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2015 03 17 CCIII City Council agendas and staff reports are now available on the City s web page: .la-gWnta. org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, MARCH 17, 2015 3:30 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION, EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (d)(2) (NUMBER OF POTENTIAL CASES: 1) RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA CITY COUNCIL AGENDA MARCH 17, 2015 At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. APPROVE MINUTES OF FEBRUARY 17 AND MARCH 3, 2015 2. APPROVE DEMAND REGISTERS DATED FEBRUARY 27 AND MARCH 6, 2015 3. DENIAL OF CLAIM FOR DAMAGES FILED BY MALCOLM CHERNICK, DATE OF LOSS - SEPTEMBER 8, 2014 4 DENIAL OF CLAIM FOR DAMAGES FILED BY GARY GRAVERSEN AND JOHN BILLINGS, DATE OF LOSS - SEPTEMBER 8, 2014 5. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS FOR THE MONTH OF FEBRUARY 2015 6. ADOPT RESOLUTION GRANTING APPROVAL OF FINAL PARCEL MAP 36523 [RESOLUTION 2015-0091 7. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF - SITE AND ON -SITE IMPROVEMENTS FOR CODORNIZ (TRACT MAP NO. 32070) [RESOLUTION 2015-0101 8. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH THE ORCHARD DEVELOPMENT [RESOLUTION 2015-01 11 9. APPROVE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE, AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE ADAMS STREET SIGNAL AND STREET IMPROVEMENT PROJECT CITY COUNCIL AGENDA 2 MARCH 17, 2015 PAGE 7 21 35 37 39 47 55 65 85 PAGE 10. APPROVE REPLACEMENT OF AUDIOVISUAL/CONTROL 91 SYSTEM IN COUNCIL CHAMBERS AND APPROPRIATE FUNDING 11. ACCEPT EMERGENCY SERVICES GRANT FUNDS FROM THE 93 FEDERAL EMERGENCY MANAGEMENT AGENCY 12. APPROVE TRANSFER OF ONE EMERGENCY SERVICES VEHICLE 95 TO RIVERSIDE COUNTY FIRE DEPARTMENT FOR USE BY THE DEDICATED EMERGENCY SERVICES COORDINATOR 13. APPROVE SUB -REIMBURSEMENT AGREEMENT WITH 97 COACHELLA VALLEY ASSOCIATE OF GOVERNMENTS, ALL COACHELLA VALLEY CITIES AND RIVERSIDE COUNTY FOR THE INTERCHANGE PROJECT AT JEFFERSON STREET/ INTERSTATE 10 AND APPROPRIATE FUNDS FOR TOTAL PROJECT COSTS 14. AWARD CONTRACT TO DATELAND CONSTRUCTION CO. INC. 117 AND APPROPRIATE $30,000 FROM UNALLOCATED GENERAL FUND RESERVES FOR THE AVENIDA CARRANZA DRAINAGE IMPROVEMENT PROJECT 15. RECEIVE AND FILE TREASURER'S REPORTS DATED DECEMBER 123 31, 2014 AND JANUARY 31, 2015 16. APPROVE A TEMPORARY ART DONATION AGREEMENT WITH 151 GOLDENVOICE FOR ARTWORK TO BE PLACED AT THE JEFFERSON STREET ROUNDABOUT 17. EXCUSE ABSENCE OF INVESTMENT ADVISORY BOARD 163 MEMBER KATHERINE GODBEY FROM MEETING OF MARCH 11, 2015 BUSINESS SESSION 1 . APPROVE PILLARS OF THE COMMUNITY NOMINATIONS 165 STUDY SESSION DISCUSS STRIPING OPTIONS FOR AVENIDA BERMUDAS, 203 CALLE TAMPICO AND BLACKHAWK WAY 2. ECONOMIC DEVELOPMENT STRATEGY 219 CITY COUNCIL AGENDA 3 MARCH 17, 2015 REPORTS AND INFORMATIONAL ITEMS PAGE 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 1 1 . SUNLINE TRANSIT AGENCY (Franklin) 12. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 13. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 16. ANIMAL CAMPUS COMMISSION (Pena) 17. CIVIC CENTER ART PURCHASE COMMITTEE (Pena and Radi) 18. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. CHAMBER OF COMMERCE EXCHANGE COMMITTEE (Radi) 21. PALM SPRINGS AIRPORT COMMISSION REPORT 225 22. PLANNING COMMISSION MINUTES DATED JANUARY 13, 2015 227 DEPARTMENTAL REPORTS 1 . CITY MANAGER A. SILVERROCK UPDATE 233 B. TRAKIT SOFTWARE IMPLEMENTATION AND CHANGES IN 237 BUSINESS PROCESS 2. CITY ATTORNEY 3. CITY CLERK - UPCOMING EVENTS AND CITY CALENDAR 239 4. COMMUNITY DEVELOPMENT - RESPONDING TO AND 243 ADDRESSING DOG BITES 5. COMMUNITY SERVICES - DEPARTMENT REPORT 246 6. PUBLIC WORKS - DEPARTMENT REPORT 253 MAYOR'S AND COUNCIL MEMBER'S ITEMS PUBLIC HEARINGS - NONE CITY COUNCIL AGENDA 4 MARCH 17, 2015 ADJOURNMENT The next regular meeting of the City Council will be held on April 7, 2015 commencing with closed session at 3:30 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on March 13, 2015. DATED: March 13, 2015 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices • The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. • If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 5 MARCH 17, 2015 CONSENT: 1 CITY COUNCIL MINUTES TUESDAY, FEBRUARY 17, 2015 A regular meeting of the La Quinta City Council was called to order at 3.30 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Bill Edgar, Palm Desert — Mr. Edgar said he is a volunteer with CompassionandChoices.org promoting death with dignity, which addresses care and choice at the end of life. PUBLIC SPEAKER: Roger Kranz, Palm Desert — Mr. Kranz requested that the Council consider permitting medical marijuana dispensaries in La Quinta for the convenience of area patients and the sales tax revenue that will be beneficial to the City. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTIES LOCATED IN PROXIMITY TO CALLE TAMPICO AND AVENIDA LA FONDA, WEST OF THE LA QUINTA PUBLIC LIBRARY AND WELLNESS CENTER (APNS: 770-123- 011, 770-123-012 AND 770-124-010) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: MARVIN INVESTMENTS, INC. UNDER CONSIDERATION: POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF PROPERTY COUNCIL RECESSED TO CLOSED SESSION AT 3:43 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Evans led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: James Stenson, La Quinta — Mr. Stenson thanked Mayor Evans for her attendance at their February 13 Hadley Villas Senior Apartments event. CITY COUNCIL MINUTES FEBRUARY 17, 2015 PUBLIC SPEAKER: Robert Sylk, La Quinta — Mr. Sylk said he wished to direct the Council's attention to the concern about a possible cancer cluster at the La Quinta Middle School. He requested that the City encourage the school board to hire independent investigators to thoroughly examine the matter. PUBLIC SPEAKER: Ellen Marks, Indian Wells — Ms. Marks, Director of the California Brain Tumor Association, said that "dirty electricity" was the suspected cause of the possible cancer cluster at the La Quinta Middle School. She said that 45 to 50 students and teachers are known to be affected. She asked the Council to work with her Association to get this resolved. PUBLIC SPEAKER: Guadalupe Arvedondo, La Quinta — Ms. Arvedondo said her daughter has had medical problems affecting her adrenal glands, ovaries, and pancreas, which started soon after graduating. She asked the Council to support the individuals trying to get answers out of the La Quinta Middle School authorities. PUBLIC SPEAKER — Marlene Ortiz, La Quinta — Ms. Ortiz said she attended La Quinta Middle School from 2001 to 2003. Three of her friends became sick and two have since died of aggressive cancers. She stated that she also knows of two teachers who have gotten sick, one of which has died, and asked the Council to assist in finding answers. PUBLIC SPEAKER: David Senescu, Indio — Mr. Senescu said his wife was diagnosed with stage three breast cancer at an early age and asked the Council for their support and assistance in getting the problem investigated, diagnosed and treated. He asked that elected officials represent residents on this matter. PUBLIC SPEAKER: Rachel Roisum, La Quinta — Ms. Roisum, who attended La Quinta Middle School, said she was diagnosed with thyroid cancer at age 22, yet had no family history of cancer or thyroid issues. She said she hopes the Council will look into this, find out what is going on, and push for an independent investigation. PUBLIC SPEAKER: Roger Le Croix, La Quinta — Mr. Le Croix's son attended La Quinta Middle School and played on the sports fields for an additional two years before that. After five years on those fields, he was diagnosed with synovial sarcoma in his leg resulting in amputation at age 13. Although Mr. Le Croix said he does not know what caused his son's sarcoma, he believes that if there is even the slightest chance of preventing illness and amputation, he suggests that the Council does anything they can. Mayor Evans suggested that parents express their concern to the school board which meets the first and third Tuesday of each month. She said she has no problem reaching out to the school board to question the process or encourage further review, but wanted residents to know that the Council has no jurisdiction over school board matters. CITY COUNCIL MINUTES 2 FEBRUARY 17, 2015 a Councilmembers Franklin, Osborne, Pena and Radi thanked residents for bringing the issue to the Council's attention and encouraged parents to bring the matter before the school board at their next meeting. CONFIRMATION OF AGENDA - Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. COUNTY SUPERVISOR BENOIT PROVIDED AN UPDATE ON THE COUNTY OF RIVERSIDE'S OPERATIONS. Supervisor Benoit provided an update on County operations and finances, after which Councilmembers and Supervisor Benoit discussed the cities that would be included in the proposed east Valley economic development effort; staffing and office space for an east Valley economic development organization; Coachella Valley Economic Partnership's involvement; and plans for the new County jail. 2. DAVID ARCHER, PRESIDENT OF THE LA QUINTA CHAMBER OF COMMERCE, PRESENTED THE CHAMBER'S ANNUAL REPORT. Mr. Archer presented a summary of the annual reports, after which Councilmembers and Mr. Archer discussed business signage; cost and sponsorship of the proposed Chamber information kiosk; plan for promoting the visitor center in City Hall; use of City Hall on weekends; updating the Chamber's website; cross -marketing with various city events; and adding the new visitor center location to the Greater Palm Springs Convention and Visitors' Bureau's map. CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 3, 2015 2. APPROVE DEMAND REGISTERS DATED JANUARY 30 AND FEBRUARY 6, 2015 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS FOR THE MONTH OF JANUARY 2015 4. APPROVE FISCAL YEAR 2014/2015 MID -YEAR BUDGET ADJUSTMENTS 5. DENIAL OF CLAIM FOR DAMAGES FILED BY RICHARD AND KRISTEN SIMONS; DATE OF LOSS — SEPTEMBER 8, 2014 6. DENIAL OF CLAIM FOR DAMAGES FILED BY RICARDO VEGA; DATE OF LOSS — SEPTEMBER 8, 2014 CITY COUNCIL MINUTES 3 FEBRUARY 17, 2015 0 7. DENIAL OF CLAIM FOR DAMAGES FILED BY GUADALUPE ALVERIZ; DATE OF LOSS — SEPTEMBER 8, 2014 8. DENIAL OF CLAIM FOR DAMAGES FILED BY DALE WISSMAN; DATE OF LOSS — SEPTEMBER 8, 2014 9. APPROVE OVERNIGHT TRAVEL FOR PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND LEAGUE OF CALIFORNIA CITIES PUBLIC WORKS OFFICERS INSTITUTE ON MARCH 25-27, 2015 10. APPROVE CONTRACT CHANGE ORDERS AND SETTLEMENT AGREEMENT WITH ARCH INSURANCE COMPANY, ACCEPT THE ADAMS STREET BRIDGE PROJECT, AND APPROPRIATE FUNDS FROM TRANSPORTATION DEVELOPMENT IMPACT FEES Mayor Evans corrected a date on the minutes of February 3, 2015. MOTION — A motion was made and seconded by Councilmembers Franklin/Radi to approve the Consent Calendar as amended. Motion passed unanimously. BUSINESS SESSION 1. APPROVE MEMORANDUM OF UNDERSTANDING AMONG KOHL'S DEPARTMENT STORE, INC., ONE ELEVEN LA QUINTA, LLC, AND THE CITY OF LA QUINTA FOR ADAMS STREET SIGNAL AND STREET IMPROVEMENT PROJECT Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. COUNCILMEMBER OSBORNE RECUSED HIMSELF AND LEFT THE DAIS DURING DISCUSSION AND VOTE ON THIS MATTER DUE TO A BUSINESS RELATIONSHIP WITH THE ENGINEERING FIRM NA1, WORKING ON THE PROJECT. MOTION — A motion was made and seconded by Councilmembers Pena/Radi to approve a memorandum of understanding among Kohl's Department Store, Inc., One Eleven La Quinta, LLC, and the City of La Quinta for the Adams Street Signal and Street Improvement Project. Motion passed 4-0-1 (Osborne absent). COUNCILMEMBER OSBORNE RETURNED TO THE DAIS. STUDY SESSION 1. CONTINUED DISCUSSION OF CITY RESERVES POLICY CITY COUNCIL MINUTES 4 FEBRUARY 17, 2015 `u] Council waived presentation of the staff report. Councilmember Osborne stated that the definition of "emergency" should be broadened to include not just natural disasters, but other types of emergencies such as widespread economic downturns. Since the emergency reserve fund has never been used, it's time to redefine and reallocate. Mr. Osborne would like Council to consider reserve funds for capital improvements and for economic development. He said the percentage amounts of 10 percent for cash flow reserve and 40 percent for emergency (broadly defined) reserve seemed reasonable. The economic stabilization reserve of 9 percent should be relabeled economic development reserve to be used for such things as purchasing real estate to further Village development and the 9 percent currently allocated should be re- examined during Council's in-depth economic development discussion. Mr. Osborne said that reserve funds for infrastructure, both replacement and maintenance, is a good idea as well as one for retirement fund payments. He suggested that a portion of the $10 million unappropriated funds be moved into an infrastructure reserve fund. Councilmember Radi said his preference is to have fewer reserve fund categories so that there is sufficient mobility for Council to easily reallocate funds. He suggested that one reserve fund could be dedicated to economic development, capital improvements, and infrastructure, and eliminate the "take-aways" reserve, moving that one percent elsewhere. He agrees that the definition of "emergency" should be broadened. Mr. Radi thanked the Investment Advisory Board for their report and accepts their recommendation of 60 percent in total reserves. He said the allocation of that 60 percent must be flexible. City Manager Spevacek said that historically, the City allocated money to reserve funds to cover expenses when things went bad or to get through cash flow needs. He explained that given growing costs as projected over future years, there will be limited opportunities to replenish reserve funds in the future, so once the existing reserves are spent, there will be limited opportunity to replenish the reserves. Mr. Spevacek asked for clarification from the Council regarding their intention to use a portion of the 60 percent set aside for reserves for an economic development and infrastructure fund or to allocate some portion of undesignated funds. Councilmember Radi agreed that the City will have limited ability to replenish reserves in the future and noted that because of this, he felt it was important to earmark funds for specific uses rather than hold "undesignated" funds. He said that funds designated for specific purposes will be easier to explain and be understood by residents. Councilmember Franklin said that she supports expanding the definition of reserve categories so the criteria for use are not so rigid. Ms. Franklin would like the "economic stabilization" reserve fund changed to an economic development reserve fund, and should funds be needed for economic stabilization, they could be drawn from the broadly defined "emergency" reserve fund. Regarding the cash reserves, estimated to be $11.6 million, Ms. Franklin said her priorities are (1) setting aside funds for a future CITY COUNCIL MINUTES 5 FEBRUARY 17, 2015 is parking structure to serve the Village, and (2) an ongoing, automatic capital improvements fund or reserve. Mayor Evans said that lowering the cash reserves by transferring more funds into designated reserve funds was interesting. She noted that the consensus of Council was to eliminate the "take aways" reserve fund. The "economic stabilization" reserve could be broadened to "economic development stabilization" or unappropriated funds could be used to start up an "economic development" reserve. Regarding setting up one reserve fund for economic development and infrastructure, Mayor Evans said she views them as very different, but both very important. Councilmember Radi said that there should be mobility in reserve fund categories so as not to tie the hands of this Council or future Councils. He clarified that this does not mean that Councils should consider reserve funds spendable on anything but the emergencies for which they were intended. Councilmember Osborne offered a reminder that if Council is to recommend a sales tax increase, they must be clear on the purpose of reserves. Mr. Osborne said that if the City does not move forward with a sales tax increase, some agency, such as the State, a transportation agency, or the Salton Sea Authority, will do so leaving out the City of La Quinta. He said he would prefer for the City to receive the funds from a sales tax increase rather than Sacramento or Riverside so that the City can control its use. He noted that before asking the community for the increase, it must be clear how reserves are to be used, the amount, and how the increased sales tax funds would fit in. Regarding education on the need for a sales tax increase, Councilmember Franklin said that it will be important to provide the public with a list of events that have popped up that resulted in unexpected expenditures. She said that a sales tax increase was a hard sell when it's believed everything is humming along smoothly. Ms. Franklin noted that they would have to get beyond that superficial belief, especially given the large reserve amounts, and explain the need. The list of unexpected expenses would help in this education process. Councilmember Pena said he agrees with suggestions made and added that a reserve to cover public safety contract increases that Council knows are coming must be considered. Mr. Pena explained his belief that the Reserve Policy should be re- examined each year and adjusted as necessary. He said that he is confident that adjustments and allocation made now will be revisited and refined each year as needed. Mr. Pena ended by saying he is comfortable with the suggestions and direction discussed by the Council. Mayor Evans summarized the consensus of Council by stating that there seemed to be agreement to reduce the total cash reserves from 54.25 to 50 percent of annual operating budget expenditures, with 40 percent allocated to a broadened definition of "emergency" and 10 percent allocated to "cash flow." The remaining funds will be added to the $10.2 million unallocated funds and staff will provide recommendations as CITY COUNCIL MINUTES 6 FEBRUARY 17, 2015 W to how those funds should be allocated among economic development, infrastructure, etc. City Manager Spevacek noted that if there is not significant growth in City revenue, based on public safety costs, there may be limited funds to apply to other needs in the Fiscal Year 2015/16 budget. In response to Councilmember Osborne, City Manager Spevacek explained that no funds have yet been budgeted for employee performance bonuses nor for any item that may be agreed upon as a result of contract negotiations. Councilmember Franklin stated that when providing data to explain the need for a sales tax increase, it must be clear that it is not due to one single thing as there are multiple anticipated and unanticipated needs. She said it was important for Councilmembers to be relaying the same message and not get focused on only one item of need. Finance Director Conrad stated that an annual contribution to each reserve fund the Council decides to establish should be included in operating costs each year. This is correct practice and will clearly show the use of funds and the need for additional revenues. REPORTS AND INFORMATIONAL La Quinta's representative for 2015, Mayor Evans, reported on her participation in the following organizations meeting: • CVAG COACHELLA VALLEY CONSERVATION COMMISSION • CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE La Quinta's representative for 2015, Councilmember Pena, reported on his participation in the following organizations meeting: • ANIMAL CAMPUS COMMISSION • CVAG PUBLIC SAFETY COMMITTEE DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne requested a monthly department report on the status of the SilverRock project. Councilmember Radi said the joint Board and Commission meeting was very useful and suggested that they occur more often than once a year. CITY COUNCIL MINUTES 7 FEBRUARY 17, 2015 13 Councilmember Franklin said that Council is missing opportunities by not engaging Board and Commissioners more because they are a great talent pool. She said that should the Council go forward with a revenue enhancement plan, they should be included as community ambassadors. Mayor Evans announced that the next Walk with the Mayor and a few Councilmembers will be February 21 at the La Quinta Park at 8.00 a.m. Mayor Evans said that Riverside County Fire Chief John Hawkins contacted her with a request from the Fire Department and Christopher Douglas' widow, Amy Douglas, to consider dedicating Fire State No. 32 in the Cove to firefighter Christopher Douglas who was killed in the line of duty on 1-10. She added that Christopher Douglas started his firefighting career in La Quinta and always carried an attachment to the City. Mayor Evans noted that Chief Hawkins said the Fire Department would cover any costs associated with the dedication. Mayor Evans explained that she was approached by GoldenVoice with an offer to expand the City's art in public places with a ten-year loan of a giant metal roadrunner piece for placement at the roundabout at Jefferson Street and Avenue 52. GoldenVoice offered to deliver the sculpture if the City would provide the necessary pedestal for mounting. Councilmember Franklin suggested that if La Quinta was able to establish an art loan program similar to that in Palm Desert, she would like to see art placement in areas north of Highway 111. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Pena to adjourn at 6.31 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 8 FEBRUARY 17, 2015 14 CITY COUNCIL MINUTES TUESDAY, MARCH 3, 2015 A regular meeting of the La Quinta City Council was called to order at 4.00 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None CLOSED SESSION — None Councilmember Franklin led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Stefani Kerr, La Quinta — Ms. Kerr said that a drug dealer along with his customers, are selling and using drugs in the La Quinta Park. Ms. Kerr provided a copy of her comments along with 13 photos for the record. Dave Walton, La Quinta Assistant Police Chief, said the park was under surveillance by police but he could not comment on juveniles or compromise police plans to address the matter. PUBLIC SPEAKER: Phillip Bettencourt, La Quinta — Mr. Bettencourt said Commissioners are grateful for the opportunity to attend the Planning Commissioners' Institute and arranged an inspiring tour of an old industrial village that has been developed as a live -work environment. Mayor Evans explained that City Manager Spevacek was not in attendance because he is in Sacramento opposing the California Department of Finance's proposed legislation to change the rules regarding the repayment of the City General Fund loan to the former La Quinta Redevelopment Agency. CONFIRMATION OF AGENDA — Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS Mayor Evans presented certificates to instructors and participants of the Teen Certified Emergency Response Team program. The certificates were accepted by instructors Eric Caden and Jerry Hagen of the Riverside County Office of Emergency Services and by Principal Rebecca Cook on behalf of the 68 La Quinta High School students who completed the course. CITY COUNCIL MINUTES MARCH 3, 2015 W CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 11 AND FEBRUARY 21, 2015 2. DENIAL OF CLAIM FOR DAMAGES FILED BY GABRIELLA MONPLAISIR; DATE OF LOSS — SEPTEMBER 8, 2014 3. DENIAL OF CLAIM FOR DAMAGES FILED BY MARIA BARBA; DATE OF LOSS — SEPTEMBER 8, 2014 4. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY MANAGER AND HUMAN RESOURCES MANAGER TO ATTEND CALIFORNIA JOINT POWERS AUTHORITY LEAD2015 EVENT ON MARCH 31, 2015 IN LA PALMA, CALIFORNIA 5. AUTHORIZE CITY MANAGER TO EXECUTE AN AMENDMENT TO A PURCHASE AND SALE AGREEMENT AND MEMORANDUM OF UNDERSTANDING WITH MARVIN INVESTMENTS, INC. FOR SALE AND FUTURE DEVELOPMENT OF CERTAIN PROPERTIES LOCATED IN THE LA QUINTA VILLAGE 6. APPROVE DEMAND REGISTERS DATED FEBRUARY 13 AND FEBRUARY 20, 2015 MOTION — A motion was made and seconded by Councilmembers Radi/Franklin to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SIGMANET, INC. FOR INFORMATION TECHNOLOGY SERVICES Assistant to City Manager Escobedo presented the staff report, which is on file in the City Clerk's Office, along with Paul Edge, Vice President of Services and Zeina Ammar, Public Sector Account Manager for SigmaNet. Councilmembers discussed the analysis of existing hardware by SignaNet; retention of software ownership; the Apple technician on SignaNet's staff; Wi-Fi at City facilities; system security; provision of separate storage for each of SigmaNet's clients; method for determining client satisfaction level; and use of service tickets for efficiency and tracking. MOTION — A motion was made and seconded approve the Professional Services Agreement technology services. Motion passed unanimously. CITY COUNCIL MINUTES MARCH 3, 2015 2 by Councilmembers Franklin/Radi to with SigmaNet, Inc., for information ill STUDY SESSION 1. UPDATE ON CRIME TREND AND POLICE SERVICE STUDY RELATING TO COMMUNITY INPUT Assistant to City Manager Escobedo presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed putting a link to the survey on the Sheriff's website, the positive feedback received so far, and an appeal for residents to spread the word to family or friends to complete the online survey. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Mayor Evans, reported on her participation in the following organizations' meetings: • CVAG EXECUTIVE COMMITTEE • GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU La Quinta's representative for 2015, Councilmember Pena, reported on his participation in the following organization's meeting: • EAST VALLEY ECONOMIC DEVELOPMENT COALITION La Quinta's representative for 2015, Councilmember Radi, reported on his participation in the following organizations' meetings: • CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE • COACHELLA VALLEY ECONOMIC PARTNERSHIP DEPARTMENT REPORTS 1C. CITY COUNCIL WADS The Council concurred that staff was to move forward to provide Council with Wi-Fi and cell -capable iPads by scheduling the purchase and Municipal Code amendment for a future action item. MAYOR'S AND COUNCIL MEMBER'S ITEMS Mayor Evans announced that La Quinta will be hosting the Coachella Valley Economic Partnership meeting on March 18 in the courtyard at City Hall. Mayor Evans explained the Leadership Investment & Knowledge Sharing (LInKS) program started for City employees. The Council concurred that a study session should be scheduled to discuss the steps and timeline for a possible 2016 sales tax revenue enhancement measure. CITY COUNCIL MINUTES 3 MARCH 3, 2015 `rl Mayor Evans announced the next Walk with the Mayor will be held on March 14 at 7.00 a.m. at the Colonel Mitchell Paige Middle School, and will be followed by the La Quinta Police Safety Fair. Councilmember Pena asked the Council to consider limiting attendance at the Mayor's Walks to one Councilmember via a rotation, so the Walks did not have to be noticed as a meeting with those Councilmembers not on the Walk being listed as absent from a meeting. Councilmember Radi reported on the Black History Month and congratulated the presenter, Eddie Gilreath and his wife. He said he was impressed with the ribbon cutting and quality of the design of the Palms residential facility. Mr. Radi said he enjoyed the Reading Across America event earlier at the library, where he read to children ages one to four. Councilmember Osborne explained a problem he sees reoccurring with drivers running red lights and stop signs and asked Assistant Police Chief Walton to research Council's ability to have input into the amount of the fine imposed by the court for these violations and to take any other actions designed to discourage the practice. Mayor Evans announced the dates, times and location of the number one arts festival in the nation, the La Quinta Arts Festival, organized by the La Quinta Arts Foundation. PUBLIC HEARINGS 1. REQUEST TO TABLE CONTINUED PUBLIC HEARING FOR AN ENVIRONMENTAL ASSESSMENT, A GENERAL PLAN AMENDMENT, CHANGE OF ZONE, SPECIFIC PLAN AMENDMENT, SITE DEVELOPMENT PERMIT AND TENTATIVE TRACT MAP TO ALLOW THE DEVELOPMENT OF 82 SINGLE- FAMILY HOMES ON 20.8 ACRES OF LAND LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 FOR BEAZER HOMES Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. Mayor Evans declared the PUBLIC HEARING OPEN at 5.39 p.m. PUBLIC SPEAKER: Monica Ultreras of Beazer Homes — Ms. Ultreras described the changes her company has made to the plans in response to the Council's negative comments at a previous meeting. PUBLIC SPEAKER: Lorry Lynn, of Market Strategy Advisors, on behalf of Beazer Homes — Ms. Lynn explained all the considerations taken into account when designing this. She said they found that not all buyers want a large lot, a large home, or golf or even a pool. CITY COUNCIL MINUTES 4 MARCH 3, 2015 18 Mayor Evans declared the PUBLIC HEARING CLOSED at 5.54 p.m. Councilmembers discussed the design changes; the improved flow throughout the development; the addition of the 18-inch eaves in the final design; side and front yard setbacks in other communities; reorientation of back yards to face the Citrus development; need to include the buyer matrix and comparisons when Beazer Homes returns to Council with the final plans; desirability of the lower building profile behind the perimeter walls; characteristics of the targeted buyer; and a general consensus of the Council that Beazer Homes was on the right track in responding to Council concerns. MOTION: A motion was made and seconded by Councilmembers Pena/Radi to table the continued public hearing for an environmental assessment, a general plan amendment, change of zone, specific plan amendment, site development permit and tentative tract map to allow the development of 82 single-family homes on 20.8 acres of land located at the northwest corner of Jefferson Street and Avenue 52 for Beazer Homes. Motion passed unanimously. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Pena to adjourn 6.01 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 5 MARCH 3, 2015 `N Mol a OF CITY]/ SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTERS DATED BUSINESS SESSION: FEBRUARY 27 AND MARCH 6, 2015 CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Registers dated February 27 and March 6, 2015. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 9,135,163.49 -- Successor Agency of RDA $ 1,500.00 -- Housing Authority $ 4,050.00 -- Housing Authority Commission $ 0.00 $ 9,140,713.49 BACKGROUND/ANALYSIS: Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from February 21 through March 6, 2015. Warrants Issued: 106165 - 106232) $ 1,31 1,403.65 106233 - 106307) $ 1,175,963.93 Voids} $ (00.00) Wire Transfers} $ 6,464,950.48 Payroll Deposit and Check Nos. 37051-37053) $ 151,332.72 Payroll Tax Transfers} $ 37,062.71 $ 9,140 71 3.49 N The most significant expenditures on the demand registers listed above are as follows: Significant Expenditures: Vendor: Account Name: Amount: Purpose: Arch Insurance Construction Riverside Co. Sheriff Various Doug Wall Construction Construction $1,019,710.56 Adams Bridge $ 934,340.23 Police Service 1 1 /13/14-12/10/14 $ 199,800.07 Wellnes Center Wire Transfers: Eight wire transfers totaled $6,464,950.48. Of this amount, $6,029,288.93 was to US Bank for Debt Service Payment; $296,121.80 to Landmark for golf course management; $87,286.68 to CalPERS for health insurance premiums; and $45,034.17 to CalPERS for retirement costs (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers `, ATTACHMENT 1 Demand .Register city of La Quints, CA Packet: APPKT00387 - shm 3/6/15 �aWa Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ALSCO INC 106233 03/06/2015 UNIFORM RENTAL EOM 2/13 101-7003-60690 88.05 ALSCO INC 106233 03/06/2015 UNIFORM RENTAL 101-7003-60690 88.05 BANG INC, DAVE 106236 03/06/2015 VANDALIZED DIGGER @ VEL 101-3005-60423 901.35 BIO CLEAR WATER SOLUTIO 106237 03/06/2015 LAKE MAINT 1/27-2/17 101-3005-60117 965.00 BPS TACTICAL INC 106238 03/06/2015 TACTICAL VEST COVER -MAR 101-2001-60175 379.08 BRATTRUD, DANIELLE 106239 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 CALIFORNIA JOINT POWERS I 106241 03/06/2015 TRAINING-LINDSEY,J 101-7003-60320 175.00 CANON FINANCIAL SERVICES 106242 03/06/2015 CONTRACT CHARGE 101-1007-60662 1,572.94 CIGNA HEALTH CARE 106244 03/06/2015 MAR -DENTAL INSUR 101-0000-20943 6,677.17 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61201 138.84 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61202 405.32 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61209 2,412.28 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-2002-61200 69.42 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3002-61200 202.90 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61203 35.24 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61204 390.12 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61205 25.72 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61210 495.58 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3008-61200 112.30 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-7004-61211 7,332.29 COAST FITNESS 106246 03/06/2015 ADD'LTILE-FITNESS EQUIP 101-2002-60670 251.69 COUNTY OF RIVERSIDE 106247 03/06/2015 ELECTION SERVICE 11/4/14 '101-0000-22835 2,830.59 COUNTY OF RIVERSIDE 106247 03/06/2015 ELECTION SERVICE 11/4/14 101-1005-60103 34,644.00 CUB SCOUT PACK 377 106248 03/06/2015 DEPOSIT REFUND 101-0000-22830 400.00 DAIOHS FIRST CHOICE SERVI 106249 03/06/2015 COFFEE SUPPLIES 101-1007-60403 76.61 DAIOHS FIRST CHOICE SERVI 106249 03/06/2015 COFFEE SUPPLIES 101-1007-60403 75.92 DATA TICKET, INC. 106250 03/06/2015 JAWADMIN CITATION SVC 101-6004-31190 275.00 DATA TICKET, INC. 106250 03/06/2015 JAWADMIN CITATION SVC 101-6004-31190 359.44 DESERT ELECTRIC SUPPLY 106251 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 17.83 DESERT SANDS UNIFIED SCH 106252 03/06/2015 SCHOOL OFFICER 9/18-10/1 101-2001-60168 19,410.36 DESERT SANDS UNIFIED SCH 106252 03/06/2015 SCHOOL OFFICER 10/16-11/ 101-2001-60168 11,468.29 DESERT SUN, THE 106253 03/06/2015 MAR -SUBSCRIPTION 101-1005-60352 64.81 DOOR TECH, LLC 106254 03/06/2015 GENERAL R&M 101-3002-60691 952.24 DUNE, CLARE 106256 03/06/2015 INSTRUCTOR PAYMENT 101-3002-60107 73.50 ELMS EQUIPMENT RENTAL I 106257 03/06/2015 SAW BLADE 101-7003-60431 219.40 GRANITE CONSTRUCTION C 106258 03/06/2015 MATERIAL 101-7003-60431 '153.66 HD SUPPLY CONSTRUCTION 106259 03/06/2015 FLAG MATERIAL 101-7003-60431 24.71 HD SUPPLY CONSTRUCTION 106259 03/06/2015 RETURN CREDIT -EPDXY 101-7003-60431 -486.00 HD SUPPLY CONSTRUCTION 106259 03/06/2015 MATERIAL -EPDXY 101-7003-60431 486.00 HD SUPPLY CONSTRUCTION 106259 03/06/2015 MATERIAL EPDXY 101-7003-60431 511.71 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-2002-61101 458.06 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3004-61101 2,582.70 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3005-61103 3,062.15 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3005-61105 1,369.65 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3006-61101 580.21 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3008-61101 6,150.11 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7003-61101 817.85 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7004-61116 3,652.51 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7004-61117 1,783.12 INLAND POWER EQUIPMENT 106262 03/06/2015 MATERIAL/CHAINS 101-7003-60431 235.22 KUSTOM SIGNALS INC 106264 03/06/2015 SP ENF FUNDS TRAFFIC 101-2001-60175 153.00 LA QUINTA ARTS FOUNDATI 106266 03/06/2015 DEPOSIT REFUND 101-0000-22830 500.00 LA QUINTA FAIRWAYS HOA 106267 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 3/9/2015 1:26:20 PM Page 1 of 6 23 Demand Register Packet: APPKT00387 - shm 3/6/15 Vendor.dame Payment Number Payment Date Description (Payable) Account Number Amount LASALLE PAINTING, INC. 106268 03/06/2015 LIBRARY PAINT 101-3004-60691 1,025.00 LASALLE PAINTING, INC. 106268 03/06/2015 2ND FLOOR EXHIBIT 101-3006-60691 880.00 LASALLE PAINTING, INC. 106268 03/06/2015 ADA RAIL 101-3004-60691 1,170.00 LOCK SHOP INC, THE 106269 03/06/2015 KEY/AV CABINET 101-3002-60420 9.50 LOCK SHOP INC, THE 106269 03/06/2015 REKEY LIBRARY COMM ROO 101-3004-60691 134.00 LUXE WATER SOLUTIONS LLC 106270 03/06/2015 FEB-MUSEUM WATER COOL 101-1007-60404 37.80 MACARIO'S TREE SERVICE IN 106271 03/06/2015 REMOVE TAMARISK TREE 101-7004-60420 2,100.00 MAGNUM BREEZE II, INC. DB 106272 03/06/2015 TRILOGY GRANT EQUIP ITEM 101-2001-71031 30.00 MIMI'S CAFE 106273 03/06/2015 LUNCHEON 2/13/15 101-0000-42216 1,148.82 OFFICE DEPOT 106277 03/06/2015 BCARDS-POST, J 101-2001-60420 60.54 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/6 101-7002-60125 171.70 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/6 101-7003-60125 171.70 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 412.08 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-7002-60125 137.36 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-7003-60125 137.36 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 544.00 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 549.44 ONTRAC 106279 03/06/2015 OVERNIGHT MAIL 101-1007-60470 103.69 PSOMAS INC 106281 03/06/2015 JAN-CONST SVC INSPECITON 101-7006-60104 23,296.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1001 101-7002-60183 380.00 RASA/ERIC NELSON 106282 03/06/2015 FPM 2014-1002 101-7002-60183 300.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1005 101-7002-60183 588.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1002 101-7002-60183 424.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60161 567,676.40 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60162 44,667.69 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60163 109,064.07 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60164 40,493.95 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60166 10,576.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60167 10,576.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60169 74,267.83 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60170 29,312.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60171 16,603.20 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60172 31,103.09 RODRIGUEZ, SHAYLA 106284 03/06/2015 REFUND 101-0000-22830 50.00 RODRIGUEZ, SHAYLA 106284 03/06/2015 REFUND 101-0000-42212 65.00 SPARKLETTS 106286 03/06/2015 WATER 101-7003-60431 59.00 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-2001-60420 53.99 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-2001-60420 60.58 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-1002-60400 32.91 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-3001-60400 15.76 TASC - FEES 106292 03/06/2015 APR-JUN TASC FEES 101-0000-20946 253.89 TECHNOGYM USA CORP 106293 03/06/2015 GENERAL MAINT 101-3002-60691 114.93 TERRA NOVA PLANNING & R 106294 03/06/2015 JAN-PLANNING CONSULTAN 101-6002-60103 4,983.75 TIME WARNER CABLE 106295 03/06/2015 FS#32 CABLE 2/1-3/15 101-2002-61101 66.58 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/LEGENDS 101-7003-60433 78.30 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/ LEGENDS 101-7003-60433 29.16 TOPS'N BARRICADES INC 106296 03/06/2015 SIGNS 101-7003-60429 305.10 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/LEGENDS 101-7003-60433 131.27 TURNBULL, ROBERT 106297 03/06/2015 REFUND 101-0000-42218 75.00 TYCO INTEGRATED SECURITY 106298 03/06/2015 FEB-APR SECURITY ALARM 101-3002-60123 175.67 VACATION RENTAL COMPLIA 106299 03/06/2015 JAN-STVR CONSULTANT 101-1006-60104 2,520.00 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 111.36 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 119.92 VERIZON CALIFORNIA 106301 03/06/2015 MUSEUM 2/13-3/12 101-3006-61300 155.73 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 114.27 VERIZON CALIFORNIA 106301 03/06/2015 DSL 2/4-3/3 101-1007-61300 182.91 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3005-60108 28,907.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-7004-60189 12,200.00 3/9/2015 1:26:20 PM Page 2 of 6 24 Demand Register Packet: APPKT00387 - shm 3/6/15 Vegdor Name Payment,Number Payment Date , Description (Payable] Account Number Amount VINTAGE ASSOCIATES 106302 03/06/2015 STORM REPAIR 9/8/15 101-7003-60180 5,185.00 WALMART COMMUNITY 106303 03/06/2015 OPERATING SUPPLIES 101-3002-60420 279.55 WALMART COMMUNITY 106303 03/06/2015 PIT COUNT SUPPLIES 101-3003-60420 14.94 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 34.73 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 29.92 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 187.66 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 205.97 WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 101-1006-60104 500.00 YOUNG ENGINEERING SVC 106306 03/06/2015 BLDG PLAN CHECK 101-6003-60118 4,497.50 YOUTH SPORTS FNL 106307 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 Fund 101- GENERAL FUND Total: 1,146,854 .56 Fund: 218 - CV VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 106276 03/06/2015 CELL PHONE SVC 1/12-2/11 218-0000-61300 37.83 PLAZATOWING 106280 03/06/2015 ARMORED VEHICLE TOW 218-0000-60665 300.00 SPARKLETTS GANG TASK FO 106287 03/06/2015 APR -WATER 218-0000-61200 32.00 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 13.91 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 231.61 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 447.11 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 90.15 VERIZON CA - GANG TASK F 106300 03/06/2015 CLETS LINE 2/13-3/12 218-0000-42190 294.98 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,447.59 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 237-9001-60104 750.00 WILLDAN FINANCIAL SERVIC 106305 03/06/201S FY13/14 CON'T DISCLOSURE 237-9001-60104 750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 1,500.00 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 106240 03/06/2015 PA1 HOUSING AUTHORITY 241-9101-60103 4,050.00 Fund 241- HOUSING AUTHORITY PA1 Total: 4,050.00 Fund: 270 - ART IN PUBLIC PLACES FUND DRIVER, DARRELL 106255 03/06/2015 '15 CIVIC CTR ART PURCHAS 270-0000-74800 3,400.00 NAGATANI, DENNIS 106275 03/06/2015 '15 CIVIC CTR ART PURCHAS 270-0000-74800 4,800.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 8,200.00 Fund: 310 - LQ FIN AUTHORITY DEBT SVC WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 310-9501-60102 250.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total: 250.00 Fund: 401- CAPITAL IMPROVEMENT PROGR PSOMAS INC 106281 03/06/2015 JAN-CONST SVC INSPECITON 401-1894-60108 3,192.00 SIGN A RAMA 106285 03/06/2015 CITY HALL RECEPTION AREA 401-1906-60185 1,741.65 SIGN A RAMA 106285 03/06/2015 SOUTH ENTRY SIGN 401-1906-60185 858.60 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 5,792.25 Fund: 501- EQUIPMENT REPLACEMENT HUNTER SOLUTIONS 106260 03/06/2015 TK#41REPAIRS 501-0000-60678 459.98 L & L AUTOMOTIVE 106265 03/06/2015 TK #49 REPAIRS 501-0000-60676 472.82 L & L AUTOMOTIVE 106265 03/06/2015 TK #70 REPAIRS 501-0000-60676 708.76 MOUNTAIN VIEW TIRE 106274 03/06/2015 TK#62 TIRES 501-0000-60676 518.17 STONE'S, CAM AUTOMOTIVE 106290 03/06/2015 TK#38 REPAIRS 501-0000-60676 923.11 STONES, CAM AUTOMOTIVE 106290 03/06/2015 TK#55 REPAIRS 501-0000-60676 411.82 SWEEPER SHOP 106291 03/06/2015 SWEEPER # 64 501-0000-60678 1,165.49 Fund 501- EQUIPMENT REPLACEMENT Total: 4,660.15 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 106234 03/06/2015 SALES/USE/RENTAL TX/ADV 502-0000-80100 461.41 APPLIED GEODETICS 106235 03/06/2015 GIS SERVICE 502-0000-60421 1,560.00 CDW GOVERNMENT INC 106243 03/06/2015 PERMIT CTR PRINTER 502-0000-56220 540.37 INTELESYS COMMUNICATIO 106263 03/06/2015 SHORTEL LIC 502-0000-60421 647.60 Fund 502 - INFORMATION TECHNOLOGY Total: 3,209.38 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 3 of 6 25 Demand Register Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 270 - ART IN PUBLIC PLACES FUND 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20943 101-0000-20946 101-0000-22830 101-0000-22835 101-0000-42212 101-0000-42216 101-0000-42218 101-1002-60400 101-1005-60103 101-1005-60352 101-1006-60104 101-1007-60403 101-1007-60404 101-1007-60470 101-1007-60662 101-1007-61300 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60168 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60175 101-2001-60420 101-2001-71031 101-2002-60670 101-2002-61101 101-2002-61200 101-3001-60400 101-3002-60107 101-3002-60123 101-3002-60420 101-3002-60691 101-3002-61200 101-3003-60420 101-3004-60112 101-3004-60691 101-3004-61101 101-3005-60108 Grand Total: Account Summary Account Name Dental Insurance Pay Flex Compensation Paya Miscellaneous Deposits Election Deposit Facility Rental Senior Center Special Ev Wellness Center Membe Office Supplies Professional Subscriptions & Publicati Consultants Coffee Bottled Water Postage Copiers Utilities - Telephone Sheriff- Patrol Patrol Deputy Overtime Target Team Community Services Offi Gang Task Force Narcotics Task Force School Officer Motor Officer Dedicated Sargeant Dedicated Lieutenant Sheriff - Mileage Special Enforcement Fu Operating Supplies Vehicles Fire Station Utilities - Electricity Utilities - Water Office Supplies Instructors Security & Alarm Operating Supplies Repair & Maintenance Water- Inside Operating Supplies Landscape Contract Repair & Maintenance Utilities - Electricity Technical Expense Amount 1,146,854.56 1,447.59 1,500.00 4,050.00 8,200.00 250.00 5,792.25 4,660.15 3,209.38 1,175,963.93 Expense Amount 6,677.17 253.89 1,250.00 2,830.59 65.00 1,148.82 75.00 32.91 34,644.00 64.81 3,020.00 152.53 37.80 103.69 1,572.94 182.91 567, 676.40 44,667.69 109,064.07 40,493.95 10,576.00 10,576.00 30,878.65 74,267.83 29,312.00 16,603.20 31,103.09 532.08 175.11 30.00 251.69 524.64 69.42 15.76 73.50 175.67 289.05 1,067.17 202.90 14.94 560.00 2,329.00 2,582.70 28,907.00 Packet: APPKT00387 - shm 3/6/15 Report Summary 3/9/2015 1:26:20 PM Page 4 of 6 26 Demand Register Packet: APPKT00387 - shm 3/6/15 Account Summary Account Number Account Name Expense Amount 101-3005-60117 Civic Center Lake Mainte 965.00 101-3005-60423 Supplies -Graffiti 901.35 101-3005-61103 Utilities - Electric - Civic 3,062.15 101-3005-61105 Utilities - Electric - Fritz 1,369.65 101-3005-61201 Utilities - Water-Montic 138.84 101-3005-61202 Utilities - Water - Civic C 405.32 101-3005-61203 Utilities - Water -Eisenh 35.24 101-3005-61204 Utilities - Water -Fritz Bu 390.12 101-3005-61205 Utilities - Water -Velasco 25.72 101-3005-61209 Utilities - Water -Comm 2,412.28 101-3005-61210 Utilities - Water -Adams 495.58 101-3006-60108 Technical 425.00 101-3006-60691 Repair & Maintenance 880.00 101-3006-61101 Utilities - Electricity 580.21 101-3006-61300 Utilities -Telephone 155.73 101-3008-61101 Utilities - Electricity 6,150.11 101-3008-61200 Utilities - Water 112.30 101-6001-60125 Temporary Agency Servi 1,505.52 101-6002-60103 Professional 4,983.75 101-6003-60118 Plan Check 4,497.50 101-6004-31190 Admin Citation Services 634.44 101-7002-60125 Temporary Agency Servi 309.06 101-7002-60183 Map/Plan Checking 1,692.00 101-7003-60125 Temporary Agency Servi 309.06 101-7003-60180 Natural Disaster- FEMA 5,185.00 101-7003-60320 Travel & Training 175.00 101-7003-60429 Signs 305.10 101-7003-60431 Materials 1,203.70 101-7003-60433 Paint/Legends 238.73 101-7003-60690 Uniforms 176.10 101-7003-61101 Utilities - Electricity 817.85 101-7004-60189 Technical 12,545.55 101-7004-60420 Operating Supplies 2,100.00 101-7004-60431 Materials 476.11 101-7004-61116 Utilities - Electric - Signal 3,652.51 101-7004-61117 Utilities - Electric - Medi 1,783.12 101-7004-61211 Utilities - Water - Media 7,332.29 101-7006-60104 Consultants 23,296.00 218-0000-42190 CLET Line 294.98 218-0000-60400 Office Supplies 782.78 218-0000-60665 Maint.