2019 12 03 Council
CITY COUNCIL AGENDA 1 DECEMBER 3, 2019
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, DECEMBER 3, 2019
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT
TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION
54956.9; NAME OF CASE: THE PEOPLE OF THE STATE OF CALIFORNIA, BY
AND THROUGH, THE CITY OF LA QUINTA V. BOZEK, RIVERSIDE COUNTY
SUPERIOR COURT CASE NO. INM1802766
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 DECEMBER 3, 2019
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. SILVERROCK RESORT UPDATE BY PROJECT MANAGER JOHN GAMLIN WITH
SILVERROCK DEVELOPMENT COMPANY
2. LA QUINTA ART CELEBRATION EVENT UPDATE BY PAUL ANDERSON
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE SPECIAL JOINT CITY COUNCIL AND PLANNING COMMISSION
MEETING MINUTES OF OCTOBER 28, 2019
7
2. APPROVE CITY COUNCIL MEETING MINUTES OF NOVEMBER 19, 2019
13
3. ADOPT RESOLUTION TO INCREASE THE MINIMUM WAGE RATE
EFFECTIVE JANUARY 1, 2020, AND AMEND THE CITY’S FISCAL YEAR
2019/20 SALARY SCHEDULE [RESOLUTION NO. 2019-049]
25
4. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES MANAGER
AND COMMUNITY RESOURCES ADMINISTRATIVE TECHNICIAN TO
ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
2020 RISK MANAGEMENT ACADEMY IN HUNTINGTON BEACH,
CALIFORNIA, JANUARY 21-23, 2020
31
CITY COUNCIL AGENDA 3 DECEMBER 3, 2019
5. APPROVE DEMAND REGISTER DATED NOVEMBER 15, 2019
33
6. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL
SERVICES WITH RASA FOR ON-CALL MAP CHECKING SERVICES
41
BUSINESS SESSION
PAGE
1. APPROVE AGREEMENT WITH THE MICKELSON FOUNDATION, INC. FOR
THE AMERICAN EXPRESS GOLF TOURNAMENT FROM 2020 THROUGH
2024 FOR IN-KIND PUBLIC SAFETY, RECYCLING SERVICES, AND
MARKETING COLLABORATION TO HOST THE EVENT
47
2. APPROVE CONTRACT SERVICES AGREEMENT WITH MATRIX
CONSULTING GROUP TO CONDUCT A FIRE SERVICE DELIVERY STUDY
87
STUDY SESSION – None
CITY HALL ANNUAL OPEN HOUSE
5:00 P.M.
RECESS MEETING TO CITY HALL’S ANNUAL OPEN HOUSE MEET
AND GREET
6:00 P.M.
MAYOR EVANS RECONVENES THE CITY COUNCIL MEETING
PUBLIC HEARINGS – After 6:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form
must be filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing
or appear in support or opposition to the approval of a project(s). If you
challenge a project(s) in court, you may be limited to raising only those issues
you or someone else raised at the public hearing or in written correspondence
delivered to the City at, or prior to the public hearing.
PAGE
1. INTRODUCE AN ORDINANCE AT FIRST READING TO APPROVE ZONE
CHANGE 2019-0002, AND ADOPT RESOLUTION TO APPROVE VARIANCE
2019-0001 AND SITE DEVELOPMENT PERMIT 2019-0002 FOR A 2,790
SQUARE-FOOT DRIVE-THROUGH FACILITY; CEQA: FIND THE PROJECT
123
CITY COUNCIL AGENDA 4 DECEMBER 3, 2019
CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 91-187 (2019
0002); PROJECT: STARBUCKS; LOCATION: NORTHWEST CORNER OF
WASHINGTON STREET AND CALLE TAMPICO [ORDINANCE NO. 582 AND
RESOLUTION NO. 2019-050]
DEPARTMENTAL REPORTS
1. CITY MANAGER – SB 1383 REDUCING SHORT-LIVED CLIMATE
POLLUTANTS IN CALIFORNIA – ORGANIC WASTE REDUCTION
REQUIREMENTS
239
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
A. PUBLIC SAFETY CAMERA SYSTEM UPDATE 241
B. COMMUNITY PROGRAMS & WELLNESS 251
C. LIBRARY 253
D. MUSEUM 257
E. CODE COMPLIANCE 259
5. DESIGN AND DEVELOPMENT
6. FACILITIES
7. FINANCE
8. FIRE – QUARTERLY REPORT JULY – SEPTEMBER 2019 263
9. POLICE - QUARTERLY REPORT JULY – SEPTEMBER 2019 265
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
15. CVAG PUBLIC SAFETY COMMITTEE (Peña)
16. EAST VALLEY COALITION (Peña)
CITY COUNCIL AGENDA 5 DECEMBER 3, 2019
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
19. CVAG TRANSPORTATION COMMITTEE (Radi)
20. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE
(Radi)
21. SUNLINE TRANSIT AGENCY (Radi)
22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Sanchez)
26. LEAGUE OF CALIFORNIA CITIES – GOVERNANCE, TRANSPARENCY AND LABOR
POLICY COMMITTEE (Sanchez)
27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
28. FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES DATED
OCTOBER 9, 2019
267
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on December 17, 2019
at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on November 27, 2019.
DATED: November 27, 2019
MONIKA RADEVA, City Clerk
City of La Quinta, California
CITY COUNCIL AGENDA 6 DECEMBER 3, 2019
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7092, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
OCTOBER 28, 2019
Page 1 of 5
SPECIAL JOINT MEETING
OF THE CITY COUNCIL AND
PLANNING COMMISSION
MINUTES
MONDAY, OCTOBER 28, 2019
CALL TO ORDER – City Council and Planning Commission
A Special Joint Meeting of the La Quinta City Council and Planning Commission
was called to order at 6:03 p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PRESENT: Commissioners Bettencourt, Currie, McCune, Nieto, Proctor, Quill,
Varner, and Chairperson Caldwell
ABSENT: None
RESIDENTS SIGNED IN: 34
CITY STAFF PRESENT: 13
PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
STUDY SESSION
1. DISCUSS THE HIGHWAY 111 CORRIDOR DRAFT PLAN
PRESENTED BY CITY CONSULTANT RANGWALA ASSOCIATES
Design and Development Director Castro, Planning Manager Flores, and City
Consultant Kaizer Rangwala with Rangwala Associates presented the staff
report, which is on file in the Clerk’s Office.
General discussion followed regarding the draft plan’s (Plan) progress timeline
from inception; ability to collaborate with neighboring cities to promote uses
that will compliment La Quinta’s visioning plan for Highway 111 Corridor
CONSENT CALENDAR ITEM NO. 1
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CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
OCTOBER 28, 2019
Page 2 of 5
(Corridor), particularly at major intersections along Jefferson Street, and
possible challenges; the Corridor’s connectivity to CV Link; the importance to
initiate Staff discussions with neighboring cities from the very beginning (aka
“now”); the City’s ability to make street improvements on other jurisdictions’
parcels that are immediately adjacent to City parcels, and seek cost
reimbursement at a later time; incorporating public art to create experiences;
possible landscape and sidewalk improvements to promote connectivity;
creating a Cultural Trail on the north side of the Corridor to encourage
pedestrian and recreational uses in close proximity of the Corridor; collective
and uniform branding campaign to distinguish the City as a unique
destination; the need for clear and effective signage and anticipated effects
based on potential technological updates; California state regulations on
speed limit changes and related requirements for speed surveys; and potential
traffic circulation affects from large delivery trucks that services the existing
large retailers.
Council comments included:
Rename “public art” to “public enhancements” to be inclusive of not only
art, but also sidewalk treatments and the like; alternatives to requiring
private developments to construct public art. [Sections A2.13(a) – (d)];
“Place-based code” may be appropriate now, but should also allow
design flexibility because it may not be relevant 20 years from now
[Section A1.5(b)];
The creation of a “Cultural Trail” may be more appropriate in the Cove
as it is the birth place for art in La Quinta [Section A2.3(c)];
Importance to have a strategic and well-designed implementation plan
that can address the existing Specific Plans, and allow a move towards
space-oriented design guidelines;
Support for the use green spaces along the Corridor and its connectivity
to CV Link;
Support for creating a “sense of place” to enhance the dining experience
offered along the Corridor;
Importance to foster strong partnerships with the Corridor’s business
owners to help activate the vision;
Commended the Consultant, Staff, and the community for their time
and participation in preparing the Plan, which clearly identified the
critical issues and offered strategies;
“Unbundled parking for rental and for-sale residential, commercial
space, and other uses” may pose unsolvable parking challenges for
private owners, and must be carefully evaluated [Section A3.4(d)];
Parking needs must be discussed between land owners and tenants to
ensure business needs are met; ability to lease “unbundled parking”
temporarily instead of permanently to avoid long-term adverse affects;
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CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
OCTOBER 28, 2019
Page 3 of 5
Younger demographics trends suggest a preference for ride-share and
uber-type alternatives to driving, and more affordable mixed-use urban-
style walkable living;
The Plan’s implementation will take a lot of time, and substantial amount
of economic resources that will primarily come from the business
owners, and they must be allowed to manage their properties based on
their individual business needs;
The Plan will affect the upcoming generation;
The City can take the lead with the property it owns by communicating
the Corridor vision to developers who express interests in developing
the land;
Importance to promote the Corridor’s brand, and establish it as a
desired destination point;
Importance of practical and informative signage, for example, “Home
Depot – 7 minute walk;” and
Support for linking the Corridor to a Cultural Trail to provide enhanced
experiences for multi-aged patrons – kids, active adults, families, etc.;
Importance to incorporate a strong art and music element into the
Corridor and Cultural Trail, to create a desired sense of place.
Planning Commission comments included:
Commended the Consultant and Staff on the quick turn-around in
producing the Plan from being just a concept a year and a half ago;
Support for use of green spaces to break up the unshaded, large parking
lots and create a pedestrian connectivity between the business centers
along the Corridor;
Multi-use streets for pedestrians, alternative transportation, and
vehicles might be better suited on the north side of the Corridor, instead
of trying to incorporate them along the Corridor;
Use the City-owned lots to set the Plan in motion and be the catalysts
for the Corridor’s vision, and set the stage for others to follow;
How would businesses along the Corridor be affected if parking along
Highway 111 is not incorporated;
Connecting CV Link to the Corridor and possible short transit loops to
facilitate mobility along the Corridor;
Support for creating a Cultural Trail to provide destination places such
as parks, art, and open spaces to compliment the retail and dining
experiences the Corridor offers;
Concerns about allowing parallel parking along the Corridor;
Place greater emphasis on the Santa Rosa Mountains which are integral
to La Quinta;
Improve the City’s entrance on the Corridor;
Importance to maintain the Corridor as a major thoroughfare through
the City;
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CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
OCTOBER 28, 2019
Page 4 of 5
Efforts should be concentrated on the north side of the Corridor due to
the availability of real estate which provides a more realistic avenue for
implementation;
Branding of the Corridor to create an image of destination should be
initiated as soon as possible;
Proposed the “Corridor” as one alternative for a brand name;
Support for “place-based codes” that promote urban design and
facilitate a pedestrian oriented environment by utilizing ground-floor
retail, and active and vibrant streetscapes;
Explore the practical implications of a “place-based code” to business
owners;
Importance of effective and tastefully designed signage;
Importance to have well designed separation of places to ensure
pedestrians’ safety;
Explore implementing improvements to create “destination shopping”
concept that provides opportunities for experiences while patrons are
shopping;
Explore launching an internal circular transportation loop along the
Corridor to facilitate pedestrian movement;
Potential challenges with repurposing the parking real estate along the
Corridor;
The Plan effectively identifies the catalytic points, the vision, and the
practical items that can be accomplished tomorrow; and
Support for open space network and the multi-model path incorporating
active transportation.
Mayor Evans said the Desert Healthcare District will review and consider its
fiscal stability and obligations, including its funding commitment for CV Link,
considering its recent expansion and resource expenses due to recent fires,
on October 20, 2019.
The following PUBLIC SPEAKERS provided comments on the Corridor Plan:
Steve Weiss
Steve Cherry
Dale Tyerman
Doriel Wyler
Joshua Banner
Elisa Guerrero
Richard (Dick) Mills
Karen Vielhaben
Brandon Marley
Yolanda Mills
10
CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
OCTOBER 28, 2019
Page 5 of 5
Public comments included:
Support to increase connectivity between business centers along the
Corridor and create a destination experience;
Improve comprehensively the signage along the Corridor;
Strategic implementation of the Plan is critical to ensure the City attracts
new business that will help implement this vision, but also stimulate the
growth and activity of existing business;
Support for the build-out of CV Link and its connectivity to the Corridor;
Highway 111 was designed for expediency and how will this redesign
impact traffic flow;
Support for designated pedestrian and alternative transportation paths
to ensure safety;
Private vehicles provide a level of convenience for the shoppers who
don’t have to carry purchases;
Today’s youth is attracted to urban-style walkable living;
Support for creating a “sense of place” for the Corridor and for the La
Quinta community;
Importance to attract experiential businesses that offer engaging social
opportunities for shoppers; and
General support for roundabouts.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 8:40 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
11
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CITY COUNCIL MINUTES Page 1 of 12 NOVEMBER 19, 2019
CITY COUNCIL
MINUTES
TUESDAY, NOVEMBER 19, 2019
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m.
by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Peña said he will recuse himself from discussion and vote on
Consent Calendar Item No. 11 due to a potential conflict of interest stemming
from the proximity of real property to this project; and requested that the item
be pulled for a separate vote.
Councilmember Radi said he will recuse himself from discussion and vote on
Public Hearing Item No. 1 in an abundance of caution due to a potential
perception of conflict of interest stemming from his son attending the La Quinta
Boys and Girls Club.
Mayor Evans requested that Consent Calendar Item Nos. 5, 10, and 11 be moved
to Business Session Item Nos. 2, 3, and 4, respectively.
Councilmember Sanchez requested that Staff provide comments on Consent
Calendar Item No. 9 to explain what the information contained in the report.
Council concurred.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED
ON HIGHWAY 111 EAST OF DUNE PALMS ROAD (APN 600-020-053)
CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER
PROPERTY OWNER: CITY OF LA QUINTA
CONSENT CALENDAR ITEM NO. 2
13
CITY COUNCIL MINUTES Page 2 of 12 NOVEMBER 19, 2019
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR
DISPOSITION OF THE PROPERTY IDENTIFIED
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT
CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND
MOVED INTO CLOSED SESSION AT 3:33 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY
COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
Assistant City Attorney Van Ligten reported no actions were taken in Closed
Session that require reporting pursuant to Government Code section 54957.1
(Brown Act).
PLEDGE OF ALLEGIANCE
Councilmember Radi led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Doug Hassett, La Quinta – said he serves as the President of
the Board of Trustees of the Coachella Valley Mosquito and Vector Control
District, representing La Quinta; and read into the record the written comments
he submitted in response to the “public comment on matters not on the agenda”
received by Council on November 5, 2019, by Mr. Brad Anderson, which noted
that Mr. Anderson did provide public comments during the November 1, 2019
Coachella Valley Mosquito and Vector Control District Executive Committee
Meeting, and provided for the record a copy of the meeting minutes reflecting
Mr. Anderson’s comment.
Council commended Mr. Hassett for his dedicated service for La Quinta.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS -
None
CONSENT CALENDAR
1. APPROVE MINUTES DATED NOVEMBER 5, 2019
14
CITY COUNCIL MINUTES Page 3 of 12 NOVEMBER 19, 2019
2. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS TO
ATTEND LEAGUE OF CALIFORNIA CITIES POLICY COMMITTEE
MEETINGS IN SACRAMENTO, ANAHEIM AND SAN FRANCISCO,
CALIFORNIA, DURING 2020
3. ADOPT ORDINANCE NO. 581 ON SECOND READING AMENDING
TITLE 8 OF THE LA QUINTA MUNICIPAL CODE AND ADOPTING THE
2019 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL
AMENDMENTS
4. ACCEPT THE LA QUINTA LANDSCAPE RENOVATION
IMPROVEMENTS PROJECT LOCATED AT THE LA QUINTA
HIGHLANDS, ON THE SOUTH SIDE OF FRED WARING DRIVE AND
WEST SIDE OF ADAMS STREET (PROJECT NO. 2016-03D)
5. Moved to Business Session Item No. 2 by Mayor Evans >>> AWARD
CONTRACT FOR CONSTRUCTION OF THE COVE PUBLIC RESTROOM
AND TRAILHEAD PROJECT LOCATED ON THE SOUTH SIDE OF CALLE
TECATE ADJACENT TO COVE PARKING LOT (PROJECT NO. 2018-01)
AND CALLE TECATE PARKING LOT IMPROVEMENTS BETWEEN
AVENIDA MADERO AND AVENIDA JUAREZ (PROJECT NO. 2019-13)
6. ADOPT RESOLUTION TO APPROVE TIME EXTENSION TO COMPLETE
OFF-SITE AND ON-SITE IMPROVEMENTS FOR PIAZZA SERENA
RESIDENTIAL DEVELOPMENT (TRACT MAP 30092) LOCATED AT
THE NORTHWEST CORNER OF MONROE STREET AND AVENUE 58
[RESOLUTION NO. 2019-046]
7. ADOPT RESOLUTION TO APPROVE FINAL PARCEL MAP 37752
LOCATED ON THE NORTHWEST CORNER OF ADAMS STREET AND
MILES AVENUE [RESOLUTION NO. 2019-047]
8. APPROVE DEMAND REGISTERS DATED OCTOBER 25 AND
NOVEMBER 1 AND 8, 2019
9. RECEIVE AND FILE FIRST QUARTER 2019/20 TREASURY REPORTS
FOR JULY, AUGUST, AND SEPTEMBER 2019
10. Moved to Business Session Item No. 3 by Mayor Evans >>> RECEIVE
AND FILE FISCAL YEAR 2018/19 MEASURE G SALES TAX
COMPLIANCE REPORT
11. Moved to Business Session Item No. 4 by Mayor Evans >>>
APPROPRIATE $153,036 FROM PARK EQUIPMENT AND FACILITY
15
CITY COUNCIL MINUTES Page 4 of 12 NOVEMBER 19, 2019
FUND AND AWARD A CONTRACT TO WATERLINE TECHNOLOGIES,
INC FOR THE FRITZ BURNS POOL HEATER PROJECT LOCATED AT
THE CORNER OF AVENUE 52 AND AVENIDA BERMUDAS
(PROJECT NO. 2019-18)
CONSENT CALENDAR ITEM NO. 9
Finance Director Romero said the Treasury Reports are submitted to Council for
review quarterly, and are also reviewed by the Financial Advisory Commission;
overall the portfolio comprehensively demonstrates all of the City’s investments,
including the trust fund; this is the first quarter the portfolio reports the newly
created PARS Pension Trust; overall the portfolio shows the type, diversity, and
liquidity of the City’s investments; it provides a list of the allocation options
available to the City; it is audited annually by the City’s external independent
auditors; and the City’s investments are reported in the City’s annual financial
statements to show compliance with the state regulations the City must adhere
to.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
approve Consent Calendar Item Nos. 1 – 4 and 6 - 9, with Item No. 3 adopting
Ordinance No. 581, and Item Nos. 6 and 7 adopting Resolutions No. 2019-046
and 2019-047 respectively. Motion passed unanimously.
BUSINESS SESSION
1. APPROVE THE FORMATION AND SCOPE OF A SHORT-TERM
VACATION RENTAL (STVR) AD-HOC COMMITTEE
Mayor Evans said written comments regarding the STVR program by Scott
Proctor and Maria Puente, which were incorporated into the records and made
available to the public.
Design & Development Director Castro and Community Resources Director
Escobedo presented the staff report, which is on file in the Clerk’s Office.
Council discussed the City has strategically and successfully used ad-hoc
committees in the past on several vital community matters (examples include
Measure G and the Development Code Tune-up); the committee size should
remain fluid at this time and can be determined during the applicants’ interview
and appointment process, to allow Council to take into account the number of
interested citizens; the committee should be comprised of community volunteers
who are both in support and opposition of the program, and bring diverse points
of view, skills, and expertise, such as STVR owners, management companies,
business owners, real estate agents, homeowner associations board members,
no more than two members from residents who currently serve on City
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CITY COUNCIL MINUTES Page 5 of 12 NOVEMBER 19, 2019
commissions, etc.; members do not need to reside in La Quinta, but must have
some direct connection with La Quinta’s STVR program; the committee is
advisory and will provide recommendations of best practices and potential
program enhancements; Staff will prepare agenda packets and conduct the
committee’s meetings publicly; residents have been highly engaged with the
program, have participated in community workshops, and continue to provide
constructive comments during public meetings and in writing; Staff should reach
out to engaged residents and inform them of this opportunity to get involved;
maintaining the residents quality of life is a primary priority; Staff from the Hub
and Code Compliance Divisions will jointly facilitate this effort, and will reach out
to other departments depending on the subject matter, as the committee’s scope
of purview includes the entire process from automating the licensing and
transient occupancy tax (TOT) payment process to make it available online, to
marketing, inspections, and compliance; anticipated timeline is one year, with
some preliminary program enhancement recommendations presented to Council
for consideration in June 2019; the committee’s objective will be determined by
the members based the items they bring up to be addressed; Staff should
conduct a survey early on to gage how the licensing and TOT payment online
automations are performing, which are slated to launch in January 2020; the
City is indemnified by STVR operators through the licensing process; the
committee’s scope as listed in the staff report will include STVR historical
information, outreach and marketing of the program, compliance and
enforcement tools, streamlining the STVR license application process, potential
program enhancements and new requirements, and can be expanded based on
members’ feedback if needed; matters should be brought to Council
consideration as they come up; the committee’s chair should provide quarterly
progress updates to Council; one of the major topics is ensuring, enforcing, and
informing residents of the compliance process of the program.
PUBLIC SPEAKER: David Dinnel, La Quinta – said he is interested in serving on
the STVR Ad-hoc Committee; he provides renters with the City’s regulations
from the beginning; and the process of obtaining ratings on websites that
advertise STVR properties for rent.
MOTION – A motion was made and seconded by Councilmembers
Radi/Fitzpatrick to approve the formation and scope of an Ad-hoc Committee to
evaluate the City’s Short-Term Vacation Rental Program for a period of one year;
and appoint members to serve on the Committee. Motion passed unanimously.
2. Moved from Consent Calendar Item No. 5 by Mayor Evans >>> AWARD
CONTRACT FOR CONSTRUCTION OF THE COVE PUBLIC RESTROOM
AND TRAILHEAD PROJECT LOCATED ON THE SOUTH SIDE OF CALLE
TECATE ADJACENT TO COVE PARKING LOT (PROJECT NO. 2018-01)
17
CITY COUNCIL MINUTES Page 6 of 12 NOVEMBER 19, 2019
AND CALLE TECATE PARKING LOT IMPROVEMENTS BETWEEN
AVENIDA MADERO AND AVENIDA JUAREZ (PROJECT NO. 2019-13)
Management Analyst Mignogna presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the Cove Public Restroom project was identified as No. 1
priority by residents at the City’s annual Community Workshop, and the
construction of the Calle Tecate Parking Lot was identified as a priority based on
residents’ safety concerns expressed during public comment regarding the
hazards of the existing on-street parking along Calle Tecate for pedestrians,
bicycle riders, and vehicular traffic; and the completion timeline of the different
components for both projects.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
award a contract to Three Peaks Corp in the amount of $306,075 to construct
the Cove Public Restroom and Trailhead Project 2018-01 and the Parking Lot
Improvements Project 2019-13 on Calle Tecate, between Avenida Madero and
Avenida Juarez; and authorize the City Manager to execute the contract. Motion
passed unanimously.
3. Moved from Consent Calendar Item No. 10 by Mayor Evans >>> RECEIVE
AND FILE FISCAL YEAR 2018/19 MEASURE G SALES TAX
COMPLIANCE REPORT
Finance Director Romero presented the staff report, which is on file in the Clerk’s
Office; and thanked the Financial Advisory Commission (FAC) for their efforts
and engagement with the oversight of Measure G revenues and allocations.
Council directed Staff to include the Measure G Sales Tax Compliance Report to
be discussed with residents during La Quinta’s 2020 annual Community
Workshop to determine the infrastructure and maintenance projects that are
priorities for the community and whether or not Measure G reserves should be
appropriated.
Council discussed the vital importance of community engagement and input in
identifying future priority projects for the City; the successful parkway, medium,
and landscape improvements citywide the City has completed thanks to Measure
G revenues; and commended the FAC for their dedicated service.
MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez
to receive and file fiscal year 2018/19 Measure G Sales Tax Compliance Report.
Motion passed unanimously.
18
CITY COUNCIL MINUTES Page 7 of 12 NOVEMBER 19, 2019
COUNCILMEMBER PEÑA RECUSED HIMSELF FROM DISCUSSION AND
VOTE ON BUSINESS SESSION ITEM NO. 4 DUE TO A POTENTIAL CONFLICT
OF INTEREST STEMMING FROM THE PROXIMITY OF REAL PROPERTY
INTEREST TO THE PROPOSED PROJECT AND LEFT THE DAIS AT 4:57 P.M.
4. Moved from Consent Calendar Item No. 11 by Mayor Evans >>> pulled by
Councilmember Peña for a separate vote >>> APPROPRIATE $153,036
FROM PARK EQUIPMENT AND FACILITY FUND AND AWARD A
CONTRACT TO WATERLINE TECHNOLOGIES, INC FOR THE FRITZ
BURNS POOL HEATER PROJECT LOCATED AT THE CORNER OF
AVENUE 52 AND AVENIDA BERMUDAS
(PROJECT NO. 2019-18)
Public Works Director/City Engineer McKinney presented the staff report, which
is on file in the Clerk’s Office.
