 SB 1186 Revenue 4.00 241-9101-60320 Travel & Training 60.00 502-0000-61300 Utilities - Telephone 2,215.99 502-0000-61301 Cell/Mobile Phones 3,212.13 502-0000-61400 Utilities - Cable 66.52 601-0000-60455 Bank Fees 161.09 Grand Total:45,264.73 67 Demand Register Packet: APPKT01956 - BC 04/19/19 4/18/2019 2:42:42 PM Page 4 of 4 Project Account Summary Project Account Key Expense Amount **None**42,079.94 ARCHIVEE 1,500.00 BREWE 824.79 EGGE 660.00 TACOE 200.00 Grand Total:45,264.73 68 City of La Quinta Bank Transactions 04/06/19 – 04/19/19 Wire Transaction Listed below are the wire transfer from 04/06/19 – 04/19/19 Wire Transfers: 04/08/2019 - WIRE TRANSFER - PERS 41,158.38$ 04/09/2019 - WIRE TRANSFER - TASC FLEX CLAIM 1,720.49$ 04/15/2019 - WIRE TRANSFER - ICMA 177.80$ 04/16/2019 - WIRE TRANSFER - LANDMARK 153,131.70$ 04/17/2019 - WIRE TRANSFER - PERS 378.82$ 04/18/2019 - WIRE TRANSFER - PERS 1,076.04$ 04/19/2019 - WIRE TRANSFER - ICMA 3,788.33$ 04/19/2019 - WIRE TRANSFER - LQCEA 477.00$ 04/19/2019 - WIRE TRANSFER - PERS 40,809.71$ TOTAL WIRE TRANSFERS OUT 242,718.27$ ATTACHMENT 2 69 City of La Quinta Purchase Orders 01/01/19 – 03/31/19 Purchase Orders Listed below are Purchase Orders from 01/01/19 – 03/31/19 with a value of $25,000 to $50,000. Purchase Orders over $50,000 are approved by City Council on a case by case basis. P.O Number Amount Lebasse Projects 1819-0104 46,200.00$ Art Consultant International LLC Services Hardy & Harper, Inc 1819-0097 45,056.00$ Aveninda Bermudas ADA Improvements Ralph Andersen 1819-0093 28,350.00$ Recruiting Firm Svcs & Associates for City Manager Clearsource Financial 1819-0120 26,700.00$ Fee Schedule Consulting Comprehensive Study Pacific West 1819-0108 26,000.00$ Wellness Center Install Air Conditioning Carrier Controls PurposeVendor ATTACHMENT 3 70 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: EXCUSE ABSENCE FOR PLANNING COMMISSIONER CALDWELL FROM THE MAY 28, 2019 PLANNING COMMISSION MEETING RECOMMENDATION Excuse absence for Planning Commissioner Mary Caldwell from the May 28, 2019 Planning Commission meeting. EXECUTIVE SUMMARY Commissioner Caldwell requested to be excused from the May 28, 2019 Planning Commission meeting as she will be out of the country at that time. Commissioner Caldwell has three (3) excused absences in fiscal year 2018/19. FISCAL IMPACT No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS The Municipal Code states: “If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after-the-fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above-stated limitations on absences.” ALTERNATIVES Council may deny this request, which would result in the absence being counted toward the Commissioner’s limitation on absences. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk CONSENT CALENDAR ITEM NO. 7 71 72 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER’S ESTIMATE FOR THE WASHINGTON STREET INTERSECTION WITH FRED WARING DRIVE (PROJECT NO. 2017-01) RECOMMENDATION Approve Contract Services Agreement with Engineering Resources of Southern California, in the amount not to exceed $163,326, to prepare the plans, specifications, and engineer’s estimate for the Washington Street Intersection with Fred Waring Drive; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •This multijurisdictional project entails constructing triple left turn lanes on all four approaches to the Washington Street and Fred Waring Drive intersection (Attachment 1). •In April 2018, Council approved an agreement with the Coachella Valley Association of Governments (CVAG) to fund 75% of the project as part of its regional share. •In October 2018 Council approved a cooperative agreement with the Cities of Palm Desert and Indian Wells; La Quinta will contribute 50% of the local agency cost (25% of the total cost) with Palm Desert and Indian Wells splitting the other 50%. •Engineering Resources of Southern California submitted the most qualified proposal to prepare the plans, specifications, and engineer’s estimate. FISCAL IMPACT The estimated project cost is $1,860,744. When this project was first conceived, the estimated cost was $2,180,134 and the 2017/18 Capital Improvement Program allocates $551,985 of Measure A Funds for the City’s local share. Further design refinement indicates that the total cost may be less, which would reduce the City’s local share to $232,595. Staff does not recommend a budget adjustment until the final design and construction bids have occurred. The following is the anticipated agency cost share: CONSENT CALENDAR ITEM NO. 8 73 Agency Percentage Share Cost Share CVAG 75% $1,395,555 La Quinta 12.5% $232,595 Palm Desert 6.25% $116,297 Indian Wells 6.25% $116,297 The following is the proposed budget: Total Budget Professional: $ 85,420 Design: $ 163,326 Inspection/Testing/Survey: $ 114,875 Construction: $ 1,178,210 Land Acquisition/ROW: $ 75,000 Contingency: $ 563,303 Total Budget: $ 2,180,134 BACKGROUND/ANALYSIS The project will create triple left turn lanes on all four approaches to the Washington Street and Fred Waring Drive intersection. The work will include modifying the median curbs and reconstructing the curbs, gutters and sidewalks at the intersection corners. The 2013 update to the City’s General Plan acknowledged that Washington Street has operational deficiencies. Staff determined that installing triple left turn lanes at critical intersections would help traffic flow; the triple lefts constructed at the intersections of Calle Tampico at Washington Street, Eisenhower Drive at Washington Street, and Washington Street at Highway 111 have improved traffic flows. The City received five (5) proposals on March 27, 2019. The Consultant Selection Committee (comprised of a representative from each participating city) recommended Engineering Resources of Southern California, in the amount not to exceed $163,326, to prepare the plans, specifications, and engineer’s estimate for the Washington Street Intersection with Fred Waring Drive (Attachment 2). The following represents the anticipated schedule: Council PSA Authorization May 7, 2019 Council Bid Authorization February 4, 2020 Bid Period February 5, 2020 to March 5, 2020 Council Considers Project Award March 17, 2020 Execute Contract and Mobilize March 18, 2020 to April 30, 2020 Construction (120 Working Days) May 4, 2020 to October 22, 2020 Accept Improvements November 2020 74 Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, PE, City Engineer Attachments: 1. Vicinity Map 2.Contract Services Agreement 75 ALTERNATIVES 76 Vicinity Map Washington Street Intersection with Fred Waring Drive Triple Left Turn Lanes Fred Waring Drive Miles Avenue Highway 111 Hovely Lane Washington Street Adams Street Project Location ATTACHMENT 1 ATTACHMENT 177 78 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Engineering Resources of Southern California, Inc., a California Corporation (“Contracting Party”). The parties hereto agree as follows: 1.SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to prepare plans, specifications and engineer’s estimate for the Washington Street and Fred Waring Drive Triple Left Turn, Project No. 2017-01, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance ATTACHMENT 2 79 -2- of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services 80 -3- without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed One Hundred Sixty-Three Thousand Three Hundred and Twenty-Six dollars ($163,326.00). (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation 81 -4- expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3.PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the 82 -5- time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on May 7, 2019, and terminate on June 30, 2020 (“Initial Term”). This Agreement may be extended upon mutual agreement by both parties (“Extended Term”). 4.COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a)John Brudin, PE, Principal Tel No. (909)890-1255 E-mail: jbrudin@erscinc.com (b)Steve Latino, P.E., T.E., MBA Tel No. (909)890-1255 Email: slatino@erscinc.com 83 -6- It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer”, otherwise known as the Bryan McKinney, PE, City Engineer, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, 84 -7- discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and 85 -8- that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5.INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 6.INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof. 7.RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated 86 -9- increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and 87 -10- Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft 88 -11- documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement. 8.ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 89 -12- 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30)days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting 90 -13- Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9.CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the 91 -14- appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Bryan McKinney, PE 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: Engineering Resources of Southern California, Inc. John M. Brudin, PE, Principal 1861 W. Redlands Blvd Redlands, CA 92373 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed 92 -15- for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 93 -16- 10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 94 -17- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation FRANK J. SPEVACEK, City Manager City of La Quinta, California Dated: CONTRACTING PARTY: By: Name: Title: ATTEST: MONIKA RADEVA, City Clerk La Quinta, California By: Name: Title: APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 95 •Issue Relocation Claim Letters to conflicting owners (Est. 6 conflicts). •Coordinate and plan with the utility owners and their designers as needed to discuss project design, potential conflicts, relocation alternatives, and resolution to conflicts (est. 6 conflicts with 4 different owners) (12 meetings including field meetings). •Determine liability/prior rights for all conflicting owners. •Obtain detailed scope of work from the utility owner for relocation, estimated start and completion dates. •Issue Notice to Owner to relocate utility (Est.4 Notices). Exhibit A Page 1 of 11 EXHIBIT A Scope of Services City of La Quinta Washington Street at Fred Waring Drive Triple Left Turn Project 2017-01 We have read the City of La Quinta RFP No. 2017-01 – Washington Street at Fred Waring Drive Triple Left Turn Lanes Project Scope of Services, Tasks Nos.1-7 and all sub-tasks for this project and; for the sake of brevity, accept them in their entirety within our Scope. However, we’ve summarized the overall tasks of our scope and the project deliverables below. Task 1 - Project Management Project Kick-Off and Monthly Status Meetings ERSC will work with the City of La Quinta to schedule a project kickoff meeting as well as planned monthly status meeting with the City. ERSC’s team will also facilitate additional meetings (as necessary) with City Departments as well as other key stakeholders (other agencies, utility districts/companies, businesses and residents) as necessary and will create meeting agendas with input from City staff and prepare and distribute meeting minutes. Monthly Progress Reports On a monthly basis, ERSC will issue invoices and progress reports to the City detailing major items worked on during the billing period as well as percentage complete for each task. This report will include all necessary back up, and will serve to establish internal accounting methods and procedures acceptable to the City for documenting and monitoring contract costs. Project Work Plan ERSC will develop a detailed Work Plan for the project, which will house a detailed work program and project schedule. The Work Plan will include details of methodology, sequence of tasks, lists of deliverables, milestone submittal schedule and a summary of organization responsibilities and contacts, reporting and invoicing procedures. Task 2 – Utility Coordination For this task, we have included on our team the firm of Overland, Pacific, and Cutler (OPC). OPC has provided services of this type throughout Southern California since its founding in 1980. For the purpose of this proposal several assumptions were made in consideration for utility coordination. OPC will act as the primary contact with any conflicting utility owner. They will obtain all relevant “as-built” information from all utility owners within the project limits. The ERSC team will then review, verify and determine what; if any, conflicts are within the proposed improvements. OPC will then: 96 Task 3 – Base Maps Research Our Project Manager was a part of a similar median conceptual planning along the City of Ontario Holt Boulevard Corridor. Our team has a thorough understanding of the desires of the City of La Quinta as well as a solid understanding of the prevailing design criteria. We will focus on an early understanding such that as our work progresses, obstacles have already been accounted for. Design Survey/Mapping ERSC’s Team will conduct topographic survey and mapping of the project limits. Survey effort will involve research of available survey records to establish control required and will involve cross- sectioning at 50-foot intervals from centerline to existing top of curb. Our team will locate storm drain curb inlets and outlets in regard to existing detention basins. In addition, our team will make sure that all utility appurtenances and other features that will impact the design will be surveyed in during this phase of the work. With this information, base sheets will be prepared at a scale of 1” = 40’. Separate signal/intersection base sheets will also be prepared at a scale of 1” = 20’. In addition, ERSC’s in house Land Surveyor will prepare the necessary legal descriptions to accompany easements and/or partial acquisition deeds as identified in Task 5. Roadway Investigation ERSC’s Team will evaluate and list existing asphalt pavement deficiencies approaching the intersection via a visual inspection. Locations where there are failed areas will be charted. Based on the pavement deterioration and conditions, repair/rehabilitation methods will be recommended. Upon completion of the initial review, data and recommendations will be presented to City representatives as to how to proceed. Task 4 – Plans, Specifications, and Estimate Preliminary Design – 35% Concept Review Utilizing the data acquired during the previous tasks, ERSC’s team will prepare preliminary plans (base sheets) for the entire project. The work will include identification of all existing and proposed roadway geometry, stationing, existing utility locations and will include preliminary alignments including the proposed widening. Recommended alignments will be based on location of the existing utilities, regulatory separations, drainage, and proper connection to existing facilities. The goal is to maintain a project that not only accomplishes the goals of the City, but provides the best, lowest cost solution that is the least disruption to the traveling public. During this phase of work, the following plans are anticipated to be compiled: Street Improvement Plans & Profiles Median Improvement Plans & Profiles Grading and Drainage Plans Detail Sheets as needed Traffic Signal Modifications Signing and Striping Plans Staging Plans Exhibit A Page 2 of 11 97 In addition to the submittal of the plans, ERSC will prepare and submit a Draft Preliminary Design Report. This report will be used to document all of the decisions made during the design of the 35% plan stage. It will discuss potential pit-falls, cost concerns and make logical recommendations for the project to expeditiously move forward. Utility Potholing ERSC’s team will provide potholing of existing underground utilities where there is a high potential for conflict. During the design phase, after the 35% submittal and prior to the 65% submittal, ERSC will submit a map of proposed potholes for approval to the City. Once approved, our team will pothole existing utility locations. It is anticipated that six (6) potholes will be required for the proposed project, and are mostly related to the need to relocate existing traffic signal poles. Prepare 65% PS&E Our Project Team will prepare the PS&E package based on the project requirements for street widening to accommodate a triple left turn in all four directions. During this phase, the team will begin to finalize the designs of the roadway geometry. Our team will also setup and move design forward with design plans. This task will begin to finalize all horizontal and vertical alignments. In addition to the design of the improvements, specifications and bid quantities (Engineer’s Estimate) will be put together based on City preference. It is assumed that Greenbook will be the recommended format for the majority of the work, but Caltrans Standard Specifications may be utilized for various items of work, such as Traffic Signals and Signing and Striping. In addition, our team understands the need and desire of the City of La Quinta, Palm Desert and Indian Wells to maintain a pristine streetscape along their public roadways. Our team will work with the Cities to make sure that appropriate provisions are provided in the specifications to address the landscaping to be removed and replaced. When the project is complete, the site should look similar to it exists today. This means that all irrigation will be replaced in kind with the same equipment and all landscape disturbed will be returned to its existing condition. This will require appropriate coordination with any impacted properties as well as the affected agencies. Prepare 95% PS&E Upon receipt of the 65% Plan review comments, the Project Team will advance the plans to the next step, or 95% completion. As the design reaches finalization of the horizontal alignment, signal modifications and signing & striping plans. All specifications and bid quantities will be updated to the 95% completion stage. Final utility notices will be sent and coordination with affected utility stakeholders will be undertaken for relocation of existing facilities, as needed. Prepare Final PS&E Upon receipt of the 95% Plan review, the Project team will advance the plans to the final step or 100% completion. The work will finalize the design as well as the specifications and bid quantities. Exhibit A Page 3 of 11 98 At the Project Kick-off Meeting, a schedule of deliverables will be presented to City Staff for approval. Our team will submit progress plans according to the agreed upon schedule and as reasonably requested by city staff. Task 5 – Right-of-Way Engineering It has been determined that right-of-way acquisitions will be required along the frontage of the parcel on the southwest quadrant of the intersection. In addition, there will be a need to obtain Right of Entries (ROEs) along the northwest corner to construct improvements and driveway approaches. We have included on our team the firm of Overland, Pacific, and Cutler to prepare the required documents. They have reviewed the RFP, the site, and have developed a comprehensive approach that will include the following: Right of Entries There is a need for Right of Entries (ROEs) for the construction of the improvements along the northwest corner of the intersection, including the two driveways serving the commercial/office buildings. At this time, it is anticipated that these can be done through a simplified ROE form and exhibit. ERSC’s team will prepare these documents and work with the City of La Quinta and partner agency Palm Desert in order to obtain appropriate approvals. Right of Way Project Management and Document Support 1.Preparation of a comprehensive project planning worksheet designed to ensure all project elements are considered and the work plan and client’s policies are clearly understood. 2.Comprehensive initial project planning, including policy and budget analysis, and participation in meetings with client and project design staff. 3.Tracking/managing all budgetary-related aspects of the project associated with OPC’s Scope of Work. 4.Assisting with the development of administrative policies, procedures, and forms necessary to carry out the initial program. 5.Ongoing general consultation and project coordination with the client, governmental entities, and project team members. 6.Preparation of tracking reports that monitor the completion of project milestones of the various disciplines involved on the project. 7.Preparation and presentation of a monthly written status report based on the agreed-upon guidelines on information to be provided. Confer weekly with client verbally on general status, problem areas, and progress. Participate in Project Development Team Meetings to report on acquisition progress. 8.Subcontracting for and managing of all necessary disciplines needed for the project. Title Investigation Services 1.Secure vesting deed, property profile, and tax map for each property. 2.Secure preliminary title report which will remain valid for a minimum of six (6) months or until there is an ownership change. 3.Secure copies of recorded back-up documents as needed. Exhibit A Page 4 of 11 99 4.Share preliminary title information with right of way engineer, surveyor, and real estate appraisers for their use on the project. 5.Prepare list of title exceptions to be cleared; confirm manner of disposition is consistent with approved project plan. 6.Facilitate changes to preliminary title reports after the preparation of the legal descriptions, if necessary, for partial acquisition projects. Appraisal Services – Fee Appraisal 1.OPC will mail a notification letter and acquisition policies brochure to the property owner requesting permission to conduct an on-site inspection of the property, advising them of their right to accompany the appraiser at the time of the inspection, and requesting information regarding the property appraised which could influence the appraised value. 2.Appraiser will review title information pertaining to respective ownerships and will review drawings and other pertinent information relative to the parcel. 3.Appraiser will inspect the property personally with the owner (if possible) and document the inspection with photographs for use in the report. 4.Appraiser will perform market research to support the selected appraisal methodologies and will document and confirm comparable sales information. 5.Appraiser will prepare a narrative appraisal report that conforms to the Uniform Standards of Professional Appraisal Practice (USPAP) and the appraisal-related portions of the California Code of Civil Procedure. The appraisal study and report are intended to serve as an acquisition appraisal and will be prepared in a summary format consistent with the specifications for narrative appraisal reports. Assumptions/Exclusions A.Valuation will be a “land only” appraisal as the acquisition lies within a landscaped area along perimeter of the property. We have assumed the proposed acquisition will not interfere with the existing use of the property and valuation of the improved larger parcel is not necessary. Fee-Interest Owner Acquisition 1.Establish and maintain complete, current record file for ownership in form acceptable to the client. 2.Receive and analyze title information, approved appraisal report, and legal descriptions in sufficient detail to negotiate with property owner and other parties. 3.Prepare all offer letters, summary statements in accordance with state/federal regulations and the City. 4.Present written purchase offer to owner/ representative in person, when possible. Secure receipt of delivery of offer as practical and present and secure tenant information statements, as applicable. 5.Follow-up and negotiate with property owner, as necessary; prepare and submit recommended settlement justifications to client for review and approval; review any independent appraisal secured by property owner; and coordinate reimbursement of appraisal fees (up to $5,000) with client. Ongoing negotiations and settlement discussions will continue until settlement or impasse is reached. Exhibit A Page 5 of 11 100 6.Prepare and assemble acquisition contracts, deeds, and related acquisition documents required for the acquisition of necessary property interests. 7.Maintain diary report of contacts made with property owners or reps and a summary of the status of negotiations indicating attitude of owner, problem areas, and other pertinent information. Copies of all applicable written correspondence will be maintained in files. 8.Prepare an impasse letter for any parcel where, after diligent attempts to settle by negotiation, it appears eminent domain will be needed or prudent to acquire the needed interest. 9.Litigation support: in the event an acquisition is unable to be settled via voluntary means, the negotiation staff will provide a condemnation- ready case file, all relevant negotiations history, and meet with client as needed to provide relevant acquisition content. 10.Transmit executed acquisition documents to client. Each transmittal package shall include a fully executed and properly notarized deed(s), fully executed acquisition contract with attachments, and a brief settlement memorandum which summarizes the pertinent data relative to the transaction. Escrow Coordination 1.Coordinate opening escrow and receiving closing instructions for title insurance coverage at settlement amount with the City. 2.Coordinate with City to provide escrow officer with fully executed acquisition contract and notarized deed. 3.Work in conjunction with the City and the escrow officer to facilitate the clearance of title matters as set forth in the settlement memorandum and escrow instructions. 4.Assist City/Escrow to secure full/partial reconveyance/subordination instruments from lien holders. 5.Review settlement statement for accuracy. 6.Coordinate deposit of acquisition price and estimated closing costs with escrow. 7.After the closing, review the title insurance policy for accuracy. 8.Prepare and mail a letter to County Assessor requesting cancellation of taxes if appropriate Task 6 – Construction Support ERSC’s team realizes that once the plans are done and the project is bid, our job has not ended. Our team of experts will be here to help the City of La Quinta until the very end. ERSC’s Project Manager and key personnel will provide review of shop drawings and materials/product submittals for conformance with the plans and specifications prior to and during construction. In addition, our staff will be available to review and respond to Contractor’s Requests for Information (RFI’s), review any change orders and provide clarification of design intent when necessary. ERSC will also assist in the preparation of addenda and any plan revisions due to construction changes. At the completion of construction, ERSC will update and prepare Final “as-built” plans based on changes made in the field during construction and furnished by the contractor and resident engineer. Optional Task 7 – CEQA Document ERSC’s team has navigated the requirements of the California Environmental Quality Act (CEQA) under similar circumstances and has considered the proposed project with regard to recent changes to CEQA Exhibit A Page 6 of 11 101 Guidelines. Such improvement projects for improving public safety at existing public facilities would previously qualify for a Categorical Exemption under CEQA Section 15301(c). However, amendments to the CEQA Guidelines adopted in late December 2018 and required to be followed by Lead Agencies by late April 2019 add language that such safety improvements cannot create additional automobile lanes. That exemption therefore no longer applies. The City however may have adopted other statutory exemptions that could allow it to consider the project exempt from CEQA. As stated above, if the need arises for further documentation, we have the environmental services of Lilburn Corporation at our disposal for an additional fee. If needed; upon completion of the project’s 65% design, Lilburn will attend a site visit and meeting with City and/or ERSC representatives to document the site conditions, review the engineered plans, and determine the appropriate environmental documentation that may be required. At a minimum, we recommend field surveys and memo reports be completed to document that no biological, cultural, or historical resources would be significantly impacted by extending the right-of-way onto properties that are either vacant, or support nesting bird habitat. Any need for additional protocol, or pre-construction surveys would be recommended for the City’s consideration. If the City concurs with a CE, it is our understand that the City will prepare the Notice of Exemption (NOE). The NOE would be filed by the City with the State Office of Planning and Research and the County Clerk upon approval of the project. The NOE would document the appropriate project Class for exemption and the findings of no potential for impacts to water quality, air quality, biological resources, cultural resources, or traffic to result from the project. Exhibit A Page 7 of 11 102 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1.Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY- Exhibit A Page 8 of 11 103 FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8)hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2.Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement. 3.Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated Exhibit A Page 9 of 11 104 damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a)Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b)City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c)in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5.Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, Exhibit A Page 10 of 11 105 Exhibit A Page 11 of 11 bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C)adequate facilities for the proper inspection and maintenance of all safety measures. 6.Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 106 Exhibit B Page 1 of 2 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred Sixty-Three Thousand Three Hundred and Twenty-Six Dollars ($163,326.00) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation dated April 24, 2019, attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 107 DESCRIPTION Principal -Matt Brudin, PEQA/QC Manager - John Egan, PEProject Manager -Sr. Principal EngineerSteven Latino, PE, TEDrainage/WQMP -Principal/VPMoe Ahmadi, PE, QSDAssistant Project Manager - Principal Engineering AssociateDavid Alcala, TSOS, TSIProject EngineersAdministrative SupportERSC SUBTOTALBess Testlabs -Utility PotholingKDM Meridian -Design Survey/MappingOverland, Pacific & Cutler - Right-of-Way/Utility CoordinationLilburn Coorporation -CEQA/EnvironmentalSUBCONSULTANT SUBTOTALTOTAL$220 $185 $190 $185 $175 $110 $64 1.0 1.1 Project Kick-off and Monthly Status Meetings -8.00 -24.00 -4.00 5,976.00$ -$ -$ -$ -$ -$ 5,976.00$ 1.2 Monthly Progress Reports --5.00 -5.00 -4.00 2,081.00$ -$ -$ -$ -$ -$ 2,081.00$ 1.3 Project Work Plan 2.00 4.00 4.00 -4.00 -4.00 2,896.00$ -$ -$ -$ -$ -$ 2,896.00$ SUBTOTAL 440.00$ 740.00$ 3,230.00$ -$ 5,775.00$ -$ 768.00$ 10,953.00$ -$ -$ -$ -$ -$ 10,953.00$ 2.0 2.1 Utility Coordination --2.00 -4.00 --1,080.00$ -$ -$ 15,103.00$ -$ 15,103.00$ 16,183.00$ SUBTOTAL -$ -$ 380.00$ -$ 700.00$ -$ -$ 1,080.00$ -$ -$ 15,103.00$ -$ 15,103.00$ 16,183.00$ 3.0 3.1 Research --2.00 --8.00 8.00 1,772.00$ -$ -$ -$ -$ -$ 1,772.00$ 3.2 Design Survey/Mapping --2.00 -2.00 12.00 -2,050.00$ -$ 15,015.00$ -$ -$ 15,015.00$ 17,065.00$ 3.3 Roadway Investigation ----8.00 8.00 4.00 2,536.00$ -$ -$ -$ -$ -$ 2,536.00$ SUBTOTAL -$ -$ 760.00$ -$ 1,750.00$ 3,080.00$ 768.00$ 6,358.00$ -$ 15,015.00$ -$ -$ 15,015.00$ 21,373.00$ 4.0 4.1 Preliminary Design - 35% Concept Review -4.00 4.00 4.00 16.00 32.00 -8,560.00$ -$ -$ -$ -$ -$ 8,560.00$ 4.2 Utility Potholing --------$ 9,904.25$ -$ -$ -$ 9,904.25$ 9,904.25$ 4.3 Prepare 65% PS&E 1.00 8.00 24.00 2.00 30.00 180.00 4.00 31,936.00$ -$ -$ -$ -$ -$ 31,936.00$ 4.4 Prepare 95% PS&E 1.00 6.00 20.00 2.00 30.00 80.00 4.00 19,806.00$ -$ -$ -$ -$ -$ 19,806.00$ 4.5 Prepare Final PS&E 1.00 6.00 15.00 2.00 20.00 40.00 4.00 12,706.00$ -$ -$ -$ -$ -$ 12,706.00$ SUBTOTAL 660.00$ 4,440.00$ 11,970.00$ 1,850.00$ 16,800.00$ 36,520.00$ 768.00$ 73,008.00$ 9,904.25$ -$ -$ -$ 9,904.25$ 82,912.25$ 5.0 5.1 Right-of-Way Project Management and Documents Support --2.00 -2.00 --730.00$ -$ -$ 8,648.75$ -$ 8,648.75$ 9,378.75$ 5.2 Title Investigation --------$ -$ -$ 605.00$ -$ 605.00$ 605.00$ 5.3 Appraisal Services --------$ -$ -$ 4,180.00$ -$ 4,180.00$ 4,180.00$ SUBTOTAL -$ -$ 380.00$ -$ 350.00$ -$ -$ 730.00$ -$ -$ 13,433.75$ -$ 13,433.75$ 14,163.75$ 6.0 6.1 Respond to Request for Information (RFIs)--4.00 -2.00 --1,110.00$ -$ -$ -$ -$ -$ 1,110.00$ 6.2 Prepare Final "as-builts" as specified ----4.00 8.00 2.00 1,708.00$ -$ -$ -$ -$ -$ 1,708.00$ 6.3 Project Close-out --2.00 -4.00 -2.00 1,208.00$ -$ -$ -$ -$ -$ 1,208.00$ SUBTOTAL -$ -$ 1,140.00$ -$ 1,750.00$ 880.00$ 256.00$ 4,026.00$ -$ -$ -$ -$ -$ 4,026.00$ 500.00$ -$ -$ -$ -$ -$ 500.00$ 97,385.00$ 9,904.25$ 15,015.00$ 28,536.75$ -$ 53,456.00$ 150,111.00$ 7.0 7.1 CE/ND Preparation --2.00 -2.00 --730.00$ -$ -$ -$ 12,485.00$ 12,485.00$ 13,215.00$ SUBTOTAL -$ -$ 380.00$ -$ 350.00$ -$ -$ 730.00$ -$ -$ -$ 12,485.00$ 12,485$ 13,215.00$ 13,215.00$ FEE SCHEDULE City of La Quinta Washington Street at Fred Waring Drive Triple Left Turn Project 2017-01 TASK NO. PROJECT TOTAL Project Management Reimbursable Expenses (Repro, Plotting, Shipping, Mailing and Mileage) TOTALS Utility Coordination Construction Support Base Maps Plans, Specifications, and Estimates Right-of-Way Engineering OPTIONAL ITEMS TOTAL CEQA Documentation - OPTIONAL Exhibit B 04/24/2019 Exhibit B Page 1 of 2 Exhibit B Page 2 of 2 108 Exhibit C Page 1 of 2 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. 109 ID Task Name Duration Start Finish 1 City of La Quinta 2 Washington Street at Fred Waring Drive 3 Triple Left Turn Project 2017-01 4 5 Washington Street at Fred Waring Drive - Triple Left Turn 6 City Council Approval 0 days Tue 5/7/19 Tue 5/7/19 7 NTP (Assumed)0 days Mon 5/13/19 Mon 5/13/19 8 Project Management (Task 1)193 days Mon 5/13/19 Wed 2/5/20 9 1st Utility Notice - Request As-Builts (Task 2)5 days Mon 5/13/19 Fri 5/17/19 10 Base Map Research (Task 3)5 days Mon 5/13/19 Fri 5/17/19 11 Design Survey/Mapping (Task 3)23 days Mon 5/20/19 Wed 6/19/19 12 Roadway Investigation (Task 3)5 days Thu 6/13/19 Wed 6/19/19 13 Preliminary Design (35%) (Task 4)15 days Thu 6/20/19 Wed 7/10/19 14 Prepare Right-of-Way Map (Task 5)15 days Thu 6/20/19 Wed 7/10/19 15 City Review of Preliminary Design (35%) (Task 4)15 days Thu 7/11/19 Wed 7/31/19 16 Prepare Right-of-Entries (Task 5)60 days Thu 8/1/19 Wed 10/23/19 17 Utility Coordination and Relocation Planning (Task 2)75 days Thu 8/1/19 Wed 11/13/19 18 Right-of-Way Acquisition on SWC (Task 5)90 days Thu 8/1/19 Wed 12/4/19 19 Utility Potholing 15 days Thu 8/1/19 Wed 8/21/19 20 65% PS&E (Task 4)40 days Thu 8/1/19 Wed 9/25/19 21 City Review of 65% PS&E (Task 4)15 days Thu 9/26/19 Wed 10/16/19 22 Issue Notice to Utility Owner to Relocate (Task 2)5 days Thu 11/14/19 Wed 11/20/19 23 95% PS&E (Task 4)20 days Thu 12/5/19 Wed 1/1/20 24 City Review of 95% PS&E (Task 4)10 days Thu 1/2/20 Wed 1/15/20 25 Escrow Coordination 45 days Thu 12/5/19 Wed 2/5/20 26 Final PS&E (Task 4)15 days Thu 1/16/20 Wed 2/5/20 27 Construcion Support (Duration TBD) (Task 6)TBD day Thu 2/6/20 6/30/20 28 29 Optional Task 7 - CEQA Documentation 60 days Wed 7/31/19 Tue 10/22/19 5/7 5/13 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Qtr 2, 2019 Qtr 3, 2019 Qtr 4, 2019 Qtr 1, 2020 Exhibit C 04/24/2019 Exhibit C Page 2 of 2 110 Exhibit D Page 1 of 1 Exhibit D Special Requirements None 111 Exhibit E Page 1 of 7 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers’ Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability $1,000,000 (per occurrence) $2,000,000 (general aggregate) Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with 112 Exhibit E Page 2 of 7 the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease. Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage: a.Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. b.Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. 113 Exhibit E Page 3 of 7 c.Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended. d.Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. e.Liability arising from the failure to render professional services. If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a.Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b.Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c.Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate 114 Exhibit E Page 4 of 7 policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1.Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2.No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3.All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4.None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5.No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6.All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 115 Exhibit E Page 5 of 7 7.Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8.It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9.Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10.Contracting Party agrees not to self-insure or to use any self- insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11.The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, 116 Exhibit E Page 6 of 7 the City will negotiate additional compensation proportional to the increased benefit to City. 12.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13.Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14.Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15.Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16.The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17.Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 18.These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 117 Exhibit E Page 7 of 7 19.The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20.Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21.Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 118 Exhibit F Page 1 of 3 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a.Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b.Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c.Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any 119 Exhibit F Page 2 of 3 provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d.Indemnification Provision for Design Professionals. 1.Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below. 2.Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3.Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions 120 Exhibit F Page 3 of 3 identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 121 122 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROPRIATE $167,000 AND AWARD CONTRACT TO JACOBSSON ENGINEERING CONSTRUCTION, INC. IN THE AMOUNT OF $1,101,753 FOR THE DUNE PALMS ROAD WIDENING IMPROVEMENTS LOCATED ON DUNE PALMS ROAD BETWEEN WESTWARD HO DRIVE/BLACKHAWK WAY AND 330 FEET NORTH OF THE COACHELLA VALLEY STORM WATER CHANNEL (PROJECT NO. 2009-04) RECOMMENDATION Appropriate $167,000 from Capital Improvement Project General Fund savings, and award a contract to Jacobsson Engineering Construction, Inc. in the amount of $1,101,753 for the Dune Palms Road Widening Improvements located on Dune Palms Road between Westward Ho Drive/Blackhawk Way and 330 Feet north of the Coachella Valley Storm Water Channel. EXECUTIVE SUMMARY •These improvements entail widening the east side of Dune Palms Road from Westward Ho Drive/Blackhawk Way; this segment is a single travel lane in each direction with a striped median. (Attachment 1). •Jacobsson Engineering, Inc. of Palm Desert, California submitted the lowest responsible and responsive bid of $1,133,773 (Attachment 2). The base bid is $1,101,753 with a $32,020 Additive Alternate to relocate Frontier utilities; Frontier has elected to relocate their utilities and the Additive Alternate is not needed. FISCAL IMPACT The 2009/10 Capital Improvement Program (CIP) allocates a budget of $2,483,000 for this regional roadway improvement. Funding sources include: Coachella Valley Association of Governments ($1,862,250), Measure A funds ($595,750) and Transportation DIF Funds ($25,000). Several unanticipated costs occurred: need to acquire some of the right of way through eminent domain and the cost to relocate and underground Imperial Irrigation District electrical facilities. These additional costs are $167,000. Staff recommends funding these costs by appropriating funds from CIP project savings. The following is the revised budget: CONSENT CALENDAR ITEM NO. 9 123 Total Budget Professional: $ 110,000 Design: $ 253,450 Inspection/Testing/Survey: $ 58,483 Construction: $ 1,101,753 Land Acquisition/ROW: $ 844,124 Utility Relocation: $ 167,190 Contingency: $ 115,000 Total Budget: $ 2,650,000 BACKGROUND/ANALYSIS This segment of Dune Palms Road is being widened to develop the roadway to General Plan standards, to align the roadway width with the upcoming Dune Palms Bridge, and to meet the State and Federal “logical termini” and “independent utility” requirements for the Dune Palms Bridge. The Dune Palms Bridge project was approved in the 2011/12 CIP and will provide an all-weather crossing over the Coachella Storm Water Channel. These improvements will enhance circulation, provide bicycle/golf cart lanes along each side of the road (encouraging these alternate modes of energy-efficient transportation), and provide a 6-foot sidewalk. On March 7, 2019 staff solicited construction bids from qualified contractors. The City received 3 bids on April 4, 2019. Jacobsson Engineering, Inc. submitted the lowest responsible and responsive bid of $1,133,773. The engineer’s estimate was $1,003,723. After review staff concluded that the higher costs are not attributed to one specific bid item. The estimated cost of the individual bid items in the engineer’s estimate are generally within the individual bid items of the bids received, but overall are lower than the bids received. The following is the project schedule: Council Considers Project Award May 7, 2019 Execute Contract and Mobilize May 8, 2019 to May 31, 2019 Construction (112 Working Days) June 3, 2019 to November 7, 2019 Accept Improvements December 2019 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 124 Dune Palms Widening PROJECT LOCATION HIGHWAY 111 Vicinity Map AVENUE 48 ATTACHMENT 1 125 126 BID OPENING: April 4, 2019, 10:00 AM Project No. 2009-04, Dune Palms Road Widening ATTACHMENT 2 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Mobilization 1 LS $ 56,100.00 56,100.00$ 97,600.00$ 97,600.00$ 45,000.00$ 45,000.00$ 184,000.00$ 184,000.00$ 2 Dust Control 1 LS $ 20,000.00 20,000.00$ 17,500.00$ 17,500.00$ 1,500.00$ 1,500.00$ 9,000.00$ 9,000.00$ 3 Traffic Control 1 LS $ 35,000.00 35,000.00$ 50,000.00$ 50,000.00$ 59,000.00$ 59,000.00$ 173,000.00$ 173,000.00$ 4 Sawcut & Remove AC Pavement 4,625 SF $ 2.00 9,250.00$ 2.50$ 11,562.50$ 2.00$ 9,250.00$ 5.00$ 23,125.00$ 5 Clearing & Grubbing 1 LS $ 42,200.00 42,200.00$ 43,000.00$ 43,000.00$ 108,000.00$ 108,000.00$ 35,000.00$ 35,000.00$ 6 Salvage La Quinta Monument & Haul to City Yard 1 EA $ 2,000.00 2,000.00$ 460.00$ 460.00$ 3,500.00$ 3,500.00$ 3,000.00$ 3,000.00$ 7 Salvage & Reinstall Masonry Pavers 52 SF $ 5.00 260.00$ 43.00$ 2,236.00$ 60.00$ 3,120.00$ 79.00$ 4,108.00$ 8 Adjust to Grade, Sewer Cleanout 1 EA $ 1,000.00 1,000.00$ 800.00$ 800.00$ 800.00$ 800.00$ 4,800.00$ 4,800.00$ 9 Adjust to Grade, Water Valve Can and Lid 1 EA $ 1,000.00 1,000.00$ 1,200.00$ 1,200.00$ 1,500.00$ 1,500.00$ 4,800.00$ 4,800.00$ 10 Cold Mill AC Pavement (T=0.10’)1,965 SF $ 1.50 2,947.50$ 3.80$ 7,467.00$ 3.00$ 5,895.00$ 1.30$ 2,554.50$ 11 Asphalt Concrete (T=4.5”)20,348 SF $ 4.50 91,566.00$ 2.90$ 59,009.20$ 2.75$ 55,957.00$ 4.50$ 91,566.00$ 12 Asphalt Concrete Overlay (T=0.10’)1,965 SF $ 2.00 3,930.00$ 1.10$ 2,161.50$ 2.00$ 3,930.00$ 1.00$ 1,965.00$ 13 Class 2 Aggregate Base (T=6.0”)20,348 SF $ 1.50 30,522.00$ 1.75$ 35,609.00$ 1.00$ 20,348.00$ 4.00$ 81,392.00$ 14 Crack Seal & Type II Slurry Seal 65,830 SF $ 1.00 65,830.00$ 0.60$ 39,498.00$ 1.25$ 82,287.50$ 0.70$ 46,081.00$ 15 Trench & Pavement Repair 707 SF $ 20.00 14,140.00$ 27.00$ 19,089.00$ 5.50$ 3,888.50$ 15.00$ 10,605.00$ 16 6” Asphalt Dike 102 LF $ 20.00 2,040.00$ 30.00$ 3,060.00$ 41.00$ 4,182.00$ 72.00$ 7,344.00$ 17 6” Curb & Gutter 586 LF $ 35.00 20,510.00$ 43.00$ 25,198.00$ 50.00$ 29,300.00$ 70.00$ 41,020.00$ 18 Concrete Sidewalk (W=5.5’)3,690 SF $ 4.50 16,605.00$ 7.00$ 25,830.00$ 8.00$ 29,520.00$ 14.00$ 51,660.00$ 19 Concrete Driveway Approach 980 SF $ 12.50 12,250.00$ 13.50$ 13,230.00$ 12.00$ 11,760.00$ 19.00$ 18,620.00$ 20 Curb Ramp (Case A)1 EA $ 4,000.00 4,000.00$ 8,000.00$ 8,000.00$ 7,200.00$ 7,200.00$ 5,500.00$ 5,500.00$ 21 Catch Basin Per LQ Std 300 & Local Depression (Flow-by)1 EA $ 5,700.00 5,700.00$ 13,800.00$ 13,800.00$ 15,000.00$ 15,000.00$ 18,000.00$ 18,000.00$ 22 18” Reinforced Concrete Pipe 81 LF $ 230.00 18,630.00$ 227.00$ 18,387.00$ 250.00$ 20,250.00$ 500.00$ 40,500.00$ 23 Concrete Manhole Lid Collar (Ex. MH)1 EA $ 1,000.00 1,000.00$ 900.00$ 900.00$ 2,800.00$ 2,800.00$ 2,300.00$ 2,300.00$ 24 Commercial Concrete Approach 1,855 SF $ 15.00 27,825.00$ 12.00$ 22,260.00$ 40.00$ 74,200.00$ 19.00$ 35,245.00$ 25 6’ Masonry Block Wall 245 LF $ 200.00 49,000.00$ 220.00$ 53,900.00$ 250.00$ 61,250.00$ 350.00$ 85,750.00$ 26 Masonry Wall Pilaster 4 EA $ 2,500.00 10,000.00$ 1,200.00$ 4,800.00$ 2,000.00$ 8,000.00$ 1,500.00$ 6,000.00$ 27 4” PVC Sewer Lateral w/ Plug 35 LF $ 100.00 3,500.00$ 142.00$ 4,970.00$ 150.00$ 5,250.00$ 520.00$ 18,200.00$ 28 2” Sch. 40 PVC, IID Conduit 160 LF $ 6.00 960.00$ 1.00$ 160.00$ 8.00$ 1,280.00$ 5.00$ 800.00$ 29 3” Sch. 40 PVC, IID Conduit 15 LF $ 6.00 90.00$ 2.50$ 37.50$ 10.00$ 150.00$ 7.00$ 105.00$ 30 4” Sch. 40 PVC, IID Conduit 65 LF $ 9.00 585.00$ 3.00$ 195.00$ 12.00$ 780.00$ 9.00$ 585.00$ 31 5” Sch. 40 PVC, IID Conduit 1,790 LF $ 9.00 16,110.00$ 5.50$ 9,845.00$ 13.00$ 23,270.00$ 12.00$ 21,480.00$ 32 6” Sch. 40 PVC, IID Conduit 3,630 LF $ 11.00 39,930.00$ 7.50$ 27,225.00$ 14.00$ 50,820.00$ 14.00$ 50,820.00$ 33 6” Riser 1 EA $ 200.00 200.00$ 122.00$ 122.00$ 425.00$ 425.00$ 2,400.00$ 2,400.00$ 34 Single Phase Transformer Pad Per IID Standards 1 EA $ 2,300.00 2,300.00$ 3,068.00$ 3,068.00$ 2,500.00$ 2,500.00$ 1,800.00$ 1,800.00$ 35 Medium Vault Per IID Standards 2 EA $ 6,500.00 13,000.00$ 7,000.00$ 14,000.00$ 15,000.00$ 30,000.00$ 19,000.00$ 38,000.00$ 36 Sector Cabinet Vault Per IID Standards 2 EA $ 7,400.00 14,800.00$ 8,700.00$ 17,400.00$ 10,000.00$ 20,000.00$ 6,000.00$ 12,000.00$ 37 Secondary Pull Box per IID Standards 1 EA $ 2,500.00 2,500.00$ 1,400.00$ 1,400.00$ 14,000.00$ 14,000.00$ 9,000.00$ 9,000.00$ 38 Dry Utility Trenching 950 LF $ 50.00 47,500.00$ 110.00$ 104,500.00$ 35.00$ 33,250.00$ 240.00$ 228,000.00$ 39 4” Schedule 40 PVC, Landscaping Sleeve 280 LF $ 15.00 4,200.00$ 2.50$ 700.00$ 5.50$ 1,540.00$ 42.00$ 11,760.00$ 40 2” Schedule 80 PVC, City Conduit 865 LF $ 8.00 6,920.00$ 1.50$ 1,297.50$ 13.50$ 11,677.50$ 36.00$ 31,140.00$ 41 Pull Box No. 3.5 (PCC) 5 EA $ 1,500.00 7,500.00$ 370.00$ 1,850.00$ 500.00$ 2,500.00$ 600.00$ 3,000.00$ 42 Signing, Striping & Pavement Markers 1 LS $ 18,500.00 18,500.00$ 40,000.00$ 40,000.00$ 33,000.00$ 33,000.00$ 39,000.00$ 39,000.00$ 43 Signal Modification 1 LS $ 135,000.00 135,000.00$ 122,000.00$ 122,000.00$ 101,500.00$ 101,500.00$ 144,000.00$ 144,000.00$ 44 100A Meter Pedestal 1 EA $ 5,000.00 5,000.00$ 1,220.00$ 1,220.00$ 7,061.00$ 7,061.00$ 8,400.00$ 8,400.00$ 45 Install Landscaping Plant Material & Irrigation 1 LS $ 14,000.00 14,000.00$ 90,000.00$ 90,000.00$ 29,495.00$ 29,495.00$ 66,000.00$ 66,000.00$ 46 3/8” Crushed Rock (Apache Brown)215 SF $ 2.00 430.00$ 3.00$ 645.00$ 6.00$ 1,290.00$ 5.00$ 1,075.00$ 47 ¾” Crushed Rock (Desert Gold)1,762 SF $ 1.50 2,643.00$ 3.00$ 5,286.00$ 1.50$ 2,643.00$ 3.00$ 5,286.00$ 48 6” Minus – Baja Cresta Rubble 770 SF $ 3.50 2,695.00$ 4.00$ 3,080.00$ 3.00$ 2,310.00$ 14.00$ 10,780.00$ 49 3/8” Decomposed Granite – Brimstone 1,610 SF $ 1.50 2,415.00$ 2.00$ 3,220.00$ 1.60$ 2,576.00$ 6.00$ 9,660.00$ 50 Permaloc Header 255 LF $ 12.00 3,060.00$ 9.00$ 2,295.00$ 6.50$ 1,657.50$ 18.00$ 4,590.00$ 51 90-Day Maintenance Period 1 LS $ 1,000.00 1,000.00$ 5,500.00$ 5,500.00$ 3,500.00$ 3,500.00$ 7,800.00$ 7,800.00$ 52 Remove Mobile Home Unit 4 EA $ 10,000.00 40,000.00$ 12,000.00$ 48,000.00$ 12,000.00$ 48,000.00$ 12,000.00$ 48,000.00$ 53 Mobile Lot Site Clearing (F)5 LOT $ 1,000.00 5,000.00$ 3,100.00$ 15,500.00$ 3,000.00$ 15,000.00$ 3,900.00$ 19,500.00$ 54 Mobile Lot Utility Capping 4 LOT $ 500.00 2,000.00$ 420.00$ 1,680.00$ 500.00$ 2,000.00$ 4,500.00$ 18,000.00$ 935,143.50$ 1,101,753.20$ 1,114,913.00$ 1,798,116.50$ Additive Alternate 1 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 55 Dry Utility Trenching (Frontier Only)250 LF $ 70.00 17,500.00$ 50.00$ 12,500.00$ 35.00$ 8,750.00$ 240.00$ 60,000.00$ 56 4” Sch. 40 PVC, Frontier Conduit 2,480 LF $ 8.50 21,080.00$ 4.00$ 9,920.00$ 7.00$ 17,360.00$ 10.00$ 24,800.00$ 57 2’x3’ Handhole, Frontier 6 EA $ 5,000.00 30,000.00$ 1,600.00$ 9,600.00$ 1,400.00$ 8,400.00$ 6,600.00$ 39,600.00$ 68,580.00$ 32,020.00$ 34,510.00$ 124,400.00$ 1,003,723.50$ 1,133,773.20$ 1,149,423.00$ 1,922,516.50$ GRAND TOTAL: Granite Construction Company All American AsphaltJacobsson Engineering Construction, Inc. SUBTOTAL BID ITEMS 55-57: Engineers Estimate SUBTOTAL BID ITEMS 1-54: 4/4/2019 Page 1 of 1ATTACHMENT 2127 128 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROVE OVERNIGHT TRAVEL FOR SENIOR EMERGENCY MANAGEMENT COORDINATOR TO ATTEND THE NATIONAL EMERGENCY MANAGEMENT BASIC ACADEMY IN PASADENA, CALIFORNIA, JULY 22-24, JULY 25-26 AND SEPTEMBER 11-12, 2019. RECOMMENDATION Approve overnight travel for Senior Emergency Management Coordinator to attend three courses of the National Emergency Management Basic Academy in Pasadena, California, July 22-24, July 25-26 and September 11-12, 2019. EXECUTIVE SUMMARY The National Emergency Management Basic Academy (NEMBA) supports the careers of emergency management personnel through a training experience combining knowledge of all systems, concepts and practices of cutting-edge emergency management. These academy courses present the latest guidelines from the Federal Emergency Management Authority (FEMA) and train individuals on best practices in emergency management. FISCAL IMPACT Estimated total expenses are $2,200, which includes travel, lodging, parking, and meals. Funds are available in the Fire Travel & Training Budget (101- 2002-60320). BACKGROUND/ANALYSIS The academy courses will be taught by FEMA instructors and focus on planning, recovery, public information and how a disaster evolves; all of which will improve emergency operations center (EOC) operations. The three courses will enhance the City’s EOC training exercises, live activations, emergency messaging and coordinating field. They include: L0102, Science of Disaster – July 22-24, 2019; L0103, Planning: Emergency Operations – July 25-26, 2019; L0105, Public Information and Warning – September 11-12, 2019 CONSENT CALENDAR ITEM NO. 10 129 ALTERNATIVES Council may elect not to authorize this request. Prepared by: Zander Johnston, Sr. Emergency Management Coordinator Approved by: Chris Escobedo, Community Resources Director 130 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO MODIFIY THE PLANS TO INCLUDE ADDITIONAL DRAINAGE FOR THE EISENHOWER DRIVE RETENTION BASIN IMPROVEMENTS (PROJECT NO. 2015-12B) RECOMMENDATION Approve Amendment No. 5 to the Professional Services Agreement with Michael Baker International, in the amount of $6,575 to modify the plans to include additional drainage for the Eisenhower Drive retention basin improvements; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •In April 2015, Council approved a Professional Services Agreement (PSA) with Michael Baker International (Baker) for engineering services to conduct a focused drainage study of the Eisenhower Drive Corridor. •Amendments No. 1 and No. 2 to Baker’s PSA provided for design of the retention basin and associated drainage infrastructure. •Amendment No. 3 provided for an in-depth geotechnical investigation of the proposed Eisenhower Drive retention basin site. •Amendment No. 4 allowed for additional engineering to implement the recommendations which resulted from the geotechnical investigation. •On April 16, 2019, the La Quinta Resort requested Council consider adding an additional catch basin on Avenida Fernando to act as an overflow for water ponding on Avenida Fernando. (Attachment 1) •Amendment No. 5 (Attachment 2) allows for the plan change to include an additional catch basin and pipe into the proposed retention basin. FISCAL IMPACT There are sufficient funds within Citywide Drainage Enhancements overall project budget (151612) to accommodate Amendment No. 5 in the amount of $6,575. CONSENT CALENDAR ITEM NO. 11 131 BACKGROUND/ANALYSIS The City purchased the vacant 10.4-acre parcel located near the intersection of Eisenhower Drive and Avenida Fernando for use as a future retention basin. The designer evaluated the site and determined that the retention basin would encompass about 6.3 acres, be 14 feet deep, and would collect water from the intersections of Eisenhower Drive/Coachella Drive and Eisenhower Drive/Avenida Fernando. The basin would also accept overflow from Legacy Villas to the north and La Quinta Golf Estates to the south. After the project was out for bid, the La Quinta Resort approached the City to request an overflow catch basin on Avenida Fernando to help alleviate ponding further north. Staff recommends adding the additional catch basin since any water that reaches Eisenhower Drive from Avenida Fernando will ultimately flow to the Avenue 50 intersection which has also experienced flooding in the past. ALTERNATIVES Council may elect to not add an additional catch basin on Avenida Fernando. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., City Engineer Attachments: 1.Vicinity Map 2.Amendment No. 5 Original Contract $72,206 Amendment No. 1 $129,810 Amendment No. 2 $2,200 Amendment No. 3 $38,750 Amendment No. 4 $21,450 Amendment No. 5 $6,575 Revised Contract Total $270,991 Eisenhower Drive Drainage Improvements Budget Professional: $ 70,000 Design: $ 270,991 Inspection/Testing /Survey: $ 214,500 Construction: $ 2,304,423 Environmental Compliance $ 125,000 Contingency: $ 140,577 Total Budget: $ 3,125,491 132 Notes Eisenhower Drive Retention Basin 0 2,040 4,079 Feet 8 Vicinity Map *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. REPORT PRINTED ON ... 5/5/2017 2:30:52 PM © Riverside County RCIT GIS ATTACHMENT 1 133 134 AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL This Amendment No. 5 to Professional Services Agreement with Michael Baker International ("Amendment No. 5") is made and entered into as of the 7th day of May 2019 (“Effective Date”) by and between the CITY OF LA QUINTA (“City”), a California municipal corporation and Michael Baker International (“Consultant”). RECITALS WHEREAS, on or about August 2, 2016, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Eisenhower Drive Drainage Improvements, Project No. 2015 -12B. The term of the Agreement expires on July 31, 2018; and WHEREAS, Amendments 1 and 2 executed on or about May 16, 2017 and July 20, 2017, previously amended Scope of Services, Contract Sum, and Schedule of Performance to include design and drainage infrastructure planning for a proposed Eisenhower retention basin; and WHEREAS, Amendment 3, executed on or about October 17, 2017, previously amended the Scope of Services, Contract Sum, and Schedule of Performance to provide for in-depth geotechnical investigation of the proposed Eisenhower Drive retention basin site; and WHEREAS, Amendment 4 executed on or about August 2, 2018, previously amended the Scope of Services, Contract Sum, and Schedule of Performance to provide additional engineering to implement the recommendations from the geotechnical investigation.; and WHEREAS, changes are indicated to the Scope of Services in the Professional Services Agreement; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, changes are indicated to the Schedule of Performance in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to prepare the Plans, Specifications and Estimates (PS&E) for a new Retention Basin on Eisenhower Drive, including appurtenant improvements. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: 135 AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.0 is amended to read as follows: Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A” dated April 24, 2019, attached hereto and made apart hereof. 2.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount up to but shall not exceed Two Hundred Seventy Thousand Nine Hundred Ninety-One Dollars ($270,991.00) (the “Contract Sum”) for the life of the Agreement encompassing initial terms and Amendments 1 through 5, except as provided in Section 1.6. Exhibit B – Deliverables and Budget is amended as attached in Exhibit “B” attached hereto and made apart hereof. 3.Section 3.4 – Term is amended to read as follows: Unless earlier terminated in accordance with Sections 8.8 or 8.9 of this Agreement the term of this agreement shall terminate on November 30, 2019. Exhibit C – Schedule of Performance is amended as attached in Exhibit C attached hereto and made apart hereof. In all other respects, the Original Agreement shall remain in effect. 136 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 4 to the Professional Services Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: Frank J. Spevacek, City Manager ATTEST: Monika Radeva, Acting City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: MICHAEL BAKER INTERNATIONAL By: Name: Christopher Alberts Title: Associate Vice-President 137 Michael Baker International La Quinta – Eisenhower Storm Drain Improvement - Amendment #5 April 24, 2019 EXHIBIT “A” SCOPE OF SERVICES LA QUINTA – EISENHOWER DRIVE STORM DRAIN IMPROVEMENTS Michael Baker International (MBI), Consultant, agrees to perform the following Scope of Services for the Storm Drain Modifications for the Eisenhower Drive Retention Basin Project in the City of La Quinta, California. The task items associated with this proposal are as follows: Task 1. Detailed Topographical Survey Perform a detailed topographical survey of the north side of Avenida Fernando starting approximately seventy-five (75) feet west of the centerline intersection of Eisenhower Drive and Avenida Fernando and extending one hundred twenty-five (125) feet to the west. The survey shall include the area from the centerline of Avenida Fernando to a point approximately seventy-five (75) feet north. The survey shall include centerline, edge of gutter, flowline, top of curb, above ground features (i.e. landscape lighting, irrigation vaults, etc.). This information shall be processed to be included into the project base sheet. Task 2. Plan Set Modifications The Project Plan Set shall be updated to include the design plan and profile for a fourteen (14) foot catch basin and a twenty-four (24) inch reinforced concrete pipe which will discharge into the basin near the proposed rip-rap at the southerly end of the basin. All plan sheet within the set will be updated as needed. Estimated quantities and cost estimate shall be updated. Task 3. Pothole Existing Gas Line The existing gas line north of Avenida Fernando will be potholed to establish the location and elevation of the utility. The cost indicated in Exhibit B will be an allowance. Task 4. Meetings & Coordination MBI shall attend meetings with Client and the Client’s consulting team to review the progress of the work included within this contract and to provide overall coordination and consulting services. A maximum of four (4) hours is included within this Scope of Work. Additional meetings and consulting services will be performed, if required. 138 Exhibit B Schedule of Compensation The following represents the revised contract total of Two Hundred Seventy Thousand Nine Hundred Ninety-One Dollars ($270,991.00) after the consideration of Amendments 1-5. Base Contract: $72,206.00 Amendment 1: Amendment 2: Amendment 3: $129,810.00 $2,200.00 $38,750.00 Amendment 4: Amendment 5: $21,450.00 $6,575.00 Total Contract Sum with Amendments: $270,991.00 Amendment 5 Cost: 139 Exhibit C Schedule of Performance The Term of the Agreement is extended to November 30, 2019. 140 City of La Quinta CITY COUNCIL MEETING: STAFF REPORT AGENDA TITLE: APPROVE AMENDEMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE, LLC FOR CITYWIDE JANITORIAL SERVICES RECOMMENDATION Approve Amendment No. 1 to the Contract Services Agreement with Merchants Building Maintenance, LLC for janitorial services, in the amount of $175,716; and authorize the City Manager to execute the Amendment. EXECUTIVE SUMMARY •On June 5, 2018, Council approved a Contract Services Agreement with Merchants Building Maintenance, LLC. (Merchants) for janitorial services. •The contract expires on June 30, 2019, however, the terms allow for four additional one-year extensions. •Amendment No. 1 (Attachment 1) includes additional services and State mandated minimum wage increases. FISCAL IMPACT The total cost for 2019/20 would be $175,716, a 10% or $16,345 increase; the annual cost is allocated between the General Fund, Library, and Museum as follows: 2018/19 2019/20 General Fund (101-3008-60115) $ 121,816 $ 135,607 Library (202-3004-60115) $ 29,646 $ 31,733 Museum (202-3006-60115) $ 7,911 $ 8,376 TOTAL $ 159,371 $ 175,716 BACKGROUND/ANALYSIS On June 5, 2018, Council awarded the citywide janitorial services contract to Merchants. The contract allows for four one-year extensions. Amendment No. 1 would include additional services for year-round maintenance at the Fritz Burns pool building, bi-monthly window cleaning at the Wellness Center, and State mandated prevailing wage increases. CONSENT CALENDAR ITEM NO. 12 141 Based on Merchants performance, staff recommends extending the contract for 2019/20 along with Amendment No. 1 for increased costs. ALTERNATIVES Council may elect not to approve the contract amendment and direct staff to re-advertise for citywide janitorial services. Prepared by: Alfred Berumen, Buildings Superintendent Approved by: Steve Howlett, Director Attachment: 1. Amendment No. 1 to Contract Services Agrement 142 Page 1 of 6 AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT WITH MERCHANTS BUILDING MAINTENANCE, LLC This Amendment No. 1 (“Amendment No. 1”) to Contract Services Agreement (“Agreement”) is made and entered into as of the 1st day of July, 2019 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Merchants Building Maintenance, a Janitorial Service (“Contracting Party”). RECITALS WHEREAS, on or about July 1, 2018, the City and Contracting Party entered into an Agreement to provide janitorial services for City facilities, for a total not to exceed amount of $159,371. The term of the Agreement expires on June 30, 2019; and WHEREAS, the City and Contracting Party agree to amend Section 1.1 – Scope of Services to include year-round maintenance of the Fritz Burns Pool building and bi-weekly windows cleaning of the Wellness Center for additional annual compensation of $7,586; and WHEREAS, the City and Contracting Party mutually agree to extend the term of the Agreement for one additional year in accordance with Section 3.4 – Term, from July 1, 2019 to June 30, 2020 (“Extended Term”) for additional annual compensation of $168,130, which includes a State mandated prevailing wage increase of $8,759 ($159,371 + $8,759 = $168,130); and WHEREAS, Section 2.1 – Contract Sum shall be amended by an additional $175,716 to include compensation for the additional service listed above, for a total not to exceed amount of $335,087: NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 1.1; Scope of Services is amended pursuant to the attached “Exhibit A,” incorporated herewith by this reference. ATTACHMENT 1 143 Page 2 of 6 2. Section 2.1; Contract Sum is amended by an additional $175,716 for a total not to exceed amount of $335,087 as listed in revised “Exhibit B,” attached hereto, and incorporated herewith by this reference. Initial term (July 1, 2018 – June 30, 2019) $159,371 Extended Term (July 1, 2019 – June 30, 2020) $175,716 Total not to exceed amount: $335,087 3. Section 3.4; Term, is extended for one additional year from July 1, 2019 to June 30, 2020 (“Extended Term”), unless earlier terminated in accordance with Sections 8.8 or 8.9 of the Agreement. In all other respects, the Original Agreement shall remain in effect. 144 Page 3 of 6 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation Dated: FRANK J. SPEVACEK, City Manager City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California CONSULTANT: Merchants Building Maintenance LLC [Janitorial Services] By: Name: Title: 145 Page 4 of 6 Exhibit A Scope of Services Section 1.1 Scope of Services is amended to include the additional services listed below: • Fritz Burns Pool - Year-round maintenance of the building • Wellness Center - Bi-weekly windows cleaning 146 Page 5 of 6 Exhibit B Schedule of Compensation With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Amendment No. 1 in Fiscal Year 2019/2020 is One Hundred, Seventy-five Thousand, Seven Hundred and Sixteen Dollars ($175,716.00) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in conformance with Section 2.2 of the Agreement. 147 Page 6 of 6 148 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH DESERT RECREATION DISTRICT FOR YEAR-ROUND MANAGEMENT AND OPERATIONS OF THE FRITZ BURNS POOL RECOMMENDATION Approve Contract Services Agreement with Desert Recreation District, to provide year-round management and operation of the Fritz Burns Pool and authorize the City Manager to execute the Agreement. EXECUTIVE SUMMARY •In December 2018, Council approved year-round operations for the Fritz Burns Pool. •In March 2019, a Request for Proposal (RFP) was posted for Pool Management and Operations; one response was received from Desert Recreation District (DRD). •Year-round pool operations would begin on June 15, 2019: o Summer Season (June – August) - open five days per week. o Non-Summer Season (September – May) - open based upon aquatic program registration. FISCAL IMPACT The net difference of pool operation expenses minus pool program revenues, will determine the monthly cost DRD will charge the City. Monthly operating costs are unknown as expenses and revenues are based on program registration and staffing needs which may vary each month. The 2019/20 proposed budget for Fritz Burns Pool is $115,000 (101-3005-60184); of this amount $56,000 is allocated for pool operations, with the remaining $59,000 available for maintenance services, and to fund programming, if program revenue does not cover DRD’s program expenses. BACKGROUND/ANALYSIS On December 18, 2018, Council approved opening Fritz Burns Pool year-round and contracting for pool operations. The pool schedule would include summer and non-summer pool operations, six-hours per day, five-days per week. Aquatic programs suggested by the La Quinta Mermaids would also be included. BUSINESS SESSION ITEM NO. 1 149 If during the non-summer season minimum class enrollments are not met, the pool would be closed, and the City not be billed. On March 25, 2019, a RFP and Contract Services Agreement (Attachment 1) for pool management and operations was posted on the City’s website. The RFP requested proposals for management, operations, marketing, and programming services. A pre-proposal facility tour was held on April 9, 2019; representatives from two organizations attended. DRD was the sole proposer and the selection committee reviewed their qualifications and experience. Upon Council approval, pool operations will begin on June 15, 2019. The contract provides a one-year initial term with the option to extend for four additional one-year terms. ALTERNATIVES Council may deny approval of this contract and direct staff to re-advertise for Pool Management and Operations, however, this may cause interruption of pool services. Prepared by: Robert Ambriz, Jr., Parks Superintendent Approved by: Steve Howlett, Facilities Director Attachment: 1. Contract Services Agreement 150 MANAGEMENT AND OPERATIONS AGREEMENT FOR FRITZ BURNS POOL THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and DESERT RECREATION DISTRICT, a sole proprietorship (“Contracting Party”). The parties hereto agree as follows: 1.SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to management and operations of Fritz Burns Pool, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required b y this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, ATTACHMENT 1 151 -2- employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written 152 -3- change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in which the City agrees to reimburse the Desert Recreation District one hundred percent (100%) of the net operating costs incurred by the Desert Recreation District on a monthly basis for the term of the agreement (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproductio n costs, transportation expense, telephone expense, and similar costs and expenses 153 -4- when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member , and (3) provide program revenues. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer , or assigned designee, pursuant to Section 1.7 of this Agreement. 3.PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period 154 -5- established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer , or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on June 15, 2019, and terminate on May 31, 2020 (“Initial Term”). This Agreement may be extended for two (4) additional year(s) upon mutual agreement by both parties (“Extended Term”). 4.COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Barb Adair, Assistant General Manager Tel No. (760) 347-3484 E-mail: badair@drd.us.com (b) Maureen Archuleta, Community Services Supervisor Tel No. (760) 347-3484 E-mail: marchuleta@drd.us.com 155 -6- It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer”, otherwise known as Robert Ambriz, Jr., Parks Superintendent or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer , or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party witho ut City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, 156 -7- discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and 157 -8- that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5.INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 6.INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof. 7.RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer , or assigned designee, of said fact, circumstance, technique, or event and the estimated 158 -9- increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and 159 -10- Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.5 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer , or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft 160 -11- documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records , draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement. 8.ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the defau lt is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 161 -12- 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting 162 -13- Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services requir ed hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9.CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer , or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the 163 -14- appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Robert Ambriz, Jr. 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: DESERT RECREATION DISTRICT Attention: Maureen Archuleta 45-305 Oasis Street Indio, California 92201 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed 164 -15- for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 165 -16- 10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there ar e no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 166 -17- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation FRANK J. SPEVACEK, City Manager City of La Quinta, California Dated: CONTRACTING PARTY: By: Name: Title: ATTEST: MONIKA RADEVA, City Clerk La Quinta, California By: Name: Title: APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 167 Exhibit A Page 1 of 6 Exhibit A Scope of Services 1.Services to be Provided: Pool Management and Operations for Fritz Burns Pool located at 78060 Frances Hack Lane. 2.Performance Standards: Contractor must embody high quality standards, emphasize excellent customer service, and have the ability to maintain consistently high standards while managing and operating Fritz Burns Pool. Contractor must provide and perform services for Fritz Burns Pool including, but not limited to, management, operations, marketing, and programming. Contractor will hire aquatic class instructors and provide all aquatic program equipment, materials, and supplies needed to operate scheduled classes. Contractor will be responsible for hiring lifeguards and providing all lifeguard trainings, lifeguard uniforms, and lifeguard supplies. Fritz Burns Pool is to remain open for year-round operations. The pool business schedule is to be as follows… • Year-round pool operation days: Monday – Thursday and Saturdays (pool rentals, make-up classes, and private lessons may occur on Fridays or Sundays if needed) • Summer Season (June – August) Hours: to be arranged upon contract negotiation • Non-Summer Season (September – May) Hours: 7:00AM – 10:00AM, 4:00PM – 7:00PM Summer Season aquatic programs and services MUST include: • • Group Swim Lessons • • Recreational Swim • • Lap Swim • • Water Aerobics • • Private Pool Rentals • • Private Swim Lessons • • Concessions • • Movie Nights At The Pool* *Projector, inflatable screen, and movie must be provided by Contractor. 168 Exhibit A Page 2 of 6 Non-Summer Season aquatic programs and services MUST include: • • Water Aerobics • • Arthritis Therapy Classes • • Silver Sneaker Splash Classes • • Multiple Sclerosis Therapy Classes • • Lap Swim • • Private Pool Rentals • • Private Swim Lessons Proposer must make arrangements to accept applicable health insurance plans for payment of aquatic classes when participation in class is for medical aquatic physical therapy treatment (prescribed therapeutic exercise). In order for class participant to submit health insurance plan for payment, they must provide a current prescription from their doctor for physical therapy. The prescription needs to include a valid diagnosis and the frequency/duration of treatment. If health insurance company does not cover the expenses, participant will be responsible for full class payment. All services provided by the Proposer must be performed to the highest industry standards and compliant with all applicable local, county, state and federal laws. 169 Exhibit A Page 3 of 6 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1.Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY - 170 Exhibit A Page 4 of 6 FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2.Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement. 3.Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated 171 Exhibit A Page 5 of 6 damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5.Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, 172 Exhibit A Page 6 of 6 bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6.Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 173 Exhibit B Page 1 of 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed one hundred percent (100%) of the net operating costs incurred by the Desert Recreation District on a monthly basis as submitted (“Contract Sum”). The Contract Sum shall be paid to Contracting Party on a monthly basis and in an amount identified in the monthly submitted invoice. Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Compensation will be paid monthly. The net difference of pool operation expenses minus pool program revenues will determine the monthly cost Desert Recreation District charges to the City. 174 Exhibit C Page 1 of 1 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. 175 176 177 178 179 180 Exhibit D Page 1 of 1 Exhibit D Special Requirements None. 181 Exhibit E Page 1 of 7 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers’ Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability $1,000,000 (per occurrence) $2,000,000 (general aggregate) Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with 182 Exhibit E Page 2 of 7 the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease. Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage: a.Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. b.Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. 183 Exhibit E Page 3 of 7 c.Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended. d.Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights. e.Liability arising from the failure to render professional services. If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a.Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b.Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c.Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate 184 Exhibit E Page 4 of 7 policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1.Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2.No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3.All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4.None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5.No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6.All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 185 Exhibit E Page 5 of 7 7.Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8.It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9.Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10.Contracting Party agrees not to self-insure or to use any self- insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11.The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, 186 Exhibit E Page 6 of 7 the City will negotiate additional compensation proportional to the increased benefit to City. 12.For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13.Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contrac ting Party of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14.Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15.Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Pro of that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16.The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17.Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 18.These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 187 Exhibit E Page 7 of 7 19.The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20.Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21.Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 188 Exhibit F Page 1 of 3 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a.Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b.Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c.Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any 189 Exhibit F Page 2 of 3 provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the acti ve negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. d.Indemnification Provision for Design Professionals. 1.Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below. 2.Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3.Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions 190 Exhibit F Page 3 of 3 identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 191 192 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: FISCAL YEAR 2019/20 PRELIMINARY PROPOSED BUDGET RECOMMENDATION As this is a study session item, no action is recommended. EXECUTIVE SUMMARY  This first budget study session focuses on the General Fund and Internal Service Funds. A second budget study session on May 21, 2019 will cover additional budgetary proposals, Special Revenue Funds, Capital Funds, and Enterprise Funds of the City.  All departments evaluated budget needs based on the City’s priorities when preparing their 19/20 budgets.  Revenues (inclusive of Measure G) are approximately 3% higher when compared to the current 2018/19 budget.  The most significant expenditure increase is for fire services.  Final budget adoption is scheduled for June 18, 2019. FISCAL IMPACT The preliminary General Fund budget projects a surplus of $624,196 with projected General Fund revenues of $57,345,620 (including Measure G sales tax) and proposed operational and capital expenditures of $54,805,040. Unappropriated Measure G sales tax revenue of $1,916,384 shall remain in reserves. BACKGROUND/ANALYSIS The goal of the May 7 study session is to provide an overview and then allow time to meet with Council Members and other interested parties to address details that may not be easily conveyed in a study session format. Each department section contains extensive notes to explain changes from 18/19 to 19/20, and the budget format is like the prior fiscal year. The budget is a puzzle put together to deliver city services to residents and visitors alike. Community input is greatly appreciated and necessary to ensure STUDY SESSION ITEM NO. 1 193 1/12/2019 Annual Community Workshop 2/5/2019 City Council Meeting ‐ FY 2018/19 Mid‐Year Budget Report 2/13/2019 FAC meeting, budget timeline and CIP overview presented 2/19/2019 City Council Meeting 3/5/2019 City Council Meeting 3/13/2019 Housing Commission Meeting ‐ FY 2018/19 Mid‐Year Updat e 3/19/2019 City Council Meeting ‐ CIP Budget Presentation #1 3/20/2019 FAC Special Meeting ‐ Proposed CIP Budget Presentation #1 4/2/2019 City Council Meeting ‐ Possible CIP Budget Presentation #2 4/10/2019 FAC Meeting ‐ Proposed CIP Budget Presentation #2 4/16/2019 City Council Meeting, Adopt CIP Budget Plan 5/7/2019 City Council Meeting ‐ Budget Study Session #1 ‐ (General Fund and  Internal Service Funds focus) 5/15/2019 FAC Meeting ‐ Proposed General Fund and CIP Budgets 5/21/2019 City Council Meeting ‐ Budget Study Session #2 ‐ (General Fund,  Enterprise, and Special Revenue Funds) 6/4/2019 City Council Meeting ‐ Budget Study Session #3 ‐ (All  Appropriations) 6/4/2019 Housing Authority Budget Study Session 6/5/2019 Originally 6/12/19 FAC Meeting ‐ Final review of proposed Measure G uses 6/12/2019 Housing Commission Meeting 6/18/2019 City Council Meeting ‐ Adopt Operating and CIP budget  6/18/2019 Housing Authority Adopt Budget FISCAL YEAR 2019/20 BUDGET TIMELINE PUBLIC MEETING DATES a vibrant and inclusive budget. It is our goal to use citizen input and feedback to develop the annual budget. The Financial Advisory Commission provides oversight of Measure G funds. To encourage citizen participation in public meetings the 2019/20 budget schedule is available online at https://www.laquintaca.gov/our-city/city-departments/finance/budget/2019- 20-budget and noted below. Attachment 1 provides a narrative of General Fund revenues and expenses, Internal Service Funds, Redevelopment Agency loan repayment to the City. Line item details for these revenues and expenses are located in Exhibit A of the Attachment. ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps in the overall budget process, which could include a second and third study session prior to budget adoption. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Fiscal Year 2019/20 Proposed Budget Overview 194 1 2019/20 PROPOSED BUDGET STUDY SESSION #1 FOCUS OF THIS STUDY SESSION General Fund Overview Significant variances from the current fiscal year. Transfers Out from the General Fund Overview of General Fund contributions to other special funds and the Captial Improvement Program budget. Measure G Sales Tax Summary of proposed Measure G revenue and expenditures. Current reserve fund balance. Redevelopment Agency Loan Repayment Discuss the 2019/20 repayment and current outstanding loan amount. Internal Service Funds Review the City’s four Internal Service Funds, which budget for citywide materials and services. NEW THIS YEAR Enjoy budget fun facts, did you know’s, and myth busters. BUDGET FUN FACT The 2019/20 proposed budget was produced by a cross-displinary team of employees. The process was educational and fun for all!! ATTACHMENT 1 195 2 GENERAL FUND OVERVIEW The first budget study session is designed to provide an overview of the General Fund and four Internal Service Funds (ISF’s). Special Revenue, Capital, Enterprise Funds and unfunded requests will be presented on May 21 (Exhibit A). In formulating their budget proposals, departments were directed to evaluate all current expenditures, determine upcoming projects, incorporate regulatory requirements, and identify process improvements while reducing costs whenever possible. The proposed General Fund budget has a projected surplus of $624,196 which is largely attributed to three factors: The budget provides resources for public safety and daily operations and supports capital improvements. Predicting the next economic downturn is nearly impossible, but it’s looming. This budget is conservative yet it provides the resources needed to improve proceses, deliver high quality services, and invest in maintenace to extend the useful life of capital assets. REVENUES The City’s top three revenue sources continue to be:  Sales taxes $19,782,400  Transient Occupany Taxes (TOT) $9,860,000  Property Taxes $9,344,220 Overall revenues increased by $1,635,370 and $585,620 (35%) of this increase is derived from these top three sources. The fire service reserve fund balance is currently $9,662,812 and staff proposes to use $474,300 of these reserves to cover the 6% ($437,800) fire budget increase and other fire expenses. The proposed budget also allocates $70,000 from the County Service Area (CSA) 152 reserve fund balance (currently $496,990). Annual CSA 152 revenue is $300,000. CSA 152 revenues are restricted for stormdrain maintenace expenses. GENERAL FUND 2019/20 PROPOSED BUDGET SUMMARY Revenue $ 57,345,620 Less Operating/CIP Expenses (54,805,040) Preliminary Budget Surplus 2,540,580 Less Measure G Reserves (1,916,384) BUDGET SURPLUS $ 624,196 The 1996 Civic Center Bond was paid off in 2018/19, for a year-over-year savings of $670,600. Revenue is anticipated to increase by $1,635,370 which is largely attributed to sales tax and the use of fire service and county service area 152 reserves. Anticipated police service savings in 2018/19 reduced the budget impact in 2019/20. 