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2019 06 18 HA & CC Minutes Joint MeetingJOINT MEETING Page 1 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY MINUTES TUESDAY, JUNE 18, 2019 CALL TO ORDER – CITY COUNCIL A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None CALL TO ORDER – HOUSING AUTHORITY A special meeting of the La Quinta Housing Authority was called to order at 3:00 p.m. by Authority Member Evans. PRESENT: Authority Members Evans, Fitzpatrick, Radi, Sanchez, Chairperson Peña ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – CITY COUNCIL AND HOUSING AUTHORITY – None CONFIRMATION OF AGENDA – CITY COUNCIL City Clerk Radeva said Mr. William Jones, President of the Citrus Homeowners Association, has requested to give a presentation regarding the Calle Tecate / Park Avenue Intersection under Announcements, Presentations, and Written Communications section of the agenda. Councilmember Sanchez requested to comment on Consent Calendar Item Nos. 5, 9, and 11. Councilmember Fitzpatrick requested to comment on Consent Calendar Item No. 8. JOINT MEETING Page 2 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES Mayor Evans requested to comment on Consent Calendar Item No. 6, pull Consent Calendar Item No. 8 for separate vote, and move Consent Calendar Item No. 11 to Business Session Item No. 8. Council concurred. CONFIRMATION OF AGENDA – HOUSING AUTHORITY – Confirmed CLOSED SESSION 1. PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE PURSUANT TO GOVERNMENT CODE SECTION 54957 2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO, COMMUNITY RESOURCES DIRECTOR; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY EMPLOYEES ASSOCIATION 3. ANNUAL PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY ATTORNEY 4. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported:  Council considered only Closed Session Item No. 1 and there were no actions taken that require reporting pursuant to Government Code Section 54957.1 (Brown Act); and  Council will consider Closed Session Item Nos. 2, 3, and 4 after the open portion of the meeting. HOUSING AUTHORITY CHAIRPERSON PEÑA REQUESTED MAYOR EVANS TO ACT AS PRESIDING OFFICER FOR THE REMAINDER OF THE HOUSING AUTHORITY MEETING JOINT MEETING Page 3 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES PLEDGE OF ALLEGIANCE – CITY COUNCIL AND HOUSING AUTHORITY Councilmember Radi led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – CITY COUNCIL AND HOUSING AUTHORITY PUBLIC SPEAKER: Mr. Brad Anderson, Rancho Mirage – spoke about the poor response of the Coachella Valley Mosquito and Vector Control District (District) in addressing the spread of the West Nile virus in Riverside County; noted the District is overwhelmed and unable to properly respond; and this matter can easily be contained. PUBLIC SPEAKER: Mr. Scott Wolf with the Coachella Valley Rescue Mission – thanked the Council for their support and assistance; gave an update of the services and assistance the organization has provided to the community during 2018 and 2019, including meals served, overnight shelters, and special programs and services. PUBLIC SPEAKER: Mr. Andy Vossler, President of Landmark Golf Management – commended City Manager Spevacek for his service and wished him all the best in his retirement. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – CITY COUNCIL AND HOUSING AUTHORITY 1. added per resident request >>> CALLE TECATE / PARK AVENUE INTERSECTION - PRESENTATION BY MR. WILLIAM JONES, PRESIDENT OF THE CITRUS HOMEOWNERS ASSOCIATION Mayor Evans said Staff will present a list of available options to Council on this matter under Departmental Report Item No. 5-A; however, this item is agendized as an update only and Council will not make a final decision. PUBLIC SPEAKER: Mr. William Jones, President of the Citrus Homeowners Association (HOA) – said there have been a total of eight incidents of vehicles crashing into the Citrus perimeter wall at this intersection; explained how the incidents occurred, usually during the late hours of the night, and despite the multiple street warning signs; presented photos of the crashes; expressed concern about the safety of the Citrus residences located near the wall; said the Citrus HOA’s recommendation was that a steel guard-rail will be the most effective solution to mitigate vehicles going through the wall, Option C – Guard Rail of Departmental Report Item 5-A; said the HOA’s repair costs for the wall and landscaping after each incident is approximately $10,000; thanked Staff for the assistance and information provided; and noted the Citrus is willing to join JOINT MEETING Page 4 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES efforts with the City to select and install mitigation measures to ensure residents’ safety from future incidents. CONSENT CALENDAR – CITY COUNCIL 1. APPROVE MINUTES DATED JUNE 4, 2019 2. AUTHORIZE OVERNIGHT TRAVEL FOR FIVE COUNCILMEMBERS, DIRECTOR OF COMMUNITY RESOURCES AND ASSISTANT TO THE CITY MANAGER TO ATTEND LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA, OCTOBER 16-18, 2019 3. AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES MANAGEMENT ASSISTANT TO ATTEND THE THIRD YEAR OF CALIFORNIA PARKS AND RECREATION SOCIETY MAINTENANCE MANAGEMENT SCHOOL IN LAKE ARROWHEAD, CALIFORNIA, NOVEMBER 11 – 15, 2019 4. APPROVE DEMAND REGISTERS DATED MAY 31 AND JUNE 7, 2019 5. ADOPT RESOLUTION OF SUPPORT FOR BALANCED ENERGY SOLUTIONS AND LOCAL CONTROL [RESOLUTION NO. 2019-020] 6. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY 111 SIDEWALK IMPROVEMENTS PROJECT LOCATED ON THE SOUTH SIDE OF HIGHWAY 111, BETWEEN ADAMS STREET AND LA QUINTA DRIVE (PROJECT NO. 2018-03) 7. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY SAFETY IMPROVEMENT PROGRAM CITYWIDE FIBER OPTIC SIGNAL INTERCONNECT PROJECT (PROJECT NO. 2016-02) 8. pulled for separate vote by Mayor Evans >>> APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH HENSON CONSULTING GROUP FOR LEADERSHIP DEVELOPMENT AND TRAINING PROGRAMS 9. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL RESOURCE OFFICERS 10. APPROVE FIRE STATION NO. 70 KITCHEN AND FLOOR REMODEL PROJECT (PROJECT NO. 2018-35); AND APPROVE AGREEMENT FOR JOINT MEETING Page 5 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES CONTRACT SERVICES WITH DESERT CONCEPTS FOR DEMOLITION AND INSTALLATION 11. moved to Business Session Item No. 8 by Mayor Evans >>> APPROVE AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF RIVERSIDE CONSENT CALENDAR ITEM NO. 5 Councilmember Sanchez said Council was adopting a Resolution to show their support for balanced energy solutions and local control as a response to newly proposed state legislation seeking to eliminate energy choices and mandate fully electrified homes and businesses; and noted energy choices should be left to the consumers and having local controls is important. Mayor Evans concurred with Councilmember Sanchez’s comments above. CONSENT CALENDAR ITEM NO. 6 Mayor Evans said this item will revamp certain sidewalk sections along the Highway 111 corridor and will aid the City in its undergoing efforts on the corridor design and revisioning. CONSENT CALENDAR ITEM NO. 9 Councilmember Sanchez said the government’s number one responsibility is to protect the people; the City has a great partnership with Desert Sands Unified School District (DSUSD); the City is in a financial position to help fund the School Resource Officer positions; and the City is honored to have the opportunity to partner and provide increased safety for students. Councilmember Radi said the City is fiscally able to offer this support due to revenues received from Measure G, and thanked the La Quinta voters for passing the measure. Councilmember Fitzpatrick concurred with Councilmember Radi’s comments, and thanked DSUSD for partnering with the City to share the costs and make this possible. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Consent Calendar Item Nos. 1 – 7, 9, and 10 as recommended, with Item No. 5 adopting Resolution No. 2019-020. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 8 Councilmember Fitzpatrick said she would not support this item at this time; Staff is high performing and she supports the City providing training opportunities to ensure development and success; however, she would like to JOINT MEETING Page 6 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES provide the new City Manager the opportunity to evaluate the City’s training and mentoring needs prior to making a commitment to determine whether or not this is the right type of training. Councilmember Radi concurred with Councilmember Fitzpatrick’s comments. Councilmember Peña recommended Council consider continuing the item until a future time. Councilmember Sanchez concurred with all comments listed above. Mayor Evans said the new City Manager was selected to provide continuity during the transition; Council would like to arm him with the resources needed to be successful based on his established performance metrics; and it is important that he had the opportunity to assess and determine what trainings should be provided to Staff. Discussion followed regarding the outcomes of not approving the Amendment; potential timeline to procure new services; considering a 90-day extension to cover the gap during the assessment period, without additional monetary appropriations; and any outstanding training activities would have been accounted for under the existing contract appropriation. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve Consent Calendar Item No. 8 as amended for a 90-day extension period from the date of expiration, effective July 1, 2019, without additional compensation allocation, to allow the new City Manager an opportunity to assess the training needs of the organization, and bring back a recommendation to Council. Motion passed unanimously. CONSENT CALENDAR - HOUSING AUTHORITY 1. APPROVE SPECIAL MEETING MINUTES OF MAY 21, 2019 2. APPROVE CONTRACT SERVICES AGREEMENT WITH BECKY CAHA FOR HOUSING COMPLIANCE AND MONITORING SERVICES CONSENT CALENDAR ITEM NO. 2 – HOUSING AUTHORITY Authority Members commented on the high level of specialized services housing compliance and monitoring required; noted the City received only one response to the request for proposals; thanked Housing Consultant Becky Caha for her services; and commended the detailed scope of work and schedule of compensation outlined in the agreement. JOINT MEETING Page 7 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES MOTION – A motion was made and seconded by Authority Members Radi/Fitzpatrick to approve the Housing Authority Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION – CITY COUNCIL AND HOUSING AUTHORITY 1. City Council and Housing Authority: INTERVIEW AND APPOINT RESIDENTS TO VARIOUS CITY COMMISSIONS Council waived presentation of the staff report, which is on file in the Clerk’s Office. Deputy City Clerk Romane held a random drawing resulting in the following interview order: 1) Community Services Commission 2) Planning Commission 3) Housing Commission 4) Financial Advisory Commission Mayor Evans thanked all applicants for their willingness to serve the City, and explained the process Council follows in conducting the interviews and appointing members. 1) COMMUNITY SERVICES COMMISSION (OPEN: 2 SEATS; 3-YEAR TERMS) The following applicants gave a brief presentation of their qualifications:  Gayl Biondi  Michael Krmpotich  Philip LaGreca  Donald Reifer  Randi Roehrick – withdrew her application during the meeting Results of the ballot vote: Councilmember Fitzpatrick – Gayl Biondi and Philip LaGreca Councilmember Peña – Gayl Biondi and Philip LaGreca Councilmember Radi – Gayl Biondi and Philip LaGreca Councilmember Sanchez – Gayl Biondi and Philip LaGreca Mayor Evans – Gayl Biondi and Philip LaGreca MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to appoint Gayl Biondi and Philip LaGreca to serve on the Community Services Commission for three-year terms expiring June 30, 2022. Motion passed unanimously. JOINT MEETING Page 8 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES 2) PLANNING COMMISSION (OPEN: 4 SEATS, 3-YEAR TERMS) 2 SEATS MUST BE FILLED BY PROFESSIONAL MEMBERS WITH STRONG BACKGROUND IN ARCHITECTURE OR LANDSCAPE ARCHITECTURE The following applicants gave a brief presentation of their qualifications:  John Carnie  Loretta Currie  Mike Etheridge  Elisa Guerrero  Dann Mallec  Kevin McCune (professional)  Stephen Thomas Nieto (professional)  Gregory Semos  Taylor Libolt Varner Results of the ballot vote: Councilmember Fitzpatrick – Loretta Currie, Kevin McCune, Stephen Thomas Nieto, and Dale Tyerman Councilmember Peña – Loretta Currie, Kevin McCune, Stephen Thomas Nieto, and Taylor Libolt Van Councilmember Radi – Loretta Currie, Elisa Guerrero, Kevin McCune, and Dale Tyerman Councilmember Sanchez – Elisa Guerrero, Kevin McCune, Stephen Thomas Nieto, and Taylor Libolt Varner Mayor Evans – Loretta Currie, Kevin McCune, Stephen Thomas Nieto, and Taylor Libolt Varner MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to appoint Loretta Currie, Kevin McCune, Stephen Thomas Nieto, and Taylor Libolt Varner to serve on the Planning Commission for three-year terms expiring June 30, 2022, with Kevin McCune and Stephen Thomas Nieto filling the professional members requirement. Motion passed unanimously. COUNCIL AND AUTHORITY RECESSED FOR A BRIEF BREAK AT 6:45 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL AND HOUSING AUTHORITY MEETINGS AT 6:49 P.M. WITH ALL MEMBERS PRESENT 3) HOUSING COMMISSION (OPEN: 1 SEAT; 3-YEAR TERM) Applicant Olga Janneth Pacheco gave a brief presentation of her qualifications. The Authority waived the vote by ballot being that there was only one applicant. JOINT MEETING Page 9 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES MOTION – A motion was made and seconded by Authority Members Radi/Fitzpatrick to appoint Olga Janneth Pacheco to serve on the Housing Commission for a three-year term expiring June 30, 2022. Motion passed unanimously. 4) FINANCIAL ADVISORY COMMISSION (OPEN: 2 SEATS; 3-YEAR TERMS) The following applicants gave a brief presentation of their qualifications:  Thomas Calabro  John Hoffner The following applicants were not able to attend due to conflicting engagements; Finance Director Romero presented the applicants’ qualifications:  Javier Lopez  Sherwyn Turbow Results of the ballot vote: Councilmember Fitzpatrick – Javier Lopez and John Hoffner Councilmember Peña – Javier Lopez and John Hoffner Councilmember Radi – Javier Lopez and John Hoffner Councilmember Sanchez – Javier Lopez and John Hoffner Mayor Evans – Javier Lopez and John Hoffner MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to appoint Javier Lopez and John Hoffner to serve on the Financial Advisory Commission for three-year terms expiring June 30, 2022. Motion passed unanimously. 