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2015 05 11 CSCTii'3' 4 4Q9&fw City Council agendas and staff reports are now available on the City's web page: www.la-guinta.org COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON MONDAY, MAY 11, 2015 AT 5:30 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Commission on any matter not listed on the agenda. Please com_p/ete a "request to_ speak" form and limit your comments to three minutes. The Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. APPROVE MINUTES OF APRIL 13, 2015 STUDY SESSION 1. DISCUSSION OF NORTH LA QUINTA SKATE PARK REPORTS AND INFORMATIONAL ITEMS 1. UPDATE ON DEPARTMENT REPORT 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. CALENDAR OF MONTHLY EVENTS COMMISSIONER ITEMS COMMUNITY SERVICES AGENDA 1 MAY 11, 2015 ADJOURNMENT The next regular meeting of the Community Services Commission will be held on June 8, 2015, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Community ,Services Commission meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 1 1 1, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 7, 2015. DATED: May 7, 2015 LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California P11hlic Nnticas • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services office at 760-777- 7090, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7090. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES AGENDA 2 MAY 11, 2015 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, APRIL 13, 2015 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:31 p.m. by Commissioner Blakeley. ROLL CALL PRESENT: Commissioners Blakeley, Johnson, and Simonds ABSENT: Commissioner Engel PLEDGE OF ALLEGIANCE Commissioner Blakeley led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS 1. PRESENTATION BY THE FAMILY YMCA OF THE DESERT Karen Creasey, Aquatics Manager and Alisa Rutherford, Program Coordinator presented the Family YMCA of the Desert presentation. Commissioner Simonds asked if the marketing plan included the encouragement of local school participation. Resident Janel Austin spoke regarding the need for an expansion of aquatic programs in La Quinta or the possibility of developing an aquatics center. She proposed the creation of a committee to communicate the needs and expectations of the public. Resident Kathy Kronemeyer spoke regarding the importance of water aerobics classes for local senior citizens. CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 9, 2015 Motion - A motion was made and seconded by Commissioners Johnson/Simonds to approve the March 9, 2015 Community Services Commission Minutes as submitted. Motion passed unanimously. COMMUNITY SERVICES COMMISSION MINUTES APRIL 13, 2015 91 BUSINESS ITEMS 1. RECOMMEND ANNUAL WELLNESS CENTER MEMBERSHIP RATES FOR LA QUINTA AND CHAMBER OF COMMERCE BUSINESSES Supervisor Calderon presented the staff report. Motion — A motion was made and seconded by Commissioners Johnson/Simonds to recommend annual Wellness Center membership "business rate" of $50 for members of the La Quinta Chamber of Commerce La Quinta businesses and their employees to be limited to 500 memberships for a pilot period of one year. Motion passed unanimously. 2. COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR 2015/16 Deputy Hylton presented the staff report. Commissioners Blakeley and Johnson requested information regarding the Community Services Grant. Motion — A motion was made and seconded by Commissioners Johnson/Simonds to recommend Community Services Commission Work Plan for Fiscal Year 2015/16. Motion passed unanimously. REPORTS AND INFORMATION ITEMS 1.. DEPARTMENT REPORT FOR FEBRUARY AND MARCH 2O15 2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 3. CALENDAR OF MONTHLY EVENTS COMMISSIONER ITEMS Commissioner Johnson requested an update regarding crime/drug activity at the La Quinta Park. Commissioner Simonds asked about outreach programs for local schools; teachers have voiced a strong interest to work with the City on health and wellness programs for their students. Commissioner Blakeley has received extremely positive feedback regarding the Senior Inspiration Award luncheon. COMMUNITY SERVICES COMMISSION MINUTES APRIL 13, 2015 4 ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Simonds/Johnson to adjourn the meeting at 6:46 