196 3 One-time expenses include catch basin modifications as required by a recent State mandate and the purchase of a stormdrain vacuum extractor. All revenue categories experienced increases with the exception of Other/Miscellaneous (transfers in) which included one-time Assessment District 2000-1 Bond surplus proceeds in 2018/19, as presented below. EXPENSES Public safety accounts for $24,428,550 million or nearly 45% of total General Fund expenses. Capital improvement contributions are $8,246,116 or 15% and contributions to other restricted funds are $1,600,000 or 3%. The remaning 37% or $20,530,374 of budget expenditures are for salary and benefits, operational expenses, and internal service fund allocations. Short-term vacation rental expenses were reassigned from Design and Development Administration to The Hub resulting in large variances within these divisions. The Planning divisions’s decrease is largely attributed to the one-time Highway 111 Corridor envisioning project budgeted in 2018/19. The Centralized Services budget captures citywide expenses. Annually this division’s budget fluctuates the most because it captures large one-time expenses such as Pension and OPEB (Other Post-Employment Benefit) Trust contributions, building improvements, land acquistions, and capital improvement carryovers to multi-year projects. Did you know? - The City has over 4,424 general ledger accounts, which track all the financial activities of the City. - The proposed budget has a total of 178 revenue and 700 expenditures accounts. ESTIMATED RESOURCES: 2018/19 Current 2019/20 Proposed 19/20 vs 18/19 TAXES 44,721,000 45,530,620 809,620 LICENSES & PERMITS 1,220,900 1,311,400 90,500 INTERGOVERNMENTAL 7,311,200 8,060,000 748,800 CHARGES FOR SERVICES 1,018,200 1,024,800 6,600 FINES & ASSESSMENTS 275,500 276,500 1,000 OTHER/MISCELLANEOUS 1,163,450 1,142,300 (21,150) TOTAL REVENUES 55,710,250 57,345,620 1,635,370 197 4 TRANSFERS OUT FROM THE GENERAL FUND When expenses exceed available resources, the General Fund supports other Special Funds as outlined in the chart. Total funding for capital improvement projects is $8,246,100 or 83% of total transfers out. The funding for the Landscape and Lighting Fund and Gas Tax Fund have increased by $76,000 and $176,500, respectively. The SilverRock Golf Course contribution is tenative upon the final 2019/20 annual operational plan. New this year is a $100,000 contribution to the Art in Public Places Fund for art maintence services, and $5,000 to PARS Supplemental Pension Trust Fund to ensure adequate resources are available in the future for the $12,850 annual obligation. MEASURE G SALES TAX Measure G sales tax revenue is anticipated to be $10,246,500 and is allocated as presented below in the proposed budget. The Financial Advisory Commission has approved this proposed use of Measure G revenues. The anticipated Measure G sales tax reserves at current year-end is $6,908,857 for a total available 2019/20 year-end balance of $8,825,257. REDEVELOPMENT LOAN REPAYMENT The City’s Last and Final Recognized Obligation Payment Schedule (ROPS) for the Successor Agency (former Redevelopment Agency) includes an annual loan repayment. For 2019/20 the total loan repayment is $3,175,327, which is allocated 80% to the General Fund ($2,540,262) and 20% ($635,065) to the Housing Authority Fund. These revenues will be recogized in unassigned reserves in each fund and are not allocated to current expenses. The final loan Capital Improvements (Measure G) 5,580,100$ Capital Improvements (Baseline/Other)2,666,000 Landscape & Lighting Fund 700,000 Gas Tax Fund 600,000 SilverRock Fund 300,000 Art in Public Places Fund 100,000 PARS Supplemental Trust Fund 5,000 Deceased LQ Officers Fund 2,000 TOTAL 9,953,100$ TRANSFERS OUT SUMMARY Measure G Sales Tax Revenue 10,246,500$ Police Services (2,750,000) Capital Improvements (5,580,100) Available for Appropriation 1,916,400$ MEASURE G SALES TAX SUMMARY 198 5 repayment is scheduled for fiscal year 2029/30. Remaining oustanding loan repayments total $35,028,936. INTERNAL SERVICE FUNDS (ISF’S) Total ISF charges to Departments (funded by the General Fund) have increased by $253,500 while expenses have decreased by $395,383. The current 2018/19 budget includes one-time use of reserves ($632,984) which increased the original budgets by this amount. The original budgets totaled $3,640,000 for a year-over-year increase of $237,600. Most expenses are paid with General Fund cost allocations. The follwing is a summary of expenses by fund. PUBLIC INPUT The budget is a puzzle put together to deliver city services to residents and visitors alike. Community input is greatly appreciated and necessary to ensure a vibrant and inclusive budget. It is our goal to use citizen input and feedback to develop the annual budget. The Financial Advisory Commission provides oversight of Measure G funds. To encourage citizen participation remaining public meetings for the 2019/20 budget schedule are available online at https://www.laquintaca.gov/our-city/city-departments/finance/budget/2019-20-budget and noted below. Equipment Replacement 898,200$ Information Technology 1,390,400 Park Equipment 700,000 Insurance Fund 889,500 Total Expenses 3,878,100$ INTERNAL SERVICE FUNDS SUMMARY 5/7/2019 City Council Meeting ‐ Budget Study Session #1 ‐ (General Fund and  Internal Service Funds focus) 5/15/2019 FAC Meeting ‐ Proposed General Fund and CIP Budgets 5/21/2019 City Council Meeting ‐ Budget Study Session #2 ‐ (General Fund,  Enterprise, and Special Revenue Funds) 6/4/2019 City Council Meeting ‐ Budget Study Session #3 ‐ (All  Appropriations) 6/4/2019 Housing Authority Budget Study Session 6/5/2019 Originally 6/12/19 FAC Meeting ‐ Final review of proposed Measure G uses 6/12/2019 Housing Commission Meeting 6/18/2019 City Council Meeting ‐ Adopt Operating and CIP budget  6/18/2019 Housing Authority Adopt Budget FISCAL YEAR 2019/20 BUDGET TIMELINE PUBLIC MEETING DATES 199 200 2019/20PROPOSED BUDGET EXHIBIT A 201 2017/18 Actuals 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 GENERAL FUND OVERVIEW REVENUE SUMMARY Tax Revenues 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 Licenses & Permits 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 Intergovernmental 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 Charges for Services 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 Fines, Forfeitures & Abatements 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 Use of Money & Property 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 Miscellaneous 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 Transfers In 38,048.28 0.00 114,250.00 0.00 (114,250.00) 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 EXPENSE SUMMARY Salaries and Benefits 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) Contract Services 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) Office Supplies 4.67 0.00 0.00 0.00 0.00 Maintenance & Operations 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00) Insurance 5,515.07 0.00 0.00 21,500.00 21,500.00 Repair & Maintenance 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00 Utilities 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00 Capital Expenses 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00) Internal Service Charges 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00 Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) BUDGET SHORTFALL/SURPLUS 11,461,806.53 1,143,987.00 (11,947,191.41) 2,540,580.00 14,487,771.41 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 38,048.28 0.00 114,250.00 0.00 (114,250.00) 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) 4.67 0.00 0.00 0.00 0.00 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00) 5,515.07 0.00 0.00 21,500.00 21,500.00 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00) 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) 11,461,806.53 1,143,987.00 (11,947,191.41) 2,540,580.00 14,487,771.41 CITY OF LA QUINTA GENERAL FUND SUMMARY OF REVENUES AND EXPENSES 2019/20 PROPOSED BUDGET 1 202 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 Salaries and Benefits 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) Contract Services 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) Office Supplies 4.67 0.00 0.00 0.00 0.00 Maintenance & Operations 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00) Insurance 5,515.07 0.00 0.00 21,500.00 21,500.00 Repair & Maintenance 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00 Utilities 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00 Capital Expenses 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00) Internal Service Charges 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00 Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) GENERAL FUND EXPENSES 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) 4.67 0.00 0.00 0.00 0.00 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00) 5,515.07 0.00 0.00 21,500.00 21,500.00 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00) 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) CITY OF LA QUINTA GENERAL FUND HISTORICAL EXPENSE SUMMARY BY CATEGORY 2019/20 PROPOSED BUDGET 2 203 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1001 - City Council 259,964.08 308,000.00 309,300.00 308,700.00 (600.00) Salaries and Benefits 242,278.42 272,400.00 273,700.00 273,700.00 0.00 Maintenance & Operations 17,685.66 35,600.00 35,600.00 35,000.00 (600.00) 1002 - City Manager 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) Salaries and Benefits 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) Contract Services 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) Maintenance & Operations 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 Internal Service Charges 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 1003 - City Attorney 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) Contract Services 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 1004 - Human Resources 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) Salaries and Benefits 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) Contract Services 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) Maintenance & Operations 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) Internal Service Charges 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 1005 - City Clerk 527,550.46 595,100.00 578,493.00 623,700.00 45,207.00 Salaries and Benefits 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 Contract Services 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 Maintenance & Operations 12,830.19 21,200.00 21,200.00 24,700.00 3,500.00 Internal Service Charges 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00 1006 - Finance 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 Salaries and Benefits 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 Contract Services 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 Maintenance & Operations 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) Internal Service Charges 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 1007 - Central Services 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) Salaries and Benefits 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) Maintenance & Operations 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) Capital Expenses 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) Internal Service Charges 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 2001 - Police 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) Contract Services 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) Maintenance & Operations 6,533.30 10,000.00 10,000.00 10,000.00 0.00 Utilities 12,444.24 14,000.00 14,000.00 14,000.00 0.00 Capital Expenses 0.00 0.00 0.00 30,000.00 30,000.00 Internal Service Charges 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 2002 - Fire 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 Salaries and Benefits 0.00 0.00 90,600.00 194,000.00 103,400.00 Contract Services 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 Maintenance & Operations 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) Insurance 5,515.07 0.00 0.00 15,000.00 15,000.00 Repair & Maintenance 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 Utilities 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 Capital Expenses 0.00 15,000.00 90,000.00 135,000.00 45,000.00 Internal Service Charges 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 3001 - Community Resources Administration 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 Salaries and Benefits 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 Contract Services 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 Maintenance & Operations 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) Internal Service Charges 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 3002 - Wellness Center Operations 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 Salaries and Benefits 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 Contract Services 78,169.37 99,300.00 99,300.00 99,300.00 0.00 259,964.08 308,000.00 309,300.00 308,700.00 (600.00) 242,278.42 272,400.00 273,700.00 273,700.00 0.00 17,685.66 35,600.00 35,600.00 35,000.00 (600.00) 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 527,550.46 595,100.00 578,493.00 623,700.00 45,207.00 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 12,830.19 21,200.00 21,200.00 24,700.00 3,500.00 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 6,533.30 10,000.00 10,000.00 10,000.00 0.00 12,444.24 14,000.00 14,000.00 14,000.00 0.00 0.00 0.00 0.00 30,000.00 30,000.00 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 0.00 0.00 90,600.00 194,000.00 103,400.00 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) 5,515.07 0.00 0.00 15,000.00 15,000.00 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 0.00 15,000.00 90,000.00 135,000.00 45,000.00 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 78,169.37 99,300.00 99,300.00 99,300.00 0.00 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET 3 204 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 Maintenance & Operations 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 Utilities 327.59 0.00 0.00 0.00 0.00 Internal Service Charges 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 3003 - Recreation Programs & Special Events 310,586.24 529,300.00 567,000.00 566,800.00 (200.00) Salaries and Benefits 129,940.85 199,700.00 199,900.00 200,500.00 600.00 Maintenance & Operations 143,845.39 285,300.00 322,800.00 323,300.00 500.00 Internal Service Charges 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 3005 - Parks Maintenance 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 Salaries and Benefits 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 Contract Services 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 Maintenance & Operations 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 Utilities 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 Internal Service Charges 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 3007 - Marketing & Community Relations 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 Salaries and Benefits 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 Contract Services 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 Maintenance & Operations 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) Internal Service Charges 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 3008 - Public Buildings 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) Salaries and Benefits 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) Contract Services 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 Office Supplies 4.67 0.00 0.00 0.00 0.00 Maintenance & Operations 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) Utilities 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 Internal Service Charges 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 6001 - Design & Development Administration 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) Salaries and Benefits 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) Contract Services 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) Maintenance & Operations 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 Internal Service Charges 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 6002 - Planning 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) Salaries and Benefits 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) Contract Services 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) Maintenance & Operations 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) Internal Service Charges 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 6003 - Building 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 Salaries and Benefits 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 Contract Services 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) Maintenance & Operations 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 Repair & Maintenance 0.00 0.00 0.00 3,000.00 3,000.00 Internal Service Charges 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 6004 - Code Compliance/Animal Control 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 Salaries and Benefits 675,867.02 705,200.00 734,000.00 734,700.00 700.00 Contract Services 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 Maintenance & Operations 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) Internal Service Charges 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 6006 - The Hub 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 Salaries and Benefits 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 Contract Services 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 Maintenance & Operations 11,205.93 19,100.00 19,100.00 18,800.00 (300.00) Insurance 0.00 0.00 0.00 6,000.00 6,000.00 Internal Service Charges 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 7002 - Public Works Development Services 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) Salaries and Benefits 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 327.59 0.00 0.00 0.00 0.00 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 310,586.24 529,300.00 567,000.00 566,800.00 (200.00) 129,940.85 199,700.00 199,900.00 200,500.00 600.00 143,845.39 285,300.00 322,800.00 323,300.00 500.00 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 4.67 0.00 0.00 0.00 0.00 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 0.00 0.00 0.00 3,000.00 3,000.00 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 675,867.02 705,200.00 734,000.00 734,700.00 700.00 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 11,205.93 19,100.00 19,100.00 18,800.00 (300.00) 0.00 0.00 0.00 6,000.00 6,000.00 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET 4 205 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 Contract Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) Maintenance & Operations 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 Insurance 0.00 0.00 0.00 500.00 500.00 Internal Service Charges 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 7003 - Streets 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 Contract Services 0.00 0.00 0.00 200.00 200.00 Maintenance & Operations 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 Capital Expenses 0.00 0.00 0.00 55,000.00 55,000.00 7006 - Engineering Services 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) Salaries and Benefits 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 Contract Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) Maintenance & Operations 10,217.86 17,000.00 17,000.00 16,500.00 (500.00) Repair & Maintenance 0.00 0.00 0.00 1,500.00 1,500.00 Internal Service Charges 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 GENERAL FUND EXPENSES 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 0.00 0.00 0.00 500.00 500.00 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 0.00 0.00 0.00 200.00 200.00 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 0.00 0.00 0.00 55,000.00 55,000.00 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) 10,217.86 17,000.00 17,000.00 16,500.00 (500.00) 0.00 0.00 0.00 1,500.00 1,500.00 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41) CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET 5 206 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1002 - City Manager 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 1003 - City Attorney 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 1004 - Human Resources 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 1005 - City Clerk 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 1006 - Finance 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 2001 - Police 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 2002 - Fire 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 3001 - Community Resources Administration 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 3002 - Wellness Center Operations 78,169.37 99,300.00 99,300.00 99,300.00 0.00 3005 - Parks Maintenance 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 3007 - Marketing & Community Relations 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 3008 - Public Buildings 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 6001 - Design & Development Administration 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 6002 - Planning 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 6003 - Building 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 6004 - Code Compliance/Animal Control 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 6006 - The Hub 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 7002 - Public Works Development Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 7003 - Streets 0.00 0.00 0.00 200.00 200.00 7006 - Engineering Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) CONTRACT SERVICES TOTAL 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 78,169.37 99,300.00 99,300.00 99,300.00 0.00 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 0.00 0.00 0.00 200.00 200.00 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES SUMMARY 2019/20 PROPOSED BUDGET 6 207 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1002 - City Manager 64,741.25 92,000.00 92,000.00 98,000.00 6,000.00101-1002-60101 Contract Services - Administrati 12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)101-1002-60103 Professional Services 1002 - City Manager Totals:77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 1003 - City Attorney 396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)101-1003-60153 Attorney 23,635.31 45,000.00 45,000.00 45,000.00 0.00101-1003-60154 Attorney/Litigation 1003 - City Attorney Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 1004 - Human Resources 105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)101-1004-60103 Professional Services 9,905.76 16,500.00 16,500.00 16,500.00 0.00101-1004-60104 Consultants 1004 - Human Resources Totals:115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 1005 - City Clerk 72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)101-1005-60103 Professional Services 13,348.13 5,000.00 25,400.00 47,000.00 21,600.00101-1005-60125 Temporary Agency Services 1005 - City Clerk Totals:85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 1006 - Finance 6,766.96 10,000.00 7,000.00 25,000.00 18,000.00101-1006-60102 Administration 22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)101-1006-60103 Professional Services 21,038.04 36,000.00 36,000.00 40,000.00 4,000.00101-1006-60104 Consultants 56,200.00 65,000.00 65,000.00 65,000.00 0.00101-1006-60106 Auditors 0.00 0.00 10,000.00 15,000.00 5,000.00101-1006-60125 Temporary Agency Services 1006 - Finance Totals:106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 2001 - Police 0.00 0.00 42,750.00 24,000.00 (18,750.00)101-2001-60103 Professional Services 10,759.89 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers 8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)101-2001-60161 Sheriff Patrol 172,894.12 258,000.00 258,000.00 326,300.00 68,300.00101-2001-60162 Police Overtime 1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)101-2001-60163 Target Team 721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)101-2001-60164 Community Services Officer 0.00 58,000.00 58,000.00 58,000.00 0.00101-2001-60165 Special Enforcement/Humana 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60166 Gang Task Force 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60167 Narcotics Task Force 80,688.87 90,000.00 90,000.00 91,000.00 1,000.00101-2001-60168 School Officer 1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)101-2001-60169 Motor Officer 475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)101-2001-60170 Dedicated Sargeants 256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)101-2001-60171 Dedicated Lieutenant 411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)101-2001-60172 Sheriff - Mileage 0.00 18,000.00 18,000.00 18,000.00 0.00101-2001-60173 Booking Fees 9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)101-2001-60174 Blood/Alcohol Testing 175,055.66 95,000.00 95,000.00 95,000.00 0.00101-2001-60175 Special Enforcement Funds 532,703.31 470,000.00 470,000.00 504,700.00 34,700.00101-2001-60176 Sheriff - Other 0.00 10,000.00 0.00 0.00 0.00101-2001-60178 COPS Robbery Prevention 0.00 89,000.00 0.00 0.00 0.00101-2001-60179 COPS Burglary/Theft Prevention 8,631.00 7,000.00 7,000.00 8,000.00 1,000.00101-2001-60193 Sexual Assault Exam Fees 2001 - Police Totals:15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 2002 - Fire 0.00 2,000.00 2,000.00 26,000.00 24,000.00101-2002-60103 Professional Services 38.34 2,000.00 2,000.00 0.00 (2,000.00)101-2002-60107 Instructors 548.60 2,500.00 2,500.00 2,000.00 (500.00)101-2002-60110 Volunteers - Fire 14,592.00 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract 2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)101-2002-60116 Pest Control 510.00 3,000.00 3,000.00 2,500.00 (500.00)101-2002-60123 Security & Alarm 6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00101-2002-60139 Fire Service Costs 229,199.65 250,000.00 250,000.00 250,000.00 0.00101-2002-60140 MOU - Indio Ladder Truck 0.00 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder 2002 - Fire Totals:6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 3001 - Community Resources Administration 0.00 0.00 0.00 25,000.00 25,000.00101-3001-60101 Contract Services 64,741.25 92,000.00 92,000.00 98,000.00 6,000.00 12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00) 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00) 23,635.31 45,000.00 45,000.00 45,000.00 0.00 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00) 9,905.76 16,500.00 16,500.00 16,500.00 0.00 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00) 13,348.13 5,000.00 25,400.00 47,000.00 21,600.00 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 6,766.96 10,000.00 7,000.00 25,000.00 18,000.00 22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00) 21,038.04 36,000.00 36,000.00 40,000.00 4,000.00 56,200.00 65,000.00 65,000.00 65,000.00 0.00 0.00 0.00 10,000.00 15,000.00 5,000.00 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 0.00 0.00 42,750.00 24,000.00 (18,750.00) 10,759.89 10,000.00 10,000.00 10,000.00 0.00 8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00) 172,894.12 258,000.00 258,000.00 326,300.00 68,300.00 1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00) 721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00) 0.00 58,000.00 58,000.00 58,000.00 0.00 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00) 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00) 80,688.87 90,000.00 90,000.00 91,000.00 1,000.00 1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00) 475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00) 256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00) 411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00) 0.00 18,000.00 18,000.00 18,000.00 0.00 9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00) 175,055.66 95,000.00 95,000.00 95,000.00 0.00 532,703.31 470,000.00 470,000.00 504,700.00 34,700.00 0.00 10,000.00 0.00 0.00 0.00 0.00 89,000.00 0.00 0.00 0.00 8,631.00 7,000.00 7,000.00 8,000.00 1,000.00 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 0.00 2,000.00 2,000.00 26,000.00 24,000.00 38.34 2,000.00 2,000.00 0.00 (2,000.00) 548.60 2,500.00 2,500.00 2,000.00 (500.00) 14,592.00 16,000.00 16,000.00 16,000.00 0.00 2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00) 510.00 3,000.00 3,000.00 2,500.00 (500.00) 6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00 229,199.65 250,000.00 250,000.00 250,000.00 0.00 0.00 60,000.00 60,000.00 60,000.00 0.00 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 0.00 0.00 0.00 25,000.00 25,000.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET 7 208 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 2,460.00 5,000.00 5,000.00 5,000.00 0.00101-3001-60103 Professional Services 50,000.00 60,000.00 60,000.00 60,000.00 0.00101-3001-60135 Boys & Girls Club 3001 - Community Resources Administration Totals:52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 3002 - Wellness Center Operations 2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services 72,669.37 92,000.00 92,000.00 92,000.00 0.00101-3002-60107 Instructors 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical 3002 - Wellness Center Operations Totals:78,169.37 99,300.00 99,300.00 99,300.00 0.00 3005 - Parks Maintenance 17,436.00 0.00 0.00 0.00 0.00101-3005-60104 Consultants 380,732.27 426,000.00 426,000.00 525,000.00 99,000.00101-3005-60112 Landscape Contract 2,260.88 0.00 0.00 0.00 0.00101-3005-60113 Landscape Improvements 165.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm 3005 - Parks Maintenance Totals:400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 3007 - Marketing & Community Relations 0.00 0.00 0.00 10,000.00 10,000.00101-3007-60134 Promotional Items 265,550.00 275,000.00 275,000.00 287,000.00 12,000.00101-3007-60151 GPSCVB 12,500.00 12,500.00 12,500.00 0.00 (12,500.00)101-3007-60152 Jacqueline Cochran Regional Air 3007 - Marketing & Community Relations Totals:278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 3008 - Public Buildings 82,309.81 122,000.00 122,000.00 128,000.00 6,000.00101-3008-60115 Janitorial 4,694.00 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control 5,468.00 7,000.00 7,000.00 8,000.00 1,000.00101-3008-60123 Security & Alarm 4,202.98 2,000.00 2,000.00 4,000.00 2,000.00101-3008-60196 Annual Permits/Inspections 3008 - Public Buildings Totals:96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 6001 - Design & Development Administration 54,867.00 75,000.00 125,000.00 0.00 (125,000.00)101-6001-60103 Professional Services 22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)101-6001-60104 Consultants 6001 - Design & Development Administration Totals:77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 6002 - Planning 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)101-6002-60103 Professional Services 6002 - Planning Totals:70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 6003 - Building 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)101-6003-60118 Plan Checks 6003 - Building Totals:150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 6004 - Code Compliance/Animal Control 0.00 0.00 25,000.00 45,000.00 20,000.00101-6004-60103 Professional Services 827.27 2,000.00 2,000.00 2,000.00 0.00101-6004-60108 Technical 12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)101-6004-60111 Administrative Citation Services 0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement 10,065.23 12,000.00 12,000.00 20,000.00 8,000.00101-6004-60120 Lot Cleaning/Gravel Program 0.00 10,000.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services 10,500.00 15,000.00 15,000.00 15,000.00 0.00101-6004-60194 Veterinary Service 163,307.58 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service 6004 - Code Compliance/Animal Control Totals:196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 2,460.00 5,000.00 5,000.00 5,000.00 0.00 50,000.00 60,000.00 60,000.00 60,000.00 0.00 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 2,500.00 4,300.00 4,300.00 4,300.00 0.00 72,669.37 92,000.00 92,000.00 92,000.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00 78,169.37 99,300.00 99,300.00 99,300.00 0.00 17,436.00 0.00 0.00 0.00 0.00 380,732.27 426,000.00 426,000.00 525,000.00 99,000.00 2,260.88 0.00 0.00 0.00 0.00 165.00 0.00 0.00 0.00 0.00 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 0.00 0.00 0.00 10,000.00 10,000.00 265,550.00 275,000.00 275,000.00 287,000.00 12,000.00 12,500.00 12,500.00 12,500.00 0.00 (12,500.00) 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 82,309.81 122,000.00 122,000.00 128,000.00 6,000.00 4,694.00 4,000.00 4,000.00 4,000.00 0.00 5,468.00 7,000.00 7,000.00 8,000.00 1,000.00 4,202.98 2,000.00 2,000.00 4,000.00 2,000.00 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 54,867.00 75,000.00 125,000.00 0.00 (125,000.00) 22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00) 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 0.00 0.00 25,000.00 45,000.00 20,000.00 827.27 2,000.00 2,000.00 2,000.00 0.00 12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00) 0.00 1,000.00 1,000.00 1,000.00 0.00 10,065.23 12,000.00 12,000.00 20,000.00 8,000.00 0.00 10,000.00 10,000.00 10,000.00 0.00 10,500.00 15,000.00 15,000.00 15,000.00 0.00 163,307.58 190,000.00 190,000.00 190,000.00 0.00 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET 8 209 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6006 - The Hub 0.00 5,000.00 5,000.00 205,000.00 200,000.00101-6006-60103 Professional Services 0.00 10,000.00 10,000.00 0.00 (10,000.00)101-6006-60104 Consultants 8,198.71 0.00 5,700.00 0.00 (5,700.00)101-6006-60125 Temporary Agency Services 6006 - The Hub Totals:8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 7002 - Public Works Development Services 31,771.52 75,000.00 75,000.00 85,000.00 10,000.00101-7002-60103 Professional Services 0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants 85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)101-7002-60183 Map/Plan Checking 7002 - Public Works Development Services Totals:116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 7003 - Streets 0.00 0.00 0.00 200.00 200.00101-7003-60103 Professional Services 7003 - Streets Totals:0.00 0.00 0.00 200.00 200.00 7006 - Engineering Services 229,945.40 20,000.00 20,000.00 60,000.00 40,000.00101-7006-60104 Consultants 225,343.25 220,000.00 220,000.00 220,000.00 0.00101-7006-60144 Contract Traffic Engineer 52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)101-7006-60145 Traffic Counts/Studies 134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)101-7006-60146 PM 10 - Dust Control 7006 - Engineering Services Totals:641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) CONTRACT SERVICES TOTAL 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) 0.00 5,000.00 5,000.00 205,000.00 200,000.00 0.00 10,000.00 10,000.00 0.00 (10,000.00) 8,198.71 0.00 5,700.00 0.00 (5,700.00) 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 31,771.52 75,000.00 75,000.00 85,000.00 10,000.00 0.00 5,000.00 5,000.00 5,000.00 0.00 85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00) 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 0.00 0.00 0.00 200.00 200.00 0.00 0.00 0.00 200.00 200.00 229,945.40 20,000.00 20,000.00 60,000.00 40,000.00 225,343.25 220,000.00 220,000.00 220,000.00 0.00 52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00) 134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00) 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00) CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET 9 210 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 101 - GENERAL FUND 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 1001 - City Council 242,278.42 272,400.00 273,700.00 273,700.00 0.00 1002 - City Manager 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 1004 - Human Resources 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 1005 - City Clerk 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 1006 - Finance 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 1007 - Central Services 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 2002 - Fire 0.00 0.00 90,600.00 194,000.00 103,400.00 3001 - Community Resources Administration 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 3002 - Wellness Center Operations 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 3003 - Recreation Programs & Special Events 129,940.85 199,700.00 199,900.00 200,500.00 600.00 3005 - Parks Maintenance 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 3007 - Marketing & Community Relations 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 3008 - Public Buildings 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 6001 - Design & Development Administration 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 6002 - Planning 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 6003 - Building 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 6004 - Code Compliance/Animal Control 675,867.02 705,200.00 734,000.00 734,700.00 700.00 6006 - The Hub 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 7002 - Public Works Development Services 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 7006 - Engineering Services 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 201 - GAS TAX FUND 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 7003 - Streets 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 215 - LIGHTING & LANDSCAPING FUND 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 7004 - Lighting & Landscaping 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 241 - HOUSING AUTHORITY 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 9101 - Housing Authority - Admin 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 502 - INFORMATION TECHNOLOGY 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 0000 - Undesignated 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 504 - INSURANCE FUND 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 1010 - Insurance 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 601 - SILVERROCK RESORT 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 0000 - Undesignated 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 760 - SUPPLEMENTAL PENSION PLAN 12,832.86 0.00 12,850.00 12,850.00 0.00 0000 - Undesignated 12,832.86 0.00 12,850.00 12,850.00 0.00 SALARY & BENEFITS TOTAL 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00) 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 242,278.42 272,400.00 273,700.00 273,700.00 0.00 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 0.00 0.00 90,600.00 194,000.00 103,400.00 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 129,940.85 199,700.00 199,900.00 200,500.00 600.00 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 675,867.02 705,200.00 734,000.00 734,700.00 700.00 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 12,832.86 0.00 12,850.00 12,850.00 0.00 12,832.86 0.00 12,850.00 12,850.00 0.00 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00) CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE SUMMARY 2019/20 PROPOSED BUDGET 10 211 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 101 - GENERAL FUND 1001 - City Council 143,693.29 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members 2,408.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation 17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)101-1001-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1001-50210 PERS-Survivor Benefits 53,183.64 100,100.00 101,400.00 102,600.00 1,200.00101-1001-50221 Medical Insurance 623.66 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance 3,474.99 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance 857.83 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance 0.00 1,600.00 1,600.00 900.00 (700.00)101-1001-50225 Long Term Disability 14,800.00 8,300.00 8,300.00 9,200.00 900.00101-1001-50230 Workers Comp Insurance 2,155.94 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare 3,650.79 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA 1001 - City Council Totals:242,278.42 272,400.00 273,700.00 273,700.00 0.00 1002 - City Manager 424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)101-1002-50101 Permanent Full Time 0.00 0.00 1,500.00 0.00 (1,500.00)101-1002-50111 Internships 1,441.79 1,300.00 1,300.00 900.00 (400.00)101-1002-50150 Other Compensation 74,702.57 43,700.00 44,200.00 44,000.00 (200.00)101-1002-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-1002-50210 PERS-Survivor Benefits 10,000.00 10,000.00 10,000.00 0.00 (10,000.00)101-1002-50215 Other Fringe Benefits 59,788.07 83,100.00 84,300.00 85,200.00 900.00101-1002-50221 Medical Insurance 921.61 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance 5,203.83 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance 366.43 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance 3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)101-1002-50225 Long Term Disability 10,300.00 5,300.00 5,300.00 8,300.00 3,000.00101-1002-50230 Workers Comp Insurance 6,303.05 6,800.00 7,500.00 6,800.00 (700.00)101-1002-50240 Social Security-Medicare 0.00 0.00 4,000.00 0.00 (4,000.00)101-1002-50300 Employee Recognition 1002 - City Manager Totals:597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 1004 - Human Resources 165,100.61 177,300.00 213,828.20 237,100.00 23,271.80101-1004-50101 Permanent Full Time 27,586.23 38,300.00 38,300.00 41,900.00 3,600.00101-1004-50102 Salaries - Part Time 27,829.88 15,800.00 22,310.80 23,200.00 889.20101-1004-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1004-50210 PERS-Survivor Benefits 18,950.47 40,100.00 47,268.00 0.00 (47,268.00)101-1004-50221 Medical Insurance 660.76 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance 3,224.34 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance 137.25 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance 1,699.70 2,100.00 2,100.00 1,300.00 (800.00)101-1004-50225 Long Term Disability 5,900.00 3,400.00 3,400.00 5,600.00 2,200.00101-1004-50230 Workers Comp Insurance 2,831.01 2,600.00 3,300.00 3,500.00 200.00101-1004-50240 Social Security-Medicare 165.95 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA 293.00 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance 520.00 3,500.00 3,500.00 3,500.00 0.00101-1004-50252 Fitness Membership Reimburse 1004 - Human Resources Totals:254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 1005 - City Clerk 250,345.18 290,300.00 252,371.80 252,600.00 228.20101-1005-50101 Permanent Full Time 24,435.66 14,000.00 13,900.00 29,000.00 15,100.00101-1005-50102 Salaries - Part Time 318.00 400.00 400.00 0.00 (400.00)101-1005-50150 Other Compensation 53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)101-1005-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1005-50210 PERS-Survivor Benefits 41,991.52 73,100.00 67,432.00 80,000.00 12,568.00101-1005-50221 Medical Insurance 704.44 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance 2,897.36 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance 306.44 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance 2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)101-1005-50225 Long Term Disability 10,300.00 6,100.00 6,100.00 7,300.00 1,200.00101-1005-50230 Workers Comp Insurance 4,085.93 4,400.00 4,700.00 6,000.00 1,300.00101-1005-50240 Social Security-Medicare 1,515.