2019 05 15 FACFINANCIAL ADVISORY COMMISSION AGENDA 1 MAY 15, 2019
REGULAR QUARTERLY MEETING
FINANCIAL ADVISORY COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON WEDNESDAY, MAY 15, 2019 AT 4:00 P.M.
Roll Call: Commissioners: Batavick, Hunter, Lopez, Rosen, Turbow, Twohey and
Chairperson Mills
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the Commission on any matter not
listed on the agenda. Please complete a “Request to Speak” form and limit your
comments to three minutes. The Financial Advisory Commission values your comments;
however, in accordance with State law, no action shall be taken on any item not
appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1.Highway 111 Corridor Area Plan
CONSENT CALENDAR
1.Approve Minutes Dated April 10, 2019
2.Receive and File Revenue and Expenditure Report Dated March 31, 2019
3.Receive and File Third Quarter 2018/19 Treasury Reports for January, February,
And March 2019
BUSINESS SESSION
1.Review and Approve Recommended Changes to the Surplus Property and
Equipment Policy
2.Review and Approve Recommended Changes to the Purchasing and Contracting Policy
3.Review and Approve the Fiscal Year 2019/20 Meeting Dates
4.Approve Fiscal Year 2019/20 Investment Policy
Financial Advisory Commission agendas and staff
reports are now available on the City’s web page:
www.laquintaca.gov
FINANCIAL ADVISORY COMMISSION AGENDA 2 MAY 15, 2019
REGULAR QUARTERLY MEETING
STUDY SESSION
1.Discuss Interfund Loan Repayment Options
2.Fiscal Year 2019/20 Preliminary Proposed Budget
3.Discuss Banking and Merchant Services
DEPARTMENTAL REPORTS
1.Annual Board and Commission Recruitments
2.Fourth Quarter 2018 (October – December 2018) Sales Tax Update for the City
of La Quinta
COMMISSIONERS’ ITEMS
ADJOURNMENT
The La Quinta Financial Advisory Commission will hold a special meeting on June 5, 2019
at the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253 and
commencing at 4:00 p.m.
DECLARATION OF POSTING
I, Jessica Delgado, Management Assistant, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Financial Advisory Commission special
meeting was posted on the City’s website, near the entrance to the Council Chamber at
78-495 Calle Tampico, and the bulletin boards at 78-630 Highway 111, and 51-321
Avenida Bermudas, on May 10, 2019.
DATED: May 10, 2019
Jessica Delgado, Management Assistant
City of La Quinta, California
Public Notices
The La Quinta City Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Financial Advisory
Commission, arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Financial Advisory Commission (FAC) during a
special FAC meeting, please be advised that eight (8) copies of all documents, exhibits, etc.,
must be supplied to the Management Assistant for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any Writings or documents provided to a majority of the Financial Advisory Commission
regarding any item(s) on the agenda will be made available for public inspection at the
Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
FINANCIAL ADVISORY COMMISSION MINUTES 1 APRIL 10, 2019
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, APRIL 10, 2019
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was
called to order at 4:00 p.m. by Chairperson Mills.
PRESENT: Commissioners: Batavick, Hunter, Lopez, Rosen, Turbow, Twohey,
and Chairperson Mills
ABSENT: None
PLEDGE OF ALLEGIANCE
Commissioner Lopez led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR ITEMS
1. APPROVE FINANCIAL ADVISORY COMMISSION MINUTES DATED
MARCH 20, 2019
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
JANUARY 31, 2019
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
FEBRUARY 28, 2019
Motion – A motion was made and seconded by Commissioners Twohey/Lopez to approve
the Consent Calendar, as submitted. Motion passed unanimously
BUSINESS SESSION
1. APPROVE THE PROPOSED USES OF MEASURE G SALES TAX FUNDS
WITHIN THE 2019/20 CAPITAL IMPROVEMENT PROGRAM
Finance Director Campos presented the staff report, which is on file in the Finance
Department.
General discussion followed regarding appropriations included in the budget; summary
of current Measure G appropriation for Capital Improvement projects; current proposed
CONSENT CALENDAR ITEM NO. 1
FINANCIAL ADVISORY COMMISSION MINUTES 2 APRIL 10, 2019
SPECIAL MEETING
projects and their designs; and appropriation of Measure G funds already approved by
Council for X-Park operations.
Motion – A motion was made and seconded by Commissioners Lopez/Twohey to
recommend approval of the proposed uses of Measure G sales tax funds within the
2019/20 Capital Improvement Program. Motion passed unanimously.
2. REVIEW AND APPROVE ACCOUNTS RECEIVABLE WRITE-OFF AND
UNCLAIMED PROPERTY POLICY
Finance Director Campos presented the staff report, which is on file in the Finance
Department.
The Commission and staff discussed the current process for accounts receivables and
how adopting a policy is considered best practice.
The Commission recommended the following changes:
• Adding a $50,000 cumulative cap per year that would require Councils
approval above this amount.
• Requiring Councils approval for under and over payments to be recognized by
the City as a loss or gain to revenue.
Motion – A motion was made and seconded by Commissioners Batavick/Turbow to
recommend Council approval of the accounts receivable write-off and unclaimed property
policy and incorporate the amendments as listed above. Motion passed unanimously.
3. RECEIVE AND FILE FISCAL YEAR 2018/19 THIRD QUARTER BUDGET
REPORT
Finance Director Campos presented the staff report, which is on file in the Finance
Department.
The Commission discussed General Fund third quarter adjustments; the types of special
revenue funds; additional appropriation from the General Fund to the SilverRock
Operating Fund; and the total of the 2018/19 budgeted surplus without Measure G
Reserves.
Motion – A motion was made and seconded by Commissioners Lopez/Rosen to receive
and file fiscal year 2018/19 third quarter budget report, as submitted. Motion passed
unanimously.
STUDY SESSION
1. DISCUSS FISCAL YEAR 2019/20 INVESTMENT POLICY
Financial Services Analyst Hallick presented the staff report, which is on file in the Finance
Department.
General discussion followed on scope of changes; state code restrictions; and additional
recommended changes by Commission.
FINANCIAL ADVISORY COMMISSION MINUTES 3 APRIL 10, 2019
SPECIAL MEETING
The Commission inquired how they are to report to Council after each meeting. Finance
Director Campos mentioned that the Commissions approved meeting minutes after each
meeting are taken to the next scheduled City Council meeting for reporting.
Finance Director Campos announced that the City recently received a best practice award
for the City’s reserves policy from the Government Finance Offices Association. The
Commission recommended posting the award on the City’s website.
DEPARTMENTAL REPORTS
Staff provided the Commission with verbal updates on the following Departmental
Reports:
1. HIGHWAY 111 CORRIDOR AREA PLAN VERBAL UPDATE
Finance Director Campos provided the Commission with a handout on the upcoming 3-
day charrette for this event scheduled for April 24, 25, and 26. She gave a brief overview
of what a charrette entails for each of the days scheduled and shared where the events
would be held.
Commissioner Batavick and Hunter expressed their willingness to attend a Charrette on
behalf of the Commission.
The Commission concurred.
2. VERBAL UPDATE ON REQUEST FOR PROPOSAL FOR BANKING AND
MERCHANT SERVICES
Finance Director Campos mentioned that from the six banks that responded, three were
interviewed on Wednesday, April 3 and the other three were scheduled to be interviewed
on Thursday, April 11. She told the Commission that the top two banks would be
scheduled for a second interview.
Finance Director Campos, Commission Batavick, and Chair Mills provided the commission
with the scope of what each interview entailed. Finance Director Campos also shared
with the Commission the banks other government agencies in the Coachella Valley are
using.
3. VERBAL UPDATE ON REQUEST FOR INFORMATION FOR INVESTMENT
BROKERS.
Financial Services Analyst Hallick gave the current status on the Request for Information
that was issued by the City on March 1, 2019. She mentioned that the City did receive
ten responses and that review of the responses would take place toward the end of April.
COMMISSIONERS’ ITEMS
Commissioner Turbow inquired about the remaining Fiscal Year 2018/19 Commission
meeting dates. Staff provided dates and possible items that would be on these upcoming
meetings.
The Commission inquired about the City’s effort to help during the Coachella and
Stagecoach music festivals. Staff mentioned workshops that the City has done;
FINANCIAL ADVISORY COMMISSION MINUTES 4 APRIL 10, 2019
SPECIAL MEETING
informational mailers that are sent out; initial staff meetings with local Home Owner
Associations; and the Emergency Operation center activation that would take place to
assist with traffic control.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Mills/Turbow to adjourn this meeting at 5:55 p.m. Motion passed unanimously.
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED MARCH 31, 2019
RECOMMENDATION
Receive and file revenue and expenditure report dated March 31, 2019.
EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) revenues and period
expenditures for March 2019 (Attachment 1).
• The revenue and expenditure reports are also reviewed by the City
Council.
FISCAL IMPACT - None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget – represents revenue and expenditure budgets the
Council adopted in June 2018 for fiscal year 2018/19.
Current Total Budget – represents original adopted budgets plus any
carryovers (typically associated with long-term Capital Improvement
Projects (CIP) from the prior fiscal year) and any Council approved
budget amendments from throughout the year.
Period Activity – represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity – represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/ (Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted
amount.
Percent Used – represents the percentage activity as compared to
budget YTD.
CONSENT CALENDAR ITEM NO. 2
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City’s cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment: 1. Revenue and Expenditure Report for March 31, 2019
MTD YTD
YTD Percent
of Budget
General Fund 8,087,394$ 33,226,649$ 59.64%
All Funds 10,145,962$ 57,678,970$ 38.28%
MTD YTD
YTD Percent
of Budget
General Fund 7,766,591$ 27,204,044$ 40.21%
Payroll - General Fund 651,375$ 6,675,480$ 39.87%
All Funds 15,783,895$ 69,504,664$ 39.87%
March Expenditures
March Revenues
General Fund Non-General Fund
Fire Service Credit - Quarters 1 and 2 3,358,477$ SilverRock Greens Fees 536,063$
Transient Occupancy (Hotel) Tax 1,070,149$ Transfers In - Capital Improvement (CIP) Fund(1)532,411$
Measure G Sales Tax 1,002,592$ County Government Revenue -Library/Museum 291,608$
Sales Tax 906,817$ Technology Support Internal Service Fund (2)270,225$
Allocated Interest - Quarters 2 and 3 856,315$ Insurance Internal Service Fund (2)230,650$
General Fund Non-General Fund
Fire Service and Ladder Truck - Quarters 1 and 2 3,333,743$ Debt Service Payments- Successor Agency Bonds(4)4,420,361$
Sheriff Contract (November-December)2,241,475$ Land Acquisition (5)1,167,524$
Transfers Out - CIP 236,070$ CIP - Design (6)335,522$
Park Equipment Maintenance(3) - Quarter 3 163,750$ Transfers Out - Quimby Fund to CIP 230,391$
Parks Landscape Maintenance 107,553$ Machinery and Equipment - Backhoe Purchase 132,847$
(5) Final payment for land purchase; Eisenhower Drive retention basin/drainage improvement project.
(6) CIP Design: Multiple CIP projects including Village Complete Streets; SilverRock Event Site; Eisenhower retention basin/drainage;
and X-Park.
(4)Interest and principal payments for redevelopment bonds, funded by dedicated Redevelopment Property Tax Trust Fund (RPTTF)
revenue.
Top Five Revenue/Income Sources for March
Top Five Expenditures/Outlays for March
(1) Transfers in to the Capital Improvement Fund are from General Fund (including Measure G), Quimby, Gas Tax, and Measure A
sources.
(2) Internal Service Funds are used to account for activites involved in rendering services to departments within the City; quarterly
journal entries move revenue into these funds.
(3) These charges in the General Fund represent quarterly contributions to the Internal Service Funds.
For Fiscal: 2018/19 Period Ending: 03/31/2019
Page 1 of 2
Revenue Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 33,226,6498,087,39452,297,400 55,710,250 -22,483,601 59.64 %
201 - GAS TAX FUND 1,316,781111,7521,965,500 1,965,500 -648,719 66.99 %
202 - LIBRARY & MUSEUM FUND 1,511,287361,4222,333,000 2,313,000 -801,713 65.34 %
203 - PUBLIC SAFETY FUND (MEASURE G)204,7934,727200,000 203,000 1,793 100.88 %
210 - FEDERAL ASSISTANCE FUND 0072,000 66,226 -66,226 0.00 %
212 - SLESA (COPS) FUND 100,2679,833100,100 100,100 167 100.17 %
213 - JAG FUND 26800213 55 125.88 %
215 - LIGHTING & LANDSCAPING FUND 1,138,3982,5241,586,100 1,586,100 -447,702 71.77 %
217 - DEVELOPMENT AGREEMENT 156379030,800 -30,644 0.51 %
219 - ASSET FORFEITURE 0000 0 0.00 %
220 - QUIMBY FUND 50,73854,267367,000 383,000 -332,262 13.25 %
221 - AB 939 - CALRECYCLE FUND 40,34526,06863,700 66,200 -25,855 60.94 %
223 - MEASURE A FUND 498,28193,276971,708 974,708 -476,427 51.12 %
224 - TUMF FUND 27828800 278 0.00 %
225 - INFRASTRUCTURE FUND 278293100100 178 277.70 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)8383012,000 -11,917 0.69 %
227 - State Homeland Security Programs (SHSP)0006,000 -6,000 0.00 %
230 - CASp FUND, AB 1379 16,3132,2874,000 10,000 6,313 163.13 %
231 - SUCCESSOR AGCY PA 1 RORF 7,568,9109,558020,482,627 -12,913,717 36.95 %
235 - SO COAST AIR QUALITY FUND 14,2721,17051,500 51,500 -37,228 27.71 %
237 - SUCCESSOR AGCY PA 1 ADMIN 3,9292,429012,005 -8,076 32.73 %
241 - HOUSING AUTHORITY 593,488216,915315,000 543,000 50,488 109.30 %
243 - RDA Low-Mod Housing Fund 18,68219,8918,000 18,000 682 103.79 %
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)00010,000 -10,000 0.00 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)208,526030,000 170,000 38,526 122.66 %
250 - TRANSPORTATION DIF FUND 355,19451,594369,000 379,000 -23,806 93.72 %
251 - PARKS & REC DIF FUND 265,55319,793508,200 512,200 -246,647 51.85 %
252 - CIVIC CENTER DIF FUND 95,1133,104110,000 110,000 -14,887 86.47 %
253 - LIBRARY DEVELOPMENT DIF 42,3121,03230,000 30,000 12,312 141.04 %
254 - COMMUNITY CENTER DIF 17,6932,25915,400 15,400 2,293 114.89 %
255 - STREET FACILITY DIF FUND 16,95849015,000 15,000 1,958 113.05 %
256 - PARK FACILITY DIF FUND 4,9211204,000 4,000 921 123.03 %
257 - FIRE PROTECTION DIF 43,7411,42740,000 40,000 3,741 109.35 %
270 - ART IN PUBLIC PLACES FUND 57,3189,53888,500 88,500 -31,182 64.77 %
275 - LQ PUBLIC SAFETY OFFICER 2,4945192,100 2,100 394 118.75 %
299 - INTEREST ALLOCATION FUND 0-1,325,73800 0 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 668,8611,000671,600 671,600 -2,739 99.59 %
401 - CAPITAL IMPROVEMENT PROGRAMS 3,892,175644,59711,955,941 55,803,794 -51,911,619 6.97 %
501 - FACILITY & FLEET REPLACEMENT 741,293262,427923,700 938,700 -197,407 78.97 %
502 - INFORMATION TECHNOLOGY 835,551282,0491,189,800 1,496,800 -661,249 55.82 %
503 - PARK EQUIP & FACILITY FUND 529,376203,986675,000 690,000 -160,624 76.72 %
504 - INSURANCE FUND 691,172231,117923,600 923,600 -232,428 74.83 %
601 - SILVERROCK RESORT 2,845,605617,0554,092,800 4,147,800 -1,302,195 68.61 %
602 - SILVERROCK GOLF RESERVE 6,1566,35970,000 70,000 -63,844 8.79 %
760 - SUPPLEMENTAL PENSION PLAN 1,2041,3030800 404 150.47 %
761 - CERBT OPEB TRUST 53,561127,376020,000 33,561 267.81 %
Report Total:10,145,962 57,678,97082,049,749 150,673,623 -92,994,652 38.28 %
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final
audited numbers.
For Fiscal: 2018/19 Period Ending: 03/31/2019
Page 2 of 2
Expense Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 27,204,0447,766,59151,153,413 67,657,441 40,453,397 40.21 %
201 - GAS TAX FUND 1,234,462218,5801,959,900 2,010,829 776,367 61.39 %
202 - LIBRARY & MUSEUM FUND 975,370328,6881,628,200 1,793,400 818,030 54.39 %
210 - FEDERAL ASSISTANCE FUND 0072,000 66,226 66,226 0.00 %
212 - SLESA (COPS) FUND 32,21532,215100,000 100,000 67,785 32.22 %
215 - LIGHTING & LANDSCAPING FUND 1,016,690150,1661,582,700 1,785,400 768,710 56.94 %
217 - DEVELOPMENT AGREEMENT 77,74113,90067,000 97,000 19,259 80.15 %
220 - QUIMBY FUND 615,085230,3913,956,000 5,748,488 5,133,403 10.70 %
221 - AB 939 - CALRECYCLE FUND 43,3962,23435,000 95,000 51,604 45.68 %
223 - MEASURE A FUND 312,9198,187961,708 4,733,403 4,420,484 6.61 %
225 - INFRASTRUCTURE FUND 1,5951,595028,571 26,976 5.58 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)00012,000 12,000 0.00 %
227 - State Homeland Security Programs (SHSP)3,013006,000 2,987 50.22 %
230 - CASp FUND, AB 1379 1,2681,2684,000 5,500 4,232 23.06 %
231 - SUCCESSOR AGCY PA 1 RORF 17,368,0604,420,36109,339,728 -8,028,332 185.96 %
235 - SO COAST AIR QUALITY FUND 20,6489,43954,000 54,000 33,352 38.24 %
237 - SUCCESSOR AGCY PA 1 ADMIN 13,3000012,005 -1,295 110.79 %
241 - HOUSING AUTHORITY 348,91343,191604,000 602,500 253,587 57.91 %
243 - RDA Low-Mod Housing Fund 00250,000 267,667 267,667 0.00 %
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)927,2944,46401,451,947 524,653 63.87 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)7,376,024007,416,000 39,976 99.46 %
250 - TRANSPORTATION DIF FUND 411,7521,595400,000 2,557,460 2,145,709 16.10 %
251 - PARKS & REC DIF FUND 1,5951,59502,405,952 2,404,357 0.07 %
252 - CIVIC CENTER DIF FUND 98,29037,532110,000 115,952 17,662 84.77 %
253 - LIBRARY DEVELOPMENT DIF 22,9649,49730,000 35,952 12,989 63.87 %
254 - COMMUNITY CENTER DIF 1,5951,5950107,591 105,996 1.48 %
255 - STREET FACILITY DIF FUND 27,50111,22215,000 20,952 -6,549 131.26 %
256 - PARK FACILITY DIF FUND 5,5611,5954,000 9,952 4,391 55.88 %
257 - FIRE PROTECTION DIF 8,0953,94640,000 45,952 37,857 17.62 %
270 - ART IN PUBLIC PLACES FUND 71,23520,752322,000 722,000 650,765 9.87 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 669,0381,000671,600 671,600 2,563 99.62 %
401 - CAPITAL IMPROVEMENT PROGRAMS 5,104,0481,709,43911,955,941 55,814,801 50,710,752 9.14 %
501 - FACILITY & FLEET REPLACEMENT 578,305189,526923,700 1,005,784 427,479 57.50 %
502 - INFORMATION TECHNOLOGY 707,114136,2181,090,700 1,574,200 867,086 44.92 %
503 - PARK EQUIP & FACILITY FUND 195,75711,599705,000 775,000 579,243 25.26 %
504 - INSURANCE FUND 790,3343,870921,100 918,500 128,166 86.05 %
601 - SILVERROCK RESORT 3,176,407411,6474,090,800 4,146,000 969,593 76.61 %
602 - SILVERROCK GOLF RESERVE 50,200050,200 105,200 55,000 47.72 %
760 - SUPPLEMENTAL PENSION PLAN 12,8330012,850 17 99.87 %
Report Total:15,783,895 69,504,66483,757,962 174,328,803 104,824,140 39.87 %
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource
for all final audited numbers.
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE THIRD QUARTER 2018/19 TREASURY
REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2019
RECOMMENDATION
Receive and file the third quarter fiscal year 2018/19 Treasury Reports for
January, February, and March 2019.
BACKGROUND/ANALYSIS
Commentary and Summary of Significant Activity
The total book value of the portfolio increased $11.24 million from $129.56
million at the end of December to $140.80 million at the end of March. The
variance reflects revenue, expenditure, and investment activities during the
quarter.
Investment Type January February March
Max
Allowed
Bank Accounts 3.04% 3.56% 2.18% 85%
Local Agency Investment Fund (LAIF) Housing 11.53% 10.93% 11.55%
(1)(2)
Local Agency Investment Fund (LAIF) City 38.08% 34.76% 34.94%
(1)
Federal Agency Coupons 15.83% 15.01% 16.21% 30%
Treasury Coupons 10.20% 9.67% 10.56% 100%
Certificates of Deposit (CD's)14.34% 13.60% 14.72% 30%
Corporate Notes 3.08% 2.92% 2.02% 10%
Money Market Pool Accounts-CAMP (new)2.85% 5.60% 6.71% 20%
Money Market with Fiscal Agent 0.00% 2.97% 0.00%
(2)
Managed Pool Accounts-OPEB Trust 1.03% 0.97% 1.12%
(3)
Total 100% 100% 100%
(2) Funds held by fiscal agent and the LAIF Housing funds are governed by bond indentures and not subject to City
Investment Policy
(3) OPEB trust is a fiduciary account and not subject to City Investment Policy
Portfolio Allocations
Percent of Portfolio
(1) LAIF is subject to maximum dollar amount not a percentage of the portfolio
CONSENT CALENDAR ITEM NO. 3
Staff worked with the City’s broker to capitalize on current market conditions.
The fiscal year annual effective rate of return is 1.97% as of March, a 9 bps
increase over fiscal quarter two.
Throughout the quarter, four CDs and one corporate bond matured for a total
PAR value of $2,978,000. This money was used to purchase nine new
investments (one government agency bond, one corporate note, one treasury,
and five CDs). All maturities and purchases are individually listed in detail in
the attached report.
Due to the acquisition of the brokerage firm First Empire Securities by Stifel,
an additional account is now listed under ‘bank accounts’ on the report. This
represents the clearing account for the investment maturities and purchases.
Other Notes
Money market funds with the fiscal agent are bond proceeds subject to bond
indentures, not the City’s Investment Policy. Successor Agency (SA) funds
cannot be invested long-term; therefore, SA funds are only invested in LAIF.
Fluctuations in the money market funds this quarter represent SA funds
received and used to pay semiannual debt service on bonds.
Looking Ahead
The Treasurer follows a “buy and hold” Investment Policy, unless it is fiscally
advantageous to actively trade outside of maturity dates. For the short term,
the Treasurer will invest in CAMP and LAIF as needed. Longer term
investments may include Government Sponsored Enterprise (agencies)
securities, U.S. Treasuries, Corporate Notes, and Negotiable Certificates of
Deposits. All investments recognize both immediate and long-term cash flow
needs, and there is sufficient liquidity in the portfolio to meet expenditure
requirements for the next six months.
ALTERNATIVES - None
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director/City Treasurer
Attachment: 1. Treasurer’s Report for January 1 to March 31, 2019
Total Earnings
Average
Days to
Maturity
Effective
Rate of
Return
YTD
January 237,900.53$ 341 1.91%
February 238,189.58$ 320 1.94%
March 268,456.21$ 347 1.97%
Quarter 744,546.32$ 336 1.94%
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Bank Accounts
1City Petty Cash1059 3,300.00 3,300.0007/01/2016 3,300.00 1SYS1059 0.000
1First Empire Bank1060 0.00 0.0007/01/2016 0.00 1SYS1060 0.000
1La Quinta Palms Realty1062 271,285.52 271,285.5207/01/2016 271,285.52 1SYS1062 0.000
1Wells Fargo1057 4,018,177.61 4,018,177.6107/01/2016 4,018,177.61 14159282482 0.000
4,292,763.13 14,292,763.134,292,763.134,253,285.84Subtotal and Average 1 0.000
Local Agency Invstmnt Fund-Housing
1Local Agency Inv Fund1113 16,261,843.73 16,261,843.73 2.35516,217,374.35 125-33-005 2.355
16,261,843.73 116,217,374.3516,261,843.7316,217,741.35Subtotal and Average 1 2.355
Local Agency Investment Fund-City
1Local Agency Inv Fund1055 53,693,701.78 53,693,701.78 2.35553,601,200.83 198-33-434 2.355
53,693,701.78 153,601,200.8353,693,701.7846,598,090.76Subtotal and Average 1 2.355
Federal Agency Coupon Securities
161Federal Farm Credit Bank1092 1,000,000.00 992,600.00 07/12/20191.08007/10/2017 994,170.00 7323133EGLC7 1.456
943Federal Farm Credit Bank1105 1,000,000.00 992,200.00 09/01/20211.70011/09/2017 978,540.00 1,3923133EHWM1 1.913
139Federal Farm Credit Bank1141 500,000.00 494,750.00 06/20/20191.21005/31/2018 497,760.00 3853133EGFU4 2.224
462Federal Farm Credit Bank1142 500,000.00 491,750.00 05/08/20201.55005/31/2018 493,780.00 7083133EHJA2 2.427
1,677Federal Farm Credit Bank1158 250,000.00 247,275.00 09/05/20232.80010/15/2018 252,262.50 1,7863133EJYL7 3.041
817Federal Home Loan Bank1053 2,500,000.00 2,491,250.00 04/28/20211.35004/28/2016 2,438,875.00 1,8263130A7QZ1 1.423
633Federal Home Loan Bank1064 2,500,000.00 2,500,000.00 10/26/20201.37510/26/2016 2,451,550.00 1,4613130A9UQ2 1.375
588Federal Home Loan Bank1104 1,000,000.00 996,800.00 09/11/20201.62511/09/2017 985,920.00 1,0373130A66T9 1.741
1,488Federal Home Loan Bank1121 1,000,000.00 999,000.00 02/28/20232.37504/02/2018 999,880.00 1,7933130ADMF6 3.111
817Federal Home Loan Mtg Corp1054 2,500,000.00 2,500,000.00 04/28/20211.50004/28/2016 2,479,800.00 1,8263134G8Y37 1.400
1,152Federal Home Loan Mtg Corp1073 2,000,000.00 1,990,000.00 03/29/20222.00003/29/2017 1,967,800.00 1,8263134GBAE2 2.106
1,062Federal Home Loan Mtg Corp1084 1,000,000.00 999,500.00 12/29/20212.00007/06/2017 985,540.00 1,6373134GBXF4 2.012
1,272Federal Home Loan Mtg Corp1090 1,000,000.00 1,000,000.00 07/27/20222.15007/27/2017 983,870.00 1,8263134GBWG3 2.150
1,459Federal Home Loan Mtg Corp1116 1,000,000.00 1,000,000.00 01/30/20232.55001/30/2018 994,390.00 1,8263134GSCD5 2.550
1,483Federal Home Loan Mtg Corp1122 750,000.00 746,625.00 02/23/20232.75004/02/2018 750,037.50 1,7883134GSCQ6 2.849
73Federal Home Loan Mtg Corp1129 500,000.00 495,250.00 04/15/20191.12505/10/2018 498,640.00 3403137EADZ9 2.161
1,334Federal Home Loan Mtg Corp1156 400,000.00 398,800.00 09/27/20223.00010/15/2018 400,984.00 1,4433134GSWS0 3.081
360Federal National Mtg Assn1072 2,000,000.00 2,000,000.00 01/27/20201.70003/27/2017 1,981,520.00 1,0363135G0S53 1.700
223Federal National Mtg Assn1139 500,000.00 496,700.00 09/12/20191.75005/31/2018 497,635.00 4693135G0ZG1 2.275
182Federal National Mtg Assn1140 500,000.00 492,000.00 08/02/20190.87505/31/2018 495,900.00 4283135G0N33 2.269
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:29 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
22,324,500.00 1,44222,128,854.0022,400,000.0022,324,500.00Subtotal and Average 816 1.912
Treasury Coupon Securities
880U.S. Treasury1045 5,000,000.00 5,000,000.00 06/30/20211.12507/18/2016 4,847,850.00 1,808912828S27 1.125
424U.S. Treasury1068 2,500,000.00 2,483,250.00 03/31/20201.37503/20/2017 2,466,400.00 1,107912828J84 1.602
317U.S. Treasury1069 2,500,000.00 2,490,750.00 12/15/20191.37503/20/2017 2,474,800.00 1,000912828U73 1.513
1,003U.S. Treasury1070 2,000,000.00 1,942,800.00 10/31/20211.25003/27/2017 1,936,640.00 1,679912828T67 1.903
561U.S. Treasury1117 1,000,000.00 985,800.00 08/15/20201.50001/22/2018 985,000.00 9369128282Q2 2.071
119U.S. Treasury1130 1,000,000.00 992,600.00 05/31/20191.50005/10/2018 996,910.00 386912828WL0 2.211
454U.S. Treasury1138 500,000.00 488,250.00 04/30/20201.12505/31/2018 491,545.00 700912828VA5 2.387
14,383,450.00 1,33414,199,145.0014,500,000.0014,383,450.00Subtotal and Average 632 1.562
Certificate of Deposits
108First Business Bank1019 240,000.00 240,000.00 05/20/20191.75005/20/2014 239,577.60 1,82631938QH72 1.751
293First Farmers Bank &Trust Co.1091 240,000.00 240,000.00 11/21/20191.65007/21/2017 238,380.00 853320165HX4 1.653
1,630First National Bank of America1147 245,000.00 245,000.00 07/20/20233.15007/20/2018 244,830.95 1,82632110YLK9 3.152
1,0201st Source Bank1168 245,000.00 245,000.00 11/17/20213.15012/17/2018 246,568.00 1,06633646CKP8 3.153
626First Tech Federal Credit Unio1124 245,000.00 245,000.00 10/19/20202.70004/18/2018 245,004.90 91533715LBJ8 2.623
1,095Third Federal Savings and Loan1112 245,000.00 245,000.00 01/31/20222.50001/30/2018 241,854.20 1,46288413QBY3 2.502
1,228Allegiance Bank1143 245,000.00 245,000.00 06/13/20223.10006/13/2018 245,681.10 1,46101748DBE5 3.102
1,350Alliance Credit Union1095 245,000.00 245,000.00 10/13/20222.25010/13/2017 238,029.75 1,82601859BAA3 2.251
808Amex Centurion1077 240,000.00 240,000.00 04/19/20212.25004/19/2017 236,424.00 1,46102587DP85 2.252
1,305American Express Fed Savings B1096 240,000.00 240,000.00 08/29/20222.40008/29/2017 233,107.20 1,82602587CFU9 2.402
1,510Aneca Federal Credit Union1119 245,000.00 245,000.00 03/22/20232.80003/22/2018 241,844.40 1,826034577AH9 2.802
1,362Barclays Bank1097 240,000.00 240,000.00 10/25/20222.30010/25/2017 233,486.40 1,82606740KLJ4 2.291
1,792Bar Harbor Bank and Trust1172 248,000.00 248,000.00 12/29/20233.35012/31/2018 249,567.36 1,824SYS1172066851WJ 3.352
1,025Belmont Savings Bank1102 245,000.00 245,000.00 11/22/20212.10011/21/2017 239,629.60 1,462080515CD9 2.101
1,119BMW Bank1067 240,000.00 240,000.00 02/24/20222.20002/24/2017 234,679.20 1,82605580AGK4 2.201
713Bankers Bank1086 240,000.00 240,000.00 01/14/20211.80007/14/2017 235,675.20 1,28006610RAP4 1.804
857Capital One Natl Assn FDIC42971082 240,000.00 240,000.00 06/07/20212.25006/07/2017 236,880.00 1,46114042RGD7 2.252
495Capital One USA FDIC339541006 245,000.00 245,000.00 06/10/20201.90006/10/2015 242,795.00 1,827140420RX0 1.902
752Comenity Capital Bank1009 240,000.00 240,000.00 02/22/20211.70002/22/2016 234,868.80 1,82720033APG5 1.702
1,530Citibank NA1123 245,000.00 245,000.00 04/11/20232.90004/11/2018 242,706.80 1,82617312QJ26 2.902
112City National Bank of Florida1132 240,000.00 240,000.00 05/24/20192.20005/24/2018 239,875.20 36517801DDT0 2.200
894Central State Bank1085 240,000.00 240,000.00 07/14/20211.85007/14/2017 234,350.40 1,46115523RBJ4 1.851
1,748Commercial Bank1162 248,000.00 248,000.00 11/15/20233.40011/15/2018 250,212.16 1,82620143PDV9 3.402
124Connect One1011 248,000.00 248,000.00 06/05/20191.50006/05/2015 247,397.36 1,46120786ABD6 1.501
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:29 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
1,386CrossFirst Bank1106 245,000.00 245,000.00 11/18/20222.20011/20/2017 237,223.70 1,82422766ACB9 2.201
1,096Discover Bank Greenwood DE CF1066 240,000.00 240,000.00 02/01/20222.25002/01/2017 235,202.40 1,8262546722U1 2.251
354Douglas National Bank1093 240,000.00 240,000.00 01/21/20201.65007/19/2017 237,933.60 916259744DS6 1.655
719Eagle Bank1146 245,000.00 245,000.00 01/20/20212.85007/20/2018 245,465.50 91527002YDV5 2.858
1,547EnerBank USA1125 240,000.00 240,000.00 04/28/20232.95004/30/2018 238,152.00 1,82429278TAY6 2.952
1,396Enterprise Bank, NA1107 245,000.00 245,000.00 11/28/20222.15011/28/2017 236,682.25 1,82629367QCP1 2.151
88Ephrata Bank1016 240,000.00 240,000.00 04/30/20191.65004/30/2014 239,815.20 1,826294209AQ4 1.651
490EverBank1017248,000.00 248,000.00 06/05/20201.70006/05/2015 244,986.80 1,82729976DXX3 1.702
717Farm Bureau Bank1165 248,000.00 248,000.00 01/18/20213.00012/17/2018 249,187.92 763307660LC2 2.898
4Farmers & Merch1018 248,000.00 248,000.00 02/05/20191.25006/05/2015 247,967.76 1,341307814DC4 1.252
1,183Farmers Insurance Group FCU1126 240,000.00 240,000.00 04/29/20222.80004/30/2018 238,581.60 1,46030960QAG2 2.802
690Freedom Credit Union1111 245,000.00 245,000.00 12/22/20202.05012/22/2017 241,920.35 1,09635638BAA9 2.052
108Gulf Coast Bank1024 240,000.00 240,000.00 05/20/20191.75005/19/2014 239,580.00 1,827402194EB6 1.724
927General Electric Credit Union1150 240,000.00 240,000.00 08/16/20213.10008/15/2018 241,406.40 1,097369674AV8 3.100
1,180Goldman Sachs1078 240,000.00 240,000.00 04/26/20222.40004/26/2017 235,660.80 1,82638148PJK4 2.401
528First Bank of Highland1094 240,000.00 240,000.00 07/13/20201.75007/13/2017 236,959.20 1,096319141GT8 1.752
1,259HSBC Bank USA, National Associ1088 240,000.00 240,000.00 07/14/20222.30007/14/2017 234,331.20 1,82640434YLE5 2.301
1,721Jefferson Financial CU1154 245,000.00 245,000.00 10/19/20233.35010/19/2018 246,680.70 1,826474067AQ8 3.352
466Jefferson Bank & Trust1100 245,000.00 245,000.00 05/12/20201.75011/09/2017 242,349.10 915472376AC6 1.751
1,201Kansas State Bank1101 245,000.00 245,000.00 05/17/20222.10011/17/2017 238,091.00 1,64250116CBE8 2.099
1,427Knoxville TVA Credit Union1110 245,000.00 245,000.00 12/29/20222.40012/29/2017 238,644.70 1,826499724AB8 2.401
1,123Maine Savings FCU1171 248,000.00 248,000.00 02/28/20223.30012/28/2018 250,460.16 1,158560507AK1 3.306
1,719Marlin Business Bank1155 248,000.00 248,000.00 10/17/20233.30010/17/2018 249,182.96 1,82657116ARV2 3.302
1,405Medallion Bank1169 248,000.00 248,000.00 12/07/20223.40012/07/2018 250,750.32 1,46158404DCX7 3.402
522Mercantile Bank of Michigan1087 240,000.00 240,000.00 07/07/20201.75007/07/2017 237,004.80 1,09658740XZL7 1.752
28Metabank Sioux Falls1133 245,000.00 245,000.00 03/01/20192.05005/15/2018 244,975.50 29059101LDR5 2.057
497Bank Midwest1002 248,000.00 248,000.00 06/12/20201.65006/12/2015 244,751.20 1,827063615AVO 1.652
290Morgan Stanley Bank1109 245,000.00 245,000.00 11/18/20191.80011/16/2017 243,667.20 73261747MA92 1.800
1,365Merrick Bank1163 248,000.00 248,000.00 10/28/20223.25010/30/2018 249,527.68 1,45959013J4K2 3.252
290Morgan Stanley Private Bk, NA1108 245,000.00 245,000.00 11/18/20191.75011/16/2017 243,569.20 73261760AEP0 1.750
1,376Mountain America Federal CU1099 245,000.00 245,000.00 11/08/20222.30011/08/2017 238,193.90 1,82662384RAC0 2.301
1,719Municipal Trust and Savings1160 245,000.00 245,000.00 10/17/20233.20010/17/2018 245,095.55 1,826625925AR3 3.202
1,054Neighbors FCU1167 245,000.00 245,000.00 12/21/20213.20012/21/2018 246,827.70 1,09664017AAQ7 3.203
1,784National Cooperative Bank, N.A1170 245,000.00 245,000.00 12/21/20233.40012/21/2018 247,099.65 1,826635573AL2 3.402
1,761Numerica Credit Union1164 248,000.00 248,000.00 11/28/20233.55011/28/2018 251,853.92 1,82667054NAN3 3.552
998Northpointe Bank1127 240,000.00 240,000.00 10/26/20212.70004/26/2018 238,744.80 1,279666613GV0 2.703
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:29 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
1,641Bank of New England1151 249,000.00 249,000.00 07/31/20233.25007/31/2018 249,839.13 1,82606426KAN8 3.252
24New York Community Bank1137 245,000.00 245,000.00 02/25/20192.05005/25/2018 244,973.05 276649447RL5 2.050
1,083The Ohio Valley Bank1089 240,000.00 240,000.00 01/19/20221.90007/19/2017 232,886.40 1,645677721CN0 1.903
1,223PCSB Bank1149 245,000.00 245,000.00 06/08/20223.00006/08/2018 244,924.05 1,46169324MAD7 3.002
116Peapack-Gladstone Bank1031 240,000.00 240,000.00 05/28/20191.80005/28/2014 239,733.60 1,826704692AL6 1.801
845PrivateBank & Trust1032 240,000.00 240,000.00 05/26/20211.50005/26/2016 233,469.60 1,82674267GVG9 1.501
1,600RCB Bank1144 245,000.00 245,000.00 06/20/20233.15006/20/2018 244,916.70 1,82674934YAH4 3.152
1,405Red Rocks Credit Union1166 248,000.00 248,000.00 12/07/20223.35012/07/2018 250,298.96 1,46175701LAB3 3.352
661First Bank Richmond1081 245,000.00 245,000.00 11/23/20201.80006/21/2017 241,023.65 1,251319267GC8 1.802
216Riverwood1034248,000.00 248,000.00 09/05/20191.40006/05/2015 246,955.92 1,55376951DAL4 1.402
1,236Sallie Mae Bank Salt Lake CIty1083 240,000.00 240,000.00 06/21/20222.35006/21/2017 234,883.20 1,826795450A70 2.351
123Solomon State1035 248,000.00 248,000.00 06/04/20191.40006/04/2015 247,402.32 1,46183427LAX2 1.401
445Stearnes Bank, N.A.1076 240,000.00 240,000.00 04/21/20201.60004/21/2017 237,115.20 1,096857894TC3 1.588
1,217Synchrony Bank Retail1080 240,000.00 240,000.00 06/02/20222.40006/02/2017 235,401.60 1,82687164XQV1 2.401
819Towne Bank1128 240,000.00 240,000.00 04/30/20212.80004/30/2018 239,973.60 1,09689214PBL2 2.803
1,284Traditions Bank1148 245,000.00 245,000.00 08/08/20223.00006/08/2018 244,688.85 1,52289269CBX9 3.002
1,719UBS Bank USA1161 245,000.00 245,000.00 10/17/20233.35010/17/2018 246,702.75 1,82690348JEJ5 3.352
104Union BankNA1136 240,000.00 240,000.00 05/16/20192.20005/16/2018 239,889.60 36590521AQW1 2.200
774Unity Bank1120 245,000.00 245,000.00 03/16/20212.55003/16/2018 243,836.25 1,09691330ABN6 2.552
1,564University of Iowa Comm. CU1134 240,000.00 240,000.00 05/15/20233.05005/14/2018 239,052.00 1,82791435LAG2 3.052
81Webster Bank1042 240,000.00 240,000.00 04/23/20191.80004/23/2014 239,836.80 1,82694768NJQ8 1.801
25Wells Fargo1043 240,000.00 240,000.00 02/26/20191.20002/26/2016 239,906.40 1,0969497483N5 1.201
500Wex Bank1145 245,000.00 245,000.00 06/15/20202.75006/13/2018 245,394.45 73392937CHG6 2.754
20,214,000.00 1,45520,065,056.3820,214,000.0020,214,000.00Subtotal and Average 925 2.397
Corporate Notes
915Apple Inc1079 500,000.00 493,050.00 08/04/20211.55006/12/2017 486,780.00 1,514037833CC2 1.900
28Johnson and Johnson Corp1075 2,000,000.00 1,993,200.00 03/01/20191.12503/29/2017 1,998,080.00 702478160BR4 1.305
370Microsoft Corporation1118 500,000.00 497,700.00 02/06/20201.85001/22/2018 496,320.00 745594918BV5 2.081
1,649Microsoft Corporation1157 400,000.00 378,360.00 08/08/20232.00010/15/2018 388,556.00 1,758594918BQ6 3.222
1,101Proctor and Gamble1159 500,000.00 487,950.00 02/06/20222.30010/15/2018 495,350.00 1,210742718DY2 3.071
259Toyota Motor Credit Corp1098 500,000.00 498,750.00 10/18/20191.55011/07/2017 495,980.00 71089236TDH5 1.681
4,349,010.00 9494,361,066.004,400,000.004,349,010.00Subtotal and Average 456 1.869
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:29 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Money Market Accounts
1California Asset Management Pr1153 4,014,108.24 4,014,108.2409/26/2018 4,014,108.24 1SYS1153 0.000
4,014,108.24 14,014,108.244,014,108.243,168,560.47Subtotal and Average 1 0.000
Money Market with Fiscal Agent
1US Bank1058 5,691.53 5,691.5307/01/2016 5,691.53 1SYS1058 0.000
5,691.53 15,691.535,691.535,683.92Subtotal and Average 1 0.000
Managed Pool Accounts-OPEB Trust
1CalPERS CERBT Plan1114 1,447,463.50 1,447,463.5007/01/2018 1,447,463.50 1SYS1114 0.000
1,447,463.50 11,447,463.501,447,463.501,447,463.50Subtotal and Average 1 0.000
603132,961,785.84 141,229,571.91 341 2.032140,332,722.96 140,986,531.91Total and Average
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:29 PM (PRF_PM2) 7.3.0
City of La Quinta
Total Earnings
City of La Quinta
-
Sorted by Fund - Fund
January 1, 2019 - January 31, 2019
Current
Rate
Ending
Par Value
Average
Fund Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted InterestAnnualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
496,700.001139500,000.00 1.750FNMA 729.16 0.00 729.161.728101496,700.003135G0ZG1 0.00
2,000,000.0010722,000,000.00 1.700FNMA 2,833.34 0.00 2,833.341.6681012,000,000.003135G0S53 0.00
492,000.001140500,000.00 0.875FNMA 364.59 0.00 364.590.873101492,000.003135G0N33 0.00
999,500.0010841,000,000.00 2.000FHLMC 1,666.66 0.00 1,666.661.963101999,500.003134GBXF4 0.00
1,000,000.0011161,000,000.00 2.550FHLMC 2,125.00 0.00 2,125.002.5021011,000,000.003134GSCD5 0.00
495,250.001129500,000.00 1.125FHLMC 468.75 0.00 468.751.114101495,250.003137EADZ9 0.00
746,625.001122750,000.00 2.750FHLMC 1,718.75 0.00 1,718.752.710101746,625.003134GSCQ6 0.00
2,500,000.0010542,500,000.00 1.500FHLMC 3,125.00 0.00 3,125.001.4721012,500,000.003134G8Y37 0.00
1,000,000.0010901,000,000.00 2.150FHLMC 1,791.67 0.00 1,791.672.1101011,000,000.003134GBWG3 0.00
398,800.001156400,000.00 3.000FHLMC 1,000.00 0.00 1,000.002.952101398,800.003134GSWS0 0.00
1,990,000.0010732,000,000.00 2.000FHLMC 3,333.34 0.00 3,333.341.9721011,990,000.003134GBAE2 0.00
494,750.001141500,000.00 1.210FFCB 504.17 0.00 504.171.200101494,750.003133EGFU4 0.00
992,600.0010921,000,000.00 1.080FFCB 900.00 0.00 900.001.068101992,600.003133EGLC7 0.00
247,275.001158250,000.00 2.800FFCB 583.33 0.00 583.332.778101247,275.003133EJYL7 0.00
491,750.001142500,000.00 1.550FFCB 645.84 0.00 645.841.546101491,750.003133EHJA2 0.00
992,200.0011051,000,000.00 1.700FFCB 1,416.66 0.00 1,416.661.681101992,200.003133EHWM1 0.00
2,491,250.0010532,500,000.00 1.350FHLB 2,812.50 0.00 2,812.501.3291012,491,250.003130A7QZ1 0.00
2,500,000.0010642,500,000.00 1.375FHLB 2,864.58 0.00 2,864.581.3491012,500,000.003130A9UQ2 0.00
996,800.0011041,000,000.00 1.625FHLB 1,354.16 0.00 1,354.161.600101996,800.003130A66T9 0.00
999,000.0011211,000,000.00 2.375FHLB 1,979.17 0.00 1,979.172.333101999,000.003130ADMF6 0.00
992,600.0011301,000,000.00 1.500USTR 1,277.47 0.00 1,277.471.515101992,600.00912828WL0 0.00
488,250.001138500,000.00 1.125USTR 481.70 0.00 481.701.162101488,250.00912828VA5 0.00
2,483,250.0010682,500,000.00 1.375USTR 2,927.54 0.00 2,927.541.3881012,483,250.00912828J84 0.00
5,000,000.0010455,000,000.00 1.125USTR 4,816.99 0.00 4,816.991.1341015,000,000.00912828S27 0.00
2,490,750.0010692,500,000.00 1.375USTR 2,927.54 0.00 2,927.541.3841012,490,750.00912828U73 0.00
1,942,800.0010702,000,000.00 1.250USTR 2,140.88 0.00 2,140.881.2971011,942,800.00912828T67 0.00
985,800.0011171,000,000.00 1.500USTR 1,263.59 0.00 1,263.591.509101985,800.009128282Q2 0.00
3,990,554.6210574,018,177.61WELLS 0.01 0.00 0.011013,989,633.854159282482 0.00
240,000.001043240,000.00 1.200WELLS 244.60 0.00 244.601.200101240,000.009497483N5 0.00
240,000.001078240,000.00 2.400GLDMAN 489.20 0.00 489.202.400101240,000.0038148PJK4 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:15 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Average
Fund
Page 2
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
January 1, 2019 - January 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001077240,000.00 2.250AMEX 458.63 0.00 458.632.250101240,000.0002587DP85 0.00
240,000.001042240,000.00 1.800WEB 366.90 0.00 366.901.800101240,000.0094768NJQ8 0.00
240,000.001067240,000.00 2.200BMW 448.44 0.00 448.442.200101240,000.0005580AGK4 0.00
248,000.001169248,000.00 3.400MEDBA 716.15 0.00 716.153.400101248,000.0058404DCX7 0.00
240,000.001097240,000.00 2.300BARCLY 468.83 0.00 468.832.300101240,000.0006740KLJ4 0.00
245,000.001112245,000.00 2.5003RD 520.20 0.00 520.202.500101245,000.0088413QBY3 0.00
240,000.001016240,000.00 1.650EPHRAT 336.33 0.00 336.331.650101240,000.00294209AQ4 0.00
248,000.001163248,000.00 3.250MRRCK 684.54 0.00 684.543.250101248,000.0059013J4K2 0.00
240,000.001019240,000.00 1.7501STBUS 356.72 0.00 356.721.750101240,000.0031938QH72 0.00
240,000.001024240,000.00 1.750GCB 356.71 0.00 356.711.750101240,000.00402194EB6 0.00
240,000.001031240,000.00 1.800PEAPAC 366.90 0.00 366.901.800101240,000.00704692AL6 0.00
240,000.001128240,000.00 2.800TOWNE 570.74 0.00 570.742.800101240,000.0089214PBL2 0.00
248,000.001018248,000.00 1.250FARMER 263.29 0.00 263.291.250101248,000.00307814DC4 0.00
248,000.001035248,000.00 1.400SOLOM 294.89 0.00 294.891.400101248,000.0083427LAX2 0.00
248,000.001011248,000.00 1.500CONNEC 315.94 0.00 315.941.500101248,000.0020786ABD6 0.00
248,000.001034248,000.00 1.400RVRW 294.88 0.00 294.881.400101248,000.0076951DAL4 0.00
248,000.001017248,000.00 1.700EVRBA 358.08 0.00 358.081.700101248,000.0029976DXX3 0.00
245,000.001006245,000.00 1.900CAPONE 395.35 0.00 395.351.900101245,000.00140420RX0 0.00
248,000.001002248,000.00 1.650MIDWES 347.54 0.00 347.541.650101248,000.00063615AVO 0.00
240,000.001009240,000.00 1.700CCBA 346.52 0.00 346.521.700101240,000.0020033APG5 0.00
240,000.001032240,000.00 1.500PRVTBA 305.76 0.00 305.761.500101240,000.0074267GVG9 0.00
46,598,090.76105553,693,701.78 2.355LAIF 100,775.82 0.00 100,775.822.54610144,410,563.0998-33-434 0.00
240,000.001066240,000.00 2.250DISCOV 458.63 0.00 458.632.250101240,000.002546722U1 0.00
1,993,200.0010752,000,000.00 1.125J&J 1,875.00 0.00 1,875.001.1081011,993,200.00478160BR4 0.00
240,000.001076240,000.00 1.600STRNS 326.14 0.00 326.141.600101240,000.00857894TC3 0.00
493,050.001079500,000.00 1.550APPL 645.84 0.00 645.841.542101493,050.00037833CC2 0.00
240,000.001080240,000.00 2.400SYNCHR 489.20 0.00 489.202.400101240,000.0087164XQV1 0.00
245,000.001081245,000.00 1.800RICHMN 374.54 0.00 374.541.800101245,000.00319267GC8 0.00
240,000.001082240,000.00 2.250CAP1NA 458.63 0.00 458.632.250101240,000.0014042RGD7 0.00
240,000.001083240,000.00 2.350SALMAE 479.01 0.00 479.012.350101240,000.00795450A70 0.00
240,000.001085240,000.00 1.850CNTRL 377.10 0.00 377.101.850101240,000.0015523RBJ4 0.00
240,000.001086240,000.00 1.800BNKRS 366.90 0.00 366.901.800101240,000.0006610RAP4 0.00
240,000.001087240,000.00 1.750MERCTL 356.71 0.00 356.711.750101240,000.0058740XZL7 0.00
240,000.001088240,000.00 2.300HSBC 468.82 0.00 468.822.300101240,000.0040434YLE5 0.00
240,000.001089240,000.00 1.900OHVAL 387.29 0.00 387.291.900101240,000.00677721CN0 0.00
240,000.001091240,000.00 1.6501STFRM 336.33 0.00 336.331.650101240,000.00320165HX4 0.00
240,000.001093240,000.00 1.650DOUGLS 336.33 0.00 336.331.650101240,000.00259744DS6 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:15 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Average
Fund
Page 3
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
January 1, 2019 - January 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001094240,000.00 1.750HIGHLD 356.71 0.00 356.711.750101240,000.00319141GT8 0.00
245,000.001095245,000.00 2.250ALLIAN 468.18 0.00 468.182.250101245,000.0001859BAA3 0.00
240,000.001096240,000.00 2.400AMFSB 489.21 0.00 489.212.400101240,000.0002587CFU9 0.00
498,750.001098500,000.00 1.550TOYOTA 645.83 0.00 645.831.525101498,750.0089236TDH5 0.00
245,000.001099245,000.00 2.300MTNAMR 478.59 0.00 478.592.300101245,000.0062384RAC0 0.00
245,000.001100245,000.00 1.750JFFRSN 364.14 0.00 364.141.750101245,000.00472376AC6 0.00
245,000.001101245,000.00 2.100KANSAS 436.97 0.00 436.972.100101245,000.0050116CBE8 0.00
245,000.001102245,000.00 2.100BELMNT 436.97 0.00 436.972.100101245,000.00080515CD9 0.00
245,000.001106245,000.00 2.200CRS1ST 457.78 0.00 457.782.200101245,000.0022766ACB9 0.00
245,000.001107245,000.00 2.150ENTRPR 447.38 0.00 447.382.150101245,000.0029367QCP1 0.00
245,000.001108245,000.00 1.750MSPRIV 364.15 0.00 364.151.750101245,000.0061760AEP0 0.00
245,000.001109245,000.00 1.800MORGST 374.55 0.00 374.551.800101245,000.0061747MA92 0.00
245,000.001110245,000.00 2.400KNOX 499.40 0.00 499.402.400101245,000.00499724AB8 0.00
245,000.001111245,000.00 2.050FREECU 426.57 0.00 426.572.050101245,000.0035638BAA9 0.00
3,300.0010593,300.00CITYPC 0.00 0.00 0.001013,300.00SYS1059 0.00
1,447,463.5011141,447,463.50CALPRS 0.00 0.00 0.001011,447,463.50SYS1114 0.00
497,700.001118500,000.00 1.850MCRSFT 770.84 0.00 770.841.824101497,700.00594918BV5 0.00
378,360.001157400,000.00 2.000MCRSFT 666.66 0.00 666.662.075101378,360.00594918BQ6 0.00
245,000.001119245,000.00 2.800ANECA 582.63 0.00 582.632.800101245,000.00034577AH9 0.00
245,000.001120245,000.00 2.550UNITY 530.61 0.00 530.612.550101245,000.0091330ABN6 0.00
245,000.001123245,000.00 2.900CITINA 603.44 0.00 603.442.900101245,000.0017312QJ26 0.00
245,000.001124245,000.00 2.7001STTCH 561.83 0.00 561.832.700101245,000.0033715LBJ8 0.00
240,000.001125240,000.00 2.950ENER 601.31 0.00 601.312.950101240,000.0029278TAY6 0.00
240,000.001126240,000.00 2.800FARMIG 570.74 0.00 570.742.800101240,000.0030960QAG2 0.00
240,000.001127240,000.00 2.700NORPNT 550.36 0.00 550.362.700101240,000.00666613GV0 0.00
240,000.001132240,000.00 2.200CNBF 448.44 0.00 448.442.200101240,000.0017801DDT0 0.00
245,000.001133245,000.00 2.050METASF 426.57 0.00 426.572.050101245,000.0059101LDR5 0.00
240,000.001134240,000.00 3.050UOFICU 621.70 0.00 621.703.050101240,000.0091435LAG2 0.00
245,000.001137245,000.00 2.050NYCMBK 426.57 0.00 426.572.050101245,000.00649447RL5 0.00
240,000.001136240,000.00 2.200UNION 448.44 0.00 448.442.200101240,000.0090521AQW1 0.00
245,000.001143245,000.00 3.100ALLGNC 645.06 0.00 645.063.100101245,000.0001748DBE5 0.00
245,000.001144245,000.00 3.150RCB 655.46 0.00 655.463.150101245,000.0074934YAH4 0.00
245,000.001145245,000.00 2.750WEX 572.22 0.00 572.222.750101245,000.0092937CHG6 0.00
245,000.001146245,000.00 2.850EAGLE 593.04 0.00 593.042.850101245,000.0027002YDV5 0.00
245,000.001147245,000.00 3.1501STNBA 655.46 0.00 655.463.150101245,000.0032110YLK9 0.00
245,000.001148245,000.00 3.000TRAD 624.25 0.00 624.253.000101245,000.0089269CBX9 0.00
245,000.001149245,000.00 3.000PCSB 624.25 0.00 624.253.000101245,000.0069324MAD7 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:15 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Average
Fund
Page 4
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
January 1, 2019 - January 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001150240,000.00 3.100GECRUN 631.89 0.00 631.893.100101240,000.00369674AV8 0.00
249,000.001151249,000.00 3.250NWENGL 687.31 0.00 687.313.250101249,000.0006426KAN8 0.00
3,168,560.4711534,014,108.24CAMP 7,066.03 0.00 7,066.032.6261012,007,042.21SYS1153 0.00
245,000.001154245,000.00 3.350JEFF 697.07 0.00 697.073.350101245,000.00474067AQ8 0.00
248,000.001155248,000.00 3.300MARBUS 695.08 0.00 695.083.300101248,000.0057116ARV2 0.00
487,950.001159500,000.00 2.300P&G 958.34 0.00 958.342.312101487,950.00742718DY2 0.00
245,000.001160245,000.00 3.200MUNTRS 665.86 0.00 665.863.200101245,000.00625925AR3 0.00
245,000.001161245,000.00 3.350UBS 697.08 0.00 697.083.350101245,000.0090348JEJ5 0.00
248,000.001162248,000.00 3.400COMMBK 716.15 0.00 716.153.400101248,000.0020143PDV9 0.00
248,000.001164248,000.00 3.550NMRCA 747.74 0.00 747.743.550101248,000.0067054NAN3 0.00
248,000.001165248,000.00 3.000FARMBU 631.89 0.00 631.893.000101248,000.00307660LC2 0.00
248,000.001166248,000.00 3.350REDRCK 705.61 0.00 705.613.350101248,000.0075701LAB3 0.00
245,000.001167245,000.00 3.200NEIGH 665.87 0.00 665.873.200101245,000.0064017AAQ7 0.00
245,000.001168245,000.00 3.1501STSRC 655.46 0.00 655.463.150101245,000.0033646CKP8 0.00
245,000.001170245,000.00 3.400NLCOOP 707.48 0.00 707.483.400101245,000.00635573AL2 0.00
248,000.001171248,000.00 3.300MAINE 695.08 0.00 695.083.300101248,000.00560507AK1 0.00
248,000.001172248,000.00 3.350BARHAR 705.61 0.00 705.613.350101248,000.00SYS1172066851 0.00
124,690,751.13Subtotal 116,478,929.34 2.048 202,627.680.00202,627.68113,128,962.65 0.00
Fund: 1st Empire Securities Cash Bal
55.6110600.00EMPIRE 191.53 0.00 191.53***.***102 0.00SYS1060 0.00
0.00Subtotal 55.61 ***.***191.530.00191.530.00 0.00
Fund: Fiscal Agent
5,683.9210585,691.53USBANK 7.86 0.00 7.861.6282315,683.67SYS1058 0.00
5,691.53Subtotal 5,683.92 1.628 7.860.007.865,683.67 0.00
Fund: Housing Authority : WSA and LQ
259,375.621062271,285.52LQPR 0.00 0.00 0.00241258,978.62SYS1062 0.00
271,285.52Subtotal 259,375.62 0.000.000.00258,978.62 0.00
Fund: SA Low/Mod Bond Fund
16,217,741.35111316,261,843.73 2.355LAIF 35,073.46 0.00 35,073.462.54624916,164,188.4725-33-005 0.00
16,261,843.73Subtotal 16,217,741.35 2.546 35,073.460.0035,073.4616,164,188.47 0.00
141,229,571.91Total 132,961,785.84 2.107 237,900.530.00237,900.53129,557,813.41 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:15 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
February 28, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Bank Accounts
1City Petty Cash1059 3,300.00 3,300.0007/01/2016 3,300.00 1SYS1059 0.000
1First Empire Bank1060 86,957.92 86,957.9207/01/2016 86,957.92 1SYS1060 0.000
1La Quinta Palms Realty1062 269,429.83 269,429.8307/01/2016 269,429.83 1SYS1062 0.000
1Wells Fargo1057 4,927,929.22 4,927,929.2207/01/2016 4,927,929.22 14159282482 0.000
5,287,616.97 15,287,616.975,287,616.974,434,218.22Subtotal and Average 1 0.000
Local Agency Invstmnt Fund-Housing
1Local Agency Inv Fund1113 16,261,843.73 16,261,843.73 2.39216,217,374.35 125-33-005 2.392
16,261,843.73 116,217,374.3516,261,843.7316,261,843.73Subtotal and Average 1 2.392
Local Agency Investment Fund-City
1Local Agency Inv Fund1055 51,693,701.78 51,693,701.78 2.39251,601,200.83 198-33-434 2.392
51,693,701.78 151,601,200.8351,693,701.7852,550,844.64Subtotal and Average 1 2.392
Federal Agency Coupon Securities
133Federal Farm Credit Bank1092 1,000,000.00 992,600.00 07/12/20191.08007/10/2017 995,140.00 7323133EGLC7 1.456
915Federal Farm Credit Bank1105 1,000,000.00 992,200.00 09/01/20211.70011/09/2017 978,920.00 1,3923133EHWM1 1.913
111Federal Farm Credit Bank1141 500,000.00 494,750.00 06/20/20191.21005/31/2018 498,180.00 3853133EGFU4 2.224
434Federal Farm Credit Bank1142 500,000.00 491,750.00 05/08/20201.55005/31/2018 493,935.00 7083133EHJA2 2.427
1,649Federal Farm Credit Bank1158 250,000.00 247,275.00 09/05/20232.80010/15/2018 251,665.00 1,7863133EJYL7 3.041
789Federal Home Loan Bank1053 2,500,000.00 2,491,250.00 04/28/20211.35004/28/2016 2,439,125.00 1,8263130A7QZ1 1.423
605Federal Home Loan Bank1064 2,500,000.00 2,500,000.00 10/26/20201.37510/26/2016 2,451,725.00 1,4613130A9UQ2 1.375
560Federal Home Loan Bank1104 1,000,000.00 996,800.00 09/11/20201.62511/09/2017 986,120.00 1,0373130A66T9 1.741
1,460Federal Home Loan Bank1121 1,000,000.00 999,000.00 02/28/20232.62504/02/2018 1,000,090.00 1,7933130ADMF6 2.596
789Federal Home Loan Mtg Corp1054 2,500,000.00 2,500,000.00 04/28/20211.50004/28/2016 2,480,025.00 1,8263134G8Y37 1.400
1,124Federal Home Loan Mtg Corp1073 2,000,000.00 1,990,000.00 03/29/20222.00003/29/2017 1,964,800.00 1,8263134GBAE2 2.106
1,034Federal Home Loan Mtg Corp1084 1,000,000.00 999,500.00 12/29/20212.00007/06/2017 984,090.00 1,6373134GBXF4 2.012
1,244Federal Home Loan Mtg Corp1090 1,000,000.00 1,000,000.00 07/27/20222.15007/27/2017 982,170.00 1,8263134GBWG3 2.150
1,431Federal Home Loan Mtg Corp1116 1,000,000.00 1,000,000.00 01/30/20232.55001/30/2018 991,520.00 1,8263134GSCD5 2.550
1,455Federal Home Loan Mtg Corp1122 750,000.00 746,625.00 02/23/20232.75004/02/2018 750,052.50 1,7883134GSCQ6 2.849
45Federal Home Loan Mtg Corp1129 500,000.00 495,250.00 04/15/20191.12505/10/2018 499,240.00 3403137EADZ9 2.161
1,306Federal Home Loan Mtg Corp1156 400,000.00 398,800.00 09/27/20223.00010/15/2018 400,760.00 1,4433134GSWS0 3.081
332Federal National Mtg Assn1072 2,000,000.00 2,000,000.00 01/27/20201.70003/27/2017 1,983,700.00 1,0363135G0S53 1.700
195Federal National Mtg Assn1139 500,000.00 496,700.00 09/12/20191.75005/31/2018 497,935.00 4693135G0ZG1 2.275
154Federal National Mtg Assn1140 500,000.00 492,000.00 08/02/20190.87505/31/2018 496,570.00 4283135G0N33 2.269
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:26 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
February 28, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
22,324,500.00 1,44222,125,762.5022,400,000.0022,324,500.00Subtotal and Average 788 1.889
Treasury Coupon Securities
852U.S. Treasury1045 5,000,000.00 5,000,000.00 06/30/20211.12507/18/2016 4,846,100.00 1,808912828S27 1.125
396U.S. Treasury1068 2,500,000.00 2,483,250.00 03/31/20201.37503/20/2017 2,468,650.00 1,107912828J84 1.602
289U.S. Treasury1069 2,500,000.00 2,490,750.00 12/15/20191.37503/20/2017 2,477,350.00 1,000912828U73 1.513
975U.S. Treasury1070 2,000,000.00 1,942,800.00 10/31/20211.25003/27/2017 1,935,780.00 1,679912828T67 1.903
533U.S. Treasury1117 1,000,000.00 985,800.00 08/15/20201.50001/22/2018 984,960.00 9369128282Q2 2.071
91U.S. Treasury1130 1,000,000.00 992,600.00 05/31/20191.50005/10/2018 997,540.00 386912828WL0 2.211
426U.S. Treasury1138 500,000.00 488,250.00 04/30/20201.12505/31/2018 491,895.00 700912828VA5 2.387
14,383,450.00 1,33414,202,275.0014,500,000.0014,383,450.00Subtotal and Average 604 1.562
Certificate of Deposits
80First Business Bank1019 240,000.00 240,000.00 05/20/20191.75005/20/2014 239,709.60 1,82631938QH72 1.751
265First Farmers Bank &Trust Co.1091 240,000.00 240,000.00 11/21/20191.65007/21/2017 238,704.00 853320165HX4 1.653
1,602First National Bank of America1147 245,000.00 245,000.00 07/20/20233.15007/20/2018 246,163.75 1,82632110YLK9 3.152
9921st Source Bank1168 245,000.00 245,000.00 11/17/20213.15012/17/2018 247,182.95 1,06633646CKP8 3.153
598First Tech Federal Credit Unio1124 245,000.00 245,000.00 10/19/20202.70004/18/2018 245,259.70 91533715LBJ8 2.623
1,067Third Federal Savings and Loan1112 245,000.00 245,000.00 01/31/20222.50001/30/2018 242,684.75 1,46288413QBY3 2.502
1,200Allegiance Bank1143 245,000.00 245,000.00 06/13/20223.10006/13/2018 246,572.90 1,46101748DBE5 3.102
1,322Alliance Credit Union1095 245,000.00 245,000.00 10/13/20222.25010/13/2017 239,200.85 1,82601859BAA3 2.251
780Amex Centurion1077 240,000.00 240,000.00 04/19/20212.25004/19/2017 236,928.00 1,46102587DP85 2.252
1,277American Express Fed Savings B1096 240,000.00 240,000.00 08/29/20222.40008/29/2017 234,266.40 1,82602587CFU9 2.402
1,482Aneca Federal Credit Union1119 245,000.00 245,000.00 03/22/20232.80003/22/2018 243,089.00 1,826034577AH9 2.802
1,334Barclays Bank1097 240,000.00 240,000.00 10/25/20222.30010/25/2017 234,640.80 1,82606740KLJ4 2.291
1,764Bar Harbor Bank and Trust1172 248,000.00 248,000.00 12/29/20233.35012/31/2018 251,077.68 1,824SYS1172066851WJ 3.352
997Belmont Savings Bank1102 245,000.00 245,000.00 11/22/20212.10011/21/2017 240,438.10 1,462080515CD9 2.101
1,091BMW Bank1067 240,000.00 240,000.00 02/24/20222.20002/24/2017 235,567.20 1,82605580AGK4 2.201
685Bankers Bank1086 240,000.00 240,000.00 01/14/20211.80007/14/2017 236,160.00 1,28006610RAP4 1.804
829Capital One Natl Assn FDIC42971082 240,000.00 240,000.00 06/07/20212.25006/07/2017 237,415.20 1,46114042RGD7 2.252
467Capital One USA FDIC339541006 245,000.00 245,000.00 06/10/20201.90006/10/2015 243,096.35 1,827140420RX0 1.902
724Comenity Capital Bank1009 240,000.00 240,000.00 02/22/20211.70002/22/2016 235,396.80 1,82720033APG5 1.702
1,502Citibank NA1123 245,000.00 245,000.00 04/11/20232.90004/11/2018 243,958.75 1,82617312QJ26 2.902
84City National Bank of Florida1132 240,000.00 240,000.00 05/24/20192.20005/24/2018 239,928.00 36517801DDT0 2.200
866Central State Bank1085 240,000.00 240,000.00 07/14/20211.85007/14/2017 235,012.80 1,46115523RBJ4 1.851
1,720Commercial Bank1162 248,000.00 248,000.00 11/15/20233.40011/15/2018 251,662.96 1,82620143PDV9 3.402
96Connect One1011 248,000.00 248,000.00 06/05/20191.50006/05/2015 247,566.00 1,46120786ABD6 1.501
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:26 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
February 28, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
1,358CrossFirst Bank1106 245,000.00 245,000.00 11/18/20222.20011/20/2017 238,465.85 1,82422766ACB9 2.201
1,068Discover Bank Greenwood DE CF1066 240,000.00 240,000.00 02/01/20222.25002/01/2017 236,054.40 1,8262546722U1 2.251
326Douglas National Bank1093 240,000.00 240,000.00 01/21/20201.65007/19/2017 238,264.80 916259744DS6 1.655
691Eagle Bank1146 245,000.00 245,000.00 01/20/20212.85007/20/2018 245,764.40 91527002YDV5 2.858
1,519EnerBank USA1125 240,000.00 240,000.00 04/28/20232.95004/30/2018 239,397.60 1,82429278TAY6 2.952
1,368Enterprise Bank, NA1107 245,000.00 245,000.00 11/28/20222.15011/28/2017 237,956.25 1,82629367QCP1 2.151
60Ephrata Bank1016 240,000.00 240,000.00 04/30/20191.65004/30/2014 239,901.60 1,826294209AQ4 1.651
462EverBank1017248,000.00 248,000.00 06/05/20201.70006/05/2015 245,334.00 1,82729976DXX3 1.702
689Farm Bureau Bank1165 248,000.00 248,000.00 01/18/20213.00012/17/2018 249,458.24 763307660LC2 2.898
1,155Farmers Insurance Group FCU1126 240,000.00 240,000.00 04/29/20222.80004/30/2018 239,460.00 1,46030960QAG2 2.802
662Freedom Credit Union1111 245,000.00 245,000.00 12/22/20202.05012/22/2017 242,336.85 1,09635638BAA9 2.052
80Gulf Coast Bank1024 240,000.00 240,000.00 05/20/20191.75005/19/2014 239,719.20 1,827402194EB6 1.724
899General Electric Credit Union1150 240,000.00 240,000.00 08/16/20213.10008/15/2018 241,886.40 1,097369674AV8 3.100
1,152Goldman Sachs1078 240,000.00 240,000.00 04/26/20222.40004/26/2017 236,587.20 1,82638148PJK4 2.401
500First Bank of Highland1094 240,000.00 240,000.00 07/13/20201.75007/13/2017 237,309.60 1,096319141GT8 1.752
1,231HSBC Bank USA, National Associ1088 240,000.00 240,000.00 07/14/20222.30007/14/2017 235,360.80 1,82640434YLE5 2.301
1,693Jefferson Financial CU1154 245,000.00 245,000.00 10/19/20233.35010/19/2018 248,084.55 1,826474067AQ8 3.352
438Jefferson Bank & Trust1100 245,000.00 245,000.00 05/12/20201.75011/09/2017 242,674.95 915472376AC6 1.751
1,173Kansas State Bank1101 245,000.00 245,000.00 05/17/20222.10011/17/2017 239,124.90 1,64250116CBE8 2.099
1,399Knoxville TVA Credit Union1110 245,000.00 245,000.00 12/29/20222.40012/29/2017 239,906.45 1,826499724AB8 2.401
1,095Maine Savings FCU1171 248,000.00 248,000.00 02/28/20223.30012/28/2018 251,199.20 1,158560507AK1 3.306
1,691Marlin Business Bank1155 248,000.00 248,000.00 10/17/20233.30010/17/2018 250,613.92 1,82657116ARV2 3.302
1,377Medallion Bank1169 248,000.00 248,000.00 12/07/20223.40012/07/2018 251,834.08 1,46158404DCX7 3.402
494Mercantile Bank of Michigan1087 240,000.00 240,000.00 07/07/20201.75007/07/2017 237,350.40 1,09658740XZL7 1.752
0Metabank Sioux Falls1133 245,000.00 245,000.00 03/01/20192.05005/15/2018 245,000.00 29059101LDR5 2.057
469Bank Midwest1002 248,000.00 248,000.00 06/12/20201.65006/12/2015 245,125.68 1,827063615AVO 1.652
262Morgan Stanley Bank1109 245,000.00 245,000.00 11/18/20191.80011/16/2017 243,953.85 73261747MA92 1.800
1,337Merrick Bank1163 248,000.00 248,000.00 10/28/20223.25010/30/2018 250,586.64 1,45959013J4K2 3.252
262Morgan Stanley Private Bk, NA1108 245,000.00 245,000.00 11/18/20191.75011/16/2017 243,868.10 73261760AEP0 1.750
1,348Mountain America Federal CU1099 245,000.00 245,000.00 11/08/20222.30011/08/2017 239,406.65 1,82662384RAC0 2.301
1,691Municipal Trust and Savings1160 245,000.00 245,000.00 10/17/20233.20010/17/2018 246,523.90 1,826625925AR3 3.202
1,026Neighbors FCU1167 245,000.00 245,000.00 12/21/20213.20012/21/2018 247,484.30 1,09664017AAQ7 3.203
1,756National Cooperative Bank, N.A1170 245,000.00 245,000.00 12/21/20233.40012/21/2018 248,569.65 1,826635573AL2 3.402
1,733Numerica Credit Union1164 248,000.00 248,000.00 11/28/20233.55011/28/2018 253,294.80 1,82667054NAN3 3.552
970Northpointe Bank1127 240,000.00 240,000.00 10/26/20212.70004/26/2018 239,395.20 1,279666613GV0 2.703
1,810Northwest Bank1181 248,000.00 248,000.00 02/13/20242.95002/13/2019 246,469.84 1,82666736ABP3 2.951
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:26 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
February 28, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
1,613Bank of New England1151 249,000.00 249,000.00 07/31/20233.25007/31/2018 251,191.20 1,82606426KAN8 3.252
1,055The Ohio Valley Bank1089 240,000.00 240,000.00 01/19/20221.90007/19/2017 233,798.40 1,645677721CN0 1.903
1,195PCSB Bank1149 245,000.00 245,000.00 06/08/20223.00006/08/2018 245,833.00 1,46169324MAD7 3.002
88Peapack-Gladstone Bank1031 240,000.00 240,000.00 05/28/20191.80005/28/2014 239,827.20 1,826704692AL6 1.801
817PrivateBank & Trust1032 240,000.00 240,000.00 05/26/20211.50005/26/2016 234,100.80 1,82674267GVG9 1.501
1,572RCB Bank1144 245,000.00 245,000.00 06/20/20233.15006/20/2018 246,215.20 1,82674934YAH4 3.152
1,377Red Rocks Credit Union1166 248,000.00 248,000.00 12/07/20223.35012/07/2018 251,392.64 1,46175701LAB3 3.352
633First Bank Richmond1081 245,000.00 245,000.00 11/23/20201.80006/21/2017 241,464.65 1,251319267GC8 1.802
188Riverwood1034248,000.00 248,000.00 09/05/20191.40006/05/2015 247,189.04 1,55376951DAL4 1.402
1,208Sallie Mae Bank Salt Lake CIty1083 240,000.00 240,000.00 06/21/20222.35006/21/2017 235,879.20 1,826795450A70 2.351
95Solomon State1035 248,000.00 248,000.00 06/04/20191.40006/04/2015 247,570.96 1,46183427LAX2 1.401
417Stearnes Bank, N.A.1076 240,000.00 240,000.00 04/21/20201.60004/21/2017 237,456.00 1,096857894TC3 1.588
1,189Synchrony Bank Retail1080 240,000.00 240,000.00 06/02/20222.40006/02/2017 236,368.80 1,82687164XQV1 2.401
791Towne Bank1128 240,000.00 240,000.00 04/30/20212.80004/30/2018 240,372.00 1,09689214PBL2 2.803
1,256Traditions Bank1148 245,000.00 245,000.00 08/08/20223.00006/08/2018 245,671.30 1,52289269CBX9 3.002
1,691UBS Bank USA1161 245,000.00 245,000.00 10/17/20233.35010/17/2018 248,109.05 1,82690348JEJ5 3.352
76Union BankNA1136 240,000.00 240,000.00 05/16/20192.20005/16/2018 239,942.40 36590521AQW1 2.200
746Unity Bank1120 245,000.00 245,000.00 03/16/20212.55003/16/2018 244,238.05 1,09691330ABN6 2.552
1,536University of Iowa Comm. CU1134 240,000.00 240,000.00 05/15/20233.05005/14/2018 240,300.00 1,82791435LAG2 3.052
1,460Verus Bank of Commerce1180 248,000.00 248,000.00 02/28/20232.70002/28/2019 245,202.56 1,46192535LCD4 2.700
53Webster Bank1042 240,000.00 240,000.00 04/23/20191.80004/23/2014 239,911.20 1,82694768NJQ8 1.801
1,824Wells Fargo1174 248,000.00 248,000.00 02/27/20243.00002/27/2019 246,985.68 1,826949763XY7 3.001
472Wex Bank1145 245,000.00 245,000.00 06/15/20202.75006/13/2018 245,553.70 73392937CHG6 2.754
20,225,000.00 1,48420,129,979.8220,225,000.0020,082,428.57Subtotal and Average 959 2.447
Corporate Notes
887Apple Inc1079 500,000.00 493,050.00 08/04/20211.55006/12/2017 486,675.00 1,514037833CC2 1.900
0Johnson and Johnson Corp1075 2,000,000.00 1,993,200.00 03/01/20191.12503/29/2017 2,000,000.00 702478160BR4 1.305
342Microsoft Corporation1118 500,000.00 497,700.00 02/06/20201.85001/22/2018 496,340.00 745594918BV5 2.081
1,621Microsoft Corporation1157 400,000.00 378,360.00 08/08/20232.00010/15/2018 387,100.00 1,758594918BQ6 3.222
1,073Proctor and Gamble1159 500,000.00 487,950.00 02/06/20222.30010/15/2018 494,900.00 1,210742718DY2 3.071
231Toyota Motor Credit Corp1098 500,000.00 498,750.00 10/18/20191.55011/07/2017 496,440.00 71089236TDH5 1.681
4,349,010.00 9494,361,455.004,400,000.004,349,010.00Subtotal and Average 428 1.869
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:26 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
February 28, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Money Market Accounts
1California Asset Management Pr1153 8,327,528.07 8,327,528.0709/26/2018 8,327,528.07 1SYS1153 0.000
8,327,528.07 18,327,528.078,327,528.076,624,789.90Subtotal and Average 1 0.000
Money Market with Fiscal Agent
1US Bank1058 4,420,371.45 4,420,371.4507/01/2016 4,420,371.45 1SYS1058 0.000
4,420,371.45 14,420,371.454,420,371.45163,358.67Subtotal and Average 1 0.000
Managed Pool Accounts-OPEB Trust
1CalPERS CERBT Plan1114 1,447,463.50 1,447,463.5007/01/2018 1,447,463.50 1SYS1114 0.000
1,447,463.50 11,447,463.501,447,463.501,447,463.50Subtotal and Average 1 0.000
576142,621,907.24 148,963,525.50 320 1.915148,121,027.49 148,720,485.50Total and Average
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:26 PM (PRF_PM2) 7.3.0
City of La Quinta
Total Earnings
City of La Quinta
-
Sorted by Fund - Fund
February 1, 2019 - February 28, 2019
Current
Rate
Ending
Par Value
Ending
Fund Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted InterestAnnualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
496,700.001139500,000.00 1.750FNMA 729.17 0.00 729.171.914101496,700.003135G0ZG1 0.00
2,000,000.0010722,000,000.00 1.700FNMA 2,833.33 0.00 2,833.331.8471012,000,000.003135G0S53 0.00
492,000.001140500,000.00 0.875FNMA 364.58 0.00 364.580.966101492,000.003135G0N33 0.00
999,500.0010841,000,000.00 2.000FHLMC 1,666.67 0.00 1,666.672.174101999,500.003134GBXF4 0.00
1,000,000.0011161,000,000.00 2.550FHLMC 2,125.00 0.00 2,125.002.7701011,000,000.003134GSCD5 0.00
495,250.001129500,000.00 1.125FHLMC 468.75 0.00 468.751.234101495,250.003137EADZ9 0.00
