Desert Recreation District - Cost ProposalN
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Exhibit A
Scope of Services
1. Services to be Provided:
Pool Management and Operations for Fritz Burns pool located at
78080 Frances Hack Lane.
[Insert Scope Here]
2. Performance Standards:
[TO BE PROVIDED BY STAFF]
•;
[See Attached]
Exhibit A
Page 1 of 1 Last revised summer 2017
Exhibit A
Scope of Services
2. Schedule, Programs and Services
2.a. Hours of Operation:
The Desert Recreation District is proposing starting programs and services on June 15, 2019.
The proposed operational hours are:
Monday -Thursday
7:30 a.m. — 7:00 p.m.
Saturdays
7:30 a.m. — 7:00 p.m.
Programming will allow for diverse service offerings and activities, which may include swim
lessons, recreational swimming, drop -in lap swimming, scheduled neighborhood summer
camps and water aerobics class. Other aquatic -related services will include training for First Aid,
CPR and Lifeguard/Instructor, as well as other community outreach programs to expand the
benefits of participation in aquatics and water safety.
2.b. Schedule of Activities
Monday & Wednesd
7:30am-8:30am Lap Swim
9:00am-12:00pm Swim lessons
1:00pm — 3:30pm Open Swim
4:00pm — 6:00pm Swim Lessons
6:00pm — 7:00pm Hooked on Swimming
Tuesday& Thursd;
7:30am-8:30am: Lap Swim
9:00am- noon Swim lessons
1:00pm — 3:30pm Open Swim
4:00pm — 6:00pm Swim Lessons
6:00pm — 6:45pm Water Aerobics
6:00pm-6:45pm Water Walking
Saturday
7:30am — 8:30am Lap Swim
8:30am — 9:30am Aqua Fit
9:30am—12:00pm Hooked on Swimming
1:00pm — 7:00pm Open Swim
Page 6
2.c. Description of Activities
Swim Lessons
Open Swim
Lap Swim
Water Aerobics
Hooked on Swimming
Aqua Fit
Detail
Detailed Descriptions of Levels are below.
Residents can bring their family and friends to the pool to enjoy
time to swim, splash and be active.
Competition Lanes are open and available for guest to use to swim
laps for a set amount of time.
This shallow water class is designed to build strength while having fun.
This class will incorporate resistance tools such as buoyant water
weights and noodles. Swimming ability is not required.
Students will be introduced to the basics of competitive swimming,
become part of a team, condition and refine their swimming skills, and
compete amongst each other at two competition to be held at Pawley
Pool. This is a great starter program for children who are interested in
learning what it means to be part of a swim team
This is a medium impact class with a focus on burning calories, toning
muscle and increasing cardiovascular level. Geared for adults of all
fitness levels.
Water Walking This self- paced, self -directed class in the shallow water is perfect for
those with limited mobility. Held at the same time as water aerobics.
Page 7
Swim Lessons - Detailed Descriptions of Levels
Pre -School Aquatics — For young children 3 to 6 years who have a basic comfort level with water, Parents are
not in the water with child during the instruction. Children will be introduced to age appropriate safety topics and
begin learning the fundaments of safe and effective swimming. Upon enrollment children will be placed in
classes based on ability.
Guppies — Age 3 — 6 years: Skills taught include: understanding basic water safety rules, water
adjustment skills, blowing bubbles, supported and unsupported front and back float for five
seconds, front and back kicks with support, and demonstration of alternating arm action with
simultaneous use of legs. It is not uncommon for children to need to take this course 2 or 3 times.
Grade School Aquatics — For individuals 6.5 — 14 years: These classes are designed for young children who
are looking to advance their swimming abilities. The age specifications associate with each level are simply
used a guide for appropriate placement. There are four levels for which children may advance, some of the
material is similar to that of our pre-school aquatics but the skills introduced are done with age appropriate
instruction.
Penguins 1 —Age 6.5 — 9 years: For children with little or no swimming experience. Skills taught
include: understanding basic water safety rules, water adjustment skills, supported and
unsupported front and back float for five seconds, gliding, front and back kicks with support, and
demonstrating alternating arm action with simultaneous use of legs.
Penguins 2 — Age 8 —12 years: For children with little or no swimming experience. Skills taught
include: understanding basic water safety rules, water adjustment skills, supported and
unsupported front and back float for five seconds, gliding, front and back kicks with support, and
demonstrating alternating arm action with simultaneous use of legs.