2. City Council: APPROVE PERSONNEL POLICIES AND PROCEDURES Human Resources/Risk Manager Scott presented the staff report, which is on file in the Clerk’s Office. Council discussed the revisions needed to ensure compliance with state and federal laws; this is a living document that requires periodic reviews; and the importance of ensuring the information is easily available to the entire organization. MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve City Personnel Policies and Procedures as recommended. Motion passed unanimously. 3. City Council: APPROVE WRITE-OFF OF OUTSTANDING INTERFUND LOANS JOINT MEETING Page 10 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES Finance Director Romero and Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council commended Staff for the well written, transparent, and easy to understand staff report and presentation. Council discussed this is a non-cash transaction, simply a journal entry of debits and credits; writing off these interfund loans would result in future revenues collected in the different funds to be used for future public improvements as needed; the estimated loans repayment periods are excessively long based on revenue projections, thus rendering the loans uncollectible; the Financial Advisory Commission’s recommendation to Council was to write off the loans; since origination, the loans have been disclosed in the City’s Comprehensive Annual Financial Report; carrying forward the loans merely generates internal accounting work that brings no value to the community; the public assets built with these funds are in use; the write-off of the loans does not affect the City’s credit rating, avoids an overstatement of fund balance, and does not affect the collection of current or future impact fees. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve the write-off of the following four outstanding interfund loans as recommended:  Fire Protection Development Impact Fund  Civic Center Development Impact Fund  Street Facility Development Impact Fund  SilverRock Resort Fund Motion passed unanimously. 4. City Council: ADOPT RESOLUTION TO APPROVE REVISIONS TO THE CITY’S PURCHASING AND CONTRACTING POLICY [RESOLUTION NO. 2019-021] Account Technician Armendariz presented the staff report, which is on file in the Clerk’s Office. Council discussed the importance of fiscal internal controls. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to adopt Resolution No. 2019 – 021 approving revisions to the City’s Purchasing and Contracting Policy: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A PURCHASING AND CONTRACTING POLICY Motion passed unanimously. JOINT MEETING Page 11 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES 5. City Council: ADOPT RESOLUTIONS TO APPROVE FISCAL YEAR 2019/20 BUDGET AND ESTABLISH THE CITY’S APPROPRIATIONS LIMIT; ADD POSITIONS OF ASSISTANT CONSTRUCTION MANAGER, CODE COMPLIANCE OFFICER II, AND MANAGEMENT ANALYST; AMEND CLASSIFICATIONS OF BUILDINGS SUPERINTENDENT TO MANAGEMENT ANALYST, MAINTENANCE MANAGER TO MANAGEMENT ANALYST, AND MAINTENANCE WORKER I TO MAINTENANCE WORKER II; AND REMOVE SENIOR CIVIL ENGINEER AND ASSOCIATE ENGINEER POSITIONS [RESOLUTION NO. 2019–022 AND 2019-023] Finance Director Romero presented the staff report, which is on file in the Clerk’s Office. Council discussed the proposed budget includes the Facilities reorganization resulting in savings, additional funding to the Greater Coachella Valley Chamber of Commerce (GCVCC) to provide services for the State of the City, and estimated improvement costs for the Calle Tecate parking lot; Council will consider the GCVCC agreement at the July 2, 2019 meeting; and Staff has held multiple open meetings with Council and City Commissions to ensure full transparency and provide opportunities for public comments. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution Nos. 2019–022 and 2019-023 approving fiscal year 2019/20 Budget, establish the City’s appropriations limit, and add, amend, and remove classifications. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S APPROPRIATION LIMIT FOR FISCAL YEAR 2019/20 AND APPROVING A BUDGET FOR FISCAL YEAR 2019/20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING THE POSITIONS OF ASSISTANT CONSTRUCTION MANAGER, CODE COMPLIANCE OFFICER II, AND MANAGEMENT ANALYST; AMENDING THE CLASSIFICATIONS OF BUILDINGS SUPERINTENDENT TO MANAGEMENT ANALYST, MAINTENANCE MANAGER TO MANAGEMENT ANALYST, AND MAINTENANCE WORKER I TO MAINTENANCE WORKER II; AND REMOVING SENIOR CIVIL ENGINEER AND ASSOCIATE ENGINEER POSITIONS Motion passed unanimously. 