-Other Equipment 300.00 218-0000-61200 Utilities - Water 32.00 218-0000-61300 Utilities - Telephone 37.83 237-9001-60104 Consultants 1,500.00 241-9101-60103 Professional 4,050.00 270-0000-74800 Art Purchases 8,200.00 310-9501-60102 Administration 250.00 401-1894-60108 Technical 3,192.00 401-1906-60185 Design 2,600.25 501-0000-60676 Vehicle Repair & Mainte 3,034.68 501-0000-60678 Street Sweeper 1,625.47 502-0000-56220 Computers 540.37 502-0000-60421 Supplies - Software 2,207.60 502-0000-80100 Machinery & Equipment 461.41 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 5 of 6 27 Demand Register Packet: APPKT00387 - shm 3/6/15 Project Account Summary Project Account Key Expense Amount **None** 1,175,963.93 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 6 of 6 28 Demand Register City "of La Quinta, CA Packet: APPKT00384 - SHM 2/27/15 w� Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ACKEIMAN, WENDY & TERRY 106165 02/27/2015 REFUND TOT OVERPAYMENT 101-0000-41400 5.40 ADOM VENTURES 106166 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 143.00 ADT SECURITY SERVICES 106167 02/27/2015 MAR -MAY QTRLY SPORTS C 101-3005-60124 176.43 ADT SECURITY SERVICES 106167 02/27/2015 MAR-LQ PARK 101-3005-60554 83.31 AMARYA, ELIZABETH 106168 02/27/2015 MILEAGE 1/5-1/26 101-3001-60330 17.02 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 240.00 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 40.00 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 120.00 AMERIPRIDE SERVICES INC 106170 02/27/2015 JANITORIAL EOW 2/19/15 101-3002-60115 60.30 BANG INC, DAVE 106172 02/27/2015 LQ PARK VANDALISM 101-3005-60423 442.13 BARBARA SINATRA CHILDRE 106173 02/27/2015 ASSAULT EXAM 12/6/14 101-2001-60193 285.00 BIA RIVERSIDE COUNTY CHA 106174 02/27/2015 BIA CHAPTER TRAINING 101-6001-60320 35.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 135.70 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 788.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 301.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 896.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 39.00 CALIFORNIA PRESERVATION 106177 02/27/2015 CA PRESERVATION CONF 4/2 101-6002-60320 1,175.00 CALPERS LONG-TERM CARE 106178 02/27/2015 LONG TERM CARE 101-0000-20949 106.00 CHAUDHRY, LISA 106180 02/27/2015 FITNESS CTR REIMB 101-1004-60104 40.00 CINTAS DOCUMENT MANAG 106181 02/27/2015 DEC -RECYCLE FEE 101-2001-60109 37.95 CITY CLERK ASSOCIATION OF 106182 02/27/2015 RENEWAL APPLICATION 101-1065-60351 130.00 CTLQ, LLC 106183 02/27/2015 REFUND OVERPAYMENT 101-0000-42430 3,380.54 DEPARTMENT OF ANIMAL SE 106184 02/27/2015 JAN-SHELTER SERVICES 101-6004-51070 7,895.92 DESERT CA M 106185 02/27/2015 COUNCIL MTG 2/17/15 101-3008-60108 750.00 DESERT CONCEPTS CONSTR 106186 02/27/2015 FRUIT TREES @ WELLNESS C 101-3005-60113 2,500.00 DESERT SUN, THE 106187 02/27/2015 MAR -SUBSCRIPTION 101-3002-60352 70.09 DESERTARC 106188 02/27/2015 UNIFORM -SHIRTS 101-2001-60109 49.68 DISH NETWORK 106189 02/27/2015 EOC DISH 2/13-3/12 101-6005-60107 60.73 FEDEX 106190 02/27/2015 OVERNIGHT MAIL 101-1007-60470 31.96 FOSTER, BRUCE & SUSAN 106191 02/27/2015 REFUND TOT OVERPAYMENT 101-0000-41400 8.33 GALLS LLC 106192 02/27/2015 CODE UNIFORMS 101-6004-60690 1,593.64 GALLS LLC 106192 02/27/2015 UNIFORM CREDIT 101-6004-60690 -51.84 GRAPHTEK INTERACTIVE 106193 02/27/2015 FEB-RETAINER 101-3007-60461 10,000.00 HART, JOHN 106194 02/27/2015 REFUND 101-0000-42214 17.50 HASHIMOTO, NAOTA & NOR 106195 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 588.00 HOARD INC, HUGH 106197 02/27/2015 LIBRARY HEATING 101-3004-60667 1,652.91 HORT TECH INC 106198 02/27/2015 REFUND 101-0000-43632 290.00 HYATT REGENCY NEWPORT 106199 02/27/2015 LODGING-JONASSON 57181 101-7001-60320 404.88 INTERNATIONAL NAMEPLAT 106201 02/27/2015 POLICE CAR GRAPHICS 101-2001-98140 329.93 JNS MEDIA SPECIALISTS 106202 02/27/2015 JNS CONTRACT-MKTNG 101-3007-60461 14,793.74 JOHNSON, LES 106203 02/27/2015 REIMB-LUNCH MEETING 101-6001-60320 44.34 LENNAR HOMES OF CALIFOR 106204 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 826.42 LOCK SHOP INC, THE 106205 02/27/2015 GENERAL MAINT/KEYS 101-3002-60691 70.85 MATRIX CONSULTING GROU 106206 02/27/2015 JAN-DATA COLLECTION 101-1002-60101 6,327.87 MSA SYSTEMS INC 106207 02/27/2015 TICKET WRITING 101-2001-60175 278.99 OFFICE DEPOT 106208 02/27/2015 OFFICE SUPPLIES 101-1005-60400 5.05 OFFICE DEPOT 106208 02/27/2015 ENVELOPES 101-1007-60402 434.70 OFFICE DEPOT 106208 02/27/2015 BCARDS-KIRKS 101-6001-60410 60.54 OFFICE DEPOT 106208 02/27/2015 PAPER/SUPPLIES 101-1005-60400 8.44 OFFICE DEPOT 106208 02/27/2015 PAPER/SUPPLIES 101-1007-60402 997.19 OFFICE DEPOT 106208 02/27/2015 OFFICE SUPPLIES 101-1005-60400 28.06 OFFICE TEAM 106209 02/27/2015 TEMP STAFFING WKEND 2/6 101-6001-60125 544.00 2/27/2015 4:17:34 PM..., _ .. ...m, . �............... Page 1 of 4 29 Demand Register Packet: APPKT00384 - SHM 2/27/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount OFFICE TEAM 106209 02/27/2015 TEMP STAFFING WKEND 2/6 101-6001-60125 412.08 ORTEGA, ANTHONY 106210 02/27/2015 MILEAGE/MEALS-SAN DIEGO 101-6003-60320 42.21 PI MIDWEST 106212 02/27/2015 PI ANNUAL FEE 101-1004-60104 5,500.00 PLAZATOWING 106213 02/27/2015 TOWING-'02 FORD 101-2001-60175 160.00 PVP COMMUNICATIONS INC 106214 02/27/2015 MOTORCYCLE HELMET 101-2001-60175 52.97 QUINTERO, MONICA 106215 02/27/2015 DEPOSIT/RENTAL REFUND 101-0000-22830 500.00 QUINTERO, MONICA 106215 02/27/2015 DEPOSIT/RENTAL REFUND 101-0000-42212 1,471.00 RIVERSIDE DEPARTMENT OF 106216 02/27/2015 GARNISHMENT 101-0000-20985 200.00 RREF II-CWC LAQ LLC 106217 02/27/2015 REFUND 101-0000-43632 653.00 STANDARD INSURANCE COM 106219 02/27/2015 MAR INSURANCE 101-0000-20947 504.45 STANDARD INSURANCE COM 106219 02/27/2015 MAR INSURANCE 101-0000-20955 3,987.04 STANDARD INSURANCE COM 106220 02/27/2015 MAR-ADDT LIFE INSUR 101-0000-20948 547.23 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-1002-60400 118.20 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-3001-60400 17.56 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-3002-60420 78.10 STUDIOCARPRARO.COM 106222 02/27/2015 WELLNESS CTR AD DESIGN 101-3007-60461 500.00 T.D. DESERT DEVELOPMENT 106223 02/27/2015 REFUND OVERPAYMENT 101-0000-42810 4,460.00 TOTALFUNDS BY HASLER 106226 02/27/2015 CITY WIDE POSTAGE 101-1007-60470 4,004.04 UNITED WAY OF THE DESERT 106227 02/27/2015 CONTRIBUTION 101-0000-20981 60.00 US AIR CONDITIONING DISTR 106228 02/27/2015 LIBRARY A/C FILTERS 101-3004-60667 20.15 VERIZON CALIFORNIA 106229 02/27/2015 INTERNET 1/25-2/24 101-1007-61300 85.00 VISION SERVICE PLAN - (CA) 106230 02/27/2015 MAR -VISION INSUR 101-0000-20945 1,225.19 WATERLOGIC USA FINANCE 1 106232 02/27/2015 WATER COOLERS 101-1007-60404 226.80 Fund 101- GENERAL FUND Total: 84113.72 Fund: 218 - CV VIOLENT CRIME TASK FOR IMPERIAL IRRIGATION -GANG 106200 02/27/2015 ELECTRICITY SVC 12/31-1/29 218-0000-61101 272.00 PARRA, ANA L 106211 02/27/2015 JAN-JANITORIAL/SUPPLIES 218-0000-60115 190.14 SANCHEZ, CLARO 106218 02/27/2015 REIMB TDU PANTS 218-0000-60690 80.68 TAPP, MICHAEL 106224 02/27/2015 REIMB TDU PANTS 218-0000-60690 82.62 Fund 218 - CV VIOLENT CRIME TASK FOR Total• 625.44 Fund: 221- AB 939 HF&H CONSULTANTS, LLC 106196 02/27/2015 JAN-AB939 CONSULTANT 221-0000-60104 4,091.35 Fund 221- AB 939 Total: 4,091.35 Fund: 401- CAPITAL IMPROVEMENT PROGR ARCH INSURANCE COMPANY 106171 02/27/2015 ADAMS BRIDGE 401-1762-45010 1,019,710.56 WALL, DOUG CONSTRUCTIO 106231 02/27/2015 WELLNESS CENTER 401-1894-45010 199,800.07 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 1,219,510.63 Fund: 501- EQUIPMENT REPLACEMENT BMW MOTORCYCLES OF RIV 106176 02/27/2015 REPAIR RADAR HOLDER 501-0000-60679 50.00 BMW MOTORCYCLES OF RIV 106176 02/27/2015 MOTORCYCLE R& M 501-0000-60679 1,337.68 Fund 501- EQUIPMENT REPLACEMENT Total 1,387.68 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 106179 02/27/2015 WELLNESS CTR EQUIP 502-0000-56220 199.08 TIME WARNER CABLE 106225 02/27/2015 CITY HALL FIBER 2/10-3/9 502-0000-60108 1,475.75 Fund 502 - INFORMATION TECHNOLOGY Total: 1,674.83 Grand Total: 1,311,403.65 2/27/2015 4:17:34 PM Page 2 of 4 Demand Register Packet: APPKT00384 - SHM 2/27/15 Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 221- AB 939 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20945 101-0000-20947 101-0000-20948 101-0000-20949 101-0000-20955 101-0000-20981 101-0000-20985 101-0000-22830 101-0000-41400 101-0000-42212 101-0000-42214 101-0000-42300 101-0000-42430 101-0000-42810 101-0000-43632 101-1002-60101 101-1002-60400 101-1004-60104 101-1005-60351 101-1005-60400 101-1007-60402 101-1007-60404 101-1007-60470 101-1007-61300 101-2001-36310 101-2001-60109 101-2001-60175 101-2001-60193 101-2001-98140 101-3001-60330 101-3001-60400 101-3002-60115 101-3002-60352 101-3002-60420 101-3002-60691 101-3004-60667 101-3005-60113 101-3005-60124 101-3005-60423 101-3005-60554 101-3007-60461 101-3008-60108 101-6001-60125 101-6001-60320 101-6001-60410 101-6002-60320 101-6003-60320 Grand Total: Account Summary Account Name Vision Insurance Pay Life Insurance Pay Add'I Life Insurance Pay LT Care Insurance Pay Disability Insurance Pay United Way Deductions Garnishments Payable Miscellaneous Deposits Transient Occupancy Ta Facility Rental Senior Center Leisure En Cash Over/Short Transportation Permits Plan Check Fee Public Works Permitss Contract Services - Admi Office Supplies Consultants Membership Dues Office Supplies Forms Bottled Water Postage Utilities - Telephone Blood/Alcohol Testing LQ Police Volunteers Special Enforcement Fu Sexual Assault Exam Fee Fleet Maint Progr Charg Mileage Reimbursement Office Supplies Janitorial Subscriptions & Publicati Operating Supplies Repair & Maintenance HVAC Landscape Improvement Security - Sports Comple Supplies -Graffiti LC. Park Building Economic Development/ Technical Temporary Agency Servi Travel & Training Printing Travel & Training Travel & Training Expense Amount 84,113.72 625.44 4,091.35 1,219,510.63 1,387.68 1,674.83 1,311,403.65 Expense Amount 1,225.19 504.45 547.23 106.00 3,987.04 60.00 200.00 500.00 13.73 1,471.00 17.50 1,557.42 3,380.54 4,460.00 943.00 6,327.87 118.20 5,540.00 130.00 41.55 1,431.89 226.80 4,036.00 85.00 2,559.70 87.63 491.96 285.00 329.93 17.02 17.56 60.30 70.09 78.10 70.85 1,673.06 2,500.00 176.43 442.13 83.31 25,293.74 750.00 956.08 79.34 60.54 1,175.00 42.21 2/27/2015 4:17:34 PM Page 3 of 4 31 Demand Register Packet: APPKT00384 - SHM 2/27/15 Account Summary Account Number Account Name Expense Amount 101-6004-51070 Animal Shelter 7,895.92 101-6004-60690 Uniforms 1,541.80 101-6005-60107 Instructors 60.73 101-7001-60320 Travel & Training 404.88 218-0000-60115 Janitorial 190.14 218-0000-60690 Uniforms 163.30 218-0000-61101 Electricity 272.00 221-0000-60104 Consultants 4,091.35 401-1762-45010 Construction 1,019,710.56 401-1894-45010 Construction 199,800.07 501-0000-60679 Motorcycle Repair & Ma 1,387.68 502-0000-56220 Computers 199.08 502-0000-60108 Technical 1,475.75 Grand Total• 2,311,403.65 Project Account Summary Project Account Key Expense Amount **None** 1,311,403.65 Grand Total• 1,311,403.65 2/27/2015 4:17:34 PM Page 4 of 4 32 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 2/21 /15 - 3/06/15 02/23/15 WIRE TRANSFER - LANDMARK 02/23/15 WIRE TRANSFER - DEBT SVC PYMT 02/26/15 WIRE TRANSFER - PERS 02/27/15 WIRE TRANSFER - ICMA 02/27/15 WIRE TRANSFER - LQCEA 03/03/15 WIRE TRANSFER - HEALTH PREMIUM 03/03/15 WIRE TRANSFER - TASC 03/06/15 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $167,948.93 $6,029,288.93 $45,034.17 $5,967.84 $374.00 $87,286.68 $877.06 $128,172.87 $6,464,950.48 33 34 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY MALCOLM CHERNICK, DATE OF LOSS — CONSENT CALENDAR: 3 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Malcolm Chernick in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Malcolm Chernick with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $2,880. BACKGROUND/ANALYSIS: The claimant alleges the City failed to drill the proper size weep holes in a soundproofing wall it constructed behind the homeowners' association's backyard wall at his residence. Water from adjacent properties collected in the neighbor's back yard and ponded several inches high against the side of the claimant's home, seeping through the stucco and causing damage to several rooms. CW recommends denying the claim stating the cause of damage was due to a general lack of drainage at the property that occurred during the construction phase of the development and the homeowners' association's lack of annual maintenance to keep the soundwall's weep holes unclogged. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager KZy C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY GARY GRAVERSEN AND JOHN BILLINGS, DATE CONSENT CALENDAR: 4 OF LOSS — SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Gary Graversen and John Billings in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Gary Graversen and John Billings with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $5,000. BACKGROUND/ANALYSIS: The claimant alleges the City failed to drill the proper size weep holes in a soundproofing wall it constructed behind the homeowners' association's backyard wall at his residence. Water from adjacent properties collected in the neighbor's back yard and ponded several inches high against the side of the claimant's home, seeping through the stucco and causing damage to several rooms. CW recommends denying the claim stating the cause of damage was due to a general lack of drainage at the property that occurred during the construction phase of the development and the homeowners' association's lack of annual maintenance to keep the soundwall's weep holes unclogged. 1914 ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 38 F AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: March 17, 2015 BUSINESS SESSION: ITEM TITLE: RECEIVE AND FILE REVENUE AND CONSENT CALENDAR: 5 EXPENDITURE REPORTS FOR THE MONTH OF FEBRUARY 2015 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • Revenue and expenditure reports are submitted monthly to City Council for review. • The reports summarize the City's year-to-date (YTD) revenues and expenditures for the month of February 2015. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Revenues: Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budget — represents the revenue budget the Council adopted in June 2014 for Fiscal Year 2014/2015 Current Total Budget — includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council -approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). K1*7 Period Activity — represents actual revenues received in the reporting month (February). Fiscal Activity — presents actual revenues collected YTD. For example, the February report shows revenues collected in the Period Activity column, but revenues collected from July through February 28, 2015 are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) — represents the difference between YTD collections and the budgeted amount. Percent Used — represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year. So, there will be peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and April. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. February Revenues $1 .35 million in General Fund revenue was collected in February bringing the total YTD collections to 48.21 percent ($17.5 million). Total collections overall (all funds) in February were $1 .66 million bringing total collections for all funds to 22.95 percent ($35.16 million). The larger payments in the General Fund consisted of: • $648,900 in monthly sales tax • $129,780 in transient occupancy tax payments • $159,539 in cable TV franchise • $40,730 in plan check fees Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget — represents the expenditure budget adopted by Council in June 2014 for Fiscal Year 2014/2015. Current Total Budget — includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried HQ over (along with associated revenue reimbursements). Period Activity —represents actual expenditures made in the reporting month (February). Fiscal Activity —presents actual expenditures made YTD. For example, the February report shows expenditures made in the Period Activity column (February), but expenditures from July through February are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) — represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used — represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large Debt Service payments, or CIP expenditures can cause swings. February Expenditures General Fund expenditures in February totaled $2.25 million; of this amount, $588,166 is related to monthly personnel costs (salaries, benefits, etc.). YTD General Fund personnel costs are $5.18 million (62 percent expended), which is on target. Total YTD General Fund expenditures are $20 million (52.87 percent expended). In addition to personnel costs, the other significant General Fund expenditure in February was $939,246 for the police services contract (Riverside County Sheriff). Total expenditures for all funds equaled $4 million in February. The largest non - General Fund expenditures were related to various CIP projects, including $1.02 million to Arch Insurance for work related to the Adams Street Bridge. Summary All funds are generally on target or under budget with regard to expenditures. Revenue collections appear low due to timing issues discussed in the revenue section above. The timing imbalance of revenues receipts vs. outflows for expenditures is the reason why the City maintains a cash flow reserve. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Revenue and Expenditure Reports for February 2015 es Cy ATTACHMENT 1 City of la Quinta February, 2015 Revenue and Expenditure Reports 43 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 36125620.00 36,269,382.00 1,351,433.65 17,483,820.29 -18,785,561.71 48.21 % 201- GAS TAX FUND 1117063.00 1,117,063.00 0.00 615,196.14 -501,866.86 55.07 % 202 - LIBRARY FUND 2006000.00 2,006,000.00 0.00 2,984.45 -2,003,015.55 0.15 % 210- FEDERAL ASSISTANCE FUND 145000.00 145,000.00 0.00 0.00 -145,000.00 0.00% 212 - SLESF (COPS) FUND 100100.00 153,896.00 0.00 64,638.15 -89,257.85 42.00 % 213 -JAG FUND 12978.00 16,518.00 0.00 2,305.10 -14,212.90 13.96 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 -0.24 -38,026.24 0.00% 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 504,793.43 -455,206.57 52.58 % 217 - DEVELOPMENT AGREEMENT 0.00 0.00 0.00 -43.54 -43.54 0.00% 218 - CV VIOLENT CRIME TASK FOR 41578.00 41,578.00 1,367.78 16,248.85 -25,329.15 39.08 % 219 - ASSET FORFEITURE 0.00 0.00 0.00 7.69 7.69 0.00% 220 - QUIMBY FUND 943000.00 943,000.00 0.00 40,569.23 -902,430.77 4.30 % 221- AB 939 3000.00 3,000.00 0.00 633.80 -2,366.20 21.13 % 223 - MEASURE A 754500.00 754,500.00 0.00 309,457.46 -445,042.54 41.01 % 224 - TUMF 0.00 0.00 0.00 51.82 51.82 0.00% 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 19.62 19.62 0.00% 231- SUCCESSOR AGCY PA 1 RORF 23883019.00 23,883,019.00 0.00 2,329,558.21 -21,553,460.79 9.75 % 235 SO COAST AIR QUALITY FUND 40500.00 40,500.00 0.00 24,663.30 -15,836.70 60.90 % 237 - SUCCESSOR AGCY PA 1 ADMIN 718095.00 718,095.00 0.00 425,038.00 -293,057.00 59.19 % 240 - CMAQ/ISTEA 1813332.00 1,813,332.00 0.00 0.00 -1,813,332.00 0.00% 241 - HOUSING AUTHORITY PA1 245500.00 245,500.00 24,810.48 248,361.05 2,861.05 101.17 % 242 - HOUSING AUTHORITY PA2 634200.00 634,200.00 0.00 366,159.94 -268,040.06 57.74 % 245 SA PA 1 LOW/MOD TAX FUND 0.00 0.00 0.00 3,291.65 3,291.65 0.00% 246 - SA PA 2 LO/MOD TAX FUND 0.00 0.00 0.00 1,155.30 1,155.30 0.00% 248 - SA 2004 LO/MOD BOND FUND 0.00 0.00 0.00 12.72 12.72 0.00% 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 0.00 902.46 902.46 0.00% 250- TRANSPORTATION DIF FUND 681700.00 681,700.00 77,108.57 1,192,345.23 510,645.23 174.91% 251- PARKS & REC DIF FUND 560000.00 560,000.00 22,528.00 463,398.00 -96,602.00 82.75 % 252 - CIVIC CENTER DIF FUND 183600.00 183,600.00 13,373.23 224,949.46 41,349.46 122.52 % 253 LIBRARY DEVELOPMENT DIF 94100.00 94,100.00 3,784.00 79,181.40 -14,918.60 84.15 % 254 - COMMUNITY CENTER DIF 39700.00 39,700.00 1,419.00 29,744.11 -9,955.89 74.92 % 255 - STREET FACILITY DIF FUND 27800.00 27,800.00 3,148.94 56,939.09 29,139.09 204.82 % 256 - PARK FACILITY DIF FUND 11000.00 11,000.00 440.00 9,019.57 -1,980.43 82.00 % 257 - FIRE PROTECTION DIF 86300.00 86,300.00 6,143.48 102,019.92 15,719.92 118.22 % 270 - ART IN PUBLIC PLACES FUND 53500.00 53,500.00 6,362.62 96,183.92 42,683.92 179.78 % 275 - LQ PUBLIC SAFETY OFFICER 2100.00 2,100.00 0.00 26.94 -2,073.06 1.28 % 299- INTEREST ALLOCATION FUND 0.00 0.00 0.00 20,002.79 20,002.79 0.00% 301- SA PA 1 DEBT SERVICE 0.00 0.00 0.00 5,599.38 5,599.38 0.00% 302 - SA PA 2 DEBT SERVICE 0.00 0.00 0.00 482.24 482.24 0.00% 310 - LQ FIN AUTHORITY DEBT SVC 678400.00 678,400.00 0.00 606,308.69 -72,091.31 89.37 % 401- CAPITAL IMPROVEMENT PROGR 25587480.00 75,343,489.00 0.00 7,342,691.73 -68,000,797.27 9.75 % 405 SA PA 1 CAPITAL IMPRV FU 0.00 0.00 1,712.59 1,712.59 1,712.59 0.00% 501- EQUIPMENT REPLACEMENT 594909.00 594,909.00 49,700.00 405,594.70 -189,314.30 68.18 % 502 - INFORMATION TECHNOLOGY 650866.00 650,866.00 54,283.00 434,627.41 -216,238.59 66.78 % 503 - PARK EQUIP & FACILITY FND 503523.00 503,523.00 41,876.92 336,504.80 -167,018.20 66.83 % 601- SILVER ROCK RESORT 3857494.00 3,857,494.00 0.00 1,313,680.84 -2,543,813.16 34.06 % 602 - SILVERROCK GOLF RESERVE 68500 00 68,500.0�0 0.00 445.87 68 054 13 0 65 % ReportTotal: 103,224,457.00 153 219,590.00 1,659,492.26 35,161,283.56 118,058,306.44 .. 22.95 3/10/2015 4:12:18 PM 44 SUMMARY OF ALL FUNDS BUDGET REPORT City of La Qu)nta, CA Group Summary w For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 35947267.39 37,849,300.39 2,246,492.15 20,010,515.46 17,838,784.93 52.87 % 201- GAS TAX FUND 1116862.00 1,805,172.00 0.00 688,310.00 1,116,862.00 38.13 % 202 - LIBRARY FUND 1765242.00 3,086,404.00 0.00 50,337.15 3,036,066.85 1.63 % 210 - FEDERAL ASSISTANCE FUND 30000.00 30,000.00 0.00 0.00 30,000.00 0.00 % 212 - SLESF (COPS) FUND 100000.00 153,796.00 17,788.24 36,613.84 117,182.16 23.81 % 213 -JAG FUND 12978.00 16,518.00 0.00 2,305.10 14,212.90 13.96 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 0.00 38,026.00 0.00 % 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 0.00 960,000.00 0.00 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 55,650.00 1,864.74 19,681.16 35,968.84 35.37 % 220-QUIMBYFUND 294887.00 7,860,360.00 0.00 2,005,810.78 5,854,549.22 25.52% 221- AB 939 124087.00 126,087.00 4,091.35 12,244.28 113,842.72 9.71 % 223 - MEASURE A 774627.00 1,293,481.00 0.00 231,986.46 1,061,494.54 17.94 % 231- SUCCESSOR AGCY PA 1 RORF 24180256.00 24,180,256.00 0.00 7,034,477.89 17,145,778.11 29.09 235 - SO COAST AIR QUALITY FUND 40200.00 40,200.00 7,314.89 14,737.66 25,462.34 36.66 237 - SUCCESSOR AGCY PA 1 ADM IN 714595.00 714,595.00 1,047.00 51,775.49 662,819.51 7.25 % 240 - CMAQ/ISTEA 1813332.00 1,432,653.00 0.00 0.00 1,432,653.00 0.00 % 241- HOUSING AUTHORITY PA1 320934.05 140,219.05 4,181.25 149,728.67 -9,509.62 106.78 % 242 - HOUSING AUTHORITY PA2 594482.00 594,482.00 0.00 320,726.12 273,755.88 53.95 % 248 - SA 2004 LO/MOD BOND FUND 0.00 2,499,252.00 0.00 2,433.75 2,496,818.25 0.10 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 25,514,502.00 0.00 0.00 25,514,502.00 0.00 % 250 - TRANSPORTATION DIF FUND 126355.00 445,891.00 0.00 -167,385.64 613,276.64 -37.54 % 251- PARKS & REC DIF FUND 3500.00 3,500.00 0.00 816.07 2,683.93 23.32 % 252 - CIVIC CENTER DIF FUND 292400.00 292,400.00 0.00 17,760.30 274,639.70 6.07 253 - LIBRARY DEVELOPMENT DIF 7200.00 7,200.00 0.00 4,323.37 2,876.63 60.05 % 255 - STREET FACILITY DIF FUND 10000.00 10,000.00 0.00 4,888.47 5,111.53 48.88 % 256 - PARK FACILITY DIF FUND 10000.00 10,000.00 0.00 7,740.34 2,259.66 77.40 % 257 - FIRE PROTECTION DIF 3500.00 3,500.00 0.00 1,859.56 1,640.44 53.13 % 270 - ART IN PUBLIC PLACES FUND 164200.00 364,200.00 0.00 66,207.98 297,992.02 18.18 % 310 - LQ FIN AUTHORITY DEBT SVC 676400.00 676,400.00 152.00 610,563.50 65,836.50 90.27 % 401- CAPITAL IMPROVEMENT PROGR 0.00 74,818,008.00 1,682,055.20 9,024,746.93 65,793,261.07 12.06 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 7,587,091.00 0.00 1,909,405.78 5,677,685.22 25.17 % 417 - SA PA2 TAXABLE BOND CIP 0.00 2,399,786.00 0.00 0.00 2,399,786.00 0.00 % 501- EQUIPMENT REPLACEMENT 782785.00 860,150.00 7,932.18 189,514.28 670,635.72 22.03 % 502 - INFORMATION TECHNOLOGY 721372.00 893,825.00 38,155.72 439,691.47 454,133.53 49.19 % 503 - PARK EQUIP & FACILITY FND 502523.00 502,523.00 0.00 0.00 502,523.00 0.00 % 601- SILVER ROCK RESORT 4287417.87 4,303,514.87 6,690.80 2,848,165.62 1,455,349.25 66.18 % 602 - SILVERROCK GOLF RESERVE 0.00 213,208.00 0.00 0.00 213,208.00 0.00 % 760-SUPPLEMENTAL PENSION PLAN 0.00 0.00 0.00 12,832.86 -12,832.86 0.00% Report Total: 76,433,052.31 201,782,150.31 4,017,765.52 45,602,814.70 156,179,335.61 22.60 %f 3/9/2015 8:09:22 PM 45 C[y C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: ADOPT RESOLUTION GRANTING APPROVAL OF FINAL PARCEL MAP 36523 RECOMMENDED ACTION: Adopt City Council Resolution No. 2015- Tentative Parcel Map 36523. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: granting approval of a Final Map for • Parcel Map 36523 subdivides a 3.9-acre commercial property on Caleo Bay Drive north of Avenue 48 into two parcels: Parcel One, at 2.8 acres, is an existing memory care facility and Parcel Two, at 1.1 acres, is a vacant commercial site. • All conditions of approval for Tentative Parcel Map 36523 have been completed and the developer has requested approval of the Final Parcel Map. • Approving the Final Map is a ministerial action that is required after the conditions of approval have been satisfied. FISCAL IMPACT: None. No off -site improvements were required with this Final Parcel Map. BACKGROUND/ANALYSIS The project is located east of Washington Street and north of Avenue 48 at 47805 Caleo Bay Drive (Attachment 1). The owner/developer of the project is La Quinta Investors, LP. The Community Development Director approved Tentative Parcel Map 36523 to subdivide the property on June 18, 2014 (Attachment 2). La efM Quinta Investors, LP has met all requirements of the Tentative Parcel Map and now requests City Council's approval of the Final Map, which is the last step in the subdividing process. This will allow the new parcels to be sold or constructed individually. Since all conditions of the Tentative Parcel Map have now been met and the Final Map has been reviewed and found technically correct by the City Surveyor, staff recommends approval of the Final Parcel Map. ALTERNATIVES: Approval of the Final Parcel Map is a ministerial action that is required after developers satisfactorily complete all conditions of approval. Therefore, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Parcel Map 36523 48 RESOLUTION 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FINAL MAP 36523 WHEREAS, the Community Development Director, at the Director's Hearing of June 18, 2014, approved Tentative Parcel Map 36523, subject to conditions of approval and; WHEREAS, the developer has completed all of the conditions of approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the City Council does hereby grant approval of Final Map 36523, as referenced in the title of this Resolution, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) Resolution 2015- Parcel Map 36523 March 17, 2015 Page 2 of 2 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 611l ATTACHMENT VICINITY MAP IT 1.2 611, ATTACHME < A iiE 0, 4z z 3 . z z , kwa LU 2 a z U, UZ uj R`mod 6 nj Ell ra LLI LLI ,-n w 0) A cc I ULul �F z U.1 0 IS uj QInl rd -j �Z� �,Ll' CK p ui In n m IA m (01 .r C14 'a w ol C; V) 8 0 d z Z. F n -LC11S D LL U,o FT In uj W, o 'o < z C z w en 0 C4 U<j F u ul < :V:)) lf4 Z111 ci Z U uj r. H ui UJ 'o Li ul i4� zw tu U- Z LL CL 0 0 in- LLJ uj 4E 20 0 F y. 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Om? 7- E0aO <� US�01 U_ qa 99q 17 G ° /�f f5 Gss] �w°,00sz aar) .g.0.9 I ui 133HiS NOiONIIHSVM ww zo z'= �o JI , W �Y .z nw 5 z cs zaz z6 czzo c n eon �� a p ':-a mc xmwvi v) � _� m a u zj5 �� z ° lL a.o..� z n a � z t!}"2z �?z uhi v F .g W h p o o L m o ,,,,, Z w © Q w w c� o W- v°q doh �wre {/) N . US 4A VI © V1 U] to h N °� ca Q W © O bf bC �w 'i--'w �.„' rva Ana �a rnF u 'J Ow °� z u z `�- V V u chi \ V cv p c`�a r. ¢ w� w y_ ® i W Cox' G } wa �wdhi o� oa cr 'o sa coo d^r wu 0, m W{...�V1 0� - ©Q< 4L p zG to 9m ?v~i .... �� z �ry � wh lL aV+� dW n > z h n U] Chi b<W >.z M � © ci p • C7 w w r.,,. h w n w v; Atc (fi m�z v W 2w a�w t".r©a apw z ter oa ao Howa 54 NO w w DOz owa oa. o 11 C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION TO EXTEND TIME TO BUSINESS SESSION: COMPLETE OFF -SITE AND ON -SITE IMPROVEMENTS CONSENT CALENDAR: 7 FOR CODORNIZ (TRACT MAP NO. 32070) STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a resolution to extend the time to complete off -site and on -site improvements as specified in the approved Subdivision Improvement Agreements for Tract Map No. 32070, Codorniz. EXECUTIVE SUMMARY: • The Codorniz developer has requested City Council approval of time extensions of the Subdivision Improvement Agreements to August 31, 2015 to complete off -site improvements and to March 17, 2016 to complete on -site improvements. • The developer indicates that the remaining off -site catch basin on Avenue 52 will be constructed this summer and stated that the delay of the final asphalt paving for the on -site streets was due to the slow pace of home sales. • To date, there have been no public requests for completion of the improvements. FISCAL IMPACT: None. Bonds of sufficient value are currently in place to secure the incomplete improvements. BACKGROUND/ANALYSIS: On September 20, 2005, City Council approved Tract Map No. 32070 for the Codorniz development located on the southeast corner of Avenue 52 and Jefferson Street (Attachment 1). The developer, RJT Homes-Codorniz, LLC, has constructed most of the off -site and on -site improvements. The remaining improvements include a catch basin on Avenue 52 and final asphalt paving for the interior streets. In a letter dated March 2, 2015 (Attachment 2), the developer requested time extensions to complete the remaining improvements. Staff has received no public requests regarding completion of these off -site and on -site improvements, and therefore recommends approval of extensions to the Subdivision Improvement Agreements for this project to August 31, 2015 for completion of the off -site improvements and to March 17, 2016 for completion of the on -site improvements. ALTERNATIVES: Since no requests for the required improvements have been received, staff does not recommend an alternative. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letters from RJT Homes-Codorniz, LLC RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING EXTENSIONS OF TIME TO AUGUST 31, 2015 FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AND TO MARCH 17, 2016 FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 32070, CODORNIZ WHEREAS, the City Council approved the Subdivision Improvement Agreements (SIA) for Tract Map No. 32070, Codorniz, on November 3, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreements; and WHEREAS, failure by the developer to complete construction of the off -site improvements by January 1, 2013 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, failure by the developer to complete construction of the on -site improvements by June 7, 2012 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to August 31, 2015. The time for the completion of the on -site improvements as required by the approved SIA is extended to March 17, 2016. 1*4 Resolution No. 2015- Tract Map No. 32070 Adopted: March 17, 2015 Page 2 SECTION 2. The time extension for completing the off -site improvements shall expire when City offices close for regular business on August 31, 2015 if the installation of the off -site improvements has not been completed. The time extension for completing the on -site improvements shall expire when City offices close for regular business on March 17, 2016 if the installation of the on -site improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) 58 Resolution No. 2015- Tract Map No. 32070 Adopted: March 17, 2015 Page 3 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California CY1I ATTACHMENT 1 TM 32070 - CODORNIZ RACT 140• 32070 VICINITY MAP NOT TO SCALE M., ATTACHMENT 2 RJT Homes-Codorniz, LLC Timothy R. Jonasson, P.E. 78-495 Calle Tampico La Quinta, CA 92253 zzffm�ll RJT respectfully requests a time extension for the Off -Site Subdivision Improvement Agreement. The remaining improvements consist of a single catch basin on Ave. 52 to b-., cotstrjictelo4diis stitimer. Matt Nevins Project Manager P.O. Box 6089, La Quinta, CA 92248 (760) 564-3470 FAX (760) 564-3482 63 RjTHO08G-COdO[niZ' LLC Timothy R. Jonasson, P.E. La Quinta, CA 92253 RJT respectfully requests a time extension of one year for the On -Site Subdivision Improvement Agreement. Improvements such as the final asphalt cap on internal streets. Matt Nevins Project Manager P.O.Box 0080. Le0uinte.CA 02248 (760)504-3470 FAX (700)504-3482 64 �r'► C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION GRANTING BUSINESS SESSION: CONDITIONAL APPROVAL OF FINAL TRACT MAP AND CONSENT CALENDAR: 8 SUBDIVISION IMPROVEMENT AGREEMENT STUDY SESSION: ASSOCIATED WITH THE ORCHARD DEVELOPMENT PUBLIC HEARING: RECOMMENDED ACTION: Adopt a resolution granting conditional approval of a Final Tract Map and Subdivision Improvement Agreement associated with Tract Map No. 36279, and authorize the City Manager to execute said agreement. EXECUTIVE SUMMARY: • Desert Polo Land Company, LLC, the developer of The Orchard development project located on the southwest corner of Madison Street and Vista Bonita Trail, has requested conditional approval of a Final Tract Map. • Final Tract Map approval is a ministerial action once the conditions of development have been met or secured through agreements. The Final Tract Map allows 30 days to execute the Subdivision Improvement Agreement. • Since the developer has agreed to complete the conditions of development within the next 30 days, staff supports the recommended action. FISCAL IMPACT: None. Security of sufficient value will be submitted to secure the incomplete improvements prior to approval of the Final Tract Map. BACKGROUND/ANALYSIS: The Orchard is a residential development located on the southwest corner of Madison Street and Vista Bonita Trail (Attachment 1). The developer has constructed most of M-7 the perimeter wall and the on -site streets, but the majority of the on -site improvements have not been constructed. The developer, under the conditions of approval, will pay for the project's fair share of the off -site improvements, which will be constructed as part of the Madison Street Widening capital project. The developer requests the City Council's conditional approval of the Final Tract Map (Attachment 2) and Subdivision Improvement Agreement (Attachment 3). This will allow the developer 30 days to execute the Subdivision Improvement Agreement, submit performance securities, submit payment for the fair share cost of the off -site Madison Street widening improvements, and provide a copy of the recorded reciprocal ingress and egress easement and maintenance agreement. If the developer fails to complete these items within 30 days, the map will be rescheduled for City Council consideration only after the required items have been received. ALTERNATIVES: As postponing approval until after the developer has completed all conditions would unduly delay this project, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Tract Map 36279 3. Subdivision Improvement Agreement CY1 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT MAP NO. 36279 AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present a map for consideration of approval when the requisite items necessary for a final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by City staff within a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Final Tract Map 36279 is conditionally approved provided the subdivider submits all required items on or before April 16, 2015. M-4 Resolution No. 2015- Amended Tract Map 36279, Orchard Adopted: March 17, 2015 Page 2 SECTION 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. SECTION 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements and any other requirements not expressly described here to the City Engineer's satisfaction: A. Execute the Subdivision Improvement Agreement and submit performance securities B. Provide payment for the fair share cost of the Madison Street widening improvements C. Provide a copy of the recorded reciprocal ingress and egress easement and maintenance agreement SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. SECTION 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on April 16, 2015. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California 68 Resolution No. 2015- Amended Tract Map 36279, Orchard Adopted: March 17, 2015 Page 3 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California rill ATTACHMENT 1 TRACT MAP NO. 36279 AVENUE E AVENUE 52 50 VISTA BONITA w TRAIL -] �v ti VICINITY NOT TO SCALE T.SS. T.6S. 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L�0 4,00N ? - <, :0819LJ ,l i'H19Z — —<,10 B19Z>,f t'Ht 9L «oz,zt.00s>3.so.zf.cas 4Z 10� IOWL6-96/994 914<M,oL.Lf.oON>,x„so,zl.00N 3N" NOU73s YA 9L42ON dl 7NNcNOu03s Y/; ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 36279 OFF -SITE AND ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 120 , by and between Desert Polo Land Company, LLC, a Delaware limited liability company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 36279 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City ordinances and regulations relating to the filing, approval and recordation of subdivision maps are sometimes collectively referred to in this Agreement as the "Subdivision Laws." B. A tentative map of the Tract has been approved subject to the Subdivision Laws and to the requirements and conditions contained in City Council Resolution No. 2011-074 (the "Resolution of Approval"). The Resolution of Approval is on file in the office of the City Clerk and is incorporated into this Agreement by reference. C. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). D. The Improvements have not been installed and accepted at this time. E. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement, whereby Subdivider promises to install and complete, at Subdivider's own expense, all the public improvement work required by City in connection with the proposed Tract. Subdivider has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish complete original improvement plans for the construction, installation and completion of the Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract shall be maintained on file in the office of the City Engineer and shall be incorporated into this Agreement by reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. 2. Improvements. Subdivider shall construct the Improvements required to be constructed on the Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. Subdivder shall at all times guarantee Subdivider's performance of this Agreement by furnishing to City, and maintaining, good and sufficient security as required by the Subdivision Laws on forms and in the amounts approved by City for the purposes as follows: A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit 75 1 of 9 fees. The performance security shall also include good and sufficient security in the amount of one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated hereafter in this Agreement ("Monumentation Security"). A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition precedent to City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and prior to acceptance of the Improvements by the City Council. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and may be one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least twenty percent (20%) of the financing for the Improvements. 76 2 of 9 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal one hundred percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents specified in this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. The City Engineer shall approve replacement of security. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement. G. Security shall be released in the following manner: 77 3 of 9 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of Section 10 of this Agreement. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 13 of this Agreement, the warranty period shall not commence until final acceptance of all the work and improvements by the City pursuant to Paragraph 10. Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 6) City may retain from any security released an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorneys' fees. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements; Inspection. 6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise 78 4 of 9 improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection of the public improvements by City and to the shops wherein any work is in preparation. Upon completion of the work, the Subdivider may request a final inspection by the City Engineer or the City Engineer's authorized representative. If the City Engineer or the designated representative determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all costs of plan check, inspection and certification. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions set forth in the Resolution of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Iniury to Improvements. Until such time as the Improvements are accepted by City in accordance with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Subdivider will be responsible for the care, maintenance of, and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specified in this Agreement prior to the completion and acceptance of the work or improvements. All such risks shall be the responsibility of and are hereby assumed by Subdivider. 79 5 of 9 12. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 13. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. If within the warranty period any work or improvement or part of any work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the improvement plans and specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this requirement, Subdivider hereby authorizes City, at City's sole option, to perform the work twenty (20) days after mailing written notice of default to Subdivider and to Subidivider's Surety, and agrees to pay the cost of such work by City. Should City determine that an urgency requires repairs or replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the cost of such repairs 14. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed, or commenced and diligently pursued, within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 16. Iniury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by City or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 17. Indemnification. a. Neither City nor any and all of its officials, employees and agents ("Indemnified Parties") shall be liable for any injury to persons or property occasioned by reason of the acts or omissions of Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action, liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design of construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other public improvements. ao 6 of 9 b. Acceptance by City of the Improvements shall not constitute an assumption by City of any responsibility for any damage or taking covered by this paragraph. City shall not be responsible for the design or construction of the subdivision or the improvements pursuant to the approved Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by Subdivider submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. Except as may be provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City or any and all of its officials, employees and agents ("Indemnified Parties"), by virtue of city's approval of the plan or design of the Improvements, including without limitation the protections and immunities afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. The Improvement Security shall not be required to cover the provisions of this paragraph. 18. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 19. Severability. In the event that a court of competent jurisdiction determines that any provision or provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force and effect. 20. Subdivider No Agent of Citv. Neither Subdivider nor any of Subdivider's agents, employees, or contractors are or shall be considered to be agents of City in connection with the performance of Subdivider's obligations under this Agreement. 21. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. 81 7 of 9 F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. G. Time is of the essence in the performance of each and every provision of this Agreement. H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the terms of this Agreement. I. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk Desert Polo Land Company, LLC, a Delaware limited liability company 5750 Wilshire Blvd, Suite 501 Los Angeles, CA 90036 BE Paul Tollett Title President By: Title: Reviewed and Approved: Timothy R. Jonasson, P.E., City Engineer Date Approved as to Form: William H. Ihrke, City Attorney Date Date Date 82 8 of 9 Exhibit A SECURITY — TRACT MAP NO. 36279 OFF -SITE AND ON -SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials C�7►�y��lul�:ti��/�ul�►�� Street $ 112,565 $ - Drainage/ Retention $ 126,380 $ - Signing and Striping $ 2,590 Domestic Water and Sanitary Sewer $ 19,950 $ - Dry Utilities $ 3,300 $ - Monumentation $ 10,000 $ - Landscaping $ 101,250 $ - OFF -SITE IMPROVEMENTS Catch Basin $ 3,500 $ 3,500 Totals $ 379,535 $ 3,500 Standard 10% Contingency $ 37,953 $ 350 Total Construction Cost $ 417,488 $ 3,850 Professional Fees, Design 10% $ 41,749 $ 385 Professional Fees, Const 10% $ 41,749 $ 385 Bond Amount $ 500,986 $ 4,620 83 9 of 9 84 CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND BUSINESS SESSION: ENGINEER'S ESTIMATE, AND AUTHORIZE CONSENT CALENDAR: 9 ADVERTISEMENT FOR BIDS FOR THE ADAMS STREET SIGNAL AND STREET IMPROVEMENT STUDY SESSION: PROJECT PUBLIC HEARING: RECOMMENDED ACTION: Approve the plans, specifications and engineer's estimate; authorize advertisement for bids for the Adams Street Signal and Street Improvement Project; and authorize staff to purchase the signal equipment at a cost of up to $130,000. EXECUTIVE SUMMARY: • The City and property owners within the One -Eleven Shopping Center desire to construct a new traffic signal and intersection improvements at Adams Street and Corporate Center Drive to facilitate access into the commercial center. • The new signal will also improve traffic safety on Adams Street between the Kohl's parking lot and The Pavilion at La Quinta shopping center. • If approved, the construction will be scheduled for summer. Since there is a long lead time for certain signal equipment, staff recommends purchasing the signal equipment now to shorten the construction period and allow the intersection to open to traffic before back -to -school sales start at the commercial center. FISCAL IMPACT: The project cost is estimated at $820,500. Per a Memorandum of Understanding approved by the City Council on February 17, 2015, the property owners (Kohl's 85 Department Stores, Inc. and One Eleven La Quinta, LLC) will fund $100,000 of this cost. Project funding is as follows: Measure A Funds: $261,000 Transportation Development Impact Fee Funds: $459,500 Developer Contributions: $100,000 Total Funding: $820,500 The following represents the project budget: Budget Professional: $46,695 Design: $95,500 Inspection/Testing/Survey: $55,620 Construction: $570,460 City Administration: $28,522 Contingency: $23,703 Total Anticipated Project Budget: $820,500 BACKGROUND/ANALYSIS: The Adams Street Signal and Street Improvement, Project No. 2012-01, will relieve congestion and improve north/south passage on Adams Street between Highway 1 1 1 and the Adams Street Bridge (Attachment 1). It will also improve crossing Adams Street between the Kohl's parking lot and The Pavilion at La Quinta shopping center, and other commercial developments along Corporate Center Drive, east of Adams Street. Contingent upon City Council approval of the plans, specifications and engineer's estimate, the following is the anticipated project schedule: Advertisement for Bids March 18 through April 16, 2015 Award of Contract May 5, 2015 Sign Contracts and Mobilize May 6 through May 15, 2015 Construction (100 Working Days) May 18 through October 2, 2015 Project Substantially Complete September 2015 ALTERNATIVES: Since this project is an obligation of the approved Memorandum of Understanding and it would be highly desirable to construct the improvements during the summer months, no alternative is recommended. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Site Plan 87 88 CITY / SA / HA / FA MEETING DATE: March 3, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE REPLACEMENT OF BUSINESS SESSION: AUDIOVISUAL/CONTROL SYSTEM IN COUNCIL CHAMBERS AND APPROPRIATE FUNDING CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve replacement of the audio/visual/control system in the City Council Chambers and appropriate funding for an amount not to exceed $200,000 from Unassigned Equipment Replacement Funds. EXECUTIVE SUMMARY: • The existing audio/visual/control system in the City Council Chambers is over 20 years old and replacement parts are no longer available. • Replacement of the system will provide better sound and viewing and will include updated video recording and web streaming technology. • The new system will allow for future hardware and software upgrades. FISCAL IMPACT: The project cost is estimated at $200,000. The cost breakdown is as follows: • Video System — $65,000 • Audio System — $45,000 • Control System — $40,000 • Programming/Installation — $40,000 Adequate funding is available from the Unassigned Equipment Replacement Funds, which can only be used for equipment replacement purposes. The City spends approximately $16,500 annually to film City Council meetings. The updated system would also include a new service contract to film and stream the meetings online for $8,400. This is an annual savings of over $8,000. 1*s BACKGROUND/ANALYSIS: The audio/video/control system for the Council Chambers was installed in 1993 when the building was constructed. At that time, the Chamber was outfitted with the most up-to-date technology available. Over the past 22 years, the equipment has degraded and shown signs of normal wear and tear. Repair of the system is futile as replacement parts are scarce or non-existent. A company that specializes in corporate audiovisual systems was contacted to discuss the equipment challenges. They made several recommendations for consideration. These include: • Replace the "Jumbotron" projection system with flat panel LCD monitors and add a large touchscreen monitor along the south "voting" wall, and replace the Council seat display monitors. • Replace the audio system to include microphones that turn on and off automatically and add additional sound reinforcement speakers along the west wall facing the audience. • Add wireless media connectivity so visual presentations can be given wirelessly from any device, anywhere in the chamber. • Add mounted cameras and a web -streaming service that films the meeting and streams it live or on -demand on the Internet. The service creates "bookmarks" for each agenda item during the meeting so that viewers can watch the entire meeting, or just specific agenda items. • Replace and configure the control system to operate the new equipment. If approved, staff will conduct a request for proposals for services and will plan the installation during a time that will not affect City Council meetings. ALTERNATIVES: As the current audio/video/control system is outdated and parts are no longer available, staff does not recommend an alternative. Report prepared by: Tustin K. Larson, Marketing & Events Supervisor Report approved for submission by: Frank J. Spevacek, City Manager 1*y �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: ACCEPT EMERGENCY SERVICES GRANT FUNDS FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: Accept $1,791 .50 in emergency services grant funds from the Federal Emergency Management Agency. EXECUTIVE SUMMARY: • The Riverside County Fire Department Office of Emergency Services received notification from the Federal Emergency Management Agency that there are excess grant funds available from last year's allocation. • As the grant funds must be used immediately or will be lost, staff identified an existing bid for Community Emergency Response Team (CERT) backpacks in the amount of $1,791 .50 for the funds request. • The requested amount will be used to cover 100 percent of the cost for 40 CERT backpacks, with supplies, for the May 2015 La Quinta CERT class. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The State Homeland Security Grant Program, which is part of the Federal Emergency Management Agency, supports the planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and 1*N recover from acts of terrorism and other catastrophic events. The Riverside County Fire Department Office of Emergency Services was recently notified that there was an availability of excess grant funds from this program, which can be used for emergency preparedness programs without the requirement of a grant application. As the funds need to be used within a short period of time or will be lost and there was not enough time for a bid process to identify vendors for other possible emergency preparedness program needs, the existing bids for CERT backpacks will allow for immediate usage of the funds. These funds will be used to purchase CERT backpacks and supplies that are required to be provided to each student in every CERT class. The grant funds will cover the entire cost of the required backpacks with supplies for the May 2015 La Quinta CERT class. ALTERNATIVES: As the grant money offsets costs that would normally be expended by the City, staff does not recommend an alternative. Report prepared by: Tawny Castro, Emergency Services Coordinator Report approved for submission by: Frank J. Spevacek, City Manager 1*0 ��Iv4iMt�"4, �. •OFT CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: APPROVE TRANSFER OF ONE EMERGENCY SERVICES VEHICLE TO RIVERSIDE COUNTY FIRE DEPARTMENT FOR USE BY THE DEDICATED EMERGENCY SERVICES COORDINATOR RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: Approve the transfer of the City's 2010 Ford Expedition emergency services vehicle to the Riverside County Fire Department for use by the dedicated Emergency Services Coordinator. EXECUTIVE SUMMARY: • On September 16, 2014, City Council approved the addition of an Emergency Services Coordinator (ESC) to the agreement with Riverside County Fire Department (RCFD). • The ESC requires use of an emergency services vehicle for Code 3 (red lights and sirens) responses to emergencies and disaster situations in addition to travel for training, program management, community outreach and public relations. • Upon approval, RCFD will hold title of the City's vehicle, add the required updates, and assume responsibility and liability for all required insurance, maintenance, repair and future replacement. FISCAL IMPACT: None. As RCFD would assume ownership and all responsibility of the vehicle, there will be a minimal savings to the City for direct maintenance and insurance costs. BACKGROUND/ANALYSIS: In June 2014, the City's Building and Safety Manager, who also performed the duties of an ESC, retired. Staff then evaluated the most cost-efficient method to replace the ESC position and, on September 16, 2014, City Council approved an addition of one ESC to the existing agreement with the RCFD. The City owns a 2010 Ford Expedition; this vehicle was used by the ESC, who used this vehicle to respond to emergency incidents. Now that the RCFD is providing this service, RCFD has requested that the City provide this vehicle for use by the assigned ESC. The vehicle has been depreciated, and its use for other City needs is limited. If RCFD assumes ownership, RCFD will upgrade communications, lighting, and computer interface equipment to meet current standards. RCFD will also assume responsibility for all insurance, maintenance, repair and future replacement. ALTERNATIVES: As the ESC requires specialized equipment to respond to unscheduled emergency situations and local travel as a normal function of assigned duties, and since the City does not have the need for this vehicle, staff does not recommend an alternative. Report prepared by: Tawny Castro, Emergency Services Coordinator Report approved for submission by: Frank J. Spevacek, City Manager CUU�� Ot J OF I CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2014 RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 123 Cash Balances The portfolio's size increased by $1 .5 million in December; the month closed with an ending balance of $107.1 million. The primary transactions affecting this change in balance were: • Receipts exceeded payments by $1 .3 million in the checking account. • The largest single payment received in December was for property tax in the amount of $1.6 million, followed by sales tax in the amount of $591,698. Unlike expenditures, which are fairly consistent over each month, major revenues like property tax, property tax in lieu of motor vehicle license fees and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments were: $741,174 to American Asphalt for the City's pavement management/slurry seal program; $457,478 to 0&J Golf Construction related to work at SilverRock; and $348,980 to Doug Wall Construction related to construction at the Wellness Center. Investment Activity • Average investment maturity in December was 304 days as compared to 317 days in November. During the month of December the Local Agency Investment Fund account remained unchanged at $27.4 million. • Bank fees for the month of December were $988 and the sweep account earned $21 in interest income. Portfolio Performance The overall portfolio performance of .37 percent in December was unchanged from the previous month's performance. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 percent. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and the Local Agency Investment Fund as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. 124 ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports M fiM ATTACHMENT 1 c&t�t 4 4 Qumr6 MEMORANDUM TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2014 DATE: February 25, 2015 Attached is the Treasurer's Report for the month ending December 31, 2014. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beainnina Purchased Notes Sold/Matured Other Endinq Change LAIF 27,367,293 0 $ 27,367,293 0 Interest bearing active bank deposit 0 0 Certificates of Deposit 6,480,000 0 6,480,000 0 US Treasuries 0 0 0 US Gov't Sponsored Enterprises 37,964,267 1,326 37,965,593 1,326 Commercial Paper 0 0 Corporate Notes 0 0 0 Mutual Funds 31,273:629 155 0 31.273,784 155 Subtotal _ $ 103.085.189 ,$ 155 $ $ 1,326 $ 003 86,670 $ 1,481 Cash ..., $ 2:497.575 (11 & (31 $ 17528.244 1 $ 4,025,819 $ 1,528,244 Total j $mmTyTy11051582764 mm $ .:.. 16b ._ $ 1 528 244 $ITIT 1,326 $ 107.112 489 1 .$ 1 529 725 Ty I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ....... ........ l T5 t_:onrad Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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I ` �/!)§tIf&!fJ!!;!]4! : 0 £ / G § .$ cu % LL / k � kk/ c a)« o k � Dy2Ce) CU \ y E m E ° � � @ O m O 2 : � § ■ � 2 ■ 2 � / LO � � : � a ■ CL f 2 � / 5 » � ■ � ■ 2 � § a a � 2 ■ E � � / ■ u E k > k ME m D w : � § ■ � 2 2 � Iq V � \ q � . _ a ■ CL � ■ 0 § � � & c 2 W f 5 E 0 � a E k E z W / ® / 2 $ S ■ N 0 k 2 E k � LO , � e e p � q ¥ q n U CN Lrp E m a CO � o \ cu G ° / ) cu $ '- 8 2 / 2 0 ) $ m .D E E cu E 5 > 3 3 k E / / E $ \ q e 0 / ®� e 3 /E£ § q f § �E�U�» City of La Quinta Comparative Rates of Interest December 31. 2014 City of La Quinta Year Month Annualized Earnings Average Maturity (days) Treasury Bills/Note Commercial Paper Three Month Non -Financial Pooled Cash Fiscal Agent Overall Three Month ISix Month One Year ITWO Year FY 10/11 July 2010 0.50 % 0.15% 0.47% 119 0.16% 0.20% 0.30 % 0.63 % 0.28 August 2010 0.49 % 0.15% 0.46 % 108 0.15% 0.19% 0.26 % 0.38% 0.25 Sept 2010 0.55% 0.15% 0.51 % 107 0.16% 0.19% 0.27 % 0.38% 0.24 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% Nov 2010 0.53% 0.15% 0.49 % 84 0.18% 0.21 % 0.28 % 0.50 % 0.23 Dec 2010 0.57 % 0.14% 0.52 % 265 0.15% 0.19% 0.30 % 0.63 % 0.23 Jan 2011 0.51 % 0.14% 0.43 % 206 0.16% 0.18% 0.28 % 0.63 % 0.24 Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% Apr 2011 0.59 % 0.17% 0.48 % 192 0.05% 0.10% 0.28 % 0.63 % 0.20 May 2011 0.48 % 0.17% 0.41 % 156 0.06 % 0.12% 0.20% 0.50 % 0.16 June 2011 0.53% 0.00 % 0.35% 126 0.03 % 0.10% 0.20% 0.38% 0.15 FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% August 2011 0.60 % 0.00 % 0.38% 102 0.02 % 0.05% 0.10% 0.13% 0.16 Sept 2011 0.58 % 0.03 % 0.39 % 124 0.02 % 0.06 % 0.09% 0.13% 0.14 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% Nov 2011 0.52 % 0.03 % 0.37 % 94 0.03 % 0.07% 0.10% 0.25% 0.14 Dec 2011 0.48 % 0.03 % 0.35% 86 0.02 % 0.06 % 0.11% 0.13% 0.14 Jan 2012 0.45 % 0.03 % 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% May 2012 0.43 % 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19 June 2012 0.38% 0.08% 0.29 % 47 0.10% 0.15% 0.21 % 0.25% 0.21 FY12/13 July 2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% August 2012 0.41 % 0.08% 0.29 % 31 0.11% 0.14% 0.20% 0.25% 0.20 Sept 2012 0.43 % 0.09% 0.33 % 34 0.11% 0.14% 0.18% 0.25% 0.20 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% Mar 2013 0.39 % 0.09% 0.30 % 123 0.08% 0.11% 0.15% 0.25% 0.15 Apr 2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12 May 2013 0.30 % 0.06 % 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% FY 13/14 July 2013 0.28 % 0.07% 0.21 % 336 0.03 % 0.07% 0.12% 0.25% 0.11 August 2013 0.28 % 0.06 % 0.21 % 303 0.03 % 0.06 % 0.07% 0.14% 0.09 Sept 2013 0.30 % 0.07% 0.23% 321 0.01 % 0.04 % 0.01 % 0.25% 0.08 Oct 2013 0.48 % 0.06 % 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11 Nov 2013 0.49 % 0.06 % 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09 Dec 2013 0.49 % 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09 Jan 2014 0.44% 0.05% 0.32 % 381 0.04 % 0.06 % 0.13% 0.38% 0.09 Feb 2014 0.44% 0.03 % 0.30 % 357 0.05% 0.08% 0.12% 0.25% 0.10 Mar 2014 0.44% 0.02 % 0.30 % 352 0.05% 0.07% 0.12% 0.38% 0.10 Apr 2014 0.47% 0.02 % 0.33 % 368 0.02 % 0.05% 0.11% 0.45 % 0.10 May 2014 0.49 % 0.02 % 0.35% 373 0.04 % 0.06 % 0.10% 0.39 % 0.10 June 2014 0.44% 0.02 % 0.33 % 310 0.04 % 0.07% 0.11% 0.50 % 0.10 FY 14/15 July 2014 0.45 % 0.02 % 0.34% 305 0.03 % 0.06 % 0.11% 0.50 % 0.10 August 2014 0.49 % 0.02 % 0.36% 313 0.03 % 0.05% 0.11% 0.50 % 0.11 Sept 2014 0.50 % 0.02 % 0.36% 325 0.02 % 0.04 % 0.12% 0.50 % 0.10 Oct 2014 0.52 % 0.02 % 0.37 % 323 0.02 % 0.06 % 0.10% 0.38% 0.10 Nov 2014 0.52 % 0.02 % 0.37 % 317 0.03 % 0.08% 0.14% 0.50 % 0.10 0.53 0.51 0.50 0.48 0.45 0.46 0.54 0.51 0.50 0.59 0.41 0.45 0.38 0.41 0.38 0.39 0.40 0.39 0.39 0.39 0.38 0.37 0.36 0.36 0.36 0.38 0.35 0.34 0.32 0.33 0.30 0.29 0.29 0.26 0.25 0.24 0.27 0.27 0.26 0.27 0.26 0.26 0.24 0.24 0.24 0.23 0.23 0.23 0.24 0.26 0.25 0.26 0.26 134 r 0 N N I- CU -W cc E fir_ O v L J cu O O O L U c� V N i o 0 0 0 C U �M N O O O O O O O O d El LD M CUU�� Ot J OF I CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 31, 2015 RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 137 Cash Balances The portfolio's size increased by $1 .5 million in January; the month closed with an ending balance of $107.1 million. The primary transactions affecting this change in balance were: • Before factoring in an $8.5 million transfer out to Local Agency Investment Fund (LAIF), checking account receipts exceeded payments by $9 million. $8.5 million was not immediately needed for payments and was transferred to LAIF. With this transfer out, receipts exceeded payments by $511,965. • The largest single payment received in January ($4 million) was from the redevelopment property tax trust fund for upcoming debt service payments to be made by the Successor Agency (including $1.79 million payment to the City for the loan owed to the General Fund). The next largest payment received in January was for the City's share of property tax in lieu of vehicle license fees in the amount of $1.7 million, followed by property tax in lieu of sales tax in the amount of $1 million. Unlike expenditures, which are fairly consistent over each month, major revenues like property tax, property tax in lieu of MVL and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments that went out were the previously mentioned transfer of $8.5 million to LAIF; $920,816 to the Riverside County Sheriff's Department for contract police services from September 18 to October 15; $553,705 to 0&J Golf Construction for work at SilverRock; and $229,514 to Landmark Golf Management for contract golf management services at SilverRock in January. Investment Activity • Average investment maturity in December was 304 days as compared to 317 days in November. During the month of December, the LAIF account remained unchanged at $27.4 million. • Bank fees for the month of December were $988 and the sweep account earned $21 in interest income. 138 Portfolio Performance The overall portfolio performance of .37 percent in December was unchanged from the previous month's performance. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 percent. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and LAIF as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports IKR; IE ATTACHMENT 1 T4tyl 4 4 Qu&& MEMORANDUM TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for January 31. 2015 DATE: March 4, 2015 Attached is the Treasurer's Report for the month ending January 31, 2015. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: ............... ..__..._.... Investment Beoinnina Purchased Notes Sold/Matured Other ... ................ Endinq Change LAIF 27,367,293 $ 8,518,655 0 $ 35,885,948 8,518,655 Interest bearing active bank deposit 0 0 Certificates of Deposit 6,480,000 0 6,480,000 0 US Treasuries 0 0 0 US Gov't Sponsored Enterprises 1 37,965,593 1,327 37,966,920 1 1,327 Commercial Paper 0 0 Corporate Notes 0 0 1 0 Mutual Funds 31.273,784' 160 �._..... 0 31,273,944 160 Subtotal $ 103,086,670 WW$ 8 518 815 ---- u . $ $ 1,327 $ 111,606.812 $ 6'„2fA q.._. 42 ...... Cash T _.........mm I $..._.... 4 025,819 L(11 & (31 $ 779,460... .._. $ 805 279 4,..._ w— 77J 460 Total $ 1..._ 2 .___ __� amm 07,112m,489 $. 8.618.81m5W ITmTyTyTyTy WWn $ 77w9u48W0 $ ITuw 1 327m $ 116 412 091 LL $w9,299 602 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy„ As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Fdita onrad Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 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E} ` \k 5\�2 /!)§tIf&!fJ!!;!]4! ] f!]\! |:� 2 § U a) U Q cn CU (D 0 O cu -+ J cu E U (n a 0 Q 0) �U c6 LL cu U a) O Q L O cn U U U U) U � •L @ c O Lf ) O O N � 0 T- LO (D (C O Q co co O •L a a) cu 0 a) 0 0 a) CL cn L L a% cn LL_ a) � a) N s a t� N L � a N O ~ O N > U cu LL m — L3 ME gD •L � �c c O Lf ) O 0 O N O O O O O O V Lf) W O •L co co a a) LQ r U LL g L d � cn 6 O cn N O � a) � � � U > �z g Mmo s a) U O � s c U N Z 0 E N O O E O � a s U 06 N a O a) 1 O E s > U D S O U) 00 I— CO � O O N � co O � Cl) N O O O O I� P- O O EA � O O N (6 0) c cu a) O U cu cu cn C� a)0 \ L m = O ' E D a) U Oa U) 0 C yam+ � a) -29 CU m M a rn L U U � a) 0)N LLJ O E iuj U O U U a) cu � City of La Quinta Comparative Rates of Interest January 31, 2015 Citv of La Quinta Year Month Annualized Earnings Average Maturi da s Treasury Bills/Note Commercial Paper Three Month Non -Financial LAIF Ra 0.53 Pooled Cash Fiscal Agent Overall Three Month ISix Month One Year ITWO Year FY 10/11 July 2010 0.50 % 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63 % 0.28 % August 2010 0.49 % 0.15% 0.46 % 108 0.15% 0.19% 0.26 % 0.38% 0.25% 0.51 Sept 2010 0.55% 0.15% 0.51 % 107 0.16% 0.19% 0.27 % 0.38% 0.24 % 0.50 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov 2010 0.53% 0.15% 0.49 % 84 0.18% 0.21 % 0.28 % 0.50 % 0.23% 0.45 Dec 2010 0.57 % 0.14% 0.52 % 265 0.15% 0.19% 0.30% 0.63 % 0.23% 0.46 Jan 2011 0.51 % 0.14% 0.43 % 206 0.16% 0.18% 0.28 % 0.63 % 0.24 % 0.54 Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31 % 0.63% 0.23% 0.51 Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59 % 0.17% 0.48% 192 0.05% 0.10% 0.28 % 0.63 % 0.20% 0.59 May 2011 0.48% 0.17% 0.41 % 156 0.06 % 0.12% 0.20% 0.50 % 0.16% 0.41 June 2011 0.53% 0.00 % 0.35% 126 0.03 % 0.10% 0.20% 0.38% 0.15% 0.45 FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60 % 0.00 % 0.38% 102 0.02 % 0.05% 0.10% 0.13% 0.16% 0.41 Sept 2011 0.58 % 0.03 % 0.39% 124 0.02 % 0.06 % 0.09% 0.13% 0.14% 0.38 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov 2011 0.52 % 0.03 % 0.37% 94 0.03 % 0.07% 0.10% 0.25% 0.14% 0.40 Dec 2011 0.48% 0.03 % 0.35% 86 0.02 % 0.06 % 0.11 % 0.13% 0.14% 0.39 Jan 2012 0.45 % 0.03 % 0.34% 74 0.05% 0.08% 0.11 % 0.25% 0.14% 0.39 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43 % 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36 June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21 % 0.25% 0.21 % 0.36 FY 12/13 July 2012 0.41 % 0.08% 0.31 % 112 0.11 % 0.15% 0.18% 0.22 % 0.22 % 0.36 August 2012 0.41 % 0.08% 0.29% 31 0.11 % 0.14% 0.20% 0.25% 0.20% 0.38 Sept 2012 0.43 % 0.09% 0.33 % 34 0.11 % 0.14% 0.18% 0.25% 0.20% 0.35 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar 2013 0.39% 0.09% 0.30% 123 0.08% 0.11 % 0.15% 0.25% 0.15% 0.29 Apr 2013 0.31 % 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26 May 2013 0.30% 0.06 % 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY 13/14 July 2013 0.28 % 0.07% 0.21 % 336 0.03 % 0.07% 0.12% 0.25% 0.11 % 0.27 August 2013 0.28 % 0.06 % 0.21 % 303 0.03 % 0.06 % 0.07% 0.14% 0.09% 0.27 Sept 2013 0.30% 0.07% 0.23% 321 0.01 % 0.04 % 0.01 % 0.25% 0.08% 0.26 Oct 2013 0.48% 0.06 % 0.31 % 427 0.05% 0.08% 0.16% 0.25% 0.11 % 0.27 Nov 2013 0.49 % 0.06 % 0.31 % 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26 Dec 2013 0.49 % 0.05% 0.31 % 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26 Jan 2014 0.44% 0.05% 0.32 % 381 0.04 % 0.06 % 0.13% 0.38% 0.09% 0.24 Feb 2014 0.44% 0.03 % 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24 Mar 2014 0.44% 0.02 % 0.30% 352 0.05% 0.07% 0.12% 0.38% 0.10% 0.24 Apr 2014 0.47% 0.02 % 0.33 % 368 0.02 % 0.05% 0.11 % 0.45 % 0.10% 0.23 May 2014 0.49 % 0.02 % 0.35% 373 0.04 % 0.06 % 0.10% 0.39% 0.10% 0.23 June 2014 0.44% 0.02 % 0.33 % 310 0.04 % 0.07% 0.11 % 0.50 % 0.10% 0.23 FY 14/15 July 2014 0.45 % 0.02 % 0.34% 305 0.03 % 0.06 % 0.11 % 0.50 % 0.10% 0.24 August 2014 0.49 % 0.02 % 0.36% 313 0.03 % 0.05% 0.11 % 0.50 % 0.11 % 0.26 Sept 2014 0.50 % 0.02 % 0.36% 325 0.02 % 0.04 % 0.12% 0.50 % 0.10% 0.25 Oct 2014 0.49 % 0.02 % 0.36% 323 0.02 % 0.06 % 0.10% 0.38% 0.10% 0.26 Nov 2014 0.52 % 0.02 % 0.37% 317 0.03 % 0.08% 0.14% 0.50 % 0.10% 0.26 Dec 2014 0.52 % 0.02 % 0.37% 304 0.02 % 0.07% 0.18% 0.50 % 0.13% 0.27 148 LO r 0 N N O � r cc v L cm J O O � � L O r O U cc t N U +r N 3 3 a 0 0 0 +J o 0 0 0 c lO � U ACM N O- O O O O O O O O d Ln c co El �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: APPROVE A TEMPORARY ART DONATION AGREEMENT WITH GOLDENVOICE FOR ARTWORK TO BE PLACED AT THE JEFFERSON STREET ROUNDABOUT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 16 STUDY SESSION: PUBLIC HEARING: Approve a temporary art donation agreement with Goldenvoice for artwork to be placed at the Jefferson Street/Avenue 52 roundabout and authorize the City Manager to make adjustments to the agreement as necessary. EXECUTIVE SUMMARY: • Goldenvoice desires to locate a large aluminum and steel sculpture of a roadrunner in the Jefferson Street/Avenue 52 roundabout. • The Temporary Art Donation Agreement allows for the artwork to remain at the roundabout for five years, with a time extension upon mutual agreement. • Goldenvoice would deliver this sculpture prior to the April 2015 Coachella Arts and Music Festival and Stagecoach events. FISCAL IMPACT: The City would fund $15,000 of improvements, which include anchoring the art piece to the ground, providing electrical power connections for internal lighting and up lighting, and landscape and irrigation modifications. Annual maintenance is estimated at $1,000. Funds are available in the Art in Public Places Fund. IN BACKGROUND/ANALYSIS: The City received a request from Goldenvoice producer/La Quinta resident Skip Paige to consider a temporary art donation; the donation is a sculpture of a roadrunner (Attachment 1) that would be placed in the Jefferson Street roundabout. As is customary for art donations to the City, an Art Donation Agreement (Attachment 2) is necessary to protect the interests of both the owner and the City. If the agreement is approved, Goldenvoice will pay for and provide transportation of the sculpture from its current location at the Empire Polo Fields in Indio to the Jefferson Street roundabout for installation prior to the April 2015 concerts. The temporary installation at the roundabout will be provided by the City consisting of anchoring the tail section and front legs to the ground. The aluminum and steel sculpture stands approximately 12 feet high and is 18 feet in length. Once installed, the City would modify the electrical system at the roundabout to connect the sculpture's internal lighting and install up lighting. Minor landscaping and irrigation modifications would also be necessary. In order to achieve the April 2015 installation date, the piece would be anchored into the earth versus installed on a concrete base. Staff is pricing a permanent concrete base; this item would be presented as part of the 2015/16 capital improvements discussion (slated for April 7, 2015). ALTERNATIVES: The alternative entails not accepting this donation. Staff has discussed other locations for this piece but Goldenvoice desires the roundabout location since this intersection is one of the main travel routes to their concerts. Report prepared by: Edie Hylton, Deputy City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Photo of Temporary Art Donation 2. Temporary Loan of Artwork Agreement `M ATTACHMENT 1 Temporary Loan of Artwork Agreement AGREEMENT FOR TEMPORARY LOAN OF ARTWORK THIS TEMPORARY LOAN AGREEMENT ("Agreement") is entered into this day of , 2015, by and between the City of La Quinta, a California municipal corporation and charter city ("City"), and Goldenvoice, LLC ("Owner"). RECITALS WHEREAS, the Owner is the owner of the Artwork described in this Agreement; and WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and'benefit of the City's residents; and WHEREAS, the City and the Owner desire that the City temporarily have custody and possession of the Artwork for the purposes of public display and enjoyment; and WHEREAS, the City wishes to accept and the Owner wishes to loan on a temporary basis the Artwork; and WHEREAS, the parties desire by this Agreement to provide for the parties' respective interests in the Artwork and for procedures and understandings governing its use, custody, protection and public enjoyment. TERMS NOW, THEREFORE, the parties hereto agree as follows: 1. Description of Artwork. This Agreement pertains to the loan an aluminum sculpture of a Roadrunner of art (collectively referred to in this Agreement as "Artwork"). The Artwork is more fully and specifically described in Exhibit "A," attached hereto and incorporated herein by this reference, with reference to their titles, types of work, the approximate size of each, the appraised value of each, and whether they are dated, signed, and framed. 2. Duration of Loan. The City shall accept the temporary loan of Artwork for a period of five years, commencing on installation of the Artwork, which installation shall be completed on or before June 1, 2015, and ending on the loan termination date of five years from the installation date (the "Loan Period"). The Loan Period may be shortened or lengthened in duration by mutual agreement between the Owner and the City. 3. Location of Artwork. The Owner agrees that the City shall have sole and absolute determination as to the location and placement of the Artwork. In the event the Owner does not approve of the proposed location, the Owner may cancel this Agreement. -1 - 153 Temporary Loan of Artwork Agreement 4. Transport and Installation. All transportation of the Artwork and proper removal from the City's site shall be the responsibility of the Owner, unless otherwise agreed to by the City in writing. City shall bear the reasonable costs for a traffic control plan, proper installation, up lighting, and proper de installation of the Artwork. 5. Condition, Use, and Care of Artwork. The Owner certifies that the Artwork is in good condition unless and except as specifically noted in writing. During the Loan Period, the City shall not loan the Artwork for exhibition or other usage away from the City site without the prior written consent of the Owner. Upon expiration or termination of this Agreement, the City shall return the Artwork to the Owner in as good condition as when the City took possession thereof, ordinary wear, tear, degradation and inherent vice excepted. More specifically, the Owner agrees and understands that the Artwork will be subject to ordinary wear and tear, including but not limited to natural fading due to sunlight exposure, while on display and that the City will not be held liable for such changes in condition. While the Artwork is in the possession and care of the City, the Owner shall provide the City with written instructions for appropriate maintenance of the Artwork. During the Loan Period, the City shall be responsible for the maintenance of the Artwork. Each Artwork will be presumed to have been received by the City and, in turn, by the Owner in the same condition, unless written notice of a change in condition or damage is given to the other party and the carrier, if applicable, immediately upon receipt. Should the Artwork appear to be damaged in packing and transport, all packing materials must be saved until the City, the Owner, and the carrier, if applicable, have had the opportunity to inspect them. The City and the Owner will provide condition photographs and the opportunity to inspect any damaged object if necessary. 6. Insurance for Artwork. The City shall insure the Artwork against damage or loss in the amount of $40,000, which the parties agree is the fair market value of the Artwork and the extent of the City's liability in the event of damage or loss. The City's obligation to provide insurance is solely for the duration of the Loan Period and only while the Artwork is located on the City's property, excluding installation and de - installation. 7. Termination. In the event that the City determines, at its sole discretion, that it no longer desires to display the Artwork, then the City may terminate this Agreement upon a sixty (60) days' notice to the Owner, and the Artwork shall be removed by the Owner in accordance with the terms stated in Section 4 within a reasonable period of time after Owner's receipt of the Notice of Termination by the City, not to exceed thirty (30) days from the date of the Notice of Termination or a longer period specified by the City in the Notice of Termination. The City shall have the right but not the obligation to dispose of the Artwork if Owner has not removed the Artwork within the period set forth in this Section (or longer period specified in the Notice of Termination), or within thirty (30) days after the expiration of the Loan Period where no early termination notice is provided. A failure to remove the Artwork by Owner shall be deemed to convert the temporary loan into a permanent donation to the City, and the City shall thereafter be deemed to have obtained full title to the Artwork. 8, Title to Artwork. Except as otherwise provided in this Agreement, the Artwork shall remain the property of the Owner. However, by virtue of this Agreemenod -2 15 Temporary Loan of Artwork Agreement the City is entitled to custody and possession, and the Owner agrees to relinquish custody and possession of the Artwork for the Loan Period, The Owner shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except custody and possession, except as such rights are limited by this Agreement. 9. Sale of Artwork. The Owner may sell the Artwork during the term of this Agreement and, if sold, may assign his/her rights under this Agreement. However, under no circumstances shall sale of this Artwork terminate this Agreement or adversely affect the City's rights hereunder including, but not limited to, the City's right to custody and possession. The Owner shall notify the City immediately upon sale of the Artwork. 10. Warranty of Title and Rights of. City. The Owner warrants that it is the owner of the Artwork, that to the best of its knowledge the Artwork is not presently subject to claims of ownership, lien, or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government, and that the Owner has complied with all applicable domestic and foreign customs and export/import regulations. The Owner hereby grants to the City, in perpetuity, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the Loan Period and to use such photographs, film videotapes or depictions at any time thereafter for purposes of promotion relating to the exhibition or the City, provided the City gives credit to the Owner concurrently with such uses. 11. Credit Line and Identification of Owner. During the Loan Period, upon the City's request, Owner shall install and maintain a plaque, in a form acceptable to the City and Owner, near the Artwork identifying the Owner. If the City has requested the installation of a plaque, then Owner shall de -install and remove the plaque upon the expiration or termination of this Agreement. The City shall bear the reasonable costs for the installation and removal of the plaque in accordance with Section 4 of this Agreement. In addition, in any public announcements or promotion of the Artwork or the City that utilize images of the Artwork, the City shall use the following credit line for the Artwork: "Roadrunner" on loan to City from Goldenvoice". 12. Integration. This Agreement, consisting of 6 pages and 2 exhibits, embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth in this Agreement. 13, Amendment/Modification. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 14. Non -Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. -3- 155 69, Temporary Loan of Artwork Agreement 15. Governing Law. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 16, Venue. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 17. No Personal Liability. No elected or appointed official, officer, employee, or agent of the City or Owner shall be charged personally with any liability under any term or provision of this Agreement. 18. Attorneys' Fees. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorneys' fees, incurred by the prevailing party in connection with the legal action or proceeding; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by the City for Legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the legal action or proceeding. 19. Binding. This Agreement shall be binding upon and shall inure to the benefit of the City and the Owner and their respective heirs, personal representatives, successors and permitted assigns. 20. Notices. All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: City of La Quinta Attn: Edie Hylton, Deputy City Manager 78495 Calle Tampico La Quinta, CA 92253 To the Owner: Goldenvoice Attn: Skip Paige, Chief Operating Officer 5750 Wilshire Blvd, Suite 501 Los Angeles, CA 90036 skip@goldenvoice.com -4- 156 Temporary Loan of Artwork Agreement 21. Severabilit . If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal, void, or unenforceable, that term shall be severed from and shall not affect the validity and enforceability of the remaining portions of this Agreement. 22, Headings. The paragraph headings herein are used only for ease of reference, and do not limit, modify, construe, or interpret any provision of this Agreement. 23. Assignment. This Agreement may not be assigned, either in whole or in part, by either parlay without the express written consent of the other, in advance. The assignee under any permitted assignment shall have all the rights and remedies of the original parties insofar as the same are assignable. 24. Execution of A reement. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement or contract to which said party is bound. -5- 157 Temporary Loan of Artwork Agreement IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY: CITY OF LA QUANTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William Ihrke, City Attorney swner: /--90LDENVOICE, l Name: Ski Pai e Title: Chief Operating Office Date: 13 —1 2 —15— .01 158 Temporary Loan of Artwork Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK The Roadrunner is a eighteen feet (18') long and twelve feet (12") high aluminum structure. The structure is wired internally to light the eyes if desired. The swing will be removed prior to transportation and installation. The cost of the artwork is estimated at $40,000, -7_ III -It I" F CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: EXCUSE ABSENCE OF INVESTMENT BUSINESS SESSION: ADVISORY BOARD MEMBER KATHERINE GODBEY FROM MEETING OF MARCH 11, 2015 CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Excuse the absence of Investment Advisory Board Member Katherine Godbey from the meeting of March 11, 2015. EXECUTIVE SUMMARY: • Board Member Godbey requested to be excused from the March 11, 2015, Investment Advisory Board meeting due to a work -related matter. • She has had no other absences during this fiscal year and staff recommends the absence be excused by Council. FISCAL IMPACT: None. Compensation for meeting attendance is not paid to absent members. BACKGROUND/ANALYSIS: The Municipal Code does not allow a member to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his/her office to become vacant. A commission/board member may request advance permission from the Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. I ALTERNATIVES: Council may deny this request, which would result in the absence being counted toward the board member's limitation on absences as noted above. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: BUSINESS SESSION: 1 ITEM TITLE: APPROVE PILLARS OF THE COMMUNITY NOMINATIONS CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the Pillars of the Community nominations as recommended by the Community Services Commission. EXECUTIVE SUMMARY: • Per Council direction at the March 18, 2014 City Council meeting, the nomination process for the Pillars of the Community Program was re- designed to include more biographical information on the nominees, omit the signature requirement, and present nominations to the Community Services Commission for review and recommendation. • This year's nominations (Attachments 1 through 6), were presented to the Community Services Commission on March 9, 2015, and they recommended five of the six nominees. • Upon City Council approval of the nominees to be recognized, invitations will be sent for the Pillars of the Community event scheduled for April 15, 2015 at 11 :00 a.m. FISCAL IMPACT: The estimated cost for adding the names to the pillar wall and creating the glass pillar plaques is $300. There is sufficient funding in the Community Services Special Events budget. BACKGROUND/ANALYSIS: On February 19, 2002, City Council approved criteria for the Pillars of the Community program, which included: 1) La Quinta residency for a minimum of fiW three years, 2) significant contribution to the development of the City, 3) recognition for contribution efforts, and 4) signatures from 25 residents stating support for the candidate. During the March 18, 2014 City Council meeting, Council recommended redesigning the nomination form and updating the criteria to omit the need for the 25 resident signatures and to require more biographical information from the candidates. In addition, the Council requested that future Pillar nominations be presented to the Community Services Commission for review and recommendation before being presented to the City Council. Six nominations were submitted to the Community Services Commission. The chart below contains summarized information from the attached biographical submissions: Name Residency Contributions Since Don Adolph 1989 Former Mayor of La Quinta, numerous local, regional, and state boards and committees. Terry Henderson 1985 Former City Council Member, numerous local, regional, and state boards and committees. Eddie Gilreath 1994 Music industry executive, Black Music Association Board Member, Creator of La Quinta Black History Month program. John Walling 1980 Former Planning Commissioner, Architect of the original Senior Center building. Don Arends 1990 Former President of the La Quinta Historical Society, La Quinta Ambassador at Palm Springs Air Museum. Kristy Franklin 1988 Current Mayor Pro Tempore, numerous local, regional, and state boards and committees. On March 9, 2015 the Community Services Commission unanimously voted to recommend Don Adolph, Terry Henderson, Eddie Gilreath, John Walling, and Don Arends for the 2015 Pillars of the Community awards program. The Commission inquired about a policy regarding the nomination of current City Council members. Although there is no policy, the Commission decided not to recommend Mayor Pro Tempore Kristy Franklin during her term as a current City Council Member. Pursuant to City Council direction, the annual County of Riverside's Senior Inspiration Award program recipient would automatically be included in the Pillars of the Community. Local service groups nominate one person from each City in the Coachella Valley, and then present them to the Community Services Commission, who recommends an applicant to the City Council. Barbara Paumier is La Quinta's 2014 Senior Inspiration Award recipient and will be recognized this year. The Pillars of the Community event is scheduled for April 15, 2015 at 1 1 :00 a.m. f[Y ALTERNATIVES: Council may choose and approve any number of nominations that meet the program criteria. Report prepared by: Tustin Larson, Marketing & Events Supervisor Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Don Adolph Nomination 2. Terry Henderson Nomination 3. Eddie Gilreath Nomination 4. John Walling Nomination 5. Don Arends Nomination 6. Kristy Franklin Nomination Iff- A II.T. 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Q w,,1 { ,4 Q �A�r",'� %, V Q ww. t:. �N L Q hf + Y Q n..[' W Q r,.9'. 'r' `9 < N N Q tA EO � o o o Ln C M L N o o z I z Q a QOd a 6 a �a L c � o V�O' E.S � a 2 o o o o�.>,, v o� c o E L c U> _o LonO v v +� � Q o o +r 4 4- CL o a cliv o Q v v a rN za �=a Don Arends Don Arends earned an agricultural journalism degree from Iowa State University in 1952, and in 1958, founded his own marketing communications group. Arends, Inc. is based near Chicago and serves local, regional, national and multi -national corporate clients including Kaiser Aluminum, Canadian Pacific Railway, Lucent Technologies, Philips, and Miner Enterprises, Inc, Before setting out on his own, Arends worked as an advertising writer, specialist, and advertising coordinator for General Electric. Later, he handled communications for divisions throughout North America for Kaiser Aluminum. He is also president of a small publishing company called Mission Manuscripts that specializes in historical flying stories, 'jooks from World War 11 and children's books. Arends is a member of Sigma Delta Chi and has been active in the International Advertising Association. He served as president of the IAA's Mid-Arnerica Chapter, and conducted workshops on business -to -business communications campaigns worldwide. He earned the James W, Schwartz award in 1990. He has served as president of the I SU Foundation and is a lifetime member of the university's Board of Governors. He was director of Bank One and First Illinois Bank & Trust Company, and was general chairman of the 29th U.S.G.A. Women's Open Championship when it was held at La Grange Country Club in 1981. He is currently president of the La Quinta, Calif. Historical Society and past president of the Palm Springs Air Museum Volunteer Victory Squadron. "1,--,--.... . ...... Alumni Profiles.....,....,., rofiles nco Bylaws Former Members Alumni & Friends Give to Greenlee Greenlee Glimpse How -To News Writer Awards Alumni and Friends Memorials News/Contact Information Updates IPI: ATTACHMENT 6 v cr ltlm I M, 1- w -0 [ • • r • • + • w + • • + • ' • + i R + tn ■ s R w • • R A a + w 4-1 Ln c •N •E E En 7s c u V �•�V' 11 V v � L 0 0 ai m cn o > O cs CU LL -0 0 dJ c 7 0 •� N C � � O � •aJ c • l/1 � 0 y 0 Ql E O c c a 0 +j 0 a Q %W O c M .1 w F w � s a i • a `PR a c 0 vt! al � o Q � r y=ate � c 0 r aroca v a v•Nya c °r cn ® V u 2 ,0c.. C es .� lO CY ? O O r o v E v .