Stingrays — Age 6.5 — 12 years: Demonstrates the ability to perform all skills listed in previous level
and swim 10 yards without support. Skills taught include: freestyle with side breathing, backstroke,
butterfly kick, breaststroke kick, and elementary backstroke plus some water safety skills. Most
children take this course 2-3 times.
Barracudas — Age 7 —13 years: Skills taught include: swim 15-yards of front crawl with side
breathing, swim 15-yards of back crawl, swim 10-yards of elementary backstroke kick, swim 10-
yards breaststroke kick, swim 10-yards sidestroke kick, tread water for 1-minute. Most children
take this course 2-3 times.
Sharks — Age 8 — 14 years: Children must be able to swim freestyle with side breathing, backstroke,
and elementary backstroke for 25 yards. Instruction focuses on endurance with backstroke and
freestyle, master freestyle side breathing, and build on butterfly and elementary backstroke.
Breaststroke, sidestroke, and turning at the wall will be introduced. Most children take this course 2-3
times.
Page 8
3. Staffing and Management
Proposed organizational structure for the site:
Community Services Supervisor
Aquatic Specialist
Pool Manager
Lifeguards/Instructors
3.a. Community Services Supervisor
The Community Services Supervisor is responsible for overseeing all staff at Aquatics facility as
well as preparing and maintaining accurate records. The Community Services Supervisor is
responsible for monitoring staff time and attendance, and supervising all money handling
procedures on site, if necessary. The Community Services Supervisor ensures that programs,
equipment, facilities and supplies are in working condition and meet all health and safety
standards.
3.b. Aquatics Specialist
The Aquatic Specialist has the overall responsibility for the management of the entire aquatic
staff. The Aquatic Specialist will organize and supervise a comprehensive aquatics program for
the community which includes the development and management of swim lessons, managing
pool schedules of lifeguards, swim instructors and swim aides; develop a comprehensive and
evolving staff training curriculum and lead aquatic staff trainings.
Qualifications for the Aquatics Specialist would include previous experience managing similar
aquatic programs and operational duties with appropriate certifications (i.e. - Certified Pool
Operator, Water Safety Instructor Trainer, Lifeguard Training, CPR and First Aid). The Aquatics
Specialist is responsible for hiring, developing and training the aquatic team. The Aquatic
Specialist will act as the liaison between CVUSD and Desert Recreation District.
3.c. Pool Manager
The Pool Manager is responsible for leading and supervising a group of lifeguards in the day-to-
day activities and responsibilities and is characterized by having leadership qualities in the
Page 9
performance of general lifeguard and instructor duties (anticipating, recognizing and managing
aquatic emergencies; leading by example; exhibiting responsibility and reliability).
Qualifications would include similar responsibilities with all the appropriate certifications (i.e. -
Water Safety Instructor, Lifeguard training, CPR and First Aid).
3.d. Lifeguards/Instructors
Lifeguards/Instructors are responsible for the safety of participants. They must be properly
certified and trained by established organizations. Lifeguards/Instructors ensure proactive and
expeditious accident prevention and response and perform general lifeguard/instructor
functions. Lifeguards/Instructors also provide first responder medical emergency services to
water and other aquatic facility emergencies. Qualifications would include similar
responsibilities with all the appropriate certifications (i.e. - Water Safety Instructor, Lifeguard
training, CPR and First Aid).
3.e. Staff Ratios
Staff ratios are determined by program and by the number of participants. For swim lessons,
The District typically maintains a participant to instructor ratio of 7:1. The District ensures
compliance with all aquatic governing bodies as it relates to the safety and surveillance of the
pools.
4. Risk Management
Desert Recreation District maintains the highest standard in Aquatic Risk Management and shall
take all the necessary steps to provide effective risk management planning and minimize
liability. Desert Recreation District has a comprehensive Emergency Action Plan & Procedures,
manuals, waivers, policies, training records, audits, evaluations and risk information available to
the public.
Page 10
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed
($ ) ("Contract Sum"). The Contract
Sum shall be paid to Contracting Party in installment payments made on a
monthly basis and in an amount identified in Contracting Party's schedule of
compensation attached hereto for the work tasks performed and properly
invoiced by Contracting Party in conformance with Section 2.2 of this
Agreement.
Schedule will be paid monthly. Operation expenses will be offset by revenue and invoiced
for term of agreement.