Council discussed pool operations related to cold water activities will continue
while the heater is being installed; there was a strong community desire for this
project; the operational and installation costs associated with this improvement
were over optimistic; going forward Public Works Department should take lead
to ensure realistic cost estimates; pool programs are well attended when offered;
the challenges and delays encountered with this project should be avoided going
forward with other projects due to this valuable learning experience;
expenditures associated with the pool’s expanded year-around operational costs,
as well as the pool heater acquisition, installation, and necessary additional
infrastructure improvements, including gas line expansion and screening; pros
and cons associated with bringing pool operations in-house, particularly the City
would be responsible for risk management if it were the pool operator; benefits
of outsourcing pool operations to an experience vendor with core competencies
in this area.
PUBLIC SPEAKER: David Dinnel, La Quinta – recommended the City acquire pool
covers to mitigate pool heating costs.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Radi to 1) appropriate $153,036 from Park Equipment and Facility
Fund balance; 2) award a contract to Waterline Technologies, Inc in the amount
of $183,815 for the Fritz Burns Pool Heater project located at the corner of
Avenue 52 and Avenida Bermudas (Project No. 2019-18); and 3) authorize the
City Manager to execute the contract. Motion passed – ayes (4); noes (0);
absent (1 – Peña).
COUNCILMEMBER PEÑA RETURNED TO THE DAIS AT 5:13 P.M.
19
CITY COUNCIL MINUTES Page 8 of 12 NOVEMBER 19, 2019
STUDY SESSION
1. UPDATE ON THE 2019 IRONMAN 70.3 INDIAN WELLS – LA QUINTA
TRIATHLON TO BE HELD ON DECEMBER 8, 2019
Community Resources Director Escobedo, Management Analyst Torres, and
Traffic Analyst Gunterson presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the event’s traffic control plan, including careful and strategic
selection of the event route based on community feedback received over several
workshops held in May 2019, and avoids Washington Street entirely; proactive
signage well in advance of the event to create broad community awareness;
deployment and strike plan for securing the route effectively and timely,
prioritizing participants’ safety, and availability of back-up City resources that
can be deployed if necessary to assist the third-party vendor Southern California
Barricades; and engaging a large number of police officers to partake the day of
the event, and producing a police manual with detailed instructions to guide the
officers in the events of detours, and other unanticipated emergencies.
PUBLIC SPEAKER: Riverside County Sheriff’s Department Captain Reynolds –
said the City’s volunteers, Citizens on Patrol will not be deployed to service this
event; active communication with the police officers scheduled to be deployed
has been vital and very effective during the event planning process; measures
taken to ensure real-time efficiency of communication between the command
post and the troops on the ground the day of the event; the command post
location was strategically selected for this year’s event; police manuals for each
area will be distributed to the personnel covering that area; and detailed
briefings will be held prior to deployment to ensure the officers have the
information they need to efficiently direct traffic through the identified
alternative routes.
Council discussed community volunteers have an opportunity to contribute to
the event through the Ironman organization; La Quinta Police Department is
embedded in the command post, and La Quinta teams are in charge of managing
the Washington Street and Miles Avenue intersection in Indian Wells; the costs
associated with the increased number of police officers deployment for the event
are covered by Ironman; and planned medical emergency and fire response
services are strategically located to allow for quick response times, and
additional resources available to the athletes.
PUBLIC SPEAKER: Riverside County Fire Chief Fish – said the Fire Department
will use small engine apparatus units that can easily navigate through crowds if
20
CITY COUNCIL MINUTES Page 9 of 12 NOVEMBER 19, 2019
necessary, and will move dynamically with the crowd to ensure resources are
readily available where the highest need might be.
Council discussed road condition and landscaping along the event route;
community outreach, including attending Vista Santa Rosa and Thermal
Community Council meetings.
PUBLIC SPEAKER: Sabrina Houston, Race Director with Ironman – spoke about
the extensive community outreach done by Ironman; the recent event route
changes were in the Riverside County area limits; and event information
materials were updated to include the most current routes; materials were
produced in both English and Spanish and will be mailed out this week.
Council discussed the City’s community outreach efforts included a community
brochure, pole banners, drone video, Nixle text messaging updates, citywide
mailers, event open house meetings, community meetings, website postings,
outreach to homeowners’ associations specifically, and marketing campaign
explicitly targeting business owners and operators; Ironman Village activities are
available Friday through Sunday, December 6-8, 2019, including Ironkids, at the
Indian Wells Tennis Gardens; and Staff’s continuing efforts to connect with the
communities that have not yet responded to the community outreach efforts.
Council commended Community Liaison and Volunteer Director Alex Napier for
her outstanding efforts as a community liaison for the Ironman triathlon.
Council commended Staff for the extensive community outreach efforts and for
successfully engaging homeowners’ associations; explore the ability to have
local news stations promote the event date from now until December 8, 2019;
and collaborative promotional efforts of the event with the La Quinta Chamber
of Commerce.
MAYOR EVANS CALLED FOR A BRIEF BREAK AT 5:56 P.M.
MAYOR EVANS RECONVENED THE MEETING AT 6:12 P.M. WITH ALL
MEMBERS PRESENT
PUBLIC HEARINGS
COUNCILMEMBER RADI RECUSED HIMSELF FROM DISCUSSION AND VOTE
ON BUSINESS SESSION ITEM NO. 4 IN AN ABUNDANCE OF CAUTION DUE
TO A POTENTIAL PERCEPTION OF CONFLICT OF INTEREST STEMMING
FROM HIS SON ATTENDING THE LA QUINTA BOYS AND GIRLS CLUB, AND
LEFT THE DAIS AT 6:13 P.M.
21
CITY COUNCIL MINUTES Page 10 of 12 NOVEMBER 19, 2019
1. ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO
SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC
DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS AND EXECUTE SUPPLEMENTAL
AGREEMENTS FOR FISCAL YEAR 2020/21 [RESOLUTION NO. 2019-048]
Management Analyst Mignogna and Management Assistant Escarrega presented
the staff report, which is on file in the Clerk’s Office.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:16 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:16 P.M.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to adopt Resolution No. 2019-048 to authorize the City Manager
to submit applications to the Riverside County Economic Development Agency
for Community Development Block Grant funds, execute Supplemental
Agreements for Fiscal Year 2020/21, and allocate $21,510 to the Boys and Girls
Club of the Coachella Valley Fee Waiver/Reduction Program, and $121,890 to
the City of La Quinta Americans with Disabilities Act Improvements Project:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ADOPTING PROPOSALS, AUTHORIZING THE CITY MANAGER
TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS, AND AUTHORIZATION FOR THE CITY MANAGER TO
EXECUTE SUPPLEMENTAL AGREEMENT FOR FISCAL YEAR 2020/2021
Motion passed: ayes (4); noes (0); absent (1 – Radi).
COUNCILMEMBER RADI RETURNED TO THE DAIS AT 6:17 P.M.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Council commended Staff on the well-organized Veterans Recognition Ceremony
held on November 11, 2019, at the City Hall Courtyard; said it was very well
attended and received by the public.
Council discussed the correspondence received from the Imperial Irrigation
District (IID) regarding La Quinta’s membership on the Energy Consumer
Advisory Committee (ECAC); La Quinta’s resident member George Christopher
resigned his appointment; and noted IID has not provided a response as to why
22
CITY COUNCIL MINUTES Page 11 of 12 NOVEMBER 19, 2019
Mayor Pro Tem Sanchez’ nomination was not ratified. Staff said recruitment for
ECAC was advertised on November 8, 2019, to date the City has received three
applications, and interviews and appointments are scheduled for the December
17, 2019 regular Council meeting.
Councilmember Fitzpatrick said Council presented Certificates of Appreciation to
41 veterans on November 11, 2019 at the Palms Memory Care Facility.
Mayor Pro Tem Sanchez reported on his attendance at the Desert Cancer
Foundation Gala event held on November 16, 2019, in Palm Desert.
Mayor Evans reported on her attendance at the Date Harvest Festival, held on
November 9, 2019, at the Rancho Las Flores Park in Coachella.
Mayor Evans reported on her attendance at the 23rd annual Peace Officer and
Safety Awards Luncheon hosted by the Palm Desert Area Chamber of Commerce
on November 7, 2019, honoring the service of police officers, firefighters and
emergency personnel form the Coachella Valley.
Mayor Evans said she provided an update on the upcoming Ironman Triathlon
event and the ongoing roundabout improvements in the City on NBC Palm
Springs news on November 18, 2019.
Mayor Evans said she was joined by City Manager McMillen and Assistant to the
City Manager Villalpando in meeting City of Coachella Councilmember Megan
Beaman Jacinto, who is also La Quinta’s Southern California Association of
Governments representative; Ms. Jacinto provided City Staff with an update on
her representation.
Mayor Evans requested that Staff send thank you letters to City of Riverside
Mayor William R. “Rusty” Bailey, Riverside County Supervisor District 2 Karen
Spiegel, who is also the Riverside County Representative on Southern California
Association of Governments (SCAG) Regional Council, City of Colton Mayor Frank
Navarro, and SCAG Energy and Environmental Committee Member Toni
Momberger, who wrote a letter to SCAG Regional Council, and made a
compelling argument to reduce the proposed Regional Housing Needs
Assessment requirements, at SCAG’s General Meeting held on November 7,
2019.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2019, Mayor Evans reported on her participation
in the following organizations’ meeting:
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
23
CITY COUNCIL MINUTES Page 12 of 12 NOVEMBER 19, 2019
CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
La Quinta’s representative for 2019, Councilmember Fitzpatrick reported on her
participation in the following organization’s meeting:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
La Quinta’s representative for 2019, Councilmember Peña reported on his
participation in the following organization meeting:
CVAG PUBLIC SAFETY COMMITTEE
La Quinta’s representative for 2019, Councilmember Sanchez reported on his
participation in the following organizations’ meeting:
ANIMAL CAMPUS COMMISSION
LEAGUE OF CALIFORNIA CITIES – RIVERSIDE COUNTY DIVISION
MEETING
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 6:44 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
24
City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO INCREASE THE MINIMUM WAGE
RATE EFFECTIVE JANUARY 1, 2020, AND AMEND THE CITY’S FISCAL YEAR
2019/20 SALARY SCHEDULE
RECOMMENDATION
Adopt a resolution to increase the minimum wage rate effective January 1,
2020 and amend the City’s Fiscal Year 2019/20 Salary Schedule.
EXECUTIVE SUMMARY
•The State of California minimum wage rate effective January 1, 2020
will be $13 per hour.
•The City’s part-time Recreation Leaders and Senior Recreation Leaders
will be affected by this change.
FISCAL IMPACT
This wage increase is an additional estimated cost of $7,400 to the Fiscal Year
2019/20 budget. Funds are available in the Contingency for Staffing Account
(101-1007-50115).
BACKGROUND/ANALYSIS
All employees in California must be paid the minimum wage as required by
state law. Effective January 1, 2020, the minimum wage for employers with
26 employees or more will increase to $13 per hour from the current $12. This
increase will affect 13 current part-time employees.
Employers in California are subject to both the federal and state minimum
wage laws. When there are conflicting requirements between the federal and
state laws, the employer must follow the stricter standard; that is, the one
that is the most beneficial to the employee. Since California's current law
requires a higher minimum wage rate than the federal law, all employers in
California who are subject to both laws must pay the state minimum wage
rate unless their employees are exempt under California law. This exemption
includes earners who are in their first 160 hours of employment in an
occupation that they have no previous experience. There are also exceptions
for employees who are mentally or physically disabled, and for nonprofit
CONSENT CALENDAR ITEM NO. 3
25
organizations such as sheltered workshops or rehabilitation facilities that
employ disabled workers.
The City’s Classification Plan and Salary Schedule were adopted via Council
Resolution 2019-043. Any amendments require Council action.
ALTERNATIVES
Council may elect to adopt a higher minimum wage rate wherein employees
would be paid the local wage that is higher than the state or federal minimum.
Prepared by: Angela Scott, Human Resources/Risk Manager
Approved by: Chris Escobedo, Community Resources Director
26
RESOLUTION NO. 2019 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, INCREASING
THE MINIMUM WAGE RATE EFFECTIVE JANUARY
1, 2020, AND AMEND THE CITY’S FISCAL YEAR
2019/20 SALARY SCHEDULE
WHEREAS, the City Council previously approved and adopted the
Classification Plan comprised of the Classification Specification schedule and
Fiscal Year 2019/20 Salary Schedule; and
WHEREAS, the City’s Personnel Policy Section 3.1, Preparation and
Amendment of Classification Plan, requires amendments to the Classification
Plan be adopted by a Resolution of the City Council; and
WHEREAS, the State of California minimum wage rate effective January
1, 2020 is $13 per hour.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City does hereby approve the increase in minimum
wage rate and adopt the revised Fiscal Year 2019/20 Salary Schedule,
attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2. This Resolution shall become effective upon adoption. The
Fiscal Year 2019/20 Salary Schedule shall go into effect immediately.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 3RD day of December 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
27
Resolution No. 2019-
Minimum Wage Increase
Adopted: December 3, 2019
Page 2 of 2
_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
28
2019/20 Salary ScheduleWORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10Administrative AssistantMaintenance Worker IA11 $ 38,741.77 $ 40,678.86 $ 42,615.94 $ 44,553.03 $ 46,490.12 $ 48,067.64 $ 49,645.16 $ 51,222.68 $ 52,800.20 $ 54,377.72 Maintenance Worker II A12 $ 42,624.17 $ 44,755.38 $ 46,886.59 $ 49,017.80 $ 51,149.00 $ 52,884.59 $ 54,620.18 $ 56,355.77 $ 58,091.36 $ 59,826.95 Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 $ 50,400.62 $ 52,920.65 $ 55,440.68 $ 57,960.71 $ 60,480.74 $ 62,533.09 $ 64,585.44 $ 66,637.79 $ 68,690.14 $ 70,742.49 Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianB22 $ 54,283.01 $ 56,997.16 $ 59,711.31 $ 62,425.46 $ 65,139.61 $ 67,350.03 $ 69,560.45 $ 71,770.87 $ 73,981.29 $ 76,191.71 Building Inspector IICode Compliance Officer IIConstruction InspectorMaintenance & Operations TechnicianB23 $ 58,165.41 $ 61,073.69 $ 63,981.96 $ 66,890.23 $ 69,798.50 $ 72,166.99 $ 74,535.48 $ 76,903.97 $ 79,272.46 $ 81,640.94 Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks/L&L ForemanPlans ExaminerB24 $ 63,517.31 $ 66,693.18 $ 69,869.04 $ 73,044.91 $ 76,220.77 $ 78,807.14 $ 81,393.51 $ 83,979.88 $ 86,566.25 $ 89,152.63 AccountantManagement SpecialistB25 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 Animal/Code Officer SupervisorMaintenance & Operations SuperintendentPlans Examiner/Inspector SupervisorB32 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 WORKING TITLEDBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction ManagerAssociate PlannerCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTrafficOperationsAnalystC42 $ 76,782.29 $ 79,981.81 $ 83,181.32 $ 86,380.84 $ 89,580.36 $ 92,776.04 $ 95,977.86 $ 98,761.22 $ 101,544.58 $ 104,327.94 $ 107,111.30 $ 109,894.66 $ 112,678.02 $ 115,461.35 Associate EngineerConstruction Manager/Inspection SupervisorC43 $ 80,992.91 $ 84,367.89 $ 87,742.86 $ 91,117.84 $ 94,492.81 $ 97,863.74 $ 101,241.14 $ 104,177.13 $ 107,113.12 $ 110,049.11 $ 112,985.10 $ 115,921.09 $ 118,857.08 $ 121,793.08 Senior Planner C44 $ 86,265.68 $ 89,860.37 $ 93,455.06 $ 97,049.76 $ 100,644.45 $ 104,234.82 $ 107,832.10 $ 110,959.23 $ 114,086.36 $ 117,213.49 $ 120,340.62 $ 123,467.75 $ 126,594.88 $ 129,722.00 Assistant to the City ManagerBuilding OfficialCommunity Resources ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning ManagerPublic Safety ManagerD61 $ 97,860.71 $ 101,938.57 $ 106,016.43 $ 110,094.28 $ 114,172.14 $ 118,245.10 $ 122,325.89 $ 125,873.34 $ 129,420.79 $ 132,968.24 $ 136,515.69 $ 140,063.14 $ 143,610.59 $ 147,158.03 City ClerkD62 $ 102,753.75 $ 107,035.50 $ 111,317.25 $ 115,599.00 $ 119,880.74 $ 124,157.36 $ 128,442.19 $ 132,167.01 $ 135,891.83 $ 139,616.65 $ 143,341.47 $ 147,066.29 $ 150,791.11 $ 154,515.95 Facilities Deputy DirectorD63 $ 107,891.44 $ 112,387.27 $ 116,883.11 $ 121,378.94 $ 125,874.78 $ 130,365.22 $ 134,864.30 $ 138,775.36 $ 142,686.42 $ 146,597.48 $ 150,508.54 $ 154,419.60 $ 158,330.66 $ 162,241.75 Community Resources DirectorDesign & Development DirectorFinance Director/City TreasurerPublic Works Director/City EngineerE82 $ 129,959.40 $ 135,374.81 $ 140,790.22 $ 146,205.63 $ 151,621.04 $ 157,029.95 $ 162,449.25 $ 167,160.27 $ 171,871.29 $ 176,582.31 $ 181,293.33 $ 186,004.35 $ 190,715.37 $ 195,426.42 City ManagerF101* $ 176,822.32 $ 184,190.51 $ 191,558.69 $ 198,926.88 $ 206,295.06 $ 213,654.41 $ 221,027.90 $ 227,437.70 $ 233,847.50 $ 240,257.30 $ 246,667.10 $ 253,076.90 $ 259,486.70 $ 265,896.53 Per MeetingMonthly Recreation LeaderA01$12.04$12.64$13.24$13.84$14.44$0.00$2,800.00Recreation LeaderA01$13.00 $13.65 $14.30 $14.95 $15.60$50.00$2,300.00Senior Recreation LeaderA02$16.05$16.85$17.65$18.46$19.26$75.00Senior Recreation LeaderA02$17.00 $17.85 $18.70 $19.55 $20.40$100.00Administrative TechnicianB21$24.23$25.44$26.65$27.87$29.08Software Program Report Writer B24 $30.54 $32.06 $33.59 $35.12 $36.64Planning Commission FULL-TIME EMPLOYEES (ANNUAL)Council MembersBoards and Commission MembersConstruction Appeals & Oversight BoardHousing CommissionCommunity Services & Financial Advisory CommissionNON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)NON-DISCRETIONARY STEPSDISCRETIONARY STEPS (PERFORMANCE BASED)PART-TIME EMPLOYEES (HOURLY)Elected Official PositionsMayor City Council Approval - 07/16/19, 10/01/19, 12/03/19Effective - 06/22/19Revised 10/12/19, 01/01/2020 EXHIBIT ACOUNCIL RESOLUTION NO. 2019-XXX29EXHIBIT A
30
City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN
RESOURCES MANAGER AND COMMUNITY RESOURCES
ADMINISTRATIVE TECHNICIAN TO ATTEND THE CALIFORNIA JOINT
POWERS INSURANCE AUTHORITY 2020 RISK MANAGEMENT ACADEMY
IN HUNTINGTON BEACH, CALIFORNIA, JANUARY 21–23, 2020
RECOMMENDATION
Authorize overnight travel for the Human Resources Manager and the
Community Resources Administrative Technician to attend the California Joint
Powers Insurance Authority 2020 Risk Management Academy in Huntington
Beach, California, January 21–23, 2020.
EXECUTIVE SUMMARY
•The California Joint Powers Insurance Authority (CJPIA) offers a premier
academy for individuals having primary day-to-day risk management
responsibilities.
•The 2020 Risk Management Academy (Academy) is a 3-day intensive
training that would provide essential building blocks to further develop
the City’s proactive risk management process.
FISCAL IMPACT
Estimated expenses are $400, which includes travel and dinners.
Registration, lodging, parking and meals would be paid by CJPIA. Funds are
available in the Insurance Fund, Travel and Training budget (Account No. 504-
1010-60320).
BACKGROUND/ANALYSIS
This Academy will provide a learning environment through training sessions
and exercises. Attendees will learn critical skills necessary to manage risk and
influence their organizations to support a strong safety culture. Only 25
participants were selected through a very competitive application process.
ALTERNATIVES
Council may elect not to authorize this request.
Prepared by: Lisa Chaudhry, Administrative Technician
Approved by: Chris Escobedo, Community Resources Director
CONSENT CALENDAR ITEM NO. 4
31
32
City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTER DATED NOVEMBER 15, 2019
RECOMMENDATION
Approve demand register dated November 15, 2019.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 701,186.44$
Successor Agency of RDA -$
Housing Authority 5,670.73$
706,857.17$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand register for November 15, 2019.
Warrants Issued:
200030-200081 328,041.91$
124510-124514 520.29$
Wire Transfers 163,809.52$
Payroll Tax Transfers -$
Payroll Direct Dep & Chk 37457 214,485.45$
706,857.17$
CONSENT CALENDAR ITEM NO. 5
33
The most significant expenditures on the demand register are:
Account Name Amount
Urban Habitat Various 131,417.77$ October 2019
SilverRock Park Venue
PWLC II, Inc Various 61,599.00$ Nov 2019 Shrub Removal
Landscape & Lighting
Z & K Consultants, Construction 34,110.00$ October 2019
Inc SilverRock Constr Mgmt
Enterprise FM Trust Vehicles 18,981.28$ Nov 2019 Fleet Lease
JNS Media Marketing &9,025.02$ Nov 2019 Digital/
Specialists Tourism Retainer
PurposeVendor
Wire Transfers: Two transfers totaled $163,810 which were for PERS. (See
Attachment 2 for a full listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Purchase First Service Bank CD 248,000$ 11/15/19 1.70%
ALTERNATIVES
Council may approve, partially approve, or reject the demand register.