� r V Z CJ -65 q �I F Q �i c r 0 o a a L E v u q 'S � c N +� Ln o c � ,o a, E N _ >, a u°d = p +� U N w 405 O m 'a a � 'a ate, � o f►'llIe A Q to 91 MR MISTMIN"I term in 2012. La Quinta City Council members are asked to serve on various committees that support regional issues. Council member Franklin has been the representative for her community on: The Coachella Mountains Conservancy; the Animal Campus, which she has chaired twice; IID's Energy Consumer's Advisory Committee; the Jacqueline Cochran Regional Airport Authority, where she is the current chair, CVAG's Homeless Committee; CVAG"s Human Resources Committee; the California joint Powers Insurance Authority; and the Coachella Valley Economic Partnership. Rotating Council member roles include- Chair of the La Wnta Chamber of commerce workshop/Ififormation exchange committee; member of the Grant Selection committee; and member of the art selection committee to enhance LQ campus art through purchases at the LQ Arts Festival. Kristy has been a long-time member of the LQ Chamber of Commerce and was its executive vice-president in years past She was a La Quinta Arts Foundation Auxiliary Charter member and a board member of the Friends of the Library. Kristy is a member of the LQ Arts Foundation and the LQ Historical Society and recently completed her training to be a Certified Emergency Response Team (CERT) member. Mayor Pro Tempore Franklin's passion is dedication to the City she loves and to improving the lives of those who live there. She has had a long-standing involvement with the Coachella Valley Boys and Girls Clubs and was a board member when Indio was the onlp dub in the East ValleTj. Krjg�:, was on the I "rund floor when the LQ Club was being planned and built and said, *What better way to give back then to provide a safe environment for children to learn and be motivated." IAN=, a very supportive husband, Bruce. `11 CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: DISCUSS STRIPING OPTIONS FOR AVENIDA BERMUDAS AND BLACKHAWK WAY CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Discuss striping options for Avenida Bermudas and Blackhawk Way. EXECUTIVE SUMMARY: • On November 18, 2014, in response to increased speed limits from the latest speed survey for certain City streets, the City Council directed staff to bring back options for Avenida Bermudas, Blackhawk Way and Calle Tampico to help slow drivers and increase pedestrian and bicyclist safety. • As in the past, the City's Traffic Engineer recommends narrowing travel lanes to encourage lower vehicle speeds and at the same time allowing room for bicycle and parking lanes to accommodate other modes of travel. Additionally, properly designed mid -block pedestrian crosswalks can be included to improve pedestrian access to City facilities. • Options for Calle Tampico will be presented as part of the circulation analysis of The Village. FISCAL IMPACT: The estimated cost, including soft costs, for slurry sealing and restriping Avenida Bermudas and Blackhawk Way is $225,000 and $215,000, respectively. Additionally, vehicle -activated driver feedback signs could be added on any street segments at an additional cost of approximately $15,000 per sign. If supported by City Council, these improvements would be included as projects in the Fiscal Year 2015/2016 Capital Improvement Program. P111x1 BACKGROUND/ANALYSIS: "Road diets" (i.e., narrowing of vehicular travel lanes) have been proven to reduce both vehicle speeds and collisions primarily by altering the driver's perception of the road width, which studies show leads to drivers slowing down voluntarily for streets where the average daily volume is less than 15,000 vehicles per day. This could be accomplished on Avenida Bermudas by removing the existing striping (Attachment 1) and restriping it with narrower travel lanes (as narrow as 10 feet) thereby allowing room for a 6-foot bike lane between the travel lane and the parking lane (Attachments 2 and 3). The City's Traffic Engineer recommends keeping existing striping in the block from Avenue 52 to Calle Durango as is in order to provide sufficient room for turning lanes during peak traffic. The new striping would be merged back to existing striping south of Calle Arroba. Staff received one email opposing such improvements on Avenida Bermudas, which is included as Attachment 4. Similarly, narrowing the vehicle travel lanes on Blackhawk Way could help slow vehicles and allow the bicycle lane on the north side of the street to be separate from the parking lane (Attachment 5). This is much preferred over a shared lane for parking and bicycles as currently exists (Attachment 6). Additionally, a second mid -block pedestrian crosswalk could be installed to improve access to La Quinta High School (Attachment 7). Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1 . Avenida Bermudas — Existing Street Section 2. Avenida Bermudas — Proposed Street Section 3. Avenida Bermudas - Aerial 4. Email from Cove resident David Heckman 5. Blackhawk Way — Existing Street Section 6. Blackhawk Way — Proposed Street Section 7. Blackhawk Way — Pedestrian Crosswalk P111L! ATTACHMENT 1 PO ATTACHMENT 2 ,II J IIi� W � �(II`I��,IL�isIV 80 LL oOQ�U� Lj: V♦ _ a o Q Z M Oa. Lu IV ICI LLI �, W co WCO J {Iklt � W V o Wuj O z co ski 0 p w zv/` III _ o cj) _ �ii— wpIQ) a a C) .......................................... ._ r I LV v �z ca Q O LL BO Y IB �o r. J=' leer. AVENIDA BERMUDAS RE I I K I I g ��` S ON EMI, ww� 0 5 10 20 30 40 1 w m mmi&Q -&;a ATTACHMENT 4 From: Wanda Wise -Latta Sent: Monday, December 15, 2014 11:09 AM To: Frank Spevacek Fspevacek@la-quinta.org); Tim 3onasson Subject: FW: Speed limit on Avenida Bermudas I am forwarding the email below from David Heckman to you and will also be forwarding to Council. Thank you. Wanda Wise Latta I ExeUlfive Assi°istant Oty of La QUIhIta 78495 Calllle iarnpcLa QUIhIta, CA 92253 760,777,7030 From: Dave H [mailto:daveanddebb@msn.com] Sent: Saturday, December 13, 2014 5:40 PM To: Council Subject: Speed limit on Avenida Bermudas To all council members, and Mayor Linda Evans, The reason I'm writing this is to express myseffin regards to the subject of the speed Emit on Avenida Bermudas. Im aware that at a piior council meeting two womenhad made emotionalpleas about bow dangerous it was to Eve on Avenida Bermudas because ofsome MW faster ena "black and wbite carparked along the roadway. I respecthuffy ask foryour consideration to do the greatergood wben this subject comes before you at a upcoming council meeting. Sincerely, Da vid Heckman 51555 A vemda Na varro La Quin ta, C1. 760 777 1353 PAN PAN ATTACHMENT 5 Q~ ozi I¢—Y m J I 0 N to ch W H CL ..°�' LVLLJ -J W LLJ H W N Q W c 0 Q C'7 Z Y _Q ca MLL W ....m ..,........................... .. ....... a w. a I f �r. Q '1 CY CO ATTACHMENT a �- UW I¢-Y �W Zo QW J CY J \ or �. �Q�... 00 a a LO m V �-- gm LU �Ii� LVco -� Q Q LL QLU LV z C)J�J W a. % v/ y V a �- N C) �� Q w O a a � _W �I�: 0 M W m �� ......... rII .'/ O ,III. = U CY �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ECONOMIC DEVELOPMENT STRATEGIES BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 2 PUBLIC HEARING: RECOMMENDED ACTION: Provide direction regarding economic development strategies. EXECUTIVE SUMMARY: • In economic development, La Quinta's primary role has been to serve as a platform for people to thrive in retail, tourism, recreation, quality of life, and business. • The opportunity now is to drive more people and industries to utilize that platform while maintaining the investments made over the years. • The purpose of this study session is to begin a conversation that addresses the issue(s) to solve by highlighting the City's current economic development opportunities by geographic region, laying out economic drivers and the City's differentiating characteristics, and ultimately developing a new economic development framework of guiding principles and actions. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: On May 20, 2014, the City Council appointed two Councilmembers to form an Economic Development Subcommittee with the goal of recommending new `A 1*11 economic development strategies. The Subcommittee met with a series of business stakeholders within the City and Coachella Valley to understand specific business concerns and emerging trends in economic development. The meetings provided a solid foundation of concerns and potential opportunities to explore including maintaining and improving quality of life for residents and further developing commercially diverse areas of the City. To put economic development into a La Quinta-based geographic context, four distinct opportunity areas exist that would require individually developed strategies as shown in Attachment 1 . These geographic opportunities include: • The Village — new retail space, artist studio, affordable and market rate housing and office space in the Village. • SilverRock Resort — development of new luxury hotels, resort retail, residential development and course modifications. • Highway 111 Corridor — while people are continuing to buy goods online versus at brick and mortar locations, conversations with the commercial broker community highlighted the needed to increase communication and connectivity with them. The ongoing dialogue can provide valuable information for both the City and brokers and their clients. • Eastern Unincorporated La Quinta — seize opportunities for co -branding Thermal Club and Jacqueline Cochran Airport tenants that drive people to La Quinta's existing and new amenities. Within each of these geographic areas, there are key drivers that allow the City to capitalize on or seize going into the future. They include the BMW Driving School at Thermal, medical doctors in training wanting to live in La Quinta, art festivals and cultural activities, Coachella Music Festival, Humana and tennis -related events, startup businesses, and home studios populating areas of the Cove. Serving as a background to these opportunities are several differentiating characteristics that have set La Quinta apart from others in building a strong economic base. • Unique physical environment • Educated population • Brand • Sizeable seasonal population • Retail and resort infrastructure • Political stability • A focus on Return on Investment Diversity `Izt In moving forward with this conversation, the recommended next key steps are: • Diagnose the City's strengths that may be leveraged and frailties that can be addressed through economic development. • Establish the desired return on its economic development investments. • Define strategies for the future of economic development within La Quinta. • Determine what role and level of involvement the City should participate with state, regional and local economic development initiatives. • Identify desired outcomes for economic development initiatives at the regional and local level. In defining salient points for an economic development strategy, the next component of the dialogue would be to consider policymaking for the Economic Development Reserve. ALTERNATIVES: As this is an informational item, staff does not have any alternatives. Report prepared by: Ted Shove, Business Analyst Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Geographic Map of Current Economic Development Efforts in La Quinta M ATTACHMENT 1 224 Reports/ Informational Items: 20 Report to La Quinta City Council Palm Springs International Airport Commission Meeting February 18 2015 General: Conditions continue to improve at Palm Springs International Airport; but I need to point out some points of caution. As you may know, the Ontario Airport is under the management of the City of Los Angeles. Many in Ontario feel that flights have been moved from ONT to LAX during the recession and recovery, in order to keep LAX passenger activity up. Ontario is presently attempting to regain management of their airport, in order to re -stimulate its growth. If they are successful, we can expect them to initiate some form of financial incentives to attract airlines to ONT — much as PSP has successfully done in the last few years. To put this in perspective, ONT was handling over 7,000,000 passengers before the recession. Last year they had 4,000,000. PSP had a record year in 2014, at 1,900,000 passengers, growing from 1,300,000 pre - recession. So, you can see that much of our growth likely came from the loss of passengers from ONT. Palm Springs is doing a great job, and developing a first rate airport, but we have to maintain an awareness that external factors can easily overcome our efforts. City Council Action Items: The Council approved the sole source purchase of runway approach lighting from DeVore Aviation Corp in the amount of $29 million. Terminal Info: - The Bono Concourse seating is being recovered with vinyl fabric. - New flat panel flight information displays and the new paging system should be out to bid by this summer. - The runway re-hab contract will go out for bids in 2 weeks Finance: Revenue increased by $313,000, but expenses remained the same; even though we handled nearly 5% more passengers. Unrestricted cash is at $4,229,000, with the year-end target still at around $6 million. The bond redemption error by the bond agent has been corrected. The agent took full responsibility for his failure to act on time, and has paid the extra interest — making it no cost to the Airport. 2015/2016 Budget: A preliminary budget meeting was held in January, setting up the framework. We will be meeting again on March 10 where we hope to complete our recommendations. Passenger Activity: January passenger activity was up 4.6% from last year — setting yet another record. K" Resolutions: The commission passed two resolutions- 1 . Recommend that the City Council approve the renewal of the airport concession agreement with Sky Chefs, the caterer for most airlines. This 3- year agreement may be extended for 2 additional terms. It establishes a portage fee (12.25%) and charges about $44,000/year for rental of the ramp space used by their truck. 2. Recommend approval of a contract renewal with West Aviation Services, who provides wheelchair service and curbside services. This is a 9.2% increase, but they use a very small area. Rent is about $10,500/year. The next meeting is scheduled for March 18, 2015. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob(a7teal.us.com Phone: 760-899-4171 `�z REPORTS AND INFORMATIONAL ITEMS: 22 PLANNING COMMISSION MINUTES TUESDAY, JANUARY 13, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright ABSENT: Vice Chair Wilkinson STAFF PRESENT: Community Development Director Les Johnson, Principal Engineer Bryan McKinney, Consultant Principal Planner Nicole Criste, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Commissioner Blum led the Commission in the Pledge of Allegiance. PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Blum/Fitzpatrick to approve the Planning Commission Minutes of December 9, 2014, as submitted. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. PUBLIC HEARINGS 1 . Site Development Permit 2013-928 and Tentative Tract Map 36524 submitted by Coral Option I, LLC. for the consideration of architectural and landscaping plans for 48 new clustered single-family homes on 15.8 acres within Andalusia. Project: The Village at Andalusia at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2003-483; no further analysis is required. Location: southeast corner of Marbella Court and Andalusia, within the existing PLANNING COMMISSION MINUTES JANUARY 13, 2015 227 Andalusia at Coral Mountain located at the southwest corner of Madison Street and Avenue 58. Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:20 p.m. Public Speaker: Mr. Nolan Sparks, Construction Manager with T.D. Desert Development, L.P., Palm Desert, CA — introduced himself, gave a brief presentation of the project and answered the Commission's questions with regards to rear property walls, pedestrian access to the Clubhouse, and estimated sales price of the homes. Public Speaker: Mr. Phil Pekarek, Project Architect and President with Pekarek- Crandell, Inc., San Juan Capistrano, CA — introduced himself and answered the Commission's questions. Chairperson Wright declared the PUBLIC HEARING CLOSED at 7:30 p.m. Motion — A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to adopt Resolution 2015-001 recommending to the City Council approval of Site Development Permit 2013-928 for The Village at Andalusia, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. Motion — A motion was made and seconded by Commissioners Fitzpatrick/Bettencourt to adopt Resolution 2015-002 recommending to the City Council approval of Tentative Tract Map 36524, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. 2. Site Development Permit 2014-941 submitted by T.D. Desert Development LP for the consideration of architectural and landscaping plans for a 6,853 square -foot new spa facility within the Clubhouse complex at Andalusia. Project: Spa Building at Andalusia at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2003-483; no further analysis is required. Location: Marbella Court within the existing Andalusia at Coral Mountain located at the southeast corner of Madison Street and Avenue 58. PLANNING COMMISSION MINUTES 2 JANUARY 13, 2015 228 Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:37 p.m. Public Speaker: Mr. Nolan Sparks, Construction Manager with T.D. Desert Development, L.P., Palm Desert, CA — introduced himself and gave a brief presentation of the project. Chairperson Wright declared the PUBLIC HEARING CLOSED at 7:40 p.m. Motion — A motion was made and seconded by Commissioners Blum/Fitzpatrick to adopt Resolution 2015-003 approving Site Development Permit 2014-941 for the Andalusia Spa Building project as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. 3. Site Development Permit 2014-1004 and Minor Adjustment 2014-0002 submitted by Peter J. Pitassi for the consideration of architectural and landscaping plans for the construction of 24 single-family homes on approximately 7.76 acre tract. Project: Estates at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2004-504; no further analysis is required. Location: northwest corner of Avenue 60 and Madison Street. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:50 p.m. Public Speaker: Mr. Peter J. Pitassi, AIA, LEED AP with Diversified Pacific, Rancho Cucamonga, CA — introduced himself, gave a detailed presentation of the project, and answered the Commission's questions with regards to the additional landscaping requested by the Architectural and Landscaping Review Board at the knuckles and at the bulb of the cul-de-sac. He noted that due to access conflicts staff's recommendation was to omit the additional landscaping recommended at the knuckles. Public Speaker: Mr. Chris Texter, Project Architect and Principal with KTGY Group, Inc., Irvine, CA — introduced himself and answered the Commission's questions with regards to the roof lines, the architectural design and the image corridor height restrictions. PLANNING COMMISSION MINUTES 3 JANUARY 13, 2015 O Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:00 p.m. Commissioner Fitzpatrick stated that she would like to have the recommended pedestrian scale lighting by the Architectural and Landscaping Review Board along Madison Street on the multi -purpose trail omitted. Staff said the lighting was not part of approval presented to the Commission. Staff would ensure it was omitted when reviewing the Final Landscaping Plans application for the project. Motion — A motion was made and seconded by Commissioners Fitzpatrick/Bettencourt to adopt Resolution 201 5-004 approving Site Development Permit 2014-1004 and Minor Adjustment 2014-0002 for the Estates at Coral Mountain project as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1 . Report on City Council meeting of December 16, 2014, and January 6, 2015. 2. Commissioner Bettencourt is scheduled to attend the January 20, 2015, City Council meeting. DIRECTOR'S ITEMS 1 . Electronic distribution of the Planning Commission packet. 2. Planning Commissioners Academy — March 4-6, 2015, at the Fairmont Newport Beach Hotel. 3. A Joint Meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for February 24, 2015, at 6:00 p.m. 4. A Joint meeting between the City Council and the City's Boards and Commissions has been scheduled for Wednesday, February 11, 2015, from 5:00 p.m. to 7:00 p.m. at the La Quinta Library. PLANNING COMMISSION MINUTES 4 JANUARY 13, 2015 PAG ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Bettencourt/Blum to adjourn this meeting at 9:14 p.m. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. Respectfully submitted, r frW MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 5 JANUARY 13, 2015 `AQ `AGN Department Report: 1A u�m �,.c1 „.. OF TV � TO: The Honorable Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: March 17, 2015 SUBJECT: MONTHLY SILVERROCK UPDATE The City entered into a Purchase, Sale and Development Agreement ("Agreement") with the SilverRock Development Company ("Developer") on November 19, 2014. As outlined in the Agreement, the Developer shall begin predevelopment activities in early 2015. This report provides an update on the development schedule, Developer's progress, and upcoming activities. To date, the Developer is on schedule with all pre -development activities. The chart below illustrates the development schedule for SilverRock between 2015 and 2021. SILVERROCK Pre -Development Master Site Infrastructure Luxury Hotel Luxury Conferencd/Shared ; Residential Svcs Lifestyle Hotel Lifestyle Residential I xedUse Tillage Resort Residential 233 The first major milestone within the Pre -Development timeline is the Phase 1 Land Transfer. The Agreement stipulates that the Developer will be in a position to execute the Phase 1 Land Transfer in May 2016. In order to execute the Land Transfer, the Developer must receive: • Design approvals for the Master Site Infrastructure • City approval of the financing plan, grading plan approvals, • A letter of intent from the hotel operator for management of the luxury hotel, • An approved final parcel map, and • A City approved final project budget. The Public Works and Community Development departments have held several meetings with the Developer to review the development engineering and entitlement schedule. The Developer conducts weekly phone conferences with the City development team and bi-weekly update calls with the City Manager. Prior to the Phase 1 Land Transfer, a multitude of subtasks must be completed sequentially. The following table outlines the detailed subtasks required prior to the Phase 1 Land Transfer. CURRENT DEVELOPER PRE -DEVELOPMENT ACTIVITIES LAND AND SITE PLANNING Base Mapping In Progress Aerial Topographic 3/2015 Map and Survey Palmer Design nearly Golf Routing/Luxury Hotel In Progress complete with golf 8/201 5 master plan Advancement and Schematic Site Plans In Progress refinement of 5/201 5 Planning Area design Master Site Design Plans Spring 2015 9/2015 PRELIMINARY ENGINEERING Preliminary Hydrology Spring 6/201 5 Study 2015 Preliminary Water Quality Spring 6/201 5 Management Plan 2015 Preliminary Spring Water/Sewer/Irrigation 8/2015 2015 Master Plans 234 Tentative Parcel Map Spring 8/2015 2015 PLANNING AND ENTITLEMENTS Summer Phase I Planning Areas 12/2015 2015 Winter Phase 2 Planning Areas 7/2016 2015 MAPPING AND IMPROVEMENT DESIGN Improvement Summer 1/2016 Design/Approval 2015 Summer Landscape/Hardscape Plan 1/2016 2015 Summer CVWD Lift Station Design 7/2016 2015 Summer Final Parcel Map 1 1 /201 5 2015 * Not required for the Phase 1 Land Transfer The dates outlined in the table above are based on the Developer's master schedule, which targets a Phase 1 Land Transfer in March 2016, two months ahead of schedule. At this time, all critical path items are on schedule to meet the first milestone date in May 2016, completing the Phase 1 Land Transfer. The development team will provide ongoing and regular updates, including schematic plans, conceptual renderings and drawings, to the City Council throughout the development process. `� PAGN Department Report: 1B TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director Chris Escobedo, Assistant to City Manager DATE: March 17, 2015 SUBJECT: DEPARTMENT REPORT — TRAKIT SOFTWARE IMPLEMENTATION AND CHANGES IN BUSINESS PROCESS As reported to City Council in February, staff is implementing the new permit software system known as TRAKiT, which is a critical component of the City's Customer Center. The TRAKiT software applications include: eMarkup, eTRAKiT, GeoTRAK, LicenseTRAK and CodeTRAK. This software automates development/building permits, code compliance, citizen issues, and business/occupational license functions. On March 23, all permit transactions will "Go Live," which includes providing garage sale permits electronically versus requiring residents to obtain them at City Hall. In order to support this automated approach, staff is evaluating a series of key business process changes that include: • Retaining a firm to collect debts versus utilizing Finance and Code Enforcement staff to perform this function; • Contracting with Riverside County Department of Animal Services to process animal licenses with residents versus having the City perform this function; animal license applications and renewal would be offered online and through a kiosk in the Customer Center (this item requires Council action); • Processing facility rental applications at the Wellness Center; and Page 1 of 2 237 • Selling bus passes at the Wellness Center or through the Chamber of Commerce. These aforementioned changes would free up City staff resources, reduce reliance upon temporary contract resources, and deliver services in a streamlined manner. Since February, three development projects have been reviewed electronically and two consultants are currently working with the Community Development Department staff to review items in eMarkup. Cinemark Theatre is the first project that will have building inspection services available online. Next month, staff will provide another update on these activities. Page 2 of 2 238 DEPARTMENT REPORT: 3 MARCH 17 MARCH 18 CITYCOUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MARCH 18 CVEP BOARD MEETING HOSTED BY LA QUINTA IN THE COURTYARD MARCH 27 SILVERROCK 10T" ANNIVERSARY CELEBRATION APRIL 7 CITY COUNCIL MEETING APRIL 8 OVERSIGHT BOARD MEETING APRIL 21 CITY COUNCIL MEETING APRIL 22 OVERSIGHT BOARD MEETING MAY 5 CITY COUNCIL MEETING MAY 6 OVERSIGHT BOARD MEETING MAY 19 CITY COUNCIL MEETING MAY 20 OVERSIGHT BOARD MEETING MAY 25 MEMORIAL DAY - CITY HALL CLOSED `�R Sunday ... .. .. .. ..y Friday Saturday 1 2 3 4 5 6 7 9:30AM CVAG Transportation - 4:00 PM CITY COUNCIL 10:00AMALRB La QuintaArts Festival La Quinta Arts Festival La Quinta Arts Festival Radi MEETING 12:0o PM Sunline - Franklin 6:00 PM IID 2:00 PM ECAC - Osbome OVERSIGHT BOARD MEETING 8 9 10 11 12 13 14 La. Quinta,Arts 10:00AM Pub. 7:00 PM 9:OOAMRiv. Ct. 11:00 AM CVAG Walk Festival Safety- Osborne Planning Transportation- Converstation- with the withfhe Mayor Commission Radi Mayor Evans 4:00 PM Investment Advisory Board 15 16 17 18 19 20 21 4:00 PM City 8:00AM CVEP-Radi 3:00 PM 9:OOAM Council Historic Convention & Meeting 10:00AM CVAG Preservation Visitors Homeless - Osbome Bureau -Mayor Evans 2:00 PM Oversight Board Meeting CVEP Board Meeting in L.Q. Courtyard 22 23 24 25 26 27 28 4:30 PM Exec. Cmte. - Mayor 12:00 PM Sunline - Franidin 6:00PM -9:00 PM SILVERROCK Evans 10TH ANNIVERSARY CELEBRATION.. 29 30 31 F.eb 2015 Apr 2015 S M T W iT,F S" M.T` W T 'E= S `6'"7 -' -1 2 3�,4. 8 9 10.11,1213'14 15 16 11,18 " 0 20 21 ' 12 13 14 15 16' 17 18 22 23 24 25;26.27 28 19 20 21 22 23 24 25 26 2728 29,30,` 240 Sunday ...y Tuesday Wednesday.. ..Saturday Mar2015 v1ay201S— 1 2 3 4 S T UJ .T .F S , =;6 2 ". 8, " 9 10"11 "'12 13- 14 _ "� 3 4 "5. ,67 `15 16 77`18 19 021; 10,1:1 12 13`14 15lb"„ 22"23 24" 25 26' 27 28. 17 18 19 20 21,22 23 29 30,31 25 26 27 28" 29; 30 " 31 " S 6 7 8 9 10 11 9:30 AM CVAG. Transportation - 4,00 PM. CITY COUNCIL 9:00 AM Riv. Ct. Transportation- 11:00 AM CVAG Gonverstation- Radi MEETING Radi Mayor Evans 6:00 PM IID ECAC - Osborne 2:00 PM OVERSIGHT BOARD MEETING 12 13 14 15 16 17 18 10:00 AM Pub. 8:00 A M CV EP- Safety - Osborne Radi 10:00 AM CVAG Homeless - Osbome Jacqueline Cochran- Franldin 19 20 21 22 23 24 25 4:00 PM City 12:00 PM Sunline - Council Franldin Meeting 26 27 28 29 30 4:30 PM Exec. Cmte. - Mayor Evans 241 MAY 2015 :Sunday Monday Tuesday Wednesday Thurs I day Saturday Apr 2015 Jun 2015 ": 1 2 'T W 1 2 3 4" 1 2 3 4 S 6 5t "" 9 10. 11 " 7 8, _9 "10 11 32 13 12 13 i4" -15; 16 "17 ,j'S" 14" IS 16`"17 18"_19 20 19 20 21 " 22" 23 24 2S 23 " 22 23" 24 25 26 27 26 ill 28 29"30 28 "29 30' 3 4 5 6 7 8 9 9:30 AM CVAG 4:00 PM CITY 2:00 PM Transportation - COUNCIL OVERSIGHT Radi MEETING BOARD MEETING 6:00 PM IID ECAC - Osborne 10 11 12 13 14 15 16 10:OOAMPub. Safety - Osborne 9:OOAMRiv.Ct. Transportation- 11:OOAMCVAG Converstation- 9:OOAM Convention & Radi Mayor Evans Visitors Bureau -Mayor 117 Evans 18 19 20 21 22 23 4:00 PM City s:OOAMCVEP- Council Radi Meeting 10:00AM CVAG Homeless - Osbome 2:00.PM Oversight Board Meeting 24 25 26 27 28 29 30 4:30 PM Exec. Cmte. - Mayor 12:00 PM Sunline - Franldin Evans 31 242 Department Report: 4 OF TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: March 17, 2015 SUBJECT: DEPARTMENT REPORT — RESPONDING TO AND ADDRESSING DOG BITES One of the many responsibilities of the City's Code Compliance/Animal Control Division is to respond to and address dog bite incidents. La Quinta Municipal Code ("Code") Title 10 provides standards and procedures used for such incidents. The following provides a general summary of the procedures followed: • Upon being notified of a dog bite, staff responds to the location where the incident occurred and investigates. City staff responds during regular business hours Monday through Saturday. Riverside County Animal Control responds after hours, holidays, and all day Sunday. • Once the initial investigation is complete, staff determines if the dog bite is unlawful according to the Code, and if so, an administrative citation is issued. It is also determined at this time if the dog is vicious or dangerous, if substantial injury was sustained, and if there is any aggressive history with the dog. • If the dog is determined to be vicious or dangerous, staff subsequently determines if the owner can properly restrain the dog, or if it needs to be taken into custody and restrained at the County Animal Shelter. The Code provides staff the authority to require the dog to be quarantined at the County Animal Shelter. • If substantial injury is determined, the dog is taken into custody and restrained at the County Animal Shelter. The quarantine period is for ten days. 243 • Once a dog has been determined to be vicious or dangerous, a notice to restrain is issued to the dog owner. The notice will identify if (a) the dog is required to be properly confined and maintained pursuant to the Code or (b) if the dog is to be humanely euthanized. • Once a notice is issued, the dog owner has ten days to appeal the declaration. The owner is entitled to an administrative hearing before a hearing officer for the purpose of determining whether the animal constitutes a dangerous or vicious animal and/or if humane euthanizing is appropriate, if identified. Administrative hearings are held no less than 5 days, but not more than 30 days from the written appeal. When considering the number of dogs in La Quinta, the number of bite cases is very low. For example, as of December 31, 2014, there were 1,649 dog licenses registered with the City and 11 bite cases reported in 2014. In addition, two dogs have been humanely euthanized over the past 5 years due to a bite incident. Each dog bite incident is taken very seriously, and handled, and investigated on a case -by -case basis. The degree of injury, history of the dog, and the circumstances surrounding the bite incident are all considered. Decisions are made in the interest of public safety, and are guided by Code requirements. These decisions provide the owner of the biting dog an appeal process, with an unbiased reviewer via hearing officers, and potentially Superior Court judges, or commissioners. Occasionally dog owners are unable to meet the restraining order conditions, and either voluntarily sign their dog over for destruction or, after 30 days, their dog is considered abandoned and humanely euthanized. Some dog owners may immediately sign their dog over after a bite incident, as they do not want to take the chance of a reoccurrence, or the liability. These procedures have been in force and effect with minimal changes over the past several years. City staff is currently considering changes to address dogs being brought into the community that were declared vicious or dangerous by another jurisdiction. Other communities and Riverside County prohibit this; however, in La Quinta it is currently allowed. 2 244 DEPARTMENT REPORTS: 5 r v X OFTt�eS% TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: March 17, 2015 SUBJECT: COMMUNITY SERVICES REPORT - FEBRUARY 2015 Upcoming events of the Community Services Department for April 2015: Daily Activities Social Bridge Mah Jongg *Advance Ukulele, LQ Museum Events *Annual Egg Hunt, La Quinta Park *City Picnic & Birthday Bash, Civic Center Campus *Moonlight Movies, La Quinta Park and Adams Park Fitness Morning Workout Mat Pilates Tai Chi Chuan Arthritis Foundation Tai Chi Tai Chi Intermediate Tai Chi Advanced Flex Yoga Yoga for Health Sunrise Yoga Sunset Yoga Interval Training AM & PM Yoga AM & PM *Chair Yoga, LQ Library *Hoop Dance, Colonel Mitchell Paige *Women's Kickboxing, B&G Community Room *Hikes with Philip Ferranti, Garner Valley *Nature Walk: Myths of La Quinta *Hike with Bill Baker, Top of La Quinta Cove MR Leisure LQ Voices AARP Safe Driver Watercolor Sketch & Draw LQ Glee Music for Little Mozarts Level 1 Italian for Everyone Intermediate Ukulele Social Dance Fusion Line Dancing Chakra Dance Intermediate Computers Digital Camera II Social Media *Cardio Tennis, Fritz Burns Park (Court #1) *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School *Canine Massage, Civic Center Campus Amphitheater Sports Rojas Taekwondo *Rojas Martial Arts, La Quinta High School *Tiny Tigers, LQ Library *Desert Youth Olympics, Colonel Mitchell Paige *La Quinta Police Safety Fair, Colonel Mitchell Paige *Disc Golf Tournament, Cove Oasis *Denotes classes/events held at other locations Community Services Department Attendance Report for February 2015 Summary Sheet Sessions Per Month Program 2015 2014 Variance 2015 2014 Leisure Classes 152 94 58 55 31 Special Events 700 500 200 1 1 S ports 509 593 -84 27 26 Wellness Center 338 972 -634 104 141 To to I 1,699 2,159 -460 187 199 Wellness Center Fitness Fitness Center 2,725 0 2,725 72 0 Total 2,725 0 2,725 72 0 Wellness Activities/Services (FREE) Wellness Center 817 749 68 69 70 Total 817 749 68 69 70 Sports User Groups La Quinta Park AYSO 200 250 -50 17 17 La Quinta Youth & Sports 75 100 -25 11 20 Desert Sands Harlequins RFC 60 80 -20 8 10 Desert Boot Camp 50 50 0 9 8 Sports Complex La Quinta Youth & Sports 450 550 -100 20 22 Colonel Mitchell Paige Y Flag Football (League practices) 35 40 -5 16 16 Facility/Park Rentals Wellness Center (Private Party) 400 200 200 3 1 Library (Sunday Church) 300 300 0 4 4 Classroom 850 350 500 17 7 Museum Meeting Room 540 120 420 9 2 Boys & Girls Club Gym (Sunday Church) 400 0 400 4 0 Civic Center Campus (Private Party) 100 100 0 1 1 Park Rentals La Quinta Park 150 100 50 3 2 Fritz Burns Park 0 150 -150 0 3 Total 3,610 2,390 1,220 122 113 Total Programs 8,851 5,298 3,553 450 382 Volunteer Hours Wellness Center 1 1761 319 -143 Total Volunteer Hours 1 1761 319 -143 247 Community Services Department Program Report for February 2015 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Computers 8 7 1 4 3 Italian for Everyone 7 7 0 4 4 La Quinta Glee 44 0 44 4 0 Music for Little Mozarts 8 0 8 4 0 Hoop Dance 3 0 3 4 0 Sunset Yoga 9 0 9 4 0 Taekwondo 4- 8 (Beg.) 25 22 3 8 8 Taekwondo 4- 8 (Inter.) 22 22 0 8 8 Taekwondo 9yrs-Up 17 36 -19 8 8 Rojas Martial Arts 4- up 9 0 9 7 0 Totals 1 1521 941 581 551 31 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events Black History Month event 700 500 200 1 1 Totals 700 500 200 1 1 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 181 265 -84 8 8 Open Gym Volleyball 138 81 57 8 4 Nature Walk @ Bear Creek Trail 7 11 -4 1 1 Nature Hike @ Top Of The Cove 9 28 -19 1 3 Guided Hike w/Phillip Ferranti 12 15 -3 1 1 Y Flag Football (League Games) 150 160 -10 4 4 Y Rookies Football 1 121 25 -131 41 4 Totals I 509 585 -761 27 25 248 Wellness Center Program Report for February 2015 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 2293 0 2293 24 0 Daily Fitness Drop -ins @ $5 149 0 149 24 0 Memberships Sold 283 0 283 24 0 Fitness Center Total 2725 0 2725 72 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 6 39 -33 n/a n/a Hours 176 319 -143 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 817 749 68 69 70 Wellness Activities/Services Total 817 749 68 69 70 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Chair Yoga 16 10 6 4 4 Flex Yoga 25 28 -3 8 3 Mat Pilates 13 25 -12 11 11 Morning Workout 38 66 -28 11 11 Yoga for Health 10 17 -7 4 4 Drop -in Participation 72 0 72 27 0 Leisure Beginning Ukulele 15 0 15 4 0 Canine Massage 5 0 5 2 0 Chair Massage 7 0 7 8 0 Line Dancing 12 0 12 4 0 Social Dance Fusion 6 5 1 4 4 `zR; Community Services Department Monthly Revenue Report for February 2015 Monthly Revenue - Facility Rentals 2015 2014 Variance Library $ 656.00 $ - $ 656.00 Museum $ 525.00 $ 200.00 $ 325.00 Wellness Center $ 1,230.00 $ 1,331.00 $ (101.00) Parks $ 770.00 $ 800.00 $ (30.00) Sports Fields $ 1,665.00 $ 540.00 $ 1,125.00 Monthly Facility Revenue $ 4,846.00 $ 2,871.00 $ 1,975.00 Monthly Revenue Wellness Center $ 6,144.00 $ 4,982.00 $ 1,162.00 Fitness Memberships & Daily Passes $ 15,120.00 $ - $ 15,120.00 Community Services $ 7,043.00 $ 4,772.00 $ 2,271.00 Total Revenue $ 28,307.00 $ 9,754.00 $ 18,553.00 Revenue Year to Date Facility Revenue $ 30,557.00 $ 25,222.50 $ 5,334.50 Wellness Center $ 17,977.00 $ 28,510.50 $ (10,533.50) Fitness Memberships & Daily Passes $ 36,490.00 $ - $ 36,490.00 Community Services $ 41,017.00 $ 49,592.00 $ (8,575.00) T o to I Revenue to Date $ 126,041.00 1 $ 103,325.00 1 $ 22,716.00 Wt Community Services Updates February 2015 The shade covers for the playground at La Quinta Park have been replaced. The landscape crew has finished filling the washed out areas along the Bear Creek Trail that are in front of the Yucatan Cove. The landscapers will continue covering the washed out areas along Avenida Montezuma to Calle Ensenada. The flood event on September 8, 2014 caused extensive water erosion throughout the Cove. Thieves stole the backflows from Adams Park. This is the second time in the past year that the backflows were taken from this location. It appears that these thefts occur more often during holiday weekends. The Coachella Valley Water District owns and replaces these backflows when they are taken. Any damage to the irrigation system is the responsibility of the property owner. PM DEPARTMENT REPORT: 6 TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: March 17, 2015 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR FEBRUARY 2015 For the month of February 2015, the total for all maintenance expenditures recorded in GORequest was $85,281, with traffic signals, street sign installation, street sweeping, and pavement striping being among the highest tasks in terms of cost. Public Works maintenance workers recorded 1,300 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. Residents continue to submit Customer Satisfaction Surveys through the GORequest system. The Public Works Department received five surveys in the month of February 2015, with residents commenting on how staff handled reported issues. Employees were rated on their effectiveness, response time, and courtesy. A summary of responses is provided below and detailed surveys are provided as Attachment 2: • 75 % of respondents rated Employee Courtesy as "Superior" • 80% of respondents rated Response Times as "Superior" or "Good" • 80% of respondents indicated "Exceeded" or "Met" under Expectations Met • 80% of respondents rated Employee Effectiveness as "Superior" or "Good" Surveys also include positive feedback from residents, such as commending the City for "...the speed at which the issue was handled..." 3. A pre -bid meeting for the Perimeter Landscaping of City -owned Lots was held on March 12, 2015 and bids are due on March 19, 2015. 253 4. The September 2014 storm damage repairs at SilverRock Golf Course are now complete. 5. The contractor for the Wellness Center is continuing to work on punch list items. 6. On -site construction continues at the Century Theatre Project, which is located at the corner of Washington Street and Avenue 47. The contractors are currently working on the theatre's foundation and exterior walls. 7. Construction of the speed tables and the removal and replacement of curb, gutter, sidewalks, and asphalt has begun on Avenida Montezuma for the Tower Market Project. Avenida Montezuma between Avenida Bermudas and Avenida Navarro will be closed from March 9 to March 27, 2015, with the closure and improvements on Avenida Navarro to follow. 8. On -site water, sewer, and storm drain construction continue at the Signature Project located within the PGA West development at Avenue 54 and Jefferson Street. The contractor has also completed the majority of the turn pocket modifications for the project entrance on PGA Boulevard. 9. On -site construction of homes continues at: Andalusia, which is located on Madison Street between Avenue 58 and Avenue 60; Griffin Ranch, which is located on Madison Street and Avenue 54; and Darby Estates, which is located on Darby Road. 10. The catch basin and storm drain pipe installation has been completed on Lake Cahuilla Road at the Quarry Maintenance Yard. 11. The plans and reports for the La Quinta Square (In and Out Burger) are in for a second review. 12. Seven proposals were received in response to the City's solicitation of water quality inspection services to comply with National Pollutant Discharge Elimination System requirements. The City is looking to hire a qualified technical field representative to conduct storm water compliance inspections at various businesses in La Quinta. A selection committee will review the proposals and schedule interviews with the top firms. Attachments: 1. Maintenance Expenditures by Task for February 2015 2. Customer Satisfaction Survey Details for February 2015 254 Maintenance Expenditures by Task for February 2015 Pw Customer Satisfaction Survey Details 02/01 /2015 to 02/28/2015 Request: 12638 Survey Entered: 02-13-2015 Request Entered: 02/02/2015 Closed: 02/06/2015 Days Open: 4 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindseyj Customer: Jessica Guerrero Description: I Please trim the shrub, weeds, and trees that are encroaching onto the property that I am renting. Reason Closed: Code Compliance, officer Kevin, inspected the lot /investigated the concern and determined that they only do abatement if there is a fire hazard or dumped debris. There is no debris and all the vegetation is green. Code do not address trees or shrubs growing past property line Employee Effectiveness: Below Average Response Times: Average Employee Courtesy: Average Expectations Met: Below Comments: I live next to an empty lot that has shrubs and trees growing over onto the property I am renting. The leaves, plants, and debris fall into the pool and into the backyard. I expected the city to handle the issue by cutting down the trees. Supposedly per code, the city will only take care of it if it is a fire/safety hazard. It may not pose as a hazard now, but as it begins to get hotter and dryer, it will. Why not take care of the issue now and just clear the dirt lot of the weeds and unwanted trees? Request: 12709 Survey Entered: 02-17-2015 Request Entered: 02/06/2015 Closed: 02/17/2015 Days Open: 11 Topic: Debris/Litter Removal/Right of Way Maint - 1011 Employee: James Lindseyj Customer: Mark Peters Description: Several years ago my fence was burned down due to overgrowth of brush in the vacant lot next to my house. Several times since then I've contacted the city to have the owner remove the overgrowth as it is a fire hazard to my property. Both times the city posted a bulletin to have the owner clean it up or the city would do it and charge the owner. I'm requesting that you have the owner maintain the vacant lot, the last time my fence was burned down it was one o'clock in the morning and my family was sleeping, kids had set it on fire as vandalism,the fire could of easily spread to my house endangering my family.Also when your at the stop sign, you have to creep out into the road when looking right,to be able to see traffic. Please take care of this as soon as possible. Also can you email to let me know you received this and what course your going to take. Thank you. Mark Peters the sight distance problem has been taken care of, trees cut/trimmed. code inspected the property at this address and is sending the property owner a notice toclean prperty, after 30 days if not cleaned city will put this out to bid and charge the owner. Reason Closed: completed. Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: I liked the speed at which the issue was handled, also the employee informed me that a photo would be taken of the lot so that code enforcement could have owner clean it before it caused another fire hazard. n E M z N Request: 12713 Survey Entered: 02-16-2015 Request Entered: 02/08/2015 Closed: 02/09/2015 Days Open: 1 Topic: Graffiti in Parks - 1030 Employee: James Lindseyj Customer: Description: I Graffiti on sign at Ensenada and Montezuma removed Reason Closed: Work done Employee Effectiveness: Good Response Times: Good Employee Courtesy: N/A Expectations Met: Met Request: 12809 Survey Entered: 02-24-2015 Request Entered: 02/12/2015 Closed: 02/17/2015 Days Open: 5 Topic: Graffiti Removal (Right -of -Way) - 1071 Employee: James Lindseyj Customer: Mirna Hernandez Description: Someone drew a heart on the wall, apparently there are other markings on the wall. I don't have pictures of another area, but it looks like there is also graffiti on the green fence wall that is in the KB Home development corner of Ave 60th and Monroe Reason Closed: Work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: it was prompt. Request: 12885 Survey Entered: 02-27-2015 Request Entered: 02/19/2015 Closed: 02/20/2015 Days Open: 1 Topic: Park Maintenance Employee: Steve Howlett I Customer: Roy Bass Description: IThere is a water leakjust below cortez on the bear creek trail. About a week now. Also the new faucets seem to be leaking as well. Reason Closed: Both of these items have been repaired. Employee Effectiveness: Good Response Times: Superior Employee Courtesy: Superior Expectations Met: Met Comments: IThe drinking fountains all the way up bear creek trail are leaking to the point they have standing water on the ground. CONSENT: 1 CITY COUNCIL MINUTES TUESDAY, FEBRUARY 17, 2015 A regular meeting of the La Quinta City Council was called to order at 3.30 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Bill Edgar, Palm Desert — Mr. Edgar said he is a volunteer with CompassionandChoices.org promoting death with dignity, which addresses care and choice at the end of life. PUBLIC SPEAKER: Roger Kranz, Palm Desert — Mr. Kranz requested that the Council consider permitting medical marijuana dispensaries in La Quinta for the convenience of area patients and the sales tax revenue that will be beneficial to the City. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTIES LOCATED IN PROXIMITY TO CALLE TAMPICO AND AVENIDA LA FONDA, WEST OF THE LA QUINTA PUBLIC LIBRARY AND WELLNESS CENTER (APNS: 770-123- 011, 770-123-012 AND 770-124-010) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: MARVIN INVESTMENTS, INC. UNDER CONSIDERATION: POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF PROPERTY COUNCIL RECESSED TO CLOSED SESSION AT 3:43 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Evans led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: James Stenson, La Quinta — Mr. Stenson thanked Mayor Evans for her attendance at their February 13 Hadley Villas Senior Apartments event. CITY COUNCIL MINUTES FEBRUARY 17, 2015 PUBLIC SPEAKER: Robert Sylk, La Quinta — Mr. Sylk said he wished to direct the Council's attention to the concern about a possible cancer cluster at the La Quinta Middle School. He requested that the City encourage the school board to hire independent investigators to thoroughly examine the matter. PUBLIC SPEAKER: Ellen Marks, Indian Wells — Ms. Marks, Director of the California Brain Tumor Association, said that "dirty electricity" was the suspected cause of the possible cancer cluster at the La Quinta Middle School. She said that 45 to 50 students and teachers are known to be affected. She asked the Council to work with her Association to get this resolved. PUBLIC SPEAKER: Guadalupe Arvedondo, La Quinta — Ms. Arvedondo said her daughter has had medical problems affecting her adrenal glands, ovaries, and pancreas, which started soon after graduating. She asked the Council to support the individuals trying to get answers out of the La Quinta Middle School authorities. PUBLIC SPEAKER — Marlene Ortiz, La Quinta — Ms. Ortiz said she attended La Quinta Middle School from 2001 to 2003. Three of her friends became sick and two have since died of aggressive cancers. She stated that she also knows of two teachers who have gotten sick, one of which has died, and asked the Council to assist in finding answers. PUBLIC SPEAKER: David Senescu, Indio — Mr. Senescu said his wife was diagnosed with stage three breast cancer at an early age and asked the Council for their support and assistance in getting the problem investigated, diagnosed and treated. He asked that elected officials represent residents on this matter. PUBLIC SPEAKER: Rachel Roisum, La Quinta — Ms. Roisum, who attended La Quinta Middle School, said she was diagnosed with thyroid cancer at age 22, yet had no family history of cancer or thyroid issues. She said she hopes the Council will look into this, find out what is going on, and push for an independent investigation. PUBLIC SPEAKER: Roger Le Croix, La Quinta — Mr. Le Croix's son attended La Quinta Middle School and played on the sports fields for an additional two years before that. After five years on those fields, he was diagnosed with synovial sarcoma in his leg resulting in amputation at age 13. Although Mr. Le Croix said he does not know what caused his son's sarcoma, he believes that if there is even the slightest chance of preventing illness and amputation, he suggests that the Council does anything they can. Mayor Evans suggested that parents express their concern to the school board which meets the first and third Tuesday of each month. She said she has no problem reaching out to the school board to question the process or encourage further review, but wanted residents to know that the Council has no jurisdiction over school board matters. CITY COUNCIL MINUTES 2 FEBRUARY 17, 2015 a Councilmembers Franklin, Osborne, Pena and Radi thanked residents for bringing the issue to the Council's attention and encouraged parents to bring the matter before the school board at their next meeting. CONFIRMATION OF AGENDA - Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. COUNTY SUPERVISOR BENOIT PROVIDED AN UPDATE ON THE COUNTY OF RIVERSIDE'S OPERATIONS. Supervisor Benoit provided an update on County operations and finances, after which Councilmembers and Supervisor Benoit discussed the cities that would be included in the proposed east Valley economic development effort; staffing and office space for an east Valley economic development organization; Coachella Valley Economic Partnership's involvement; and plans for the new County jail. 2. DAVID ARCHER, PRESIDENT OF THE LA QUINTA CHAMBER OF COMMERCE, PRESENTED THE CHAMBER'S ANNUAL REPORT. Mr. Archer presented a summary of the annual reports, after which Councilmembers and Mr. Archer discussed business signage; cost and sponsorship of the proposed Chamber information kiosk; plan for promoting the visitor center in City Hall; use of City Hall on weekends; updating the Chamber's website; cross -marketing with various city events; and adding the new visitor center location to the Greater Palm Springs Convention and Visitors' Bureau's map. CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 3, 2015 2. APPROVE DEMAND REGISTERS DATED JANUARY 30 AND FEBRUARY 6, 2015 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS FOR THE MONTH OF JANUARY 2015 4. APPROVE FISCAL YEAR 2014/2015 MID -YEAR BUDGET ADJUSTMENTS 5. DENIAL OF CLAIM FOR DAMAGES FILED BY RICHARD AND KRISTEN SIMONS; DATE OF LOSS — SEPTEMBER 8, 2014 6. DENIAL OF CLAIM FOR DAMAGES FILED BY RICARDO VEGA; DATE OF LOSS — SEPTEMBER 8, 2014 CITY COUNCIL MINUTES 3 FEBRUARY 17, 2015 0 7. DENIAL OF CLAIM FOR DAMAGES FILED BY GUADALUPE ALVERIZ; DATE OF LOSS — SEPTEMBER 8, 2014 8. DENIAL OF CLAIM FOR DAMAGES FILED BY DALE WISSMAN; DATE OF LOSS — SEPTEMBER 8, 2014 9. APPROVE OVERNIGHT TRAVEL FOR PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND LEAGUE OF CALIFORNIA CITIES PUBLIC WORKS OFFICERS INSTITUTE ON MARCH 25-27, 2015 10. APPROVE CONTRACT CHANGE ORDERS AND SETTLEMENT AGREEMENT WITH ARCH INSURANCE COMPANY, ACCEPT THE ADAMS STREET BRIDGE PROJECT, AND APPROPRIATE FUNDS FROM TRANSPORTATION DEVELOPMENT IMPACT FEES Mayor Evans corrected a date on the minutes of February 3, 2015. MOTION — A motion was made and seconded by Councilmembers Franklin/Radi to approve the Consent Calendar as amended. Motion passed unanimously. BUSINESS SESSION 1. APPROVE MEMORANDUM OF UNDERSTANDING AMONG KOHL'S DEPARTMENT STORE, INC., ONE ELEVEN LA QUINTA, LLC, AND THE CITY OF LA QUINTA FOR ADAMS STREET SIGNAL AND STREET IMPROVEMENT PROJECT Public Works Director Jonasson presented the staff report, which is on file in the City Clerk's Office. COUNCILMEMBER OSBORNE RECUSED HIMSELF AND LEFT THE DAIS DURING DISCUSSION AND VOTE ON THIS MATTER DUE TO A BUSINESS RELATIONSHIP WITH THE ENGINEERING FIRM NA1, WORKING ON THE PROJECT. MOTION — A motion was made and seconded by Councilmembers Pena/Radi to approve a memorandum of understanding among Kohl's Department Store, Inc., One Eleven La Quinta, LLC, and the City of La Quinta for the Adams Street Signal and Street Improvement Project. Motion passed 4-0-1 (Osborne absent). COUNCILMEMBER OSBORNE RETURNED TO THE DAIS. STUDY SESSION 1. CONTINUED DISCUSSION OF CITY RESERVES POLICY CITY COUNCIL MINUTES 4 FEBRUARY 17, 2015 `u] Council waived presentation of the staff report. Councilmember Osborne stated that the definition of "emergency" should be broadened to include not just natural disasters, but other types of emergencies such as widespread economic downturns. Since the emergency reserve fund has never been used, it's time to redefine and reallocate. Mr. Osborne would like Council to consider reserve funds for capital improvements and for economic development. He said the percentage amounts of 10 percent for cash flow reserve and 40 percent for emergency (broadly defined) reserve seemed reasonable. The economic stabilization reserve of 9 percent should be relabeled economic development reserve to be used for such things as purchasing real estate to further Village development and the 9 percent currently allocated should be re- examined during Council's in-depth economic development discussion. Mr. Osborne said that reserve funds for infrastructure, both replacement and maintenance, is a good idea as well as one for retirement fund payments. He suggested that a portion of the $10 million unappropriated funds be moved into an infrastructure reserve fund. Councilmember Radi said his preference is to have fewer reserve fund categories so that there is sufficient mobility for Council to easily reallocate funds. He suggested that one reserve fund could be dedicated to economic development, capital improvements, and infrastructure, and eliminate the "take-aways" reserve, moving that one percent elsewhere. He agrees that the definition of "emergency" should be broadened. Mr. Radi thanked the Investment Advisory Board for their report and accepts their recommendation of 60 percent in total reserves. He said the allocation of that 60 percent must be flexible. City Manager Spevacek said that historically, the City allocated money to reserve funds to cover expenses when things went bad or to get through cash flow needs. He explained that given growing costs as projected over future years, there will be limited opportunities to replenish reserve funds in the future, so once the existing reserves are spent, there will be limited opportunity to replenish the reserves. Mr. Spevacek asked for clarification from the Council regarding their intention to use a portion of the 60 percent set aside for reserves for an economic development and infrastructure fund or to allocate some portion of undesignated funds. Councilmember Radi agreed that the City will have limited ability to replenish reserves in the future and noted that because of this, he felt it was important to earmark funds for specific uses rather than hold "undesignated" funds. He said that funds designated for specific purposes will be easier to explain and be understood by residents. Councilmember Franklin said that she supports expanding the definition of reserve categories so the criteria for use are not so rigid. Ms. Franklin would like the "economic stabilization" reserve fund changed to an economic development reserve fund, and should funds be needed for economic stabilization, they could be drawn from the broadly defined "emergency" reserve fund. Regarding the cash reserves, estimated to be $11.6 million, Ms. Franklin said her priorities are (1) setting aside funds for a future CITY COUNCIL MINUTES 5 FEBRUARY 17, 2015 is parking structure to serve the Village, and (2) an ongoing, automatic capital improvements fund or reserve. Mayor Evans said that lowering the cash reserves by transferring more funds into designated reserve funds was interesting. She noted that the consensus of Council was to eliminate the "take aways" reserve fund. The "economic stabilization" reserve could be broadened to "economic development stabilization" or unappropriated funds could be used to start up an "economic development" reserve. Regarding setting up one reserve fund for economic development and infrastructure, Mayor Evans said she views them as very different, but both very important. Councilmember Radi said that there should be mobility in reserve fund categories so as not to tie the hands of this Council or future Councils. He clarified that this does not mean that Councils should consider reserve funds spendable on anything but the emergencies for which they were intended. Councilmember Osborne offered a reminder that if Council is to recommend a sales tax increase, they must be clear on the purpose of reserves. Mr. Osborne said that if the City does not move forward with a sales tax increase, some agency, such as the State, a transportation agency, or the Salton Sea Authority, will do so leaving out the City of La Quinta. He said he would prefer for the City to receive the funds from a sales tax increase rather than Sacramento or Riverside so that the City can control its use. He noted that before asking the community for the increase, it must be clear how reserves are to be used, the amount, and how the increased sales tax funds would fit in. Regarding education on the need for a sales tax increase, Councilmember Franklin said that it will be important to provide the public with a list of events that have popped up that resulted in unexpected expenditures. She said that a sales tax increase was a hard sell when it's believed everything is humming along smoothly. Ms. Franklin noted that they would have to get beyond that superficial belief, especially given the large reserve amounts, and explain the need. The list of unexpected expenses would help in this education process. Councilmember Pena said he agrees with suggestions made and added that a reserve to cover public safety contract increases that Council knows are coming must be considered. Mr. Pena explained his belief that the Reserve Policy should be re- examined each year and adjusted as necessary. He said that he is confident that adjustments and allocation made now will be revisited and refined each year as needed. Mr. Pena ended by saying he is comfortable with the suggestions and direction discussed by the Council. Mayor Evans summarized the consensus of Council by stating that there seemed to be agreement to reduce the total cash reserves from 54.25 to 50 percent of annual operating budget expenditures, with 40 percent allocated to a broadened definition of "emergency" and 10 percent allocated to "cash flow." The remaining funds will be added to the $10.2 million unallocated funds and staff will provide recommendations as CITY COUNCIL MINUTES 6 FEBRUARY 17, 2015 W to how those funds should be allocated among economic development, infrastructure, etc. City Manager Spevacek noted that if there is not significant growth in City revenue, based on public safety costs, there may be limited funds to apply to other needs in the Fiscal Year 2015/16 budget. In response to Councilmember Osborne, City Manager Spevacek explained that no funds have yet been budgeted for employee performance bonuses nor for any item that may be agreed upon as a result of contract negotiations. Councilmember Franklin stated that when providing data to explain the need for a sales tax increase, it must be clear that it is not due to one single thing as there are multiple anticipated and unanticipated needs. She said it was important for Councilmembers to be relaying the same message and not get focused on only one item of need. Finance Director Conrad stated that an annual contribution to each reserve fund the Council decides to establish should be included in operating costs each year. This is correct practice and will clearly show the use of funds and the need for additional revenues. REPORTS AND INFORMATIONAL La Quinta's representative for 2015, Mayor Evans, reported on her participation in the following organizations meeting: • CVAG COACHELLA VALLEY CONSERVATION COMMISSION • CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE La Quinta's representative for 2015, Councilmember Pena, reported on his participation in the following organizations meeting: • ANIMAL CAMPUS COMMISSION • CVAG PUBLIC SAFETY COMMITTEE DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's Office. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne requested a monthly department report on the status of the SilverRock project. Councilmember Radi said the joint Board and Commission meeting was very useful and suggested that they occur more often than once a year. CITY COUNCIL MINUTES 7 FEBRUARY 17, 2015 13 Councilmember Franklin said that Council is missing opportunities by not engaging Board and Commissioners more because they are a great talent pool. She said that should the Council go forward with a revenue enhancement plan, they should be included as community ambassadors. Mayor Evans announced that the next Walk with the Mayor and a few Councilmembers will be February 21 at the La Quinta Park at 8.00 a.m. Mayor Evans said that Riverside County Fire Chief John Hawkins contacted her with a request from the Fire Department and Christopher Douglas' widow, Amy Douglas, to consider dedicating Fire State No. 32 in the Cove to firefighter Christopher Douglas who was killed in the line of duty on 1-10. She added that Christopher Douglas started his firefighting career in La Quinta and always carried an attachment to the City. Mayor Evans noted that Chief Hawkins said the Fire Department would cover any costs associated with the dedication. Mayor Evans explained that she was approached by GoldenVoice with an offer to expand the City's art in public places with a ten-year loan of a giant metal roadrunner piece for placement at the roundabout at Jefferson Street and Avenue 52. GoldenVoice offered to deliver the sculpture if the City would provide the necessary pedestal for mounting. Councilmember Franklin suggested that if La Quinta was able to establish an art loan program similar to that in Palm Desert, she would like to see art placement in areas north of Highway 111. PUBLIC HEARINGS — None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Pena to adjourn at 6.31 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 8 FEBRUARY 17, 2015 14 CITY COUNCIL MINUTES TUESDAY, MARCH 3, 2015 A regular meeting of the La Quinta City Council was called to order at 4.00 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None CLOSED SESSION — None Councilmember Franklin led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Stefani Kerr, La Quinta — Ms. Kerr said that a drug dealer along with his customers, are selling and using drugs in the La Quinta Park. Ms. Kerr provided a copy of her comments along with 13 photos for the record. Dave Walton, La Quinta Assistant Police Chief, said the park was under surveillance by police but he could not comment on juveniles or compromise police plans to address the matter. PUBLIC SPEAKER: Phillip Bettencourt, La Quinta — Mr. Bettencourt said Commissioners are grateful for the opportunity to attend the Planning Commissioners' Institute and arranged an inspiring tour of an old industrial village that has been developed as a live -work environment. Mayor Evans explained that City Manager Spevacek was not in attendance because he is in Sacramento opposing the California Department of Finance's proposed legislation to change the rules regarding the repayment of the City General Fund loan to the former La Quinta Redevelopment Agency. CONFIRMATION OF AGENDA — Confirmed ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS Mayor Evans presented certificates to instructors and participants of the Teen Certified Emergency Response Team program. The certificates were accepted by instructors Eric Caden and Jerry Hagen of the Riverside County Office of Emergency Services and by Principal Rebecca Cook on behalf of the 68 La Quinta High School students who completed the course. CITY COUNCIL MINUTES MARCH 3, 2015 W CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 11 AND FEBRUARY 21, 2015 2. DENIAL OF CLAIM FOR DAMAGES FILED BY GABRIELLA MONPLAISIR; DATE OF LOSS — SEPTEMBER 8, 2014 3. DENIAL OF CLAIM FOR DAMAGES FILED BY MARIA BARBA; DATE OF LOSS — SEPTEMBER 8, 2014 4. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY MANAGER AND HUMAN RESOURCES MANAGER TO ATTEND CALIFORNIA JOINT POWERS AUTHORITY LEAD2015 EVENT ON MARCH 31, 2015 IN LA PALMA, CALIFORNIA 5. AUTHORIZE CITY MANAGER TO EXECUTE AN AMENDMENT TO A PURCHASE AND SALE AGREEMENT AND MEMORANDUM OF UNDERSTANDING WITH MARVIN INVESTMENTS, INC. FOR SALE AND FUTURE DEVELOPMENT OF CERTAIN PROPERTIES LOCATED IN THE LA QUINTA VILLAGE 6. APPROVE DEMAND REGISTERS DATED FEBRUARY 13 AND FEBRUARY 20, 2015 MOTION — A motion was made and seconded by Councilmembers Radi/Franklin to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SIGMANET, INC. FOR INFORMATION TECHNOLOGY SERVICES Assistant to City Manager Escobedo presented the staff report, which is on file in the City Clerk's Office, along with Paul Edge, Vice President of Services and Zeina Ammar, Public Sector Account Manager for SigmaNet. Councilmembers discussed the analysis of existing hardware by SignaNet; retention of software ownership; the Apple technician on SignaNet's staff; Wi-Fi at City facilities; system security; provision of separate storage for each of SigmaNet's clients; method for determining client satisfaction level; and use of service tickets for efficiency and tracking. MOTION — A motion was made and seconded approve the Professional Services Agreement technology services. Motion passed unanimously. CITY COUNCIL MINUTES MARCH 3, 2015 2 by Councilmembers Franklin/Radi to with SigmaNet, Inc., for information ill STUDY SESSION 1. UPDATE ON CRIME TREND AND POLICE SERVICE STUDY RELATING TO COMMUNITY INPUT Assistant to City Manager Escobedo presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed putting a link to the survey on the Sheriff's website, the positive feedback received so far, and an appeal for residents to spread the word to family or friends to complete the online survey. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Mayor Evans, reported on her participation in the following organizations' meetings: • CVAG EXECUTIVE COMMITTEE • GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU La Quinta's representative for 2015, Councilmember Pena, reported on his participation in the following organization's meeting: • EAST VALLEY ECONOMIC DEVELOPMENT COALITION La Quinta's representative for 2015, Councilmember Radi, reported on his participation in the following organizations' meetings: • CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE • COACHELLA VALLEY ECONOMIC PARTNERSHIP DEPARTMENT REPORTS 1C. CITY COUNCIL WADS The Council concurred that staff was to move forward to provide Council with Wi-Fi and cell -capable iPads by scheduling the purchase and Municipal Code amendment for a future action item. MAYOR'S AND COUNCIL MEMBER'S ITEMS Mayor Evans announced that La Quinta will be hosting the Coachella Valley Economic Partnership meeting on March 18 in the courtyard at City Hall. Mayor Evans explained the Leadership Investment & Knowledge Sharing (LInKS) program started for City employees. The Council concurred that a study session should be scheduled to discuss the steps and timeline for a possible 2016 sales tax revenue enhancement measure. CITY COUNCIL MINUTES 3 MARCH 3, 2015 `rl Mayor Evans announced the next Walk with the Mayor will be held on March 14 at 7.00 a.m. at the Colonel Mitchell Paige Middle School, and will be followed by the La Quinta Police Safety Fair. Councilmember Pena asked the Council to consider limiting attendance at the Mayor's Walks to one Councilmember via a rotation, so the Walks did not have to be noticed as a meeting with those Councilmembers not on the Walk being listed as absent from a meeting. Councilmember Radi reported on the Black History Month and congratulated the presenter, Eddie Gilreath and his wife. He said he was impressed with the ribbon cutting and quality of the design of the Palms residential facility. Mr. Radi said he enjoyed the Reading Across America event earlier at the library, where he read to children ages one to four. Councilmember Osborne explained a problem he sees reoccurring with drivers running red lights and stop signs and asked Assistant Police Chief Walton to research Council's ability to have input into the amount of the fine imposed by the court for these violations and to take any other actions designed to discourage the practice. Mayor Evans announced the dates, times and location of the number one arts festival in the nation, the La Quinta Arts Festival, organized by the La Quinta Arts Foundation. PUBLIC HEARINGS 1. REQUEST TO TABLE CONTINUED PUBLIC HEARING FOR AN ENVIRONMENTAL ASSESSMENT, A GENERAL PLAN AMENDMENT, CHANGE OF ZONE, SPECIFIC PLAN AMENDMENT, SITE DEVELOPMENT PERMIT AND TENTATIVE TRACT MAP TO ALLOW THE DEVELOPMENT OF 82 SINGLE- FAMILY HOMES ON 20.8 ACRES OF LAND LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND AVENUE 52 FOR BEAZER HOMES Community Development Director Johnson presented the staff report, which is on file in the City Clerk's Office. Mayor Evans declared the PUBLIC HEARING OPEN at 5.39 p.m. PUBLIC SPEAKER: Monica Ultreras of Beazer Homes — Ms. Ultreras described the changes her company has made to the plans in response to the Council's negative comments at a previous meeting. PUBLIC SPEAKER: Lorry Lynn, of Market Strategy Advisors, on behalf of Beazer Homes — Ms. Lynn explained all the considerations taken into account when designing this. She said they found that not all buyers want a large lot, a large home, or golf or even a pool. CITY COUNCIL MINUTES 4 MARCH 3, 2015 18 Mayor Evans declared the PUBLIC HEARING CLOSED at 5.54 p.m. Councilmembers discussed the design changes; the improved flow throughout the development; the addition of the 18-inch eaves in the final design; side and front yard setbacks in other communities; reorientation of back yards to face the Citrus development; need to include the buyer matrix and comparisons when Beazer Homes returns to Council with the final plans; desirability of the lower building profile behind the perimeter walls; characteristics of the targeted buyer; and a general consensus of the Council that Beazer Homes was on the right track in responding to Council concerns. MOTION: A motion was made and seconded by Councilmembers Pena/Radi to table the continued public hearing for an environmental assessment, a general plan amendment, change of zone, specific plan amendment, site development permit and tentative tract map to allow the development of 82 single-family homes on 20.8 acres of land located at the northwest corner of Jefferson Street and Avenue 52 for Beazer Homes. Motion passed unanimously. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Pena to adjourn 6.01 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 5 MARCH 3, 2015 `N Mol a OF CITY]/ SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE DEMAND REGISTERS DATED BUSINESS SESSION: FEBRUARY 27 AND MARCH 6, 2015 CONSENT CALENDAR: 2 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve Demand Registers dated February 27 and March 6, 2015. EXECUTIVE SUMMARY: None. FISCAL IMPACT: Demand of Cash: -- City $ 9,135,163.49 -- Successor Agency of RDA $ 1,500.00 -- Housing Authority $ 4,050.00 -- Housing Authority Commission $ 0.00 $ 9,140,713.49 BACKGROUND/ANALYSIS: Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from February 21 through March 6, 2015. Warrants Issued: 106165 - 106232) $ 1,31 1,403.65 106233 - 106307) $ 1,175,963.93 Voids} $ (00.00) Wire Transfers} $ 6,464,950.48 Payroll Deposit and Check Nos. 37051-37053) $ 151,332.72 Payroll Tax Transfers} $ 37,062.71 $ 9,140 71 3.49 N The most significant expenditures on the demand registers listed above are as follows: Significant Expenditures: Vendor: Account Name: Amount: Purpose: Arch Insurance Construction Riverside Co. Sheriff Various Doug Wall Construction Construction $1,019,710.56 Adams Bridge $ 934,340.23 Police Service 1 1 /13/14-12/10/14 $ 199,800.07 Wellnes Center Wire Transfers: Eight wire transfers totaled $6,464,950.48. Of this amount, $6,029,288.93 was to US Bank for Debt Service Payment; $296,121.80 to Landmark for golf course management; $87,286.68 to CalPERS for health insurance premiums; and $45,034.17 to CalPERS for retirement costs (see Attachment 2 for a full listing). ALTERNATIVES: City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved for submission by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers `, ATTACHMENT 1 Demand .Register city of La Quints, CA Packet: APPKT00387 - shm 3/6/15 �aWa Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ALSCO INC 106233 03/06/2015 UNIFORM RENTAL EOM 2/13 101-7003-60690 88.05 ALSCO INC 106233 03/06/2015 UNIFORM RENTAL 101-7003-60690 88.05 BANG INC, DAVE 106236 03/06/2015 VANDALIZED DIGGER @ VEL 101-3005-60423 901.35 BIO CLEAR WATER SOLUTIO 106237 03/06/2015 LAKE MAINT 1/27-2/17 101-3005-60117 965.00 BPS TACTICAL INC 106238 03/06/2015 TACTICAL VEST COVER -MAR 101-2001-60175 379.08 BRATTRUD, DANIELLE 106239 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 CALIFORNIA JOINT POWERS I 106241 03/06/2015 TRAINING-LINDSEY,J 101-7003-60320 175.00 CANON FINANCIAL SERVICES 106242 03/06/2015 CONTRACT CHARGE 101-1007-60662 1,572.94 CIGNA HEALTH CARE 106244 03/06/2015 MAR -DENTAL INSUR 101-0000-20943 6,677.17 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61201 138.84 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61202 405.32 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61209 2,412.28 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-2002-61200 69.42 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3002-61200 202.90 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61203 35.24 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61204 390.12 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61205 25.72 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3005-61210 495.58 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-3008-61200 112.30 COACHELLA VALLEY WATER 106245 03/06/2015 WATER SERVICE 101-7004-61211 7,332.29 COAST FITNESS 106246 03/06/2015 ADD'LTILE-FITNESS EQUIP 101-2002-60670 251.69 COUNTY OF RIVERSIDE 106247 03/06/2015 ELECTION SERVICE 11/4/14 '101-0000-22835 2,830.59 COUNTY OF RIVERSIDE 106247 03/06/2015 ELECTION SERVICE 11/4/14 101-1005-60103 34,644.00 CUB SCOUT PACK 377 106248 03/06/2015 DEPOSIT REFUND 101-0000-22830 400.00 DAIOHS FIRST CHOICE SERVI 106249 03/06/2015 COFFEE SUPPLIES 101-1007-60403 76.61 DAIOHS FIRST CHOICE SERVI 106249 03/06/2015 COFFEE SUPPLIES 101-1007-60403 75.92 DATA TICKET, INC. 106250 03/06/2015 JAWADMIN CITATION SVC 101-6004-31190 275.00 DATA TICKET, INC. 106250 03/06/2015 JAWADMIN CITATION SVC 101-6004-31190 359.44 DESERT ELECTRIC SUPPLY 106251 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 17.83 DESERT SANDS UNIFIED SCH 106252 03/06/2015 SCHOOL OFFICER 9/18-10/1 101-2001-60168 19,410.36 DESERT SANDS UNIFIED SCH 106252 03/06/2015 SCHOOL OFFICER 10/16-11/ 101-2001-60168 11,468.29 DESERT SUN, THE 106253 03/06/2015 MAR -SUBSCRIPTION 101-1005-60352 64.81 DOOR TECH, LLC 106254 03/06/2015 GENERAL R&M 101-3002-60691 952.24 DUNE, CLARE 106256 03/06/2015 INSTRUCTOR PAYMENT 101-3002-60107 73.50 ELMS EQUIPMENT RENTAL I 106257 03/06/2015 SAW BLADE 101-7003-60431 219.40 GRANITE CONSTRUCTION C 106258 03/06/2015 MATERIAL 101-7003-60431 '153.66 HD SUPPLY CONSTRUCTION 106259 03/06/2015 FLAG MATERIAL 101-7003-60431 24.71 HD SUPPLY CONSTRUCTION 106259 03/06/2015 RETURN CREDIT -EPDXY 101-7003-60431 -486.00 HD SUPPLY CONSTRUCTION 106259 03/06/2015 MATERIAL -EPDXY 101-7003-60431 486.00 HD SUPPLY CONSTRUCTION 106259 03/06/2015 MATERIAL EPDXY 101-7003-60431 511.71 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-2002-61101 458.06 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3004-61101 2,582.70 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3005-61103 3,062.15 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3005-61105 1,369.65 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3006-61101 580.21 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-3008-61101 6,150.11 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7003-61101 817.85 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7004-61116 3,652.51 IMPERIAL IRRIGATION DIST 106261 03/06/2015 ELECTRICITY SERVICE 101-7004-61117 1,783.12 INLAND POWER EQUIPMENT 106262 03/06/2015 MATERIAL/CHAINS 101-7003-60431 235.22 KUSTOM SIGNALS INC 106264 03/06/2015 SP ENF FUNDS TRAFFIC 101-2001-60175 153.00 LA QUINTA ARTS FOUNDATI 106266 03/06/2015 DEPOSIT REFUND 101-0000-22830 500.00 LA QUINTA FAIRWAYS HOA 106267 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 3/9/2015 1:26:20 PM Page 1 of 6 23 Demand Register Packet: APPKT00387 - shm 3/6/15 Vendor.dame Payment Number Payment Date Description (Payable) Account Number Amount LASALLE PAINTING, INC. 106268 03/06/2015 LIBRARY PAINT 101-3004-60691 1,025.00 LASALLE PAINTING, INC. 106268 03/06/2015 2ND FLOOR EXHIBIT 101-3006-60691 880.00 LASALLE PAINTING, INC. 106268 03/06/2015 ADA RAIL 101-3004-60691 1,170.00 LOCK SHOP INC, THE 106269 03/06/2015 KEY/AV CABINET 101-3002-60420 9.50 LOCK SHOP INC, THE 106269 03/06/2015 REKEY LIBRARY COMM ROO 101-3004-60691 134.00 LUXE WATER SOLUTIONS LLC 106270 03/06/2015 FEB-MUSEUM WATER COOL 101-1007-60404 37.80 MACARIO'S TREE SERVICE IN 106271 03/06/2015 REMOVE TAMARISK TREE 101-7004-60420 2,100.00 MAGNUM BREEZE II, INC. DB 106272 03/06/2015 TRILOGY GRANT EQUIP ITEM 101-2001-71031 30.00 MIMI'S CAFE 106273 03/06/2015 LUNCHEON 2/13/15 101-0000-42216 1,148.82 OFFICE DEPOT 106277 03/06/2015 BCARDS-POST, J 101-2001-60420 60.54 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/6 101-7002-60125 171.70 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/6 101-7003-60125 171.70 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 412.08 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-7002-60125 137.36 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-7003-60125 137.36 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 544.00 OFFICE TEAM 106278 03/06/2015 TEMP STAFFING WKEND 2/1 101-6001-60125 549.44 ONTRAC 106279 03/06/2015 OVERNIGHT MAIL 101-1007-60470 103.69 PSOMAS INC 106281 03/06/2015 JAN-CONST SVC INSPECITON 101-7006-60104 23,296.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1001 101-7002-60183 380.00 RASA/ERIC NELSON 106282 03/06/2015 FPM 2014-1002 101-7002-60183 300.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1005 101-7002-60183 588.00 RASA/ERIC NELSON 106282 03/06/2015 FTM 2014-1002 101-7002-60183 424.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60161 567,676.40 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60162 44,667.69 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60163 109,064.07 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60164 40,493.95 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60166 10,576.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60167 10,576.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60169 74,267.83 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60170 29,312.00 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60171 16,603.20 RIVERSIDE COUNTY SHERIFF 106283 03/06/2015 POLICE SVC 11/13/14-12/10/ 101-2001-60172 31,103.09 RODRIGUEZ, SHAYLA 106284 03/06/2015 REFUND 101-0000-22830 50.00 RODRIGUEZ, SHAYLA 106284 03/06/2015 REFUND 101-0000-42212 65.00 SPARKLETTS 106286 03/06/2015 WATER 101-7003-60431 59.00 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-2001-60420 53.99 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-2001-60420 60.58 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-1002-60400 32.91 STAPLES ADVANTAGE 106288 03/06/2015 OFFICE SUPPLIES 101-3001-60400 15.76 TASC - FEES 106292 03/06/2015 APR-JUN TASC FEES 101-0000-20946 253.89 TECHNOGYM USA CORP 106293 03/06/2015 GENERAL MAINT 101-3002-60691 114.93 TERRA NOVA PLANNING & R 106294 03/06/2015 JAN-PLANNING CONSULTAN 101-6002-60103 4,983.75 TIME WARNER CABLE 106295 03/06/2015 FS#32 CABLE 2/1-3/15 101-2002-61101 66.58 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/LEGENDS 101-7003-60433 78.30 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/ LEGENDS 101-7003-60433 29.16 TOPS'N BARRICADES INC 106296 03/06/2015 SIGNS 101-7003-60429 305.10 TOPS'N BARRICADES INC 106296 03/06/2015 PAINT/LEGENDS 101-7003-60433 131.27 TURNBULL, ROBERT 106297 03/06/2015 REFUND 101-0000-42218 75.00 TYCO INTEGRATED SECURITY 106298 03/06/2015 FEB-APR SECURITY ALARM 101-3002-60123 175.67 VACATION RENTAL COMPLIA 106299 03/06/2015 JAN-STVR CONSULTANT 101-1006-60104 2,520.00 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 111.36 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 119.92 VERIZON CALIFORNIA 106301 03/06/2015 MUSEUM 2/13-3/12 101-3006-61300 155.73 VERIZON CALIFORNIA 106301 03/06/2015 TRFF SIGNAL 2/7-3/6 101-7004-60189 114.27 VERIZON CALIFORNIA 106301 03/06/2015 DSL 2/4-3/3 101-1007-61300 182.91 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3004-60112 560.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3005-60108 28,907.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-3006-60108 425.00 VINTAGE ASSOCIATES 106302 03/06/2015 FEB-PARK MAINT 101-7004-60189 12,200.00 3/9/2015 1:26:20 PM Page 2 of 6 24 Demand Register Packet: APPKT00387 - shm 3/6/15 Vegdor Name Payment,Number Payment Date , Description (Payable] Account Number Amount VINTAGE ASSOCIATES 106302 03/06/2015 STORM REPAIR 9/8/15 101-7003-60180 5,185.00 WALMART COMMUNITY 106303 03/06/2015 OPERATING SUPPLIES 101-3002-60420 279.55 WALMART COMMUNITY 106303 03/06/2015 PIT COUNT SUPPLIES 101-3003-60420 14.94 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 34.73 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 29.92 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 187.66 WALTERS WHOLESALE ELECT 106304 03/06/2015 ELECTRICAL MATERIAL 101-7004-60431 205.97 WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 101-1006-60104 500.00 YOUNG ENGINEERING SVC 106306 03/06/2015 BLDG PLAN CHECK 101-6003-60118 4,497.50 YOUTH SPORTS FNL 106307 03/06/2015 DEPOSIT REFUND 101-0000-22830 100.00 Fund 101- GENERAL FUND Total: 1,146,854 .56 Fund: 218 - CV VIOLENT CRIME TASK FOR NEXTEL GANG TASK FORCE 106276 03/06/2015 CELL PHONE SVC 1/12-2/11 218-0000-61300 37.83 PLAZATOWING 106280 03/06/2015 ARMORED VEHICLE TOW 218-0000-60665 300.00 SPARKLETTS GANG TASK FO 106287 03/06/2015 APR -WATER 218-0000-61200 32.00 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 13.91 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 231.61 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 447.11 STAPLES GANG TASK FORCE 106289 03/06/2015 OFFICE SUPPLIES 218-0000-60400 90.15 VERIZON CA - GANG TASK F 106300 03/06/2015 CLETS LINE 2/13-3/12 218-0000-42190 294.98 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,447.59 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 237-9001-60104 750.00 WILLDAN FINANCIAL SERVIC 106305 03/06/201S FY13/14 CON'T DISCLOSURE 237-9001-60104 750.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 1,500.00 Fund: 241- HOUSING AUTHORITY PA1 CAHA, BECKY 106240 03/06/2015 PA1 HOUSING AUTHORITY 241-9101-60103 4,050.00 Fund 241- HOUSING AUTHORITY PA1 Total: 4,050.00 Fund: 270 - ART IN PUBLIC PLACES FUND DRIVER, DARRELL 106255 03/06/2015 '15 CIVIC CTR ART PURCHAS 270-0000-74800 3,400.00 NAGATANI, DENNIS 106275 03/06/2015 '15 CIVIC CTR ART PURCHAS 270-0000-74800 4,800.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 8,200.00 Fund: 310 - LQ FIN AUTHORITY DEBT SVC WILLDAN FINANCIAL SERVIC 106305 03/06/2015 FY13/14 CON'T DISCLOSURE 310-9501-60102 250.00 Fund 310 - LQ FIN AUTHORITY DEBT SVC Total: 250.00 Fund: 401- CAPITAL IMPROVEMENT PROGR PSOMAS INC 106281 03/06/2015 JAN-CONST SVC INSPECITON 401-1894-60108 3,192.00 SIGN A RAMA 106285 03/06/2015 CITY HALL RECEPTION AREA 401-1906-60185 1,741.65 SIGN A RAMA 106285 03/06/2015 SOUTH ENTRY SIGN 401-1906-60185 858.60 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 5,792.25 Fund: 501- EQUIPMENT REPLACEMENT HUNTER SOLUTIONS 106260 03/06/2015 TK#41REPAIRS 501-0000-60678 459.98 L & L AUTOMOTIVE 106265 03/06/2015 TK #49 REPAIRS 501-0000-60676 472.82 L & L AUTOMOTIVE 106265 03/06/2015 TK #70 REPAIRS 501-0000-60676 708.76 MOUNTAIN VIEW TIRE 106274 03/06/2015 TK#62 TIRES 501-0000-60676 518.17 STONE'S, CAM AUTOMOTIVE 106290 03/06/2015 TK#38 REPAIRS 501-0000-60676 923.11 STONES, CAM AUTOMOTIVE 106290 03/06/2015 TK#55 REPAIRS 501-0000-60676 411.82 SWEEPER SHOP 106291 03/06/2015 SWEEPER # 64 501-0000-60678 1,165.49 Fund 501- EQUIPMENT REPLACEMENT Total: 4,660.15 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 106234 03/06/2015 SALES/USE/RENTAL TX/ADV 502-0000-80100 461.41 APPLIED GEODETICS 106235 03/06/2015 GIS SERVICE 502-0000-60421 1,560.00 CDW GOVERNMENT INC 106243 03/06/2015 PERMIT CTR PRINTER 502-0000-56220 540.37 INTELESYS COMMUNICATIO 106263 03/06/2015 SHORTEL LIC 502-0000-60421 647.60 Fund 502 - INFORMATION TECHNOLOGY Total: 3,209.38 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 3 of 6 25 Demand Register Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 270 - ART IN PUBLIC PLACES FUND 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20943 101-0000-20946 101-0000-22830 101-0000-22835 101-0000-42212 101-0000-42216 101-0000-42218 101-1002-60400 101-1005-60103 101-1005-60352 101-1006-60104 101-1007-60403 101-1007-60404 101-1007-60470 101-1007-60662 101-1007-61300 101-2001-60161 101-2001-60162 101-2001-60163 101-2001-60164 101-2001-60166 101-2001-60167 101-2001-60168 101-2001-60169 101-2001-60170 101-2001-60171 101-2001-60172 101-2001-60175 101-2001-60420 101-2001-71031 101-2002-60670 101-2002-61101 101-2002-61200 101-3001-60400 101-3002-60107 101-3002-60123 101-3002-60420 101-3002-60691 101-3002-61200 101-3003-60420 101-3004-60112 101-3004-60691 101-3004-61101 101-3005-60108 Grand Total: Account Summary Account Name Dental Insurance Pay Flex Compensation Paya Miscellaneous Deposits Election Deposit Facility Rental Senior Center Special Ev Wellness Center Membe Office Supplies Professional Subscriptions & Publicati Consultants Coffee Bottled Water Postage Copiers Utilities - Telephone Sheriff- Patrol Patrol Deputy Overtime Target Team Community Services Offi Gang Task Force Narcotics Task Force School Officer Motor Officer Dedicated Sargeant Dedicated Lieutenant Sheriff - Mileage Special Enforcement Fu Operating Supplies Vehicles Fire Station Utilities - Electricity Utilities - Water Office Supplies Instructors Security & Alarm Operating Supplies Repair & Maintenance Water- Inside Operating Supplies Landscape Contract Repair & Maintenance Utilities - Electricity Technical Expense Amount 1,146,854.56 1,447.59 1,500.00 4,050.00 8,200.00 250.00 5,792.25 4,660.15 3,209.38 1,175,963.93 Expense Amount 6,677.17 253.89 1,250.00 2,830.59 65.00 1,148.82 75.00 32.91 34,644.00 64.81 3,020.00 152.53 37.80 103.69 1,572.94 182.91 567, 676.40 44,667.69 109,064.07 40,493.95 10,576.00 10,576.00 30,878.65 74,267.83 29,312.00 16,603.20 31,103.09 532.08 175.11 30.00 251.69 524.64 69.42 15.76 73.50 175.67 289.05 1,067.17 202.90 14.94 560.00 2,329.00 2,582.70 28,907.00 Packet: APPKT00387 - shm 3/6/15 Report Summary 3/9/2015 1:26:20 PM Page 4 of 6 26 Demand Register Packet: APPKT00387 - shm 3/6/15 Account Summary Account Number Account Name Expense Amount 101-3005-60117 Civic Center Lake Mainte 965.00 101-3005-60423 Supplies -Graffiti 901.35 101-3005-61103 Utilities - Electric - Civic 3,062.15 101-3005-61105 Utilities - Electric - Fritz 1,369.65 101-3005-61201 Utilities - Water-Montic 138.84 101-3005-61202 Utilities - Water - Civic C 405.32 101-3005-61203 Utilities - Water -Eisenh 35.24 101-3005-61204 Utilities - Water -Fritz Bu 390.12 101-3005-61205 Utilities - Water -Velasco 25.72 101-3005-61209 Utilities - Water -Comm 2,412.28 101-3005-61210 Utilities - Water -Adams 495.58 101-3006-60108 Technical 425.00 101-3006-60691 Repair & Maintenance 880.00 101-3006-61101 Utilities - Electricity 580.21 101-3006-61300 Utilities -Telephone 155.73 101-3008-61101 Utilities - Electricity 6,150.11 101-3008-61200 Utilities - Water 112.30 101-6001-60125 Temporary Agency Servi 1,505.52 101-6002-60103 Professional 4,983.75 101-6003-60118 Plan Check 4,497.50 101-6004-31190 Admin Citation Services 634.44 101-7002-60125 Temporary Agency Servi 309.06 101-7002-60183 Map/Plan Checking 1,692.00 101-7003-60125 Temporary Agency Servi 309.06 101-7003-60180 Natural Disaster- FEMA 5,185.00 101-7003-60320 Travel & Training 175.00 101-7003-60429 Signs 305.10 101-7003-60431 Materials 1,203.70 101-7003-60433 Paint/Legends 238.73 101-7003-60690 Uniforms 176.10 101-7003-61101 Utilities - Electricity 817.85 101-7004-60189 Technical 12,545.55 101-7004-60420 Operating Supplies 2,100.00 101-7004-60431 Materials 476.11 101-7004-61116 Utilities - Electric - Signal 3,652.51 101-7004-61117 Utilities - Electric - Medi 1,783.12 101-7004-61211 Utilities - Water - Media 7,332.29 101-7006-60104 Consultants 23,296.00 218-0000-42190 CLET Line 294.98 218-0000-60400 Office Supplies 782.78 218-0000-60665 Maint.-Other Equipment 300.00 218-0000-61200 Utilities - Water 32.00 218-0000-61300 Utilities - Telephone 37.83 237-9001-60104 Consultants 1,500.00 241-9101-60103 Professional 4,050.00 270-0000-74800 Art Purchases 8,200.00 310-9501-60102 Administration 250.00 401-1894-60108 Technical 3,192.00 401-1906-60185 Design 2,600.25 501-0000-60676 Vehicle Repair & Mainte 3,034.68 501-0000-60678 Street Sweeper 1,625.47 502-0000-56220 Computers 540.37 502-0000-60421 Supplies - Software 2,207.60 502-0000-80100 Machinery & Equipment 461.41 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 5 of 6 27 Demand Register Packet: APPKT00387 - shm 3/6/15 Project Account Summary Project Account Key Expense Amount **None** 1,175,963.93 Grand Total: 1,175,963.93 3/9/2015 1:26:20 PM Page 6 of 6 28 Demand Register City "of La Quinta, CA Packet: APPKT00384 - SHM 2/27/15 w� Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND ACKEIMAN, WENDY & TERRY 106165 02/27/2015 REFUND TOT OVERPAYMENT 101-0000-41400 5.40 ADOM VENTURES 106166 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 143.00 ADT SECURITY SERVICES 106167 02/27/2015 MAR -MAY QTRLY SPORTS C 101-3005-60124 176.43 ADT SECURITY SERVICES 106167 02/27/2015 MAR-LQ PARK 101-3005-60554 83.31 AMARYA, ELIZABETH 106168 02/27/2015 MILEAGE 1/5-1/26 101-3001-60330 17.02 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 240.00 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 40.00 AMERICAN FORENSIC NURSE 106169 02/27/2015 BLOOD ALCOHOL 101-2001-36310 120.00 AMERIPRIDE SERVICES INC 106170 02/27/2015 JANITORIAL EOW 2/19/15 101-3002-60115 60.30 BANG INC, DAVE 106172 02/27/2015 LQ PARK VANDALISM 101-3005-60423 442.13 BARBARA SINATRA CHILDRE 106173 02/27/2015 ASSAULT EXAM 12/6/14 101-2001-60193 285.00 BIA RIVERSIDE COUNTY CHA 106174 02/27/2015 BIA CHAPTER TRAINING 101-6001-60320 35.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 135.70 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 788.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 301.