746,625.001122750,000.00 2.750FHLMC 1,718.75 0.00 1,718.753.001101746,625.003134GSCQ6 0.00
2,500,000.0010542,500,000.00 1.500FHLMC 3,125.00 0.00 3,125.001.6291012,500,000.003134G8Y37 0.00
1,000,000.0010901,000,000.00 2.150FHLMC 1,791.67 0.00 1,791.672.3361011,000,000.003134GBWG3 0.00
398,800.001156400,000.00 3.000FHLMC 1,000.00 0.00 1,000.003.269101398,800.003134GSWS0 0.00
1,990,000.0010732,000,000.00 2.000FHLMC 3,333.33 0.00 3,333.332.1841011,990,000.003134GBAE2 0.00
494,750.001141500,000.00 1.210FFCB 504.16 0.00 504.161.328101494,750.003133EGFU4 0.00
992,600.0010921,000,000.00 1.080FFCB 900.00 0.00 900.001.182101992,600.003133EGLC7 0.00
247,275.001158250,000.00 2.800FFCB 583.33 0.00 583.333.075101247,275.003133EJYL7 0.00
491,750.001142500,000.00 1.550FFCB 645.83 0.00 645.831.712101491,750.003133EHJA2 0.00
992,200.0011051,000,000.00 1.700FFCB 1,416.67 0.00 1,416.671.861101992,200.003133EHWM1 0.00
2,491,250.0010532,500,000.00 1.350FHLB 2,812.50 0.00 2,812.501.4721012,491,250.003130A7QZ1 0.00
2,500,000.0010642,500,000.00 1.375FHLB 2,864.58 0.00 2,864.581.4941012,500,000.003130A9UQ2 0.00
996,800.0011041,000,000.00 1.625FHLB 1,354.17 0.00 1,354.171.771101996,800.003130A66T9 0.00
999,000.0011211,000,000.00 2.625FHLB 2,000.00 0.00 2,000.002.610101999,000.003130ADMF6 0.00
992,600.0011301,000,000.00 1.500USTR 1,153.85 0.00 1,153.851.515101992,600.00912828WL0 0.00
488,250.001138500,000.00 1.125USTR 435.08 0.00 435.081.162101488,250.00912828VA5 0.00
2,483,250.0010682,500,000.00 1.375USTR 2,644.24 0.00 2,644.241.3881012,483,250.00912828J84 0.00
5,000,000.0010455,000,000.00 1.125USTR 4,350.82 0.00 4,350.821.1341015,000,000.00912828S27 0.00
2,490,750.0010692,500,000.00 1.375USTR 2,644.23 0.00 2,644.231.3841012,490,750.00912828U73 0.00
1,942,800.0010702,000,000.00 1.250USTR 1,933.70 0.00 1,933.701.2971011,942,800.00912828T67 0.00
985,800.0011171,000,000.00 1.500USTR 1,150.76 0.00 1,150.761.522101985,800.009128282Q2 0.00
4,927,929.2210574,927,929.22WELLS 0.01 0.00 0.011014,018,177.614159282482 0.00
248,000.001174248,000.00 3.000WELLS 20.38 0.00 20.382.9991010.00949763XY7 0.00
0.0010430.00 1.200WELLS 197.26 0.00 197.261.200101240,000.009497483N5 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:14 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 2
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
February 1, 2019 - February 28, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001078240,000.00 2.400GLDMAN 441.86 0.00 441.862.400101240,000.0038148PJK4 0.00
240,000.001077240,000.00 2.250AMEX 414.25 0.00 414.252.250101240,000.0002587DP85 0.00
240,000.001042240,000.00 1.800WEB 331.40 0.00 331.401.800101240,000.0094768NJQ8 0.00
240,000.001067240,000.00 2.200BMW 405.04 0.00 405.042.200101240,000.0005580AGK4 0.00
248,000.001169248,000.00 3.400MEDBA 646.83 0.00 646.833.400101248,000.0058404DCX7 0.00
240,000.001097240,000.00 2.300BARCLY 423.45 0.00 423.452.300101240,000.0006740KLJ4 0.00
245,000.001112245,000.00 2.5003RD 469.86 0.00 469.862.500101245,000.0088413QBY3 0.00
240,000.001016240,000.00 1.650EPHRAT 303.78 0.00 303.781.650101240,000.00294209AQ4 0.00
248,000.001163248,000.00 3.250MRRCK 618.31 0.00 618.313.250101248,000.0059013J4K2 0.00
240,000.001019240,000.00 1.7501STBUS 322.19 0.00 322.191.750101240,000.0031938QH72 0.00
240,000.001024240,000.00 1.750GCB 322.20 0.00 322.201.750101240,000.00402194EB6 0.00
240,000.001031240,000.00 1.800PEAPAC 331.40 0.00 331.401.800101240,000.00704692AL6 0.00
240,000.001128240,000.00 2.800TOWNE 515.50 0.00 515.502.800101240,000.0089214PBL2 0.00
0.0010180.00 1.250FARMER 33.98 0.00 33.981.250101248,000.00307814DC4 0.00
248,000.001035248,000.00 1.400SOLOM 266.34 0.00 266.341.400101248,000.0083427LAX2 0.00
248,000.001011248,000.00 1.500CONNEC 285.37 0.00 285.371.500101248,000.0020786ABD6 0.00
248,000.001034248,000.00 1.400RVRW 266.35 0.00 266.351.400101248,000.0076951DAL4 0.00
248,000.001017248,000.00 1.700EVRBA 323.41 0.00 323.411.700101248,000.0029976DXX3 0.00
245,000.001006245,000.00 1.900CAPONE 357.10 0.00 357.101.900101245,000.00140420RX0 0.00
248,000.001002248,000.00 1.650MIDWES 313.90 0.00 313.901.650101248,000.00063615AVO 0.00
240,000.001009240,000.00 1.700CCBA 312.98 0.00 312.981.700101240,000.0020033APG5 0.00
240,000.001032240,000.00 1.500PRVTBA 276.16 0.00 276.161.500101240,000.0074267GVG9 0.00
51,693,701.78105551,693,701.78 2.392LAIF 102,651.26 0.00 102,651.262.54610153,693,701.7898-33-434 0.00
240,000.001066240,000.00 2.250DISCOV 414.25 0.00 414.252.250101240,000.002546722U1 0.00
1,993,200.0010752,000,000.00 1.125J&J 1,875.00 0.00 1,875.001.2261011,993,200.00478160BR4 0.00
240,000.001076240,000.00 1.600STRNS 294.57 0.00 294.571.600101240,000.00857894TC3 0.00
493,050.001079500,000.00 1.550APPL 645.83 0.00 645.831.708101493,050.00037833CC2 0.00
240,000.001080240,000.00 2.400SYNCHR 441.86 0.00 441.862.400101240,000.0087164XQV1 0.00
245,000.001081245,000.00 1.800RICHMN 338.30 0.00 338.301.800101245,000.00319267GC8 0.00
240,000.001082240,000.00 2.250CAP1NA 414.25 0.00 414.252.250101240,000.0014042RGD7 0.00
240,000.001083240,000.00 2.350SALMAE 432.66 0.00 432.662.350101240,000.00795450A70 0.00
240,000.001085240,000.00 1.850CNTRL 340.60 0.00 340.601.850101240,000.0015523RBJ4 0.00
240,000.001086240,000.00 1.800BNKRS 331.40 0.00 331.401.800101240,000.0006610RAP4 0.00
240,000.001087240,000.00 1.750MERCTL 322.19 0.00 322.191.750101240,000.0058740XZL7 0.00
240,000.001088240,000.00 2.300HSBC 423.46 0.00 423.462.300101240,000.0040434YLE5 0.00
240,000.001089240,000.00 1.900OHVAL 349.81 0.00 349.811.900101240,000.00677721CN0 0.00
240,000.001091240,000.00 1.6501STFRM 303.78 0.00 303.781.650101240,000.00320165HX4 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:14 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 3
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
February 1, 2019 - February 28, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001093240,000.00 1.650DOUGLS 303.78 0.00 303.781.650101240,000.00259744DS6 0.00
240,000.001094240,000.00 1.750HIGHLD 322.19 0.00 322.191.750101240,000.00319141GT8 0.00
245,000.001095245,000.00 2.250ALLIAN 422.88 0.00 422.882.250101245,000.0001859BAA3 0.00
240,000.001096240,000.00 2.400AMFSB 441.86 0.00 441.862.400101240,000.0002587CFU9 0.00
498,750.001098500,000.00 1.550TOYOTA 645.83 0.00 645.831.688101498,750.0089236TDH5 0.00
245,000.001099245,000.00 2.300MTNAMR 432.28 0.00 432.282.300101245,000.0062384RAC0 0.00
245,000.001100245,000.00 1.750JFFRSN 328.91 0.00 328.911.750101245,000.00472376AC6 0.00
245,000.001101245,000.00 2.100KANSAS 394.69 0.00 394.692.100101245,000.0050116CBE8 0.00
245,000.001102245,000.00 2.100BELMNT 394.68 0.00 394.682.100101245,000.00080515CD9 0.00
245,000.001106245,000.00 2.200CRS1ST 413.48 0.00 413.482.200101245,000.0022766ACB9 0.00
245,000.001107245,000.00 2.150ENTRPR 404.08 0.00 404.082.150101245,000.0029367QCP1 0.00
245,000.001108245,000.00 1.750MSPRIV 328.90 0.00 328.901.750101245,000.0061760AEP0 0.00
245,000.001109245,000.00 1.800MORGST 338.30 0.00 338.301.800101245,000.0061747MA92 0.00
245,000.001110245,000.00 2.400KNOX 451.06 0.00 451.062.400101245,000.00499724AB8 0.00
245,000.001111245,000.00 2.050FREECU 385.29 0.00 385.292.050101245,000.0035638BAA9 0.00
3,300.0010593,300.00CITYPC 0.00 0.00 0.001013,300.00SYS1059 0.00
1,447,463.5011141,447,463.50CALPRS 0.00 0.00 0.001011,447,463.50SYS1114 0.00
497,700.001118500,000.00 1.850MCRSFT 770.83 0.00 770.832.019101497,700.00594918BV5 0.00
378,360.001157400,000.00 2.000MCRSFT 666.67 0.00 666.672.297101378,360.00594918BQ6 0.00
245,000.001119245,000.00 2.800ANECA 526.25 0.00 526.252.800101245,000.00034577AH9 0.00
245,000.001120245,000.00 2.550UNITY 479.26 0.00 479.262.550101245,000.0091330ABN6 0.00
245,000.001123245,000.00 2.900CITINA 545.04 0.00 545.042.900101245,000.0017312QJ26 0.00
245,000.001124245,000.00 2.7001STTCH 507.45 0.00 507.452.700101245,000.0033715LBJ8 0.00
240,000.001125240,000.00 2.950ENER 543.13 0.00 543.132.950101240,000.0029278TAY6 0.00
240,000.001126240,000.00 2.800FARMIG 515.51 0.00 515.512.800101240,000.0030960QAG2 0.00
240,000.001127240,000.00 2.700NORPNT 497.09 0.00 497.092.700101240,000.00666613GV0 0.00
240,000.001132240,000.00 2.200CNBF 405.04 0.00 405.042.200101240,000.0017801DDT0 0.00
245,000.001133245,000.00 2.050METASF 385.29 0.00 385.292.050101245,000.0059101LDR5 0.00
240,000.001134240,000.00 3.050UOFICU 561.53 0.00 561.533.050101240,000.0091435LAG2 0.00
0.0011370.00 2.050NYCMBK 330.25 0.00 330.252.050101245,000.00649447RL5 0.00
240,000.001136240,000.00 2.200UNION 405.04 0.00 405.042.200101240,000.0090521AQW1 0.00
245,000.001143245,000.00 3.100ALLGNC 582.63 0.00 582.633.100101245,000.0001748DBE5 0.00
245,000.001144245,000.00 3.150RCB 592.03 0.00 592.033.150101245,000.0074934YAH4 0.00
245,000.001145245,000.00 2.750WEX 516.85 0.00 516.852.750101245,000.0092937CHG6 0.00
245,000.001146245,000.00 2.850EAGLE 535.64 0.00 535.642.850101245,000.0027002YDV5 0.00
245,000.001147245,000.00 3.1501STNBA 592.03 0.00 592.033.150101245,000.0032110YLK9 0.00
245,000.001148245,000.00 3.000TRAD 563.83 0.00 563.833.000101245,000.0089269CBX9 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:14 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 4
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
February 1, 2019 - February 28, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
245,000.001149245,000.00 3.000PCSB 563.83 0.00 563.833.000101245,000.0069324MAD7 0.00
240,000.001150240,000.00 3.100GECRUN 570.74 0.00 570.743.100101240,000.00369674AV8 0.00
249,000.001151249,000.00 3.250NWENGL 620.79 0.00 620.793.250101249,000.0006426KAN8 0.00
8,327,528.0711538,327,528.07CAMP 14,315.66 0.00 14,315.662.8171014,014,108.24SYS1153 0.00
245,000.001154245,000.00 3.350JEFF 629.62 0.00 629.623.350101245,000.00474067AQ8 0.00
248,000.001155248,000.00 3.300MARBUS 627.82 0.00 627.823.300101248,000.0057116ARV2 0.00
487,950.001159500,000.00 2.300P&G 958.33 0.00 958.332.560101487,950.00742718DY2 0.00
245,000.001160245,000.00 3.200MUNTRS 601.43 0.00 601.433.200101245,000.00625925AR3 0.00
245,000.001161245,000.00 3.350UBS 629.61 0.00 629.613.350101245,000.0090348JEJ5 0.00
248,000.001162248,000.00 3.400COMMBK 646.83 0.00 646.833.400101248,000.0020143PDV9 0.00
248,000.001164248,000.00 3.550NMRCA 675.37 0.00 675.373.550101248,000.0067054NAN3 0.00
248,000.001165248,000.00 3.000FARMBU 570.74 0.00 570.743.000101248,000.00307660LC2 0.00
248,000.001166248,000.00 3.350REDRCK 637.33 0.00 637.333.350101248,000.0075701LAB3 0.00
245,000.001167245,000.00 3.200NEIGH 601.42 0.00 601.423.200101245,000.0064017AAQ7 0.00
245,000.001168245,000.00 3.1501STSRC 592.02 0.00 592.023.150101245,000.0033646CKP8 0.00
245,000.001170245,000.00 3.400NLCOOP 639.01 0.00 639.013.400101245,000.00635573AL2 0.00
248,000.001171248,000.00 3.300MAINE 627.81 0.00 627.813.300101248,000.00560507AK1 0.00
248,000.001172248,000.00 3.350BARHAR 637.33 0.00 637.333.350101248,000.00SYS1172066851 0.00
248,000.001180248,000.00 2.700VERUS 0.00 0.00 0.001010.0092535LCD4 0.00
248,000.001181248,000.00 2.950NRTHWS 300.66 0.00 300.662.9501010.0066736ABP3 0.00
127,924,922.57Subtotal 127,681,882.57 2.137 206,304.650.00206,304.65124,447,711.13 0.00
Fund: 1st Empire Securities Cash Bal
86,957.92106086,957.92EMPIRE 111.10 0.00 111.101.3281020.00SYS1060 0.00
86,957.92Subtotal 86,957.92 1.328 111.100.00111.100.00 0.00
Fund: Fiscal Agent
4,420,371.4510584,420,371.45USBANK 8.43 0.00 8.430.0672315,691.53SYS1058 0.00
4,420,371.45Subtotal 4,420,371.45 0.067 8.430.008.435,691.53 0.00
Fund: Housing Authority : WSA and LQ
269,429.831062269,429.83LQPR 0.00 0.00 0.00241271,285.52SYS1062 0.00
269,429.83Subtotal 269,429.83 0.000.000.00271,285.52 0.00
Fund: SA Low/Mod Bond Fund
16,261,843.73111316,261,843.73 2.392LAIF 31,765.40 0.00 31,765.402.54624916,261,843.7325-33-005 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:14 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 5
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
February 1, 2019 - February 28, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
16,261,843.73Subtotal 16,261,843.73 2.546 31,765.400.0031,765.4016,261,843.73 0.00
148,963,525.50Total 148,720,485.50 2.177 238,189.580.00238,189.58140,986,531.91 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:14 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Bank Accounts
1City Petty Cash1059 3,300.00 3,300.0007/01/2016 3,300.00 1SYS1059 0.000
1First Empire Bank1060 0.00 0.0007/01/2016 0.00 1SYS1060 0.000
1La Quinta Palms Realty1062 276,436.17 276,436.1707/01/2016 276,436.17 1SYS1062 0.000
1Stifel, Nicolaus & Company1183 119,279.88 119,279.8803/18/2019 119,279.88 1SYS1183 0.000
1Wells Fargo1057 2,667,328.43 2,667,328.4307/01/2016 2,667,328.43 14159282482 0.000
3,066,344.48 13,066,344.483,066,344.485,474,301.74Subtotal and Average 1 0.000
Local Agency Invstmnt Fund-Housing
1Local Agency Inv Fund1113 16,261,843.73 16,261,843.73 2.43616,217,374.35 125-33-005 2.436
16,261,843.73 116,217,374.3516,261,843.7316,261,843.73Subtotal and Average 1 2.436
Local Agency Investment Fund-City
1Local Agency Inv Fund1055 49,193,701.78 49,193,701.78 2.43649,101,200.83 198-33-434 2.436
49,193,701.78 149,101,200.8349,193,701.7850,080,798.55Subtotal and Average 1 2.436
Federal Agency Coupon Securities
102Federal Farm Credit Bank1092 1,000,000.00 992,600.00 07/12/20191.08007/10/2017 996,460.00 7323133EGLC7 1.456
884Federal Farm Credit Bank1105 1,000,000.00 992,200.00 09/01/20211.70011/09/2017 985,090.00 1,3923133EHWM1 1.913
80Federal Farm Credit Bank1141 500,000.00 494,750.00 06/20/20191.21005/31/2018 498,735.00 3853133EGFU4 2.224
403Federal Farm Credit Bank1142 500,000.00 491,750.00 05/08/20201.55005/31/2018 495,660.00 7083133EHJA2 2.427
1,618Federal Farm Credit Bank1158 250,000.00 247,275.00 09/05/20232.80010/15/2018 254,837.50 1,7863133EJYL7 3.041
758Federal Home Loan Bank1053 2,500,000.00 2,491,250.00 04/28/20211.35004/28/2016 2,450,800.00 1,8263130A7QZ1 1.423
574Federal Home Loan Bank1064 2,500,000.00 2,500,000.00 10/26/20201.37510/26/2016 2,460,325.00 1,4613130A9UQ2 1.375
529Federal Home Loan Bank1104 1,000,000.00 996,800.00 09/11/20201.62511/09/2017 989,470.00 1,0373130A66T9 1.741
1,429Federal Home Loan Bank1121 1,000,000.00 999,000.00 02/28/20232.62504/02/2018 1,000,510.00 1,7933130ADMF6 2.596
1,779Federal Home Loan Bank1177 500,000.00 498,550.00 02/13/20242.50003/01/2019 504,680.00 1,8103130AFW94 2.563
758Federal Home Loan Mtg Corp1054 2,500,000.00 2,500,000.00 04/28/20211.50004/28/2016 2,487,700.00 1,8263134G8Y37 1.400
1,093Federal Home Loan Mtg Corp1073 2,000,000.00 1,990,000.00 03/29/20222.00003/29/2017 1,982,340.00 1,8263134GBAE2 2.106
1,003Federal Home Loan Mtg Corp1084 1,000,000.00 999,500.00 12/29/20212.00007/06/2017 990,490.00 1,6373134GBXF4 2.012
1,213Federal Home Loan Mtg Corp1090 1,000,000.00 1,000,000.00 07/27/20222.15007/27/2017 993,890.00 1,8263134GBWG3 2.150
1,400Federal Home Loan Mtg Corp1116 1,000,000.00 1,000,000.00 01/30/20232.55001/30/2018 1,000,040.00 1,8263134GSCD5 2.550
1,424Federal Home Loan Mtg Corp1122 750,000.00 746,625.00 02/23/20232.75004/02/2018 750,337.50 1,7883134GSCQ6 2.849
14Federal Home Loan Mtg Corp1129 500,000.00 495,250.00 04/15/20191.12505/10/2018 499,740.00 3403137EADZ9 2.161
1,275Federal Home Loan Mtg Corp1156 400,000.00 398,800.00 09/27/20223.00010/15/2018 401,108.00 1,4433134GSWS0 3.081
301Federal National Mtg Assn1072 2,000,000.00 2,000,000.00 01/27/20201.70003/27/2017 1,986,840.00 1,0363135G0S53 1.700
164Federal National Mtg Assn1139 500,000.00 496,700.00 09/12/20191.75005/31/2018 498,395.00 4693135G0ZG1 2.275
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:34 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Federal Agency Coupon Securities
123Federal National Mtg Assn1140 500,000.00 492,000.00 08/02/20190.87505/31/2018 497,355.00 4283135G0N33 2.269
22,823,050.00 1,45022,724,803.0022,900,000.0022,823,050.00Subtotal and Average 779 1.904
Treasury Coupon Securities
821U.S. Treasury1045 5,000,000.00 5,000,000.00 06/30/20211.12507/18/2016 4,878,300.00 1,808912828S27 1.125
365U.S. Treasury1068 2,500,000.00 2,483,250.00 03/31/20201.37503/20/2017 2,474,525.00 1,107912828J84 1.602
258U.S. Treasury1069 2,500,000.00 2,490,750.00 12/15/20191.37503/20/2017 2,481,450.00 1,000912828U73 1.513
944U.S. Treasury1070 2,000,000.00 1,942,800.00 10/31/20211.25003/27/2017 1,949,620.00 1,679912828T67 1.903
502U.S. Treasury1117 1,000,000.00 985,800.00 08/15/20201.50001/22/2018 987,970.00 9369128282Q2 2.071
60U.S. Treasury1130 1,000,000.00 992,600.00 05/31/20191.50005/10/2018 998,400.00 386912828WL0 2.211
395U.S. Treasury1138 500,000.00 488,250.00 04/30/20201.12505/31/2018 493,240.00 700912828VA5 2.387
1,278U.S. Treasury1178 500,000.00 489,687.50 09/30/20221.87503/01/2019 494,065.00 1,3099128282W9 2.480
14,873,137.50 1,33314,757,570.0015,000,000.0014,873,137.50Subtotal and Average 596 1.593
Certificate of Deposits
49First Business Bank1019 240,000.00 240,000.00 05/20/20191.75005/20/2014 239,808.00 1,82631938QH72 1.751
234First Farmers Bank &Trust Co.1091 240,000.00 240,000.00 11/21/20191.65007/21/2017 238,802.40 853320165HX4 1.653
1,571First National Bank of America1147 245,000.00 245,000.00 07/20/20233.15007/20/2018 247,462.25 1,82632110YLK9 3.152
1,495First National Bank1179 248,000.00 248,000.00 05/05/20232.80003/05/2019 247,164.24 1,52232117BCX4 2.802
9611st Source Bank1168 245,000.00 245,000.00 11/17/20213.15012/17/2018 248,162.95 1,06633646CKP8 3.153
567First Tech Federal Credit Unio1124 245,000.00 245,000.00 10/19/20202.70004/18/2018 245,882.00 91533715LBJ8 2.623
1,036Third Federal Savings and Loan1112 245,000.00 245,000.00 01/31/20222.50001/30/2018 243,642.70 1,46288413QBY3 2.502
1,169Allegiance Bank1143 245,000.00 245,000.00 06/13/20223.10006/13/2018 247,408.35 1,46101748DBE5 3.102
1,291Alliance Credit Union1095 245,000.00 245,000.00 10/13/20222.25010/13/2017 240,318.05 1,82601859BAA3 2.251
707Ally Bank Midvale1176 245,000.00 245,000.00 03/08/20212.50003/07/2019 245,220.50 73202007GHX4 2.016
749Amex Centurion1077 240,000.00 240,000.00 04/19/20212.25004/19/2017 238,243.20 1,46102587DP85 2.252
1,246American Express Fed Savings B1096 240,000.00 240,000.00 08/29/20222.40008/29/2017 235,356.00 1,82602587CFU9 2.402
1,451Aneca Federal Credit Union1119 245,000.00 245,000.00 03/22/20232.80003/22/2018 244,287.05 1,826034577AH9 2.802
1,303Barclays Bank1097 240,000.00 240,000.00 10/25/20222.30010/25/2017 235,742.40 1,82606740KLJ4 2.291
1,733Bar Harbor Bank and Trust1172 248,000.00 248,000.00 12/29/20233.35012/31/2018 252,585.52 1,824SYS1172066851WJ 3.352
966Belmont Savings Bank1102 245,000.00 245,000.00 11/22/20212.10011/21/2017 241,582.25 1,462080515CD9 2.101
1,060BMW Bank1067 240,000.00 240,000.00 02/24/20222.20002/24/2017 236,508.00 1,82605580AGK4 2.201
654Bankers Bank1086 240,000.00 240,000.00 01/14/20211.80007/14/2017 237,235.20 1,28006610RAP4 1.804
798Capital One Natl Assn FDIC42971082 240,000.00 240,000.00 06/07/20212.25006/07/2017 238,684.80 1,46114042RGD7 2.252
436Capital One USA FDIC339541006 245,000.00 245,000.00 06/10/20201.90006/10/2015 243,476.10 1,827140420RX0 1.902
693Comenity Capital Bank1009 240,000.00 240,000.00 02/22/20211.70002/22/2016 236,647.20 1,82720033APG5 1.702
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:34 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
1,471Citibank NA1123 245,000.00 245,000.00 04/11/20232.90004/11/2018 245,161.70 1,82617312QJ26 2.902
53City National Bank of Florida1132 240,000.00 240,000.00 05/24/20192.20005/24/2018 239,947.20 36517801DDT0 2.200
835Central State Bank1085 240,000.00 240,000.00 07/14/20211.85007/14/2017 236,323.20 1,46115523RBJ4 1.851
1,689Commercial Bank1162 248,000.00 248,000.00 11/15/20233.40011/15/2018 253,103.84 1,82620143PDV9 3.402
65Connect One1011 248,000.00 248,000.00 06/05/20191.50006/05/2015 247,687.52 1,46120786ABD6 1.501
1,327CrossFirst Bank1106 245,000.00 245,000.00 11/18/20222.20011/20/2017 239,636.95 1,82422766ACB9 2.201
1,037Discover Bank Greenwood DE CF1066 240,000.00 240,000.00 02/01/20222.25002/01/2017 237,028.80 1,8262546722U1 2.251
295Douglas National Bank1093 240,000.00 240,000.00 01/21/20201.65007/19/2017 238,444.80 916259744DS6 1.655
660Eagle Bank1146 245,000.00 245,000.00 01/20/20212.85007/20/2018 246,707.65 91527002YDV5 2.858
1,488EnerBank USA1125 240,000.00 240,000.00 04/28/20232.95004/30/2018 240,592.80 1,82429278TAY6 2.952
1,337Enterprise Bank, NA1107 245,000.00 245,000.00 11/28/20222.15011/28/2017 239,146.95 1,82629367QCP1 2.151
29Ephrata Bank1016 240,000.00 240,000.00 04/30/20191.65004/30/2014 239,942.40 1,826294209AQ4 1.651
431EverBank1017248,000.00 248,000.00 06/05/20201.70006/05/2015 245,753.12 1,82729976DXX3 1.702
658Farm Bureau Bank1165 248,000.00 248,000.00 01/18/20213.00012/17/2018 250,378.32 763307660LC2 2.898
1,124Farmers Insurance Group FCU1126 240,000.00 240,000.00 04/29/20222.80004/30/2018 240,276.00 1,46030960QAG2 2.802
631Freedom Credit Union1111 245,000.00 245,000.00 12/22/20202.05012/22/2017 243,304.60 1,09635638BAA9 2.052
49Gulf Coast Bank1024 240,000.00 240,000.00 05/20/20191.75005/19/2014 239,812.80 1,827402194EB6 1.724
868General Electric Credit Union1150 240,000.00 240,000.00 08/16/20213.10008/15/2018 242,966.40 1,097369674AV8 3.100
1,121Goldman Sachs1078 240,000.00 240,000.00 04/26/20222.40004/26/2017 237,465.60 1,82638148PJK4 2.401
469First Bank of Highland1094 240,000.00 240,000.00 07/13/20201.75007/13/2017 237,799.20 1,096319141GT8 1.752
1,200HSBC Bank USA, National Associ1088 240,000.00 240,000.00 07/14/20222.30007/14/2017 236,342.40 1,82640434YLE5 2.301
1,662Jefferson Financial CU1154 245,000.00 245,000.00 10/19/20233.35010/19/2018 249,471.25 1,826474067AQ8 3.352
407Jefferson Bank & Trust1100 245,000.00 245,000.00 05/12/20201.75011/09/2017 243,027.75 915472376AC6 1.751
1,142Kansas State Bank1101 245,000.00 245,000.00 05/17/20222.10011/17/2017 240,092.65 1,64250116CBE8 2.099
1,368Knoxville TVA Credit Union1110 245,000.00 245,000.00 12/29/20222.40012/29/2017 241,099.60 1,826499724AB8 2.401
1,064Maine Savings FCU1171 248,000.00 248,000.00 02/28/20223.30012/28/2018 251,985.36 1,158560507AK1 3.306
1,660Marlin Business Bank1155 248,000.00 248,000.00 10/17/20233.30010/17/2018 252,027.52 1,82657116ARV2 3.302
1,346Medallion Bank1169 248,000.00 248,000.00 12/07/20223.40012/07/2018 252,860.80 1,46158404DCX7 3.402
463Mercantile Bank of Michigan1087 240,000.00 240,000.00 07/07/20201.75007/07/2017 237,825.60 1,09658740XZL7 1.752
438Bank Midwest1002 248,000.00 248,000.00 06/12/20201.65006/12/2015 245,569.60 1,827063615AVO 1.652
231Morgan Stanley Bank1109 245,000.00 245,000.00 11/18/20191.80011/16/2017 244,029.80 73261747MA92 1.800
1,541Morton Community1173 248,000.00 248,000.00 06/20/20232.75003/20/2019 246,561.60 1,553619165JD6 2.753
1,306Merrick Bank1163 248,000.00 248,000.00 10/28/20223.25010/30/2018 251,581.12 1,45959013J4K2 3.252
231Morgan Stanley Private Bk, NA1108 245,000.00 245,000.00 11/18/20191.75011/16/2017 243,953.85 73261760AEP0 1.750
1,317Mountain America Federal CU1099 245,000.00 245,000.00 11/08/20222.30011/08/2017 240,548.35 1,82662384RAC0 2.301
1,660Municipal Trust and Savings1160 245,000.00 245,000.00 10/17/20233.20010/17/2018 247,935.10 1,826625925AR3 3.202
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:34 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Certificate of Deposits
995Neighbors FCU1167 245,000.00 245,000.00 12/21/20213.20012/21/2018 248,398.15 1,09664017AAQ7 3.203
1,725National Cooperative Bank, N.A1170 245,000.00 245,000.00 12/21/20233.40012/21/2018 250,034.75 1,826635573AL2 3.402
1,702Numerica Credit Union1164 248,000.00 248,000.00 11/28/20233.55011/28/2018 254,733.20 1,82667054NAN3 3.552
939Northpointe Bank1127 240,000.00 240,000.00 10/26/20212.70004/26/2018 240,458.40 1,279666613GV0 2.703
1,779Northwest Bank1181 248,000.00 248,000.00 02/13/20242.95002/13/2019 248,094.24 1,82666736ABP3 2.951
1,582Bank of New England1151 249,000.00 249,000.00 07/31/20233.25007/31/2018 252,510.90 1,82606426KAN8 3.252
1,024The Ohio Valley Bank1089 240,000.00 240,000.00 01/19/20221.90007/19/2017 234,856.80 1,645677721CN0 1.903
1,164PCSB Bank1149 245,000.00 245,000.00 06/08/20223.00006/08/2018 246,680.70 1,46169324MAD7 3.002
57Peapack-Gladstone Bank1031 240,000.00 240,000.00 05/28/20191.80005/28/2014 239,877.60 1,826704692AL6 1.801
786PrivateBank & Trust1032 240,000.00 240,000.00 05/26/20211.50005/26/2016 235,485.60 1,82674267GVG9 1.501
1,541RCB Bank1144 245,000.00 245,000.00 06/20/20233.15006/20/2018 247,474.50 1,82674934YAH4 3.152
1,346Red Rocks Credit Union1166 248,000.00 248,000.00 12/07/20223.35012/07/2018 252,426.80 1,46175701LAB3 3.352
602First Bank Richmond1081 245,000.00 245,000.00 11/23/20201.80006/21/2017 242,371.15 1,251319267GC8 1.802
157Riverwood1034248,000.00 248,000.00 09/05/20191.40006/05/2015 247,280.80 1,55376951DAL4 1.402
1,177Sallie Mae Bank Salt Lake CIty1083 240,000.00 240,000.00 06/21/20222.35006/21/2017 236,824.80 1,826795450A70 2.351
64Solomon State1035 248,000.00 248,000.00 06/04/20191.40006/04/2015 247,692.48 1,46183427LAX2 1.401
386Stearnes Bank, N.A.1076 240,000.00 240,000.00 04/21/20201.60004/21/2017 237,782.40 1,096857894TC3 1.588
1,158Synchrony Bank Retail1080 240,000.00 240,000.00 06/02/20222.40006/02/2017 237,288.00 1,82687164XQV1 2.401
760Towne Bank1128 240,000.00 240,000.00 04/30/20212.80004/30/2018 241,569.60 1,09689214PBL2 2.803
1,225Traditions Bank1148 245,000.00 245,000.00 08/08/20223.00006/08/2018 246,592.50 1,52289269CBX9 3.002
1,660UBS Bank USA1161 245,000.00 245,000.00 10/17/20233.35010/17/2018 249,498.20 1,82690348JEJ5 3.352
45Union BankNA1136 240,000.00 240,000.00 05/16/20192.20005/16/2018 239,959.20 36590521AQW1 2.200
715Unity Bank1120 245,000.00 245,000.00 03/16/20212.55003/16/2018 245,465.50 1,09691330ABN6 2.552
1,505University of Iowa Comm. CU1134 240,000.00 240,000.00 05/15/20233.05005/14/2018 241,502.40 1,82791435LAG2 3.052
1,429Verus Bank of Commerce1180 248,000.00 248,000.00 02/28/20232.70002/28/2019 246,442.56 1,46192535LCD4 2.700
22Webster Bank1042 240,000.00 240,000.00 04/23/20191.80004/23/2014 239,954.40 1,82694768NJQ8 1.801
1,793Wells Fargo1174 248,000.00 248,000.00 02/27/20243.00002/27/2019 248,399.28 1,826949763XY7 3.001
441Wex Bank1145 245,000.00 245,000.00 06/15/20202.75006/13/2018 245,793.80 73392937CHG6 2.754
20,721,000.00 1,49120,696,060.0720,721,000.0020,473,580.65Subtotal and Average 951 2.455
Corporate Notes
856Apple Inc1079 500,000.00 493,050.00 08/04/20211.55006/12/2017 489,575.00 1,514037833CC2 1.900
1,402Colgate-Palmolive1175 500,000.00 485,250.00 02/01/20231.95003/04/2019 492,255.00 1,43019416QEA4 2.751
311Microsoft Corporation1118 500,000.00 497,700.00 02/06/20201.85001/22/2018 497,040.00 745594918BV5 2.081
1,590Microsoft Corporation1157 400,000.00 378,360.00 08/08/20232.00010/15/2018 390,676.00 1,758594918BQ6 3.222
1,042Proctor and Gamble1159 500,000.00 487,950.00 02/06/20222.30010/15/2018 499,250.00 1,210742718DY2 3.071
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:34 PM (PRF_PM2) 7.3.0
Days to
Maturity
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2019
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of La Quinta
YTM
365TermCUSIPInvestment #
Purchase
Date
Corporate Notes
200Toyota Motor Credit Corp1098 500,000.00 498,750.00 10/18/20191.55011/07/2017 497,060.00 71089236TDH5 1.681
2,841,060.00 1,2042,865,856.002,900,000.002,794,100.32Subtotal and Average 868 2.416
Money Market Accounts
1California Asset Management Pr1153 9,446,290.83 9,446,290.8309/26/2018 9,446,290.83 1SYS1153 0.000
9,446,290.83 19,446,290.839,446,290.838,471,279.30Subtotal and Average 1 0.000
Money Market with Fiscal Agent
1US Bank1058 1,666.58 1,666.5807/01/2016 1,666.58 1SYS1058 0.000
1,666.58 11,666.581,666.584,277,832.58Subtotal and Average 1 0.000
Managed Pool Accounts-OPEB Trust
1CalPERS CERBT Plan1114 1,574,839.50 1,574,839.5007/01/2018 1,574,839.50 1SYS1114 0.000
1,574,839.50 11,574,839.501,574,839.501,451,572.40Subtotal and Average 1 0.000
620146,981,496.78 141,065,686.90 347 2.019140,452,005.64 140,802,934.40Total and Average
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:34 PM (PRF_PM2) 7.3.0
City of La Quinta
Total Earnings
City of La Quinta
-
Sorted by Fund - Fund
March 1, 2019 - March 31, 2019
Current
Rate
Ending
Par Value
Ending
Fund Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted InterestAnnualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
496,700.001139500,000.00 1.750FNMA 729.17 0.00 729.171.728101496,700.003135G0ZG1 0.00
2,000,000.0010722,000,000.00 1.700FNMA 2,833.33 0.00 2,833.331.6681012,000,000.003135G0S53 0.00
492,000.001140500,000.00 0.875FNMA 364.58 0.00 364.580.872101492,000.003135G0N33 0.00
999,500.0010841,000,000.00 2.000FHLMC 1,666.67 0.00 1,666.671.963101999,500.003134GBXF4 0.00
1,000,000.0011161,000,000.00 2.550FHLMC 2,125.00 0.00 2,125.002.5021011,000,000.003134GSCD5 0.00
495,250.001129500,000.00 1.125FHLMC 468.75 0.00 468.751.114101495,250.003137EADZ9 0.00
746,625.001122750,000.00 2.750FHLMC 1,718.75 0.00 1,718.752.710101746,625.003134GSCQ6 0.00
2,500,000.0010542,500,000.00 1.500FHLMC 3,125.00 0.00 3,125.001.4721012,500,000.003134G8Y37 0.00
1,000,000.0010901,000,000.00 2.150FHLMC 1,791.66 0.00 1,791.662.1101011,000,000.003134GBWG3 0.00
398,800.001156400,000.00 3.000FHLMC 1,000.00 0.00 1,000.002.952101398,800.003134GSWS0 0.00
1,990,000.0010732,000,000.00 2.000FHLMC 3,333.33 0.00 3,333.331.9721011,990,000.003134GBAE2 0.00
494,750.001141500,000.00 1.210FFCB 504.17 0.00 504.171.200101494,750.003133EGFU4 0.00
992,600.0010921,000,000.00 1.080FFCB 900.00 0.00 900.001.068101992,600.003133EGLC7 0.00
247,275.001158250,000.00 2.800FFCB 583.34 0.00 583.342.778101247,275.003133EJYL7 0.00
491,750.001142500,000.00 1.550FFCB 645.83 0.00 645.831.546101491,750.003133EHJA2 0.00
992,200.0011051,000,000.00 1.700FFCB 1,416.67 0.00 1,416.671.681101992,200.003133EHWM1 0.00
498,550.001177500,000.00 2.500FHLB 1,041.66 0.00 1,041.662.4601010.003130AFW94 0.00
2,491,250.0010532,500,000.00 1.350FHLB 2,812.50 0.00 2,812.501.3291012,491,250.003130A7QZ1 0.00
2,500,000.0010642,500,000.00 1.375FHLB 2,864.59 0.00 2,864.591.3491012,500,000.003130A9UQ2 0.00
996,800.0011041,000,000.00 1.625FHLB 1,354.17 0.00 1,354.171.600101996,800.003130A66T9 0.00
999,000.0011211,000,000.00 2.625FHLB 2,187.50 0.00 2,187.502.578101999,000.003130ADMF6 0.00
992,600.0011301,000,000.00 1.500USTR 1,277.47 0.00 1,277.471.515101992,600.00912828WL0 0.00
488,250.001138500,000.00 1.125USTR 481.70 0.00 481.701.162101488,250.00912828VA5 0.00
2,483,250.0010682,500,000.00 1.375USTR 2,927.02 0.00 2,927.021.3881012,483,250.00912828J84 0.00
489,687.501178500,000.00 1.875USTR 798.27 0.00 798.271.9191010.009128282W9 0.00
5,000,000.0010455,000,000.00 1.125USTR 4,816.99 0.00 4,816.991.1341015,000,000.00912828S27 0.00
2,490,750.0010692,500,000.00 1.375USTR 2,927.54 0.00 2,927.541.3841012,490,750.00912828U73 0.00
1,942,800.0010702,000,000.00 1.250USTR 2,140.89 0.00 2,140.891.2971011,942,800.00912828T67 0.00
985,800.0011171,000,000.00 1.500USTR 1,284.53 0.00 1,284.531.534101985,800.009128282Q2 0.00
2,667,328.4310572,667,328.43WELLS 0.01 0.00 0.011014,927,929.224159282482 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:16 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 2
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
March 1, 2019 - March 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
248,000.001174248,000.00 3.000WELLS 631.89 0.00 631.893.000101248,000.00949763XY7 0.00
240,000.001078240,000.00 2.400GLDMAN 489.21 0.00 489.212.400101240,000.0038148PJK4 0.00
240,000.001077240,000.00 2.250AMEX 458.63 0.00 458.632.250101240,000.0002587DP85 0.00
240,000.001042240,000.00 1.800WEB 366.90 0.00 366.901.800101240,000.0094768NJQ8 0.00
240,000.001067240,000.00 2.200BMW 448.44 0.00 448.442.200101240,000.0005580AGK4 0.00
248,000.001169248,000.00 3.400MEDBA 716.15 0.00 716.153.400101248,000.0058404DCX7 0.00
240,000.001097240,000.00 2.300BARCLY 468.82 0.00 468.822.300101240,000.0006740KLJ4 0.00
245,000.001112245,000.00 2.5003RD 520.21 0.00 520.212.500101245,000.0088413QBY3 0.00
240,000.001016240,000.00 1.650EPHRAT 336.33 0.00 336.331.650101240,000.00294209AQ4 0.00
248,000.001163248,000.00 3.250MRRCK 684.54 0.00 684.543.250101248,000.0059013J4K2 0.00
240,000.001019240,000.00 1.7501STBUS 356.71 0.00 356.711.750101240,000.0031938QH72 0.00
240,000.001024240,000.00 1.750GCB 356.71 0.00 356.711.750101240,000.00402194EB6 0.00
240,000.001031240,000.00 1.800PEAPAC 366.91 0.00 366.911.800101240,000.00704692AL6 0.00
240,000.001128240,000.00 2.800TOWNE 570.74 0.00 570.742.800101240,000.0089214PBL2 0.00
248,000.001173248,000.00 2.750MORTN 205.53 0.00 205.532.7501010.00619165JD6 0.00
248,000.001035248,000.00 1.400SOLOM 294.88 0.00 294.881.400101248,000.0083427LAX2 0.00
248,000.001011248,000.00 1.500CONNEC 315.95 0.00 315.951.500101248,000.0020786ABD6 0.00
248,000.001034248,000.00 1.400RVRW 294.88 0.00 294.881.400101248,000.0076951DAL4 0.00
248,000.001017248,000.00 1.700EVRBA 358.08 0.00 358.081.700101248,000.0029976DXX3 0.00
245,000.001006245,000.00 1.900CAPONE 395.35 0.00 395.351.900101245,000.00140420RX0 0.00
248,000.001002248,000.00 1.650MIDWES 347.54 0.00 347.541.650101248,000.00063615AVO 0.00
245,000.001176245,000.00 2.500ALLY 419.52 0.00 419.522.5001010.0002007GHX4 0.00
240,000.001009240,000.00 1.700CCBA 346.53 0.00 346.531.700101240,000.0020033APG5 0.00
240,000.001032240,000.00 1.500PRVTBA 305.75 0.00 305.751.500101240,000.0074267GVG9 0.00
49,193,701.78105549,193,701.78 2.436LAIF 108,307.74 0.00 108,307.742.54610151,693,701.7898-33-434 0.00
240,000.001066240,000.00 2.250DISCOV 458.63 0.00 458.632.250101240,000.002546722U1 0.00
0.0010750.00 1.125J&J 0.00 0.00 6,800.001011,993,200.00478160BR4 6,800.00
240,000.001076240,000.00 1.600STRNS 326.14 0.00 326.141.600101240,000.00857894TC3 0.00
493,050.001079500,000.00 1.550APPL 645.83 0.00 645.831.542101493,050.00037833CC2 0.00
240,000.001080240,000.00 2.400SYNCHR 489.21 0.00 489.212.400101240,000.0087164XQV1 0.00
245,000.001081245,000.00 1.800RICHMN 374.55 0.00 374.551.800101245,000.00319267GC8 0.00
240,000.001082240,000.00 2.250CAP1NA 458.63 0.00 458.632.250101240,000.0014042RGD7 0.00
240,000.001083240,000.00 2.350SALMAE 479.01 0.00 479.012.350101240,000.00795450A70 0.00
240,000.001085240,000.00 1.850CNTRL 377.09 0.00 377.091.850101240,000.0015523RBJ4 0.00
240,000.001086240,000.00 1.800BNKRS 366.91 0.00 366.911.800101240,000.0006610RAP4 0.00
240,000.001087240,000.00 1.750MERCTL 356.72 0.00 356.721.750101240,000.0058740XZL7 0.00
240,000.001088240,000.00 2.300HSBC 468.82 0.00 468.822.300101240,000.0040434YLE5 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:16 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 3
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
March 1, 2019 - March 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
240,000.001089240,000.00 1.900OHVAL 387.29 0.00 387.291.900101240,000.00677721CN0 0.00
240,000.001091240,000.00 1.6501STFRM 336.33 0.00 336.331.650101240,000.00320165HX4 0.00
240,000.001093240,000.00 1.650DOUGLS 336.32 0.00 336.321.650101240,000.00259744DS6 0.00
240,000.001094240,000.00 1.750HIGHLD 356.71 0.00 356.711.750101240,000.00319141GT8 0.00
245,000.001095245,000.00 2.250ALLIAN 468.19 0.00 468.192.250101245,000.0001859BAA3 0.00
240,000.001096240,000.00 2.400AMFSB 489.21 0.00 489.212.400101240,000.0002587CFU9 0.00
498,750.001098500,000.00 1.550TOYOTA 645.84 0.00 645.841.525101498,750.0089236TDH5 0.00
245,000.001099245,000.00 2.300MTNAMR 478.58 0.00 478.582.300101245,000.0062384RAC0 0.00
245,000.001100245,000.00 1.750JFFRSN 364.14 0.00 364.141.750101245,000.00472376AC6 0.00
245,000.001101245,000.00 2.100KANSAS 436.97 0.00 436.972.100101245,000.0050116CBE8 0.00
245,000.001102245,000.00 2.100BELMNT 436.98 0.00 436.982.100101245,000.00080515CD9 0.00
245,000.001106245,000.00 2.200CRS1ST 457.78 0.00 457.782.200101245,000.0022766ACB9 0.00
245,000.001107245,000.00 2.150ENTRPR 447.38 0.00 447.382.150101245,000.0029367QCP1 0.00
245,000.001108245,000.00 1.750MSPRIV 364.14 0.00 364.141.750101245,000.0061760AEP0 0.00
245,000.001109245,000.00 1.800MORGST 374.55 0.00 374.551.800101245,000.0061747MA92 0.00
245,000.001110245,000.00 2.400KNOX 499.40 0.00 499.402.400101245,000.00499724AB8 0.00
245,000.001111245,000.00 2.050FREECU 426.57 0.00 426.572.050101245,000.0035638BAA9 0.00
3,300.0010593,300.00CITYPC 0.00 0.00 0.001013,300.00SYS1059 0.00
1,574,839.5011141,574,839.50CALPRS 0.00 0.00 0.001011,447,463.50SYS1114 0.00
497,700.001118500,000.00 1.850MCRSFT 770.83 0.00 770.831.824101497,700.00594918BV5 0.00
378,360.001157400,000.00 2.000MCRSFT 666.67 0.00 666.672.075101378,360.00594918BQ6 0.00
245,000.001119245,000.00 2.800ANECA 582.63 0.00 582.632.800101245,000.00034577AH9 0.00
245,000.001120245,000.00 2.550UNITY 530.61 0.00 530.612.550101245,000.0091330ABN6 0.00
245,000.001123245,000.00 2.900CITINA 603.44 0.00 603.442.900101245,000.0017312QJ26 0.00
245,000.001124245,000.00 2.7001STTCH 561.82 0.00 561.822.700101245,000.0033715LBJ8 0.00
240,000.001125240,000.00 2.950ENER 601.31 0.00 601.312.950101240,000.0029278TAY6 0.00
240,000.001126240,000.00 2.800FARMIG 570.74 0.00 570.742.800101240,000.0030960QAG2 0.00
240,000.001127240,000.00 2.700NORPNT 550.36 0.00 550.362.700101240,000.00666613GV0 0.00
240,000.001132240,000.00 2.200CNBF 448.44 0.00 448.442.200101240,000.0017801DDT0 0.00
0.0011330.00 2.050METASF 13.76 0.00 13.762.050101245,000.0059101LDR5 0.00
240,000.001134240,000.00 3.050UOFICU 621.70 0.00 621.703.050101240,000.0091435LAG2 0.00
240,000.001136240,000.00 2.200UNION 448.44 0.00 448.442.200101240,000.0090521AQW1 0.00
245,000.001143245,000.00 3.100ALLGNC 645.05 0.00 645.053.100101245,000.0001748DBE5 0.00
245,000.001144245,000.00 3.150RCB 655.46 0.00 655.463.150101245,000.0074934YAH4 0.00
245,000.001145245,000.00 2.750WEX 572.23 0.00 572.232.750101245,000.0092937CHG6 0.00
245,000.001146245,000.00 2.850EAGLE 593.03 0.00 593.032.850101245,000.0027002YDV5 0.00
245,000.001147245,000.00 3.1501STNBA 655.45 0.00 655.453.150101245,000.0032110YLK9 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:16 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 4
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
March 1, 2019 - March 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
Fund: General Fund
245,000.001148245,000.00 3.000TRAD 624.25 0.00 624.253.000101245,000.0089269CBX9 0.00
245,000.001149245,000.00 3.000PCSB 624.25 0.00 624.253.000101245,000.0069324MAD7 0.00
240,000.001150240,000.00 3.100GECRUN 631.89 0.00 631.893.100101240,000.00369674AV8 0.00
249,000.001151249,000.00 3.250NWENGL 687.31 0.00 687.313.250101249,000.0006426KAN8 0.00
9,446,290.8311539,446,290.83CAMP 18,762.76 0.00 18,762.762.6081018,327,528.07SYS1153 0.00
245,000.001154245,000.00 3.350JEFF 697.07 0.00 697.073.350101245,000.00474067AQ8 0.00
248,000.001155248,000.00 3.300MARBUS 695.08 0.00 695.083.300101248,000.0057116ARV2 0.00
487,950.001159500,000.00 2.300P&G 958.33 0.00 958.332.312101487,950.00742718DY2 0.00
245,000.001160245,000.00 3.200MUNTRS 665.86 0.00 665.863.200101245,000.00625925AR3 0.00
245,000.001161245,000.00 3.350UBS 697.08 0.00 697.083.350101245,000.0090348JEJ5 0.00
248,000.001162248,000.00 3.400COMMBK 716.15 0.00 716.153.400101248,000.0020143PDV9 0.00
248,000.001164248,000.00 3.550NMRCA 747.74 0.00 747.743.550101248,000.0067054NAN3 0.00
248,000.001165248,000.00 3.000FARMBU 631.89 0.00 631.893.000101248,000.00307660LC2 0.00
248,000.001166248,000.00 3.350REDRCK 705.61 0.00 705.613.350101248,000.0075701LAB3 0.00
245,000.001167245,000.00 3.200NEIGH 665.86 0.00 665.863.200101245,000.0064017AAQ7 0.00
245,000.001168245,000.00 3.1501STSRC 655.46 0.00 655.463.150101245,000.0033646CKP8 0.00
245,000.001170245,000.00 3.400NLCOOP 707.48 0.00 707.483.400101245,000.00635573AL2 0.00
248,000.001171248,000.00 3.300MAINE 695.08 0.00 695.083.300101248,000.00560507AK1 0.00
248,000.001172248,000.00 3.350BARHAR 705.61 0.00 705.613.350101248,000.00SYS1172066851 0.00
485,250.001175500,000.00 1.950COLGTE 731.25 0.00 731.251.9641010.0019416QEA4 0.00
119,279.881183119,279.88STIFEL 24.83 0.00 24.830.3091010.00SYS1183 0.00
248,000.001179248,000.00 2.8001STNBK 494.64 0.00 494.642.8001010.0032117BCX4 0.00
248,000.001180248,000.00 2.700VERUS 568.70 0.00 568.702.700101248,000.0092535LCD4 0.00
248,000.001181248,000.00 2.950NRTHWS 621.36 0.00 621.362.950101248,000.0066736ABP3 0.00
124,525,740.42Subtotal 124,262,987.92 2.161 231,200.460.00224,400.46127,681,882.57 6,800.00
Fund: 1st Empire Securities Cash Bal
0.0010600.00EMPIRE 430.62 0.00 430.622.01310286,957.92SYS1060 0.00
0.00Subtotal 0.00 2.013 430.620.00430.6286,957.92 0.00
Fund: Fiscal Agent
1,666.5810581,666.58USBANK 1,656.29 0.00 1,656.290.4562314,420,371.45SYS1058 0.00
1,666.58Subtotal 1,666.58 0.456 1,656.290.001,656.294,420,371.45 0.00
Fund: Housing Authority : WSA and LQ
276,436.171062276,436.17LQPR 0.00 0.00 0.00241269,429.83SYS1062 0.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:16 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
Current
Rate
Ending
Par Value
Ending
Fund
Page 5
Book Value
Beginning
Book Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
March 1, 2019 - March 31, 2019
Total Earnings
City of La Quinta
Annualized
YieldCUSIPInvestment #
Interest
EarnedIssuer Realized
Gainl/Loss
276,436.17Subtotal 276,436.17 0.000.000.00269,429.83 0.00
Fund: SA Low/Mod Bond Fund
16,261,843.73111316,261,843.73 2.436LAIF 35,168.84 0.00 35,168.842.54624916,261,843.7325-33-005 0.00
16,261,843.73Subtotal 16,261,843.73 2.546 35,168.840.0035,168.8416,261,843.73 0.00
141,065,686.90Total 140,802,934.40 2.149 268,456.210.00261,656.21148,720,485.50 6,800.00
Portfolio CITY
CP
Run Date: 05/08/2019 - 14:16 TE (PRF_TE) 7.3.6
Report Ver. 7.3.6.1
City of La Quinta
-City of La Quinta
Maturity Report
Sorted by Maturity Date
Received or due during January 1, 2019 - March 31, 2019
Rate
at MaturityPar Value
Sec.
TypeFund
Maturity
Date
Maturity
ProceedsInterest Income
Net
CUSIP Investment #Issuer
Purchase
Date
Book Value
at Maturity
248,000.00 1.250 248,263.29263.2906/05/2015FARMER1018307814DC4MC110102/05/2019 263.29248,000.00
245,000.00 2.050 248,797.843,797.8405/25/2018NYCMBK1137649447RL5MC110102/25/2019 3,797.84245,000.00
240,000.00 1.200 240,244.60244.6002/26/2016WELLS10439497483N5MC110102/26/2019 244.60240,000.00
2,000,000.00 1.125 2,011,250.0011,250.0003/29/2017J&J1075478160BR4MC2101 03/01/2019 18,050.001,993,200.00
245,000.00 2.050 245,192.64192.6405/15/2018METASF113359101LDR5MC110103/01/2019 192.64245,000.00
2,993,748.37Total Maturities 2,978,000.00 15,748.372,971,200.00 22,548.37
Portfolio CITY
CP
Run Date: 05/09/2019 - 09:25 MA (PRF_MA) 7.1.1
Report Ver. 7.3.6.1
City of La Quinta
-City of La Quinta
Purchases Report
Sorted by Fund - Fund
January 1, 2019 - March 31, 2019
Original
Par Value
Ending
Book Value
Sec.
TypeFund
Maturity
YTM
Accrued Interest
at PurchasePayment Periods DateCUSIPInvestment #Issuer
Purchase
Date
Principal
Purchased
Rate at
Purchase
General Fund
248,000.00 2.950 02/13/2024 248,000.00248,000.0002/13/2019 2.95103/13 - MonthlyNRTHWS118166736ABP3MC1101
248,000.00 3.000 02/27/2024 248,000.00248,000.0002/27/2019 3.00103/27 - MonthlyWELLS1174949763XY7MC1101
248,000.00 2.700 02/28/2023 248,000.00248,000.0002/28/2019 2.70003/28 - MonthlyVERUS118092535LCD4MC1101
500,000.00 2.500 02/13/2024 498,550.00498,550.00 Received03/01/2019 2.56308/13 - 02/13FHLB11773130AFW94FAC101
500,000.00 1.875 09/30/2022 489,687.50489,687.50 Received03/01/2019 2.48003/31 - 09/30USTR11789128282W9TRC101
500,000.00 1.950 02/01/2023 485,250.00485,250.00 Received03/04/2019 2.75108/01 - 02/01COLGTE117519416QEA4MC2101
248,000.00 2.800 05/05/2023 248,000.00248,000.0003/05/2019 2.80204/05 - Monthly1STNBK117932117BCX4MC1101
245,000.00 2.500 03/08/2021 245,000.00245,000.0003/07/2019 2.01609/07 - 03/07ALLY117602007GHX4MC1101
322,386.83 119,279.88322,386.8303/18/2019 / - MonthlySTIFEL1183SYS1183RRP101
248,000.00 2.750 06/20/2023 248,000.00248,000.0003/20/2019 2.75304/20 - MonthlyMORTN1173619165JD6MC1101
Subtotal 3,077,767.383,280,874.33 0.003,307,386.83
3,280,874.33Total Purchases 3,307,386.83 0.00 3,077,767.38
Received = Accrued Interest at Purchase was received by report ending date.
Portfolio CITY
CP
Run Date: 05/09/2019 - 09:22 PU (PRF_PU) 7.1.1
Report Ver. 7.3.6.1
US Treasury Rates
https://www.treasury.gov/resource-center/data-chart-center/interest-rates/Pages/TextView.aspx?data=yieldYear&year=2019
Date 1 mo 2 mo 3 mo 6 mo 1 yr 2 yr 3 yr 5 yr 7 yr 10 yr 20 yr 30 yr
1/31/2019 2.42 2.43 2.41 2.46 2.55 2.45 2.43 2.43 2.51 2.63 2.83 2.99
2/28/2019 2.44 2.47 2.45 2.50 2.54 2.52 2.50 2.52 2.63 2.73 2.94 3.09
3/29/2019 2.43 2.44 2.40 2.44 2.40 2.27 2.21 2.23 2.31 2.41 2.63 2.81
Commercial Paper Rates
https://www.federalreserve.gov/releases/cp/rates.htm
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: REVIEW AND APPROVE RECOMMENDED CHANGES TO THE
SURPLUS PROPERTY AND EQUIPMENT POLICY
RECOMMENDATION
Review and approve recommended changes to the Surplus Property and
Equipment Policy.
EXECUTIVE SUMMARY
• As part of their work plan, The Financial Advisory Commission (FAC) is
asked to review proposed financial policies.
• Any suggested changes are subsequently sent to City Council for
consideration and adoption.
• The Surplus Property and Equipment Policy (Policy) governs all current
and future city property (excluding real property).
• Recommended edits add clarity to the Policy and require a Policy review
every five years.
FISCAL IMPACT - None.
BACKGROUND
The Policy was last updated on October 6, 2015. The Policy continues to
conform with current laws and regulatory requirements. However, minor
amendments are recommended as follows:
• Section IV is amended to allow the Finance Director to designate a
coordinator to track and notify departments of surplus property. Surplus
sales are currently coordinated by the finance departments Management
Assistant with oversight by the Finance Director.
• Section VI is added to require a comprehensive review of the Policy
every five years.
ALTERNATIVES
The FAC may either approve as presented or incorporate further changes.
BUSINESS SESSION ITEM NO. 1
Prepared by: Karla Campos, Finance Director
Attachment: 1. Redlined Surplus Property and Equipment Policy
CITY OF LA QUINTA, CALIFORNIA
SURPLUS SUPPLIES AND EQUIPMENT POLICY
SECTION I. Purpose.
To set forth the City of La Quinta’s administrative policy for the transfer and
disposition of surplus personal property, equipment and materials, pursuant
to the power granted onto the City Council pursuant to Article 1 of the Charter
of the City of La Quinta, and Chapter 3.12 of the La Quinta Municipal Code.
SECTION II. Definitions.
(1) The term “City” means the City of La Quinta.
(2) The term “nonprofit organization” means any charitable organization
exempt under Section 501(c)(3) of the United States Internal Revenue
Code, or successor statute.
(3) The term “public agency” means the United States or the State of
California or any agency or subdivision thereof, including any city, county,
special district, or school district.
(4) The term “surplus property” as used herein is used generically to
describe any City personal property, equipment or material that is no
longer needed or usable by the holding department. For purposes of this
policy, all surplus property including scrap, recyclables, trash, and/or junk
disposed, discarded or abandoned on City premises, including all surplus
property placed in storage or collection containers of any kind, is hereby
deemed to be City property and not property of any City employee.
“Surplus property” does not include real property or any interest in real
property.
(5) The terms “scrapping” and “recycling” as used herein refer to the act of
transferring discarded surplus property, including scrap or recyclables, to
a vendor for use, salvage or resale.
(6) The terms “scrap” or “recyclables” as used herein refer to surplus
property that (a) may be reused “as is” or after repair, or (b) may be
salvaged for its mineral value after treatment or processing.
(7) The term “trash” or “junk” as used herein refers to surplus property
which has no practical salvage or recyclable value.
Resolution No. 20195-
Surplus & Equipment Policy
Adopted: __, 20195
Page 2 of 6
SECTION III. Methods of Transfer and Disposition.
All surplus property is disposed of “as is” and “where is,” with no warranty,
guarantee, or representation of any kind, expressed or implied, as to the
condition, utility or usability of the property offered unless expressly
authorized by the City Council.
(1) Transfer to Another Department. Surplus property may be transferred
between City departments. All surplus property will first be considered for
transfer for the benefit of the city.
(2) Trade-In. Property declared as surplus may be offered as a trade-in for
credit toward the acquisition of new property.
(3) Return to Manufacturer. Surplus property may, when possible, be
returned to the manufacturer for buy-back credit.
(4) Donation. Surplus property may be donated or sold at less than
estimated value to any public agency or nonprofit organization.
(5) Sale and Disposal. Appropriate methods of sale and disposal are as
follows:
(a) Auction. Surplus property may be sold at public auction. Auctions
may be conducted by City staff, or the City may contract with a
professional auctioneer or electronic auction site.
(b) Sealed Bids. Sealed bids may be solicited for the sale of surplus
property. Surplus property disposed of in this manner shall be sold to
the highest responsible bidder, and the procedure for soliciting and
awarding by sealed bid shall follow the procedure for bidding public
works contracts as established by the City Council.
(c) Scrapping. Surplus property may be sold, auctioned, recycled, donated,
or discarded as scrap if the value of the surplus property’s parts exceeds
the value of the surplus property as a whole.
(d) No Value Item. Where the property is of minimal or no value to
the City due to spoilage, obsolescence or similar reason, or where the
cost of disposal of such surplus property would exceed the recovery
value, the surplus property may be sold or disposed in such a manner
as appropriate and in the best interest of the City.
Resolution No. 20195-
Surplus & Equipment Policy
Adopted: __, 20195
Page 3 of 6
SECTION IV. Procedures.
Consistent with California Government Code Section 37350, the City Council
sets forth the policy of the City for disposal or destruction of surplus property.
(1) City Council- and City Manager-Directed Transfers and Dispositions.
Transfers and dispositions of surplus property. Consistent with the methods
in Section III above, are hereby authorized according to the following:
a. Property with an Estimated Market Value Exceeding $500. Once a
department head has identified surplus property, the transfer or
disposition of surplus property with an estimated market value
exceeding $500 per item shall be determined by the City Council
pursuant to a specific agenda item on an agenda for a regular or special
City Council meeting.
b. Property with an Estimated Market Value of $500 or Less. Once a
department head has identified surplus property, the City Manager may
direct the transfer and disposition of such surplus property with an
estimated market value of $500 or less per item.
(2) Identifying and Valuing Surplus Property. Each department head is
responsible to identify surplus property regularly.
(a) Each department head will evaluate the operational status of the
surplus property and notify the Finance Director or their designee in
writing.
(b) The Finance Director or their designee will circulate the surplus property
notification between the other departments within the City.
(c) The department head from which the surplus property originates will
determine the estimated market value of the surplus property and
recommend the most fiscally advantageous method of disposal.
(d) In determining the estimated market value, the department head shall
document the methods used to make such determination including tools
such as Kelly Blue Book, classified advertisements, and vendors in the
United States with similar products available.
(e) The estimated market value will consider a computation of expenses
associated with the disposal of surplus property. These expenses may
include advertising, auction costs, storage and other costs.
Resolution No. 20195-
Surplus & Equipment Policy
Adopted: __, 20195
Page 4 of 6
(3) Accounting for the Disposition of Surplus Property. It is critical to maintain
all documentation for audit purposes regarding the disposition of surplus
property.
(a) Notice to Finance Director. Notification will be provided to the
Finance Director in writing of any transfer or disposal of surplus property
to a different location or department.
(b) Proceeds from Transfer and Disposition of Property. When so
authorized to transfer, sell, dispose, donate, recycle, or scrap surplus
property by the City Council or the City Manager pursuant to this policy,
the employee directed to undertake such activity shall remit the entire
proceeds from any such activity to the Finance Director by check or
money order made payable to the City of La Quinta, and shall be
deposited into the general fund or, if required by law, deposited into a
special purpose fund, of the City.
(c) Notification and Documentation. The department head will notify the
Finance Department in writing of the disposition of all surplus property
and attach all supporting documentation, including the records required
by this policy.
(d) Transfer of Ownership and Title. Delivery of the surplus property
together with transfer of ownership and title passes upon receipt of the
proceeds. The Finance Director shall cause licenses and title documents
to be executed and transferred upon verification of receipt of funds.
(e) Inventory Adjustment. The Finance Department shall make
adjustments to the City’s inventories/assets lists showing the disposition
of surplus property.
(f) Recordkeeping. Copies of all records documenting the surplus property
process will be kept on file with the Finance Department for so long as
records are to be maintained by the City’s records retention policy and
by applicable law.
(4) Personal Scrapping, Recycling or Disposal of Trash or Junk (Unauthorized).
It is the policy of the City that no employee may engage in any sale,
scrapping or recycling or other transfer or disposal of surplus property,
unless specifically directed to engage in such activity by the City Council or
the City Manager who have been lawfully and duly authorized and
designated to direct such activity pursuant to this policy. Transferring,
selling, donating, scrapping, recycling or disposing of surplus property,
Resolution No. 20195-
Surplus & Equipment Policy
Adopted: __, 20195
Page 5 of 6
regardless of monetary value, by City employees for personal gain or to
benefit the interest of any person or party other than the City, is strictly
forbidden.
(5) Surplus Property and Employees. City officials and employees shall be
allowed to be the purchasers or direct recipients of any surplus property of
the City, on the condition that they acquire the surplus property according
to this Policy. Furthermore, when attempting to acquire surplus property,
City officials and employees must be treated the same as the general
citizenry and are therefore subject to all of the same notice, value, and
accounting requirements as set forth in this Policy.
(6) Exceptions. Any exceptions to this policy will only be made at the direction
of the City Manager; provided, however, that no exception may be made
concerning the transfer or disposition of surplus property exceeding $500
in estimated market value per item without the approval of the City Council.
SECTION V. Disciplinary Action(s).
Appropriate disciplinary action, up to and including termination, will be taken
if an employee is found, through proper investigation and application of
appropriate process, to:
(1) Have failed to promptly remit to persons officially designated to receive
proceeds, including cash or other consideration, from the sale of surplus
property;
(2) Have failed, in the performance of their duties, to promptly place in
appropriate City containers, bins, dumpsters, or other collection facilities,
equipment or containers, or have received, taken, given away, collected,
stored or retained in other than appropriate City containers, bins, or
collection facilities, or dump sites, City scrap, recyclables, trash or any such
surplus property belonging to City tenants;
(3) Have engaged in selling, scrapping, recycling or handling of surplus
property in violation of this policy or the procedures set forth herein,
including having engaged in any such activity for their personal interest or
gain, or in aid of others doing the same for their respective interest or gain;
(4) Have used City vehicles, facilities or equipment to collect, store, or
transport surplus property to sites, locations, or facilities, including the
facilities of scrap vendors or recycling centers, except as specifically
Resolution No. 20195-
Surplus & Equipment Policy
Adopted: __, 20195
Page 6 of 6
directed by the authorized City Manager, in accordance with this policy and
the procedures set forth herein; or
(5) Have failed to notify his/her department director in a prompt and timely
manner after having observed any individual engaging in any of the above-
described act(s) or having learned that such act(s) were being committed
by other City employees.
SECTION VI. POLICY REVIEW
The Finance Director shall review this Policy at a minimum of every five (5)
years and recommend any changes to the City Manager and City Council.
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: REVIEW AND APPROVE RECOMMENDED CHANGES TO
THE PURCHASING AND CONTRACTING POLICY
RECOMMENDATION
Review and approve recommended changes to the Purchasing and
Contracting Policy.
EXECUTIVE SUMMARY
•The last update to the City’s Purchasing and Contracting Policy (Policy)
was April 2018. A review of the Policy was conducted to align it with
other City policies, strengthen guidelines, and provide clarification for
purchases.
•Staff have reviewed the proposed Policy revisions. The Policy conforms
to current laws, risk management, and governmental accounting best
practices.
FISCAL IMPACT – None.
BACKGROUND
In April 2018, the Council amended the City’s Purchasing and Contracting
Policy setting forth policies and procedures regulating purchasing and
contracting. Staff has identified areas of the Policy that require amendments
to provide consistency, clarification, meet auditing requirements, and would
facilitate a more efficient process. The purchasing policy has been redlined in
attachment 1, showing the changes to the previous policy.
The primary updates and additions include:
•Additions to the Administrative Guidelines section to address aggregate
vendor limit, procurement exemptions, and City payment terms.
•Allowing department directors to delegate a designee signing authority
for expenditures.
•Clarifying informal bids to increase transparency.
BUSINESS SESSION ITEM NO. 2
•Additions to the Exemption to Any Procurement Method section to
include select source form and exempt disbursements from purchase
order requirements.
ALTERNATIVES
The Commission may either approve as presented or incorporate further
changes.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services
Analyst
Attachments: 1. Purchasing Policy redlined
2.Purchasing Policy draft
CITY OF LA QUINTA, CALIFORNIA
PURCHASING AND CONTRACTING POLICY
I. GENERAL RULES; EXCEPTIONS.
This Purchasing and Contracting Policy (Policy) shall apply for the solicitation
and selection of all purchases and contracts within the City of La Quinta (City).
Any exceptions to this Policy must be approved by the City Council. The City
Council may, by majority vote and in accordance with its fiduciary
responsibilities, approve expenditures of any amount, for any length of term,
not otherwise inconsistent with any applicable law.
A. ADMINISTRATIVE GUIDELINES
1.Vendor Limit. Combined purchases orders cannot exceed $50,000 per
vendor, per fiscal year except with council approval and in the case of
major expenditures, in which a vendor has participated in a public formal
bidding process. In addition, multiyear agreements in excess of $50,000
as an aggregate total per vendor will require council approval.
2.Change Orders or Amendments. A change order or amendment is a
change in a contract term, other than as specifically provided for in the
contract, that authorizes or necessitates any increase or decrease of the
cost of the contract or in the time of completion. Change orders that alter
the amount of the contract must be authorized by directors, city manager,
or city council depending on the amount as referenced in section II
Expenditure categories of this policy. that can be authorized by the City
Manager or Department Director. A valid request for a change order or
amendment must meet the following criteria:
a.the change was not reasonably foreseeable at the time that the
contract was signed;
b.the change must be relevant to the original contract; and
c.the change is authorized by the contract provisions and in the best
interest of the City.
3.Conflict of Interest. No employee, officer, Councilmember, or agent shall
participate in the selection, award, or administration of a contract if he or
she has a real or apparent conflict of interest. Such a conflict of interest
would arise when the employee, officer, Councilmember, agent, or any
member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any of the parties
Commented [A1]: Need to add language that
clarifies amendments might need to be approved
by higher authority due to the amendment pushing
the total po amount into a higher approval
threshold.
ATTACHMENT 1
indicated, herein, has a financial or other interest in or a tangible personal
benefit from a firm considered for a contract.
Nothing in this Policy does or is to be construed as limiting the applicability
of any other federal, state, or local laws and regulations governing
prohibitions against financial conflicts of interest, including but not limited
to the Political Reform Act (Government Code Section 81000 et seq.) and
implementing regulations from the Fair Political Practices Commission
(Title 2, Section 18110 et seq., of the California Code of Regulations), and
Government Code Sections 1090-1999 and 1126. All such laws and
regulations shall apply to every employee, officer, Councilmember, and
agent of the City.
4.Local Vendors. Purchasing goods and services from local vendors which
stimulate the local economy is encouraged but not required.
5.Green Purchasing Practices. The City is committed to Green Purchasing
practices in obtaining goods and services. The City shall consider
environmentally-preferable products when appropriate. Nothing in this
policy requires the procurement of products that do not adequately
perform their intended use, requires procurement that excludes adequate
competition, or requires the procurement of products that are unavailable
at a reasonable price or at a reasonable time. An environmentally-
preferable product means a product that meets any of the following
criteria:
a.is durable, repairable, reusable, or recyclable;
b. has minimal packaging, toxic content, or chemical-hazard
potential;
c.is resource or energy efficient in any or all phases of its
manufacture, use, or disposal; or
d.its use or disposal minimizes or eliminates the City’s potential
environmental liability.
6.Payment Terms. The City’s standard payment terms are Net 30,
meaning a check should be issued to the vendor no later than thirty days after
the invoice date, unless the City and vendor have agreed to alternate terms.
7.In no instances should purchases be split or divided in such a manner
to circumvent policy process and limits.
8.If any provision of this policy is not followed by departments, a procurement
exemption form must be completed and reviewed by the City Manager or their
designee.
Commented [A2]: Disciplinary actions section
needed. Violations of purchasing policy may result
in disciplinary action.
9. Violations of the purchasing policy may result in disciplinary action up to
and including termination.
II. EXPENDITURE CATEGORIES
Purchases, which include those made by purchase order (PO), written
agreement, amendment or change order that require city expenditures, are
classified into five categories based on the anticipated expenditure amount.
Each category establishes an authorization level, procurement method, and
maximum term, which shall apply unless specifically exempted in accordance
with this Policy.
A. Expenditures of $50 or less (petty cash)
B. Expenditures of $51 to $5,000 (operational)
C. Expenditures of $5,001 to $15,000 (minor)
D. Expenditures of $15,001 to $50,000 (intermediate)
E. Expenditures over $50,001 (major)
A. EXPENDITURES OF $50 OR LESS
Authorization: Department Director, who may delegate to a department
designeemanager
Procurement: No bids or PO necessary; petty cash advances or
reimbursement
Term Limit: N/A
Note: These transactions take the place of ordinary ongoing purchases
and shall be limited in use.
A cash disbursement or reimbursement may be obtained from the Finance
department and must not exceed $50 per item or combined purchase. A petty
cash request form shall be completed and signed by the department director
or designee before submittal. The form shall include the date, description of
the item to be purchased, and account number. Petty cash amounts will be
advanced to accommodate miscellaneous minor expenditure amounts of $50
or less and for which normal payment provisions are not practical. The Finance
department will periodically audit petty cash expenditures as to form and
regulations and may confirm purchases.
B. EXPENDITURES OF $51 to $5,000 DURING THE INITIAL TERM 1
1 For purposes of this Policy, the “Initial Term” shall be either (i) a term under the contract or PO not to exceed one year, or (ii) a term
longer than one year but not to exceed the maximum number of years authorized under a “Term Limit” (set forth below) as long as
the contract includes a continuing obligation for performance by a contracting party and the City has an obligation for payment only
for the services actually performed and accounted for by invoice or other monthly or regular periodic documentation acceptable to
the City. Under any contract or PO, either the contracting party or City may terminate the contract or PO prior to the expiration of the
Initial Term for the other party’s nonperformance.
