2019-22 RASA Amendment 1 On-Call Map Checking Servicesta Qwkrcu
- - GE"I <f'rbc DESERT -
MEMORANDUM
TO: ]on McMillen, City Manager
FROM: Julie Mignogna, Management Analyst
DATE: December 13, 2019
RE: Amendment No. 1 to agreement with RASA for On -Call Map Checking
Services.
Attached for your signature is the Amendment referenced above.
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number:101-7002-60103
X Amount of Agreement, Amendment, Change Order, etc.: New Contract Sum: $160,000 (Add $140K)
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultants) is attached with
X no reportable interests in LQ or reportable interests
A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
AuthgriWo execute this agreement is based upon:
X Approved by the City Council on December 3.2019
City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $ and authorized by [Council, Director, etc]
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on Jai f '7 i ate)
Performance bonds as required b the agreement (originals)
— q Y 9 9
X City of La Quints Business License number LIC-0002150 Exp. 7/31/20
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Claudia)
Revised May 2017
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH ERIC NELSON DBA RASA
This Amendment No. 1 to Agreement for Contract Services with NBS
("Amendment No. 1") is made and entered into as of the 4th day of December
2019 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and Eric Nelson DBA RASA ("Consultant").
RECITALS
WHEREAS, on or about October 24 2017, the City and Consultant
entered into an Agreement for Contract Services to provide on -call ma
checking services; and
WHEREAS, Amendment 1, will amend the contract sum not to exceed
$40,000 per year through the initial and extended term for a total contract
sum not to exceed $160,000; and
WHEREAS, Amendment 1, will amend the contract term through the
"extended term" and expire on June 30, 2022; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT NO. 1
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1. Section 2.1 - Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Contracting Party
shall be compensated in accordance with "Exhibit B" (the "Schedule of
Compensation") in an amount not to exceed $40,000 per year
encompassing the initial and any extended terms, in a total amount not
to exceed One Hundred Sixty Thousand Dollars ($160,000.00) (the
"Contract Sum"), except as provided in Section 1.6.
2. Section 3.4- Term is amended to read as follows:
Unless earlier terminated in accordance with Sections 8.8 or 8.7 of this
Agreement, the Extended Term shall terminate on June 30, 2022.
In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Agreement for Contract Services on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Jon illen, City Manager
of La Quinta, California
ATTEST:
Monika Rad va, C Clerk
City of La Quinta, California
APPROVED AS TO FORM:
William H. Ihrke, City Attorney
City of La Quinta, California
CONSULTANT: Eric Nelson DBA RASA
By: .
Name:
Title: 77F6Li to e- A-L--
Dated: %7-11°011�
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is Forty Thousand Dollars
($40,000) per year for the life of the agreement, encompassing the initial and
any extended terms ("Contract Sum"), for a total not to exceed contract sum
of One Hundred Sixty Thousand Dollars ($160,000.00) ("Contract
Sum"). The Contract Sum shall be paid to Contracting Party in installment
payments made on a monthly basis and in an amount identified in Contracting
Party's schedule of compensation attached hereto for the work tasks
performed and properly invoiced by Contracting Party in conformance with
Section 2.2 of this Agreement.
Original Contract Amount: $40,000
"Not to exceed" FY 19/20: $40,000
"Not to exceed" FY 20121: $40,000
"Not to exceed" FY 21 22: $40,000
Total "Not to exceed" Contract Sum: $160,000
Map Check Compensation
Map check payment shall be made in full at the following "fixed fee" rates as
specified for Tract Maps and Parcel Maps:
Tract Maps
$2,000.00 base fee plus $30.00 per lot
(Including both lettered and numbered lots)
Parcel Maps
$1,800.00 base fee plus $300.00 per parcel
(Including both lettered and number lots)
Lot Line Adjustment
$900.00 base fee plus $150.00 fee per line adjusted
Parcel Mergers
$900.00 for two merging parcels plus $450.00 for each additional parcel
Miscellaneous projects, research and reports
$145.00 per hour
This rate shall be compensation for up to three (3) map checks. Payment
for additional map checks after the third check shall be made at the rates
listed in the Schedule of Billing Rates attached herewith for the actual hours
submitted in conformance with Section 2.2 of the Agreement. An estimate
of hours to complete the map check (after the third check) shall be made in
writing to the Contract Officer for approval as specified in Section 1.6 -
Additional Services of the Agreement.
Compensation for the first three map checks shall be distributed at the
following schedule:
First Map Check 65% of the Total Map Check Fee
Second Map Check 20% of the Total Map Check Fee
Third Map Check 15% of the Total Map Check Fee
The Consultant shall be compensated upon the completion of each map
check as indicated in the above schedule and in conformance with Section
2.2 of the Agreement. If a project is suspended, either definitely or
indefinitely, the Consultant shall be compensated based on the last
completed map check. If the map check process is completed prior to the
third map check, 1009I6 of the map check fee will be paid upon completion of
the final map check.
Consultant may be requested to provide additional map checks after the
third check.
Consultant receives no additional compensation for delivery or postage fees
necessary to transmit or receive plans from City.
Consultant also may be requested to provide supplemental map checking,
general map consulting services for specific projects for the City or other
tasks.
Payment shall be made in full at an hourly rate of:
$145.00 per hour - no overtime, travel time, expenses or other
administrative charges will be allowable over and above the stated hourly
rate schedule