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA 143,693.29 144,000.00 144,000.00 144,000.00 0.00 2,408.00 2,400.00 2,400.00 2,400.00 0.00 17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00) 0.00 100.00 100.00 0.00 (100.00) 53,183.64 100,100.00 101,400.00 102,600.00 1,200.00 623.66 0.00 0.00 0.00 0.00 3,474.99 0.00 0.00 0.00 0.00 857.83 0.00 0.00 0.00 0.00 0.00 1,600.00 1,600.00 900.00 (700.00) 14,800.00 8,300.00 8,300.00 9,200.00 900.00 2,155.94 5,600.00 5,600.00 5,600.00 0.00 3,650.79 0.00 0.00 0.00 0.00 242,278.42 272,400.00 273,700.00 273,700.00 0.00 424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00) 0.00 0.00 1,500.00 0.00 (1,500.00) 1,441.79 1,300.00 1,300.00 900.00 (400.00) 74,702.57 43,700.00 44,200.00 44,000.00 (200.00) 0.00 200.00 200.00 0.00 (200.00) 10,000.00 10,000.00 10,000.00 0.00 (10,000.00) 59,788.07 83,100.00 84,300.00 85,200.00 900.00 921.61 0.00 0.00 0.00 0.00 5,203.83 0.00 0.00 0.00 0.00 366.43 0.00 0.00 0.00 0.00 3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00) 10,300.00 5,300.00 5,300.00 8,300.00 3,000.00 6,303.05 6,800.00 7,500.00 6,800.00 (700.00) 0.00 0.00 4,000.00 0.00 (4,000.00) 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 165,100.61 177,300.00 213,828.20 237,100.00 23,271.80 27,586.23 38,300.00 38,300.00 41,900.00 3,600.00 27,829.88 15,800.00 22,310.80 23,200.00 889.20 0.00 100.00 100.00 0.00 (100.00) 18,950.47 40,100.00 47,268.00 0.00 (47,268.00) 660.76 0.00 0.00 0.00 0.00 3,224.34 0.00 0.00 0.00 0.00 137.25 0.00 0.00 0.00 0.00 1,699.70 2,100.00 2,100.00 1,300.00 (800.00) 5,900.00 3,400.00 3,400.00 5,600.00 2,200.00 2,831.01 2,600.00 3,300.00 3,500.00 200.00 165.95 0.00 0.00 0.00 0.00 293.00 25,000.00 25,000.00 25,000.00 0.00 520.00 3,500.00 3,500.00 3,500.00 0.00 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 250,345.18 290,300.00 252,371.80 252,600.00 228.20 24,435.66 14,000.00 13,900.00 29,000.00 15,100.00 318.00 400.00 400.00 0.00 (400.00) 53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20) 0.00 100.00 100.00 0.00 (100.00) 41,991.52 73,100.00 67,432.00 80,000.00 12,568.00 704.44 0.00 0.00 0.00 0.00 2,897.36 0.00 0.00 0.00 0.00 306.44 0.00 0.00 0.00 0.00 2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00) 10,300.00 6,100.00 6,100.00 7,300.00 1,200.00 4,085.93 4,400.00 4,700.00 6,000.00 1,300.00 1,515.01 0.00 0.00 0.00 0.00 CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 11 212 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 7,000.00 0.00 0.00 0.00 0.00101-1005-50300 Employee Recognition 1005 - City Clerk Totals:399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 1006 - Finance 606,538.65 631,300.00 639,100.00 660,800.00 21,700.00101-1006-50101 Permanent Full Time 993.79 0.00 0.00 0.00 0.00101-1006-50105 Salaries - Overtime 1,350.00 3,100.00 3,100.00 3,600.00 500.00101-1006-50110 Commissions & Boards 0.00 0.00 0.00 1,500.00 1,500.00101-1006-50111 Internships 480.74 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation 66,039.87 49,600.00 50,200.00 51,200.00 1,000.00101-1006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-1006-50210 PERS-Survivor Benefits 2,906.89 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits 105,917.81 158,200.00 160,100.00 162,100.00 2,000.00101-1006-50221 Medical Insurance 1,302.14 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance 6,324.01 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance 643.69 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance 5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)101-1006-50225 Long Term Disability 23,600.00 13,100.00 13,100.00 14,800.00 1,700.00101-1006-50230 Workers Comp Insurance 8,908.64 9,200.00 9,300.00 9,600.00 300.00101-1006-50240 Social Security-Medicare 55.80 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA 1006 - Finance Totals:830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 1007 - Central Services 91,257.54 140,000.00 140,000.00 150,000.00 10,000.00101-1007-50109 Vacation & Sick Leave Buy Back 0.00 340,000.00 91,352.00 400,000.00 308,648.00101-1007-50115 Contingency for Stafffing 1,523,400.00 0.00 0.00 0.00 0.00101-1007-50116 PERS - OPEB Trust Contribution 0.00 711,900.00 724,348.00 860,000.00 135,652.00101-1007-50117 PERS - Unfunded Pension Liabili 0.00 0.00 6,540,000.00 0.00 (6,540,000.00)101-1007-50118 Pension Trust Contribution 1,323.21 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare 30,020.00 30,000.00 30,000.00 33,000.00 3,000.00101-1007-50243 Employer Contrib Retiree Med P 0.00 0.00 0.00 10,000.00 10,000.00101-1007-50244 State Unemployment Insurance 1007 - Central Services Totals:1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 2002 - Fire 0.00 0.00 64,000.00 133,100.00 69,100.00101-2002-50101 Permanent Full Time 0.00 0.00 0.00 4,000.00 4,000.00101-2002-50105 Salaries - Overtime 0.00 0.00 4,400.00 9,300.00 4,900.00101-2002-50200 PERS-City Portion 0.00 0.00 20,550.00 41,100.00 20,550.00101-2002-50221 Medical Insurance 0.00 0.00 700.00 800.00 100.00101-2002-50225 Long Term Disability 0.00 0.00 0.00 3,700.00 3,700.00101-2002-50230 Workers Comp Insurance 0.00 0.00 950.00 2,000.00 1,050.00101-2002-50240 Social Security-Medicare 2002 - Fire Totals:0.00 0.00 90,600.00 194,000.00 103,400.00 3001 - Community Resources Administration 358,495.92 421,000.00 416,400.00 471,000.00 54,600.00101-3001-50101 Permanent Full Time 2,604.75 2,700.00 2,700.00 3,600.00 900.00101-3001-50110 Commissions & Boards 0.00 0.00 0.00 1,500.00 1,500.00101-3001-50111 Internships 292.40 500.00 500.00 1,200.00 700.00101-3001-50150 Other Compensation 33,106.40 33,800.00 31,700.00 37,100.00 5,400.00101-3001-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3001-50210 PERS-Survivor Benefits 57,812.97 80,100.00 81,100.00 92,300.00 11,200.00101-3001-50221 Medical Insurance 1,070.28 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance 4,327.35 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance 346.53 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance 3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)101-3001-50225 Long Term Disability 8,900.00 6,700.00 6,700.00 8,400.00 1,700.00101-3001-50230 Workers Comp Insurance 5,236.29 6,100.00 6,100.00 6,900.00 800.00101-3001-50240 Social Security-Medicare 128.94 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA 3001 - Community Resources Administration Totals:475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 3002 - Wellness Center Operations 253,721.59 207,000.00 212,500.00 224,200.00 11,700.00101-3002-50101 Permanent Full Time 73,310.50 120,000.00 120,000.00 120,000.00 0.00101-3002-50102 Salaries - Part Time 7,000.00 0.00 0.00 0.00 0.00 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 606,538.65 631,300.00 639,100.00 660,800.00 21,700.00 993.79 0.00 0.00 0.00 0.00 1,350.00 3,100.00 3,100.00 3,600.00 500.00 0.00 0.00 0.00 1,500.00 1,500.00 480.74 500.00 500.00 500.00 0.00 66,039.87 49,600.00 50,200.00 51,200.00 1,000.00 0.00 200.00 200.00 0.00 (200.00) 2,906.89 2,400.00 2,400.00 2,400.00 0.00 105,917.81 158,200.00 160,100.00 162,100.00 2,000.00 1,302.14 0.00 0.00 0.00 0.00 6,324.01 0.00 0.00 0.00 0.00 643.69 0.00 0.00 0.00 0.00 5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00) 23,600.00 13,100.00 13,100.00 14,800.00 1,700.00 8,908.64 9,200.00 9,300.00 9,600.00 300.00 55.80 0.00 0.00 0.00 0.00 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 91,257.54 140,000.00 140,000.00 150,000.00 10,000.00 0.00 340,000.00 91,352.00 400,000.00 308,648.00 1,523,400.00 0.00 0.00 0.00 0.00 0.00 711,900.00 724,348.00 860,000.00 135,652.00 0.00 0.00 6,540,000.00 0.00 (6,540,000.00) 1,323.21 0.00 0.00 0.00 0.00 30,020.00 30,000.00 30,000.00 33,000.00 3,000.00 0.00 0.00 0.00 10,000.00 10,000.00 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 0.00 0.00 64,000.00 133,100.00 69,100.00 0.00 0.00 0.00 4,000.00 4,000.00 0.00 0.00 4,400.00 9,300.00 4,900.00 0.00 0.00 20,550.00 41,100.00 20,550.00 0.00 0.00 700.00 800.00 100.00 0.00 0.00 0.00 3,700.00 3,700.00 0.00 0.00 950.00 2,000.00 1,050.00 0.00 0.00 90,600.00 194,000.00 103,400.00 358,495.92 421,000.00 416,400.00 471,000.00 54,600.00 2,604.75 2,700.00 2,700.00 3,600.00 900.00 0.00 0.00 0.00 1,500.00 1,500.00 292.40 500.00 500.00 1,200.00 700.00 33,106.40 33,800.00 31,700.00 37,100.00 5,400.00 0.00 100.00 100.00 0.00 (100.00) 57,812.97 80,100.00 81,100.00 92,300.00 11,200.00 1,070.28 0.00 0.00 0.00 0.00 4,327.35 0.00 0.00 0.00 0.00 346.53 0.00 0.00 0.00 0.00 3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00) 8,900.00 6,700.00 6,700.00 8,400.00 1,700.00 5,236.29 6,100.00 6,100.00 6,900.00 800.00 128.94 0.00 0.00 0.00 0.00 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 253,721.59 207,000.00 212,500.00 224,200.00 11,700.00 73,310.50 120,000.00 120,000.00 120,000.00 0.00 CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 12 213 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1,440.50 1,200.00 1,200.00 1,200.00 0.00101-3002-50150 Other Compensation 44,937.14 18,300.00 18,800.00 21,100.00 2,300.00101-3002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3002-50210 PERS-Survivor Benefits 44,542.73 70,100.00 71,000.00 71,800.00 800.00101-3002-50221 Medical Insurance 984.67 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance 4,565.08 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance 275.34 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance 2,595.62 2,300.00 2,300.00 1,400.00 (900.00)101-3002-50225 Long Term Disability 5,900.00 5,800.00 5,800.00 6,600.00 800.00101-3002-50230 Workers Comp Insurance 4,803.86 3,000.00 3,100.00 3,300.00 200.00101-3002-50240 Social Security-Medicare 2,803.34 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA 3002 - Wellness Center Operations Totals:439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 3003 - Recreation Programs & Special Events 50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)101-3003-50101 Permanent Full Time 53,119.65 99,100.00 99,100.00 99,100.00 0.00101-3003-50102 Salaries - Part Time 420.00 500.00 500.00 0.00 (500.00)101-3003-50150 Other Compensation 4,702.50 10,200.00 10,200.00 11,100.00 900.00101-3003-50200 PERS-City Portion 0.00 300.00 300.00 0.00 (300.00)101-3003-50210 PERS-Survivor Benefits 8,135.23 20,100.00 20,300.00 20,600.00 300.00101-3003-50221 Medical Insurance 119.33 0.00 0.00 0.00 0.00101-3003-50222 Vision Insurance 225.90 0.00 0.00 0.00 0.00101-3003-50223 Dental Insurance 63.93 0.00 0.00 0.00 0.00101-3003-50224 Life Insurance 538.80 600.00 600.00 1,900.00 1,300.00101-3003-50225 Long Term Disability 8,900.00 1,700.00 1,700.00 1,900.00 200.00101-3003-50230 Workers Comp Insurance 1,500.46 11,900.00 11,900.00 13,100.00 1,200.00101-3003-50240 Social Security-Medicare 1,825.52 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA 3003 - Recreation Programs & Special Events Totals:129,940.85 199,700.00 199,900.00 200,500.00 600.00 3005 - Parks Maintenance 288,483.13 294,300.00 296,800.00 305,100.00 8,300.00101-3005-50101 Permanent Full Time 705.91 400.00 400.00 400.00 0.00101-3005-50105 Salaries - Overtime 3,291.25 4,600.00 4,600.00 4,600.00 0.00101-3005-50106 Standby 2,959.68 7,000.00 7,000.00 7,300.00 300.00101-3005-50107 Standby Overtime 481.60 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation 56,890.91 28,300.00 28,600.00 31,300.00 2,700.00101-3005-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3005-50210 PERS-Survivor Benefits 69,705.24 78,100.00 79,100.00 80,000.00 900.00101-3005-50221 Medical Insurance 1,156.45 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance 3,848.91 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance 308.90 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance 2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)101-3005-50225 Long Term Disability 11,800.00 6,500.00 6,500.00 7,700.00 1,200.00101-3005-50230 Workers Comp Insurance 4,284.02 4,300.00 4,300.00 4,500.00 200.00101-3005-50240 Social Security-Medicare 3005 - Parks Maintenance Totals:446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 3007 - Marketing & Community Relations 68,495.31 73,500.00 109,500.00 168,200.00 58,700.00101-3007-50101 Permanent Full Time 335.70 0.00 0.00 0.00 0.00101-3007-50105 Salaries - Overtime 0.00 0.00 0.00 3,000.00 3,000.00101-3007-50111 Internships 498.10 500.00 500.00 0.00 (500.00)101-3007-50150 Other Compensation 4,403.16 5,100.00 5,200.00 11,800.00 6,600.00101-3007-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3007-50210 PERS-Survivor Benefits 12,715.21 20,100.00 20,300.00 41,100.00 20,800.00101-3007-50221 Medical Insurance 183.72 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance 1,612.17 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance 68.63 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance 719.50 800.00 800.00 1,000.00 200.00101-3007-50225 Long Term Disability 3,000.00 1,700.00 1,700.00 3,800.00 2,100.00101-3007-50230 Workers Comp Insurance 1,015.59 1,100.00 1,100.00 2,500.00 1,400.00101-3007-50240 Social Security-Medicare 3007 - Marketing & Community Relations Totals:93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 1,440.50 1,200.00 1,200.00 1,200.00 0.00 44,937.14 18,300.00 18,800.00 21,100.00 2,300.00 0.00 100.00 100.00 0.00 (100.00) 44,542.73 70,100.00 71,000.00 71,800.00 800.00 984.67 0.00 0.00 0.00 0.00 4,565.08 0.00 0.00 0.00 0.00 275.34 0.00 0.00 0.00 0.00 2,595.62 2,300.00 2,300.00 1,400.00 (900.00) 5,900.00 5,800.00 5,800.00 6,600.00 800.00 4,803.86 3,000.00 3,100.00 3,300.00 200.00 2,803.34 0.00 0.00 0.00 0.00 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00) 53,119.65 99,100.00 99,100.00 99,100.00 0.00 420.00 500.00 500.00 0.00 (500.00) 4,702.50 10,200.00 10,200.00 11,100.00 900.00 0.00 300.00 300.00 0.00 (300.00) 8,135.23 20,100.00 20,300.00 20,600.00 300.00 119.33 0.00 0.00 0.00 0.00 225.90 0.00 0.00 0.00 0.00 63.93 0.00 0.00 0.00 0.00 538.80 600.00 600.00 1,900.00 1,300.00 8,900.00 1,700.00 1,700.00 1,900.00 200.00 1,500.46 11,900.00 11,900.00 13,100.00 1,200.00 1,825.52 0.00 0.00 0.00 0.00 129,940.85 199,700.00 199,900.00 200,500.00 600.00 288,483.13 294,300.00 296,800.00 305,100.00 8,300.00 705.91 400.00 400.00 400.00 0.00 3,291.25 4,600.00 4,600.00 4,600.00 0.00 2,959.68 7,000.00 7,000.00 7,300.00 300.00 481.60 500.00 500.00 500.00 0.00 56,890.91 28,300.00 28,600.00 31,300.00 2,700.00 0.00 100.00 100.00 0.00 (100.00) 69,705.24 78,100.00 79,100.00 80,000.00 900.00 1,156.45 0.00 0.00 0.00 0.00 3,848.91 0.00 0.00 0.00 0.00 308.90 0.00 0.00 0.00 0.00 2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00) 11,800.00 6,500.00 6,500.00 7,700.00 1,200.00 4,284.02 4,300.00 4,300.00 4,500.00 200.00 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 68,495.31 73,500.00 109,500.00 168,200.00 58,700.00 335.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 3,000.00 498.10 500.00 500.00 0.00 (500.00) 4,403.16 5,100.00 5,200.00 11,800.00 6,600.00 0.00 100.00 100.00 0.00 (100.00) 12,715.21 20,100.00 20,300.00 41,100.00 20,800.00 183.72 0.00 0.00 0.00 0.00 1,612.17 0.00 0.00 0.00 0.00 68.63 0.00 0.00 0.00 0.00 719.50 800.00 800.00 1,000.00 200.00 3,000.00 1,700.00 1,700.00 3,800.00 2,100.00 1,015.59 1,100.00 1,100.00 2,500.00 1,400.00 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 13 214 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3008 - Public Buildings 278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)101-3008-50101 Permanent Full Time 571.09 0.00 0.00 0.00 0.00101-3008-50105 Salaries - Overtime 4,401.80 3,400.00 3,400.00 3,700.00 300.00101-3008-50106 Standby 2,397.41 1,400.00 1,400.00 2,800.00 1,400.00101-3008-50107 Standby Overtime 481.60 500.00 500.00 500.00 0.00101-3008-50150 Other Compensation 41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)101-3008-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3008-50210 PERS-Survivor Benefits 55,157.01 78,100.00 79,100.00 80,000.00 900.00101-3008-50221 Medical Insurance 830.62 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance 2,245.62 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance 309.65 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance 2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)101-3008-50225 Long Term Disability 29,500.00 13,100.00 13,100.00 14,800.00 1,700.00101-3008-50230 Workers Comp Insurance 4,186.11 4,100.00 4,200.00 4,200.00 0.00101-3008-50240 Social Security-Medicare 3008 - Public Buildings Totals:422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 6001 - Design & Development Administration 364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)101-6001-50101 Permanent Full Time 1,681.46 0.00 0.00 0.00 0.00101-6001-50105 Salaries - Overtime 2,189.80 0.00 0.00 0.00 0.00101-6001-50106 Standby 9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)101-6001-50110 Commissions & Boards 13.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation 79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)101-6001-50200 PERS-City Portion 0.00 300.00 300.00 0.00 (300.00)101-6001-50210 PERS-Survivor Benefits 71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)101-6001-50221 Medical Insurance 1,293.44 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance 9,243.57 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance 414.24 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance 3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)101-6001-50225 Long Term Disability 19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)101-6001-50230 Workers Comp Insurance 5,585.19 8,400.00 8,800.00 7,900.00 (900.00)101-6001-50240 Social Security-Medicare 398.04 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA 97.50 0.00 0.00 0.00 0.00101-6001-50250 Vehicle Reimbursement 2,000.00 0.00 0.00 0.00 0.00101-6001-50300 Employee Recognition 001 - Design & Development Administration Totals:571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 6002 - Planning 277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)101-6002-50101 Permanent Full Time 225.75 0.00 1,500.00 1,500.00 0.00101-6002-50111 Internships 481.60 500.00 500.00 0.00 (500.00)101-6002-50150 Other Compensation 18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)101-6002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-6002-50210 PERS-Survivor Benefits 2,408.00 2,400.00 2,400.00 0.00 (2,400.00)101-6002-50215 Other Fringe Benefits 33,898.96 60,100.00 60,800.00 61,600.00 800.00101-6002-50221 Medical Insurance 586.59 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance 1,491.95 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance 205.88 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance 2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)101-6002-50225 Long Term Disability 8,900.00 5,000.00 5,000.00 5,600.00 600.00101-6002-50230 Workers Comp Insurance 4,086.98 4,100.00 4,300.00 4,000.00 (300.00)101-6002-50240 Social Security-Medicare 14.00 0.00 0.00 0.00 0.00101-6002-50241 Social Security-FICA 6002 - Planning Totals:351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00) 571.09 0.00 0.00 0.00 0.00 4,401.80 3,400.00 3,400.00 3,700.00 300.00 2,397.41 1,400.00 1,400.00 2,800.00 1,400.00 481.60 500.00 500.00 500.00 0.00 41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00) 0.00 100.00 100.00 0.00 (100.00) 55,157.01 78,100.00 79,100.00 80,000.00 900.00 830.62 0.00 0.00 0.00 0.00 2,245.62 0.00 0.00 0.00 0.00 309.65 0.00 0.00 0.00 0.00 2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00) 29,500.00 13,100.00 13,100.00 14,800.00 1,700.00 4,186.11 4,100.00 4,200.00 4,200.00 0.00 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00) 1,681.46 0.00 0.00 0.00 0.00 2,189.80 0.00 0.00 0.00 0.00 9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00) 13.00 500.00 500.00 500.00 0.00 79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00) 0.00 300.00 300.00 0.00 (300.00) 71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00) 1,293.44 0.00 0.00 0.00 0.00 9,243.57 0.00 0.00 0.00 0.00 414.24 0.00 0.00 0.00 0.00 3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00) 19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00) 5,585.19 8,400.00 8,800.00 7,900.00 (900.00) 398.04 0.00 0.00 0.00 0.00 97.50 0.00 0.00 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00) 225.75 0.00 1,500.00 1,500.00 0.00 481.60 500.00 500.00 0.00 (500.00) 18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00) 0.00 100.00 100.00 0.00 (100.00) 2,408.00 2,400.00 2,400.00 0.00 (2,400.00) 33,898.96 60,100.00 60,800.00 61,600.00 800.00 586.59 0.00 0.00 0.00 0.00 1,491.95 0.00 0.00 0.00 0.00 205.88 0.00 0.00 0.00 0.00 2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00) 8,900.00 5,000.00 5,000.00 5,600.00 600.00 4,086.98 4,100.00 4,300.00 4,000.00 (300.00) 14.00 0.00 0.00 0.00 0.00 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 14 215 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6003 - Building 320,812.09 373,300.00 383,900.00 452,400.00 68,500.00101-6003-50101 Permanent Full Time 1,895.00 2,400.00 2,400.00 2,900.00 500.00101-6003-50150 Other Compensation 52,641.54 28,700.00 29,500.00 36,500.00 7,000.00101-6003-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6003-50210 PERS-Survivor Benefits 70,873.56 100,100.00 101,400.00 123,100.00 21,700.00101-6003-50221 Medical Insurance 907.97 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance 4,662.32 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance 275.73 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance 3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)101-6003-50225 Long Term Disability 11,800.00 8,300.00 8,300.00 11,200.00 2,900.00101-6003-50230 Workers Comp Insurance 4,709.63 5,500.00 5,600.00 6,600.00 1,000.00101-6003-50240 Social Security-Medicare 4,000.00 0.00 0.00 0.00 0.00101-6003-50300 Employee Recognition 6003 - Building Totals:475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 6004 - Code Compliance/Animal Control 439,847.21 478,600.00 499,500.00 504,100.00 4,600.00101-6004-50101 Permanent Full Time 5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)101-6004-50105 Salaries - Overtime 0.00 0.00 0.00 500.00 500.00101-6004-50150 Other Compensation 95,400.98 47,400.00 49,300.00 53,100.00 3,800.00101-6004-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6004-50210 PERS-Survivor Benefits 90,007.71 140,200.00 141,900.00 143,600.00 1,700.00101-6004-50221 Medical Insurance 1,616.61 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance 6,231.84 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance 447.18 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance 4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)101-6004-50225 Long Term Disability 17,700.00 11,600.00 11,600.00 13,100.00 1,500.00101-6004-50230 Workers Comp Insurance 6,638.31 7,000.00 7,300.00 7,300.00 0.00101-6004-50240 Social Security-Medicare 8,000.00 0.00 4,000.00 0.00 (4,000.00)101-6004-50300 Employee Recognition 6004 - Code Compliance/Animal Control Totals:675,867.02 705,200.00 734,000.00 734,700.00 700.00 6006 - The Hub 425,657.47 375,500.00 384,000.00 522,100.00 138,100.00101-6006-50101 Permanent Full Time 65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)101-6006-50102 Salaries - Part Time 78,335.47 32,000.00 36,100.00 47,700.00 11,600.00101-6006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6006-50210 PERS-Survivor Benefits 91,083.08 110,100.00 111,500.00 164,100.00 52,600.00101-6006-50221 Medical Insurance 1,274.89 0.00 0.00 0.00 0.00101-6006-50222 Vision Insurance 7,651.06 0.00 0.00 0.00 0.00101-6006-50223 Dental Insurance 456.46 0.00 0.00 0.00 0.00101-6006-50224 Life Insurance 4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)101-6006-50225 Long Term Disability 16,200.00 9,200.00 9,200.00 15,000.00 5,800.00101-6006-50230 Workers Comp Insurance 7,169.68 5,300.00 6,800.00 7,600.00 800.00101-6006-50240 Social Security-Medicare 1,016.27 0.00 0.00 0.00 0.00101-6006-50241 Social Security-FICA 2,000.00 0.00 0.00 0.00 0.00101-6006-50300 Employee Recognition 6006 - The Hub Totals:700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 7002 - Public Works Development Services 237,642.81 323,100.00 335,400.00 335,400.00 0.00101-7002-50101 Permanent Full Time 481.60 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation 57,851.22 31,100.00 32,300.00 34,500.00 2,200.00101-7002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-7002-50210 PERS-Survivor Benefits 23,650.45 60,100.00 60,800.00 61,600.00 800.00101-7002-50221 Medical Insurance 311.83 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance 2,062.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance 137.25 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance 2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)101-7002-50225 Long Term Disability 5,900.00 5,000.00 5,000.00 5,600.00 600.00101-7002-50230 Workers Comp Insurance 3,480.82 4,700.00 4,900.00 4,900.00 0.00101-7002-50240 Social Security-Medicare 2,408.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement 0.00 0.00 4,000.00 0.00 (4,000.00)101-7002-50300 Employee Recognition 7002 - Public Works Development Services Totals:335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 320,812.09 373,300.00 383,900.00 452,400.00 68,500.00 1,895.00 2,400.00 2,400.00 2,900.00 500.00 52,641.54 28,700.00 29,500.00 36,500.00 7,000.00 0.00 200.00 200.00 0.00 (200.00) 70,873.56 100,100.00 101,400.00 123,100.00 21,700.00 907.97 0.00 0.00 0.00 0.00 4,662.32 0.00 0.00 0.00 0.00 275.73 0.00 0.00 0.00 0.00 3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00) 11,800.00 8,300.00 8,300.00 11,200.00 2,900.00 4,709.63 5,500.00 5,600.00 6,600.00 1,000.00 4,000.00 0.00 0.00 0.00 0.00 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 439,847.21 478,600.00 499,500.00 504,100.00 4,600.00 5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00) 0.00 0.00 0.00 500.00 500.00 95,400.98 47,400.00 49,300.00 53,100.00 3,800.00 0.00 200.00 200.00 0.00 (200.00) 90,007.71 140,200.00 141,900.00 143,600.00 1,700.00 1,616.61 0.00 0.00 0.00 0.00 6,231.84 0.00 0.00 0.00 0.00 447.18 0.00 0.00 0.00 0.00 4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00) 17,700.00 11,600.00 11,600.00 13,100.00 1,500.00 6,638.31 7,000.00 7,300.00 7,300.00 0.00 8,000.00 0.00 4,000.00 0.00 (4,000.00) 675,867.02 705,200.00 734,000.00 734,700.00 700.00 425,657.47 375,500.00 384,000.00 522,100.00 138,100.00 65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00) 78,335.47 32,000.00 36,100.00 47,700.00 11,600.00 0.00 200.00 200.00 0.00 (200.00) 91,083.08 110,100.00 111,500.00 164,100.00 52,600.00 1,274.89 0.00 0.00 0.00 0.00 7,651.06 0.00 0.00 0.00 0.00 456.46 0.00 0.00 0.00 0.00 4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00) 16,200.00 9,200.00 9,200.00 15,000.00 5,800.00 7,169.68 5,300.00 6,800.00 7,600.00 800.00 1,016.27 0.00 0.00 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 237,642.81 323,100.00 335,400.00 335,400.00 0.00 481.60 500.00 500.00 500.00 0.00 57,851.22 31,100.00 32,300.00 34,500.00 2,200.00 0.00 100.00 100.00 0.00 (100.00) 23,650.45 60,100.00 60,800.00 61,600.00 800.00 311.83 0.00 0.00 0.00 0.00 2,062.22 0.00 0.00 0.00 0.00 137.25 0.00 0.00 0.00 0.00 2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00) 5,900.00 5,000.00 5,000.00 5,600.00 600.00 3,480.82 4,700.00 4,900.00 4,900.00 0.00 2,408.00 2,400.00 2,400.00 2,400.00 0.00 0.00 0.00 4,000.00 0.00 (4,000.00) 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 15 216 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 7006 - Engineering Services 435,278.38 517,300.00 528,400.00 540,200.00 11,800.00101-7006-50101 Permanent Full Time 2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)101-7006-50105 Salaries - Overtime 15,583.55 21,100.00 21,100.00 21,100.00 0.00101-7006-50106 Standby 4,206.90 0.00 0.00 5,700.00 5,700.00101-7006-50107 Standby Overtime 1,244.80 2,000.00 2,000.00 1,500.00 (500.00)101-7006-50150 Other Compensation 83,324.28 46,100.00 43,200.00 46,400.00 3,200.00101-7006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-7006-50210 PERS-Survivor Benefits 60,800.65 140,200.00 141,900.00 143,600.00 1,700.00101-7006-50221 Medical Insurance 876.31 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance 4,684.27 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance 306.68 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance 3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)101-7006-50225 Long Term Disability 14,800.00 11,600.00 11,600.00 13,100.00 1,500.00101-7006-50230 Workers Comp Insurance 6,626.13 7,600.00 7,700.00 7,900.00 200.00101-7006-50240 Social Security-Medicare 865.00 0.00 0.00 0.00 0.00101-7006-50250 Vehicle Reimbursement 7006 - Engineering Services Totals:634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 101 - GENERAL FUND Totals:9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 201 - GAS TAX FUND 7003 - Streets 481,161.50 468,800.00 474,000.00 549,900.00 75,900.00201-7003-50101 Permanent Full Time 572.73 1,000.00 1,000.00 1,000.00 0.00201-7003-50105 Salaries - Overtime 11,753.43 9,500.00 9,500.00 10,400.00 900.00201-7003-50106 Standby 9,126.23 6,500.00 6,500.00 6,800.00 300.00201-7003-50107 Standby Overtime 110,556.21 44,800.00 45,400.00 57,100.00 11,700.00201-7003-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)201-7003-50210 PERS-Survivor Benefits 129,454.25 165,200.00 167,200.00 189,700.00 22,500.00201-7003-50221 Medical Insurance 2,278.12 0.00 0.00 0.00 0.00201-7003-50222 Vision Insurance 8,590.69 0.00 0.00 0.00 0.00201-7003-50223 Dental Insurance 611.20 0.00 0.00 0.00 0.00201-7003-50224 Life Insurance 5,001.50 5,100.00 5,100.00 3,300.00 (1,800.00)201-7003-50225 Long Term Disability 12,500.00 7,100.00 7,100.00 9,800.00 2,700.00201-7003-50230 Workers Comp Insurance 7,288.06 6,800.00 6,900.00 8,000.00 1,100.00201-7003-50240 Social Security-Medicare 7003 - Streets Totals:778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 201 - GAS TAX FUND Totals:778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 215 - LIGHTING & LANDSCAPING FUND 7004 - Lighting & Landscaping 104,087.69 152,700.00 154,500.00 115,100.00 (39,400.00)215-7004-50101 Permanent Full Time 195.15 0.00 0.00 0.00 0.00215-7004-50105 Salaries - Overtime 2,667.93 4,100.00 4,100.00 2,900.00 (1,200.00)215-7004-50106 Standby 1,052.72 2,800.00 2,800.00 1,600.00 (1,200.00)215-7004-50107 Standby Overtime 18,081.69 12,900.00 13,100.00 11,100.00 (2,000.00)215-7004-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)215-7004-50210 PERS-Survivor Benefits 26,202.04 55,100.00 55,800.00 35,900.00 (19,900.00)215-7004-50221 Medical Insurance 420.03 0.00 0.00 0.00 0.00215-7004-50222 Vision Insurance 2,382.78 0.00 0.00 0.00 0.00215-7004-50223 Dental Insurance 117.58 0.00 0.00 0.00 0.00215-7004-50224 Life Insurance 1,052.74 1,700.00 1,700.00 700.00 (1,000.00)215-7004-50225 Long Term Disability 7,100.00 3,800.00 3,800.00 2,500.00 (1,300.00)215-7004-50230 Workers Comp Insurance 1,565.96 2,300.00 2,300.00 1,700.00 (600.00)215-7004-50240 Social Security-Medicare 7004 - Lighting & Landscaping Totals:164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 215 - LIGHTING & LANDSCAPING FUND Totals:164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 241 - HOUSING AUTHORITY 9101 - Housing Authority - Admin 18,754.67 145,300.00 142,600.00 142,000.00 (600.00)241-9101-50101 Permanent Full Time 1,550.00 3,000.00 3,000.00 3,000.00 0.00241-9101-50110 Commissions & Boards 3.87 300.00 300.00 200.00 (100.00)241-9101-50150 Other Compensation 435,278.38 517,300.00 528,400.00 540,200.00 11,800.00 2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00) 15,583.55 21,100.00 21,100.00 21,100.00 0.00 4,206.90 0.00 0.00 5,700.00 5,700.00 1,244.80 2,000.00 2,000.00 1,500.00 (500.00) 83,324.28 46,100.00 43,200.00 46,400.00 3,200.00 0.00 200.00 200.00 0.00 (200.00) 60,800.65 140,200.00 141,900.00 143,600.00 1,700.00 876.31 0.00 0.00 0.00 0.00 4,684.27 0.00 0.00 0.00 0.00 306.68 0.00 0.00 0.00 0.00 3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00) 14,800.00 11,600.00 11,600.00 13,100.00 1,500.00 6,626.13 7,600.00 7,700.00 7,900.00 200.00 865.00 0.00 0.00 0.00 0.00 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00) 481,161.50 468,800.00 474,000.00 549,900.00 75,900.00 572.73 1,000.00 1,000.00 1,000.00 0.00 11,753.43 9,500.00 9,500.00 10,400.00 900.00 9,126.23 6,500.00 6,500.00 6,800.00 300.00 110,556.21 44,800.00 45,400.00 57,100.00 11,700.00 0.00 200.00 200.00 0.00 (200.00) 129,454.25 165,200.00 167,200.00 189,700.00 22,500.00 2,278.12 0.00 0.00 0.00 0.00 8,590.69 0.00 0.00 0.00 0.00 611.20 0.00 0.00 0.00 0.00 5,001.50 5,100.00 5,100.00 3,300.00 (1,800.00) 12,500.00 7,100.00 7,100.00 9,800.00 2,700.00 7,288.06 6,800.00 6,900.00 8,000.00 1,100.00 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00 104,087.69 152,700.00 154,500.00 115,100.00 (39,400.00) 195.15 0.00 0.00 0.00 0.00 2,667.93 4,100.00 4,100.00 2,900.00 (1,200.00) 1,052.72 2,800.00 2,800.00 1,600.00 (1,200.00) 18,081.69 12,900.00 13,100.00 11,100.00 (2,000.00) 0.00 100.00 100.00 0.00 (100.00) 26,202.04 55,100.00 55,800.00 35,900.00 (19,900.00) 420.03 0.00 0.00 0.00 0.00 2,382.78 0.00 0.00 0.00 0.00 117.58 0.00 0.00 0.00 0.00 1,052.74 1,700.00 1,700.00 700.00 (1,000.00) 7,100.00 3,800.00 3,800.00 2,500.00 (1,300.00) 1,565.96 2,300.00 2,300.00 1,700.00 (600.00) 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00) 18,754.67 145,300.00 142,600.00 142,000.00 (600.00) 1,550.00 3,000.00 3,000.00 3,000.00 0.00 3.87 300.00 300.00 200.00 (100.00) CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 16 217 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6,032.01 9,200.00 9,900.00 10,600.00 700.00241-9101-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)241-9101-50210 PERS-Survivor Benefits 4.66 0.00 0.00 0.00 0.00241-9101-50215 Other Fringe Benefits 1,867.50 31,100.00 31,500.00 31,800.00 300.00241-9101-50221 Medical Insurance 32.02 0.00 0.00 0.00 0.00241-9101-50222 Vision Insurance 64.58 0.00 0.00 0.00 0.00241-9101-50223 Dental Insurance 17.75 0.00 0.00 0.00 0.00241-9101-50224 Life Insurance 149.63 3,200.00 3,200.00 900.00 (2,300.00)241-9101-50225 Long Term Disability 3,000.00 2,600.00 2,600.00 3,400.00 800.00241-9101-50230 Workers Comp Insurance 265.94 2,100.00 2,200.00 2,100.00 (100.00)241-9101-50240 Social Security-Medicare 102.30 0.00 0.00 0.00 0.00241-9101-50241 Social Security-FICA 9101 - Housing Authority - Admin Totals:31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 241 - HOUSING AUTHORITY Totals:31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)502-0000-50101 Permanent Full Time 210.00 300.00 300.00 0.00 (300.00)502-0000-50150 Other Compensation 11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)502-0000-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)502-0000-50210 PERS-Survivor Benefits 7,560.14 10,100.00 10,200.00 10,300.00 100.00502-0000-50221 Medical Insurance 90.04 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance 791.41 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance 33.55 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance 459.78 600.00 600.00 300.00 (300.00)502-0000-50225 Long Term Disability 747.72 800.00 700.00 600.00 (100.00)502-0000-50240 Social Security-Medicare 0000 - Undesignated Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 502 - INFORMATION TECHNOLOGY Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 504 - INSURANCE FUND 1010 - Insurance 65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)504-1010-50101 Permanent Full Time 95.00 200.00 200.00 0.00 (200.00)504-1010-50150 Other Compensation 16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)504-1010-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)504-1010-50210 PERS-Survivor Benefits 8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)504-1010-50221 Medical Insurance 628.97 1,500.00 1,500.00 300.00 (1,200.00)504-1010-50225 Long Term Disability 969.61 1,000.00 1,000.00 600.00 (400.00)504-1010-50240 Social Security-Medicare 1010 - Insurance Totals:92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 504 - INSURANCE FUND Totals:92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 601 - SILVERROCK RESORT 0000 - Undesignated 30,411.57 31,200.00 31,400.00 32,400.00 1,000.00601-0000-50101 Permanent Full Time 7,360.70 3,400.00 3,400.00 3,800.00 400.00601-0000-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)601-0000-50210 PERS-Survivor Benefits 3,329.88 4,100.00 4,100.00 4,200.00 100.00601-0000-50221 Medical Insurance 322.34 0.00 0.00 0.00 0.00601-0000-50223 Dental Insurance 34.39 0.00 0.00 0.00 0.00601-0000-50224 Life Insurance 213.12 400.00 400.00 200.00 (200.00)601-0000-50225 Long Term Disability 441.02 500.00 500.00 500.00 0.00601-0000-50240 Social Security-Medicare 0000 - Undesignated Totals:42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 601 - SILVERROCK RESORT Totals:42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 6,032.01 9,200.00 9,900.00 10,600.00 700.00 0.00 100.00 100.00 0.00 (100.00) 4.66 0.00 0.00 0.00 0.00 1,867.50 31,100.00 31,500.00 31,800.00 300.00 32.02 0.00 0.00 0.00 0.00 64.58 0.00 0.00 0.00 0.00 17.75 0.00 0.00 0.00 0.00 149.63 3,200.00 3,200.00 900.00 (2,300.00) 3,000.00 2,600.00 2,600.00 3,400.00 800.00 265.94 2,100.00 2,200.00 2,100.00 (100.00) 102.30 0.00 0.00 0.00 0.00 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00) 51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00) 210.00 300.00 300.00 0.00 (300.00) 11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00) 0.00 100.00 100.00 0.00 (100.00) 7,560.14 10,100.00 10,200.00 10,300.00 100.00 90.04 0.00 0.00 0.00 0.00 791.41 0.00 0.00 0.00 0.00 33.55 0.00 0.00 0.00 0.00 459.78 600.00 600.00 300.00 (300.00) 747.72 800.00 700.00 600.00 (100.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00) 95.00 200.00 200.00 0.00 (200.00) 16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00) 0.00 100.00 100.00 0.00 (100.00) 8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00) 628.97 1,500.00 1,500.00 300.00 (1,200.00) 969.61 1,000.00 1,000.00 600.00 (400.00) 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00) 30,411.57 31,200.00 31,400.00 32,400.00 1,000.00 7,360.70 3,400.00 3,400.00 3,800.00 400.00 0.00 100.00 100.00 0.00 (100.00) 3,329.88 4,100.00 4,100.00 4,200.00 100.00 322.34 0.00 0.00 0.00 0.00 34.39 0.00 0.00 0.00 0.00 213.12 400.00 400.00 200.00 (200.00) 441.02 500.00 500.00 500.00 0.00 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00 CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 17 218 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 760 - SUPPLEMENTAL PENSION PLAN 0000 - Undesignated 12,832.86 0.00 12,850.00 12,850.00 0.00760-0000-50199 Annual PARS Contribution 0000 - Undesignated Totals:12,832.86 0.00 12,850.00 12,850.00 0.00 760 - SUPPLEMENTAL PENSION PLAN Totals:12,832.86 0.00 12,850.00 12,850.00 0.00 SALARY & BENEFITS TOTAL 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00) 12,832.86 0.00 12,850.00 12,850.00 0.00 12,832.86 0.00 12,850.00 12,850.00 0.00 12,832.86 0.00 12,850.00 12,850.00 0.00 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00) CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET 18 219 2017/18 Actual Revenue 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 Tax Revenues 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 Licenses & Permits 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 Intergovernmental 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 Charges for Services 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 Fines, Forfeitures & Abatements 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 Use of Money & Property 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 Miscellaneous 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 Transfers In 38,048.28 0.00 114,250.00 0.00 (114,250.00) General Fund Revenue 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 38,048.28 0.00 114,250.00 0.00 (114,250.00) 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 CITY OF LA QUINTA GENERAL FUND REVENUE SUMMARY 2019/20 PROPOSED BUDGET 19 220 2017/18 Actual Revenues 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 101 - GENERAL FUND 0000 - Undesignated 310 - Tax Revenues 2,317,101.40 2,261,000.00 2,261,000.00 2,306,220.00 45,220.00101-0000-40310 Property Tax Revenue 4,522,611.59 4,500,000.00 4,600,000.00 4,692,000.00 92,000.00101-0000-40311 No-Low City Property Tax 1,995,222.27 1,978,000.00 2,300,000.00 2,346,000.00 46,000.00101-0000-40315 RPTTF Pass Through 8,989,328.13 8,900,000.00 9,300,000.00 9,535,900.00 235,900.00101-0000-41320 State Sales Tax 9,967,656.65 8,455,000.00 10,145,000.00 10,246,500.00 101,500.00101-0000-41326 Measure G Sales Tax 718,472.37 550,000.00 550,000.00 575,000.00 25,000.00101-0000-41327 Document Transfer Tax 6,588,185.28 6,400,000.00 6,550,000.00 6,600,000.00 50,000.00101-0000-41400 TOT - Hotels 2,804,647.08 2,400,000.00 2,800,000.00 2,800,000.00 0.00101-0000-41401 TOT - Short Term Vac. Rentals 105,132.73 110,000.00 110,000.00 100,000.00 (10,000.00)101-0000-41402 TOT - Bed and Breakfast 345,290.90 360,000.00 360,000.00 360,000.00 0.00101-0000-41416 TOT - Resort Fees 817,032.32 650,000.00 650,000.00 750,000.00 100,000.00101-0000-41505 Franchise Taxes - Burrtec 125,843.10 127,000.00 127,000.00 129,000.00 2,000.00101-0000-41508 Southern California Gas Franchise Fee 632,794.16 590,000.00 590,000.00 600,000.00 10,000.00101-0000-41509 Cable Television Franchise Fee 245,337.20 300,000.00 300,000.00 325,000.00 25,000.00101-0000-41510 Communications Franchise Fees 3,941,347.77 4,078,000.00 4,078,000.00 4,165,000.00 87,000.00101-0000-41800 Property Tax in Lieu of VLF 310 - Tax Revenues Totals:44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 320 - Licenses & Permits 119,129.84 108,000.00 108,000.00 120,000.00 12,000.00101-0000-41415 STVR Registration Fee 333,941.78 340,000.00 340,000.00 345,000.00 5,000.00101-0000-41600 Business Licenses 4,560.00 6,000.00 1,000.00 0.00 (1,000.00)101-0000-41601 Cannabis Delivery License 2,220.00 1,000.00 1,000.00 500.00 (500.00)101-0000-41610 Film Permits 145,194.40 125,000.00 125,000.00 150,000.00 25,000.00101-0000-42400 Building Permits 68,615.03 50,000.00 50,000.00 55,000.00 5,000.00101-0000-42401 Plumbing Permits 88,755.88 70,000.00 70,000.00 75,000.00 5,000.00101-0000-42402 Mechanical Permits 60,833.35 50,000.00 50,000.00 50,000.00 0.00101-0000-42403 Electrical Permits 185,642.12 140,000.00 140,000.00 150,000.00 10,000.00101-0000-42404 Miscellaneous Permits 9,170.00 10,000.00 10,000.00 11,000.00 1,000.00101-0000-42405 Garage Sale Permits 240.00 200.00 200.00 200.00 0.00101-0000-42406 Golf Cart Permits 14,200.92 8,000.00 8,000.00 7,000.00 (1,000.00)101-0000-42408 Grading Permits 5,826.00 4,000.00 4,000.00 4,000.00 0.00101-0000-42410 Driveway Permits 320.00 500.00 500.00 500.00 0.00101-0000-42414 Massage Permits 48,538.28 30,000.00 35,000.00 50,000.00 15,000.00101-0000-42420 Fire Plan Review Fee 24,930.00 12,000.00 19,000.00 30,000.00 11,000.00101-0000-42421 Fire Inspection Fee 2,446.00 2,500.00 2,500.00 2,000.00 (500.00)101-0000-42430 Transportation Permits 23,937.60 12,500.00 12,500.00 13,000.00 500.00101-0000-42431 Conditional Use Permits 2,799.00 2,800.00 2,800.00 2,800.00 0.00101-0000-42433 Minor Use Permit 17,094.00 18,000.00 18,000.00 18,000.00 0.00101-0000-42434 Sign Permit 58,055.16 52,000.00 52,000.00 54,000.00 2,000.00101-0000-42435 Site Development Permit 25,276.00 12,100.00 12,100.00 12,100.00 0.00101-0000-42436 Final Landscaping Plans 0.00 3,300.00 3,300.00 3,300.00 0.00101-0000-42437 Development Agreement 8,219.00 6,000.00 6,000.00 8,000.00 2,000.00101-0000-42439 Temporary Use Permit 144,875.60 150,000.00 150,000.00 150,000.00 0.00101-0000-43632 Public Works Permits 320 - Licenses & Permits Totals:1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 330 - Intergovernmental 7,052,079.68 7,057,600.00 7,223,200.00 7,127,700.00 (95,500.00)101-0000-42500 Fire Service Credit 0.00 0.00 0.00 474,300.00 474,300.00101-0000-42501 Fire Service Reserves 290,672.61 85,000.00 85,000.00 455,000.00 370,000.00101-0000-43633 CSA 152 Assessments 125,000.00 3,000.00 3,000.00 3,000.00 0.00101-0000-43650 Contributions from Other Agencies 330 - Intergovernmental Totals:7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 340 - Charges for Services 45,269.30 55,000.00 55,000.00 45,000.00 (10,000.00)101-0000-42200 Leisure Enrichment 6,520.54 6,000.00 6,000.00 6,000.00 0.00101-0000-42202 Gift Shop 42,085.60 45,500.00 45,500.00 45,000.00 (500.00)101-0000-42210 Youth Sports 7,200.00 6,000.00 6,000.00 6,000.00 0.00101-0000-42211 Adult Sports 34,033.00 30,000.00 30,000.00 35,000.00 5,000.00101-0000-42212 Facility Rental 21,337.90 20,000.00 20,000.00 20,000.00 0.00101-0000-42213 Special Event 55,248.45 45,000.00 45,000.00 55,000.00 10,000.00101-0000-42214 Wellness Center Leisure Enrichment 2,465.02 2,000.00 2,000.00 1,500.00 (500.00)101-0000-42216 Senior Center Special Events 2,317,101.40 2,261,000.00 2,261,000.00 2,306,220.00 45,220.00 4,522,611.59 4,500,000.00 4,600,000.00 4,692,000.00 92,000.00 1,995,222.27 1,978,000.00 2,300,000.00 2,346,000.00 46,000.00 8,989,328.13 8,900,000.00 9,300,000.00 9,535,900.00 235,900.00 9,967,656.65 8,455,000.00 10,145,000.00 10,246,500.00 101,500.00 718,472.37 550,000.00 550,000.00 575,000.00 25,000.00 6,588,185.28 6,400,000.00 6,550,000.00 6,600,000.00 50,000.00 2,804,647.08 2,400,000.00 2,800,000.00 2,800,000.00 0.00 105,132.73 110,000.00 110,000.00 100,000.00 (10,000.00) 345,290.90 360,000.00 360,000.00 360,000.00 0.00 817,032.32 650,000.00 650,000.00 750,000.00 100,000.00 125,843.10 127,000.00 127,000.00 129,000.00 2,000.00 632,794.16 590,000.00 590,000.00 600,000.00 10,000.00 245,337.20 300,000.00 300,000.00 325,000.00 25,000.00 3,941,347.77 4,078,000.00 4,078,000.00 4,165,000.00 87,000.00 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00 119,129.84 108,000.00 108,000.00 120,000.00 12,000.00 333,941.78 340,000.00 340,000.00 345,000.00 5,000.00 4,560.00 6,000.00 1,000.00 0.00 (1,000.00) 2,220.00 1,000.00 1,000.00 500.00 (500.00) 145,194.40 125,000.00 125,000.00 150,000.00 25,000.00 68,615.03 50,000.00 50,000.00 55,000.00 5,000.00 88,755.88 70,000.00 70,000.00 75,000.00 5,000.00 60,833.35 50,000.00 50,000.00 50,000.00 0.00 185,642.12 140,000.00 140,000.00 150,000.00 10,000.00 9,170.00 10,000.00 10,000.00 11,000.00 1,000.00 240.00 200.00 200.00 200.00 0.00 14,200.92 8,000.00 8,000.00 7,000.00 (1,000.00) 5,826.00 4,000.00 4,000.00 4,000.00 0.00 320.00 500.00 500.00 500.00 0.00 48,538.28 30,000.00 35,000.00 50,000.00 15,000.00 24,930.00 12,000.00 19,000.00 30,000.00 11,000.00 2,446.00 2,500.00 2,500.00 2,000.00 (500.00) 23,937.60 12,500.00 12,500.00 13,000.00 500.00 2,799.00 2,800.00 2,800.00 2,800.00 0.00 17,094.00 18,000.00 18,000.00 