Authorization: Department Director, who may delegate to a department
designeemanager4
Procurement: No PO necessary; 3 informal bids/proposals 2 whenever
possible
Term Limit: 3 years plus one 3-year extension
C. EXPENDITURES OF $5,001 to $15,000 DURING THE INITIAL TERM
Authorization: Department Director
Procurement: PO required plus 3 written informal bids/proposals
Term Limit: 3 years plus one 3-year extension
D. EXPENDITURES OF $15,001 to $50,000 DURING THE INITIAL TERM
Authorization: City Manager
Procurement: PO required plus 3 informal bids/proposals plus city
contract3
Term Limit: 3 years plus one 3-year extension
E. EXPENDITURES OVER $50,001
Authorization: City Council
Procurement: PO required plus formal bids/proposals plus city contract
Term Limit: no limit, any term approved by majority vote of the City
Council
III.PROCUREMENT PROCEDURES - MAJOR EXPENDITURES (over
$50,001)
A. FORMAL BIDS FOR MAJOR PUBLIC WORKS PROJECTS AND MAJOR
SUPPLIES AND EQUIPMENT PURCHASES. Major public works projects and
supplies and equipment as referenced in Chapter 3.12 of the La Quinta
Municipal Code, are defined as purchases and projects having an actual or
estimated value of greater than fifty thousand and one dollars ($50,001). The
solicitation and selection of bids and award of contracts shall comply with
Section 3.12.030 of the La Quinta Municipal Code (public works contracts),
2 “Informal” bid/proposal means tangible proof.verbal or Written, via telephone, e-mail or other casual medium. Departments shall
document attempts to receive bids.
3 The city’s templates for contracts, agreements, amendments and change orders shall be used for category D and E purchases. The
City Manager may allow for modifications of these templates or use of other contracts, agreements, amendments and change orders,
or may require use of city templates for category B and C purchases when the City Manager determines it is prudent due to the level
of risk exposure to the city, the need to spell out a complex scope of work, or any other reason s/he believes to be in the best interest
of the city. To meet prevailing wage requirements any maintenance or repair project over $15,000 or construction project over $25,000
will require a written contract.
4 Designee is someone who’s given signing authority by department director or city manager to authorize expenditures. Signature
authorization form must be on file to authorize designee signing authority.
and this Policy, and shall be administered through each City Department,
according to the following procedures:
1.Invitation for bids. An invitation for bids (the “invitation”) shall be
published in a newspaper, electronic bulletin board or online submission
source, City website, World Wide Web site or other generally-recognized
source of local public works contract information, at least ten days prior
to the date of the opening of bids. Invitations shall include general
descriptions of the work to be performed, the time and place of the
opening of bids, the place where bidders may obtain bid documents, the
amount of bid security required, and the amount and nature of
performance and labor materials security that will be required.
2.Form of bids. Bids conforming to the requirements of the invitation shall
be submitted to the Department Director (the “Director”) in sealed
packages or by other means which will prevent the divulging of bids prior
to the stated time for opening of bids, all as specified in the invitation or
the bid documents. Unopened bids should be clearly marked or otherwise
identifiable as bids for the project to which they apply.
3.Bid security for public works projects. Bids for public works projects shall
be accompanied by cash, cashier’s check, certified check, surety bond, or
other form of security stated in the invitation or bid documents, in a sum
equal to at least ten percent (10%) of the amount of the bid.
4.Opening of bids. At the time and place stated in the invitation, the bids
shall be publicly opened and announced. The bid amounts shall be
tabulated, and the tabulation shall be available for public inspection at
the Design and Development Public Works Department during regular
business hours for a period of not less than thirty (30) calendar days after
the bid opening.
5.Review of bids. The Director shall review all bids received for
completeness, accuracy, responsiveness to the invitation and the bid
documents, and the City’s experience with or knowledge of the
qualification and reliability of each bidder and shall prepare a
recommendation to the City Council. Written amounts shall take
precedence over associated numeric amounts. Mathematical errors, if
found, shall be corrected and shall not disqualify a bid. The corrected
total shall be the bid amount considered in determining the lowest
responsible bidder and shall be the contract amount awarded if the bid is
selected.
6.Award of contract. Contracts shall be awarded by the City Council to the
lowest responsible bidder. Determination of the lowest responsible bidder
shall be at the sole discretion of the City Council pursuant to findings and
recommendations presented by the Director at the time of the award of
contract.
7.Equal bids. If two or more equal low bids are received, the City Council
may award the contract to any one of the equal low bidders by the
following:
a.Select one bid; or
b.Reject all bids and re-solicit for bids; or
c.Reject all bids and authorize negotiated agreement if consistent
with federal and state laws; or
d.Select one bid, which is the most responsible bidder; or
e.Take any other action that the City Council deems to serve the
best interest of the City.
8.No bids. When no bids are received from responsible firms, the City
Council may accomplish the project in any manner it sees fit.
9.Rejection of bids. The City Council may reject any or all bids presented
and may then direct that the project be re-advertised, may authorize
negotiation of a contract with one or more responsible firms, or may
resolve that the project can be performed more economically by City
forces, day labor, time and materials contract, or other method.
10.Execution of contract. The successful bidder shall execute the contract
and furnish required performance security and labor and materials
security when required pursuant to the bid document.
11.Forfeiture of bid security for public works projects. If the successful
bidder fails to execute the contract and furnish security within the stated
time, and said failure is not primarily due to actions or omissions of the
City or to acts of god, the bidder shall forfeit the bid security provided.
The City Council may then consider the bid of the next lowest responsible
bidder.
12.Release of bid security for public works projects. Bidders are entitled to
the return of their bid security unless forfeited as provided herein. The
City shall retain all bid security until a contract has been executed or until
the City Council rejects all bids at which time all bid security not forfeited
shall be returned to the appropriate bidders.
13.Disposition of forfeited bid security for public works projects. The City
shall retain forfeited bid security until a contract is awarded to another
firm or the project is cancelled. The City shall retain an amount equal to
the difference between the forfeiting firm’s bid and the new contract
amount, if any, and an additional amount equal to administrative and
other costs incurred as a result of the failure of the forfeiting bidder to
enter into a contract and provide required security, and shall return any
remaining amount of the bid security to the forfeiting bidder.
14.Performance security and labor and materials security for public works
projects. The bidder to whom the contract is awarded (the “successful
bidder”) shall furnish performance security and labor and materials
security in amounts specified in the Invitation or Bid Documents.
B. FORMAL PROPOSALS FOR MAJOR PROFESSIONAL AND TECHNICAL
SERVICES. Major professional and technical services are defined as services
having an actual or estimated value of greater than fifty thousand and one
dollars ($50,001). The solicitation and selection of proposals and award of
contracts shall comply with Section 3.12.020 of the La Quinta Municipal Code
(service contracts), and this Policy, and shall be administered through each
City Department, according to the following procedures:
1.Maintenance and Repair Services. Services intended to preserve and/or
restore a public work to a clean, safe, efficient, and/or continually usable
condition. Maintenance and repair services include, but are not limited to:
carpentry, electrical, painting, plumbing, glazing, and other craftwork to
preserve a facility in the condition for which it was intended; repairs,
cleaning and other operations on machinery and other equipment
permanently attached to a facility as fixtures; the mowing, pruning, and
trimming of lawns, grass, trees, shrubs, bushes and hedges; and the
regular removal or relocation of by-products or waste products
accumulated at City facilities as the result of ongoing environmental
processes.
2.The City Manager shall approve the preparation and release of all
Requests for Proposals (RFP) and Requests for Qualifications (RFQ).
3.City staff shall determine, based on professional judgment, whether an
RFP or an RFQ process best suits its needs and City staff, or a city-
authorized consultant, shall prepare the RFP/RFQ document.
4.City staff, or a city-authorized consultant, or both shall prepare a list of
suitable firms from known registries, professional organizations, and/or
any other source.
5.City staff shall issue the RFP/RFQ to suitable firms, and may also advertise
for competitive proposals. The RFP/RFQ should be included in the
requisition.
6.City staff shall form a selection committee, which may include private
consultants, to review the RFPs/RFQs received, and the selection
committee may conduct interviews and/or hold discussions with
proposing firms.
7.The selection committee shall rank the proposing firms according to the
criteria specified in LQMC Section 3.12.020 (service contracts) and City
staff shall notify firms of their position in the ranking. For design-build
projects, the selection committee may also take into account the criteria
for selection of public works contacts specified in LQMC Section 3.12.030.
8.City staff, or a city-authorized consultant, shall negotiate with the top-
ranked firm to arrive at mutually-acceptable contract terms.
9.City staff, or its authorized consultant shall terminate negotiations and
begin negotiations with the next-ranked firm if an agreement cannot be
reached and continue this process until negotiations are successfully
concluded or until the list of qualified firms submitting proposals is
exhausted and an agreement cannot be reached.
10.The City Council shall award or reject the contract negotiated by City staff.
IV.PROCUREMENT PROCEDURES – NON-MAJOR EXPENDITURES
($50,000 & under)
INFORMAL BIDS OR PROPOSALS - Intermediate, Minor, and Operational
Expenditure category projects, including minor public works projects,
supplies, goods, equipment and minor services as referenced in Chapter 3.12
of the La Quinta Municipal Code, are defined as projects having an actual or
estimated value of fifty thousand dollars ($50,000) or less. The solicitation
and selection of bids and award of contracts shall comply with Section
3.12.030 of the La Quinta Municipal Code (public works projects), Section
3.12.020 of the La Quinta Municipal Code (service contracts), and this Policy,
and shall be administered through each City Department, according to the
following procedures:
1.Informal bids shall be obtained verbally or in writing as dictated by this
Policy from the open market and a written record of informal bids shall
be kept with the related PO. The RFP/RFQ should be included in the
requisition.
2.Bid security. Security and labor and material security shall conform to
the requirements for major public works projects but may be modified or
waived by the City staff person authorized to make the purchase if
warranted and in the best interest of the City.
3.Execution and Award of Contracts. The City Council may award contracts,
or the City Manager, or designated City Director, or staff personnel may
award and execute contracts, set forth in Categories A, B, C or D of
Section II above, and may waive competitive bidding requirements if in
the best interest of the City, provided there are unencumbered
appropriations in the fund accounts against which the expenses are to be
charged.
V. EXEMPTION TO ANY PROCUREMENT METHOD
Justification for exemption to any required procurement method may be
submitted to the City Manager or in the case of a major expenditure, to the
City Council under the following circumstances:
a.Sole-source or select-source purchase. To determine that a sole-source
or select-source purchase exists, rationale and/or proof must be
provided in the purchase requisition.
•Acquisition of brand name to insure compatibility with other city
products and equipment. For example standardization of fleet
inventory (select-source).
•Change orders - additions to an original scope of work when the
original source is the only reasonable one to provide the additional
goods, construction work or service needed (select-source).
•Only one manufacturer or vendor makes and/or sells the required
equipment (sole-source).
•Select source form must be completed and attached to requisition.
b.State, County, or other public agency cooperative purchasing program
or contracts utilizing funding or other participation from agencies which
require conformance with state, federal or other contracting regulations.
c.The City does not require a contract for equipment purchases such as a
specific type or brand of supply or part necessary for acceptable
operation of a machine or device, or as required by warranty or contract
on the machine or device; written documentation supporting a purchase
must be provided.
d.Emergency purchases made necessary by an immediate threat to life or
property or a substantial disruption of a vital public service.
•In advance of any local emergency, the City seeks to retain a list of
available local businesses willing to provide necessary supplies,
materials, equipment, services, food, care or shelter to the City
through the Office of Emergency Management. Once the Emergency
Operations Center (EOC) is activated, these memorandums will be
activated.
•In the event of an emergency, the City Manager or designee may
make immediate purchases of goods and services. Emergency
purchases include any purchase required to prevent imminent
danger or to prevent or mitigate the loss or impairment of life,
health, property, or essential public services. Every effort shall be
made to obtain advance approvals or to obtain approvals as soon as
possible following the purchase.
•The City is not required to engage in either formal or informal
competitive bidding in an emergency. The City Council delegates to
the City Manager and City Manager’s designee the authority to waive
any procedures in the Policy that are not statutorily mandated when
making emergency purchase of supplies, equipment, materials or
services.
•The City Council shall ratify emergency suspension of procedures at
the next properly noticed Council meeting following the emergency
procurement and consider whether further suspension of procedures
is required to abate the impacts of the emergency.
e.The awarding officer(s) may waive irregularities in formal or informal
bids received provided that it is in the best interest of the City to do so,
and it does not result in unfair advantage to any bidder.
f.The City Council may authorize the award and execution of contracts
without competitive bidding provided that such award is in the best
interest of the City, or of the public health, safety and welfare.
g.The following disbursements are exempt from purchase order
requirements
a.Utility services
b. Disbursements to public agencies for which the city collects fees on
the behalf the agency (i.e. TUMF Fees, MSCHP fees, etc.)
a.c. Memorandums of Understanding
VI.CITY CREDIT CARD USE
A. Authorization and Acknowledgement. Approval to use, issue and
revoke a City credit card is at the discretion of the City Manager. Unless
otherwise authorized by the City Manager, City credit cards shall have a credit
limit of up to $5,000. The City Manager shall have the authority to set credit
limits on a case by case basis up to $25,000.
City credit cards shall be kept by the Finance Department and/or City
Manager’s Office for safekeeping and prudence. Users authorized by the City
Manager or designee (“Authorized Users”) must be City employees.
Authorized Users may check credit cards in and out, but are encouraged to
limit usage only when necessary. All credit cards shall be returned to Finance
or the City Manager’s Office in a timely manner after use.
Use of city credit cards shall follow all other purchasing guidelines in this
policy.
The Finance Department requires Authorized Users to sign a Signature
Authorization Form acknowledging his/her understanding of the policies and
procedures for the use of the City credit card and acknowledging the receipt
of the credit card.
B. Appropriate City Credit Card Use. City credit cards may be used for the
following:
1. Traveling on City business;
2. Purchasing goods and services from vendors where use of a check is not
practical, such as the case with many internet purchases in which no actual
storefront exists;
3. Securing reservations and locations for various City activities, meetings
and conference fees, community events, honoree luncheons, marketing
promotions, and sales missions;
4. Paying for meals in conjunction with official City business such as meetings
with City Council, developers, or consultants.
C. Inappropriate City Credit Card Use. The credit card shall not be used
for the following:
1. Cash advances, money orders, wire transfers, etc.;
2. Routine gasoline purchases;
3. Alcoholic beverages, tobacco products, and prescription drugs; Cannabis
4. Political or religious organizations;
5. Firearms or ammunition;
6. Gifts including gift cards, flowers, etc.;
7. Long-term rentals or lease agreements;
8. Heavy-duty machinery that requires a maintenance agreement;
5. Use of the City credit card is not intended to replace effective procurement
planning which enables volume discounts or to circumvent established
competitive purchasing procedures. This means no purchases for goods or
services should be made that would otherwise require competitive bidding;
6. Employees shall not use City credit cards for personal expenses. Charging
personal items, services, entertainment or expenses of any kind on City
cards is a misuse of City funds and a serious breach of City’s ethics policy.
Doing so will result in disciplinary action, up to and including termination.
Employees should use care in selecting between using their business and
personal credit cards.
D. Travel, Meetings, & Conferences. The uses of the City credit card
for travel, local meetings, and conferences shall at all times comply with the
standards and practices set forth within the City travel and meeting policy. All
credit card charges must be supported by detailed charge receipts and
submitted on an expense report to the Finance Department upon return from
a business trip.
E. Obtaining Goods and Services. Authorized purchases may be made in
person, via approved internet site, or by telephone. Authorized Users must
require vendors to itemize the receipt/invoice. An itemized receipt/invoice
consists of the following information:
• Date of purchase
• Detailed description of goods or services purchased
• Price per item
• Amount of sales tax and total amount
• Shipping charges, if any
Upon completing the credit card transaction, the employee shall submit the
itemized receipt with appropriate account numbers to the Finance
Department.
F. Monthly Statement. At the end of a billing cycle, the Finance Department
will provide to Authorized Users a statement showing all transactions made
during the billing cycle for which receipts/invoices have not already been
turned into the Finance Department. Authorized Users are responsible to
review and reconcile monthly credit card statements. Once reconciled, the
Authorized User will attach the supporting detailed charge receipts and related
invoices to the monthly credit card statement and turn it into the Finance
Department within two (2) working days of receipt. Falsification of receipts
will subject the employee to disciplinary action, up to and including
termination of employment. The Finance Director reserves the right to review
each credit card statement and determine if the expenses were purchased in
accordance with the City policy.
G.
Disputed Charges. Authorized Users are responsible for ensuring that
the vendor, the issuing bank, and the Finance Director are notified
immediately of any disputed charges. Authorized Users will be responsible for
resolving the disputed charge directly with the credit card company.
H.
Returned Items. If items purchased with the credit card are found
defective or the repair or services faulty, the cardholder has the responsibility
to return the item to the merchant for replacement or credit to the card. Cash
refunds or store credit will not be permitted.
I. Timely Payment. Based on the statement cycle date, the Finance
Department will ensure timely payments. Credit card charges will be paid
once reconciled by the Authorized Users and approved by the Finance
Department.
To avoid late fees and finance charges, the Finance Department reserves the
option to pay all credit card charges, even if supporting documentation is not
yet received. When subsequently received, the supporting documentation will
be retroactively reconciled to the payment.
J. Lost or Stolen Cards. Authorized Users are responsible for ensuring that
the issuing bank and the Finance Department are notified immediately if the
card is lost or stolen. Failure to do so may result in holding the Authorized
User responsible for any fraudulent use of the card.
K. Disciplinary Action. The Human Resources department is responsible for
all disciplinary action surrounding misuse of cards, including cancellation of
card privileges.
L. Surrender upon Request or Separation. The credit card will be
immediately surrendered upon separation from City employment, retirement,
termination or upon request of the City Manager. Use of the credit card for
any purpose after its surrender is prohibited.
FEDERALLY FUNDED PROCUREMENTS
This section pertains to federal-funded projects and purchases.
VII.GENERAL PROCUREMENT STANDARDS
A. Code of Conduct. As representatives of the City of La Quinta, all
employees are expected to conduct themselves in a professional and ethical
manner, maintaining high standards of integrity and the use of good
judgement. Employees are expected to be principled in their business
interactions and act in good faith with individuals both inside and outside
the City. The following Code of Conduct shall govern the performance,
behavior and actions of the City, including employees, directors, appointed
or elected officials, volunteers, or agents who are engaged in any aspect of
procurement, including, but not limited to, purchasing goods and services,
awarding contracts and grants, and the administration and supervision of
contracts:
1.No employee, director, appointed or elected official, volunteer, or agent of
the City shall participate in the selection, award, or administration of
contracts supported by a federal award if a conflict of interest is real or
apparent to a reasonable person.
2.Conflicts of interest may arise when any employee, officer, or agent of the
City, any member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any of the parties
indicated herein, has a real or apparent financial or other interest in or a
tangible personal benefit form a firm considered for the contract.
3.No employee, director, appointed or elected official, volunteer, or agent of
the City shall do business with, award contracts to, or show favoritism
toward a member of his or her immediate family, spouse’s family, or to any
company, vendor, contractor, or parties to subcontractors who either
employ or has any relationship to a family member; or award a contract or
bid which violates the spirit or intent of federal, state and local procurement
laws and policies established to maximize free and open competition among
qualified vendors.
4.The City’s employees, directors, appointed or elected officials, volunteers,
or agents shall neither solicit nor accept gratuities, favors, gifts, consulting
fees, trips, or anything having a monetary value in excess of twenty-five
dollars ($25.00) from a vendor, potential vendor, family or employees of a
vendor, contractor or parties to subcontractors.
5. Disciplinary measures for violations of the Code of Conduct by employees,
directors, appointed or elected officials, volunteers, or agents who are
engaged in any aspect of procurement, including, but not limited to,
purchasing goods and services, awarding contracts and grants, and the
administration and supervision of contracts could lead to disciplinary
measures, up to and including possible termination of employment.
B. Solicitation Procedures
1. Acquisition of unnecessary or duplicative items must be avoided.
Consideration should be given to consolidating or dividing procurements to
obtain a more economical purchase. When appropriate, an analysis will be
made of lease versus purchase alternatives, and any other appropriate
analysis to determine the most economical approach.
2. To foster greater economy and efficiency, and in accordance with efforts to
promote cost-effective use of shared services, the City shall enter into state
and local intergovernmental agreements or inter-entity agreements where
appropriate for procurement or use of common or shared goods and
services.
3. Procuring federal excess and surplus property in lieu of purchasing new
equipment and property whenever such use is feasible and reduces project
costs shall be utilized.
4. Value engineering clauses may be used in contracts for construction
projects of sufficient size to offer reasonable opportunities for cost
reductions. Value engineering is a systematic and creative analysis of each
contract item or task to ensure that its essential function is provided at the
overall lower cost.
5. Contracts shall only be awarded to responsible contractors possessing the
ability to perform successfully under the terms and conditions of a proposed
procurement. Consideration will be given to such matters as contractor
integrity, compliance with public policy, record of past performance, and
financial and technical resources.
6. Records will be maintained sufficient to detail the history of procurement.
These records will include, but are not necessarily limited to the following:
rationale for the method of procurement, selection of contract type,
contractor selection or rejection, and the basis for the contract price. The
City Clerk will be the repository for said records and shall be maintained
for period of no less than seven (7) years.
7. Time and material type contracts (open-ended) may be used only after a
determination that no other contract is suitable. Time and material type
contract means a contract where the cost to the City is the sum of the
actual cost of materials and direct labor hours charged at fixed hourly rates
that reflect wages, general and administrative expense, and profit. Each
time and material contract will set a ceiling price that the contractor
exceeds at its own risk. A higher degree of oversight is required in order to
obtain reasonable assurance that the contractor is using efficient methods
and effective cost controls.
6. The City alone will be responsible, in accordance with good administrative
practice and sound business judgment, for the settlement of all contractual
and administrative issues arising out of procurements. These issues
include, but are not limited to, source evaluation, protests, disputes, and
claims. These standards do not relieve the City of any contractual
responsibilities under its contracts. The federal awarding agency will not
substitute its judgment for that of the City unless the matter is primarily a
federal concern. Violations of law will be referred to the local, state, or
federal authority having proper jurisdiction.
C. Competition
1. All procurement transactions must be conducted in a manner providing full
and open competition. In order to ensure objective contractor performance
and eliminate unfair competitive advantage, contractors that develop or
draft specifications, requirements, statements of work, and invitations for
bids or requests for proposals will be excluded from competing for such
procurements. Some of the situations considered to be restrictive of
competition include, but are not limited to:
a. Placing unreasonable requirements on firms in order for them to
qualify to do business;
b. Requiring unnecessary experience and excessive bonding;
c. Noncompetitive pricing practices between firms or between
affiliated companies;
d. Noncompetitive contracts to consultants that are on retainer
contracts;
e. Organizational conflicts of interest;
f. Specifying only a brand name product instead of allowing an equal
product to be offered and describing the performance or other
relevant requirements of the procurement; and
g. Any arbitrary action in the procurement process.
2. Procurements shall be conducted in a manner that prohibits the use of
statutorily or administratively imposed state or local geographical
preferences in the evaluation of bids or proposals, except in those cases
where applicable federal statutes expressly mandate or encourage
geographic preference. Nothing in this section preempts state licensing
laws. When contracting for architectural and engineering (A/E) services,
geographic location may be a selection criterion provided its application
leaves an appropriate number of qualified firms, given the nature and size
of the project, to compete for the contract.
3. All solicitations will incorporate a clear and accurate description of the
technical requirements for the material, product, or service to be procured.
Such description must not, in competitive procurements, contain features
which unduly restrict competition. The description may include a statement
of the qualitative nature of the material, product or service to be procured
and, when necessary, must set forth those minimum essential
characteristics and standard to which it must conform if it is to satisfy its
intended use. Detailed product specifications should be avoided if at all
possible. When it is impractical or uneconomical to make a clear and
accurate description of the technical requirements, a brand name or
equivalent description may be used as a means to define the performance
or other relevant requirements of procurement. The specific features of the
named brand which must be met by offers must be clearly stated.
4. Bids and proposals shall identify all the requirements which the offerors
must fulfill and all other factors to be used in evaluation bids or proposals
D. Methods of Procurement. In addition to the City’s purchasing policy
approval limits, one of the following methods should be used:
1. Micro-purchase: Purchases where the aggregate dollar amount does not
exceed $3,000, or the current limitation set by the Federal Acquisition
Regulation at 48 CFR Subpart 2.1, where this threshold is periodically
adjusted for inflation.
2. Small purchase: Purchases up to the Simplified Acquisition threshold,
which is currently $150,000. Informal purchasing procedures are
acceptable, but price or rate quotes must be obtained from an adequate
number of sources.
3. Sealed bid: Purchases over the Simplified Acquisition threshold, which is
currently $150,000. Under this purchase method, formal solicitation is
required, and the fixed price (lump sum or unit price) is awarded to the
responsible bidder who conformed to all material terms and is the lowest
in price. This method is the preferred procurement method for construction
contracts, if the following conditions apply:
a. A complete, adequate, and realistic specification or purchase
description is available;
b. Two or more responsible bidders are willing and able to compete
effectively for the business, and,
c. The procurement lends itself to a firm fixed price contract and the
selection of the successful bidder can be made principally based on
price.
If this method is used, the following requirements shall apply:
d. The invitation for bids will be publicly advertised and bids must be
solicited from an adequate number of known suppliers, providing
them sufficient response time prior to the date for opening the bids;
e. The invitation for bids, which will include any specifications and
pertinent attachments, must define the terms or services in order for
the bidder to properly respond;
f. All bids will be publicly opened at the time and place prescribed in
the invitation for bids;
g. A firm fixed price contract award will be made in writing to the lowest
responsive and responsible bidder. Where specified in bidding
documents, factors such as discounts will only be used in determining
which bid is lowest. Payment discounts will only be used to determine
the low bid when prior experience indicates that such discounts are
usually taken advantage of; and
h. Any or all bids may be rejected if there is a sound documented
reason.
4. Competitive proposals: Purchases over the Simplified Acquisition
threshold, which is currently $150,000. This procurement method requires
formal solicitation, fixed-price or cost-reimbursement contracts, and is used
when sealed bids are not appropriate. The contract should be awarded to the
responsible firm whose proposal is most advantageous to the program, with
price being one of the various factors. If this method is used, the following
requirements apply:
a. Requests for proposals must be publicized and identify all
evaluation factors and their relative importance. Any response to
publicized requests for proposals must be considered to the
maximum extent practical;
b. Proposals must be solicited from an adequate number of qualified
sources;
c. The methods for conducting technical evaluations of the proposals
received and for selecting recipients may include, but not limited
to: oral interviews, references, past performance, availability to
perform work, and certifications as determined by project scope.
d. Any response that takes exception to any mandatory items in this
proposal process may be rejected and not considered;
e. Contracts must be awarded to the responsible firm whose proposal
is most advantageous to the program, with price and other factors
considered; and,
f. Competitive proposal procedures may be used for qualifications-
based procurement of architectural/engineering (A/E)
professional services whereby competitors’ qualifications are
evaluated and the most qualified competitor is selected, subject
to negotiation of fair and reasonable compensation. The method,
where price is not used as a selection factor, can only be used in
procurement of A/E professional services. It cannot be used to
purchase other types of services, though A/E firms are a potential
source to perform the proposed effort.
5. Noncompetitive proposals: Also known as sole-source procurement,
this may be appropriate only when one or more of the following criteria are
met:
a. The item is available only from a single source;
b. The public emergency for the requirement will not permit a delay
resulting from competitive solicitation;
c. The Federal awarding agency or pass-through entity expressly
authorizes noncompetitive proposals in response to a written
request from the non-federal entity; or
d. After solicitation of a number of sources, competition is
determined inadequate.
E. Contract Cost and Price. A cost or price analysis shall be performed in
connection with every procurement action in excess of the Simplified
Acquisition threshold ($150,000) including contract modifications. The method
and degree of analysis is dependent on the facts surrounding the particular
procurement situation, but as a starting point, independent estimates shall be
made prior to receiving bids and proposals.
1. Profit shall be negotiated as a separate element of the price for each
contract in which there is a no price competition and in all cases where cost
analysis is performed. To establish a fair and reasonable profit, consideration
must be given to the complexity of the work to be performed, the risk borne
by the contractor, the contractor’s investment, the amount of subcontracting,
the quality of its record of past performance, and industry profit rates in the
surrounding geographical area for similar work.
2. Costs or prices based on estimated costs for contracts under the federal
award are allowable only to the extent that costs incurred or cost estimates
included in negotiated prices would be allowable for the City under Subpart
E- Cost Principles of Part 200- Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards. (Cash Management
policy)
3. The cost plus a percentage of cost and percentage of construction cost
methods of contracting shall be used.
F. Federal Awarding Agency or Pass-Through Entity Review.
1. The City shall make available, upon request of the federal awarding agency
or pass-through entity, technical specifications on proposed procurements
where the federal awarding agency or pass-through entity believes such
review is needed to ensure that the item or service specified is the one being
proposed for acquisition. This review generally will take place prior to the time
the specification is incorporated into a solicitation document. However, if the
City desires to have the review accomplished after a solicitation has been
developed, the Federal awarding agency or pass-through entity may still
review the specifications, with such review usually limited to the technical
aspects of the proposed purchase.
2. The City will make available upon request, for the Federal awarding agency
or pass-through entity pre-procurement review, procurement documents,
such as requests for proposals or invitations for bids, or independent cost
estimates, when:
a. Procurement procedures or operations fails to comply with the
procurement standards in this part;
b. The procurement is expected to exceed the Simplified Acquisition
Threshold ($150,000) and is to be awarded without competition or only
one bid or offer is received in response to a solicitation;
Commented [A3]: Cash management policy
adopted by city reference needed here.
c. The procurement, which is expected to exceed the Simplified Acquisition
Threshold, specifies a “brand name” product;
d. The proposed contract is more than the Simplified Acquisition Threshold
and is to be awarded to other than the apparent low bidder under a
sealed bid procurement; or
e. A proposed contract modification changes the scope of a contract or
increases the contract amount by more than the Simplified Acquisition
Threshold.
3. The City is exempt from the pre-procurement review in paragraph 2 of this
section if the federal awarding agency or pass-through entity determines that
its procurement systems comply with the standards of this part.
4. The City may request that its procurement system be reviewed by the
federal awarding agency or pass-through entity to determine whether its
system meets these standards in order for its system to be certified.
Generally, these reviews must occur where there is continuous high-dollar
funding, and third-party contracts are awarded on a regular basis;
5. The City may self-certify its procurement system. Such self-certification
must not limit the federal awarding agency's right to survey the system. Under
a self-certification procedure, the federal awarding agency may rely on written
assurances from the City that it is complying with these standards. The City
must cite specific policies, procedures, regulations, or standards as being in
compliance with these requirements and have its system available for review.
G. Bonding Requirements. For construction or facility improvement
contracts or subcontracts exceeding the Simplified Acquisition Threshold
($150,000), the federal awarding or pass-through entity may accept the
bonding policy and requirements of the City provided that the federal awarding
agency or pass-through entity has made a determination that the federal
interest is adequately protected. If such a determination has not been made,
the minimum requirements must be as follows:
1. A bid guarantee from each bidder equivalent to five percent (5%) of the bid
price. The bid guarantee must consist of a firm commitment such as a bid
bond, certified check, or other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of the bid, execute such
contractual documents as may be required within the time specified;
2. A performance bond on the part of the contractor for 100 percent (100%)
of the contract price. A performance bond is one executed in connection with
a contract to secure fulfillment of all the contractor’s obligations under such
contract; and,
3.A payment bond on the part of the contractor for 100 percent (100%) of
the contract price. A payment bond is one executed in connection with a
contract to assure payment as required by law of all persons supplying labor
and material in the execution of the work provided for in the contract.
H. Contract Provisions. All federal funding source compliance provisions
shall include the following:
1.Equal Employment Opportunity- All contracts, when funded in whole or
partly by monies derived from the federal government (either directly or
indirectly), shall contain a provision requiring compliance with Equal
Employment Opportunity.
2.Davis-Bacon Act- Applies to construction contracts in excess of $2,000. It
requires contracts to pay laborers and mechanics wages not less than the
prevailing wage as determined by the Secretary of Labor and must be required
to pay wages not less than once a week. Each bid solicitation published by the
City must contain the current prevailing wage determination. Any award of
the contract must be conditioned on contractor’s acceptance of that wage
determination and suspected or reported violations of this act shall be
immediately reported to the Federal awarding agency.
3.Copeland “Anti-Kickback” Act- Applies to construction contracts in excess
of $2,000. It prohibits kickbacks in construction contracts funded with Federal
monies. Contractors and subcontractors or subrecipients shall be prohibited
from inducing any person employed in the construction, completion, or repair
of public work, to give up any part of the compensation to which he or she is
otherwise entitled and suspected or reported violations shall be immediately
reported to the Federal awarding agency.
4.Clean Air Act & Federal Water Pollution Control Act- Applies to contracts
and sub grants in excess of $150,000. Contractor shall be required to comply
with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act and the Federal Water Pollution Control Act. Suspected or
reported violations must be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency (EPA).
5.Debarment and Suspension- Contracts funded with federal grant monies
may not be awarded to contractors that have been debarred or suspended
from receiving federal monies pursuant to the System for Award Management
(SAM).
6.Byrd Anti-Lobbying Amendment- Contractors that apply or bid for an award
of $100,000 must certify that they will not and have not used federal funds to
pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award.
I. Contracting with small and minority business, women’s business
enterprises, and labor surplus area firms. All necessary affirmative steps
will be taken to assure that minority business, women’s business enterprises,
and labor surplus area firms are used when possible. Affirmative steps include:
1.Placing qualified small and minority businesses and women’s business
enterprises on solicitation lists;
2.Assuring that small and minority businesses and women’s business
enterprises are solicited whenever they are potential sources;
3.Dividing total requirements, when economically feasible, into smaller tasks
or quantities to permit maximum participation by small and minority
businesses and women’s business enterprises;
4.Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses and women’s
business enterprises;
5.Using the services and assistance, as appropriate, of such organizations as
the Small Business Administration and the Minority Business Development
Agency of the Department of Commerce; and,
6.Requiring the prime contractor, if subcontracts are to be let, to take the
affirmative steps listed in paragraphs (1) through (5) of this section.
CITY OF LA QUINTA, CALIFORNIA
PURCHASING AND CONTRACTING POLICY
I. GENERAL RULES; EXCEPTIONS
This Purchasing and Contracting Policy (Policy) shall apply for the solicitation
and selection of all purchases and contracts within the City of La Quinta (City).
Any exceptions to this Policy must be approved by the City Council. The City
Council may, by majority vote and in accordance with its fiduciary
responsibilities, approve expenditures of any amount, for any length of term,
not otherwise inconsistent with any applicable law.
A. ADMINISTRATIVE GUIDELINES
1.Vendor Limit. Combined purchases cannot exceed $50,000 per vendor,
per fiscal year except with council approval and in the case of major
expenditures, in which a vendor has participated in a public formal bidding
process. In addition, multiyear agreements in excess of $50,000 as an
aggregate total per vendor will require council approval.
2.Change Orders or Amendments. A change order or amendment is a
change in a contract term, other than as specifically provided for in the
contract, that authorizes or necessitates any increase or decrease of the
cost of the contract or in the time of completion. Change orders that alter
the amount of the contract must be authorized by directors, city manager,
or city council depending on the amount as referenced in section II
Expenditure categories of this policy. A valid request for a change order
or amendment must meet the following criteria:
a.the change was not reasonably foreseeable at the time that the
contract was signed;
b.the change must be relevant to the original contract; and
c.the change is authorized by the contract provisions and in the best
interest of the City.
3.Conflict of Interest. No employee, officer, Councilmember, or agent shall
participate in the selection, award, or administration of a contract if he or
she has a real or apparent conflict of interest. Such a conflict of interest
would arise when the employee, officer, Councilmember, agent, or any
member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any of the parties
indicated, herein, has a financial or other interest in or a tangible personal
benefit from a firm considered for a contract.
Nothing in this Policy does or is to be construed as limiting the applicability
of any other federal, state, or local laws and regulations governing
prohibitions against financial conflicts of interest, including but not limited
to the Political Reform Act (Government Code Section 81000 et seq.) and
implementing regulations from the Fair Political Practices Commission
(Title 2, Section 18110 et seq., of the California Code of Regulations), and
Government Code Sections 1090-1999 and 1126. All such laws and
regulations shall apply to every employee, officer, Councilmember, and
agent of the City.
4.Local Vendors. Purchasing goods and services from local vendors which
stimulate the local economy is encouraged but not required.
5.Green Purchasing Practices. The City is committed to Green Purchasing
practices in obtaining goods and services. The City shall consider
environmentally-preferable products when appropriate. Nothing in this
policy requires the procurement of products that do not adequately
perform their intended use, requires procurement that excludes adequate
competition, or requires the procurement of products that are unavailable
at a reasonable price or at a reasonable time. An environmentally-
preferable product means a product that meets any of the following
criteria:
a.is durable, repairable, reusable, or recyclable;
b.has minimal packaging, toxic content, or chemical-hazard
potential;
c.is resource or energy efficient in any or all phases of its
manufacture, use, or disposal; or
d.its use or disposal minimizes or eliminates the City’s potential
environmental liability.
6.Payment Terms. The City’s standard payment terms are Net 30,
meaning a check should be issued to the vendor no later than thirty days after
the invoice date, unless the City and vendor have agreed to alternate terms.
7.In no instances should purchases be split or divided in such a manner
to circumvent policy process and limits.
8.If any provision of this policy is not followed by departments, a procurement
exemption form must be completed and reviewed by the City Manager or their
designee.
9. Violations of the purchasing policy may result in disciplinary action up to
and including termination.
II. EXPENDITURE CATEGORIES
Purchases, which include those made by purchase order (PO), written
agreement, amendment or change order that require city expenditures, are
classified into five categories based on the anticipated expenditure amount.
Each category establishes an authorization level, procurement method, and
maximum term, which shall apply unless specifically exempted in accordance
with this Policy.
A. Expenditures of $50 or less (petty cash)
B. Expenditures of $51 to $5,000 (operational)
C. Expenditures of $5,001 to $15,000 (minor)
D. Expenditures of $15,001 to $50,000 (intermediate)
E. Expenditures over $50,001 (major)
A. EXPENDITURES OF $50 OR LESS
Authorization: Department Director, who may delegate to a department
designee
Procurement: No bids or PO necessary; petty cash advances or
reimbursement
Term Limit: N/A
Note: These transactions take the place of ordinary ongoing purchases
and shall be limited in use.
A cash disbursement or reimbursement may be obtained from the Finance
department and must not exceed $50 per item or combined purchase. A petty
cash request form shall be completed and signed by the department director
or designee before submittal. The form shall include the date, description of
the item to be purchased, and account number. Petty cash amounts will be
advanced to accommodate miscellaneous minor expenditure amounts of $50
or less and for which normal payment provisions are not practical. The Finance
department will periodically audit petty cash expenditures as to form and
regulations and may confirm purchases.
B. EXPENDITURES OF $51 to $5,000 DURING THE INITIAL TERM1
1
Authorization: Department Director, who may delegate to a department
designee4
Procurement: No PO necessary; 3 informal bids/proposals2 whenever
possible
Term Limit: 3 years plus one 3-year extension
C. EXPENDITURES OF $5,001 to $15,000 DURING THE INITIAL TERM
Authorization: Department Director
Procurement: PO required plus 3 written informal bids/proposals
Term Limit: 3 years plus one 3-year extension
D. EXPENDITURES OF $15,001 to $50,000 DURING THE INITIAL TERM
Authorization: City Manager
Procurement: PO required plus 3 informal bids/proposals plus city
contract3
Term Limit: 3 years plus one 3-year extension
E. EXPENDITURES OVER $50,001
Authorization: City Council
Procurement: PO required plus formal bids/proposals plus city contract
Term Limit: no limit, any term approved by majority vote of the City
Council
III. PROCUREMENT PROCEDURES - MAJOR EXPENDITURES (over
$50,001)
A. FORMAL BIDS FOR MAJOR PUBLIC WORKS PROJECTS AND MAJOR
SUPPLIES AND EQUIPMENT PURCHASES. Major public works projects and
supplies and equipment as referenced in Chapter 3.12 of the La Quinta
Municipal Code, are defined as purchases and projects having an actual or
estimated value of greater than fifty thousand and one dollars ($50,001). The
solicitation and selection of bids and award of contracts shall comply with
Section 3.12.030 of the La Quinta Municipal Code (public works contracts),
and this Policy, and shall be administered through each City Department,
according to the following procedures:
1. Invitation for bids. An invitation for bids (the “invitation”) shall be
published in a newspaper, electronic bulletin board or online submission
source, City website, or other generally-recognized source of local public
works contract information, at least ten days prior to the date of the
opening of bids. Invitations shall include general descriptions of the work
to be performed, the time and place of the opening of bids, the place
where bidders may obtain bid documents, the amount of bid security
required, and the amount and nature of performance and labor materials
security that will be required.
2. Form of bids. Bids conforming to the requirements of the invitation shall
be submitted to the Department Director (the “Director”) in sealed
packages or by other means which will prevent the divulging of bids prior
to the stated time for opening of bids, all as specified in the invitation or
the bid documents. Unopened bids should be clearly marked or otherwise
identifiable as bids for the project to which they apply.
3. Bid security for public works projects. Bids for public works projects shall
be accompanied by cash, cashier’s check, certified check, surety bond, or
other form of security stated in the invitation or bid documents, in a sum
equal to at least ten percent (10%) of the amount of the bid.
4. Opening of bids. At the time and place stated in the invitation, the bids
shall be publicly opened and announced. The bid amounts shall be
tabulated, and the tabulation shall be available for public inspection at
the Design and Development Department during regular business hours
for a period of not less than thirty (30) calendar days after the bid
opening.
5. Review of bids. The Director shall review all bids received for
completeness, accuracy, responsiveness to the invitation and the bid
documents, and the City’s experience with or knowledge of the
qualification and reliability of each bidder and shall prepare a
recommendation to the City Council. Written amounts shall take
precedence over associated numeric amounts. Mathematical errors, if
found, shall be corrected and shall not disqualify a bid. The corrected
total shall be the bid amount considered in determining the lowest
responsible bidder and shall be the contract amount awarded if the bid is
selected.
6. Award of contract. Contracts shall be awarded by the City Council to the
lowest responsible bidder. Determination of the lowest responsible bidder
shall be at the sole discretion of the City Council pursuant to findings and
recommendations presented by the Director at the time of the award of
contract.
7. Equal bids. If two or more equal low bids are received, the City Council
may award the contract to any one of the equal low bidders by the
following:
a. Select one bid; or
b. Reject all bids and re-solicit for bids; or
c. Reject all bids and authorize negotiated agreement if consistent
with federal and state laws; or
d. Select one bid, which is the most responsible bidder; or
e. Take any other action that the City Council deems to serve the
best interest of the City.
8. No bids. When no bids are received from responsible firms, the City
Council may accomplish the project in any manner it sees fit.
9. Rejection of bids. The City Council may reject any or all bids presented
and may then direct that the project be re -advertised, may authorize
negotiation of a contract with one or more responsible firms, or may
resolve that the project can be performed more economically by City
forces, day labor, time and materials contract, or other method.
10. Execution of contract. The successful bidder shall execute the contract
and furnish required performance security and labor and materials
security when required pursuant to the bid document.
11. Forfeiture of bid security for public works projects. If the successful
bidder fails to execute the contract and furnish security within the stated
time, and said failure is not primarily due to actions or omissions of the
City or to acts of god, the bidder shall forfeit the bid security provided.
The City Council may then consider the bid of the next lowest responsible
bidder.
12. Release of bid security for public works projects. Bidders are entitled to
the return of their bid security unless forfeited as provided herein. The
City shall retain all bid security until a contract has been executed or until
the City Council rejects all bids at which time all bid security not forfeited
shall be returned to the appropriate bidders.
13. Disposition of forfeited bid security for public works projects. The City
shall retain forfeited bid security until a contract is awarded to another
firm or the project is cancelled. The City shall retain an amount equal to
the difference between the forfeiting firm’s bid and the new contract
amount, if any, and an additional amount equal to administrative and
other costs incurred as a result of the failure of the forfeiting bidder to
enter into a contract and provide required security, and shall return any
remaining amount of the bid security to the forfeiting bidder.
14. Performance security and labor and materials security for public works
projects. The bidder to whom the contract is awarded (the “successful
bidder”) shall furnish performance security and labor and materials
security in amounts specified in the Invitation or Bid Documents.
B. FORMAL PROPOSALS FOR MAJOR PROFESSIONAL AND TECHNICAL
SERVICES. Major professional and technical services are defined as services
having an actual or estimated value of greater than fifty thousand and one
dollars ($50,001). The solicitation and selection of proposals and award of
contracts shall comply with Section 3.12.020 of the La Quinta Municipal Code
(service contracts), and this Policy, and shall be administered through each
City Department, according to the following procedures:
1. Maintenance and Repair Services. Services intended to preserve and/or
restore a public work to a clean, safe, efficient, and/or continually usable
condition. Maintenance and repair services include, but are not limited to:
carpentry, electrical, painting, plumbing, glazing, and other craftwork to
preserve a facility in the condition for which it was intended; repairs,
cleaning and other operations on machinery and other equipment
permanently attached to a facility as fixtures; the mowing, pruning, and
trimming of lawns, grass, trees, shrubs, bushes and hedges; and the
regular removal or relocation of by-products or waste products
accumulated at City facilities as the result of ongoing environmental
processes.
2. The City Manager shall approve the preparation and release of all
Requests for Proposals (RFP) and Requests for Qualifications (RFQ).
3. City staff shall determine, based on professional judgment, whether an
RFP or an RFQ process best suits its needs and City staff, or a city-
authorized consultant, shall prepare the RFP/RFQ document.
4. City staff, or a city-authorized consultant, or both shall prepare a list of
suitable firms from known registries, professional organizations, and/or
any other source.
5. City staff shall issue the RFP/RFQ to suitable firms, and may also advertise
for competitive proposals. The RFP/RFQ should be included in the
requisition.
6. City staff shall form a selection committee, which may include private
consultants, to review the RFPs/RFQs received, and the selection
committee may conduct interviews and/or hold discussions with
proposing firms.
7. The selection committee shall rank the proposing firms according to the
criteria specified in LQMC Section 3.12.020 (service contracts) and City
staff shall notify firms of their position in the ranking. For design-build
projects, the selection committee may also take into account the criteria
for selection of public works contacts specified in LQMC Section 3.12.030.
8. City staff, or a city-authorized consultant, shall negotiate with the top-
ranked firm to arrive at mutually-acceptable contract terms.
9. City staff, or its authorized consultant shall terminate negotiations and
begin negotiations with the next-ranked firm if an agreement cannot be
reached and continue this process until negotiations are successfully
concluded or until the list of qualified firms submitting proposals is
exhausted and an agreement cannot be reached.
10. The City Council shall award or reject the contract negotiated by City staff.
IV. PROCUREMENT PROCEDURES – NON-MAJOR EXPENDITURES
($50,000 & under)
INFORMAL BIDS OR PROPOSALS - Intermediate, Minor, and Operational
Expenditure category projects, including minor public works projects,
supplies, goods, equipment and minor services as referenced in Chapter 3.12
of the La Quinta Municipal Code, are defined as projects having an actual or
estimated value of fifty thousand dollars ($50,000) or less. The solicitation
and selection of bids and award of contracts shall comply with Section
3.12.030 of the La Quinta Municipal Code (public works projects), Section
3.12.020 of the La Quinta Municipal Code (service contracts), and this Policy,
and shall be administered through each City Department, according to the
following procedures:
1. Informal bids shall be obtained verbally or in writing as dictated by this
Policy from the open market and a written record of informal bids shall
be kept with the related PO. The RFP/RFQ should be included in the
requisition.
2. Bid security. Security and labor and material security shall conform to
the requirements for major public works projects but may be modified or
waived by the City staff person authorized to make the purchase if
warranted and in the best interest of the City.
3. Execution and Award of Contracts. The City Council may award contracts,
or the City Manager, or designated City Director, or staff personnel may
award and execute contracts, set forth in Categories A, B, C or D of
Section II above, and may waive competitive bidding requirements if in
the best interest of the City, provided there are unencumbered
appropriations in the fund accounts against which the expenses are to be
charged.
V. EXEMPTION TO ANY PROCUREMENT METHOD
Justification for exemption to any required procurement method may be
submitted to the City Manager or in the case of a major expenditure, to the
City Council under the following circumstances:
a. Sole-source or select-source purchase. To determine that a sole-source
or select-source purchase exists, rationale and/or proof must be
provided in the purchase requisition.
• Acquisition of brand name to insure compatibility with other city
products and equipment. For example standardization of fleet
inventory (select-source).
• Change orders - additions to an original scope of work when the
original source is the only reasonable one to provide the additional
goods, construction work or service needed (select-source).
• Only one manufacturer or vendor makes and/or sells the required
equipment (sole-source).
• Select source form must be completed and attached to requisition.
b. State, County, or other public agency cooperative purchasing program
or contracts utilizing funding or other participation from agencies which
require conformance with state, federal or other contracting regulations.
c. The City does not require a contract for equipment purchases such as a
specific type or brand of supply or part necessary for acceptable
operation of a machine or device, or as required by warranty or contract
on the machine or device; written documentation supporting a purchase
must be provided.
d. Emergency purchases made necessary by an immediate threat to life or
property or a substantial disruption of a vital public service.
• In advance of any local emergency, the City seeks to retain a list of
available local businesses willing to provide necessary supplies,
materials, equipment, services, food, care or shelter to the City
through the Office of Emergency Management. Once the Emergency
Operations Center (EOC) is activated, these memorandums will be
activated.
• In the event of an emergency, the City Manager or designee may
make immediate purchases of goods and services. Emergency
purchases include any purchase required to prevent imminent
danger or to prevent or mitigate the loss or impairment of life,
health, property, or essential public services. Every effort shall be
made to obtain advance approvals or to obtain approvals as soon as
possible following the purchase.
• The City is not required to engage in either formal or informal
competitive bidding in an emergency. The City Council delegates to
the City Manager and City Manager’s designee the authority to waive
any procedures in the Policy that are not statutorily mandated when
making emergency purchase of supplies, equipment, materials or
services.
• The City Council shall ratify emergency suspension of procedures at
the next properly noticed Council meeting following the emergency
procurement and consider whether further suspension of procedures
is required to abate the impacts of the emergency.
e. The awarding officer(s) may waive irregularities in formal or informal
bids received provided that it is in the best interest of the City to do so,
and it does not result in unfair advantage to any bidder.
f. The City Council may authorize the award and execution of contracts
without competitive bidding provided that such award is in the best
interest of the City, or of the public health, safety and welfare.
g. The following disbursements are exempt from purchase order
requirements
a. Utility services
b. Disbursements to public agencies for which the city collects fees on
the behalf the agency (i.e. TUMF Fees, MSCHP fees, etc.)
c. Memorandums of Understanding
VI. CITY CREDIT CARD USE
A. Authorization and Acknowledgement. Approval to use, issue and
revoke a City credit card is at the discretion of the City Manager. Unless
otherwise authorized by the City Manager, City credit cards shall have a credit
limit of up to $5,000. The City Manager shall have the authority to set credit
limits on a case by case basis up to $25,000.
City credit cards shall be kept by the Finance Department and/or City
Manager’s Office for safekeeping and prudence. Users authorized by the City
Manager or designee (“Authorized Users”) must be City employees.
Authorized Users may check credit cards in and out, but are encouraged to
limit usage only when necessary. All credit cards shall be returned to Finance
or the City Manager’s Office in a timely manner after use.
Use of city credit cards shall follow all other purchasing guidelines in this
policy.
The Finance Department requires Authorized Users to sign a Signature
Authorization Form acknowledging his/her understanding of the policies and
procedures for the use of the City credit card and acknowledging the receipt
of the credit card.
B. Appropriate City Credit Card Use. City credit cards may be used for the
following:
1. Traveling on City business;
2. Purchasing goods and services from vendors where use of a check is not
practical, such as the case with many internet purchases in which no actual
storefront exists;
3. Securing reservations and locations for various City activities, meetings
and conference fees, community events, honoree luncheons, marketing
promotions, and sales missions;
4. Paying for meals in conjunction with official City business such as meetings
with City Council, developers, or consultants.
C. Inappropriate City Credit Card Use. The credit card shall not be used
for the following:
1. Cash advances, money orders, wire transfers, etc.;
2. Routine gasoline purchases;
3. Alcoholic beverages, tobacco products, and prescription drugs; Cannabis
4. Political or religious organizations;
5. Firearms or ammunition;
6. Gifts including gift cards, flowers, etc.;
7. Long-term rentals or lease agreements;
8. Heavy-duty machinery that requires a maintenance agreement;
5. Use of the City credit card is not intended to replace effective procurement
planning which enables volume discounts or to circumvent established
competitive purchasing procedures. This means no purchases for goods or
services should be made that would otherwise require competitive bidding;
6. Employees shall not use City credit cards for personal expenses. Charging
personal items, services, entertainment or expenses of any kind on City
cards is a misuse of City funds and a serious breach of City’s ethics policy.
Doing so will result in disciplinary action, up to and including termination.
Employees should use care in selecting between using their business and
personal credit cards.
D. Travel, Meetings, & Conferences. The uses of the City credit card
for travel, local meetings, and conferences shall at all times comply with the
standards and practices set forth within the City travel and meeting policy. All
credit card charges must be supported by detailed charge receipts and
submitted on an expense report to the Finance Department upon return from
a business trip.
E. Obtaining Goods and Services. Authorized purchases may be made in
person, via approved internet site, or by telephone. Authorized Users must
require vendors to itemize the receipt/invoice. An itemized receipt/invoice
consists of the following information:
• Date of purchase
• Detailed description of goods or services purchased
• Price per item
• Amount of sales tax and total amount
• Shipping charges, if any
Upon completing the credit card transaction, the employee shall submit the
itemized receipt with appropriate account numbers to the Finance
Department.
F. Monthly Statement. At the end of a billing cycle, the Finance Department
will provide to Authorized Users a statement showing all transactions made
during the billing cycle for which receipts/invoices have not already been
turned into the Finance Department. Authorized Users are responsible to
review and reconcile monthly credit card statements. Once reconciled, the
Authorized User will attach the supporting detailed charge receipts and related
invoices to the monthly credit card statement and turn it into the Finance
Department within two (2) working days of receipt. Falsification of receipts
will subject the employee to disciplinary action, up to and including
termination of employment. The Finance Director reserves the right to review
each credit card statement and determine if the expenses were purchased in
accordance with the City policy.
G.
Disputed Charges. Authorized Users are responsible for ensuring that
the vendor, the issuing bank, and the Finance Director are notified
immediately of any disputed charges. Authorized Users will be responsible for
resolving the disputed charge directly with the credit card company.
H.
Returned Items. If items purchased with the credit card are found
defective or the repair or services faulty, the cardholder has the responsibility
to return the item to the merchant for replacement or credit to the card. Cash
refunds or store credit will not be permitted.
I. Timely Payment. Based on the statement cycle date, the Finance
Department will ensure timely payments. Credit card charges will be paid
once reconciled by the Authorized Users and approved by the Finance
Department.
To avoid late fees and finance charges, the Finance Department reserves the
option to pay all credit card charges, even if supporting documentation is not
yet received. When subsequently received, the supporting documentation will
be retroactively reconciled to the payment.
J. Lost or Stolen Cards. Authorized Users are responsible for ensuring that
the issuing bank and the Finance Department are notified immediately if the
card is lost or stolen. Failure to do so may result in holding the Authorized
User responsible for any fraudulent use of the card.
K. Disciplinary Action. The Human Resources department is responsible for
all disciplinary action surrounding misuse of cards, including cancellation of
card privileges.
L. Surrender upon Request or Separation. The credit card will be
immediately surrendered upon separation from City employment, retirement,
termination or upon request of the City Manager. Use of the credit card for
any purpose after its surrender is prohibited.
FEDERALLY FUNDED PROCUREMENTS
This section pertains to federal-funded projects and purchases.
VII. GENERAL PROCUREMENT STANDARDS
A. Code of Conduct. As representatives of the City of La Quinta, all
employees are expected to conduct themselves in a professional and ethical
manner, maintaining high standards of integrity and the use of good
judgement. Employees are expected to be principled in their business
interactions and act in good faith with individuals both inside and outside
the City. The following Code of Conduct shall govern the performance,
behavior and actions of the City, including employees, directors, appointed
or elected officials, volunteers, or agents who are engaged in any aspect of
procurement, including, but not limited to, purchasing goods and services,
awarding contracts and grants, and the administration and supervision of
contracts:
1. No employee, director, appointed or elected official, volunteer, or agent of
the City shall participate in the selection, award, or administration of
contracts supported by a federal award if a conflict of interest is real or
apparent to a reasonable person.
2. Conflicts of interest may arise when any employee, officer, or agent of the
City, any member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any of the parties
indicated herein, has a real or apparent financial or other interest in or a
tangible personal benefit form a firm considered for the contract.
3. No employee, director, appointed or elected official, volunteer, or agent of
the City shall do business with, award contracts to, or show favoritism
toward a member of his or her immediate family, spouse’s family, or to any
company, vendor, contractor, or parties to subcontractors who either
employ or has any relationship to a family member; or award a contract or
bid which violates the spirit or intent of federal, state and local procurement
laws and policies established to maximize free and open competition among
qualified vendors.
4. The City’s employees, directors, appointed or elected officials, volunteers,
or agents shall neither solicit nor accept gratuities, favors, gifts, consulting
fees, trips, or anything having a monetary value in excess of twenty -five
dollars ($25.00) from a vendor, potential vendor, family or employees of a
vendor, contractor or parties to subcontractors.
5. Disciplinary measures for violations of the Code of Conduct by employees,
directors, appointed or elected officials, volunteers, or agents who are
engaged in any aspect of procurement, including, but not limited to,
purchasing goods and services, awarding contracts and grants, and the
administration and supervision of contracts could lead to disciplinary
measures, up to and including possible termination of employment.
B. Solicitation Procedures
1. Acquisition of unnecessary or duplicative items must be avo ided.
Consideration should be given to consolidating or dividing procurements to
obtain a more economical purchase. When appropriate, an analysis will be
made of lease versus purchase alternatives, and any other appropriate
analysis to determine the most economical approach.
2. To foster greater economy and efficiency, and in accordance with efforts to
promote cost-effective use of shared services, the City shall enter into state
and local intergovernmental agreements or inter-entity agreements where
appropriate for procurement or use of common or shared goods and
services.
3. Procuring federal excess and surplus property in lieu of purchasing new
equipment and property whenever such use is feasible and reduces project
costs shall be utilized.
4. Value engineering clauses may be used in contracts for construction
projects of sufficient size to offer reasonable opportunities for cost
reductions. Value engineering is a systematic and creative analysis of each
contract item or task to ensure that its essential function is provided at the
overall lower cost.
5. Contracts shall only be awarded to responsible contractors possessing the
ability to perform successfully under the terms and conditions of a proposed
procurement. Consideration will be given to such matters as contractor
integrity, compliance with public policy, record of past performance, and
financial and technical resources.
6. Records will be maintained sufficient to detail the history of procurement.
These records will include, but are not necessarily limited to the following:
rationale for the method of procurement, selection of contract type,
contractor selection or rejection, and the basis for the contract price. The
City Clerk will be the repository for said records and shall be main tained
for period of no less than seven (7) years.
7. Time and material type contracts (open-ended) may be used only after a
determination that no other contract is suitable. Time and material type
contract means a contract where the cost to the City is the sum of the
actual cost of materials and direct labor hours charged at fixed hourly rates
that reflect wages, general and administrative expense, and profit. Each
time and material contract will set a ceiling price that the contractor
exceeds at its own risk. A higher degree of oversight is required in order to
obtain reasonable assurance that the contractor is using efficient methods
and effective cost controls.
6. The City alone will be responsible, in accordance with good administrative
practice and sound business judgment, for the settlement of all contractual
and administrative issues arising out of procurements. These issues
include, but are not limited to, source evaluation, protests, disputes, and
claims. These standards do not relieve the City of any contractual
responsibilities under its contracts. The federal awarding agency will not
substitute its judgment for that of the City unless the matter is primarily a
federal concern. Violations of law will be referred to the local, state, or
federal authority having proper jurisdiction.
C. Competition
1. All procurement transactions must be conducted in a manner providing full
and open competition. In order to ensure objective contractor performance
and eliminate unfair competitive advantage, contractors that develop or
draft specifications, requirements, statements of work, and invitations for
bids or requests for proposals will be excluded from competing for such
procurements. Some of the situations considered to be restrictive of
competition include, but are not limited to:
a. Placing unreasonable requirements on firms in order for them to
qualify to do business;
b. Requiring unnecessary experience and excessive bonding;
c. Noncompetitive pricing practices between firms or between
affiliated companies;
d. Noncompetitive contracts to consultants that are on retainer
contracts;
e. Organizational conflicts of interest;
f. Specifying only a brand name product instead of allowing an equal
product to be offered and describing the performance or other
relevant requirements of the procurement; and
g. Any arbitrary action in the procurement process.
2. Procurements shall be conducted in a manner that prohibits the use of
statutorily or administratively imposed state or local geographical
preferences in the evaluation of bids or proposals, except in those cases
where applicable federal statutes expressly mandate or encourage
geographic preference. Nothing in this section preempts state licensing
laws. When contracting for architectural and engineering (A/E) services,
geographic location may be a selection criterion provided its application
leaves an appropriate number of qualified firms, given the nature and size
of the project, to compete for the contract.
3. All solicitations will incorporate a clear and accurate description of the
technical requirements for the material, product, or service to be procured.
Such description must not, in competitive procurements, contain features
which unduly restrict competition. The description may include a statement
of the qualitative nature of the material, product or service to be procured
and, when necessary, must set forth those minimum essential
characteristics and standard to which it must conform if it is to satisfy its
intended use. Detailed product specifications should be avoided if at all
possible. When it is impractical or uneconomical to make a clear and
accurate description of the technical requirements, a brand name or
equivalent description may be used as a means to define the performance
or other relevant requirements of procurement. The specific features of the
named brand which must be met by offers must be clearly stated.
4. Bids and proposals shall identify all the requirements which the offerors
must fulfill and all other factors to be used in evaluation bids or proposals
D. Methods of Procurement. In addition to the City’s purchasing policy
approval limits, one of the following methods should be used:
1. Micro-purchase: Purchases where the aggregate dollar amount does not
exceed $3,000, or the current limitation set by the Federal Acquisition
Regulation at 48 CFR Subpart 2.1, where this threshold is periodically
adjusted for inflation.
2. Small purchase: Purchases up to the Simplified Acquisition threshold,
which is currently $150,000. Informal purchasing procedures are
acceptable, but price or rate quotes must be obtained from an adequate
number of sources.
3. Sealed bid: Purchases over the Simplified Acquisition threshold, which is
currently $150,000. Under this purchase method, formal solicitation is
required, and the fixed price (lump sum or unit price) is awarded to the
responsible bidder who conformed to all material terms and is the lowest
in price. This method is the preferred procurement method for construction
contracts, if the following conditions apply:
a. A complete, adequate, and realistic specification or purchase
description is available;
b. Two or more responsible bidders are willing and able to compete
effectively for the business, and,
c. The procurement lends itself to a firm fixed price contract and the
selection of the successful bidder can be made princi pally based on
price.
If this method is used, the following requirements shall apply:
d. The invitation for bids will be publicly advertised and bids must be
solicited from an adequate number of known suppliers, providing
them sufficient response time prior to the date for opening the bids;
e. The invitation for bids, which will include any specifications and
pertinent attachments, must define the terms or services in order for
the bidder to properly respond;
f. All bids will be publicly opened at the time and place prescribed in
the invitation for bids;
g. A firm fixed price contract award will be made in writing to the lowest
responsive and responsible bidder. Where specified in bidding
documents, factors such as discounts will only be used in determining
which bid is lowest. Payment discounts will only be used to determine
the low bid when prior experience indicates that such discounts are
usually taken advantage of; and
h. Any or all bids may be rejected if there is a sound documented
reason.
4. Competitive proposals: Purchases over the Simplified Acquisition
threshold, which is currently $150,000. This procurement method requires
formal solicitation, fixed-price or cost-reimbursement contracts, and is used
when sealed bids are not appropriate. The contract should be awarded to the
responsible firm whose proposal is most advantageous to the program, with
price being one of the various factors. If this method is used, the following
requirements apply:
a. Requests for proposals must be publicized and identify all
evaluation factors and their relative importance. Any response to
publicized requests for proposals must be considered to the
maximum extent practical;
b. Proposals must be solicited from an adequate number of qualified
sources;
c. The methods for conducting technical evaluations of the proposals
received and for selecting recipients may include, but not limited
to: oral interviews, references, past performance, availability to
perform work, and certifications as determined by project scope.
d. Any response that takes exception to any mandatory items in this
proposal process may be rejected and not considered;
e. Contracts must be awarded to the responsible firm whose proposal
is most advantageous to the program, with price and other factors
considered; and,
f. Competitive proposal procedures may be used for qualifications-
based procurement of architectural/engineering (A/E)
professional services whereby competitors’ qualifications are
evaluated and the most qualified competitor is selected, subject
to negotiation of fair and reasonable compensation. The method,
where price is not used as a selection factor, can only be used in
procurement of A/E professional services. It cannot be used to
purchase other types of services, though A/E firms are a potential
source to perform the proposed effort.
5. Noncompetitive proposals: Also known as sole-source procurement,
this may be appropriate only when one or more of the following criteria are
met:
a. The item is available only from a single source;
b. The public emergency for the requirement will not permit a delay
resulting from competitive solicitation;
c. The Federal awarding agency or pass-through entity expressly
authorizes noncompetitive proposals in response to a written
request from the non-federal entity; or
d. After solicitation of a number of sources, competition is
determined inadequate.
E. Contract Cost and Price. A cost or price analysis shall be performed in
connection with every procurement action in excess of the Simplified
Acquisition threshold ($150,000) including contract modifications. The method
and degree of analysis is dependent on the facts surrounding the particular
procurement situation, but as a starting point, independent estimates shall be
made prior to receiving bids and proposals.
1. Profit shall be negotiated as a separate element of the price for each
contract in which there is a no price competition and in all cases where cost
analysis is performed. To establish a fair and reasonable profit, consideration
must be given to the complexity of the work to be performed, the risk borne
by the contractor, the contractor’s investment, the amount of subcontracting,
the quality of its record of past performance, and industry profit rates in the
surrounding geographical area for similar work.
2. Costs or prices based on estimated costs for contracts under the federal
award are allowable only to the extent that costs incurred or cost estimates
included in negotiated prices would be allowable for the City under Subpart
E- Cost Principles of Part 200- Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards. (Cash Management
policy)
3. The cost plus a percentage of cost and percentage of construction cost
methods of contracting shall be used.
F. Federal Awarding Agency or Pass-Through Entity Review.
1. The City shall make available, upon request of the federal awarding agency
or pass-through entity, technical specifications on proposed procurements
where the federal awarding agency or pass-through entity believes such
review is needed to ensure that the item or service specified is the one being
proposed for acquisition. This review generally will take place prior to the time
the specification is incorporated into a solicitation document. However, if the
City desires to have the review accomplished after a solicitation has been
developed, the Federal awarding agency or pass -through entity may still
review the specifications, with such review usually limited to the technical
aspects of the proposed purchase.
2. The City will make available upon request, for the Federal awarding agency
or pass-through entity pre-procurement review, procurement documents,
such as requests for proposals or invitations for bids, or independent cost
estimates, when:
a. Procurement procedures or operations fails to comply with the
procurement standards in this part;
b. The procurement is expected to exceed the Simplified Acquisition
Threshold ($150,000) and is to be awarded without competition or only
one bid or offer is received in response to a solicitation;
c. The procurement, which is expected to exceed the Simplified Acquisition
Threshold, specifies a “brand name” product;
d. The proposed contract is more than the Simplified Acquisition Threshold
and is to be awarded to other than the apparent low bidder under a
sealed bid procurement; or
e. A proposed contract modification changes the scope of a contract or
increases the contract amount by more than the Simplified Acquisition
Threshold.
3. The City is exempt from the pre-procurement review in paragraph 2 of this
section if the federal awarding agency or pass-through entity determines that
its procurement systems comply with the standards of this part.
4. The City may request that its procurement system be reviewed by the
federal awarding agency or pass-through entity to determine whether its
system meets these standards in order for its system to be certified.
Generally, these reviews must occur where there is continuous high-dollar
funding, and third-party contracts are awarded on a regular basis;
5. The City may self-certify its procurement system. Such self-certification
must not limit the federal awarding agency's right to survey the system. Under
a self-certification procedure, the federal awarding agency may rely on written
assurances from the City that it is complying with these standards. The City
must cite specific policies, procedures, regulations, or standards as being in
compliance with these requirements and have its system available for review.
G. Bonding Requirements. For construction or facility improvement
contracts or subcontracts exceeding the Simplified Acquisition Threshold
($150,000), the federal awarding or pass-through entity may accept the
bonding policy and requirements of the City provided tha t the federal awarding
agency or pass-through entity has made a determination that the federal
interest is adequately protected. If such a determination has not been made,
the minimum requirements must be as follows:
1. A bid guarantee from each bidder equivalent to five percent (5%) of the bid
price. The bid guarantee must consist of a firm commitment such as a bid
bond, certified check, or other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of the bid, execute such
contractual documents as may be required within the time specified;
2. A performance bond on the part of the contractor for 100 percent (100%)
of the contract price. A performance bond is one executed in connection with
a contract to secure fulfillment of all the contractor’s obligations under such
contract; and,
3. A payment bond on the part of the contractor for 100 percent (100%) of
the contract price. A payment bond is one executed in connection with a
contract to assure payment as required by law of all persons supplying labor
and material in the execution of the work provided for in the contract.
H. Contract Provisions. All federal funding source compliance provisions
shall include the following:
1. Equal Employment Opportunity- All contracts, when funded in whole or
partly by monies derived from the federal government (either directly or
indirectly), shall contain a provision requiring compliance with Equal
Employment Opportunity.
2. Davis-Bacon Act- Applies to construction contracts in excess of $2,000. It
requires contracts to pay laborers and mechanics wages not less than the
prevailing wage as determined by the Secretary of Labor and must be required
to pay wages not less than once a week. Each bid solicitation published by the
City must contain the current prevailing wage determination. Any award of
the contract must be conditioned on contractor’s acceptance of that wage
determination and suspected or reported violations of this act shall be
immediately reported to the Federal awarding agency.
3. Copeland “Anti-Kickback” Act- Applies to construction contracts in excess
of $2,000. It prohibits kickbacks in construction contracts funded with Federal
monies. Contractors and subcontractors or subrecipients shall be prohibited
from inducing any person employed in the construction, completion, or repair
of public work, to give up any part of the compensation to which he or she is
otherwise entitled and suspected or reported violations shall be immediately
reported to the Federal awarding agency.
4. Clean Air Act & Federal Water Pollution Control Ac t- Applies to contracts
and sub grants in excess of $150,000. Contractor shall be required to comply
with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act and the Federal Water Pollution Control Act. Suspected or
reported violations must be reported to the Federal awarding agency and the
Regional Office of the Environmental Protection Agency (EPA).
5. Debarment and Suspension- Contracts funded with federal grant monies
may not be awarded to contractors that have been debarred or suspended
from receiving federal monies pursuant to the System for Award Management
(SAM).
6. Byrd Anti-Lobbying Amendment- Contractors that apply or bid for an award
of $100,000 must certify that they will not and have not used federal funds to
pay any person or organization for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award.
I. Contracting with small and minority business, women’s business
enterprises, and labor surplus area firms. All necessary affirmative steps
will be taken to assure that minority business, women’s business enterprises,
and labor surplus area firms are used when possible. Affirmative steps include:
1. Placing qualified small and minority businesses and women’s business
enterprises on solicitation lists;
2. Assuring that small and minority businesses and women’s business
enterprises are solicited whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks
or quantities to permit maximum participation by small and minority
businesses and women’s business enterprises;
4. Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses and women’s
business enterprises;
5. Using the services and assistance, as appropriate, of such organizations as
the Small Business Administration and the Minority Business Development
Agency of the Department of Commerce; and,
6. Requiring the prime contractor, if subcontracts are to be let, to take the
affirmative steps listed in paragraphs (1) through (5) of this section.
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: REVIEW AND APPROVE THE FISCAL YEAR 2019/20 MEETING
DATES
RECOMMENDATION
Review and approve the fiscal year 2019/20 meeting dates.
EXECUTIVE SUMMARY
•Annually the Financial Advisory Commission (FAC) and staff discuss and
select meeting dates for the following fiscal year.
•The FAC shall meet quarterly with the ability to schedule special meetings
as needed throughout the year.
FISCAL IMPACT
FAC members are eligible to receive $75 per member, per meeting attended.
The proposed 2019/20 budget will be $3,700 for four regularly scheduled
quarterly meetings plus an allowance for three special meetings per year for a
seven-member Commission.
BACKGROUND/ANALYSIS
The FAC shall meet quarterly and may schedule additional special meetings as
needed.
Meeting dates for the current fiscal year 2018/19 are as follows:
August 8, 2018 - Wednesday
November 14, 2018 – Wednesday
February 13, 2019 – Wednesday
April 10, 2019 – Wednesday, proposed special meeting date
May 15, 2019 – Wednesday
June 5, 2019 – Wednesday, proposed special meeting date
Proposed Meeting dates for the next fiscal year 2019/20 are as follows:
August 7, 2019 – Wednesday
October 9, 2019 – Wednesday, proposed special meeting date (new)
November 13, 2019 – Wednesday
February 12, 2020 – Wednesday
BUSINESS SESSION ITEM NO. 3
April 8, 2020 – Wednesday, proposed special meeting date
May 13, 2020 – Wednesday
June 3, 2019 – Wednesday, proposed special meeting date
ALTERNATIVES:
Amend the proposed meeting dates.
Prepared by: Karla Campos, Finance Director
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: APPROVE FISCAL YEAR 2019/20 INVESTMENT POLICY
RECOMMENDATION
Approve the Fiscal Year 2019/20 Investment Policy.
EXECUTIVE SUMMARY
•As part of their work plan, The Financial Advisory Commission (FAC) is
asked to review the City’s Investment Policy annually.
•Any suggested changes are sent to City Council for consideration by
June of each year.
•The Financial Advisory Commission (FAC) also reviewed the Investment
Policy (Policy) draft on April 10 and guidance was incorporated.
FISCAL IMPACT - None.
BACKGROUND
For Fiscal Year (FY) 2018/19, the City submitted the Policy for certification by
the California Municipal Treasurers Association (CMTA); the City was granted
the certification, and the reviewers offered suggestions to further clarify the
document and ensure consistency throughout. There were no new regulatory
changes in FY 2018/19 that affected the City’s policy; however, based on the
suggestions received and other research conducted, staff has highlighted
some edits which are identified as red lined in Attachment 1.
The following is a summary of the proposed changes by section:
•Table of Contents will be updated to reflect correct page numbers
when final draft is completed.
•Sections XVI and XVII were moved and incorporated into Section III-
Scope.
•Section VIII updated with correct reference to Personnel Manual and
added a reference to the City Code regarding Conflicts of Interest.
•Section IX updated to add an annual review of the approved
broker/dealers and financial institutions.
BUSINESS SESSION ITEM NO. 4
•Section X updated to include a heading for the section regarding
collateralization of funds. A portion of IX.2 was moved here and
incorporated as well.
•Section X updated with minor changes regarding government agencies
such as the removal of the Student Loan Marketing Association (Sallie
Mae) which is no longer a government sponsored enterprise.
•Section XI added clarifying language and state code references for
investment pools.
•Section XII removed reference to a process that is no longer
completed as part of the interest allocation.
•Section XVI (new) created a new section calling for an annual review
of the investment portfolio to confirm adherence to the policy.
•Edits to Appendix C, Segregation of Major Investment Responsibilities,
to reflect accurate titles for responsible parties by related function.
•Footnoted Appendix D, Listing of Approved Financial Institutions, to
reflect the ongoing Request for Information (RFI) for broker services
and Request for Proposals (RFP) for banking services. Also added
entities previously approved such as the California Asset Management
Pool (CAMP) and Public Agency Retirement Services (PARS).
ALTERNATIVES
The FAC may either approve as presented or incorporate further
changes.
Prepared by: Rosemary Hallick
Approved by: Karla Campos, Finance Director
Attachment: 1. Draft Investment Policy for Fiscal Year 2019/20 (red-lined)
2.Draft Investment Policy for Fiscal Year 2019/20
2019/20 INVESTMENT POLICY
ATTACHMENT1
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Fiscal year
2019/2020
Table of Contents
Section Topic
Executive Summary
Pag
e
2
I General Purpose 3 II Investment Policy 3 III Scope 3 IV Objectives 3 V Maximum Maturities 5 VI Prudence 5 VII Authority 5 VIII Ethics and Conflicts of Interest 6 IX Authorized Financial Dealers and Institutions 6 X Permissible Deposits and Investments 7 XI Investment Pools 9 XII Payment and Custody 10 XIII Interest Earning Distribution Policy 10 XIV Internal Controls and Independent Auditors 10 XV Reporting Standards 12 XVI Financial Assets and Investment Activity Not subject to this Policy 12 XVII Investment of Bond Proceeds 12 XVIII Financial Advisory Commission – City of La Quinta 12
XIX Investment Policy Adoption 13
Appendice
s
Topic Pag
e
A City of La Quinta Municipal Code Ordinance 2.70 – Financial Advisory Commission 14
B City of La Quinta Municipal Code Ordinance 3.08 – Investment of Moneys and Funds 15
C Segregation of Major Investment Responsibilities 17 D Listing of Approved Financial Institutions 18 E Investment Management Process and Risk 19
F Glossary 20
Commented [RH1]: Any necessary page number
changes on the table of contents, as well as
throughout the document, will be made after any final
redlines are accepted.
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CITY OF LA QUINTA
Investment Policy
Fiscal Year 2018/20192019/2020
Executive Summary
The general purpose of this Investment Policy is to provide the rules and standards that must
be followed in administering the City of La Quinta's (the “City”) deposits and investments.
The City's Investment Policy conforms to all state and local statutes and applies to all
deposits and investments of the City, with the exception of bond proceeds and those
noted in section XVI III herein.
It is the City's policy to deposit and invest public funds in a manner that shall provide safety
of principal, liquidity to meet all of the City’s obligations and requirements that may be
reasonably anticipated, and a risk-based market rate of return.
Authority to manage the City's investment portfolio is derived from the City Municipal Code.
Management responsibility for the investment program is delegated to the City Treasurer,
who shall establish and implement written procedures for the operation of the City's
investment program consistent with the Investment Policy.