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California COMMUNITY SERVICES COMMISSION MINUTES APRIL 13, 2015 5 AGENDA CATEGORY: COMMISSION MEETING DATE: May 1 1 , 2015 BUSINESS SESSION: ITEM TITLE: DISCUSSION OF NORTH LA QUINTA SKATE PARK CONSENT CALENDAR: STUDY SESSION: 1 PUBLIC HEARING: RECOMMENDED ACTION: Staff is updating the Commission on the potential development of a new skate in north La Quinta, east of La Quinta High School. EXECUTIVE SUMMARY: • The skate parks at La Quinta Park and Fritz Burns Park are in need of repairs and replacement. • There is community interest for additional tennis and pickle ball courts at Fritz Burns Park. • The La Quinta Skate Park is a concern for residents because of the activities, users, and lack of supervision at the facility. • City Council directed staff to prepare plans and costs for a new skate park to be constructed in north La Quinta. This project will be included in the 2015/2016 Capital Improvement Plan. City Council action on the plan is scheduled for June 2, 2015. FISCAL IMPACT: The cost estimate to construct the new skate park is $3,400,000. BACKGROUND/ANALYSIS: During the January 6, 2015 City Council Meeting, Council Member Osborne noted that the City skate parks are in need of maintenance. He asked staff to explore C improving the conditions of the facilities investigate staffing options, and provide feedback about the skate parks from the Community Services Commission. On March 9, 2015, staff presented to the Community Services Commission a study session report for the La Quinta Skate Parks. Additionally, concepts for a new skate facility to be constructed on the north side of Avenue 52 were discussed. The Commission expressed concern about "splitting" the park, users having to cross the busy street, and the importance of involving the local skaters in the facility design. A resident also spoke to express concern about better uses for the property where the concept was being proposed. During the April 7, 2015 City Council meeting, the City's Capital Improvement Program (CIP) was reviewed as a Study Session item. From that discussion, staff was given direction to prepare designs and cost estimates to construct a new premier skate park in north La Quinta on the corner of Blackhawk Way and Dune Palms Road. This new skate park is expected to be a staffed facility with hours of operation. On May 4, 2015, staff met with designers from Spohn Ranch and Action Sports Alliance at the proposed skate park site. Spohn Ranch is an experienced skate park design and construction company that is used to develop facilities for the X Games as well as skate facilities worldwide. Many municipalities have worked with this company because of their ability to sole source the project through the HGAC Program. The HGAC program is a nationwide government procurement service. If contracted, Spohn Ranch will work with the City as well as have outreach meetings with local skaters to create a custom design for La Quinta. Considerations for the new skate park include: • 20,000 square feet of skate surface • Shared use or separate BMX facility • 1000 square feet of concession area • Restrooms with only interior access • Shade • Parking Lot • Fencing • Lightning • Water efficient landscape • Retention Basin • Signature design • Potential sponsorship and advertising opportunities Upon completion of the new skate park, the facilities at Fritz Burns and La Quinta parks will be repurposed for other community needs. 7 Fritz Burns Park The Fritz Burns skate park was originally two tennis courts from the former Desert Club Resort property. The City received the Desert Club property as a donation from the Burns Family and it was developed into Fritz Burns Park in 1994. Two of the existing tennis courts were converted into a roller hockey facility and then later converted into a skate park. Since the establishment of the Fritz Burns skate park, the skate park users and tennis court users have been occupying the same area with a shared lighting system. These two recreational activities are often in conflict. There is community interest for additional tennis and pickle ball courts at Fritz Burns Park. Removal of the skate park will allow for an additional tennis court and two pickle ball courts to be constructed La Quinta Park The skate facility at La Quinta Park