18,000.00 0.00 58,055.16 52,000.00 52,000.00 54,000.00 2,000.00 25,276.00 12,100.00 12,100.00 12,100.00 0.00 0.00 3,300.00 3,300.00 3,300.00 0.00 8,219.00 6,000.00 6,000.00 8,000.00 2,000.00 144,875.60 150,000.00 150,000.00 150,000.00 0.00 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00 7,052,079.68 7,057,600.00 7,223,200.00 7,127,700.00 (95,500.00) 0.00 0.00 0.00 474,300.00 474,300.00 290,672.61 85,000.00 85,000.00 455,000.00 370,000.00 125,000.00 3,000.00 3,000.00 3,000.00 0.00 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00 45,269.30 55,000.00 55,000.00 45,000.00 (10,000.00) 6,520.54 6,000.00 6,000.00 6,000.00 0.00 42,085.60 45,500.00 45,500.00 45,000.00 (500.00) 7,200.00 6,000.00 6,000.00 6,000.00 0.00 34,033.00 30,000.00 30,000.00 35,000.00 5,000.00 21,337.90 20,000.00 20,000.00 20,000.00 0.00 55,248.45 45,000.00 45,000.00 55,000.00 10,000.00 2,465.02 2,000.00 2,000.00 1,500.00 (500.00) CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET 20 221 2017/18 Actual Revenues 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 131,147.26 125,000.00 125,000.00 150,000.00 25,000.00101-0000-42218 Wellness Center Memberships 4.82 0.00 0.00 0.00 0.00101-0000-42300 Cash Over/Short 72,528.39 25,000.00 25,000.00 25,000.00 0.00101-0000-42301 Miscellaneous Revenue 360.00 200.00 200.00 200.00 0.00101-0000-42303 NSF Charges 0.00 5,000.00 5,000.00 5,000.00 0.00101-0000-42411 Village Use Permit 4,013.00 2,000.00 2,000.00 2,500.00 500.00101-0000-42412 Minor Adjustment, Plan Checks 32,733.00 8,200.00 8,200.00 15,000.00 6,800.00101-0000-42415 Tentative Tract Map 14,347.00 6,000.00 6,000.00 15,000.00 9,000.00101-0000-42416 Digitization/Records Management 2,168.00 1,200.00 1,200.00 1,500.00 300.00101-0000-42417 Modification by Applicant 1,500.00 1,500.00 1,500.00 1,500.00 0.00101-0000-42440 Appeals - Planning Commission 19,514.28 9,200.00 9,200.00 8,500.00 (700.00)101-0000-42443 Zone Change 3,696.00 4,300.00 4,300.00 5,000.00 700.00101-0000-42445 Environmental Assessment 19,456.00 10,200.00 5,200.00 5,000.00 (200.00)101-0000-42446 General Plan Amendment 6,365.00 4,500.00 4,500.00 5,000.00 500.00101-0000-42447 Home Occupations 10,848.20 5,000.00 10,000.00 10,000.00 0.00101-0000-42448 Tenative Parcel Map 13,343.00 0.00 0.00 0.00 0.00101-0000-42451 Specific Plan 564,556.02 425,000.00 425,000.00 450,000.00 25,000.00101-0000-42600 Building Plan Check Fees 574.58 300.00 300.00 300.00 0.00101-0000-42610 SMIP Fees 0.00 300.00 300.00 300.00 0.00101-0000-42615 CBSC Administrative Fees 167,174.00 175,000.00 175,000.00 110,000.00 (65,000.00)101-0000-42810 Public Works Dev. Plan Check Fee 1,380.74 800.00 800.00 1,500.00 700.00101-0000-43631 CVMSHCP Admin Fee 340 - Charges for Services Totals:1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 350 - Fines, Forfeitures & Abatements 26,661.40 18,000.00 18,000.00 14,000.00 (4,000.00)101-0000-42700 Administrative Citations 48,790.40 20,000.00 20,000.00 3,000.00 (17,000.00)101-0000-42701 Lot Abatement 42,267.72 15,000.00 15,000.00 15,000.00 0.00101-0000-42702 Vehicle Abatement 72,403.00 70,000.00 70,000.00 70,000.00 0.00101-0000-42703 Vehicle Impound Fee 110,065.76 90,000.00 90,000.00 105,000.00 15,000.00101-0000-42705 Motor Vehicle Code Fines 35,507.00 37,000.00 37,000.00 20,000.00 (17,000.00)101-0000-42706 Parking Violations 24,562.51 16,000.00 16,000.00 10,000.00 (6,000.00)101-0000-42707 Misc Fines 7,542.00 6,500.00 6,500.00 6,500.00 0.00101-0000-42708 Graffiti Removal 7,590.00 3,000.00 3,000.00 25,000.00 22,000.00101-0000-42709 False Alarm Fees - Police 0.00 0.00 0.00 8,000.00 8,000.00101-0000-42710 False Alarm Fees - Fire 350 - Fines, Forfeitures & Abatements Totals:375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 360 - Use of Money & Property 0.00 0.00 4,000.00 4,000.00 0.00101-0000-41411 STVR Inspection Fee 353,784.00 270,000.00 270,000.00 300,000.00 30,000.00101-0000-41900 Allocated Interest 177,071.42 60,000.00 60,000.00 110,000.00 50,000.00101-0000-41915 Non-Allocated Interest 2,553.73 10,000.00 10,000.00 0.00 (10,000.00)101-0000-42111 Rental Income 109,761.50 130,000.00 130,000.00 143,000.00 13,000.00101-0000-42120 Lease Revenue - Cell Towers 360 - Use of Money & Property Totals:643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 370 - Miscellaneous 790,402.06 375,000.00 375,000.00 400,000.00 25,000.00101-0000-41410 TOT - Mitigation Measures 21,999.47 15,000.00 15,000.00 17,000.00 2,000.00101-0000-41504 AMR Compliance 156,172.80 105,000.00 105,000.00 110,000.00 5,000.00101-0000-41507 Burrtec Admin Cost Reimbursement 4,861.11 0.00 0.00 0.00 0.00101-0000-42000 Insurance Recoveries 5,842.67 0.00 0.00 0.00 0.00101-0000-42130 SB 1186 Revenue 60.95 100.00 100.00 100.00 0.00101-0000-42140 Sales of Publications & Materials 47,466.31 10,000.00 70,000.00 50,000.00 (20,000.00)101-0000-42305 Miscellaneous Reimbursements 6,219.36 10,000.00 10,000.00 8,000.00 (2,000.00)101-0000-43505 Credit Card Fee Revenue 779.04 100.00 100.00 200.00 100.00101-0000-45000 Sale of Other Assets 370 - Miscellaneous Totals:1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 131,147.26 125,000.00 125,000.00 150,000.00 25,000.00 4.82 0.00 0.00 0.00 0.00 72,528.39 25,000.00 25,000.00 25,000.00 0.00 360.00 200.00 200.00 200.00 0.00 0.00 5,000.00 5,000.00 5,000.00 0.00 4,013.00 2,000.00 2,000.00 2,500.00 500.00 32,733.00 8,200.00 8,200.00 15,000.00 6,800.00 14,347.00 6,000.00 6,000.00 15,000.00 9,000.00 2,168.00 1,200.00 1,200.00 1,500.00 300.00 1,500.00 1,500.00 1,500.00 1,500.00 0.00 19,514.28 9,200.00 9,200.00 8,500.00 (700.00) 3,696.00 4,300.00 4,300.00 5,000.00 700.00 19,456.00 10,200.00 5,200.00 5,000.00 (200.00) 6,365.00 4,500.00 4,500.00 5,000.00 500.00 10,848.20 5,000.00 10,000.00 10,000.00 0.00 13,343.00 0.00 0.00 0.00 0.00 564,556.02 425,000.00 425,000.00 450,000.00 25,000.00 574.58 300.00 300.00 300.00 0.00 0.00 300.00 300.00 300.00 0.00 167,174.00 175,000.00 175,000.00 110,000.00 (65,000.00) 1,380.74 800.00 800.00 1,500.00 700.00 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00 26,661.40 18,000.00 18,000.00 14,000.00 (4,000.00) 48,790.40 20,000.00 20,000.00 3,000.00 (17,000.00) 42,267.72 15,000.00 15,000.00 15,000.00 0.00 72,403.00 70,000.00 70,000.00 70,000.00 0.00 110,065.76 90,000.00 90,000.00 105,000.00 15,000.00 35,507.00 37,000.00 37,000.00 20,000.00 (17,000.00) 24,562.51 16,000.00 16,000.00 10,000.00 (6,000.00) 7,542.00 6,500.00 6,500.00 6,500.00 0.00 7,590.00 3,000.00 3,000.00 25,000.00 22,000.00 0.00 0.00 0.00 8,000.00 8,000.00 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00 0.00 0.00 4,000.00 4,000.00 0.00 353,784.00 270,000.00 270,000.00 300,000.00 30,000.00 177,071.42 60,000.00 60,000.00 110,000.00 50,000.00 2,553.73 10,000.00 10,000.00 0.00 (10,000.00) 109,761.50 130,000.00 130,000.00 143,000.00 13,000.00 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00 790,402.06 375,000.00 375,000.00 400,000.00 25,000.00 21,999.47 15,000.00 15,000.00 17,000.00 2,000.00 156,172.80 105,000.00 105,000.00 110,000.00 5,000.00 4,861.11 0.00 0.00 0.00 0.00 5,842.67 0.00 0.00 0.00 0.00 60.95 100.00 100.00 100.00 0.00 47,466.31 10,000.00 70,000.00 50,000.00 (20,000.00) 6,219.36 10,000.00 10,000.00 8,000.00 (2,000.00) 779.04 100.00 100.00 200.00 100.00 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET 21 222 2017/18 Actual Revenues 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 380 - Transfers In 38,048.28 0.00 114,250.00 0.00 (114,250.00)101-0000-49500 Transfers In 380 - Transfers In Totals:38,048.28 0.00 114,250.00 0.00 (114,250.00) 0000 - Undesignated Totals:56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 101 - GENERAL FUND Totals:56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 38,048.28 0.00 114,250.00 0.00 (114,250.00) 38,048.28 0.00 114,250.00 0.00 (114,250.00) 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET 22 223 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1001 - City Council Salaries and Benefits 143,693.29 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members 2,408.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation 17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)101-1001-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1001-50210 PERS-Survivor Benefits 53,183.64 100,100.00 101,400.00 102,600.00 1,200.00101-1001-50221 Medical Insurance 623.66 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance 3,474.99 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance 857.83 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance 0.00 1,600.00 1,600.00 900.00 (700.00)101-1001-50225 Long Term Disability 14,800.00 8,300.00 8,300.00 9,200.00 900.00101-1001-50230 Workers Comp Insurance 2,155.94 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare 3,650.79 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA 50 - Salaries and Benefits Totals:242,278.42 272,400.00 273,700.00 273,700.00 0.00 Maintenance & Operations 2,062.70 8,000.00 8,000.00 8,000.00 0.00101-1001-60137 Community Special Events 15,020.66 25,000.00 25,000.00 25,000.00 0.00101-1001-60320 Travel & Training 0.00 1,000.00 1,000.00 500.00 (500.00)101-1001-60400 Office Supplies 0.00 600.00 600.00 500.00 (100.00)101-1001-60410 Printing 602.30 1,000.00 1,000.00 1,000.00 0.00101-1001-60420 Operating Supplies 62 - Maintenance & Operations Totals:17,685.66 35,600.00 35,600.00 35,000.00 (600.00) 1001 - City Council Totals:259,964.08 308,000.00 309,300.00 308,700.00 (600.00) 143,693.29 144,000.00 144,000.00 144,000.00 0.00 2,408.00 2,400.00 2,400.00 2,400.00 0.00 17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00) 0.00 100.00 100.00 0.00 (100.00) 53,183.64 100,100.00 101,400.00 102,600.00 1,200.00 623.66 0.00 0.00 0.00 0.00 3,474.99 0.00 0.00 0.00 0.00 857.83 0.00 0.00 0.00 0.00 0.00 1,600.00 1,600.00 900.00 (700.00) 14,800.00 8,300.00 8,300.00 9,200.00 900.00 2,155.94 5,600.00 5,600.00 5,600.00 0.00 3,650.79 0.00 0.00 0.00 0.00 242,278.42 272,400.00 273,700.00 273,700.00 0.00 2,062.70 8,000.00 8,000.00 8,000.00 0.00 15,020.66 25,000.00 25,000.00 25,000.00 0.00 0.00 1,000.00 1,000.00 500.00 (500.00) 0.00 600.00 600.00 500.00 (100.00) 602.30 1,000.00 1,000.00 1,000.00 0.00 17,685.66 35,600.00 35,600.00 35,000.00 (600.00) 259,964.08 308,000.00 309,300.00 308,700.00 (600.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 23 224 Department : 1001 - City Council Community Special Events 8,000.00101-1001-60137 Annual City open house State of the City address Travel & Training 25,000.00101-1001-60320 League Annual Conference League - LegislaƟve AcƟon Days Mayor's Cup Council MeeƟng Expenses Public Safety Awards Ceremony Council Member CommiƩee MeeƟngs Printing 500.00101-1001-60410 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 24 225 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1002 - City Manager 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) Salaries and Benefits 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) Contract Services 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) Maintenance & Operations 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 Internal Service Charges 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 3007 - Marketing & Community Relations 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 Salaries and Benefits 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 Contract Services 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 Maintenance & Operations 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) Internal Service Charges 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 COMMUNITY RESOURCES TOTAL 1,857,843.09 2,101,300.00 2,187,000.00 2,176,200.00 (10,800.00) 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 1,857,843.09 2,101,300.00 2,187,000.00 2,176,200.00 (10,800.00) CITY OF LA QUINTA CITY MANAGER'S OFFICE SUMMARY OF EXPENSES FOR DIVISION 2019/20 PROPOSED BUDGET 25 226 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1002 - City Manager Salaries and Benefits 424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)101-1002-50101 Permanent Full Time 0.00 0.00 1,500.00 0.00 (1,500.00)101-1002-50111 Internships 1,441.79 1,300.00 1,300.00 900.00 (400.00)101-1002-50150 Other Compensation 74,702.57 43,700.00 44,200.00 44,000.00 (200.00)101-1002-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-1002-50210 PERS-Survivor Benefits 10,000.00 10,000.00 10,000.00 0.00 (10,000.00)101-1002-50215 Other Fringe Benefits 59,788.07 83,100.00 84,300.00 85,200.00 900.00101-1002-50221 Medical Insurance 921.61 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance 5,203.83 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance 366.43 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance 3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)101-1002-50225 Long Term Disability 10,300.00 5,300.00 5,300.00 8,300.00 3,000.00101-1002-50230 Workers Comp Insurance 6,303.05 6,800.00 7,500.00 6,800.00 (700.00)101-1002-50240 Social Security-Medicare 0.00 0.00 4,000.00 0.00 (4,000.00)101-1002-50300 Employee Recognition 50 - Salaries and Benefits Totals:597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) Contract Services 64,741.25 92,000.00 92,000.00 98,000.00 6,000.00101-1002-60101 Contract Services - Administrative 12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)101-1002-60103 Professional Services 60 - Contract Services Totals:77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) Maintenance & Operations 3,745.45 11,000.00 9,500.00 9,000.00 (500.00)101-1002-60320 Travel & Training 73,721.25 80,000.00 80,000.00 80,000.00 0.00101-1002-60351 Membership Dues 0.00 0.00 0.00 10,000.00 10,000.00101-1002-60352 Subscriptions & Publications 695.98 1,000.00 1,000.00 1,000.00 0.00101-1002-60400 Office Supplies 80.48 500.00 500.00 0.00 (500.00)101-1002-60410 Printing 1,329.93 2,000.00 2,000.00 1,000.00 (1,000.00)101-1002-60420 Operating Supplies 62 - Maintenance & Operations Totals:79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 Internal Service Charges 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00101-1002-98110 Information Tech Charges 69 - Internal Service Charges Totals:29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 1002 - City Manager Totals:783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) 424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00) 0.00 0.00 1,500.00 0.00 (1,500.00) 1,441.79 1,300.00 1,300.00 900.00 (400.00) 74,702.57 43,700.00 44,200.00 44,000.00 (200.00) 0.00 200.00 200.00 0.00 (200.00) 10,000.00 10,000.00 10,000.00 0.00 (10,000.00) 59,788.07 83,100.00 84,300.00 85,200.00 900.00 921.61 0.00 0.00 0.00 0.00 5,203.83 0.00 0.00 0.00 0.00 366.43 0.00 0.00 0.00 0.00 3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00) 10,300.00 5,300.00 5,300.00 8,300.00 3,000.00 6,303.05 6,800.00 7,500.00 6,800.00 (700.00) 0.00 0.00 4,000.00 0.00 (4,000.00) 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00) 64,741.25 92,000.00 92,000.00 98,000.00 6,000.00 12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00) 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00) 3,745.45 11,000.00 9,500.00 9,000.00 (500.00) 73,721.25 80,000.00 80,000.00 80,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00 695.98 1,000.00 1,000.00 1,000.00 0.00 80.48 500.00 500.00 0.00 (500.00) 1,329.93 2,000.00 2,000.00 1,000.00 (1,000.00) 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 26 227 Department : 1002 - City Manager Permanent Full Time 469,100.00101-1002-50101 90% - City Manager (10% Housing Fund) 50% - Assistant to the City Manager (50% Housing Fund) 50% - Management Analyst (25% Housing Fund, 25% InformaƟon Technology Fund) 100% - Management Specialist 50% - Management Specialist (25% Housing Fund, 25% InformaƟon Technology Fund) 50% - Management Assistant (50% Housing Fund) In 2019/20, the Business Analyst posƟon was converted to Assistant to the City Manager and the Manager posiƟon was transferred to The Hub. Contract Services - Administrative 98,000.00101-1002-60101 Lobbying Services City Economist - Economic Development Professional Services 7,000.00101-1002-60103 Title and Appraisal Services Waste Management for Special Events Travel & Training 9,000.00101-1002-60320 League of California CiƟes (LCC) Regional MeeƟngs & Miscellaneous Training such as: Coachella Valley AssociaƟon of Governments (CVAG) California CiƟes/CounƟes Mgmt FoundaƟon (CCMF) Southern CA AssociaƟon of Governments (SCAG) Membership Dues 80,000.00101-1002-60351 InternaƟonal City/County Management AssociaƟon (ICMA) League of CA CiƟes (LCC) - Riverside California CiƟes/CounƟes Management FoundaƟon (CCMF) Coachella Valley AssociaƟon of Governments (CVAG) InternaƟonal Council of Shopping Centers (ICSC) NaƟonal League of CiƟes (NLC) Southern CA AssociaƟon of Governments (SCAG) Subscriptions & Publications 10,000.00101-1002-60352 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 27 228 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3007 - Marketing & Community Relations Salaries and Benefits 68,495.31 73,500.00 109,500.00 168,200.00 58,700.00101-3007-50101 Permanent Full Time 335.70 0.00 0.00 0.00 0.00101-3007-50105 Salaries - Overtime 0.00 0.00 0.00 3,000.00 3,000.00101-3007-50111 Internships 498.10 500.00 500.00 0.00 (500.00)101-3007-50150 Other Compensation 4,403.16 5,100.00 5,200.00 11,800.00 6,600.00101-3007-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3007-50210 PERS-Survivor Benefits 12,715.21 20,100.00 20,300.00 41,100.00 20,800.00101-3007-50221 Medical Insurance 183.72 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance 1,612.17 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance 68.63 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance 719.50 800.00 800.00 1,000.00 200.00101-3007-50225 Long Term Disability 3,000.00 1,700.00 1,700.00 3,800.00 2,100.00101-3007-50230 Workers Comp Insurance 1,015.59 1,100.00 1,100.00 2,500.00 1,400.00101-3007-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 Contract Services 0.00 0.00 0.00 10,000.00 10,000.00101-3007-60134 Promotional Items 265,550.00 275,000.00 275,000.00 287,000.00 12,000.00101-3007-60151 GPSCVB 12,500.00 12,500.00 12,500.00 0.00 (12,500.00)101-3007-60152 Jacqueline Cochran Regional Airport 60 - Contract Services Totals:278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 Maintenance & Operations 3,287.64 4,000.00 4,000.00 10,000.00 6,000.00101-3007-60320 Travel & Training 21,605.00 40,600.00 40,600.00 40,000.00 (600.00)101-3007-60351 Membership Dues 9,648.46 4,000.00 9,000.00 15,000.00 6,000.00101-3007-60410 Printing 693.87 1,600.00 1,600.00 1,600.00 0.00101-3007-60420 Operating Supplies 9,825.00 20,000.00 20,000.00 35,000.00 15,000.00101-3007-60450 Advertising 649,615.02 717,500.00 747,500.00 635,500.00 (112,000.00)101-3007-60461 Marketing & Tourism Promotions 0.00 10,000.00 5,000.00 0.00 (5,000.00)101-3007-60462 Media 62 - Maintenance & Operations Totals:694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) Internal Service Charges 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00101-3007-98110 Information Tech Charges 69 - Internal Service Charges Totals:8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 3007 - Marketing & Community Relations Totals:1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 68,495.31 73,500.00 109,500.00 168,200.00 58,700.00 335.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 3,000.00 498.10 500.00 500.00 0.00 (500.00) 4,403.16 5,100.00 5,200.00 11,800.00 6,600.00 0.00 100.00 100.00 0.00 (100.00) 12,715.21 20,100.00 20,300.00 41,100.00 20,800.00 183.72 0.00 0.00 0.00 0.00 1,612.17 0.00 0.00 0.00 0.00 68.63 0.00 0.00 0.00 0.00 719.50 800.00 800.00 1,000.00 200.00 3,000.00 1,700.00 1,700.00 3,800.00 2,100.00 1,015.59 1,100.00 1,100.00 2,500.00 1,400.00 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00 0.00 0.00 0.00 10,000.00 10,000.00 265,550.00 275,000.00 275,000.00 287,000.00 12,000.00 12,500.00 12,500.00 12,500.00 0.00 (12,500.00) 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00 3,287.64 4,000.00 4,000.00 10,000.00 6,000.00 21,605.00 40,600.00 40,600.00 40,000.00 (600.00) 9,648.46 4,000.00 9,000.00 15,000.00 6,000.00 693.87 1,600.00 1,600.00 1,600.00 0.00 9,825.00 20,000.00 20,000.00 35,000.00 15,000.00 649,615.02 717,500.00 747,500.00 635,500.00 (112,000.00) 0.00 10,000.00 5,000.00 0.00 (5,000.00) 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00) 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 28 229 Department : 3007 - Marketing & Community Relations Permanent Full Time 168,200.00101-3007-50101 100% - MarkeƟng Management Coordinator 100% - Management Specialist In FY 2019/20, an increase to salary due to the addiƟon of a Management Specialist posiƟon. Promotional Items 10,000.00101-3007-60134 For Community Resources Special Events Travel & Training 10,000.00101-3007-60320 Visit CA - Travel DesƟnaƟon Conference CalTravel - Travel DesƟnaƟon Conference Membership Dues 40,000.00101-3007-60351 Coachella Valley Economic Partnership Mail Chimp Printing 15,000.00101-3007-60410 Citywide business cards, event signs and banners. Advertising 35,000.00101-3007-60450 Amount National Date Festival 5,000.00 Restaurant Week 3,000.00 Sponsorships - CVEP Summit, Modernism Week, etc.27,000.00 Marketing & Tourism Promotions 635,500.00101-3007-60461 Photography, Chamber of Commerce Contract, Video/Commercials, MarkeƟng Contracts, MarkeƟng Efforts, Desert Classic ChariƟes, Music Licensing, Palm Springs Life Vision. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 29 230 THIS PAGE INTENTIONALLY LEFT BLANK 231 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1003 - City Attorney Contract Services 396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)101-1003-60153 Attorney 23,635.31 45,000.00 45,000.00 45,000.00 0.00101-1003-60154 Attorney/Litigation 60 - Contract Services Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 1003 - City Attorney Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00) 23,635.31 45,000.00 45,000.00 45,000.00 0.00 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 30 232 THIS PAGE INTENTIONALLY LEFT BLANK 233 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1005 - City Clerk Salaries and Benefits 250,345.18 290,300.00 252,371.80 252,600.00 228.20101-1005-50101 Permanent Full Time 24,435.66 14,000.00 13,900.00 29,000.00 15,100.00101-1005-50102 Salaries - Part Time 318.00 400.00 400.00 0.00 (400.00)101-1005-50150 Other Compensation 53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)101-1005-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1005-50210 PERS-Survivor Benefits 41,991.52 73,100.00 67,432.00 80,000.00 12,568.00101-1005-50221 Medical Insurance 704.44 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance 2,897.36 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance 306.44 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance 2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)101-1005-50225 Long Term Disability 10,300.00 6,100.00 6,100.00 7,300.00 1,200.00101-1005-50230 Workers Comp Insurance 4,085.93 4,400.00 4,700.00 6,000.00 1,300.00101-1005-50240 Social Security-Medicare 1,515.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA 7,000.00 0.00 0.00 0.00 0.00101-1005-50300 Employee Recognition 50 - Salaries and Benefits Totals:399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 Contract Services 72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)101-1005-60103 Professional Services 13,348.13 5,000.00 25,400.00 47,000.00 21,600.00101-1005-60125 Temporary Agency Services 60 - Contract Services Totals:85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 Maintenance & Operations 6,099.64 12,000.00 12,000.00 15,000.00 3,000.00101-1005-60320 Travel & Training 656.00 1,000.00 1,000.00 1,500.00 500.00101-1005-60351 Membership Dues 0.00 300.00 300.00 0.00 (300.00)101-1005-60352 Subscriptions & Publications 1,580.09 2,000.00 2,000.00 2,500.00 500.00101-1005-60400 Office Supplies 35.00 400.00 400.00 0.00 (400.00)101-1005-60410 Printing 794.26 1,000.00 1,000.00 1,200.00 200.00101-1005-60420 Operating Supplies 3,665.20 4,500.00 4,500.00 4,500.00 0.00101-1005-60450 Advertising 62 - Maintenance & Operations Totals:12,830.19 21,200.00 21,200.00 24,700.00 3,500.00 Internal Service Charges 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00101-1005-98110 Information Tech Charges 69 - Internal Service Charges Totals:29,400.00 42,500.00 42,500.00 53,700.00 11,200.00 1005 - City Clerk Totals:527,550.46 595,100.00 578,493.00 623,700.00 45,207.00 250,345.18 290,300.00 252,371.80 252,600.00 228.20 24,435.66 14,000.00 13,900.00 29,000.00 15,100.00 318.00 400.00 400.00 0.00 (400.00) 53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20) 0.00 100.00 100.00 0.00 (100.00) 41,991.52 73,100.00 67,432.00 80,000.00 12,568.00 704.44 0.00 0.00 0.00 0.00 2,897.36 0.00 0.00 0.00 0.00 306.44 0.00 0.00 0.00 0.00 2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00) 10,300.00 6,100.00 6,100.00 7,300.00 1,200.00 4,085.93 4,400.00 4,700.00 6,000.00 1,300.00 1,515.01 0.00 0.00 0.00 0.00 7,000.00 0.00 0.00 0.00 0.00 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00 72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00) 13,348.13 5,000.00 25,400.00 47,000.00 21,600.00 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00 6,099.64 12,000.00 12,000.00 15,000.00 3,000.00 656.00 1,000.00 1,000.00 1,500.00 500.00 0.00 300.00 300.00 0.00 (300.00) 1,580.09 2,000.00 2,000.00 2,500.00 500.00 35.00 400.00 400.00 0.00 (400.00) 794.26 1,000.00 1,000.00 1,200.00 200.00 3,665.20 4,500.00 4,500.00 4,500.00 0.00 12,830.19 21,200.00 21,200.00 24,700.00 3,500.00 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00 527,550.46 595,100.00 578,493.00 623,700.00 45,207.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 31 234 Department : 1005 - City Clerk Permanent Full Time 252,600.00101-1005-50101 90% - City Clerk (10% Housing) 100% - Deputy City Clerk 100% - Management Assistant 100% - AdministraƟve Assistant In 2019/20, a decrease in salary due to one of the Deputy City Clerk posiƟons converted to a Management Specialist and transferred to Human Resources. Salaries - Part Time 29,000.00101-1005-50102 100% - AdministraƟve Technician Part-Time Professional Services 100,000.00101-1005-60103 Municipal Code Text and Online Updates Imaging Scanning Services For The Record Tech Support (DSS Corp) DigiCert Electronic Signatures Fee Study Updates Temporary Agency Services 47,000.00101-1005-60125 PotenƟal removal if unfunded temporary full-Ɵme posiƟon is approved as requested. Travel & Training 15,000.00101-1005-60320 ElecƟon Law Seminar CA City Clerks AssociaƟon Annual Conference & Seminars InternaƟonal InsƟtute of Municipal Clerks CerƟficaƟons and Training Laserfiche Conference League of California CiƟes Membership Dues 1,500.00101-1005-60351 California City Clerks AssociaƟon (4 Employees) NaƟonal Notary AssociaƟon, Errors and Omission Insurance (3) InternaƟonal InsƟtute of Municipal Clerks Membership Advertising 4,500.00101-1005-60450 Public hearing notices, Commission and Board vacancies. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 32 235 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1004 - Human Resources 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) Salaries and Benefits 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) Contract Services 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) Maintenance & Operations 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) Internal Service Charges 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 2001 - Police 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) Contract Services 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) Maintenance & Operations 6,533.30 10,000.00 10,000.00 10,000.00 0.00 Utilities 12,444.24 14,000.00 14,000.00 14,000.00 0.00 Capital Expenses 0.00 0.00 0.00 30,000.00 30,000.00 Internal Service Charges 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 2002 - Fire 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 Salaries and Benefits 0.00 0.00 90,600.00 194,000.00 103,400.00 Contract Services 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 Maintenance & Operations 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) Insurance 5,515.07 0.00 0.00 15,000.00 15,000.00 Repair & Maintenance 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 Utilities 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 Capital Expenses 0.00 15,000.00 90,000.00 135,000.00 45,000.00 Internal Service Charges 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 3001 - Community Resources Administration 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 Salaries and Benefits 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 Contract Services 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 Maintenance & Operations 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) Internal Service Charges 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 3002 - Wellness Center Operations 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 Salaries and Benefits 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 Contract Services 78,169.37 99,300.00 99,300.00 99,300.00 0.00 Maintenance & Operations 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 Utilities 327.59 0.00 0.00 0.00 0.00 Internal Service Charges 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 3003 - Recreation Programs & Special Events 310,586.24 529,300.00 567,000.00 566,800.00 (200.00) Salaries and Benefits 129,940.85 199,700.00 199,900.00 200,500.00 600.00 Maintenance & Operations 143,845.39 285,300.00 322,800.00 323,300.00 500.00 Internal Service Charges 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 6004 - Code Compliance/Animal Control 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 Salaries and Benefits 675,867.02 705,200.00 734,000.00 734,700.00 700.00 Contract Services 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 Maintenance & Operations 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) Internal Service Charges 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 COMMUNITY RESOURCES TOTAL 24,631,265.87 27,841,550.00 28,140,907.00 28,426,650.00 285,743.00 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 6,533.30 10,000.00 10,000.00 10,000.00 0.00 12,444.24 14,000.00 14,000.00 14,000.00 0.00 0.00 0.00 0.00 30,000.00 30,000.00 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 0.00 0.00 90,600.00 194,000.00 103,400.00 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) 5,515.07 0.00 0.00 15,000.00 15,000.00 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 0.00 15,000.00 90,000.00 135,000.00 45,000.00 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 78,169.37 99,300.00 99,300.00 99,300.00 0.00 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 327.59 0.00 0.00 0.00 0.00 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 310,586.24 529,300.00 567,000.00 566,800.00 (200.00) 129,940.85 199,700.00 199,900.00 200,500.00 600.00 143,845.39 285,300.00 322,800.00 323,300.00 500.00 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 675,867.02 705,200.00 734,000.00 734,700.00 700.00 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 24,631,265.87 27,841,550.00 28,140,907.00 28,426,650.00 285,743.00 CITY OF LA QUINTA COMMUNITY RESOURCES SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET 33 236 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1004 - Human Resources Salaries and Benefits 165,100.61 177,300.00 213,828.20 237,100.00 23,271.80101-1004-50101 Permanent Full Time 27,586.23 38,300.00 38,300.00 41,900.00 3,600.00101-1004-50102 Salaries - Part Time 27,829.88 15,800.00 22,310.80 23,200.00 889.20101-1004-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-1004-50210 PERS-Survivor Benefits 18,950.47 40,100.00 47,268.00 0.00 (47,268.00)101-1004-50221 Medical Insurance 660.76 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance 3,224.34 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance 137.25 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance 1,699.70 2,100.00 2,100.00 1,300.00 (800.00)101-1004-50225 Long Term Disability 5,900.00 3,400.00 3,400.00 5,600.00 2,200.00101-1004-50230 Workers Comp Insurance 2,831.01 2,600.00 3,300.00 3,500.00 200.00101-1004-50240 Social Security-Medicare 165.95 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA 293.00 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance 520.00 3,500.00 3,500.00 3,500.00 0.00101-1004-50252 Fitness Membership Reimbursement 50 - Salaries and Benefits Totals:254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) Contract Services 105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)101-1004-60103 Professional Services 9,905.76 16,500.00 16,500.00 16,500.00 0.00101-1004-60104 Consultants 60 - Contract Services Totals:115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) Maintenance & Operations 39,880.17 36,000.00 66,000.00 30,000.00 (36,000.00)101-1004-60129 Recruiting/Pre-Employment 8,550.01 10,000.00 10,000.00 9,000.00 (1,000.00)101-1004-60320 Travel & Training 20,575.44 52,000.00 52,000.00 52,000.00 0.00101-1004-60322 Training & Education/MOU 9,923.72 9,000.00 12,300.00 11,500.00 (800.00)101-1004-60340 Employee Recognition Events 5,409.00 6,000.00 6,000.00 6,000.00 0.00101-1004-60351 Membership Dues 429.45 300.00 300.00 300.00 0.00101-1004-60352 Subscriptions & Publications 1,688.05 2,000.00 2,000.00 2,000.00 0.00101-1004-60400 Office Supplies 80.48 600.00 600.00 200.00 (400.00)101-1004-60410 Printing 1,043.71 1,000.00 1,000.00 1,000.00 0.00101-1004-60420 Operating Supplies 62 - Maintenance & Operations Totals:87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) Internal Service Charges 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00101-1004-98110 Information Tech Charges 69 - Internal Service Charges Totals:16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 1004 - Human Resources Totals:474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) 165,100.61 177,300.00 213,828.20 237,100.00 23,271.80 27,586.23 38,300.00 38,300.00 41,900.00 3,600.00 27,829.88 15,800.00 22,310.80 23,200.00 889.20 0.00 100.00 100.00 0.00 (100.00) 18,950.47 40,100.00 47,268.00 0.00 (47,268.00) 660.76 0.00 0.00 0.00 0.00 3,224.34 0.00 0.00 0.00 0.00 137.25 0.00 0.00 0.00 0.00 1,699.70 2,100.00 2,100.00 1,300.00 (800.00) 5,900.00 3,400.00 3,400.00 5,600.00 2,200.00 2,831.01 2,600.00 3,300.00 3,500.00 200.00 165.95 0.00 0.00 0.00 0.00 293.00 25,000.00 25,000.00 25,000.00 0.00 520.00 3,500.00 3,500.00 3,500.00 0.00 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00) 105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00) 9,905.76 16,500.00 16,500.00 16,500.00 0.00 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00) 39,880.17 36,000.00 66,000.00 30,000.00 (36,000.00) 8,550.01 10,000.00 10,000.00 9,000.00 (1,000.00) 20,575.44 52,000.00 52,000.00 52,000.00 0.00 9,923.72 9,000.00 12,300.00 11,500.00 (800.00) 5,409.00 6,000.00 6,000.00 6,000.00 0.00 429.45 300.00 300.00 300.00 0.00 1,688.05 2,000.00 2,000.00 2,000.00 0.00 80.48 600.00 600.00 200.00 (400.00) 1,043.71 1,000.00 1,000.00 1,000.00 0.00 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00) 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 34 237 Department : 1004 - Human Resources Permanent Full Time 237,100.00101-1004-50101 100% - Human Resources Manager 100% - Human Resources Analyst 50% - Management Specialist (50% Insurance Fund) In FY 2019/20, an increase in salary reflects addiƟon of Management Specialist posiƟon transferred from the City Clerk's division. Salaries - Part Time 41,900.00101-1004-50102 100% Part-Time AdministraƟve Technician State Unemployment Insurance 25,000.00101-1004-50244 Professional Services 80,000.00101-1004-60103 Leadership Development Consultants 16,500.00101-1004-60104 EAP - Wellness Works TASC - Administration Fee CalPERS - Monthly Medical Premium-Administration fees TAG/AMS DOT Random Screenings DMV Medical Exams (Class B) Recruiting/Pre-Employment 30,000.00101-1004-60129 Interview Panel Costs FingerprinƟng Physicals/Drug Screenings Background Checks Travel & Training 9,000.00101-1004-60320 Bilingual tesƟng Liebert Cassidy Whitmore (law & labor relaƟons) EducaƟonal forums/Miscellaneous training Membership Dues 6,000.00101-1004-60351 Society of HR Management (SHRM) Professionals in HR AssociaƟon (PIHRA) InternaƟonal Public Management AssociaƟon for HR (IPMA-HR) World at Work (WOW) CV Employment RelaƟons ConsorƟum CA Public Employers Labor RelaƟons Association (CalPELRA) Engaging Local Government Leaders (ELGL) Subscriptions & Publications 300.00101-1004-60352 Labor Law Compliance Posters Printing 200.00101-1004-60410 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 35 238 Personnel Forms On-Boarding for New Employees CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 36 239 THIS PAGE INTENTIONALLY LEFT BLANK 240 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 2001 - Police Contract Services 0.00 0.00 42,750.00 24,000.00 (18,750.00)101-2001-60103 Professional Services 10,759.89 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers 8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)101-2001-60161 Sheriff Patrol 172,894.12 258,000.00 258,000.00 326,300.00 68,300.00101-2001-60162 Police Overtime 1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)101-2001-60163 Target Team 721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)101-2001-60164 Community Services Officer 0.00 58,000.00 58,000.00 58,000.00 0.00101-2001-60165 Special Enforcement/Humana 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60166 Gang Task Force 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60167 Narcotics Task Force 80,688.87 90,000.00 90,000.00 91,000.00 1,000.00101-2001-60168 School Officer 1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)101-2001-60169 Motor Officer 475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)101-2001-60170 Dedicated Sargeants 256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)101-2001-60171 Dedicated Lieutenant 411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)101-2001-60172 Sheriff - Mileage 0.00 18,000.00 18,000.00 18,000.00 0.00101-2001-60173 Booking Fees 9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)101-2001-60174 Blood/Alcohol Testing 175,055.66 95,000.00 95,000.00 95,000.00 0.00101-2001-60175 Special Enforcement Funds 532,703.31 470,000.00 470,000.00 504,700.00 34,700.00101-2001-60176 Sheriff - Other 0.00 10,000.00 0.00 0.00 0.00101-2001-60178 COPS Robbery Prevention 0.00 89,000.00 0.00 0.00 0.00101-2001-60179 COPS Burglary/Theft Prevention 8,631.00 7,000.00 7,000.00 8,000.00 1,000.00101-2001-60193 Sexual Assault Exam Fees 60 - Contract Services Totals:15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) Maintenance & Operations 6,533.30 10,000.00 10,000.00 10,000.00 0.00101-2001-60420 Operating Supplies 62 - Maintenance & Operations Totals:6,533.30 10,000.00 10,000.00 10,000.00 0.00 Utilities 12,444.24 14,000.00 14,000.00 14,000.00 0.00101-2001-61300 Utilities - Telephone 66 - Utilities Totals:12,444.24 14,000.00 14,000.00 14,000.00 0.00 Capital Expenses 0.00 0.00 0.00 30,000.00 30,000.00101-2001-71031 Vehicles 68 - Capital Expenses Totals:0.00 0.00 0.00 30,000.00 30,000.00 Internal Service Charges 5,000.00 7,000.00 7,000.00 7,350.00 350.00101-2001-98110 Information Tech Charges 20,000.00 32,000.00 32,000.00 44,200.00 12,200.00101-2001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 2001 - Police Totals:15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) 0.00 0.00 42,750.00 24,000.00 (18,750.00) 10,759.89 10,000.00 10,000.00 10,000.00 0.00 8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00) 172,894.12 258,000.00 258,000.00 326,300.00 68,300.00 1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00) 721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00) 0.00 58,000.00 58,000.00 58,000.00 0.00 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00) 172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00) 80,688.87 90,000.00 90,000.00 91,000.00 1,000.00 1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00) 475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00) 256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00) 411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00) 0.00 18,000.00 18,000.00 18,000.00 0.00 9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00) 175,055.66 95,000.00 95,000.00 95,000.00 0.00 532,703.31 470,000.00 470,000.00 504,700.00 34,700.00 0.00 10,000.00 0.00 0.00 0.00 0.00 89,000.00 0.00 0.00 0.00 8,631.00 7,000.00 7,000.00 8,000.00 1,000.00 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00) 6,533.30 10,000.00 10,000.00 10,000.00 0.00 6,533.30 10,000.00 10,000.00 10,000.00 0.00 12,444.24 14,000.00 14,000.00 14,000.00 0.00 12,444.24 14,000.00 14,000.00 14,000.00 0.00 0.00 0.00 0.00 30,000.00 30,000.00 0.00 0.00 0.00 30,000.00 30,000.00 5,000.00 7,000.00 7,000.00 7,350.00 350.00 20,000.00 32,000.00 32,000.00 44,200.00 12,200.00 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 37 241 Department : 2001 - Police Professional Services 24,000.00101-2001-60103 Matrix study Sheriff Patrol 9,680,000.00101-2001-60161 Increases for Police Services in FY 2019/20 are aƩributed to rising labor and pension costs. No change in daily patrol hours (135) or service levels are anƟcipated. The contract funds the following posiƟons: 1 Lieutenant, 2 Sergeants, 4 Motor Traffic Officers, 7 Special Enforcement Teams, 2 Deputy Sheriff Officers, and 6 Community Service Officers. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 38 242 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 2002 - Fire Salaries and Benefits 0.00 0.00 64,000.00 133,100.00 69,100.00101-2002-50101 Permanent Full Time 0.00 0.00 0.00 4,000.00 4,000.00101-2002-50105 Salaries - Overtime 0.00 0.00 4,400.00 9,300.00 4,900.00101-2002-50200 PERS-City Portion 0.00 0.00 20,550.00 41,100.00 20,550.00101-2002-50221 Medical Insurance 0.00 0.00 700.00 800.00 100.00101-2002-50225 Long Term Disability 0.00 0.00 0.00 3,700.00 3,700.00101-2002-50230 Workers Comp Insurance 0.00 0.00 950.00 2,000.00 1,050.00101-2002-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:0.00 0.00 90,600.00 194,000.00 103,400.00 Contract Services 0.00 2,000.00 2,000.00 26,000.00 24,000.00101-2002-60103 Professional Services 38.34 2,000.00 2,000.00 0.00 (2,000.00)101-2002-60107 Instructors 548.60 2,500.00 2,500.00 2,000.00 (500.00)101-2002-60110 Volunteers - Fire 14,592.00 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract 2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)101-2002-60116 Pest Control 510.00 3,000.00 3,000.00 2,500.00 (500.00)101-2002-60123 Security & Alarm 6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00101-2002-60139 Fire Service Costs 229,199.65 250,000.00 250,000.00 250,000.00 0.00101-2002-60140 MOU - Indio Ladder Truck 0.00 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder 60 - Contract Services Totals:6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 Maintenance & Operations 3,777.21 6,000.00 6,000.00 3,000.00 (3,000.00)101-2002-60320 Travel & Training 0.00 300.00 300.00 500.00 200.00101-2002-60351 Membership Dues 3,049.53 7,200.00 7,200.00 7,200.00 0.00101-2002-60406 Disaster Prep Supplies 449.62 500.00 500.00 500.00 0.00101-2002-60410 Printing 2,018.05 2,500.00 2,500.00 2,500.00 0.00101-2002-60545 Small Tools & Equipment 21,045.57 50,000.00 50,000.00 50,000.00 0.00101-2002-60670 Fire Station 7,925.18 10,000.00 10,000.00 10,000.00 0.00101-2002-60671 Repair & Maintenance - EOC 62 - Maintenance & Operations Totals:38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) Insurance 5,515.07 0.00 0.00 15,000.00 15,000.00101-2002-60445 Non-Reimbursable Misc 63 - Insurance Totals:5,515.07 0.00 0.00 15,000.00 15,000.00 Repair & Maintenance 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00101-2002-60691 Maintenance/Services 65 - Repair & Maintenance Totals:31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 Utilities 2,953.73 3,000.00 3,000.00 3,000.00 0.00101-2002-61100 Utilities - Gas 24,942.53 33,000.00 33,000.00 35,000.00 2,000.00101-2002-61101 Utilities - Electricity 13,933.27 20,000.00 20,000.00 16,000.00 (4,000.00)101-2002-61200 Utilities - Water 13,107.19 16,000.00 16,000.00 16,000.00 0.00101-2002-61300 Utilities - Telephone 5,572.75 5,000.00 5,000.00 7,000.00 2,000.00101-2002-61304 Mobile/Cell Phones/Satellites 2,938.83 5,000.00 5,000.00 6,000.00 1,000.00101-2002-61400 Utilities - Cable 66 - Utilities Totals:63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 Capital Expenses 0.00 0.00 0.00 35,000.00 35,000.00101-2002-71021 Furniture 0.00 0.00 0.00 30,000.00 30,000.00101-2002-71031 Vehicles 0.00 0.00 75,000.00 0.00 (75,000.00)101-2002-72110 Building Improvements 0.00 15,000.00 15,000.00 70,000.00 55,000.00101-2002-80101 Machinery & Equipment 68 - Capital Expenses Totals:0.00 15,000.00 90,000.00 135,000.00 45,000.00 Internal Service Charges 4,000.00 5,000.00 5,000.00 4,000.00 (1,000.00)101-2002-91843 Property & Crime Insurance 11,000.00 12,000.00 12,000.00 12,000.00 0.00101-2002-91844 Earthquake Insurance 16,000.00 20,000.00 20,000.00 22,000.00 2,000.00101-2002-98110 Information Tech Charges 25,000.00 32,600.00 32,600.00 44,200.00 11,600.00101-2002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 2002 - Fire Totals:6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 0.00 0.00 64,000.00 133,100.00 69,100.00 0.00 0.00 0.00 4,000.00 4,000.00 0.00 0.00 4,400.00 9,300.00 4,900.00 0.00 0.00 20,550.00 41,100.00 20,550.00 0.00 0.00 700.00 800.00 100.00 0.00 0.00 0.00 3,700.00 3,700.00 0.00 0.00 950.00 2,000.00 1,050.00 0.00 0.00 90,600.00 194,000.00 103,400.00 0.00 2,000.00 2,000.00 26,000.00 24,000.00 38.34 2,000.00 2,000.00 0.00 (2,000.00) 548.60 2,500.00 2,500.00 2,000.00 (500.00) 14,592.00 16,000.00 16,000.00 16,000.00 0.00 2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00) 510.00 3,000.00 3,000.00 2,500.00 (500.00) 6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00 229,199.65 250,000.00 250,000.00 250,000.00 0.00 0.00 60,000.00 60,000.00 60,000.00 0.00 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00 3,777.21 6,000.00 6,000.00 3,000.00 (3,000.00) 0.00 300.00 300.00 500.00 200.00 3,049.53 7,200.00 7,200.00 7,200.00 0.00 449.62 500.00 500.00 500.00 0.00 2,018.05 2,500.00 2,500.00 2,500.00 0.00 21,045.57 50,000.00 50,000.00 50,000.00 0.00 7,925.18 10,000.00 10,000.00 10,000.00 0.00 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00) 5,515.07 0.00 0.00 15,000.00 15,000.00 5,515.07 0.00 0.00 15,000.00 15,000.00 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00 2,953.73 3,000.00 3,000.00 3,000.00 0.00 24,942.53 33,000.00 33,000.00 35,000.00 2,000.00 13,933.27 20,000.00 20,000.00 16,000.00 (4,000.00) 13,107.19 16,000.00 16,000.00 16,000.00 0.00 5,572.75 5,000.00 5,000.00 7,000.00 2,000.00 2,938.83 5,000.00 5,000.00 6,000.00 1,000.00 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00 0.00 0.00 0.00 35,000.00 35,000.00 0.00 0.00 0.00 30,000.00 30,000.00 0.00 0.00 75,000.00 0.00 (75,000.00) 0.00 15,000.00 15,000.00 70,000.00 55,000.00 0.00 15,000.00 90,000.00 135,000.00 45,000.00 4,000.00 5,000.00 5,000.00 4,000.00 (1,000.00) 11,000.00 12,000.00 12,000.00 12,000.00 0.00 16,000.00 20,000.00 20,000.00 22,000.00 2,000.00 25,000.00 32,600.00 32,600.00 44,200.00 11,600.00 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 39 243 Department : 2002 - Fire Permanent Full Time 133,100.00101-2002-50101 100% - Senior Emergency Management Coordinator 100% - AdministraƟve Assistant In 2019/20, two new posiƟons were added to this division. Professional Services 26,000.00101-2002-60103 Public safety announcements, Nixle contract. Landscape Contract 16,000.00101-2002-60112 Fire Service Costs 6,659,000.00101-2002-60139 Fire Services are contracted with Riverside County and include the following: Captain, Medic Engineers, Engineers, Fire Fighter II - Medics, Fire Fighter II, Fire Safety Specialist, Overhead/AdministraƟon & Direct OperaƟng Expenses, Medic Unit OperaƟng Costs and Fire Engine Replacement Charges Travel & Training 3,000.00101-2002-60320 Emergency Preparedness Citywide Training Membership Dues 500.00101-2002-60351 Journal of Emergency Management subscripƟon InternaƟonal AssociaƟon of Emergency Managers (IAEM) Printing 500.00101-2002-60410 Updated EOC forms Maintenance/Services 60,000.00101-2002-60691 Fire StaƟon #93 Exterior PainƟng plus regular annual maintenance for each staƟon. Furniture 35,000.00101-2002-71021 Emergency Operations Center tables, chairs, and desks. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 40 244 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3001 - Community Resources Administration Salaries and Benefits 358,495.92 421,000.00 416,400.00 471,000.00 54,600.00101-3001-50101 Permanent Full Time 2,604.75 2,700.00 2,700.00 3,600.00 900.00101-3001-50110 Commissions & Boards 0.00 0.00 0.00 1,500.00 1,500.00101-3001-50111 Internships 292.40 500.00 500.00 1,200.00 700.00101-3001-50150 Other Compensation 33,106.40 33,800.00 31,700.00 37,100.00 5,400.00101-3001-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3001-50210 PERS-Survivor Benefits 57,812.97 80,100.00 81,100.00 92,300.00 11,200.00101-3001-50221 Medical Insurance 1,070.28 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance 4,327.35 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance 346.53 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance 3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)101-3001-50225 Long Term Disability 8,900.00 6,700.00 6,700.00 8,400.00 1,700.00101-3001-50230 Workers Comp Insurance 5,236.29 6,100.00 6,100.00 6,900.00 800.00101-3001-50240 Social Security-Medicare 128.94 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA 50 - Salaries and Benefits Totals:475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 Contract Services 0.00 0.00 0.00 25,000.00 25,000.00101-3001-60101 Contract Services 2,460.00 5,000.00 5,000.00 5,000.00 0.00101-3001-60103 Professional Services 50,000.00 60,000.00 60,000.00 60,000.00 0.00101-3001-60135 Boys & Girls Club 60 - Contract Services Totals:52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 Maintenance & Operations 99.73 0.00 0.00 0.00 0.00101-3001-60134 Promotional 4,264.77 7,500.00 7,500.00 7,500.00 0.00101-3001-60320 Travel & Training 290.00 0.00 0.00 0.00 0.00101-3001-60351 Membership Dues 1,233.75 3,000.00 3,000.00 3,000.00 0.00101-3001-60400 Office Supplies 394.65 1,800.00 1,800.00 1,800.00 0.00101-3001-60420 Operating Supplies 46,500.00 170,000.00 170,000.00 110,000.00 (60,000.00)101-3001-60510 Grants & Economic Development/Ma 0.00 2,100.00 2,100.00 2,100.00 0.00101-3001-60527 2-1-1 Hotline 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3001-60531 Homeless Bus Passes 62 - Maintenance & Operations Totals:55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) Internal Service Charges 25,200.00 46,600.00 46,600.00 62,000.00 15,400.00101-3001-98110 Information Tech Charges 23,100.00 0.00 0.00 0.00 0.00101-3001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 3001 - Community Resources Administration Totals:631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 358,495.92 421,000.00 416,400.00 471,000.00 54,600.00 2,604.75 2,700.00 2,700.00 3,600.00 900.00 0.00 0.00 0.00 1,500.00 1,500.00 292.40 500.00 500.00 1,200.00 700.00 33,106.40 33,800.00 31,700.00 37,100.00 5,400.00 0.00 100.00 100.00 0.00 (100.00) 57,812.97 80,100.00 81,100.00 92,300.00 11,200.00 1,070.28 0.00 0.00 0.00 0.00 4,327.35 0.00 0.00 0.00 0.00 346.53 0.00 0.00 0.00 0.00 3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00) 8,900.00 6,700.00 6,700.00 8,400.00 1,700.00 5,236.29 6,100.00 6,100.00 6,900.00 800.00 128.94 0.00 0.00 0.00 0.00 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00 0.00 0.00 0.00 25,000.00 25,000.00 2,460.00 5,000.00 5,000.00 5,000.00 0.00 50,000.00 60,000.00 60,000.00 60,000.00 0.00 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00 99.73 0.00 0.00 0.00 0.00 4,264.77 7,500.00 7,500.00 7,500.00 0.00 290.00 0.00 0.00 0.00 0.00 1,233.75 3,000.00 3,000.00 3,000.00 0.00 394.65 1,800.00 1,800.00 1,800.00 0.00 46,500.00 170,000.00 170,000.00 110,000.00 (60,000.00) 0.00 2,100.00 2,100.00 2,100.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00) 25,200.00 46,600.00 46,600.00 62,000.00 15,400.00 23,100.00 0.00 0.00 0.00 0.00 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 41 245 Department : 3001 - Community Resources Administration Permanent Full Time 471,000.00101-3001-50101 100% - Community Resources Director 100% - Public Safety Manager 50% - Community Resources Manager (50% Wellness Center OperaƟons) 100% - Management Analyst 100% - AdministraƟve Technician In 2019/20, an increase in salary due to the allocaƟon for the Management Analyst posiƟon. Contract Services 25,000.00101-3001-60101 Partnership with Old Town Artisan Studio for Wellness West Programs. Professional Services 5,000.00101-3001-60103 Travel & Training 7,500.00101-3001-60320 Leadership training, State of the City, League of CA CiƟes, and Ironman event planning. Grants & Economic Development/MarkeƟ 110,000.00101-3001-60510 Community Services Grants are administered per City Policy and selected via a Grant Ad Hoc Commitee. In 2018/19, an increase of $110,000 reflected external requests which required further evaluaƟon at budget adopƟon. The base amount of $60,000 was increased in 2019/20 to accomodate organizaƟons requesƟng over $5,000. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 42 246 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3002 - Wellness Center Operations Salaries and Benefits 253,721.59 207,000.00 212,500.00 224,200.00 11,700.00101-3002-50101 Permanent Full Time 73,310.50 120,000.00 120,000.00 120,000.00 0.00101-3002-50102 Salaries - Part Time 1,440.50 1,200.00 1,200.00 1,200.00 0.00101-3002-50150 Other Compensation 44,937.14 18,300.00 18,800.00 21,100.00 2,300.00101-3002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3002-50210 PERS-Survivor Benefits 44,542.73 70,100.00 71,000.00 71,800.00 800.00101-3002-50221 Medical Insurance 984.67 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance 4,565.08 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance 275.34 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance 2,595.62 2,300.00 2,300.00 1,400.00 (900.00)101-3002-50225 Long Term Disability 5,900.00 5,800.00 5,800.00 6,600.00 800.00101-3002-50230 Workers Comp Insurance 4,803.86 3,000.00 3,100.00 3,300.00 200.00101-3002-50240 Social Security-Medicare 2,803.34 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA 50 - Salaries and Benefits Totals:439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 Contract Services 2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services 72,669.37 92,000.00 92,000.00 92,000.00 0.00101-3002-60107 Instructors 3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical 60 - Contract Services Totals:78,169.37 99,300.00 99,300.00 99,300.00 0.00 Maintenance & Operations 1,193.75 5,000.00 5,000.00 5,000.00 0.00101-3002-60157 Rental Expense 0.00 1,000.00 1,000.00 2,000.00 1,000.00101-3002-60321 Training & Education 4,733.20 7,600.00 7,600.00 7,600.00 0.00101-3002-60351 Membership Dues 867.66 900.00 900.00 900.00 0.00101-3002-60352 Subscriptions & Publications 1,115.39 3,000.00 3,000.00 3,000.00 0.00101-3002-60400 Office Supplies 38,370.33 45,000.00 43,000.00 49,000.00 6,000.00101-3002-60420 Operating Supplies 20.65 1,000.00 1,000.00 1,000.00 0.00101-3002-60432 Tools/Equipment 62 - Maintenance & Operations Totals:46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 Utilities 327.59 0.00 0.00 0.00 0.00101-3002-61200 Utilties - Water 66 - Utilities Totals:327.59 0.00 0.00 0.00 0.00 Internal Service Charges 16,800.00 40,800.00 40,800.00 48,200.00 7,400.00101-3002-98110 Information Tech Charges 0.00 16,300.00 16,300.00 14,800.00 (1,500.00)101-3002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 3002 - Wellness Center Operations Totals:581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 253,721.59 207,000.00 212,500.00 224,200.00 11,700.00 73,310.50 120,000.00 120,000.00 120,000.00 0.00 1,440.50 1,200.00 1,200.00 1,200.00 0.00 44,937.14 18,300.00 18,800.00 21,100.00 2,300.00 0.00 100.00 100.00 0.00 (100.00) 44,542.73 70,100.00 71,000.00 71,800.00 800.00 984.67 0.00 0.00 0.00 0.00 4,565.08 0.00 0.00 0.00 0.00 275.34 0.00 0.00 0.00 0.00 2,595.62 2,300.00 2,300.00 1,400.00 (900.00) 5,900.00 5,800.00 5,800.00 6,600.00 800.00 4,803.86 3,000.00 3,100.00 3,300.00 200.00 2,803.34 0.00 0.00 0.00 0.00 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00 2,500.00 4,300.00 4,300.00 4,300.00 0.00 72,669.37 92,000.00 92,000.00 92,000.00 0.00 3,000.00 3,000.00 3,000.00 3,000.00 0.00 78,169.37 99,300.00 99,300.00 99,300.00 0.00 1,193.75 5,000.00 5,000.00 5,000.00 0.00 0.00 1,000.00 1,000.00 2,000.00 1,000.00 4,733.20 7,600.00 7,600.00 7,600.00 0.00 867.66 900.00 900.00 900.00 0.00 1,115.39 3,000.00 3,000.00 3,000.00 0.00 38,370.33 45,000.00 43,000.00 49,000.00 6,000.00 20.65 1,000.00 1,000.00 1,000.00 0.00 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00 327.59 0.00 0.00 0.00 0.00 327.59 0.00 0.00 0.00 0.00 16,800.00 40,800.00 40,800.00 48,200.00 7,400.00 0.00 16,300.00 16,300.00 14,800.00 (1,500.00) 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 43 247 Department : 3002 - Wellness Center Operations Permanent Full Time 224,200.00101-3002-50101 50% - Community Resources Manager (50% Community Resources AdministraƟon) 100% - Community Resources Specialist 100% - Community Resources Coordinator 100% - AdministraƟve Assistant In 2019/20, an increase due to one of the Community Resources Coordinator posiƟons converted to Community Resources Specialist and the Office Assistant was converted to an Administrative Technician. Salaries - Part Time 120,000.00101-3002-50102 100% - 8 RecreaƟonal Leaders Professional Services 4,300.00101-3002-60103 ReƟred senior volunteer program, Annual volunteer sponsorships to Watercolors of La Quinta, Boys & Girls Club of La Quinta, and the California Highway Patrol. Instructors 92,000.00101-3002-60107 Instructors for fitness classes such as various yoga programs, Zumba, Tai Chi, Pilates, Taekwondo, bridge classes, and personal trainers for fitness and ballroom dance classes. Technical 3,000.00101-3002-60108 Annual sponsorship for the Riverside County Senior Inspiration Awards. Rental Expense 5,000.00101-3002-60157 General insurances and security guards for facility rentals. Membership Dues 7,600.00101-3002-60351 Amount Motion Picture Licensing Corp 500.00 National Council on Aging 100.00 TechnoGym Apps 7,000.00 Subscriptions & Publications 900.00101-3002-60352 Amount Desert Sun Newspaper 300.00 Wellness Publications 600.00 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 44 248 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3003 - Recreation Programs & Special Events Salaries and Benefits 50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)101-3003-50101 Permanent Full Time 53,119.65 99,100.00 99,100.00 99,100.00 0.00101-3003-50102 Salaries - Part Time 420.00 500.00 500.00 0.00 (500.00)101-3003-50150 Other Compensation 4,702.50 10,200.00 10,200.00 11,100.00 900.00101-3003-50200 PERS-City Portion 0.00 300.00 300.00 0.00 (300.00)101-3003-50210 PERS-Survivor Benefits 8,135.23 20,100.00 20,300.00 20,600.00 300.00101-3003-50221 Medical Insurance 119.33 0.00 0.00 0.00 0.00101-3003-50222 Vision Insurance 225.90 0.00 0.00 0.00 0.00101-3003-50223 Dental Insurance 63.93 0.00 0.00 0.00 0.00101-3003-50224 Life Insurance 538.80 600.00 600.00 1,900.00 1,300.00101-3003-50225 Long Term Disability 8,900.00 1,700.00 1,700.00 1,900.00 200.00101-3003-50230 Workers Comp Insurance 1,500.46 11,900.00 11,900.00 13,100.00 1,200.00101-3003-50240 Social Security-Medicare 1,825.52 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA 50 - Salaries and Benefits Totals:129,940.85 199,700.00 199,900.00 200,500.00 600.00 Maintenance & Operations 6,670.11 7,000.00 7,000.00 7,000.00 0.00101-3003-60122 Credit Card Fees 129,523.04 261,000.00 298,500.00 299,000.00 500.00101-3003-60149 Community Experiences 2,074.50 2,400.00 2,400.00 2,400.00 0.00101-3003-60157 Rental Expense 0.00 1,000.00 1,000.00 1,000.00 0.00101-3003-60320 Travel & Training 887.00 2,400.00 2,400.00 2,400.00 0.00101-3003-60351 Membership Dues 30.11 0.00 0.00 0.00 0.00101-3003-60400 Office Supplies 4,660.63 11,500.00 11,500.00 11,500.00 0.00101-3003-60420 Operating Supplies 62 - Maintenance & Operations Totals:143,845.39 285,300.00 322,800.00 323,300.00 500.00 Internal Service Charges 25,200.00 11,700.00 11,700.00 13,800.00 2,100.00101-3003-98110 Information Tech Charges 11,600.00 32,600.00 32,600.00 29,200.00 (3,400.00)101-3003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 3003 - Recreation Programs & Special Events Totals:310,586.24 529,300.00 567,000.00 566,800.00 (200.00) 50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00) 53,119.65 99,100.00 99,100.00 99,100.00 0.00 420.00 500.00 500.00 0.00 (500.00) 4,702.50 10,200.00 10,200.00 11,100.00 900.00 0.00 300.00 300.00 0.00 (300.00) 8,135.23 20,100.00 20,300.00 20,600.00 300.00 119.33 0.00 0.00 0.00 0.00 225.90 0.00 0.00 0.00 0.00 63.93 0.00 0.00 0.00 0.00 538.80 600.00 600.00 1,900.00 1,300.00 8,900.00 1,700.00 1,700.00 1,900.00 200.00 1,500.46 11,900.00 11,900.00 13,100.00 1,200.00 1,825.52 0.00 0.00 0.00 0.00 129,940.85 199,700.00 199,900.00 200,500.00 600.00 6,670.11 7,000.00 7,000.00 7,000.00 0.00 129,523.04 261,000.00 298,500.00 299,000.00 500.00 2,074.50 2,400.00 2,400.00 2,400.00 0.00 0.00 1,000.00 1,000.00 1,000.00 0.00 887.00 2,400.00 2,400.00 2,400.00 0.00 30.11 0.00 0.00 0.00 0.00 4,660.63 11,500.00 11,500.00 11,500.00 0.00 143,845.39 285,300.00 322,800.00 323,300.00 500.00 25,200.00 11,700.00 11,700.00 13,800.00 2,100.00 11,600.00 32,600.00 32,600.00 29,200.00 (3,400.00) 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00) 310,586.24 529,300.00 567,000.00 566,800.00 (200.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 45 249 Department : 3003 - Recreation Programs & Special Events Permanent Full Time 52,800.00101-3003-50101 100% - Management Assistant Salaries - Part Time 99,100.00101-3003-50102 100% - Senior RecreaƟonal Leaders (2) 100% - RecreaƟonal Leaders (5) Community Experiences 299,000.00101-3003-60149 Numerous special events including: Golf Tour and banquet, outdoor movies, Brew in LQ, YMCA partnership events, Christmas tree lighƟng, Veteran's Day, Art on Main Street, Egg hunt, Ironman, Community picnic, Toast to LQ, Mission LQ, Rockets, Fly over LQ, Kite experience, Street food Cinema, Tequila & Taco Fiesta, and SilverRock event site acƟviƟes. Rental Expense 2,400.00101-3003-60157 Travel & Training 1,000.00101-3003-60320 Membership Dues 2,400.00101-3003-60351 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 46 250 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6004 - Code Compliance/Animal Control Salaries and Benefits 439,847.21 478,600.00 499,500.00 504,100.00 4,600.00101-6004-50101 Permanent Full Time 5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)101-6004-50105 Salaries - Overtime 0.00 0.00 0.00 500.00 500.00101-6004-50150 Other Compensation 95,400.98 47,400.00 49,300.00 53,100.00 3,800.00101-6004-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6004-50210 PERS-Survivor Benefits 90,007.71 140,200.00 141,900.00 143,600.00 1,700.00101-6004-50221 Medical Insurance 1,616.61 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance 6,231.84 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance 447.18 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance 4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)101-6004-50225 Long Term Disability 17,700.00 11,600.00 11,600.00 13,100.00 1,500.00101-6004-50230 Workers Comp Insurance 6,638.31 7,000.00 7,300.00 7,300.00 0.00101-6004-50240 Social Security-Medicare 8,000.00 0.00 4,000.00 0.00 (4,000.00)101-6004-50300 Employee Recognition 50 - Salaries and Benefits Totals:675,867.02 705,200.00 734,000.00 734,700.00 700.00 Contract Services 0.00 0.00 25,000.00 45,000.00 20,000.00101-6004-60103 Professional Services 827.27 2,000.00 2,000.00 2,000.00 0.00101-6004-60108 Technical 12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)101-6004-60111 Administrative Citation Services 0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement 10,065.23 12,000.00 12,000.00 20,000.00 8,000.00101-6004-60120 Lot Cleaning/Gravel Program 0.00 10,000.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services 10,500.00 15,000.00 15,000.00 15,000.00 0.00101-6004-60194 Veterinary Service 163,307.58 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service 60 - Contract Services Totals:196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 Maintenance & Operations 1,000.00 12,500.00 12,500.00 5,000.00 (7,500.00)101-6004-60121 Low-Income Housing Grants 0.00 2,000.00 2,000.00 2,000.00 0.00101-6004-60130 Resident Assistance Program 595.00 3,000.00 3,000.00 3,000.00 0.00101-6004-60320 Travel & Training 475.00 700.00 700.00 600.00 (100.00)101-6004-60351 Membership Dues 2,331.65 2,000.00 2,000.00 2,200.00 200.00101-6004-60400 Office Supplies 563.34 10,000.00 10,000.00 10,000.00 0.00101-6004-60410 Printing 6,774.16 3,000.00 3,000.00 2,000.00 (1,000.00)101-6004-60425 Supplies - Field 2,567.29 5,000.00 5,000.00 4,000.00 (1,000.00)101-6004-60690 Uniforms 62 - Maintenance & Operations Totals:14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) Internal Service Charges 50,300.00 81,500.00 81,500.00 96,400.00 14,900.00101-6004-98110 Information Tech Charges 80,800.00 81,500.00 81,500.00 88,400.00 6,900.00101-6004-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 6004 - Code Compliance/Animal Control Totals:1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 439,847.21 478,600.00 499,500.00 504,100.00 4,600.00 5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00) 0.00 0.00 0.00 500.00 500.00 95,400.98 47,400.00 49,300.00 53,100.00 3,800.00 0.00 200.00 200.00 0.00 (200.00) 90,007.71 140,200.00 141,900.00 143,600.00 1,700.00 1,616.61 0.00 0.00 0.00 0.00 6,231.84 0.00 0.00 0.00 0.00 447.18 0.00 0.00 0.00 0.00 4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00) 17,700.00 11,600.00 11,600.00 13,100.00 1,500.00 6,638.31 7,000.00 7,300.00 7,300.00 0.00 8,000.00 0.00 4,000.00 0.00 (4,000.00) 675,867.02 705,200.00 734,000.00 734,700.00 700.00 0.00 0.00 25,000.00 45,000.00 20,000.00 827.27 2,000.00 2,000.00 2,000.00 0.00 12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00) 0.00 1,000.00 1,000.00 1,000.00 0.00 10,065.23 12,000.00 12,000.00 20,000.00 8,000.00 0.00 10,000.00 10,000.00 10,000.00 0.00 10,500.00 15,000.00 15,000.00 15,000.00 0.00 163,307.58 190,000.00 190,000.00 190,000.00 0.00 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00 1,000.00 12,500.00 12,500.00 5,000.00 (7,500.00) 0.00 2,000.00 2,000.00 2,000.00 0.00 595.00 3,000.00 3,000.00 3,000.00 0.00 475.00 700.00 700.00 600.00 (100.00) 2,331.65 2,000.00 2,000.00 2,200.00 200.00 563.34 10,000.00 10,000.00 10,000.00 0.00 6,774.16 3,000.00 3,000.00 2,000.00 (1,000.00) 2,567.29 5,000.00 5,000.00 4,000.00 (1,000.00) 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00) 50,300.00 81,500.00 81,500.00 96,400.00 14,900.00 80,800.00 81,500.00 81,500.00 88,400.00 6,900.00 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 47 251 Department : 6004 - Code Compliance/Animal Control Permanent Full Time 504,100.00101-6004-50101 100% - Animal Control/Code Compliance Supervisor 100% - Public Safety Analyst 100% - Code Compliance Officer II (3) 100% - Code Compliance Officer I 100% - AdministraƟve Technician In 2019/20, the AdministraƟve Assistant posiƟon was converted to a AdministraƟve Technician. Professional Services 45,000.00101-6004-60103 Short-term vacation rental hotline and vacation rental compliance. Technical 2,000.00101-6004-60108 Riverside County recording fees for liens. Administrative Citation Services 25,000.00101-6004-60111 Data ticket processing of code compliance and police citations. Temporary Agency Services 10,000.00101-6004-60125 To assist with short-term vacation rental code enforcement. Travel & Training 3,000.00101-6004-60320 Code Enforcement officer training events. Membership Dues 600.00101-6004-60351 Annual memberships for Code Officers to CA AssociaƟon of Code Enforcement Officers (CACEO). Printing 10,000.00101-6004-60410 Community educational outreach via printed material. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 48 252 THIS PAGE INTENTIONALLY LEFT BLANK 253 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3005 - Parks Maintenance 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 Salaries and Benefits 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 Contract Services 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 Maintenance & Operations 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 Utilities 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 Internal Service Charges 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 3008 - Public Buildings 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) Salaries and Benefits 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) Contract Services 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 Office Supplies 4.67 0.00 0.00 0.00 0.00 Maintenance & Operations 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) Utilities 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 Internal Service Charges 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 7003 - Streets 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 Contract Services 0.00 0.00 0.00 200.00 200.00 Maintenance & Operations 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 Capital Expenses 0.00 0.00 0.00 55,000.00 55,000.00 FACILITIES TOTAL 3,382,998.10 3,828,400.00 3,845,100.00 3,509,740.00 (335,360.00) 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 4.67 0.00 0.00 0.00 0.00 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 0.00 0.00 0.00 200.00 200.00 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 0.00 0.00 0.00 55,000.00 55,000.00 3,382,998.10 3,828,400.00 3,845,100.00 3,509,740.00 (335,360.00) CITY OF LA QUINTA FACILITIES SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET 49 254 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3005 - Parks Maintenance Salaries and Benefits 288,483.13 294,300.00 296,800.00 305,100.00 8,300.00101-3005-50101 Permanent Full Time 705.91 400.00 400.00 400.00 0.00101-3005-50105 Salaries - Overtime 3,291.25 4,600.00 4,600.00 4,600.00 0.00101-3005-50106 Standby 2,959.68 7,000.00 7,000.00 7,300.00 300.00101-3005-50107 Standby Overtime 481.60 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation 56,890.91 28,300.00 28,600.00 31,300.00 2,700.00101-3005-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3005-50210 PERS-Survivor Benefits 69,705.24 78,100.00 79,100.00 80,000.00 900.00101-3005-50221 Medical Insurance 1,156.45 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance 3,848.91 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance 308.90 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance 2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)101-3005-50225 Long Term Disability 11,800.00 6,500.00 6,500.00 7,700.00 1,200.00101-3005-50230 Workers Comp Insurance 4,284.02 4,300.00 4,300.00 4,500.00 200.00101-3005-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 Contract Services 17,436.00 0.00 0.00 0.00 0.00101-3005-60104 Consultants 380,732.27 426,000.00 426,000.00 525,000.00 99,000.00101-3005-60112 Landscape Contract 2,260.88 0.00 0.00 0.00 0.00101-3005-60113 Landscape Improvements 165.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm 60 - Contract Services Totals:400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 Maintenance & Operations 15,077.03 15,000.00 15,000.00 30,000.00 15,000.00101-3005-60117 Civic Center Lake Maintenance 425.00 1,000.00 1,000.00 1,000.00 0.00101-3005-60136 Lighting Service 47,937.03 40,000.00 40,000.00 115,000.00 75,000.00101-3005-60184 Fritz Burns Pool 6,246.77 5,000.00 5,000.00 5,000.00 0.00101-3005-60320 Travel & Training 1,080.00 2,100.00 2,100.00 1,000.00 (1,100.00)101-3005-60351 Membership Dues 1,136.14 1,000.00 1,000.00 1,000.00 0.00101-3005-60400 Office Supplies 235.98 0.00 0.00 0.00 0.00101-3005-60420 Operating Supplies 76,582.19 40,000.00 40,000.00 25,000.00 (15,000.00)101-3005-60423 Supplies-Graffiti and Vandalism 94.89 500.00 500.00 600.00 100.00101-3005-60427 Safety Gear 47,606.35 50,000.00 50,000.00 50,000.00 0.00101-3005-60431 Materials/Supplies 8,288.48 5,000.00 5,000.00 2,000.00 (3,000.00)101-3005-60432 Tools/Equipment 17,037.17 15,000.00 15,000.00 15,000.00 0.00101-3005-60554 LQ Park Water Feature 9,771.40 8,000.00 8,000.00 10,000.00 2,000.00101-3005-60557 Tree Maintenance 1,065.11 1,000.00 1,000.00 1,000.00 0.00101-3005-60690 Uniforms 20,114.14 40,000.00 40,000.00 40,000.00 0.00101-3005-60691 Maintenance/Services 62 - Maintenance & Operations Totals:252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 Utilities 156.26 200.00 200.00 240.00 40.00101-3005-61102 Utilities - Electric - Monticello Park 23,999.18 25,000.00 25,000.00 30,000.00 5,000.00101-3005-61103 Utilities - Electric - Civic Center Park 0.00 100.00 100.00 120.00 20.00101-3005-61104 Utilities - Electric - Pioneer Park 14,686.89 14,000.00 14,000.00 16,800.00 2,800.00101-3005-61105 Utilities - Electric - Fritz Burns Park 28,998.62 30,000.00 30,000.00 36,000.00 6,000.00101-3005-61106 Utilities - Electric - Sports Complex 3,770.43 4,000.00 4,000.00 4,800.00 800.00101-3005-61108 Utilities - Electric - Colonel Paige 38,073.27 35,000.00 35,000.00 42,000.00 7,000.00101-3005-61109 Utilities - Electric - Community Park 661.55 700.00 700.00 840.00 140.00101-3005-61110 Utilities - Electric - Adams Park 159.81 200.00 200.00 240.00 40.00101-3005-61111 Utilities - Electric - Velasco Park 271.41 300.00 300.00 360.00 60.00101-3005-61113 Utilities - Electric - Eisenhower Park 157.10 200.00 200.00 240.00 40.00101-3005-61114 Utilities - Electric - Desert Pride 16,210.48 14,000.00 14,000.00 20,000.00 6,000.00101-3005-61201 Utilities - Water -Monticello Park 32,863.91 26,000.00 26,000.00 30,000.00 4,000.00101-3005-61202 Utilities - Water - Civic Center Park 1,189.84 1,500.00 1,500.00 1,500.00 0.00101-3005-61203 Utilities - Water -Eisenhower Park 20,520.19 15,000.00 15,000.00 25,000.00 10,000.00101-3005-61204 Utilities - Water -Fritz Burns park 906.24 1,000.00 1,000.00 1,000.00 0.00101-3005-61205 Utilities - Water -Velasco Park 3,880.92 4,000.00 4,000.00 4,000.00 0.00101-3005-61206 Utilities - Water -Desert Pride 8,678.29 9,000.00 9,000.00 15,000.00 6,000.00101-3005-61207 Utilities - Water -Pioneer Park 214.04 300.00 300.00 300.00 0.00101-3005-61208 Utilities - Water -Seasons Park 68,335.72 55,000.00 55,000.00 65,000.00 10,000.00101-3005-61209 Utilities - Water -Community Park 288,483.13 294,300.00 296,800.00 305,100.00 8,300.00 705.91 400.00 400.00 400.00 0.00 3,291.25 4,600.00 4,600.00 4,600.00 0.00 2,959.68 7,000.00 7,000.00 7,300.00 300.00 481.60 500.00 500.00 500.00 0.00 56,890.91 28,300.00 28,600.00 31,300.00 2,700.00 0.00 100.00 100.00 0.00 (100.00) 69,705.24 78,100.00 79,100.00 80,000.00 900.00 1,156.45 0.00 0.00 0.00 0.00 3,848.91 0.00 0.00 0.00 0.00 308.90 0.00 0.00 0.00 0.00 2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00) 11,800.00 6,500.00 6,500.00 7,700.00 1,200.00 4,284.02 4,300.00 4,300.00 4,500.00 200.00 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00 17,436.00 0.00 0.00 0.00 0.00 380,732.27 426,000.00 426,000.00 525,000.00 99,000.00 2,260.88 0.00 0.00 0.00 0.00 165.00 0.00 0.00 0.00 0.00 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00 15,077.03 15,000.00 15,000.00 30,000.00 15,000.00 425.00 1,000.00 1,000.00 1,000.00 0.00 47,937.03 40,000.00 40,000.00 115,000.00 75,000.00 6,246.77 5,000.00 5,000.00 5,000.00 0.00 1,080.00 2,100.00 2,100.00 1,000.00 (1,100.00) 1,136.14 1,000.00 1,000.00 1,000.00 0.00 235.98 0.00 0.00 0.00 0.00 76,582.19 40,000.00 40,000.00 25,000.00 (15,000.00) 94.89 500.00 500.00 600.00 100.00 47,606.35 50,000.00 50,000.00 50,000.00 0.00 8,288.48 5,000.00 5,000.00 2,000.00 (3,000.00) 17,037.17 15,000.00 15,000.00 15,000.00 0.00 9,771.40 8,000.00 8,000.00 10,000.00 2,000.00 1,065.11 1,000.00 1,000.00 1,000.00 0.00 20,114.14 40,000.00 40,000.00 40,000.00 0.00 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00 156.26 200.00 200.00 240.00 40.00 23,999.18 25,000.00 25,000.00 30,000.00 5,000.00 0.00 100.00 100.00 120.00 20.00 14,686.89 14,000.00 14,000.00 16,800.00 2,800.00 28,998.62 30,000.00 30,000.00 36,000.00 6,000.00 3,770.43 4,000.00 4,000.00 4,800.00 800.00 38,073.27 35,000.00 35,000.00 42,000.00 7,000.00 661.55 700.00 700.00 840.00 140.00 159.81 200.00 200.00 240.00 40.00 271.41 300.00 300.00 360.00 60.00 157.10 200.00 200.00 240.00 40.00 16,210.48 14,000.00 14,000.00 20,000.00 6,000.00 32,863.91 26,000.00 26,000.00 30,000.00 4,000.00 1,189.84 1,500.00 1,500.00 1,500.00 0.00 20,520.19 15,000.00 15,000.00 25,000.00 10,000.00 906.24 1,000.00 1,000.00 1,000.00 0.00 3,880.92 4,000.00 4,000.00 4,000.00 0.00 8,678.29 9,000.00 9,000.00 15,000.00 6,000.00 214.04 300.00 300.00 300.00 0.00 68,335.72 55,000.00 55,000.00 65,000.00 10,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 50 255 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 0.00 4,000.00 4,000.00 2,000.00 (2,000.00)101-3005-61210 Utilities - Water -Adams Park 811.55 1,000.00 1,000.00 1,000.00 0.00101-3005-61300 Utilities - Telephone 66 - Utilities Totals:264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 Internal Service Charges 33,600.00 45,400.00 45,400.00 56,500.00 11,100.00101-3005-98110 Information Tech Charges 300,000.00 655,000.00 655,000.00 674,000.00 19,000.00101-3005-98130 Park Equipment Maintenance 34,600.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-3005-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 3005 - Parks Maintenance Totals:1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 0.00 4,000.00 4,000.00 2,000.00 (2,000.00) 811.55 1,000.00 1,000.00 1,000.00 0.00 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00 33,600.00 45,400.00 45,400.00 56,500.00 11,100.00 300,000.00 655,000.00 655,000.00 674,000.00 19,000.00 34,600.00 48,900.00 48,900.00 44,200.00 (4,700.00) 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 51 256 Department : 3005 - Parks Maintenance Permanent Full Time 305,100.00101-3005-50101 40% - FaciliƟes Director (40% Public Buildings, 20% Silverrock Resort Fund) 100% - Parks Superintendent 100% - Parks Foreman 100% - Parks Maintenance Worker 50% - Management Assistant (50% Public Buildings) Landscape Contract 525,000.00101-3005-60112 Amount Adams Park 30,720.00 Anticipated Increase in Costs 99,000.00 City Hall 29,700.00 Civic Center Campus 30,420.00 Colonel Mitchell Paige 8,880.00 Cove Oasis Trailhead 7,140.00 Desert Pride Park 20,100.00 Eisenhower Park 9,120.00 Fred Wolff Nature Preserve 12,960.00 Fritz Burns Park 51,300.00 La Fonda Park 15,420.00 La Quinta Park 50,160.00 Monticello Park 16,140.00 New RFP Consideration 67,700.00 Pioneer Park 22,740.00 Saguaro Park 9,240.00 Sports Complex 22,020.00 Velasco Park 6,700.00 Wellness Center 15,540.00 Fritz Burns Pool 115,000.00101-3005-60184 Pool heater upgrade. Travel & Training 5,000.00101-3005-60320 AquaƟc Facility Operator Course Maintenance Agreement School Playground CerƟficaƟons Membership Dues 1,000.00101-3005-60351 Amount CA Parks & Recreation Association (CPRS) 500.00 National Park & Recreation Association (NPRA) 500.00 Maintenance/Services 40,000.00101-3005-60691 Weed removal, valve repairs, trail signs, irrigation clock and controller repairs. Park Equipment Maintenance 674,000.00101-3005-98130 Annual allocation to Internal Service Fund (Park Equipment, Fund 503). CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 52 257 THIS PAGE INTENTIONALLY LEFT BLANK 258 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 3008 - Public Buildings Salaries and Benefits 278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)101-3008-50101 Permanent Full Time 571.09 0.00 0.00 0.00 0.00101-3008-50105 Salaries - Overtime 4,401.80 3,400.00 3,400.00 3,700.00 300.00101-3008-50106 Standby 2,397.41 1,400.00 1,400.00 2,800.00 1,400.00101-3008-50107 Standby Overtime 481.60 500.00 500.00 500.00 0.00101-3008-50150 Other Compensation 41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)101-3008-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-3008-50210 PERS-Survivor Benefits 55,157.01 78,100.00 79,100.00 80,000.00 900.00101-3008-50221 Medical Insurance 830.62 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance 2,245.62 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance 309.65 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance 2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)101-3008-50225 Long Term Disability 29,500.00 13,100.00 13,100.00 14,800.00 1,700.00101-3008-50230 Workers Comp Insurance 4,186.11 4,100.00 4,200.00 4,200.00 0.00101-3008-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) Contract Services 82,309.81 122,000.00 122,000.00 128,000.00 6,000.00101-3008-60115 Janitorial 4,694.00 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control 5,468.00 7,000.00 7,000.00 8,000.00 1,000.00101-3008-60123 Security & Alarm 4,202.98 2,000.00 2,000.00 4,000.00 2,000.00101-3008-60196 Annual Permits/Inspections 60 - Contract Services Totals:96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 Office Supplies 4.67 0.00 0.00 0.00 0.00101-3008-60400 Office Supplies 61 - Office Supplies Totals:4.67 0.00 0.00 0.00 0.00 Maintenance & Operations 604.51 2,000.00 2,000.00 5,000.00 3,000.00101-3008-60320 Travel & Training 102.01 0.00 0.00 0.00 0.00101-3008-60420 Operating Supplies 1,022.39 1,000.00 1,000.00 1,000.00 0.00101-3008-60427 Safety Gear 25,851.38 25,000.00 25,000.00 25,000.00 0.00101-3008-60431 Materials/Supplies 8,737.37 8,000.00 8,000.00 8,000.00 0.00101-3008-60432 Tools/Equipment 812.35 1,000.00 1,000.00 500.00 (500.00)101-3008-60481 Office Supplies 574.28 10,000.00 10,000.00 0.00 (10,000.00)101-3008-60664 Fire Extinguisher/First Aid Services 25,357.00 30,000.00 30,000.00 30,000.00 0.00101-3008-60667 HVAC 728.90 1,000.00 1,000.00 1,000.00 0.00101-3008-60690 Uniforms 53,170.45 50,000.00 52,000.00 50,000.00 (2,000.00)101-3008-60691 Maintenance/Services 671,274.25 671,600.00 671,600.00 1,000.00 (670,600.00)101-3008-61702 Facility Rent 62 - Maintenance & Operations Totals:788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) Utilities 4,389.63 5,000.00 5,000.00 5,000.00 0.00101-3008-61100 Utilities - Gas 128,234.99 120,000.00 120,000.00 130,000.00 10,000.00101-3008-61101 Utilities - Electricity 6,486.59 6,000.00 6,000.00 6,000.00 0.00101-3008-61200 Utilities - Water 66 - Utilities Totals:139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 Internal Service Charges 75,000.00 80,000.00 80,000.00 81,000.00 1,000.00101-3008-91842 Liability Insurance & Claims 83,800.00 92,000.00 92,000.00 108,800.00 16,800.00101-3008-98110 Information Tech Charges 34,600.00 97,700.00 97,700.00 88,400.00 (9,300.00)101-3008-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 3008 - Public Buildings Totals:1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) 278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00) 571.09 0.00 0.00 0.00 0.00 4,401.80 3,400.00 3,400.00 3,700.00 300.00 2,397.41 1,400.00 1,400.00 2,800.00 1,400.00 481.60 500.00 500.00 500.00 0.00 41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00) 0.00 100.00 100.00 0.00 (100.00) 55,157.01 78,100.00 79,100.00 80,000.00 900.00 830.62 0.00 0.00 0.00 0.00 2,245.62 0.00 0.00 0.00 0.00 309.65 0.00 0.00 0.00 0.00 2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00) 29,500.00 13,100.00 13,100.00 14,800.00 1,700.00 4,186.11 4,100.00 4,200.00 4,200.00 0.00 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00) 82,309.81 122,000.00 122,000.00 128,000.00 6,000.00 4,694.00 4,000.00 4,000.00 4,000.00 0.00 5,468.00 7,000.00 7,000.00 8,000.00 1,000.00 4,202.98 2,000.00 2,000.00 4,000.00 2,000.00 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00 4.67 0.00 0.00 0.00 0.00 4.67 0.00 0.00 0.00 0.00 604.51 2,000.00 2,000.00 5,000.00 3,000.00 102.01 0.00 0.00 0.00 0.00 1,022.39 1,000.00 1,000.00 1,000.00 0.00 25,851.38 25,000.00 25,000.00 25,000.00 0.00 8,737.37 8,000.00 8,000.00 8,000.00 0.00 812.35 1,000.00 1,000.00 500.00 (500.00) 574.28 10,000.00 10,000.00 0.00 (10,000.00) 25,357.00 30,000.00 30,000.00 30,000.00 0.00 728.90 1,000.00 1,000.00 1,000.00 0.00 53,170.45 50,000.00 52,000.00 50,000.00 (2,000.00) 671,274.25 671,600.00 671,600.00 1,000.00 (670,600.00) 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00) 4,389.63 5,000.00 5,000.00 5,000.00 0.00 128,234.99 120,000.00 120,000.00 130,000.00 10,000.00 6,486.59 6,000.00 6,000.00 6,000.00 0.00 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00 75,000.00 80,000.00 80,000.00 81,000.00 1,000.00 83,800.00 92,000.00 92,000.00 108,800.00 16,800.00 34,600.00 97,700.00 97,700.00 88,400.00 (9,300.00) 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 53 259 Department : 3008 - Public Buildings Permanent Full Time 284,100.00101-3008-50101 40% - FaciliƟes Director (40% Parks Maintenance, 20% Silverrock Resort Fund) 100% - Buildings Superintendent 100% - Maintenance and OperaƟons Technician 100% - Maintenance Worker I 50% - Management Assistant (50% Parks Maintenance) In FY 2019/20, the FaciliƟes Worker I was reclassified as a Maintenance and OperaƟons Technician. The FaciliƟes Maintenance Coordinator posiƟon was transferred to the Gas Tax Fund and the Maintenance Worker I posiƟon was transferred from the LighƟng and Landscape Fund. Janitorial 128,000.00101-3008-60115 Janitorial services for all public buildings including parks. Travel & Training 5,000.00101-3008-60320 League of California CiƟes HVAC Training HVAC 30,000.00101-3008-60667 For all public buildings including City Hall, Fritz Burns Pool, La Quinta Park, Maintenance Yard, Public Works Office, Sports Complex, and Wellness Center. Maintenance/Services 50,000.00101-3008-60691 Public building repairs and maintenance. Facility Rent 1,000.00101-3008-61702 Finance Authority requires an annual State Controller's Report. The 1996 Civic Center Bond was paid off in October 2018. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 54 260 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 7003 - Streets Contract Services 0.00 0.00 0.00 200.00 200.00101-7003-60103 Professional Services 60 - Contract Services Totals:0.00 0.00 0.00 200.00 200.00 Maintenance & Operations 4,155.24 5,000.00 5,000.00 5,000.00 0.00101-7003-60320 Travel & Training 245.00 400.00 400.00 800.00 400.00101-7003-60351 Membership Dues 597.59 1,000.00 1,000.00 1,000.00 0.00101-7003-60400 Office Supplies 2,161.07 5,000.00 5,000.00 5,500.00 500.00101-7003-60420 Operating Supplies 3,300.14 3,500.00 3,500.00 7,000.00 3,500.00101-7003-60432 Tools/Equipment 62 - Maintenance & Operations Totals:10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 Capital Expenses 0.00 0.00 0.00 55,000.00 55,000.00101-7003-80100 Machinery & Equipment 68 - Capital Expenses Totals:0.00 0.00 0.00 55,000.00 55,000.00 7003 - Streets Totals:10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 0.00 0.00 0.00 200.00 200.00 0.00 0.00 0.00 200.00 200.00 4,155.24 5,000.00 5,000.00 5,000.00 0.00 245.00 400.00 400.00 800.00 400.00 597.59 1,000.00 1,000.00 1,000.00 0.00 2,161.07 5,000.00 5,000.00 5,500.00 500.00 3,300.14 3,500.00 3,500.00 7,000.00 3,500.00 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00 0.00 0.00 0.00 55,000.00 55,000.00 0.00 0.00 0.00 55,000.00 55,000.00 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 55 261 Department : 7003 - Streets Professional Services 200.00101-7003-60103 Storm water application fee. Travel & Training 5,000.00101-7003-60320 Onsite hearing tests, American Traffic Safety Services Association. Membership Dues 800.00101-7003-60351 CA Park and RecreaƟons American Traffic Safety Services AssociaƟon CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 56 262 THIS PAGE INTENTIONALLY LEFT BLANK 263 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6001 - Design & Development Administration 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) Salaries and Benefits 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) Contract Services 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) Maintenance & Operations 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 Internal Service Charges 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 6002 - Planning 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) Salaries and Benefits 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) Contract Services 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) Maintenance & Operations 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) Internal Service Charges 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 6003 - Building 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 Salaries and Benefits 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 Contract Services 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) Maintenance & Operations 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 Repair & Maintenance 0.00 0.00 0.00 3,000.00 3,000.00 Internal Service Charges 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 6006 - The Hub 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 Salaries and Benefits 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 Contract Services 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 Maintenance & Operations 11,205.93 19,100.00 19,100.00 18,800.00 (300.00) Insurance 0.00 0.00 0.00 6,000.00 6,000.00 Internal Service Charges 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 7002 - Public Works Development Services 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) Salaries and Benefits 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) Contract Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) Maintenance & Operations 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 Insurance 0.00 0.00 0.00 500.00 500.00 Internal Service Charges 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 7006 - Engineering Services 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) Salaries and Benefits 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 Contract Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) Maintenance & Operations 10,217.86 17,000.00 17,000.00 16,500.00 (500.00) Repair & Maintenance 0.00 0.00 0.00 1,500.00 1,500.00 Internal Service Charges 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 DESIGN/DEVELOPMENT TOTAL 4,555,227.44 5,626,200.00 5,778,800.00 5,645,500.00 (133,300.00) 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 0.00 0.00 0.00 3,000.00 3,000.00 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 11,205.93 19,100.00 19,100.00 18,800.00 (300.00) 0.00 0.00 0.00 6,000.00 6,000.00 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 0.00 0.00 0.00 500.00 500.00 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) 10,217.86 17,000.00 17,000.00 16,500.00 (500.00) 0.00 0.00 0.00 1,500.00 1,500.00 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 4,555,227.44 5,626,200.00 5,778,800.00 5,645,500.00 (133,300.00) CITY OF LA QUINTA DESIGN AND DEVELOPMENT SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET 57 264 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6001 - Design & Development Administration Salaries and Benefits 364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)101-6001-50101 Permanent Full Time 1,681.46 0.00 0.00 0.00 0.00101-6001-50105 Salaries - Overtime 2,189.80 0.00 0.00 0.00 0.00101-6001-50106 Standby 9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)101-6001-50110 Commissions & Boards 13.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation 79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)101-6001-50200 PERS-City Portion 0.00 300.00 300.00 0.00 (300.00)101-6001-50210 PERS-Survivor Benefits 71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)101-6001-50221 Medical Insurance 1,293.44 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance 9,243.57 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance 414.24 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance 3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)101-6001-50225 Long Term Disability 19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)101-6001-50230 Workers Comp Insurance 5,585.19 8,400.00 8,800.00 7,900.00 (900.00)101-6001-50240 Social Security-Medicare 398.04 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA 97.50 0.00 0.00 0.00 0.00101-6001-50250 Vehicle Reimbursement 2,000.00 0.00 0.00 0.00 0.00101-6001-50300 Employee Recognition 50 - Salaries and Benefits Totals:571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) Contract Services 54,867.00 75,000.00 125,000.00 0.00 (125,000.00)101-6001-60103 Professional Services 22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)101-6001-60104 Consultants 60 - Contract Services Totals:77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) Maintenance & Operations 18,493.34 15,300.00 15,300.00 19,000.00 3,700.00101-6001-60102 Administration 3,050.00 6,600.00 6,600.00 10,000.00 3,400.00101-6001-60320 Travel & Training 400.00 1,000.00 1,000.00 400.00 (600.00)101-6001-60351 Membership Dues 652.42 500.00 500.00 500.00 0.00101-6001-60352 Subscriptions & Publications 7,541.78 11,000.00 11,000.00 11,000.00 0.00101-6001-60400 Office Supplies 756.63 1,000.00 1,000.00 500.00 (500.00)101-6001-60410 Printing 56.13 0.00 0.00 0.00 0.00101-6001-60420 Operating Supplies 6,034.94 6,800.00 6,800.00 3,000.00 (3,800.00)101-6001-60450 Advertising 62 - Maintenance & Operations Totals:36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 Internal Service Charges 54,500.00 99,000.00 99,000.00 96,400.00 (2,600.00)101-6001-98110 Information Tech Charges 46,200.00 65,200.00 65,200.00 59,000.00 (6,200.00)101-6001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 6001 - Design & Development Administration Totals:786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) 364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00) 1,681.46 0.00 0.00 0.00 0.00 2,189.80 0.00 0.00 0.00 0.00 9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00) 13.00 500.00 500.00 500.00 0.00 79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00) 0.00 300.00 300.00 0.00 (300.00) 71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00) 1,293.44 0.00 0.00 0.00 0.00 9,243.57 0.00 0.00 0.00 0.00 414.24 0.00 0.00 0.00 0.00 3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00) 19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00) 5,585.19 8,400.00 8,800.00 7,900.00 (900.00) 398.04 0.00 0.00 0.00 0.00 97.50 0.00 0.00 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00) 54,867.00 75,000.00 125,000.00 0.00 (125,000.00) 22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00) 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00) 18,493.34 15,300.00 15,300.00 19,000.00 3,700.00 3,050.00 6,600.00 6,600.00 10,000.00 3,400.00 400.00 1,000.00 1,000.00 400.00 (600.00) 652.42 500.00 500.00 500.00 0.00 7,541.78 11,000.00 11,000.00 11,000.00 0.00 756.63 1,000.00 1,000.00 500.00 (500.00) 56.13 0.00 0.00 0.00 0.00 6,034.94 6,800.00 6,800.00 3,000.00 (3,800.00) 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00 54,500.00 99,000.00 99,000.00 96,400.00 (2,600.00) 46,200.00 65,200.00 65,200.00 59,000.00 (6,200.00) 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00) 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 58 265 Department : 6001 - Design & Development Administration Permanent Full Time 540,500.00101-6001-50101 100% - Design & Development Director 100% - ExecuƟve Assistant 100% - Management Analyst 100% - Management Specialist 100% - Management Assistant 100% - AdministraƟve Assistant (2) In 2019/20, a decrease due to an AdministraƟve Assistant posiƟon transferred to the City Clerk division and the VacaƟon Rental/License Specialist position allocated to The Hub. Administration 19,000.00101-6001-60102 Credit card fees for permits, licenses, etc. Consultants 25,000.00101-6001-60104 Amount Disadvantaged Business Enterprise Program 5,000.00 Studies and Predesign for Projects 20,000.00 Travel & Training 10,000.00101-6001-60320 Amount Bureau of Indian Affairs (BIA) Meetings 500.00 Coachella Valley APWA Meetings 500.00 League of CA Cities PW Officers Institute 2,000.00 Miscellaneous Meetings 4,000.00 Staff Professional Development 3,000.00 Membership Dues 400.00101-6001-60351 Amount American Public Works Association (APWA) 400.00 Subscriptions & Publications 500.00101-6001-60352 The Desert Sun Printing 500.00101-6001-60410 Advertising 3,000.00101-6001-60450 Reallocated a porƟon of this budget to The Hub budget (101-6006-60450) in 2019/20. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 59 266 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6002 - Planning Salaries and Benefits 277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)101-6002-50101 Permanent Full Time 225.75 0.00 1,500.00 1,500.00 0.00101-6002-50111 Internships 481.60 500.00 500.00 0.00 (500.00)101-6002-50150 Other Compensation 18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)101-6002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-6002-50210 PERS-Survivor Benefits 2,408.00 2,400.00 2,400.00 0.00 (2,400.00)101-6002-50215 Other Fringe Benefits 33,898.96 60,100.00 60,800.00 61,600.00 800.00101-6002-50221 Medical Insurance 586.59 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance 1,491.95 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance 205.88 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance 2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)101-6002-50225 Long Term Disability 8,900.00 5,000.00 5,000.00 5,600.00 600.00101-6002-50230 Workers Comp Insurance 4,086.98 4,100.00 4,300.00 4,000.00 (300.00)101-6002-50240 Social Security-Medicare 14.00 0.00 0.00 0.00 0.00101-6002-50241 Social Security-FICA 50 - Salaries and Benefits Totals:351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) Contract Services 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)101-6002-60103 Professional Services 60 - Contract Services Totals:70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) Maintenance & Operations 6,598.78 16,000.00 14,500.00 14,000.00 (500.00)101-6002-60320 Travel & Training 525.00 1,300.00 1,300.00 1,000.00 (300.00)101-6002-60351 Membership Dues 108.75 500.00 500.00 500.00 0.00101-6002-60352 Subscriptions & Publications 0.00 2,000.00 2,000.00 0.00 (2,000.00)101-6002-60410 Printing 15,809.27 11,000.00 11,000.00 12,000.00 1,000.00101-6002-60450 Advertising 62 - Maintenance & Operations Totals:23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) Internal Service Charges 25,200.00 35,000.00 35,000.00 41,300.00 6,300.00101-6002-98110 Information Tech Charges 11,600.00 0.00 0.00 0.00 0.00101-6002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 6002 - Planning Totals:482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) 277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00) 225.75 0.00 1,500.00 1,500.00 0.00 481.60 500.00 500.00 0.00 (500.00) 18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00) 0.00 100.00 100.00 0.00 (100.00) 2,408.00 2,400.00 2,400.00 0.00 (2,400.00) 33,898.96 60,100.00 60,800.00 61,600.00 800.00 586.59 0.00 0.00 0.00 0.00 1,491.95 0.00 0.00 0.00 0.00 205.88 0.00 0.00 0.00 0.00 2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00) 8,900.00 5,000.00 5,000.00 5,600.00 600.00 4,086.98 4,100.00 4,300.00 4,000.00 (300.00) 14.00 0.00 0.00 0.00 0.00 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00) 6,598.78 16,000.00 14,500.00 14,000.00 (500.00) 525.00 1,300.00 1,300.00 1,000.00 (300.00) 108.75 500.00 500.00 500.00 0.00 0.00 2,000.00 2,000.00 0.00 (2,000.00) 15,809.27 11,000.00 11,000.00 12,000.00 1,000.00 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00) 25,200.00 35,000.00 35,000.00 41,300.00 6,300.00 11,600.00 0.00 0.00 0.00 0.00 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 60 267 Department : 6002 - Planning Permanent Full Time 273,900.00101-6002-50101 100% - Planning Manager 100% - Senior Planner 100% - Associate Planner Professional Services 100,000.00101-6002-60103 Professional Planning Environmental Services Specific Plan Amendments Travel & Training 14,000.00101-6002-60320 Amount APA Conference - Planning Manager 1,500.00 APA Conference - Senior Planner 1,500.00 Associate Planner Training 1,000.00 Planning Commissioners Academy - League of Cities 10,000.00 Membership Dues 1,000.00101-6002-60351 Amount American Planning Association (APA)1,000.00 Subscriptions & Publications 500.00101-6002-60352 International Cost Engineering Council - CEQA Books Advertising 12,000.00101-6002-60450 Planning Hearing NoƟces Outreach Workshops CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 61 268 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6003 - Building Salaries and Benefits 320,812.09 373,300.00 383,900.00 452,400.00 68,500.00101-6003-50101 Permanent Full Time 1,895.00 2,400.00 2,400.00 2,900.00 500.00101-6003-50150 Other Compensation 52,641.54 28,700.00 29,500.00 36,500.00 7,000.00101-6003-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6003-50210 PERS-Survivor Benefits 70,873.56 100,100.00 101,400.00 123,100.00 21,700.00101-6003-50221 Medical Insurance 907.97 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance 4,662.32 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance 275.73 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance 3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)101-6003-50225 Long Term Disability 11,800.00 8,300.00 8,300.00 11,200.00 2,900.00101-6003-50230 Workers Comp Insurance 4,709.63 5,500.00 5,600.00 6,600.00 1,000.00101-6003-50240 Social Security-Medicare 4,000.00 0.00 0.00 0.00 0.00101-6003-50300 Employee Recognition 50 - Salaries and Benefits Totals:475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 Contract Services 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)101-6003-60118 Plan Checks 60 - Contract Services Totals:150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) Maintenance & Operations 1,570.00 4,000.00 4,000.00 8,000.00 4,000.00101-6003-60320 Travel & Training 250.00 700.00 700.00 500.00 (200.00)101-6003-60351 Membership Dues 164.75 1,000.00 1,000.00 7,000.00 6,000.00101-6003-60352 Subscriptions & Publications 1,608.91 1,800.00 1,800.00 1,500.00 (300.00)101-6003-60420 Operating Supplies 0.00 1,000.00 1,000.00 1,000.00 0.00101-6003-60425 Supplies - Field 62 - Maintenance & Operations Totals:3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 Repair & Maintenance 0.00 0.00 0.00 3,000.00 3,000.00101-6003-60690 Uniforms 65 - Repair & Maintenance Totals:0.00 0.00 0.00 3,000.00 3,000.00 Internal Service Charges 33,600.00 58,200.00 58,200.00 82,600.00 24,400.00101-6003-98110 Information Tech Charges 23,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-6003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 6003 - Building Totals:686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 320,812.09 373,300.00 383,900.00 452,400.00 68,500.00 1,895.00 2,400.00 2,400.00 2,900.00 500.00 52,641.54 28,700.00 29,500.00 36,500.00 7,000.00 0.00 200.00 200.00 0.00 (200.00) 70,873.56 100,100.00 101,400.00 123,100.00 21,700.00 907.97 0.00 0.00 0.00 0.00 4,662.32 0.00 0.00 0.00 0.00 275.73 0.00 0.00 0.00 0.00 3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00) 11,800.00 8,300.00 8,300.00 11,200.00 2,900.00 4,709.63 5,500.00 5,600.00 6,600.00 1,000.00 4,000.00 0.00 0.00 0.00 0.00 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00) 1,570.00 4,000.00 4,000.00 8,000.00 4,000.00 250.00 700.00 700.00 500.00 (200.00) 164.75 1,000.00 1,000.00 7,000.00 6,000.00 1,608.91 1,800.00 1,800.00 1,500.00 (300.00) 0.00 1,000.00 1,000.00 1,000.00 0.00 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00 0.00 0.00 0.00 3,000.00 3,000.00 0.00 0.00 0.00 3,000.00 3,000.00 33,600.00 58,200.00 58,200.00 82,600.00 24,400.00 23,100.00 48,900.00 48,900.00 44,200.00 (4,700.00) 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 62 269 Department : 6003 - Building Permanent Full Time 452,400.00101-6003-50101 100% - Building Official 100% - Plans Examiner/InspecƟon Supervisor 100% - Building Inspector II (2) 100% - Building Inspector I 100% - Plans Examiner In FY 2019/20, the Plans Examiner posiƟon was added to this division. Plan Checks 200,000.00101-6003-60118 Reduced in 2019/20 with the addiƟon of a new full-Ɵme Plans Examiner posiƟon. Travel & Training 8,000.00101-6003-60320 CA Building Officials (CALBO) InternaƟonal Code Council CerƟficaƟons Membership Dues 500.00101-6003-60351 Subscriptions & Publications 7,000.00101-6003-60352 Updated California Building Code books needed. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 63 270 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 6006 - The Hub Salaries and Benefits 425,657.47 375,500.00 384,000.00 522,100.00 138,100.00101-6006-50101 Permanent Full Time 65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)101-6006-50102 Salaries - Part Time 78,335.47 32,000.00 36,100.00 47,700.00 11,600.00101-6006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-6006-50210 PERS-Survivor Benefits 91,083.08 110,100.00 111,500.00 164,100.00 52,600.00101-6006-50221 Medical Insurance 1,274.89 0.00 0.00 0.00 0.00101-6006-50222 Vision Insurance 7,651.06 0.00 0.00 0.00 0.00101-6006-50223 Dental Insurance 456.46 0.00 0.00 0.00 0.00101-6006-50224 Life Insurance 4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)101-6006-50225 Long Term Disability 16,200.00 9,200.00 9,200.00 15,000.00 5,800.00101-6006-50230 Workers Comp Insurance 7,169.68 5,300.00 6,800.00 7,600.00 800.00101-6006-50240 Social Security-Medicare 1,016.27 0.00 0.00 0.00 0.00101-6006-50241 Social Security-FICA 2,000.00 0.00 0.00 0.00 0.00101-6006-50300 Employee Recognition 50 - Salaries and Benefits Totals:700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 Contract Services 0.00 5,000.00 5,000.00 205,000.00 200,000.00101-6006-60103 Professional Services 0.00 10,000.00 10,000.00 0.00 (10,000.00)101-6006-60104 Consultants 8,198.71 0.00 5,700.00 0.00 (5,700.00)101-6006-60125 Temporary Agency Services 60 - Contract Services Totals:8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 Maintenance & Operations 43.67 1,000.00 1,000.00 500.00 (500.00)101-6006-60137 Community Special Events 7,977.26 9,600.00 9,600.00 9,600.00 0.00101-6006-60320 Travel & Training 185.00 500.00 500.00 200.00 (300.00)101-6006-60351 Membership Dues 0.00 1,000.00 1,000.00 0.00 (1,000.00)101-6006-60352 Subscriptions & Publications 3,000.00 7,000.00 7,000.00 8,500.00 1,500.00101-6006-60420 Operating Supplies 62 - Maintenance & Operations Totals:11,205.93 19,100.00 19,100.00 18,800.00 (300.00) Insurance 0.00 0.00 0.00 6,000.00 6,000.00101-6006-60450 Advertising 63 - Insurance Totals:0.00 0.00 0.00 6,000.00 6,000.00 Internal Service Charges 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00101-6006-98110 Information Tech Charges 69 - Internal Service Charges Totals:46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 6006 - The Hub Totals:766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 425,657.47 375,500.00 384,000.00 522,100.00 138,100.00 65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00) 78,335.47 32,000.00 36,100.00 47,700.00 11,600.00 0.00 200.00 200.00 0.00 (200.00) 91,083.08 110,100.00 111,500.00 164,100.00 52,600.00 1,274.89 0.00 0.00 0.00 0.00 7,651.06 0.00 0.00 0.00 0.00 456.46 0.00 0.00 0.00 0.00 4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00) 16,200.00 9,200.00 9,200.00 15,000.00 5,800.00 7,169.68 5,300.00 6,800.00 7,600.00 800.00 1,016.27 0.00 0.00 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00 0.00 5,000.00 5,000.00 205,000.00 200,000.00 0.00 10,000.00 10,000.00 0.00 (10,000.00) 8,198.71 0.00 5,700.00 0.00 (5,700.00) 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00 43.67 1,000.00 1,000.00 500.00 (500.00) 7,977.26 9,600.00 9,600.00 9,600.00 0.00 185.00 500.00 500.00 200.00 (300.00) 0.00 1,000.00 1,000.00 0.00 (1,000.00) 3,000.00 7,000.00 7,000.00 8,500.00 1,500.00 11,205.93 19,100.00 19,100.00 18,800.00 (300.00) 0.00 0.00 0.00 6,000.00 6,000.00 0.00 0.00 0.00 6,000.00 6,000.00 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 64 271 Department : 6006 - The Hub Permanent Full Time 522,100.00101-6006-50101 100% - Hub Manager 100% - Management Specialist 100% - Permit Technician (5) 100% - AdministraƟve Assistant In 2019/20, a Permit Technician and an AdministraƟve Assistant was added to this division. The Manager was reclassified as a Hub Manager and the VacaƟon Rental/License Specialist was reclassified as a Management Specialist. Salaries - Part Time 50,600.00101-6006-50102 100% Part-Time SQL Writer Professional Services 205,000.00101-6006-60103 In 2019/20, short-term vacaƟonal rental compliance vendor relocated from 101 -6001-60103 (D & D AdministraƟon department). Community Special Events 500.00101-6006-60137 Short-term vacation rental meetings with the community. Travel & Training 9,600.00101-6006-60320 Amount CRW Administration Training 1,600.00 Permit Technician Training 6,000.00 TRAKiT Conference 2,000.00 Membership Dues 200.00101-6006-60351 Amount TRAKiT Membership 200.00 Advertising 6,000.00101-6006-60450 Expenses moved from D & D AdministraƟon (101-6001-60450) to The Hub in 2019/20. Used for short-term vacaƟon mailers. CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 65 272 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 7002 - Public Works Development Services Salaries and Benefits 237,642.81 323,100.00 335,400.00 335,400.00 0.00101-7002-50101 Permanent Full Time 481.60 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation 57,851.22 31,100.00 32,300.00 34,500.00 2,200.00101-7002-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)101-7002-50210 PERS-Survivor Benefits 23,650.45 60,100.00 60,800.00 61,600.00 800.00101-7002-50221 Medical Insurance 311.83 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance 2,062.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance 137.25 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance 2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)101-7002-50225 Long Term Disability 5,900.00 5,000.00 5,000.00 5,600.00 600.00101-7002-50230 Workers Comp Insurance 3,480.82 4,700.00 4,900.00 4,900.00 0.00101-7002-50240 Social Security-Medicare 2,408.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement 0.00 0.00 4,000.00 0.00 (4,000.00)101-7002-50300 Employee Recognition 50 - Salaries and Benefits Totals:335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) Contract Services 31,771.52 75,000.00 75,000.00 85,000.00 10,000.00101-7002-60103 Professional Services 0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants 85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)101-7002-60183 Map/Plan Checking 60 - Contract Services Totals:116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) Maintenance & Operations 125.00 4,000.00 4,000.00 6,000.00 2,000.00101-7002-60320 Travel & Training 495.00 700.00 700.00 1,000.00 300.00101-7002-60351 Membership Dues 31.76 500.00 500.00 0.00 (500.00)101-7002-60352 Subscriptions & Publications 462.00 500.00 500.00 0.00 (500.00)101-7002-60410 Printing 0.00 1,000.00 1,000.00 1,000.00 0.00101-7002-60420 Operating Supplies 62 - Maintenance & Operations Totals:1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 Insurance 0.00 0.00 0.00 500.00 500.00101-7002-60450 Advertising 63 - Insurance Totals:0.00 0.00 0.00 500.00 500.00 Internal Service Charges 16,800.00 35,000.00 35,000.00 41,300.00 6,300.00101-7002-98110 Information Tech Charges 23,100.00 32,600.00 32,600.00 29,500.00 (3,100.00)101-7002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 7002 - Public Works Development Services Totals:493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) 237,642.81 323,100.00 335,400.00 335,400.00 0.00 481.60 500.00 500.00 500.00 0.00 57,851.22 31,100.00 32,300.00 34,500.00 2,200.00 0.00 100.00 100.00 0.00 (100.00) 23,650.45 60,100.00 60,800.00 61,600.00 800.00 311.83 0.00 0.00 0.00 0.00 2,062.22 0.00 0.00 0.00 0.00 137.25 0.00 0.00 0.00 0.00 2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00) 5,900.00 5,000.00 5,000.00 5,600.00 600.00 3,480.82 4,700.00 4,900.00 4,900.00 0.00 2,408.00 2,400.00 2,400.00 2,400.00 0.00 0.00 0.00 4,000.00 0.00 (4,000.00) 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00) 31,771.52 75,000.00 75,000.00 85,000.00 10,000.00 0.00 5,000.00 5,000.00 5,000.00 0.00 85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00) 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00) 125.00 4,000.00 4,000.00 6,000.00 2,000.00 495.00 700.00 700.00 1,000.00 300.00 31.76 500.00 500.00 0.00 (500.00) 462.00 500.00 500.00 0.00 (500.00) 0.00 1,000.00 1,000.00 1,000.00 0.00 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00 0.00 0.00 0.00 500.00 500.00 0.00 0.00 0.00 500.00 500.00 16,800.00 35,000.00 35,000.00 41,300.00 6,300.00 23,100.00 32,600.00 32,600.00 29,500.00 (3,100.00) 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 66 273 Department : 7002 - Public Works Development Services Permanent Full Time 335,400.00101-7002-50101 100% - City Engineer 100% - Associate Engineer (2) Professional Services 85,000.00101-7002-60103 Amount National Pollution Discharge Elimination Systems 60,000.00 Stormwater Commercial/Restaurant State Mandate 25,000.00 Consultants 5,000.00101-7002-60104 Amount Project Consulting Services 5,000.00 Map/Plan Checking 120,000.00101-7002-60183 On call map checking and engineering civil plan check services. Travel & Training 6,000.00101-7002-60320 For various training events including Desert Valley Builders AssociaƟon meeƟngs, American Public Works AssociaƟon, Professional Engineering Review courses, and water quality/ flood seminars. Membership Dues 1,000.00101-7002-60351 Amount American Public Works Association (APWA) 400.00 Board of Civil Engineers License 300.00 Other Professional Organizations 300.00 Advertising 500.00101-7002-60450 Public hearing notices CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 67 274 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 7006 - Engineering Services Salaries and Benefits 435,278.38 517,300.00 528,400.00 540,200.00 11,800.00101-7006-50101 Permanent Full Time 2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)101-7006-50105 Salaries - Overtime 15,583.55 21,100.00 21,100.00 21,100.00 0.00101-7006-50106 Standby 4,206.90 0.00 0.00 5,700.00 5,700.00101-7006-50107 Standby Overtime 1,244.80 2,000.00 2,000.00 1,500.00 (500.00)101-7006-50150 Other Compensation 83,324.28 46,100.00 43,200.00 46,400.00 3,200.00101-7006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-7006-50210 PERS-Survivor Benefits 60,800.65 140,200.00 141,900.00 143,600.00 1,700.00101-7006-50221 Medical Insurance 876.31 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance 4,684.27 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance 306.68 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance 3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)101-7006-50225 Long Term Disability 14,800.00 11,600.00 11,600.00 13,100.00 1,500.00101-7006-50230 Workers Comp Insurance 6,626.13 7,600.00 7,700.00 7,900.00 200.00101-7006-50240 Social Security-Medicare 865.00 0.00 0.00 0.00 0.00101-7006-50250 Vehicle Reimbursement 50 - Salaries and Benefits Totals:634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 Contract Services 229,945.40 20,000.00 20,000.00 60,000.00 40,000.00101-7006-60104 Consultants 225,343.25 220,000.00 220,000.00 220,000.00 0.00101-7006-60144 Contract Traffic Engineer 52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)101-7006-60145 Traffic Counts/Studies 134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)101-7006-60146 PM 10 - Dust Control 60 - Contract Services Totals:641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) Maintenance & Operations 3,465.01 6,500.00 6,500.00 10,000.00 3,500.00101-7006-60320 Travel & Training 400.00 1,100.00 1,100.00 1,100.00 0.00101-7006-60351 Membership Dues 63.52 500.00 500.00 500.00 0.00101-7006-60352 Subscriptions & Publications 0.00 1,000.00 1,000.00 1,000.00 0.00101-7006-60400 Office Supplies 3,498.84 4,000.00 4,000.00 1,000.00 (3,000.00)101-7006-60420 Operating Supplies 361.04 1,000.00 1,000.00 0.00 (1,000.00)101-7006-60421 Supplies - Software 2,429.45 2,900.00 2,900.00 2,900.00 0.00101-7006-60427 Safety Gear 62 - Maintenance & Operations Totals:10,217.86 17,000.00 17,000.00 16,500.00 (500.00) Repair & Maintenance 0.00 0.00 0.00 1,500.00 1,500.00101-7006-60690 Uniforms 65 - Repair & Maintenance Totals:0.00 0.00 0.00 1,500.00 1,500.00 Internal Service Charges 41,900.00 81,500.00 81,500.00 96,400.00 14,900.00101-7006-98110 Information Tech Charges 11,600.00 0.00 0.00 0.00 0.00101-7006-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 7006 - Engineering Services Totals:1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) 435,278.38 517,300.00 528,400.00 540,200.00 11,800.00 2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00) 15,583.55 21,100.00 21,100.00 21,100.00 0.00 4,206.90 0.00 0.00 5,700.00 5,700.00 1,244.80 2,000.00 2,000.00 1,500.00 (500.00) 83,324.28 46,100.00 43,200.00 46,400.00 3,200.00 0.00 200.00 200.00 0.00 (200.00) 60,800.65 140,200.00 141,900.00 143,600.00 1,700.00 876.31 0.00 0.00 0.00 0.00 4,684.27 0.00 0.00 0.00 0.00 306.68 0.00 0.00 0.00 0.00 3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00) 14,800.00 11,600.00 11,600.00 13,100.00 1,500.00 6,626.13 7,600.00 7,700.00 7,900.00 200.00 865.00 0.00 0.00 0.00 0.00 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00 229,945.40 20,000.00 20,000.00 60,000.00 40,000.00 225,343.25 220,000.00 220,000.00 220,000.00 0.00 52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00) 134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00) 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00) 3,465.01 6,500.00 6,500.00 10,000.00 3,500.00 400.00 1,100.00 1,100.00 1,100.00 0.00 63.52 500.00 500.00 500.00 0.00 0.00 1,000.00 1,000.00 1,000.00 0.00 3,498.84 4,000.00 4,000.00 1,000.00 (3,000.00) 361.04 1,000.00 1,000.00 0.00 (1,000.00) 2,429.45 2,900.00 2,900.00 2,900.00 0.00 10,217.86 17,000.00 17,000.00 16,500.00 (500.00) 0.00 0.00 0.00 1,500.00 1,500.00 0.00 0.00 0.00 1,500.00 1,500.00 41,900.00 81,500.00 81,500.00 96,400.00 14,900.00 11,600.00 0.00 0.00 0.00 0.00 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 68 275 Department : 7006 - Engineering Services Permanent Full Time 540,200.00101-7006-50101 100% - Senior Civil Engineer 100% - ConstrucƟon Manager/InspecƟon Supervisor 100% - ConstrucƟon Inspector (2) 100% - Traffic OperaƟons Analyst 100% - Traffic Signal Technician (2) Consultants 60,000.00101-7006-60104 Amount Small Project Design Services 60,000.00 PM 10 - Dust Control 25,000.00101-7006-60146 Vacant city land dust control Travel & Training 10,000.00101-7006-60320 Amount 400.00 3,500.00 2,000.00 1,000.00 1,700.00 Coachella Valley APWA Meetings Fiber Optic Training Geographic Information Systems Training International Signal Association Cert Training National Pollutant Discharge Elimination System Prevailing Wage/Traffic Signal Control 1,400.00 Membership Dues 1,100.00101-7006-60351 Amount 500.00 300.00 American Public Works Association (APWA) American Society of Civil Engineers (ASCE) Institute of Transportation Engineers (ITE)300.00 Subscriptions & Publications 500.00101-7006-60352 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 69 276 THIS PAGE INTENTIONALLY LEFT BLANK 277 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1006 - Finance 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 Salaries and Benefits 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 Contract Services 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 Maintenance & Operations 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) Internal Service Charges 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 1007 - Central Services 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) Salaries and Benefits 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) Maintenance & Operations 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) Capital Expenses 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) Internal Service Charges 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) FISCAL SERVICES TOTAL 9,251,690.19 10,367,863.00 26,282,841.41 13,609,550.00 (12,673,291.41) 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 9,251,690.19 10,367,863.00 26,282,841.41 13,609,550.00 (12,673,291.41) CITY OF LA QUINTA FISCAL SERVICES SUMMARY OF EXPENSES FOR DIVISION 2019/20 PROPOSED BUDGET 70 278 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1006 - Finance Salaries and Benefits 606,538.65 631,300.00 639,100.00 660,800.00 21,700.00101-1006-50101 Permanent Full Time 993.79 0.00 0.00 0.00 0.00101-1006-50105 Salaries - Overtime 1,350.00 3,100.00 3,100.00 3,600.00 500.00101-1006-50110 Commissions & Boards 0.00 0.00 0.00 1,500.00 1,500.00101-1006-50111 Internships 480.74 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation 66,039.87 49,600.00 50,200.00 51,200.00 1,000.00101-1006-50200 PERS-City Portion 0.00 200.00 200.00 0.00 (200.00)101-1006-50210 PERS-Survivor Benefits 2,906.89 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits 105,917.81 158,200.00 160,100.00 162,100.00 2,000.00101-1006-50221 Medical Insurance 1,302.14 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance 6,324.01 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance 643.69 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance 5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)101-1006-50225 Long Term Disability 23,600.00 13,100.00 13,100.00 14,800.00 1,700.00101-1006-50230 Workers Comp Insurance 8,908.64 9,200.00 9,300.00 9,600.00 300.00101-1006-50240 Social Security-Medicare 55.80 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA 50 - Salaries and Benefits Totals:830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 Contract Services 6,766.96 10,000.00 7,000.00 25,000.00 18,000.00101-1006-60102 Administration 22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)101-1006-60103 Professional Services 21,038.04 36,000.00 36,000.00 40,000.00 4,000.00101-1006-60104 Consultants 56,200.00 65,000.00 65,000.00 65,000.00 0.00101-1006-60106 Auditors 0.00 0.00 10,000.00 15,000.00 5,000.00101-1006-60125 Temporary Agency Services 60 - Contract Services Totals:106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 Maintenance & Operations 71.57 1,000.00 4,000.00 3,000.00 (1,000.00)101-1006-60137 Community Engagement 10,918.08 15,000.00 15,000.00 15,100.00 100.00101-1006-60320 Travel & Training 1,212.50 1,500.00 1,500.00 2,000.00 500.00101-1006-60351 Membership Dues 2,375.00 1,400.00 1,400.00 1,600.00 200.00101-1006-60352 Subscriptions & Publications 2,739.38 5,500.00 5,500.00 4,500.00 (1,000.00)101-1006-60400 Office Supplies 10,661.22 9,000.00 9,000.00 5,000.00 (4,000.00)101-1006-60410 Printing 293.35 0.00 0.00 0.00 0.00101-1006-60420 Operating Supplies 1,134.01 1,500.00 1,500.00 4,000.00 2,500.00101-1006-60450 Advertising 62 - Maintenance & Operations Totals:29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) Internal Service Charges 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00101-1006-98110 Information Tech Charges 69 - Internal Service Charges Totals:67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 1006 - Finance Totals:1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 606,538.65 631,300.00 639,100.00 660,800.00 21,700.00 993.79 0.00 0.00 0.00 0.00 1,350.00 3,100.00 3,100.00 3,600.00 500.00 0.00 0.00 0.00 1,500.00 1,500.00 480.74 500.00 500.00 500.00 0.00 66,039.87 49,600.00 50,200.00 51,200.00 1,000.00 0.00 200.00 200.00 0.00 (200.00) 2,906.89 2,400.00 2,400.00 2,400.00 0.00 105,917.81 158,200.00 160,100.00 162,100.00 2,000.00 1,302.14 0.00 0.00 0.00 0.00 6,324.01 0.00 0.00 0.00 0.00 643.69 0.00 0.00 0.00 0.00 5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00) 23,600.00 13,100.00 13,100.00 14,800.00 1,700.00 8,908.64 9,200.00 9,300.00 9,600.00 300.00 55.80 0.00 0.00 0.00 0.00 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00 6,766.96 10,000.00 7,000.00 25,000.00 18,000.00 22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00) 21,038.04 36,000.00 36,000.00 40,000.00 4,000.00 56,200.00 65,000.00 65,000.00 65,000.00 0.00 0.00 0.00 10,000.00 15,000.00 5,000.00 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00 71.57 1,000.00 4,000.00 3,000.00 (1,000.00) 10,918.08 15,000.00 15,000.00 15,100.00 100.00 1,212.50 1,500.00 1,500.00 2,000.00 500.00 2,375.00 1,400.00 1,400.00 1,600.00 200.00 2,739.38 5,500.00 5,500.00 4,500.00 (1,000.00) 10,661.22 9,000.00 9,000.00 5,000.00 (4,000.00) 293.35 0.00 0.00 0.00 0.00 1,134.01 1,500.00 1,500.00 4,000.00 2,500.00 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00) 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00 CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 71 279 Department : 1006 - Finance Permanent Full Time 660,800.00101-1006-50101 90% - Finance Director (10% Housing Fund) 100% - Financial Services Analyst 100% - Senior Accountant 100% - Accountant 100% - Junior Accountant 100% - Account Technician (2) 100% - Management Assistant Administration 25,000.00101-1006-60102 Bank Service Fees Armored Car Service Fiscal Custodian Fees - new in 2019/20 Professional Services 55,000.00101-1006-60103 Amount 5,000.00 10,000.00 8,000.00 4,000.00 15,000.00 3,000.00 Annual Budget-at-a-Glance Banking Services Implementation Miscellaneous Accounting Services OPEB Annual Valuation, Retiree Health Benefits Professional Accounting Support State Controller's Report - Citywide Third Party Audits, Internal Control Verifications 10,000.00 Consultants 40,000.00101-1006-60104 Amount Property Tax Revenue Analysis 22,000.00 Sales Tax Revenue Analysis 18,000.00 Temporary Agency Services 15,000.00101-1006-60125 Department wide cross-training underway. Temporary support for up to 6 months. Community Engagement 3,000.00101-1006-60137 Annual Budget Community Workshop Travel & Training 15,100.00101-1006-60320 Amount Annual GASB Update Training (4 staff)600.00 CalPERS Conference in Oakland (2 staff)3,000.00 CSMFO Annual Conference in Anaheim (3 Staff)6,000.00 Tyler Financial Software Training in CA 2,500.00 Various half-day classes: CSMFO, GFOA 3,000.00 Membership Dues 2,000.00101-1006-60351 CA Municipal Finance Officers AssociaƟon (CSMFO) CA Municipal Treasurer AssociaƟon (CMTA) Government Finance Officers AssociaƟon (GFOA) Subscriptions & Publications 1,600.00101-1006-60352 CAFR StaƟsƟcal Data Reports GASB ImplementaƟon Updates CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 72 280 Printing 5,000.00101-1006-60410 Accounts Payable & Payroll Checks Budget and Financial Reports - Covers, Tabs Financial Advisory Commission Reports Advertising 4,000.00101-1006-60450 Surplus Sales CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 73 281 THIS PAGE INTENTIONALLY LEFT BLANK 282 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 1007 - Central Services Salaries and Benefits 91,257.54 140,000.00 140,000.00 150,000.00 10,000.00101-1007-50109 Vacation & Sick Leave Buy Back 0.00 340,000.00 91,352.00 400,000.00 308,648.00101-1007-50115 Contingency for Stafffing 1,523,400.00 0.00 0.00 0.00 0.00101-1007-50116 PERS - OPEB Trust Contribution 0.00 711,900.00 724,348.00 860,000.00 135,652.00101-1007-50117 PERS - Unfunded Pension Liability 0.00 0.00 6,540,000.00 0.00 (6,540,000.00)101-1007-50118 Pension Trust Contribution 1,323.21 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare 30,020.00 30,000.00 30,000.00 33,000.00 3,000.00101-1007-50243 Employer Contrib Retiree Med PERS 0.00 0.00 0.00 10,000.00 10,000.00101-1007-50244 State Unemployment Insurance 50 - Salaries and Benefits Totals:1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) Maintenance & Operations 120.00 200.00 200.00 200.00 0.00101-1007-60351 Membership Dues 723.96 2,500.00 2,500.00 2,000.00 (500.00)101-1007-60401 Operating Supplies 7,534.80 15,000.00 15,000.00 12,000.00 (3,000.00)101-1007-60402 Forms, Copier Paper 12,122.62 11,000.00 11,000.00 14,000.00 3,000.00101-1007-60403 Citywide Conf Room Supplies 0.00 3,000.00 3,000.00 3,000.00 0.00101-1007-60405 Miscellaneous Supplies 22,720.39 30,000.00 30,000.00 30,000.00 0.00101-1007-60470 Postage 50,019.83 35,000.00 35,000.00 50,000.00 15,000.00101-1007-60535 Sales Tax Reimbursements 10,000.00 100,000.00 190,000.00 100,000.00 (90,000.00)101-1007-60536 TOT Resort Rebate Program 8,834.38 9,000.00 9,000.00 12,000.00 3,000.00101-1007-60661 Postage Machine 151.52 400.00 400.00 0.00 (400.00)101-1007-60663 Typewriters 62 - Maintenance & Operations Totals:112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) Capital Expenses 0.00 0.00 400,000.00 0.00 (400,000.00)101-1007-71050 Buildings 0.00 0.00 1,600,000.00 60,000.00 (1,540,000.00)101-1007-74010 Land Acquisition 0.00 0.00 21,250.00 0.00 (21,250.00)101-1007-80101 Machinery & Equipment 68 - Capital Expenses Totals:0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) Internal Service Charges 449,000.00 458,600.00 458,600.00 440,000.00 (18,600.00)101-1007-91842 Liability Insurance & Claims 29,000.00 30,000.00 30,000.00 28,000.00 (2,000.00)101-1007-91843 Property & Crime Insurance 81,000.00 85,000.00 85,000.00 86,000.00 1,000.00101-1007-91844 Earthquake Insurance 41,900.00 58,200.00 58,200.00 68,900.00 10,700.00101-1007-98110 Information Tech Charges 34,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-1007-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals:635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)101-1007-99900 Transfers Out 99 - Transfers Out Totals:5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 1007 - Central Services Totals:8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) 91,257.54 140,000.00 140,000.00 150,000.00 10,000.00 0.00 340,000.00 91,352.00 400,000.00 308,648.00 1,523,400.00 0.00 0.00 0.00 0.00 0.00 711,900.00 724,348.00 860,000.00 135,652.00 0.00 0.00 6,540,000.00 0.00 (6,540,000.00) 1,323.21 0.00 0.00 0.00 0.00 30,020.00 30,000.00 30,000.00 33,000.00 3,000.00 0.00 0.00 0.00 10,000.00 10,000.00 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00) 120.00 200.00 200.00 200.00 0.00 723.96 2,500.00 2,500.00 2,000.00 (500.00) 7,534.80 15,000.00 15,000.00 12,000.00 (3,000.00) 12,122.62 11,000.00 11,000.00 14,000.00 3,000.00 0.00 3,000.00 3,000.00 3,000.00 0.00 22,720.39 30,000.00 30,000.00 30,000.00 0.00 50,019.83 35,000.00 35,000.00 50,000.00 15,000.00 10,000.00 100,000.00 190,000.00 100,000.00 (90,000.00) 8,834.38 9,000.00 9,000.00 12,000.00 3,000.00 151.52 400.00 400.00 0.00 (400.00) 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00) 0.00 0.00 400,000.00 0.00 (400,000.00) 0.00 0.00 1,600,000.00 60,000.00 (1,540,000.00) 0.00 0.00 21,250.00 0.00 (21,250.00) 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00) 449,000.00 458,600.00 458,600.00 440,000.00 (18,600.00) 29,000.00 30,000.00 30,000.00 28,000.00 (2,000.00) 81,000.00 85,000.00 85,000.00 86,000.00 1,000.00 41,900.00 58,200.00 58,200.00 68,900.00 10,700.00 34,100.00 48,900.00 48,900.00 44,200.00 (4,700.00) 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00) 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41) 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41) CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET 74 283 Department : 1007 - Central Services Contingency for Stafffing 400,000.00101-1007-50115 Staff Development: - Reward Performance - Work within Class and CompensaƟon Structure - Manage PERS Increases - Ensure job rates reflect market rates State Unemployment Insurance 10,000.00101-1007-50244 Expense moved from Human Resources budget to Centralized Services in 2019/20. Membership Dues 200.00101-1007-60351 Costco membership Sales Tax Reimbursements 50,000.00101-1007-60535 Sales tax sharing agreement - Shovlin (Hobby Lobby) Increase in 2019/20 due to Measure G sales tax. TOT Resort Rebate Program 100,000.00101-1007-60536 New program and revenue for 2017/18 Postage Machine 12,000.00101-1007-60661 Land Acquisition 60,000.00101-1007-74010 CV Link Boundary Adjustment of EvacuaƟon Channel Local Agency Formation Commission (LAFCO) $10,000 Engineering Maps/Legal $50,000 Transfers Out 9,953,100.00101-1007-99900 Amount Art in Public Places - Maintenance/Installation 100,000.00 CIP GF - Auto Dealership Signage 300,000.00 CIP GF - Citywide Catch Basin Modifications 250,000.00 CIP GF - Citywide Drainage Enhancements 477,000.00 CIP GF - Citywide Pavement Project Fund 1,000,000.00 CIP GF - Cove Public Restroom 64,000.00 CIP GF - LLD Island Improvements 500,000.00 CIP GF - Sidewalk & ADA Ramp Improvements 75,000.00 Gas Tax Fund - Street Sign Improvements, Cove 250,000.00 Gas Tax Fund - Supplement Street Maint. Operations 350,000.00 Law Enforcement Fund - Deceased LQ Officers 2,000.00 LLD Fund - Supplement Maint. Operations 700,000.00 Measure G - Art Plaza Promenade 310,000.00 Measure G - Corp. Yard Admin./Crew Quarters 411,000.00 Measure G - Hwy 111 Corridor Implementation 1,000,000.00 Measure G - Landscape Renovation Improvements 3,859,100.00 PARS Supplemental Pension Plan 5,000.00 SilverRock Resort 300,000.00 CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 75 284 THIS PAGE INTENTIONALLY LEFT BLANK 285 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 501 - FACILITY & FLEET REPLACEMENT 363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) Maintenance & Operations 123,298.08 125,000.00 125,000.00 130,000.00 5,000.00 Insurance 10,000.00 12,000.00 12,000.00 12,500.00 500.00 Repair & Maintenance 945.30 0.00 0.00 0.00 0.00 Capital Expenses 137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00) Transfers Out 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50) 502 - INFORMATION TECHNOLOGY 910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) Salaries and Benefits 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) Contract Services 526,454.90 593,000.00 732,500.00 877,000.00 144,500.00 Maintenance & Operations 62,872.56 65,000.00 65,000.00 70,900.00 5,900.00 Utilities 20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00) Capital Expenses 227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00) 503 - PARK EQUIP & FACILITY FUND 830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) Contract Services 1,000.00 0.00 0.00 0.00 0.00 Capital Expenses 829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 504 - INSURANCE FUND 904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) Salaries and Benefits 94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00) Contract Services 1,878.15 2,300.00 2,300.00 1,700.00 (600.00) Maintenance & Operations 172.42 200.00 200.00 13,000.00 12,800.00 Insurance 807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00) INTERNAL SERVICES TOTAL 3,008,455.51 3,640,500.00 4,273,483.50 3,878,100.00 (395,383.50) 363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) 123,298.08 125,000.00 125,000.00 130,000.00 5,000.00 10,000.00 12,000.00 12,000.00 12,500.00 500.00 945.30 0.00 0.00 0.00 0.00 137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00) 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50) 910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 526,454.90 593,000.00 732,500.00 877,000.00 144,500.00 62,872.56 65,000.00 65,000.00 70,900.00 5,900.00 20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00) 227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00) 830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 1,000.00 0.00 0.00 0.00 0.00 829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) 94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00) 1,878.15 2,300.00 2,300.00 1,700.00 (600.00) 172.42 200.00 200.00 13,000.00 12,800.00 807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00) 3,008,455.51 3,640,500.00 4,273,483.50 3,878,100.00 (395,383.50) CITY OF LA QUINTA INTERNAL SERVICE FUNDS SUMMARY OF EXPENSES FOR FUNDS 2019/20 PROPOSED BUDGET 76 286 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 501 - FACILITY & FLEET REPLACEMENT 0000 - Undesignated 62 - Maintenance & Operations 12,255.00 10,000.00 10,000.00 0.00 (10,000.00)501-0000-60148 Car Washes 54,197.79 50,000.00 50,000.00 50,000.00 0.00501-0000-60674 Fuel & Oil 9,666.83 10,000.00 10,000.00 10,000.00 0.00501-0000-60675 Parts & Maintenance Supplies 36,097.66 40,000.00 40,000.00 55,000.00 15,000.00501-0000-60676 Vehicle Repair & Maintenance 1,824.81 5,000.00 5,000.00 5,000.00 0.00501-0000-60678 Street Sweeper 9,255.99 10,000.00 10,000.00 10,000.00 0.00501-0000-60679 Motorcycle Repair & Maintenance 62 - Maintenance & Operations Totals:123,298.08 125,000.00 125,000.00 130,000.00 5,000.00 63 - Insurance 10,000.00 12,000.00 12,000.00 12,500.00 500.00501-0000-91843 Property & Crime Insurance 63 - Insurance Totals:10,000.00 12,000.00 12,000.00 12,500.00 500.00 65 - Repair & Maintenance 945.30 0.00 0.00 0.00 0.00501-0000-60664 Fire Extinguisher Service 65 - Repair & Maintenance Totals:945.30 0.00 0.00 0.00 0.00 68 - Capital Expenses 16,866.01 20,000.00 20,000.00 30,000.00 10,000.00501-0000-71020 Furniture (129,834.45) 210,700.00 210,700.00 230,700.00 20,000.00501-0000-71030 Vehicles, Rentals & Leases 94,464.72 225,000.00 225,000.00 175,000.00 (50,000.00)501-0000-71103 Cvc Ctr Bldg Repl/Repair 38,492.37 25,000.00 25,000.00 35,000.00 10,000.00501-0000-71111 Deprec Exp - Mach & Equip 44,098.09 20,000.00 20,000.00 35,000.00 15,000.00501-0000-71112 Depreciation Expense - Buildings & Im 67,004.08 40,000.00 40,000.00 65,000.00 25,000.00501-0000-71113 Depreciation Expense - Vehicles 5,666.28 4,000.00 4,000.00 5,000.00 1,000.00501-0000-71114 Depreciation Expense - Motorcycle 906.78 192,000.00 192,000.00 130,000.00 (62,000.00)501-0000-80100 Machinery & Equipment 68 - Capital Expenses Totals:137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00) 99 - Transfers Out 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)501-0000-99900 Transfers Out 99 - Transfers Out Totals:91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50) 0000 - Undesignated Totals:363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) 501 - FACILITY & FLEET REPLACEMENT Totals:363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) 12,255.00 10,000.00 10,000.00 0.00 (10,000.00) 54,197.79 50,000.00 50,000.00 50,000.00 0.00 9,666.83 10,000.00 10,000.00 10,000.00 0.00 36,097.66 40,000.00 40,000.00 55,000.00 15,000.00 1,824.81 5,000.00 5,000.00 5,000.00 0.00 9,255.99 10,000.00 10,000.00 10,000.00 0.00 123,298.08 125,000.00 125,000.00 130,000.00 5,000.00 10,000.00 12,000.00 12,000.00 12,500.00 500.00 10,000.00 12,000.00 12,000.00 12,500.00 500.00 945.30 0.00 0.00 0.00 0.00 945.30 0.00 0.00 0.00 0.00 16,866.01 20,000.00 20,000.00 30,000.00 10,000.00 (129,834.45) 210,700.00 210,700.00 230,700.00 20,000.00 94,464.72 225,000.00 225,000.00 175,000.00 (50,000.00) 38,492.37 25,000.00 25,000.00 35,000.00 10,000.00 44,098.09 20,000.00 20,000.00 35,000.00 15,000.00 67,004.08 40,000.00 40,000.00 65,000.00 25,000.00 5,666.28 4,000.00 4,000.00 5,000.00 1,000.00 906.78 192,000.00 192,000.00 130,000.00 (62,000.00) 137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00) 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50) 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50) 363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) 363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50) CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET 77 287 Fund: 501 - FACILITY & FLEET REPLACEMENT Vehicles, Rentals & Leases 230,700.00501-0000-71030 2 new vehicle leases in 2019/20 for Citizens on Patrol and EOC Coordinator. Cvc Ctr Bldg Repl/Repair 175,000.00501-0000-71103 Amount Courtyard Painting 25,000.00 East Wing City Hall 150,000.00 Machinery & Equipment 130,000.00501-0000-80100 Amount Flail Mower for Weed Abatement 50,000.00 Four Arrow Boards on Trailers 30,000.00 Two Sign Boards with Trailer Units 50,000.00 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 78 288 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 50 - Salaries and Benefits 51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)502-0000-50101 Permanent Full Time 210.00 300.00 300.00 0.00 (300.00)502-0000-50150 Other Compensation 11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)502-0000-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)502-0000-50210 PERS-Survivor Benefits 7,560.14 10,100.00 10,200.00 10,300.00 100.00502-0000-50221 Medical Insurance 90.04 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance 791.41 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance 33.55 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance 459.78 600.00 600.00 300.00 (300.00)502-0000-50225 Long Term Disability 747.72 800.00 700.00 600.00 (100.00)502-0000-50240 Social Security-Medicare 50 - Salaries and Benefits Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 60 - Contract Services 203,917.85 248,000.00 248,000.00 400,000.00 152,000.00502-0000-60104 Consultants 32,687.82 0.00 139,500.00 112,000.00 (27,500.00)502-0000-60108 Technical 646.54 0.00 0.00 0.00 0.00502-0000-60213 Interest Expense 5,618.43 5,000.00 5,000.00 5,000.00 0.00502-0000-60300 Maintenance Agreements 260,976.40 300,000.00 300,000.00 320,000.00 20,000.00502-0000-60301 Software Licenses 22,607.86 40,000.00 40,000.00 40,000.00 0.00502-0000-61400 Utilities - Cable 60 - Contract Services Totals:526,454.90 593,000.00 732,500.00 877,000.00 144,500.00 62 - Maintenance & Operations 40.00 0.00 0.00 0.00 0.00502-0000-60122 Credit Card Fee 0.00 0.00 0.00 700.00 700.00502-0000-60320 Travel & Training 0.00 0.00 0.00 200.00 200.00502-0000-60351 Membership Dues 1,057.73 10,000.00 10,000.00 10,000.00 0.00502-0000-60420 Operating Supplies 61,774.83 55,000.00 55,000.00 60,000.00 5,000.00502-0000-60662 Copiers 62 - Maintenance & Operations Totals:62,872.56 65,000.00 65,000.00 70,900.00 5,900.00 66 - Utilities 2,628.78 53,000.00 163,000.00 30,000.00 (133,000.00)502-0000-61300 Utilities - Telephone 18,009.40 70,000.00 70,000.00 70,000.00 0.00502-0000-61301 Cell/Mobile Phones 66 - Utilities Totals:20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00) 68 - Capital Expenses 18,107.00 50,000.00 276,900.00 75,000.00 (201,900.00)502-0000-71042 Software Enhancements, D & D 0.00 30,000.00 30,000.00 30,000.00 0.00502-0000-71043 Software Enhancements, Comm. Res 4,931.25 7,000.00 7,000.00 10,000.00 3,000.00502-0000-71045 Software Enhancements, Finance 3,942.01 25,000.00 23,500.00 25,600.00 2,100.00502-0000-71047 Software Enhancements, City Clerk 20,216.76 55,000.00 55,000.00 20,000.00 (35,000.00)502-0000-71110 Depreciation Expense 72,169.81 0.00 0.00 0.00 0.00502-0000-71111 Deprec Exp - Mach & Equip 63,259.24 0.00 0.00 0.00 0.00502-0000-71115 Depreciation Expense - Software 23,459.30 25,000.00 45,000.00 20,000.00 (25,000.00)502-0000-80100 Machinery & Equipment 20,925.08 50,000.00 50,000.00 110,000.00 60,000.00502-0000-80103 Computers 68 - Capital Expenses Totals:227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00) 0000 - Undesignated Totals:910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) 502 - INFORMATION TECHNOLOGY Totals:910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) 51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00) 210.00 300.00 300.00 0.00 (300.00) 11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00) 0.00 100.00 100.00 0.00 (100.00) 7,560.14 10,100.00 10,200.00 10,300.00 100.00 90.04 0.00 0.00 0.00 0.00 791.41 0.00 0.00 0.00 0.00 33.55 0.00 0.00 0.00 0.00 459.78 600.00 600.00 300.00 (300.00) 747.72 800.00 700.00 600.00 (100.00) 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00) 203,917.85 248,000.00 248,000.00 400,000.00 152,000.00 32,687.82 0.00 139,500.00 112,000.00 (27,500.00) 646.54 0.00 0.00 0.00 0.00 5,618.43 5,000.00 5,000.00 5,000.00 0.00 260,976.40 300,000.00 300,000.00 320,000.00 20,000.00 22,607.86 40,000.00 40,000.00 40,000.00 0.00 526,454.90 593,000.00 732,500.00 877,000.00 144,500.00 40.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 700.00 700.00 0.00 0.00 0.00 200.00 200.00 1,057.73 10,000.00 10,000.00 10,000.00 0.00 61,774.83 55,000.00 55,000.00 60,000.00 5,000.00 62,872.56 65,000.00 65,000.00 70,900.00 5,900.00 2,628.78 53,000.00 163,000.00 30,000.00 (133,000.00) 18,009.40 70,000.00 70,000.00 70,000.00 0.00 20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00) 18,107.00 50,000.00 276,900.00 75,000.00 (201,900.00) 0.00 30,000.00 30,000.00 30,000.00 0.00 4,931.25 7,000.00 7,000.00 10,000.00 3,000.00 3,942.01 25,000.00 23,500.00 25,600.00 2,100.00 20,216.76 55,000.00 55,000.00 20,000.00 (35,000.00) 72,169.81 0.00 0.00 0.00 0.00 63,259.24 0.00 0.00 0.00 0.00 23,459.30 25,000.00 45,000.00 20,000.00 (25,000.00) 20,925.08 50,000.00 50,000.00 110,000.00 60,000.00 227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00) 910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) 910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00) CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET 79 289 Fund: 502 - INFORMATION TECHNOLOGY Permanent Full Time 39,000.00502-0000-50101 25% - Management Analyst (50% City Manager, 25% Housing Fund) 25% - Management Specialist (50% City Manager, 25% Housing Fund) Consultants 400,000.00502-0000-60104 Contracted information technology services Technical 112,000.00502-0000-60108 Cable services, wireless access points, modems, and virtual servers. Travel & Training 700.00502-0000-60320 Fraud prevention, firewall, encryption, coding, and other IT related trainings. Membership Dues 200.00502-0000-60351 IT related professional organization or publication Operating Supplies 10,000.00502-0000-60420 Small equipment such as keyboards, computer mouses, cables, conference room TV's, speakers, docking staƟons, etc. Software Enhancements, D & D 75,000.00502-0000-71042 Amount 5,000.00 20,000.00 AutoCad Licenses Blue Beam and Adobe Pro Licenses Permit Software Upgrades 50,000.00 SoŌware Enhancements, Comm. Resourc 30,000.00502-0000-71043 Amount Rec Trac Implementation, Cash Drawers 30,000.00 Software Enhancements, Finance 10,000.00502-0000-71045 Amount Scanner for Tyler 1,000.00 Tyler Upgrades for Payroll Processing 9,000.00 Software Enhancements, City Clerk 25,600.00502-0000-71047 Amount For The Record Software Updates 3,000.00 LaserFiche System Upgrades 20,600.00 Scanners for LaserFiche 2,000.00 Machinery & Equipment 20,000.00502-0000-80100 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 80 290 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 503 - PARK EQUIP & FACILITY FUND 0000 - Undesignated 60 - Contract Services 1,000.00 0.00 0.00 0.00 0.00503-0000-60196 Annual Permits/Inspections 60 - Contract Services Totals:1,000.00 0.00 0.00 0.00 0.00 68 - Capital Expenses 299,362.74 180,000.00 240,000.00 165,000.00 (75,000.00)503-0000-71060 Parks 530,421.37 525,000.00 525,000.00 525,000.00 0.00503-0000-71122 Depreciation Expense - Community S 0.00 0.00 10,000.00 10,000.00 0.00503-0000-80100 Machinery & Equipment 68 - Capital Expenses Totals:829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 0000 - Undesignated Totals:830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 503 - PARK EQUIP & FACILITY FUND Totals:830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 1,000.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00 299,362.74 180,000.00 240,000.00 165,000.00 (75,000.00) 530,421.37 525,000.00 525,000.00 525,000.00 0.00 0.00 0.00 10,000.00 10,000.00 0.00 829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) 830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00) CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET 81 291 Fund: 503 - PARK EQUIP & FACILITY FUND Parks 165,000.00503-0000-71060 Amount 15,000.00 15,000.00 10,000.00 15,000.00 50,000.00 20,000.00 10,000.00 15,000.00 Fritz Burns Paint Fritz Burns/Adams Park Benches/Tables Monticello Playground Shade Pioneer Small Dog Park Expansion Playground Wood Fiber Rebuild Civic Center Pump Shade Replacements Sports Complex Paint Sports Complex Fill Dirt for Infields 15,000.00 Machinery & Equipment 10,000.00503-0000-80100 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 82 292 2017/18 Actual Expenses 2018/19 Original Budget 2018/19 Current Budget 2019/20 Proposed Budget 19/20 vs. Current 18/19 504 - INSURANCE FUND 1010 - Insurance 50 - Salaries and Benefits 65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)504-1010-50101 Permanent Full Time 95.00 200.00 200.00 0.00 (200.00)504-1010-50150 Other Compensation 16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)504-1010-50200 PERS-City Portion 0.00 100.00 100.00 0.00 (100.00)504-1010-50210 PERS-Survivor Benefits 8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)504-1010-50221 Medical Insurance 155.16 0.00 0.00 0.00 0.00504-1010-50222 Vision Insurance 742.88 0.00 0.00 0.00 0.00504-1010-50223 Dental Insurance 76.97 0.00 0.00 0.00 0.00504-1010-50224 Life Insurance 628.97 1,500.00 1,500.00 300.00 (1,200.00)504-1010-50225 Long Term Disability 969.61 1,000.00 1,000.00 600.00 (400.00)504-1010-50240 Social Security-Medicare 1,000.00 0.00 0.00 0.00 0.00504-1010-50300 Employee Recognition 50 - Salaries and Benefits Totals:94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00) 60 - Contract Services 1,878.15 2,000.00 2,000.00 1,500.00 (500.00)504-1010-60320 Travel & Training 0.00 200.00 200.00 200.00 0.00504-1010-60351 Membership Dues 0.00 100.00 100.00 0.00 (100.00)504-1010-60352 Subscriptions & Publications 60 - Contract Services Totals:1,878.15 2,300.00 2,300.00 1,700.00 (600.00) 62 - Maintenance & Operations 172.42 200.00 200.00 500.00 300.00504-1010-60400 Office Supplies 0.00 0.00 0.00 12,500.00 12,500.00504-1010-60420 Operating Supplies 62 - Maintenance & Operations Totals:172.42 200.00 200.00 13,000.00 12,800.00 63 - Insurance 448,537.00 463,400.00 463,400.00 430,000.00 (33,400.00)504-1010-60441 Liability Insurance 6,146.84 0.00 0.00 2,500.00 2,500.00504-1010-60442 Claims 86,073.00 108,000.00 108,000.00 102,000.00 (6,000.00)504-1010-60443 Property Insurance 3,366.00 3,400.00 3,400.00 3,700.00 300.00504-1010-60446 Crime Insurance 42,441.00 101,900.00 101,900.00 102,000.00 100.00504-1010-60447 Earthquake Insurance 220,848.00 148,500.00 148,500.00 181,000.00 32,500.00504-1010-60452 Workers Comp Premium 63 - Insurance Totals:807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00) 1010 - Insurance Totals:904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) 504 - INSURANCE FUND Totals:904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) 65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00) 95.00 200.00 200.00 0.00 (200.00) 16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00) 0.00 100.00 100.00 0.00 (100.00) 8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00) 155.16 0.00 0.00 0.00 0.00 742.88 0.00 0.00 0.00 0.00 76.97 0.00 0.00 0.00 0.00 628.97 1,500.00 1,500.00 300.00 (1,200.00) 969.61 1,000.00 1,000.00 600.00 (400.00) 1,000.00 0.00 0.00 0.00 0.00 94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00) 1,878.15 2,000.00 2,000.00 1,500.00 (500.00) 0.00 200.00 200.00 200.00 0.00 0.00 100.00 100.00 0.00 (100.00) 1,878.15 2,300.00 2,300.00 1,700.00 (600.00) 172.42 200.00 200.00 500.00 300.00 0.00 0.00 0.00 12,500.00 12,500.00 172.42 200.00 200.00 13,000.00 12,800.00 448,537.00 463,400.00 463,400.00 430,000.00 (33,400.00) 6,146.84 0.00 0.00 2,500.00 2,500.00 86,073.00 108,000.00 108,000.00 102,000.00 (6,000.00) 3,366.00 3,400.00 3,400.00 3,700.00 300.00 42,441.00 101,900.00 101,900.00 102,000.00 100.00 220,848.00 148,500.00 148,500.00 181,000.00 32,500.00 807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00) 904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) 904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00) CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET 83 293 Fund: 504 - INSURANCE FUND Permanent Full Time 38,000.00504-1010-50101 50% - Management Specialist (50% Human Resources) In 2019/20, the Deputy City Clerk was reclassified as a Management Specialist and the City Clerk allocaƟon to this division was removed. Travel & Training 1,500.00504-1010-60320 Public Agency Risk Management Association (PARMA) training events Joint Power Insurance Authority (JPIA) trainings Risk Conference Membership Dues 200.00504-1010-60351 Public Agency Risk Management Association (PARMA) membership Operating Supplies 12,500.00504-1010-60420 Ergonomic assessments and first aid kit supplies/maintenance. CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET 84 294 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: DISCUSS CRIME PREVENTION STRATEGIES AND CITIZENS ON PATROL RECOMMENDATION Discuss and provide direction regarding crime prevention strategies and the La Quinta Police Department’s Citizens on Patrol program. EXECUTIVE SUMMARY The Police, Citizens on Patrol (COPS) members, and staff met to discuss increasing community engagement and outreach efforts. Staff reviewed city-managed and Riverside County Sheriff’s Department-managed programs to identify areas for improvement. Continuing with a Sheriff’s Department-managed program is the most efficient and effective method to further develop the program and readily implement new programs. New crime prevention strategies were identified such as You Are Not Alone Program and establishing a golf cart patrol, and having COPS members attend more community events. FISCAL IMPACT The annual COPS cost is $7,000 for vehicle maintenance, uniforms, and supplies. A golf-cart patrol program would require a one-time purchase of a golf cart for $5,000 and $2,500 for annual training. BACKGROUND/ANALYSIS In 2003, COPS was established to support Sheriff Deputies on less critical issues and be the “eyes and ears of the community”, therefore freeing up deputies for more critical duties. Today COPS is comprised of seventeen volunteers, of which thirteen are assigned to patrol and four assigned to the office, managed by two Sheriff Department Community Service Officers. COPS current duties include conducting extra patrols, performing vacation home checks, issuing warning notices, assisting with traffic collisions, and maintaining crime scene perimeters. STUDY SESSION ITEM NO. 2 295 Based on collaborative discussions with the Sheriff Department, COPS members, and staff, the following activities were selected as program additions: •Register seniors for the You Are Not Alone (YANA) program which provides periodic safety checks. •Initiate a golf cart patrol to increase public engagement in neighborhoods, on hiking trails, at City parks and at business centers. •Task Crime Prevention Officers to provide more training including: first aid, crisis intervention, traffic control, verbal strategies to de-escalate challenging situations, and dispatch radio communications. These programs would increase the City’s community policing efforts, expand services to assist patrol deputies, and provide COPS with additional activities. If the Council supports these programs, staff will incorporate them in the 2019/20 budget process, with a Fall 2019 launch. Prepared by: Anthony Moreno, Public Safety Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. You Are Not Alone (YANA) Flier and Application 296 The “You Are Not Alone” Program is a free service provided by your Riverside Police De- partment. We encourage any senior, physical- ly challenged person, or anyone else who may benefit from the program to apply. Just answer the questions on the application provided and return it to: Riverside Police Department Attn: Nancy Castillo 8181 Lincoln Ave. Riverside, CA. 92504 A Y.A.N.A. Volunteer will then contact you and answer any questions you may have about the program. If you have any questions, please contact: PSR Nancy Castillo at (951) 826-8721 or Volunteer Coordinator Petite Cunningham at (951) 826-5235 You Are Not Alone History In 1995, The United States Postal Service created a program to aid senior citizens and persons who were physically challenged. The program offered assistance and referrals to a variety of services. One of the proposed services was a program that encouraged seniors or physically challenged persons to participate with their police department in the “You Are Not Alone” Program. The program’s focus is making daily, or as otherwise arranged, phone contacts to ensure the safety and welfare of participants. Visit our Website at www.rpdonline.org The Riverside Police Department’sRole in the Y.A.N.A Program The Riverside Police Department has volunteers making phone calls to the participants of the Y.A.N.A. Program. If contact is made, no further action is required. If the client doesn’t answer the phone after several attempts, an emergency contact person or police officer will visit their residence. Facts about Y.A.N.A. The “You Are Not Alone” Program is a free service provided by your Riverside Police Department. We encourage any senior, physically challenged persons, or anyone who may benefit from the program to apply. Just answer the questions on the application provided and return it to: Riverside Police Department Attn: Jennie Pauli- Police Program Coordinator4102 Orange Street Riverside, CA.92501 A Y.A.N.A. Volunteer will then contact you and answer any questions you may have about theprogram. If you have any questions, please contact: PPC Jennie Pauli- (951) 826-5235 ATTACHMENT 1 297 Y.A.N.A. YOU ARE NOT ALONE PROGRAM APPLICATION RIVERSIDE POLICE DEPARTMENT PLEASE READ INFORMATION CAREFULLY Please be sure to fill out your application as complete and as accurate as possible. If you have any questions, please contact PPC Jennie Pauli at (951) 826‐5235. We will be happy to address any of your questions or concerns. PERSONAL INFORMATION Name: Date of Birth: Address: Home Phone: Cell Phone: Other: CALL‐TIME PREFERENCE Days you prefer to be called: Times you prefer to be called: EMERGENCY CONTACT INFORMATION: Who should we contact in the event that we are unable to reach you/In case of an Emergency? Name: Relationship to you: Phone Number(s): Doctor’s Name : Doctor’s Phone number: Closest Person(Neighbor) Name: Phone Number: Nearest person with a key Name: Phone Number: ILLNESSES, CONDITIONS, OR SPEICAL NEEDS Please list any special health concerns that we should be aware of: HOBBIES: 298 City of La Quinta CITY COUNCIL MEETING: May 7, 2019 STAFF REPORT AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTION 9.60.340 OF THE LA QUINTA MUNICIPAL CODE TO CLARIFY LANGUAGE REGARDING FLAGPOLES; CEQA: EXEMPT PURSUANT TO SECTION 15061 (b)(3) RECOMMENDATION A. Make a finding that adopting Ordinance No. ___ is exempt under the California Environmental Quality Act pursuant to Section 15061 (b)(3) Review of Exemptions – Common Sense Rule and is consistent with the previously approved General Plan 2035 Environmental Impact Report. B. Move to take up Ordinance No.___ by title and number only and waive further reading. C. Move to introduce at first reading, Ordinance No.___ to amend Section 9.60.340 of the La Quinta Municipal Code to streamline development process and standards. EXECUTIVE SUMMARY •Code amendments were adopted January 15, 2019 to streamline the development review process and clarify development standards. One amendment addressed development standards for flagpoles. •Staff indicated during the public hearing that existing flagpoles in locations other than the front yard could remain per the non- conformities section of the Code. This amendment clarifies this intent. FISCAL IMPACT - None BACKGROUND/ANALYSIS Code amendments were adopted January 15, 2019 to streamline the development review process and clarify development standards. One amendment established new standards for flagpoles in residential districts, which limits placement to front yards. During the public hearing, Council asked if flagpoles that currently exist in locations other than front yards would be “grandfathered-in.” Staff indicated they would, in accordance with the non- PUBLIC HEARING ITEM NO. 1 299 conformities section of the Code. To clarify these provisions, staff initiated this amendment to add language stating that flagpoles established in locations other than the front yard prior to the effective date of the ordinance (February 14, 2019) may remain in place, so long as a building permit is acquired (if a permit was not previously issued). AGENCY AND PUBLIC REVIEW Public Notice Notice of public hearing was advertised in The Desert Sun on April 26, 2019. To date, no comments have been received; and comments from other City Departments were considered. Planning Commission Review At its regular meeting of April 23, 2019, the Planning Commission recommended approval of the Code amendments. ENVIRONMENTAL REVIEW The Design and Development Department has determined that the proposed Code amendment is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions – Common Sense Rule, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment, and individual development plans will be reviewed under CEQA as they are proposed. ALTERNATIVE Council could recommend additional amendments. Prepared by: Cheri Flores, Planning Manager Approved by: Danny Castro, Design and Development Director 300 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 9.60.340 OF THE LA QUINTA MUNICIPAL CODE TO CLARIFY LANGUAGE REGARDING FLAGPOLES WHEREAS, the City Council of the City of La Quinta, California did, on the 7th day of May 2019, hold a duly noticed public hearing for review of a City-initiated request of Zoning Ordinance Amendment 2019-0001 to amend Section 9.60.340 of the La Quinta Municipal Code; and WHEREAS, previous to said Public Hearing, the Planning Commission of the City of La Quinta did, on April 23, 2019, adopt Planning Commission Resolution 2019-006 to recommend to the City Council adoption of said code amendments; and WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper on April 26, 2019, as prescribed by the Municipal Code; and WHEREAS, Section 9.60.340 of the Municipal Code contains development standards for flagpoles in residential areas that limit flagpoles to front yards; and WHEREAS, the proposed zoning text amendments are necessary to clarify that existing flagpoles in locations other than front yards are allowed to remain in those locations, and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: 1.Consistency with General Plan The code amendment is consistent with the goals, objectives and policies of the General Plan. The proposed amendment is supported by Policy LU-1.2 for land use decisions to be consistent with General Plan policies and programs and uphold the rights and needs of property owners and the public. 301 Ordinance No. Amendment to Section 9.60.340 - Flagpoles Adopted: Page 2 of 4 2.Public Welfare Approval of the code amendment will not create conditions materially detrimental to the public health, safety and general welfare. The amendment clarifies language in the Municipal Code and does not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. SECTION 9.60.340 shall be amended as written in “Exhibit A” attached hereto and incorporated by this reference. SECTION 2. The proposed zone text amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text amendment is consistent with the previously approved findings of the General Plan 2035 EIR (Environmental Assessment 2012-622) as the proposed amendment implements the goals, policies, and programs of the General Plan. SECTION 3. That the City Council does hereby approve Zoning Ordinance Amendment 2019-0001, as set forth in attached “Exhibit A” for the reasons set forth in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 6. That the City Council does hereby grant the City Clerk the ability to make minor amendments to “Exhibit A” to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be 302 Ordinance No. Amendment to Section 9.60.340 - Flagpoles Adopted: Page 3 of 4 invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ___ day of ____ 2019 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ____________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 303 Ordinance No. Amendment to Section 9.60.340 - Flagpoles Adopted: Page 4 of 4 9.60.340 Flagpoles. Flagpoles shall be allowed in all residential zoning districts subject to the following standards: A. Height of flagpoles shall not exceed twenty (20) feet. B. Flagpoles are allowed within the front yard only. The minimum front yard setback for flagpoles shall be ten (10) feet. C. Installation of flagpoles shall require a building permit. D. Flagpoles that were installed on locations other than the front yard prior to February 14, 2019, but otherwise meet the height limitation in this section, shall be allowed to remain in place so long as a building permit is obtained if there was no building permit issued previously. Proof of installation or existence of flagpoles prior to February 14, 2019 may be required. EXHIBIT A EXHIBIT A 304 FINANCIAL ADVISORY COMMISSION MINUTES 1 MARCH 20, 2019 SPECIAL MEETING FINANCIAL ADVISORY COMMISSION MINUTES WEDNESDAY, MARCH 20, 2019 CALL TO ORDER A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chairperson Mills. PRESENT: Commissioners: Batavick, Lopez, Rosen, Turbow, Twohey, and Chairperson Mills ABSENT:Commissioner Hunter PLEDGE OF ALLEGIANCE Commissioner Rosen led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR ITEMS 1.APPROVE FINANCIAL ADVISORY COMMISSION MINUTES DATED FEBRUARY 13, 2019 Motion – A motion was made and seconded by Commissioners Twohey/Lopez to approve the Consent Calendar, as submitted. Motion passed: ayes 6, noes 0, absent 1 (Hunter). COMMISSIONER HUNTER JOINED THE MEETING AT 4:02 P.M. BUSINESS SESSION 1. APPOINT TWO COMMISSIONERS TO SERVE ON THE INVESTMENT STRATEGY SUB-COMMITTEE FOR PUBLIC AGENCY RETIREMENT SERVICES Finance Director Campos presented the staff report, which is on file in the Finance Department. Commissioners Twohey and Hunter expressed their willingness to serve on the Investment Strategy Sub-Committee for Public Agency Retirement Services (PARS). REPORTS AND INFORMATIONAL ITEM NO. 1 305 FINANCIAL ADVISORY COMMISSION MINUTES 2 MARCH 20, 2019 SPECIAL MEETING Motion – A motion was made and seconded by Commissioners Batavick/Mills to appoint Commissioners Twohey and Hunter to serve on the Investment Strategy Sub-Committee for PARS. Motion passed unanimously. 2. APPOINT TWO COMMISSIONERS TO SERVE ON THE REVIEW AND SELECTION COMMITTEE FOR INVESTMENT BROKERS AND PROVIDE AN UPDATE ON CURRENT INVESTMENT BROKER CHANGES Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department. Commissioners Turbow and Rosen expressed their willingness to serve on the Review and Selection Committee for Investment Brokers and provide an update on current investment broker changes. Motion – A motion was made and seconded by Commissioners Lopez/Twohey to appoint Commissioners Turbow and Rosen to serve on the Review and Selection Committee for Investment Brokers and provide an update on current investment broker changes. Motion passed unanimously. STUDY SESSION 1. DISCUSS LA QUINTA X-PARK OPERATIONS Facilities Director Howlett presented the staff report, which is on file in the Finance Department. General discussion followed regarding the X-Park’s design; location; parking adequacy; site amenities that may be provided; management of the facility and estimated managed facility cost; possible fees and memberships; types of funds that will be used to build this project; the capital replacement reserve analysis for the project; and Council’s approval of design alternate additions and appropriation of Measure G funds at the March 19, 2019 City Council meeting. City Attorney Ihrke and Risk Management Specialist Nieto discussed with the Commission the potential liability exposure, state law, and insurance requirements. 2. DISCUSS THE 2019 COMMUNITY WORKSHOP AND 2019/20 BUDGET PROCESS Finance Director Campos, Management Analyst Mignogna, and City Engineer McKinney presented the staff report, which is on file in the Finance Department. General discussion followed regarding appropriations included in the budget; Council’s review of the 2019/20 Capital Improvement Program proposed budget on March 19, 2019; project timeframes and possible traffic impacts during construction and public outreach; process for bidding and procuring contractors for the projects; summary of current Measure G appropriation for projects; current proposed projects and their designs; locations of transportation projects; funding sources for transportation projects; completed improvements as of the 2018/19 third quarter; and capital improvement revenue projections. 306 FINANCIAL ADVISORY COMMISSION MINUTES 3 MARCH 20, 2019 SPECIAL MEETING DEPARTMENTAL REPORTS Staff provided the Commission with verbal updates on the following Departmental Reports: 1. HIGHWAY 111 CORRIDOR AREA PLAN VERBAL UPDATE Commissioner Turbow shared his experience at the Highway 111 Corridor Area Plan Special Meeting Community Workshop held on Monday, March 18, at City Hall. Staff noted that a calendar invite will be sent to the Commission for the upcoming 3-day charrette for this event scheduled for April 24, 25, and 26. 2. VERBAL UPDATE ON REQUEST FOR PROPOSAL FOR BANKING AND MERCHANT SERVICES Finance Director Campos mentioned that six banks have responded, proposals were under review, and interviews are scheduled for early April. She announced the City’s joint Council and Commission meeting is scheduled for Wednesday, March 27, starting at 5:30 p.m. at the La Quinta Wellness Center. COMMISSIONERS’ ITEMS Commissioner Batavick announced that the City will hold a Pillar of the Community event on Wednesday, March 27 starting at 10:00 a.m. He mentioned former Commissioner Mark Johnson will be recognized at this event. Commissioner Mills inquired about funding for the La Quinta Indian Wells Ironman 70.3 Triathlon. Finance Director Campos replied that both the City of La Quinta and the City of Indian Wells are contributing $75,000 each, and that the City’s portion is allocated from the General Fund under the Community Resources Special Events budget. Commissioner Mills thanked the Commission for their thoughtful input and participation at this special meeting. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Turbow/Twohey to adjourn this meeting at 6:13 p.m. Motion passed unanimously. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California Digitally signed by Jessica Delgado DN: cn=Jessica Delgado, o=City of La Quinta, ou=Finance Department, email=jdelgado@laquintaca.gov, c=US Date: 2019.04.12 11:56:33 -07'00' 307 308 POWER POINTS CITY COUNCIL MEETING MAY 7, 2019 City Council Meeting ‐ May 7, 2019 1 City Council Meeting May 7, 2019 City Council Meeting May 7, 2019 P4 – La Quinta Transit Vision City Council Meeting ‐ May 7, 2019 2 La Quinta Transit Vision Lauren Skiver, CEO/General Manager Agenda Redesign Transit Overview Proposed La Quinta Loop Route Cost Options City Council Meeting ‐ May 7, 2019 3 Redesign Transit Overview Eliminate  poorly  performing  routes Eliminate  poorly  performing  routes Avoid  route  overlap Avoid  route  overlap Minimize  transfers Minimize  transfers •Simplifying Network Routes &  Improving Customer Experience –Improve and standardize  frequencies  –15 routes to 9 routes •Enhancing Mobility –Introduce rideshare –Create express van or other  flexible service Proposed La Quinta Loop  •Clockwise loop •Noted in blue = proposed route  purple = Line 70  yellow = Line 111 •Enhanced mobility along  Eisenhower and Jefferson  corridors City Council Meeting ‐ May 7, 2019 4 La Quinta Loop Base Service •Service from September through April (8 months) •Three (3) days a week at 60 minute frequency •Hours of Operation from 8:00 am to 6:00 pm •Requires one (1) vehicle to perform service Thursday – Saturday Year Round Based  Service  Base Cost +  $31,700 Total Cost = $95,100 8 Month – 30 Minute  Frequency Base Cost +  $63,400 Total Cost = $126,800 Year Round – 30 Minute  Frequency  Base Cost +  $63,400 Total Cost = $190,100 Base Cost: $63,400 City Council Meeting ‐ May 7, 2019 5 Thursday – Sunday Year Round Based  Service  Base Cost +  $42,200 Total Cost = $126,700 8 Month – 30 Minute  Frequency Base Cost +  $84,500 Total Cost = $169,000 Year Round – 30 Minute  Frequency  Base Cost +  $168,900 Total Cost = $253,400 Base Cost: $84,500 7 days a Week Year Round Based  Service  Base Cost +  $73,900 Total Cost = $221,700 8 Month – 30 Minute  Frequency Base Cost +  $147,800 Total Cost = $295,600 Year Round – 30 Minute  Frequency  Base Cost +  $295,600 Total Cost = $443,400 Base Cost: $147,800 City Council Meeting ‐ May 7, 2019 6 Considerations •Requires city subsidy for a  two (2) year commitment •City of La Quinta branding on  the vehicles •Increased connections to the  transit network Thank You City Council Meeting ‐ May 7, 2019 7 City Council Meeting May 7, 2019 SS1 – 2019/20 Preliminary Budget City Council Meeting ‐ May 7, 2019 8 General Fund Summary Revenues $ 57,345,620 Operating /CIP Expenses ‐$ 54,805,040 Preliminary Budget Surplus $ 2,540,580 Measure G Reserves ‐ $1,916,384 BUDGET SURPLUS $624,196 Measure G Sales Tax  Revenue $10,246,500 Capital Improvements ‐ $5,580,116 54% Police Services ‐ $2,750,000 27% Measure G Reserves $ 1,916,384 19% Budget Highlights 1996 Civic Center  Bond Paid Off Revenues Increasing  by $1.6 million Anticipated Police  Service Savings in  18/19 Centralized Services  One‐Time Expenses in  18/19 Large  Fluctuations Transfers Out to  Other Funds  Increased by  $264,637  RDA Loan Repayment $3,175,327 Total  $2,540,262 = GF  City Council Meeting ‐ May 7, 2019 9 General Fund Expenses Public Safety $24,428,550  45% Capital  Improvements $8,246,116  15% Transfers Out to  Other Funds $1,600,000  3% Operational  Expenses $20,530,374  37% Salary & Benefits = $10,896,400 Other Contract Services = $3,612,000 Internal Service Funds = $3,098,500  Maintenance & Operations = $2,923,474 Transfers Out to Other Funds Use of Transfer Out 2019/20 2018/19 Change Capital Improvements (Measure G) 5,580,100$ 5,456,113 123,987 Capital Improvements (Baseline/Other) 2,666,000 2,682,650 (16,650) Landscape & Lighting Fund 700,000 624,000 76,000 Gas Tax Fund 600,000 423,500 176,500 SilverRock Fund 300,000 500,200 (200,200) Art in Public Places Fund 100,000 - 100,000 new PARS Supplemental Trust Fund 5,000 - 5,000 new Deceased LQ Officers Fund 2,000 2,000 - TOTAL 9,953,100$ 9,688,463 264,637 City Council Meeting ‐ May 7, 2019 10 Internal  Service  Funds 2018/19 one‐time expenses of $632,984 Phone upgrades, traffic control software, firewall,  wireless access points, Laserfiche 2019/20 only IT has increased from base 2018/19  budgets Information Technology $299,700 Insurance Fund ($31,600) Equipment Replacement ($25,500) Park Equipment ($5,000) Facility & Fleet Replacement 898,200$ Information Technology 1,390,400 Park Equipment & Facility 700,000 Insurance Fund 889,500 Total Expenses 3,878,100$ Next Study  Session •May 21st •Special Revenue Funds •SilverRock Enterprise  Fund •Confirmation of Capital  Program  •Unfunded Requests  www.laquintaca.gov City Council Meeting ‐ May 7, 2019 11 City Council Meeting May 7, 2019 SS2 - Crime Prevention - COPS City Council Meeting ‐ May 7, 2019 12 Purpose •Review proposed COP crime prevention strategies •Seek Council direction La Quinta COPS City Council Meeting ‐ May 7, 2019 13 Background •Held police, COPS, and staff discussions regarding community engagement and outreach •Reviewed City-managed v. Sheriff-managed COPS program •Concluded Sheriff-managed program most efficient Current Duties •Patrol business centers, parks, and schools •Assist deputies with traffic control •Assist with city activities •Issue Warning Notices for parking offenses •Conduct vacation home checks City Council Meeting ‐ May 7, 2019 14 New Strategies •Register seniors for You Are Not Alone program •Implement golf cart patrol to promote community policing •COPS attend more events as city ambassadors •Provide additional training opportunities Ambassadors to the Public City Council Meeting ‐ May 7, 2019 15 Fiscal Implications •COPS program costs $7,000 annually •Golf cart purchase one-time fee of $5,000 •COPS training - $2,500 annually •City savings in 2018 with 4,100 hours volunteered = $250,000 Benefits •Increases community policing efforts •Expand services to assist patrol deputies •Provide COPS with additional activities City Council Meeting ‐ May 7, 2019 16 City Council Meeting May 7, 2019 PH 1 – Flagpole Code Revision City Council Meeting ‐ May 7, 2019 17 Background/Analysis •Code amendments adopted January 2019 •Flagpole standards added -Height limit 20 feet –Location limited to front yards •Flagpoles existing in locations other than front yard can remain •Amendment adds clarifying language HAND OUTS CITY COUNCIL MEETING MAY 7, 2019 COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY QUINN BRADY PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - SEING AGAINST CANCER EVENT COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY QUINN BRADY PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - SEING AGAINST CANCER EVENT COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY QUINN BRADY PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - SEING AGAINST CANCER EVENT CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK CITY COUNCIL MEETING - MAY 7, 2019 - HANDOUT BY JAIME VELASQUEZ PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LANDSCAPE MATTERS AT SEASONS PARK