Exhibit B
Page 1 of 1
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of
Services, Exhibit A of this Agreement, in accordance with the Project
Schedule, attached hereto and incorporated herein by this reference.
see Exhibit A
Exhibit C
Page 1of1
CONTACT INFORMATION
(1) CONTRACTOR'S MAIN OFFICE CONTACT INFORMATION:
Name: Desert Recreation District
Address: 45-305 Oasis Street Indio, Ca 92201
Phone: 760-347-3484 Cell:
Email Address:
State of Incorporation:
(2) CONTACT INFORMATION FOR PERSON MANAGING THE PROJECT:
Name: Maureen Archuleta
Phone: 760-347-3484 Cell: 760-701-2514
Email Address: marchuleta@drd.us.com
Business License Numbers:
State No.;
Expiration Date:
City of La Quinta . Expiration Date:
Department of Industrial Relations No:
Desert Recreation District will acquire a business license upon award of contract
(3)
A
N
STATEMENT OF QUALIFICATIONS
Project Name: Fritz Burns Pool
Owner: City of La Quinta
Contract Amount: $
Owner's Representative:
Duration of Contract:
Prevailing Wage:
Contract Time: Calendar Days
Telephone No: 760-347-3484
Years from 1998 to 2004
Yes x No
Project Name: Pawley Pool Family Aquatic Center
Owner: Desert Recreation District
Contract Amount: $ Contract Time: Calendar Days
Owner's Representative: Maureen Archuleta Telephone No: 760-347-3484
Duration of Contract: Years from 1958 to Present
Prevailing Wage: Yes x No
Project Name: Mecca Pool
Owner: Desert Recreation District
Contract Amount: $ Contract Time:
Owner's Representative: Maureen Archuleta Telephone No:
Duration of Contract: Years from to
Prevailing Wage: Yes x No
(4) QUALIFYING COMMENTS
Calendar Days
760-347-3484
Present
The District currently operates three district pool: Pawley Pool Family Aquatic
Pool, and Bagdouma Pool as well a two Ready Set Swim programs in Palm Springs
and Desert Hot Springs.
-2-
(5) AGREEMENT FOR CONTRACT SERVICES
FRITZ BURNS POOL -
MANAGEMENT AND OPERATIONS
COMPLIANCE FORM
Read and initial one of the paragraphs below, then sign at the bottom.
I have read and understand the conditions of the Contract Services
Agreement for Fritz Burns Pool management and operations. If I am selected
to perform Fritz Burns Pool management and operations for the City, I am
willing and able to comply with all contract documents.
X I have read and understand the conditions of the Contract Services
Agreement for Fritz Burns Pool management and operations, but am not able
commit to all of the conditions required. Below are the portions I contest.
Changing the described items would enable me to comply. (If you need more
space please attach more pages and fill in the number of sheets at the bottom
of the page. Any requested changes to the Contract Services Agreement must
be approved by the City Attorney.)
Proposal is contingent on securing qualified staff to operate the Fritz Burns
pool, RFP schedule dates are very tight to secure a seasonal workforce known
today Aril 19th. Desert Recreation District is committed to this project however
consideration may be requested to modify the June 2019 schedule if staffing
levels have not been achieved at that time.
Maureen Archuleta
Print Name
Signature
4/19/19
Date
-3-
Exhibit D
Special Requirements
[insert Special Requirements or indicate "None" if there are none]
Public contracts code 20170 . check attached
Exhibit D
Page 1 of 1
DESERT RECREATION DISTRICT PACIFIC WESTERN BANK
INDIAN WELLS, CA 92210
IMPREST/PAYROLL ACCOUNT 1004
45305 OASIS STREET
.I
66001
INDIO, CA 92201
(760) 347-3484
DATE
AMOUNT
4/19/2019
$10,592.36
PAY ****Ten Thousand Five Hundred Ninety Two and 36/100 Dollars
TO THE City of La Quinta_
ORDER P.O. Box 1504
s
La Quinta, CA 92253
A.OF
USA
II' 6600 Lill 1: L 2 2 2313 2001: L00;LL, 7 5 7 2i
Payee City of La Quinta
04/19/2019 66001
venfior Iu UI I YUt-LAUUIN IA Account iF:
Invoice Invoice Date Description Amount
2019RFP 04/19/2019 Public Contract Code 20170- Fritz Burns Pool RFP $10,592.36
Payee City of La Quinta
Vendor ID CITY.OFLAQUINTA
Account #:
$10.592.3E
04/19/2019 66001
Invoice Invoice DateDate I Description I Amount
2019RFP 04/19/2019 Public Contract Code 20170- Fritz Burns Pool RFP $10,592.36
Total : $10,592.36
I