6. Housing Authority: ADOPT RESOLUTION TO APPROVE LA QUINTA HOUSING AUTHORITY FISCAL YEAR 2019/20 BUDGET [RESOLUTION NO. HA 2019-002] JOINT MEETING Page 12 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES Finance Director Romero presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Authority Members Sanchez/Radi to adopt Resolution No. HA 2019–002 approving Housing Authority fiscal year 2019/20 Budget: A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY APPROVING A BUDGET FOR FISCAL YEAR 2019/20 Motion passed unanimously. 7. City Council: APPROVE CONTRACT SERVICES AGREEMENT WITH NAI CONSULTING, INC FOR CAPITAL IMPROVEMENT PROGRAM PROJECT MANAGEMENT AND ENGINEERING SERVICES Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER: Mr. Nick Nickerson, President of NAI Consulting, Inc – said he has a 22-year working relationship with the City, and expressed his gratitude for the opportunity to continue to provide project management services. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve agreement for contract services with NAI Consulting, Inc, in an amount not to exceed $540,532, for capital improvement program project management and engineering services; and authorize the City Manager to execute the agreement. Motion passed unanimously. 8. moved from Consent Calendar Item No. 11 by Mayor Evans >>> APPROVE AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH THE COUNTY OF RIVERSIDE Public Safety Manager Mendez presented the staff report, which is on file in the Clerk’s Office. Council discussed public safety is one of the City’s main priorities; the agreement maintains the daily patrol hours at 135, and adds one more School Resource Officer funded 50% by the City; noted the cost for law enforcement services to ensure the safety of the community for fiscal year 2019/20 is $16,346,000; Riverside County Sheriff Bianco has indicated that he has a number of plans in mind geared toward reducing costs going forward, but will take time to properly asses the needs and implement changes; the agreement terms; La Quinta’s collaborative efforts with neighboring Cities for joint agreement; importance to have the agreement language be as flexible as possible going forward; and JOINT MEETING Page 13 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES commended the law enforcement staff for the high-level of service and care they provide to the community. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve agreement for Law Enforcement Services with the County of Riverside; and authorize the City Manager to execute the agreement. Motion passed unanimously. STUDY SESSION 1. PUBLIC SAFETY CAMERA SYSTEM PILOT PROGRAM AND SURVEY RESULTS Public Safety Analyst Moreno and Traffic Operations Analyst Gunterson presented the staff report, which is on file in the Clerk’s Office. Council discussed camera costs; an important objective from the beginning was to take our time to study, test, and conduct community outreach, and that has been accomplished; survey results show there is supermajority community support for this program, and 82% of residents feel safe in the city; anticipated cost for installing the system, starting with 25 cameras, is $270,000 and on- going annual maintenance costs are $10,000; Staff should explore the cost for installing the entire system at once, not in phases, and provide comparison of potential cost benefits due to economies of scale; there are a total of 52 intersections in La Quinta, to install the system all at once would double the estimated cost; importance of establishing policies to ensure checks and balances are set in place to maintain the data, and safeguard privacy and against abuse of power by staff, hacking, etc.; this is a valuable tool that can be used to aid in ensuring public safety; the maintenance contract would also include upgrades to the firmware and software of the system, eliminating the need to replace the cameras; estimated cost for installing the program in one phase, which will include all signalized intersections and some selected parks, trailheads, and City facilities, is about $1.2 million; Staff can request a cost proposal and present actual numbers for consideration; despite the initial trepidation, the community clearly supports the program; the undergoing installation of the fiber optics infrastructure at the City’s intersection can support the system at the intersections as well as at any facilities that are located in close proximity, and a radio back-bone will need to be installed to support some of the more remote areas, such as the trailheads; need to improve the City’s wireless connection; law enforcement patrol vehicles are equipped with laptops allowing them to access the system; and potential grant funding the City can pursue. JOINT MEETING Page 14 