Prepared by: Bernice Choo, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments:1. Demand Register
2.Wire Transfers
34
11/14/2019 4:28:52 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT02189 - BC 11/15/19
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
196.05LT Care Insurance PayLONG TERM CARE124510CALPERS LONG-TERM CARE P…101-0000-20949
56.24Gas - Utilities09/26-10/25/19 - FS #93 GAS SVC124511GAS COMPANY, THE 101-2002-61100
162.00Garnishments PayableGARNISHMENT124513RIVERSIDE COUNTY SHERIFF'S …101-0000-20985
92.00United Way DeductionsCONTRIBUTION124514UNITED WAY OF THE DESERT 101-0000-20981
3,775.00Maintenance/Services09/30/19 - FRITZ BURNS GATE200031AMERICAN WROUGHT IRON 101-3005-60691
209.41Water - Utilities11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-2002-61200
93.90Water -Fritz Burns Park - Utiliti…11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-3005-61204
19.05Water -Seasons Park - Utilities11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-3005-61208
141.93Water -Community Park - Utilit…11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-3005-61209
92.99Water - Utilities11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-3008-61200
589.56Water -Desert Pride - Utilities11/12/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-3005-61206
39.55PM 10 - Dust Control11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…101-7006-60146
344.47Citywide Conf Room Supplies11/01/19 - CITY WIDE COFFEE200035DAIOHS FIRST CHOICE SERVICES 101-1007-60403
149.59Citywide Conf Room Supplies11/08/19 - CITY WIDE COFFEE200035DAIOHS FIRST CHOICE SERVICES 101-1007-60403
664.46Materials/Supplies10/29/19 - FRITZ BURNS MATERIALS200037FERGUSON ENTERPRISES, INC 101-3008-60431
37.70Telephone - Utilities10/28-11/27/19 - SPORTS COMPLEX PHO…200039FRONTIER COMMUNICATIONS…101-3005-61300
28.06Gas - Utilities09/19-10/18/19 - FS #32 GAS SERVICE200040GAS COMPANY, THE 101-2002-61100
33.33Gas - Utilities09/19-10/18/19 - CITY HALL GAS SVC200040GAS COMPANY, THE 101-3008-61100
78.61Gas - Utilities09/19-10/18/19 - WC GAS SERVICE200040GAS COMPANY, THE 101-3008-61100
403.03Travel & Training01/28-01/30/20 - CSMFO REIMB200041HALLICK, ROSEMARY 101-1006-60320
1,576.86Tools/Equipment10/25/19 - PRESSURE WASHER200042HD SUPPLY CONSTRUCTION S…101-7003-60432
145.19Consultants10/24/19 18/19 AUDIT FEE200043HDL COREN & CONE 101-1006-60104
9,025.02Marketing & Tourism Promoti…NOV 2019 DIGITAL/RETAINER200046JNS MEDIA SPECIALISTS 101-3007-60461
2,500.00Marketing & Tourism Promoti…11/01/199 - NOV-DEC 2019 & JAN 2020 AD200047LOCALE MAGAZINE 101-3007-60461
369.22Operating Supplies09/25-10/24/19 - SUPPLIES EVENT TRUCK200048LOWE'S HOME IMPROVEMENT…101-3003-60420
87.22Materials/Supplies09/25-10/24/19 - WC MATERIALS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
640.20Materials/Supplies09/25-10/24/19 - OLD 32 A/C200048LOWE'S HOME IMPROVEMENT…101-3008-60431
40.00Materials/Supplies09/25-10/24/19 - MITCHELL PAIGE200048LOWE'S HOME IMPROVEMENT…101-3008-60431
22.69Materials/Supplies09/25-10/24/19 - MITCHELL PAIGE200048LOWE'S HOME IMPROVEMENT…101-3008-60431
7.37Materials/Supplies09/25-10/24/19 - SPORTS COMPLEX200048LOWE'S HOME IMPROVEMENT…101-3008-60431
6.70Materials/Supplies09/25-10/24/19 - WC MATERIALS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
36.89Materials/Supplies09/25-10/24/19 - WC MATERIALS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
124.98Materials/Supplies09/25-10/24/19 - OLD 32/WC200048LOWE'S HOME IMPROVEMENT…101-3008-60431
46.97Materials/Supplies09/25-10/24/19 - PW YARD MAT'LS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
20.54Materials/Supplies09/25-10/24/19 - PW YARD MAT'LS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
114.51Materials/Supplies09/25-10/24/19 - CITY HALL MATERIALS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
56.33Materials/Supplies09/25-10/24/19 - PW YARD MAT'LS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
60.61Materials/Supplies09/25-10/24/19 - PW YARD MAT'LS200048LOWE'S HOME IMPROVEMENT…101-3008-60431
93.29Tools/Equipment09/25-10/24/19 - CITY HALL TOOL SET200048LOWE'S HOME IMPROVEMENT…101-3008-60432
61.86Office Supplies09/25-10/24/19 - OFFICE SUPPLIES200048LOWE'S HOME IMPROVEMENT…101-7003-60400
104.67Office Supplies09/25-10/24/19 - 30 GAL BIN (7)200048LOWE'S HOME IMPROVEMENT…101-7003-60400
7.22Operating Supplies09/25-10/24/19 - NYLON CORD200048LOWE'S HOME IMPROVEMENT…101-7003-60420
64.50Operating Supplies09/25-10/24/19 - MAINT OP200048LOWE'S HOME IMPROVEMENT…101-7003-60420
23.21Operating Supplies09/25-10/24/19 - SIMPLE GREEN DEF FLU…200048LOWE'S HOME IMPROVEMENT…101-7003-60420
85.42Operating Supplies09/25-10/24/19 - PAINT TRAFFIC TRAILER200048LOWE'S HOME IMPROVEMENT…101-7003-60420
140.92Travel & Training10/27-10/30/19 - CALPERS ED FORUM RE…200050MARTINEZ, CLAUDIA 101-1006-60320
60.35Operating Supplies11/04/19 - NAMES PLATES200051MCDOWELL AWARDS 101-6001-60420
567.58Operating Supplies11/21/19 - THANKSGIVING LUNCHEON200053MIMI'S CAFE 101-3002-60420
-75.66Office Supplies10/14/19 - OFFICE SUPPLIES CREDIT200055OFFICE DEPOT 101-1005-60400
136.67Forms, Copier Paper10/30/19 - WC 8 1/2 X 11 COPY PAPER200055OFFICE DEPOT 101-1007-60402
958.80Temporary Agency Services10/25/19 - HUB TEMP SVCS E KOLTWEIT200056OFFICE TEAM 101-6006-60125
958.80Temporary Agency Services11/01/19 - HUB TEMP SVCS E KOLTWEIT200056OFFICE TEAM 101-6006-60125
100.00Maintenance/Services11/08/19 - TREADMILL REPAIR200058PAX FITNESS REPAIR 101-3008-60691
ATTACHMENT 1
35
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
25.00Cash Over/Short11/07/19 - LIC-764516 REFUND LATE FEE200059P-AYON PLASTERING CO.101-0000-42300
20.00Credit Card Fees10/2019 - WC CREDIT CARD FEES200060PLUG & PAY TECHNOLOGIES I…101-3003-60122
20.00Administration10/2019 - HUB CREDIT CARD FEES200060PLUG & PAY TECHNOLOGIES I…101-6001-60102
640.57Employee Recognition Events09/25/19 - PLAQUES200061POWERS AWARDS INC 101-1004-60340
1,461.00Landscape Contract11/2019 GENERAL MAINT LLMD PROJ 201…200062PWLC II, INC 101-2002-60112
1,860.38Machinery & Equipment10/21/19 - FS #32 FUEL POLISHING GENE…200063QUINN COMPANY 101-2002-80101
2,607.13Machinery & Equipment10/21/19 - FS #32 TROUBLESHOOT GENE…200063QUINN COMPANY 101-2002-80101
1,560.00Map/Plan Checking10/21/19 FPM 2019-0003 FORMER SAM'S…200065RASA/ERIC NELSON 101-7002-60183
435.00Professional Services11/06/19 - ASSET #36 VACANT CITY OWN…200065RASA/ERIC NELSON 101-1002-60103
1,187.39Temporary Agency Services10/25/19 - HUB TEMP SVCS M GONZALEZ200066ROBERT HALF TECHNOLOGY 101-6006-60125
1,173.63Temporary Agency Services11/01/19 - HUB TEMP SVCS M GONZALEZ200066ROBERT HALF TECHNOLOGY 101-6006-60125
915.00Maintenance/Services10/25/19 - WC PLUMBING SERVICE200067ROTO ROOTER PLUMBERS INC 101-3008-60691
1,500.00Maintenance/Services11/07/19 - FB PARK TENNIS COURTS GATE200068SAM'S FENCE COMPANY 101-3005-60691
751.78Lot Cleaning/Gravel Program10/23/19 - CRUSHED ROCK200069SOUTHWEST BOULDER & STO…101-6004-60120
758.48Lot Cleaning/Gravel Program10/28/19 - CRUSHED ROCK200069SOUTHWEST BOULDER & STO…101-6004-60120
182.35Operating Supplies11/01/19 - DRINKING WATER200070SPARKLETTS 101-7003-60420
105.68Citywide Conf Room Supplies11/01/19 - CITY WIDE DRINKING WATER200070SPARKLETTS 101-1007-60403
5,666.25Professional Services10/2019 ON-CALL PLANNING SERVICES200071TERRA NOVA PLANNING & RE…101-6002-60103
7,229.17Marketing & Tourism Promoti…11/2019 GEM ADVERTISING CONTRACT200072THE CHAMBER 101-3007-60461
84.99Cable - Utilities11/03-12/02/19 - FS #93 INTERNET (3514)200073TIME WARNER CABLE 101-2002-61400
84.99Cable - Utilities10/29-11/28/19 - FS #32 INTERNET (6491)200073TIME WARNER CABLE 101-2002-61400
61.00Pest Control09/09/19 - LQ PARK PEST CONTROL200075TRULY NOLEN INC 101-3008-60116
70.00Pest Control09/09/19 - WC PEST CONTROL200075TRULY NOLEN INC 101-3008-60116
61.00Pest Control10/04/19 - LQ PARK PEST CONTROL200075TRULY NOLEN INC 101-3008-60116
100.00Pest Control10/14/19 - SPORTS COMPLEX PEST CONT…200075TRULY NOLEN INC 101-3008-60116
70.00Pest Control10/16/19 - WC PEST CONTROL200075TRULY NOLEN INC 101-3008-60116
40.00Pest Control10/04/19 - FRITZ BURNS PEST CONTROL200075TRULY NOLEN INC 101-3008-60116
868.00Maintenance/Services10/31/19 - CITY HALL HUB COUNTER200078VINTAGE E & S INC 101-3008-60691
717.70Maintenance/Services10/31/19 - CITY HALL COUNCIL CHAMBERS200078VINTAGE E & S INC 101-3008-60691
142.50Maintenance/Services10/31/19 - CITY HALL MEN'S RESTROOM200078VINTAGE E & S INC 101-3008-60691
410.00Maintenance/Services11/08/19 - SPORTS COMPLEX MAINT200078VINTAGE E & S INC 101-3005-60691
877.17Maintenance/Services11/08/19 - SPORTS COMPLEX MAINT200078VINTAGE E & S INC 101-3005-60691
356.31Operating Supplies10/31/19 - WIRE CONDUCTOR200080WALTERS WHOLESALE ELECTR…101-7003-60420
336.67Operating Supplies10/31/19 - WIRE CONDUCTOR200080WALTERS WHOLESALE ELECTR…101-7003-60420
Fund 101 - GENERAL FUND Total:57,755.00
Fund: 201 - GAS TAX FUND
27.10Materials/Supplies09/25-10/24/19 - CONCRETE200048LOWE'S HOME IMPROVEMENT…201-7003-60431
28.80Storm Drains09/25-10/24/19 - DRAIN MATERIALS200048LOWE'S HOME IMPROVEMENT…201-7003-60672
125.06Traffic Control Signs07/11/19 - SIGNS & RIVETS200074TOPS'N BARRICADES INC 201-7003-60429
99.10Materials/Supplies11/01/19 - DIG ALERT FEES200076UNDERGROUND SERVICE ALERT 201-7003-60431
24.08Materials/Supplies11/2019 - CA STATE FEE DIG ALERT200076UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total:304.14
Fund: 202 - LIBRARY & MUSEUM FUND
15.44Gas - Utilities09/19-10/18/19 - LIBRARY GAS SVC200040GAS COMPANY, THE 202-3004-61100
Fund 202 - LIBRARY & MUSEUM FUND Total:15.44
Fund: 215 - LIGHTING & LANDSCAPING FUND
1,234.86Materials/Supplies11/04/19 - MATERIALS200032C.V CACTUS NURSERY 215-7004-60431
1,518.05Water - Medians - Utilities11/12/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…215-7004-61211
1,091.71Water - Medians - Utilities11/13/19 - WATER SERVICE200033COACHELLA VALLEY WATER DI…215-7004-61211
801.00Maintenance/Services11/08/19 - EISENHOWER DR MEDIAN200034CREATIVE LIGHTING & ELECTR…215-7004-60691
1,253.99Materials/Supplies10/31/19 - MATERIALS200044HIGH TECH IRRIGATION INC 215-7004-60431
96.64Electric - Utilities11/12/19 - ELECTRICITY SERVICE200045IMPERIAL IRRIGATION DIST 215-7004-61116
13.28Electric - Medians - Utilities11/12/19 - ELECTRICITY SERVICE200045IMPERIAL IRRIGATION DIST 215-7004-61117
1.03Supplies-Graffiti and Vandalism09/25-10/24/19 - MATERIALS200048LOWE'S HOME IMPROVEMENT…215-7004-60423
23.00Materials/Supplies09/25-10/24/19 - MATERIALS200048LOWE'S HOME IMPROVEMENT…215-7004-60431
35.78Materials/Supplies09/25-10/24/19 - MATERIALS200048LOWE'S HOME IMPROVEMENT…215-7004-60431
20.65Materials/Supplies09/25-10/24/19 - OPERATIONS200048LOWE'S HOME IMPROVEMENT…215-7004-60431
20.42Materials/Supplies09/25-10/24/19 - SEASON PK DRKING FTN…200048LOWE'S HOME IMPROVEMENT…215-7004-60431
55,793.00Landscape Contract11/2019 GENERAL MAINT LLMD PROJ 201…200062PWLC II, INC 215-7004-60112
36
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
4,345.00Maintenance/Services11/07/19 - SHRUB REMOVAL200062PWLC II, INC 215-7004-60691
436.85Materials/Supplies10/31/19 - RED BAJA CRESTA BOULDERS200069SOUTHWEST BOULDER & STO…215-7004-60431
1,113.79Materials/Supplies11/05/19 - DESERT GOLD DG200069SOUTHWEST BOULDER & STO…215-7004-60431
3,077.63Materials/Supplies11/05/19 - BAJA CRESTA RUBBLE200069SOUTHWEST BOULDER & STO…215-7004-60431
478.50Materials/Supplies10/15/19 - MATERIALS200079W.D. YOUNG & SONS 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:71,355.18
Fund: 221 - AB 939 - CALRECYCLE FUND
736.02AB 939 Recycling Solutions11/01-11/10/19 RECYCLE RADIO CAMPAI…200030ALPHA MEDIA LLC 221-0000-60127
4,198.46AB 939 Recycling Solutions11/13/19 BEESWAX FOOD WRAP RECYCLE200057PALMS TO PINES PRINTING 221-0000-60127
1,018.46AB 939 Recycling Solutions11/11/19 WHEAT STRAW PEN RECYCLE200057PALMS TO PINES PRINTING 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:5,952.94
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
14.00Construction11/04/19 - 2011-05 SCAN PLANS124512PLANIT REPROGRAPHICS SYST…401-0000-60188
50.59Construction09/25-10/24/19 - CONDUIT COACHELLA DR200048LOWE'S HOME IMPROVEMENT…401-0000-60188
64.53Construction09/25-10/24/19 - TV MOUNT200048LOWE'S HOME IMPROVEMENT…401-0000-60188
2,135.00Technical08/25-09/28/19 2014-13 SURVEY SVCS IRR…200054NV5 401-0000-60108
-6,916.73Retention PayablePO 1920-0128 RETENTION #2200077URBAN HABITAT 401-0000-20600
138,334.50Construction10/14-10/31/19 2016-08 SILVERROCK PA…200077URBAN HABITAT 401-0000-60188
22.59Construction10/24/19 - CONDUIT CATCH BASIN200080WALTERS WHOLESALE ELECTR…401-0000-60188
34,110.00Construction10/2019 2016-08 SILVERROCK CONSTRUCT…200081Z & K CONSULTANTS, INC.401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:167,814.48
Fund: 501 - FACILITY & FLEET REPLACEMENT
18,981.28Vehicles, Rentals & Leases11/2019 - FLEET LEASE200036ENTERPRISE FM TRUST 501-0000-71030
134.26Parts & Maintenance Supplies09/25-10/24/19 - MAINT OP200048LOWE'S HOME IMPROVEMENT…501-0000-60675
505.00Vehicle Repair & Maintenance11/01-11/02/19 R.A.N. AUTO WASH200064RAN AUTO DETAIL 501-0000-60676
543.00Vehicle Repair & Maintenance10/04-10/05/19 R.A.N. AUTO WASH200064RAN AUTO DETAIL 501-0000-60676
Fund 501 - FACILITY & FLEET REPLACEMENT Total:20,163.54
Fund: 502 - INFORMATION TECHNOLOGY
800.00Consultants10/2019 COUNCIL MTG MEDIA RECORD, …200038FISHER INTEGRATED INC 502-0000-60104
50.98Cable - Utilities10/27-11/26/19 - BLACKHAWK/LQ PARK D…200039FRONTIER COMMUNICATIONS…502-0000-61400
4,072.23Software Licenses10/10-11/09/19 - MS AZURE ONLINE SVCS200052MICROSOFT CORPORATION 502-0000-60301
244.22Cable - Utilities10/24-11/23/19 - WC CABLE (4601)200073TIME WARNER CABLE 502-0000-61400
8.83Cable - Utilities10/20-11/19/19 - WC CABLE (1909)200073TIME WARNER CABLE 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:5,176.26
Fund: 504 - INSURANCE FUND
25.22Office Supplies11/01/19 - WALL CALENDAR200055OFFICE DEPOT 504-1010-60400
Fund 504 - INSURANCE FUND Total:25.22
Grand Total:328,562.20
37
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 57,755.00
201 - GAS TAX FUND 304.14
202 - LIBRARY & MUSEUM FUND 15.44
215 - LIGHTING & LANDSCAPING FUND 71,355.18
221 - AB 939 - CALRECYCLE FUND 5,952.94
401 - CAPITAL IMPROVEMENT PROGRAMS 167,814.48
501 - FACILITY & FLEET REPLACEMENT 20,163.54
502 - INFORMATION TECHNOLOGY 5,176.26
504 - INSURANCE FUND 25.22
Grand Total:328,562.20
Account Summary
Account Number Account Name Expense Amount
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 92.00
101-0000-20985 Garnishments Payable 162.00
101-0000-42300 Cash Over/Short 25.00
101-1002-60103 Professional Services 435.00
101-1004-60340 Employee Recognition Ev…640.57
101-1005-60400 Office Supplies -75.66
101-1006-60104 Consultants 145.19
101-1006-60320 Travel & Training 543.95
101-1007-60402 Forms, Copier Paper 136.67
101-1007-60403 Citywide Conf Room Suppl…599.74
101-2002-60112 Landscape Contract 1,461.00
101-2002-61100 Gas - Utilities 84.30
101-2002-61200 Water - Utilities 209.41
101-2002-61400 Cable - Utilities 169.98
101-2002-80101 Machinery & Equipment 4,467.51
101-3002-60420 Operating Supplies 567.58
101-3003-60122 Credit Card Fees 20.00
101-3003-60420 Operating Supplies 369.22
101-3005-60691 Maintenance/Services 6,562.17
101-3005-61204 Water -Fritz Burns Park - …93.90
101-3005-61206 Water -Desert Pride - Utili…589.56
101-3005-61208 Water -Seasons Park - Util…19.05
101-3005-61209 Water -Community Park -…141.93
101-3005-61300 Telephone - Utilities 37.70
101-3007-60461 Marketing & Tourism Pro…18,754.19
101-3008-60116 Pest Control 402.00
101-3008-60431 Materials/Supplies 1,929.47
101-3008-60432 Tools/Equipment 93.29
101-3008-60691 Maintenance/Services 2,743.20
101-3008-61100 Gas - Utilities 111.94
101-3008-61200 Water - Utilities 92.99
101-6001-60102 Administration 20.00
101-6001-60420 Operating Supplies 60.35
101-6002-60103 Professional Services 5,666.25
101-6004-60120 Lot Cleaning/Gravel Progr…1,510.26
101-6006-60125 Temporary Agency Servic…4,278.62
101-7002-60183 Map/Plan Checking 1,560.00
101-7003-60400 Office Supplies 166.53
101-7003-60420 Operating Supplies 1,055.68
101-7003-60432 Tools/Equipment 1,576.86
101-7006-60146 PM 10 - Dust Control 39.55
201-7003-60429 Traffic Control Signs 125.06
201-7003-60431 Materials/Supplies 150.28
201-7003-60672 Storm Drains 28.80
202-3004-61100 Gas - Utilities 15.44
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Account Summary
Account Number Account Name Expense Amount
215-7004-60112 Landscape Contract 55,793.00
215-7004-60423 Supplies-Graffiti and Van…1.03
215-7004-60431 Materials/Supplies 7,695.47
215-7004-60691 Maintenance/Services 5,146.00
215-7004-61116 Electric - Utilities 96.64
215-7004-61117 Electric - Medians - Utiliti…13.28
215-7004-61211 Water - Medians - Utilities 2,609.76
221-0000-60127 AB 939 Recycling Solutions 5,952.94
401-0000-20600 Retention Payable -6,916.73
401-0000-60108 Technical 2,135.00
401-0000-60188 Construction 172,596.21
501-0000-60675 Parts & Maintenance Supp…134.26
501-0000-60676 Vehicle Repair & Mainte…1,048.00
501-0000-71030 Vehicles, Rentals & Leases 18,981.28
502-0000-60104 Consultants 800.00
502-0000-60301 Software Licenses 4,072.23
502-0000-61400 Cable - Utilities 304.03
504-1010-60400 Office Supplies 25.22
Grand Total:328,562.20
Project Account Summary
Project Account Key Expense Amount
**None**147,977.30
111205CT 14.00
141513T 2,135.00
151612CT 73.18
1920TMICT 64.53
201608CT 172,444.50
201608RP -6,916.73
201804E 12,741.62
CSA152E 28.80
Grand Total:328,562.20
39
City of La Quinta
Bank Transactions 11/09/19 – 11/15/19
Wire Transaction
Listed below are the wire transfers from 11/09/19 – 11/15/19
Wire Transfers:
11/12/2019 - WIRE TRANSFER - PERS 120,482.51$
11/15/2019 - WIRE TRANSFER - PERS 43,327.01$
TOTAL WIRE TRANSFERS OUT 163,809.52$
ATTACHMENT 2
40
City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT WITH RASA TO PROVIDE ON CALL MAP CHECKING SERVICES
RECOMMENDATION
Approve Amendment No. 1 to Professional Services Agreement with RASA, in
an amount not to exceed $40,000 per year through the extended term, to
provide on-call map checking services; and authorize the City Manager to
execute the amendment.
EXECUTIVE SUMMARY
•Subdivision Tract and Parcel Maps must be reviewed by a licensed Land
Surveyor for compliance with the Subdivision Map Act, and the Land
Surveyor’s Act.
•In 2017 Staff solicited proposals for on-call stormwater map checking
services from qualified firms and RASA was selected as the best qualified
firm.
•RASA has been performing quality map checking services for the past
two years.
•Amendment No. 1 will extend the contract term through June 30, 2022
and provide funding for continued services in the amount of $40,000
per year for a total not to exceed contract sum of $160,000.
FISCAL IMPACT
The not to exceed annual agreement amount of $40,000 could cost up to
$120,000 through the extended term for a total contract sum of $160,000.
Funds are available in Public Works Development Professional Services (101-
7002-60103) for 2019/20. Funding will be budgeted in subsequent fiscal
years.
BACKGROUND/ANALYSIS
Subdivision Tract and Parcel Maps must be reviewed by a Land Surveyor
licensed in the State of California for the procedure of survey, mathematical
CONSENT CALENDAR ITEM NO. 6
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closure, and compliance with the Subdivision Map Act, the Land Surveyor’s
Act, the approved Tentative Map, the approved Conditions of Approval, and a
current title report. Review includes survey documentation, lot and boundary
closure calculations, dedication and easement provisions, legal descriptions
and completeness and accuracy of data notation.
In September 2017, the City received ten proposals in response to the on-call
map checking services request for proposals. RASA was selected as the most
qualified firm during the selection process and has been performing quality
work during the contract term.
Map checking services are included in the Public Works Development Services
Map/Plan Checking budget (101-7002-60183) each fiscal year. The current
agreement with RASA only provided funding for the first year of map checking
services. Amendment No. 1 will provide up to $40,000 for the 19/20 fiscal
year and provide up to $40,000 per year for the two-year extended term
through June 30, 2022. The total not to exceed contract sum would be
increased from $40,000 to $160,000.
ALTERNATIVES
Council could elect not to approve the amendment.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1. Amendment No. 1 with RASA
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AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH ERIC NELSON DBA RASA
This Amendment No. 1 to Agreement for Contract Services with NBS
("Amendment No. 1") is made and entered into as of the 4th day of December
2019 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a
California municipal corporation and Eric Nelson DBA RASA, a sole proprietor
(“Consultant”).
RECITALS
WHEREAS, on or about October 24, 2017, the City and Consultant
entered into an Agreement for Contract Services to provide on-call map
checking services; and
WHEREAS, Amendment 1, will amend the contract sum not to exceed
$40,000 per year through the initial and extended term for a total contract
sum not to exceed $160,000; and
WHEREAS, Amendment 1, will amend the contract term through the
“extended term” and expire on June 30, 2022; and
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT NO. 1
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration, the
sufficiency and receipt of which are hereby acknowledged, the parties hereto
agree as follows:
1.Section 2.1 – Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Contracting Party
shall be compensated in accordance with “Exhibit B” (the “Schedule of
Compensation”) in an amount not to exceed $40,000 per year
encompassing the initial and any extended terms, in a total amount not
to exceed One Hundred Sixty Thousand Dollars ($160,000.00) (the
“Contract Sum”), except as provided in Section 1.6.
2.Section 3.4– Term is amended to read as follows:
Unless earlier terminated in accordance with Sections 8.8 or 8.7 of this
Agreement, the Extended Term shall terminate on June 30, 2022.
ATTACHMENT 1
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In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 1 to the Agreement for Contract Services on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Dated:
Jon McMillen, City Manager
City of La Quinta, California
ATTEST:
Monika Radeva, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
William H. Ihrke, City Attorney
City of La Quinta, California
CONSULTANT: Eric Nelson DBA RASA
By:
Name:
Title:
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is Forty Thousand Dollars
($40,000) per year for the life of the agreement, encompassing the initial and
any extended terms (“Contract Sum”), for a total not to exceed contract sum
of One Hundred Sixty Thousand Dollars ($160,000.00) (“Contract
Sum”). The Contract Sum shall be paid to Contracting Party in installment
payments made on a monthly basis and in an amount identified in Contracting
Party’s schedule of compensation attached hereto for the work tasks
performed and properly invoiced by Contracting Party in conformance with
Section 2.2 of this Agreement.
Original Contract Amount: $40,000
“Not to exceed” FY 19/20: $40,000
“Not to exceed” FY 20/21: $40,000
“Not to exceed” FY 21/22: $40,000
Total “Not to exceed” Contract Sum: $160,000
Map Check Compensation
Map check payment shall be made in full at the following “fixed fee” rates as
specified for Tract Maps and Parcel Maps:
Tract Maps
$2,000.00 base fee plus $30.00 per lot
(Including both lettered and numbered lots)
Parcel Maps
$1,800.00 base fee plus $300.00 per parcel
(Including both lettered and number lots)
Lot Line Adjustment
$900.00 base fee plus $150.00 fee per line adjusted
Parcel Mergers
$900.00 for two merging parcels plus $450.00 for each additional parcel
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Miscellaneous projects, research and reports
$145.00 per hour
This rate shall be compensation for up to three (3) map checks. Payment
for additional map checks after the third check shall be made at the rates
listed in the Schedule of Billing Rates attached herewith for the actual hours
submitted in conformance with Section 2.2 of the Agreement. An estimate
of hours to complete the map check (after the third check) shall be made in
writing to the Contract Officer for approval as specified in Section 1.6 –
Additional Services of the Agreement.
Compensation for the first three map checks shall be distributed at the
following schedule:
First Map Check 65% of the Total Map Check Fee
Second Map Check 20% of the Total Map Check Fee
Third Map Check 15% of the Total Map Check Fee
The Consultant shall be compensated upon the completion of each map
check as indicated in the above schedule and in conformance with Section
2.2 of the Agreement. If a project is suspended, either definitely or
indefinitely, the Consultant shall be compensated based on the last
completed map check. If the map check process is completed prior to the
third map check, 100% of the map check fee will be paid upon completion of
the final map check.