The City Manager, City Treasurer and city employees involved in the City's banking and
investment process shall conduct the City's business in an ethical manner and refrain from
any activity or relationship that may be, or have the appearance of, a conflict of interest.
The Investment Policy shall be adopted by resolution of the La Quinta City Council on an
annual basis, before the end of each fiscal year (June).
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City of La Quinta
Statement of Investment
Policy July 1, 2018 through
June 30, 2019 Adopted by
the City Council on May 15,
2018 July 1, 2019 through
June 30, 2020 Adopted by
the City Council on XXXX XX,
XXXX
I GENERAL PURPOSE
The general purpose of this document is to provide the rules and standards that must
be followed in administering the City of La Quinta's deposits and investments.
II INVESTMENT POLICY
It is the policy of the City of La Quinta to deposit and invest public funds in a
manner that shall conform to all State and local statutes governing the investment
of public funds and set forth the permissible deposits and investments of the City's
funds and the limitations thereon.
III SCOPE
Except as further detailed in Sections XVI and XVII, this Investment Policy applies to all
deposits and investments of the City of La Quinta, the Successor Agency to the City of
La Quinta Redevelopment Agency, and the City of La Quinta Financing and Housing
Authorities (hereafter referred to in this document as the "City" or the “Agency”). These
funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and
include all funds within the following fund types:
General
Special Revenue
Capital Projects
Debt Service
Enterprise
Internal Service
Trust and Agency
Any new fund types and fund(s) that may be created.
Financial assets and investment activity not subject to this policy
The City's Investment Policy does not apply to the following:
Cash and Investments raised from Conduit Debt Financing;
Funds held in trust in the City's name in pension or other post-retirement benefit programs;
Cash and Investments held in lieu of retention by banks or other
financial institutions for construction projects; and
Short or long term loans made to other entities by the City or Agency,
Short term (Due to/from) or long term (Advances from/to) obligations
made either between the City and its funds or between the City and
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Agency.
Investment of bond proceeds
The City's Investment Policy shall not govern bond proceeds and bond reserve fund
investments. California Code Section 5922 (d) governs the investment of bond
proceeds and reserve funds in accordance with bond indenture provisions.
Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform
arbitrage calculations as required and return excess earnings to the US Treasury
from investments of proceeds of bond issues sold after the effective date of this
law. These arbitrage calculations may be contracted with an outside source to
provide the necessary technical assistance to comply with this regulation.
Investable funds subject to the 1986 Tax Reform Act will be kept segregated from
other funds and records will be kept in a fashion to facilitate the calculations.
The City's investment position relative to the new arbitrage restrictions is to
continue pursuing the maximum yield on applicable investments while ensuring
the safety of capital and liquidity. It is the City's position to continue maximization
of yield and to rebate excess earnings, if necessary.
IV OBJECTIVES
The objectives of the City's investment activity, in order of priority and importance, are:
1. A. Safety of Principal
Safety of principal is the foremost objective of the City's investment program.
Investments shall be undertaken in a manner that seeks to ensure the
preservation of principal of the overall portfolio in accordance with the
permissible deposits and investments.
The City shall endeavor to preserve its investment principal by making
only permissible deposits and investments, undertaken in a controlled
manner to minimize the possibility of loss or misappropriation through
malfeasance or otherwise. Investments not backed by the full faith and
credit of the United States Government shall be diversified by allocating
assets between different types of permissible investments, maturities,
and issuers as a means to mitigate credit risk and interest rate risk.
a. 1. Credit Risk is the risk of loss from the failure of the security issuer or
backer. Credit risk may be mitigated by:
Limiting investments to investment grade securities as permitted in
Section X; and
Diversifying the issuers of the securities in the investment portfolio
so that potential losses due to issuer failure or individual securities
downgrades may be minimized.
b. 2. Interest Rate Risk is the risk that market values of securities in the
portfolio will decline due to changes in general interest rates. Interest rate
risk may be mitigated by:
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Structuring the investment portfolio so that securities mature to
meet cash requirements for ongoing operations, thereby avoiding
the need to sell securities on the open market prior to maturity;
and
Investing operating funds primarily in shorter-term securities.
c.b. Liquidity Risk is the risk that a security cannot be liquidated because of
its unique features or structure or because it is thinly traded. Liquidity
risk is not a material issue for the City's portfolio because of the
permissible deposits and investments (see Section X). A discussion of
the City's investment process and risk is presented in Appendix E.
2. B. Provide Liquidity
The investment portfolio shall remain sufficiently liquid to meet all of the
City's cash needs that may be reasonably anticipated. This is accomplished
by structuring the portfolio so that sufficient liquid funds are available to meet
anticipated demands. Furthermore, since all possible cash needs cannot be
anticipated the portfolio should be diversified and consist of securities with
active secondary or resale markets.
The City's policy is to generally hold securities and other investments to
maturity. Accordingly, securities may be sold prior to maturity under certain
circumstances as follow:
A security with declining credit quality can be sold early to minimize loss of principal.
Unanticipated liquidity needs of the portfolio require that one or more securities
be sold.
When a sale/repurchase is fiscally advantageous based on market conditions and
fits the needs of the portfolio
3. C. Yield a Risk-Based Market Rate of Return
The City's investment portfolio shall be structured with the objective of
yielding a risk- based market rate of return throughout budgetary and
economic cycles. Return on investment is less important than the safety
and liquidity objectives described above.
The City's Investment Policy does not specify a single benchmark as a goal or
target yield for a rate of return on its investment portfolio. The portfolio's rates of
return will be influenced by several factors, including actions by the Federal
Reserve Board, the marketplace, and overall economic perceptions and conditions.
Performance Standards: As a basis for comparison only, the Treasurer's
quarterly reports will display the rates of return on the three-month Bill, six-
month Bill, and one and two-year U.S. Treasury Note, comparable-period rates
for commercial paper, and the yield for the State Treasurer's Local Agency
Investment Fund (LAIF). The Treasurer may use these or any other published rates
of return that the Treasurer deems appropriate for comparison to the return on
the City's investment portfolio.
The investment portfolio shall be designed with the objective of obtaining a
market rate of return throughout budgetary and economic cycles,
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commensurate with the investment risk constraints and the cash flow needs.
V MAXIMUM MATURITIES
It is the City's policy to generally hold securities and other investments until
maturity. This buy- and-hold policy shall not prevent the sale of a security as
listed in section IV.3B
The general buy-and-hold strategy requires that the City's investment portfolio be
structured so that sufficient liquid funds are available from maturing investments
and other sources to meet all reasonably anticipated cash needs. To meet
anticipated cash needs, it is essential that the Treasurer have reliable, diligently
prepared cash flow projections.
The City shall follow Title 5 of the California Government Code §53601 (the “State
Code”) regarding maximum maturities, in that “no investment shall be made in any
security…that at the time of the investment has a term remaining to maturity in excess
of five years”.
VI PRUDENCE and FIDUCIARY DUTY
The City shall follow the State Code §53600.3 regarding fiduciary duty and the Prudent
Investment Investor Standard as follows:
Except as provided in subdivision (a) of Section 27000.3, all governing bodies of local
agencies or persons authorized to make investment decisions on behalf of those local
agencies investing public funds pursuant to this chapter are trustees and therefore
fiduciaries subject to the prudent investor standard. When investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act
with care, skill, prudence, and diligence under the circumstances then prevailing,
including, but not limited to, the general economic conditions and the anticipated needs
of the agency, that a prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with like aims, to
safeguard the principal and maintain the liquidity needs of the agency. Within the
limitations of this section and considering individual investments as part of an overall
strategy, investments may be acquired as authorized by law.
VII AUTHORITY
Authority to manage the City's investment portfolio is derived from section 3.08 of
the City's Municipal Code. Management responsibility for the investment program
is delegated to the City Treasurer for a period of one year pursuant to the City
Council's annual adoption of the Investment Policy.
The City Treasurer shall establish written procedures for the operation of the
investment program consistent with the Investment Policy. Procedures should
include reference to safekeeping, wire transfer agreements, banking service
contracts, and collateral/depository agreements. Such procedures shall include
explicit delegation of authority to persons responsible for investment transactions.
No person may engage in an investment transaction except as provided under the
terms of this Investment Policy and the procedures established by the City
Treasurer. The City Treasurer shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of subordinate
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officials.
VIII ETHICS AND CONFLICTS OF INTEREST
The City Manager, City Treasurer and city employees involved in the City's banking
and investment process shall conduct the City's business in an ethical manner and
refrain from any activity or relationship that may be, or have the appearance of, a
conflict of interest. Any questionable activity or relationship shall be reported
immediately and inThe City will maintain compliance with the procedures set forth
in the City of La Quinta Personnel Manual Section 1.402.2 - Conflicts of Interest and
Acceptance of Gifts and other Gratuities of the City of La Quinta Personnel
Manualand the City’s Municipal Code Chapter 2.60 Conflicts of Interest. Any
questionable activity or relationship shall be reported immediately; Rreporting must
be made in accordance with the personnel policies of the City and, until resolved,
the officer or employee shall refrain from participating in the City's business related
to the matter.
The City Manager, City Treasurer, and City employees may conduct personal
business with banks, brokers, and other financial institutions that are authorized to
conduct business with the City provided that the terms of the activity to the
accountholder with the City are the same as those that are available to the public
in general, or to all employees as a result of contract negotiations.
IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Treasurer maintains a listing of financial institutions which are approved
for direct investment purposes, as well as. In addition, a list will also be maintained
of approved broker/dealers. selected by credit worthiness.
1. Broker/Dealers who desire to become bidders for direct investment
transactions must supply the City with the following:
Current audited financial statements;
Proof of Financial Industry Regulatory Authority (FINRA) Certification;
Trading resolution;Proof of State of California registration;
Resume of Financial broker; and
Completion of the City of La Quinta Broker/Dealer questionnaire, which
contains a certification of having read the City's Investment Policy.
The City Treasurer shall evaluate the documentation submitted by the
broker/dealer and independently verify existing reports on file for any firm
and individual conducting investment related business.
The City Treasurer will also contact the following agencies during the
verification process:
Financial Industry Regulatory Authority (FINRA) Public
Disclosure Report File (1-800- 289-9999).
State of California Department of Corporations (1-916-445-3062).
A professional investment manager or management firm, if engaged by the
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City pursuant to Section X of this policy, may utilize their own list of approved
broker/dealers on the condition that any such list is provided to the City upon
request.
All Broker/Dealers and financial institutions that provide investment services will
be subject to City Council approval.
Each securities dealer shall provide monthly and quarterly reports filed
pursuant to U.S. Treasury Department regulationsAn annual review of the
financial condition and registrations of approved broker/dealers will be
conducted by the City Treasurer or designee. Current audited financial
statements and/or SSAE 16 internal control (SOC-1) reports will be maintained
on file for each financial institution and broker/dealer with which the City
conducts business. Each mutual fund shall provide a prospectus and statement
of additional information.
2. Financial Institutions will be required to meet the following criteria
in order to receive City funds for deposit or investment (see Appendix
D, "Listing of Approved Financial Institutions"):
Insurance - Public Funds shall be deposited only in financial institutions
having accounts insured by the Federal Deposit Insurance Corporation
(FDIC).
Collateral- The amount of the City's deposits or investments not
insured by the FDIC shall be collateralized by securities with market
values of 110%, or by mortgages with market values 150%, of the
amount of invested funds plus unpaid interest earnings.
Disclosure - Each financial institution maintaining invested funds in excess
of the FDIC insured amount shall furnish the City a copy of the most recent
Call Report.
The City shall not invest in excess of the FDIC insured amount in banking
institutions which do not disclose to the city a current listing of securities
pledged for collateralization in public monies.
X PERMISSIBLE DEPOSITS AND INVESTMENTS
It is the City’s policy to follow the applicable State Code in regard to allowable securities,
and to be sufficiently diversified with regard to security type and issuer. Permissible
deposits and investments, as allowed by Chapter 4, Part 1, Division 2, Title 5 (hereinafter
cited by §), include, but are not limited to, the following:
Checking. Savings. and Sweep Accounts - The City will only maintain
checking and savings, accounts with state or national banks, savings
associations, federal associations, and/or credit unions in accordance with
§53635.2.
Collateralization: The amount of the City's deposits or investments
not insured by the FDIC shall be collateralized by securities in accordance
with California code §53652. In addition, tThe Treasurer may invest in an
interest-bearing active deposit account as approved in §53632. The deposit
account must be collateralized with securities that are in accordance with
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§53632.5(c). In addition, the market value of the collateralized securities
must be maintained in accordance with §53652(a), and be held by a custodian
in accordance with the requirements of §53656. The proposition proportion of
the City's share of the deposit account shall be determined in accordance with
§53658.
Certificates of Deposit (Negotiable and Non-negotiable) - The City may
invest in Non- Negotiable and Negotiable Certificates of Deposits (CD) up to
30% of the overall portfolio §53601(i). In no instance shall a CD or combined
CD’s with a single issuer exceed the FDIC or NCUSIF insurance limit of
$250,000.
U.S. Treasury Bills. Notes. and Bonds and Government National
Mortgage Associations (GNMA) securities - The City may invest in U.S.
Treasury bills, notes, and bonds and GNMA securities directly issued and
backed by the full faith and credit of the U.S. Government. The City's
Investment Policy provides for investments in U.S. Treasury issues and GNMA's
of 100% of the portfolio §53601(b).
U.S. Government Agency Securities and Federal Government
Securities - The City may invest in securities issued by U.S. Government
instrumentalities and agencies (commonly referred to as government
sponsored enterprises or GSE's) §53601(f). These securities are notmay not
be backed by the full faith and credit of the U.S. Government (with the
exception of Government National Mortgage Association (GNMA) securities).
Publicly ownedExamples of GSE's include Federal National Mortgage
Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and
Student Loan Marketing Association (SLMA). Non-publicly owned GSE's
include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB),
Federal Land Bank (FLB), and Federal Intermediate Credit Bank (FICB), and
GNMA securities.
The City's Investment Policy allows investment only in securities of GNMA,
FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2018-192019-20, the
maximum face amount per issuer is $20 million and the maximum face amount
per purchase is $10 million.
Prime Commercial Paper - As authorized in §53601(h), a portion of the
City's portfolio may be invested in commercial paper of the highest rating
as provided for by a nationally recognized statistical rating organization
(NRSRO) such as; i.e. Moody’s, Fitch, or S&PStandard & Poor’s (S&P).)
There are a number of other qualifications regarding investments in
commercial paper based on the financial strength of the corporation and
the size of the investment.
Per state code, "Eligible commercial paper shall have a maximum maturity of
270 days or less. Local agencies, other than counties or a city and county,
may invest no more than 25 percent of their moneys in eligible commercial
paper. Local agencies, other than counties or city and county, may purchase
no more than 10 percent of the outstanding commercial paper of any single
issuer”.
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Local Agency Investment Fund (LAIF) - As authorized in §16429.1 and
by LAIF procedures, local government agencies are each authorized to invest
a maximum of
$65 million per account in this investment program administered by the
California State Treasurer. The City Treasurer may not invest more than $65
million per account in LAIF.
Money Market Mutual Funds - As authorized in §53601(l), local agencies
are authorized to invest in shares of beneficial interest issued by diversified
management companies (mutual funds) in an amount not to exceed 20% of
the agency's portfolio. There are a number of other qualifications and
restrictions regarding allowable investments in corporate notes and shares of
beneficial interest issued by mutual funds which include (1) attaining the
highest ranking or the highest letter and numerical rating provided by not less
than two of the three largest nationally recognized rating services, or (2)
having an investment advisor registered with the Securities and Exchange
Commission with not less than five years' experience investing in the
securities and obligations and with assets under management in excess of
five hundred million dollars ($500,000,000).
Corporate Notes - As authorized in §53601(k), local agencies may invest in
corporate notes. The notes must be issued by corporations organized and
operating in the United States or by depository institutions licensed by the
United States or any other state and operating in the United States. The City's
Investment Policy allows investment in corporate notes authorized by the
Government Code with the following limitations:
Maximum 30% of the portfolio;
Maturities shall not exceed five years from date of purchase;
Eligible notes shall be regularly quoted and traded in the marketplace;
Eligible notes shall be rated in a rating category of "AA" or better by an
NRSRO; and
The maximum aggregate investment in each issuer shall not exceed $5 million (PAR value).
Professionally Managed Account(s)- The City Treasurer may place up to
50% of the portfolio with a professional portfolio management/investment
management firm (firm) The firm will be approved by the City Council based
upon the City Treasurer's recommendation pursuant to completion of a public
request for proposal (RFP). The firm shall have:
An established professional reputation for asset or investment
management;
Knowledge and working familiarity with State and Federal laws
governing and restricting the investment of public funds;
Substantial experience providing investment management services
to local public agencies whose investment policies and portfolio size
are similar to those of the City;
Professional liability (errors and omissions) insurance and fidelity
bonding in such amounts as are required by the City; and
Registration with the Securities and Exchange Commission under the
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Investment Advisers Act of 1940
Before engagement by the City and except as may be specifically waived or
revised, the firm shall commit to adhere to the provisions of the City's
Investment Policy with the following exceptions:
The firm may be granted the discretion to purchase and sell
investment securities in accordance with this Investment Policy;
The firm is not required to adhere to a buy-and-hold policy; and
The firm does not need City Manager or City Treasurer approval
to make permissible investments.
Local Agency Bonds and California Local Agency Obligations - The City
may invest in California local agency obligations pursuant to §53601(a) and
§53601(e). 53601(a) pertains to investing in bonds issued by a local agency,
or by the department, board, agency or authority of the local agency.
53601(e) pertains to investing in bonds and other defined indebtedness of
any local agency, or department, board, agency or authority of the local
agency within the State of California. The Agency obligations must be
invested in the long-term rating category of A or better by S&P, Moody's or
Fitchan NRSRO.
In the case of an initial public offering, including refinancings, the Treasurer
may purchase directly from the Bond Underwriter. In the case of secondary
issues, the Treasurer will rely on the approved Broker/Dealers.
XI INVESTMENT POOLS
There are three (3) types of investment pools:
State-run pools (e.g., LAIF);
Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools, and Joint Powers Authorities such as the California Asset Management Program (CAMP)); and
Pools that are operated for profit by third parties (e.g. money market funds).
The City's Investment Policy permits investment in pools and money market funds as
authorized by Government Codes §16429.1, 53601(l) and 53601(p).
XII PAYMENT AND CUSTODY
The City shall engage qualified third-party custodians to act in a fiduciary capacity
to maintain appropriate evidence of the City's ownership of securities and other
eligible investments. Such custodians shall disburse funds received from the City
for a purchase, to the broker, dealer or seller only after receiving evidence that the
City has legal, record ownership of the securities.
Even though ownership is evidenced in book-entry form rather than by actual
certificates, this procedure is commonly accepted referred to as the delivery
versus payment (DVP) method for the transfer of securities.
XIII INTEREST EARNING DISTRIBUTION POLICY
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Interest earnings are generated from pooled investments and specific investments.
The following provisions apply to the calculation and distribution of interest earnings.
1. Pooled Investments - It is the general policy of the City to pool all
available operating cash of the City of La Quinta, Successor Agency to
the City of La Quinta Redevelopment Agency, La Quinta Financing
Authority, and La Quinta Housing Authority, and to allocate interest
earnings as follows:a
a. Payment to the General Fund of an amount equal to the total annual
bank service charges as incurred by the general fund for all operating
funds as included in the annual operating budget.
b. Payment to the General Fund of a management fee equal to 5% of the
annual pooled cash fund investment earnings.
c. pPayment to each fund of an amount based on the average computed
daily cash balance included in the common portfolio for the earning period.
2.1. Specific Investments - Specific investments purchased by a fund
shall incur all earnings and expenses to that particular fund.
XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR
The City Treasurer shall establish a system of internal controls to accomplish the
following objectives:
Safeguard assets;
The orderly and efficient conduct of its business, including adherence to management policies;
Prevention or detection of errors and fraud;
The accuracy and completeness of accounting records; and
Timely preparation of reliable financial information.
While no internal control system, however elaborate, can guarantee absolute
assurance that the City's assets are safeguarded, it is the intent of the City's
internal control to provide a reasonable assurance that management of the
investment function meets the City's objectives.
The internal controls shall address the following:
Control of collusion. Collusion is a situation where two or more
employees are working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record
keeping. By separating the person who authorizes or performs the
transaction from the people who record or otherwise account for the
transaction, a separation of duties is achieved.
Custodial safekeeping. Securities purchased from any bank or dealer
including appropriate collateral (as defined by State Law) shall be
placed with an independent third party for custodial safekeeping.
Avoidance of physical delivery securities. Book entry securities are
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much easier to transfer and account for since actual delivery of a
document never takes place. Delivered securities must be properly
safeguarded against loss or destruction. The potential for fraud and loss
increases with physically delivered securities.
Clear delegation of authority to subordinate staff members. Subordinate
staff members must have a clear understanding of their authority and
responsibilities to avoid improper actions. Clear delegation of authority
also preserves the internal control structure that is contingent on the
various staff positions and their respective responsibilities as outlined
in the Segregation of Major Investment Responsibilities appendices.
Written confirmation of telephone transactions for investments and
wire transfers. Due to the potential for error and improprieties
arising from telephone transactions, all telephone transactions shall
be supported by written communications or electronic confirmations
and approved by the appropriate person. Written communications
may be via fax or email if on letterhead and the safekeeping
institution has a list of authorized signatures. Fax correspondence
must be supported by evidence of verbal or written follow-up.
Development of a wire transfer agreement with the City's bank and third
party custodian. This agreement should outline the various controls,
security provisions, and delineate responsibilities of each party making
and receiving wire transfers.
The system of internal controls developed by the City shall be reviewed annually by
the independent auditor in connection with the annual audit of the City's Financial
Statements. The independent auditor's letter on internal control over financial
reporting and compliance as it pertains to cash and investments, if any, shall be
directed to the City Manager who will direct the City Treasurer to provide a written
response to the independent auditor's letter. The auditor's letter, as it pertains, to
cash and investment activities and the City Treasurer's response shall be provided
to the City's Financial Advisory Commission for their consideration. Following the
completion of each annual audit, the independent auditor shall meet with the
Financial Advisory Commission and discuss the auditing procedures performed and
the review of internal controls for cash and investment activities. See Appendix C,
"Segregation of Major Investment Responsibilities."
XV REPORTING STANDARDS
The City Treasurer shall submit a monthly quarterly Treasurers Report to the City
Council and the Financial Advisory Commission that includes all cash and
investments under the authority of the Treasurer. In addition, the City Treasurer or
designee shall ensure investment transactions are reported as they occur
throughout the quarter. The Treasurer's Report shall summarize cash and
investment activity and changes in balances and include the following:
A certification by the City Treasurer;
A listing of purchases and sales/maturities of investments;
Cash and Investments categorized by authorized investments;, except for LAIF
which will also be provided quarterly and show yield and maturity;
Comparison of month end actual holdings to Investment Policy limitations;
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Distribution of cash and investment balances by fund;
A two-year list of historical interest rates.
XVII FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY
The City's Investment Policy does not apply to the following:
Cash and Investments raised from Conduit Debt Financing;
Funds held in trust in the City's name in pension or other post-
retirement benefit programs;
Cash and Investments held in lieu of retention by banks or other
financial institutions for construction projects; and
Short or long term loans made to other entities by the City or Agency,
Short term (Due to/from) or long term (Advances from/to) obligations
made either between the City and its funds or between the City and
Agency.
XVIII INVESTMENT OF BOND PROCEEDS
The City's Investment Policy shall not govern bond proceeds and bond reserve fund
investments. California Code Section 5922 (d) governs the investment of bond
proceeds and reserve funds in accordance with bond indenture provisions.
Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform
arbitrage calculations as required and return excess earnings to the US Treasury
from investments of proceeds of bond issues sold after the effective date of this
law. These arbitrage calculations may be contracted with an outside source to
provide the necessary technical assistance to comply with this regulation.
Investable funds subject to the 1986 Tax Reform Act will be kept segregated from
other funds and records will be kept in a fashion to facilitate the calculations.
The City's investment position relative to the new arbitrage restrictions is to
continue pursuing the maximum yield on applicable investments while ensuring
the safety of capital and liquidity. It is the City's position to continue maximization
of yield and to rebate excess earnings, if necessary.
XVI REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with this Policy at the time of purchase. Due to
market conditions, some securities may no longer comply subsequent to the date of purchase, therefore
an annual review of the portfolio will be conducted to identify any securities which may have fallen out
of compliance. Any major incidences of noncompliance identified during such review will be reported to
the Financial Advisory Commission for confirmation of staff recommendation regarding course of action.
XVII FINANCIAL ADVISORY COMMISSION - CITY OF LA QUINTA
The Financial Advisory Commission (FAC) is composed of seven members from the public
that are appointed by the City Council. Background information will be requested and
potential candidates must agree to a background check and verification. On an annual basis,
in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in
circumstances warrants, each commissioner will provide the City Council with a disclosure
statement which identifies any matters that have a bearing on the appropriateness of that
member's service on the FAC. All commissioners shall report annually every June to the City
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Clerk on Form 700, Statement of Economic Interests, any activities, interests, or
relationships that may be, or have the appearance of, a conflict of interest.
The FAC must meet at least quarterly to:
Review at least annually the City's Investment Policy and recommend appropriate changes;
Review at least quarterly the treasury report and note compliance with the
Investment Policy as well as adequacy of cash and investments for anticipated
obligations;
Receive and consider other reports provided by the City Treasurer;
Meet with the independent auditor after completion of the annual audit of the City's
financial statements, and receive and consider the auditor's comments on
auditing procedures, internal controls and findings for cash and investment
activities;
Review at least annually the revenue derived from the one percent (1%) transactions
and use tax instituted by voters in November 2016 to ensure these funds are used
to provide services, programs, and capital projects in the city of La Quinta
Serve as a resource for the City Treasurer on matters such as proposed
investments, internal controls, use of or change of financial institutions,
custodians, brokers and dealers.
The FAC will report to the City Council after each meeting either in person or through
correspondence at a regular City Council meeting. See Appendix A: "Financial
Advisory Commission Provisions."
XVIII INVESTMENT POLICY ADOPTION
The City's Investment Policy will be reviewed annually by the City's Financial
Advisory Commission and the City Treasurer. The Financial Advisory Commission
will forward the Investment Policy with any revisions to the City Manager and City
Attorney for their review and comment. A joint meeting will be held with the
Financial Advisory Commission, City Manager, City Attorney, and City Treasurer to
review the Investment Policy and any comments prior to submission to the City
Council for their consideration. The Investment Policy shall be adopted by resolution
of the City Council annually before the end of June of each year.
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Chapter 2.70 FINANCIAL ADVISORY
COMMISSION
Appendix A
Section
s:
2.70.0
10
2.70.0
20
2.70.0
30
2.70.0
40
General rules regarding the financial advisory
commission. Number of members.
Qualifications of
members. Powers
and duties.
2.70.010 General rules regarding the financial advisory commission.
Except as set out below, see Chapter 2.06 for general provisions.
2.70.020 Number of members.
The financial advisory commission ("FAC") shall initially consist of seven members
appointed by, and serving at the will of the city council. The city council may
increase or decrease the number of members from time to time but in no event
shall the membership exceed nine members or be less than five members.
2.70.030 Qualifications of members.
A. In addition to the qualification requirements set forth in Section 2.06.040 of this
code, a minimum of three of the members shall be finance professionals and shall
have a verifiable background in finance and/or securities, preferably with knowledge
and/or experience in markets, financial controls and accounting for securities.
B. For those applying for the professional position, background information will be
requested and potential candidates must agree to a background check and
verification by the city manager or designee.
2.70.040 Powers and duties.
A. The principal functions of the FAC are:
1. Review at least annually the city's investment policy and recommend
appropriate changes;
2. Review at least quarterly the treasury report and note compliance with the
investment policy and adequacy of cash and investments for anticipated
obligations;
3. Receive and consider other reports provided by the city treasurer;
4. Meet with the independent auditor after completion of the annual audit
of the city's financial statements, and receive and consider the auditor's
comments on auditing procedures, internal controls, and findings for cash and
investment activities;
5. Review at least annually the revenue derived from the one percent (1%)
transactions and use tax instituted by voters in November 2016 to ensure these
funds are used to provide services, programs and capital projects in the city of La
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Quinta.
6. Serve as a resource for the city treasurer on matters such as proposed
investments, internal controls, use of or change of financial institutions, custodians,
brokers and dealers.
B. The FAC will report to the city council after each meeting either in person or through
correspondence at a regular city council meeting.
2.70.050 References to the Investment Advisory Board.
If any other chapter(s) or section(s) in this code refers to the Investment Advisory
Board, that chapter(s) or section(s) shall be deemed to refer to the Financial
Advisory Commission established by the ordinance amending chapter 2.70 of this
code
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Section
s:
City of La Quinta Municipal
Code Chapter 3.08
INVESTMENT OF MONEYS AND
FUNDS
Appendix
B
3.08.010 Investment of city moneys and deposit of securities.
3.08.020 Authorized investments.
3.08.030 Sales of securities.
3.08.040 City bonds.
3.08.050 Reports.
3.08.060 Deposits of securities.
3.08.070 Trust fund administration.
3.08.010 Investment of city moneys and deposit of securities.
Pursuant to, and in accordance with, and to the extent allowed by Sections 53607
and 53608 of the California Government Code, the authority to invest and
reinvest moneys of the city, to sell or exchange securities, and to deposit them
and provide for their safekeeping, is delegated to the city treasurer, which, for
purposes of this chapter, is defined in Section 2.12.010 of this code. (Ord. 529 §
1, 2015; Ord. 2 § 1, 1982)
3.08.020 Authorized investments.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to purchase, at their original sale or after they have been issued,
securities which are permissible investments under the city council adopted city
investment policy and any provision of state law relating to the investing of
general city funds, including, but not limited to, Sections 53601 and 53635 of the
California Government Code, as said sections now read or may hereafter be
amended, from moneys in the city treasurer's custody which are not required for
the immediate necessities of the city and as he or she may deem wise and
expedient, and to sell or exchange for other eligible securities and reinvest the
proceeds of the securities so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.030 Sales of Securities.
From time to time the city treasurer shall sell the securities in which city moneys
have been invested pursuant to this chapter, so that the proceeds may, as
appropriate, be applied to the purchase for which the original purchase money may
have been designated or placed in the city treasury. (Ord.2 § 1 (part),
3.08.040 City bonds.
Bonds issued by the city and purchased pursuant to this chapter may be
cancelled either in satisfaction of sinking fund obligations or otherwise if proper and
appropriate; provided, however, that the bonds may be held uncancelled and while
so held may be resold. (Ord. 2 § 1 (part), 1982)
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3.08.050 Reports.
The city treasurer shall make a quarterly report to the city council of all
investments made pursuant to the authority delegated in this chapter and as
permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015;
Ord. 2 § 1, 1982)
3.08.060 Deposits of securities.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to deposit for safekeeping, the securities in which city moneys have
been invested pursuant to this chapter, in any institution or depository
authorized by the city council adopted investment policy and terms of any state
law, including, but not limited to, Section 53608 of the Government Code, as it
now reads or may hereafter be amended. In accordance with said section, the
city treasurer shall take from the institution or depository a receipt for the
securities so deposited and shall not be responsible for the securities delivered to
and receipted for by the institution or depository until they are withdrawn
therefrom by the city treasurer. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.070 Trust fund administration.
Any departmental trust fund established by the city council pursuant to Section
36523 of the Government Code shall be administered by the city treasurer in
accordance with Section 36523 and 36524 of the Government code and any other
applicable provisions of law. (Ord. 2
§ 1 (, 1982)
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Appendix C
SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES
Function Responsible Parties
Develop and Recommend
Modifications to City's Formal
Investment Policy
Review City's Investment Policy
and Recommend City Council
Action Adopt Formal
Investment Policy
Implement Formal
Investment Policy
Review Financial Institutions & Select
Investments
Acknowledge Investment Selections
Execute Investment
Transactions Confirm Wires
(if applicable)
Record Investment Transactions
in City's Accounting Records
Investment Verification (match broker
confirmation to City investment records)
Reconcile Investment Records
to Accounting Records and Bank
Statements
Reconcile Investment Records
to Treasurers Report of Investments
Security of Investments at City
Security of
Investments outside
City Review Internal
Control Procedures
Financial Advisory
Commission, Financial
Services Analyst and
City Treasurer
City Manager
and City
Attorney
City Council
City
Treasurer
City Treasurer or
Financial Services
Analyst
City Manager or
his/her designee
City Treasurer, Financial Services
Analyst, or City Manager
Senior Accountant or
Financial Services
AnalystAccountant, or
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Management Assistant
Senior Accountant or
Accountant
City Treasurer and Financial
Services Analyst
Senior Accountant or Financial Services
Analyst
Senior Accountant or Financial
Services Analyst
Senior Accountant or
Management Assistant
Third Party Custodian
External Auditor
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Appendix D
Listing of Approved Financial Institutions
Banking Services(1) Wells Fargo Bank, Government
Services, Los Angeles, CA
(Banking Services)
Rabobank N.A., Government
Banking Group, Roseville, CA
(Collateralized Bank Deposits)
Custodian Services The Bank of New York Mellon/Pershing
LLC
Stifel
Deferred Compensation International City/County Management
Association (ICCMA) Retirement
Corporation
Broker/Dealer Services(1) Bank of America Securities/Merrill Lynch
Morgan Stanley
CitiGroup
First Empire Securities Stifel, Nicolaus, &
Company, Inc.(2)
Government/Joint Powers Authority Pools State of California Local Agency
Investment Fund (LAIF)
California Asset Management Program
(CAMP)
Bond Trustee US Bank (31)
Other Post-Employment Benefits (OPEB) Trust California Employers' Retirement
Benefits Trust (CERBT)/CalPERS
Public Agency Retirement Services
(PARS)
(1) RFI for broker/dealer services and
RFP for banking have been issued
by the City in 2019. This list may
change during the 2019/20 fiscal
year, subject to FAC review and
llowing bonds: 1996 Lease Revenue Bonds; 1998 RDA
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City Council approval.
(2) Stifel acquired the City’s former
broker, First Empire Securities, in
2019 and the name change was
approved by City Council in March
2019.
(31) US Bank is the fiscal agent for all of the fo
Project Area 1&2; 2001 RDA Project Area 1; 2002 RDA Project Area 1; 2003 RDA Project Area
1; 2004 Local Agency Revenue; 2013 Successor Agency; and 2016 Successor Agency to the La
Quinta RDA Assessment Districts.
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Appendix E
Investment Management Process and Risk
Except as provided for in Section 27000.3, Government Code Section 53600.3
declares as a trustee each person, treasurer, or governing body authorized to make
investment decisions on behalf of local agencies. Trustees are subject to the prudent
investor standard. These persons shall act with care, skill, prudence, and diligence
under the circumstances then prevailing when investing, reinvesting, purchasing,
acquiring, exchanging, selling, and managing funds. Section 53600.5 further
stipulates that the primary objective of any person investing public funds is to
safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly,
to achieve a return or yield on invested funds (Government Code Section 27000.5
specifies the same objectives for county treasurers and board of supervisors).
Risk is inherent throughout the investment process. There is investment risk
associated with any investment activity and opportunity risk related to
inactivity. Market risk is derived from exposure to overall changes in the general
level of interest rates while credit risk is the risk of loss due to the failure of the
insurer of a security. The market value of a security varies inversely with the
level of interest rates. If an investor is required to sell an investment with a five
percent yield in a comparable seven percent rate environment, that security will
be sold at a loss. The magnitude of that loss will depend on the amount of time
until maturity.
Purchasing certain allowable securities with a maturity of greater than five years
requires approval of the governing board (see Government Code Section 53601).
Part of that approval process involves assessing and disclosing the risk and possible
volatility of longer-term investments
Another element of risk is liquidity risk. Instruments with call features or special
structures, or those issued by little known companies, are examples of "story bonds"
and are often thinly traded. Their uniqueness often makes finding prospective
buyers in a secondary market more difficult and, consequently, the securities'
marketability and price are discounted. However, under certain market conditions,
gains are also possible with these types of securities.
Default risk represents the possibility that the borrower may be unable to repay the
obligation as scheduled. Generally, securities issued by the federal government and
its agencies are considered the most secure, while securities issued by private
corporations or negotiable certificates of deposit issued by commercial banks have
a greater degree of risk. Securities with additional credit enhancements, such as
bankers acceptances, collateralized repurchase agreements and collateralized bank
deposits are somewhere between the two on the risk spectrum.
The vast majority of portfolios are managed within a buy and hold policy.
Investments are purchased with the intent and capacity to hold that security
until maturity. At times, market forces or operations may dictate swapping one
security for another or selling a security before maturity. Continuous analysis
and fine tuning of the investment portfolio are considered prudent investment
management.
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The Government Code contains specific provisions regarding the types of
investments and practices permitted after considering the broad requirement of
preserving principal and maintaining liquidity before seeking yield. These provisions
are intended to promote the use of reliable, diverse, and safe investment
instruments to better ensure a prudently managed portfolio worthy of public trust.
Chapter II. Fund Management from the Local Agency Investment Guidelines Issued
by California Debt and Investment Advisory Commission
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GLOSSARY
(Adopted from the Municipal Treasurers Association)
The purpose of this glossary is to provide the reader of the City of La Quinta investment
policies with a better understanding of financial terms used in municipal investing.
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
ASKED: The price at which securities are offered.
BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company.
The accepting institution guarantees payment of the bill, as well as the issuer.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.)
See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate.
Large- denomination CD's are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure
repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise
working capital. These negotiable instruments are purchased at a discount to par value or at par
value with interest bearing. Commercial paper is issued by corporations such as General Motors
Acceptance Corporation, IBM, Bank America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of
La Quinta. It includes five combined statements for each individual fund and account group
prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate
compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
CONDUIT FINANCING: A form of Financing in which a government or a government agency lends
its name to a bond issue, although it is acting only as a conduit between a specific project and bond
holders. The bond holders can look only to the revenues from the project being financed for repayment
and not to the government or agency whose name appears on the bond.
COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder
on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a
payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus
payment and delivery versus receipt. Delivery versus payment is delivery of securities with an
exchange of money for the securities. Delivery versus receipt is delivery of securities with an
exchange of a signed receipt for the securities.
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DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the
movement of one or more underlying index or security, and may include a leveraging factor, or
(2) financial contracts based upon notional amounts whose value is derived from an underlying
index or security (interest rates, foreign exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity when quoted at
lower than face value. A security selling below original offering price shortly after sale also is
considered to be at a discount.
DISCOUNT SECURITIES: Non-interest- bearing money market instruments that are issued at
discount and redeemed at maturity for full face value
DIVERSIFICATION: Dividing investment funds among a variety of securities offering
independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various
classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm
cooperatives, and exporters.
FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal
National Mortgage Association Act in 1938. FNMA is a federal corporation working under the
auspices of the Department of Housing and Urban Development (HUD). It is the largest single
provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is
called, is a private stockholder-owned corporation. The corporation's purchases include a
variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's
securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all
security holders will receive timely payment of principal and interest.
FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank
System to help finance the housing industry. The notes and bonds provide liquidity and
home mortgage credit to savings and loan associations, mutual savings banks, cooperative
banks, insurance companies, and mortgage-lending institutions. They are issued irregularly
for various maturities. The minimum denomination is $5,000. The notes are issued with
maturities of less than one year and interest is paid at maturity.
FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal
Land Banks. These bonds are issued at irregular times for various maturities ranging from
a few months to ten years. The minimum denomination is $1,000. They carry semi- annual
coupons. Interest is calculated on a 360-day, 30-day month basis.
FFCBs (Federal Farm Credit Bank) – Debt instruments used to finance the short and
intermediate term needs of farmers and the national agricultural industry. They are issued
monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year)
on a periodic basis. These issues are highly liquid.
FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used
to finance the short-term and intermediate needs of farmers, such as seasonal production.
They are usually issued monthly in minimum denominations of $3,000 with a nine-month
maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month
basis.
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FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity
established in 1970 to provide a secondary market for conventional home mortgages.
Mortgages are purchased solely from the Federal Home Loan Bank System member
lending institutions whose deposits are insured by agencies of the United States
Government. They are issued for various maturities and in minimum denominations of
$10,000. Principal and interest is paid monthly.
Other federal agency issues are Small Business Administration notes (SBA's),
Government National Mortgage Association notes (GNMA's), and Tennessee Valley
Authority notes (TVA's), ).and Student Loan Association notes (SALLIE-MAE's).
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank
deposits, currently up to $250,000 per deposit through December 31, 2013.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is
currently pegged by the Federal Reserve through open- market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12
regional banks) which lend funds and provide correspondent banking services to member
commercial banks, thrift institutions, credit unions and insurance companies. The mission of
the FHLBs is to liquefy the housing related assets of its members who must purchase stock in
their district Bank.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal
Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The
Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of
Government Securities in the open market as a means of influencing the volume of bank credit and
money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and
consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about
3,000 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):
Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage
bankers, commercial banks, savings and loan associations, and other institutions. Security holder
is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by
the FHA, VA or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes.
LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local
agencies may use to deposit funds for investment. There is no minimum investment period, the
minimum transaction is $5,000., in multiples of $1,000 above that, with a maximum balance of
$50,000,000 for any agency. and the City follows the state guidance for maximum total balance.
The City is restricted to a maximum of ten transactions per month. It offers high liquidity because
deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to
those agencies participating on a proportionate share basis determined by the amounts deposited
and the length of time they are deposited. Interest is paid quarterly. The State retains an amount
for reasonable costs of making the investments, not to exceed one-half of one percent of the
earnings.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without
Commented [RH5]: Verified on Federal Reserve’s
Education Website
https://www.federalreserveeducation.org/about-the-
fed/structure-and-functions
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a substantial loss of value. In the money market, a security is said to be liquid if the spread
between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political
subdivisions that are placed in the custody of the State Treasurer for investment and
reinvestment
MARKET VALUE: The price at which a security is trading and could presumably be purchased
or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between
the parties to repurchase--reverse repurchase agreements that establish each party's rights in the
transactions. A master agreement will often specify, among other things, the right of the buyer- lender
to liquidate the underlying securities in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes
due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper,
bankers' acceptances, etc.) are issued and traded.
NRSRO (NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION): A credit rating
agency recognized by the Securities and Exchange Commission (SEC). Examples include Fitch
Ratings, Inc., Moody’s Investor’s Services, Inc., and S&P Global Ratings, among others.
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for
an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities
in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to
influence the volume of money and credit in the economy. Purchases inject reserves into the
bank system and stimulate growth of money and credit; sales have the opposite effect. Open
market operations are the Federal Reserve's most important and most flexible monetary policy
tool.
PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer,
including Bond Proceeds.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market
activity and positions and monthly financial statements to the Federal Reserve Bank of New York
and are subject to its informal oversight. Primary dealers include Securities and Exchange
Commission (SEC) registered securities broker- dealers, banks and a few unregulated firms.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from
the payment of any sales or compensating use or ad valorem taxes under the laws of this state,
which has segregated for the benefit of the commission eligible collateral having a value of not less
than its maximum liability and which has been approved by the Public Deposit Protection
Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current
market price. This may be the amortized yield to maturity on a bond the current income return.
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REPURCHASE AGREEMENT (RP OR REPO) and REVERSE REPURCHASE AGREEMENTS (RRP
or RevRepo): A holder of securities sells these securities to an investor with an agreement to
repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller"
money for the period of the agreement, and the terms of the agreement are structured to
compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the
Fed is said to be doing RP, it is lending money that is increasing bank reserves.
REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these
securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The
security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of
the agreement are structured to compensate him for this. Dealers use RRP extensively to finance
their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is
increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables
of all types and descriptions are held in the bank's vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following
the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
SSAE 16: The Statement on Standards for Attestation Engagements No. 16 (SSAE 16) is a set of
auditing standards and guidance on using the standards, published by the Auditing Standards Board
(ASB) of the American Institute of Certified Public Accountants (AICPA) for redefining and updating
how service companies report on compliance controls. The Service Organizational Control report
(SOC-1) contains internal controls over financial reporting and is used by auditors and office
controllers.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA,
SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up
coupons, floating rate coupons, and derivative-based returns) into their debt structure.
Their market performance is impacted by the fluctuation of interest rates, the volatility of
the imbedded options and shifts in the shape of the yield curve.
SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as
any money not required for immediate necessities of the local agency. The City has defined
immediate necessities to be payment due within one week.
TREASURY BILLS: A non-interest- bearing discount security issued by the U.S. Treasury to
finance the national debt. Most bills are issued to mature in three months, six months or
one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities from two to 10 years.
Formatted: Font: Bold
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UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that
member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of
indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to
purchase securities, one reason new public issues are spread among members of underwriting
syndicates. Liquid capital includes cash and assets easily converted into cash.
UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act
contains the following sections: duty of care, diversification, review of assets, costs, compliance
determinations, delegation of investments, terms of prudent investor rule, and application.
YIELD: The rate of annual return on an investment, expressed as a percentage. (a) INCOME YIELD
is obtained by dividing the current dollar income by the current market price for the security. (b)
NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus
any discount from par in purchase price, with the adjustment spread over the period from the date
of purchase to the date of maturity of the bond.
2019/20INVESTMENT POLICY
ATTACHMENT 2
Fiscal year 2019/2020
Table of Contents
Section Topic Page
Executive Summary 1
I General Purpose 2
II Investment Policy 2
III Scope 2
IV Objectives 3
V Maximum Maturities 4
VI Prudence 5
VII Authority 5
VIII Ethics and Conflicts of Interest 5
IX Authorized Financial Dealers and Institutions 6
X Permissible Deposits and Investments 7
XI Investment Pools 10
XII Payment and Custody 10
XIII Interest Earning Distribution Policy 10
XIV Internal Controls and Independent Auditors 10
XV Reporting Standards 12
XVI Review of Investment Portfolio 12
XVII Financial Advisory Commission – City of La Quinta 12
XIII Investment Policy Adoption 13
Appendices Topic Page
A Municipal Code Ordinance 2.70 – Financial Advisory Commission 14
B Municipal Code Ordinance 3.08 – Investment of Moneys and Funds 16
C Segregation of Major Investment Responsibilities 18
D Listing of Approved Financial Institutions 19
E Investment Management Process and Risk 20
F Glossary 22
CITY OF LA QUINTA
Investment Policy
Fiscal Year 2019/2020
Executive Summary
The general purpose of this Investment Policy is to provide the rules and standards
that must be followed in administering the City of La Quinta's (the “City”) deposits
and investments.
The City's Investment Policy conforms to all state and local statutes and applies to
all deposits and investments of the City, with the exception of bond proceeds and
those noted in section III herein.
It is the City's policy to deposit and invest public funds in a manner that shall
provide safety of principal, liquidity to meet all of the City’s obligations and
requirements that may be reasonably anticipated, and a risk-based market rate of
return.
Authority to manage the City's investment portfolio is derived from the City
Municipal Code. Management responsibility for the investment program is delegated
to the City Treasurer, who shall establish and implement written procedures for the
operation of the City's investment program consistent with the Investment Policy.
The City Manager, City Treasurer and city employees involved in the City's banking
and investment process shall conduct the City's business in an ethical manner and
refrain from any activity or relationship that may be, or have the appearance of, a
conflict of interest.
The Investment Policy shall be adopted by resolution of the La Quinta City Council
on an annual basis, before the end of each fiscal year (June).
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City of La Quinta
Statement of Investment Policy July 1, 2019 through June 30, 2020
Adopted by the City Council on June 4, 2019
I GENERAL PURPOSE
The general purpose of this document is to provide the rules and standards that
must be followed in administering the City of La Quinta's deposits and investments.
II INVESTMENT POLICY
It is the policy of the City of La Quinta to deposit and invest public funds in a
manner that shall conform to all State and local statutes governing the investment
of public funds and set forth the permissible deposits and investments of the City's
funds and the limitations thereon.
III SCOPE
Except as further detailed in Sections XVI and XVII, this Investment Policy applies
to all deposits and investments of the City of La Quinta, the Successor Agency to
the City of La Quinta Redevelopment Agency, and the City of La Quinta Financing
and Housing Authorities (hereafter referred to in this document as the "City" or the
“Agency”). These funds are reported in the City's Comprehensive Annual Financial
Report (CAFR) and include all funds within the following fund types:
General
Special Revenue
Capital Projects
Debt Service
Enterprise
Internal Service
Trust and Agency
Any new fund types and fund(s) that may be created.
Financial assets and investment activity not subject to this policy
The City's Investment Policy does not apply to the following:
Cash and Investments raised from Conduit Debt Financing;
Funds held in trust in the City's name in pension or other post-retirement
benefit programs;
Cash and Investments held in lieu of retention by banks or other financial
institutions for construction projects; and
Short or long-term loans made to other entities by the City or Agency,
Short term (Due to/from) or long term (Advances from/to) obligations made
either between the City and its funds or between the City and Agency.
Investment of bond proceeds: The City's Investment Policy shall not govern
bond proceeds and bond reserve fund investments. California Code Section
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5922 (d) governs the investment of bond proceeds and reserve funds in
accordance with bond indenture provisions.
Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to
perform arbitrage calculations as required and return excess earnings to the US
Treasury from investments of proceeds of bond issues sold after the effective
date of this law. These arbitrage calculations may be contracted with an outside
source to provide the necessary technical assistance to comply with this
regulation. Investable funds subject to the 1986 Tax Reform Act will be kept
segregated from other funds and records will be kept in a fashion to facilitate
the calculations.
The City's investment position relative to the new arbitrage restrictions is to
continue pursuing the maximum yield on applicable investments while ensuring
the safety of capital and liquidity. It is the City's position to continue
maximization of yield and to rebate excess earnings, if necessary.
IV OBJECTIVES
The objectives of the City's investment activity, in order of priority and importance,
are:
A. Safety of Principal
Safety of principal is the foremost objective of the City's investment program.
Investments shall be undertaken in a manner that seeks to ensure the preservation
of principal of the overall portfolio in accordance with the permissible deposits and
investments.
The City shall endeavor to preserve its investment principal by making only
permissible deposits and investments, undertaken in a controlled manner to
minimize the possibility of loss or misappropriation through malfeasance or
otherwise. Investments not backed by the full faith and credit of the United States
Government shall be diversified by allocating assets between different types of
permissible investments, maturities, and issuers as a means to mitigate credit risk
and interest rate risk.
1.Credit Risk is the risk of loss from the failure of the security issuer or
backer. Credit risk may be mitigated by:
•Limiting investments to investment grade securities as permitted in
Section X; and
•Diversifying the issuers of the securities in the investment portfolio so
that potential losses due to issuer failure or individual securities
downgrades may be minimized.
2.Interest Rate Risk is the risk that market values of securities in the
portfolio will decline due to changes in general interest rates. Interest rate
risk may be mitigated by:
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•Structuring the investment portfolio so that securities mature to meet
cash requirements for ongoing operations, thereby avoiding the need
to sell securities on the open market prior to maturity; and
•Investing operating funds primarily in shorter-term securities.
3.Liquidity Risk is the risk that a security cannot be liquidated because of its
unique features or structure or because it is thinly traded. Liquidity risk is not
a material issue for the City's portfolio because of the permissible deposits
and investments (see Section X). A discussion of the City's investment
process and risk is presented in Appendix E.
B. Provide Liquidity
The investment portfolio shall remain sufficiently liquid to meet all of the City's cash
needs that may be reasonably anticipated. This is accomplished by structuring the
portfolio so that sufficient liquid funds are available to meet anticipated demands.
Furthermore, since all possible cash needs cannot be anticipated the portfolio
should be diversified and consist of securities with active secondary or resale
markets.
The City's policy is to generally hold securities and other investments to maturity.
Accordingly, securities may be sold prior to maturity under certain circumstances as
follow:
•A security with declining credit quality can be sold early to minimize loss of
principal.
•Unanticipated liquidity needs of the portfolio require that one or more
securities be sold.
•When a sale/repurchase is fiscally advantageous based on market conditions
and fits the needs of the portfolio
C. Yield a Risk-Based Market Rate of Return
The City's investment portfolio shall be structured with the objective of yielding a
risk- based market rate of return throughout budgetary and economic cycles.
Return on investment is less important than the safety and liquidity objectives
described above.
The City's Investment Policy does not specify a single benchmark as a goal or
target yield for a rate of return on its investment portfolio. The portfolio's rates of
return will be influenced by several factors, including actions by the Federal Reserve
Board, the marketplace, and overall economic perceptions and conditions.
Performance Standards: As a basis for comparison only, the Treasurer's
quarterly reports will display the rates of return on the three-month Bill, six-month
Bill, and one and two-year U.S. Treasury Note, comparable-period rates for
commercial paper, and the yield for the State Treasurer's Local Agency Investment
Fund (LAIF). The Treasurer may use these or any other published rates of return
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that the Treasurer deems appropriate for comparison to the return on the City's
investment portfolio.
The investment portfolio shall be designed with the objective of obtaining a market
rate of return throughout budgetary and economic cycles, commensurate with the
investment risk constraints and the cash flow needs.
V MAXIMUM MATURITIES
It is the City's policy to generally hold securities and other investments until
maturity. This buy- and-hold policy shall not prevent the sale of a security as listed
in section IV.B
The general buy-and-hold strategy requires that the City's investment portfolio be
structured so that sufficient liquid funds are available from maturing investments
and other sources to meet all reasonably anticipated cash needs.
The City shall follow Title 5 of the California Government Code §53601 (the “State
Code”) regarding maximum maturities, in that “no investment shall be made in any
security…that at the time of the investment has a term remaining to maturity in
excess of five years”.
VI PRUDENCE and FIDUCIARY DUTY
The City shall follow the State Code §53600.3 regarding fiduciary duty and the
Prudent Investor Standard as follows:
Except as provided in subdivision (a) of Section 27000.3, all governing bodies of
local agencies or persons authorized to make investment decisions on behalf of
those local agencies investing public funds pursuant to this chapter are trustees and
therefore fiduciaries subject to the prudent investor standard. When investing,
reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a
trustee shall act with care, skill, prudence, and diligence under the circumstances
then prevailing, including, but not limited to, the general economic conditions and
the anticipated needs of the agency, that a prudent person acting in a like capacity
and familiarity with those matters would use in the conduct of funds of a like
character and with like aims, to safeguard the principal and maintain the liquidity
needs of the agency. Within the limitations of this section and considering individual
investments as part of an overall strategy, investments may be acquired as
authorized by law.
VII AUTHORITY
Authority to manage the City's investment portfolio is derived from section 3.08 of
the City's Municipal Code. Management responsibility for the investment program is
delegated to the City Treasurer for a period of one year pursuant to the City
Council's annual adoption of the Investment Policy.
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The City Treasurer shall establish written procedures for the operation of the
investment program consistent with the Investment Policy. Procedures should
include reference to safekeeping, wire transfer agreements, banking service
contracts, and collateral/depository agreements. Such procedures shall include
explicit delegation of authority to persons responsible for investment transactions.
No person may engage in an investment transaction except as provided under the
terms of this Investment Policy and the procedures established by the City
Treasurer. The City Treasurer shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of subordinate
officials.
VIII ETHICS AND CONFLICTS OF INTEREST
The City Manager, City Treasurer and city employees involved in the City's banking
and investment process shall conduct the City's business in an ethical manner and
refrain from any activity or relationship that may be, or have the appearance of, a
conflict of interest. The City will maintain compliance with the procedures set forth
in the City of La Quinta Personnel Manual Section 2.2 - Conflicts of Interest and
Acceptance of Gifts and other Gratuities of and the City’s Municipal Code Chapter
2.60 Conflicts of Interest. Any questionable activity or relationship shall be reported
immediately; reporting must be made in accordance with the personnel policies of
the City and, until resolved, the officer or employee shall refrain from participating
in the City's business related to the matter.
The City Manager, City Treasurer, and City employees may conduct personal
business with banks, brokers, and other financial institutions that are authorized to
conduct business with the City provided that the terms of the activity to the
accountholder with the City are the same as those that are available to the public in
general, or to all employees as a result of contract negotiations.
IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Treasurer maintains a listing of financial institutions which are approved
for direct investment purposes, as well as a list of approved broker/dealers.
1.Broker/Dealers who desire to become bidders for direct investment
transactions must supply the City with the following:
•Current audited financial statements;
•Proof of Financial Industry Regulatory Authority (FINRA) Certification;
•Proof of State of California registration;
•Resume of Financial broker; and
•Completion of the City of La Quinta Broker/Dealer questionnaire, which
contains a certification of having read the City's Investment Policy.
The City Treasurer shall evaluate the documentation submitted by the
broker/dealer and independently verify existing reports on file for any firm
and individual conducting investment related business.
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The City Treasurer will also contact the following agencies during the
verification process:
•Financial Industry Regulatory Authority (FINRA) Public Disclosure Report
File (1-800- 289-9999).
•State of California Department of Corporations (1-916-445-3062).
A professional investment manager or management firm, if engaged by the
City pursuant to Section X of this policy, may utilize their own list of
approved broker/dealers on the condition that any such list is provided to the
City upon request.
All Broker/Dealers and financial institutions that provide investment services
will be subject to City Council approval.
An annual review of the financial condition and registrations of approved
broker/dealers will be conducted by the City Treasurer or designee. Current
audited financial statements and/or SSAE 16 internal control (SOC-1) reports
will be maintained on file for each financial institution and broker/dealer with
which the City conducts business. Each mutual fund shall provide a
prospectus and statement of additional information.
2.Financial Institutions will be required to meet the following criteria in
order to receive City funds for deposit or investment (see Appendix D,
"Listing of Approved Financial Institutions"):
•Insurance - Public Funds shall be deposited only in financial institutions
having accounts insured by the Federal Deposit Insurance Corporation
(FDIC).
•Disclosure - Each financial institution maintaining invested funds in
excess of the FDIC insured amount shall furnish the City a copy of the
most recent Call Report.
The City shall not invest in excess of the FDIC insured amount in banking
institutions which do not disclose to the city a current listing of securities
pledged for collateralization in public monies.
X PERMISSIBLE DEPOSITS AND INVESTMENTS
It is the City’s policy to follow the applicable State Code in regard to allowable
securities, and to be sufficiently diversified with regard to security type and issuer.
Permissible deposits and investments, as allowed by Chapter 4, Part 1, Division 2,
Title 5 (hereinafter cited by §), include, but are not limited to, the following:
Checking, Savings, and Sweep Accounts - The City will only maintain
checking and savings, accounts with state or national banks, savings
associations, federal associations, and/or credit unions in accordance with
§53635.2.
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•Collateralization: The amount of the City's deposits or investments not
insured by the FDIC shall be collateralized by securities in accordance with
California code §53652. The Treasurer may invest in an interest-bearing
active deposit account as approved in §53632. The deposit account must be
collateralized with securities that are in accordance with §53632.5. In
addition, the market value of the collateralized securities must be maintained
in accordance with §53652 and be held by a custodian in accordance with the
requirements of §53656. The proportion of the City's share of the deposit
account shall be determined in accordance with §53658.
Certificates of Deposit (Negotiable and Non-negotiable) - The City may
invest in Non- Negotiable and Negotiable Certificates of Deposits (CD) up to
30% of the overall portfolio §53601(i). In no instance shall a CD or combined
CD’s with a single issuer exceed the FDIC or NCUSIF insurance limit of
$250,000.
U.S. Treasury Bills, Notes, and Bonds - The City may invest in U.S. Treasury
bills, notes, and bonds directly issued and backed by the full faith and credit of
the U.S. Government. The City's Investment Policy provides for investments in
U.S. Treasury issues of 100% of the portfolio §53601(b).
U.S. Government Agency Securities and Federal Government Securities -
The City may invest in securities issued by U.S. Government instrumentalities
and agencies (commonly referred to as government sponsored enterprises or
GSE's) §53601(f). These securities may not be backed by the full faith and
credit of the U.S. Government (with the exception of Government National
Mortgage Association (GNMA) securities). Examples of GSE's include Federal
National Mortgage Association (FNMA), Federal Home Loan Mortgage
Corporation (FHLMC) Federal Home Loan Bank (FHLB), Federal Farm Credit Bank
(FFCB), Federal Land Bank (FLB), Federal Intermediate Credit Bank (FICB), and
GNMA securities.
The City's Investment Policy allows investment only in securities of GNMA,
FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2019-20, the maximum face
amount per issuer is $20 million and the maximum face amount per purchase is
$10 million.
Prime Commercial Paper - As authorized in §53601(h), a portion of the City's
portfolio may be invested in commercial paper of the highest rating as provided
for by a nationally recognized statistical rating organization (NRSRO) such as
Moody’s, Fitch, or Standard & Poor’s (S&P). There are a number of other
qualifications regarding investments in commercial paper based on the financial
strength of the corporation and the size of the investment.
Per state code, "Eligible commercial paper shall have a maximum maturity of
270 days or less. Local agencies, other than counties or a city and county, may
invest no more than 25 percent of their moneys in eligible commercial paper.
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Local agencies, other than counties or city and county, may purchase no more
than 10 percent of the outstanding commercial paper of any single issuer”.
Local Agency Investment Fund (LAIF) - As authorized in §16429.1 and by
LAIF procedures, local government agencies are each authorized to invest a
maximum of $65 million per account in this investment program administered
by the California State Treasurer. The City Treasurer may not invest more than
$65 million per account in LAIF.
Money Market Mutual Funds - As authorized in §53601(l), local agencies are
authorized to invest in shares of beneficial interest issued by diversified
management companies (mutual funds) in an amount not to exceed 20% of the
agency's portfolio. There are a number of other qualifications and restrictions
regarding allowable investments in corporate notes and shares of beneficial
interest issued by mutual funds which include (1) attaining the highest ranking
or the highest letter and numerical rating provided by not less than two of the
three largest nationally recognized rating services, or (2) having an investment
advisor registered with the Securities and Exchange Commission with not less
than five years' experience investing in the securities and obligations and with
assets under management in excess of five hundred million dollars
($500,000,000).
Corporate Notes - As authorized in §53601(k), local agencies may invest in
corporate notes. The notes must be issued by corporations organized and
operating in the United States or by depository institutions licensed by the
United States or any other state and operating in the United States. The City's
Investment Policy allows investment in corporate notes authorized by the
Government Code with the following limitations:
•Maximum 30% of the portfolio;
•Maturities shall not exceed five years from date of purchase;
•Eligible notes shall be regularly quoted and traded in the marketplace;
•Eligible notes shall be in a rating category of "AA" or better by an NRSRO;
•The maximum aggregate investment in each issuer shall not exceed $5
million (PAR value).
Professionally Managed Account(s)- The City Treasurer may place up to
50% of the portfolio with a professional portfolio management/investment
management firm (firm) The firm will be approved by the City Council based
upon the City Treasurer's recommendation pursuant to completion of a public
request for proposal (RFP). The firm shall have:
•An established professional reputation for asset or investment management;
•Knowledge and working familiarity with State and Federal laws governing and
restricting the investment of public funds;
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•Substantial experience providing investment management services to local
public agencies whose investment policies and portfolio size are similar to
those of the City;
•Professional liability (errors and omissions) insurance and fidelity bonding in
such amounts as are required by the City; and
•Registration with the Securities and Exchange Commission under the
Investment Advisers Act of 1940
Before engagement by the City and except as may be specifically waived or
revised, the firm shall commit to adhere to the provisions of the City's
Investment Policy with the following exceptions:
•The firm may be granted the discretion to purchase and sell investment
securities in accordance with this Investment Policy;
•The firm is not required to adhere to a buy-and-hold policy; and
•The firm does not need City Manager or City Treasurer approval to make
permissible investments.
Local Agency Bonds and California Local Agency Obligations - The City
may invest in California local agency obligations pursuant to §53601(a) and
§53601(e). 53601(a) pertains to investing in bonds issued by a local agency, or
by the department, board, agency or authority of the local agency. 53601(e)
pertains to investing in bonds and other defined indebtedness of any local
agency, or department, board, agency or authority of the local agency within the
State of California. The Agency obligations must be invested in the long-term
rating category of A or better by an NRSRO.
In the case of an initial public offering, including refinancings, the Treasurer may
purchase directly from the Bond Underwriter. In the case of secondary issues,
the Treasurer will rely on the approved Broker/Dealers.
XI INVESTMENT POOLS
There are three (3) types of investment pools:
•State-run pools (e.g., LAIF);
•Pools that are operated by a political subdivision where allowed by law and
the political subdivision is the trustee (e.g., County Pools, and Joint Powers
Authorities such as the California Asset Management Program (CAMP)); and
•Pools that are operated for profit by third parties (e.g. money market funds).
The City's Investment Policy permits investment in pools and money market funds
as authorized by Government Codes §16429.1, 53601(l) and 53601(p).
XII PAYMENT AND CUSTODY
The City shall engage qualified third-party custodians to act in a fiduciary capacity
to maintain appropriate evidence of the City's ownership of securities and other
eligible investments. Such custodians shall disburse funds received from the City for
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a purchase, to the broker, dealer or seller only after receiving evidence that the
City has legal, record ownership of the securities.
Even though ownership is evidenced in book-entry form rather than by actual
certificates, this procedure is commonly referred to as the delivery versus payment
(DVP) method for the transfer of securities.
XIII INTEREST EARNING DISTRIBUTION POLICY
Interest earnings are generated from pooled investments and specific investments.
The following provisions apply to the calculation and distribution of interest
earnings.
1.Pooled Investments - It is the general policy of the City to pool all
available operating cash of the City of La Quinta, Successor Agency to the
City of La Quinta Redevelopment Agency, La Quinta Financing Authority, and
La Quinta Housing Authority, and to allocate interest earnings as a payment
to each fund of an amount based on the average computed daily cash
balance included in the common portfolio for the earning period.
2.Specific Investments - Specific investments purchased by a fund shall
incur all earnings and expenses to that particular fund.
XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR
The City Treasurer shall establish a system of internal controls to accomplish the
following objectives:
•Safeguard assets;
•The orderly and efficient conduct of its business, including adherence to
management policies;
•Prevention or detection of errors and fraud;
•The accuracy and completeness of accounting records; and
•Timely preparation of reliable financial information.
While no internal control system, however elaborate, can guarantee absolute
assurance that the City's assets are safeguarded, it is the intent of the City's
internal control to provide a reasonable assurance that management of the
investment function meets the City's objectives.
The internal controls shall address the following:
•Control of collusion. Collusion is a situation where two or more employees
are working in conjunction to defraud their employer.
•Separation of transaction authority from accounting and record keeping. By
separating the person who authorizes or performs the transaction from the
people who record or otherwise account for the transaction, a separation of
duties is achieved.
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•Custodial safekeeping. Securities purchased from any bank or dealer
including appropriate collateral (as defined by State Law) shall be placed with
an independent third party for custodial safekeeping.
•Avoidance of physical delivery securities. Book entry securities are much
easier to transfer and account for since actual delivery of a document never
takes place. Delivered securities must be properly safeguarded against loss
or destruction. The potential for fraud and loss increases with physically
delivered securities.
•Clear delegation of authority to subordinate staff members. Subordinate staff
members must have a clear understanding of their authority and
responsibilities to avoid improper actions. Clear delegation of authority also
preserves the internal control structure that is contingent on the various staff
positions and their respective responsibilities as outlined in the Segregation
of Major Investment Responsibilities appendices.
•Written confirmation of telephone transactions for investments and wire
transfers. Due to the potential for error and improprieties arising from
telephone transactions, all telephone transactions shall be supported by
written communications or electronic confirmations and approved by the
appropriate person. Written communications may be via fax or email if on
letterhead and the safekeeping institution has a list of authorized signatures.
Fax correspondence must be supported by evidence of verbal or written
follow-up.
•Development of a wire transfer agreement with the City's bank and third-
party custodian. This agreement should outline the various controls, security
provisions, and delineate responsibilities of each party making and receiving
wire transfers.
The system of internal controls developed by the City shall be reviewed annually by
the independent auditor in connection with the annual audit of the City's Financial
Statements. The independent auditor's letter on internal control over financial
reporting and compliance as it pertains to cash and investments, if any, shall be
directed to the City Manager who will direct the City Treasurer to provide a written
response to the independent auditor's letter. The auditor's letter, as it pertains, to
cash and investment activities and the City Treasurer's response shall be provided
to the City's Financial Advisory Commission for their consideration. Following the
completion of each annual audit, the independent auditor shall meet with the
Financial Advisory Commission and discuss the auditing procedures performed and
the review of internal controls for cash and investment activities. See Appendix C,
"Segregation of Major Investment Responsibilities."
XV REPORTING STANDARDS
The City Treasurer shall submit a quarterly Treasurers Report to the City Council
and the Financial Advisory Commission that includes all cash and investments
under the authority of the Treasurer. In addition, the City Treasurer or designee
shall ensure investment transactions are reported as they occur throughout the
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quarter. The Treasurer's Report shall summarize cash and investment activity and
changes in balances and include the following:
•A certification by the City Treasurer;
•A listing of purchases and sales/maturities of investments;
•Cash and Investments categorized by authorized investments; LAIF will also
be provided quarterly and show yield and maturity;
•Comparison of month end actual holdings to Investment Policy limitations;
•A two-year list of historical interest rates.
XVI REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with this Policy at the time of
purchase. Due to market conditions, some securities may no longer comply
subsequent to the date of purchase, therefore an annual review of the portfolio will
be conducted to identify any securities which may have fallen out of compliance.
Any major incidences of noncompliance identified during such review will be
reported to the Financial Advisory Commission for confirmation of staff
recommendation regarding course of action.
XVII FINANCIAL ADVISORY COMMISSION - CITY OF LA QUINTA
The Financial Advisory Commission (FAC) is composed of seven members from the
public that are appointed by the City Council. Background information will be
requested and potential candidates must agree to a background check and
verification. On an annual basis, in conjunction with the Political Reform Act
disclosure statutes, or at any time if a change in circumstances warrants, each
commissioner will provide the City Council with a disclosure statement which
identifies any matters that have a bearing on the appropriateness of that member's
service on the FAC. All commissioners shall report annually every June to the City
Clerk on Form 700, Statement of Economic Interests, any activities, interests, or
relationships that may be, or have the appearance of, a conflict of interest.
The FAC must meet at least quarterly to:
•Review at least annually the City's Investment Policy and recommend
appropriate changes;
•Review at least quarterly the treasury report and note compliance with the
Investment Policy as well as adequacy of cash and investments for
anticipated obligations;
•Receive and consider other reports provided by the City Treasurer;
•Meet with the independent auditor after completion of the annual audit of the
City's financial statements, and receive and consider the auditor's comments
on auditing procedures, internal controls and findings for cash and
investment activities;
•Review at least annually the revenue derived from the one percent (1%)
transactions and use tax instituted by voters in November 2016 to ensure
12
these funds are used to provide services, programs, and capital projects in
the city of La Quinta
•Serve as a resource for the City Treasurer on matters such as proposed
investments, internal controls, use of or change of financial institutions,
custodians, brokers and dealers.
The FAC will report to the City Council after each meeting either in person or
through correspondence at a regular City Council meeting.
XVIII INVESTMENT POLICY ADOPTION
The City's Investment Policy will be reviewed annually by the City's Financial
Advisory Commission and the City Treasurer. The Financial Advisory Commission
will forward the Investment Policy with any revisions to the City Manager and City
Attorney for their review and comment. A joint meeting will be held with the
Financial Advisory Commission, City Manager, City Attorney, and City Treasurer to
review the Investment Policy and any comments prior to submission to the City
Council for their consideration. The Investment Policy shall be adopted by resolution
of the City Council annually before the end of June of each year.
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City of La Quinta Municipal Code Chapter 2.70
FINANCIAL ADVISORY COMMISSION
2.70.010 General rules regarding the financial advisory commission.
Except as set out below, see Chapter 2.06 for general provisions.
2.70.020 Number of members.
The financial advisory commission ("FAC") shall initially consist of seven members
appointed by, and serving at the will of, the city council. The city council may
increase or decrease the number of members from time to time but in no event
shall the membership exceed nine members or be less than five members.
2.70.030 Qualifications of members.
A. In addition to the qualification requirements set forth in Section 2.06.040
of this code, a minimum of three of the members shall be finance
professionals and shall have a verifiable background in finance and/or
securities, preferably with knowledge and/or experience in markets, financial
controls and accounting for securities.
B. For those applying for the professional position, background information
will be requested, and potential candidates must agree to a background
check and verification by the city manager or designee.
2.70.040 Powers and duties.
A. The principal functions of the FAC are:
1.Review at least annually the city's investment policy and
recommend appropriate changes;
2.Review at least quarterly the treasury report and note compliance
with the investment policy and adequacy of cash and investments for
anticipated obligations;
3.Receive and consider other reports provided by the city treasurer;
4.Meet with the independent auditor after completion of the annual
audit of the city's financial statements, and receive and consider the
auditor's comments on auditing procedures, internal controls, and
findings for cash and investment activities;
5.Review at least annually the revenue derived from the one percent
(1%) transactions and use tax instituted by voters in November 2016
to ensure these funds are used to provide services, programs and
capital projects in the city of La Quinta.
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APPENDIX A
6.Serve as a resource for the city treasurer on matters such as
proposed investments, internal controls, use of or change of financial
institutions, custodians, brokers and dealers.
B. The FAC will report to the city council after each meeting either in person
or through correspondence at a regular city council meeting. (Ord. 556 § 1,
2017)
2.70.050 References to the Investment Advisory Board.
If any other chapter(s) or section(s) in this code refers to the Investment Advisory
Board, that chapter(s) or section(s) shall be deemed to refer to the Financial
Advisory Commission established by the ordinance amending chapter 2.70 of this
code
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City of La Quinta Municipal Code Chapter 3.08
INVESTMENT OF MONEYS AND FUNDS
3.08.010 Investment of city moneys and deposit of securities.
Pursuant to, and in accordance with, and to the extent allowed by Sections 53607
and 53608 of the California Government Code, the authority to invest and reinvest
moneys of the city, to sell or exchange securities, and to deposit them and provide
for their safekeeping, is delegated to the city treasurer, which, for purposes of this
chapter, is defined in Section 2.12.010 of this code. (Ord. 529 § 1, 2015; Ord. 2 §
1, 1982)
3.08.020 Authorized investments.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to purchase, at their original sale or after they have been issued,
securities which are permissible investments under the city council adopted city
investment policy and any provision of state law relating to the investing of general
city funds, including, but not limited to, Sections 53601 and 53635 of the California
Government Code, as said sections now read or may hereafter be amended, from
moneys in the city treasurer's custody which are not required for the immediate
necessities of the city and as he or she may deem wise and expedient, and to sell
or exchange for other eligible securities and reinvest the proceeds of the securities
so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.030 Sales of Securities.
From time to time the city treasurer shall sell the securities in which city moneys
have been invested pursuant to this chapter, so that the proceeds may, as
appropriate, be applied to the purchase for which the original purchase money may
have been designated or placed in the city treasury. (Ord.2 § 1 1982)
3.08.040 City bonds.
Bonds issued by the city and purchased pursuant to this chapter may be cancelled
either in satisfaction of sinking fund obligations or otherwise if proper and
appropriate; provided, however, that the bonds may be held uncancelled and while
so held may be resold. (Ord. 2 § 1 (part), 1982)
3.08.050 Reports.
The city treasurer shall make a quarterly report to the city council of all
investments made pursuant to the authority delegated in this chapter and as
permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015;
Ord. 2 § 1, 1982)
3.08.060 Deposits of securities.
APPENDIX B
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Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is
authorized to deposit for safekeeping, the securities in which city moneys have
been invested pursuant to this chapter, in any institution or depository authorized
by the city council adopted investment policy and terms of any state law, including,
but not limited to, Section 53608 of the Government Code, as it now reads or may
hereafter be amended. In accordance with said section, the city treasurer shall take
from the institution or depository a receipt for the securities so deposited and shall
not be responsible for the securities delivered to and receipted for by the institution
or depository until they are withdrawn therefrom by the city treasurer. (Ord. 529 §
1, 2015; Ord. 2 § 1, 1982)
3.08.070 Trust fund administration.
Any departmental trust fund established by the city council pursuant to Section
36523 of the Government Code shall be administered by the city treasurer in
accordance with Section 36523 and 36524 of the Government Code and any other
applicable provisions of law. (Ord. 2 § 1, 1982)
17
Function Responsible Parties
Develop and recommend modifications to the City's
formal Investment Policy
City Treasurer, Financial Services Analyst, and
Financial Advisory Commission
Review City's Investment Policy and recommend
City Council action City Manager and City Attorney
Adopt formal Investment Policy City Council
Implement formal Investment Policy City Treasurer
Review financial institutions and select investments City Treasurer or Financial Servies Analyst
Acknowledge investment selections City Manager or his/her designee
Execute investment transactions
City Manager, City Treasurer, or Financial Services
Analyst
Confirm wires
Senior Accountant, Accountant, or Management
Assistant
Record investment transactions in City's accounting
records Senior Accountant or Accountant
Investment cerification- match broker confirmation
to City's investment records City Treasurer or Financial Servies Analyst
Reconcile investment records to accounting records
and bank statements Financial Services Analyst
Reconcile investment records to treasurer's report
of investments Senior Accountant or Financial Services Analyst
Security of investments at City Senior Accountant or Management Assistant
Security of investments outside of City Third Party Custodian
Review internal control procedures External Auditor
SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES
18
APPENDIX C
Banking Services (1)-Wells Fargo Bank, Government Services, Los Angeles,
CA (Banking Services)
-Rabobank N.A., Government Banking Group, Roseville,
CA (Collateralized Bank Deposits)
Custodian Services -The Bank of New York Mellon/Pershing LLC
-Stifel
Deferred Compensation -International City/County Management Association
(ICCMA) Retirement Corporation
Broker/Dealer Services(1)-Bank of America Securites/Merrill Lynch
-Morgan Stanley
-CitiGroup
-Stifel, Nicholaus, & Company, Inc.(2)
Government/Joint Powers Authority Pools
-State of California Local Agency Investment Fund
(LAIF)
-California Asset Management Program (CAMP)
Bond Trustee -US Bank (3)
Other Post Employment Benefits (OPEB) Trust -California Employers' Retirement Benefits Trust
(CERBT)/CalPERS
Pension Trust -Public Agency Retirement Services (PARS)
Listing of Approved Financial Institutions
(3) US Bank is the fiscal agent for all of the following bonds: 1998 RDA Project Area 1&2; 2001 RDA
Project Area 1; 2002 RDA Project Area 1; 2003 RDA Project Area 1; 2004 Local Agency Revenue; 2013
Successor Agency; and 2016 Successor Agency to the La Quinta RDA Assessment Districts.
(2) Stifel acquired the City’s former broker, First Empire Securities, in 2019 and the name change was
approved by City Council in March 2019
(1) An RFI for broker/dealer services and an RFP for banking have been issued by the City in 2019. This list
may change during the 2019/20 fiscal year, subject to FAC review and City Council approval
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APPENDIX D
Investment Management Process and Risk
Except as provided for in Section 27000.3, Government Code Section 53600.3
declares as a trustee each person, treasurer, or governing body authorized to make
investment decisions on behalf of local agencies. Trustees are subject to the
prudent investor standard. These persons shall act with care, skill, prudence, and
diligence under the circumstances then prevailing when investing, reinvesting,
purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5
further stipulates that the primary objective of any person investing public funds is
to safeguard principal; secondly, to meet liquidity needs of the depositor; and
lastly, to achieve a return or yield on invested funds (Government Code Section
27000.5 specifies the same objectives for county treasurers and board of
supervisors).