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 896.00 BIO-TOX LABORATORIES 106175 02/27/2015 BLOOD ALCOHOL 101-2001-36310 39.00 CALIFORNIA PRESERVATION 106177 02/27/2015 CA PRESERVATION CONF 4/2 101-6002-60320 1,175.00 CALPERS LONG-TERM CARE 106178 02/27/2015 LONG TERM CARE 101-0000-20949 106.00 CHAUDHRY, LISA 106180 02/27/2015 FITNESS CTR REIMB 101-1004-60104 40.00 CINTAS DOCUMENT MANAG 106181 02/27/2015 DEC -RECYCLE FEE 101-2001-60109 37.95 CITY CLERK ASSOCIATION OF 106182 02/27/2015 RENEWAL APPLICATION 101-1065-60351 130.00 CTLQ, LLC 106183 02/27/2015 REFUND OVERPAYMENT 101-0000-42430 3,380.54 DEPARTMENT OF ANIMAL SE 106184 02/27/2015 JAN-SHELTER SERVICES 101-6004-51070 7,895.92 DESERT CA M 106185 02/27/2015 COUNCIL MTG 2/17/15 101-3008-60108 750.00 DESERT CONCEPTS CONSTR 106186 02/27/2015 FRUIT TREES @ WELLNESS C 101-3005-60113 2,500.00 DESERT SUN, THE 106187 02/27/2015 MAR -SUBSCRIPTION 101-3002-60352 70.09 DESERTARC 106188 02/27/2015 UNIFORM -SHIRTS 101-2001-60109 49.68 DISH NETWORK 106189 02/27/2015 EOC DISH 2/13-3/12 101-6005-60107 60.73 FEDEX 106190 02/27/2015 OVERNIGHT MAIL 101-1007-60470 31.96 FOSTER, BRUCE & SUSAN 106191 02/27/2015 REFUND TOT OVERPAYMENT 101-0000-41400 8.33 GALLS LLC 106192 02/27/2015 CODE UNIFORMS 101-6004-60690 1,593.64 GALLS LLC 106192 02/27/2015 UNIFORM CREDIT 101-6004-60690 -51.84 GRAPHTEK INTERACTIVE 106193 02/27/2015 FEB-RETAINER 101-3007-60461 10,000.00 HART, JOHN 106194 02/27/2015 REFUND 101-0000-42214 17.50 HASHIMOTO, NAOTA & NOR 106195 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 588.00 HOARD INC, HUGH 106197 02/27/2015 LIBRARY HEATING 101-3004-60667 1,652.91 HORT TECH INC 106198 02/27/2015 REFUND 101-0000-43632 290.00 HYATT REGENCY NEWPORT 106199 02/27/2015 LODGING-JONASSON 57181 101-7001-60320 404.88 INTERNATIONAL NAMEPLAT 106201 02/27/2015 POLICE CAR GRAPHICS 101-2001-98140 329.93 JNS MEDIA SPECIALISTS 106202 02/27/2015 JNS CONTRACT-MKTNG 101-3007-60461 14,793.74 JOHNSON, LES 106203 02/27/2015 REIMB-LUNCH MEETING 101-6001-60320 44.34 LENNAR HOMES OF CALIFOR 106204 02/27/2015 REFUND OVERPAYMENT 101-0000-42300 826.42 LOCK SHOP INC, THE 106205 02/27/2015 GENERAL MAINT/KEYS 101-3002-60691 70.85 MATRIX CONSULTING GROU 106206 02/27/2015 JAN-DATA COLLECTION 101-1002-60101 6,327.87 MSA SYSTEMS INC 106207 02/27/2015 TICKET WRITING 101-2001-60175 278.99 OFFICE DEPOT 106208 02/27/2015 OFFICE SUPPLIES 101-1005-60400 5.05 OFFICE DEPOT 106208 02/27/2015 ENVELOPES 101-1007-60402 434.70 OFFICE DEPOT 106208 02/27/2015 BCARDS-KIRKS 101-6001-60410 60.54 OFFICE DEPOT 106208 02/27/2015 PAPER/SUPPLIES 101-1005-60400 8.44 OFFICE DEPOT 106208 02/27/2015 PAPER/SUPPLIES 101-1007-60402 997.19 OFFICE DEPOT 106208 02/27/2015 OFFICE SUPPLIES 101-1005-60400 28.06 OFFICE TEAM 106209 02/27/2015 TEMP STAFFING WKEND 2/6 101-6001-60125 544.00 2/27/2015 4:17:34 PM..., _ .. ...m, . �............... Page 1 of 4 29 Demand Register Packet: APPKT00384 - SHM 2/27/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount OFFICE TEAM 106209 02/27/2015 TEMP STAFFING WKEND 2/6 101-6001-60125 412.08 ORTEGA, ANTHONY 106210 02/27/2015 MILEAGE/MEALS-SAN DIEGO 101-6003-60320 42.21 PI MIDWEST 106212 02/27/2015 PI ANNUAL FEE 101-1004-60104 5,500.00 PLAZATOWING 106213 02/27/2015 TOWING-'02 FORD 101-2001-60175 160.00 PVP COMMUNICATIONS INC 106214 02/27/2015 MOTORCYCLE HELMET 101-2001-60175 52.97 QUINTERO, MONICA 106215 02/27/2015 DEPOSIT/RENTAL REFUND 101-0000-22830 500.00 QUINTERO, MONICA 106215 02/27/2015 DEPOSIT/RENTAL REFUND 101-0000-42212 1,471.00 RIVERSIDE DEPARTMENT OF 106216 02/27/2015 GARNISHMENT 101-0000-20985 200.00 RREF II-CWC LAQ LLC 106217 02/27/2015 REFUND 101-0000-43632 653.00 STANDARD INSURANCE COM 106219 02/27/2015 MAR INSURANCE 101-0000-20947 504.45 STANDARD INSURANCE COM 106219 02/27/2015 MAR INSURANCE 101-0000-20955 3,987.04 STANDARD INSURANCE COM 106220 02/27/2015 MAR-ADDT LIFE INSUR 101-0000-20948 547.23 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-1002-60400 118.20 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-3001-60400 17.56 STAPLES ADVANTAGE 106221 02/27/2015 OFFICE SUPPLIES 101-3002-60420 78.10 STUDIOCARPRARO.COM 106222 02/27/2015 WELLNESS CTR AD DESIGN 101-3007-60461 500.00 T.D. DESERT DEVELOPMENT 106223 02/27/2015 REFUND OVERPAYMENT 101-0000-42810 4,460.00 TOTALFUNDS BY HASLER 106226 02/27/2015 CITY WIDE POSTAGE 101-1007-60470 4,004.04 UNITED WAY OF THE DESERT 106227 02/27/2015 CONTRIBUTION 101-0000-20981 60.00 US AIR CONDITIONING DISTR 106228 02/27/2015 LIBRARY A/C FILTERS 101-3004-60667 20.15 VERIZON CALIFORNIA 106229 02/27/2015 INTERNET 1/25-2/24 101-1007-61300 85.00 VISION SERVICE PLAN - (CA) 106230 02/27/2015 MAR -VISION INSUR 101-0000-20945 1,225.19 WATERLOGIC USA FINANCE 1 106232 02/27/2015 WATER COOLERS 101-1007-60404 226.80 Fund 101- GENERAL FUND Total: 84113.72 Fund: 218 - CV VIOLENT CRIME TASK FOR IMPERIAL IRRIGATION -GANG 106200 02/27/2015 ELECTRICITY SVC 12/31-1/29 218-0000-61101 272.00 PARRA, ANA L 106211 02/27/2015 JAN-JANITORIAL/SUPPLIES 218-0000-60115 190.14 SANCHEZ, CLARO 106218 02/27/2015 REIMB TDU PANTS 218-0000-60690 80.68 TAPP, MICHAEL 106224 02/27/2015 REIMB TDU PANTS 218-0000-60690 82.62 Fund 218 - CV VIOLENT CRIME TASK FOR Total• 625.44 Fund: 221- AB 939 HF&H CONSULTANTS, LLC 106196 02/27/2015 JAN-AB939 CONSULTANT 221-0000-60104 4,091.35 Fund 221- AB 939 Total: 4,091.35 Fund: 401- CAPITAL IMPROVEMENT PROGR ARCH INSURANCE COMPANY 106171 02/27/2015 ADAMS BRIDGE 401-1762-45010 1,019,710.56 WALL, DOUG CONSTRUCTIO 106231 02/27/2015 WELLNESS CENTER 401-1894-45010 199,800.07 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 1,219,510.63 Fund: 501- EQUIPMENT REPLACEMENT BMW MOTORCYCLES OF RIV 106176 02/27/2015 REPAIR RADAR HOLDER 501-0000-60679 50.00 BMW MOTORCYCLES OF RIV 106176 02/27/2015 MOTORCYCLE R& M 501-0000-60679 1,337.68 Fund 501- EQUIPMENT REPLACEMENT Total 1,387.68 Fund: 502 - INFORMATION TECHNOLOGY CDW GOVERNMENT INC 106179 02/27/2015 WELLNESS CTR EQUIP 502-0000-56220 199.08 TIME WARNER CABLE 106225 02/27/2015 CITY HALL FIBER 2/10-3/9 502-0000-60108 1,475.75 Fund 502 - INFORMATION TECHNOLOGY Total: 1,674.83 Grand Total: 1,311,403.65 2/27/2015 4:17:34 PM Page 2 of 4 Demand Register Packet: APPKT00384 - SHM 2/27/15 Fund Summary Fund 101-GENERAL FUND 218 - CV VIOLENT CRIME TASK FOR 221- AB 939 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20945 101-0000-20947 101-0000-20948 101-0000-20949 101-0000-20955 101-0000-20981 101-0000-20985 101-0000-22830 101-0000-41400 101-0000-42212 101-0000-42214 101-0000-42300 101-0000-42430 101-0000-42810 101-0000-43632 101-1002-60101 101-1002-60400 101-1004-60104 101-1005-60351 101-1005-60400 101-1007-60402 101-1007-60404 101-1007-60470 101-1007-61300 101-2001-36310 101-2001-60109 101-2001-60175 101-2001-60193 101-2001-98140 101-3001-60330 101-3001-60400 101-3002-60115 101-3002-60352 101-3002-60420 101-3002-60691 101-3004-60667 101-3005-60113 101-3005-60124 101-3005-60423 101-3005-60554 101-3007-60461 101-3008-60108 101-6001-60125 101-6001-60320 101-6001-60410 101-6002-60320 101-6003-60320 Grand Total: Account Summary Account Name Vision Insurance Pay Life Insurance Pay Add'I Life Insurance Pay LT Care Insurance Pay Disability Insurance Pay United Way Deductions Garnishments Payable Miscellaneous Deposits Transient Occupancy Ta Facility Rental Senior Center Leisure En Cash Over/Short Transportation Permits Plan Check Fee Public Works Permitss Contract Services - Admi Office Supplies Consultants Membership Dues Office Supplies Forms Bottled Water Postage Utilities - Telephone Blood/Alcohol Testing LQ Police Volunteers Special Enforcement Fu Sexual Assault Exam Fee Fleet Maint Progr Charg Mileage Reimbursement Office Supplies Janitorial Subscriptions & Publicati Operating Supplies Repair & Maintenance HVAC Landscape Improvement Security - Sports Comple Supplies -Graffiti LC. Park Building Economic Development/ Technical Temporary Agency Servi Travel & Training Printing Travel & Training Travel & Training Expense Amount 84,113.72 625.44 4,091.35 1,219,510.63 1,387.68 1,674.83 1,311,403.65 Expense Amount 1,225.19 504.45 547.23 106.00 3,987.04 60.00 200.00 500.00 13.73 1,471.00 17.50 1,557.42 3,380.54 4,460.00 943.00 6,327.87 118.20 5,540.00 130.00 41.55 1,431.89 226.80 4,036.00 85.00 2,559.70 87.63 491.96 285.00 329.93 17.02 17.56 60.30 70.09 78.10 70.85 1,673.06 2,500.00 176.43 442.13 83.31 25,293.74 750.00 956.08 79.34 60.54 1,175.00 42.21 2/27/2015 4:17:34 PM Page 3 of 4 31 Demand Register Packet: APPKT00384 - SHM 2/27/15 Account Summary Account Number Account Name Expense Amount 101-6004-51070 Animal Shelter 7,895.92 101-6004-60690 Uniforms 1,541.80 101-6005-60107 Instructors 60.73 101-7001-60320 Travel & Training 404.88 218-0000-60115 Janitorial 190.14 218-0000-60690 Uniforms 163.30 218-0000-61101 Electricity 272.00 221-0000-60104 Consultants 4,091.35 401-1762-45010 Construction 1,019,710.56 401-1894-45010 Construction 199,800.07 501-0000-60679 Motorcycle Repair & Ma 1,387.68 502-0000-56220 Computers 199.08 502-0000-60108 Technical 1,475.75 Grand Total• 2,311,403.65 Project Account Summary Project Account Key Expense Amount **None** 1,311,403.65 Grand Total• 1,311,403.65 2/27/2015 4:17:34 PM Page 4 of 4 32 ATTACHMENT 2 CITY OF LA QUINTA BANK TRANSACTIONS 2/21 /15 - 3/06/15 02/23/15 WIRE TRANSFER - LANDMARK 02/23/15 WIRE TRANSFER - DEBT SVC PYMT 02/26/15 WIRE TRANSFER - PERS 02/27/15 WIRE TRANSFER - ICMA 02/27/15 WIRE TRANSFER - LQCEA 03/03/15 WIRE TRANSFER - HEALTH PREMIUM 03/03/15 WIRE TRANSFER - TASC 03/06/15 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $167,948.93 $6,029,288.93 $45,034.17 $5,967.84 $374.00 $87,286.68 $877.06 $128,172.87 $6,464,950.48 33 34 C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY MALCOLM CHERNICK, DATE OF LOSS — CONSENT CALENDAR: 3 SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Malcolm Chernick in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Malcolm Chernick with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $2,880. BACKGROUND/ANALYSIS: The claimant alleges the City failed to drill the proper size weep holes in a soundproofing wall it constructed behind the homeowners' association's backyard wall at his residence. Water from adjacent properties collected in the neighbor's back yard and ponded several inches high against the side of the claimant's home, seeping through the stucco and causing damage to several rooms. CW recommends denying the claim stating the cause of damage was due to a general lack of drainage at the property that occurred during the construction phase of the development and the homeowners' association's lack of annual maintenance to keep the soundwall's weep holes unclogged. ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager KZy C) Taf 4 4 a" �a C OF AGENDA CATEGORY: CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: DENIAL OF CLAIM FOR DAMAGES FILED BUSINESS SESSION: BY GARY GRAVERSEN AND JOHN BILLINGS, DATE CONSENT CALENDAR: 4 OF LOSS — SEPTEMBER 8, 2014 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Deny the claim for damages of Gary Graversen and John Billings in its entirety. EXECUTIVE SUMMARY: • A claim was filed by Gary Graversen and John Billings with a reported date of loss of September 8, 2014. • It was forwarded to Carl Warren & Company ("CW"), the City's claims administrator. • CW reviewed the claim and recommends denial. FISCAL IMPACT: Stated damages are approximately $5,000. BACKGROUND/ANALYSIS: The claimant alleges the City failed to drill the proper size weep holes in a soundproofing wall it constructed behind the homeowners' association's backyard wall at his residence. Water from adjacent properties collected in the neighbor's back yard and ponded several inches high against the side of the claimant's home, seeping through the stucco and causing damage to several rooms. CW recommends denying the claim stating the cause of damage was due to a general lack of drainage at the property that occurred during the construction phase of the development and the homeowners' association's lack of annual maintenance to keep the soundwall's weep holes unclogged. 1914 ALTERNATIVES: As CW is relied on to perform an accurate and thorough preliminary assessment of the claim from a liability standpoint and has recommended rejection of this claim, staff does not recommend an alternative action. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved for submission by: Frank J. Spevacek, City Manager 38 F AGENDA CATEGORY: CITY / SA / HA / FA MEETING DATE: March 17, 2015 BUSINESS SESSION: ITEM TITLE: RECEIVE AND FILE REVENUE AND CONSENT CALENDAR: 5 EXPENDITURE REPORTS FOR THE MONTH OF FEBRUARY 2015 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: • Revenue and expenditure reports are submitted monthly to City Council for review. • The reports summarize the City's year-to-date (YTD) revenues and expenditures for the month of February 2015. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: Revenues: Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budget — represents the revenue budget the Council adopted in June 2014 for Fiscal Year 2014/2015 Current Total Budget — includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council -approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). K1*7 Period Activity — represents actual revenues received in the reporting month (February). Fiscal Activity — presents actual revenues collected YTD. For example, the February report shows revenues collected in the Period Activity column, but revenues collected from July through February 28, 2015 are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) — represents the difference between YTD collections and the budgeted amount. Percent Used — represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year. So, there will be peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and April. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. February Revenues $1 .35 million in General Fund revenue was collected in February bringing the total YTD collections to 48.21 percent ($17.5 million). Total collections overall (all funds) in February were $1 .66 million bringing total collections for all funds to 22.95 percent ($35.16 million). The larger payments in the General Fund consisted of: • $648,900 in monthly sales tax • $129,780 in transient occupancy tax payments • $159,539 in cable TV franchise • $40,730 in plan check fees Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget — represents the expenditure budget adopted by Council in June 2014 for Fiscal Year 2014/2015. Current Total Budget — includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried HQ over (along with associated revenue reimbursements). Period Activity —represents actual expenditures made in the reporting month (February). Fiscal Activity —presents actual expenditures made YTD. For example, the February report shows expenditures made in the Period Activity column (February), but expenditures from July through February are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) — represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used — represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large Debt Service payments, or CIP expenditures can cause swings. February Expenditures General Fund expenditures in February totaled $2.25 million; of this amount, $588,166 is related to monthly personnel costs (salaries, benefits, etc.). YTD General Fund personnel costs are $5.18 million (62 percent expended), which is on target. Total YTD General Fund expenditures are $20 million (52.87 percent expended). In addition to personnel costs, the other significant General Fund expenditure in February was $939,246 for the police services contract (Riverside County Sheriff). Total expenditures for all funds equaled $4 million in February. The largest non - General Fund expenditures were related to various CIP projects, including $1.02 million to Arch Insurance for work related to the Adams Street Bridge. Summary All funds are generally on target or under budget with regard to expenditures. Revenue collections appear low due to timing issues discussed in the revenue section above. The timing imbalance of revenues receipts vs. outflows for expenditures is the reason why the City maintains a cash flow reserve. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1. Revenue and Expenditure Reports for February 2015 es Cy ATTACHMENT 1 City of la Quinta February, 2015 Revenue and Expenditure Reports 43 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 36125620.00 36,269,382.00 1,351,433.65 17,483,820.29 -18,785,561.71 48.21 % 201- GAS TAX FUND 1117063.00 1,117,063.00 0.00 615,196.14 -501,866.86 55.07 % 202 - LIBRARY FUND 2006000.00 2,006,000.00 0.00 2,984.45 -2,003,015.55 0.15 % 210- FEDERAL ASSISTANCE FUND 145000.00 145,000.00 0.00 0.00 -145,000.00 0.00% 212 - SLESF (COPS) FUND 100100.00 153,896.00 0.00 64,638.15 -89,257.85 42.00 % 213 -JAG FUND 12978.00 16,518.00 0.00 2,305.10 -14,212.90 13.96 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 -0.24 -38,026.24 0.00% 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 504,793.43 -455,206.57 52.58 % 217 - DEVELOPMENT AGREEMENT 0.00 0.00 0.00 -43.54 -43.54 0.00% 218 - CV VIOLENT CRIME TASK FOR 41578.00 41,578.00 1,367.78 16,248.85 -25,329.15 39.08 % 219 - ASSET FORFEITURE 0.00 0.00 0.00 7.69 7.69 0.00% 220 - QUIMBY FUND 943000.00 943,000.00 0.00 40,569.23 -902,430.77 4.30 % 221- AB 939 3000.00 3,000.00 0.00 633.80 -2,366.20 21.13 % 223 - MEASURE A 754500.00 754,500.00 0.00 309,457.46 -445,042.54 41.01 % 224 - TUMF 0.00 0.00 0.00 51.82 51.82 0.00% 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 19.62 19.62 0.00% 231- SUCCESSOR AGCY PA 1 RORF 23883019.00 23,883,019.00 0.00 2,329,558.21 -21,553,460.79 9.75 % 235 SO COAST AIR QUALITY FUND 40500.00 40,500.00 0.00 24,663.30 -15,836.70 60.90 % 237 - SUCCESSOR AGCY PA 1 ADMIN 718095.00 718,095.00 0.00 425,038.00 -293,057.00 59.19 % 240 - CMAQ/ISTEA 1813332.00 1,813,332.00 0.00 0.00 -1,813,332.00 0.00% 241 - HOUSING AUTHORITY PA1 245500.00 245,500.00 24,810.48 248,361.05 2,861.05 101.17 % 242 - HOUSING AUTHORITY PA2 634200.00 634,200.00 0.00 366,159.94 -268,040.06 57.74 % 245 SA PA 1 LOW/MOD TAX FUND 0.00 0.00 0.00 3,291.65 3,291.65 0.00% 246 - SA PA 2 LO/MOD TAX FUND 0.00 0.00 0.00 1,155.30 1,155.30 0.00% 248 - SA 2004 LO/MOD BOND FUND 0.00 0.00 0.00 12.72 12.72 0.00% 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 0.00 902.46 902.46 0.00% 250- TRANSPORTATION DIF FUND 681700.00 681,700.00 77,108.57 1,192,345.23 510,645.23 174.91% 251- PARKS & REC DIF FUND 560000.00 560,000.00 22,528.00 463,398.00 -96,602.00 82.75 % 252 - CIVIC CENTER DIF FUND 183600.00 183,600.00 13,373.23 224,949.46 41,349.46 122.52 % 253 LIBRARY DEVELOPMENT DIF 94100.00 94,100.00 3,784.00 79,181.40 -14,918.60 84.15 % 254 - COMMUNITY CENTER DIF 39700.00 39,700.00 1,419.00 29,744.11 -9,955.89 74.92 % 255 - STREET FACILITY DIF FUND 27800.00 27,800.00 3,148.94 56,939.09 29,139.09 204.82 % 256 - PARK FACILITY DIF FUND 11000.00 11,000.00 440.00 9,019.57 -1,980.43 82.00 % 257 - FIRE PROTECTION DIF 86300.00 86,300.00 6,143.48 102,019.92 15,719.92 118.22 % 270 - ART IN PUBLIC PLACES FUND 53500.00 53,500.00 6,362.62 96,183.92 42,683.92 179.78 % 275 - LQ PUBLIC SAFETY OFFICER 2100.00 2,100.00 0.00 26.94 -2,073.06 1.28 % 299- INTEREST ALLOCATION FUND 0.00 0.00 0.00 20,002.79 20,002.79 0.00% 301- SA PA 1 DEBT SERVICE 0.00 0.00 0.00 5,599.38 5,599.38 0.00% 302 - SA PA 2 DEBT SERVICE 0.00 0.00 0.00 482.24 482.24 0.00% 310 - LQ FIN AUTHORITY DEBT SVC 678400.00 678,400.00 0.00 606,308.69 -72,091.31 89.37 % 401- CAPITAL IMPROVEMENT PROGR 25587480.00 75,343,489.00 0.00 7,342,691.73 -68,000,797.27 9.75 % 405 SA PA 1 CAPITAL IMPRV FU 0.00 0.00 1,712.59 1,712.59 1,712.59 0.00% 501- EQUIPMENT REPLACEMENT 594909.00 594,909.00 49,700.00 405,594.70 -189,314.30 68.18 % 502 - INFORMATION TECHNOLOGY 650866.00 650,866.00 54,283.00 434,627.41 -216,238.59 66.78 % 503 - PARK EQUIP & FACILITY FND 503523.00 503,523.00 41,876.92 336,504.80 -167,018.20 66.83 % 601- SILVER ROCK RESORT 3857494.00 3,857,494.00 0.00 1,313,680.84 -2,543,813.16 34.06 % 602 - SILVERROCK GOLF RESERVE 68500 00 68,500.0�0 0.00 445.87 68 054 13 0 65 % ReportTotal: 103,224,457.00 153 219,590.00 1,659,492.26 35,161,283.56 118,058,306.44 .. 22.95 3/10/2015 4:12:18 PM 44 SUMMARY OF ALL FUNDS BUDGET REPORT City of La Qu)nta, CA Group Summary w For Fiscal: 2014-2015 Period Ending: 02/28/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 35947267.39 37,849,300.39 2,246,492.15 20,010,515.46 17,838,784.93 52.87 % 201- GAS TAX FUND 1116862.00 1,805,172.00 0.00 688,310.00 1,116,862.00 38.13 % 202 - LIBRARY FUND 1765242.00 3,086,404.00 0.00 50,337.15 3,036,066.85 1.63 % 210 - FEDERAL ASSISTANCE FUND 30000.00 30,000.00 0.00 0.00 30,000.00 0.00 % 212 - SLESF (COPS) FUND 100000.00 153,796.00 17,788.24 36,613.84 117,182.16 23.81 % 213 -JAG FUND 12978.00 16,518.00 0.00 2,305.10 14,212.90 13.96 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 0.00 38,026.00 0.00 % 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 0.00 960,000.00 0.00 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 55,650.00 1,864.74 19,681.16 35,968.84 35.37 % 220-QUIMBYFUND 294887.00 7,860,360.00 0.00 2,005,810.78 5,854,549.22 25.52% 221- AB 939 124087.00 126,087.00 4,091.35 12,244.28 113,842.72 9.71 % 223 - MEASURE A 774627.00 1,293,481.00 0.00 231,986.46 1,061,494.54 17.94 % 231- SUCCESSOR AGCY PA 1 RORF 24180256.00 24,180,256.00 0.00 7,034,477.89 17,145,778.11 29.09 235 - SO COAST AIR QUALITY FUND 40200.00 40,200.00 7,314.89 14,737.66 25,462.34 36.66 237 - SUCCESSOR AGCY PA 1 ADM IN 714595.00 714,595.00 1,047.00 51,775.49 662,819.51 7.25 % 240 - CMAQ/ISTEA 1813332.00 1,432,653.00 0.00 0.00 1,432,653.00 0.00 % 241- HOUSING AUTHORITY PA1 320934.05 140,219.05 4,181.25 149,728.67 -9,509.62 106.78 % 242 - HOUSING AUTHORITY PA2 594482.00 594,482.00 0.00 320,726.12 273,755.88 53.95 % 248 - SA 2004 LO/MOD BOND FUND 0.00 2,499,252.00 0.00 2,433.75 2,496,818.25 0.10 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 25,514,502.00 0.00 0.00 25,514,502.00 0.00 % 250 - TRANSPORTATION DIF FUND 126355.00 445,891.00 0.00 -167,385.64 613,276.64 -37.54 % 251- PARKS & REC DIF FUND 3500.00 3,500.00 0.00 816.07 2,683.93 23.32 % 252 - CIVIC CENTER DIF FUND 292400.00 292,400.00 0.00 17,760.30 274,639.70 6.07 253 - LIBRARY DEVELOPMENT DIF 7200.00 7,200.00 0.00 4,323.37 2,876.63 60.05 % 255 - STREET FACILITY DIF FUND 10000.00 10,000.00 0.00 4,888.47 5,111.53 48.88 % 256 - PARK FACILITY DIF FUND 10000.00 10,000.00 0.00 7,740.34 2,259.66 77.40 % 257 - FIRE PROTECTION DIF 3500.00 3,500.00 0.00 1,859.56 1,640.44 53.13 % 270 - ART IN PUBLIC PLACES FUND 164200.00 364,200.00 0.00 66,207.98 297,992.02 18.18 % 310 - LQ FIN AUTHORITY DEBT SVC 676400.00 676,400.00 152.00 610,563.50 65,836.50 90.27 % 401- CAPITAL IMPROVEMENT PROGR 0.00 74,818,008.00 1,682,055.20 9,024,746.93 65,793,261.07 12.06 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 7,587,091.00 0.00 1,909,405.78 5,677,685.22 25.17 % 417 - SA PA2 TAXABLE BOND CIP 0.00 2,399,786.00 0.00 0.00 2,399,786.00 0.00 % 501- EQUIPMENT REPLACEMENT 782785.00 860,150.00 7,932.18 189,514.28 670,635.72 22.03 % 502 - INFORMATION TECHNOLOGY 721372.00 893,825.00 38,155.72 439,691.47 454,133.53 49.19 % 503 - PARK EQUIP & FACILITY FND 502523.00 502,523.00 0.00 0.00 502,523.00 0.00 % 601- SILVER ROCK RESORT 4287417.87 4,303,514.87 6,690.80 2,848,165.62 1,455,349.25 66.18 % 602 - SILVERROCK GOLF RESERVE 0.00 213,208.00 0.00 0.00 213,208.00 0.00 % 760-SUPPLEMENTAL PENSION PLAN 0.00 0.00 0.00 12,832.86 -12,832.86 0.00% Report Total: 76,433,052.31 201,782,150.31 4,017,765.52 45,602,814.70 156,179,335.61 22.60 %f 3/9/2015 8:09:22 PM 45 C[y C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: ADOPT RESOLUTION GRANTING APPROVAL OF FINAL PARCEL MAP 36523 RECOMMENDED ACTION: Adopt City Council Resolution No. 2015- Tentative Parcel Map 36523. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6 STUDY SESSION: PUBLIC HEARING: granting approval of a Final Map for • Parcel Map 36523 subdivides a 3.9-acre commercial property on Caleo Bay Drive north of Avenue 48 into two parcels: Parcel One, at 2.8 acres, is an existing memory care facility and Parcel Two, at 1.1 acres, is a vacant commercial site. • All conditions of approval for Tentative Parcel Map 36523 have been completed and the developer has requested approval of the Final Parcel Map. • Approving the Final Map is a ministerial action that is required after the conditions of approval have been satisfied. FISCAL IMPACT: None. No off -site improvements were required with this Final Parcel Map. BACKGROUND/ANALYSIS The project is located east of Washington Street and north of Avenue 48 at 47805 Caleo Bay Drive (Attachment 1). The owner/developer of the project is La Quinta Investors, LP. The Community Development Director approved Tentative Parcel Map 36523 to subdivide the property on June 18, 2014 (Attachment 2). La efM Quinta Investors, LP has met all requirements of the Tentative Parcel Map and now requests City Council's approval of the Final Map, which is the last step in the subdividing process. This will allow the new parcels to be sold or constructed individually. Since all conditions of the Tentative Parcel Map have now been met and the Final Map has been reviewed and found technically correct by the City Surveyor, staff recommends approval of the Final Parcel Map. ALTERNATIVES: Approval of the Final Parcel Map is a ministerial action that is required after developers satisfactorily complete all conditions of approval. Therefore, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Parcel Map 36523 48 RESOLUTION 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FINAL MAP 36523 WHEREAS, the Community Development Director, at the Director's Hearing of June 18, 2014, approved Tentative Parcel Map 36523, subject to conditions of approval and; WHEREAS, the developer has completed all of the conditions of approval; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the City Council does hereby grant approval of Final Map 36523, as referenced in the title of this Resolution, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) Resolution 2015- Parcel Map 36523 March 17, 2015 Page 2 of 2 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 611l ATTACHMENT VICINITY MAP IT 1.2 611, ATTACHME < A iiE 0, 4z z 3 . z z , kwa LU 2 a z U, UZ uj R`mod 6 nj Ell ra LLI LLI ,-n w 0) A cc I ULul �F z U.1 0 IS uj QInl rd -j �Z� �,Ll' CK p ui In n m IA m (01 .r C14 'a w ol C; V) 8 0 d z Z. F n -LC11S D LL U,o FT In uj W, o 'o < z C z w en 0 C4 U<j F u ul < :V:)) lf4 Z111 ci Z U uj r. H ui UJ 'o Li ul i4� zw tu U- Z LL CL 0 0 in- LLJ uj 4E 20 0 F y. 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Om? 7- E0aO <� US�01 U_ qa 99q 17 G ° /�f f5 Gss] �w°,00sz aar) .g.0.9 I ui 133HiS NOiONIIHSVM ww zo z'= �o JI , W �Y .z nw 5 z cs zaz z6 czzo c n eon �� a p ':-a mc xmwvi v) � _� m a u zj5 �� z ° lL a.o..� z n a � z t!}"2z �?z uhi v F .g W h p o o L m o ,,,,, Z w © Q w w c� o W- v°q doh �wre {/) N . US 4A VI © V1 U] to h N °� ca Q W © O bf bC �w 'i--'w �.„' rva Ana �a rnF u 'J Ow °� z u z `�- V V u chi \ V cv p c`�a r. ¢ w� w y_ ® i W Cox' G } wa �wdhi o� oa cr 'o sa coo d^r wu 0, m W{...�V1 0� - ©Q< 4L p zG to 9m ?v~i .... �� z �ry � wh lL aV+� dW n > z h n U] Chi b<W >.z M � © ci p • C7 w w r.,,. h w n w v; Atc (fi m�z v W 2w a�w t".r©a apw z ter oa ao Howa 54 NO w w DOz owa oa. o 11 C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION TO EXTEND TIME TO BUSINESS SESSION: COMPLETE OFF -SITE AND ON -SITE IMPROVEMENTS CONSENT CALENDAR: 7 FOR CODORNIZ (TRACT MAP NO. 32070) STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Adopt a resolution to extend the time to complete off -site and on -site improvements as specified in the approved Subdivision Improvement Agreements for Tract Map No. 32070, Codorniz. EXECUTIVE SUMMARY: • The Codorniz developer has requested City Council approval of time extensions of the Subdivision Improvement Agreements to August 31, 2015 to complete off -site improvements and to March 17, 2016 to complete on -site improvements. • The developer indicates that the remaining off -site catch basin on Avenue 52 will be constructed this summer and stated that the delay of the final asphalt paving for the on -site streets was due to the slow pace of home sales. • To date, there have been no public requests for completion of the improvements. FISCAL IMPACT: None. Bonds of sufficient value are currently in place to secure the incomplete improvements. BACKGROUND/ANALYSIS: On September 20, 2005, City Council approved Tract Map No. 32070 for the Codorniz development located on the southeast corner of Avenue 52 and Jefferson Street (Attachment 1). The developer, RJT Homes-Codorniz, LLC, has constructed most of the off -site and on -site improvements. The remaining improvements include a catch basin on Avenue 52 and final asphalt paving for the interior streets. In a letter dated March 2, 2015 (Attachment 2), the developer requested time extensions to complete the remaining improvements. Staff has received no public requests regarding completion of these off -site and on -site improvements, and therefore recommends approval of extensions to the Subdivision Improvement Agreements for this project to August 31, 2015 for completion of the off -site improvements and to March 17, 2016 for completion of the on -site improvements. ALTERNATIVES: Since no requests for the required improvements have been received, staff does not recommend an alternative. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letters from RJT Homes-Codorniz, LLC RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING EXTENSIONS OF TIME TO AUGUST 31, 2015 FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AND TO MARCH 17, 2016 FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 32070, CODORNIZ WHEREAS, the City Council approved the Subdivision Improvement Agreements (SIA) for Tract Map No. 32070, Codorniz, on November 3, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreements; and WHEREAS, failure by the developer to complete construction of the off -site improvements by January 1, 2013 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, failure by the developer to complete construction of the on -site improvements by June 7, 2012 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to August 31, 2015. The time for the completion of the on -site improvements as required by the approved SIA is extended to March 17, 2016. 1*4 Resolution No. 2015- Tract Map No. 32070 Adopted: March 17, 2015 Page 2 SECTION 2. The time extension for completing the off -site improvements shall expire when City offices close for regular business on August 31, 2015 if the installation of the off -site improvements has not been completed. The time extension for completing the on -site improvements shall expire when City offices close for regular business on March 17, 2016 if the installation of the on -site improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) 58 Resolution No. 2015- Tract Map No. 32070 Adopted: March 17, 2015 Page 3 APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California CY1I ATTACHMENT 1 TM 32070 - CODORNIZ RACT 140• 32070 VICINITY MAP NOT TO SCALE M., ATTACHMENT 2 RJT Homes-Codorniz, LLC Timothy R. Jonasson, P.E. 78-495 Calle Tampico La Quinta, CA 92253 zzffm�ll RJT respectfully requests a time extension for the Off -Site Subdivision Improvement Agreement. The remaining improvements consist of a single catch basin on Ave. 52 to b-., cotstrjictelo4diis stitimer. Matt Nevins Project Manager P.O. Box 6089, La Quinta, CA 92248 (760) 564-3470 FAX (760) 564-3482 63 RjTHO08G-COdO[niZ' LLC Timothy R. Jonasson, P.E. La Quinta, CA 92253 RJT respectfully requests a time extension of one year for the On -Site Subdivision Improvement Agreement. Improvements such as the final asphalt cap on internal streets. Matt Nevins Project Manager P.O.Box 0080. Le0uinte.CA 02248 (760)504-3470 FAX (700)504-3482 64 �r'► C) Tdf 4 �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ADOPT RESOLUTION GRANTING BUSINESS SESSION: CONDITIONAL APPROVAL OF FINAL TRACT MAP AND CONSENT CALENDAR: 8 SUBDIVISION IMPROVEMENT AGREEMENT STUDY SESSION: ASSOCIATED WITH THE ORCHARD DEVELOPMENT PUBLIC HEARING: RECOMMENDED ACTION: Adopt a resolution granting conditional approval of a Final Tract Map and Subdivision Improvement Agreement associated with Tract Map No. 36279, and authorize the City Manager to execute said agreement. EXECUTIVE SUMMARY: • Desert Polo Land Company, LLC, the developer of The Orchard development project located on the southwest corner of Madison Street and Vista Bonita Trail, has requested conditional approval of a Final Tract Map. • Final Tract Map approval is a ministerial action once the conditions of development have been met or secured through agreements. The Final Tract Map allows 30 days to execute the Subdivision Improvement Agreement. • Since the developer has agreed to complete the conditions of development within the next 30 days, staff supports the recommended action. FISCAL IMPACT: None. Security of sufficient value will be submitted to secure the incomplete improvements prior to approval of the Final Tract Map. BACKGROUND/ANALYSIS: The Orchard is a residential development located on the southwest corner of Madison Street and Vista Bonita Trail (Attachment 1). The developer has constructed most of M-7 the perimeter wall and the on -site streets, but the majority of the on -site improvements have not been constructed. The developer, under the conditions of approval, will pay for the project's fair share of the off -site improvements, which will be constructed as part of the Madison Street Widening capital project. The developer requests the City Council's conditional approval of the Final Tract Map (Attachment 2) and Subdivision Improvement Agreement (Attachment 3). This will allow the developer 30 days to execute the Subdivision Improvement Agreement, submit performance securities, submit payment for the fair share cost of the off -site Madison Street widening improvements, and provide a copy of the recorded reciprocal ingress and egress easement and maintenance agreement. If the developer fails to complete these items within 30 days, the map will be rescheduled for City Council consideration only after the required items have been received. ALTERNATIVES: As postponing approval until after the developer has completed all conditions would unduly delay this project, staff does not recommend an alternative action. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Tract Map 36279 3. Subdivision Improvement Agreement CY1 RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT ASSOCIATED WITH TRACT MAP NO. 36279 AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present a map for consideration of approval when the requisite items necessary for a final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by City staff within a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Final Tract Map 36279 is conditionally approved provided the subdivider submits all required items on or before April 16, 2015. M-4 Resolution No. 2015- Amended Tract Map 36279, Orchard Adopted: March 17, 2015 Page 2 SECTION 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. SECTION 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements and any other requirements not expressly described here to the City Engineer's satisfaction: A. Execute the Subdivision Improvement Agreement and submit performance securities B. Provide payment for the fair share cost of the Madison Street widening improvements C. Provide a copy of the recorded reciprocal ingress and egress easement and maintenance agreement SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. SECTION 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on April 16, 2015. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171" day of March 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California 68 Resolution No. 2015- Amended Tract Map 36279, Orchard Adopted: March 17, 2015 Page 3 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California rill ATTACHMENT 1 TRACT MAP NO. 36279 AVENUE E AVENUE 52 50 VISTA BONITA w TRAIL -] �v ti VICINITY NOT TO SCALE T.SS. T.6S. 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L�0 4,00N ? - <, :0819LJ ,l i'H19Z — —<,10 B19Z>,f t'Ht 9L «oz,zt.00s>3.so.zf.cas 4Z 10� IOWL6-96/994 914<M,oL.Lf.oON>,x„so,zl.00N 3N" NOU73s YA 9L42ON dl 7NNcNOu03s Y/; ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 36279 OFF -SITE AND ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 120 , by and between Desert Polo Land Company, LLC, a Delaware limited liability company, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and submitted to City for final approval and recordation a final map or Tract map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 36279 (the "Tract") pursuant to the provisions of Section 66410, et seq. of the California Government Code (the "Subdivision Map Act"). The Subdivision Map Act and City ordinances and regulations relating to the filing, approval and recordation of subdivision maps are sometimes collectively referred to in this Agreement as the "Subdivision Laws." B. A tentative map of the Tract has been approved subject to the Subdivision Laws and to the requirements and conditions contained in City Council Resolution No. 2011-074 (the "Resolution of Approval"). The Resolution of Approval is on file in the office of the City Clerk and is incorporated into this Agreement by reference. C. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). D. The Improvements have not been installed and accepted at this time. E. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. In consideration of approval of a final map for the Tract by the City Council, Subdivder desires to enter into this Agreement, whereby Subdivider promises to install and complete, at Subdivider's own expense, all the public improvement work required by City in connection with the proposed Tract. Subdivider has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish complete original improvement plans for the construction, installation and completion of the Improvements meeting the requirements of the City Engineer. The Improvement Plans for the Tract shall be maintained on file in the office of the City Engineer and shall be incorporated into this Agreement by reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. 2. Improvements. Subdivider shall construct the Improvements required to be constructed on the Improvement Plans or agreed to be constructed under the Resolution of Approval and this Agreement as more specifically described in Exhibit "A." attached hereto and expressly made a part hereof by this reference, and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. Subdivder shall at all times guarantee Subdivider's performance of this Agreement by furnishing to City, and maintaining, good and sufficient security as required by the Subdivision Laws on forms and in the amounts approved by City for the purposes as follows: A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit 75 1 of 9 fees. The performance security shall also include good and sufficient security in the amount of one hundred percent (100%) of the estimated cost of setting subdivision monuments as stated hereafter in this Agreement ("Monumentation Security"). A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition precedent to City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and prior to acceptance of the Improvements by the City Council. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and may be one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, in a form acceptable to and approved by the City Attorney, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or Tract map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least twenty percent (20%) of the financing for the Improvements. 76 2 of 9 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal one hundred percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents specified in this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. The City Engineer shall approve replacement of security. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, Tract map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement. G. Security shall be released in the following manner: 77 3 of 9 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of Section 10 of this Agreement. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 13 of this Agreement, the warranty period shall not commence until final acceptance of all the work and improvements by the City pursuant to Paragraph 10. Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 6) City may retain from any security released an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorneys' fees. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements; Inspection. 6.1 Construction of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise 78 4 of 9 improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 6.2 Inspection. Subdivider shall at all times maintain proper facilities and safe access for inspection of the public improvements by City and to the shops wherein any work is in preparation. Upon completion of the work, the Subdivider may request a final inspection by the City Engineer or the City Engineer's authorized representative. If the City Engineer or the designated representative determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the public improvements to the City Council. No improvements shall be finally accepted unless all aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and City standards and accepted by the City as described in Paragraph 10 of this Agreement. Subdivider shall bear all costs of plan check, inspection and certification. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions set forth in the Resolution of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 12, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Iniury to Improvements. Until such time as the Improvements are accepted by City in accordance with Paragraph 10, Subdivider shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. Until such time as all Improvements required by this Agreement are fully completed and accepted by City, Subdivider will be responsible for the care, maintenance of, and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specified in this Agreement prior to the completion and acceptance of the work or improvements. All such risks shall be the responsibility of and are hereby assumed by Subdivider. 79 5 of 9 12. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 13. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. If within the warranty period any work or improvement or part of any work or improvement done,furnished, installed, constructed or caused to be done, furnished, installed or constructed by Subdivider fails to fulfill any of the requirements of this Agreement or the improvement plans and specifications referred to herein, Subdivider shall without delay and without any cost to City, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Subdivider fail to act promptly or in accordance with this requirement, Subdivider hereby authorizes City, at City's sole option, to perform the work twenty (20) days after mailing written notice of default to Subdivider and to Subidivider's Surety, and agrees to pay the cost of such work by City. Should City determine that an urgency requires repairs or replacements to be made before Subdivider can be notified, City may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and Subdivider shall pay to City the cost of such repairs 14. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed, or commenced and diligently pursued, within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 16. Iniury to Public Improvements, Public Property or Public Utility Facilities. Subdivider shall replace or have replaced, or repair or have repaired, as the case may be, all public improvements, public utilities facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work performed under this Agreement. Subdivider shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by City or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 17. Indemnification. a. Neither City nor any and all of its officials, employees and agents ("Indemnified Parties") shall be liable for any injury to persons or property occasioned by reason of the acts or omissions of Subdivider, its agents or employees in the performance of this Agreement. Subdivider further agrees to protect and hold harmless Indemnified Parties form any and all claims, demands, causes of action, liability or loss of any sort, including, but not limited to, attorney fees and litigation expenses, because of, or arising out of, acts or omissions of Subdivider, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design of construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other public improvements. ao 6 of 9 b. Acceptance by City of the Improvements shall not constitute an assumption by City of any responsibility for any damage or taking covered by this paragraph. City shall not be responsible for the design or construction of the subdivision or the improvements pursuant to the approved Improvement Plans or map, regardless of any negligent action or inaction taken by City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by Subdivider submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. Except as may be provided above, City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. Nothing contained in this paragraph is intended to or shall be deemed to limit or waive any protections or immunities afforded by law to City or any and all of its officials, employees and agents ("Indemnified Parties"), by virtue of city's approval of the plan or design of the Improvements, including without limitation the protections and immunities afforded by Government Code Section 830.6. After acceptance of the improvements, Subdivider shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect; however, Subdivider shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten (10) years following the acceptance by City of the Improvements. It is the intent of this paragraph that Subdivider shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that city shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or in approving, reviewing or inspecting any work or construction. The Improvement Security shall not be required to cover the provisions of this paragraph. 18. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 19. Severability. In the event that a court of competent jurisdiction determines that any provision or provisions of this Agreement are unenforceable, all provisions not so held shall remain in full force and effect. 20. Subdivider No Agent of Citv. Neither Subdivider nor any of Subdivider's agents, employees, or contractors are or shall be considered to be agents of City in connection with the performance of Subdivider's obligations under this Agreement. 21. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. 81 7 of 9 F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. G. Time is of the essence in the performance of each and every provision of this Agreement. H. The Recitals to this Agreement are hereby incorporated into and expressly made a part of the terms of this Agreement. I. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk Desert Polo Land Company, LLC, a Delaware limited liability company 5750 Wilshire Blvd, Suite 501 Los Angeles, CA 90036 BE Paul Tollett Title President By: Title: Reviewed and Approved: Timothy R. Jonasson, P.E., City Engineer Date Approved as to Form: William H. Ihrke, City Attorney Date Date Date 82 8 of 9 Exhibit A SECURITY — TRACT MAP NO. 36279 OFF -SITE AND ON -SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the Tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required Tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials C�7►�y��lul�:ti��/�ul�►�� Street $ 112,565 $ - Drainage/ Retention $ 126,380 $ - Signing and Striping $ 2,590 Domestic Water and Sanitary Sewer $ 19,950 $ - Dry Utilities $ 3,300 $ - Monumentation $ 10,000 $ - Landscaping $ 101,250 $ - OFF -SITE IMPROVEMENTS Catch Basin $ 3,500 $ 3,500 Totals $ 379,535 $ 3,500 Standard 10% Contingency $ 37,953 $ 350 Total Construction Cost $ 417,488 $ 3,850 Professional Fees, Design 10% $ 41,749 $ 385 Professional Fees, Const 10% $ 41,749 $ 385 Bond Amount $ 500,986 $ 4,620 83 9 of 9 84 CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE PLANS, SPECIFICATIONS AND BUSINESS SESSION: ENGINEER'S ESTIMATE, AND AUTHORIZE CONSENT CALENDAR: 9 ADVERTISEMENT FOR BIDS FOR THE ADAMS STREET SIGNAL AND STREET IMPROVEMENT STUDY SESSION: PROJECT PUBLIC HEARING: RECOMMENDED ACTION: Approve the plans, specifications and engineer's estimate; authorize advertisement for bids for the Adams Street Signal and Street Improvement Project; and authorize staff to purchase the signal equipment at a cost of up to $130,000. EXECUTIVE SUMMARY: • The City and property owners within the One -Eleven Shopping Center desire to construct a new traffic signal and intersection improvements at Adams Street and Corporate Center Drive to facilitate access into the commercial center. • The new signal will also improve traffic safety on Adams Street between the Kohl's parking lot and The Pavilion at La Quinta shopping center. • If approved, the construction will be scheduled for summer. Since there is a long lead time for certain signal equipment, staff recommends purchasing the signal equipment now to shorten the construction period and allow the intersection to open to traffic before back -to -school sales start at the commercial center. FISCAL IMPACT: The project cost is estimated at $820,500. Per a Memorandum of Understanding approved by the City Council on February 17, 2015, the property owners (Kohl's 85 Department Stores, Inc. and One Eleven La Quinta, LLC) will fund $100,000 of this cost. Project funding is as follows: Measure A Funds: $261,000 Transportation Development Impact Fee Funds: $459,500 Developer Contributions: $100,000 Total Funding: $820,500 The following represents the project budget: Budget Professional: $46,695 Design: $95,500 Inspection/Testing/Survey: $55,620 Construction: $570,460 City Administration: $28,522 Contingency: $23,703 Total Anticipated Project Budget: $820,500 BACKGROUND/ANALYSIS: The Adams Street Signal and Street Improvement, Project No. 2012-01, will relieve congestion and improve north/south passage on Adams Street between Highway 1 1 1 and the Adams Street Bridge (Attachment 1). It will also improve crossing Adams Street between the Kohl's parking lot and The Pavilion at La Quinta shopping center, and other commercial developments along Corporate Center Drive, east of Adams Street. Contingent upon City Council approval of the plans, specifications and engineer's estimate, the following is the anticipated project schedule: Advertisement for Bids March 18 through April 16, 2015 Award of Contract May 5, 2015 Sign Contracts and Mobilize May 6 through May 15, 2015 Construction (100 Working Days) May 18 through October 2, 2015 Project Substantially Complete September 2015 ALTERNATIVES: Since this project is an obligation of the approved Memorandum of Understanding and it would be highly desirable to construct the improvements during the summer months, no alternative is recommended. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Site Plan 87 88 CITY / SA / HA / FA MEETING DATE: March 3, 2015 AGENDA CATEGORY: ITEM TITLE: APPROVE REPLACEMENT OF BUSINESS SESSION: AUDIOVISUAL/CONTROL SYSTEM IN COUNCIL CHAMBERS AND APPROPRIATE FUNDING CONSENT CALENDAR: 10 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve replacement of the audio/visual/control system in the City Council Chambers and appropriate funding for an amount not to exceed $200,000 from Unassigned Equipment Replacement Funds. EXECUTIVE SUMMARY: • The existing audio/visual/control system in the City Council Chambers is over 20 years old and replacement parts are no longer available. • Replacement of the system will provide better sound and viewing and will include updated video recording and web streaming technology. • The new system will allow for future hardware and software upgrades. FISCAL IMPACT: The project cost is estimated at $200,000. The cost breakdown is as follows: • Video System — $65,000 • Audio System — $45,000 • Control System — $40,000 • Programming/Installation — $40,000 Adequate funding is available from the Unassigned Equipment Replacement Funds, which can only be used for equipment replacement purposes. The City spends approximately $16,500 annually to film City Council meetings. The updated system would also include a new service contract to film and stream the meetings online for $8,400. This is an annual savings of over $8,000. 1*s BACKGROUND/ANALYSIS: The audio/video/control system for the Council Chambers was installed in 1993 when the building was constructed. At that time, the Chamber was outfitted with the most up-to-date technology available. Over the past 22 years, the equipment has degraded and shown signs of normal wear and tear. Repair of the system is futile as replacement parts are scarce or non-existent. A company that specializes in corporate audiovisual systems was contacted to discuss the equipment challenges. They made several recommendations for consideration. These include: • Replace the "Jumbotron" projection system with flat panel LCD monitors and add a large touchscreen monitor along the south "voting" wall, and replace the Council seat display monitors. • Replace the audio system to include microphones that turn on and off automatically and add additional sound reinforcement speakers along the west wall facing the audience. • Add wireless media connectivity so visual presentations can be given wirelessly from any device, anywhere in the chamber. • Add mounted cameras and a web -streaming service that films the meeting and streams it live or on -demand on the Internet. The service creates "bookmarks" for each agenda item during the meeting so that viewers can watch the entire meeting, or just specific agenda items. • Replace and configure the control system to operate the new equipment. If approved, staff will conduct a request for proposals for services and will plan the installation during a time that will not affect City Council meetings. ALTERNATIVES: As the current audio/video/control system is outdated and parts are no longer available, staff does not recommend an alternative. Report prepared by: Tustin K. Larson, Marketing & Events Supervisor Report approved for submission by: Frank J. Spevacek, City Manager 1*y �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: ACCEPT EMERGENCY SERVICES GRANT FUNDS FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11 STUDY SESSION: PUBLIC HEARING: Accept $1,791 .50 in emergency services grant funds from the Federal Emergency Management Agency. EXECUTIVE SUMMARY: • The Riverside County Fire Department Office of Emergency Services received notification from the Federal Emergency Management Agency that there are excess grant funds available from last year's allocation. • As the grant funds must be used immediately or will be lost, staff identified an existing bid for Community Emergency Response Team (CERT) backpacks in the amount of $1,791 .50 for the funds request. • The requested amount will be used to cover 100 percent of the cost for 40 CERT backpacks, with supplies, for the May 2015 La Quinta CERT class. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The State Homeland Security Grant Program, which is part of the Federal Emergency Management Agency, supports the planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and 1*N recover from acts of terrorism and other catastrophic events. The Riverside County Fire Department Office of Emergency Services was recently notified that there was an availability of excess grant funds from this program, which can be used for emergency preparedness programs without the requirement of a grant application. As the funds need to be used within a short period of time or will be lost and there was not enough time for a bid process to identify vendors for other possible emergency preparedness program needs, the existing bids for CERT backpacks will allow for immediate usage of the funds. These funds will be used to purchase CERT backpacks and supplies that are required to be provided to each student in every CERT class. The grant funds will cover the entire cost of the required backpacks with supplies for the May 2015 La Quinta CERT class. ALTERNATIVES: As the grant money offsets costs that would normally be expended by the City, staff does not recommend an alternative. Report prepared by: Tawny Castro, Emergency Services Coordinator Report approved for submission by: Frank J. Spevacek, City Manager 1*0 ��Iv4iMt�"4, �. •OFT CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: APPROVE TRANSFER OF ONE EMERGENCY SERVICES VEHICLE TO RIVERSIDE COUNTY FIRE DEPARTMENT FOR USE BY THE DEDICATED EMERGENCY SERVICES COORDINATOR RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: Approve the transfer of the City's 2010 Ford Expedition emergency services vehicle to the Riverside County Fire Department for use by the dedicated Emergency Services Coordinator. EXECUTIVE SUMMARY: • On September 16, 2014, City Council approved the addition of an Emergency Services Coordinator (ESC) to the agreement with Riverside County Fire Department (RCFD). • The ESC requires use of an emergency services vehicle for Code 3 (red lights and sirens) responses to emergencies and disaster situations in addition to travel for training, program management, community outreach and public relations. • Upon approval, RCFD will hold title of the City's vehicle, add the required updates, and assume responsibility and liability for all required insurance, maintenance, repair and future replacement. FISCAL IMPACT: None. As RCFD would assume ownership and all responsibility of the vehicle, there will be a minimal savings to the City for direct maintenance and insurance costs. BACKGROUND/ANALYSIS: In June 2014, the City's Building and Safety Manager, who also performed the duties of an ESC, retired. Staff then evaluated the most cost-efficient method to replace the ESC position and, on September 16, 2014, City Council approved an addition of one ESC to the existing agreement with the RCFD. The City owns a 2010 Ford Expedition; this vehicle was used by the ESC, who used this vehicle to respond to emergency incidents. Now that the RCFD is providing this service, RCFD has requested that the City provide this vehicle for use by the assigned ESC. The vehicle has been depreciated, and its use for other City needs is limited. If RCFD assumes ownership, RCFD will upgrade communications, lighting, and computer interface equipment to meet current standards. RCFD will also assume responsibility for all insurance, maintenance, repair and future replacement. ALTERNATIVES: As the ESC requires specialized equipment to respond to unscheduled emergency situations and local travel as a normal function of assigned duties, and since the City does not have the need for this vehicle, staff does not recommend an alternative. Report prepared by: Tawny Castro, Emergency Services Coordinator Report approved for submission by: Frank J. Spevacek, City Manager CUU�� Ot J OF I CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2014 RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 123 Cash Balances The portfolio's size increased by $1 .5 million in December; the month closed with an ending balance of $107.1 million. The primary transactions affecting this change in balance were: • Receipts exceeded payments by $1 .3 million in the checking account. • The largest single payment received in December was for property tax in the amount of $1.6 million, followed by sales tax in the amount of $591,698. Unlike expenditures, which are fairly consistent over each month, major revenues like property tax, property tax in lieu of motor vehicle license fees and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments were: $741,174 to American Asphalt for the City's pavement management/slurry seal program; $457,478 to 0&J Golf Construction related to work at SilverRock; and $348,980 to Doug Wall Construction related to construction at the Wellness Center. Investment Activity • Average investment maturity in December was 304 days as compared to 317 days in November. During the month of December the Local Agency Investment Fund account remained unchanged at $27.4 million. • Bank fees for the month of December were $988 and the sweep account earned $21 in interest income. Portfolio Performance The overall portfolio performance of .37 percent in December was unchanged from the previous month's performance. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 percent. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and the Local Agency Investment Fund as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. 124 ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports M fiM ATTACHMENT 1 c&t�t 4 4 Qumr6 MEMORANDUM TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2014 DATE: February 25, 2015 Attached is the Treasurer's Report for the month ending December 31, 2014. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beainnina Purchased Notes Sold/Matured Other Endinq Change LAIF 27,367,293 0 $ 27,367,293 0 Interest bearing active bank deposit 0 0 Certificates of Deposit 6,480,000 0 6,480,000 0 US Treasuries 0 0 0 US Gov't Sponsored Enterprises 37,964,267 1,326 37,965,593 1,326 Commercial Paper 0 0 Corporate Notes 0 0 0 Mutual Funds 31,273:629 155 0 31.273,784 155 Subtotal _ $ 103.085.189 ,$ 155 $ $ 1,326 $ 003 86,670 $ 1,481 Cash ..., $ 2:497.575 (11 & (31 $ 17528.244 1 $ 4,025,819 $ 1,528,244 Total j $mmTyTy11051582764 mm $ .:.. 16b ._ $ 1 528 244 $ITIT 1,326 $ 107.112 489 1 .$ 1 529 725 Ty I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ....... ........ l T5 t_:onrad Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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I ` �/!)§tIf&!fJ!!;!]4! : 0 £ / G § .$ cu % LL / k � kk/ c a)« o k � Dy2Ce) CU \ y E m E ° � � @ O m O 2 : � § ■ � 2 ■ 2 � / LO � � : � a ■ CL f 2 � / 5 » � ■ � ■ 2 � § a a � 2 ■ E � � / ■ u E k > k ME m D w : � § ■ � 2 2 � Iq V � \ q � . _ a ■ CL � ■ 0 § � � & c 2 W f 5 E 0 � a E k E z W / ® / 2 $ S ■ N 0 k 2 E k � LO , � e e p � q ¥ q n U CN Lrp E m a CO � o \ cu G ° / ) cu $ '- 8 2 / 2 0 ) $ m .D E E cu E 5 > 3 3 k E / / E $ \ q e 0 / ®� e 3 /E£ § q f § �E�U�» City of La Quinta Comparative Rates of Interest December 31. 2014 City of La Quinta Year Month Annualized Earnings Average Maturity (days) Treasury Bills/Note Commercial Paper Three Month Non -Financial Pooled Cash Fiscal Agent Overall Three Month ISix Month One Year ITWO Year FY 10/11 July 2010 0.50 % 0.15% 0.47% 119 0.16% 0.20% 0.30 % 0.63 % 0.28 August 2010 0.49 % 0.15% 0.46 % 108 0.15% 0.19% 0.26 % 0.38% 0.25 Sept 2010 0.55% 0.15% 0.51 % 107 0.16% 0.19% 0.27 % 0.38% 0.24 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% Nov 2010 0.53% 0.15% 0.49 % 84 0.18% 0.21 % 0.28 % 0.50 % 0.23 Dec 2010 0.57 % 0.14% 0.52 % 265 0.15% 0.19% 0.30 % 0.63 % 0.23 Jan 2011 0.51 % 0.14% 0.43 % 206 0.16% 0.18% 0.28 % 0.63 % 0.24 Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31% 0.63% 0.23% Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% Apr 2011 0.59 % 0.17% 0.48 % 192 0.05% 0.10% 0.28 % 0.63 % 0.20 May 2011 0.48 % 0.17% 0.41 % 156 0.06 % 0.12% 0.20% 0.50 % 0.16 June 2011 0.53% 0.00 % 0.35% 126 0.03 % 0.10% 0.20% 0.38% 0.15 FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% August 2011 0.60 % 0.00 % 0.38% 102 0.02 % 0.05% 0.10% 0.13% 0.16 Sept 2011 0.58 % 0.03 % 0.39 % 124 0.02 % 0.06 % 0.09% 0.13% 0.14 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% Nov 2011 0.52 % 0.03 % 0.37 % 94 0.03 % 0.07% 0.10% 0.25% 0.14 Dec 2011 0.48 % 0.03 % 0.35% 86 0.02 % 0.06 % 0.11% 0.13% 0.14 Jan 2012 0.45 % 0.03 % 0.34% 74 0.05% 0.08% 0.11% 0.25% 0.14 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% May 2012 0.43 % 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19 June 2012 0.38% 0.08% 0.29 % 47 0.10% 0.15% 0.21 % 0.25% 0.21 FY12/13 July 2012 0.41% 0.08% 0.31% 112 0.11% 0.15% 0.18% 0.22% 0.22% August 2012 0.41 % 0.08% 0.29 % 31 0.11% 0.14% 0.20% 0.25% 0.20 Sept 2012 0.43 % 0.09% 0.33 % 34 0.11% 0.14% 0.18% 0.25% 0.20 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% Mar 2013 0.39 % 0.09% 0.30 % 123 0.08% 0.11% 0.15% 0.25% 0.15 Apr 2013 0.31% 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12 May 2013 0.30 % 0.06 % 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% FY 13/14 July 2013 0.28 % 0.07% 0.21 % 336 0.03 % 0.07% 0.12% 0.25% 0.11 August 2013 0.28 % 0.06 % 0.21 % 303 0.03 % 0.06 % 0.07% 0.14% 0.09 Sept 2013 0.30 % 0.07% 0.23% 321 0.01 % 0.04 % 0.01 % 0.25% 0.08 Oct 2013 0.48 % 0.06 % 0.31% 427 0.05% 0.08% 0.16% 0.25% 0.11 Nov 2013 0.49 % 0.06 % 0.31% 444 0.05% 0.08% 0.16% 0.25% 0.09 Dec 2013 0.49 % 0.05% 0.31% 396 0.07% 0.09% 0.14% 0.25% 0.09 Jan 2014 0.44% 0.05% 0.32 % 381 0.04 % 0.06 % 0.13% 0.38% 0.09 Feb 2014 0.44% 0.03 % 0.30 % 357 0.05% 0.08% 0.12% 0.25% 0.10 Mar 2014 0.44% 0.02 % 0.30 % 352 0.05% 0.07% 0.12% 0.38% 0.10 Apr 2014 0.47% 0.02 % 0.33 % 368 0.02 % 0.05% 0.11% 0.45 % 0.10 May 2014 0.49 % 0.02 % 0.35% 373 0.04 % 0.06 % 0.10% 0.39 % 0.10 June 2014 0.44% 0.02 % 0.33 % 310 0.04 % 0.07% 0.11% 0.50 % 0.10 FY 14/15 July 2014 0.45 % 0.02 % 0.34% 305 0.03 % 0.06 % 0.11% 0.50 % 0.10 August 2014 0.49 % 0.02 % 0.36% 313 0.03 % 0.05% 0.11% 0.50 % 0.11 Sept 2014 0.50 % 0.02 % 0.36% 325 0.02 % 0.04 % 0.12% 0.50 % 0.10 Oct 2014 0.52 % 0.02 % 0.37 % 323 0.02 % 0.06 % 0.10% 0.38% 0.10 Nov 2014 0.52 % 0.02 % 0.37 % 317 0.03 % 0.08% 0.14% 0.50 % 0.10 0.53 0.51 0.50 0.48 0.45 0.46 0.54 0.51 0.50 0.59 0.41 0.45 0.38 0.41 0.38 0.39 0.40 0.39 0.39 0.39 0.38 0.37 0.36 0.36 0.36 0.38 0.35 0.34 0.32 0.33 0.30 0.29 0.29 0.26 0.25 0.24 0.27 0.27 0.26 0.27 0.26 0.26 0.24 0.24 0.24 0.23 0.23 0.23 0.24 0.26 0.25 0.26 0.26 134 r 0 N N I- CU -W cc E fir_ O v L J cu O O O L U c� V N i o 0 0 0 C U �M N O O O O O O O O d El LD M CUU�� Ot J OF I CITY / SA / HA / FA MEETING DATE: March 17, 2015 ITEM TITLE: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 31, 2015 RECOMMENDED ACTION: Receive and file. EXECUTIVE SUMMARY: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: • The Treasurer's Report is submitted monthly to the Investment Advisory Board and the City Council for review. • This report summarizes all cash and investments of the City, Successor Agency, Housing Authority, and Financing Authority. • There is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: The Treasurer's Report (Attachment 1) is submitted monthly to the City Council as required by the California Government Code and City Municipal Code. It certifies that all of the City's pooled investments are reported accurately and fairly in compliance with the applicable codes and also certifies that there is sufficient investment liquidity and anticipated revenues available to meet next month's estimated expenditures. Due to the fact that the City pools all cash and investments, this report combines all City entities including the Successor Agency, Financing Authority, and Housing Authority. 137 Cash Balances The portfolio's size increased by $1 .5 million in January; the month closed with an ending balance of $107.1 million. The primary transactions affecting this change in balance were: • Before factoring in an $8.5 million transfer out to Local Agency Investment Fund (LAIF), checking account receipts exceeded payments by $9 million. $8.5 million was not immediately needed for payments and was transferred to LAIF. With this transfer out, receipts exceeded payments by $511,965. • The largest single payment received in January ($4 million) was from the redevelopment property tax trust fund for upcoming debt service payments to be made by the Successor Agency (including $1.79 million payment to the City for the loan owed to the General Fund). The next largest payment received in January was for the City's share of property tax in lieu of vehicle license fees in the amount of $1.7 million, followed by property tax in lieu of sales tax in the amount of $1 million. Unlike expenditures, which are fairly consistent over each month, major revenues like property tax, property tax in lieu of MVL and property tax in lieu of sales tax are only paid in two annual installments. • In addition to the usual monthly personnel costs, larger payments that went out were the previously mentioned transfer of $8.5 million to LAIF; $920,816 to the Riverside County Sheriff's Department for contract police services from September 18 to October 15; $553,705 to 0&J Golf Construction for work at SilverRock; and $229,514 to Landmark Golf Management for contract golf management services at SilverRock in January. Investment Activity • Average investment maturity in December was 304 days as compared to 317 days in November. During the month of December, the LAIF account remained unchanged at $27.4 million. • Bank fees for the month of December were $988 and the sweep account earned $21 in interest income. 138 Portfolio Performance The overall portfolio performance of .37 percent in December was unchanged from the previous month's performance. Based on recent trends, the future rate is anticipated to remain unchanged. At this time last year, the portfolio yielded .31 percent. Looking Ahead The Treasurer follows a "buy and hold" investment policy. In the short term, the Treasurer will invest in negotiable certificates of deposit and LAIF as needed. The Treasurer will also continue to roll over bond proceeds and reserves into U.S. Treasury Bills and mutual funds as needed. ALTERNATIVES: None. Report prepared by: Rita Conrad, Finance Director Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Treasurer's Reports IKR; IE ATTACHMENT 1 T4tyl 4 4 Qu&& MEMORANDUM TO: La Quinta City Council FROM: Rita Conrad, Finance Director/Treasurer SUBJECT: Treasurer's Report for January 31. 2015 DATE: March 4, 2015 Attached is the Treasurer's Report for the month ending January 31, 2015. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: ............... ..__..._.... Investment Beoinnina Purchased Notes Sold/Matured Other ... ................ Endinq Change LAIF 27,367,293 $ 8,518,655 0 $ 35,885,948 8,518,655 Interest bearing active bank deposit 0 0 Certificates of Deposit 6,480,000 0 6,480,000 0 US Treasuries 0 0 0 US Gov't Sponsored Enterprises 1 37,965,593 1,327 37,966,920 1 1,327 Commercial Paper 0 0 Corporate Notes 0 0 1 0 Mutual Funds 31.273,784' 160 �._..... 0 31,273,944 160 Subtotal $ 103,086,670 WW$ 8 518 815 ---- u . $ $ 1,327 $ 111,606.812 $ 6'„2fA q.._. 42 ...... Cash T _.........mm I $..._.... 4 025,819 L(11 & (31 $ 779,460... .._. $ 805 279 4,..._ w— 77J 460 Total $ 1..._ 2 .___ __� amm 07,112m,489 $. 8.618.81m5W ITmTyTyTyTy WWn $ 77w9u48W0 $ ITuw 1 327m $ 116 412 091 LL $w9,299 602 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy„ As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Fdita onrad Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 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E} ` \k 5\�2 /!)§tIf&!fJ!!;!]4! ] f!]\! |:� 2 § U a) U Q cn CU (D 0 O cu -+ J cu E U (n a 0 Q 0) �U c6 LL cu U a) O Q L O cn U U U U) U � •L @ c O Lf ) O O N � 0 T- LO (D (C O Q co co O •L a a) cu 0 a) 0 0 a) CL cn L L a% cn LL_ a) � a) N s a t� N L � a N O ~ O N > U cu LL m — L3 ME gD •L � �c c O Lf ) O 0 O N O O O O O O V Lf) W O •L co co a a) LQ r U LL g L d � cn 6 O cn N O � a) � � � U > �z g Mmo s a) U O � s c U N Z 0 E N O O E O � a s U 06 N a O a) 1 O E s > U D S O U) 00 I— CO � O O N � co O � Cl) N O O O O I� P- O O EA � O O N (6 0) c cu a) O U cu cu cn C� a)0 \ L m = O ' E D a) U Oa U) 0 C yam+ � a) -29 CU m M a rn L U U � a) 0)N LLJ O E iuj U O U U a) cu � City of La Quinta Comparative Rates of Interest January 31, 2015 Citv of La Quinta Year Month Annualized Earnings Average Maturi da s Treasury Bills/Note Commercial Paper Three Month Non -Financial LAIF Ra 0.53 Pooled Cash Fiscal Agent Overall Three Month ISix Month One Year ITWO Year FY 10/11 July 2010 0.50 % 0.15% 0.47% 119 0.16% 0.20% 0.30% 0.63 % 0.28 % August 2010 0.49 % 0.15% 0.46 % 108 0.15% 0.19% 0.26 % 0.38% 0.25% 0.51 Sept 2010 0.55% 0.15% 0.51 % 107 0.16% 0.19% 0.27 % 0.38% 0.24 % 0.50 Oct 2010 0.55% 0.15% 0.51% 88 0.13% 0.17% 0.23% 0.38% 0.23% 0.48% Nov 2010 0.53% 0.15% 0.49 % 84 0.18% 0.21 % 0.28 % 0.50 % 0.23% 0.45 Dec 2010 0.57 % 0.14% 0.52 % 265 0.15% 0.19% 0.30% 0.63 % 0.23% 0.46 Jan 2011 0.51 % 0.14% 0.43 % 206 0.16% 0.18% 0.28 % 0.63 % 0.24 % 0.54 Feb 2011 0.55% 0.17% 0.46% 210 0.15% 0.17% 0.31 % 0.63% 0.23% 0.51 Mar 2011 0.54% 0.17% 0.45% 218 0.05% 0.13% 0.26% 0.75% 0.23% 0.50% Apr 2011 0.59 % 0.17% 0.48% 192 0.05% 0.10% 0.28 % 0.63 % 0.20% 0.59 May 2011 0.48% 0.17% 0.41 % 156 0.06 % 0.12% 0.20% 0.50 % 0.16% 0.41 June 2011 0.53% 0.00 % 0.35% 126 0.03 % 0.10% 0.20% 0.38% 0.15% 0.45 FY11/12 July 2011 0.53% 0.00% 0.35% 112 0.07% 0.12% 0.15% 0.20% 0.14% 0.38% August 2011 0.60 % 0.00 % 0.38% 102 0.02 % 0.05% 0.10% 0.13% 0.16% 0.41 Sept 2011 0.58 % 0.03 % 0.39% 124 0.02 % 0.06 % 0.09% 0.13% 0.14% 0.38 Oct 2011 0.53% 0.03% 0.35% 117 0.01% 0.06% 0.12% 0.25% 0.15% 0.39% Nov 2011 0.52 % 0.03 % 0.37% 94 0.03 % 0.07% 0.10% 0.25% 0.14% 0.40 Dec 2011 0.48% 0.03 % 0.35% 86 0.02 % 0.06 % 0.11 % 0.13% 0.14% 0.39 Jan 2012 0.45 % 0.03 % 0.34% 74 0.05% 0.08% 0.11 % 0.25% 0.14% 0.39 Feb 2012 0.49% 0.05% 0.36% 72 0.12% 0.15% 0.17% 0.25% 0.17% 0.39% Mar 2012 0.44% 0.05% 0.34% 74 0.08% 0.14% 0.19% 0.25% 0.18% 0.38% Apr 2012 0.44% 0.09% 0.35% 61 0.10% 0.15% 0.19% 0.25% 0.20% 0.37% May 2012 0.43 % 0.09% 0.34% 62 0.09% 0.14% 0.19% 0.25% 0.19% 0.36 June 2012 0.38% 0.08% 0.29% 47 0.10% 0.15% 0.21 % 0.25% 0.21 % 0.36 FY 12/13 July 2012 0.41 % 0.08% 0.31 % 112 0.11 % 0.15% 0.18% 0.22 % 0.22 % 0.36 August 2012 0.41 % 0.08% 0.29% 31 0.11 % 0.14% 0.20% 0.25% 0.20% 0.38 Sept 2012 0.43 % 0.09% 0.33 % 34 0.11 % 0.14% 0.18% 0.25% 0.20% 0.35 Oct 2012 0.47% 0.10% 0.36% 22 0.13% 0.16% 0.18% 0.25% 0.19% 0.34% Nov 2012 0.48% 0.10% 0.36% 161 0.10% 0.15% 0.18% 0.25% 0.20% 0.32% Dec 2012 0.47% 0.10% 0.36% 137 0.08% 0.12% 0.16% 0.13% 0.20% 0.33% Jan 2013 0.44% 0.10% 0.34% 111 0.08% 0.11% 0.14% 0.25% 0.16% 0.30% Feb 2013 0.37% 0.10% 0.29% 105 0.13% 0.14% 0.15% 0.25% 0.17% 0.29% Mar 2013 0.39% 0.09% 0.30% 123 0.08% 0.11 % 0.15% 0.25% 0.15% 0.29 Apr 2013 0.31 % 0.08% 0.25% 186 0.05% 0.08% 0.14% 0.13% 0.12% 0.26 May 2013 0.30% 0.06 % 0.23% 175 0.05% 0.08% 0.14% 0.25% 0.10% 0.25 June 2013 0.30% 0.07% 0.23% 212 0.05% 0.09% 0.16% 0.38% 0.10% 0.24% FY 13/14 July 2013 0.28 % 0.07% 0.21 % 336 0.03 % 0.07% 0.12% 0.25% 0.11 % 0.27 August 2013 0.28 % 0.06 % 0.21 % 303 0.03 % 0.06 % 0.07% 0.14% 0.09% 0.27 Sept 2013 0.30% 0.07% 0.23% 321 0.01 % 0.04 % 0.01 % 0.25% 0.08% 0.26 Oct 2013 0.48% 0.06 % 0.31 % 427 0.05% 0.08% 0.16% 0.25% 0.11 % 0.27 Nov 2013 0.49 % 0.06 % 0.31 % 444 0.05% 0.08% 0.16% 0.25% 0.09% 0.26 Dec 2013 0.49 % 0.05% 0.31 % 396 0.07% 0.09% 0.14% 0.25% 0.09% 0.26 Jan 2014 0.44% 0.05% 0.32 % 381 0.04 % 0.06 % 0.13% 0.38% 0.09% 0.24 Feb 2014 0.44% 0.03 % 0.30% 357 0.05% 0.08% 0.12% 0.25% 0.10% 0.24 Mar 2014 0.44% 0.02 % 0.30% 352 0.05% 0.07% 0.12% 0.38% 0.10% 0.24 Apr 2014 0.47% 0.02 % 0.33 % 368 0.02 % 0.05% 0.11 % 0.45 % 0.10% 0.23 May 2014 0.49 % 0.02 % 0.35% 373 0.04 % 0.06 % 0.10% 0.39% 0.10% 0.23 June 2014 0.44% 0.02 % 0.33 % 310 0.04 % 0.07% 0.11 % 0.50 % 0.10% 0.23 FY 14/15 July 2014 0.45 % 0.02 % 0.34% 305 0.03 % 0.06 % 0.11 % 0.50 % 0.10% 0.24 August 2014 0.49 % 0.02 % 0.36% 313 0.03 % 0.05% 0.11 % 0.50 % 0.11 % 0.26 Sept 2014 0.50 % 0.02 % 0.36% 325 0.02 % 0.04 % 0.12% 0.50 % 0.10% 0.25 Oct 2014 0.49 % 0.02 % 0.36% 323 0.02 % 0.06 % 0.10% 0.38% 0.10% 0.26 Nov 2014 0.52 % 0.02 % 0.37% 317 0.03 % 0.08% 0.14% 0.50 % 0.10% 0.26 Dec 2014 0.52 % 0.02 % 0.37% 304 0.02 % 0.07% 0.18% 0.50 % 0.13% 0.27 148 LO r 0 N N O � r cc v L cm J O O � � L O r O U cc t N U +r N 3 3 a 0 0 0 +J o 0 0 0 c lO � U ACM N O- O O O O O O O O d Ln c co El �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 ITEM TITLE: APPROVE A TEMPORARY ART DONATION AGREEMENT WITH GOLDENVOICE FOR ARTWORK TO BE PLACED AT THE JEFFERSON STREET ROUNDABOUT RECOMMENDED ACTION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 16 STUDY SESSION: PUBLIC HEARING: Approve a temporary art donation agreement with Goldenvoice for artwork to be placed at the Jefferson Street/Avenue 52 roundabout and authorize the City Manager to make adjustments to the agreement as necessary. EXECUTIVE SUMMARY: • Goldenvoice desires to locate a large aluminum and steel sculpture of a roadrunner in the Jefferson Street/Avenue 52 roundabout. • The Temporary Art Donation Agreement allows for the artwork to remain at the roundabout for five years, with a time extension upon mutual agreement. • Goldenvoice would deliver this sculpture prior to the April 2015 Coachella Arts and Music Festival and Stagecoach events. FISCAL IMPACT: The City would fund $15,000 of improvements, which include anchoring the art piece to the ground, providing electrical power connections for internal lighting and up lighting, and landscape and irrigation modifications. Annual maintenance is estimated at $1,000. Funds are available in the Art in Public Places Fund. IN BACKGROUND/ANALYSIS: The City received a request from Goldenvoice producer/La Quinta resident Skip Paige to consider a temporary art donation; the donation is a sculpture of a roadrunner (Attachment 1) that would be placed in the Jefferson Street roundabout. As is customary for art donations to the City, an Art Donation Agreement (Attachment 2) is necessary to protect the interests of both the owner and the City. If the agreement is approved, Goldenvoice will pay for and provide transportation of the sculpture from its current location at the Empire Polo Fields in Indio to the Jefferson Street roundabout for installation prior to the April 2015 concerts. The temporary installation at the roundabout will be provided by the City consisting of anchoring the tail section and front legs to the ground. The aluminum and steel sculpture stands approximately 12 feet high and is 18 feet in length. Once installed, the City would modify the electrical system at the roundabout to connect the sculpture's internal lighting and install up lighting. Minor landscaping and irrigation modifications would also be necessary. In order to achieve the April 2015 installation date, the piece would be anchored into the earth versus installed on a concrete base. Staff is pricing a permanent concrete base; this item would be presented as part of the 2015/16 capital improvements discussion (slated for April 7, 2015). ALTERNATIVES: The alternative entails not accepting this donation. Staff has discussed other locations for this piece but Goldenvoice desires the roundabout location since this intersection is one of the main travel routes to their concerts. Report prepared by: Edie Hylton, Deputy City Manager Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Photo of Temporary Art Donation 2. Temporary Loan of Artwork Agreement `M ATTACHMENT 1 Temporary Loan of Artwork Agreement AGREEMENT FOR TEMPORARY LOAN OF ARTWORK THIS TEMPORARY LOAN AGREEMENT ("Agreement") is entered into this day of , 2015, by and between the City of La Quinta, a California municipal corporation and charter city ("City"), and Goldenvoice, LLC ("Owner"). RECITALS WHEREAS, the Owner is the owner of the Artwork described in this Agreement; and WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and'benefit of the City's residents; and WHEREAS, the City and the Owner desire that the City temporarily have custody and possession of the Artwork for the purposes of public display and enjoyment; and WHEREAS, the City wishes to accept and the Owner wishes to loan on a temporary basis the Artwork; and WHEREAS, the parties desire by this Agreement to provide for the parties' respective interests in the Artwork and for procedures and understandings governing its use, custody, protection and public enjoyment. TERMS NOW, THEREFORE, the parties hereto agree as follows: 1. Description of Artwork. This Agreement pertains to the loan an aluminum sculpture of a Roadrunner of art (collectively referred to in this Agreement as "Artwork"). The Artwork is more fully and specifically described in Exhibit "A," attached hereto and incorporated herein by this reference, with reference to their titles, types of work, the approximate size of each, the appraised value of each, and whether they are dated, signed, and framed. 2. Duration of Loan. The City shall accept the temporary loan of Artwork for a period of five years, commencing on installation of the Artwork, which installation shall be completed on or before June 1, 2015, and ending on the loan termination date of five years from the installation date (the "Loan Period"). The Loan Period may be shortened or lengthened in duration by mutual agreement between the Owner and the City. 3. Location of Artwork. The Owner agrees that the City shall have sole and absolute determination as to the location and placement of the Artwork. In the event the Owner does not approve of the proposed location, the Owner may cancel this Agreement. -1 - 153 Temporary Loan of Artwork Agreement 4. Transport and Installation. All transportation of the Artwork and proper removal from the City's site shall be the responsibility of the Owner, unless otherwise agreed to by the City in writing. City shall bear the reasonable costs for a traffic control plan, proper installation, up lighting, and proper de installation of the Artwork. 5. Condition, Use, and Care of Artwork. The Owner certifies that the Artwork is in good condition unless and except as specifically noted in writing. During the Loan Period, the City shall not loan the Artwork for exhibition or other usage away from the City site without the prior written consent of the Owner. Upon expiration or termination of this Agreement, the City shall return the Artwork to the Owner in as good condition as when the City took possession thereof, ordinary wear, tear, degradation and inherent vice excepted. More specifically, the Owner agrees and understands that the Artwork will be subject to ordinary wear and tear, including but not limited to natural fading due to sunlight exposure, while on display and that the City will not be held liable for such changes in condition. While the Artwork is in the possession and care of the City, the Owner shall provide the City with written instructions for appropriate maintenance of the Artwork. During the Loan Period, the City shall be responsible for the maintenance of the Artwork. Each Artwork will be presumed to have been received by the City and, in turn, by the Owner in the same condition, unless written notice of a change in condition or damage is given to the other party and the carrier, if applicable, immediately upon receipt. Should the Artwork appear to be damaged in packing and transport, all packing materials must be saved until the City, the Owner, and the carrier, if applicable, have had the opportunity to inspect them. The City and the Owner will provide condition photographs and the opportunity to inspect any damaged object if necessary. 6. Insurance for Artwork. The City shall insure the Artwork against damage or loss in the amount of $40,000, which the parties agree is the fair market value of the Artwork and the extent of the City's liability in the event of damage or loss. The City's obligation to provide insurance is solely for the duration of the Loan Period and only while the Artwork is located on the City's property, excluding installation and de - installation. 7. Termination. In the event that the City determines, at its sole discretion, that it no longer desires to display the Artwork, then the City may terminate this Agreement upon a sixty (60) days' notice to the Owner, and the Artwork shall be removed by the Owner in accordance with the terms stated in Section 4 within a reasonable period of time after Owner's receipt of the Notice of Termination by the City, not to exceed thirty (30) days from the date of the Notice of Termination or a longer period specified by the City in the Notice of Termination. The City shall have the right but not the obligation to dispose of the Artwork if Owner has not removed the Artwork within the period set forth in this Section (or longer period specified in the Notice of Termination), or within thirty (30) days after the expiration of the Loan Period where no early termination notice is provided. A failure to remove the Artwork by Owner shall be deemed to convert the temporary loan into a permanent donation to the City, and the City shall thereafter be deemed to have obtained full title to the Artwork. 8, Title to Artwork. Except as otherwise provided in this Agreement, the Artwork shall remain the property of the Owner. However, by virtue of this Agreemenod -2 15 Temporary Loan of Artwork Agreement the City is entitled to custody and possession, and the Owner agrees to relinquish custody and possession of the Artwork for the Loan Period, The Owner shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except custody and possession, except as such rights are limited by this Agreement. 9. Sale of Artwork. The Owner may sell the Artwork during the term of this Agreement and, if sold, may assign his/her rights under this Agreement. However, under no circumstances shall sale of this Artwork terminate this Agreement or adversely affect the City's rights hereunder including, but not limited to, the City's right to custody and possession. The Owner shall notify the City immediately upon sale of the Artwork. 10. Warranty of Title and Rights of. City. The Owner warrants that it is the owner of the Artwork, that to the best of its knowledge the Artwork is not presently subject to claims of ownership, lien, or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government, and that the Owner has complied with all applicable domestic and foreign customs and export/import regulations. The Owner hereby grants to the City, in perpetuity, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the Loan Period and to use such photographs, film videotapes or depictions at any time thereafter for purposes of promotion relating to the exhibition or the City, provided the City gives credit to the Owner concurrently with such uses. 11. Credit Line and Identification of Owner. During the Loan Period, upon the City's request, Owner shall install and maintain a plaque, in a form acceptable to the City and Owner, near the Artwork identifying the Owner. If the City has requested the installation of a plaque, then Owner shall de -install and remove the plaque upon the expiration or termination of this Agreement. The City shall bear the reasonable costs for the installation and removal of the plaque in accordance with Section 4 of this Agreement. In addition, in any public announcements or promotion of the Artwork or the City that utilize images of the Artwork, the City shall use the following credit line for the Artwork: "Roadrunner" on loan to City from Goldenvoice". 12. Integration. This Agreement, consisting of 6 pages and 2 exhibits, embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth in this Agreement. 13, Amendment/Modification. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 14. Non -Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, and conditions of this Agreement. -3- 155 69, Temporary Loan of Artwork Agreement 15. Governing Law. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 16, Venue. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 17. No Personal Liability. No elected or appointed official, officer, employee, or agent of the City or Owner shall be charged personally with any liability under any term or provision of this Agreement. 18. Attorneys' Fees. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorneys' fees, incurred by the prevailing party in connection with the legal action or proceeding; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by the City for Legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the legal action or proceeding. 19. Binding. This Agreement shall be binding upon and shall inure to the benefit of the City and the Owner and their respective heirs, personal representatives, successors and permitted assigns. 20. Notices. All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: City of La Quinta Attn: Edie Hylton, Deputy City Manager 78495 Calle Tampico La Quinta, CA 92253 To the Owner: Goldenvoice Attn: Skip Paige, Chief Operating Officer 5750 Wilshire Blvd, Suite 501 Los Angeles, CA 90036 skip@goldenvoice.com -4- 156 Temporary Loan of Artwork Agreement 21. Severabilit . If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal, void, or unenforceable, that term shall be severed from and shall not affect the validity and enforceability of the remaining portions of this Agreement. 22, Headings. The paragraph headings herein are used only for ease of reference, and do not limit, modify, construe, or interpret any provision of this Agreement. 23. Assignment. This Agreement may not be assigned, either in whole or in part, by either parlay without the express written consent of the other, in advance. The assignee under any permitted assignment shall have all the rights and remedies of the original parties insofar as the same are assignable. 24. Execution of A reement. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement or contract to which said party is bound. -5- 157 Temporary Loan of Artwork Agreement IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY: CITY OF LA QUANTA a California municipal corporation Frank J. Spevacek, City Manager Date ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William Ihrke, City Attorney swner: /--90LDENVOICE, l Name: Ski Pai e Title: Chief Operating Office Date: 13 —1 2 —15— .01 158 Temporary Loan of Artwork Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK The Roadrunner is a eighteen feet (18') long and twelve feet (12") high aluminum structure. The structure is wired internally to light the eyes if desired. The swing will be removed prior to transportation and installation. The cost of the artwork is estimated at $40,000, -7_ III -It I" F CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: EXCUSE ABSENCE OF INVESTMENT BUSINESS SESSION: ADVISORY BOARD MEMBER KATHERINE GODBEY FROM MEETING OF MARCH 11, 2015 CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Excuse the absence of Investment Advisory Board Member Katherine Godbey from the meeting of March 11, 2015. EXECUTIVE SUMMARY: • Board Member Godbey requested to be excused from the March 11, 2015, Investment Advisory Board meeting due to a work -related matter. • She has had no other absences during this fiscal year and staff recommends the absence be excused by Council. FISCAL IMPACT: None. Compensation for meeting attendance is not paid to absent members. BACKGROUND/ANALYSIS: The Municipal Code does not allow a member to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his/her office to become vacant. A commission/board member may request advance permission from the Council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request Council to excuse an absence after -the -fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. I ALTERNATIVES: Council may deny this request, which would result in the absence being counted toward the board member's limitation on absences as noted above. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved for submission by: Susan Maysels, City Clerk C) Taf 4 4 a" �a C OF CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: BUSINESS SESSION: 1 ITEM TITLE: APPROVE PILLARS OF THE COMMUNITY NOMINATIONS CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDED ACTION: Approve the Pillars of the Community nominations as recommended by the Community Services Commission. EXECUTIVE SUMMARY: • Per Council direction at the March 18, 2014 City Council meeting, the nomination process for the Pillars of the Community Program was re- designed to include more biographical information on the nominees, omit the signature requirement, and present nominations to the Community Services Commission for review and recommendation. • This year's nominations (Attachments 1 through 6), were presented to the Community Services Commission on March 9, 2015, and they recommended five of the six nominees. • Upon City Council approval of the nominees to be recognized, invitations will be sent for the Pillars of the Community event scheduled for April 15, 2015 at 11 :00 a.m. FISCAL IMPACT: The estimated cost for adding the names to the pillar wall and creating the glass pillar plaques is $300. There is sufficient funding in the Community Services Special Events budget. BACKGROUND/ANALYSIS: On February 19, 2002, City Council approved criteria for the Pillars of the Community program, which included: 1) La Quinta residency for a minimum of fiW three years, 2) significant contribution to the development of the City, 3) recognition for contribution efforts, and 4) signatures from 25 residents stating support for the candidate. During the March 18, 2014 City Council meeting, Council recommended redesigning the nomination form and updating the criteria to omit the need for the 25 resident signatures and to require more biographical information from the candidates. In addition, the Council requested that future Pillar nominations be presented to the Community Services Commission for review and recommendation before being presented to the City Council. Six nominations were submitted to the Community Services Commission. The chart below contains summarized information from the attached biographical submissions: Name Residency Contributions Since Don Adolph 1989 Former Mayor of La Quinta, numerous local, regional, and state boards and committees. Terry Henderson 1985 Former City Council Member, numerous local, regional, and state boards and committees. Eddie Gilreath 1994 Music industry executive, Black Music Association Board Member, Creator of La Quinta Black History Month program. John Walling 1980 Former Planning Commissioner, Architect of the original Senior Center building. Don Arends 1990 Former President of the La Quinta Historical Society, La Quinta Ambassador at Palm Springs Air Museum. Kristy Franklin 1988 Current Mayor Pro Tempore, numerous local, regional, and state boards and committees. On March 9, 2015 the Community Services Commission unanimously voted to recommend Don Adolph, Terry Henderson, Eddie Gilreath, John Walling, and Don Arends for the 2015 Pillars of the Community awards program. The Commission inquired about a policy regarding the nomination of current City Council members. Although there is no policy, the Commission decided not to recommend Mayor Pro Tempore Kristy Franklin during her term as a current City Council Member. Pursuant to City Council direction, the annual County of Riverside's Senior Inspiration Award program recipient would automatically be included in the Pillars of the Community. Local service groups nominate one person from each City in the Coachella Valley, and then present them to the Community Services Commission, who recommends an applicant to the City Council. Barbara Paumier is La Quinta's 2014 Senior Inspiration Award recipient and will be recognized this year. The Pillars of the Community event is scheduled for April 15, 2015 at 1 1 :00 a.m. f[Y ALTERNATIVES: Council may choose and approve any number of nominations that meet the program criteria. Report prepared by: Tustin Larson, Marketing & Events Supervisor Report approved for submission by: Frank J. Spevacek, City Manager Attachments: 1 . Don Adolph Nomination 2. Terry Henderson Nomination 3. Eddie Gilreath Nomination 4. John Walling Nomination 5. Don Arends Nomination 6. Kristy Franklin Nomination Iff- A II.T. 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Q w,,1 { ,4 Q �A�r",'� %, V Q ww. t:. �N L Q hf + Y Q n..[' W Q r,.9'. 'r' `9 < N N Q tA EO � o o o Ln C M L N o o z I z Q a QOd a 6 a �a L c � o V�O' E.S � a 2 o o o o�.>,, v o� c o E L c U> _o LonO v v +� � Q o o +r 4 4- CL o a cliv o Q v v a rN za �=a Don Arends Don Arends earned an agricultural journalism degree from Iowa State University in 1952, and in 1958, founded his own marketing communications group. Arends, Inc. is based near Chicago and serves local, regional, national and multi -national corporate clients including Kaiser Aluminum, Canadian Pacific Railway, Lucent Technologies, Philips, and Miner Enterprises, Inc, Before setting out on his own, Arends worked as an advertising writer, specialist, and advertising coordinator for General Electric. Later, he handled communications for divisions throughout North America for Kaiser Aluminum. He is also president of a small publishing company called Mission Manuscripts that specializes in historical flying stories, 'jooks from World War 11 and children's books. Arends is a member of Sigma Delta Chi and has been active in the International Advertising Association. He served as president of the IAA's Mid-Arnerica Chapter, and conducted workshops on business -to -business communications campaigns worldwide. He earned the James W, Schwartz award in 1990. He has served as president of the I SU Foundation and is a lifetime member of the university's Board of Governors. He was director of Bank One and First Illinois Bank & Trust Company, and was general chairman of the 29th U.S.G.A. Women's Open Championship when it was held at La Grange Country Club in 1981. He is currently president of the La Quinta, Calif. Historical Society and past president of the Palm Springs Air Museum Volunteer Victory Squadron. "1,--,--.... . ...... Alumni Profiles.....,....,., rofiles nco Bylaws Former Members Alumni & Friends Give to Greenlee Greenlee Glimpse How -To News Writer Awards Alumni and Friends Memorials News/Contact Information Updates IPI: ATTACHMENT 6 v cr ltlm I M, 1- w -0 [ • • r • • + • w + • • + • ' • + i R + tn ■ s R w • • R A a + w 4-1 Ln c •N •E E En 7s c u V �•�V' 11 V v � L 0 0 ai m cn o > O cs CU LL -0 0 dJ c 7 0 •� N C � � O � •aJ c • l/1 � 0 y 0 Ql E O c c a 0 +j 0 a Q %W O c M .1 w F w � s a i • a `PR a c 0 vt! al � o Q � r y=ate � c 0 r aroca v a v•Nya c °r cn ® V u 2 ,0c.. C es .� lO CY ? O O r o v E v .