Consultant may be requested to provide additional map checks after the
third check.
Consultant receives no additional compensation for delivery or postage fees
necessary to transmit or receive plans from City.
Consultant also may be requested to provide supplemental map checking,
general map consulting services for specific projects for the City or other
tasks.
Payment shall be made in full at an hourly rate of:
$145.00 per hour – no overtime, travel time, expenses or other
administrative charges will be allowable over and above the stated hourly
rate schedule
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City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT WITH THE MICKELSON
FOUNDATION, INC. FOR THE AMERICAN EXPRESS GOLF TOURNAMENT FROM
2020 THROUGH 2024 FOR IN-KIND PUBLIC SAFETY, RECYCLING SERVICES,
AND MARKETING COLLABORATION TO HOST THE EVENT
RECOMMENDATION
Approve an Agreement for Contract Services with the Mickelson Foundation,
Inc. for The American Express Golf Tournament for 2020 through 2024 for in-
kind services to host the event and authorize the City Manager to execute the
agreement.
EXECUTIVE SUMMARY
•The golf tournament, originally The Bob Hope Classic, has been in the
Coachella Valley since 1965.
•La Quinta has hosted the tournament at PGA West and La Quinta
Country Club since 2012.
•Formerly the Desert Classic, this year the tournament has received a
new sponsor in American Express, which has been re-named The
American Express Golf Tournament.
FISCAL IMPACT
The City shall provide no monetary compensation to host the tournament, but
instead provide the following services to the event:
•Public Safety Services
•Solid Waste Disposal and Recycling Services
•Cooperative Marketing Program
The total value amount in services over the five-year contract shall not exceed
$750,000.
BUSINESS SESSION ITEM NO. 1
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BACKGROUND/ANALYSIS
The Agreement for Contract Services (Attachment 1) would name the City as
the official “host city” to the tournament. The agreement would be for a total
of five (5) years at which point it would be reviewed for future event years.
This agreement will be managed by the City Manager’s Office. Additionally,
City Manager’s office will work with Finance to monitor the contract term
budget annually. The scope of services includes:
•Public Safety Services
o Police services: Not to exceed $51,000 per year with an annual
increase of 7%
o Fire and EMT services: Not to exceed $22,500 per year with an
annual increase of 7%
•Solid Waste Disposal and Recycling Services
o City will pay waste and recycling fees of up to $15,000 annually
o Mickelson Foundation would contract directly with Burrtec for any
additional services.
•Cooperative Marketing Plan
o City would develop Marketing ads to promote the tournament
through various media platforms.
o American Express would promote the City of La Quinta as the host
city on various platforms when available.
o In-kind costs associated with Marketing Co-Op would be estimated
at $40,000 annually.
•Existing Use Agreement
o The existing Amended Use Agreement would be terminated and
would be replaced with this Agreement.
ALTERNATIVES
Staff does not recommend any alternatives.
Prepared by: Marcie Graham, Marketing Manager
Approved by: Jon McMillen, City Manager
Attachment: 1. Agreement for Contract Services
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4.
Con trol Plan and Building and Fire permit(s) for all applicable
items (i.e. tents, stages, bleachers).
iii.Forty-Five (45) days prior to event date: Obtain a permit
from the Building Division for the structures, tents, stage
and temporary electrical installations. MFI shall submit a
detailed site plan showing all viewing structures, stages and
tents with structure dimensions, proposed stairways, ramps
and doorways, and shall have structural calculations
prepared to the current/applicable California Building Code
provided justifying their installation. The City of La Quinta
Wind Design is 110 mph (Ultimate) / 85 mph (Nominal)
Exposure C and is within the Seismic Design Category D2.
iv.Thirty (30) days prior to event date: Submittal of
Encroachment permit and scheduling of all inspections
requested by Staff.
v.Fourteen (14) days prior to event date: Finalize structures
and tents, and prepare/schedule structural observation, and
fire, health and building department inspections. Structural
Observation is required by the Engineer of Record, each
structure shall be reviewed for conformance with the
approved structural calculations and have a stamped and
signed letter submitted to the Building Division prior to the
event per the requirements in Section 1704 of the 2016
California Building Code.
b.Payment for any and all permits shall be made by MFI at the time
of application unless the Contract Officer on behalf of the City
waives payment for any such permit.
Cooperative Marketing Program
a.MFI and City shall cooperatively work to develop a marketing
program that will market The American Express Golf Tournament
and the City as a year-round golf resort. Efforts shall include
utilization of both the theamexgolf.com and PlaylnLaQuinta.com
websites, and, to the extent feasible, shall use paid search engines
to drive traffic to each website. Each website shall have direct links
to the other. MFI and City shall use its best efforts to increase
attendance and expand the reach of t ournament production.
b.MFI and City shall use social media such as Facebook and Twitter,
to the maximum extent possible, to promote the tournament and
Exhibit A
Page 2 of 9
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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect prov iding insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Lia bil ity (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Workers' Compensation
(per statutory requirements)
Must include. the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party's acts or omissions rising out of
or related to Contracting Party's performance under this Agreement. The
insurance policy shall contain a severability of interest clause pro viding that
the· coverage shall be primary for losses arising out of Contracting Party's
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
Exhibit E
Page 1 of 7
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the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party's
performance under this Agreement. If Contracting Party or Contracting
Party's employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term "automobile" includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer desi gned for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party's performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and "Covered
Professional Services" as designated in t.he policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must "pay on behalf
of" the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers' Compensation Insurance in
accordance with State Worker's Compensation laws with employer's liability
limits no less than $1,000,000 per accident or disease.
Exhibit E
Page 2 of 7
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If coverage is maintained on a claims-made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10)working days if: (1) any of the, required insurance policies is terminated;
(2)the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party's obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or. maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
a.Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b.Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c.Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party's failure to maintain or secure appropriate
Exhibit E
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City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH MATRIX
CONSULTING GROUP TO CONDUCT A FIRE SERVICE DELIVERY STUDY
RECOMMENDATION
Approve a Contract Services Agreement with Matrix Consulting Group to conduct a
fire service delivery study and authorize City Manager to execute the agreement.
EXECUTIVE SUMMARY
Fire costs continue to increase and the City is interested in exploring ways to
incorporate best practices and find efficiencies in the delivery of fire services.
Staff solicited proposals for a fire service delivery study (study) from qualified
firms.
Two proposals were received and reviewed; Matrix Consulting Group (Matrix)
was selected based on their qualifications, experience and clients’ references.
FISCAL IMPACT
The total not to exceed agreement amount is $39,900. Funds to pay for this
report are available in the Fire Budget account number: 101-2002-60670.
BACKGROUND/ANALYSIS
The City contracts fire services from the County of Riverside, which in turn has an
agreement with the California Department of Forestry and Fire Protection to
provide fire services (CAL FIRE). While CAL FIRE staff provides excellent service to
the City, service costs continue to increase, as well as requests to increase
staffing, replace equipment and build one additional fire station.
List of Fire Department’s short and long-range needs:
Replacement of the ladder truck shared by the County, and Cities of
Coachella and Indio ($1.3 million, City’s contributuion 25% of cost)
Modify staffing to have a Fire Captain seven days a week at each fire station
(estimated annual cost $320,000)
Build a 4th fire station (construction cost: over $5 million; annual operation
budget: $1million)
BUSINESS SESSION ITEM NO. 2
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The study will evaluate current and future needs, including staffing levels, service
methods, buildings and equipment. The City receives annual fire property tax
credit revenue of approximately $4.9 million annually to cover fire and emergency
services. This is less than the $7 million annual expense for fire service costs,
which means the City’s fire service reserve of $9.7 million is needed to cover
annual operations.Once the fire reserve fund is spent, then the General Fund will
be used to cover the difference. For this reason, the City is interested in
implementing long-term cost saving practices to lessen the impact on the City
budget.
As part of this effort, in September 2019, staff issued a request for proposals
(RFP) to conduct a service study; two proposals were received. Matrix was
selected based on their qualifications and experience having conducted more than
350 fire studies across the country, including in the State of California.
The study will be completed in approximately 16 weeks, which includes meetings
with the Fire Department, City staff and community stakeholders. The work plan
is divided into five main tasks:
1. Project Kickoff, Data Collection and Initial Interviews
2. Evaluation of Current Conditions: understanding workloads and service
levels
3. Evaluation of Growth and Community Trends: how growth trends will
impact service levels and service delivery needs.
4. Opportunities to Improve Service Delivery: a plan on how to provide
effective and efficient services in the next five years.
5. Develop the Draft and Final Report:
ALTERNATIVES
Council may elect not to approve this agreement or make modifications. However,
staff does not recommend an alternative due to Matrix’s expertise.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Agreement for Contract Services with Matrix Consulting Group
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and MATRIX CONSULTING GROUP, a California
corporation (“Contracting Party”). The parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to Fire
Service Delivery Study, as specified in the “Scope of Services” attached hereto
as “Exhibit A” and incorporated herein by this reference (the “Services”).
Contracting Party represents and warrants that Contracting Party is a provider
of first-class work and/or services and Contracting Party is experienced in
performing the Services contemplated herein and, in light of such status and
experience, Contracting Party covenants that it shall follow industry standards
in performing the Services required hereunder, and that all materials, if any,
will be of good quality, fit for the purpose intended. For purposes of this
Agreement, the phrase “industry standards” shall mean those standards of
practice recognized by one or more first-class firms performing similar
services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
ATTACHMENT 1
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assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
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the Contract Officer, or assigned designee, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer’s, or assigned designee’s written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer, or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
thirty nine thousand nine hundred dollars ($39,900) per year for the life
of the Agreement, encompassing the initial and any extended terms. (the
“Contract Sum”), except as provided in Section 1.7. The method of
compensation set forth in the Schedule of Compensation may include a lump
sum payment upon completion, payment in accordance with the percentage
of completion of the Services, payment for time and materials based upon
Contracting Party’s rate schedule, but not exceeding the Contract Sum, or
such other reasonable methods as may be specified in the Schedule of
Compensation. The Contract Sum shall include the attendance of Contracting
Party at all project meetings reasonably deemed necessary by City;
Contracting Party shall not be entitled to any additional compensation for
attending said meetings. Compensation may include reimbursement for
actual and necessary expenditures for reproduction costs, transportation
expense, telephone expense, and similar costs and expenses when and if
specified in the Schedule of Compensation. Regardless of the method of
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compensation set forth in the Schedule of Compensation, Contracting Party’s
overall compensation shall not exceed the Contract Sum, except as provided
in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City’s Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is
understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit C” (the “Schedule of Performance”). Extensions to the
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time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer’s judgment such delay is justified, and the
Contract Officer’s determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on December 10, 2019, and terminate on December 10, 2020 (“Initial Term”).
This Agreement may be extended for one (1) additional year(s) upon mutual
agreement by both parties (“Extended Term”).
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a) Name: Richard Brady
Tel No: 650-858-0507
E-mail: rbrady@matrixcg.net
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
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Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as
Christopher Escobedo, Community Resources Director, or assigned
designee may be designated in writing by the City Manager of the City. It
shall be Contracting Party’s responsibility to assure that the Contract Officer,
or assigned designee, is kept informed of the progress of the performance
of the Services, and Contracting Party shall refer any decisions, that must be
made by City to the Contract Officer, or assigned designee. Unless
otherwise specified herein, any approval of City required hereunder shall mean
the approval of the Contract Officer, or assigned designee. The Contract
Officer, or assigned designee, shall have authority to sign all documents on
behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
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Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
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4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party’s performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
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7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
Materials for other projects and/or use of uncompleted documents without
specific written authorization by Contracting Party will be at City’s sole risk
and without liability to Contracting Party, and Contracting Party’s guarantee
and warranties shall not extend to such use, revise, or assignment.
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Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the
concepts embodied therein. All subcontractors shall provide for assignment
to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall
indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not
disclose to any other entity or person any information regarding the activities
of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
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by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party’s right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City’s right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
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8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer, or
assigned designee. Contracting Party shall be entitled to compensation for
all Services rendered prior to receipt of the notice of termination and for any
Services authorized by the Contract Officer, or assigned designee, thereafter
in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
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any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
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in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Alexander Johnston
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
MATRIX CONSULTING GROUP
Attention: Richard Brady
1650 S. Amphlett Blvd., Ste. 213
San Mateo, CA 94402
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
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10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
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10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name: Richard Brady
Title: President
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
By:
Name:
Title:
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
NOTE: (1) TWO SIGNATURES ARE REQUIRED IF A CORPORATION’S
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE STATE THAT TWO SIGNATURES ARE REQUIRED
ON CONTRACTS, AGREEMENTS, AMENDMENTS, CHANGE ORDERS, ETC.
(2) CONTRACTING PARTY’S SIGNATURES SHALL BE DULY
NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO CONTRACTING PARTY’S BUSINESS
ENTITY.
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Exhibit A
Page 1 of 5 Last revised summer 2017
Exhibit A
Scope of Services
1. Services to be Provided:
Analysis of Current Situation:
Do the three fire station locations offer adequate coverage for the city?
o Will future and approved developments trigger a need to expand
coverage?
Are current staffing levels and staffing types the most efficient and effective?
How many calls for service does the La Quinta Fire department receive?
o How many of these are within city limits?
o How many are for mutual aid and in what jurisdiction?
o How often is mutual aid utilized by the City and where does it respond
from?
Are any of these resources included in the cost sharing
agreement?
Are the benefits of the ladder truck cost sharing agreement proportionate to
the distribution of costs for all parties involved?
o Which benefits were considered?
Analysis of the Following Options:
Continue to operate with three fire stations and current staffing model.
Identify an optimal service level for La Quinta Fire Department, based on calls
for service, fire prevention and community programs.
Is there a need for a fourth fire station in the Southeastern part of the city to
expand coverage and lower response times?
o Would a station outside of city limits provide better coverage for the
region and still provide an improved response to the city?
What would be a potential cost sharing model given current and
future needs of the city and surrounding communities?
Will a new service model based on the number of calls in the city and the region
be needed?
Examine other alternative staffing models.
2. Performance Standards:
• November 5, 2019: Contract Award
• January 20, 2020: Draft Report Submittal
• February 17, 2020:
March 3, 2020:
Final Report Submittal
City Council Presentation
Dates are subject to change upon mutual agreement by both parties.
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Exhibit A
Page 2 of 5
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition,
installation, repair, or maintenance affecting real property or structures or
improvements of any kind appurtenant to real property, the following apply:
1. Prevailing Wage Compliance. If Contracting Party is a contractor
performing public works and maintenance projects, as described in this
Section 1.3, Contracting Party shall comply with applicable Federal, State, and
local laws. Contracting Party is aware of the requirements of California Labor
Code Sections 1720, et seq., and 1770, et seq., as well as California Code of
Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing
Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require
the payment of prevailing wage rates and the performance of other
requirements on “Public works” and “Maintenance” projects. If the Services
are being performed as part of an applicable “Public works” or “Maintenance”
project, as defined by the Prevailing Wage Laws, and if construction work over
twenty-five thousand dollars ($25,000.00) and/or alterations, demolition,
repair or maintenance work over fifteen thousand dollars ($15,000.00) is
entered into or extended on or after January 1, 2015 by this Agreement,
Contracting Party agrees to fully comply with such Prevailing Wage Laws
including, but not limited to, requirements related to the maintenance of
payroll records and the employment of apprentices. Pursuant to California
Labor Code Section 1725.5, no contractor or subcontractor may be awarded
a contract for public work on a “Public works” project unless registered with
the California Department of Industrial Relations (“DIR”) at the time the
contract is awarded. If the Services are being performed as part of an
applicable “Public works” or “Maintenance” project, as defined by the
Prevailing Wage Laws, this project is subject to compliance monitoring and
enforcement by the DIR. Contracting Party will maintain and will require all
subcontractors to maintain valid and current DIR Public Works contractor
registration during the term of this Agreement. Contracting Party shall notify
City in writing immediately, and in no case more than twenty-four (24) hours,
after receiving any information that Contracting Party’s or any of its
subcontractor’s DIR registration status has been suspended, revoked, expired,
or otherwise changed. It is understood that it is the responsibility of
Contracting Party to determine the correct salary scale. Contracting Party
shall make copies of the prevailing rates of per diem wages for each craft,
classification, or type of worker needed to execute the Services available to
interested parties upon request, and shall post copies at Contracting Party’s
principal place of business and at the project site, if any. The statutory
penalties for failure to pay prevailing wage or to comply with State wage and
hour laws will be enforced. Contracting Party must forfeit to City TWENTY-
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Exhibit A
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FIVE DOLLARS ($25.00) per day for each worker who works in excess of the
minimum working hours when Contracting Party does not pay overtime. In
accordance with the provisions of Labor Code Sections 1810 et seq., eight
(8) hours is the legal working day. Contracting Party also shall comply with
State law requirements to maintain payroll records and shall provide for
certified records and inspection of records as required by California Labor Code
Section 1770 et seq., including Section 1776. In addition to the other
indemnities provided under this Agreement, Contracting Party shall defend
(with counsel selected by City), indemnify, and hold City, its elected officials,
officers, employees, and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws. It is agreed by the parties that, in connection with performance of the
Services, including, without limitation, any and all “Public works” (as defined
by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment
or non-payment of prevailing wages under California law and/or the
implementation of Labor Code Section 1781, as the same may be amended
from time to time, and/or any other similar law. Contracting Party
acknowledges and agrees that it shall be independently responsible for
reviewing the applicable laws and regulations and effectuating compliance
with such laws. Contracting Party shall require the same of all subcontractors.
2. Retention. Payments shall be made in accordance with the
provisions of Article 2.0 of the Agreement. In accordance with said Sections,
City shall pay Contracting Party a sum based upon ninety-five percent (95%)
of the Contract Sum apportionment of the labor and materials incorporated
into the Services under this Agreement during the month covered by said
invoice. The remaining five percent (5%) thereof shall be retained as
performance security to be paid to Contracting Party within sixty (60) days
after final acceptance of the Services by the City Council of City, after
Contracting Party has furnished City with a full release of all undisputed
payments under this Agreement, if required by City. In the event there are
any claims specifically excluded by Contracting Party from the operation of the
release, City may retain proceeds (per Public Contract Code § 7107) of up to
one hundred fifty percent (150%) of the amount in dispute. City’s failure to
deduct or withhold shall not affect Contracting Party’s obligations under the
Agreement.
3. Utility Relocation. City is responsible for removal, relocation, or
protection of existing main or trunk-line utilities to the extent such utilities
were not identified in the invitation for bids or specifications. City shall
reimburse Contracting Party for any costs incurred in locating, repairing
damage not caused by Contracting Party, and removing or relocating such
unidentified utility facilities. Contracting Party shall not be assessed liquidated
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Exhibit A
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damages for delay arising from the removal or relocation of such unidentified
utility facilities.
4. Trenches or Excavations. Pursuant to California Public Contract
Code Section 7104, in the event the work included in this Agreement requires
excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following
conditions are disturbed, notify City, in writing, of any: (1) material that
Contracting Party believes may be material that is hazardous waste, as
defined in Section 25117 of the Health and Safety Code, that is required to be
removed to a Class I, Class II, or Class III disposal site in accordance with
provisions of existing law; (2) subsurface or latent physical conditions at the
site different from those indicated by information about the site made
available to bidders prior to the deadline for submitting bids; or (3) unknown
physical conditions at the site of any unusual nature, different materially from
those ordinarily encountered and generally recognized as inherent in work of
the character provided for in the Agreement.
(b) City shall promptly investigate the conditions, and if it finds
that the conditions do materially so differ, or do involve hazardous waste, and
cause a decrease or increase in Contracting Party’s cost of, or the time
required for, performance of any part of the work shall issue a change order
per Section 1.8 of the Agreement.
(c) in the event that a dispute arises between City and
Contracting Party whether the conditions materially differ, or involve
hazardous waste, or cause a decrease or increase in Contracting Party’s cost
of, or time required for, performance of any part of the work, Contracting
Party shall not be excused from any scheduled completion date provided for
by this Agreement, but shall proceed with all work to be performed under this
Agreement. Contracting Party shall retain any and all rights provided either
by contract or by law which pertain to the resolution of disputes and protests
between the contracting Parties.
5. Safety. Contracting Party shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out the
Services, Contracting Party shall at all times be in compliance with all
applicable local, state, and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to
the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be
limited to: (A) adequate life protection and lifesaving equipment and
procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders,
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Exhibit A
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bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and
(C) adequate facilities for the proper inspection and maintenance of all safety
measures.
6. Liquidated Damages. Since the determination of actual damages
for any delay in performance of the Agreement would be extremely difficult or
impractical to determine in the event of a breach of this Agreement,
Contracting Party shall be liable for and shall pay to City the sum of One
Thousand dollars ($1,000.00) as liquidated damages for each working day of
delay in the performance of any of the Services required hereunder, as
specified in the Schedule of Performance. In addition, liquidated damages
may be assessed for failure to comply with the emergency call out
requirements, if any, described in the Scope of Services. City may withhold
from any moneys payable on account of the Services performed by
Contracting Party any accrued liquidated damages.
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Exhibit B
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Thirty-Nine
Thousand Nine Hundred Dollars ($39,900) (“Contract Sum”). The Contract
Sum shall be paid to Contracting Party in installment payments made on a
monthly basis and in an amount identified in Contracting Party’s schedule of
compensation attached hereto for the work tasks performed and properly
invoiced by Contracting Party in conformance with Section 2.2 of this
Agreement.
Initial Term:
“not to exceed” Year 1 $39,900.00
Possible Extended Term:
“not to exceed” Year 2 $39,900.00
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Exhibit C
Page 1 of 1
Exhibit C
Schedule of Performance
Contracting Party shall complete services identified in the Scope of
Services, Exhibit A of this Agreement, as requested by City within the time
allowed by the total contract sum.
112
Exhibit D
Page 1 of 1
Exhibit D
Special Requirements
None
113
Exhibit E
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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
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Exhibit E
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damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
If coverage is maintained on a claims-made basis, Contracting Party
shall maintain such coverage for an additional period of three (3) years
following termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
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Exhibit E
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endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third-
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
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Exhibit E
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4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10. Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
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Exhibit E
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further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11. The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
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Exhibit E
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16. The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
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Exhibit F
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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
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Exhibit F
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provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
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Exhibit F
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identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
122
City of La Quinta
CITY COUNCIL MEETING: December 3, 2019
STAFF REPORT
AGENDA TITLE: INTRODUCE AN ORDINANCE AT FIRST READING TO
APPROVE ZONE CHANGE 2019-0002, AND ADOPT RESOLUTION TO APPROVE
VARIANCE 2019-0001 AND SITE DEVELOPMENT PERMIT 2019-0002 FOR A
2,790 SQUARE-FOOT DRIVE-THROUGH FACILITY; CEQA: FIND THE PROJECT
CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 91-187 (2019-0002);
PROJECT: STARBUCKS; LOCATION: NORTHWEST CORNER OF WASHINGTON
STREET AND CALLE TAMPICO
RECOMMENDATION
A. Move to take up Ordinance No. ___ by title and number only and waive
further reading.
B. Move to introduce at first reading, Ordinance No. ___ amending the
Zoning Map from Neighborhood Commercial to Community Commercial
for property identified as Assessor’s Parcel Nos. 770-020-015 through
770-020-021 (ZC 2019-0002).
C. Adopt a Resolution approving Variance 2019-0001 and Site Development
Permit 2019-0002, and find the project consistent with Environmental
Assessment 91-187, subject to the Findings and Conditions of Approval.
FISCAL IMPACT – None
EXECUTIVE SUMMARY
x The applicant is requesting to construct a 2,790-sf drive-through
Starbucks building with an outdoor patio within the parking lot of the La
Quinta Village Shopping Center (Center) (Attachment 1).
x In order to accommodate a drive-through, the applicant has proposed a
Zone Change from Neighborhood Commercial (CN) to Community
Commercial (CC) and requests a variance for the drive-through facility to
be closer than the minimum 200 feet distance from residential and a
reduction of the exit vehicle length.
x The Center was approved in April 1991 for a shopping center on the site
via Plot Plan 91-456 (PP 91-456) and Environmental Assessment 91-197
(EA 91-187). A General Plan Amendment (GPA) and Zone Change (ZC)
were also approved.
PUBLIC HEARING ITEM NO. 1
123
x PP 91-456 was amended in 1992 and 1994 to reduce the shopping center
from 116,600 sf to 79,333 sf. The shopping center was built and exists
under the 79,333-sf configuration.
BACKGROUND/ANALYSIS
The Center was approved in April 1991 for an approximate 116,660 sf shopping
center on the site via PP 91-456 and EA 91-187. A GPA and ZC were also
approved to allow for commercial uses. An amendment was approved in
November 1992 to decrease the project size to 85,645 sf. A second
amendment was approved in April 1994 to reduce to 79,333 sf and revise
building and circulation configuration. The Center exists today under the
configuration approved in the second amendment (Attachment 2).
Zone Change
The applicant requests ZC approval for the new proposed drive-through. The
existing CN zone does not allow drive-throughs whereas the proposed CC zone
does. The CN district is intended to meet the daily needs of a neighborhood
area whereas the CC district is intended to meet the needs of a multi-
neighborhood area. The project site’s location serves multiple neighborhoods
as it abuts existing apartment complexes and is in close proximity to the Cove,
residential homes directly east of Washington Street, residential communities at
the intersection of Washington Street and Avenue 50, and residential
communities north and south of Avenue 52, including SilverRock. The property
is similar in purpose and size to other CC sites throughout the City (Attachment
3).