Risk is inherent throughout the investment process. There is investment risk
associated with any investment activity and opportunity risk related to inactivity.
Market risk is derived from exposure to overall changes in the general level of
interest rates while credit risk is the risk of loss due to the failure of the insurer of a
security. The market value of a security varies inversely with the level of interest
rates. If an investor is required to sell an investment with a five percent yield in a
comparable seven percent rate environment, that security will be sold at a loss. The
magnitude of that loss will depend on the amount of time until maturity.
Purchasing certain allowable securities with a maturity of greater than five years
requires approval of the governing board (see Government Code Section 53601).
Part of that approval process involves assessing and disclosing the risk and possible
volatility of longer-term investments
Another element of risk is liquidity risk. Instruments with call features or special
structures, or those issued by little known companies, are examples of "story
bonds" and are often thinly traded. Their uniqueness often makes finding
prospective buyers in a secondary market more difficult and, consequently, the
securities' marketability and price are discounted. However, under certain market
conditions, gains are also possible with these types of securities.
Default risk represents the possibility that the borrower may be unable to repay the
obligation as scheduled. Generally, securities issued by the federal government and
its agencies are considered the most secure, while securities issued by private
corporations or negotiable certificates of deposit issued by commercial banks have
a greater degree of risk. Securities with additional credit enhancements, such as
bankers acceptances, collateralized repurchase agreements and collateralized bank
deposits are somewhere between the two on the risk spectrum.
The vast majority of portfolios are managed within a buy and hold policy.
Investments are purchased with the intent and capacity to hold that security until
maturity. At times, market forces or operations may dictate swapping one security
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APPENDIX E
for another or selling a security before maturity. Continuous analysis and fine
tuning of the investment portfolio are considered prudent investment management.
The Government Code contains specific provisions regarding the types of
investments and practices permitted after considering the broad requirement of
preserving principal and maintaining liquidity before seeking yield. These provisions
are intended to promote the use of reliable, diverse, and safe investment
instruments to better ensure a prudently managed portfolio worthy of public trust.
Source: Chapter II. Fund Management from the Local Agency Investment
Guidelines Issued by California Debt and Investment Advisory Commission
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GLOSSARY
(Adopted from the Municipal Treasurers Association)
The purpose of this glossary is to provide the reader of the City of La Quinta
investment policies with a better understanding of financial terms used in municipal
investing.
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
ASKED: The price at which securities are offered.
BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust
company. The accepting institution guarantees payment of the bill, as well as the issuer.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask
for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by
a certificate. Large- denomination CD's are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property which a borrower
pledges to secure repayment of a loan. Also refers to securities pledged by a bank to
secure deposits of public monies.
COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation
to raise working capital. These negotiable instruments are purchased at a discount to par
value or at par value with interest bearing. Commercial paper is issued by corporations
such as General Motors Acceptance Corporation, IBM, Bank America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report
for the City of La Quinta. It includes five combined statements for each individual fund
and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and
contractual provisions, extensive introductory material, and a detailed Statistical Section.
CONDUIT FINANCING: A form of Financing in which a government or a government
agency lends its name to a bond issue, although it is acting only as a conduit between a
specific project and bond holders. The bond holders can look only to the revenues from
the project being financed for repayment and not to the government or agency whose
name appears on the bond.
COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the
bondholder on the bond's face value. (b) A certificate attached to a bond evidencing
interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying
and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
22
APPENDIX F
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery
of securities with an exchange of money for the securities. Delivery versus receipt is
delivery of securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived
from, the movement of one or more underlying index or security, and may include a
leveraging factor, or (2) financial contracts based upon notional amounts whose value is
derived from an underlying index or security (interest rates, foreign exchange rates,
equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity when
quoted at lower than face value. A security selling below original offering price shortly
after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest-bearing money market instruments that are
issued at discount and redeemed at maturity for full face value
DIVERSIFICATION: Dividing investment funds among a variety of securities offering
independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply
credit to various classes of institutions and individuals, e.g., S&L's, small business firms,
students, farmers, farm cooperatives, and exporters.
FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the
Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working
under the auspices of the Department of Housing and Urban Development (HUD). It is
the largest single provider of residential mortgage funds in the United States. Fannie
Mae, as the corporation is called, is a private stockholder-owned corporation. The
corporation's purchases include a variety of adjustable mortgages and second loans, in
addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely
accepted. FNMA assumes and guarantees that all security holders will receive timely
payment of principal and interest.
FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan
Bank System to help finance the housing industry. The notes and bonds provide liquidity
and home mortgage credit to savings and loan associations, mutual savings banks,
cooperative banks, insurance companies, and mortgage-lending institutions. They are
issued irregularly for various maturities. The minimum denomination is $5,000. The notes
are issued with maturities of less than one year and interest is paid at maturity.
FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by
Federal Land Banks. These bonds are issued at irregular times for various maturities
ranging from a few months to ten years. The minimum denomination is $1,000. They
carry semi- annual coupons. Interest is calculated on a 360-day, 30-day month basis.
FFCBs (Federal Farm Credit Bank) – Debt instruments used to finance the short and
intermediate term needs of farmers and the national agricultural industry. They are
23
issued monthly with three- and six-month maturities. The FFCB issues larger issues (one
to ten year) on a periodic basis. These issues are highly liquid.
FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used
to finance the short-term and intermediate needs of farmers, such as seasonal
production. They are usually issued monthly in minimum denominations of $3,000 with
a nine-month maturity. Interest is payable at maturity and is calculated on a 360-day,
30-day month basis.
FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity
established in 1970 to provide a secondary market for conventional home mortgages.
Mortgages are purchased solely from the Federal Home Loan Bank System member
lending institutions whose deposits are insured by agencies of the United States
Government. They are issued for various maturities and in minimum denominations of
$10,000. Principal and interest is paid monthly.
Other federal agency issues are Small Business Administration notes (SBA's),
Government National Mortgage Association notes (GNMA's), and Tennessee Valley
Authority notes (TVA's).
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that
insures bank deposits, currently up to $250,000 per deposit through December 31, 2013.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is
currently pegged by the Federal Reserve through open- market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks
(currently 12 regional banks) which lend funds and provide correspondent banking
services to member commercial banks, thrift institutions, credit unions and insurance
companies. The mission of the FHLBs is to liquefy the housing related assets of its
members who must purchase stock in their district Bank.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the
Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The
President of the New York Federal Reserve Bank is a permanent member, while the other
Presidents serve on a rotating basis. The Committee periodically meets to set Federal
Reserve guidelines regarding purchases and sales of Government Securities in the open
market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress
and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional
banks and about 3,000 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):
Securities influencing the volume of bank credit guaranteed by GNMA and issued by
mortgage bankers, commercial banks, savings and loan associations, and other
institutions. Security holder is protected by full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass-
throughs" is often used to describe Ginnie Maes.
24
LAIF (Local Agency Investment Fund): - A special fund in the State Treasury which
local agencies may use to deposit funds for investment. There is no minimum investment
period, the minimum transaction is $5,000 and the City follows the state guidance for
maximum total balance. The City is restricted to a maximum of ten transactions per
month. It offers high liquidity because deposits can be converted to cash in 24 hours and
no interest is lost. All interest is distributed to those agencies participating on a
proportionate share basis determined by the amounts deposited and the length of time
they are deposited. Interest is paid quarterly. The State retains an amount for reasonable
costs of making the investments, not to exceed one-half of one percent of the earnings.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash
without a substantial loss of value. In the money market, a security is said to be liquid if
the spread between bid and asked prices is narrow and reasonable size can be done at
those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from
political subdivisions that are placed in the custody of the State Treasurer for investment
and reinvestment
MARKET VALUE: The price at which a security is trading and could presumably be
purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future
transactions between the parties to repurchase--reverse repurchase agreements that
establish each party's rights in the transactions. A master agreement will often specify,
among other things, the right of the buyer- lender to liquidate the underlying securities
in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes
due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial
paper, bankers' acceptances, etc.) are issued and traded.
NRSRO (NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION): A
credit rating agency recognized by the Securities and Exchange Commission (SEC).
Examples include Fitch Ratings, Inc., Moody’s Investor’s Services, Inc., and S&P Global
Ratings, among others.
OFFER: The price asked by a seller of securities. (When you are buying securities, you
ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other
securities in the open market by the New York Federal Reserve Bank as directed by the
FOMC in order to influence the volume of money and credit in the economy. Purchases
inject reserves into the bank system and stimulate growth of money and credit; sales
have the opposite effect. Open market operations are the Federal Reserve's most
important and most flexible monetary policy tool.
PORTFOLIO: Collection of all cash and securities under the direction of the City
Treasurer, including Bond Proceeds.
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PRIMARY DEALER: A group of government securities dealers who submit daily reports
of market activity and positions and monthly financial statements to the Federal Reserve
Bank of New York and are subject to its informal oversight. Primary dealers include
Securities and Exchange Commission (SEC) registered securities broker- dealers, banks
and a few unregulated firms.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim
exemption from the payment of any sales or compensating use or ad valorem taxes under
the laws of this state, which has segregated for the benefit of the commission eligible
collateral having a value of not less than its maximum liability and which has been
approved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its
current market price. This may be the amortized yield to maturity on a bond the current
income return.
REPURCHASE AGREEMENT (RP OR REPO) and REVERSE REPURCHASE
AGREEMENTS (RRP or RevRepo): A holder of securities sells these securities to an
investor with an agreement to repurchase them at a fixed price on a fixed date. The
security "buyer" in effect lends the "seller" money for the period of the agreement, and
the terms of the agreement are structured to compensate him for this. Dealers use RP
extensively to finance their positions. Exception: When the Fed is said to be doing RP, it
is lending money that is increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities
and valuables of all types and descriptions are held in the bank's vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues
following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect
investors in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
SSAE 16: The Statement on Standards for Attestation Engagements No. 16 (SSAE 16)
is a set of auditing standards and guidance on using the standards, published by the
Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants
(AICPA) for redefining and updating how service companies report on compliance
controls. The Service Organizational Control report (SOC-1) contains internal controls
over financial reporting and is used by auditors and office controllers.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB,
FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features,
step-up coupons, floating rate coupons, and derivative-based returns) into their debt
structure. Their market performance is impacted by the fluctuation of interest rates, the
volatility of the imbedded options and shifts in the shape of the yield curve.
SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus
funds as any money not required for immediate necessities of the local agency. The City
has defined immediate necessities to be payment due within one week.
26
TREASURY BILLS: A non-interest- bearing discount security issued by the U.S. Treasury
to finance the national debt. Most bills are issued to mature in three months, six months
or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct
obligations of the U.S. Government and having initial maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as
direct obligations of the U.S. Government and having initial maturities from two to 10
years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that
member firms as well as nonmember broker-dealers in securities maintain a maximum
ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital
ratio. Indebtedness covers all money owed to a firm, including margin loans and
commitments to purchase securities, one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily
converted into cash.
UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The
Act contains the following sections: duty of care, diversification, review of assets, costs,
compliance determinations, delegation of investments, terms of prudent investor rule,
and application.
YIELD: The rate of annual return on an investment, expressed as a percentage. (a)
INCOME YIELD is obtained by dividing the current dollar income by the current market
price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield
minus any premium above par or plus any discount from par in purchase price, with the
adjustment spread over the period from the date of purchase to the date of maturity of
the bond.
27
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: DISCUSS INTERFUND LOAN REPAYMENT OPTIONS
RECOMMENDATION
Discuss outstanding interfund loans and repayment options.
EXECUTIVE SUMMARY
•The city has four standing interfund loans which total $15,017,126 as of
March 31, 2019.
•Development impact fee revenues used to pay back loans have declined
and are not expected to increase as the City is nearby built out.
•SilverRock Golf Resort is anticipated to transfer ownership in late 2020
and the City will begin receiving sales, property, and transient occupancy
taxes from this development.
FISCAL IMPACT
Loan restructuring could result in reduced interest rate earnings or writing off
these General Fund receivables as uncollectible.
BACKGROUND/ANALYSIS
The goal of this study session is to provide an overview of the outstanding loans
due to the General Fund and discuss options to retire the Fire/Civic/Corporate
Yard Phase 1 and SilverRock Golf Course loans. Attachment 1 provides a
summary of the four outstanding interfund loans.
There are three Development Impact Fee (DIF) outstanding loans as follows:
1.Fire Protection DIF. The City loaned the Fire DIF $1,350,131 in 2003 for
Fire Station 39; the outstanding balance on March 31, 2019 was
$455,197. Using an average of the annual Fire DIF revenue over the
past three years ($54,000). If the City continued to charge interest the
loan would be repaid in 10 years or by 2029; if interest was not
charged and the annual Fire DIF income remained the same, the loan
would be repaid in 9 years or by 2028.
2.Civic Center DIF. The City loaned this DIF $9,615,094 in 2006 to fund
the City Hall expansion. The outstanding balance on March 31, 2019 was
STUDY SESSION ITEM NO. 1
$7,106,231. Using an average of the annual Civic Center DIF revenue
over the past three years ($117,700). If the City continued to charge
interest the loan would never be repaid; if interest was not charged
and the annual DIF income ($117,700) remained the same, the loan
would be repaid in 60 years or by 2079.
3. Street Facility DIF. The City loaned this DIF $2,075,412 in 2009 to build
the Phase 1 Corporation Yard improvements. The outstanding balance on
March 31, 2019 was $1,902,137. Using an average of the annual Civic
Center DIF revenue over the past three years ($22,900). If the City
continued to charge interest the loan would never be repaid; if
interest was not charged and the annual DIF income ($22,900) remained
the same, the loan would be repaid in 83 years or by 2102.
Repayment terms in excess of the lifecycle of the improvement is perceived as
an uncollectible receivable and auditors may recommend they be removed or
written off to avoid overstating the General Fund Non-Spendable Fund Balance.
If written-off (removed from the balance sheet), the result would be a one-time
extra-ordinary expense disclosure in the City’s annual financial statements. In
return, revenues generated by DIF fees would be eligible for capital expenses
and result in lower General Fund capital contributions.
A SilverRock Resort Enterprise interfund loan makes up the forth outstanding
loan due to the General Fund.
4. SilverRock Resort Fund. From 2004 to 2016 the City advanced this fund
$5,134,031 to cover the differences in annual operational expenses
versus annual revenue. After 2016, interfund contributions were not
added to the outstanding loan balance.
In 2013, staff presented the option to retire this loan with future hotel
transient occupancy tax and sales tax from the proposed development.
As of today, repayment of these advances has not been determined. One
way to repay this advance would be to reduce the advance by the
amount of newly generated taxes from the development once it is
operational. Staff has estimated annual sales and property tax revenue of
$310,000. If the City continued to charge interest the loan would be
repaid in 24 years or by 2043; if interest was not charged and the
annual income ($310,000) remained the same, the loan would be repaid
in 16.5 years or by 2034.
ALTERNATIVES
The Commission may wish to request further information regarding specific
items.
Prepared by: Karla Campos, Finance Director
Attachment: 1. Summary of Outstanding Interfund Loans due to the
General Fund
Summary of Outstanding Interfund Loans due to the General Fund
As of March 31, 2019.
Fire Protection DIF
Original Loan: $1,350,131
Outstanding Loan: $455,197
Annual Revenue: $54,000 ($46,500 to principal)
Annual Interest: $7,500
Repayment Dates: 10 Years or 2029 (with interest)
9 years or 2028 (no interest)
Fund Uses:
Fire stations
Fire equipment
Civic Center DIF
Original Loan: $9,615,094
Outstanding Loan: $7,106,231
Annual Revenue: $117,700 (none to principal)
Annual Interest: $154,800
Repayment Dates: Never (with interest)
60 years or 2079 (no interest)
Fund Uses:
City Hall building improvements
Facility furniture, fixtures and equipment
Parking lot and landscaping upgrades
Street Facility DIF
Original Loan: $2,075,412
Outstanding Loan: $1,902,137
Annual Revenue: $22,900 (none to principal)
Annual Interest: $25,400
Repayment Dates: Never (with interest)
83 years or 2102 (no interest)
Park Facility Fund is also being used to repay this loan.
Fund Uses:
Corporate yard facility
Neighborhood and community park upgrades
- landscaping, irrigation, picnic facilities, playgrounds,
and sports fields.
SilverRock Resort Fund
Original Loan: $5,134,031
Outstanding Loan: $5,553,562
Annual Revenue: $10,000 (none to principal)
Annual Interest: $95,000
Repayment Dates: Never (with interest)
513 years or 2532 (no interest)
Estimated Sources of Repayment (annually):
Property Tax Revenue: $10,000 (golf course only)
Sales Tax Revenue: $300,000
Annual Revenue: $310,000 (with property and sales tax)
Annual Interest: $95,000
Repayment Dates: 24 years or 2043 (with interest)
16.5 years or 2034 (no interest)
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: FISCAL YEAR 2019/20 PRELIMINARY PROPOSED BUDGET
RECOMMENDATION
As this is a study session item, no action is recommended.
EXECUTIVE SUMMARY
• This first budget study session focuses on the General Fund and Internal
Service Funds. This information was presented to the City Council on May
7, 2019.
• A second City Council budget study session on May 21, 2019 will cover
additional budgetary proposals, Special Revenue Funds, Capital Funds,
and Enterprise Funds of the City.
• A second budget study session will be presented to the Financial Advisory
Commission (FAC) on June 5, 2019 and will include all funds of the City.
• All departments evaluated budget needs based on the City’s priorities
when preparing their 2019/20 budgets.
• Revenues (inclusive of Measure G) are approximately 3% higher when
compared to the current 2018/19 budget.
• The most significant expenditure increase is for fire services.
• Final budget adoption is scheduled for June 18, 2019.
FISCAL IMPACT
The preliminary General Fund budget projects a surplus of $624,196 with
projected General Fund revenues of $57,345,620 (including Measure G sales
tax) and proposed operational and capital expenditures of $54,805,040.
Unappropriated Measure G sales tax revenue of $1,916,384 shall remain in
reserves.
BACKGROUND/ANALYSIS
The goal of the May 15 study session is to provide an overview and then allow
time to meet with Commissioners and other interested parties to address
STUDY SESSION ITEM NO. 2
1/12/2019 Annual Community Workshop
2/5/2019 City Council Meeting - FY 2018/19 Mid-Year Budget Report
2/13/2019 FAC meeting, budget timeline and CIP overview presented
2/19/2019 City Council Meeting
3/5/2019 City Council Meeting
3/13/2019 Housing Commission Meeting - FY 2018/19 Mid-Year Update
3/19/2019 City Council Meeting - CIP Budget Presentation #1
3/20/2019 FAC Special Meeting - Proposed CIP Budget Presentation #1
4/2/2019 City Council Meeting - Possible CIP Budget Presentation #2
4/10/2019 FAC Meeting - Proposed CIP Budget Presentation #2
4/16/2019 City Council Meeting, Adopt CIP Budget Plan
5/7/2019 City Council Meeting - Budget Study Session #1 - (General Fund and
Internal Service Funds focus)
5/15/2019 FAC Meeting - Proposed General Fund and CIP Budgets
5/21/2019 City Council Meeting - Budget Study Session #2 - (General Fund,
Enterprise, and Special Revenue Funds)
6/4/2019 City Council Meeting - Budget Study Session #3 - (All
Appropriations)
6/4/2019 Housing Authority Budget Study Session
6/5/2019
Originally 6/12/19 FAC Meeting - Final review of proposed Measure G uses
6/12/2019 Housing Commission Meeting
6/18/2019 City Council Meeting - Adopt Operating and CIP budget
6/18/2019 Housing Authority Adopt Budget
FISCAL YEAR 2019/20 BUDGET TIMELINE
PUBLIC MEETING DATES
details that may not be easily conveyed in a study session format. Each
department section contains extensive notes to explain changes from 2018/19
to 2019/20, and the budget format is like the prior fiscal year.
The budget is a puzzle put together to deliver city services to residents and
visitors alike. Community input is greatly appreciated and necessary to ensure
a vibrant and inclusive budget. It is our goal to use citizen input and feedback
to develop the annual budget. The Financial Advisory Commission provides
oversight of Measure G funds. To encourage citizen participation in public
meetings the 2019/20 budget schedule is available online at
https://www.laquintaca.gov/our-city/city-departments/finance/budget/2019-
20-budget and noted below.
Attachment 1 provides a narrative of General Fund revenues and expenses,
Internal Service Funds, Redevelopment Agency loan repayment to the City.
Line item details for these revenues and expenses are located in Exhibit A of
the Attachment.
ALTERNATIVES
The Commission may wish to request further information regarding specific
items.
Prepared by: Karla Campos, Finance Director
Attachment: 1. Fiscal Year 2019/20 Proposed Budget Overview
1
2019/20
PROPOSED BUDGET
STUDY SESSION #1
FOCUS OF
THIS STUDY
SESSION
General Fund Overview
Significant variances from the current
fiscal year.
Transfers Out from the
General Fund
Overview of General Fund
contributions to other special funds
and the Captial Improvement Program
budget.
Measure G Sales Tax
Summary of proposed Measure G
revenue and expenditures. Current
reserve fund balance.
Redevelopment Agency
Loan Repayment
Discuss the 2019/20 repayment and
current outstanding loan amount.
Internal Service Funds
Review the City’s four Internal Service
Funds, which budget for citywide
materials and services.
NEW THIS YEAR
Enjoy budget fun facts, did you know’s, and myth busters.
BUDGET FUN FACT
The 2019/20 proposed budget was produced by a
cross-displinary team of employees. The process
was educational and fun for all!!
ATTACHMENT 1
2
GENERAL FUND OVERVIEW
The first budget study session is designed to provide an overview of the General Fund and
four Internal Service Funds (ISF’s). Special Revenue, Capital, Enterprise Funds and unfunded
requests will be presented on May 21 (Exhibit A).
In formulating their budget proposals, departments were directed to evaluate all current
expenditures, determine upcoming projects, incorporate regulatory requirements, and identify
process improvements while reducing costs whenever possible. The proposed General Fund
budget has a projected surplus of $624,196 which is largely attributed to three factors:
The budget provides resources for
public safety and daily operations
and supports capital
improvements.
Predicting the next economic
downturn is nearly impossible, but
it’s looming. This budget is
conservative yet it provides the
resources needed to improve
proceses, deliver high quality
services, and invest in maintenace
to extend the useful life of capital
assets.
REVENUES
The City’s top three revenue sources
continue to be:
• Sales taxes $19,782,400
• Transient Occupany Taxes (TOT)
$9,860,000
• Property Taxes $9,344,220
Overall revenues increased by $1,635,370 and $585,620 (35%) of this increase is derived
from these top three sources. The fire service reserve fund balance is currently $9,662,812
and staff proposes to use $474,300 of these reserves to cover the 6% ($437,800) fire budget
increase and other fire expenses. The proposed budget also allocates $70,000 from the
County Service Area (CSA) 152 reserve fund balance (currently $496,990). Annual CSA 152
revenue is $300,000. CSA 152 revenues are restricted for stormdrain maintenace expenses.
GENERAL FUND
2019/20 PROPOSED BUDGET SUMMARY
Revenue $ 57,345,620
Less Operating/CIP Expenses (54,805,040)
Preliminary Budget Surplus 2,540,580
Less Measure G Reserves (1,916,384)
BUDGET SURPLUS $ 624,196
The 1996 Civic Center Bond was paid off in
2018/19, for a year-over-year savings of
$670,600.
Revenue is anticipated to increase by
$1,635,370 which is largely attributed to
sales tax and the use of fire service and county service area 152 reserves.
Anticipated police service savings in 2018/19 reduced the budget impact in 2019/20.
3
One-time expenses include catch basin modifications as required by a recent State mandate
and the purchase of a stormdrain vacuum extractor.
All revenue categories experienced increases with the exception of Other/Miscellaneous
(transfers in) which included one-time Assessment District 2000-1 Bond surplus proceeds in
2018/19, as presented below.
EXPENSES
Public safety accounts for $24,428,550 million or nearly 45% of total General Fund expenses.
Capital improvement contributions are $8,246,116 or 15% and contributions to other
restricted funds are $1,600,000 or 3%. The remaning 37% or $20,530,374 of budget
expenditures are for salary and benefits, operational expenses, and internal service fund
allocations.
Short-term vacation rental expenses were reassigned from Design and Development
Administration to The Hub resulting in large variances within these divisions. The Planning
divisions’s decrease is largely attributed to the one-time Highway 111 Corridor envisioning
project budgeted in 2018/19.
The Centralized Services budget captures citywide expenses. Annually this division’s budget
fluctuates the most because it captures large one-time expenses such as Pension and OPEB
(Other Post-Employment Benefit) Trust contributions, building improvements, land
acquistions, and capital improvement carryovers to multi-year projects.
Did you know?
- The City has over 4,424 general ledger accounts, which track all the financial activities of the City.
- The proposed budget has a total of 178 revenue and 700 expenditures accounts.
ESTIMATED RESOURCES:2018/19 Current 2019/20 Proposed 19/20 vs 18/19
TAXES 44,721,000 45,530,620 809,620
LICENSES & PERMITS 1,220,900 1,311,400 90,500
INTERGOVERNMENTAL 7,311,200 8,060,000 748,800
CHARGES FOR SERVICES 1,018,200 1,024,800 6,600
FINES & ASSESSMENTS 275,500 276,500 1,000
OTHER/MISCELLANEOUS 1,163,450 1,142,300 (21,150)
TOTAL REVENUES 55,710,250 57,345,620 1,635,370
4
TRANSFERS OUT FROM THE
GENERAL FUND
When expenses exceed available
resources, the General Fund supports other
Special Funds as outlined in the chart. Total
funding for capital improvement projects is
$8,246,100 or 83% of total transfers out. The
funding for the Landscape and Lighting Fund
and Gas Tax Fund have increased by $76,000
and $176,500, respectively. The SilverRock
Golf Course contribution is tenative upon the
final 2019/20 annual operational plan.
New this year is a $100,000 contribution to
the Art in Public Places Fund for art maintence
services, and $5,000 to PARS Supplemental
Pension Trust Fund to ensure adequate
resources are available in the future for the
$12,850 annual obligation.
MEASURE G SALES TAX
Measure G sales tax revenue is anticipated to be $10,246,500 and is allocated as presented
below in the proposed budget. The Financial Advisory Commission has approved this proposed
use of Measure G revenues.
The anticipated Measure G sales tax
reserves at current year-end is $6,908,857
for a total available 2019/20 year-end
balance of $8,825,257.
REDEVELOPMENT LOAN REPAYMENT
The City’s Last and Final Recognized Obligation Payment Schedule (ROPS) for the Successor
Agency (former Redevelopment Agency) includes an annual loan repayment. For 2019/20 the
total loan repayment is $3,175,327, which is allocated 80% to the General Fund ($2,540,262)
and 20% ($635,065) to the Housing Authority Fund. These revenues will be recogized in
unassigned reserves in each fund and are not allocated to current expenses. The final loan
Capital Improvements (Measure G) 5,580,100$
Capital Improvements (Baseline/Other)2,666,000
Landscape & Lighting Fund 700,000
Gas Tax Fund 600,000
SilverRock Fund 300,000
Art in Public Places Fund 100,000
PARS Supplemental Trust Fund 5,000
Deceased LQ Officers Fund 2,000
TOTAL 9,953,100$
TRANSFERS OUT SUMMARY
Measure G Sales Tax Revenue 10,246,500$
Police Services (2,750,000)
Capital Improvements (5,580,100)
Available for Appropriation 1,916,400$
MEASURE G SALES TAX SUMMARY
5
repayment is scheduled for fiscal year 2029/30. Remaining oustanding loan repayments total
$35,028,936.
INTERNAL SERVICE FUNDS (ISF’S)
Total ISF charges to Departments (funded by the General Fund) have increased by $253,500
while expenses have decreased by $395,383. The current 2018/19 budget includes one-time
use of reserves ($632,984) which increased the original budgets by this amount. The original
budgets totaled $3,640,000 for a year-over-year increase of $237,600. Most expenses are paid
with General Fund cost allocations.
The follwing is a summary of expenses by
fund.
PUBLIC INPUT
The budget is a puzzle put together to deliver city services to residents and visitors alike.
Community input is greatly appreciated and necessary to ensure a vibrant and inclusive budget.
It is our goal to use citizen input and feedback to develop the annual budget. The Financial
Advisory Commission provides oversight of Measure G funds. To encourage citizen participation
remaining public meetings for the 2019/20 budget schedule are available online at
https://www.laquintaca.gov/our-city/city-departments/finance/budget/2019-20-budget and
noted below.
Equipment Replacement 898,200$
Information Technology 1,390,400
Park Equipment 700,000
Insurance Fund 889,500
Total Expenses 3,878,100$
INTERNAL SERVICE FUNDS SUMMARY
5/7/2019 City Council Meeting - Budget Study Session #1 - (General Fund and
Internal Service Funds focus)
5/15/2019 FAC Meeting - Proposed General Fund and CIP Budgets
5/21/2019 City Council Meeting - Budget Study Session #2 - (General Fund,
Enterprise, and Special Revenue Funds)
6/4/2019 City Council Meeting - Budget Study Session #3 - (All
Appropriations)
6/4/2019 Housing Authority Budget Study Session
6/5/2019
Originally 6/12/19 FAC Meeting - Final review of proposed Measure G uses
6/12/2019 Housing Commission Meeting
6/18/2019 City Council Meeting - Adopt Operating and CIP budget
6/18/2019 Housing Authority Adopt Budget
FISCAL YEAR 2019/20 BUDGET TIMELINE
PUBLIC MEETING DATES
2019/20PROPOSED BUDGET
EXHIBIT A
2017/18
Actuals
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
GENERAL FUND OVERVIEW
REVENUE SUMMARY
Tax Revenues 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
Licenses & Permits 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
Intergovernmental 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
Charges for Services 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
Fines, Forfeitures & Abatements 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
Use of Money & Property 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
Miscellaneous 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
Transfers In 38,048.28 0.00 114,250.00 0.00 (114,250.00)
56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
EXPENSE SUMMARY
Salaries and Benefits 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
Contract Services 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
Office Supplies 4.67 0.00 0.00 0.00 0.00
Maintenance & Operations 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00)
Insurance 5,515.07 0.00 0.00 21,500.00 21,500.00
Repair & Maintenance 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00
Utilities 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00
Capital Expenses 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00)
Internal Service Charges 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00
Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
BUDGET SHORTFALL/SURPLUS 11,461,806.53 1,143,987.00 (11,947,191.41) 2,540,580.00 14,487,771.41
44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
38,048.28 0.00 114,250.00 0.00 (114,250.00)
56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
4.67 0.00 0.00 0.00 0.00
2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00)
5,515.07 0.00 0.00 21,500.00 21,500.00
31,772.30 25,000.00 25,000.00 64,500.00 39,500.00
479,877.04 467,500.00 467,500.00 534,440.00 66,940.00
0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00)
1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
11,461,806.53 1,143,987.00 (11,947,191.41) 2,540,580.00 14,487,771.41
CITY OF LA QUINTA GENERAL FUND SUMMARY OF REVENUES AND EXPENSES 2019/20 PROPOSED BUDGET
1
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
Salaries and Benefits 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
Contract Services 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
Office Supplies 4.67 0.00 0.00 0.00 0.00
Maintenance & Operations 2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00)
Insurance 5,515.07 0.00 0.00 21,500.00 21,500.00
Repair & Maintenance 31,772.30 25,000.00 25,000.00 64,500.00 39,500.00
Utilities 479,877.04 467,500.00 467,500.00 534,440.00 66,940.00
Capital Expenses 0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00)
Internal Service Charges 1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00
Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
GENERAL FUND EXPENSES 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
4.67 0.00 0.00 0.00 0.00
2,476,560.60 3,130,200.00 3,321,000.00 2,470,500.00 (850,500.00)
5,515.07 0.00 0.00 21,500.00 21,500.00
31,772.30 25,000.00 25,000.00 64,500.00 39,500.00
479,877.04 467,500.00 467,500.00 534,440.00 66,940.00
0.00 15,000.00 2,111,250.00 280,000.00 (1,831,250.00)
1,995,400.00 2,845,000.00 2,845,000.00 3,098,500.00 253,500.00
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
CITY OF LA QUINTA GENERAL FUND HISTORICAL EXPENSE SUMMARY BY CATEGORY 2019/20 PROPOSED BUDGET
2
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1001 - City Council 259,964.08 308,000.00 309,300.00 308,700.00 (600.00)
Salaries and Benefits 242,278.42 272,400.00 273,700.00 273,700.00 0.00
Maintenance & Operations 17,685.66 35,600.00 35,600.00 35,000.00 (600.00)
1002 - City Manager 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
Salaries and Benefits 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
Contract Services 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
Maintenance & Operations 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
Internal Service Charges 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
1003 - City Attorney 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
Contract Services 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
1004 - Human Resources 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
Salaries and Benefits 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
Contract Services 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
Maintenance & Operations 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
Internal Service Charges 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
1005 - City Clerk 527,550.46 595,100.00 578,493.00 623,700.00 45,207.00
Salaries and Benefits 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
Contract Services 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
Maintenance & Operations 12,830.19 21,200.00 21,200.00 24,700.00 3,500.00
Internal Service Charges 29,400.00 42,500.00 42,500.00 53,700.00 11,200.00
1006 - Finance 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
Salaries and Benefits 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
Contract Services 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
Maintenance & Operations 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
Internal Service Charges 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
1007 - Central Services 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
Salaries and Benefits 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
Maintenance & Operations 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
Capital Expenses 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
Internal Service Charges 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
2001 - Police 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
Contract Services 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
Maintenance & Operations 6,533.30 10,000.00 10,000.00 10,000.00 0.00
Utilities 12,444.24 14,000.00 14,000.00 14,000.00 0.00
Capital Expenses 0.00 0.00 0.00 30,000.00 30,000.00
Internal Service Charges 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
2002 - Fire 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
Salaries and Benefits 0.00 0.00 90,600.00 194,000.00 103,400.00
Contract Services 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
Maintenance & Operations 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
Insurance 5,515.07 0.00 0.00 15,000.00 15,000.00
Repair & Maintenance 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
Utilities 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
Capital Expenses 0.00 15,000.00 90,000.00 135,000.00 45,000.00
Internal Service Charges 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
3001 - Community Resources Administration 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
Salaries and Benefits 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
Contract Services 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
Maintenance & Operations 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
Internal Service Charges 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
3002 - Wellness Center Operations 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
Salaries and Benefits 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
Contract Services 78,169.37 99,300.00 99,300.00 99,300.00 0.00
259,964.08 308,000.00 309,300.00 308,700.00 (600.00)
242,278.42 272,400.00 273,700.00 273,700.00 0.00
17,685.66 35,600.00 35,600.00 35,000.00 (600.00)
783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
527,550.46 595,100.00 578,493.00 623,700.00 45,207.00
399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
12,830.19 21,200.00 21,200.00 24,700.00 3,500.00
29,400.00 42,500.00 42,500.00 53,700.00 11,200.00
1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
6,533.30 10,000.00 10,000.00 10,000.00 0.00
12,444.24 14,000.00 14,000.00 14,000.00 0.00
0.00 0.00 0.00 30,000.00 30,000.00
25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
0.00 0.00 90,600.00 194,000.00 103,400.00
6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
5,515.07 0.00 0.00 15,000.00 15,000.00
31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
0.00 15,000.00 90,000.00 135,000.00 45,000.00
56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
78,169.37 99,300.00 99,300.00 99,300.00 0.00
CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET
3
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
Maintenance & Operations 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
Utilities 327.59 0.00 0.00 0.00 0.00
Internal Service Charges 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
3003 - Recreation Programs & Special Events 310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
Salaries and Benefits 129,940.85 199,700.00 199,900.00 200,500.00 600.00
Maintenance & Operations 143,845.39 285,300.00 322,800.00 323,300.00 500.00
Internal Service Charges 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
3005 - Parks Maintenance 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
Salaries and Benefits 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
Contract Services 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
Maintenance & Operations 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
Utilities 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
Internal Service Charges 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
3007 - Marketing & Community Relations 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
Salaries and Benefits 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
Contract Services 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
Maintenance & Operations 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
Internal Service Charges 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
3008 - Public Buildings 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
Salaries and Benefits 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
Contract Services 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
Office Supplies 4.67 0.00 0.00 0.00 0.00
Maintenance & Operations 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
Utilities 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
Internal Service Charges 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
6001 - Design & Development Administration 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
Salaries and Benefits 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
Contract Services 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
Maintenance & Operations 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
Internal Service Charges 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
6002 - Planning 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
Salaries and Benefits 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
Contract Services 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
Maintenance & Operations 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
Internal Service Charges 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
6003 - Building 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
Salaries and Benefits 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
Contract Services 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
Maintenance & Operations 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
Repair & Maintenance 0.00 0.00 0.00 3,000.00 3,000.00
Internal Service Charges 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
6004 - Code Compliance/Animal Control 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
Salaries and Benefits 675,867.02 705,200.00 734,000.00 734,700.00 700.00
Contract Services 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
Maintenance & Operations 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
Internal Service Charges 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
6006 - The Hub 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
Salaries and Benefits 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
Contract Services 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
Maintenance & Operations 11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
Insurance 0.00 0.00 0.00 6,000.00 6,000.00
Internal Service Charges 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
7002 - Public Works Development Services 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
Salaries and Benefits 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
327.59 0.00 0.00 0.00 0.00
16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
129,940.85 199,700.00 199,900.00 200,500.00 600.00
143,845.39 285,300.00 322,800.00 323,300.00 500.00
36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
4.67 0.00 0.00 0.00 0.00
788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
0.00 0.00 0.00 3,000.00 3,000.00
56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
675,867.02 705,200.00 734,000.00 734,700.00 700.00
196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
0.00 0.00 0.00 6,000.00 6,000.00
46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET
4
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
Contract Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
Maintenance & Operations 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
Insurance 0.00 0.00 0.00 500.00 500.00
Internal Service Charges 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
7003 - Streets 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
Contract Services 0.00 0.00 0.00 200.00 200.00
Maintenance & Operations 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
Capital Expenses 0.00 0.00 0.00 55,000.00 55,000.00
7006 - Engineering Services 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
Salaries and Benefits 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
Contract Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
Maintenance & Operations 10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
Repair & Maintenance 0.00 0.00 0.00 1,500.00 1,500.00
Internal Service Charges 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
GENERAL FUND EXPENSES 44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
0.00 0.00 0.00 500.00 500.00
39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
0.00 0.00 0.00 200.00 200.00
10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
0.00 0.00 0.00 55,000.00 55,000.00
1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
0.00 0.00 0.00 1,500.00 1,500.00
53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
44,887,050.26 51,153,413.00 67,657,441.41 54,805,040.00 (12,852,401.41)
CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT 2019/20 PROPOSED BUDGET
5
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1002 - City Manager 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
1003 - City Attorney 420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
1004 - Human Resources 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
1005 - City Clerk 85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
1006 - Finance 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
2001 - Police 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
2002 - Fire 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
3001 - Community Resources Administration 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
3002 - Wellness Center Operations 78,169.37 99,300.00 99,300.00 99,300.00 0.00
3005 - Parks Maintenance 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
3007 - Marketing & Community Relations 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
3008 - Public Buildings 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
6001 - Design & Development Administration 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
6002 - Planning 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
6003 - Building 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
6004 - Code Compliance/Animal Control 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
6006 - The Hub 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
7002 - Public Works Development Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
7003 - Streets 0.00 0.00 0.00 200.00 200.00
7006 - Engineering Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
CONTRACT SERVICES TOTAL 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
78,169.37 99,300.00 99,300.00 99,300.00 0.00
400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
0.00 0.00 0.00 200.00 200.00
641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES SUMMARY 2019/20 PROPOSED BUDGET
6
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1002 - City Manager
64,741.25 92,000.00 92,000.00 98,000.00 6,000.00101-1002-60101 Contract Services - Administrati
12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)101-1002-60103 Professional Services
1002 - City Manager Totals:77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
1003 - City Attorney
396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)101-1003-60153 Attorney
23,635.31 45,000.00 45,000.00 45,000.00 0.00101-1003-60154 Attorney/Litigation
1003 - City Attorney Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
1004 - Human Resources
105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)101-1004-60103 Professional Services
9,905.76 16,500.00 16,500.00 16,500.00 0.00101-1004-60104 Consultants
1004 - Human Resources Totals:115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
1005 - City Clerk
72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)101-1005-60103 Professional Services
13,348.13 5,000.00 25,400.00 47,000.00 21,600.00101-1005-60125 Temporary Agency Services
1005 - City Clerk Totals:85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
1006 - Finance
6,766.96 10,000.00 7,000.00 25,000.00 18,000.00101-1006-60102 Administration
22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)101-1006-60103 Professional Services
21,038.04 36,000.00 36,000.00 40,000.00 4,000.00101-1006-60104 Consultants
56,200.00 65,000.00 65,000.00 65,000.00 0.00101-1006-60106 Auditors
0.00 0.00 10,000.00 15,000.00 5,000.00101-1006-60125 Temporary Agency Services
1006 - Finance Totals:106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
2001 - Police
0.00 0.00 42,750.00 24,000.00 (18,750.00)101-2001-60103 Professional Services
10,759.89 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers
8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)101-2001-60161 Sheriff Patrol
172,894.12 258,000.00 258,000.00 326,300.00 68,300.00101-2001-60162 Police Overtime
1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)101-2001-60163 Target Team
721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)101-2001-60164 Community Services Officer
0.00 58,000.00 58,000.00 58,000.00 0.00101-2001-60165 Special Enforcement/Humana
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60166 Gang Task Force
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60167 Narcotics Task Force
80,688.87 90,000.00 90,000.00 91,000.00 1,000.00101-2001-60168 School Officer
1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)101-2001-60169 Motor Officer
475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)101-2001-60170 Dedicated Sargeants
256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)101-2001-60171 Dedicated Lieutenant
411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)101-2001-60172 Sheriff - Mileage
0.00 18,000.00 18,000.00 18,000.00 0.00101-2001-60173 Booking Fees
9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)101-2001-60174 Blood/Alcohol Testing
175,055.66 95,000.00 95,000.00 95,000.00 0.00101-2001-60175 Special Enforcement Funds
532,703.31 470,000.00 470,000.00 504,700.00 34,700.00101-2001-60176 Sheriff - Other
0.00 10,000.00 0.00 0.00 0.00101-2001-60178 COPS Robbery Prevention
0.00 89,000.00 0.00 0.00 0.00101-2001-60179 COPS Burglary/Theft Prevention
8,631.00 7,000.00 7,000.00 8,000.00 1,000.00101-2001-60193 Sexual Assault Exam Fees
2001 - Police Totals:15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
2002 - Fire
0.00 2,000.00 2,000.00 26,000.00 24,000.00101-2002-60103 Professional Services
38.34 2,000.00 2,000.00 0.00 (2,000.00)101-2002-60107 Instructors
548.60 2,500.00 2,500.00 2,000.00 (500.00)101-2002-60110 Volunteers - Fire
14,592.00 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract
2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)101-2002-60116 Pest Control
510.00 3,000.00 3,000.00 2,500.00 (500.00)101-2002-60123 Security & Alarm
6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00101-2002-60139 Fire Service Costs
229,199.65 250,000.00 250,000.00 250,000.00 0.00101-2002-60140 MOU - Indio Ladder Truck
0.00 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder
2002 - Fire Totals:6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
3001 - Community Resources Administration
0.00 0.00 0.00 25,000.00 25,000.00101-3001-60101 Contract Services
64,741.25 92,000.00 92,000.00 98,000.00 6,000.00
12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)
77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)
23,635.31 45,000.00 45,000.00 45,000.00 0.00
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)
9,905.76 16,500.00 16,500.00 16,500.00 0.00
115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)
13,348.13 5,000.00 25,400.00 47,000.00 21,600.00
85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
6,766.96 10,000.00 7,000.00 25,000.00 18,000.00
22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)
21,038.04 36,000.00 36,000.00 40,000.00 4,000.00
56,200.00 65,000.00 65,000.00 65,000.00 0.00
0.00 0.00 10,000.00 15,000.00 5,000.00
106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
0.00 0.00 42,750.00 24,000.00 (18,750.00)
10,759.89 10,000.00 10,000.00 10,000.00 0.00
8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)
172,894.12 258,000.00 258,000.00 326,300.00 68,300.00
1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)
721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)
0.00 58,000.00 58,000.00 58,000.00 0.00
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)
80,688.87 90,000.00 90,000.00 91,000.00 1,000.00
1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)
475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)
256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)
411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)
0.00 18,000.00 18,000.00 18,000.00 0.00
9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)
175,055.66 95,000.00 95,000.00 95,000.00 0.00
532,703.31 470,000.00 470,000.00 504,700.00 34,700.00
0.00 10,000.00 0.00 0.00 0.00
0.00 89,000.00 0.00 0.00 0.00
8,631.00 7,000.00 7,000.00 8,000.00 1,000.00
15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
0.00 2,000.00 2,000.00 26,000.00 24,000.00
38.34 2,000.00 2,000.00 0.00 (2,000.00)
548.60 2,500.00 2,500.00 2,000.00 (500.00)
14,592.00 16,000.00 16,000.00 16,000.00 0.00
2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)
510.00 3,000.00 3,000.00 2,500.00 (500.00)
6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00
229,199.65 250,000.00 250,000.00 250,000.00 0.00
0.00 60,000.00 60,000.00 60,000.00 0.00
6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
0.00 0.00 0.00 25,000.00 25,000.00
CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET
7
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
2,460.00 5,000.00 5,000.00 5,000.00 0.00101-3001-60103 Professional Services
50,000.00 60,000.00 60,000.00 60,000.00 0.00101-3001-60135 Boys & Girls Club
3001 - Community Resources Administration Totals:52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
3002 - Wellness Center Operations
2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services
72,669.37 92,000.00 92,000.00 92,000.00 0.00101-3002-60107 Instructors
3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical
3002 - Wellness Center Operations Totals:78,169.37 99,300.00 99,300.00 99,300.00 0.00
3005 - Parks Maintenance
17,436.00 0.00 0.00 0.00 0.00101-3005-60104 Consultants
380,732.27 426,000.00 426,000.00 525,000.00 99,000.00101-3005-60112 Landscape Contract
2,260.88 0.00 0.00 0.00 0.00101-3005-60113 Landscape Improvements
165.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm
3005 - Parks Maintenance Totals:400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
3007 - Marketing & Community Relations
0.00 0.00 0.00 10,000.00 10,000.00101-3007-60134 Promotional Items
265,550.00 275,000.00 275,000.00 287,000.00 12,000.00101-3007-60151 GPSCVB
12,500.00 12,500.00 12,500.00 0.00 (12,500.00)101-3007-60152 Jacqueline Cochran Regional Air
3007 - Marketing & Community Relations Totals:278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
3008 - Public Buildings
82,309.81 122,000.00 122,000.00 128,000.00 6,000.00101-3008-60115 Janitorial
4,694.00 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control
5,468.00 7,000.00 7,000.00 8,000.00 1,000.00101-3008-60123 Security & Alarm
4,202.98 2,000.00 2,000.00 4,000.00 2,000.00101-3008-60196 Annual Permits/Inspections
3008 - Public Buildings Totals:96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
6001 - Design & Development Administration
54,867.00 75,000.00 125,000.00 0.00 (125,000.00)101-6001-60103 Professional Services
22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)101-6001-60104 Consultants
6001 - Design & Development Administration Totals:77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
6002 - Planning
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)101-6002-60103 Professional Services
6002 - Planning Totals:70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
6003 - Building
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)101-6003-60118 Plan Checks
6003 - Building Totals:150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
6004 - Code Compliance/Animal Control
0.00 0.00 25,000.00 45,000.00 20,000.00101-6004-60103 Professional Services
827.27 2,000.00 2,000.00 2,000.00 0.00101-6004-60108 Technical
12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)101-6004-60111 Administrative Citation Services
0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement
10,065.23 12,000.00 12,000.00 20,000.00 8,000.00101-6004-60120 Lot Cleaning/Gravel Program
0.00 10,000.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services
10,500.00 15,000.00 15,000.00 15,000.00 0.00101-6004-60194 Veterinary Service
163,307.58 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service
6004 - Code Compliance/Animal Control Totals:196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
2,460.00 5,000.00 5,000.00 5,000.00 0.00
50,000.00 60,000.00 60,000.00 60,000.00 0.00
52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
2,500.00 4,300.00 4,300.00 4,300.00 0.00
72,669.37 92,000.00 92,000.00 92,000.00 0.00
3,000.00 3,000.00 3,000.00 3,000.00 0.00
78,169.37 99,300.00 99,300.00 99,300.00 0.00
17,436.00 0.00 0.00 0.00 0.00
380,732.27 426,000.00 426,000.00 525,000.00 99,000.00
2,260.88 0.00 0.00 0.00 0.00
165.00 0.00 0.00 0.00 0.00
400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
0.00 0.00 0.00 10,000.00 10,000.00
265,550.00 275,000.00 275,000.00 287,000.00 12,000.00
12,500.00 12,500.00 12,500.00 0.00 (12,500.00)
278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
82,309.81 122,000.00 122,000.00 128,000.00 6,000.00
4,694.00 4,000.00 4,000.00 4,000.00 0.00
5,468.00 7,000.00 7,000.00 8,000.00 1,000.00
4,202.98 2,000.00 2,000.00 4,000.00 2,000.00
96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
54,867.00 75,000.00 125,000.00 0.00 (125,000.00)
22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)
77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
0.00 0.00 25,000.00 45,000.00 20,000.00
827.27 2,000.00 2,000.00 2,000.00 0.00
12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)
0.00 1,000.00 1,000.00 1,000.00 0.00
10,065.23 12,000.00 12,000.00 20,000.00 8,000.00
0.00 10,000.00 10,000.00 10,000.00 0.00
10,500.00 15,000.00 15,000.00 15,000.00 0.00
163,307.58 190,000.00 190,000.00 190,000.00 0.00
196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET
8
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6006 - The Hub
0.00 5,000.00 5,000.00 205,000.00 200,000.00101-6006-60103 Professional Services
0.00 10,000.00 10,000.00 0.00 (10,000.00)101-6006-60104 Consultants
8,198.71 0.00 5,700.00 0.00 (5,700.00)101-6006-60125 Temporary Agency Services
6006 - The Hub Totals:8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
7002 - Public Works Development Services
31,771.52 75,000.00 75,000.00 85,000.00 10,000.00101-7002-60103 Professional Services
0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants
85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)101-7002-60183 Map/Plan Checking
7002 - Public Works Development Services Totals:116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
7003 - Streets
0.00 0.00 0.00 200.00 200.00101-7003-60103 Professional Services
7003 - Streets Totals:0.00 0.00 0.00 200.00 200.00
7006 - Engineering Services
229,945.40 20,000.00 20,000.00 60,000.00 40,000.00101-7006-60104 Consultants
225,343.25 220,000.00 220,000.00 220,000.00 0.00101-7006-60144 Contract Traffic Engineer
52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)101-7006-60145 Traffic Counts/Studies
134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)101-7006-60146 PM 10 - Dust Control
7006 - Engineering Services Totals:641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
CONTRACT SERVICES TOTAL 24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
0.00 5,000.00 5,000.00 205,000.00 200,000.00
0.00 10,000.00 10,000.00 0.00 (10,000.00)
8,198.71 0.00 5,700.00 0.00 (5,700.00)
8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
31,771.52 75,000.00 75,000.00 85,000.00 10,000.00
0.00 5,000.00 5,000.00 5,000.00 0.00
85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)
116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
0.00 0.00 0.00 200.00 200.00
0.00 0.00 0.00 200.00 200.00
229,945.40 20,000.00 20,000.00 60,000.00 40,000.00
225,343.25 220,000.00 220,000.00 220,000.00 0.00
52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)
134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)
641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
24,348,635.30 27,431,550.00 27,584,400.00 27,292,100.00 (292,300.00)
CITY OF LA QUINTA GENERAL FUND CONTRACT SERVICES DETAIL 2019/20 PROPOSED BUDGET
9
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
101 - GENERAL FUND 9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
1001 - City Council 242,278.42 272,400.00 273,700.00 273,700.00 0.00
1002 - City Manager 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
1004 - Human Resources 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
1005 - City Clerk 399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
1006 - Finance 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
1007 - Central Services 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
2002 - Fire 0.00 0.00 90,600.00 194,000.00 103,400.00
3001 - Community Resources Administration 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
3002 - Wellness Center Operations 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
3003 - Recreation Programs & Special Events 129,940.85 199,700.00 199,900.00 200,500.00 600.00
3005 - Parks Maintenance 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
3007 - Marketing & Community Relations 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
3008 - Public Buildings 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
6001 - Design & Development Administration 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
6002 - Planning 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
6003 - Building 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
6004 - Code Compliance/Animal Control 675,867.02 705,200.00 734,000.00 734,700.00 700.00
6006 - The Hub 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
7002 - Public Works Development Services 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
7006 - Engineering Services 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
201 - GAS TAX FUND 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
7003 - Streets 778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
215 - LIGHTING & LANDSCAPING FUND 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
7004 - Lighting & Landscaping 164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
241 - HOUSING AUTHORITY 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
9101 - Housing Authority - Admin 31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
502 - INFORMATION TECHNOLOGY 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
0000 - Undesignated 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
504 - INSURANCE FUND 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
1010 - Insurance 92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
601 - SILVERROCK RESORT 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
0000 - Undesignated 42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
760 - SUPPLEMENTAL PENSION PLAN 12,832.86 0.00 12,850.00 12,850.00 0.00
0000 - Undesignated 12,832.86 0.00 12,850.00 12,850.00 0.00
SALARY & BENEFITS TOTAL 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00)
9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
242,278.42 272,400.00 273,700.00 273,700.00 0.00
597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
0.00 0.00 90,600.00 194,000.00 103,400.00
475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
129,940.85 199,700.00 199,900.00 200,500.00 600.00
446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
675,867.02 705,200.00 734,000.00 734,700.00 700.00
700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
12,832.86 0.00 12,850.00 12,850.00 0.00
12,832.86 0.00 12,850.00 12,850.00 0.00
10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00)
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE SUMMARY 2019/20 PROPOSED BUDGET
10
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
101 - GENERAL FUND
1001 - City Council
143,693.29 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members
2,408.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation
17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)101-1001-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1001-50210 PERS-Survivor Benefits
53,183.64 100,100.00 101,400.00 102,600.00 1,200.00101-1001-50221 Medical Insurance
623.66 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance
3,474.99 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance
857.83 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance
0.00 1,600.00 1,600.00 900.00 (700.00)101-1001-50225 Long Term Disability
14,800.00 8,300.00 8,300.00 9,200.00 900.00101-1001-50230 Workers Comp Insurance
2,155.94 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare
3,650.79 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA
1001 - City Council Totals:242,278.42 272,400.00 273,700.00 273,700.00 0.00
1002 - City Manager
424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)101-1002-50101 Permanent Full Time
0.00 0.00 1,500.00 0.00 (1,500.00)101-1002-50111 Internships
1,441.79 1,300.00 1,300.00 900.00 (400.00)101-1002-50150 Other Compensation
74,702.57 43,700.00 44,200.00 44,000.00 (200.00)101-1002-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-1002-50210 PERS-Survivor Benefits
10,000.00 10,000.00 10,000.00 0.00 (10,000.00)101-1002-50215 Other Fringe Benefits
59,788.07 83,100.00 84,300.00 85,200.00 900.00101-1002-50221 Medical Insurance
921.61 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance
5,203.83 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance
366.43 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance
3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)101-1002-50225 Long Term Disability
10,300.00 5,300.00 5,300.00 8,300.00 3,000.00101-1002-50230 Workers Comp Insurance
6,303.05 6,800.00 7,500.00 6,800.00 (700.00)101-1002-50240 Social Security-Medicare
0.00 0.00 4,000.00 0.00 (4,000.00)101-1002-50300 Employee Recognition
1002 - City Manager Totals:597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
1004 - Human Resources
165,100.61 177,300.00 213,828.20 237,100.00 23,271.80101-1004-50101 Permanent Full Time
27,586.23 38,300.00 38,300.00 41,900.00 3,600.00101-1004-50102 Salaries - Part Time
27,829.88 15,800.00 22,310.80 23,200.00 889.20101-1004-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1004-50210 PERS-Survivor Benefits
18,950.47 40,100.00 47,268.00 0.00 (47,268.00)101-1004-50221 Medical Insurance
660.76 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance
3,224.34 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance
137.25 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance
1,699.70 2,100.00 2,100.00 1,300.00 (800.00)101-1004-50225 Long Term Disability
5,900.00 3,400.00 3,400.00 5,600.00 2,200.00101-1004-50230 Workers Comp Insurance
2,831.01 2,600.00 3,300.00 3,500.00 200.00101-1004-50240 Social Security-Medicare
165.95 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA
293.00 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance
520.00 3,500.00 3,500.00 3,500.00 0.00101-1004-50252 Fitness Membership Reimburse
1004 - Human Resources Totals:254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
1005 - City Clerk
250,345.18 290,300.00 252,371.80 252,600.00 228.20101-1005-50101 Permanent Full Time
24,435.66 14,000.00 13,900.00 29,000.00 15,100.00101-1005-50102 Salaries - Part Time
318.00 400.00 400.00 0.00 (400.00)101-1005-50150 Other Compensation
53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)101-1005-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1005-50210 PERS-Survivor Benefits
41,991.52 73,100.00 67,432.00 80,000.00 12,568.00101-1005-50221 Medical Insurance
704.44 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance
2,897.36 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance
306.44 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance
2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)101-1005-50225 Long Term Disability
10,300.00 6,100.00 6,100.00 7,300.00 1,200.00101-1005-50230 Workers Comp Insurance
4,085.93 4,400.00 4,700.00 6,000.00 1,300.00101-1005-50240 Social Security-Medicare
1,515.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA
143,693.29 144,000.00 144,000.00 144,000.00 0.00
2,408.00 2,400.00 2,400.00 2,400.00 0.00
17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)
0.00 100.00 100.00 0.00 (100.00)
53,183.64 100,100.00 101,400.00 102,600.00 1,200.00
623.66 0.00 0.00 0.00 0.00
3,474.99 0.00 0.00 0.00 0.00
857.83 0.00 0.00 0.00 0.00
0.00 1,600.00 1,600.00 900.00 (700.00)
14,800.00 8,300.00 8,300.00 9,200.00 900.00
2,155.94 5,600.00 5,600.00 5,600.00 0.00
3,650.79 0.00 0.00 0.00 0.00
242,278.42 272,400.00 273,700.00 273,700.00 0.00
424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)
0.00 0.00 1,500.00 0.00 (1,500.00)
1,441.79 1,300.00 1,300.00 900.00 (400.00)
74,702.57 43,700.00 44,200.00 44,000.00 (200.00)
0.00 200.00 200.00 0.00 (200.00)
10,000.00 10,000.00 10,000.00 0.00 (10,000.00)
59,788.07 83,100.00 84,300.00 85,200.00 900.00
921.61 0.00 0.00 0.00 0.00
5,203.83 0.00 0.00 0.00 0.00
366.43 0.00 0.00 0.00 0.00
3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)
10,300.00 5,300.00 5,300.00 8,300.00 3,000.00
6,303.05 6,800.00 7,500.00 6,800.00 (700.00)
0.00 0.00 4,000.00 0.00 (4,000.00)
597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
165,100.61 177,300.00 213,828.20 237,100.00 23,271.80
27,586.23 38,300.00 38,300.00 41,900.00 3,600.00
27,829.88 15,800.00 22,310.80 23,200.00 889.20
0.00 100.00 100.00 0.00 (100.00)
18,950.47 40,100.00 47,268.00 0.00 (47,268.00)
660.76 0.00 0.00 0.00 0.00
3,224.34 0.00 0.00 0.00 0.00
137.25 0.00 0.00 0.00 0.00
1,699.70 2,100.00 2,100.00 1,300.00 (800.00)
5,900.00 3,400.00 3,400.00 5,600.00 2,200.00
2,831.01 2,600.00 3,300.00 3,500.00 200.00
165.95 0.00 0.00 0.00 0.00
293.00 25,000.00 25,000.00 25,000.00 0.00
520.00 3,500.00 3,500.00 3,500.00 0.00
254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
250,345.18 290,300.00 252,371.80 252,600.00 228.20
24,435.66 14,000.00 13,900.00 29,000.00 15,100.00
318.00 400.00 400.00 0.00 (400.00)
53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)
0.00 100.00 100.00 0.00 (100.00)
41,991.52 73,100.00 67,432.00 80,000.00 12,568.00
704.44 0.00 0.00 0.00 0.00
2,897.36 0.00 0.00 0.00 0.00
306.44 0.00 0.00 0.00 0.00
2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)
10,300.00 6,100.00 6,100.00 7,300.00 1,200.00
4,085.93 4,400.00 4,700.00 6,000.00 1,300.00
1,515.01 0.00 0.00 0.00 0.00
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
11
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
7,000.00 0.00 0.00 0.00 0.00101-1005-50300 Employee Recognition
1005 - City Clerk Totals:399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
1006 - Finance
606,538.65 631,300.00 639,100.00 660,800.00 21,700.00101-1006-50101 Permanent Full Time
993.79 0.00 0.00 0.00 0.00101-1006-50105 Salaries - Overtime
1,350.00 3,100.00 3,100.00 3,600.00 500.00101-1006-50110 Commissions & Boards
0.00 0.00 0.00 1,500.00 1,500.00101-1006-50111 Internships
480.74 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation
66,039.87 49,600.00 50,200.00 51,200.00 1,000.00101-1006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-1006-50210 PERS-Survivor Benefits
2,906.89 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits
105,917.81 158,200.00 160,100.00 162,100.00 2,000.00101-1006-50221 Medical Insurance
1,302.14 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance
6,324.01 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance
643.69 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance
5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)101-1006-50225 Long Term Disability
23,600.00 13,100.00 13,100.00 14,800.00 1,700.00101-1006-50230 Workers Comp Insurance
8,908.64 9,200.00 9,300.00 9,600.00 300.00101-1006-50240 Social Security-Medicare
55.80 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA
1006 - Finance Totals:830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
1007 - Central Services
91,257.54 140,000.00 140,000.00 150,000.00 10,000.00101-1007-50109 Vacation & Sick Leave Buy Back
0.00 340,000.00 91,352.00 400,000.00 308,648.00101-1007-50115 Contingency for Stafffing
1,523,400.00 0.00 0.00 0.00 0.00101-1007-50116 PERS - OPEB Trust Contribution
0.00 711,900.00 724,348.00 860,000.00 135,652.00101-1007-50117 PERS - Unfunded Pension Liabili
0.00 0.00 6,540,000.00 0.00 (6,540,000.00)101-1007-50118 Pension Trust Contribution
1,323.21 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare
30,020.00 30,000.00 30,000.00 33,000.00 3,000.00101-1007-50243 Employer Contrib Retiree Med P