� r V Z CJ -65 q �I F Q �i c r 0 o a a L E v u q 'S � c N +� Ln o c � ,o a, E N _ >, a u°d = p +� U N w 405 O m 'a a � 'a ate, � o f►'llIe A Q to 91 MR MISTMIN"I term in 2012. La Quinta City Council members are asked to serve on various committees that support regional issues. Council member Franklin has been the representative for her community on: The Coachella Mountains Conservancy; the Animal Campus, which she has chaired twice; IID's Energy Consumer's Advisory Committee; the Jacqueline Cochran Regional Airport Authority, where she is the current chair, CVAG's Homeless Committee; CVAG"s Human Resources Committee; the California joint Powers Insurance Authority; and the Coachella Valley Economic Partnership. Rotating Council member roles include- Chair of the La Wnta Chamber of commerce workshop/Ififormation exchange committee; member of the Grant Selection committee; and member of the art selection committee to enhance LQ campus art through purchases at the LQ Arts Festival. Kristy has been a long-time member of the LQ Chamber of Commerce and was its executive vice-president in years past She was a La Quinta Arts Foundation Auxiliary Charter member and a board member of the Friends of the Library. Kristy is a member of the LQ Arts Foundation and the LQ Historical Society and recently completed her training to be a Certified Emergency Response Team (CERT) member. Mayor Pro Tempore Franklin's passion is dedication to the City she loves and to improving the lives of those who live there. She has had a long-standing involvement with the Coachella Valley Boys and Girls Clubs and was a board member when Indio was the onlp dub in the East ValleTj. Krjg�:, was on the I "rund floor when the LQ Club was being planned and built and said, *What better way to give back then to provide a safe environment for children to learn and be motivated." IAN=, a very supportive husband, Bruce. `11 CITY / SA / HA / FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: DISCUSS STRIPING OPTIONS FOR AVENIDA BERMUDAS AND BLACKHAWK WAY CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Discuss striping options for Avenida Bermudas and Blackhawk Way. EXECUTIVE SUMMARY: • On November 18, 2014, in response to increased speed limits from the latest speed survey for certain City streets, the City Council directed staff to bring back options for Avenida Bermudas, Blackhawk Way and Calle Tampico to help slow drivers and increase pedestrian and bicyclist safety. • As in the past, the City's Traffic Engineer recommends narrowing travel lanes to encourage lower vehicle speeds and at the same time allowing room for bicycle and parking lanes to accommodate other modes of travel. Additionally, properly designed mid -block pedestrian crosswalks can be included to improve pedestrian access to City facilities. • Options for Calle Tampico will be presented as part of the circulation analysis of The Village. FISCAL IMPACT: The estimated cost, including soft costs, for slurry sealing and restriping Avenida Bermudas and Blackhawk Way is $225,000 and $215,000, respectively. Additionally, vehicle -activated driver feedback signs could be added on any street segments at an additional cost of approximately $15,000 per sign. If supported by City Council, these improvements would be included as projects in the Fiscal Year 2015/2016 Capital Improvement Program. P111x1 BACKGROUND/ANALYSIS: "Road diets" (i.e., narrowing of vehicular travel lanes) have been proven to reduce both vehicle speeds and collisions primarily by altering the driver's perception of the road width, which studies show leads to drivers slowing down voluntarily for streets where the average daily volume is less than 15,000 vehicles per day. This could be accomplished on Avenida Bermudas by removing the existing striping (Attachment 1) and restriping it with narrower travel lanes (as narrow as 10 feet) thereby allowing room for a 6-foot bike lane between the travel lane and the parking lane (Attachments 2 and 3). The City's Traffic Engineer recommends keeping existing striping in the block from Avenue 52 to Calle Durango as is in order to provide sufficient room for turning lanes during peak traffic. The new striping would be merged back to existing striping south of Calle Arroba. Staff received one email opposing such improvements on Avenida Bermudas, which is included as Attachment 4. Similarly, narrowing the vehicle travel lanes on Blackhawk Way could help slow vehicles and allow the bicycle lane on the north side of the street to be separate from the parking lane (Attachment 5). This is much preferred over a shared lane for parking and bicycles as currently exists (Attachment 6). Additionally, a second mid -block pedestrian crosswalk could be installed to improve access to La Quinta High School (Attachment 7). Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved for submission by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1 . Avenida Bermudas — Existing Street Section 2. Avenida Bermudas — Proposed Street Section 3. Avenida Bermudas - Aerial 4. Email from Cove resident David Heckman 5. Blackhawk Way — Existing Street Section 6. Blackhawk Way — Proposed Street Section 7. Blackhawk Way — Pedestrian Crosswalk P111L! ATTACHMENT 1 PO ATTACHMENT 2 ,II J IIi� W � �(II`I��,IL�isIV 80 LL oOQ�U� Lj: V♦ _ a o Q Z M Oa. Lu IV ICI LLI �, W co WCO J {Iklt � W V o Wuj O z co ski 0 p w zv/` III _ o cj) _ �ii— wpIQ) a a C) .......................................... ._ r I LV v �z ca Q O LL BO Y IB �o r. J=' leer. AVENIDA BERMUDAS RE I I K I I g ��` S ON EMI, ww� 0 5 10 20 30 40 1 w m mmi&Q -&;a ATTACHMENT 4 From: Wanda Wise -Latta Sent: Monday, December 15, 2014 11:09 AM To: Frank Spevacek Fspevacek@la-quinta.org); Tim 3onasson Subject: FW: Speed limit on Avenida Bermudas I am forwarding the email below from David Heckman to you and will also be forwarding to Council. Thank you. Wanda Wise Latta I ExeUlfive Assi°istant Oty of La QUIhIta 78495 Calllle iarnpcLa QUIhIta, CA 92253 760,777,7030 From: Dave H [mailto:daveanddebb@msn.com] Sent: Saturday, December 13, 2014 5:40 PM To: Council Subject: Speed limit on Avenida Bermudas To all council members, and Mayor Linda Evans, The reason I'm writing this is to express myseffin regards to the subject of the speed Emit on Avenida Bermudas. Im aware that at a piior council meeting two womenhad made emotionalpleas about bow dangerous it was to Eve on Avenida Bermudas because ofsome MW faster ena "black and wbite carparked along the roadway. I respecthuffy ask foryour consideration to do the greatergood wben this subject comes before you at a upcoming council meeting. Sincerely, Da vid Heckman 51555 A vemda Na varro La Quin ta, C1. 760 777 1353 PAN PAN ATTACHMENT 5 Q~ ozi I¢—Y m J I 0 N to ch W H CL ..°�' LVLLJ -J W LLJ H W N Q W c 0 Q C'7 Z Y _Q ca MLL W ....m ..,........................... .. ....... a w. a I f �r. Q '1 CY CO ATTACHMENT a �- UW I¢-Y �W Zo QW J CY J \ or �. �Q�... 00 a a LO m V �-- gm LU �Ii� LVco -� Q Q LL QLU LV z C)J�J W a. % v/ y V a �- N C) �� Q w O a a � _W �I�: 0 M W m �� ......... rII .'/ O ,III. = U CY �a C OF CITY / SA/ HA/ FA MEETING DATE: March 17, 2015 AGENDA CATEGORY: ITEM TITLE: ECONOMIC DEVELOPMENT STRATEGIES BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: 2 PUBLIC HEARING: RECOMMENDED ACTION: Provide direction regarding economic development strategies. EXECUTIVE SUMMARY: • In economic development, La Quinta's primary role has been to serve as a platform for people to thrive in retail, tourism, recreation, quality of life, and business. • The opportunity now is to drive more people and industries to utilize that platform while maintaining the investments made over the years. • The purpose of this study session is to begin a conversation that addresses the issue(s) to solve by highlighting the City's current economic development opportunities by geographic region, laying out economic drivers and the City's differentiating characteristics, and ultimately developing a new economic development framework of guiding principles and actions. FISCAL IMPACT: None. BACKGROUND/ANALYSIS: On May 20, 2014, the City Council appointed two Councilmembers to form an Economic Development Subcommittee with the goal of recommending new `A 1*11 economic development strategies. The Subcommittee met with a series of business stakeholders within the City and Coachella Valley to understand specific business concerns and emerging trends in economic development. The meetings provided a solid foundation of concerns and potential opportunities to explore including maintaining and improving quality of life for residents and further developing commercially diverse areas of the City. To put economic development into a La Quinta-based geographic context, four distinct opportunity areas exist that would require individually developed strategies as shown in Attachment 1 . These geographic opportunities include: • The Village — new retail space, artist studio, affordable and market rate housing and office space in the Village. • SilverRock Resort — development of new luxury hotels, resort retail, residential development and course modifications. • Highway 111 Corridor — while people are continuing to buy goods online versus at brick and mortar locations, conversations with the commercial broker community highlighted the needed to increase communication and connectivity with them. The ongoing dialogue can provide valuable information for both the City and brokers and their clients. • Eastern Unincorporated La Quinta — seize opportunities for co -branding Thermal Club and Jacqueline Cochran Airport tenants that drive people to La Quinta's existing and new amenities. Within each of these geographic areas, there are key drivers that allow the City to capitalize on or seize going into the future. They include the BMW Driving School at Thermal, medical doctors in training wanting to live in La Quinta, art festivals and cultural activities, Coachella Music Festival, Humana and tennis -related events, startup businesses, and home studios populating areas of the Cove. Serving as a background to these opportunities are several differentiating characteristics that have set La Quinta apart from others in building a strong economic base. • Unique physical environment • Educated population • Brand • Sizeable seasonal population • Retail and resort infrastructure • Political stability • A focus on Return on Investment Diversity `Izt In moving forward with this conversation, the recommended next key steps are: • Diagnose the City's strengths that may be leveraged and frailties that can be addressed through economic development. • Establish the desired return on its economic development investments. • Define strategies for the future of economic development within La Quinta. • Determine what role and level of involvement the City should participate with state, regional and local economic development initiatives. • Identify desired outcomes for economic development initiatives at the regional and local level. In defining salient points for an economic development strategy, the next component of the dialogue would be to consider policymaking for the Economic Development Reserve. ALTERNATIVES: As this is an informational item, staff does not have any alternatives. Report prepared by: Ted Shove, Business Analyst Report approved for submission by: Frank J. Spevacek, City Manager Attachment: 1 . Geographic Map of Current Economic Development Efforts in La Quinta M ATTACHMENT 1 224 t� s SS � Z. East Valley Coalition Annual Goals and Budget Resources Estimated Function Goal Measurable Outcomes Associated Activities Budget Identify 5 (per entity) retail development sites/vacant buildings Develop collateral materials for specific retail sites Retail Development Stimulate 3 new retail locations, consisting of at least 100,000/sf; 45 permanent jobs; and a capital investment of at least $1,000,000 $ 10,000 Representation at ICSC, set and attend 35 appointments per show Conduct at least 12 site tours with site selector/corporate rep Successfully attract one new industrial user, consisting of at least 50,000/sf with 50 Identify 5 sites for industrial development in the permanent jobs and a capital investment of region, 5 sites with industrial vacancy at least $4,000,000 Marketing Industrial Development $ 10,000 Retain at least 2 industrial end users, with at least 20 jobs Develop collateral materials for specific sites - include allowable uses Stimulate expansion of one small industrial Conduct at least 40 industrial business outreach visits user, increasing permanent jobs by 3, with a capital infusion of at least $100,000 Attend local real estate conferences, SIOR Chapter functions Partner with event promoters for Identify legitimate event promoters Tourism and Attraction development of 1 regional event or 3 community events in the first year to attract visitors and consumer spending to the Define theme for event(s) through stakeholder collaboration In -Kind Partnership communities Secure additional funding (if needed) for event(s) Page 1 of 3 Identify most common regions that tourists originate; define marketing plan with relevant Tourism and Identify and focus marketing efforts through metrics $ 10,000 Originate virtual marketing to international Attraction targeting marketing of international tourism Marketing tourists with highly defined analytics, flexibility and low cost Regional Develop a regional brand within 120 days of Identify low cost consultant to assist Partnership Branding full funding commitment is identifying brand symbol/logo and associated $ 5,000 color coded theme Fully funtional and relevant regional website with a 'live date' within 120 days of full funding commitment by all partners Development of unique website for EVC Website will be optimized by current internet Virtual partnership; with Search Engine Optimization standards utilizing the latest website analytics as Communication (SEO) features, GIS Data for EVC region (ESRI a baseline for comparison - to be completed In -kind platform) within 45 days after 'live date' GIS Data platform to be embeded into website, One - Stop Resource Center / fully tested and operational within 60 days of Region 'live date' Clearinghouse for Establish relevant website analytic tools and Leads measures, establish baseline metrics Establish Social Media platforms for additional marketing resource (i.e. Twitter, Open Twitter and Facebook accounts facebook, etc.); link/garner relevant at least Social Media Platform 100 followers in the CV Business community In -Kind Secure 100 followers/friends and regional real estate brokers; push at least 4 noteworthy development media Push media alerts through SM platforms alerts in first year Set appointments for Partnership staff, at trade Dedicated Staff Establish physical location shows, events In -Kind Page 2 of 3 Coordinate site tours with staff resulting from Partnership marketing One -Stop Resource Center / Region Dedicated Staff Establish physical location Act as central point of contact/liasion to perspective businesses resulting from Partnership marketing In -Kind Clearinghouse for Record and provide periodic reports (quarterly) Leads to Partnership communities Act as central point of contact for any grant opportunity applications and reporting Act as coordinator for ALL regional meetings Partnership staff identify potential grant/funding Fiscal Sustainability Identify, author and secure funding opportunities and other relevant business incentive programs opportunities to sustain entity through innovative economic development initiatives Collectively author grant applications Secure funding and complete all required Strategic Planning reporting requirements In -Kind Identify critical infrastructure needs, potential funding sources for region Regional Stimulate regional collaboration for Infrastructure infrastructure alignment Host a series of focus groups with staff and elected officials from each Partnership to weigh in on infrastructure needs and potential funding Total Estimated Annual Budget: $ 35,000 Page 3 of 3 Reports/ Informational Items: 20 Report to La Quinta City Council Palm Springs International Airport Commission Meeting February 18 2015 General: Conditions continue to improve at Palm Springs International Airport; but I need to point out some points of caution. As you may know, the Ontario Airport is under the management of the City of Los Angeles. Many in Ontario feel that flights have been moved from ONT to LAX during the recession and recovery, in order to keep LAX passenger activity up. Ontario is presently attempting to regain management of their airport, in order to re -stimulate its growth. If they are successful, we can expect them to initiate some form of financial incentives to attract airlines to ONT — much as PSP has successfully done in the last few years. To put this in perspective, ONT was handling over 7,000,000 passengers before the recession. Last year they had 4,000,000. PSP had a record year in 2014, at 1,900,000 passengers, growing from 1,300,000 pre - recession. So, you can see that much of our growth likely came from the loss of passengers from ONT. Palm Springs is doing a great job, and developing a first rate airport, but we have to maintain an awareness that external factors can easily overcome our efforts. City Council Action Items: The Council approved the sole source purchase of runway approach lighting from DeVore Aviation Corp in the amount of $29 million. Terminal Info: - The Bono Concourse seating is being recovered with vinyl fabric. - New flat panel flight information displays and the new paging system should be out to bid by this summer. - The runway re-hab contract will go out for bids in 2 weeks Finance: Revenue increased by $313,000, but expenses remained the same; even though we handled nearly 5% more passengers. Unrestricted cash is at $4,229,000, with the year-end target still at around $6 million. The bond redemption error by the bond agent has been corrected. The agent took full responsibility for his failure to act on time, and has paid the extra interest — making it no cost to the Airport. 2015/2016 Budget: A preliminary budget meeting was held in January, setting up the framework. We will be meeting again on March 10 where we hope to complete our recommendations. Passenger Activity: January passenger activity was up 4.6% from last year — setting yet another record. K" Resolutions: The commission passed two resolutions- 1 . Recommend that the City Council approve the renewal of the airport concession agreement with Sky Chefs, the caterer for most airlines. This 3- year agreement may be extended for 2 additional terms. It establishes a portage fee (12.25%) and charges about $44,000/year for rental of the ramp space used by their truck. 2. Recommend approval of a contract renewal with West Aviation Services, who provides wheelchair service and curbside services. This is a 9.2% increase, but they use a very small area. Rent is about $10,500/year. The next meeting is scheduled for March 18, 2015. Submitted: Robert G. Teal, Commissioner Palm Springs International Airport Email: bob(a7teal.us.com Phone: 760-899-4171 `�z REPORTS AND INFORMATIONAL ITEMS: 22 PLANNING COMMISSION MINUTES TUESDAY, JANUARY 13, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:03 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright ABSENT: Vice Chair Wilkinson STAFF PRESENT: Community Development Director Les Johnson, Principal Engineer Bryan McKinney, Consultant Principal Planner Nicole Criste, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Commissioner Blum led the Commission in the Pledge of Allegiance. PUBLIC COMMENT — None CONFIRMATION OF AGENDA — Confirmed APPROVAL OF MINUTES Motion — A motion was made and seconded by Commissioners Blum/Fitzpatrick to approve the Planning Commission Minutes of December 9, 2014, as submitted. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. PUBLIC HEARINGS 1 . Site Development Permit 2013-928 and Tentative Tract Map 36524 submitted by Coral Option I, LLC. for the consideration of architectural and landscaping plans for 48 new clustered single-family homes on 15.8 acres within Andalusia. Project: The Village at Andalusia at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2003-483; no further analysis is required. Location: southeast corner of Marbella Court and Andalusia, within the existing PLANNING COMMISSION MINUTES JANUARY 13, 2015 227 Andalusia at Coral Mountain located at the southwest corner of Madison Street and Avenue 58. Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:20 p.m. Public Speaker: Mr. Nolan Sparks, Construction Manager with T.D. Desert Development, L.P., Palm Desert, CA — introduced himself, gave a brief presentation of the project and answered the Commission's questions with regards to rear property walls, pedestrian access to the Clubhouse, and estimated sales price of the homes. Public Speaker: Mr. Phil Pekarek, Project Architect and President with Pekarek- Crandell, Inc., San Juan Capistrano, CA — introduced himself and answered the Commission's questions. Chairperson Wright declared the PUBLIC HEARING CLOSED at 7:30 p.m. Motion — A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to adopt Resolution 2015-001 recommending to the City Council approval of Site Development Permit 2013-928 for The Village at Andalusia, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. Motion — A motion was made and seconded by Commissioners Fitzpatrick/Bettencourt to adopt Resolution 2015-002 recommending to the City Council approval of Tentative Tract Map 36524, as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. 2. Site Development Permit 2014-941 submitted by T.D. Desert Development LP for the consideration of architectural and landscaping plans for a 6,853 square -foot new spa facility within the Clubhouse complex at Andalusia. Project: Spa Building at Andalusia at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2003-483; no further analysis is required. Location: Marbella Court within the existing Andalusia at Coral Mountain located at the southeast corner of Madison Street and Avenue 58. PLANNING COMMISSION MINUTES 2 JANUARY 13, 2015 228 Consultant Principal Planner Nicole Criste presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:37 p.m. Public Speaker: Mr. Nolan Sparks, Construction Manager with T.D. Desert Development, L.P., Palm Desert, CA — introduced himself and gave a brief presentation of the project. Chairperson Wright declared the PUBLIC HEARING CLOSED at 7:40 p.m. Motion — A motion was made and seconded by Commissioners Blum/Fitzpatrick to adopt Resolution 2015-003 approving Site Development Permit 2014-941 for the Andalusia Spa Building project as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. 3. Site Development Permit 2014-1004 and Minor Adjustment 2014-0002 submitted by Peter J. Pitassi for the consideration of architectural and landscaping plans for the construction of 24 single-family homes on approximately 7.76 acre tract. Project: Estates at Coral Mountain. CEQA: previously analyzed under Environmental Assessment 2004-504; no further analysis is required. Location: northwest corner of Avenue 60 and Madison Street. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Chairperson Wright declared the PUBLIC HEARING OPEN at 7:50 p.m. Public Speaker: Mr. Peter J. Pitassi, AIA, LEED AP with Diversified Pacific, Rancho Cucamonga, CA — introduced himself, gave a detailed presentation of the project, and answered the Commission's questions with regards to the additional landscaping requested by the Architectural and Landscaping Review Board at the knuckles and at the bulb of the cul-de-sac. He noted that due to access conflicts staff's recommendation was to omit the additional landscaping recommended at the knuckles. Public Speaker: Mr. Chris Texter, Project Architect and Principal with KTGY Group, Inc., Irvine, CA — introduced himself and answered the Commission's questions with regards to the roof lines, the architectural design and the image corridor height restrictions. PLANNING COMMISSION MINUTES 3 JANUARY 13, 2015 O Chairperson Wright declared the PUBLIC HEARING CLOSED at 8:00 p.m. Commissioner Fitzpatrick stated that she would like to have the recommended pedestrian scale lighting by the Architectural and Landscaping Review Board along Madison Street on the multi -purpose trail omitted. Staff said the lighting was not part of approval presented to the Commission. Staff would ensure it was omitted when reviewing the Final Landscaping Plans application for the project. Motion — A motion was made and seconded by Commissioners Fitzpatrick/Bettencourt to adopt Resolution 201 5-004 approving Site Development Permit 2014-1004 and Minor Adjustment 2014-0002 for the Estates at Coral Mountain project as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. BUSINESS SESSION — None CORRESPONDENCE AND WRITTEN MATERIAL — None COMMISSIONER ITEMS 1 . Report on City Council meeting of December 16, 2014, and January 6, 2015. 2. Commissioner Bettencourt is scheduled to attend the January 20, 2015, City Council meeting. DIRECTOR'S ITEMS 1 . Electronic distribution of the Planning Commission packet. 2. Planning Commissioners Academy — March 4-6, 2015, at the Fairmont Newport Beach Hotel. 3. A Joint Meeting between the Planning Commission and the Architectural and Landscaping Review Board has been tentatively scheduled for February 24, 2015, at 6:00 p.m. 4. A Joint meeting between the City Council and the City's Boards and Commissions has been scheduled for Wednesday, February 11, 2015, from 5:00 p.m. to 7:00 p.m. at the La Quinta Library. PLANNING COMMISSION MINUTES 4 JANUARY 13, 2015 PAG ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Bettencourt/Blum to adjourn this meeting at 9:14 p.m. AYES: Commissioners Bettencourt, Blum, Fitzpatrick, and Chairperson Wright. NOES: None. ABSENT: Vice Chair Wilkinson. ABSTAIN: None. Respectfully submitted, r frW MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 5 JANUARY 13, 2015 `AQ `AGN Department Report: 1A u�m �,.c1 „.. OF TV � TO: The Honorable Mayor and Members of the City Council FROM: Frank J. Spevacek, City Manager DATE: March 17, 2015 SUBJECT: MONTHLY SILVERROCK UPDATE The City entered into a Purchase, Sale and Development Agreement ("Agreement") with the SilverRock Development Company ("Developer") on November 19, 2014. As outlined in the Agreement, the Developer shall begin predevelopment activities in early 2015. This report provides an update on the development schedule, Developer's progress, and upcoming activities. To date, the Developer is on schedule with all pre -development activities. The chart below illustrates the development schedule for SilverRock between 2015 and 2021. SILVERROCK Pre -Development Master Site Infrastructure Luxury Hotel Luxury Conferencd/Shared ; Residential Svcs Lifestyle Hotel Lifestyle Residential I xedUse Tillage Resort Residential 233 The first major milestone within the Pre -Development timeline is the Phase 1 Land Transfer. The Agreement stipulates that the Developer will be in a position to execute the Phase 1 Land Transfer in May 2016. In order to execute the Land Transfer, the Developer must receive: • Design approvals for the Master Site Infrastructure • City approval of the financing plan, grading plan approvals, • A letter of intent from the hotel operator for management of the luxury hotel, • An approved final parcel map, and • A City approved final project budget. The Public Works and Community Development departments have held several meetings with the Developer to review the development engineering and entitlement schedule. The Developer conducts weekly phone conferences with the City development team and bi-weekly update calls with the City Manager. Prior to the Phase 1 Land Transfer, a multitude of subtasks must be completed sequentially. The following table outlines the detailed subtasks required prior to the Phase 1 Land Transfer. CURRENT DEVELOPER PRE -DEVELOPMENT ACTIVITIES LAND AND SITE PLANNING Base Mapping In Progress Aerial Topographic 3/2015 Map and Survey Palmer Design nearly Golf Routing/Luxury Hotel In Progress complete with golf 8/201 5 master plan Advancement and Schematic Site Plans In Progress refinement of 5/201 5 Planning Area design Master Site Design Plans Spring 2015 9/2015 PRELIMINARY ENGINEERING Preliminary Hydrology Spring 6/201 5 Study 2015 Preliminary Water Quality Spring 6/201 5 Management Plan 2015 Preliminary Spring Water/Sewer/Irrigation 8/2015 2015 Master Plans 234 Tentative Parcel Map Spring 8/2015 2015 PLANNING AND ENTITLEMENTS Summer Phase I Planning Areas 12/2015 2015 Winter Phase 2 Planning Areas 7/2016 2015 MAPPING AND IMPROVEMENT DESIGN Improvement Summer 1/2016 Design/Approval 2015 Summer Landscape/Hardscape Plan 1/2016 2015 Summer CVWD Lift Station Design 7/2016 2015 Summer Final Parcel Map 1 1 /201 5 2015 * Not required for the Phase 1 Land Transfer The dates outlined in the table above are based on the Developer's master schedule, which targets a Phase 1 Land Transfer in March 2016, two months ahead of schedule. At this time, all critical path items are on schedule to meet the first milestone date in May 2016, completing the Phase 1 Land Transfer. The development team will provide ongoing and regular updates, including schematic plans, conceptual renderings and drawings, to the City Council throughout the development process. `� PAGN Department Report: 1B TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director Chris Escobedo, Assistant to City Manager DATE: March 17, 2015 SUBJECT: DEPARTMENT REPORT — TRAKIT SOFTWARE IMPLEMENTATION AND CHANGES IN BUSINESS PROCESS As reported to City Council in February, staff is implementing the new permit software system known as TRAKiT, which is a critical component of the City's Customer Center. The TRAKiT software applications include: eMarkup, eTRAKiT, GeoTRAK, LicenseTRAK and CodeTRAK. This software automates development/building permits, code compliance, citizen issues, and business/occupational license functions. On March 23, all permit transactions will "Go Live," which includes providing garage sale permits electronically versus requiring residents to obtain them at City Hall. In order to support this automated approach, staff is evaluating a series of key business process changes that include: • Retaining a firm to collect debts versus utilizing Finance and Code Enforcement staff to perform this function; • Contracting with Riverside County Department of Animal Services to process animal licenses with residents versus having the City perform this function; animal license applications and renewal would be offered online and through a kiosk in the Customer Center (this item requires Council action); • Processing facility rental applications at the Wellness Center; and Page 1 of 2 237 • Selling bus passes at the Wellness Center or through the Chamber of Commerce. These aforementioned changes would free up City staff resources, reduce reliance upon temporary contract resources, and deliver services in a streamlined manner. Since February, three development projects have been reviewed electronically and two consultants are currently working with the Community Development Department staff to review items in eMarkup. Cinemark Theatre is the first project that will have building inspection services available online. Next month, staff will provide another update on these activities. Page 2 of 2 238 DEPARTMENT REPORT: 3 MARCH 17 MARCH 18 CITYCOUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING OVERSIGHT BOARD MEETING MARCH 18 CVEP BOARD MEETING HOSTED BY LA QUINTA IN THE COURTYARD MARCH 27 SILVERROCK 10T" ANNIVERSARY CELEBRATION APRIL 7 CITY COUNCIL MEETING APRIL 8 OVERSIGHT BOARD MEETING APRIL 21 CITY COUNCIL MEETING APRIL 22 OVERSIGHT BOARD MEETING MAY 5 CITY COUNCIL MEETING MAY 6 OVERSIGHT BOARD MEETING MAY 19 CITY COUNCIL MEETING MAY 20 OVERSIGHT BOARD MEETING MAY 25 MEMORIAL DAY - CITY HALL CLOSED `�R Sunday ... .. .. .. ..y Friday Saturday 1 2 3 4 5 6 7 9:30AM CVAG Transportation - 4:00 PM CITY COUNCIL 10:00AMALRB La QuintaArts Festival La Quinta Arts Festival La Quinta Arts Festival Radi MEETING 12:0o PM Sunline - Franklin 6:00 PM IID 2:00 PM ECAC - Osbome OVERSIGHT BOARD MEETING 8 9 10 11 12 13 14 La. Quinta,Arts 10:00AM Pub. 7:00 PM 9:OOAMRiv. Ct. 11:00 AM CVAG Walk Festival Safety- Osborne Planning Transportation- Converstation- with the withfhe Mayor Commission Radi Mayor Evans 4:00 PM Investment Advisory Board 15 16 17 18 19 20 21 4:00 PM City 8:00AM CVEP-Radi 3:00 PM 9:OOAM Council Historic Convention & Meeting 10:00AM CVAG Preservation Visitors Homeless - Osbome Bureau -Mayor Evans 2:00 PM Oversight Board Meeting CVEP Board Meeting in L.Q. Courtyard 22 23 24 25 26 27 28 4:30 PM Exec. Cmte. - Mayor 12:00 PM Sunline - Franidin 6:00PM -9:00 PM SILVERROCK Evans 10TH ANNIVERSARY CELEBRATION.. 29 30 31 F.eb 2015 Apr 2015 S M T W iT,F S" M.T` W T 'E= S `6'"7 -' -1 2 3�,4. 8 9 10.11,1213'14 15 16 11,18 " 0 20 21 ' 12 13 14 15 16' 17 18 22 23 24 25;26.27 28 19 20 21 22 23 24 25 26 2728 29,30,` 240 Sunday ...y Tuesday Wednesday.. ..Saturday Mar2015 v1ay201S— 1 2 3 4 S T UJ .T .F S , =;6 2 ". 8, " 9 10"11 "'12 13- 14 _ "� 3 4 "5. ,67 `15 16 77`18 19 021; 10,1:1 12 13`14 15lb"„ 22"23 24" 25 26' 27 28. 17 18 19 20 21,22 23 29 30,31 25 26 27 28" 29; 30 " 31 " S 6 7 8 9 10 11 9:30 AM CVAG. Transportation - 4,00 PM. CITY COUNCIL 9:00 AM Riv. Ct. Transportation- 11:00 AM CVAG Gonverstation- Radi MEETING Radi Mayor Evans 6:00 PM IID ECAC - Osborne 2:00 PM OVERSIGHT BOARD MEETING 12 13 14 15 16 17 18 10:00 AM Pub. 8:00 A M CV EP- Safety - Osborne Radi 10:00 AM CVAG Homeless - Osbome Jacqueline Cochran- Franldin 19 20 21 22 23 24 25 4:00 PM City 12:00 PM Sunline - Council Franldin Meeting 26 27 28 29 30 4:30 PM Exec. Cmte. - Mayor Evans 241 MAY 2015 :Sunday Monday Tuesday Wednesday Thurs I day Saturday Apr 2015 Jun 2015 ": 1 2 'T W 1 2 3 4" 1 2 3 4 S 6 5t "" 9 10. 11 " 7 8, _9 "10 11 32 13 12 13 i4" -15; 16 "17 ,j'S" 14" IS 16`"17 18"_19 20 19 20 21 " 22" 23 24 2S 23 " 22 23" 24 25 26 27 26 ill 28 29"30 28 "29 30' 3 4 5 6 7 8 9 9:30 AM CVAG 4:00 PM CITY 2:00 PM Transportation - COUNCIL OVERSIGHT Radi MEETING BOARD MEETING 6:00 PM IID ECAC - Osborne 10 11 12 13 14 15 16 10:OOAMPub. Safety - Osborne 9:OOAMRiv.Ct. Transportation- 11:OOAMCVAG Converstation- 9:OOAM Convention & Radi Mayor Evans Visitors Bureau -Mayor 117 Evans 18 19 20 21 22 23 4:00 PM City s:OOAMCVEP- Council Radi Meeting 10:00AM CVAG Homeless - Osbome 2:00.PM Oversight Board Meeting 24 25 26 27 28 29 30 4:30 PM Exec. Cmte. - Mayor 12:00 PM Sunline - Franldin Evans 31 242 Department Report: 4 OF TO: Honorable Mayor and Members of the City Council FROM: Les Johnson, Community Development Director DATE: March 17, 2015 SUBJECT: DEPARTMENT REPORT — RESPONDING TO AND ADDRESSING DOG BITES One of the many responsibilities of the City's Code Compliance/Animal Control Division is to respond to and address dog bite incidents. La Quinta Municipal Code ("Code") Title 10 provides standards and procedures used for such incidents. The following provides a general summary of the procedures followed: • Upon being notified of a dog bite, staff responds to the location where the incident occurred and investigates. City staff responds during regular business hours Monday through Saturday. Riverside County Animal Control responds after hours, holidays, and all day Sunday. • Once the initial investigation is complete, staff determines if the dog bite is unlawful according to the Code, and if so, an administrative citation is issued. It is also determined at this time if the dog is vicious or dangerous, if substantial injury was sustained, and if there is any aggressive history with the dog. • If the dog is determined to be vicious or dangerous, staff subsequently determines if the owner can properly restrain the dog, or if it needs to be taken into custody and restrained at the County Animal Shelter. The Code provides staff the authority to require the dog to be quarantined at the County Animal Shelter. • If substantial injury is determined, the dog is taken into custody and restrained at the County Animal Shelter. The quarantine period is for ten days. 243 • Once a dog has been determined to be vicious or dangerous, a notice to restrain is issued to the dog owner. The notice will identify if (a) the dog is required to be properly confined and maintained pursuant to the Code or (b) if the dog is to be humanely euthanized. • Once a notice is issued, the dog owner has ten days to appeal the declaration. The owner is entitled to an administrative hearing before a hearing officer for the purpose of determining whether the animal constitutes a dangerous or vicious animal and/or if humane euthanizing is appropriate, if identified. Administrative hearings are held no less than 5 days, but not more than 30 days from the written appeal. When considering the number of dogs in La Quinta, the number of bite cases is very low. For example, as of December 31, 2014, there were 1,649 dog licenses registered with the City and 11 bite cases reported in 2014. In addition, two dogs have been humanely euthanized over the past 5 years due to a bite incident. Each dog bite incident is taken very seriously, and handled, and investigated on a case -by -case basis. The degree of injury, history of the dog, and the circumstances surrounding the bite incident are all considered. Decisions are made in the interest of public safety, and are guided by Code requirements. These decisions provide the owner of the biting dog an appeal process, with an unbiased reviewer via hearing officers, and potentially Superior Court judges, or commissioners. Occasionally dog owners are unable to meet the restraining order conditions, and either voluntarily sign their dog over for destruction or, after 30 days, their dog is considered abandoned and humanely euthanized. Some dog owners may immediately sign their dog over after a bite incident, as they do not want to take the chance of a reoccurrence, or the liability. These procedures have been in force and effect with minimal changes over the past several years. City staff is currently considering changes to address dogs being brought into the community that were declared vicious or dangerous by another jurisdiction. Other communities and Riverside County prohibit this; however, in La Quinta it is currently allowed. 2 244 DEPARTMENT REPORTS: 5 r v X OFTt�eS% TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: March 17, 2015 SUBJECT: COMMUNITY SERVICES REPORT - FEBRUARY 2015 Upcoming events of the Community Services Department for April 2015: Daily Activities Social Bridge Mah Jongg *Advance Ukulele, LQ Museum Events *Annual Egg Hunt, La Quinta Park *City Picnic & Birthday Bash, Civic Center Campus *Moonlight Movies, La Quinta Park and Adams Park Fitness Morning Workout Mat Pilates Tai Chi Chuan Arthritis Foundation Tai Chi Tai Chi Intermediate Tai Chi Advanced Flex Yoga Yoga for Health Sunrise Yoga Sunset Yoga Interval Training AM & PM Yoga AM & PM *Chair Yoga, LQ Library *Hoop Dance, Colonel Mitchell Paige *Women's Kickboxing, B&G Community Room *Hikes with Philip Ferranti, Garner Valley *Nature Walk: Myths of La Quinta *Hike with Bill Baker, Top of La Quinta Cove MR Leisure LQ Voices AARP Safe Driver Watercolor Sketch & Draw LQ Glee Music for Little Mozarts Level 1 Italian for Everyone Intermediate Ukulele Social Dance Fusion Line Dancing Chakra Dance Intermediate Computers Digital Camera II Social Media *Cardio Tennis, Fritz Burns Park (Court #1) *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School *Canine Massage, Civic Center Campus Amphitheater Sports Rojas Taekwondo *Rojas Martial Arts, La Quinta High School *Tiny Tigers, LQ Library *Desert Youth Olympics, Colonel Mitchell Paige *La Quinta Police Safety Fair, Colonel Mitchell Paige *Disc Golf Tournament, Cove Oasis *Denotes classes/events held at other locations Community Services Department Attendance Report for February 2015 Summary Sheet Sessions Per Month Program 2015 2014 Variance 2015 2014 Leisure Classes 152 94 58 55 31 Special Events 700 500 200 1 1 S ports 509 593 -84 27 26 Wellness Center 338 972 -634 104 141 To to I 1,699 2,159 -460 187 199 Wellness Center Fitness Fitness Center 2,725 0 2,725 72 0 Total 2,725 0 2,725 72 0 Wellness Activities/Services (FREE) Wellness Center 817 749 68 69 70 Total 817 749 68 69 70 Sports User Groups La Quinta Park AYSO 200 250 -50 17 17 La Quinta Youth & Sports 75 100 -25 11 20 Desert Sands Harlequins RFC 60 80 -20 8 10 Desert Boot Camp 50 50 0 9 8 Sports Complex La Quinta Youth & Sports 450 550 -100 20 22 Colonel Mitchell Paige Y Flag Football (League practices) 35 40 -5 16 16 Facility/Park Rentals Wellness Center (Private Party) 400 200 200 3 1 Library (Sunday Church) 300 300 0 4 4 Classroom 850 350 500 17 7 Museum Meeting Room 540 120 420 9 2 Boys & Girls Club Gym (Sunday Church) 400 0 400 4 0 Civic Center Campus (Private Party) 100 100 0 1 1 Park Rentals La Quinta Park 150 100 50 3 2 Fritz Burns Park 0 150 -150 0 3 Total 3,610 2,390 1,220 122 113 Total Programs 8,851 5,298 3,553 450 382 Volunteer Hours Wellness Center 1 1761 319 -143 Total Volunteer Hours 1 1761 319 -143 247 Community Services Department Program Report for February 2015 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Computers 8 7 1 4 3 Italian for Everyone 7 7 0 4 4 La Quinta Glee 44 0 44 4 0 Music for Little Mozarts 8 0 8 4 0 Hoop Dance 3 0 3 4 0 Sunset Yoga 9 0 9 4 0 Taekwondo 4- 8 (Beg.) 25 22 3 8 8 Taekwondo 4- 8 (Inter.) 22 22 0 8 8 Taekwondo 9yrs-Up 17 36 -19 8 8 Rojas Martial Arts 4- up 9 0 9 7 0 Totals 1 1521 941 581 551 31 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events Black History Month event 700 500 200 1 1 Totals 700 500 200 1 1 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 181 265 -84 8 8 Open Gym Volleyball 138 81 57 8 4 Nature Walk @ Bear Creek Trail 7 11 -4 1 1 Nature Hike @ Top Of The Cove 9 28 -19 1 3 Guided Hike w/Phillip Ferranti 12 15 -3 1 1 Y Flag Football (League Games) 150 160 -10 4 4 Y Rookies Football 1 121 25 -131 41 4 Totals I 509 585 -761 27 25 248 Wellness Center Program Report for February 2015 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 2293 0 2293 24 0 Daily Fitness Drop -ins @ $5 149 0 149 24 0 Memberships Sold 283 0 283 24 0 Fitness Center Total 2725 0 2725 72 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 6 39 -33 n/a n/a Hours 176 319 -143 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 817 749 68 69 70 Wellness Activities/Services Total 817 749 68 69 70 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Chair Yoga 16 10 6 4 4 Flex Yoga 25 28 -3 8 3 Mat Pilates 13 25 -12 11 11 Morning Workout 38 66 -28 11 11 Yoga for Health 10 17 -7 4 4 Drop -in Participation 72 0 72 27 0 Leisure Beginning Ukulele 15 0 15 4 0 Canine Massage 5 0 5 2 0 Chair Massage 7 0 7 8 0 Line Dancing 12 0 12 4 0 Social Dance Fusion 6 5 1 4 4 `zR; Community Services Department Monthly Revenue Report for February 2015 Monthly Revenue - Facility Rentals 2015 2014 Variance Library $ 656.00 $ - $ 656.00 Museum $ 525.00 $ 200.00 $ 325.00 Wellness Center $ 1,230.00 $ 1,331.00 $ (101.00) Parks $ 770.00 $ 800.00 $ (30.00) Sports Fields $ 1,665.00 $ 540.00 $ 1,125.00 Monthly Facility Revenue $ 4,846.00 $ 2,871.00 $ 1,975.00 Monthly Revenue Wellness Center $ 6,144.00 $ 4,982.00 $ 1,162.00 Fitness Memberships & Daily Passes $ 15,120.00 $ - $ 15,120.00 Community Services $ 7,043.00 $ 4,772.00 $ 2,271.00 Total Revenue $ 28,307.00 $ 9,754.00 $ 18,553.00 Revenue Year to Date Facility Revenue $ 30,557.00 $ 25,222.50 $ 5,334.50 Wellness Center $ 17,977.00 $ 28,510.50 $ (10,533.50) Fitness Memberships & Daily Passes $ 36,490.00 $ - $ 36,490.00 Community Services $ 41,017.00 $ 49,592.00 $ (8,575.00) T o to I Revenue to Date $ 126,041.00 1 $ 103,325.00 1 $ 22,716.00 Wt Community Services Updates February 2015 The shade covers for the playground at La Quinta Park have been replaced. The landscape crew has finished filling the washed out areas along the Bear Creek Trail that are in front of the Yucatan Cove. The landscapers will continue covering the washed out areas along Avenida Montezuma to Calle Ensenada. The flood event on September 8, 2014 caused extensive water erosion throughout the Cove. Thieves stole the backflows from Adams Park. This is the second time in the past year that the backflows were taken from this location. It appears that these thefts occur more often during holiday weekends. The Coachella Valley Water District owns and replaces these backflows when they are taken. Any damage to the irrigation system is the responsibility of the property owner. PM DEPARTMENT REPORT: 6 TO: Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: March 17, 2015 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR FEBRUARY 2015 For the month of February 2015, the total for all maintenance expenditures recorded in GORequest was $85,281, with traffic signals, street sign installation, street sweeping, and pavement striping being among the highest tasks in terms of cost. Public Works maintenance workers recorded 1,300 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. Residents continue to submit Customer Satisfaction Surveys through the GORequest system. The Public Works Department received five surveys in the month of February 2015, with residents commenting on how staff handled reported issues. Employees were rated on their effectiveness, response time, and courtesy. A summary of responses is provided below and detailed surveys are provided as Attachment 2: • 75 % of respondents rated Employee Courtesy as "Superior" • 80% of respondents rated Response Times as "Superior" or "Good" • 80% of respondents indicated "Exceeded" or "Met" under Expectations Met • 80% of respondents rated Employee Effectiveness as "Superior" or "Good" Surveys also include positive feedback from residents, such as commending the City for "...the speed at which the issue was handled..." 3. A pre -bid meeting for the Perimeter Landscaping of City -owned Lots was held on March 12, 2015 and bids are due on March 19, 2015. 253 4. The September 2014 storm damage repairs at SilverRock Golf Course are now complete. 5. The contractor for the Wellness Center is continuing to work on punch list items. 6. On -site construction continues at the Century Theatre Project, which is located at the corner of Washington Street and Avenue 47. The contractors are currently working on the theatre's foundation and exterior walls. 7. Construction of the speed tables and the removal and replacement of curb, gutter, sidewalks, and asphalt has begun on Avenida Montezuma for the Tower Market Project. Avenida Montezuma between Avenida Bermudas and Avenida Navarro will be closed from March 9 to March 27, 2015, with the closure and improvements on Avenida Navarro to follow. 8. On -site water, sewer, and storm drain construction continue at the Signature Project located within the PGA West development at Avenue 54 and Jefferson Street. The contractor has also completed the majority of the turn pocket modifications for the project entrance on PGA Boulevard. 9. On -site construction of homes continues at: Andalusia, which is located on Madison Street between Avenue 58 and Avenue 60; Griffin Ranch, which is located on Madison Street and Avenue 54; and Darby Estates, which is located on Darby Road. 10. The catch basin and storm drain pipe installation has been completed on Lake Cahuilla Road at the Quarry Maintenance Yard. 11. The plans and reports for the La Quinta Square (In and Out Burger) are in for a second review. 12. Seven proposals were received in response to the City's solicitation of water quality inspection services to comply with National Pollutant Discharge Elimination System requirements. The City is looking to hire a qualified technical field representative to conduct storm water compliance inspections at various businesses in La Quinta. A selection committee will review the proposals and schedule interviews with the top firms. Attachments: 1. Maintenance Expenditures by Task for February 2015 2. 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