The ZC would provide more uses than would be permitted by right or by use
permit for the Center. This provides more options for activity within the
Center, including the former Ralphs building which has been vacant since 2014.
The ZC would not create nonconformities for any existing structures or uses.
Attachment 4 highlights the changes to uses that would occur through the ZC.
Variance
The applicant requests a variance from drive-through facilities Section
9.100.270(A) and (G), as follows:
- No drive-through facility shall be permitted within 200 feet of any
residentially zoned or used property. The applicant proposes to be 170
feet away.
- Exits from drive-through facilities shall be at least three vehicles in
length. The applicant proposes the drive-through exit to be one vehicle
in length.
Attachment 5 provides the applicant’s variance statement and is summarized as
follows:
- The 200-foot distance to residential zoned property requirement is not
being met by a total of 30 feet to the closest residential property east of
124
Washington Street. There is a major arterial road, two screen walls,
existing landscaping, and additional proposed landscaping that will create
an adequate buffer.
- The exiting requirement is mitigated by the distance from the exit of the
drive-through to the egress onto Washington Street. There is 138 feet of
stacking room from the exit to Washington Street. The City’s traffic
engineer concurred with this statement and did not feel it would create
an adverse impact on internal circulation or surrounding streets.
- Special circumstances exist with the parcel shape, location, and
surrounding existing buildings and infrastructure that make it difficult to
orient the building to meet distance and exit length standards. The
building site is located within a narrow portion of a larger parcel and
other orientations of the building are not feasible. (Attachment 2).
Site Development Permit
The applicant requests Site Development Permit (SDP) approval for the new
2,790-sf drive-through Starbucks. SDP approval is requested for landscaping
and architectural design (Attachment 6).
Site Design
The building will consist of a 2,790-sf Starbucks coffee shop with a 700-sf
outdoor dining patio and drive-through. The building reflects design similar and
compatible with the surrounding buildings within the Center: sloped roofs with
mission tiles, exterior plaster, and wood trellis, and will also incorporate stone
veneer, a flat roof porch, and a light tan and brown color palette (Attachment
7).
The building meets all development standards of the CC zone, including
setbacks, floor area ratio, and heights. The maximum height of 20’-8” meets
the height requirements of the image corridor standards required due to
proximity to Washington Street.
The building requires 35 parking spaces and the proposal includes 27 on site
which include dedicated spaces for electric vehicles and Mobile Order Parking.
The construction of the new building would entail removal of 27 existing parking
spaces, which reduces the total parking spaces in the Center from 489 to 462,
which is still well over the required 276 parking spaces for the entire 82,823-sf
Center. Given the amount of parking spaces shared by all uses within the
Center, which is nearly double the amount required, parking will be adequate.
The applicant prepared a traffic memo to analyze potential impacts the new
drive-through building could have on surrounding streets, to the satisfaction of
the City Engineer and City Traffic Engineer (Attachment 8). This memo
considered the future reduced lane configuration of Calle Tampico. The drive-
through configuration meets the drive-through standards of the City, except as
previously mentioned in the requested variance.
125
New landscaping is proposed within the project site. The landscaping along the
Washington Street perimeter will remain as is (Attachment 6 – Page 11). The
assorted species of plants and trees, including agaves, bougainvillea, and
Mexican heather, add character to the proposed development, are consistent
with desert landscaping palettes in the City and existing Center, and provide
sufficient screening and accents around the vehicular circulation areas. The
proposed shrubs along the drive-through stacking area provide sufficient
screening and complements existing palms and wall along Washington Street.
The project will include parking lot LED light posts proposed at 26’ in height,
and building mounted lights well below the roof line. The City’s Planning
Commission (PC) commented on exploring options to reduce the light pole
heights and making sure they do not exceed 26’ in height. Per La Quinta
Municipal Code Section 9.150.080(J), the light posts within the first 150 ft from
Washington Street would be limited to a maximum height of 22’ due to image
corridor standards. The building mounted lights will be modern outdoor bronze
sconces (Attachment 7). The photometric plan provided meets the City’s
parking lot lighting standards.
AGENCY AND PUBLIC REVIEW
Public Agency Review
This request was sent to all applicable City departments and affected public
agencies on April 25, 2019. All written comments received are on file and
available for review with the Design and Development Department. All
applicable comments have been adequately addressed and/or incorporated in
the recommended Conditions of Approval.
PC Review
At its regular meeting on November 12, 2019, the PC recommended approval of
the project with additional conditions. PC was concerned with a lack of barrier
between the outdoor patio and adjacent parking stalls and potential circulation
issues with long queuing lines for the drive-through. PC made the following
recommendations which have been incorporated:
- Amend Condition No.60 to add: “The final landscape plans shall include a
low wall/barrier and planter-buffer between the parking lot and outdoor
patio”.
- Add Condition 69: “The applicant shall return to the PC within six (6)
months of receiving a certificate of occupancy to review the
implementation of the drive-through stacking, circulation, and directional
signage, and the Planning Commission or applicant may propose any
additional condition necessary or proper to improve such operation”.
Public Notice
The public hearing notice was advertised in The Desert Sun newspaper on
November 22, 2019 and was sent to property owners and occupants within a
500-foot radius of the project site. The applicant also noticed and hosted a
community meeting on October 30, 2019 at Embassy Suites. No comments
have bee received as of this date.
126
Landscaping and Lighting
ENVIRONMENTAL REVIEW
The Design and Development Department has determined that the proposed
project is consistent with the mitigated negative declaration approved for Plot
Plan 91-456 and Environmental Assessment 91-187, approved on April 16,
1991. This proposal increases the shopping center square feet to 82,823,
which is still well under the original 116,600 sf analyzed by the original
environmental assessment. The applicant prepared a traffic memo, on file with
the Design and Development Department, that demonstrates no significant
impacts from the drive-through facility.
Prepared by: Carlos Flores, Senior Planner
Approved by: Cheri Flores, Planning Manager
Attachments: 1. Project Information
2. Vicinity Map
3. Zoning Map
4. Highlighted Zone Change Use Changes
5. Applicant Variance Justification
6. Site Development Permit Plan Set
7. Color and Material Board
8. Traffic Memo
127
128
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
THE ZONING MAP FROM NEIGHBORHOOD
COMMERCIAL TO COMMUNITY COMMERCIAL
FOR ASSESSOR’S PARCEL NOS. 770-020-015
THROUGH 770-020-021
CASE NUMBER: ZONE CHANGE 2019-0002
APPLICANT: KAIDENCE GROUP
WHEREAS, the City Council of the City of La Quinta, California, did on
the 3rd day of December, 2019, hold a duly noticed Public Hearing, to
consider a request by Kaidence Group to amend the Zoning Map to
Community Commercial for Assessor’s Parcel Nos. 770-020-015 through
770-020-021; and
WHEREAS, the Design and Development Department published a
public hearing notice in The Desert Sun newspaper on November 22, 2019
as prescribed by the Municipal Code. Public hearing notices were also
mailed to all property owners within 500 feet of the site; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, held a duly notice Public Hearing on the 12th day of November,
2019, and after hearing and considering all testimony and arguments, if any,
adopted Planning Commission Resolution 2019-011 to recommend to the
City Council adoption of said Zone Change; and
WHEREAS, said Zone Change has complied with the requirements of
“The Rules to Implement the California Environmental Quality Act of 1970”
(CEQA) as amended (Resolution 83-63). The Design and Development
department has determined that the proposed project is consistent with the
mitigated negative declaration approved on April 16, 1991, for Plot Plan 91-
456 and Environmental Assessment 91-187; and
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons desiring to be
heard, said City Council did make the following mandatory findings pursuant
to Section 9.220.010 of the La Quinta Municipal Code to justify approval of
said Zone Change from Neighborhood Commercial to Community
Commercial:
129
Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 2 of 8
1. Consistency with General Plan
The proposed development is consistent with the General Plan land
use designation of General Commercial. The City’s General Plan
policies relating to General Commercial encourage a full range of
commercial uses within the City, and the proposed use maintains
those policies. The proposed project is consistent with the following
Goals, Programs, and Policies:
Goal LU-6 and ED-1 as it will contribute to a balanced and
varied economic base which provides fiscal stability to the
City and provide a broad range of goods and services to its
residents and region. The Zone Change will allow for more
options for the subject site to provide broader range of goods
and services.
Program CIR-1.12.a: Locate land uses that provide jobs and
housing near each other to allow the use of alternative modes
of travel and produce shorter work commutes. The project
will have access to existing adjacent Villa Cortina Apartments
and Seasons residential development, providing an
opportunity for jobs and housing near each other. Housing
developments are also to the south, west and east of the
project site.
Policy ED-1.2 as it will support and assist in the retention of
existing businesses and the recruitment of new businesses.
This proposal is for the retention of an existing Starbucks to
construct a new building within the same shopping center.
The Zone Change will allow for more uses within the center,
opening up new opportunities for recruitment of new
businesses. Drive-throughs are an attractive use in
facilitating the recruitment of new businesses.
Policy ED-1.3 as it will encourage the expansion of the Village
as a specialty retail, dining and residential destination. The
project site is located within the Village Build Out Plan, and
the zone change allows the subject site to have more uses
consistent with Village Commercial district, enhancing the
Village area as a specialty retail, dining and residential
destination.
Policy ED-1.5 which states projects proposed on commercial
land shall be evaluated for their job creating and revenue
generating potential. This project will allow for more options
130
Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 3 of 8
for the subject site to allow for more job and revenue
opportunities.
2. Public Welfare
Approval of the zone map change will not create conditions materially
detrimental to the public health, safety and general welfare.
3. Land Use Compatibility
The new zoning is compatible with the zoning on adjacent properties.
The project site is located within the Village Build Out Plan, and the
zone change allows the subject site to have more uses consistent with
the surrounding Village Commercial district. The new zoning district is
intended to meet the needs of a multi-neighborhood area. The project
site is located in an area that does serve multiple neighborhoods as it
abuts existing apartment developments, is in close proximity to the
Cove, residential homes east of Washington Street, residential
communities on the intersection of Washington Street and Avenue 50,
and residential communities north and south of Avenue 52, including
future residential community at SilverRock. The property would be
similar in purpose and size to other Community Commercial sites
throughout the City.
4. Property Suitability
The new zoning is suitable and appropriate for the subject property.
The project site is located within the Village Build Out Plan, and the
zone change allows the subject site to have more uses consistent with
the surrounding Village Commercial district. The new zoning district is
intended to meet the needs of a multi-neighborhood area. The project
site is located in an area that does serve multiple neighborhoods as it
abuts existing apartment developments, is in close proximity to the
Cove, residential homes east of Washington Street, residential
communities on the intersection of Washington Street and Avenue 50,
and residential communities north and south of Avenue 52, including
future residential community at SilverRock. The property would be
similar in purpose and size to other Community Commercial sites
throughout the City.
5. Change in Circumstances.
Approval of the zone map change is warranted because the situation
and the general conditions of the property have substantially changed
131
Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 4 of 8
since the existing zoning was imposed. The existing zoning was
imposed in 1991. Since that time, the areas surrounding the subject
site have developed into multiple residential neighborhoods and the
nearby Village Commercial district has developed. The project site is
located within the Village Build Out Plan, and the zone change allows
the subject site to have more uses consistent with the surrounding
Village Commercial district. The new zoning district is intended to
meet the needs of a multi-neighborhood area, whereas the current
zoning district is intended to serve a singular neighborhood area. The
project site is located in an area that does serve multiple
neighborhoods as it is in close proximity to the Cove, residential
homes east of Washington Street, residential communities on the
intersection of Washington Street and Avenue 50, and residential
communities north and south of Avenue 52, including future residential
community at SilverRock. The property would be similar in purpose
and size to other Community Commercial sites throughout the City.
NOW, THEREFORE, by the City Council of the City of La Quinta, does
ordain as follows:
SECTION 1. That the above recitals are true and correct, constitute the
Findings of the City Council for this project, and incorporated herein.
SECTION 2. That City Council finds this project consistent with
Environmental Assessment 91-187.
SECTION 3. That it does hereby approve Zone Change 2019-0002, as
depicted in Exhibit “A,” incorporated herewith by this reference, for the
reasons set forth in this Ordinance.
SECTION 4. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 5. POSTING: The City Clerk shall, within 15 days after
passage of this Ordinance, cause it to be posted in at least three public
places designated by resolution of the City Council, shall certify to the
adoption and posting of this Ordinance, and shall cause this Ordinance and
its certification, together with proof of posting to be entered into the
permanent record of Ordinances of the City of La Quinta.
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Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 5 of 8
SECTION 6. That the City Council does hereby grant the City Clerk the
ability to make minor amendments to Exhibit “A” to ensure consistency of
zone change prior to publication.
SECTION 7. SEVERABILITY. If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason,
held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that
it would have adopted this Ordinance and each and every section,
subsection, subdivision, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more section, subsections,
subdivisions, sentences, clauses, phrases, or portions thereof be declared
unconstitutional.
PASSED, APPROVED, and ADOPTED at a regular meeting of the
City of La Quinta City Council, held on this the ___ day of December, 2019,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
133
Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 6 of 8
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
134
Ordinance No. ___
Zone Change 2019-0002
Starbucks
Adopted: December __, 2019
Page 7 of 8
ZONE CHANGE 2019-0002
Current zoning designation: Proposed zoning designation:
Neighborhood Commercial Community Commercial
EXHIBIT A
135
136
RESOLUTION NO. 2019 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
A VARIANCE AND SITE DEVELOPMENT PERMIT,
FOR A NEW 2,790 SQUARE FOOT DRIVE-
THROUGH STARBUCKS AND FIND THE PROJECT
CONSISTENT WITH A PREVIOUSLY APPROVED
ENVIRONMENTAL ASSESSMENT
CASE NUMBERS: VARIANCE 2019-0001, SITE DEVELOPMENT PERMIT
2019-0002, ENVIRONMENTAL ASSESSMENT 2019-0002
APPLICANT: KAIDENCE GROUP
WHEREAS, the City Council of the City of La Quinta, California did, on
the 3rd day of December, 2019, hold a duly noticed Public Hearing, to
consider a request by Kaidence Group for approval of a variance and site
development permit, to allow for a new drive-through Starbucks coffee shop
located at the northwest corner of Washington Street and Calle Tampico,
more particularly described as:
APN: 770-020-015 through 770-020-021
WHEREAS, the Design and Development Department published a
public hearing notice in The Desert Sun newspaper on November 22, 2019
as prescribed by the La Quinta Municipal Code (LQMC). Public hearing
notices were also mailed to all property owners within 500 feet of the site;
and,
WHEREAS, the Planning Commission of the City of La Quinta,
California, held a duly noticed Public Hearing on the 12th day of November,
2019, and upon hearing and considering all testimony and arguments, if
any, of interested persons desiring to be heard, said Planning Commission
adopted Planning Commission Resolution 2019-011 to recommend to the
City Council approval of Zone Change 2019-0002, Variance 2019-0001, Site
Development Permit 2019-0002, and to find the project consistent with
Environmental Assessment 91-187; and
137
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 2 of 8
Variance 2019-0001
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons desiring to be
heard, said City Council did make the following mandatory findings pursuant
to Section 9.210.030 of the LQMC to justify approval of said Variance:
1. Consistency with General Plan
The proposed development is consistent with the General Plan land
use designation of General Commercial. The City’s General Plan
policies relating to General Commercial encourage a full range of
commercial uses within the City, and the proposed use maintains
those policies. The proposed project is consistent with the following
Goals, Programs, and Policies:
Goal LU-6 and ED-1 as it will contribute to a balanced and
varied economic base which provides fiscal stability to the
City and provide a broad range of goods and services to its
residents and region.
Goal LU-2 as the project consists of high quality design that
complements and enhances the City. The design of project
incorporates existing architectural style within commercial
center but enhances it with modern architectural elements as
well as stone veneer and wooden trellis.
Program CIR-1.12.a: Locate land uses that provide jobs and
housing near each other to allow the use of alternative modes
of travel and produce shorter work commutes. The project
will be developed with access to existing Villa Cortina
Apartments and Seasons residential development, providing
an opportunity for jobs and housing near each other. Housing
developments are also to the south, west and east of the
project site.
Policy CIR-1.16 which requires continued implementation of
the Image Corridor treatments throughout the City. This
project maintains a height under 22 feet within the first 150
feet from Washington Street, an Image Corridor, which is
consistent with the Image Corridor standards.
Policy ED-1.2 as it will support and assist in the retention of
existing businesses and the recruitment of new businesses.
This proposal is for the retention of an existing Starbucks to
construct a new building within the same shopping center.
138
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 3 of 8
Policy ED-1.5 which states projects proposed on commercial
land shall be evaluated for their job creating and revenue
generating potential. This project’s scope and operations will
create jobs and lead to annual sales tax for the City.
2. Consistency with Zoning Code
The proposed development, as conditioned, is consistent with the
development standards of the City’s Zoning Code and the purpose and
intent of the Community Commercial District. The Community
Commercial district is intended to meet the needs of a multi-
neighborhood area. The project site is located in an area that does
serve multiple neighborhoods as it abuts existing apartment
developments, is in close proximity to the Cove, residential homes
east of Washington Street, residential communities on the intersection
of Washington Street and Avenue 50, and residential communities
north and south of Avenue 52, including future residential communities
at SilverRock.
3. Compliance with California Environmental Quality Act (CEQA)
The Design and Development Department has determined that the
proposed project is consistent with the mitigated negative declaration
approved for Plot Plan 91-456 and Environmental Assessment 91-187
and approved on April 16, 1991. As mentioned, the original approval
approved a shopping center under a 116,600 square foot of
commercial space build out. Subsequent amendments lowered this to
79,333 square feet, which is how it currently exists. This proposal
increases the square footage to 82,823, which is still well under the
original 116,600 square feet analyzed by the original environmental
assessment.
4. Surrounding Uses
As conditioned, approval of the application will not create conditions
materially detrimental to the public health, safety and general welfare
or injurious to or incompatible with other properties or land uses in the
vicinity.
5. Special Circumstances
There are special circumstances applicable to the subject property,
including size, shape, location and surrounding, which, when the
zoning regulations are strictly applied, deprive the property of
139
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 4 of 8
privileges enjoyed by other properties in the vicinity subject to the
same zoning regulated. Special circumstances exist with the parcel
and building shape, location, and surrounding existing building and
facilities that require the proposed location to be the most feasible and
make it difficult to orient the building to meet distance and exit
queuing standards. This proposal is for construction of a new building
within an existing shopping center which would not adhere to the
following drive-through standards:
- No drive-through facility shall be permitted within two
hundred feet of any residentially zoned or used property.
The applicant proposes to be 170 feet away from such
properties.
- Exits from drive-through facilities shall be at least three
vehicles in length. The applicant proposes the exit to be one
vehicle in length.
All other La Quinta Municipal Code development standards were met.
Other orientations of the building were attempted but were difficult
due to the limited configuration of the project parcel and location of
existing buildings and infrastructure within the shopping center. The
building site is located within a narrow portion of a larger parcel and
other orientations of the building were not feasible.
6. Preservation of Property Rights
The granting of the variance is necessary for the preservation of a
substantial property rights possessed by other property in the same
vicinity and zoning district and otherwise denied to the subject
property. The parcel and building shape, location, and surrounding
existing building and facilities that require the proposed location to be
the most feasible and make it difficult to orient the building to meet
distance and exit queuing standards. The variance is needed to allow
the applicant to develop their property through a use allowed in the
same vicinity and zoning district.
7. No Special Privileges
The conditions of approval assure that the adjustment authorized will
not constitute a grant of special privileges which are inconsistent with
the limitations placed upon other properties in the vicinity subject to
the same zoning regulations.
140
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 5 of 8
8. No Land Use Variance
The approval does not authorize a land use or activity which is not
permitted in the applicable zoning district. The applicant is proposing
a zone change to Community Commercial which allows for drive-
through restaurants.
Site Development Permit 2019-0002
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons desiring to be
heard, said City Council did make the following mandatory findings pursuant
to Section 9.210.010 of the La Quinta Municipal Code to justify approval of
said Site Development Permit:
1. Consistency with General Plan
The proposed development is consistent with the General Plan land
use designation of General Commercial. The City’s General Plan
policies relating to General Commercial encourage a full range of
commercial uses within the City, and the proposed use maintains
those policies. The proposed project is consistent with the following
Goals, Programs, and Policies:
Goal LU-6 and ED-1 as it will contribute to a balanced and
varied economic base which provides fiscal stability to the
City and provide a broad range of goods and services to its
residents and region.
Goal LU-2 as the project consists of high quality design that
complements and enhances the City. The design of the
project incorporates the existing architectural style within
commercial center but enhances it with modern architectural
elements.
Program CIR-1.12.a: Locate land uses that provide jobs and
housing near each other to allow the use of alternative modes
of travel and produce shorter work commutes. The project
will be developed with access to existing Villa Cortina
Apartments and Seasons residential development, providing
an opportunity for jobs and housing near each other. The
project is also located in close proximity to existing residential
developments to the north, south, and east.
141
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 6 of 8
Policy CIR-1.16 which requires continued implementation of
the Image Corridor treatments throughout the City. This
project maintains a height under 22 feet within the first 150
feet from Washington Street, an Image Corridor, which is
consistent with the Image Corridor standards.
Policy ED-1.2 as it will support and assist in the retention of
existing businesses and the recruitment of new businesses.
This proposal is for the retention of an existing Starbucks to
construct a new building within the same shopping center.
Drive-throughs are an attractive use in facilitating recruitment
of new businesses.
Policy ED-1.5 which states projects proposed on commercial
land shall be evaluated for their job creating and revenue
generating potential. This project’s scope and operations will
create jobs and lead to annual sales tax for the City.
2. Consistency with Zoning Code
The proposed development, as conditioned, is consistent with the
development standards of the City’s Zoning Code and the purpose
and intent of the Community Commercial District. The Community
Commercial district is intended to meet the needs of a multi-
neighborhood area. The project site is located in an area that
serves multiple neighborhoods as it abuts existing apartment
developments, is in close proximity to the Cove, residential homes
east of Washington Street, residential communities on the
intersection of Washington Street and Avenue 50, and residential
communities north and south of Avenue 52, including future
residential communities at SilverRock.
3. Compliance with CEQA
The Design and Development Department has determined that the
proposed project is consistent with the mitigated negative
declaration approved for Plot Plan 91-456 and Environmental
Assessment 91-187 and approved on April 16, 1991. As
mentioned, the original approval approved a shopping center under
a 116,600 square foot of commercial space build out. Subsequent
amendments reduced this to 79,333 square feet, which is how it
currently exists. This proposal increases the square footage to
82,823, which is still well under the original 116,600 square feet
analyzed by the original environmental assessment.
142
Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 7 of 8
4. Architectural Design
The architecture and layout of the project is compatible with, and
not detrimental to, the existing surrounding commercial land uses,
the existing commercial buildings within the shopping center, and is
consistent with the development standards in the Municipal Code.
5. Site Design
The site design of the project is compatible with surrounding
development and with the quality of design prevalent in the City.
6. Landscape Design
The proposed project is consistent with the landscaping standards
and plant palette and implements the standards for landscaping and
aesthetics established in the General Plan and Zoning Code.
Landscape improvements are designed and sized to provide visual
appeal. The permanent overall site landscaping utilizes various tree
and shrub species to enhance the building architecture, be
compatible with existing landscaping surrounding the building, and
helps provide adequate screening for the drive-through.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. That the above recitals are true and correct, and constitute
the Findings of the City Council for this project.
SECTION 2. The City Council finds the project consistent with
Environmental Assessment 91-187.
SECTION 3. The City Council does hereby approve Site Development
Permit 2019-0002, for the reasons set forth in this Resolution and subject to
the attached Conditions of Approval, incorporated herewith.
SECTION 4. The City Council does hereby approve Variance 2019-
0001, for the reasons set forth in this Resolution.
SECTION 5. EFFECTIVE DATE: This Resolution shall go into effect
concurrent with Ordinance No. 582, introduced at the December 3rd, 2019,
regular Council meeting.
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Resolution No. 2019-
Variance 2019-0001, SDP 2019-0002, and EA 2019-0002
Project: Starbucks
Adopted: December 3, 2019; Effective: January 17, 2020
Page 8 of 8
PASSED, APPROVED, and ADOPTED at a regular meeting of the
City of La Quinta City Council, held on this the 3rd day of December, 2019,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
144
CITY COUNCIL RESOLUTION 2019-
CONDITIONS OF APPROVAL - RECOMMENDED
SITE DEVELOPMENT PERMIT 2019-0002
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ADOPTED:
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GENERAL
1. The applicant agrees to defend, indemnify and hold harmless the City of La
Quinta (“City”), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this Site
Development Permit. The City shall have sole discretion in selecting its
defense counsel.
The City shall promptly notify the applicant of any claim, action or proceeding
and shall cooperate fully in the defense.
2. Site Development Permit 2019-0002 shall comply with all applicable conditions
and/or mitigation measures for the following related approvals:
Environmental Assessment 2019-0002
Variance 2019-0001
Zone Change 2019-0002
Plot Plan 91-456, Amendments 1 and 2
Environmental Assessment 91-187
In the event of any conflict(s) between approval conditions and/or provisions
of these approvals, the Design and Development Director shall adjudicate the
conflict by determining the precedence.