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES PUBLIC SPEAKER: Paul Hoesteroy, La Quinta – said he has been a resident for 29 years, has watched the City grow, there is a lot to be proud of, and a lot to love; spoke about his professional background; expressed concerns about installing the system based on privacy, cost, and impact on the community; noted this system can be used for surveillance instead of public safety and the potential negative impacts, it would consume resources, and there is always the potential of a data breach; recommended additional community outreach; the system would be an addition to public safety, but it would not be a multiplier; and encouraged Council to proceed with care and caution. PUBLIC SPEAKER: Lincoln Anderson, La Quinta – said he prepared three arguments in opposition of the camera system to present to Council, but given the late hour and because this was only a Study Session would present only one that would hold the most value to the community; the number one reason residents support the system was to increase and improve safety (questions 15 and 29 of the survey), however, cameras are ineffective in preventing crime and protecting the community, and valuable resources should not be wasted; London is one of the most prolific users of public camera systems, but crime rates have actually increased, and law enforcement officers and public officials have been accused of misusing the data; New York has also used camera systems to target minority groups; establishing a policy that states the data should not be misused does not guarantee against misuse, and that is a great concern because it provides an opportunity to use the same tool intended for justice for the exact opposite than it was initially instituted for; it could be used to harm the public instead of protect it, and thereby defeating the purpose for its existence; and urged the Council not to proceed with the system. Mayor Evans said written comments in opposition of this item were received by three La Quinta residents expressing concern over cost, potential use of Measure G funds, privacy implications, and ensuring the safety of the residents is at heart; the comments will be made part of the record. Council discussed when initially this project was introduced cost and privacy were a main focus; one reason for exploring the camera system was to provide law enforcement with an additional tool to resolve crime and not to invade privacy, and perhaps be able to mitigate the continuous annual cost increases for public safety services; the survey shows a 65% community support; community outreach efforts must continue to raise awareness of the survey results; determine costs and where and how this would roll out; additional information is needed to determine if this would become the way of the future; and privacy is a big concern. Council thanked the residents who provided public comments and extended an invitation for further discussion. JOINT MEETING Page 15 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES Council discussed the comments received from Sheriff Bianco were that a camera system would be a tremendous support to law enforcement because it is a valuable tool as a deterrent during an event; staff will have actual costs before a decision, whether to proceed or not is made; public safety costs are increasing at very rapid rates, and there is a potential that the Riverside County Sheriff’s Department may push for full-cost recovery, which would significantly increase the City’s cost; other ways agencies are exploring to reduce risk and cost of public safety services; there is a great sensitivity to privacy concerns and surveillance; and explore ways to better communicate that cameras do not deter crime, but help solve it, and what are the benefits. PUBLIC HEARINGS 1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR THE 2019/20 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2019-024] Assistant to the City Manager Villalpando presented the staff report, which is on file in the Clerk’s Office. Council discussed the increase of number of local benefit units for fiscal year 2019/20 per the final engineer’s report. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 9:14 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 9:14 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution No. 2019 – 024 to confirm the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for 2019/20, pursuant to the Engineer’s estimate: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2019/2020 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 Motion passed unanimously. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. JOINT MEETING Page 16 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES 2. CITY ATTORNEY – DISTRICT ATTORNEY’S OFFICE – COMMUNITY ACTION TEAMS City Attorney Ihrke presented the staff report, which is in file in the Clerk’s Office. Council reached a consensus and requested that Mr. Garrett Behrens, Riverside County District Attorney’s Office liaison for Community Action Teams program, who is also a La Quinta, resident be invited to introduce himself during a Council meeting. 4-A. COMMUNITY RESOURCES – ART IN PUBLIC PLACES REFRESH Council waived presentation of the departmental report. Council reached a consensus and directed Staff to bring forth this item for Council consideration as a Study Session to receive direction on how to maintain the program going forward, and evaluate the work plan with regards to inventory, rotation, ownership, etc. 4-B. COMMUNITY RESOURCES – FIRE SERVICES REVIEW Council waived presentation of the departmental report. Council reached a consensus and directed Staff to initiate a request for proposals to conduct a study of fire services, similar to the Matrix Police Services study, to provide better knowledge and clarity on service level needs and related costs. 4-C. COMMUNITY RESOURCES – REGIONAL POLICE SERVICES STUDY Council waived presentation of the departmental report. Council reached a consensus and appointed Mayor Evans and Councilmember Peña to be La Quinta’s representatives at the Cove Community Services Commission meeting on June 26, 2019 at 11:00 a.m. at the Indian Wells Golf Resort. 5-A. DESIGN AND DEVELOPMENT – CALLE TAMPICO / PARK AVENUE INTERSECTION OPTIONS Council waived presentation of the departmental report. PUBLIC SPEAKER: Robert Kroll, La Quinta – said he has been a La Quinta resident for 17 years and a quiet observer of the City’s operations, initiatives, and projects; commended Council and Staff for listening to the community, and providing responses or seeking resolutions to issues being brought up; spoke JOINT MEETING Page 17 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES about the issues the Citrus community is encountering with this “L” shaped intersection and expressed his support to install Option B – Concrete K Railing or Option C – Guard Rail as presented in the departmental report to prevent vehicles from crashing into the wall. Council noted the departmental report was merely an update and Council will not be making a decision on this item tonight, but it will be scheduled for consideration at a future meeting; discussed exploring partnering with the Citrus HOA on this effort; and land ownership of the area around the intersection. COUNCIL AND AUTHORITY MEMBERS’ ITEMS Mayor Evans said the La Quinta Arts Foundation (LQAF) has announced that the 2020 La Quinta Arts Festival has been cancelled. Council discussed the importance to show strong commitment to the legacy of the Art Festival which took a lot of effort and volunteers, and many years to develop; this is an opportunity to create something new going forward; this decision was made by the LQAF and not the City; and the City gave the LQAF an opportunity to participate in the design of the SilverRock Event site, but they did not elect to do so. Council reached a consensus and directed Staff to schedule a Community Workshop to discuss and seek public input and comments on holding art festivals going forward; establish an artist repository allowing the City to communicate with interested artists on programs and events; and publish an article in The Gem to inform the community what the City’s plans are. Mayor Evans said Council attended the La Quinta High School graduation ceremony on June 4, 2019. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2019, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2019, Councilmember Peña reported on his participation in the following organizations’ meetings:  CVAG PUBLIC SAFETY COMMITTEE  LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE La Quinta’s representative for 2019, Councilmember Radi reported on his participation in the following organization’s meeting:  CVAG TRANSPORTATION COMMITTEE JOINT MEETING Page 18 of 18 JUNE 18, 2019 REGULAR CITY COUNCIL MEETING MUNITES SPECIAL HOUSING AUTHORITY MEETING MINUTES ADJOURNMENT – HOUSING AUTHORITY There being no further business, a motion was made and seconded by Authority Members Fitzpatrick/Peña to adjourn the Housing Authority meeting at 9:38 p.m. Motion passed unanimously. COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 9:39 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 10:58 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code Section 54957.1 (Brown Act):  Closed Session Item No. 2 – there were no actions taken that require reporting; and  Closed Session Item No. 3 – was continued until the July 2, 2019 Council meeting; and  Closed Session Item No. 4 – there were no actions taken that require reporting. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 10:59 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California