0.00 0.00 0.00 10,000.00 10,000.00101-1007-50244 State Unemployment Insurance
1007 - Central Services Totals:1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
2002 - Fire
0.00 0.00 64,000.00 133,100.00 69,100.00101-2002-50101 Permanent Full Time
0.00 0.00 0.00 4,000.00 4,000.00101-2002-50105 Salaries - Overtime
0.00 0.00 4,400.00 9,300.00 4,900.00101-2002-50200 PERS-City Portion
0.00 0.00 20,550.00 41,100.00 20,550.00101-2002-50221 Medical Insurance
0.00 0.00 700.00 800.00 100.00101-2002-50225 Long Term Disability
0.00 0.00 0.00 3,700.00 3,700.00101-2002-50230 Workers Comp Insurance
0.00 0.00 950.00 2,000.00 1,050.00101-2002-50240 Social Security-Medicare
2002 - Fire Totals:0.00 0.00 90,600.00 194,000.00 103,400.00
3001 - Community Resources Administration
358,495.92 421,000.00 416,400.00 471,000.00 54,600.00101-3001-50101 Permanent Full Time
2,604.75 2,700.00 2,700.00 3,600.00 900.00101-3001-50110 Commissions & Boards
0.00 0.00 0.00 1,500.00 1,500.00101-3001-50111 Internships
292.40 500.00 500.00 1,200.00 700.00101-3001-50150 Other Compensation
33,106.40 33,800.00 31,700.00 37,100.00 5,400.00101-3001-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3001-50210 PERS-Survivor Benefits
57,812.97 80,100.00 81,100.00 92,300.00 11,200.00101-3001-50221 Medical Insurance
1,070.28 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance
4,327.35 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance
346.53 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance
3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)101-3001-50225 Long Term Disability
8,900.00 6,700.00 6,700.00 8,400.00 1,700.00101-3001-50230 Workers Comp Insurance
5,236.29 6,100.00 6,100.00 6,900.00 800.00101-3001-50240 Social Security-Medicare
128.94 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA
3001 - Community Resources Administration Totals:475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
3002 - Wellness Center Operations
253,721.59 207,000.00 212,500.00 224,200.00 11,700.00101-3002-50101 Permanent Full Time
73,310.50 120,000.00 120,000.00 120,000.00 0.00101-3002-50102 Salaries - Part Time
7,000.00 0.00 0.00 0.00 0.00
399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
606,538.65 631,300.00 639,100.00 660,800.00 21,700.00
993.79 0.00 0.00 0.00 0.00
1,350.00 3,100.00 3,100.00 3,600.00 500.00
0.00 0.00 0.00 1,500.00 1,500.00
480.74 500.00 500.00 500.00 0.00
66,039.87 49,600.00 50,200.00 51,200.00 1,000.00
0.00 200.00 200.00 0.00 (200.00)
2,906.89 2,400.00 2,400.00 2,400.00 0.00
105,917.81 158,200.00 160,100.00 162,100.00 2,000.00
1,302.14 0.00 0.00 0.00 0.00
6,324.01 0.00 0.00 0.00 0.00
643.69 0.00 0.00 0.00 0.00
5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)
23,600.00 13,100.00 13,100.00 14,800.00 1,700.00
8,908.64 9,200.00 9,300.00 9,600.00 300.00
55.80 0.00 0.00 0.00 0.00
830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
91,257.54 140,000.00 140,000.00 150,000.00 10,000.00
0.00 340,000.00 91,352.00 400,000.00 308,648.00
1,523,400.00 0.00 0.00 0.00 0.00
0.00 711,900.00 724,348.00 860,000.00 135,652.00
0.00 0.00 6,540,000.00 0.00 (6,540,000.00)
1,323.21 0.00 0.00 0.00 0.00
30,020.00 30,000.00 30,000.00 33,000.00 3,000.00
0.00 0.00 0.00 10,000.00 10,000.00
1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
0.00 0.00 64,000.00 133,100.00 69,100.00
0.00 0.00 0.00 4,000.00 4,000.00
0.00 0.00 4,400.00 9,300.00 4,900.00
0.00 0.00 20,550.00 41,100.00 20,550.00
0.00 0.00 700.00 800.00 100.00
0.00 0.00 0.00 3,700.00 3,700.00
0.00 0.00 950.00 2,000.00 1,050.00
0.00 0.00 90,600.00 194,000.00 103,400.00
358,495.92 421,000.00 416,400.00 471,000.00 54,600.00
2,604.75 2,700.00 2,700.00 3,600.00 900.00
0.00 0.00 0.00 1,500.00 1,500.00
292.40 500.00 500.00 1,200.00 700.00
33,106.40 33,800.00 31,700.00 37,100.00 5,400.00
0.00 100.00 100.00 0.00 (100.00)
57,812.97 80,100.00 81,100.00 92,300.00 11,200.00
1,070.28 0.00 0.00 0.00 0.00
4,327.35 0.00 0.00 0.00 0.00
346.53 0.00 0.00 0.00 0.00
3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)
8,900.00 6,700.00 6,700.00 8,400.00 1,700.00
5,236.29 6,100.00 6,100.00 6,900.00 800.00
128.94 0.00 0.00 0.00 0.00
475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
253,721.59 207,000.00 212,500.00 224,200.00 11,700.00
73,310.50 120,000.00 120,000.00 120,000.00 0.00
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
12
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1,440.50 1,200.00 1,200.00 1,200.00 0.00101-3002-50150 Other Compensation
44,937.14 18,300.00 18,800.00 21,100.00 2,300.00101-3002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3002-50210 PERS-Survivor Benefits
44,542.73 70,100.00 71,000.00 71,800.00 800.00101-3002-50221 Medical Insurance
984.67 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance
4,565.08 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance
275.34 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance
2,595.62 2,300.00 2,300.00 1,400.00 (900.00)101-3002-50225 Long Term Disability
5,900.00 5,800.00 5,800.00 6,600.00 800.00101-3002-50230 Workers Comp Insurance
4,803.86 3,000.00 3,100.00 3,300.00 200.00101-3002-50240 Social Security-Medicare
2,803.34 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA
3002 - Wellness Center Operations Totals:439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
3003 - Recreation Programs & Special Events
50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)101-3003-50101 Permanent Full Time
53,119.65 99,100.00 99,100.00 99,100.00 0.00101-3003-50102 Salaries - Part Time
420.00 500.00 500.00 0.00 (500.00)101-3003-50150 Other Compensation
4,702.50 10,200.00 10,200.00 11,100.00 900.00101-3003-50200 PERS-City Portion
0.00 300.00 300.00 0.00 (300.00)101-3003-50210 PERS-Survivor Benefits
8,135.23 20,100.00 20,300.00 20,600.00 300.00101-3003-50221 Medical Insurance
119.33 0.00 0.00 0.00 0.00101-3003-50222 Vision Insurance
225.90 0.00 0.00 0.00 0.00101-3003-50223 Dental Insurance
63.93 0.00 0.00 0.00 0.00101-3003-50224 Life Insurance
538.80 600.00 600.00 1,900.00 1,300.00101-3003-50225 Long Term Disability
8,900.00 1,700.00 1,700.00 1,900.00 200.00101-3003-50230 Workers Comp Insurance
1,500.46 11,900.00 11,900.00 13,100.00 1,200.00101-3003-50240 Social Security-Medicare
1,825.52 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA
3003 - Recreation Programs & Special Events Totals:129,940.85 199,700.00 199,900.00 200,500.00 600.00
3005 - Parks Maintenance
288,483.13 294,300.00 296,800.00 305,100.00 8,300.00101-3005-50101 Permanent Full Time
705.91 400.00 400.00 400.00 0.00101-3005-50105 Salaries - Overtime
3,291.25 4,600.00 4,600.00 4,600.00 0.00101-3005-50106 Standby
2,959.68 7,000.00 7,000.00 7,300.00 300.00101-3005-50107 Standby Overtime
481.60 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation
56,890.91 28,300.00 28,600.00 31,300.00 2,700.00101-3005-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3005-50210 PERS-Survivor Benefits
69,705.24 78,100.00 79,100.00 80,000.00 900.00101-3005-50221 Medical Insurance
1,156.45 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance
3,848.91 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance
308.90 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance
2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)101-3005-50225 Long Term Disability
11,800.00 6,500.00 6,500.00 7,700.00 1,200.00101-3005-50230 Workers Comp Insurance
4,284.02 4,300.00 4,300.00 4,500.00 200.00101-3005-50240 Social Security-Medicare
3005 - Parks Maintenance Totals:446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
3007 - Marketing & Community Relations
68,495.31 73,500.00 109,500.00 168,200.00 58,700.00101-3007-50101 Permanent Full Time
335.70 0.00 0.00 0.00 0.00101-3007-50105 Salaries - Overtime
0.00 0.00 0.00 3,000.00 3,000.00101-3007-50111 Internships
498.10 500.00 500.00 0.00 (500.00)101-3007-50150 Other Compensation
4,403.16 5,100.00 5,200.00 11,800.00 6,600.00101-3007-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3007-50210 PERS-Survivor Benefits
12,715.21 20,100.00 20,300.00 41,100.00 20,800.00101-3007-50221 Medical Insurance
183.72 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance
1,612.17 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance
68.63 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance
719.50 800.00 800.00 1,000.00 200.00101-3007-50225 Long Term Disability
3,000.00 1,700.00 1,700.00 3,800.00 2,100.00101-3007-50230 Workers Comp Insurance
1,015.59 1,100.00 1,100.00 2,500.00 1,400.00101-3007-50240 Social Security-Medicare
3007 - Marketing & Community Relations Totals:93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
1,440.50 1,200.00 1,200.00 1,200.00 0.00
44,937.14 18,300.00 18,800.00 21,100.00 2,300.00
0.00 100.00 100.00 0.00 (100.00)
44,542.73 70,100.00 71,000.00 71,800.00 800.00
984.67 0.00 0.00 0.00 0.00
4,565.08 0.00 0.00 0.00 0.00
275.34 0.00 0.00 0.00 0.00
2,595.62 2,300.00 2,300.00 1,400.00 (900.00)
5,900.00 5,800.00 5,800.00 6,600.00 800.00
4,803.86 3,000.00 3,100.00 3,300.00 200.00
2,803.34 0.00 0.00 0.00 0.00
439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)
53,119.65 99,100.00 99,100.00 99,100.00 0.00
420.00 500.00 500.00 0.00 (500.00)
4,702.50 10,200.00 10,200.00 11,100.00 900.00
0.00 300.00 300.00 0.00 (300.00)
8,135.23 20,100.00 20,300.00 20,600.00 300.00
119.33 0.00 0.00 0.00 0.00
225.90 0.00 0.00 0.00 0.00
63.93 0.00 0.00 0.00 0.00
538.80 600.00 600.00 1,900.00 1,300.00
8,900.00 1,700.00 1,700.00 1,900.00 200.00
1,500.46 11,900.00 11,900.00 13,100.00 1,200.00
1,825.52 0.00 0.00 0.00 0.00
129,940.85 199,700.00 199,900.00 200,500.00 600.00
288,483.13 294,300.00 296,800.00 305,100.00 8,300.00
705.91 400.00 400.00 400.00 0.00
3,291.25 4,600.00 4,600.00 4,600.00 0.00
2,959.68 7,000.00 7,000.00 7,300.00 300.00
481.60 500.00 500.00 500.00 0.00
56,890.91 28,300.00 28,600.00 31,300.00 2,700.00
0.00 100.00 100.00 0.00 (100.00)
69,705.24 78,100.00 79,100.00 80,000.00 900.00
1,156.45 0.00 0.00 0.00 0.00
3,848.91 0.00 0.00 0.00 0.00
308.90 0.00 0.00 0.00 0.00
2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)
11,800.00 6,500.00 6,500.00 7,700.00 1,200.00
4,284.02 4,300.00 4,300.00 4,500.00 200.00
446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
68,495.31 73,500.00 109,500.00 168,200.00 58,700.00
335.70 0.00 0.00 0.00 0.00
0.00 0.00 0.00 3,000.00 3,000.00
498.10 500.00 500.00 0.00 (500.00)
4,403.16 5,100.00 5,200.00 11,800.00 6,600.00
0.00 100.00 100.00 0.00 (100.00)
12,715.21 20,100.00 20,300.00 41,100.00 20,800.00
183.72 0.00 0.00 0.00 0.00
1,612.17 0.00 0.00 0.00 0.00
68.63 0.00 0.00 0.00 0.00
719.50 800.00 800.00 1,000.00 200.00
3,000.00 1,700.00 1,700.00 3,800.00 2,100.00
1,015.59 1,100.00 1,100.00 2,500.00 1,400.00
93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
13
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3008 - Public Buildings
278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)101-3008-50101 Permanent Full Time
571.09 0.00 0.00 0.00 0.00101-3008-50105 Salaries - Overtime
4,401.80 3,400.00 3,400.00 3,700.00 300.00101-3008-50106 Standby
2,397.41 1,400.00 1,400.00 2,800.00 1,400.00101-3008-50107 Standby Overtime
481.60 500.00 500.00 500.00 0.00101-3008-50150 Other Compensation
41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)101-3008-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3008-50210 PERS-Survivor Benefits
55,157.01 78,100.00 79,100.00 80,000.00 900.00101-3008-50221 Medical Insurance
830.62 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance
2,245.62 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance
309.65 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance
2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)101-3008-50225 Long Term Disability
29,500.00 13,100.00 13,100.00 14,800.00 1,700.00101-3008-50230 Workers Comp Insurance
4,186.11 4,100.00 4,200.00 4,200.00 0.00101-3008-50240 Social Security-Medicare
3008 - Public Buildings Totals:422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
6001 - Design & Development Administration
364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)101-6001-50101 Permanent Full Time
1,681.46 0.00 0.00 0.00 0.00101-6001-50105 Salaries - Overtime
2,189.80 0.00 0.00 0.00 0.00101-6001-50106 Standby
9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)101-6001-50110 Commissions & Boards
13.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation
79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)101-6001-50200 PERS-City Portion
0.00 300.00 300.00 0.00 (300.00)101-6001-50210 PERS-Survivor Benefits
71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)101-6001-50221 Medical Insurance
1,293.44 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance
9,243.57 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance
414.24 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance
3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)101-6001-50225 Long Term Disability
19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)101-6001-50230 Workers Comp Insurance
5,585.19 8,400.00 8,800.00 7,900.00 (900.00)101-6001-50240 Social Security-Medicare
398.04 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA
97.50 0.00 0.00 0.00 0.00101-6001-50250 Vehicle Reimbursement
2,000.00 0.00 0.00 0.00 0.00101-6001-50300 Employee Recognition
001 - Design & Development Administration Totals:571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
6002 - Planning
277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)101-6002-50101 Permanent Full Time
225.75 0.00 1,500.00 1,500.00 0.00101-6002-50111 Internships
481.60 500.00 500.00 0.00 (500.00)101-6002-50150 Other Compensation
18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)101-6002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-6002-50210 PERS-Survivor Benefits
2,408.00 2,400.00 2,400.00 0.00 (2,400.00)101-6002-50215 Other Fringe Benefits
33,898.96 60,100.00 60,800.00 61,600.00 800.00101-6002-50221 Medical Insurance
586.59 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance
1,491.95 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance
205.88 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance
2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)101-6002-50225 Long Term Disability
8,900.00 5,000.00 5,000.00 5,600.00 600.00101-6002-50230 Workers Comp Insurance
4,086.98 4,100.00 4,300.00 4,000.00 (300.00)101-6002-50240 Social Security-Medicare
14.00 0.00 0.00 0.00 0.00101-6002-50241 Social Security-FICA
6002 - Planning Totals:351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)
571.09 0.00 0.00 0.00 0.00
4,401.80 3,400.00 3,400.00 3,700.00 300.00
2,397.41 1,400.00 1,400.00 2,800.00 1,400.00
481.60 500.00 500.00 500.00 0.00
41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)
0.00 100.00 100.00 0.00 (100.00)
55,157.01 78,100.00 79,100.00 80,000.00 900.00
830.62 0.00 0.00 0.00 0.00
2,245.62 0.00 0.00 0.00 0.00
309.65 0.00 0.00 0.00 0.00
2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)
29,500.00 13,100.00 13,100.00 14,800.00 1,700.00
4,186.11 4,100.00 4,200.00 4,200.00 0.00
422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)
1,681.46 0.00 0.00 0.00 0.00
2,189.80 0.00 0.00 0.00 0.00
9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)
13.00 500.00 500.00 500.00 0.00
79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)
0.00 300.00 300.00 0.00 (300.00)
71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)
1,293.44 0.00 0.00 0.00 0.00
9,243.57 0.00 0.00 0.00 0.00
414.24 0.00 0.00 0.00 0.00
3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)
19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)
5,585.19 8,400.00 8,800.00 7,900.00 (900.00)
398.04 0.00 0.00 0.00 0.00
97.50 0.00 0.00 0.00 0.00
2,000.00 0.00 0.00 0.00 0.00
571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)
225.75 0.00 1,500.00 1,500.00 0.00
481.60 500.00 500.00 0.00 (500.00)
18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)
0.00 100.00 100.00 0.00 (100.00)
2,408.00 2,400.00 2,400.00 0.00 (2,400.00)
33,898.96 60,100.00 60,800.00 61,600.00 800.00
586.59 0.00 0.00 0.00 0.00
1,491.95 0.00 0.00 0.00 0.00
205.88 0.00 0.00 0.00 0.00
2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)
8,900.00 5,000.00 5,000.00 5,600.00 600.00
4,086.98 4,100.00 4,300.00 4,000.00 (300.00)
14.00 0.00 0.00 0.00 0.00
351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
14
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6003 - Building
320,812.09 373,300.00 383,900.00 452,400.00 68,500.00101-6003-50101 Permanent Full Time
1,895.00 2,400.00 2,400.00 2,900.00 500.00101-6003-50150 Other Compensation
52,641.54 28,700.00 29,500.00 36,500.00 7,000.00101-6003-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6003-50210 PERS-Survivor Benefits
70,873.56 100,100.00 101,400.00 123,100.00 21,700.00101-6003-50221 Medical Insurance
907.97 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance
4,662.32 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance
275.73 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance
3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)101-6003-50225 Long Term Disability
11,800.00 8,300.00 8,300.00 11,200.00 2,900.00101-6003-50230 Workers Comp Insurance
4,709.63 5,500.00 5,600.00 6,600.00 1,000.00101-6003-50240 Social Security-Medicare
4,000.00 0.00 0.00 0.00 0.00101-6003-50300 Employee Recognition
6003 - Building Totals:475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
6004 - Code Compliance/Animal Control
439,847.21 478,600.00 499,500.00 504,100.00 4,600.00101-6004-50101 Permanent Full Time
5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)101-6004-50105 Salaries - Overtime
0.00 0.00 0.00 500.00 500.00101-6004-50150 Other Compensation
95,400.98 47,400.00 49,300.00 53,100.00 3,800.00101-6004-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6004-50210 PERS-Survivor Benefits
90,007.71 140,200.00 141,900.00 143,600.00 1,700.00101-6004-50221 Medical Insurance
1,616.61 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance
6,231.84 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance
447.18 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance
4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)101-6004-50225 Long Term Disability
17,700.00 11,600.00 11,600.00 13,100.00 1,500.00101-6004-50230 Workers Comp Insurance
6,638.31 7,000.00 7,300.00 7,300.00 0.00101-6004-50240 Social Security-Medicare
8,000.00 0.00 4,000.00 0.00 (4,000.00)101-6004-50300 Employee Recognition
6004 - Code Compliance/Animal Control Totals:675,867.02 705,200.00 734,000.00 734,700.00 700.00
6006 - The Hub
425,657.47 375,500.00 384,000.00 522,100.00 138,100.00101-6006-50101 Permanent Full Time
65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)101-6006-50102 Salaries - Part Time
78,335.47 32,000.00 36,100.00 47,700.00 11,600.00101-6006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6006-50210 PERS-Survivor Benefits
91,083.08 110,100.00 111,500.00 164,100.00 52,600.00101-6006-50221 Medical Insurance
1,274.89 0.00 0.00 0.00 0.00101-6006-50222 Vision Insurance
7,651.06 0.00 0.00 0.00 0.00101-6006-50223 Dental Insurance
456.46 0.00 0.00 0.00 0.00101-6006-50224 Life Insurance
4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)101-6006-50225 Long Term Disability
16,200.00 9,200.00 9,200.00 15,000.00 5,800.00101-6006-50230 Workers Comp Insurance
7,169.68 5,300.00 6,800.00 7,600.00 800.00101-6006-50240 Social Security-Medicare
1,016.27 0.00 0.00 0.00 0.00101-6006-50241 Social Security-FICA
2,000.00 0.00 0.00 0.00 0.00101-6006-50300 Employee Recognition
6006 - The Hub Totals:700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
7002 - Public Works Development Services
237,642.81 323,100.00 335,400.00 335,400.00 0.00101-7002-50101 Permanent Full Time
481.60 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation
57,851.22 31,100.00 32,300.00 34,500.00 2,200.00101-7002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-7002-50210 PERS-Survivor Benefits
23,650.45 60,100.00 60,800.00 61,600.00 800.00101-7002-50221 Medical Insurance
311.83 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance
2,062.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance
137.25 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance
2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)101-7002-50225 Long Term Disability
5,900.00 5,000.00 5,000.00 5,600.00 600.00101-7002-50230 Workers Comp Insurance
3,480.82 4,700.00 4,900.00 4,900.00 0.00101-7002-50240 Social Security-Medicare
2,408.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement
0.00 0.00 4,000.00 0.00 (4,000.00)101-7002-50300 Employee Recognition
7002 - Public Works Development Services Totals:335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
320,812.09 373,300.00 383,900.00 452,400.00 68,500.00
1,895.00 2,400.00 2,400.00 2,900.00 500.00
52,641.54 28,700.00 29,500.00 36,500.00 7,000.00
0.00 200.00 200.00 0.00 (200.00)
70,873.56 100,100.00 101,400.00 123,100.00 21,700.00
907.97 0.00 0.00 0.00 0.00
4,662.32 0.00 0.00 0.00 0.00
275.73 0.00 0.00 0.00 0.00
3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)
11,800.00 8,300.00 8,300.00 11,200.00 2,900.00
4,709.63 5,500.00 5,600.00 6,600.00 1,000.00
4,000.00 0.00 0.00 0.00 0.00
475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
439,847.21 478,600.00 499,500.00 504,100.00 4,600.00
5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)
0.00 0.00 0.00 500.00 500.00
95,400.98 47,400.00 49,300.00 53,100.00 3,800.00
0.00 200.00 200.00 0.00 (200.00)
90,007.71 140,200.00 141,900.00 143,600.00 1,700.00
1,616.61 0.00 0.00 0.00 0.00
6,231.84 0.00 0.00 0.00 0.00
447.18 0.00 0.00 0.00 0.00
4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)
17,700.00 11,600.00 11,600.00 13,100.00 1,500.00
6,638.31 7,000.00 7,300.00 7,300.00 0.00
8,000.00 0.00 4,000.00 0.00 (4,000.00)
675,867.02 705,200.00 734,000.00 734,700.00 700.00
425,657.47 375,500.00 384,000.00 522,100.00 138,100.00
65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)
78,335.47 32,000.00 36,100.00 47,700.00 11,600.00
0.00 200.00 200.00 0.00 (200.00)
91,083.08 110,100.00 111,500.00 164,100.00 52,600.00
1,274.89 0.00 0.00 0.00 0.00
7,651.06 0.00 0.00 0.00 0.00
456.46 0.00 0.00 0.00 0.00
4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)
16,200.00 9,200.00 9,200.00 15,000.00 5,800.00
7,169.68 5,300.00 6,800.00 7,600.00 800.00
1,016.27 0.00 0.00 0.00 0.00
2,000.00 0.00 0.00 0.00 0.00
700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
237,642.81 323,100.00 335,400.00 335,400.00 0.00
481.60 500.00 500.00 500.00 0.00
57,851.22 31,100.00 32,300.00 34,500.00 2,200.00
0.00 100.00 100.00 0.00 (100.00)
23,650.45 60,100.00 60,800.00 61,600.00 800.00
311.83 0.00 0.00 0.00 0.00
2,062.22 0.00 0.00 0.00 0.00
137.25 0.00 0.00 0.00 0.00
2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)
5,900.00 5,000.00 5,000.00 5,600.00 600.00
3,480.82 4,700.00 4,900.00 4,900.00 0.00
2,408.00 2,400.00 2,400.00 2,400.00 0.00
0.00 0.00 4,000.00 0.00 (4,000.00)
335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
15
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
7006 - Engineering Services
435,278.38 517,300.00 528,400.00 540,200.00 11,800.00101-7006-50101 Permanent Full Time
2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)101-7006-50105 Salaries - Overtime
15,583.55 21,100.00 21,100.00 21,100.00 0.00101-7006-50106 Standby
4,206.90 0.00 0.00 5,700.00 5,700.00101-7006-50107 Standby Overtime
1,244.80 2,000.00 2,000.00 1,500.00 (500.00)101-7006-50150 Other Compensation
83,324.28 46,100.00 43,200.00 46,400.00 3,200.00101-7006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-7006-50210 PERS-Survivor Benefits
60,800.65 140,200.00 141,900.00 143,600.00 1,700.00101-7006-50221 Medical Insurance
876.31 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance
4,684.27 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance
306.68 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance
3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)101-7006-50225 Long Term Disability
14,800.00 11,600.00 11,600.00 13,100.00 1,500.00101-7006-50230 Workers Comp Insurance
6,626.13 7,600.00 7,700.00 7,900.00 200.00101-7006-50240 Social Security-Medicare
865.00 0.00 0.00 0.00 0.00101-7006-50250 Vehicle Reimbursement
7006 - Engineering Services Totals:634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
101 - GENERAL FUND Totals:9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
201 - GAS TAX FUND
7003 - Streets
481,161.50 468,800.00 474,000.00 549,900.00 75,900.00201-7003-50101 Permanent Full Time
572.73 1,000.00 1,000.00 1,000.00 0.00201-7003-50105 Salaries - Overtime
11,753.43 9,500.00 9,500.00 10,400.00 900.00201-7003-50106 Standby
9,126.23 6,500.00 6,500.00 6,800.00 300.00201-7003-50107 Standby Overtime
110,556.21 44,800.00 45,400.00 57,100.00 11,700.00201-7003-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)201-7003-50210 PERS-Survivor Benefits
129,454.25 165,200.00 167,200.00 189,700.00 22,500.00201-7003-50221 Medical Insurance
2,278.12 0.00 0.00 0.00 0.00201-7003-50222 Vision Insurance
8,590.69 0.00 0.00 0.00 0.00201-7003-50223 Dental Insurance
611.20 0.00 0.00 0.00 0.00201-7003-50224 Life Insurance
5,001.50 5,100.00 5,100.00 3,300.00 (1,800.00)201-7003-50225 Long Term Disability
12,500.00 7,100.00 7,100.00 9,800.00 2,700.00201-7003-50230 Workers Comp Insurance
7,288.06 6,800.00 6,900.00 8,000.00 1,100.00201-7003-50240 Social Security-Medicare
7003 - Streets Totals:778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
201 - GAS TAX FUND Totals:778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
215 - LIGHTING & LANDSCAPING FUND
7004 - Lighting & Landscaping
104,087.69 152,700.00 154,500.00 115,100.00 (39,400.00)215-7004-50101 Permanent Full Time
195.15 0.00 0.00 0.00 0.00215-7004-50105 Salaries - Overtime
2,667.93 4,100.00 4,100.00 2,900.00 (1,200.00)215-7004-50106 Standby
1,052.72 2,800.00 2,800.00 1,600.00 (1,200.00)215-7004-50107 Standby Overtime
18,081.69 12,900.00 13,100.00 11,100.00 (2,000.00)215-7004-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)215-7004-50210 PERS-Survivor Benefits
26,202.04 55,100.00 55,800.00 35,900.00 (19,900.00)215-7004-50221 Medical Insurance
420.03 0.00 0.00 0.00 0.00215-7004-50222 Vision Insurance
2,382.78 0.00 0.00 0.00 0.00215-7004-50223 Dental Insurance
117.58 0.00 0.00 0.00 0.00215-7004-50224 Life Insurance
1,052.74 1,700.00 1,700.00 700.00 (1,000.00)215-7004-50225 Long Term Disability
7,100.00 3,800.00 3,800.00 2,500.00 (1,300.00)215-7004-50230 Workers Comp Insurance
1,565.96 2,300.00 2,300.00 1,700.00 (600.00)215-7004-50240 Social Security-Medicare
7004 - Lighting & Landscaping Totals:164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
215 - LIGHTING & LANDSCAPING FUND Totals:164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
18,754.67 145,300.00 142,600.00 142,000.00 (600.00)241-9101-50101 Permanent Full Time
1,550.00 3,000.00 3,000.00 3,000.00 0.00241-9101-50110 Commissions & Boards
3.87 300.00 300.00 200.00 (100.00)241-9101-50150 Other Compensation
435,278.38 517,300.00 528,400.00 540,200.00 11,800.00
2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)
15,583.55 21,100.00 21,100.00 21,100.00 0.00
4,206.90 0.00 0.00 5,700.00 5,700.00
1,244.80 2,000.00 2,000.00 1,500.00 (500.00)
83,324.28 46,100.00 43,200.00 46,400.00 3,200.00
0.00 200.00 200.00 0.00 (200.00)
60,800.65 140,200.00 141,900.00 143,600.00 1,700.00
876.31 0.00 0.00 0.00 0.00
4,684.27 0.00 0.00 0.00 0.00
306.68 0.00 0.00 0.00 0.00
3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)
14,800.00 11,600.00 11,600.00 13,100.00 1,500.00
6,626.13 7,600.00 7,700.00 7,900.00 200.00
865.00 0.00 0.00 0.00 0.00
634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
9,724,718.00 10,129,400.00 16,743,000.00 11,090,400.00 (5,652,600.00)
481,161.50 468,800.00 474,000.00 549,900.00 75,900.00
572.73 1,000.00 1,000.00 1,000.00 0.00
11,753.43 9,500.00 9,500.00 10,400.00 900.00
9,126.23 6,500.00 6,500.00 6,800.00 300.00
110,556.21 44,800.00 45,400.00 57,100.00 11,700.00
0.00 200.00 200.00 0.00 (200.00)
129,454.25 165,200.00 167,200.00 189,700.00 22,500.00
2,278.12 0.00 0.00 0.00 0.00
8,590.69 0.00 0.00 0.00 0.00
611.20 0.00 0.00 0.00 0.00
5,001.50 5,100.00 5,100.00 3,300.00 (1,800.00)
12,500.00 7,100.00 7,100.00 9,800.00 2,700.00
7,288.06 6,800.00 6,900.00 8,000.00 1,100.00
778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
778,893.92 715,000.00 722,900.00 836,000.00 113,100.00
104,087.69 152,700.00 154,500.00 115,100.00 (39,400.00)
195.15 0.00 0.00 0.00 0.00
2,667.93 4,100.00 4,100.00 2,900.00 (1,200.00)
1,052.72 2,800.00 2,800.00 1,600.00 (1,200.00)
18,081.69 12,900.00 13,100.00 11,100.00 (2,000.00)
0.00 100.00 100.00 0.00 (100.00)
26,202.04 55,100.00 55,800.00 35,900.00 (19,900.00)
420.03 0.00 0.00 0.00 0.00
2,382.78 0.00 0.00 0.00 0.00
117.58 0.00 0.00 0.00 0.00
1,052.74 1,700.00 1,700.00 700.00 (1,000.00)
7,100.00 3,800.00 3,800.00 2,500.00 (1,300.00)
1,565.96 2,300.00 2,300.00 1,700.00 (600.00)
164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
164,926.31 235,500.00 238,200.00 171,500.00 (66,700.00)
18,754.67 145,300.00 142,600.00 142,000.00 (600.00)
1,550.00 3,000.00 3,000.00 3,000.00 0.00
3.87 300.00 300.00 200.00 (100.00)
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
16
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6,032.01 9,200.00 9,900.00 10,600.00 700.00241-9101-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)241-9101-50210 PERS-Survivor Benefits
4.66 0.00 0.00 0.00 0.00241-9101-50215 Other Fringe Benefits
1,867.50 31,100.00 31,500.00 31,800.00 300.00241-9101-50221 Medical Insurance
32.02 0.00 0.00 0.00 0.00241-9101-50222 Vision Insurance
64.58 0.00 0.00 0.00 0.00241-9101-50223 Dental Insurance
17.75 0.00 0.00 0.00 0.00241-9101-50224 Life Insurance
149.63 3,200.00 3,200.00 900.00 (2,300.00)241-9101-50225 Long Term Disability
3,000.00 2,600.00 2,600.00 3,400.00 800.00241-9101-50230 Workers Comp Insurance
265.94 2,100.00 2,200.00 2,100.00 (100.00)241-9101-50240 Social Security-Medicare
102.30 0.00 0.00 0.00 0.00241-9101-50241 Social Security-FICA
9101 - Housing Authority - Admin Totals:31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
241 - HOUSING AUTHORITY Totals:31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
502 - INFORMATION TECHNOLOGY
0000 - Undesignated
51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)502-0000-50101 Permanent Full Time
210.00 300.00 300.00 0.00 (300.00)502-0000-50150 Other Compensation
11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)502-0000-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)502-0000-50210 PERS-Survivor Benefits
7,560.14 10,100.00 10,200.00 10,300.00 100.00502-0000-50221 Medical Insurance
90.04 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance
791.41 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance
33.55 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance
459.78 600.00 600.00 300.00 (300.00)502-0000-50225 Long Term Disability
747.72 800.00 700.00 600.00 (100.00)502-0000-50240 Social Security-Medicare
0000 - Undesignated Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
502 - INFORMATION TECHNOLOGY Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
504 - INSURANCE FUND
1010 - Insurance
65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)504-1010-50101 Permanent Full Time
95.00 200.00 200.00 0.00 (200.00)504-1010-50150 Other Compensation
16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)504-1010-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)504-1010-50210 PERS-Survivor Benefits
8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)504-1010-50221 Medical Insurance
628.97 1,500.00 1,500.00 300.00 (1,200.00)504-1010-50225 Long Term Disability
969.61 1,000.00 1,000.00 600.00 (400.00)504-1010-50240 Social Security-Medicare
1010 - Insurance Totals:92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
504 - INSURANCE FUND Totals:92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
601 - SILVERROCK RESORT
0000 - Undesignated
30,411.57 31,200.00 31,400.00 32,400.00 1,000.00601-0000-50101 Permanent Full Time
7,360.70 3,400.00 3,400.00 3,800.00 400.00601-0000-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)601-0000-50210 PERS-Survivor Benefits
3,329.88 4,100.00 4,100.00 4,200.00 100.00601-0000-50221 Medical Insurance
322.34 0.00 0.00 0.00 0.00601-0000-50223 Dental Insurance
34.39 0.00 0.00 0.00 0.00601-0000-50224 Life Insurance
213.12 400.00 400.00 200.00 (200.00)601-0000-50225 Long Term Disability
441.02 500.00 500.00 500.00 0.00601-0000-50240 Social Security-Medicare
0000 - Undesignated Totals:42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
601 - SILVERROCK RESORT Totals:42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
6,032.01 9,200.00 9,900.00 10,600.00 700.00
0.00 100.00 100.00 0.00 (100.00)
4.66 0.00 0.00 0.00 0.00
1,867.50 31,100.00 31,500.00 31,800.00 300.00
32.02 0.00 0.00 0.00 0.00
64.58 0.00 0.00 0.00 0.00
17.75 0.00 0.00 0.00 0.00
149.63 3,200.00 3,200.00 900.00 (2,300.00)
3,000.00 2,600.00 2,600.00 3,400.00 800.00
265.94 2,100.00 2,200.00 2,100.00 (100.00)
102.30 0.00 0.00 0.00 0.00
31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
31,844.93 196,900.00 195,400.00 194,000.00 (1,400.00)
51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)
210.00 300.00 300.00 0.00 (300.00)
11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)
0.00 100.00 100.00 0.00 (100.00)
7,560.14 10,100.00 10,200.00 10,300.00 100.00
90.04 0.00 0.00 0.00 0.00
791.41 0.00 0.00 0.00 0.00
33.55 0.00 0.00 0.00 0.00
459.78 600.00 600.00 300.00 (300.00)
747.72 800.00 700.00 600.00 (100.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)
95.00 200.00 200.00 0.00 (200.00)
16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)
0.00 100.00 100.00 0.00 (100.00)
8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)
628.97 1,500.00 1,500.00 300.00 (1,200.00)
969.61 1,000.00 1,000.00 600.00 (400.00)
92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
92,911.23 93,400.00 90,800.00 53,600.00 (37,200.00)
30,411.57 31,200.00 31,400.00 32,400.00 1,000.00
7,360.70 3,400.00 3,400.00 3,800.00 400.00
0.00 100.00 100.00 0.00 (100.00)
3,329.88 4,100.00 4,100.00 4,200.00 100.00
322.34 0.00 0.00 0.00 0.00
34.39 0.00 0.00 0.00 0.00
213.12 400.00 400.00 200.00 (200.00)
441.02 500.00 500.00 500.00 0.00
42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
42,113.02 39,700.00 39,900.00 41,100.00 1,200.00
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
17
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
760 - SUPPLEMENTAL PENSION PLAN
0000 - Undesignated
12,832.86 0.00 12,850.00 12,850.00 0.00760-0000-50199 Annual PARS Contribution
0000 - Undesignated Totals:12,832.86 0.00 12,850.00 12,850.00 0.00
760 - SUPPLEMENTAL PENSION PLAN Totals:12,832.86 0.00 12,850.00 12,850.00 0.00
SALARY & BENEFITS TOTAL 10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00)
12,832.86 0.00 12,850.00 12,850.00 0.00
12,832.86 0.00 12,850.00 12,850.00 0.00
12,832.86 0.00 12,850.00 12,850.00 0.00
10,921,446.25 11,477,600.00 18,099,350.00 12,451,350.00 (5,648,000.00)
CITY OF LA QUINTA CITYWIDE PAYROLL EXPENSE DETAILS 2019/20 PROPOSED BUDGET
18
2017/18
Actual Revenue
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
Tax Revenues 44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
Licenses & Permits 1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
Intergovernmental 7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
Charges for Services 1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
Fines, Forfeitures & Abatements 375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
Use of Money & Property 643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
Miscellaneous 1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
Transfers In 38,048.28 0.00 114,250.00 0.00 (114,250.00)
General Fund Revenue 56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
38,048.28 0.00 114,250.00 0.00 (114,250.00)
56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
CITY OF LA QUINTA GENERAL FUND REVENUE SUMMARY 2019/20 PROPOSED BUDGET
19
2017/18
Actual Revenues
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
101 - GENERAL FUND
0000 - Undesignated
310 - Tax Revenues
2,317,101.40 2,261,000.00 2,261,000.00 2,306,220.00 45,220.00101-0000-40310 Property Tax Revenue
4,522,611.59 4,500,000.00 4,600,000.00 4,692,000.00 92,000.00101-0000-40311 No-Low City Property Tax
1,995,222.27 1,978,000.00 2,300,000.00 2,346,000.00 46,000.00101-0000-40315 RPTTF Pass Through
8,989,328.13 8,900,000.00 9,300,000.00 9,535,900.00 235,900.00101-0000-41320 State Sales Tax
9,967,656.65 8,455,000.00 10,145,000.00 10,246,500.00 101,500.00101-0000-41326 Measure G Sales Tax
718,472.37 550,000.00 550,000.00 575,000.00 25,000.00101-0000-41327 Document Transfer Tax
6,588,185.28 6,400,000.00 6,550,000.00 6,600,000.00 50,000.00101-0000-41400 TOT - Hotels
2,804,647.08 2,400,000.00 2,800,000.00 2,800,000.00 0.00101-0000-41401 TOT - Short Term Vac. Rentals
105,132.73 110,000.00 110,000.00 100,000.00 (10,000.00)101-0000-41402 TOT - Bed and Breakfast
345,290.90 360,000.00 360,000.00 360,000.00 0.00101-0000-41416 TOT - Resort Fees
817,032.32 650,000.00 650,000.00 750,000.00 100,000.00101-0000-41505 Franchise Taxes - Burrtec
125,843.10 127,000.00 127,000.00 129,000.00 2,000.00101-0000-41508 Southern California Gas Franchise Fee
632,794.16 590,000.00 590,000.00 600,000.00 10,000.00101-0000-41509 Cable Television Franchise Fee
245,337.20 300,000.00 300,000.00 325,000.00 25,000.00101-0000-41510 Communications Franchise Fees
3,941,347.77 4,078,000.00 4,078,000.00 4,165,000.00 87,000.00101-0000-41800 Property Tax in Lieu of VLF
310 - Tax Revenues Totals:44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
320 - Licenses & Permits
119,129.84 108,000.00 108,000.00 120,000.00 12,000.00101-0000-41415 STVR Registration Fee
333,941.78 340,000.00 340,000.00 345,000.00 5,000.00101-0000-41600 Business Licenses
4,560.00 6,000.00 1,000.00 0.00 (1,000.00)101-0000-41601 Cannabis Delivery License
2,220.00 1,000.00 1,000.00 500.00 (500.00)101-0000-41610 Film Permits
145,194.40 125,000.00 125,000.00 150,000.00 25,000.00101-0000-42400 Building Permits
68,615.03 50,000.00 50,000.00 55,000.00 5,000.00101-0000-42401 Plumbing Permits
88,755.88 70,000.00 70,000.00 75,000.00 5,000.00101-0000-42402 Mechanical Permits
60,833.35 50,000.00 50,000.00 50,000.00 0.00101-0000-42403 Electrical Permits
185,642.12 140,000.00 140,000.00 150,000.00 10,000.00101-0000-42404 Miscellaneous Permits
9,170.00 10,000.00 10,000.00 11,000.00 1,000.00101-0000-42405 Garage Sale Permits
240.00 200.00 200.00 200.00 0.00101-0000-42406 Golf Cart Permits
14,200.92 8,000.00 8,000.00 7,000.00 (1,000.00)101-0000-42408 Grading Permits
5,826.00 4,000.00 4,000.00 4,000.00 0.00101-0000-42410 Driveway Permits
320.00 500.00 500.00 500.00 0.00101-0000-42414 Massage Permits
48,538.28 30,000.00 35,000.00 50,000.00 15,000.00101-0000-42420 Fire Plan Review Fee
24,930.00 12,000.00 19,000.00 30,000.00 11,000.00101-0000-42421 Fire Inspection Fee
2,446.00 2,500.00 2,500.00 2,000.00 (500.00)101-0000-42430 Transportation Permits
23,937.60 12,500.00 12,500.00 13,000.00 500.00101-0000-42431 Conditional Use Permits
2,799.00 2,800.00 2,800.00 2,800.00 0.00101-0000-42433 Minor Use Permit
17,094.00 18,000.00 18,000.00 18,000.00 0.00101-0000-42434 Sign Permit
58,055.16 52,000.00 52,000.00 54,000.00 2,000.00101-0000-42435 Site Development Permit
25,276.00 12,100.00 12,100.00 12,100.00 0.00101-0000-42436 Final Landscaping Plans
0.00 3,300.00 3,300.00 3,300.00 0.00101-0000-42437 Development Agreement
8,219.00 6,000.00 6,000.00 8,000.00 2,000.00101-0000-42439 Temporary Use Permit
144,875.60 150,000.00 150,000.00 150,000.00 0.00101-0000-43632 Public Works Permits
320 - Licenses & Permits Totals:1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
330 - Intergovernmental
7,052,079.68 7,057,600.00 7,223,200.00 7,127,700.00 (95,500.00)101-0000-42500 Fire Service Credit
0.00 0.00 0.00 474,300.00 474,300.00101-0000-42501 Fire Service Reserves
290,672.61 85,000.00 85,000.00 455,000.00 370,000.00101-0000-43633 CSA 152 Assessments
125,000.00 3,000.00 3,000.00 3,000.00 0.00101-0000-43650 Contributions from Other Agencies
330 - Intergovernmental Totals:7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
340 - Charges for Services
45,269.30 55,000.00 55,000.00 45,000.00 (10,000.00)101-0000-42200 Leisure Enrichment
6,520.54 6,000.00 6,000.00 6,000.00 0.00101-0000-42202 Gift Shop
42,085.60 45,500.00 45,500.00 45,000.00 (500.00)101-0000-42210 Youth Sports
7,200.00 6,000.00 6,000.00 6,000.00 0.00101-0000-42211 Adult Sports
34,033.00 30,000.00 30,000.00 35,000.00 5,000.00101-0000-42212 Facility Rental
21,337.90 20,000.00 20,000.00 20,000.00 0.00101-0000-42213 Special Event
55,248.45 45,000.00 45,000.00 55,000.00 10,000.00101-0000-42214 Wellness Center Leisure Enrichment
2,465.02 2,000.00 2,000.00 1,500.00 (500.00)101-0000-42216 Senior Center Special Events
2,317,101.40 2,261,000.00 2,261,000.00 2,306,220.00 45,220.00
4,522,611.59 4,500,000.00 4,600,000.00 4,692,000.00 92,000.00
1,995,222.27 1,978,000.00 2,300,000.00 2,346,000.00 46,000.00
8,989,328.13 8,900,000.00 9,300,000.00 9,535,900.00 235,900.00
9,967,656.65 8,455,000.00 10,145,000.00 10,246,500.00 101,500.00
718,472.37 550,000.00 550,000.00 575,000.00 25,000.00
6,588,185.28 6,400,000.00 6,550,000.00 6,600,000.00 50,000.00
2,804,647.08 2,400,000.00 2,800,000.00 2,800,000.00 0.00
105,132.73 110,000.00 110,000.00 100,000.00 (10,000.00)
345,290.90 360,000.00 360,000.00 360,000.00 0.00
817,032.32 650,000.00 650,000.00 750,000.00 100,000.00
125,843.10 127,000.00 127,000.00 129,000.00 2,000.00
632,794.16 590,000.00 590,000.00 600,000.00 10,000.00
245,337.20 300,000.00 300,000.00 325,000.00 25,000.00
3,941,347.77 4,078,000.00 4,078,000.00 4,165,000.00 87,000.00
44,116,002.95 41,659,000.00 44,721,000.00 45,530,620.00 809,620.00
119,129.84 108,000.00 108,000.00 120,000.00 12,000.00
333,941.78 340,000.00 340,000.00 345,000.00 5,000.00
4,560.00 6,000.00 1,000.00 0.00 (1,000.00)
2,220.00 1,000.00 1,000.00 500.00 (500.00)
145,194.40 125,000.00 125,000.00 150,000.00 25,000.00
68,615.03 50,000.00 50,000.00 55,000.00 5,000.00
88,755.88 70,000.00 70,000.00 75,000.00 5,000.00
60,833.35 50,000.00 50,000.00 50,000.00 0.00
185,642.12 140,000.00 140,000.00 150,000.00 10,000.00
9,170.00 10,000.00 10,000.00 11,000.00 1,000.00
240.00 200.00 200.00 200.00 0.00
14,200.92 8,000.00 8,000.00 7,000.00 (1,000.00)
5,826.00 4,000.00 4,000.00 4,000.00 0.00
320.00 500.00 500.00 500.00 0.00
48,538.28 30,000.00 35,000.00 50,000.00 15,000.00
24,930.00 12,000.00 19,000.00 30,000.00 11,000.00
2,446.00 2,500.00 2,500.00 2,000.00 (500.00)
23,937.60 12,500.00 12,500.00 13,000.00 500.00
2,799.00 2,800.00 2,800.00 2,800.00 0.00
17,094.00 18,000.00 18,000.00 18,000.00 0.00
58,055.16 52,000.00 52,000.00 54,000.00 2,000.00
25,276.00 12,100.00 12,100.00 12,100.00 0.00
0.00 3,300.00 3,300.00 3,300.00 0.00
8,219.00 6,000.00 6,000.00 8,000.00 2,000.00
144,875.60 150,000.00 150,000.00 150,000.00 0.00
1,394,819.96 1,213,900.00 1,220,900.00 1,311,400.00 90,500.00
7,052,079.68 7,057,600.00 7,223,200.00 7,127,700.00 (95,500.00)
0.00 0.00 0.00 474,300.00 474,300.00
290,672.61 85,000.00 85,000.00 455,000.00 370,000.00
125,000.00 3,000.00 3,000.00 3,000.00 0.00
7,467,752.29 7,145,600.00 7,311,200.00 8,060,000.00 748,800.00
45,269.30 55,000.00 55,000.00 45,000.00 (10,000.00)
6,520.54 6,000.00 6,000.00 6,000.00 0.00
42,085.60 45,500.00 45,500.00 45,000.00 (500.00)
7,200.00 6,000.00 6,000.00 6,000.00 0.00
34,033.00 30,000.00 30,000.00 35,000.00 5,000.00
21,337.90 20,000.00 20,000.00 20,000.00 0.00
55,248.45 45,000.00 45,000.00 55,000.00 10,000.00
2,465.02 2,000.00 2,000.00 1,500.00 (500.00)
CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET
20
2017/18
Actual Revenues
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
131,147.26 125,000.00 125,000.00 150,000.00 25,000.00101-0000-42218 Wellness Center Memberships
4.82 0.00 0.00 0.00 0.00101-0000-42300 Cash Over/Short
72,528.39 25,000.00 25,000.00 25,000.00 0.00101-0000-42301 Miscellaneous Revenue
360.00 200.00 200.00 200.00 0.00101-0000-42303 NSF Charges
0.00 5,000.00 5,000.00 5,000.00 0.00101-0000-42411 Village Use Permit
4,013.00 2,000.00 2,000.00 2,500.00 500.00101-0000-42412 Minor Adjustment, Plan Checks
32,733.00 8,200.00 8,200.00 15,000.00 6,800.00101-0000-42415 Tentative Tract Map
14,347.00 6,000.00 6,000.00 15,000.00 9,000.00101-0000-42416 Digitization/Records Management
2,168.00 1,200.00 1,200.00 1,500.00 300.00101-0000-42417 Modification by Applicant
1,500.00 1,500.00 1,500.00 1,500.00 0.00101-0000-42440 Appeals - Planning Commission
19,514.28 9,200.00 9,200.00 8,500.00 (700.00)101-0000-42443 Zone Change
3,696.00 4,300.00 4,300.00 5,000.00 700.00101-0000-42445 Environmental Assessment
19,456.00 10,200.00 5,200.00 5,000.00 (200.00)101-0000-42446 General Plan Amendment
6,365.00 4,500.00 4,500.00 5,000.00 500.00101-0000-42447 Home Occupations
10,848.20 5,000.00 10,000.00 10,000.00 0.00101-0000-42448 Tenative Parcel Map
13,343.00 0.00 0.00 0.00 0.00101-0000-42451 Specific Plan
564,556.02 425,000.00 425,000.00 450,000.00 25,000.00101-0000-42600 Building Plan Check Fees
574.58 300.00 300.00 300.00 0.00101-0000-42610 SMIP Fees
0.00 300.00 300.00 300.00 0.00101-0000-42615 CBSC Administrative Fees
167,174.00 175,000.00 175,000.00 110,000.00 (65,000.00)101-0000-42810 Public Works Dev. Plan Check Fee
1,380.74 800.00 800.00 1,500.00 700.00101-0000-43631 CVMSHCP Admin Fee
340 - Charges for Services Totals:1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
350 - Fines, Forfeitures & Abatements
26,661.40 18,000.00 18,000.00 14,000.00 (4,000.00)101-0000-42700 Administrative Citations
48,790.40 20,000.00 20,000.00 3,000.00 (17,000.00)101-0000-42701 Lot Abatement
42,267.72 15,000.00 15,000.00 15,000.00 0.00101-0000-42702 Vehicle Abatement
72,403.00 70,000.00 70,000.00 70,000.00 0.00101-0000-42703 Vehicle Impound Fee
110,065.76 90,000.00 90,000.00 105,000.00 15,000.00101-0000-42705 Motor Vehicle Code Fines
35,507.00 37,000.00 37,000.00 20,000.00 (17,000.00)101-0000-42706 Parking Violations
24,562.51 16,000.00 16,000.00 10,000.00 (6,000.00)101-0000-42707 Misc Fines
7,542.00 6,500.00 6,500.00 6,500.00 0.00101-0000-42708 Graffiti Removal
7,590.00 3,000.00 3,000.00 25,000.00 22,000.00101-0000-42709 False Alarm Fees - Police
0.00 0.00 0.00 8,000.00 8,000.00101-0000-42710 False Alarm Fees - Fire
350 - Fines, Forfeitures & Abatements Totals:375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
360 - Use of Money & Property
0.00 0.00 4,000.00 4,000.00 0.00101-0000-41411 STVR Inspection Fee
353,784.00 270,000.00 270,000.00 300,000.00 30,000.00101-0000-41900 Allocated Interest
177,071.42 60,000.00 60,000.00 110,000.00 50,000.00101-0000-41915 Non-Allocated Interest
2,553.73 10,000.00 10,000.00 0.00 (10,000.00)101-0000-42111 Rental Income
109,761.50 130,000.00 130,000.00 143,000.00 13,000.00101-0000-42120 Lease Revenue - Cell Towers
360 - Use of Money & Property Totals:643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
370 - Miscellaneous
790,402.06 375,000.00 375,000.00 400,000.00 25,000.00101-0000-41410 TOT - Mitigation Measures
21,999.47 15,000.00 15,000.00 17,000.00 2,000.00101-0000-41504 AMR Compliance
156,172.80 105,000.00 105,000.00 110,000.00 5,000.00101-0000-41507 Burrtec Admin Cost Reimbursement
4,861.11 0.00 0.00 0.00 0.00101-0000-42000 Insurance Recoveries
5,842.67 0.00 0.00 0.00 0.00101-0000-42130 SB 1186 Revenue
60.95 100.00 100.00 100.00 0.00101-0000-42140 Sales of Publications & Materials
47,466.31 10,000.00 70,000.00 50,000.00 (20,000.00)101-0000-42305 Miscellaneous Reimbursements
6,219.36 10,000.00 10,000.00 8,000.00 (2,000.00)101-0000-43505 Credit Card Fee Revenue
779.04 100.00 100.00 200.00 100.00101-0000-45000 Sale of Other Assets
370 - Miscellaneous Totals:1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
131,147.26 125,000.00 125,000.00 150,000.00 25,000.00
4.82 0.00 0.00 0.00 0.00
72,528.39 25,000.00 25,000.00 25,000.00 0.00
360.00 200.00 200.00 200.00 0.00
0.00 5,000.00 5,000.00 5,000.00 0.00
4,013.00 2,000.00 2,000.00 2,500.00 500.00
32,733.00 8,200.00 8,200.00 15,000.00 6,800.00
14,347.00 6,000.00 6,000.00 15,000.00 9,000.00
2,168.00 1,200.00 1,200.00 1,500.00 300.00
1,500.00 1,500.00 1,500.00 1,500.00 0.00
19,514.28 9,200.00 9,200.00 8,500.00 (700.00)
3,696.00 4,300.00 4,300.00 5,000.00 700.00
19,456.00 10,200.00 5,200.00 5,000.00 (200.00)
6,365.00 4,500.00 4,500.00 5,000.00 500.00
10,848.20 5,000.00 10,000.00 10,000.00 0.00
13,343.00 0.00 0.00 0.00 0.00
564,556.02 425,000.00 425,000.00 450,000.00 25,000.00
574.58 300.00 300.00 300.00 0.00
0.00 300.00 300.00 300.00 0.00
167,174.00 175,000.00 175,000.00 110,000.00 (65,000.00)
1,380.74 800.00 800.00 1,500.00 700.00
1,279,869.10 1,018,200.00 1,018,200.00 1,024,800.00 6,600.00
26,661.40 18,000.00 18,000.00 14,000.00 (4,000.00)
48,790.40 20,000.00 20,000.00 3,000.00 (17,000.00)
42,267.72 15,000.00 15,000.00 15,000.00 0.00
72,403.00 70,000.00 70,000.00 70,000.00 0.00
110,065.76 90,000.00 90,000.00 105,000.00 15,000.00
35,507.00 37,000.00 37,000.00 20,000.00 (17,000.00)
24,562.51 16,000.00 16,000.00 10,000.00 (6,000.00)
7,542.00 6,500.00 6,500.00 6,500.00 0.00
7,590.00 3,000.00 3,000.00 25,000.00 22,000.00
0.00 0.00 0.00 8,000.00 8,000.00
375,389.79 275,500.00 275,500.00 276,500.00 1,000.00
0.00 0.00 4,000.00 4,000.00 0.00
353,784.00 270,000.00 270,000.00 300,000.00 30,000.00
177,071.42 60,000.00 60,000.00 110,000.00 50,000.00
2,553.73 10,000.00 10,000.00 0.00 (10,000.00)
109,761.50 130,000.00 130,000.00 143,000.00 13,000.00
643,170.65 470,000.00 474,000.00 557,000.00 83,000.00
790,402.06 375,000.00 375,000.00 400,000.00 25,000.00
21,999.47 15,000.00 15,000.00 17,000.00 2,000.00
156,172.80 105,000.00 105,000.00 110,000.00 5,000.00
4,861.11 0.00 0.00 0.00 0.00
5,842.67 0.00 0.00 0.00 0.00
60.95 100.00 100.00 100.00 0.00
47,466.31 10,000.00 70,000.00 50,000.00 (20,000.00)
6,219.36 10,000.00 10,000.00 8,000.00 (2,000.00)
779.04 100.00 100.00 200.00 100.00
1,033,803.77 515,200.00 575,200.00 585,300.00 10,100.00
CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET
21
2017/18
Actual Revenues
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
380 - Transfers In
38,048.28 0.00 114,250.00 0.00 (114,250.00)101-0000-49500 Transfers In
380 - Transfers In Totals:38,048.28 0.00 114,250.00 0.00 (114,250.00)
0000 - Undesignated Totals:56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
101 - GENERAL FUND Totals:56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
38,048.28 0.00 114,250.00 0.00 (114,250.00)
38,048.28 0.00 114,250.00 0.00 (114,250.00)
56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
56,348,856.79 52,297,400.00 55,710,250.00 57,345,620.00 1,635,370.00
CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS 2019/20 PROPOSED BUDGET
22
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1001 - City Council
Salaries and Benefits
143,693.29 144,000.00 144,000.00 144,000.00 0.00101-1001-50108 Salaries - Council Members
2,408.00 2,400.00 2,400.00 2,400.00 0.00101-1001-50150 Other Compensation
17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)101-1001-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1001-50210 PERS-Survivor Benefits
53,183.64 100,100.00 101,400.00 102,600.00 1,200.00101-1001-50221 Medical Insurance
623.66 0.00 0.00 0.00 0.00101-1001-50222 Vision Insurance
3,474.99 0.00 0.00 0.00 0.00101-1001-50223 Dental Insurance
857.83 0.00 0.00 0.00 0.00101-1001-50224 Life Insurance
0.00 1,600.00 1,600.00 900.00 (700.00)101-1001-50225 Long Term Disability
14,800.00 8,300.00 8,300.00 9,200.00 900.00101-1001-50230 Workers Comp Insurance
2,155.94 5,600.00 5,600.00 5,600.00 0.00101-1001-50240 Social Security-Medicare
3,650.79 0.00 0.00 0.00 0.00101-1001-50241 Social Security-FICA
50 - Salaries and Benefits Totals:242,278.42 272,400.00 273,700.00 273,700.00 0.00
Maintenance & Operations
2,062.70 8,000.00 8,000.00 8,000.00 0.00101-1001-60137 Community Special Events
15,020.66 25,000.00 25,000.00 25,000.00 0.00101-1001-60320 Travel & Training
0.00 1,000.00 1,000.00 500.00 (500.00)101-1001-60400 Office Supplies
0.00 600.00 600.00 500.00 (100.00)101-1001-60410 Printing
602.30 1,000.00 1,000.00 1,000.00 0.00101-1001-60420 Operating Supplies
62 - Maintenance & Operations Totals:17,685.66 35,600.00 35,600.00 35,000.00 (600.00)
1001 - City Council Totals:259,964.08 308,000.00 309,300.00 308,700.00 (600.00)
143,693.29 144,000.00 144,000.00 144,000.00 0.00
2,408.00 2,400.00 2,400.00 2,400.00 0.00
17,430.28 10,300.00 10,300.00 9,000.00 (1,300.00)
0.00 100.00 100.00 0.00 (100.00)
53,183.64 100,100.00 101,400.00 102,600.00 1,200.00
623.66 0.00 0.00 0.00 0.00
3,474.99 0.00 0.00 0.00 0.00
857.83 0.00 0.00 0.00 0.00
0.00 1,600.00 1,600.00 900.00 (700.00)
14,800.00 8,300.00 8,300.00 9,200.00 900.00
2,155.94 5,600.00 5,600.00 5,600.00 0.00
3,650.79 0.00 0.00 0.00 0.00
242,278.42 272,400.00 273,700.00 273,700.00 0.00
2,062.70 8,000.00 8,000.00 8,000.00 0.00
15,020.66 25,000.00 25,000.00 25,000.00 0.00
0.00 1,000.00 1,000.00 500.00 (500.00)
0.00 600.00 600.00 500.00 (100.00)
602.30 1,000.00 1,000.00 1,000.00 0.00
17,685.66 35,600.00 35,600.00 35,000.00 (600.00)
259,964.08 308,000.00 309,300.00 308,700.00 (600.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
23
Department : 1001 - City Council
Community Special Events 8,000.00101-1001-60137
Annual City open house
State of the City address
Travel & Training 25,000.00101-1001-60320
League Annual Conference
League - LegislaƟve AcƟon Days
Mayor's Cup
Council MeeƟng Expenses
Public Safety Awards Ceremony
Council Member CommiƩee MeeƟngs
Printing 500.00101-1001-60410
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
24
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1002 - City Manager 783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
Salaries and Benefits 597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
Contract Services 77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
Maintenance & Operations 79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
Internal Service Charges 29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
3007 - Marketing & Community Relations 1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
Salaries and Benefits 93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
Contract Services 278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
Maintenance & Operations 694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
Internal Service Charges 8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
COMMUNITY RESOURCES TOTAL 1,857,843.09 2,101,300.00 2,187,000.00 2,176,200.00 (10,800.00)
783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
1,857,843.09 2,101,300.00 2,187,000.00 2,176,200.00 (10,800.00)
CITY OF LA QUINTA
CITY MANAGER'S OFFICE
SUMMARY OF EXPENSES FOR DIVISION 2019/20 PROPOSED BUDGET
25
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1002 - City Manager
Salaries and Benefits
424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)101-1002-50101 Permanent Full Time
0.00 0.00 1,500.00 0.00 (1,500.00)101-1002-50111 Internships
1,441.79 1,300.00 1,300.00 900.00 (400.00)101-1002-50150 Other Compensation
74,702.57 43,700.00 44,200.00 44,000.00 (200.00)101-1002-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-1002-50210 PERS-Survivor Benefits
10,000.00 10,000.00 10,000.00 0.00 (10,000.00)101-1002-50215 Other Fringe Benefits
59,788.07 83,100.00 84,300.00 85,200.00 900.00101-1002-50221 Medical Insurance
921.61 0.00 0.00 0.00 0.00101-1002-50222 Vision Insurance
5,203.83 0.00 0.00 0.00 0.00101-1002-50223 Dental Insurance
366.43 0.00 0.00 0.00 0.00101-1002-50224 Life Insurance
3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)101-1002-50225 Long Term Disability
10,300.00 5,300.00 5,300.00 8,300.00 3,000.00101-1002-50230 Workers Comp Insurance
6,303.05 6,800.00 7,500.00 6,800.00 (700.00)101-1002-50240 Social Security-Medicare
0.00 0.00 4,000.00 0.00 (4,000.00)101-1002-50300 Employee Recognition
50 - Salaries and Benefits Totals:597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
Contract Services
64,741.25 92,000.00 92,000.00 98,000.00 6,000.00101-1002-60101 Contract Services - Administrative
12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)101-1002-60103 Professional Services
60 - Contract Services Totals:77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
Maintenance & Operations
3,745.45 11,000.00 9,500.00 9,000.00 (500.00)101-1002-60320 Travel & Training
73,721.25 80,000.00 80,000.00 80,000.00 0.00101-1002-60351 Membership Dues
0.00 0.00 0.00 10,000.00 10,000.00101-1002-60352 Subscriptions & Publications
695.98 1,000.00 1,000.00 1,000.00 0.00101-1002-60400 Office Supplies
80.48 500.00 500.00 0.00 (500.00)101-1002-60410 Printing
1,329.93 2,000.00 2,000.00 1,000.00 (1,000.00)101-1002-60420 Operating Supplies
62 - Maintenance & Operations Totals:79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
Internal Service Charges
29,400.00 36,700.00 36,700.00 60,600.00 23,900.00101-1002-98110 Information Tech Charges
69 - Internal Service Charges Totals:29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
1002 - City Manager Totals:783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
424,698.23 498,900.00 511,900.00 469,100.00 (42,800.00)
0.00 0.00 1,500.00 0.00 (1,500.00)
1,441.79 1,300.00 1,300.00 900.00 (400.00)
74,702.57 43,700.00 44,200.00 44,000.00 (200.00)
0.00 200.00 200.00 0.00 (200.00)
10,000.00 10,000.00 10,000.00 0.00 (10,000.00)
59,788.07 83,100.00 84,300.00 85,200.00 900.00
921.61 0.00 0.00 0.00 0.00
5,203.83 0.00 0.00 0.00 0.00
366.43 0.00 0.00 0.00 0.00
3,348.14 4,000.00 4,000.00 2,200.00 (1,800.00)
10,300.00 5,300.00 5,300.00 8,300.00 3,000.00
6,303.05 6,800.00 7,500.00 6,800.00 (700.00)
0.00 0.00 4,000.00 0.00 (4,000.00)
597,073.72 653,300.00 674,200.00 616,500.00 (57,700.00)
64,741.25 92,000.00 92,000.00 98,000.00 6,000.00
12,882.95 25,000.00 25,000.00 7,000.00 (18,000.00)
77,624.20 117,000.00 117,000.00 105,000.00 (12,000.00)
3,745.45 11,000.00 9,500.00 9,000.00 (500.00)
73,721.25 80,000.00 80,000.00 80,000.00 0.00
0.00 0.00 0.00 10,000.00 10,000.00
695.98 1,000.00 1,000.00 1,000.00 0.00
80.48 500.00 500.00 0.00 (500.00)
1,329.93 2,000.00 2,000.00 1,000.00 (1,000.00)
79,573.09 94,500.00 93,000.00 101,000.00 8,000.00
29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
29,400.00 36,700.00 36,700.00 60,600.00 23,900.00
783,671.01 901,500.00 920,900.00 883,100.00 (37,800.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
26
Department : 1002 - City Manager
Permanent Full Time 469,100.00101-1002-50101
90% - City Manager (10% Housing Fund)
50% - Assistant to the City Manager (50% Housing Fund)
50% - Management Analyst (25% Housing Fund, 25% InformaƟon Technology Fund)
100% - Management Specialist
50% - Management Specialist (25% Housing Fund, 25% InformaƟon Technology Fund)
50% - Management Assistant (50% Housing Fund)
In 2019/20, the Business Analyst posƟon was converted to Assistant to the City
Manager and the Manager posiƟon was transferred to The Hub.
Contract Services - Administrative 98,000.00101-1002-60101
Lobbying Services
City Economist - Economic Development
Professional Services 7,000.00101-1002-60103
Title and Appraisal Services
Waste Management for Special Events
Travel & Training 9,000.00101-1002-60320
League of California CiƟes (LCC)
Regional MeeƟngs & Miscellaneous Training such as:
Coachella Valley AssociaƟon of Governments (CVAG)
California CiƟes/CounƟes Mgmt FoundaƟon (CCMF)
Southern CA AssociaƟon of Governments (SCAG)
Membership Dues 80,000.00101-1002-60351
InternaƟonal City/County Management AssociaƟon (ICMA)
League of CA CiƟes (LCC) - Riverside
California CiƟes/CounƟes Management FoundaƟon (CCMF)
Coachella Valley AssociaƟon of Governments (CVAG)
InternaƟonal Council of Shopping Centers (ICSC)
NaƟonal League of CiƟes (NLC)
Southern CA AssociaƟon of Governments (SCAG)
Subscriptions & Publications 10,000.00101-1002-60352
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
27
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3007 - Marketing & Community Relations
Salaries and Benefits
68,495.31 73,500.00 109,500.00 168,200.00 58,700.00101-3007-50101 Permanent Full Time
335.70 0.00 0.00 0.00 0.00101-3007-50105 Salaries - Overtime
0.00 0.00 0.00 3,000.00 3,000.00101-3007-50111 Internships
498.10 500.00 500.00 0.00 (500.00)101-3007-50150 Other Compensation
4,403.16 5,100.00 5,200.00 11,800.00 6,600.00101-3007-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3007-50210 PERS-Survivor Benefits
12,715.21 20,100.00 20,300.00 41,100.00 20,800.00101-3007-50221 Medical Insurance
183.72 0.00 0.00 0.00 0.00101-3007-50222 Vision Insurance
1,612.17 0.00 0.00 0.00 0.00101-3007-50223 Dental Insurance
68.63 0.00 0.00 0.00 0.00101-3007-50224 Life Insurance
719.50 800.00 800.00 1,000.00 200.00101-3007-50225 Long Term Disability
3,000.00 1,700.00 1,700.00 3,800.00 2,100.00101-3007-50230 Workers Comp Insurance
1,015.59 1,100.00 1,100.00 2,500.00 1,400.00101-3007-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
Contract Services
0.00 0.00 0.00 10,000.00 10,000.00101-3007-60134 Promotional Items
265,550.00 275,000.00 275,000.00 287,000.00 12,000.00101-3007-60151 GPSCVB
12,500.00 12,500.00 12,500.00 0.00 (12,500.00)101-3007-60152 Jacqueline Cochran Regional Airport
60 - Contract Services Totals:278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
Maintenance & Operations
3,287.64 4,000.00 4,000.00 10,000.00 6,000.00101-3007-60320 Travel & Training
21,605.00 40,600.00 40,600.00 40,000.00 (600.00)101-3007-60351 Membership Dues
9,648.46 4,000.00 9,000.00 15,000.00 6,000.00101-3007-60410 Printing
693.87 1,600.00 1,600.00 1,600.00 0.00101-3007-60420 Operating Supplies
9,825.00 20,000.00 20,000.00 35,000.00 15,000.00101-3007-60450 Advertising
649,615.02 717,500.00 747,500.00 635,500.00 (112,000.00)101-3007-60461 Marketing & Tourism Promotions
0.00 10,000.00 5,000.00 0.00 (5,000.00)101-3007-60462 Media
62 - Maintenance & Operations Totals:694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
Internal Service Charges
8,400.00 11,700.00 11,700.00 27,600.00 15,900.00101-3007-98110 Information Tech Charges
69 - Internal Service Charges Totals:8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
3007 - Marketing & Community Relations Totals:1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
68,495.31 73,500.00 109,500.00 168,200.00 58,700.00
335.70 0.00 0.00 0.00 0.00
0.00 0.00 0.00 3,000.00 3,000.00
498.10 500.00 500.00 0.00 (500.00)
4,403.16 5,100.00 5,200.00 11,800.00 6,600.00
0.00 100.00 100.00 0.00 (100.00)
12,715.21 20,100.00 20,300.00 41,100.00 20,800.00
183.72 0.00 0.00 0.00 0.00
1,612.17 0.00 0.00 0.00 0.00
68.63 0.00 0.00 0.00 0.00
719.50 800.00 800.00 1,000.00 200.00
3,000.00 1,700.00 1,700.00 3,800.00 2,100.00
1,015.59 1,100.00 1,100.00 2,500.00 1,400.00
93,047.09 102,900.00 139,200.00 231,400.00 92,200.00
0.00 0.00 0.00 10,000.00 10,000.00
265,550.00 275,000.00 275,000.00 287,000.00 12,000.00
12,500.00 12,500.00 12,500.00 0.00 (12,500.00)
278,050.00 287,500.00 287,500.00 297,000.00 9,500.00
3,287.64 4,000.00 4,000.00 10,000.00 6,000.00
21,605.00 40,600.00 40,600.00 40,000.00 (600.00)
9,648.46 4,000.00 9,000.00 15,000.00 6,000.00
693.87 1,600.00 1,600.00 1,600.00 0.00
9,825.00 20,000.00 20,000.00 35,000.00 15,000.00
649,615.02 717,500.00 747,500.00 635,500.00 (112,000.00)
0.00 10,000.00 5,000.00 0.00 (5,000.00)
694,674.99 797,700.00 827,700.00 737,100.00 (90,600.00)
8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
8,400.00 11,700.00 11,700.00 27,600.00 15,900.00
1,074,172.08 1,199,800.00 1,266,100.00 1,293,100.00 27,000.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
28
Department : 3007 - Marketing & Community Relations
Permanent Full Time 168,200.00101-3007-50101
100% - MarkeƟng Management Coordinator
100% - Management Specialist
In FY 2019/20, an increase to salary due to the addiƟon of a Management
Specialist posiƟon.
Promotional Items 10,000.00101-3007-60134
For Community Resources Special Events
Travel & Training 10,000.00101-3007-60320
Visit CA - Travel DesƟnaƟon Conference
CalTravel - Travel DesƟnaƟon Conference
Membership Dues 40,000.00101-3007-60351
Coachella Valley Economic Partnership
Mail Chimp
Printing 15,000.00101-3007-60410
Citywide business cards, event signs and banners.
Advertising 35,000.00101-3007-60450
Amount
National Date Festival 5,000.00
Restaurant Week 3,000.00
Sponsorships - CVEP Summit, Modernism Week, etc.27,000.00
Marketing & Tourism Promotions 635,500.00101-3007-60461
Photography, Chamber of Commerce Contract, Video/Commercials, MarkeƟng
Contracts, MarkeƟng Efforts, Desert Classic ChariƟes, Music Licensing, Palm
Springs Life Vision.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
29
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1003 - City Attorney
Contract Services
396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)101-1003-60153 Attorney
23,635.31 45,000.00 45,000.00 45,000.00 0.00101-1003-60154 Attorney/Litigation
60 - Contract Services Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
1003 - City Attorney Totals:420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
396,875.72 440,000.00 490,000.00 460,000.00 (30,000.00)
23,635.31 45,000.00 45,000.00 45,000.00 0.00
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
420,511.03 485,000.00 535,000.00 505,000.00 (30,000.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
30
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1005 - City Clerk
Salaries and Benefits
250,345.18 290,300.00 252,371.80 252,600.00 228.20101-1005-50101 Permanent Full Time
24,435.66 14,000.00 13,900.00 29,000.00 15,100.00101-1005-50102 Salaries - Part Time
318.00 400.00 400.00 0.00 (400.00)101-1005-50150 Other Compensation
53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)101-1005-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1005-50210 PERS-Survivor Benefits
41,991.52 73,100.00 67,432.00 80,000.00 12,568.00101-1005-50221 Medical Insurance
704.44 0.00 0.00 0.00 0.00101-1005-50222 Vision Insurance
2,897.36 0.00 0.00 0.00 0.00101-1005-50223 Dental Insurance
306.44 0.00 0.00 0.00 0.00101-1005-50224 Life Insurance
2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)101-1005-50225 Long Term Disability
10,300.00 6,100.00 6,100.00 7,300.00 1,200.00101-1005-50230 Workers Comp Insurance
4,085.93 4,400.00 4,700.00 6,000.00 1,300.00101-1005-50240 Social Security-Medicare
1,515.01 0.00 0.00 0.00 0.00101-1005-50241 Social Security-FICA
7,000.00 0.00 0.00 0.00 0.00101-1005-50300 Employee Recognition
50 - Salaries and Benefits Totals:399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
Contract Services
72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)101-1005-60103 Professional Services
13,348.13 5,000.00 25,400.00 47,000.00 21,600.00101-1005-60125 Temporary Agency Services
60 - Contract Services Totals:85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
Maintenance & Operations
6,099.64 12,000.00 12,000.00 15,000.00 3,000.00101-1005-60320 Travel & Training
656.00 1,000.00 1,000.00 1,500.00 500.00101-1005-60351 Membership Dues
0.00 300.00 300.00 0.00 (300.00)101-1005-60352 Subscriptions & Publications
1,580.09 2,000.00 2,000.00 2,500.00 500.00101-1005-60400 Office Supplies
35.00 400.00 400.00 0.00 (400.00)101-1005-60410 Printing
794.26 1,000.00 1,000.00 1,200.00 200.00101-1005-60420 Operating Supplies
3,665.20 4,500.00 4,500.00 4,500.00 0.00101-1005-60450 Advertising
62 - Maintenance & Operations Totals:12,830.19 21,200.00 21,200.00 24,700.00 3,500.00
Internal Service Charges
29,400.00 42,500.00 42,500.00 53,700.00 11,200.00101-1005-98110 Information Tech Charges
69 - Internal Service Charges Totals:29,400.00 42,500.00 42,500.00 53,700.00 11,200.00
1005 - City Clerk Totals:527,550.46 595,100.00 578,493.00 623,700.00 45,207.00
250,345.18 290,300.00 252,371.80 252,600.00 228.20
24,435.66 14,000.00 13,900.00 29,000.00 15,100.00
318.00 400.00 400.00 0.00 (400.00)
53,480.93 25,900.00 25,289.20 21,900.00 (3,389.20)
0.00 100.00 100.00 0.00 (100.00)
41,991.52 73,100.00 67,432.00 80,000.00 12,568.00
704.44 0.00 0.00 0.00 0.00
2,897.36 0.00 0.00 0.00 0.00
306.44 0.00 0.00 0.00 0.00
2,395.56 3,100.00 3,100.00 1,500.00 (1,600.00)
10,300.00 6,100.00 6,100.00 7,300.00 1,200.00
4,085.93 4,400.00 4,700.00 6,000.00 1,300.00
1,515.01 0.00 0.00 0.00 0.00
7,000.00 0.00 0.00 0.00 0.00
399,776.03 417,400.00 373,393.00 398,300.00 24,907.00
72,196.11 109,000.00 116,000.00 100,000.00 (16,000.00)
13,348.13 5,000.00 25,400.00 47,000.00 21,600.00
85,544.24 114,000.00 141,400.00 147,000.00 5,600.00
6,099.64 12,000.00 12,000.00 15,000.00 3,000.00
656.00 1,000.00 1,000.00 1,500.00 500.00
0.00 300.00 300.00 0.00 (300.00)
1,580.09 2,000.00 2,000.00 2,500.00 500.00
35.00 400.00 400.00 0.00 (400.00)
794.26 1,000.00 1,000.00 1,200.00 200.00
3,665.20 4,500.00 4,500.00 4,500.00 0.00
12,830.19 21,200.00 21,200.00 24,700.00 3,500.00
29,400.00 42,500.00 42,500.00 53,700.00 11,200.00
29,400.00 42,500.00 42,500.00 53,700.00 11,200.00
527,550.46 595,100.00 578,493.00 623,700.00 45,207.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
31
Department : 1005 - City Clerk
Permanent Full Time 252,600.00101-1005-50101
90% - City Clerk (10% Housing)
100% - Deputy City Clerk
100% - Management Assistant
100% - AdministraƟve Assistant
In 2019/20, a decrease in salary due to one of the Deputy City Clerk posiƟons
converted to a Management Specialist and transferred to Human Resources.
Salaries - Part Time 29,000.00101-1005-50102
100% - AdministraƟve Technician Part-Time
Professional Services 100,000.00101-1005-60103
Municipal Code Text and Online Updates
Imaging Scanning Services
For The Record Tech Support (DSS Corp)
DigiCert Electronic Signatures
Fee Study Updates
Temporary Agency Services 47,000.00101-1005-60125
PotenƟal removal if unfunded temporary full-Ɵme posiƟon is approved as
requested.
Travel & Training 15,000.00101-1005-60320
ElecƟon Law Seminar
CA City Clerks AssociaƟon Annual Conference & Seminars
InternaƟonal InsƟtute of Municipal Clerks CerƟficaƟons and Training
Laserfiche Conference
League of California CiƟes
Membership Dues 1,500.00101-1005-60351
California City Clerks AssociaƟon (4 Employees)
NaƟonal Notary AssociaƟon, Errors and Omission Insurance (3)
InternaƟonal InsƟtute of Municipal Clerks Membership
Advertising 4,500.00101-1005-60450
Public hearing notices, Commission and Board vacancies.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
32
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1004 - Human Resources 474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
Salaries and Benefits 254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
Contract Services 115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
Maintenance & Operations 87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
Internal Service Charges 16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
2001 - Police 15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
Contract Services 15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
Maintenance & Operations 6,533.30 10,000.00 10,000.00 10,000.00 0.00
Utilities 12,444.24 14,000.00 14,000.00 14,000.00 0.00
Capital Expenses 0.00 0.00 0.00 30,000.00 30,000.00
Internal Service Charges 25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
2002 - Fire 6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
Salaries and Benefits 0.00 0.00 90,600.00 194,000.00 103,400.00
Contract Services 6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
Maintenance & Operations 38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
Insurance 5,515.07 0.00 0.00 15,000.00 15,000.00
Repair & Maintenance 31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
Utilities 63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
Capital Expenses 0.00 15,000.00 90,000.00 135,000.00 45,000.00
Internal Service Charges 56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
3001 - Community Resources Administration 631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
Salaries and Benefits 475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
Contract Services 52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
Maintenance & Operations 55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
Internal Service Charges 48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
3002 - Wellness Center Operations 581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
Salaries and Benefits 439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
Contract Services 78,169.37 99,300.00 99,300.00 99,300.00 0.00
Maintenance & Operations 46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
Utilities 327.59 0.00 0.00 0.00 0.00
Internal Service Charges 16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
3003 - Recreation Programs & Special Events 310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
Salaries and Benefits 129,940.85 199,700.00 199,900.00 200,500.00 600.00
Maintenance & Operations 143,845.39 285,300.00 322,800.00 323,300.00 500.00
Internal Service Charges 36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
6004 - Code Compliance/Animal Control 1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
Salaries and Benefits 675,867.02 705,200.00 734,000.00 734,700.00 700.00
Contract Services 196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
Maintenance & Operations 14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
Internal Service Charges 131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
COMMUNITY RESOURCES TOTAL 24,631,265.87 27,841,550.00 28,140,907.00 28,426,650.00 285,743.00
474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
6,533.30 10,000.00 10,000.00 10,000.00 0.00
12,444.24 14,000.00 14,000.00 14,000.00 0.00
0.00 0.00 0.00 30,000.00 30,000.00
25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
0.00 0.00 90,600.00 194,000.00 103,400.00
6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
5,515.07 0.00 0.00 15,000.00 15,000.00
31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
0.00 15,000.00 90,000.00 135,000.00 45,000.00
56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
78,169.37 99,300.00 99,300.00 99,300.00 0.00
46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
327.59 0.00 0.00 0.00 0.00
16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
129,940.85 199,700.00 199,900.00 200,500.00 600.00
143,845.39 285,300.00 322,800.00 323,300.00 500.00
36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
675,867.02 705,200.00 734,000.00 734,700.00 700.00
196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
24,631,265.87 27,841,550.00 28,140,907.00 28,426,650.00 285,743.00
CITY OF LA QUINTA
COMMUNITY RESOURCES
SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET
33
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1004 - Human Resources
Salaries and Benefits
165,100.61 177,300.00 213,828.20 237,100.00 23,271.80101-1004-50101 Permanent Full Time
27,586.23 38,300.00 38,300.00 41,900.00 3,600.00101-1004-50102 Salaries - Part Time
27,829.88 15,800.00 22,310.80 23,200.00 889.20101-1004-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-1004-50210 PERS-Survivor Benefits
18,950.47 40,100.00 47,268.00 0.00 (47,268.00)101-1004-50221 Medical Insurance
660.76 0.00 0.00 0.00 0.00101-1004-50222 Vision Insurance
3,224.34 0.00 0.00 0.00 0.00101-1004-50223 Dental Insurance
137.25 0.00 0.00 0.00 0.00101-1004-50224 Life Insurance
1,699.70 2,100.00 2,100.00 1,300.00 (800.00)101-1004-50225 Long Term Disability
5,900.00 3,400.00 3,400.00 5,600.00 2,200.00101-1004-50230 Workers Comp Insurance
2,831.01 2,600.00 3,300.00 3,500.00 200.00101-1004-50240 Social Security-Medicare
165.95 0.00 0.00 0.00 0.00101-1004-50241 Social Security-FICA
293.00 25,000.00 25,000.00 25,000.00 0.00101-1004-50244 State Unemployment Insurance
520.00 3,500.00 3,500.00 3,500.00 0.00101-1004-50252 Fitness Membership Reimbursement
50 - Salaries and Benefits Totals:254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
Contract Services
105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)101-1004-60103 Professional Services
9,905.76 16,500.00 16,500.00 16,500.00 0.00101-1004-60104 Consultants
60 - Contract Services Totals:115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
Maintenance & Operations
39,880.17 36,000.00 66,000.00 30,000.00 (36,000.00)101-1004-60129 Recruiting/Pre-Employment
8,550.01 10,000.00 10,000.00 9,000.00 (1,000.00)101-1004-60320 Travel & Training
20,575.44 52,000.00 52,000.00 52,000.00 0.00101-1004-60322 Training & Education/MOU
9,923.72 9,000.00 12,300.00 11,500.00 (800.00)101-1004-60340 Employee Recognition Events
5,409.00 6,000.00 6,000.00 6,000.00 0.00101-1004-60351 Membership Dues
429.45 300.00 300.00 300.00 0.00101-1004-60352 Subscriptions & Publications
1,688.05 2,000.00 2,000.00 2,000.00 0.00101-1004-60400 Office Supplies
80.48 600.00 600.00 200.00 (400.00)101-1004-60410 Printing
1,043.71 1,000.00 1,000.00 1,000.00 0.00101-1004-60420 Operating Supplies
62 - Maintenance & Operations Totals:87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
Internal Service Charges
16,800.00 23,300.00 23,300.00 41,300.00 18,000.00101-1004-98110 Information Tech Charges
69 - Internal Service Charges Totals:16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
1004 - Human Resources Totals:474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
165,100.61 177,300.00 213,828.20 237,100.00 23,271.80
27,586.23 38,300.00 38,300.00 41,900.00 3,600.00
27,829.88 15,800.00 22,310.80 23,200.00 889.20
0.00 100.00 100.00 0.00 (100.00)
18,950.47 40,100.00 47,268.00 0.00 (47,268.00)
660.76 0.00 0.00 0.00 0.00
3,224.34 0.00 0.00 0.00 0.00
137.25 0.00 0.00 0.00 0.00
1,699.70 2,100.00 2,100.00 1,300.00 (800.00)
5,900.00 3,400.00 3,400.00 5,600.00 2,200.00
2,831.01 2,600.00 3,300.00 3,500.00 200.00
165.95 0.00 0.00 0.00 0.00
293.00 25,000.00 25,000.00 25,000.00 0.00
520.00 3,500.00 3,500.00 3,500.00 0.00
254,899.20 308,200.00 359,107.00 341,100.00 (18,007.00)
105,375.78 102,750.00 117,750.00 80,000.00 (37,750.00)
9,905.76 16,500.00 16,500.00 16,500.00 0.00
115,281.54 119,250.00 134,250.00 96,500.00 (37,750.00)
39,880.17 36,000.00 66,000.00 30,000.00 (36,000.00)
8,550.01 10,000.00 10,000.00 9,000.00 (1,000.00)
20,575.44 52,000.00 52,000.00 52,000.00 0.00
9,923.72 9,000.00 12,300.00 11,500.00 (800.00)
5,409.00 6,000.00 6,000.00 6,000.00 0.00
429.45 300.00 300.00 300.00 0.00
1,688.05 2,000.00 2,000.00 2,000.00 0.00
80.48 600.00 600.00 200.00 (400.00)
1,043.71 1,000.00 1,000.00 1,000.00 0.00
87,580.03 116,900.00 150,200.00 112,000.00 (38,200.00)
16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
16,800.00 23,300.00 23,300.00 41,300.00 18,000.00
474,560.77 567,650.00 666,857.00 590,900.00 (75,957.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
34
Department : 1004 - Human Resources
Permanent Full Time 237,100.00101-1004-50101
100% - Human Resources Manager
100% - Human Resources Analyst
50% - Management Specialist (50% Insurance Fund)
In FY 2019/20, an increase in salary reflects addiƟon of Management Specialist
posiƟon transferred from the City Clerk's division.