3. Prior to the issuance of any grading, construction, or building permit by the
City, the applicant shall obtain any necessary clearances and/or permits from
the following agencies, if required:
x Riverside County Fire Marshal
x La Quinta Development Division (Grading Permit, Green Sheet (Public
Works Clearance) for Building Permits, Water Quality Management Plan
(WQMP) Exemption Form – Whitewater River Region, Improvement
Permit)
x La Quinta Planning Division
x Riverside Co. Environmental Health Department
x Desert Sands Unified School District (DSUSD)
x Coachella Valley Water District (CVWD)
x Imperial Irrigation District (IID)
x California Regional Water Quality Control Board (CRWQCB)
x State Water Resources Control Board
x SunLine Transit Agency (SunLine)
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x South Coast Air Quality Management District Coachella Valley
(SCAQMD)
The applicant is responsible for all requirements of the permits and/or
clearances from the above listed agencies. When these requirements include
approval of improvement plans, the applicant shall furnish proof of such
approvals when submitting those improvements plans for City approval.
4. Coverage under the State of California Construction General Permit must be
obtained by the applicant; who then shall submit a copy of the Regional Water
Quality Control Board’s (“RWQCB”) acknowledgment of the applicant’s Notice
of Intent (“NOI”) and Waste Discharger Identification (WDID) number to the
City prior to the issuance of a grading or building permit.
5. The applicant shall comply with applicable provisions of the City’s NPDES
stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater
Management and Discharge Controls), and 13.24.170 (Clean Air/Clean
Water); Riverside County Ordinance No. 457; the California Regional Water
Quality Control Board – Colorado River Basin Region Board Order No. R7-
2013-0011 and the State Water Resources Control Board’s Order No. 2012-
0006-DWQ.
A. For construction activities including clearing, grading or excavation of
land that disturbs one (1) acre or more of land, or that disturbs less
than one (1) acre of land, but which is a part of a construction project
that encompasses more than one (1) acre of land, the Permitee shall be
required to submit a Storm Water Pollution Protection Plan (“SWPPP”) to
the State Water Resources Control Board.
The applicant or design professional can obtain the California
Stormwater Quality Association SWPPP template at
www.cabmphandbooks.com for use in their SWPPP preparation.
B. The applicant shall ensure that the required SWPPP is available for
inspection at the project site at all times through and including
acceptance of all improvements by the City.
C. The applicant’s SWPPP shall include provisions for all of the following
Best Management Practices (“BMPs”) (LQMC Section 8.70.020
(Definitions)):
1) Temporary Soil Stabilization (erosion control).
2) Temporary Sediment Control.
3) Wind Erosion Control.
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4) Tracking Control.
5) Non-Storm Water Management.
6) Waste Management and Materials Pollution Control.
D. All erosion and sediment control BMPs proposed by the applicant shall
be approved by the City Engineer prior to any onsite or offsite grading,
pursuant to this project.
E. The SWPPP and BMPs shall remain in effect for the entire duration of
project construction until all improvements are completed and accepted
by the City Council.
F. The provision for the funding and perpetual maintenance and operation
of all post-construction BMPs as required.
6. Developer shall reimburse the City, within thirty (30) days of presentment of
the invoice, all costs and actual attorney’s fees incurred by the City Attorney
to review, negotiate and/or modify any documents or instruments required by
these conditions, if Developer requests that the City modify or revise any
documents or instruments prepared initially by the City to effect these
conditions. This obligation shall be paid in the time noted above without
deduction or offset and Developer’s failure to make such payment shall be a
material breach of the Conditions of Approval.
7. Developer shall reimburse the City, within thirty (30) days of presentment of
the invoice, all costs and actual consultant’s fees incurred by the City for
engineering and/or surveying consultants to review and/or modify any
documents or instruments required by this project. This obligation shall be
paid in the time noted above without deduction or offset and Developer’s
failure to make such payment shall be a material breach of the Conditions of
Approval.
PROPERTY RIGHTS
8. Prior to issuance of any permit(s), the applicant shall acquire or confer
easements and other property rights necessary for the construction or proper
functioning of the proposed development. Conferred rights shall include
irrevocable offers to dedicate or grant access easements to the City for
emergency services and for maintenance, construction and reconstruction of
essential improvements. Said conferred rights shall also include grant of
access easement to the City of La Quinta for the purpose of graffiti removal by
City staff or assigned agent in perpetuity and agreement to the method to
remove graffiti and to paint over to best match existing.
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9. Pursuant to the aforementioned condition, conferred rights shall include
property rights necessary for construction and proper functioning of the
proposed development not limited to access rights over proposed and/or
existing parking lot that access public streets and open space/drainage
facilities.
10. Direct vehicular access to Washington Street and Calle Tampico is restricted,
except for those access points identified on the Site Development Permit, or
as otherwise conditioned in these conditions of approval.
11. The applicant shall furnish proof of easements, or written permission, as
appropriate, from those owners of all abutting properties on which grading,
retaining wall construction, permanent slopes, or other encroachments will
occur.
12. The applicant shall cause no easement to be granted, or recorded, over any
portion of the subject property unless such easement is approved by the City
Engineer.
PARKING LOTS and ACCESS POINTS
13. The design of parking facilities shall conform to LQMC Chapter 9.150 and in
particular the following:
A. The parking stall and aisle widths and the double hairpin stripe parking
space design shall conform to LQMC Chapter 9.150.
B. Cross slopes should be a maximum of 2% where ADA accessibility is
required including accessibility routes between buildings.
C. Building access points shall be shown on the Precise Grading Plans to
evaluate ADA accessibility issues.
D. Accessibility routes to public streets and adjacent development shall be
shown on the Precise Grading Plan.
E. Parking space lengths shall be according to LQMC Chapter 9.150 and be
a minimum of 18 feet in length with a 2-foot overhang for all parking
spaces or as approved by the City Engineer. One van accessible parking
space is required per 6 accessible parking spaces.
F. Drive aisles between parking spaces shall be a minimum of 26 feet with
access drive aisles to Public Streets a minimum of 28 feet as shown on
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the Preliminary Precise Grading Plan or as approved by the City
Engineer.
Entry drives, main interior circulation routes, corner cutbacks, bus turnouts,
dedicated turn lanes, ADA accessibility route to public streets and other
features shown on the approved construction plans, may require additional
street widths and other improvements as may be determined by the City
Engineer.
14. The applicant shall design street pavement sections using CalTrans' design
procedure for 20-year life pavement, and the site-specific data for soil
strength and anticipated traffic loading (including construction traffic).
Minimum structural sections shall be as follows:
Parking Lot & Aisles (Low Traffic) 3.0" a.c./4.5" c.a.b.
Parking Lot & Aisles (High Traffic) 4.5” a.c./5.5” c.a.b.
Loading Areas 6” P.C.C./4” c.a.b.
or the approved equivalents of alternate materials.
15. The applicant shall submit current mix designs (less than two years old at the
time of construction) for base, asphalt concrete and Portland cement concrete.
The submittal shall include test results for all specimens used in the mix
design procedure. For mix designs over six months old, the submittal shall
include recent (less than six months old at the time of construction) aggregate
gradation test results confirming that design gradations can be achieved in
current production. The applicant shall not schedule construction operations
until mix designs are approved.
16. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs and
sidewalks.
17. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as approved
by the City Engineer. Improvement plans for streets, access gates and
parking areas shall be stamped and signed by engineers registered in
California.
IMPROVEMENT PLANS
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As used throughout these Conditions of Approval, professional titles such as
“engineer,” “surveyor,” and “architect,” refer to persons currently certified or
licensed to practice their respective professions in the State of California.
18. Improvement plans shall be prepared by or under the direct supervision of
qualified engineers and/or architects, as appropriate, and shall comply with
the provisions of LQMC Section 13.24.040 (Improvement Plans).
19. The following improvement plans shall be prepared and submitted for review
and approval by the Design and Development Department. A separate set of
plans for each line item specified below shall be prepared. The plans shall
utilize the minimum scale specified, unless otherwise authorized by the City
Engineer in writing. Plans may be prepared at a larger scale if additional
detail or plan clarity is desired. Note, the applicant may be required to
prepare other improvement plans not listed here pursuant to improvements
required by other agencies and utility purveyors.
A. Final WQMP (Plan submitted in Report Form)
B. On-Site Precise Grading Plan 1” = 20’ Horizontal
NOTE: A through B to be submitted concurrently.
(Separate Storm Drain Plans if applicable)
Other engineered improvement plans prepared for City approval that are not
listed above shall be prepared in formats approved by the City Engineer prior
to commencing plan preparation.
“On-Site Precise Grading” plan is required to be submitted for approval by the
Building Official, Design and Development Director, and the City Engineer.
“On-Site Precise Grading” plans shall normally include all on-site surface
improvements including but not necessarily limited to finish grades for curbs &
gutters, building floor elevations, parking lot improvements and accessibility
requirements.
All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs,
Limit Lines and Legends, No Parking Signs, Raised Pavement Markers
(including Blue RPMs at fire hydrants) and Street Name Signs per Public
Works Standard Plans and/or as approved by the City Engineer.
20. The City maintains standard plans, detail sheets and/or construction notes for
elements of construction which can be accessed via the Public Works
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Development “Plans, Notes and Design Guidance” section of the City website
(www.laquintaca.gov). Please navigate to the Design and Development
Department home page and look for the Standard Drawings hyperlink.
21. The applicant shall furnish a complete set of all approved improvement plans
on a storage media acceptable to the City Engineer.
22. Upon completion of construction, and prior to final acceptance of the
improvements by the City, the applicant shall furnish the City with
reproducible record drawings of all improvement plans which were approved
by the City. Each sheet shall be clearly marked "Record Drawing" and shall be
stamped and signed by the engineer or surveyor certifying to the accuracy
and completeness of the drawings. The applicant shall have all approved
mylars previously submitted to the City, revised to reflect the as-built
conditions. The applicant shall employ or retain the Engineer of Record during
the construction phase of the project so that the EOR can make site visits in
support of preparing "Record Drawing". However, if subsequent approved
revisions have been approved by the City Engineer and reflect said "Record
Drawing" conditions, the Engineer of Record may submit a letter attesting to
said fact to the City Engineer in lieu of mylar submittal.
GRADING
23. The applicant shall comply with the provisions of LQMC Section 13.24.050
(Grading Improvements).
24. Prior to occupancy of the project site for any construction, or other purposes,
the applicant shall obtain a grading permit approved by the City Engineer.
25. To obtain an approved grading permit, the applicant shall submit and obtain
approval of all of the following:
A. A grading plan prepared by a civil engineer registered in the State of
California,
B. A preliminary geotechnical (“soils”) report prepared by an engineer
registered in the State of California,
C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter
6.16, (Fugitive Dust Control), and
D. A Best Management Practices report prepared in accordance with LQMC
Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit
and Storm Management and Discharge Controls).
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E. A WQMP prepared by an appropriate professional registered in the State
of California.
All grading shall conform with the recommendations contained in the
Preliminary Soils Report, and shall be certified as being adequate by soils
engineer, or engineering geologist registered in the State of California.
The applicant shall furnish security, in a form acceptable to the City, and in an
amount sufficient to guarantee compliance with the approved Fugitive Dust
Control Plan provisions as submitted with its application for a grading permit.
Additionally, the applicant shall replenish said security if expended by the City
of La Quinta to comply with the Plan as required by the City Engineer.
26. The applicant shall maintain all open graded, undeveloped land in order to
prevent wind and/or water erosion of such land. All open graded,
undeveloped land shall either be planted with interim landscaping, or
stabilized with such other erosion control measures, as were approved in the
Fugitive Dust Control Plan.
27. Grading within the perimeter setback and parkway areas shall have undulating
terrain and shall conform with the requirements of LQMC Section 9.60.240(F)
except as otherwise modified by this condition. The maximum slope shall not
exceed 3:1 anywhere in the landscape setback area, except for the backslope
(i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if
fully planted with ground cover. The maximum slope in the first six (6) feet
adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is
within six feet (6’) of the curb, otherwise the maximum slope within the right
of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb
shall be depressed one and one-half inches (1.5") in the first eighteen inches
(18") behind the curb.
28. Building pad elevations on the grading plan submitted for City Engineer’s
approval shall conform with pad elevations shown on the Site Development
Permit preliminary plan, unless the pad elevations have other requirements
imposed elsewhere in these Conditions of Approval, or as approved by the City
Engineer.
29. Building pad elevations of perimeter lots shall not differ by more that one foot
higher from the building pads in adjacent developments.
30. Prior to any site grading or regrading that will raise or lower any portion of the
site by more than plus or minus half of a foot (0.5’) from the elevations shown
on the approved Site Development Permit, the applicant shall submit the
proposed grading changes to the City Engineer for a substantial conformance
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review.
31. Prior to the issuance of a building permit for any building lot, the applicant
shall provide a lot pad certification stamped and signed by a qualified engineer
or surveyor with applicable compaction tests and over excavation
documentation.
Each pad certification shall list the pad elevation as shown on the approved
grading plan, the actual pad elevation and the difference between the two, if
any. Such pad certification shall also list the relative compaction of the pad
soil.
DRAINAGE
32. Stormwater handling shall conform with the approved hydrology and drainage
reports for the La Quinta Starbucks (SDP2019-0002), or as approved by the
City Engineer.
Nuisance water shall be retained onsite and disposed of via an underground
percolation improvement approved by the City Engineer.
33. The applicant shall comply with the provisions of LQMC Section 13.24.120
(Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 –
Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain
Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin
Design Requirements. More specifically, stormwater falling on site during the
100-year storm shall be retained within the development, unless otherwise
approved by the City Engineer. The design storm shall be either the 1-hour, 3-
hour, 6-hour or 24-hour event producing the greatest total run off.
34. Nuisance water shall be retained on site. Nuisance water shall be disposed of
per approved methods contained in Engineering Bulletin No. 06-16 –
Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain
Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin
Design Requirements.
35. In design of retention facilities, the maximum percolation rate shall be two
inches per hour. The percolation rate will be considered to be zero unless the
applicant provides site specific data indicating otherwise and as approved by
the City Engineer.
36. The project shall be designed to accommodate purging and blowoff water
(through underground piping and/or retention facilities) from any on-site or
adjacent well sites granted or dedicated to the local water utility authority as a
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requirement for development of this property.
37. No fence or wall shall be constructed around any retention basin unless
approved by the Planning Director and the City Engineer.
38. For on-site above ground common retention basins, retention depth shall be
according to Engineering Bulletin No. 06-16 – Hydrology Report with
Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes
shall not exceed 3:1 and shall be planted with maintenance free ground cover.
Additionally, retention basin widths shall be not less than 20 feet at the
bottom of the basin.
39. Stormwater may not be retained in landscaped parkways or landscaped
setback lots. Only incidental storm water (precipitation which directly falls
onto the setback) will be permitted to be retained in the landscape setback
areas. The perimeter setback and parkway areas in the street right-of-way
shall be shaped with berms and mounds, pursuant to LQMC Section
9.100.040(B)(7).
40. The design of the development shall not cause any increase in flood
boundaries and levels in any area outside the development.
41. The development shall be graded to permit storm flow in excess of retention
capacity to flow out of the development through a designated overflow and
into the historic drainage relief route.
42. Storm drainage historically received from adjoining property shall be received
and retained or passed through into the historic downstream drainage relief
route.
43. The applicant shall comply with applicable provisions for post construction
runoff per the City’s NPDES stormwater discharge permit, LQMC Sections
8.70.010 et seq. (Stormwater Management and Discharge Controls), and
13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and
the California Regional Water Quality Control Board – Colorado River Basin
(CRWQCB-CRB) Region Board Order No. R7-2013-0011.
A. For post-construction urban runoff from New Development and
Redevelopments Projects, the applicant shall implement requirements of
the NPDES permit for the design, construction and perpetual operation
and maintenance of BMPs per the approved Water Quality Management
Plan (WQMP) for the project as required by the California Regional
Water Quality Control Board – Colorado River Basin (CRWQCB-CRB)
Region Board Order No. R7-2013-0011.
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B. The applicant shall implement the WQMP Design Standards per
(CRWQCB-CRB) Region Board Order No. R7-2013-0011 utilizing BMPs
approved by the City Engineer. A project specific WQMP shall be
provided which incorporates Site Design and Treatment BMPs utilizing
first flush infiltration as a preferred method of NPDES Permit Compliance
for Whitewater River receiving water, as applicable.
C. The developer shall execute and record a Stormwater Management/BMP
Facilities Agreement that provides for the perpetual maintenance and
operation of all post-construction stormwater BMPs.
UTILITIES
44. The applicant shall comply with the provisions of LQMC Section 13.24.110
(Utilities).
45. The applicant shall obtain the approval of the City Engineer for the location of
all utility lines within any right-of-way, and all above-ground utility structures
including, but not limited to, traffic signal cabinets, electric vaults, water
valves, and telephone stands, to ensure optimum placement for practical and
aesthetic purposes.
46. Underground utilities shall be installed prior to overlying hardscape. For
installation of utilities in existing improved streets, the applicant shall comply
with trench restoration requirements maintained, or required by the City
Engineer.
The applicant shall provide certified reports of all utility trench compaction for
approval by the City Engineer. Additionally, grease traps and the maintenance
thereof shall be located as to not conflict with access aisles/entrances.
RIVERSIDE COUNTY FIRE MARSHAL
47. A set of building plans shall be submitted to the Fire Marshal’s office for review
48. A fire flow letter will need to be submitted no or before building plan
submittal. A minimum of 1,750 gpm for a 2-hour duration at 20 psi residual is
required.
49. A water review will need to be assessed to dictate the need to ad an additional
fire hydrant to protect new proposed structure.
CONSTRUCTION
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50. Project address location shall be updated to 50951 Washington Street as
assigned by the Building Division. If alternate address is requested, please
provide formal request to the City’s Building Official.
51. Plans shall be prepared to the applicable code at the time of submittal for the
building permit, currently the 2016 California Building Standards, but will
change to the 2019 California Building standards as of January 2020.
52. Any building, structure, facility, complex or improved area, or portions
thereof, which are used by the general public shall be provided barrier free
design to ensure that these improvements are accessible to and usable by
persons with disabilities. Plans shall fully detail how the proposed facility
complies with the California Accessibility Standards defined in Title 24 Chapter
11B and Federal ADA Regulations. More information is available through the
States website as part of AB 3002 here:
https://www.dgs.ca.gov/DSA/Resources/Page-Content/Resources-List-
Folder/AB-3002
53. The City will conduct final inspections of habitable buildings only when the
buildings have improved street and (if required) sidewalk access to publicly-
maintained streets. The improvements shall include required traffic control
devices, pavement markings and street name signs.
LANDSCAPE AND IRRIGATION
54. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping
Setbacks) & 13.24.140 (Landscaping Plans).
55. Landscape and irrigation plans for landscaped lots and setbacks, medians,
retention basins, and parks shall be signed and stamped by a licensed
landscape architect.
56. All new and modified landscape areas shall have landscaping and permanent
irrigation improvements in compliance with the City’s Water Efficient
Landscape regulations contained in LQMC Section 8.13 (Water Efficient
Landscape).
57. Lighting plans shall be submitted with the final landscaping plans for a
recommendation to the Design and Development Director for his approval.
Exterior lighting shall be consistent with LQMC Section 9.100.150 (Outdoor
Lighting). All freestanding lighting shall not exceed 18 feet in height, and
shall be fitted with a visor if deemed necessary by staff to minimize trespass
of light off the property. The illuminated carports shall be included in the
photometric study as part of the final lighting plan submittal.
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58. All water features shall be designed to minimize “splash”, and use high
efficiency pumps and lighting to the satisfaction of the Design and
Development Director. They shall be included in the landscape plan water
efficiency calculations per Municipal Code Chapter 8.13.
59. All rooftop mechanical equipment shall be completely screened from view.
Utility transformers or other ground mounted mechanical equipment shall be
fully screened with a screening wall or landscaping and painted to match the
adjacent buildings.
60. The applicant shall submit the final landscape plans for review, processing and
approval to the Design and Development Department, in accordance with the
Final Landscape Plan application process. Design and Development Director
approval of the final landscape plans is required prior to issuance of the first
building permit unless the Design and Development Director determines
extenuating circumstances exist which justifies an alternative processing
schedule. The final landscape plans shall include a low wall/barrier and
planter-buffer between the parking lot and outdoor patio.
NOTE: Plans are not approved for construction until signed by the appropriate
City official, including the Design and Development Director and/or City
Engineer.
61. The applicant or his agent has the responsibility for proper sight distance
requirements per guidelines in the AASHTO “A Policy on Geometric Design of
Highways and Streets, 5th Edition” or latest, in the design and/or installation
of all landscaping and appurtenances abutting and within the private and
public street right-of-way.
62. The final design of the perimeter landscaping, particularly the perimeter wall,
shall be included with the Final Landscape Plan submittal.
PUBLIC SERVICES
63. The applicant shall provide public transit improvements if required by SunLine
Transit Agency and approved by the City Engineer.
64. Consistent with the letter provided by Sunline dated May 3, 2019, the existing
bus stop #869 located on the northwest corner of Calle Tampico and
Washington Street could be impacted by the improvement project. According
to the proposed plans, bus stop #869 may need to be temporarily closed while
work is being performed at that located. Contractor performing work shall
contact Sunline at least thirty (30) days in advance of work commencing so
arrangements can be made to have the existing amenities closed or removed.
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MAINTENANCE
65. The applicant shall comply with the provisions of LQMC Section 13.24.160
(Maintenance).
66. The applicant shall make provisions for the continuous and perpetual
maintenance of all private on-site improvements, perimeter landscaping up to
the curb, access drives, sidewalks, and stormwater BMPs.
FEES AND DEPOSITS
67. The applicant shall comply with the provisions of LQMC Section 13.24.180
(Fees and Deposits). These fees include all deposits and fees required by the
City for plan checking and construction inspection. Deposits and fee amounts
shall be those in effect when the applicant makes application for plan check
and permits.
68. Permits issued under this approval shall be subject to the provisions of the
Development Impact Fee and Transportation Uniform Mitigation Fee programs
in effect at the time of issuance of building permit(s).
69. The applicant shall return to the Planning Commission within six (6) months of
receiving a certificate of occupancy to review the implementation of the drive-
through stacking, circulation, and directional signage and the Planning
Commission or applicant may propose any additional condition necessary or
proper to improve such operation.
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Project Information
CASE NUMBER: SITE DEVELOPMENT PERMIT 2019-0002
ZONE CHANGE 2019-0002
VARIANCE 2019-0001
ENVIRONMENTAL ASSESSMENT 2019-0002
APPLICANT: KAIDENCE GROUP
PROPERTY OWNER: LQ INVESTMENTS
REQUEST: INTRODUCE AN ORDINANCE AT FIRST READING TO
APPROVE ZONE CHANGE AND ADOPT RESOLUTION
TO APPROVE VARIANCE AND SITE DEVELOPMENT
PERMIT FOR A 2,790 SQUARE-FOOT DRIVE
THROUGH FACILITY AND FIND THE PROJECT
CONSISTENT WITH ENVIRONMENTAL ASSESSMENT
91-187
LOCATION: NORTHWEST CORNER OF WASHINGTON STREET
AND CALLE TAMPICO
APNs: 770-020-15 THROUGH 770-020-021
GENERAL PLAN
DESIGNATION:GENERAL COMMERCIAL
ZONING
DESIGNATION:NEIGHBORHOOD COMMERCIAL (PROPOSED CHANGE
TO COMMUNITY COMMERCIAL)
SURROUNDING
ZONING/LAND USES: NORTH: MEDIUM DENSITY RESIDENTIAL
EXISTING RESIDENTIAL
SOUTH: MAJOR COMMUNITY FACILITIES
CITY HALL
EAST: LOW DENSITY RESIDENTIAL
EXISTING RESIDENTIAL
WEST: MEDIUM DENSITY RESIDENTIAL
EXISTING RESIDENTIAL
ATTACHMENT 1
159
160
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162
9.80.020 Table of permitted uses.
A.Uses and Structures Permitted. Table 9-5, Permitted Uses in Nonresidential Districts, following,
specifies those uses and structures which are permitted within each nonresidential district. The
letters in the columns beneath the district designations mean the following:
1. “P”: Permitted as a principal use within the district.
2. “A”: Permitted only if accessory to the principal use on the site.
3. “C”: Permitted as a principal or accessory use if a conditional use permit is approved.
4. “M”: Permitted if a minor use permit is approved.
5. “T”: Permitted as a temporary use only.
6. “X”: Prohibited in the district.
7. “S”: Permitted under a specific plan.
B. Uses Not Listed in Table. Land uses which are not listed in Table 9-5 are not permitted unless the
planning or the planning commission determines that such use is within one of the permitted use
categories listed (e.g., principal use, conditional use, etc.) in accordance with Section 9.20.040.