was a component of the original park construction in 2002. It features both metal skate structures and a popular concrete bowl. This facility is continually vandalized, especially the fence, because of the 24 hour accessibility. Complaints are received from other park users regarding the conduct and actions of some of the skate park users. For this reason, concerned park users are asking the City to provide on -site management of this skate park. Building a new skate park in close proximity, but not at La Quinta Park, will address these complaints and concerns. Additionally, the location of the current skate park can be repurposed into additional basketball courts. There is a shared lighting system for the existing skate park and basketball court. On -Site Management The City Council directed staff to explore the cost and benefits of providing on -site management of the skate facility and charging an entrance fee to help offset the cost of operations. Staff has researched options for providing on -site management of the skate park facilities. The City of Palm Springs contracts its skate park management services. The advantages to outsourcing the management include; insurance, trained staff, retail operations, reduced liability, maintenance, and providing operational hours with supervision. The on -site supervision is an important factor because most of the skate park complaints are related to graffiti/vandalism, drug/alcohol use, and use/safety. On -site management will cost approximately $100,000 per year. It will also require a concession building with restrooms. ALTERNATIVES: None required for this discussion. Report prepared by: Steve Howlett, Golf, Parks, & Facilities Manager Approved for submission by: Edie Hylton, Deputy City Manager E-1 4 TO: Community Services Commission FROM: Edie Hylton, Deputy City Manager DATE: May 11, 2015 SUBJECT: Community Services Department Report for April 2015 Due to the preparation time of the Department Report, the April 2015 Department Report will be included in the June 8, 2015 Commission packet. 0 COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2014/2015 ATTENDANCE Date of Appointment Term Expires VACANT Sharrell Blakeley 6/1 /2010 6/30/2016 Heather Engel 6/1 /2010 6/30/2017 Mark L. Johnson 7/1 /2014 6/30/2017 Paula K. Simonds 7/1 /2014 6/30/2017 July 14, 2014 Meeting Present Present Present Present Stars & Strips Luncheon X Captain America Movie Avengers Movie August 11, 2014 Meeting CANCELLED Man of Steel Movie X Boys & Girls Club Luncheon Spider -Man Movie September 8, 2014 Meeting CANCELLED 9/1 1 Candlelight Vigil Tram Walk Challenge Practice X X October 13, 2014 Meeting -- -- Present Present Present Zombie Out Run Dog 0 Ween Disc Golf November 10, 2014 Meeting -- Present Present Present Present Veterans Tribute X X X X Disc Golf December 8, 2014 Meeting - Present Present Present Present Tree Lighting Ceremony X X X Cove Oasis Hike Boo Hoff Trail X Nature Walk January 12, 2015 Meeting CANCELLED Hike w/Philip Ferranti Kids Nature Walk Boo Hoff Trail X Well Being Walk X Healthy Fun Fair X X X X Wellness Center Dedication X X X X Humana Day at the Farmers Market X X Nature Walk February 9, 2015 Meeting Present Present Present Present Mecca Hills Hike w/Philip Ferranti Bear Creek Palm Oasis Hike Joint Council Meeting X X X Kids Nature Walk Nature Walk Walk w/Mayor X 10 '03 W I ► I 0' ' IFORIM COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS FISCAL YEAR 2014/2015 ATTENDANCE Date of Appointment Term Expires VACANT Sharrell Blakeley 6/1 /2010 6/30/2016 Heather Engel 6/1 /2010 6/30/2017 Mark L. Johnson 7/1 /2014 6/30/2017 Paula K. Simonds 7/1 /2014 6/30/2017 March 9, 2015 Meeting Present Present Present Present Cove to Lake Cahuilla Hike Kids Nature Walk Nature Walk White Water Canyon Hike w/Ferranti Youth Olympics X April 13, 2015 Meeting Present Absent Present Present Egg Hunt -L- Community Picnic May 11, 2015 Meeting Better Together Cancer Outreach Moonlight Movie - Paddington Nature Walk Y Tri Moonlight Movie - Planes Disc Golf June 8, 2015 Meeting July 13, 2015 Meeting I 11 kn 0 N LL H c 0 2 CPI htn o v o NI 000 U �� a1 b W a cq N U �� �1 � 001 o k 001 O O U U U U '�I a NI ON NI Z A� 1-4 a� �I `n � o U obio U •� 001 NI ME OBI �I N 12 .L LL a) 12 c 0 2 001 NI ti 0 ti 0 U U U U •� ti �o U U a, •ti �I M 0 col 001 13