Salaries - Part Time 41,900.00101-1004-50102
100% Part-Time AdministraƟve Technician
State Unemployment Insurance 25,000.00101-1004-50244
Professional Services 80,000.00101-1004-60103
Leadership Development
Consultants 16,500.00101-1004-60104
EAP - Wellness Works
TASC - Administration Fee
CalPERS - Monthly Medical Premium-Administration
fees TAG/AMS DOT Random Screenings
DMV Medical Exams (Class B)
Recruiting/Pre-Employment 30,000.00101-1004-60129
Interview Panel Costs
FingerprinƟng
Physicals/Drug Screenings
Background Checks
Travel & Training 9,000.00101-1004-60320
Bilingual tesƟng
Liebert Cassidy Whitmore (law & labor relaƟons)
EducaƟonal forums/Miscellaneous training
Membership Dues 6,000.00101-1004-60351
Society of HR Management (SHRM)
Professionals in HR AssociaƟon (PIHRA)
InternaƟonal Public Management AssociaƟon for HR (IPMA-HR)
World at Work (WOW)
CV Employment RelaƟons ConsorƟum
CA Public Employers Labor RelaƟons Association (CalPELRA)
Engaging Local Government Leaders (ELGL)
Subscriptions & Publications 300.00101-1004-60352
Labor Law Compliance Posters
Printing 200.00101-1004-60410
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
35
Personnel Forms
On-Boarding for New Employees
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
36
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
2001 - Police
Contract Services
0.00 0.00 42,750.00 24,000.00 (18,750.00)101-2001-60103 Professional Services
10,759.89 10,000.00 10,000.00 10,000.00 0.00101-2001-60109 LQ Police Volunteers
8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)101-2001-60161 Sheriff Patrol
172,894.12 258,000.00 258,000.00 326,300.00 68,300.00101-2001-60162 Police Overtime
1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)101-2001-60163 Target Team
721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)101-2001-60164 Community Services Officer
0.00 58,000.00 58,000.00 58,000.00 0.00101-2001-60165 Special Enforcement/Humana
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60166 Gang Task Force
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)101-2001-60167 Narcotics Task Force
80,688.87 90,000.00 90,000.00 91,000.00 1,000.00101-2001-60168 School Officer
1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)101-2001-60169 Motor Officer
475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)101-2001-60170 Dedicated Sargeants
256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)101-2001-60171 Dedicated Lieutenant
411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)101-2001-60172 Sheriff - Mileage
0.00 18,000.00 18,000.00 18,000.00 0.00101-2001-60173 Booking Fees
9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)101-2001-60174 Blood/Alcohol Testing
175,055.66 95,000.00 95,000.00 95,000.00 0.00101-2001-60175 Special Enforcement Funds
532,703.31 470,000.00 470,000.00 504,700.00 34,700.00101-2001-60176 Sheriff - Other
0.00 10,000.00 0.00 0.00 0.00101-2001-60178 COPS Robbery Prevention
0.00 89,000.00 0.00 0.00 0.00101-2001-60179 COPS Burglary/Theft Prevention
8,631.00 7,000.00 7,000.00 8,000.00 1,000.00101-2001-60193 Sexual Assault Exam Fees
60 - Contract Services Totals:15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
Maintenance & Operations
6,533.30 10,000.00 10,000.00 10,000.00 0.00101-2001-60420 Operating Supplies
62 - Maintenance & Operations Totals:6,533.30 10,000.00 10,000.00 10,000.00 0.00
Utilities
12,444.24 14,000.00 14,000.00 14,000.00 0.00101-2001-61300 Utilities - Telephone
66 - Utilities Totals:12,444.24 14,000.00 14,000.00 14,000.00 0.00
Capital Expenses
0.00 0.00 0.00 30,000.00 30,000.00101-2001-71031 Vehicles
68 - Capital Expenses Totals:0.00 0.00 0.00 30,000.00 30,000.00
Internal Service Charges
5,000.00 7,000.00 7,000.00 7,350.00 350.00101-2001-98110 Information Tech Charges
20,000.00 32,000.00 32,000.00 44,200.00 12,200.00101-2001-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
2001 - Police Totals:15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
0.00 0.00 42,750.00 24,000.00 (18,750.00)
10,759.89 10,000.00 10,000.00 10,000.00 0.00
8,845,613.88 9,862,000.00 9,862,000.00 9,680,000.00 (182,000.00)
172,894.12 258,000.00 258,000.00 326,300.00 68,300.00
1,766,452.63 1,960,000.00 1,960,000.00 1,916,500.00 (43,500.00)
721,865.35 825,000.00 825,000.00 815,500.00 (9,500.00)
0.00 58,000.00 58,000.00 58,000.00 0.00
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)
172,161.60 191,000.00 191,000.00 189,500.00 (1,500.00)
80,688.87 90,000.00 90,000.00 91,000.00 1,000.00
1,226,537.72 1,435,000.00 1,435,000.00 1,406,500.00 (28,500.00)
475,848.98 545,000.00 545,000.00 531,600.00 (13,400.00)
256,950.64 312,000.00 312,000.00 297,200.00 (14,800.00)
411,172.75 510,000.00 510,000.00 488,700.00 (21,300.00)
0.00 18,000.00 18,000.00 18,000.00 0.00
9,889.90 20,000.00 20,000.00 12,000.00 (8,000.00)
175,055.66 95,000.00 95,000.00 95,000.00 0.00
532,703.31 470,000.00 470,000.00 504,700.00 34,700.00
0.00 10,000.00 0.00 0.00 0.00
0.00 89,000.00 0.00 0.00 0.00
8,631.00 7,000.00 7,000.00 8,000.00 1,000.00
15,039,387.90 16,956,000.00 16,899,750.00 16,662,000.00 (237,750.00)
6,533.30 10,000.00 10,000.00 10,000.00 0.00
6,533.30 10,000.00 10,000.00 10,000.00 0.00
12,444.24 14,000.00 14,000.00 14,000.00 0.00
12,444.24 14,000.00 14,000.00 14,000.00 0.00
0.00 0.00 0.00 30,000.00 30,000.00
0.00 0.00 0.00 30,000.00 30,000.00
5,000.00 7,000.00 7,000.00 7,350.00 350.00
20,000.00 32,000.00 32,000.00 44,200.00 12,200.00
25,000.00 39,000.00 39,000.00 51,550.00 12,550.00
15,083,365.44 17,019,000.00 16,962,750.00 16,767,550.00 (195,200.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
37
Department : 2001 - Police
Professional Services 24,000.00101-2001-60103
Matrix study
Sheriff Patrol 9,680,000.00101-2001-60161
Increases for Police Services in FY 2019/20 are aƩributed to rising labor and
pension costs. No change in daily patrol hours (135) or service levels are
anƟcipated. The contract funds the following posiƟons: 1 Lieutenant, 2
Sergeants, 4 Motor Traffic Officers, 7 Special Enforcement Teams, 2 Deputy
Sheriff Officers, and 6 Community Service Officers.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
38
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
2002 - Fire
Salaries and Benefits
0.00 0.00 64,000.00 133,100.00 69,100.00101-2002-50101 Permanent Full Time
0.00 0.00 0.00 4,000.00 4,000.00101-2002-50105 Salaries - Overtime
0.00 0.00 4,400.00 9,300.00 4,900.00101-2002-50200 PERS-City Portion
0.00 0.00 20,550.00 41,100.00 20,550.00101-2002-50221 Medical Insurance
0.00 0.00 700.00 800.00 100.00101-2002-50225 Long Term Disability
0.00 0.00 0.00 3,700.00 3,700.00101-2002-50230 Workers Comp Insurance
0.00 0.00 950.00 2,000.00 1,050.00101-2002-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:0.00 0.00 90,600.00 194,000.00 103,400.00
Contract Services
0.00 2,000.00 2,000.00 26,000.00 24,000.00101-2002-60103 Professional Services
38.34 2,000.00 2,000.00 0.00 (2,000.00)101-2002-60107 Instructors
548.60 2,500.00 2,500.00 2,000.00 (500.00)101-2002-60110 Volunteers - Fire
14,592.00 16,000.00 16,000.00 16,000.00 0.00101-2002-60112 Landscape Contract
2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)101-2002-60116 Pest Control
510.00 3,000.00 3,000.00 2,500.00 (500.00)101-2002-60123 Security & Alarm
6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00101-2002-60139 Fire Service Costs
229,199.65 250,000.00 250,000.00 250,000.00 0.00101-2002-60140 MOU - Indio Ladder Truck
0.00 60,000.00 60,000.00 60,000.00 0.00101-2002-60525 Career Builder
60 - Contract Services Totals:6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
Maintenance & Operations
3,777.21 6,000.00 6,000.00 3,000.00 (3,000.00)101-2002-60320 Travel & Training
0.00 300.00 300.00 500.00 200.00101-2002-60351 Membership Dues
3,049.53 7,200.00 7,200.00 7,200.00 0.00101-2002-60406 Disaster Prep Supplies
449.62 500.00 500.00 500.00 0.00101-2002-60410 Printing
2,018.05 2,500.00 2,500.00 2,500.00 0.00101-2002-60545 Small Tools & Equipment
21,045.57 50,000.00 50,000.00 50,000.00 0.00101-2002-60670 Fire Station
7,925.18 10,000.00 10,000.00 10,000.00 0.00101-2002-60671 Repair & Maintenance - EOC
62 - Maintenance & Operations Totals:38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
Insurance
5,515.07 0.00 0.00 15,000.00 15,000.00101-2002-60445 Non-Reimbursable Misc
63 - Insurance Totals:5,515.07 0.00 0.00 15,000.00 15,000.00
Repair & Maintenance
31,772.30 25,000.00 25,000.00 60,000.00 35,000.00101-2002-60691 Maintenance/Services
65 - Repair & Maintenance Totals:31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
Utilities
2,953.73 3,000.00 3,000.00 3,000.00 0.00101-2002-61100 Utilities - Gas
24,942.53 33,000.00 33,000.00 35,000.00 2,000.00101-2002-61101 Utilities - Electricity
13,933.27 20,000.00 20,000.00 16,000.00 (4,000.00)101-2002-61200 Utilities - Water
13,107.19 16,000.00 16,000.00 16,000.00 0.00101-2002-61300 Utilities - Telephone
5,572.75 5,000.00 5,000.00 7,000.00 2,000.00101-2002-61304 Mobile/Cell Phones/Satellites
2,938.83 5,000.00 5,000.00 6,000.00 1,000.00101-2002-61400 Utilities - Cable
66 - Utilities Totals:63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
Capital Expenses
0.00 0.00 0.00 35,000.00 35,000.00101-2002-71021 Furniture
0.00 0.00 0.00 30,000.00 30,000.00101-2002-71031 Vehicles
0.00 0.00 75,000.00 0.00 (75,000.00)101-2002-72110 Building Improvements
0.00 15,000.00 15,000.00 70,000.00 55,000.00101-2002-80101 Machinery & Equipment
68 - Capital Expenses Totals:0.00 15,000.00 90,000.00 135,000.00 45,000.00
Internal Service Charges
4,000.00 5,000.00 5,000.00 4,000.00 (1,000.00)101-2002-91843 Property & Crime Insurance
11,000.00 12,000.00 12,000.00 12,000.00 0.00101-2002-91844 Earthquake Insurance
16,000.00 20,000.00 20,000.00 22,000.00 2,000.00101-2002-98110 Information Tech Charges
25,000.00 32,600.00 32,600.00 44,200.00 11,600.00101-2002-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
2002 - Fire Totals:6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
0.00 0.00 64,000.00 133,100.00 69,100.00
0.00 0.00 0.00 4,000.00 4,000.00
0.00 0.00 4,400.00 9,300.00 4,900.00
0.00 0.00 20,550.00 41,100.00 20,550.00
0.00 0.00 700.00 800.00 100.00
0.00 0.00 0.00 3,700.00 3,700.00
0.00 0.00 950.00 2,000.00 1,050.00
0.00 0.00 90,600.00 194,000.00 103,400.00
0.00 2,000.00 2,000.00 26,000.00 24,000.00
38.34 2,000.00 2,000.00 0.00 (2,000.00)
548.60 2,500.00 2,500.00 2,000.00 (500.00)
14,592.00 16,000.00 16,000.00 16,000.00 0.00
2,568.60 4,000.00 4,000.00 2,600.00 (1,400.00)
510.00 3,000.00 3,000.00 2,500.00 (500.00)
6,088,785.86 6,450,000.00 6,450,000.00 6,659,000.00 209,000.00
229,199.65 250,000.00 250,000.00 250,000.00 0.00
0.00 60,000.00 60,000.00 60,000.00 0.00
6,336,243.05 6,789,500.00 6,789,500.00 7,018,100.00 228,600.00
3,777.21 6,000.00 6,000.00 3,000.00 (3,000.00)
0.00 300.00 300.00 500.00 200.00
3,049.53 7,200.00 7,200.00 7,200.00 0.00
449.62 500.00 500.00 500.00 0.00
2,018.05 2,500.00 2,500.00 2,500.00 0.00
21,045.57 50,000.00 50,000.00 50,000.00 0.00
7,925.18 10,000.00 10,000.00 10,000.00 0.00
38,265.16 76,500.00 76,500.00 73,700.00 (2,800.00)
5,515.07 0.00 0.00 15,000.00 15,000.00
5,515.07 0.00 0.00 15,000.00 15,000.00
31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
31,772.30 25,000.00 25,000.00 60,000.00 35,000.00
2,953.73 3,000.00 3,000.00 3,000.00 0.00
24,942.53 33,000.00 33,000.00 35,000.00 2,000.00
13,933.27 20,000.00 20,000.00 16,000.00 (4,000.00)
13,107.19 16,000.00 16,000.00 16,000.00 0.00
5,572.75 5,000.00 5,000.00 7,000.00 2,000.00
2,938.83 5,000.00 5,000.00 6,000.00 1,000.00
63,448.30 82,000.00 82,000.00 83,000.00 1,000.00
0.00 0.00 0.00 35,000.00 35,000.00
0.00 0.00 0.00 30,000.00 30,000.00
0.00 0.00 75,000.00 0.00 (75,000.00)
0.00 15,000.00 15,000.00 70,000.00 55,000.00
0.00 15,000.00 90,000.00 135,000.00 45,000.00
4,000.00 5,000.00 5,000.00 4,000.00 (1,000.00)
11,000.00 12,000.00 12,000.00 12,000.00 0.00
16,000.00 20,000.00 20,000.00 22,000.00 2,000.00
25,000.00 32,600.00 32,600.00 44,200.00 11,600.00
56,000.00 69,600.00 69,600.00 82,200.00 12,600.00
6,531,243.88 7,057,600.00 7,223,200.00 7,661,000.00 437,800.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
39
Department : 2002 - Fire
Permanent Full Time 133,100.00101-2002-50101
100% - Senior Emergency Management Coordinator
100% - AdministraƟve Assistant
In 2019/20, two new posiƟons were added to this division.
Professional Services 26,000.00101-2002-60103
Public safety announcements, Nixle contract.
Landscape Contract 16,000.00101-2002-60112
Fire Service Costs 6,659,000.00101-2002-60139
Fire Services are contracted with Riverside County and include the following:
Captain, Medic Engineers, Engineers, Fire Fighter II - Medics, Fire Fighter II,
Fire Safety Specialist, Overhead/AdministraƟon & Direct OperaƟng Expenses,
Medic Unit OperaƟng Costs and Fire Engine Replacement Charges
Travel & Training 3,000.00101-2002-60320
Emergency Preparedness Citywide Training
Membership Dues 500.00101-2002-60351
Journal of Emergency Management subscripƟon
InternaƟonal AssociaƟon of Emergency Managers (IAEM)
Printing 500.00101-2002-60410
Updated EOC forms
Maintenance/Services 60,000.00101-2002-60691
Fire StaƟon #93 Exterior PainƟng plus regular annual maintenance for each
staƟon.
Furniture 35,000.00101-2002-71021
Emergency Operations Center tables, chairs, and desks.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
40
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3001 - Community Resources Administration
Salaries and Benefits
358,495.92 421,000.00 416,400.00 471,000.00 54,600.00101-3001-50101 Permanent Full Time
2,604.75 2,700.00 2,700.00 3,600.00 900.00101-3001-50110 Commissions & Boards
0.00 0.00 0.00 1,500.00 1,500.00101-3001-50111 Internships
292.40 500.00 500.00 1,200.00 700.00101-3001-50150 Other Compensation
33,106.40 33,800.00 31,700.00 37,100.00 5,400.00101-3001-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3001-50210 PERS-Survivor Benefits
57,812.97 80,100.00 81,100.00 92,300.00 11,200.00101-3001-50221 Medical Insurance
1,070.28 0.00 0.00 0.00 0.00101-3001-50222 Vision Insurance
4,327.35 0.00 0.00 0.00 0.00101-3001-50223 Dental Insurance
346.53 0.00 0.00 0.00 0.00101-3001-50224 Life Insurance
3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)101-3001-50225 Long Term Disability
8,900.00 6,700.00 6,700.00 8,400.00 1,700.00101-3001-50230 Workers Comp Insurance
5,236.29 6,100.00 6,100.00 6,900.00 800.00101-3001-50240 Social Security-Medicare
128.94 0.00 0.00 0.00 0.00101-3001-50241 Social Security-FICA
50 - Salaries and Benefits Totals:475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
Contract Services
0.00 0.00 0.00 25,000.00 25,000.00101-3001-60101 Contract Services
2,460.00 5,000.00 5,000.00 5,000.00 0.00101-3001-60103 Professional Services
50,000.00 60,000.00 60,000.00 60,000.00 0.00101-3001-60135 Boys & Girls Club
60 - Contract Services Totals:52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
Maintenance & Operations
99.73 0.00 0.00 0.00 0.00101-3001-60134 Promotional
4,264.77 7,500.00 7,500.00 7,500.00 0.00101-3001-60320 Travel & Training
290.00 0.00 0.00 0.00 0.00101-3001-60351 Membership Dues
1,233.75 3,000.00 3,000.00 3,000.00 0.00101-3001-60400 Office Supplies
394.65 1,800.00 1,800.00 1,800.00 0.00101-3001-60420 Operating Supplies
46,500.00 170,000.00 170,000.00 110,000.00 (60,000.00)101-3001-60510 Grants & Economic Development/Ma
0.00 2,100.00 2,100.00 2,100.00 0.00101-3001-60527 2-1-1 Hotline
3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3001-60531 Homeless Bus Passes
62 - Maintenance & Operations Totals:55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
Internal Service Charges
25,200.00 46,600.00 46,600.00 62,000.00 15,400.00101-3001-98110 Information Tech Charges
23,100.00 0.00 0.00 0.00 0.00101-3001-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
3001 - Community Resources Administration Totals:631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
358,495.92 421,000.00 416,400.00 471,000.00 54,600.00
2,604.75 2,700.00 2,700.00 3,600.00 900.00
0.00 0.00 0.00 1,500.00 1,500.00
292.40 500.00 500.00 1,200.00 700.00
33,106.40 33,800.00 31,700.00 37,100.00 5,400.00
0.00 100.00 100.00 0.00 (100.00)
57,812.97 80,100.00 81,100.00 92,300.00 11,200.00
1,070.28 0.00 0.00 0.00 0.00
4,327.35 0.00 0.00 0.00 0.00
346.53 0.00 0.00 0.00 0.00
3,133.74 3,900.00 3,900.00 2,300.00 (1,600.00)
8,900.00 6,700.00 6,700.00 8,400.00 1,700.00
5,236.29 6,100.00 6,100.00 6,900.00 800.00
128.94 0.00 0.00 0.00 0.00
475,455.57 554,900.00 549,200.00 624,300.00 75,100.00
0.00 0.00 0.00 25,000.00 25,000.00
2,460.00 5,000.00 5,000.00 5,000.00 0.00
50,000.00 60,000.00 60,000.00 60,000.00 0.00
52,460.00 65,000.00 65,000.00 90,000.00 25,000.00
99.73 0.00 0.00 0.00 0.00
4,264.77 7,500.00 7,500.00 7,500.00 0.00
290.00 0.00 0.00 0.00 0.00
1,233.75 3,000.00 3,000.00 3,000.00 0.00
394.65 1,800.00 1,800.00 1,800.00 0.00
46,500.00 170,000.00 170,000.00 110,000.00 (60,000.00)
0.00 2,100.00 2,100.00 2,100.00 0.00
3,000.00 3,000.00 3,000.00 3,000.00 0.00
55,782.90 187,400.00 187,400.00 127,400.00 (60,000.00)
25,200.00 46,600.00 46,600.00 62,000.00 15,400.00
23,100.00 0.00 0.00 0.00 0.00
48,300.00 46,600.00 46,600.00 62,000.00 15,400.00
631,998.47 853,900.00 848,200.00 903,700.00 55,500.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
41
Department : 3001 - Community Resources Administration
Permanent Full Time 471,000.00101-3001-50101
100% - Community Resources Director
100% - Public Safety Manager
50% - Community Resources Manager (50% Wellness Center OperaƟons)
100% - Management Analyst
100% - AdministraƟve Technician
In 2019/20, an increase in salary due to the allocaƟon for the Management
Analyst posiƟon.
Contract Services 25,000.00101-3001-60101
Partnership with Old Town Artisan Studio for Wellness West Programs.
Professional Services 5,000.00101-3001-60103
Travel & Training 7,500.00101-3001-60320
Leadership training, State of the City, League of CA CiƟes, and Ironman
event planning.
Grants & Economic Development/MarkeƟ 110,000.00101-3001-60510
Community Services Grants are administered per City Policy and selected
via a Grant Ad Hoc Commitee. In 2018/19, an increase of $110,000
reflected external requests which required further evaluaƟon at budget
adopƟon. The base amount of $60,000 was increased in 2019/20 to
accomodate organizaƟons requesƟng over $5,000.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
42
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3002 - Wellness Center Operations
Salaries and Benefits
253,721.59 207,000.00 212,500.00 224,200.00 11,700.00101-3002-50101 Permanent Full Time
73,310.50 120,000.00 120,000.00 120,000.00 0.00101-3002-50102 Salaries - Part Time
1,440.50 1,200.00 1,200.00 1,200.00 0.00101-3002-50150 Other Compensation
44,937.14 18,300.00 18,800.00 21,100.00 2,300.00101-3002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3002-50210 PERS-Survivor Benefits
44,542.73 70,100.00 71,000.00 71,800.00 800.00101-3002-50221 Medical Insurance
984.67 0.00 0.00 0.00 0.00101-3002-50222 Vision Insurance
4,565.08 0.00 0.00 0.00 0.00101-3002-50223 Dental Insurance
275.34 0.00 0.00 0.00 0.00101-3002-50224 Life Insurance
2,595.62 2,300.00 2,300.00 1,400.00 (900.00)101-3002-50225 Long Term Disability
5,900.00 5,800.00 5,800.00 6,600.00 800.00101-3002-50230 Workers Comp Insurance
4,803.86 3,000.00 3,100.00 3,300.00 200.00101-3002-50240 Social Security-Medicare
2,803.34 0.00 0.00 0.00 0.00101-3002-50241 Social Security-FICA
50 - Salaries and Benefits Totals:439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
Contract Services
2,500.00 4,300.00 4,300.00 4,300.00 0.00101-3002-60103 Professional Services
72,669.37 92,000.00 92,000.00 92,000.00 0.00101-3002-60107 Instructors
3,000.00 3,000.00 3,000.00 3,000.00 0.00101-3002-60108 Technical
60 - Contract Services Totals:78,169.37 99,300.00 99,300.00 99,300.00 0.00
Maintenance & Operations
1,193.75 5,000.00 5,000.00 5,000.00 0.00101-3002-60157 Rental Expense
0.00 1,000.00 1,000.00 2,000.00 1,000.00101-3002-60321 Training & Education
4,733.20 7,600.00 7,600.00 7,600.00 0.00101-3002-60351 Membership Dues
867.66 900.00 900.00 900.00 0.00101-3002-60352 Subscriptions & Publications
1,115.39 3,000.00 3,000.00 3,000.00 0.00101-3002-60400 Office Supplies
38,370.33 45,000.00 43,000.00 49,000.00 6,000.00101-3002-60420 Operating Supplies
20.65 1,000.00 1,000.00 1,000.00 0.00101-3002-60432 Tools/Equipment
62 - Maintenance & Operations Totals:46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
Utilities
327.59 0.00 0.00 0.00 0.00101-3002-61200 Utilties - Water
66 - Utilities Totals:327.59 0.00 0.00 0.00 0.00
Internal Service Charges
16,800.00 40,800.00 40,800.00 48,200.00 7,400.00101-3002-98110 Information Tech Charges
0.00 16,300.00 16,300.00 14,800.00 (1,500.00)101-3002-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
3002 - Wellness Center Operations Totals:581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
253,721.59 207,000.00 212,500.00 224,200.00 11,700.00
73,310.50 120,000.00 120,000.00 120,000.00 0.00
1,440.50 1,200.00 1,200.00 1,200.00 0.00
44,937.14 18,300.00 18,800.00 21,100.00 2,300.00
0.00 100.00 100.00 0.00 (100.00)
44,542.73 70,100.00 71,000.00 71,800.00 800.00
984.67 0.00 0.00 0.00 0.00
4,565.08 0.00 0.00 0.00 0.00
275.34 0.00 0.00 0.00 0.00
2,595.62 2,300.00 2,300.00 1,400.00 (900.00)
5,900.00 5,800.00 5,800.00 6,600.00 800.00
4,803.86 3,000.00 3,100.00 3,300.00 200.00
2,803.34 0.00 0.00 0.00 0.00
439,880.37 427,800.00 434,800.00 449,600.00 14,800.00
2,500.00 4,300.00 4,300.00 4,300.00 0.00
72,669.37 92,000.00 92,000.00 92,000.00 0.00
3,000.00 3,000.00 3,000.00 3,000.00 0.00
78,169.37 99,300.00 99,300.00 99,300.00 0.00
1,193.75 5,000.00 5,000.00 5,000.00 0.00
0.00 1,000.00 1,000.00 2,000.00 1,000.00
4,733.20 7,600.00 7,600.00 7,600.00 0.00
867.66 900.00 900.00 900.00 0.00
1,115.39 3,000.00 3,000.00 3,000.00 0.00
38,370.33 45,000.00 43,000.00 49,000.00 6,000.00
20.65 1,000.00 1,000.00 1,000.00 0.00
46,300.98 63,500.00 61,500.00 68,500.00 7,000.00
327.59 0.00 0.00 0.00 0.00
327.59 0.00 0.00 0.00 0.00
16,800.00 40,800.00 40,800.00 48,200.00 7,400.00
0.00 16,300.00 16,300.00 14,800.00 (1,500.00)
16,800.00 57,100.00 57,100.00 63,000.00 5,900.00
581,478.31 647,700.00 652,700.00 680,400.00 27,700.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
43
Department : 3002 - Wellness Center Operations
Permanent Full Time 224,200.00101-3002-50101
50% - Community Resources Manager (50% Community Resources AdministraƟon)
100% - Community Resources Specialist
100% - Community Resources Coordinator
100% - AdministraƟve Assistant
In 2019/20, an increase due to one of the Community Resources Coordinator
posiƟons converted to Community Resources Specialist and the Office Assistant was
converted to an Administrative Technician.
Salaries - Part Time 120,000.00101-3002-50102
100% - 8 RecreaƟonal Leaders
Professional Services 4,300.00101-3002-60103
ReƟred senior volunteer program, Annual volunteer sponsorships to Watercolors of La
Quinta, Boys & Girls Club of La Quinta, and the California Highway Patrol.
Instructors 92,000.00101-3002-60107
Instructors for fitness classes such as various yoga programs, Zumba, Tai Chi,
Pilates, Taekwondo, bridge classes, and personal trainers for fitness and
ballroom dance classes.
Technical 3,000.00101-3002-60108
Annual sponsorship for the Riverside County Senior Inspiration Awards.
Rental Expense 5,000.00101-3002-60157
General insurances and security guards for facility rentals.
Membership Dues 7,600.00101-3002-60351
Amount
Motion Picture Licensing Corp 500.00
National Council on Aging 100.00
TechnoGym Apps 7,000.00
Subscriptions & Publications 900.00101-3002-60352
Amount
Desert Sun Newspaper 300.00
Wellness Publications 600.00
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
44
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3003 - Recreation Programs & Special Events
Salaries and Benefits
50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)101-3003-50101 Permanent Full Time
53,119.65 99,100.00 99,100.00 99,100.00 0.00101-3003-50102 Salaries - Part Time
420.00 500.00 500.00 0.00 (500.00)101-3003-50150 Other Compensation
4,702.50 10,200.00 10,200.00 11,100.00 900.00101-3003-50200 PERS-City Portion
0.00 300.00 300.00 0.00 (300.00)101-3003-50210 PERS-Survivor Benefits
8,135.23 20,100.00 20,300.00 20,600.00 300.00101-3003-50221 Medical Insurance
119.33 0.00 0.00 0.00 0.00101-3003-50222 Vision Insurance
225.90 0.00 0.00 0.00 0.00101-3003-50223 Dental Insurance
63.93 0.00 0.00 0.00 0.00101-3003-50224 Life Insurance
538.80 600.00 600.00 1,900.00 1,300.00101-3003-50225 Long Term Disability
8,900.00 1,700.00 1,700.00 1,900.00 200.00101-3003-50230 Workers Comp Insurance
1,500.46 11,900.00 11,900.00 13,100.00 1,200.00101-3003-50240 Social Security-Medicare
1,825.52 0.00 0.00 0.00 0.00101-3003-50241 Social Security-FICA
50 - Salaries and Benefits Totals:129,940.85 199,700.00 199,900.00 200,500.00 600.00
Maintenance & Operations
6,670.11 7,000.00 7,000.00 7,000.00 0.00101-3003-60122 Credit Card Fees
129,523.04 261,000.00 298,500.00 299,000.00 500.00101-3003-60149 Community Experiences
2,074.50 2,400.00 2,400.00 2,400.00 0.00101-3003-60157 Rental Expense
0.00 1,000.00 1,000.00 1,000.00 0.00101-3003-60320 Travel & Training
887.00 2,400.00 2,400.00 2,400.00 0.00101-3003-60351 Membership Dues
30.11 0.00 0.00 0.00 0.00101-3003-60400 Office Supplies
4,660.63 11,500.00 11,500.00 11,500.00 0.00101-3003-60420 Operating Supplies
62 - Maintenance & Operations Totals:143,845.39 285,300.00 322,800.00 323,300.00 500.00
Internal Service Charges
25,200.00 11,700.00 11,700.00 13,800.00 2,100.00101-3003-98110 Information Tech Charges
11,600.00 32,600.00 32,600.00 29,200.00 (3,400.00)101-3003-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
3003 - Recreation Programs & Special Events Totals:310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
50,389.53 55,300.00 55,300.00 52,800.00 (2,500.00)
53,119.65 99,100.00 99,100.00 99,100.00 0.00
420.00 500.00 500.00 0.00 (500.00)
4,702.50 10,200.00 10,200.00 11,100.00 900.00
0.00 300.00 300.00 0.00 (300.00)
8,135.23 20,100.00 20,300.00 20,600.00 300.00
119.33 0.00 0.00 0.00 0.00
225.90 0.00 0.00 0.00 0.00
63.93 0.00 0.00 0.00 0.00
538.80 600.00 600.00 1,900.00 1,300.00
8,900.00 1,700.00 1,700.00 1,900.00 200.00
1,500.46 11,900.00 11,900.00 13,100.00 1,200.00
1,825.52 0.00 0.00 0.00 0.00
129,940.85 199,700.00 199,900.00 200,500.00 600.00
6,670.11 7,000.00 7,000.00 7,000.00 0.00
129,523.04 261,000.00 298,500.00 299,000.00 500.00
2,074.50 2,400.00 2,400.00 2,400.00 0.00
0.00 1,000.00 1,000.00 1,000.00 0.00
887.00 2,400.00 2,400.00 2,400.00 0.00
30.11 0.00 0.00 0.00 0.00
4,660.63 11,500.00 11,500.00 11,500.00 0.00
143,845.39 285,300.00 322,800.00 323,300.00 500.00
25,200.00 11,700.00 11,700.00 13,800.00 2,100.00
11,600.00 32,600.00 32,600.00 29,200.00 (3,400.00)
36,800.00 44,300.00 44,300.00 43,000.00 (1,300.00)
310,586.24 529,300.00 567,000.00 566,800.00 (200.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
45
Department : 3003 - Recreation Programs & Special Events
Permanent Full Time 52,800.00101-3003-50101
100% - Management Assistant
Salaries - Part Time 99,100.00101-3003-50102
100% - Senior RecreaƟonal Leaders (2)
100% - RecreaƟonal Leaders (5)
Community Experiences 299,000.00101-3003-60149
Numerous special events including: Golf Tour and banquet, outdoor movies,
Brew in LQ, YMCA partnership events, Christmas tree lighƟng, Veteran's Day,
Art on Main Street, Egg hunt, Ironman, Community picnic, Toast to LQ, Mission
LQ, Rockets, Fly over LQ, Kite experience, Street food Cinema, Tequila & Taco
Fiesta, and SilverRock event site acƟviƟes.
Rental Expense 2,400.00101-3003-60157
Travel & Training 1,000.00101-3003-60320
Membership Dues 2,400.00101-3003-60351
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
46
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6004 - Code Compliance/Animal Control
Salaries and Benefits
439,847.21 478,600.00 499,500.00 504,100.00 4,600.00101-6004-50101 Permanent Full Time
5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)101-6004-50105 Salaries - Overtime
0.00 0.00 0.00 500.00 500.00101-6004-50150 Other Compensation
95,400.98 47,400.00 49,300.00 53,100.00 3,800.00101-6004-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6004-50210 PERS-Survivor Benefits
90,007.71 140,200.00 141,900.00 143,600.00 1,700.00101-6004-50221 Medical Insurance
1,616.61 0.00 0.00 0.00 0.00101-6004-50222 Vision Insurance
6,231.84 0.00 0.00 0.00 0.00101-6004-50223 Dental Insurance
447.18 0.00 0.00 0.00 0.00101-6004-50224 Life Insurance
4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)101-6004-50225 Long Term Disability
17,700.00 11,600.00 11,600.00 13,100.00 1,500.00101-6004-50230 Workers Comp Insurance
6,638.31 7,000.00 7,300.00 7,300.00 0.00101-6004-50240 Social Security-Medicare
8,000.00 0.00 4,000.00 0.00 (4,000.00)101-6004-50300 Employee Recognition
50 - Salaries and Benefits Totals:675,867.02 705,200.00 734,000.00 734,700.00 700.00
Contract Services
0.00 0.00 25,000.00 45,000.00 20,000.00101-6004-60103 Professional Services
827.27 2,000.00 2,000.00 2,000.00 0.00101-6004-60108 Technical
12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)101-6004-60111 Administrative Citation Services
0.00 1,000.00 1,000.00 1,000.00 0.00101-6004-60119 Vehicle Abatement
10,065.23 12,000.00 12,000.00 20,000.00 8,000.00101-6004-60120 Lot Cleaning/Gravel Program
0.00 10,000.00 10,000.00 10,000.00 0.00101-6004-60125 Temporary Agency Services
10,500.00 15,000.00 15,000.00 15,000.00 0.00101-6004-60194 Veterinary Service
163,307.58 190,000.00 190,000.00 190,000.00 0.00101-6004-60197 Animal Shelter Contract Service
60 - Contract Services Totals:196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
Maintenance & Operations
1,000.00 12,500.00 12,500.00 5,000.00 (7,500.00)101-6004-60121 Low-Income Housing Grants
0.00 2,000.00 2,000.00 2,000.00 0.00101-6004-60130 Resident Assistance Program
595.00 3,000.00 3,000.00 3,000.00 0.00101-6004-60320 Travel & Training
475.00 700.00 700.00 600.00 (100.00)101-6004-60351 Membership Dues
2,331.65 2,000.00 2,000.00 2,200.00 200.00101-6004-60400 Office Supplies
563.34 10,000.00 10,000.00 10,000.00 0.00101-6004-60410 Printing
6,774.16 3,000.00 3,000.00 2,000.00 (1,000.00)101-6004-60425 Supplies - Field
2,567.29 5,000.00 5,000.00 4,000.00 (1,000.00)101-6004-60690 Uniforms
62 - Maintenance & Operations Totals:14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
Internal Service Charges
50,300.00 81,500.00 81,500.00 96,400.00 14,900.00101-6004-98110 Information Tech Charges
80,800.00 81,500.00 81,500.00 88,400.00 6,900.00101-6004-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
6004 - Code Compliance/Animal Control Totals:1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
439,847.21 478,600.00 499,500.00 504,100.00 4,600.00
5,358.01 15,000.00 15,000.00 10,000.00 (5,000.00)
0.00 0.00 0.00 500.00 500.00
95,400.98 47,400.00 49,300.00 53,100.00 3,800.00
0.00 200.00 200.00 0.00 (200.00)
90,007.71 140,200.00 141,900.00 143,600.00 1,700.00
1,616.61 0.00 0.00 0.00 0.00
6,231.84 0.00 0.00 0.00 0.00
447.18 0.00 0.00 0.00 0.00
4,619.17 5,200.00 5,200.00 3,000.00 (2,200.00)
17,700.00 11,600.00 11,600.00 13,100.00 1,500.00
6,638.31 7,000.00 7,300.00 7,300.00 0.00
8,000.00 0.00 4,000.00 0.00 (4,000.00)
675,867.02 705,200.00 734,000.00 734,700.00 700.00
0.00 0.00 25,000.00 45,000.00 20,000.00
827.27 2,000.00 2,000.00 2,000.00 0.00
12,059.22 30,000.00 30,000.00 25,000.00 (5,000.00)
0.00 1,000.00 1,000.00 1,000.00 0.00
10,065.23 12,000.00 12,000.00 20,000.00 8,000.00
0.00 10,000.00 10,000.00 10,000.00 0.00
10,500.00 15,000.00 15,000.00 15,000.00 0.00
163,307.58 190,000.00 190,000.00 190,000.00 0.00
196,759.30 260,000.00 285,000.00 308,000.00 23,000.00
1,000.00 12,500.00 12,500.00 5,000.00 (7,500.00)
0.00 2,000.00 2,000.00 2,000.00 0.00
595.00 3,000.00 3,000.00 3,000.00 0.00
475.00 700.00 700.00 600.00 (100.00)
2,331.65 2,000.00 2,000.00 2,200.00 200.00
563.34 10,000.00 10,000.00 10,000.00 0.00
6,774.16 3,000.00 3,000.00 2,000.00 (1,000.00)
2,567.29 5,000.00 5,000.00 4,000.00 (1,000.00)
14,306.44 38,200.00 38,200.00 28,800.00 (9,400.00)
50,300.00 81,500.00 81,500.00 96,400.00 14,900.00
80,800.00 81,500.00 81,500.00 88,400.00 6,900.00
131,100.00 163,000.00 163,000.00 184,800.00 21,800.00
1,018,032.76 1,166,400.00 1,220,200.00 1,256,300.00 36,100.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
47
Department : 6004 - Code Compliance/Animal Control
Permanent Full Time 504,100.00101-6004-50101
100% - Animal Control/Code Compliance Supervisor
100% - Public Safety Analyst
100% - Code Compliance Officer II (3)
100% - Code Compliance Officer I
100% - AdministraƟve Technician
In 2019/20, the AdministraƟve Assistant posiƟon was converted to a
AdministraƟve Technician.
Professional Services 45,000.00101-6004-60103
Short-term vacation rental hotline and vacation rental compliance.
Technical 2,000.00101-6004-60108
Riverside County recording fees for liens.
Administrative Citation Services 25,000.00101-6004-60111
Data ticket processing of code compliance and police citations.
Temporary Agency Services 10,000.00101-6004-60125
To assist with short-term vacation rental code enforcement.
Travel & Training 3,000.00101-6004-60320
Code Enforcement officer training events.
Membership Dues 600.00101-6004-60351
Annual memberships for Code Officers to CA AssociaƟon of Code Enforcement
Officers (CACEO).
Printing 10,000.00101-6004-60410
Community educational outreach via printed material.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
48
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3005 - Parks Maintenance 1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
Salaries and Benefits 446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
Contract Services 400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
Maintenance & Operations 252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
Utilities 264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
Internal Service Charges 368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
3008 - Public Buildings 1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
Salaries and Benefits 422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
Contract Services 96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
Office Supplies 4.67 0.00 0.00 0.00 0.00
Maintenance & Operations 788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
Utilities 139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
Internal Service Charges 193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
7003 - Streets 10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
Contract Services 0.00 0.00 0.00 200.00 200.00
Maintenance & Operations 10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
Capital Expenses 0.00 0.00 0.00 55,000.00 55,000.00
FACILITIES TOTAL 3,382,998.10 3,828,400.00 3,845,100.00 3,509,740.00 (335,360.00)
1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
4.67 0.00 0.00 0.00 0.00
788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
0.00 0.00 0.00 200.00 200.00
10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
0.00 0.00 0.00 55,000.00 55,000.00
3,382,998.10 3,828,400.00 3,845,100.00 3,509,740.00 (335,360.00)
CITY OF LA QUINTA
FACILITIES
SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET
49
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3005 - Parks Maintenance
Salaries and Benefits
288,483.13 294,300.00 296,800.00 305,100.00 8,300.00101-3005-50101 Permanent Full Time
705.91 400.00 400.00 400.00 0.00101-3005-50105 Salaries - Overtime
3,291.25 4,600.00 4,600.00 4,600.00 0.00101-3005-50106 Standby
2,959.68 7,000.00 7,000.00 7,300.00 300.00101-3005-50107 Standby Overtime
481.60 500.00 500.00 500.00 0.00101-3005-50150 Other Compensation
56,890.91 28,300.00 28,600.00 31,300.00 2,700.00101-3005-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3005-50210 PERS-Survivor Benefits
69,705.24 78,100.00 79,100.00 80,000.00 900.00101-3005-50221 Medical Insurance
1,156.45 0.00 0.00 0.00 0.00101-3005-50222 Vision Insurance
3,848.91 0.00 0.00 0.00 0.00101-3005-50223 Dental Insurance
308.90 0.00 0.00 0.00 0.00101-3005-50224 Life Insurance
2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)101-3005-50225 Long Term Disability
11,800.00 6,500.00 6,500.00 7,700.00 1,200.00101-3005-50230 Workers Comp Insurance
4,284.02 4,300.00 4,300.00 4,500.00 200.00101-3005-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
Contract Services
17,436.00 0.00 0.00 0.00 0.00101-3005-60104 Consultants
380,732.27 426,000.00 426,000.00 525,000.00 99,000.00101-3005-60112 Landscape Contract
2,260.88 0.00 0.00 0.00 0.00101-3005-60113 Landscape Improvements
165.00 0.00 0.00 0.00 0.00101-3005-60123 Security & Alarm
60 - Contract Services Totals:400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
Maintenance & Operations
15,077.03 15,000.00 15,000.00 30,000.00 15,000.00101-3005-60117 Civic Center Lake Maintenance
425.00 1,000.00 1,000.00 1,000.00 0.00101-3005-60136 Lighting Service
47,937.03 40,000.00 40,000.00 115,000.00 75,000.00101-3005-60184 Fritz Burns Pool
6,246.77 5,000.00 5,000.00 5,000.00 0.00101-3005-60320 Travel & Training
1,080.00 2,100.00 2,100.00 1,000.00 (1,100.00)101-3005-60351 Membership Dues
1,136.14 1,000.00 1,000.00 1,000.00 0.00101-3005-60400 Office Supplies
235.98 0.00 0.00 0.00 0.00101-3005-60420 Operating Supplies
76,582.19 40,000.00 40,000.00 25,000.00 (15,000.00)101-3005-60423 Supplies-Graffiti and Vandalism
94.89 500.00 500.00 600.00 100.00101-3005-60427 Safety Gear
47,606.35 50,000.00 50,000.00 50,000.00 0.00101-3005-60431 Materials/Supplies
8,288.48 5,000.00 5,000.00 2,000.00 (3,000.00)101-3005-60432 Tools/Equipment
17,037.17 15,000.00 15,000.00 15,000.00 0.00101-3005-60554 LQ Park Water Feature
9,771.40 8,000.00 8,000.00 10,000.00 2,000.00101-3005-60557 Tree Maintenance
1,065.11 1,000.00 1,000.00 1,000.00 0.00101-3005-60690 Uniforms
20,114.14 40,000.00 40,000.00 40,000.00 0.00101-3005-60691 Maintenance/Services
62 - Maintenance & Operations Totals:252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
Utilities
156.26 200.00 200.00 240.00 40.00101-3005-61102 Utilities - Electric - Monticello Park
23,999.18 25,000.00 25,000.00 30,000.00 5,000.00101-3005-61103 Utilities - Electric - Civic Center Park
0.00 100.00 100.00 120.00 20.00101-3005-61104 Utilities - Electric - Pioneer Park
14,686.89 14,000.00 14,000.00 16,800.00 2,800.00101-3005-61105 Utilities - Electric - Fritz Burns Park
28,998.62 30,000.00 30,000.00 36,000.00 6,000.00101-3005-61106 Utilities - Electric - Sports Complex
3,770.43 4,000.00 4,000.00 4,800.00 800.00101-3005-61108 Utilities - Electric - Colonel Paige
38,073.27 35,000.00 35,000.00 42,000.00 7,000.00101-3005-61109 Utilities - Electric - Community Park
661.55 700.00 700.00 840.00 140.00101-3005-61110 Utilities - Electric - Adams Park
159.81 200.00 200.00 240.00 40.00101-3005-61111 Utilities - Electric - Velasco Park
271.41 300.00 300.00 360.00 60.00101-3005-61113 Utilities - Electric - Eisenhower Park
157.10 200.00 200.00 240.00 40.00101-3005-61114 Utilities - Electric - Desert Pride
16,210.48 14,000.00 14,000.00 20,000.00 6,000.00101-3005-61201 Utilities - Water -Monticello Park
32,863.91 26,000.00 26,000.00 30,000.00 4,000.00101-3005-61202 Utilities - Water - Civic Center Park
1,189.84 1,500.00 1,500.00 1,500.00 0.00101-3005-61203 Utilities - Water -Eisenhower Park
20,520.19 15,000.00 15,000.00 25,000.00 10,000.00101-3005-61204 Utilities - Water -Fritz Burns park
906.24 1,000.00 1,000.00 1,000.00 0.00101-3005-61205 Utilities - Water -Velasco Park
3,880.92 4,000.00 4,000.00 4,000.00 0.00101-3005-61206 Utilities - Water -Desert Pride
8,678.29 9,000.00 9,000.00 15,000.00 6,000.00101-3005-61207 Utilities - Water -Pioneer Park
214.04 300.00 300.00 300.00 0.00101-3005-61208 Utilities - Water -Seasons Park
68,335.72 55,000.00 55,000.00 65,000.00 10,000.00101-3005-61209 Utilities - Water -Community Park
288,483.13 294,300.00 296,800.00 305,100.00 8,300.00
705.91 400.00 400.00 400.00 0.00
3,291.25 4,600.00 4,600.00 4,600.00 0.00
2,959.68 7,000.00 7,000.00 7,300.00 300.00
481.60 500.00 500.00 500.00 0.00
56,890.91 28,300.00 28,600.00 31,300.00 2,700.00
0.00 100.00 100.00 0.00 (100.00)
69,705.24 78,100.00 79,100.00 80,000.00 900.00
1,156.45 0.00 0.00 0.00 0.00
3,848.91 0.00 0.00 0.00 0.00
308.90 0.00 0.00 0.00 0.00
2,818.77 3,200.00 3,200.00 1,800.00 (1,400.00)
11,800.00 6,500.00 6,500.00 7,700.00 1,200.00
4,284.02 4,300.00 4,300.00 4,500.00 200.00
446,734.77 427,300.00 431,100.00 443,200.00 12,100.00
17,436.00 0.00 0.00 0.00 0.00
380,732.27 426,000.00 426,000.00 525,000.00 99,000.00
2,260.88 0.00 0.00 0.00 0.00
165.00 0.00 0.00 0.00 0.00
400,594.15 426,000.00 426,000.00 525,000.00 99,000.00
15,077.03 15,000.00 15,000.00 30,000.00 15,000.00
425.00 1,000.00 1,000.00 1,000.00 0.00
47,937.03 40,000.00 40,000.00 115,000.00 75,000.00
6,246.77 5,000.00 5,000.00 5,000.00 0.00
1,080.00 2,100.00 2,100.00 1,000.00 (1,100.00)
1,136.14 1,000.00 1,000.00 1,000.00 0.00
235.98 0.00 0.00 0.00 0.00
76,582.19 40,000.00 40,000.00 25,000.00 (15,000.00)
94.89 500.00 500.00 600.00 100.00
47,606.35 50,000.00 50,000.00 50,000.00 0.00
8,288.48 5,000.00 5,000.00 2,000.00 (3,000.00)
17,037.17 15,000.00 15,000.00 15,000.00 0.00
9,771.40 8,000.00 8,000.00 10,000.00 2,000.00
1,065.11 1,000.00 1,000.00 1,000.00 0.00
20,114.14 40,000.00 40,000.00 40,000.00 0.00
252,697.68 223,600.00 223,600.00 296,600.00 73,000.00
156.26 200.00 200.00 240.00 40.00
23,999.18 25,000.00 25,000.00 30,000.00 5,000.00
0.00 100.00 100.00 120.00 20.00
14,686.89 14,000.00 14,000.00 16,800.00 2,800.00
28,998.62 30,000.00 30,000.00 36,000.00 6,000.00
3,770.43 4,000.00 4,000.00 4,800.00 800.00
38,073.27 35,000.00 35,000.00 42,000.00 7,000.00
661.55 700.00 700.00 840.00 140.00
159.81 200.00 200.00 240.00 40.00
271.41 300.00 300.00 360.00 60.00
157.10 200.00 200.00 240.00 40.00
16,210.48 14,000.00 14,000.00 20,000.00 6,000.00
32,863.91 26,000.00 26,000.00 30,000.00 4,000.00
1,189.84 1,500.00 1,500.00 1,500.00 0.00
20,520.19 15,000.00 15,000.00 25,000.00 10,000.00
906.24 1,000.00 1,000.00 1,000.00 0.00
3,880.92 4,000.00 4,000.00 4,000.00 0.00
8,678.29 9,000.00 9,000.00 15,000.00 6,000.00
214.04 300.00 300.00 300.00 0.00
68,335.72 55,000.00 55,000.00 65,000.00 10,000.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
50
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
0.00 4,000.00 4,000.00 2,000.00 (2,000.00)101-3005-61210 Utilities - Water -Adams Park
811.55 1,000.00 1,000.00 1,000.00 0.00101-3005-61300 Utilities - Telephone
66 - Utilities Totals:264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
Internal Service Charges
33,600.00 45,400.00 45,400.00 56,500.00 11,100.00101-3005-98110 Information Tech Charges
300,000.00 655,000.00 655,000.00 674,000.00 19,000.00101-3005-98130 Park Equipment Maintenance
34,600.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-3005-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
3005 - Parks Maintenance Totals:1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
0.00 4,000.00 4,000.00 2,000.00 (2,000.00)
811.55 1,000.00 1,000.00 1,000.00 0.00
264,545.70 240,500.00 240,500.00 296,440.00 55,940.00
33,600.00 45,400.00 45,400.00 56,500.00 11,100.00
300,000.00 655,000.00 655,000.00 674,000.00 19,000.00
34,600.00 48,900.00 48,900.00 44,200.00 (4,700.00)
368,200.00 749,300.00 749,300.00 774,700.00 25,400.00
1,732,772.30 2,066,700.00 2,070,500.00 2,335,940.00 265,440.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
51
Department : 3005 - Parks Maintenance
Permanent Full Time 305,100.00101-3005-50101
40% - FaciliƟes Director (40% Public Buildings, 20% Silverrock Resort Fund)
100% - Parks Superintendent
100% - Parks Foreman
100% - Parks Maintenance Worker
50% - Management Assistant (50% Public Buildings)
Landscape Contract 525,000.00101-3005-60112
Amount
Adams Park 30,720.00
Anticipated Increase in Costs 99,000.00
City Hall 29,700.00
Civic Center Campus 30,420.00
Colonel Mitchell Paige 8,880.00
Cove Oasis Trailhead 7,140.00
Desert Pride Park 20,100.00
Eisenhower Park 9,120.00
Fred Wolff Nature Preserve 12,960.00
Fritz Burns Park 51,300.00
La Fonda Park 15,420.00
La Quinta Park 50,160.00
Monticello Park 16,140.00
New RFP Consideration 67,700.00
Pioneer Park 22,740.00
Saguaro Park 9,240.00
Sports Complex 22,020.00
Velasco Park 6,700.00
Wellness Center 15,540.00
Fritz Burns Pool 115,000.00101-3005-60184
Pool heater upgrade.
Travel & Training 5,000.00101-3005-60320
AquaƟc Facility Operator Course
Maintenance Agreement School
Playground CerƟficaƟons
Membership Dues 1,000.00101-3005-60351
Amount
CA Parks & Recreation Association (CPRS) 500.00
National Park & Recreation Association (NPRA) 500.00
Maintenance/Services 40,000.00101-3005-60691
Weed removal, valve repairs, trail signs, irrigation clock and controller repairs.
Park Equipment Maintenance 674,000.00101-3005-98130
Annual allocation to Internal Service Fund (Park Equipment, Fund 503).
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
52
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
3008 - Public Buildings
Salaries and Benefits
278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)101-3008-50101 Permanent Full Time
571.09 0.00 0.00 0.00 0.00101-3008-50105 Salaries - Overtime
4,401.80 3,400.00 3,400.00 3,700.00 300.00101-3008-50106 Standby
2,397.41 1,400.00 1,400.00 2,800.00 1,400.00101-3008-50107 Standby Overtime
481.60 500.00 500.00 500.00 0.00101-3008-50150 Other Compensation
41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)101-3008-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-3008-50210 PERS-Survivor Benefits
55,157.01 78,100.00 79,100.00 80,000.00 900.00101-3008-50221 Medical Insurance
830.62 0.00 0.00 0.00 0.00101-3008-50222 Vision Insurance
2,245.62 0.00 0.00 0.00 0.00101-3008-50223 Dental Insurance
309.65 0.00 0.00 0.00 0.00101-3008-50224 Life Insurance
2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)101-3008-50225 Long Term Disability
29,500.00 13,100.00 13,100.00 14,800.00 1,700.00101-3008-50230 Workers Comp Insurance
4,186.11 4,100.00 4,200.00 4,200.00 0.00101-3008-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
Contract Services
82,309.81 122,000.00 122,000.00 128,000.00 6,000.00101-3008-60115 Janitorial
4,694.00 4,000.00 4,000.00 4,000.00 0.00101-3008-60116 Pest Control
5,468.00 7,000.00 7,000.00 8,000.00 1,000.00101-3008-60123 Security & Alarm
4,202.98 2,000.00 2,000.00 4,000.00 2,000.00101-3008-60196 Annual Permits/Inspections
60 - Contract Services Totals:96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
Office Supplies
4.67 0.00 0.00 0.00 0.00101-3008-60400 Office Supplies
61 - Office Supplies Totals:4.67 0.00 0.00 0.00 0.00
Maintenance & Operations
604.51 2,000.00 2,000.00 5,000.00 3,000.00101-3008-60320 Travel & Training
102.01 0.00 0.00 0.00 0.00101-3008-60420 Operating Supplies
1,022.39 1,000.00 1,000.00 1,000.00 0.00101-3008-60427 Safety Gear
25,851.38 25,000.00 25,000.00 25,000.00 0.00101-3008-60431 Materials/Supplies
8,737.37 8,000.00 8,000.00 8,000.00 0.00101-3008-60432 Tools/Equipment
812.35 1,000.00 1,000.00 500.00 (500.00)101-3008-60481 Office Supplies
574.28 10,000.00 10,000.00 0.00 (10,000.00)101-3008-60664 Fire Extinguisher/First Aid Services
25,357.00 30,000.00 30,000.00 30,000.00 0.00101-3008-60667 HVAC
728.90 1,000.00 1,000.00 1,000.00 0.00101-3008-60690 Uniforms
53,170.45 50,000.00 52,000.00 50,000.00 (2,000.00)101-3008-60691 Maintenance/Services
671,274.25 671,600.00 671,600.00 1,000.00 (670,600.00)101-3008-61702 Facility Rent
62 - Maintenance & Operations Totals:788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
Utilities
4,389.63 5,000.00 5,000.00 5,000.00 0.00101-3008-61100 Utilities - Gas
128,234.99 120,000.00 120,000.00 130,000.00 10,000.00101-3008-61101 Utilities - Electricity
6,486.59 6,000.00 6,000.00 6,000.00 0.00101-3008-61200 Utilities - Water
66 - Utilities Totals:139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
Internal Service Charges
75,000.00 80,000.00 80,000.00 81,000.00 1,000.00101-3008-91842 Liability Insurance & Claims
83,800.00 92,000.00 92,000.00 108,800.00 16,800.00101-3008-98110 Information Tech Charges
34,600.00 97,700.00 97,700.00 88,400.00 (9,300.00)101-3008-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
3008 - Public Buildings Totals:1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
278,028.54 283,300.00 292,800.00 284,100.00 (8,700.00)
571.09 0.00 0.00 0.00 0.00
4,401.80 3,400.00 3,400.00 3,700.00 300.00
2,397.41 1,400.00 1,400.00 2,800.00 1,400.00
481.60 500.00 500.00 500.00 0.00
41,513.44 24,400.00 24,700.00 22,800.00 (1,900.00)
0.00 100.00 100.00 0.00 (100.00)
55,157.01 78,100.00 79,100.00 80,000.00 900.00
830.62 0.00 0.00 0.00 0.00
2,245.62 0.00 0.00 0.00 0.00
309.65 0.00 0.00 0.00 0.00
2,718.31 3,100.00 3,100.00 1,700.00 (1,400.00)
29,500.00 13,100.00 13,100.00 14,800.00 1,700.00
4,186.11 4,100.00 4,200.00 4,200.00 0.00
422,341.20 411,500.00 422,400.00 414,600.00 (7,800.00)
82,309.81 122,000.00 122,000.00 128,000.00 6,000.00
4,694.00 4,000.00 4,000.00 4,000.00 0.00
5,468.00 7,000.00 7,000.00 8,000.00 1,000.00
4,202.98 2,000.00 2,000.00 4,000.00 2,000.00
96,674.79 135,000.00 135,000.00 144,000.00 9,000.00
4.67 0.00 0.00 0.00 0.00
4.67 0.00 0.00 0.00 0.00
604.51 2,000.00 2,000.00 5,000.00 3,000.00
102.01 0.00 0.00 0.00 0.00
1,022.39 1,000.00 1,000.00 1,000.00 0.00
25,851.38 25,000.00 25,000.00 25,000.00 0.00
8,737.37 8,000.00 8,000.00 8,000.00 0.00
812.35 1,000.00 1,000.00 500.00 (500.00)
574.28 10,000.00 10,000.00 0.00 (10,000.00)
25,357.00 30,000.00 30,000.00 30,000.00 0.00
728.90 1,000.00 1,000.00 1,000.00 0.00
53,170.45 50,000.00 52,000.00 50,000.00 (2,000.00)
671,274.25 671,600.00 671,600.00 1,000.00 (670,600.00)
788,234.89 799,600.00 801,600.00 121,500.00 (680,100.00)
4,389.63 5,000.00 5,000.00 5,000.00 0.00
128,234.99 120,000.00 120,000.00 130,000.00 10,000.00
6,486.59 6,000.00 6,000.00 6,000.00 0.00
139,111.21 131,000.00 131,000.00 141,000.00 10,000.00
75,000.00 80,000.00 80,000.00 81,000.00 1,000.00
83,800.00 92,000.00 92,000.00 108,800.00 16,800.00
34,600.00 97,700.00 97,700.00 88,400.00 (9,300.00)
193,400.00 269,700.00 269,700.00 278,200.00 8,500.00
1,639,766.76 1,746,800.00 1,759,700.00 1,099,300.00 (660,400.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
53
Department : 3008 - Public Buildings
Permanent Full Time 284,100.00101-3008-50101
40% - FaciliƟes Director (40% Parks Maintenance, 20% Silverrock Resort Fund)
100% - Buildings Superintendent
100% - Maintenance and OperaƟons Technician
100% - Maintenance Worker I
50% - Management Assistant (50% Parks Maintenance)
In FY 2019/20, the FaciliƟes Worker I was reclassified as a Maintenance and
OperaƟons Technician. The FaciliƟes Maintenance Coordinator posiƟon was
transferred to the Gas Tax Fund and the Maintenance Worker I posiƟon was
transferred from the LighƟng and Landscape Fund.
Janitorial 128,000.00101-3008-60115
Janitorial services for all public buildings including parks.
Travel & Training 5,000.00101-3008-60320
League of California CiƟes
HVAC Training
HVAC 30,000.00101-3008-60667
For all public buildings including City Hall, Fritz Burns Pool, La Quinta Park,
Maintenance Yard, Public Works Office, Sports Complex, and Wellness Center.
Maintenance/Services 50,000.00101-3008-60691
Public building repairs and maintenance.
Facility Rent 1,000.00101-3008-61702
Finance Authority requires an annual State Controller's Report. The 1996 Civic
Center Bond was paid off in October 2018.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
54
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
7003 - Streets
Contract Services
0.00 0.00 0.00 200.00 200.00101-7003-60103 Professional Services
60 - Contract Services Totals:0.00 0.00 0.00 200.00 200.00
Maintenance & Operations
4,155.24 5,000.00 5,000.00 5,000.00 0.00101-7003-60320 Travel & Training
245.00 400.00 400.00 800.00 400.00101-7003-60351 Membership Dues
597.59 1,000.00 1,000.00 1,000.00 0.00101-7003-60400 Office Supplies
2,161.07 5,000.00 5,000.00 5,500.00 500.00101-7003-60420 Operating Supplies
3,300.14 3,500.00 3,500.00 7,000.00 3,500.00101-7003-60432 Tools/Equipment
62 - Maintenance & Operations Totals:10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
Capital Expenses
0.00 0.00 0.00 55,000.00 55,000.00101-7003-80100 Machinery & Equipment
68 - Capital Expenses Totals:0.00 0.00 0.00 55,000.00 55,000.00
7003 - Streets Totals:10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
0.00 0.00 0.00 200.00 200.00
0.00 0.00 0.00 200.00 200.00
4,155.24 5,000.00 5,000.00 5,000.00 0.00
245.00 400.00 400.00 800.00 400.00
597.59 1,000.00 1,000.00 1,000.00 0.00
2,161.07 5,000.00 5,000.00 5,500.00 500.00
3,300.14 3,500.00 3,500.00 7,000.00 3,500.00
10,459.04 14,900.00 14,900.00 19,300.00 4,400.00
0.00 0.00 0.00 55,000.00 55,000.00
0.00 0.00 0.00 55,000.00 55,000.00
10,459.04 14,900.00 14,900.00 74,500.00 59,600.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
55
Department : 7003 - Streets
Professional Services 200.00101-7003-60103
Storm water application fee.
Travel & Training 5,000.00101-7003-60320
Onsite hearing tests, American Traffic Safety Services Association.
Membership Dues 800.00101-7003-60351
CA Park and RecreaƟons
American Traffic Safety Services AssociaƟon
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
56
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6001 - Design & Development Administration 786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
Salaries and Benefits 571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
Contract Services 77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
Maintenance & Operations 36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
Internal Service Charges 100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
6002 - Planning 482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
Salaries and Benefits 351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
Contract Services 70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
Maintenance & Operations 23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
Internal Service Charges 36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
6003 - Building 686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
Salaries and Benefits 475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
Contract Services 150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
Maintenance & Operations 3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
Repair & Maintenance 0.00 0.00 0.00 3,000.00 3,000.00
Internal Service Charges 56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
6006 - The Hub 766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
Salaries and Benefits 700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
Contract Services 8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
Maintenance & Operations 11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
Insurance 0.00 0.00 0.00 6,000.00 6,000.00
Internal Service Charges 46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
7002 - Public Works Development Services 493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
Salaries and Benefits 335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
Contract Services 116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
Maintenance & Operations 1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
Insurance 0.00 0.00 0.00 500.00 500.00
Internal Service Charges 39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
7006 - Engineering Services 1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
Salaries and Benefits 634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
Contract Services 641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
Maintenance & Operations 10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
Repair & Maintenance 0.00 0.00 0.00 1,500.00 1,500.00
Internal Service Charges 53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
DESIGN/DEVELOPMENT TOTAL 4,555,227.44 5,626,200.00 5,778,800.00 5,645,500.00 (133,300.00)
786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
0.00 0.00 0.00 3,000.00 3,000.00
56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
0.00 0.00 0.00 6,000.00 6,000.00
46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
0.00 0.00 0.00 500.00 500.00
39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
0.00 0.00 0.00 1,500.00 1,500.00
53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
4,555,227.44 5,626,200.00 5,778,800.00 5,645,500.00 (133,300.00)
CITY OF LA QUINTA
DESIGN AND DEVELOPMENT
SUMMARY OF EXPENSES BY DIVISION 2019/20 PROPOSED BUDGET
57
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6001 - Design & Development Administration
Salaries and Benefits
364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)101-6001-50101 Permanent Full Time
1,681.46 0.00 0.00 0.00 0.00101-6001-50105 Salaries - Overtime
2,189.80 0.00 0.00 0.00 0.00101-6001-50106 Standby
9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)101-6001-50110 Commissions & Boards
13.00 500.00 500.00 500.00 0.00101-6001-50150 Other Compensation
79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)101-6001-50200 PERS-City Portion
0.00 300.00 300.00 0.00 (300.00)101-6001-50210 PERS-Survivor Benefits
71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)101-6001-50221 Medical Insurance
1,293.44 0.00 0.00 0.00 0.00101-6001-50222 Vision Insurance
9,243.57 0.00 0.00 0.00 0.00101-6001-50223 Dental Insurance
414.24 0.00 0.00 0.00 0.00101-6001-50224 Life Insurance
3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)101-6001-50225 Long Term Disability
19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)101-6001-50230 Workers Comp Insurance
5,585.19 8,400.00 8,800.00 7,900.00 (900.00)101-6001-50240 Social Security-Medicare
398.04 0.00 0.00 0.00 0.00101-6001-50241 Social Security-FICA
97.50 0.00 0.00 0.00 0.00101-6001-50250 Vehicle Reimbursement
2,000.00 0.00 0.00 0.00 0.00101-6001-50300 Employee Recognition
50 - Salaries and Benefits Totals:571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
Contract Services
54,867.00 75,000.00 125,000.00 0.00 (125,000.00)101-6001-60103 Professional Services
22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)101-6001-60104 Consultants
60 - Contract Services Totals:77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
Maintenance & Operations
18,493.34 15,300.00 15,300.00 19,000.00 3,700.00101-6001-60102 Administration
3,050.00 6,600.00 6,600.00 10,000.00 3,400.00101-6001-60320 Travel & Training
400.00 1,000.00 1,000.00 400.00 (600.00)101-6001-60351 Membership Dues
652.42 500.00 500.00 500.00 0.00101-6001-60352 Subscriptions & Publications
7,541.78 11,000.00 11,000.00 11,000.00 0.00101-6001-60400 Office Supplies
756.63 1,000.00 1,000.00 500.00 (500.00)101-6001-60410 Printing
56.13 0.00 0.00 0.00 0.00101-6001-60420 Operating Supplies
6,034.94 6,800.00 6,800.00 3,000.00 (3,800.00)101-6001-60450 Advertising
62 - Maintenance & Operations Totals:36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
Internal Service Charges
54,500.00 99,000.00 99,000.00 96,400.00 (2,600.00)101-6001-98110 Information Tech Charges
46,200.00 65,200.00 65,200.00 59,000.00 (6,200.00)101-6001-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
6001 - Design & Development Administration Totals:786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
364,931.17 580,400.00 602,700.00 540,500.00 (62,200.00)
1,681.46 0.00 0.00 0.00 0.00
2,189.80 0.00 0.00 0.00 0.00
9,766.00 10,500.00 10,500.00 8,400.00 (2,100.00)
13.00 500.00 500.00 500.00 0.00
79,286.88 45,100.00 46,900.00 44,700.00 (2,200.00)
0.00 300.00 300.00 0.00 (300.00)
71,632.23 170,200.00 172,300.00 143,600.00 (28,700.00)
1,293.44 0.00 0.00 0.00 0.00
9,243.57 0.00 0.00 0.00 0.00
414.24 0.00 0.00 0.00 0.00
3,709.17 5,800.00 5,800.00 2,800.00 (3,000.00)
19,200.00 14,100.00 14,100.00 13,100.00 (1,000.00)
5,585.19 8,400.00 8,800.00 7,900.00 (900.00)
398.04 0.00 0.00 0.00 0.00
97.50 0.00 0.00 0.00 0.00
2,000.00 0.00 0.00 0.00 0.00
571,441.69 835,300.00 861,900.00 761,500.00 (100,400.00)
54,867.00 75,000.00 125,000.00 0.00 (125,000.00)
22,366.95 65,000.00 65,000.00 25,000.00 (40,000.00)
77,233.95 140,000.00 190,000.00 25,000.00 (165,000.00)
18,493.34 15,300.00 15,300.00 19,000.00 3,700.00
3,050.00 6,600.00 6,600.00 10,000.00 3,400.00
400.00 1,000.00 1,000.00 400.00 (600.00)
652.42 500.00 500.00 500.00 0.00
7,541.78 11,000.00 11,000.00 11,000.00 0.00
756.63 1,000.00 1,000.00 500.00 (500.00)
56.13 0.00 0.00 0.00 0.00
6,034.94 6,800.00 6,800.00 3,000.00 (3,800.00)
36,985.24 42,200.00 42,200.00 44,400.00 2,200.00
54,500.00 99,000.00 99,000.00 96,400.00 (2,600.00)
46,200.00 65,200.00 65,200.00 59,000.00 (6,200.00)
100,700.00 164,200.00 164,200.00 155,400.00 (8,800.00)
786,360.88 1,181,700.00 1,258,300.00 986,300.00 (272,000.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
58
Department : 6001 - Design & Development Administration
Permanent Full Time 540,500.00101-6001-50101
100% - Design & Development Director
100% - ExecuƟve Assistant
100% - Management Analyst
100% - Management Specialist
100% - Management Assistant
100% - AdministraƟve Assistant (2)
In 2019/20, a decrease due to an AdministraƟve Assistant posiƟon transferred
to the City Clerk division and the VacaƟon Rental/License Specialist position
allocated to The Hub.
Administration 19,000.00101-6001-60102
Credit card fees for permits, licenses, etc.
Consultants 25,000.00101-6001-60104
Amount
Disadvantaged Business Enterprise Program 5,000.00
Studies and Predesign for Projects 20,000.00
Travel & Training 10,000.00101-6001-60320
Amount
Bureau of Indian Affairs (BIA) Meetings 500.00
Coachella Valley APWA Meetings 500.00
League of CA Cities PW Officers Institute 2,000.00
Miscellaneous Meetings 4,000.00
Staff Professional Development 3,000.00
Membership Dues 400.00101-6001-60351
Amount
American Public Works Association (APWA) 400.00
Subscriptions & Publications 500.00101-6001-60352
The Desert Sun
Printing 500.00101-6001-60410
Advertising 3,000.00101-6001-60450
Reallocated a porƟon of this budget to The Hub budget (101-6006-60450) in
2019/20.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
59
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6002 - Planning
Salaries and Benefits
277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)101-6002-50101 Permanent Full Time
225.75 0.00 1,500.00 1,500.00 0.00101-6002-50111 Internships
481.60 500.00 500.00 0.00 (500.00)101-6002-50150 Other Compensation
18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)101-6002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-6002-50210 PERS-Survivor Benefits
2,408.00 2,400.00 2,400.00 0.00 (2,400.00)101-6002-50215 Other Fringe Benefits
33,898.96 60,100.00 60,800.00 61,600.00 800.00101-6002-50221 Medical Insurance
586.59 0.00 0.00 0.00 0.00101-6002-50222 Vision Insurance
1,491.95 0.00 0.00 0.00 0.00101-6002-50223 Dental Insurance
205.88 0.00 0.00 0.00 0.00101-6002-50224 Life Insurance
2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)101-6002-50225 Long Term Disability
8,900.00 5,000.00 5,000.00 5,600.00 600.00101-6002-50230 Workers Comp Insurance
4,086.98 4,100.00 4,300.00 4,000.00 (300.00)101-6002-50240 Social Security-Medicare
14.00 0.00 0.00 0.00 0.00101-6002-50241 Social Security-FICA
50 - Salaries and Benefits Totals:351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
Contract Services
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)101-6002-60103 Professional Services
60 - Contract Services Totals:70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
Maintenance & Operations
6,598.78 16,000.00 14,500.00 14,000.00 (500.00)101-6002-60320 Travel & Training
525.00 1,300.00 1,300.00 1,000.00 (300.00)101-6002-60351 Membership Dues
108.75 500.00 500.00 500.00 0.00101-6002-60352 Subscriptions & Publications
0.00 2,000.00 2,000.00 0.00 (2,000.00)101-6002-60410 Printing
15,809.27 11,000.00 11,000.00 12,000.00 1,000.00101-6002-60450 Advertising
62 - Maintenance & Operations Totals:23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
Internal Service Charges
25,200.00 35,000.00 35,000.00 41,300.00 6,300.00101-6002-98110 Information Tech Charges
11,600.00 0.00 0.00 0.00 0.00101-6002-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
6002 - Planning Totals:482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
277,910.77 282,700.00 294,500.00 273,900.00 (20,600.00)
225.75 0.00 1,500.00 1,500.00 0.00
481.60 500.00 500.00 0.00 (500.00)
18,900.39 20,300.00 21,200.00 19,200.00 (2,000.00)
0.00 100.00 100.00 0.00 (100.00)
2,408.00 2,400.00 2,400.00 0.00 (2,400.00)
33,898.96 60,100.00 60,800.00 61,600.00 800.00
586.59 0.00 0.00 0.00 0.00
1,491.95 0.00 0.00 0.00 0.00
205.88 0.00 0.00 0.00 0.00
2,708.82 3,100.00 3,100.00 1,600.00 (1,500.00)
8,900.00 5,000.00 5,000.00 5,600.00 600.00
4,086.98 4,100.00 4,300.00 4,000.00 (300.00)
14.00 0.00 0.00 0.00 0.00
351,819.69 378,300.00 393,400.00 367,400.00 (26,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
70,527.34 313,000.00 313,000.00 100,000.00 (213,000.00)
6,598.78 16,000.00 14,500.00 14,000.00 (500.00)
525.00 1,300.00 1,300.00 1,000.00 (300.00)
108.75 500.00 500.00 500.00 0.00
0.00 2,000.00 2,000.00 0.00 (2,000.00)
15,809.27 11,000.00 11,000.00 12,000.00 1,000.00
23,041.80 30,800.00 29,300.00 27,500.00 (1,800.00)
25,200.00 35,000.00 35,000.00 41,300.00 6,300.00
11,600.00 0.00 0.00 0.00 0.00
36,800.00 35,000.00 35,000.00 41,300.00 6,300.00
482,188.83 757,100.00 770,700.00 536,200.00 (234,500.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
60
Department : 6002 - Planning
Permanent Full Time 273,900.00101-6002-50101
100% - Planning Manager
100% - Senior Planner
100% - Associate Planner
Professional Services 100,000.00101-6002-60103
Professional Planning
Environmental Services
Specific Plan Amendments
Travel & Training 14,000.00101-6002-60320
Amount
APA Conference - Planning Manager 1,500.00
APA Conference - Senior Planner 1,500.00
Associate Planner Training 1,000.00
Planning Commissioners Academy - League of Cities 10,000.00
Membership Dues 1,000.00101-6002-60351
Amount
American Planning Association (APA)1,000.00
Subscriptions & Publications 500.00101-6002-60352
International Cost Engineering Council - CEQA Books
Advertising 12,000.00101-6002-60450
Planning Hearing NoƟces
Outreach Workshops
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
61
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6003 - Building
Salaries and Benefits
320,812.09 373,300.00 383,900.00 452,400.00 68,500.00101-6003-50101 Permanent Full Time
1,895.00 2,400.00 2,400.00 2,900.00 500.00101-6003-50150 Other Compensation
52,641.54 28,700.00 29,500.00 36,500.00 7,000.00101-6003-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6003-50210 PERS-Survivor Benefits
70,873.56 100,100.00 101,400.00 123,100.00 21,700.00101-6003-50221 Medical Insurance
907.97 0.00 0.00 0.00 0.00101-6003-50222 Vision Insurance
4,662.32 0.00 0.00 0.00 0.00101-6003-50223 Dental Insurance
275.73 0.00 0.00 0.00 0.00101-6003-50224 Life Insurance
3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)101-6003-50225 Long Term Disability
11,800.00 8,300.00 8,300.00 11,200.00 2,900.00101-6003-50230 Workers Comp Insurance
4,709.63 5,500.00 5,600.00 6,600.00 1,000.00101-6003-50240 Social Security-Medicare
4,000.00 0.00 0.00 0.00 0.00101-6003-50300 Employee Recognition
50 - Salaries and Benefits Totals:475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
Contract Services
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)101-6003-60118 Plan Checks
60 - Contract Services Totals:150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
Maintenance & Operations
1,570.00 4,000.00 4,000.00 8,000.00 4,000.00101-6003-60320 Travel & Training
250.00 700.00 700.00 500.00 (200.00)101-6003-60351 Membership Dues
164.75 1,000.00 1,000.00 7,000.00 6,000.00101-6003-60352 Subscriptions & Publications
1,608.91 1,800.00 1,800.00 1,500.00 (300.00)101-6003-60420 Operating Supplies
0.00 1,000.00 1,000.00 1,000.00 0.00101-6003-60425 Supplies - Field
62 - Maintenance & Operations Totals:3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
Repair & Maintenance
0.00 0.00 0.00 3,000.00 3,000.00101-6003-60690 Uniforms
65 - Repair & Maintenance Totals:0.00 0.00 0.00 3,000.00 3,000.00
Internal Service Charges
33,600.00 58,200.00 58,200.00 82,600.00 24,400.00101-6003-98110 Information Tech Charges
23,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-6003-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
6003 - Building Totals:686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
320,812.09 373,300.00 383,900.00 452,400.00 68,500.00
1,895.00 2,400.00 2,400.00 2,900.00 500.00
52,641.54 28,700.00 29,500.00 36,500.00 7,000.00
0.00 200.00 200.00 0.00 (200.00)
70,873.56 100,100.00 101,400.00 123,100.00 21,700.00
907.97 0.00 0.00 0.00 0.00
4,662.32 0.00 0.00 0.00 0.00
275.73 0.00 0.00 0.00 0.00
3,053.11 4,000.00 4,000.00 2,600.00 (1,400.00)
11,800.00 8,300.00 8,300.00 11,200.00 2,900.00
4,709.63 5,500.00 5,600.00 6,600.00 1,000.00
4,000.00 0.00 0.00 0.00 0.00
475,630.95 522,500.00 535,300.00 635,300.00 100,000.00
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
150,295.18 324,000.00 324,000.00 200,000.00 (124,000.00)
1,570.00 4,000.00 4,000.00 8,000.00 4,000.00
250.00 700.00 700.00 500.00 (200.00)
164.75 1,000.00 1,000.00 7,000.00 6,000.00
1,608.91 1,800.00 1,800.00 1,500.00 (300.00)
0.00 1,000.00 1,000.00 1,000.00 0.00
3,593.66 8,500.00 8,500.00 18,000.00 9,500.00
0.00 0.00 0.00 3,000.00 3,000.00
0.00 0.00 0.00 3,000.00 3,000.00
33,600.00 58,200.00 58,200.00 82,600.00 24,400.00
23,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)
56,700.00 107,100.00 107,100.00 126,800.00 19,700.00
686,219.79 962,100.00 974,900.00 983,100.00 8,200.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
62
Department : 6003 - Building
Permanent Full Time 452,400.00101-6003-50101
100% - Building Official
100% - Plans Examiner/InspecƟon Supervisor
100% - Building Inspector II (2)
100% - Building Inspector I
100% - Plans Examiner
In FY 2019/20, the Plans Examiner posiƟon was added to this division.
Plan Checks 200,000.00101-6003-60118
Reduced in 2019/20 with the addiƟon of a new full-Ɵme Plans Examiner posiƟon.
Travel & Training 8,000.00101-6003-60320
CA Building Officials (CALBO)
InternaƟonal Code Council CerƟficaƟons
Membership Dues 500.00101-6003-60351
Subscriptions & Publications 7,000.00101-6003-60352
Updated California Building Code books needed.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
63
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
6006 - The Hub
Salaries and Benefits
425,657.47 375,500.00 384,000.00 522,100.00 138,100.00101-6006-50101 Permanent Full Time
65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)101-6006-50102 Salaries - Part Time
78,335.47 32,000.00 36,100.00 47,700.00 11,600.00101-6006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-6006-50210 PERS-Survivor Benefits
91,083.08 110,100.00 111,500.00 164,100.00 52,600.00101-6006-50221 Medical Insurance
1,274.89 0.00 0.00 0.00 0.00101-6006-50222 Vision Insurance
7,651.06 0.00 0.00 0.00 0.00101-6006-50223 Dental Insurance
456.46 0.00 0.00 0.00 0.00101-6006-50224 Life Insurance
4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)101-6006-50225 Long Term Disability
16,200.00 9,200.00 9,200.00 15,000.00 5,800.00101-6006-50230 Workers Comp Insurance
7,169.68 5,300.00 6,800.00 7,600.00 800.00101-6006-50240 Social Security-Medicare
1,016.27 0.00 0.00 0.00 0.00101-6006-50241 Social Security-FICA
2,000.00 0.00 0.00 0.00 0.00101-6006-50300 Employee Recognition
50 - Salaries and Benefits Totals:700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
Contract Services
0.00 5,000.00 5,000.00 205,000.00 200,000.00101-6006-60103 Professional Services
0.00 10,000.00 10,000.00 0.00 (10,000.00)101-6006-60104 Consultants
8,198.71 0.00 5,700.00 0.00 (5,700.00)101-6006-60125 Temporary Agency Services
60 - Contract Services Totals:8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
Maintenance & Operations
43.67 1,000.00 1,000.00 500.00 (500.00)101-6006-60137 Community Special Events
7,977.26 9,600.00 9,600.00 9,600.00 0.00101-6006-60320 Travel & Training
185.00 500.00 500.00 200.00 (300.00)101-6006-60351 Membership Dues
0.00 1,000.00 1,000.00 0.00 (1,000.00)101-6006-60352 Subscriptions & Publications
3,000.00 7,000.00 7,000.00 8,500.00 1,500.00101-6006-60420 Operating Supplies
62 - Maintenance & Operations Totals:11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
Insurance
0.00 0.00 0.00 6,000.00 6,000.00101-6006-60450 Advertising
63 - Insurance Totals:0.00 0.00 0.00 6,000.00 6,000.00
Internal Service Charges
46,100.00 64,100.00 64,100.00 110,200.00 46,100.00101-6006-98110 Information Tech Charges
69 - Internal Service Charges Totals:46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
6006 - The Hub Totals:766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
425,657.47 375,500.00 384,000.00 522,100.00 138,100.00
65,687.91 93,000.00 93,000.00 50,600.00 (42,400.00)
78,335.47 32,000.00 36,100.00 47,700.00 11,600.00
0.00 200.00 200.00 0.00 (200.00)
91,083.08 110,100.00 111,500.00 164,100.00 52,600.00
1,274.89 0.00 0.00 0.00 0.00
7,651.06 0.00 0.00 0.00 0.00
456.46 0.00 0.00 0.00 0.00
4,387.90 4,000.00 4,000.00 3,000.00 (1,000.00)
16,200.00 9,200.00 9,200.00 15,000.00 5,800.00
7,169.68 5,300.00 6,800.00 7,600.00 800.00
1,016.27 0.00 0.00 0.00 0.00
2,000.00 0.00 0.00 0.00 0.00
700,920.19 629,300.00 644,800.00 810,100.00 165,300.00
0.00 5,000.00 5,000.00 205,000.00 200,000.00
0.00 10,000.00 10,000.00 0.00 (10,000.00)
8,198.71 0.00 5,700.00 0.00 (5,700.00)
8,198.71 15,000.00 20,700.00 205,000.00 184,300.00
43.67 1,000.00 1,000.00 500.00 (500.00)
7,977.26 9,600.00 9,600.00 9,600.00 0.00
185.00 500.00 500.00 200.00 (300.00)
0.00 1,000.00 1,000.00 0.00 (1,000.00)
3,000.00 7,000.00 7,000.00 8,500.00 1,500.00
11,205.93 19,100.00 19,100.00 18,800.00 (300.00)
0.00 0.00 0.00 6,000.00 6,000.00
0.00 0.00 0.00 6,000.00 6,000.00
46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
46,100.00 64,100.00 64,100.00 110,200.00 46,100.00
766,424.83 727,500.00 748,700.00 1,150,100.00 401,400.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
64
Department : 6006 - The Hub
Permanent Full Time 522,100.00101-6006-50101
100% - Hub Manager
100% - Management Specialist
100% - Permit Technician (5)
100% - AdministraƟve Assistant
In 2019/20, a Permit Technician and an AdministraƟve Assistant was added to
this division. The Manager was reclassified as a Hub Manager and the VacaƟon
Rental/License Specialist was reclassified as a Management Specialist.