Table 9-5 Permitted Uses in Nonresidential Districts
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Retail Uses
Retail stores
under 10,000
sq. ft. floor area
per business
PPPPPPXP
Retail stores1,
10,000—50,000
sq. ft. floor area
PPPPXXXP
Retail stores1,
over 50,000 sq.
ft. floor area
PCM XXXXX
Food, liquor and
convenience
PAP PAAXP
$77$&+0(17
163
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
stores under
10,000 sq. ft.
floor area, open
less than 18
hours/day2
Food, liquor and
convenience
stores under
10,000 sq. ft.
floor area, open
18 or more
hours/day2
MXMMMXXM
Plant nurseries
and garden
supply stores,
with no
propagation of
plants on the
premises,
subject to
Section
9.100.120
(Outdoor
storage and
display)
PXP PXXXP
Showroom/catal
og stores,
without
substantial on-
site inventory
PPP XXXXX
General Services
Barbershops,
beauty, nail and
tanning salons
and similar uses
PAP P PAXP
Miscellaneous
services such as
travel services,
photo and video
services, shoe
repair,
appliance
repair, and
similar uses
PAP P PAXP
164
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Laundromats
and dry
cleaners, except
central cleaning
plants
PXP P PXXM
Printing,
blueprinting and
copy services
PPPPPPXP
Pet grooming—
without
overnight
boarding
PXP P PXXP
Office and Health Services
Banks P X P P P P X P
General and
professional
offices
PPPPPPPP
Medical
offices—
physicians,
dentists,
optometrists,
chiropractors
and similar
practitioners, 3
or fewer offices
in one building
PPPPPPXP
Medical
centers/clinics
—four or more
offices in one
building
PXP CXPXP
Surgicenters/me
dical clinics
PPP CXPXX
Hospitals C X X X X X C X
Convalescent
hospitals
CXC XXXCX
Veterinary
clinics/animal
hospitals and
pet boarding
(indoor only)
MMMM XXXM
Dining, Drinking and Entertainment Uses
165
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Restaurants,
other than
drive-through
PAP P PXAP
Restaurants,
drive-through
PAP XPXXX
Restaurants,
counter take-out
with ancillary
seating, such as
yogurt, ice
cream, pastry
shops and
similar
PPPPPXAP
Bars and
cocktail lounges
MMMMMXXM
Dance clubs and
nightclubs
CCC XCXXC
Dancing or live
entertainment as
an accessory
use
AAAAAXXA
Theaters, live or
motion picture
PXMMMXAM
Tobacco shops
without onsite
smoking, as per
the provisions
of the Heath and
Sanitation Code
PXP PAXXP
Cigar lounges,
hookah bars,
and similar uses
with onsite
smoking, as per
the provisions
of the Health
and Sanitation
Code
MXMMAXXM
Recreation Uses
Bowling alleysP X P XPXXC
Pool or billiard
centers as a
principal use
CCC XCXXC
166
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Pool or billiard
tables as
accessory use (3
tables or less)
AAAAAAXA
Game machines
as an accessory
use
AAAAAAXA
Golf courses
and country
clubs (see GC
district
permitted uses,
Chapter 9.120)
XXXXAXXX
Driving range
unlighted
PAC XPAPX
Tennis clubs or
complexes
CAC XXACX
Health clubs,
martial arts
studios, and
dance studios,
5,000 sq. ft.
floor area or
less
PPPPPPPP
Health clubs,
martial arts
studios, and
dance studios,
over 5,000 sq.
ft. floor area
MMMMMMMM
Libraries P P P P P P P P
Museum PPPPPPPP
Arts and crafts
studios,
including
classes
PPPPPPPP
Parks, unlighted
playfields and
open space
PPPPPPPP
Lighted
playfields
XXXXXXCC
Bicycle,
equestrian and
PPPPPPPP
167
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
hiking trails
Indoor pistol or
rifle ranges
XCXXXXXX
Miniature
golf/recreation
centers
MXX XMXXX
Ice skating rinks M M M XMXMX
Assembly Uses
Lodges, union
halls, social
clubs and
community
centers
PPPPXXPP
Churches,
temples and
other places of
worship
MMMM XMXM
Mortuaries and
funeral homes
MMM XXXXX
Public and Semipublic Uses
Fire stations P P P P P P P P
Government
offices and
police stations
PPPPPPPP
Communication
towers and
equipment
(freestanding,
new towers)
subject to
Chapter 9.170
CCCCCCCC
Communication
towers and
equipment (co-
location,
mounted to
existing facility)
subject to
Chapter 9.170
MMMMMMMM
Electrical
substations
XMX X XXMX
Water wells and
pumping
PPPPPPPP
168
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
stations
Reservoirs and
water tanks
XXXXXXPX
Public flood
control facilities
and devices
PPPPPPPP
Colleges and
universities
CMX X XMCC
Vocational
schools, e.g.,
barber, beauty
and similar
MC C XXCCC
Private
elementary,
intermediate
and high
schools
CCCCCCCC
Helicopter pads X X X X C X C X
Public or
private kennels
and animal
shelters (with
indoor or
outdoor pet
boarding)
XCXXXXCX
Residential, Lodging and Child Daycare Uses
Existing single
family home
XXXXXXXP
Townhome and
multifamily
dwelling as a
primary use3,4
C3 C4 CCCCXC
Residential as
an accessory
use, e.g.,
caretaker
residences per
Section
9.100.160
MMMMMMMM
Child daycare
facilities,
centers and
preschools as a
MMMM XMMM
169
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
principal use,
subject to
Section
9.100.240 (also
see Accessory
Uses)
Senior group
housing
XXXXXXXM
Rooming and
boarding houses
XXXXXXXM
Single room
occupancy
(SRO) hotels,
subject to
Section
9.100.250
CXXXXXXX
Emergency
shelters
PPPPPPPX
Transitional
shelters for
homeless
persons or
victims of
domestic abuse
CXXXXXCX
Single-family
residential
XXXXXXXX
Mixed-use
projects subject
to Section
9.110.130
PPPPPPXP
RV rental parks
and
ownership/mem
bership parks
XXXXMXXX
Resort
residential
SXC XCXX
Hotels and
motels
PXP XPXXP
Timeshare
facilities,
fractional
ownership,
subject to
PXP XPXXP
170
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Section
9.60.290
Automotive, Automobile Uses5
Golf cart,
neighborhood
electric vehicle
(NEV), and
electric scooter
sales
PPP MXXXM
Automobile
service stations,
with or without
minimart
subject to
Section
9.100.230
CCCCXXXC
Car washes M M M XXXXX
Auto body
repair and
painting;
transmission
repair
XCXXXXXX
Auto repair
specialty shops,
providing minor
auto
maintenance:
tire
sales/service,
muffler, brake,
lube and tune-
up services
CCC XXXXX
Auto and
motorcycle
sales and rentals
MMX X XXXX
Used vehicle
sales, not
associated with
a new vehicle
sales facility, as
per Section
9.100.260
CCXXXXXX
Truck, C C X X X X X
171
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
recreation
vehicle and boat
sales
Auto parts
stores, with no
repair or parts
installation on
the premises
PPPPXXXP
Auto or truck
storage yards,
not including
dismantling
XCXXXXXX
Private parking
lots/garages as a
principal use
subject to
Chapter 9.150,
Parking
CCC XCCXC
Warehousing and Heavy Commercial Uses5
Wholesaling/dis
tribution
centers, general
warehouses
with no sales to
consumers
CPXXXXXX
Mini-storageXX6 XXXXXX
Lumber yards,
outdoor (see
retail stores for
indoor lumber
sales)
XMX X XXXX
Pest control
services
MPXXXXXX
Contractor
offices, public
utility and
similar
equipment/stora
ge yards
XMX X XXPX
Central cleaning
or laundry
plants
XXXXAXXX
Industrial and Research Uses
172
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Indoor
manufacture
and assembly of
components or
finished
products
XPXXXXXX
Research and
development
PPXXXXXX
Recording
studios
MPXXXXXM
Bottling plants X P X X X X X X
Recycling
centers as a
primary use,
collection and
sorting only,
subject to
Section
9.100.190
XCXXXXCX
Off-site
hazardous waste
facilities
XCXXXXXX
Accessory Uses and Structures
Construction
and guard
offices, subject
to Section
9.100.170
PPPPPPPP
Portable
outdoor vendor
uses subject to
Section
9.100.100
MMMMMMMM
Swimming
pools as an
accessory use
AAAAAAAA
Indoor golf or
tennis facilities
as an accessory
use
AAAAAAAA
Outdoor golf or
tennis facilities
as an accessory
MMMMMMMM
173
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
use
Antennas and
satellite dishes,
subject to
Section
9.100.070
AAAAAAAA
Reverse
vending
machines and
recycling
dropoff bins,
subject to
Section
9.100.190
AAAAXXAM
Incidental on-
site products or
services for
employees or
businesses, such
as child day
care, cafeterias
and business
support uses
AAAAAAAA
Other accessory
uses and
structures which
are customarily
associated with
and subordinate
to the principal
use on the
premises and
are consistent
with the
purpose and
intent of the
zoning district,
as determined
by the director
AAAAAAAA
Temporary Uses
Christmas tree
sales, subject to
Section
9.100.080
TTTTXXTT
174
P = Permitted
use
A = Accessory
use
C = Conditional
use permit
M = Minor use
permit
T = Temporary
use permit
X = Prohibited
use
Region
al
Comm
ercial
Comm
ercial
Park
Comm
unity
Comm
ercial
Neighbo
rhood
Comme
rcial
Touris
t
Comm
ercial
Office
Comm
ercial
Major
Comm
unity
Faciliti
es
Village
Comm
ercial
Land Use CR CP CC CN CT CO MC
VC
Halloween
pumpkin sales,
subject to
Section
9.100.080
TTTTXXTT
Stands selling
fresh produce in
season, subject
to Section
9.100.090
TTTTXXTT
Sidewalk sales,
subject to
Section
9.100.120
TTTTTTXT
Temporary
outdoor events,
subject to
Section
9.100.130
TTTTTTTT
Use of
relocatable
building,
subject to
Section
9.100.180
TTTTTTTT
Holiday period
storage subject
to Section
9.100.145
MMMMMMMM
Other Uses
Sexually
oriented
businesses,
subject to
Section
9.110.0807
CXXXXXXX
Medical
marijuana
dispensaries
XXXXXXXX
Other uses not listed in this table: per Section 9.20.040, director or planning commission to determine whether use is permitted
175
Notes:
1 Unless use is specifically listed elsewhere in this table.
2 With no consumption of alcohol on the premises.
3 If part of a mixed-use project per Section 9.140.090.
4 Subject to Section 9.30.070 (RH, High Density Residential District) for density, Section 9.60.270.
5 Subject to Section 9.100.110, Outdoor storage and display.
6 Mini-storage warehousing operating on December 17, 2008 (the effective date of the ordinance codified in this section), are
considered legal, conforming land uses. Existing facilities may be reconstructed if damaged, and may be modified or
expanded within the boundaries of the lot on which they occur as of December 17, 2008 with approval of a site development
permit. Any modification or expansion shall conform to the development standards for the commercial park zoning district
contained in Chapter 9.90, Nonresidential Development Standards.
7 Property must also be located within the SOB (sexually oriented business) overlay district.
(Ord. 562 § 1, 2017; Ord. 550 § 1, 2016)
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5070 N 40th St #210, Phoenix, AZ 85018
September 13,2019
VARIANCE PERMIT APPLICATION
STATEMENT OF FINDINGS
Surrounding Uses. Why will approval of the variance not create conditions materially detrimental to the
public health, safety and general welfare or injurious to or incompatible with other properties of land uses
in the vicinity?
Distance to Residential Zone: The proposed Starbucks drive-thru within the La Quinta Village Shopping Center
is 170 feet east of a residential zone. There is a major arterial road, Washington Street, between the Starbucks
drive-thru and residential zone, as well as, two screen walls (one on the residential side, one on the shopping
center side). In efforts to provide additional screening for the drive-thru, the interior side of the Washington
Street screen wall will be lined with landscape (bushes and shrubbery). The drive-thru will not impact the
residential zone with any more noise than what is already omitted by the major arterial.
Currently there are fourteen (14) businesses in operation within the La Quinta Village Shopping center, uses
ranging from restaurant, dry cleaners, bank and salons, none of which cause harm to the surrounding
residential zone. The proposed Starbucks drive-thru is a relocation of the current Starbucks in La Quinta Village
Shopping center located directly north of the proposed new location.
Drive-Thru Exit Vehicle Count: The La Quinta Municipal Code requires “3 car vehicle stack at the exit of the
drive-thru.” The proposed Starbucks currently shows a nine (9) car queue length and allows for one (1) vehicle
space between the pick-up window and the exit of the drive-through. The drive-thru is located within the La
Quinta Village Shopping Center and does not exit onto an arterial road. There is a one hundred thirty-eight
(138) feet of stacking room from the exit of the drive-through to the egress onto Washington St. This distance
allows for about 7 cars from drive-thru exit to major arterial egress out of the shopping center. With the
Starbucks being within a shopping center and having one hundred thirty-eight (138) additional feet of drive
aisle to exit the drive-thru, there is no anticipation for stacking at the exit of the drive-thru.
Special Circumstances. What special circumstances are applicable to the subject property, including size,
shape, topography, location or surroundings, which, when the zoning regulations are strictly applied,
deprive the property of privileges enjoyed by other properties in the vicinity subject to the same zoning
regulations?
In order for the La Quinta Village Shopping Center to have a drive-thru Starbucks, a brand-new building needs
to be erected. Due to the existing orientation of the shopping center and the current parcel configuration,
there was only one location that would fit a 2,675 SF building with patio and drive-through. The proposed site
falls within the same parcel as the old Ralph’s and parking lot that serves the majority of the center. This
parcel within the development, makes different orientations of the proposed building quite difficult. In order
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5070 N 40th St #210, Phoenix, AZ 85018
to maximize the site and meet all major code requirements, the current site plan is the best option. Any other
site plan would have resulted in a shorter drive-thru queue, a smaller building, poor circulation or simply a
vacant lot.
Although the drive-through falls 30 feet short of the 200-foot residential zone requirement, we feel that this
will have no impact on the surrounding residential zones. As mentioned previously, Washington Street, which
is a major arterial road with 2-way traffic, falls between the shopping center and residential zone along with
two (2) screen walls. Because the drive-through is within a shopping center, we do not anticipate any drive-
through stacking flowing onto the major arterial. To be more specific, there is a one hundred thirty-eight (138)
feet distance from the exit of the drive-through to Washington Street.
Preservation of Property Rights: Why is granting of the variance necessary for preservation of a substantial
property right possessed by other property in the same vicinity and zoning district and otherwise denied to
the subject property?
Distance to Residential Zone: As previously stated, the proposed Starbucks drive-thru is a relocation of the
Starbucks that is currently operating within the La Quinta Village Shopping Center. The proposed location for
the Starbucks drive-thru is limited on building orientation and drive-thru configuration. The site plan we are
proposing, meets all major code requirements while maximizing the space. With this proposed configuration,
the drive thru lane falls 170 feet east of a residential zone, 30 feet short of the 200-foot requirement. In order
to relocate the Starbucks within the same shopping center, we will need this variance. If the variance is
denied, there is no other site plan option that works to meet all other code requirements.
Drive-Thru Exit Vehicle Count: When configuring a drive-thru, there are several requirements the architect
needs to comply with not only from a City code standpoint, but also from a Starbucks requirement standpoint.
The ultimate goal is to have the longest queue the site can provide to prevent stacking into main drive aisles
and arterial roads. This proposed queue provides a nine (9) car stack with room for ten (10) additional cars
before stacking into the main drive aisle within the shopping center. In addition, Starbucks requires a six (6)
car stack from order point to pick-up window. The La Quinta Municipal Code 9.100.270G states “Exits from
drive-through facilities shall be at least three vehicles length, shall have adequate sight-distance, and shall
connect to either a signalized entry or shall be limited to right turns only.” Due to the configuration of the
building, the pick-up window is based on the interior engine layout and back of house. With being such a small
building with limited orientation, this is the best site plan option.
No Special Privileges: How will the variance not constitute a grant of special privileges which is inconsistent
with the limitations placed upon other properties in the vicinity subject to the same zoning regulations?
The La Quinta Village Shopping Center is currently zoned Neighborhood Commercial. In order to provide for
the development and regulation of medium to large scale commercial areas located at the intersections of
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5070 N 40th St #210, Phoenix, AZ 85018
arterial highways as shown on the general plan, the La Quinta Village Shopping Center will be rezoned to
Community Commercial. The Community Commercial district is intended to provide for the sale of general
merchandise, hardware and building materials, food, drugs, sundries, personal services and similar goods and
services to meet the needs of a multi-neighborhood area. Rezoning the shopping center to Community
Commercial will allow for a broader range of proposed uses for future tenants as well.
All tenants and property owners have been notified of the centers rezoning via registered mail and have
provided signatures in return. The rezoning will have no effect on current tenants and/or owners. In efforts to
keep the residential neighbors informed, we will be hosting a neighborhood meeting prior to any public
hearings. We plan to schedule a neighborhood meeting for late October/early November. The variance we are
applying for is due to the requirement of the drive-thru needing to be 200 ft. away from a Residential Zone, as
well as, the exit of the drive-through be at least three vehicles length. Neither of these variances will affect the
Residential Zone.
No Land Use Variance: Would the request authorize a land use or activity not permitted in the applicable
zoning district? If so, it cannot be approved.
The La Quinta Village Shopping Center is being rezoned to Community Commercial which allows the use of a
drive-thru restaurant.
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La Quinta Village, La Quinta CA1www.architectsorange.comARCHITECTSORANGE10/24/19LQ INVESTMENTS, LPTITLE SHEETSHEET INDEX1. INDEX2. PROPOSED SITE PLAN3. FLOOR PLAN4. ROOF PLAN5. EXTERIOR ELEVATIONS6. 3D VIEWS7. 3D VIEWS8. EXISTING PHOTOS9. SITE PHOTOMETRIC STUDY10. PRELIMINARY LANDSCAPE PLAN11. LANDSCAPE PLANTING PLAN12. SHRUB IMAGESSITE DEVELOPMENT DESIGN PACKAGEDrive-Thru StarbucksPROJECT LOCATION: 50800-50981 WASHINGTON ST, LA QUINTA VILLAGE, LA QUINTA, CA.OWNER : LQ INVESTMENTS, LP STEPHAN SPERLING 949-251-8555PO BOX 492029, LOS ANGELES CA 90049ARCHITECT: ARCHITECTS ORANGE 174 S. ORANGE ST. ORANGE CA 92866 714-639-9860PEDRAM SHOKATI - PEDRAMS@ARCHITECTSORANGE.COM$77$&+0(17181ATTACHMENT 6
La Quinta Village, La Quinta CA2www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPSITE PLAN23578619NOPARKINGNOPARKING49EV2,790 SFCAV135BUILDING ENTRYMOPEVMOPPATH OF TRAVELPA PAPAPATRANSFORMER38'-0"26'-0"17'-0"25'-0"26'-6"9'-0"TYP.8'-11"12'-0"12'-0"3'-012"99'-0"4'-6"4'-0"R20'-0"R25'-0"26'-0"11'-314"11'-0"TYP.WASHINGTON STREET
32TYP2TYP46889101717181116511121TYP2TYP3414151562'-8"7778'-0"8'-0"9'-0"9'-0"19'-0"10"40'-10"20'-10"419620700 SFPATIO21'-10"36'-11"R25'-0"PAPATH OF TRAVELPATH OF TRAVELPATH OF TRAVEL
3'-5"RECYCLE
TRASH
4±170' TORESIDENTAIL ZONEMOP MOP016'8' 24'STARBUCKS LA QUINTA VILLAGE SHOPPING CENTER, LA QUINTA, CASCALE: 3/32" = 1'-0" @ 24"X36"SITE AREA:+/-29374 SF0.674 ACRESZONING: NEIGHBORHOOD COMMERCIAL ZONEPROPOSED ZONING CHANGE: COMMUNITY COMMERCIALTOTAL BUILDING AREA:2790 S.F.F.A.R.0.09BUILDING AREA & PARKING SUMMARY:REQUIRED PARKING:STARBUCKS2790 S.F. 10 / 1000 28 STALLSPATIO700 S.F. 10 / 1000 7 STALLSDT CAR QUEUE9 CAR QUEUEPARKING SUMMARYPROVIDED:STANDARD 20 STALLSCOMPACT 0 STALLSADA 4 STALLSCAV 1 STALLSEV 2 STALLSREQUIRED:TOTAL: 27 STALLS 35 STALLSBICYCLE RACKSHORT TERM: 4 SPACESSITE SUMMARYEXISTING PARKING STALL STRIPINGNEW TRASH ENCLOSURENEW PAINTED PARKING STRIPING1256789EXISTING LANDSCAPING TO REMAIN11NEW PATIO SEATING12NEW BIKE RACK1310EXISTING TREES TO REMAINEXISTING CURB TO REMAIN3NEW CONCRETE CURB4KEYNOTES14NEW DT COMPONENTSPATCH AND REPAIR (E) SIDEWALKNEW PATH OF TRAVELNEW CURB CUTNEW LANDSCAPING15NEW SIDEWALKROWEXISTING FIRE HYDRANT1617EXISTING SITE RETAINING WALL18LOCATION OF NEW TRANSFORMER19EXISTING MONUMENT SIGN TO REMAIN20182
La Quinta Village, La Quinta CA3www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPFLOOR PLAN2,79016'-2"8'-0"20'-11"11'-9"7'-10"4'-4"16'-3"9'-6"20'-512"3'-10"20'-512"67'-9"44'-9"18'-1"1'-3"9'-3"11'-6"3'-6"6"
2'-0"1'-6"14'-114"12'-2"5'-3"1'-412"14'-2"17'-0"14'-2"1'-10"2'-0"3'-0"9'-6"16'-10"7'-6"
27'-4"04'2'8'SCALE: 1/4" = 1'-0" @ 24"X36"183
La Quinta Village, La Quinta CA4www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPROOF PLAN+20'-8"T.O.RIDGE39'-2716"13'-2316"18'-114"19'-7"14'-4"36'-678"47'-612"23'-712"46'-10516"69'-518"36'-91116"19'-11916"7'-5"
3'-77 8"+20'-8"T.O.RIDGEHVACUNITROOFHATCHHVAC UNIT+17'-2"T.O.ROOF6'-058"9'-01316"4'-21116"5'-11116"4'-10516"9'-11116"+11'-0"T.O.AWNING+11'-2"T.O.CANOPY04'2'8'SCALE: 1/4" = 1'-0" @ 24"X36"184
La Quinta Village, La Quinta CA5www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPEXTERIOR ELEVATIONSWEST ELEVATION4F9K1C8L13H7H4G10MT.O.RIDGE+20'-8"T.O.TRELLIS+11'-2"T.O.STOREFRONT+10'-0"6N12-15J1A4F4FSOUTH ELEVATION14N3H4G8L12-9K1C4FT.O.RIDGE+20'-8"T.O.CANOPY+11'-2"10MT.O.STOREFRONT+10'-0"6N1B1A11A11A15J4GNORTH ELEVATION9K8L14N3H4G13H12-1BT.O.RIDGE+20'-8"T.O.TRELLIS+11'-2"T.O.STOREFRONT+10'-0"6N1C1C11A15J6N4GEAST ELEVATION14N3H8L4G12-13H9K1DT.O.RIDGE+20'-8"T.O.CANOPY+11'-0"T.O.STOREFRONT+10'-0"1C1C11A15JEXTERIOR MATERIALS EXTERIOR COLORS & FINISHESEXTERIOR CEMENT PLASTEROMEGA DIAMOND WALL ONE COAT SYSTEMW/ CRACK ISOLATIONPRECAST STONE WALL CLADDING / TRIM / PILASTERNOT USEDANODIZED ALUMINUM STOREFRONT SYSTEMHOLLOW STEEL DOORPRECAST CONCRETE WALL BASE/TRIMEXTERIOR LIGHT FIXTUREPLASTER CONTROL JOINTE.P.S. CORNICE/TRIMMETAL SCREEN PANELWOOD BEAM / TRELLIS (DOUGLAS FIR)SIGNAGE(N.I.C.) PROVIDE POWERROOF TILESHERWIN-WILLIAMS PAINT # SW 7531 - CANVAS TANSHERWIN-WILLIAMS PAINT # SW 2835 - CRAFTSMAN BROWNSHERWIN-WILLIAMS PAINT # SW 0050 - CLASSIC LIGHT BUFFVALORI PRECAST, CREAM SANDWASHCONTACT ALLISON DILLARD (949) 355-3840CORONADO STONE, OLD COUNTRY LEDGE - COASTAL BROWN,600 SERIES SILL, LOMOCTO MATCH ARCADIA, MEDIUM BRONZE - AB-4METAL CANOPYEAGLE ROOFING, 35% BLEND "SMC 8822 SANBUENAVENTURA" & 65% 3817 LA SALLE BLEND" WITH 35%BOOSTER TILEPAINT TO MATCH ADJACENT SURFACEMODERN FORMS, BALTHUS OUTDOOR SCONCE. WS-W28521 OILRUBBED BRONZEPARASOLEIL, GEODE PATTERN - COLOR: UMBRIAWOOD COLUMN (DOUGLAS FIR)ROOF TILENOT USEDSEMI-TRANSPARENT STAIN, FLOOD PRO SERIES, LIGHT MOCHA04' 8' 12'185