Salaries - Part Time 50,600.00101-6006-50102
100% Part-Time SQL Writer
Professional Services 205,000.00101-6006-60103
In 2019/20, short-term vacaƟonal rental compliance vendor relocated from
101 -6001-60103 (D & D AdministraƟon department).
Community Special Events 500.00101-6006-60137
Short-term vacation rental meetings with the community.
Travel & Training 9,600.00101-6006-60320
Amount
CRW Administration Training 1,600.00
Permit Technician Training 6,000.00
TRAKiT Conference 2,000.00
Membership Dues 200.00101-6006-60351
Amount
TRAKiT Membership 200.00
Advertising 6,000.00101-6006-60450
Expenses moved from D & D AdministraƟon (101-6001-60450) to The Hub
in 2019/20. Used for short-term vacaƟon mailers.
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
65
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
7002 - Public Works Development Services
Salaries and Benefits
237,642.81 323,100.00 335,400.00 335,400.00 0.00101-7002-50101 Permanent Full Time
481.60 500.00 500.00 500.00 0.00101-7002-50150 Other Compensation
57,851.22 31,100.00 32,300.00 34,500.00 2,200.00101-7002-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)101-7002-50210 PERS-Survivor Benefits
23,650.45 60,100.00 60,800.00 61,600.00 800.00101-7002-50221 Medical Insurance
311.83 0.00 0.00 0.00 0.00101-7002-50222 Vision Insurance
2,062.22 0.00 0.00 0.00 0.00101-7002-50223 Dental Insurance
137.25 0.00 0.00 0.00 0.00101-7002-50224 Life Insurance
2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)101-7002-50225 Long Term Disability
5,900.00 5,000.00 5,000.00 5,600.00 600.00101-7002-50230 Workers Comp Insurance
3,480.82 4,700.00 4,900.00 4,900.00 0.00101-7002-50240 Social Security-Medicare
2,408.00 2,400.00 2,400.00 2,400.00 0.00101-7002-50250 Vehicle Reimbursement
0.00 0.00 4,000.00 0.00 (4,000.00)101-7002-50300 Employee Recognition
50 - Salaries and Benefits Totals:335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
Contract Services
31,771.52 75,000.00 75,000.00 85,000.00 10,000.00101-7002-60103 Professional Services
0.00 5,000.00 5,000.00 5,000.00 0.00101-7002-60104 Consultants
85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)101-7002-60183 Map/Plan Checking
60 - Contract Services Totals:116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
Maintenance & Operations
125.00 4,000.00 4,000.00 6,000.00 2,000.00101-7002-60320 Travel & Training
495.00 700.00 700.00 1,000.00 300.00101-7002-60351 Membership Dues
31.76 500.00 500.00 0.00 (500.00)101-7002-60352 Subscriptions & Publications
462.00 500.00 500.00 0.00 (500.00)101-7002-60410 Printing
0.00 1,000.00 1,000.00 1,000.00 0.00101-7002-60420 Operating Supplies
62 - Maintenance & Operations Totals:1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
Insurance
0.00 0.00 0.00 500.00 500.00101-7002-60450 Advertising
63 - Insurance Totals:0.00 0.00 0.00 500.00 500.00
Internal Service Charges
16,800.00 35,000.00 35,000.00 41,300.00 6,300.00101-7002-98110 Information Tech Charges
23,100.00 32,600.00 32,600.00 29,500.00 (3,100.00)101-7002-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
7002 - Public Works Development Services Totals:493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
237,642.81 323,100.00 335,400.00 335,400.00 0.00
481.60 500.00 500.00 500.00 0.00
57,851.22 31,100.00 32,300.00 34,500.00 2,200.00
0.00 100.00 100.00 0.00 (100.00)
23,650.45 60,100.00 60,800.00 61,600.00 800.00
311.83 0.00 0.00 0.00 0.00
2,062.22 0.00 0.00 0.00 0.00
137.25 0.00 0.00 0.00 0.00
2,032.77 3,000.00 3,000.00 1,600.00 (1,400.00)
5,900.00 5,000.00 5,000.00 5,600.00 600.00
3,480.82 4,700.00 4,900.00 4,900.00 0.00
2,408.00 2,400.00 2,400.00 2,400.00 0.00
0.00 0.00 4,000.00 0.00 (4,000.00)
335,958.97 430,000.00 448,400.00 446,500.00 (1,900.00)
31,771.52 75,000.00 75,000.00 85,000.00 10,000.00
0.00 5,000.00 5,000.00 5,000.00 0.00
85,066.50 150,000.00 150,000.00 120,000.00 (30,000.00)
116,838.02 230,000.00 230,000.00 210,000.00 (20,000.00)
125.00 4,000.00 4,000.00 6,000.00 2,000.00
495.00 700.00 700.00 1,000.00 300.00
31.76 500.00 500.00 0.00 (500.00)
462.00 500.00 500.00 0.00 (500.00)
0.00 1,000.00 1,000.00 1,000.00 0.00
1,113.76 6,700.00 6,700.00 8,000.00 1,300.00
0.00 0.00 0.00 500.00 500.00
0.00 0.00 0.00 500.00 500.00
16,800.00 35,000.00 35,000.00 41,300.00 6,300.00
23,100.00 32,600.00 32,600.00 29,500.00 (3,100.00)
39,900.00 67,600.00 67,600.00 70,800.00 3,200.00
493,810.75 734,300.00 752,700.00 735,800.00 (16,900.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
66
Department : 7002 - Public Works Development Services
Permanent Full Time 335,400.00101-7002-50101
100% - City Engineer
100% - Associate Engineer (2)
Professional Services 85,000.00101-7002-60103
Amount
National Pollution Discharge Elimination Systems 60,000.00
Stormwater Commercial/Restaurant State Mandate 25,000.00
Consultants 5,000.00101-7002-60104
Amount
Project Consulting Services 5,000.00
Map/Plan Checking 120,000.00101-7002-60183
On call map checking and engineering civil plan check services.
Travel & Training 6,000.00101-7002-60320
For various training events including Desert Valley Builders AssociaƟon
meeƟngs, American Public Works AssociaƟon, Professional Engineering Review
courses, and water quality/ flood seminars.
Membership Dues 1,000.00101-7002-60351
Amount
American Public Works Association (APWA) 400.00
Board of Civil Engineers License 300.00
Other Professional Organizations 300.00
Advertising 500.00101-7002-60450
Public hearing notices
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
67
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
7006 - Engineering Services
Salaries and Benefits
435,278.38 517,300.00 528,400.00 540,200.00 11,800.00101-7006-50101 Permanent Full Time
2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)101-7006-50105 Salaries - Overtime
15,583.55 21,100.00 21,100.00 21,100.00 0.00101-7006-50106 Standby
4,206.90 0.00 0.00 5,700.00 5,700.00101-7006-50107 Standby Overtime
1,244.80 2,000.00 2,000.00 1,500.00 (500.00)101-7006-50150 Other Compensation
83,324.28 46,100.00 43,200.00 46,400.00 3,200.00101-7006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-7006-50210 PERS-Survivor Benefits
60,800.65 140,200.00 141,900.00 143,600.00 1,700.00101-7006-50221 Medical Insurance
876.31 0.00 0.00 0.00 0.00101-7006-50222 Vision Insurance
4,684.27 0.00 0.00 0.00 0.00101-7006-50223 Dental Insurance
306.68 0.00 0.00 0.00 0.00101-7006-50224 Life Insurance
3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)101-7006-50225 Long Term Disability
14,800.00 11,600.00 11,600.00 13,100.00 1,500.00101-7006-50230 Workers Comp Insurance
6,626.13 7,600.00 7,700.00 7,900.00 200.00101-7006-50240 Social Security-Medicare
865.00 0.00 0.00 0.00 0.00101-7006-50250 Vehicle Reimbursement
50 - Salaries and Benefits Totals:634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
Contract Services
229,945.40 20,000.00 20,000.00 60,000.00 40,000.00101-7006-60104 Consultants
225,343.25 220,000.00 220,000.00 220,000.00 0.00101-7006-60144 Contract Traffic Engineer
52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)101-7006-60145 Traffic Counts/Studies
134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)101-7006-60146 PM 10 - Dust Control
60 - Contract Services Totals:641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
Maintenance & Operations
3,465.01 6,500.00 6,500.00 10,000.00 3,500.00101-7006-60320 Travel & Training
400.00 1,100.00 1,100.00 1,100.00 0.00101-7006-60351 Membership Dues
63.52 500.00 500.00 500.00 0.00101-7006-60352 Subscriptions & Publications
0.00 1,000.00 1,000.00 1,000.00 0.00101-7006-60400 Office Supplies
3,498.84 4,000.00 4,000.00 1,000.00 (3,000.00)101-7006-60420 Operating Supplies
361.04 1,000.00 1,000.00 0.00 (1,000.00)101-7006-60421 Supplies - Software
2,429.45 2,900.00 2,900.00 2,900.00 0.00101-7006-60427 Safety Gear
62 - Maintenance & Operations Totals:10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
Repair & Maintenance
0.00 0.00 0.00 1,500.00 1,500.00101-7006-60690 Uniforms
65 - Repair & Maintenance Totals:0.00 0.00 0.00 1,500.00 1,500.00
Internal Service Charges
41,900.00 81,500.00 81,500.00 96,400.00 14,900.00101-7006-98110 Information Tech Charges
11,600.00 0.00 0.00 0.00 0.00101-7006-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
7006 - Engineering Services Totals:1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
435,278.38 517,300.00 528,400.00 540,200.00 11,800.00
2,804.04 5,300.00 5,300.00 2,000.00 (3,300.00)
15,583.55 21,100.00 21,100.00 21,100.00 0.00
4,206.90 0.00 0.00 5,700.00 5,700.00
1,244.80 2,000.00 2,000.00 1,500.00 (500.00)
83,324.28 46,100.00 43,200.00 46,400.00 3,200.00
0.00 200.00 200.00 0.00 (200.00)
60,800.65 140,200.00 141,900.00 143,600.00 1,700.00
876.31 0.00 0.00 0.00 0.00
4,684.27 0.00 0.00 0.00 0.00
306.68 0.00 0.00 0.00 0.00
3,287.32 5,600.00 5,600.00 3,100.00 (2,500.00)
14,800.00 11,600.00 11,600.00 13,100.00 1,500.00
6,626.13 7,600.00 7,700.00 7,900.00 200.00
865.00 0.00 0.00 0.00 0.00
634,688.31 757,000.00 767,000.00 784,600.00 17,600.00
229,945.40 20,000.00 20,000.00 60,000.00 40,000.00
225,343.25 220,000.00 220,000.00 220,000.00 0.00
52,380.00 70,000.00 70,000.00 50,000.00 (20,000.00)
134,147.54 98,000.00 98,000.00 25,000.00 (73,000.00)
641,816.19 408,000.00 408,000.00 355,000.00 (53,000.00)
3,465.01 6,500.00 6,500.00 10,000.00 3,500.00
400.00 1,100.00 1,100.00 1,100.00 0.00
63.52 500.00 500.00 500.00 0.00
0.00 1,000.00 1,000.00 1,000.00 0.00
3,498.84 4,000.00 4,000.00 1,000.00 (3,000.00)
361.04 1,000.00 1,000.00 0.00 (1,000.00)
2,429.45 2,900.00 2,900.00 2,900.00 0.00
10,217.86 17,000.00 17,000.00 16,500.00 (500.00)
0.00 0.00 0.00 1,500.00 1,500.00
0.00 0.00 0.00 1,500.00 1,500.00
41,900.00 81,500.00 81,500.00 96,400.00 14,900.00
11,600.00 0.00 0.00 0.00 0.00
53,500.00 81,500.00 81,500.00 96,400.00 14,900.00
1,340,222.36 1,263,500.00 1,273,500.00 1,254,000.00 (19,500.00)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
68
Department : 7006 - Engineering Services
Permanent Full Time 540,200.00101-7006-50101
100% - Senior Civil Engineer
100% - ConstrucƟon Manager/InspecƟon Supervisor
100% - ConstrucƟon Inspector (2)
100% - Traffic OperaƟons Analyst
100% - Traffic Signal Technician (2)
Consultants 60,000.00101-7006-60104
Amount
Small Project Design Services 60,000.00
PM 10 - Dust Control 25,000.00101-7006-60146
Vacant city land dust control
Travel & Training 10,000.00101-7006-60320
Amount
400.00
3,500.00
2,000.00
1,000.00
1,700.00
Coachella Valley APWA Meetings
Fiber Optic Training
Geographic Information Systems Training
International Signal Association Cert Training
National Pollutant Discharge Elimination System
Prevailing Wage/Traffic Signal Control 1,400.00
Membership Dues 1,100.00101-7006-60351
Amount
500.00
300.00
American Public Works Association (APWA)
American Society of Civil Engineers (ASCE)
Institute of Transportation Engineers (ITE)300.00
Subscriptions & Publications 500.00101-7006-60352
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
69
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1006 - Finance 1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
Salaries and Benefits 830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
Contract Services 106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
Maintenance & Operations 29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
Internal Service Charges 67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
1007 - Central Services 8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
Salaries and Benefits 1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
Maintenance & Operations 112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
Capital Expenses 0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
Internal Service Charges 635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
Transfers Out 5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
FISCAL SERVICES TOTAL 9,251,690.19 10,367,863.00 26,282,841.41 13,609,550.00 (12,673,291.41)
1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
9,251,690.19 10,367,863.00 26,282,841.41 13,609,550.00 (12,673,291.41)
CITY OF LA QUINTA
FISCAL SERVICES
SUMMARY OF EXPENSES FOR DIVISION 2019/20 PROPOSED BUDGET
70
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1006 - Finance
Salaries and Benefits
606,538.65 631,300.00 639,100.00 660,800.00 21,700.00101-1006-50101 Permanent Full Time
993.79 0.00 0.00 0.00 0.00101-1006-50105 Salaries - Overtime
1,350.00 3,100.00 3,100.00 3,600.00 500.00101-1006-50110 Commissions & Boards
0.00 0.00 0.00 1,500.00 1,500.00101-1006-50111 Internships
480.74 500.00 500.00 500.00 0.00101-1006-50150 Other Compensation
66,039.87 49,600.00 50,200.00 51,200.00 1,000.00101-1006-50200 PERS-City Portion
0.00 200.00 200.00 0.00 (200.00)101-1006-50210 PERS-Survivor Benefits
2,906.89 2,400.00 2,400.00 2,400.00 0.00101-1006-50215 Other Fringe Benefits
105,917.81 158,200.00 160,100.00 162,100.00 2,000.00101-1006-50221 Medical Insurance
1,302.14 0.00 0.00 0.00 0.00101-1006-50222 Vision Insurance
6,324.01 0.00 0.00 0.00 0.00101-1006-50223 Dental Insurance
643.69 0.00 0.00 0.00 0.00101-1006-50224 Life Insurance
5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)101-1006-50225 Long Term Disability
23,600.00 13,100.00 13,100.00 14,800.00 1,700.00101-1006-50230 Workers Comp Insurance
8,908.64 9,200.00 9,300.00 9,600.00 300.00101-1006-50240 Social Security-Medicare
55.80 0.00 0.00 0.00 0.00101-1006-50241 Social Security-FICA
50 - Salaries and Benefits Totals:830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
Contract Services
6,766.96 10,000.00 7,000.00 25,000.00 18,000.00101-1006-60102 Administration
22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)101-1006-60103 Professional Services
21,038.04 36,000.00 36,000.00 40,000.00 4,000.00101-1006-60104 Consultants
56,200.00 65,000.00 65,000.00 65,000.00 0.00101-1006-60106 Auditors
0.00 0.00 10,000.00 15,000.00 5,000.00101-1006-60125 Temporary Agency Services
60 - Contract Services Totals:106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
Maintenance & Operations
71.57 1,000.00 4,000.00 3,000.00 (1,000.00)101-1006-60137 Community Engagement
10,918.08 15,000.00 15,000.00 15,100.00 100.00101-1006-60320 Travel & Training
1,212.50 1,500.00 1,500.00 2,000.00 500.00101-1006-60351 Membership Dues
2,375.00 1,400.00 1,400.00 1,600.00 200.00101-1006-60352 Subscriptions & Publications
2,739.38 5,500.00 5,500.00 4,500.00 (1,000.00)101-1006-60400 Office Supplies
10,661.22 9,000.00 9,000.00 5,000.00 (4,000.00)101-1006-60410 Printing
293.35 0.00 0.00 0.00 0.00101-1006-60420 Operating Supplies
1,134.01 1,500.00 1,500.00 4,000.00 2,500.00101-1006-60450 Advertising
62 - Maintenance & Operations Totals:29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
Internal Service Charges
67,100.00 92,000.00 92,000.00 107,850.00 15,850.00101-1006-98110 Information Tech Charges
69 - Internal Service Charges Totals:67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
1006 - Finance Totals:1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
606,538.65 631,300.00 639,100.00 660,800.00 21,700.00
993.79 0.00 0.00 0.00 0.00
1,350.00 3,100.00 3,100.00 3,600.00 500.00
0.00 0.00 0.00 1,500.00 1,500.00
480.74 500.00 500.00 500.00 0.00
66,039.87 49,600.00 50,200.00 51,200.00 1,000.00
0.00 200.00 200.00 0.00 (200.00)
2,906.89 2,400.00 2,400.00 2,400.00 0.00
105,917.81 158,200.00 160,100.00 162,100.00 2,000.00
1,302.14 0.00 0.00 0.00 0.00
6,324.01 0.00 0.00 0.00 0.00
643.69 0.00 0.00 0.00 0.00
5,901.18 6,900.00 6,900.00 3,600.00 (3,300.00)
23,600.00 13,100.00 13,100.00 14,800.00 1,700.00
8,908.64 9,200.00 9,300.00 9,600.00 300.00
55.80 0.00 0.00 0.00 0.00
830,963.21 874,500.00 884,900.00 910,100.00 25,200.00
6,766.96 10,000.00 7,000.00 25,000.00 18,000.00
22,421.34 37,000.00 66,000.00 55,000.00 (11,000.00)
21,038.04 36,000.00 36,000.00 40,000.00 4,000.00
56,200.00 65,000.00 65,000.00 65,000.00 0.00
0.00 0.00 10,000.00 15,000.00 5,000.00
106,426.34 148,000.00 184,000.00 200,000.00 16,000.00
71.57 1,000.00 4,000.00 3,000.00 (1,000.00)
10,918.08 15,000.00 15,000.00 15,100.00 100.00
1,212.50 1,500.00 1,500.00 2,000.00 500.00
2,375.00 1,400.00 1,400.00 1,600.00 200.00
2,739.38 5,500.00 5,500.00 4,500.00 (1,000.00)
10,661.22 9,000.00 9,000.00 5,000.00 (4,000.00)
293.35 0.00 0.00 0.00 0.00
1,134.01 1,500.00 1,500.00 4,000.00 2,500.00
29,405.11 34,900.00 37,900.00 35,200.00 (2,700.00)
67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
67,100.00 92,000.00 92,000.00 107,850.00 15,850.00
1,033,894.66 1,149,400.00 1,198,800.00 1,253,150.00 54,350.00
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
71
Department : 1006 - Finance
Permanent Full Time 660,800.00101-1006-50101
90% - Finance Director (10% Housing Fund)
100% - Financial Services Analyst
100% - Senior Accountant
100% - Accountant
100% - Junior Accountant
100% - Account Technician (2)
100% - Management Assistant
Administration 25,000.00101-1006-60102
Bank Service Fees
Armored Car Service
Fiscal Custodian Fees - new in 2019/20
Professional Services 55,000.00101-1006-60103
Amount
5,000.00
10,000.00
8,000.00
4,000.00
15,000.00
3,000.00
Annual Budget-at-a-Glance
Banking Services Implementation
Miscellaneous Accounting Services
OPEB Annual Valuation, Retiree Health Benefits
Professional Accounting Support
State Controller's Report - Citywide
Third Party Audits, Internal Control Verifications 10,000.00
Consultants 40,000.00101-1006-60104
Amount
Property Tax Revenue Analysis 22,000.00
Sales Tax Revenue Analysis 18,000.00
Temporary Agency Services 15,000.00101-1006-60125
Department wide cross-training underway. Temporary support for up to 6 months.
Community Engagement 3,000.00101-1006-60137
Annual Budget Community Workshop
Travel & Training 15,100.00101-1006-60320
Amount
Annual GASB Update Training (4 staff)600.00
CalPERS Conference in Oakland (2 staff)3,000.00
CSMFO Annual Conference in Anaheim (3 Staff)6,000.00
Tyler Financial Software Training in CA 2,500.00
Various half-day classes: CSMFO, GFOA 3,000.00
Membership Dues 2,000.00101-1006-60351
CA Municipal Finance Officers AssociaƟon (CSMFO)
CA Municipal Treasurer AssociaƟon (CMTA)
Government Finance Officers AssociaƟon (GFOA)
Subscriptions & Publications 1,600.00101-1006-60352
CAFR StaƟsƟcal Data Reports
GASB ImplementaƟon Updates
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
72
Printing 5,000.00101-1006-60410
Accounts Payable & Payroll Checks
Budget and Financial Reports - Covers, Tabs
Financial Advisory Commission Reports
Advertising 4,000.00101-1006-60450
Surplus Sales
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
73
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
1007 - Central Services
Salaries and Benefits
91,257.54 140,000.00 140,000.00 150,000.00 10,000.00101-1007-50109 Vacation & Sick Leave Buy Back
0.00 340,000.00 91,352.00 400,000.00 308,648.00101-1007-50115 Contingency for Stafffing
1,523,400.00 0.00 0.00 0.00 0.00101-1007-50116 PERS - OPEB Trust Contribution
0.00 711,900.00 724,348.00 860,000.00 135,652.00101-1007-50117 PERS - Unfunded Pension Liability
0.00 0.00 6,540,000.00 0.00 (6,540,000.00)101-1007-50118 Pension Trust Contribution
1,323.21 0.00 0.00 0.00 0.00101-1007-50240 Social Security-Medicare
30,020.00 30,000.00 30,000.00 33,000.00 3,000.00101-1007-50243 Employer Contrib Retiree Med PERS
0.00 0.00 0.00 10,000.00 10,000.00101-1007-50244 State Unemployment Insurance
50 - Salaries and Benefits Totals:1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
Maintenance & Operations
120.00 200.00 200.00 200.00 0.00101-1007-60351 Membership Dues
723.96 2,500.00 2,500.00 2,000.00 (500.00)101-1007-60401 Operating Supplies
7,534.80 15,000.00 15,000.00 12,000.00 (3,000.00)101-1007-60402 Forms, Copier Paper
12,122.62 11,000.00 11,000.00 14,000.00 3,000.00101-1007-60403 Citywide Conf Room Supplies
0.00 3,000.00 3,000.00 3,000.00 0.00101-1007-60405 Miscellaneous Supplies
22,720.39 30,000.00 30,000.00 30,000.00 0.00101-1007-60470 Postage
50,019.83 35,000.00 35,000.00 50,000.00 15,000.00101-1007-60535 Sales Tax Reimbursements
10,000.00 100,000.00 190,000.00 100,000.00 (90,000.00)101-1007-60536 TOT Resort Rebate Program
8,834.38 9,000.00 9,000.00 12,000.00 3,000.00101-1007-60661 Postage Machine
151.52 400.00 400.00 0.00 (400.00)101-1007-60663 Typewriters
62 - Maintenance & Operations Totals:112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
Capital Expenses
0.00 0.00 400,000.00 0.00 (400,000.00)101-1007-71050 Buildings
0.00 0.00 1,600,000.00 60,000.00 (1,540,000.00)101-1007-74010 Land Acquisition
0.00 0.00 21,250.00 0.00 (21,250.00)101-1007-80101 Machinery & Equipment
68 - Capital Expenses Totals:0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
Internal Service Charges
449,000.00 458,600.00 458,600.00 440,000.00 (18,600.00)101-1007-91842 Liability Insurance & Claims
29,000.00 30,000.00 30,000.00 28,000.00 (2,000.00)101-1007-91843 Property & Crime Insurance
81,000.00 85,000.00 85,000.00 86,000.00 1,000.00101-1007-91844 Earthquake Insurance
41,900.00 58,200.00 58,200.00 68,900.00 10,700.00101-1007-98110 Information Tech Charges
34,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)101-1007-98140 Facility & Fleet Maintenance
69 - Internal Service Charges Totals:635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
Transfers Out
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)101-1007-99900 Transfers Out
99 - Transfers Out Totals:5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
1007 - Central Services Totals:8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
91,257.54 140,000.00 140,000.00 150,000.00 10,000.00
0.00 340,000.00 91,352.00 400,000.00 308,648.00
1,523,400.00 0.00 0.00 0.00 0.00
0.00 711,900.00 724,348.00 860,000.00 135,652.00
0.00 0.00 6,540,000.00 0.00 (6,540,000.00)
1,323.21 0.00 0.00 0.00 0.00
30,020.00 30,000.00 30,000.00 33,000.00 3,000.00
0.00 0.00 0.00 10,000.00 10,000.00
1,646,000.75 1,221,900.00 7,525,700.00 1,453,000.00 (6,072,700.00)
120.00 200.00 200.00 200.00 0.00
723.96 2,500.00 2,500.00 2,000.00 (500.00)
7,534.80 15,000.00 15,000.00 12,000.00 (3,000.00)
12,122.62 11,000.00 11,000.00 14,000.00 3,000.00
0.00 3,000.00 3,000.00 3,000.00 0.00
22,720.39 30,000.00 30,000.00 30,000.00 0.00
50,019.83 35,000.00 35,000.00 50,000.00 15,000.00
10,000.00 100,000.00 190,000.00 100,000.00 (90,000.00)
8,834.38 9,000.00 9,000.00 12,000.00 3,000.00
151.52 400.00 400.00 0.00 (400.00)
112,227.50 206,100.00 296,100.00 223,200.00 (72,900.00)
0.00 0.00 400,000.00 0.00 (400,000.00)
0.00 0.00 1,600,000.00 60,000.00 (1,540,000.00)
0.00 0.00 21,250.00 0.00 (21,250.00)
0.00 0.00 2,021,250.00 60,000.00 (1,961,250.00)
449,000.00 458,600.00 458,600.00 440,000.00 (18,600.00)
29,000.00 30,000.00 30,000.00 28,000.00 (2,000.00)
81,000.00 85,000.00 85,000.00 86,000.00 1,000.00
41,900.00 58,200.00 58,200.00 68,900.00 10,700.00
34,100.00 48,900.00 48,900.00 44,200.00 (4,700.00)
635,000.00 680,700.00 680,700.00 667,100.00 (13,600.00)
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
5,824,567.28 7,109,763.00 14,560,291.41 9,953,100.00 (4,607,191.41)
8,217,795.53 9,218,463.00 25,084,041.41 12,356,400.00 (12,727,641.41)
CITY OF LA QUINTA GENERAL FUND EXPENSES 2019/20 PROPOSED BUDGET
74
Department : 1007 - Central Services
Contingency for Stafffing 400,000.00101-1007-50115
Staff Development:
- Reward Performance
- Work within Class and CompensaƟon Structure
- Manage PERS Increases
- Ensure job rates reflect market rates
State Unemployment Insurance 10,000.00101-1007-50244
Expense moved from Human Resources budget to Centralized Services in 2019/20.
Membership Dues 200.00101-1007-60351
Costco membership
Sales Tax Reimbursements 50,000.00101-1007-60535
Sales tax sharing agreement - Shovlin (Hobby Lobby)
Increase in 2019/20 due to Measure G sales tax.
TOT Resort Rebate Program 100,000.00101-1007-60536
New program and revenue for 2017/18
Postage Machine 12,000.00101-1007-60661
Land Acquisition 60,000.00101-1007-74010
CV Link Boundary Adjustment of EvacuaƟon Channel
Local Agency Formation Commission (LAFCO) $10,000
Engineering Maps/Legal $50,000
Transfers Out 9,953,100.00101-1007-99900
Amount
Art in Public Places - Maintenance/Installation 100,000.00
CIP GF - Auto Dealership Signage 300,000.00
CIP GF - Citywide Catch Basin Modifications 250,000.00
CIP GF - Citywide Drainage Enhancements 477,000.00
CIP GF - Citywide Pavement Project Fund 1,000,000.00
CIP GF - Cove Public Restroom 64,000.00
CIP GF - LLD Island Improvements 500,000.00
CIP GF - Sidewalk & ADA Ramp Improvements 75,000.00
Gas Tax Fund - Street Sign Improvements, Cove 250,000.00
Gas Tax Fund - Supplement Street Maint. Operations 350,000.00
Law Enforcement Fund - Deceased LQ Officers 2,000.00
LLD Fund - Supplement Maint. Operations 700,000.00
Measure G - Art Plaza Promenade 310,000.00
Measure G - Corp. Yard Admin./Crew Quarters 411,000.00
Measure G - Hwy 111 Corridor Implementation 1,000,000.00
Measure G - Landscape Renovation Improvements 3,859,100.00
PARS Supplemental Pension Plan 5,000.00
SilverRock Resort 300,000.00
CITY OF LA QUINTA GENERAL FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
75
THIS PAGE INTENTIONALLY LEFT BLANK
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
501 - FACILITY & FLEET REPLACEMENT 363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
Maintenance & Operations 123,298.08 125,000.00 125,000.00 130,000.00 5,000.00
Insurance 10,000.00 12,000.00 12,000.00 12,500.00 500.00
Repair & Maintenance 945.30 0.00 0.00 0.00 0.00
Capital Expenses 137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00)
Transfers Out 91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)
502 - INFORMATION TECHNOLOGY 910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
Salaries and Benefits 73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
Contract Services 526,454.90 593,000.00 732,500.00 877,000.00 144,500.00
Maintenance & Operations 62,872.56 65,000.00 65,000.00 70,900.00 5,900.00
Utilities 20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00)
Capital Expenses 227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00)
503 - PARK EQUIP & FACILITY FUND 830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
Contract Services 1,000.00 0.00 0.00 0.00 0.00
Capital Expenses 829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
504 - INSURANCE FUND 904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
Salaries and Benefits 94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00)
Contract Services 1,878.15 2,300.00 2,300.00 1,700.00 (600.00)
Maintenance & Operations 172.42 200.00 200.00 13,000.00 12,800.00
Insurance 807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00)
INTERNAL SERVICES TOTAL 3,008,455.51 3,640,500.00 4,273,483.50 3,878,100.00 (395,383.50)
363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
123,298.08 125,000.00 125,000.00 130,000.00 5,000.00
10,000.00 12,000.00 12,000.00 12,500.00 500.00
945.30 0.00 0.00 0.00 0.00
137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00)
91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)
910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
526,454.90 593,000.00 732,500.00 877,000.00 144,500.00
62,872.56 65,000.00 65,000.00 70,900.00 5,900.00
20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00)
227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00)
830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
1,000.00 0.00 0.00 0.00 0.00
829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00)
1,878.15 2,300.00 2,300.00 1,700.00 (600.00)
172.42 200.00 200.00 13,000.00 12,800.00
807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00)
3,008,455.51 3,640,500.00 4,273,483.50 3,878,100.00 (395,383.50)
CITY OF LA QUINTA
INTERNAL SERVICE FUNDS
SUMMARY OF EXPENSES FOR FUNDS 2019/20 PROPOSED BUDGET
76
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
501 - FACILITY & FLEET REPLACEMENT
0000 - Undesignated
62 - Maintenance & Operations
12,255.00 10,000.00 10,000.00 0.00 (10,000.00)501-0000-60148 Car Washes
54,197.79 50,000.00 50,000.00 50,000.00 0.00501-0000-60674 Fuel & Oil
9,666.83 10,000.00 10,000.00 10,000.00 0.00501-0000-60675 Parts & Maintenance Supplies
36,097.66 40,000.00 40,000.00 55,000.00 15,000.00501-0000-60676 Vehicle Repair & Maintenance
1,824.81 5,000.00 5,000.00 5,000.00 0.00501-0000-60678 Street Sweeper
9,255.99 10,000.00 10,000.00 10,000.00 0.00501-0000-60679 Motorcycle Repair & Maintenance
62 - Maintenance & Operations Totals:123,298.08 125,000.00 125,000.00 130,000.00 5,000.00
63 - Insurance
10,000.00 12,000.00 12,000.00 12,500.00 500.00501-0000-91843 Property & Crime Insurance
63 - Insurance Totals:10,000.00 12,000.00 12,000.00 12,500.00 500.00
65 - Repair & Maintenance
945.30 0.00 0.00 0.00 0.00501-0000-60664 Fire Extinguisher Service
65 - Repair & Maintenance Totals:945.30 0.00 0.00 0.00 0.00
68 - Capital Expenses
16,866.01 20,000.00 20,000.00 30,000.00 10,000.00501-0000-71020 Furniture
(129,834.45) 210,700.00 210,700.00 230,700.00 20,000.00501-0000-71030 Vehicles, Rentals & Leases
94,464.72 225,000.00 225,000.00 175,000.00 (50,000.00)501-0000-71103 Cvc Ctr Bldg Repl/Repair
38,492.37 25,000.00 25,000.00 35,000.00 10,000.00501-0000-71111 Deprec Exp - Mach & Equip
44,098.09 20,000.00 20,000.00 35,000.00 15,000.00501-0000-71112 Depreciation Expense - Buildings & Im
67,004.08 40,000.00 40,000.00 65,000.00 25,000.00501-0000-71113 Depreciation Expense - Vehicles
5,666.28 4,000.00 4,000.00 5,000.00 1,000.00501-0000-71114 Depreciation Expense - Motorcycle
906.78 192,000.00 192,000.00 130,000.00 (62,000.00)501-0000-80100 Machinery & Equipment
68 - Capital Expenses Totals:137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00)
99 - Transfers Out
91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)501-0000-99900 Transfers Out
99 - Transfers Out Totals:91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)
0000 - Undesignated Totals:363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
501 - FACILITY & FLEET REPLACEMENT Totals:363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
12,255.00 10,000.00 10,000.00 0.00 (10,000.00)
54,197.79 50,000.00 50,000.00 50,000.00 0.00
9,666.83 10,000.00 10,000.00 10,000.00 0.00
36,097.66 40,000.00 40,000.00 55,000.00 15,000.00
1,824.81 5,000.00 5,000.00 5,000.00 0.00
9,255.99 10,000.00 10,000.00 10,000.00 0.00
123,298.08 125,000.00 125,000.00 130,000.00 5,000.00
10,000.00 12,000.00 12,000.00 12,500.00 500.00
10,000.00 12,000.00 12,000.00 12,500.00 500.00
945.30 0.00 0.00 0.00 0.00
945.30 0.00 0.00 0.00 0.00
16,866.01 20,000.00 20,000.00 30,000.00 10,000.00
(129,834.45) 210,700.00 210,700.00 230,700.00 20,000.00
94,464.72 225,000.00 225,000.00 175,000.00 (50,000.00)
38,492.37 25,000.00 25,000.00 35,000.00 10,000.00
44,098.09 20,000.00 20,000.00 35,000.00 15,000.00
67,004.08 40,000.00 40,000.00 65,000.00 25,000.00
5,666.28 4,000.00 4,000.00 5,000.00 1,000.00
906.78 192,000.00 192,000.00 130,000.00 (62,000.00)
137,663.88 736,700.00 736,700.00 705,700.00 (31,000.00)
91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)
91,233.42 50,000.00 132,083.50 50,000.00 (82,083.50)
363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
363,140.68 923,700.00 1,005,783.50 898,200.00 (107,583.50)
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET
77
Fund: 501 - FACILITY & FLEET REPLACEMENT
Vehicles, Rentals & Leases 230,700.00501-0000-71030
2 new vehicle leases in 2019/20 for Citizens on Patrol and EOC Coordinator.
Cvc Ctr Bldg Repl/Repair 175,000.00501-0000-71103
Amount
Courtyard Painting 25,000.00
East Wing City Hall 150,000.00
Machinery & Equipment 130,000.00501-0000-80100
Amount
Flail Mower for Weed Abatement 50,000.00
Four Arrow Boards on Trailers 30,000.00
Two Sign Boards with Trailer Units 50,000.00
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
78
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
502 - INFORMATION TECHNOLOGY
0000 - Undesignated
50 - Salaries and Benefits
51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)502-0000-50101 Permanent Full Time
210.00 300.00 300.00 0.00 (300.00)502-0000-50150 Other Compensation
11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)502-0000-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)502-0000-50210 PERS-Survivor Benefits
7,560.14 10,100.00 10,200.00 10,300.00 100.00502-0000-50221 Medical Insurance
90.04 0.00 0.00 0.00 0.00502-0000-50222 Vision Insurance
791.41 0.00 0.00 0.00 0.00502-0000-50223 Dental Insurance
33.55 0.00 0.00 0.00 0.00502-0000-50224 Life Insurance
459.78 600.00 600.00 300.00 (300.00)502-0000-50225 Long Term Disability
747.72 800.00 700.00 600.00 (100.00)502-0000-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
60 - Contract Services
203,917.85 248,000.00 248,000.00 400,000.00 152,000.00502-0000-60104 Consultants
32,687.82 0.00 139,500.00 112,000.00 (27,500.00)502-0000-60108 Technical
646.54 0.00 0.00 0.00 0.00502-0000-60213 Interest Expense
5,618.43 5,000.00 5,000.00 5,000.00 0.00502-0000-60300 Maintenance Agreements
260,976.40 300,000.00 300,000.00 320,000.00 20,000.00502-0000-60301 Software Licenses
22,607.86 40,000.00 40,000.00 40,000.00 0.00502-0000-61400 Utilities - Cable
60 - Contract Services Totals:526,454.90 593,000.00 732,500.00 877,000.00 144,500.00
62 - Maintenance & Operations
40.00 0.00 0.00 0.00 0.00502-0000-60122 Credit Card Fee
0.00 0.00 0.00 700.00 700.00502-0000-60320 Travel & Training
0.00 0.00 0.00 200.00 200.00502-0000-60351 Membership Dues
1,057.73 10,000.00 10,000.00 10,000.00 0.00502-0000-60420 Operating Supplies
61,774.83 55,000.00 55,000.00 60,000.00 5,000.00502-0000-60662 Copiers
62 - Maintenance & Operations Totals:62,872.56 65,000.00 65,000.00 70,900.00 5,900.00
66 - Utilities
2,628.78 53,000.00 163,000.00 30,000.00 (133,000.00)502-0000-61300 Utilities - Telephone
18,009.40 70,000.00 70,000.00 70,000.00 0.00502-0000-61301 Cell/Mobile Phones
66 - Utilities Totals:20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00)
68 - Capital Expenses
18,107.00 50,000.00 276,900.00 75,000.00 (201,900.00)502-0000-71042 Software Enhancements, D & D
0.00 30,000.00 30,000.00 30,000.00 0.00502-0000-71043 Software Enhancements, Comm. Res
4,931.25 7,000.00 7,000.00 10,000.00 3,000.00502-0000-71045 Software Enhancements, Finance
3,942.01 25,000.00 23,500.00 25,600.00 2,100.00502-0000-71047 Software Enhancements, City Clerk
20,216.76 55,000.00 55,000.00 20,000.00 (35,000.00)502-0000-71110 Depreciation Expense
72,169.81 0.00 0.00 0.00 0.00502-0000-71111 Deprec Exp - Mach & Equip
63,259.24 0.00 0.00 0.00 0.00502-0000-71115 Depreciation Expense - Software
23,459.30 25,000.00 45,000.00 20,000.00 (25,000.00)502-0000-80100 Machinery & Equipment
20,925.08 50,000.00 50,000.00 110,000.00 60,000.00502-0000-80103 Computers
68 - Capital Expenses Totals:227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00)
0000 - Undesignated Totals:910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
502 - INFORMATION TECHNOLOGY Totals:910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
51,588.15 50,400.00 41,500.00 39,000.00 (2,500.00)
210.00 300.00 300.00 0.00 (300.00)
11,725.19 5,400.00 2,900.00 1,700.00 (1,200.00)
0.00 100.00 100.00 0.00 (100.00)
7,560.14 10,100.00 10,200.00 10,300.00 100.00
90.04 0.00 0.00 0.00 0.00
791.41 0.00 0.00 0.00 0.00
33.55 0.00 0.00 0.00 0.00
459.78 600.00 600.00 300.00 (300.00)
747.72 800.00 700.00 600.00 (100.00)
73,205.98 67,700.00 56,300.00 51,900.00 (4,400.00)
203,917.85 248,000.00 248,000.00 400,000.00 152,000.00
32,687.82 0.00 139,500.00 112,000.00 (27,500.00)
646.54 0.00 0.00 0.00 0.00
5,618.43 5,000.00 5,000.00 5,000.00 0.00
260,976.40 300,000.00 300,000.00 320,000.00 20,000.00
22,607.86 40,000.00 40,000.00 40,000.00 0.00
526,454.90 593,000.00 732,500.00 877,000.00 144,500.00
40.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 700.00 700.00
0.00 0.00 0.00 200.00 200.00
1,057.73 10,000.00 10,000.00 10,000.00 0.00
61,774.83 55,000.00 55,000.00 60,000.00 5,000.00
62,872.56 65,000.00 65,000.00 70,900.00 5,900.00
2,628.78 53,000.00 163,000.00 30,000.00 (133,000.00)
18,009.40 70,000.00 70,000.00 70,000.00 0.00
20,638.18 123,000.00 233,000.00 100,000.00 (133,000.00)
18,107.00 50,000.00 276,900.00 75,000.00 (201,900.00)
0.00 30,000.00 30,000.00 30,000.00 0.00
4,931.25 7,000.00 7,000.00 10,000.00 3,000.00
3,942.01 25,000.00 23,500.00 25,600.00 2,100.00
20,216.76 55,000.00 55,000.00 20,000.00 (35,000.00)
72,169.81 0.00 0.00 0.00 0.00
63,259.24 0.00 0.00 0.00 0.00
23,459.30 25,000.00 45,000.00 20,000.00 (25,000.00)
20,925.08 50,000.00 50,000.00 110,000.00 60,000.00
227,010.45 242,000.00 487,400.00 290,600.00 (196,800.00)
910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
910,182.07 1,090,700.00 1,574,200.00 1,390,400.00 (183,800.00)
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET
79
Fund: 502 - INFORMATION TECHNOLOGY
Permanent Full Time 39,000.00502-0000-50101
25% - Management Analyst (50% City Manager, 25% Housing Fund)
25% - Management Specialist (50% City Manager, 25% Housing Fund)
Consultants 400,000.00502-0000-60104
Contracted information technology services
Technical 112,000.00502-0000-60108
Cable services, wireless access points, modems, and virtual servers.
Travel & Training 700.00502-0000-60320
Fraud prevention, firewall, encryption, coding, and other IT related trainings.
Membership Dues 200.00502-0000-60351
IT related professional organization or publication
Operating Supplies 10,000.00502-0000-60420
Small equipment such as keyboards, computer mouses, cables, conference
room TV's, speakers, docking staƟons, etc.
Software Enhancements, D & D 75,000.00502-0000-71042
Amount
5,000.00
20,000.00
AutoCad Licenses
Blue Beam and Adobe Pro Licenses
Permit Software Upgrades 50,000.00
SoŌware Enhancements, Comm. Resourc 30,000.00502-0000-71043
Amount
Rec Trac Implementation, Cash Drawers 30,000.00
Software Enhancements, Finance 10,000.00502-0000-71045
Amount
Scanner for Tyler 1,000.00
Tyler Upgrades for Payroll Processing 9,000.00
Software Enhancements, City Clerk 25,600.00502-0000-71047
Amount
For The Record Software Updates 3,000.00
LaserFiche System Upgrades 20,600.00
Scanners for LaserFiche 2,000.00
Machinery & Equipment 20,000.00502-0000-80100
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
80
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
503 - PARK EQUIP & FACILITY FUND
0000 - Undesignated
60 - Contract Services
1,000.00 0.00 0.00 0.00 0.00503-0000-60196 Annual Permits/Inspections
60 - Contract Services Totals:1,000.00 0.00 0.00 0.00 0.00
68 - Capital Expenses
299,362.74 180,000.00 240,000.00 165,000.00 (75,000.00)503-0000-71060 Parks
530,421.37 525,000.00 525,000.00 525,000.00 0.00503-0000-71122 Depreciation Expense - Community S
0.00 0.00 10,000.00 10,000.00 0.00503-0000-80100 Machinery & Equipment
68 - Capital Expenses Totals:829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
0000 - Undesignated Totals:830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
503 - PARK EQUIP & FACILITY FUND Totals:830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
1,000.00 0.00 0.00 0.00 0.00
1,000.00 0.00 0.00 0.00 0.00
299,362.74 180,000.00 240,000.00 165,000.00 (75,000.00)
530,421.37 525,000.00 525,000.00 525,000.00 0.00
0.00 0.00 10,000.00 10,000.00 0.00
829,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
830,784.11 705,000.00 775,000.00 700,000.00 (75,000.00)
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET
81
Fund: 503 - PARK EQUIP & FACILITY FUND
Parks 165,000.00503-0000-71060
Amount
15,000.00
15,000.00
10,000.00
15,000.00
50,000.00
20,000.00
10,000.00
15,000.00
Fritz Burns Paint
Fritz Burns/Adams Park Benches/Tables
Monticello Playground Shade
Pioneer Small Dog Park Expansion
Playground Wood Fiber
Rebuild Civic Center Pump
Shade Replacements
Sports Complex Paint
Sports Complex Fill Dirt for Infields 15,000.00
Machinery & Equipment 10,000.00503-0000-80100
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
82
2017/18
Actual Expenses
2018/19
Original Budget
2018/19
Current Budget
2019/20
Proposed Budget
19/20 vs.
Current 18/19
504 - INSURANCE FUND
1010 - Insurance
50 - Salaries and Benefits
65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)504-1010-50101 Permanent Full Time
95.00 200.00 200.00 0.00 (200.00)504-1010-50150 Other Compensation
16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)504-1010-50200 PERS-City Portion
0.00 100.00 100.00 0.00 (100.00)504-1010-50210 PERS-Survivor Benefits
8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)504-1010-50221 Medical Insurance
155.16 0.00 0.00 0.00 0.00504-1010-50222 Vision Insurance
742.88 0.00 0.00 0.00 0.00504-1010-50223 Dental Insurance
76.97 0.00 0.00 0.00 0.00504-1010-50224 Life Insurance
628.97 1,500.00 1,500.00 300.00 (1,200.00)504-1010-50225 Long Term Disability
969.61 1,000.00 1,000.00 600.00 (400.00)504-1010-50240 Social Security-Medicare
1,000.00 0.00 0.00 0.00 0.00504-1010-50300 Employee Recognition
50 - Salaries and Benefits Totals:94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00)
60 - Contract Services
1,878.15 2,000.00 2,000.00 1,500.00 (500.00)504-1010-60320 Travel & Training
0.00 200.00 200.00 200.00 0.00504-1010-60351 Membership Dues
0.00 100.00 100.00 0.00 (100.00)504-1010-60352 Subscriptions & Publications
60 - Contract Services Totals:1,878.15 2,300.00 2,300.00 1,700.00 (600.00)
62 - Maintenance & Operations
172.42 200.00 200.00 500.00 300.00504-1010-60400 Office Supplies
0.00 0.00 0.00 12,500.00 12,500.00504-1010-60420 Operating Supplies
62 - Maintenance & Operations Totals:172.42 200.00 200.00 13,000.00 12,800.00
63 - Insurance
448,537.00 463,400.00 463,400.00 430,000.00 (33,400.00)504-1010-60441 Liability Insurance
6,146.84 0.00 0.00 2,500.00 2,500.00504-1010-60442 Claims
86,073.00 108,000.00 108,000.00 102,000.00 (6,000.00)504-1010-60443 Property Insurance
3,366.00 3,400.00 3,400.00 3,700.00 300.00504-1010-60446 Crime Insurance
42,441.00 101,900.00 101,900.00 102,000.00 100.00504-1010-60447 Earthquake Insurance
220,848.00 148,500.00 148,500.00 181,000.00 32,500.00504-1010-60452 Workers Comp Premium
63 - Insurance Totals:807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00)
1010 - Insurance Totals:904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
504 - INSURANCE FUND Totals:904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
65,898.35 68,200.00 65,800.00 38,000.00 (27,800.00)
95.00 200.00 200.00 0.00 (200.00)
16,499.30 7,300.00 7,000.00 4,400.00 (2,600.00)
0.00 100.00 100.00 0.00 (100.00)
8,820.00 15,100.00 15,200.00 10,300.00 (4,900.00)
155.16 0.00 0.00 0.00 0.00
742.88 0.00 0.00 0.00 0.00
76.97 0.00 0.00 0.00 0.00
628.97 1,500.00 1,500.00 300.00 (1,200.00)
969.61 1,000.00 1,000.00 600.00 (400.00)
1,000.00 0.00 0.00 0.00 0.00
94,886.24 93,400.00 90,800.00 53,600.00 (37,200.00)
1,878.15 2,000.00 2,000.00 1,500.00 (500.00)
0.00 200.00 200.00 200.00 0.00
0.00 100.00 100.00 0.00 (100.00)
1,878.15 2,300.00 2,300.00 1,700.00 (600.00)
172.42 200.00 200.00 500.00 300.00
0.00 0.00 0.00 12,500.00 12,500.00
172.42 200.00 200.00 13,000.00 12,800.00
448,537.00 463,400.00 463,400.00 430,000.00 (33,400.00)
6,146.84 0.00 0.00 2,500.00 2,500.00
86,073.00 108,000.00 108,000.00 102,000.00 (6,000.00)
3,366.00 3,400.00 3,400.00 3,700.00 300.00
42,441.00 101,900.00 101,900.00 102,000.00 100.00
220,848.00 148,500.00 148,500.00 181,000.00 32,500.00
807,411.84 825,200.00 825,200.00 821,200.00 (4,000.00)
904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
904,348.65 921,100.00 918,500.00 889,500.00 (29,000.00)
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSES 2019/20 PROPOSED BUDGET
83
Fund: 504 - INSURANCE FUND
Permanent Full Time 38,000.00504-1010-50101
50% - Management Specialist (50% Human Resources)
In 2019/20, the Deputy City Clerk was reclassified as a Management
Specialist and the City Clerk allocaƟon to this division was removed.
Travel & Training 1,500.00504-1010-60320
Public Agency Risk Management Association (PARMA) training events
Joint Power Insurance Authority (JPIA) trainings
Risk Conference
Membership Dues 200.00504-1010-60351
Public Agency Risk Management Association (PARMA) membership
Operating Supplies 12,500.00504-1010-60420
Ergonomic assessments and first aid kit supplies/maintenance.
CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE NOTES 2019/20 PROPOSED BUDGET
84
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: May 15, 2019
STAFF REPORT
AGENDA TITLE: DISCUSS BANKING AND MERCHANT SERVICES
RECOMMENDATION
Discuss Banking and Merchant Services contract with Bank of the West.
EXECUTIVE SUMMARY
•Request for Proposals (RFP) for Banking and Merchant Services was
issued on August 30, 2018 and December 7, 2018.
•The review and selection committee included two Financial Advisory
Commissioners and three finance staff.
•Six banks responded to the RFP and two were selected for second
interviews attended by the review and selection committee and various
City staff.
•The review and selection committee recommends Bank of the West for
banking and merchant services.
FISCAL IMPACT – Based on current service levels banking fees are anticipated
to be covered by a deposit balance earning credit rate of 1.50%. Prices are
based on a per unit charges and are set for the five-year term of the contract.
In addition, the bank is offering a waiver of three months on account analysis
fees and new account supplies required for implementation.
BACKGROUND/ANALYSIS
Since 1995 the City has banked with Wells Fargo. The last RFP for banking
services was issued in 2004 and Wells Fargo was selected to continue providing
the City’s banking services. Since 2007, three contract extensions have been
issued. Since December of 2016, the City has been on a month to month
contract with Wells Fargo. As a matter of best practices and financial due
diligence to ensure cost effective and up-to-date services, the City commenced
a full review of current banking services.
The City initially issued the RFP for Banking and Merchant Services on August
30, 2018 and subsequently reissued to RFP on December 7, 2018. The initial
RFP included four responses, which all continued to participate on the reissued
RFP. An additional two banks responded to the subsequent RFP for a total of six
respondents.
STUDY SESSION ITEM NO. 3
The review and selection committee included two Financial Advisory
Commission members (Commissioners Batavick and Mills) and three finance
staff members (Finance Director, Finance Analyst, and Accountant). The
committee interviewed all six banks that submitted proposals.
Over the years, banking institutions have consolidated, leaving only marginal
differences among banking in terms of service levels. At the same time, City
services have expanded and technology and cyber security continue to
revolutionize how we conduct business transactions. The City evaluated current
services, future needs, and upcoming banking trends.
In addition, banks were evaluated based on the following criteria:
Qualifications and Experience: The organization, affiliations, branch
locations, financial experience, qualifications of the relationship management
team, independent bank rating agency reports, and compliance and good
standing reports.
Fees: One-time and recurring fees for all services including management,
administrative, and transactional. Including, guaranteed pricing for the contract
period.
Structure: The different parties to the agreement, such as custodian of
collateral and merchant service processor, as well as the legal structure of the
bank.
Start-up cost and effort: Level of staff, legal, and other efforts to establish
the banking relationship.
Ongoing administration: Level of effort to maintain the trust, ensure that the
program is properly functioning, and monitoring performance; in addition to
reporting and support provided by the bank.
Accessibility and Services: Accessibility to branch locations and services
offered by the banking institution.
Other considerations: Integration with current financial software, credit card
services, online reporting and accessibility, fraud prevention and detection and
data security.
Based on the RFP response and first interviews, Bank of the West and US Bank
were invited for a second interview. The second interview was focused on
internal processes, implementation of banking services, merchant credit card
services, and the proposed pricing structure. Because banking services affect
multiple internal processes, staff from Community Resources, Design and
Development, City Manager’s office and the City Clerk joined the selection
committee for second interviews.
Both banks have a robust online platform, provide the services the city is
seeking, are qualified to provide government banking services, have
competitive start-up costs, would require equal implementation effort, utilize
the same merchant services for credit card processing (Elevon), and have
appropriate staff for the ongoing administration of services.
However, Bank of the West demonstrated a superior implementation team
within one time zone (PST), offered a lower pricing model, and offered a set
earnings credit rate of 1.5% for the term of the contract without a
collateralization limit on deposits.
A Bank of the West branch is in Indian Wells at 74-989 Highway 111. The Bank
is headquartered and chartered in San Francisco and is the third-largest
commercial bank based in California.
Questions asked during the first and second interviews are provided in
Attachment 1. Staff is working with Bank of the West and the City’s legal
counsel to finalize a contract suitable to both parties before presenting the
recommendation for approval to City Council, which is anticipated to be on or
before June 18, 2019.
ALTERNATIVES
No alternatives are recommended.
Prepared by: Karla Campos, Finance Director
Attachments: 1. Banking and Merchant Service Interview Questions
City of La Quinta
Banking Services, Interview Questions
April 2019
Page 1
FIRST ROUND INTERVIEW QUESTIONS
Interview Dates and Times:
Wednesday, April 3rd
1:00pm – 2:00pm Bank of the West
2:30pm – 3:30pm - East West Bank
4:00pm – 4:30pm – Break
4:30pm – 5:30pm – Wells Fargo Bank
Thursday, April 11th
9:00am – 10:00am – Bank of America
11:30am – 12:30pm – US Bank
12:30pm – 2:00pm – lunch/break
2:00pm – 3:30pm – Opus Bank
The room being used for the first one-hour interview is equipped with wi-fi access and
has a large monitor and computer with internet access. The City would like to set aside
up to 15 minutes to review your online banking platform and the services we would be
able to view online.
The City also requests that you bring five copies of the following. Please omit any
reports included in the RFP response.
•Daily transactions and bank balance report
•Monthly bank statement
•Monthly and/or Quarterly analysis statement
•Notice of banking correction for deposits (such as insufficient funds check or
deposit error)
1.Please explain your bank’s approach to customer service. Who is on your team and
how would we interact with them? Including, how often do you currently meet with
other government clients and if any are in the Coachella Valley?
2.What steps does your bank take to ensure we remain educated on new services
and on issues impacting our banking services.
ATTACHMENT 1
City of La Quinta
Banking Services, Interview Questions
April 2019
Page 2
3. The City keeps an average daily bank balance of $1 million. Explain your approach
to Account Analysis and how the earning credit (ECR) is calculated? How often
would our ECR change and how will we be notified if it does change? How long do
you carry earnings in excess of analysis fees (monthly, quarterly, annually)?
Lastly, how often do you meet with current government clients to discuss their
fees?
4. The banking industry has experienced significant changes in the past decade. In
your opinion, what does the banking environment look like in 10 years?
5. The City prides itself on providing excellent internal and external customer service,
health and wellness, having a vibrant and safe community, and embracing cultural
diversity. What sets you apart from other banking institutions? Describe your
bank’s work culture and the company’s future vision?
6. The City has banked with Wells Fargo since 1995. If the City were to change banks
as a result of this process. How would your bank assist the City with the transition
of services? How long do you anticipate the process will take?
7. How does the bank ensure its information technology is secure from data
breaches, hacks, fraudulent attempts, or other external threats? Where is your
banks information technology center located and what redundancy is in place?
8. To your knowledge are there any internal control weaknesses reported in the
company’s last System and Organization Controls (SOC 1) report?
9. Is there anything we haven’t asked or that is not conveyed in your proposal that
we should know?
10. Do you have any questions for us?
For Wells Fargo Only
11. Under government code 53635.2 to be eligible to receive local agency money, a
bank, savings association, federal association, or federally insured industrial loan
company shall have received an overall rating of not less than “satisfactory” in its
most recent evaluation by the appropriate federal financial supervisory agency of
its record of meeting the credit needs of California’s communities, including low-
and moderate-income neighborhoods. Wells Fargo’s last CRA rating was “need to
improve”. How is it that your financial institution is able to respond to this RFP?
What are the broader implications of this rating for the evaluation period of 11-13-
2009 to 11-13-2012? When do you anticipate a new rating being issued? Do you
anticipate the rating to change with a new valuation?
City of La Quinta
Banking Services, Interview Questions
April 2019
Page 3
12. The City has banked with Wells Fargo since 1995. If the City were to change
banks as a result of this process. In your opinion, how would the winddown of
services occur? Who from your team would assist the City during this process?
SECOND ROUND INTERVIEW QUESTIONS
Interview Date and Times:
Both on Monday, April 29th
Bank of the West – 1:00pm – 3:00pm
US Bank – 3:00pm – 5:00pm
The City will be using the City Council Chambers for the second interview. This room is
also equipped with wi-fi access, has a large monitor and computer with internet access,
conference call and Skype capability.
The selection committee plus internal Finance staff and two members that oversee
special events, business license, permits, and short-term vacation rentals have been
asked to join us. We expect a total of approximately 10 attendees during this meeting.
We have set aside up to 2 hours for this second interview. The goal of the second
interview are to further explore what implementation would mean to staff. This will be
an opportunity for staff to view the online platform, ask deadline questions for
processes, understand mobile and online merchant services, and the implementation
process.
After the group presentation the selection committee will meet with the bank to discuss
pricing in more detail. We recommend setting aside at least 30 minutes for this.
The following are items we would like further clarification on during this second
interview.
1. Review your online banking platform and the services we would be able to view
online. A similar demo as before is adequate. All the individuals in the room are very
familiar with logging in to current banking services platform.
2. Please explain your purchasing card services system. Including restriction
limitations, user settings, fraud alerts, emergency preparedness capabilities such as
changing user setting when needed, and rebate programs that may be available.
City of La Quinta
Banking Services, Interview Questions
April 2019
Page 4
3.The City processes payroll every two weeks with an effective pay date of Thursdays.
By when (date and time of day) would the data file need to be transmitted and how
will we be notified that the information was received?
4.The City processes accounts payable checks weekly (on Thursdays or Fridays). Upon
issuance of any checks a PosPay file is created and uploaded to the bank. How soon
can manual checks be released for payment for the bank to cash the check? What
steps does the bank take if a check is presented at a branch office and a PosPay file
has not been received?
5.In what formats are notifications sent for exceptions; such as text messaging or
emails and are notifications customizable for each user?
6.Please explain your remote check deposit capabilities, including deadlines for same
day credit.
7.Does your bank have a preferred armored carrier service, if so whom?
8.The City has the following proposed timeline:
Selection of bank: By May 6, 2019
Financial Advisory Committee Approval: May 15, 2019
City Council Approval on: May 21, 2019 or June 4, 2019
Contract review and execution: month of June
Start implementation: July 8, 2019
Complete implementation: October 1, 2019
Based on this timeline, please explain how you would advise the City to transition
banking and merchant services. What service(s) would you recommend be
transitioned first and what are some steps we can take now to ensure the process
is continuous?
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING
DEPARTMENT REPORT
TO: Financial Advisory Commissioners
FROM: Jessica Delgado, Management Assistant
DATE: May 15, 2019
SUBJECT: ANNUAL BOARD AND COMMISSION RECRUITMENTS
Applications are accepted year-round for all Boards and Commissions.
The City will be advertising for the following openings:
Financial Advisory Commission – 2 positions
Community Resources Commission – 2 positions
Housing Commission – 1 position
Planning Commission – 4 positions
Recruitment Timeline is anticipated to be as follows:
• April 29, 2019 – advertise open positions on the City’s website
and social media
• May 4, 2019 – advertise in The Desert Sun
• June 10, 2019 @ 5:00 p.m. – deadline to submit applications
• June 13, 2019 – Council agenda packet is published
• June 18, 2019 – Council interviews
• July 1, 2019 – Terms start
Interested applicants who are residents of La Quinta and registered
voters are encouraged to apply online at
https://www.laquintaca.gov/business/boards-and-commissions.
DEPARTMENTAL REPORT ITEM NO. 1
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING
DEPARTMENT REPORT
TO: Financial Advisory Commissioners
FROM: Rosemary Hallick, Financial Services Analyst
DATE: May 15, 2019
SUBJECT: FOURTH QUARTER 2018 (OCTOBER – DECEMBER 2018)
SALES TAX UPDATE FOR THE CITY OF LA QUINTA
The attached report was prepared by sales tax consultants HdL
Companies as an update of sales tax receipts for fourth quarter sales
from October to December 2018.
Sales Tax Update
• The City’s sales-per-capita was significantly higher than both the
county and state averages, as is typically the case for fourth
quarter sales.
• General consumer goods (such as department stores) and
restaurants/hotels made up 61% of sales tax revenue during this
quarter, based on the unadjusted numbers.
• La Quinta’s overall adjusted sales tax receipts for major industry
groups increased 6.3%, which compares to Riverside County at
6.2% and Southern California at 2.6%.
• Sales tax revenues are outpacing initial estimates and the budget
has been adjusted (City Council 4/2/2019) to 9,300,000. It is
possible based on current trends that final numbers may exceed
this budget; more information will be known once March and April
Statement of Tax Distribution statements are available
Measure G Update
• As with Sales Tax, Measure G transaction taxes continue to come
in above our conservative estimates and the budget was again
adjusted at third quarter (City Council 4/2/2019) to 10,145,000.
• General consumer goods (such as department stores) and
restaurants/hotels made up 63% of transaction tax revenue
during this quarter, a similar share to sales taxes.
• The autos and transportation sector made up 12% of transaction
tax revenue as opposed to only 7% of sales tax revenue.
DEPARTMENTAL REPORT ITEM NO. 2
• Our top 25 transactions tax producers predominately consisted of
businesses located in La Quinta, however there were several
businesses located outside of City limits that made the top 25.
The City continuously monitors local development, economic conditions,
impacts on travel and trade, and legislative and judicial news for any
potential changes to sales tax collections. City staff will continue to
monitor Measure G activity, as well as the projections provided by our
consulting partners, to establish baselines for future budgeting
purposes.
Attachment 1: City of La Quinta Sales Tax Update
Sales Tax Update
In Brief
Top 25 producers
In AlphAbetIcAl Order
www.hdlcompanies.com | 888.861.0220
Q42018
La Quinta
La Quinta’s receipts from October
through December were 8.1% great-
er than the same sales quarter last
year. Actual sales activity increased
6.3% after accounting aberrations
were factored out. Double payments, a new retail
store opening, and higher sales in
several categories boosted gener-
al consumer goods revenues. Along
with several new eateries, double
payments further added restaurant
returns.Higher fuel prices increased ser-
vice station sales. A large 33.1%
allocation from the countywide use
tax pool was also a factor.G ains were partially offset by
decreased autos-transportation
group results.Measure G, the City’s 1% trans-
action tax, generated an additional
$2,930,229 in revenue, a 7.4% in-
crease over the prior year quarter.Net of aberrations, taxable sales for
all of Riverside County grew 6.2%
over the comparable time period; the
Southern California region was up
2.6%.
City of La Quinta
First Quarter Receipts for Fourth Quarter Sales (October - December 2018)
Published by HdL Companies in Spring 2019
Arco AM PM
Bed Bath & Beyond
Best Buy
Circle K
Cliffhouse
Costco
Genesis Of La Quinta
Hobby Lobby
Home Depot
Kohls
La Quinta Chevrolet & Cadillac
La Quinta Resort and PGA West
La Quinta Shell
Lowes
Madison Club
Marshalls
Ross
Stein Mart
Target
TJ Maxx
Torre Nissan
Tower Mart
Ulta Beauty
Vons
Walmart Supercenter
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
SALES TAX BY MAJOR BUSINESS GROUP
4th Quarter 2017
4th Quarter 2018
General
Consumer
Goods
Restaurants
and
Hotels
County
and State
Pools
Building
and
Construction
Autos
and
Transportation
Fuel and
Service
Stations
Food
and
Drugs
Business
and
Industry
$5,034,415 $4,257,287
2,200 1,835
695,276 477,422
$4,336,939 $3,778,030
2018-192017-18
Point-of-Sale
County Pool
State Pool
Gross Receipts
REVENUE COMPARISON
Two Quarters – Fiscal Year To Date (Q3 to Q4)
Measure G $4,610,819 $5,474,744
NOTESSales Tax UpdateQ4 2018 City of La Quinta
$0
$2,000
$4,000
$6,000
$8,000
SALES PER CAPITA
La Quinta
Q4
15
Q4
18
Q4
16
Q4
17
County California
41%
Cons.Goods
20%
Restaurants
14%
Pools
9%
Others
8%
Building7%
Autos/Trans.
La Quinta This QuarterREVENUE BY BUSINESS GROUP
Q4 '18*
La Quinta
LA QUINTA TOP 15 BUSINESS TYPES
Business Type Change Change Change
County HdL State*In thousands of dollars
0.0%5.5%8.6% 206.1 Building Materials — CONFIDENTIAL —
-3.2%2.5%2.6% 166.3 Casual Dining
0.6%-3.4%0.4% 74.7 Department Stores — CONFIDENTIAL —
5.0%3.9%7.9% 635.6 Discount Dept Stores — CONFIDENTIAL —
15.7%-1.6%1.9% 130.5 Electronics/Appliance Stores
8.9%0.5%0.1% 75.4 Family Apparel
12.9%6.3%13.7% 59.3 Fine Dining
-19.8%-11.7%-15.6% 57.8 Grocery Stores
25.1%0.8%-0.2% 79.6 Home Furnishings
2.3%7.2%5.6% 148.7 Hotels-Liquor — CONFIDENTIAL —
33.0%3.5%12.4% 75.2 Leisure/Entertainment
-3.9%5.8%0.5% 179.5 New Motor Vehicle Dealers — CONFIDENTIAL —
5.2%6.6%7.2% 72.5 Quick-Service Restaurants
19.9%28.4%27.2% 112.8 Service Stations
7.5%-10.7%-7.8% 64.9 Specialty Stores
7.0%9.6%5.0%
33.1%
8.1%
2,339.7
377.3
2,717.0
Total All Accounts
County & State Pool Allocation
Gross Receipts
39.0%8.6%
12.9%7.2%
Statewide Results
The local one cent share of sales and
use tax from October through Decem-
ber sales was 2.8% higher than 2017’s
holiday quarter after factoring for state
reporting aberrations.
The overall increase came primarily from
a solid quarter for contractor materials
and equipment, expanded production
by an auto manufacturer and rising fuel
prices. Online fulfillment centers, new
technology investment and cannabis
start-ups also produced significant gains.
Receipts in the six county Sacramento
region grew 7.9% over last year while the
remainder of the state was generally flat
or exhibited only minor growth.
Notable was the 0.09% rise in tax re-
ceipts from brick and mortar retailers
which is the lowest holiday gain for that
sector since 2009. A 9.6% increase in
receipts from online shopping which is
allocated to central order desks or coun-
ty pools was part of the reason. Other
factors include lower prices, gift cards
which move purchases to future quar-
ters and greater gifting of non-taxable
experiences and services.
The Retail Evolution Continues
A recent survey identified U.S. closures
of 102 million sq. ft. of retail space in
2017 and an additional 155 million sq.
ft. in 2018. Similar losses are expect-
ed in 2019 with 5,300 closures already
announced. Payless Shoes, Gymboree,
Performance Bicycle and Charlotte
Russe are going out of business while
chains including Sears, Kmart, Macy’s,
JCPenney, Kohl’s, Nordstrom, Dollar
Tree, Victoria’s Secret, Chico’s, Foot
Locker and Lowe’s have announced
plans for further cuts in oversaturated
markets and downsizing of stores.
Retailers are not planning the end of
physical stores which continue to be
important for personalized experiences
and shopping entertainment. However,
the shifting trends encourage reduced
square footage with less overhead to bet-
ter compete on prices and provide more
intimate shopping encounters.
With smartphones allowing purchase
and delivery of almost anything at
any time of the day without leaving
home, big box retailers are responding
by downsizing stores and subleasing
excess space to compatible businesses
to help draw traffic. Locations where
people congregate for entertainment,
food and services have become part of
the evolving strategy as has integrating
retail with more convenient spots for
pick-up and delivery of online orders.
Barry Foster of HdL’s EconSolutions,
notes that “shifting shopping habits pres-
ent challenges but also opportunities.”
“Smaller footprints enable expanding
into smaller niche markets while mixed
use projects and 18-hour environments
are chances to rebuild downtowns and
reinvigorate shopping centers.”
With more companies using the inter-
net to sell directly to customers from
their warehouses, the trend also provides
jurisdictions whose populations aren’t
adequate in size to support large scale
retail to focus on industrial development
for sales tax as well as jobs.
POWER POINTS
FAC
MEETING
May 15, 2019
5/15/2019
1
Financial Advisory Commission
Meeting
May 15, 2019
Financial Advisory Commission
Meeting
May 15, 2019
Presentation:
Highway 111 Corridor Area Plan
5/15/2019
2
Project Area
Process
Workshop Charrette
Joint
Meeting
5/15/2019
3
Charrette Design Concepts
•Reduce Lane Widths
•Town Center Design
Concept
•Landscaping
•Multi‐use Path on North
Side of 111
Reduce Lane Widths
•Slows traffic
•Reduce crosswalk
widths
•Provides room for bike
lanes, on-street parking
5/15/2019
4
Town Center Design
•Smaller block sizes
•Buildings face streets
•Traditional “Main Street”
•Plazas
Landscaping
•Natural west gateway
•Good standards, poor
maintenance
•Desert plants can be green
and attractive
–Living Desert
5/15/2019
5
Multi-Use Path
•North side
•CV Link Connector
•Incorporate Arts,
Wellness, and History
Next Steps
5/15/2019
6
Thank You
Financial Advisory Commission
Meeting
May 15, 2019
B1 – Review and Recommend Changes to Surplus
Property and Equipment Policy
5/15/2019
7
Summary of Policy Updates
•Policy governs surplus property
•Excludes real estate property
•Minor edits recommended
–Flexibility for staff to administer processes
–Incorporates a minimum review every 5
years
•City Council approval on June 4th
Thank You
5/15/2019
8
Financial Advisory Commission
Meeting
May 15, 2019
B2 – Review and Recommend Changes to Purchasing
and Contracting Policy
Additions and Changes
•Payment terms
•Procurement exemptions
•Designee authorization
•Clarifying informal bids
•Exempt disbursements
•Vendor purchase limits
•City Council approval on June 4th or 18th
5/15/2019
9
Discussion and Questions
Thank You
Financial Advisory Commission
Meeting
May 15, 2019
B3 – Review and Approve Fiscal Year 2019/20
Meeting Dates
5/15/2019
10
Proposed Meeting Dates
Wednesday August 7 Quarterly
Wednesday October 9 Special
Wednesday November 13 Quarterly
Wednesday February 12 Quarterly
Wednesday April 8 Special
Wednesday May 13 Quarterly
Wednesday June 3 Special
Financial Advisory Commission
Meeting
May 15, 2019
B4 – Review and Approve 2019/20 Investment Policy
5/15/2019
11
Annual Update
•18/19 Policy certified by California Municipal Treasurers Association (CMTA)
•Some CMTA reviewer suggestions were incorporated into the draft for 19/20
•Moved verbiage or added headings
–Section III - updated to include funds not under the scope of the policy (formerly sections XVI and XVII)
–Section X - updated with a new heading and information formerly in IX
Annual Update
•Section IX (updated) and Section XVI (new) -annual review of approved broker list and portfolio
•Section VIII, XI, and Appendix C - updated with correct references to codes, policies, or job titles
•Section X and Glossary - removed “Sallie Mae”
•Section XII – removed reference to a process
•Appendix D - footnoted to reflect ongoing RFP and RFIs; updated to include all approved financial institutions
•City Council approval on June 4th
5/15/2019
12
Financial Advisory Commission
Meeting
May 15, 2019
S1 – Discuss Interfund Loan Repayment Options
5/15/2019
13
2019/20 Budget
FUND
#FUND NAME
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
Surplus/
(Deficit)
252** CIVIC CENTER DIF 110,000 130,000 (20,000)
255** STREET FACILITY DIF 23,000 30,000 (7,000)
256** PARK FACILITY DIF 7,000 6,000 1,000
257** FIRE PROTECTION DIF 55,000 7,500 47,500
601** SILVERROCK RESORT FUND 4,105,600 4,185,700 (80,100)
4,300,600 4,359,200 (58,600)
2019/20 SUMMARY OF SPECIAL FUND EXPENDITURES BY FUND
GRAND TOTAL
For Repayment
of Principal
•General Fund annual revenue $110,00
•General Fund CIP supplement $785,013
•Village Art Plaza
•Corporate Yard Improvements
•Cove Restroom
DIF Fund Options
Option 1 ‐ Stop charging interest on all loans and
only repay the principal (9 – 83 years)
Option 2 ‐ Write‐off all DIF loans and declare an
extra‐ordinary expense in the CAFR ($9,463,564)
•Both options would require City Council
approval
5/15/2019
14
SilverRock Loan Options
•Assuming future property and sales taxes are
used to reduce the outstanding loan
Option 1 ‐ Stop charging interest on the loan
and only repay the principal (16.5 years)
Option 2 ‐ Write‐off the loan and declare an
extra‐ordinary expense in the CAFR ($5,553,562)
Discussion &
Questions
5/15/2019
15
Financial Advisory Commission
Meeting
May 15, 2019
S2 – Discuss Fiscal Year 2019/20 Budget
General Fund Summary
Revenues $ 57,345,620
Operating /CIP Expenses ‐$ 54,805,040
Preliminary Budget Surplus $ 2,540,580
Measure G Reserves ‐ $1,916,384
BUDGET SURPLUS $624,196
Measure G Sales Tax
Revenue $10,246,500
Capital Improvements ‐ $5,580,116 54%
Police Services ‐ $2,750,000 27%
Measure G Reserves $ 1,916,384 19%
5/15/2019
16
Budget Highlights
1996 Civic Center
Bond Paid Off
Revenues Increasing
by $1.6 million
Anticipated Police
Service Savings in
18/19
Centralized Services
One‐Time Expenses in
18/19 Large
Fluctuations
Transfers Out to
Other Funds
Increased by
$264,637
RDA Loan Repayment
$3,175,327 Total
$2,540,262 = GF
General Fund Expenses
Public Safety
$24,428,550
45%
Capital
Improvements
$8,246,116
15%
Transfers Out to
Other Funds
$1,600,000
3%
Operational
Expenses
$20,530,374
37%
Salary & Benefits = $10,896,400
Other Contract Services = $3,612,000
Internal Service Funds = $3,098,500
Maintenance & Operations = $2,923,474
5/15/2019
17
Transfers Out to Other Funds
Use of Transfer Out 2019/20 2018/19 Change
Capital Improvements (Measure G) 5,580,100$ 5,456,113 123,987
Capital Improvements (Baseline/Other) 2,666,000 2,682,650 (16,650)
Landscape & Lighting Fund 700,000 624,000 76,000
Gas Tax Fund 600,000 423,500 176,500
SilverRock Fund 300,000 500,200 (200,200)
Art in Public Places Fund 100,000 - 100,000 new
PARS Supplemental Trust Fund 5,000 - 5,000 new
Deceased LQ Officers Fund 2,000 2,000 -
TOTAL 9,953,100$ 9,688,463 264,637
754,000
560,000
335,200
UPDATED TOTAL $10,002,300
Internal
Service
Funds
2018/19 one-time expenses of $632,984
Phone upgrades, traffic control software,
firewall, wireless access points,
Laserfiche
2019/20 only IT has increased from base
2018/19 budgets
Information Technology $299,700
Insurance Fund ($31,600)
Equipment Replacement ($25,500)
Park Equipment ($5,000)
Facility & Fleet Replacement 898,200$
Information Technology 1,390,400
Park Equipment & Facility 700,000
Insurance Fund 889,500
Total Expenses 3,878,100$
5/15/2019
18
Next Study Session
•May 21st
•Special Revenue
Funds
•SilverRock Enterprise
Fund
•Confirmation of
Capital Program
•Unfunded Requests
www.laquintaca.gov
Thank You
5/15/2019
19
Financial Advisory Commission
Meeting
May 15, 2019
S3 – Discuss Banking and Merchant Services
•6 proposals received
•Wells Fargo
•Opus Bank
•Bank of the West ‐ Recommended
•US Bank – runner up
•Bank of America
•East West Bank
•Contract terms under legal review
•City Council approval on 6/4/19
5/15/2019
20
The Interview Process
Commissioner
Comments
Additional
Discussions
or Questions
5/15/2019
21
Financial Advisory Commission
Meeting
May 15, 2019
D1 –Annual Board and Commission Recruitments
April 29, 2019 – advertise open positions on the City’s website and social media
May 4, 2019 – advertise in The Desert Sun
June 10, 2019 @ 5:00 p.m. – deadline to
submit applications
June 13, 2019 – Council agenda packet is
published
June 18, 2019 – Council interviews
July 1, 2019 – Term starts
Recruitment Timeline
5/15/2019
22
Financial Advisory Commission
Meeting
May 15, 2019
D2 – Fourth Quarter 2018 Sales Tax Update for
the City of La Quinta
Sales Tax Update
•Sales tax receipts were up as compared
to the same quarter last year
•Sales tax (Bradley Burns) revenues
have been outpacing initial estimates
and budget has been adjusted
•Measure G revenues are also higher
than estimates and are trending about
111% of Bradley Burns revenue due in
part to automotive and online sales
5/15/2019
23
Financial Advisory Commission
A Special Meeting will be held on
June 5, 2019