La Quinta Village, La Quinta CA6www.architectsorange.comARCHITECTSORANGE10/24/19LQ INVESTMENTS, LP3D RENDERING186
La Quinta Village, La Quinta CA7www.architectsorange.comARCHITECTSORANGE10/24/19LQ INVESTMENTS, LP3D RENDERING187
La Quinta Village, La Quinta CA8www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPPHOTOS188
La Quinta Village, La Quinta CA9www.architectsorange.comARCHITECTS ORANGE10/24/19LQ INVESTMENTS, LPSITE PHOTOMETRIC STUDYCompany: Architects OrangeProject Name: La QuintaLocation:www.scilights.comapp@scilights.comphone: 949/622-3000fax: 949/622-3095Applications Department: AP6Dwg No:Scale:Date: 6/4/20191/8" = 1' - 0"Photometrics-2Photometry Disclaimer:* Light loss factor (LLF) has been established at 0.912 per industry IES standard.* Refer to Calculation summary for placement of calculation points. I.E.:Workplane, Floor.* Offices, conference rooms, and open work areas are calculated at 2.5' fromA.F.F. All other areas will be calculated at floor or at the direction of the client.NOTE: PARKING LOT LIGHT POST MOUNTING HEIGHTS: 26’189
La Quinta Village, La Quinta CA10www.architectsorange.comARCHITECTS ORANGE03/27/19/4,19(670(176/3PRELIMINARY LANDSCAPE PLANWASHINGTON STREET
LIMIT OF WORK
LIMIT OF WORK LIMIT OF WORKSCALE 1” = 10’010 2052.5LICENSEDLANDSCAPEA RCHITECTDIEGOF.ALESSIL IC.#420 1 S TATEOFCALIFORNIA6LJQDWXUH5HQHZDO'DWH'DWH LANDSCAPE KEYNOTESR.O.WPROPOSED INTEGRAL COLOR CONCRETE PEDESTRIAN PAVINGPROPOSED PLANTING AREAS ON-SITE- TYP.TRUNCATED DOMESTRASH ENCLOSURE - PER ARCHITECTBIKE RACKSTRANSFORMER LOCATIONEXISTING WALL TO REMAINEXISTING CONCRETE PEDESTRIAN PAVING TO REMAINEXISTING TREES TO REMAIN. PROTECT IN PLACEEXISTING PLANTING AREA TO REMAINEXISTING SIGN TO REMAINPATIO FURNITURE - PER TENANT 12345678910IRRIGATION DESIGN NOTESTHE IRRIGATION SYSTEM WILL BE A FULLY AUTOMATIC UNDERGROUND SYSTEM. BACKFLOW PREVENTION DEVICES WILL BE INSTALLED TO MEET APPLICABLE CODES. THE IRRIGATION SYSTEM WILL BE DESIGNED AND CONSTRUCTED TO BE AS EFFICIENT IN TERMS OF WATER USAGE AS POSSIBLE. WATER CONSERVATION PRODUCTS (HIGH EFFICIENCY / LOW PRECIPITATION) AND AN EVAPOTRANSPIRATION (ET) WEATHER BASED CONTROL SYSTEM WILL BE INCORPORATED INTO THE SYSTEM DESIGN. FINAL LANDSCAPE PLANS WILL BE IN COMPLIANCE WITH THE CITY OF LA QUINTA WATER EFFICIENCY ORDINANCE AND THE COACHELLA VALLEY WATER DISTRICT’S LANDSCAPING AND IRRIGATION SYSTEM DESIGN ORDINANCE.PLANTING DESIGN NOTESTHE SELECTION OF PLANT MATERIAL IS BASED ON CULTURAL, AESTHETIC, AND MAINTENANCE CONSIDERATIONS. ALL PLANTING AREAS SHALL BE PREPARED WITH APPROPRIATE SOIL AMENDMENTS, FERTILIZERS, AND APPROPRIATE SUPPLEMENTS BASED UPON A SOILS REPORT FROM AN AGRICULTURAL SUITABILITY SOIL SAMPLE TAKEN FROM THE SITE. GROUND COVERS OR BARK MULCH SHALL FILL IN BETWEEN THE SHRUBS TO SHIELD THE SOIL FROM THE SUN, EVAPOTRANSPORATION AND RUN-OFF. ALL THE FLOWER AND SHRUB BEDS SHALL BE MULCHED TO A 3” DEPTH TO HELP CONSERVE WATER, LOWER THE SOIL TEMPERATURE AND REDUCE WEED GROWTH. THE SHRUBS SHALL BE ALLOWED TO GROW IN THEIR NATURAL FORMS. ALL LANDSCAPE IMPROVEMENTS SHALL FOLLOW THE CITY OF LA QUINTA GUIDELINES.GENERAL DESIGN NOTES1. FINAL LANDSCAPE PLANS SHALL ACCURATELY SHOW PLACEMENT OFTREES, SHRUBS, AND GROUNDCOVERS.2. LANDSCAPE ARCHITECT SHALL BE AWARE OF UTILITY, SEWER, STORMDRAIN EASEMENT AND PLACE PLANTING LOCATIONS ACCORDINGLY TOMEET CITY OF LA QUINTA REQUIREMENTS.3. ALL REQUIRED LANDSCAPE AREAS SHALL BE MAINTAINED BY OWNER.THE LANDSCAPE AREAS SHALL BE MAINTAINED PER CITY OF LA QUINTA REQUIREMENTS.1112131234356444447891010111113INTEGRAL COLOR CONCRETE PAVINGMANUFACTURE: DAVISCOLOR: PEBBLE #641FINISH: MEDIUM RETARDANTTRUNCATED DOMES MATMANUFACTURE: SAFETY STEP TDCOLOR: LIGHT GRAYSIZE: 2’ x 10’ or 3’ x 5’190
La Quinta Village, La Quinta CA11www.architectsorange.comARCHITECTS ORANGE03/27/19/4,19(670(176/3LANDSCAPE PLANTING PLANWASHINGTON STREET SCALE 1” = 10’010 2052.5LICENSEDLANDSCAPEA RCHITECTDIEGOF.ALESSIL IC.#420 1 S TATEOFCALIFORNIA6LJQDWXUH5HQHZDO'DWH'DWH TREE LEGENDSYMBOL BOTANICAL NAME COMMON NAME QTY. SIZE WUCOLS DESCRIPTIONPROSOPIS CHILENSIS CHILEAN MESQUITE1 36” BOX LPARKING LOT TREE------EXISTING TREE -- - - EXISTING--EXISTING PALM -- - - EXISTING--SHRUB LEGENDSYM BOTANICAL NAME COMMON NAME SIZE WUCOLSACCENT SHRUBSAGAVE ‘BLUE FLAME’ BLUE FLAME AGAVE 5 GAL LAGAVE ATTENUATA ‘VARIEGATA VARIEGATED FOX TAIL AGAVE 5 GAL LSMALL SHRUBSCUPHEA HYSSOPIFOLIA MEXICAN HEATHER 5 GAL MRHAPHIOLEPIS INDICA ‘CLARA’ INDIAN HAWTHORN CLARA 5 GAL MMEDIUM SHRUBSRUELLIA PENINSULARIS BAJA RUELLIA 5 GAL LSANTOLINA VIRENS GREEN LAVENDER COTTON 5 GAL LPERENNIAL SHRUBSPHORMIUM ‘YELLOW WAVE’ YELLOW WAVE NEW ZEALAND FLAX 5 GALSPHAERALCEA AMBIGUA APRICOT MALLOW 15 GAL VLFLOWERING SHRUBSBOUGAINVILLEA ‘BARBARA KARST’ BARBARA KARST BOUGAINVILLA 15 GAL MCALLISTEMON ‘LITTLE JOHN’ LITTLE JOHN DWARF BOTTLEBRUSH 5 GAL MHEDGEBUXUS MICROPHYLLA JAPONICA JAPANESE BOXWOOD 15 GALMDODONAEA VISCOSA HOPSEED BUSH 15 GALLGROUNDCOVERMALEPHORA CROCEA SALMON ICE PLANT 5 GALLTHYMUS SERPYLLUM ‘MAGIC CARPET’ MAGIC CARPET CREEPING THYME 5 GALMLANTANA MONTEVIDENSIS TRAILING LANTANA 5 GALMPROJECT SUMMARYOVERALL SITE AREA: 30,000 SFOVERALL LANDSCAPE AREA: 3,155 SFSITE LANDSCAPE : 10.5 % PROSOPIS CHILENSIS(CHILEAN MESQUITE)HEIGHT: 30’SPREAD: 30’191
La Quinta Village, La Quinta CA12www.architectsorange.comARCHITECTS ORANGE03/27/19/4,19(670(176/3SHRUB IMAGESLICENSEDLANDSCAPEA RCHITECTDIEGOF.ALESSIL IC.#420 1 S TATEOFCALIFORNIA6LJQDWXUH5HQHZDO'DWH'DWH AGAVE ‘BLUE FLAME’(BLUE FLAME AGAVE)HEIGHT: 3’ - 5’SPREAD: 3’ - 5’AGAVE ATTENUATA ‘VARIEGATA(VARIEGATED FOX TAIL AGAVE)HEIGHT: 3’ - 4’SPREAD: 4’ - 5’RUELLIA PENINSULARIS(BAJA RUELLIA)HEIGHT: 3’ - 4’SPREAD: 2’ - 3’CUPHEA HYSSOPIFOLIA(MEXICAN HEATHER)HEIGHT: 2’SPREAD: 2’LANTANA MONTEVIDENSIS(TRAILING LANTANA)HEIGHT: 1’ - 2’SPREAD: 8’ - 10’BUXUS MICROPHYLLA JAPONICA(JAPANESE BOXWOOD)HEIGHT: 3’ - 5’SPREAD: 3’ - 5’MALEPHORA CROCEA(SALMON ICE PLANT)HEIGHT: 6” - 12”SPREAD: SPREADINGPHORMIUM ‘YELLOW WAVE’(YELLOW WAVE NEW ZEALAND FLAX)HEIGHT: 3’ - 4’SPREAD: 4’ - 5’DODONAEA VISCOSA(HOPSEED BUSH)HEIGHT: 12’SPREAD: 6’ - 8’RHAPHIOLEPIS INDICA ‘CLARA’(INDIAN HAWTHORN CLARA)HEIGHT: 4’ - 5’SPREAD: 4’ - 5’SANTOLINA VIRENS(GREEN LAVENDER COTTON)HEIGHT: 2’SPREAD: 2’SPHAERALCEA AMBIGUA(APRICOT MALLOW)HEIGHT: 2’ - 3’SPREAD: 2’ - 3’THYMUS SERPYLLUM ‘MAGIC CARPET’(MAGIC CARPET CREEPING THYME)HEIGHT: 1’ - 2’SPREAD: 12” - 15”CALLISTEMON VIMINALIS ‘LITTLE JOHN’(LITTLE JOHN DWARF BOTTLEBRUSH)HEIGHT: 3’SPREAD: 5’BOUGAINVILLEA ‘BARBARA KARST’(BARBARA KARST BOUGAINVILLEA)HEIGHT: 3’ - 5’SPREAD: 3’ - 5’192
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Roadway Segments
1. Washington Street north of Calle Tampico
2. Calle Tampico west of Washington Street
Based on discussion with City staff, Calle Tampico west of Washington Street (study area roadway
segment 2) will be revised from its current four-lane Primary classification (two eastbound and two
westbound through lanes) to a two-lane Modified Secondary roadway (one eastbound and one
westbound through lane). As a result of this roadway revision, the two eastbound and two
westbound through lanes will be reduced to one through lane in each direction at the Full-Access
Driveway/Calle Tampico (study area intersection 4). City staff has indicated that the Calle Tampico
road diet will soon be underway and is anticipated to be completed by Winter 2019. As such, these
circulation changes have been assumed under existing conditions for purposes of this analysis.
Figure 2 illustrates the project location with the study area intersections, roadways, and geometrics
(including the Calle Tampico road diet).
Intersection Level of Service Methodology
In accordance with the City’s Engineering Bulletin 06-13, the study area intersections were analyzed
using the Highway Capacity Manual (HCM) 2010 methodology. The Synchro 10 computer software
was used to determine the level of service (LOS) based on the existing intersection geometries. The
HCM worksheets are provided in Attachment B.
The HCM methodology calculates the average delay experienced by all vehicles at an intersection.
The resulting calculation of average delay experienced by vehicles at the intersection is then used to
determine the LOS at that location. LOS A represents free-flow activity, and LOS F represents
overcapacity operation. LOS is a qualitative assessment of the quantitative effects of such factors as
traffic volume, roadway geometrics, speed, delay, and maneuverability on roadway and intersection
operations. The relationship between LOS and the delay (in seconds) at intersections is as follows:
Level of Service
Delay in Seconds
(Signalized)
Delay in Seconds
(Unsignalized)
A < 10.0 < 10.0
B > 10.0 and < 20.0 > 10.0 and < 15.0
C > 20.0 and < 35.0 > 15.0 and < 25.0
D > 35.0 and < 55.0 > 25.0 and < 35.0
E > 55.0 and < 80.0 > 35.0 and < 50.0
F > 80.0 >50.0
Source: Highway Capacity Manual (Transportation Research Board 2017)
Roadway Analysis Methodology
The study area roadway segments were assessed using a volume-to-capacity (v/c) analysis. The
existing average daily traffic (ADT) volumes are divided by the City’s maximum daily capacities to
calculate the v/c ratio. The maximum daily capacity of a roadway is dependent on its classification.
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The following table shows the roadway capacity standards as stated in the City’s Engineering
Bulletin 06-13.
Classification Lane Configuration
Average Daily Traffic Capacity
Level of Service E
Major 6 lanes, divided 61,100
Modified Secondary 2 lanes, divided 19,000
Primary 4 lanes, divided 42,600
Source: City of La Quinta Engineering Bulletin 06-13 (City of La Quinta 2015).
Performance Criteria
The City considers LOS D to be the recognized standard for all intersections and roadway segments.
A significant project impact for a signalized intersection is defined by an increase of 2 seconds of
delay to a signalized intersection operating at LOS E or an increase of 1 second of delay to a
signalized intersection operating at LOS F. A significant project impact for an unsignalized
intersection is defined by an increase of 3 seconds of delay or more for any movement at a two-way
stop-controlled intersection operating at LOS E or F. A significant project impact for a roadway
segment is defined by an increase of 0.02 or more to the v/c ratio of a roadway segment operating
at LOS E or F. If there is a significant project impact, mitigation measures must be identified.
PROJECT TRAFFIC
Trip Generation
In accordance with the City’s Engineering Bulletin 06-13, trip rates from the Institute of
Transportation Engineers (ITE) Trip Generation Manual, 10th Edition (2017) were used to generate
daily, a.m. peak-hour, and p.m. peak-hour trips for the proposed project. In addition, a pass-by trip
reduction (50 percent) has been applied to the project based on the ITE Trip Generation Handbook,
3rd Edition (2017). Pass-by trips are made by drivers already on an adjacent/nearby roadway and
therefore are not additive trips (e.g., stopped by the coffee shop on the way to work from home or
vice versa).Table A summarizes the project trip generation.
As shown in Table A, the project is expected to generate 48 net new trips (24 inbound and 24
outbound) during the a.m. peak hour and 34 net new trips (18 inbound and 16 outbound) during the
p.m. peak hour. It should be noted that the ITE Trip Generation Manual does not have trip rates for
a coffee shop without drive-through (e.g., existing Starbucks to be removed). As such, the net new
daily trips of 1,144 ADT have been assumed for purposes of this analysis.
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Table A: Project Trip Generation
AM Peak Hour PM Peak Hour
Land Use Size Unit ADT In Out Total In Out Total
Trip Rates1
Coffee Shop with Drive-Through TSF 820.38 45.38 43.61 88.99 21.69 21.69 43.38
Coffee Shop without Drive-Through TSF - 51.58 49.56 101.14 18.16 18.15 36.31
Project Trip Generation
Coffee Shop with Drive-Through 2.790 TSF 2,289 126 122 248 61 60 121
Pass-By Reductions2 (1,145) (63) (61) (124) (30) (30) (60)
Total 1,144 63 61 124 31 30 61
Existing Trip Generation
Coffee Shop without Drive-Through 1.500 TSF - 78 74 152 27 27 54
Pass-By Reductions2 - (39) (37) (76) (14) (13) (27)
Total - 39 37 76 13 14 27
Net Trip Generation (Project-Existing) - 24 24 48 18 16 34
Source: LSA Associates, Inc. (June 2019).
1 Trip rates from the Institute of Transportation Engineers (ITE) Trip Generation Manual, 10th Edition (2017).
Land Use Code 937 – Coffee/Donut Shop with Drive-Through Window
Land Use Code 936 – Coffee/Donut Shop without Drive-Through Window (ITE does not have an ADT rate for this land use code)
2 Pass-by reductions (50 percent) developed from the ITE Trip Generation Handbook, 3rd Edition (2017).
ADT = average daily traffic
TSF = thousand square feet
Trip Distribution and Assignment
Trip distribution defines the regional percentage origins/destinations for a project. Based on the
project’s location, project trips were distributed 20 percent north via Washington Street, 20 percent
south via Washington Street, 10 percent east via Calle Tampico, and 50 percent west via Calle
Tampico. Figures 3 and 4 show the project trip distribution and assignment, respectively.
EXISTING AND EXISTING PLUS PROJECT LEVEL OF SERVICE ANALYSIS
Traffic Volumes
In order to establish existing conditions, an independent traffic count company (Counts Unlimited)
conducted traffic counts at the study area intersections and roadway segments. Intersection
turning-movement volumes for the study area intersections were collected on Thursday, May 30,
2019, during the a.m. peak hour (between 6:00 a.m. and 8:30 a.m.) and the p.m. peak hour
(between 2:30 p.m. and 5:30 p.m.). The 24-hour ADT volumes were collected the same day at the
study area roadway segments. All existing traffic counts are provided in Attachment C.
La Quinta historically experiences variations in seasonal population. Per the City’s Engineering
Bulletin 06-13, traffic counts conducted in May are increased by 10 percent to account for these
cyclical fluctuations. As such, the existing peak-hour and ADT counts conducted in May 2019 have
been increased by 10 percent for purposes of this analysis. Figure 5 illustrates the existing
intersection volumes (including the 10 percent adjustment). The existing plus project volumes at the
study area locations were calculated by adding project trips to the existing traffic volumes. Figure 6
illustrates the existing plus project intersection volumes.
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Intersection Level of Service
Table B presents the results of the peak-hour LOS analysis of the study area intersections. As this
table indicates, all study area intersections currently operate at satisfactory LOS. With the
implementation of the proposed project, all study area intersections are expected to continue
operating at satisfactory LOS. Therefore, the project can be implemented under existing conditions
with no significant peak-hour intersection impacts.
Table B: Existing Intersection Level of Service Summary
Intersection
Existing Baseline Existing Plus Project
Δ Delay Significant
Impact?
AM Peak Hour PM Peak Hour AM Peak Hour PM Peak Hour
Delay LOS Delay LOS Delay LOS Delay LOS AM PM
1 Washington Street/
Full-Access Driveway 5.2 A 5.1 A 5.2 A 5.1 A 0.0 0.0 No
2 Washington Street/
RIRO Driveway 12.2 B 15.1 C 12.3 B 15.3 C 0.1 0.2 No
3 Washington Street/
Calle Tampico 15.2 B 19.3 B 15.3 B 19.4 B 0.1 0.1 No
4 Full-Access Driveway/
Calle Tampico 18.4 C 25.8 D 19.2 C 27.1 D 0.8 1.3 No
Source: LSA Associates, Inc. (August 2019).
Delay is reported in seconds.
LOS = level of service
RIRO = right-in, right-out
Δ = change in
Roadway Segment Level of Service
Table C presents the ADT volumes and v/c ratios for the study area roadway segments. As this table
indicates, all study area roadway segments currently operate at satisfactory LOS. With the
implementation of the project, the study area roadway segments are expected to continue
operating at satisfactory LOS. Therefore, the project can be implemented without creating
significant impacts on the surrounding study area roadway segments under existing conditions.
Table C: Existing Roadway Level of Service Summary
Roadway Class Capacity
Existing Baseline Project
ADT
Existing Plus Project Δ
V/C
Significant
Impact? ADT V/C LOS ADT V/C LOS
1 Washington north
of Calle Tampico Major 61,100 22,380 0.37 A 229 22,609 0.37 A 0.00 No
2 Calle Tampico west
of Washington
Modified
Secondary 19,000 9,797 0.52 A 572 10,369 0.55 A 0.03 No
Source: LSA Associates, Inc. (August 2019).
ADT = average daily traffic
LOS = level of service
v/c = volume-to-capacity ratio
Δ = change in
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DRIVE-THROUGH QUEUING ANALYSIS
The proposed Starbucks drive-through queuing storage was evaluated to ensure potential queues
would not spillback onto public streets. LSA reviewed existing queuing data of a Starbucks drive-
through in Lake Forest, California to determine the potential for stacking at the proposed Starbucks
drive-through within the La Quinta Village Shopping Center, provided in Attachment D. Based on this
information, a maximum queue of 12 vehicles was identified during the morning commute periods
between 6:00 a.m. and 9:00 a.m.
As shown on Figure 7, the proposed Starbucks drive-through lane would provide enough distance
for nine vehicles between the service window and the parking lot (six vehicles between the service
window and the order board and three vehicles between the order board and the entrance of the
drive-through lane). An additional eight vehicles (17 total vehicles) could be accommodated before
vehicles would queue onto the main drive aisle, but would block five parking spaces within the
parking lot parallel to Washington Street. Appropriate signage will be provided on site to direct
customers through the southern drive aisle to the new drive-through.
If the maximum observed queue of 12 vehicles were to occur at the project site, the drive-through
storage area of nine vehicles could be exceeded by three vehicles during the periods of peak
demand. Vehicles 10, 11, and 12 would block only four parking spaces along the internal row of
surface parking adjacent to Washington Street. Although four parking spaces may not be accessible
during the morning peak periods of Starbucks drive-through demand, the maximum queue would be
contained within the parking lot and would not impede traffic along the main drive aisle of the
shopping center or the public streets.
Furthermore, exiting vehicles wishing to leave via Washington Avenue turn right and have 138 feet
of stacking prior to the public right-of-way. Adequate sight distance is provided at the service exit
and throughout the La Quinta Village Shopping Center leading out to Washington Avenue. The exit
at Washington Avenue is a right-turn only driveway.
CONCLUSION
Based on this analysis, the proposed project is not expected to significantly impact the surrounding
roadway network or the internal circulation system.
If you have any questions, please call me at (949) 553-0666.
Attachments: A: Figures 1–7
B: Existing Counts
C: HCM Worksheets
D: Lake Forest Starbucks Drive-Through Queuing Survey
200
F OCUSED T RAFFIC I MPACT A NALYSIS
A UGUST 2019
L A Q UINTA S TARBUCKS
L A Q UINTA, C ALIFORNIA
P:\LQI1901\doc\traffic analysis memo2.docx «08/09/19»
ATTACHMENT A
FIGURES 1–7
201
SOURCE Architects Orange:
FEET
30150
N
FIGURE 1
Site Plan
I:\LQI1901\G\Site Plan.cdr (8/21/2019)
La Quinta Starbucks
202
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ZQ10 Z[30
(20)S (30)\R50 S
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FIGURE3
LEGEND
XXX(YYY)Inbound(Outbound)%
LaQuintaStarbucks
ProjectTripDistribution(10)(20)20 (50)20 20 P:\LQI1901\xls\figures\tripdist.xlsx(6/26/2019)204
ZQ2 / 2 Z[7 / 5
5 / 3 S 7 / 5 \R12 / 9 S
1 WashingtonSt/FullͲAccessDwy 2 WashingtonSt/RIRODwy 3 WashingtonSt/CalleTampico 4 FullͲAccessDwy/CalleTampico
FIGURE4
LEGEND
XXX/YYY AM/PMVolume
LaQuintaStarbucks
ProjectTripAssignment2 / 25 / 35 / 412 / 85 / 35 / 4P:\LQI1901\xls\figures\tripassign.xlsx(6/26/2019)205
[47 / 30 [9 / 066 / 30 392 / 442Z Z ZQT41 / 42 ZQT12 / 9
66 / 42 SR15 / 18 \173 / 330 SRY 61 / 62 SRY
10 / 9 \41 / 68 221 / 407
23 / 40 \4 / 4 \
1 WashingtonSt/FullͲAccessDwy 2 WashingtonSt/RIRODwy 3 WashingtonSt/CalleTampico 4 FullͲAccessDwy/CalleTampico
FIGURE5
LEGEND
XXX/YYY AM/PMVolume
LaQuintaStarbucks
ExistingPeakͲHourVolumes57 / 45717 / 1164309 / 403864 / 7679 / 1048 / 31646 / 41967 / 251 / 61 / 03 / 7871 / 7987 / 14715 / 11082 / 102 / 059 / 6119 / 39403 / 663P:\LQI1901\xls\figures\existing.xlsx(6/26/2019)206
[47 / 30 [16 / 568 / 32 392 / 442Z Z ZQT41 / 42 ZQT12 / 9
71 / 45 SR22 / 23 \173 / 330 SRY 73 / 71 SRY
10 / 9 \41 / 68 221 / 407
23 / 40 \4 / 4 \
1 WashingtonSt/FullͲAccessDwy 2 WashingtonSt/RIRODwy 3 WashingtonSt/CalleTampico 4 FullͲAccessDwy/CalleTampico
FIGURE6
LEGEND
XXX/YYY AM/PMVolume
LaQuintaStarbucks
ExistingPlusProjectPeakͲHourVolumes57 / 45722 / 1168309 / 403864 / 7679 / 1053 / 34646 / 41967 / 251 / 61 / 03 / 7871 / 79812 / 18715 / 11082 / 102 / 071 / 6921 / 41408 / 666P:\LQI1901\xls\figures\existing+project.xlsx(6/26/2019)207
- Potential Parking Spaces Blocked (5)
14151617
13
12
11
10
Main
Drive
Aisle
Main
Drive
Aisle
SOURCE Architects Orange:
FEET
30150
N
FIGURE 7
Potential Drive-Through Queuing
I:\LQI1901\G\Queuing.cdr (8/21/2019)
La Quinta Starbucks
LEGEND
- Potential Additional Drive-Through Vehicles (8)
208
F OCUSED T RAFFIC I MPACT A NALYSIS
A UGUST 2019
L A Q UINTA S TARBUCKS
L A Q UINTA, C ALIFORNIA
P:\LQI1901\doc\traffic analysis memo2.docx «08/09/19»
ATTACHMENT B
HCM WORKSHEETS
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F OCUSED T RAFFIC I MPACT A NALYSIS
A UGUST 2019
L A Q UINTA S TARBUCKS
L A Q UINTA, C ALIFORNIA
P:\LQI1901\doc\traffic analysis memo2.docx «08/09/19»
ATTACHMENT C
EXISTING COUNTS
226
227
228
229
230
231
232
233
234
235
236
F OCUSED T RAFFIC I MPACT A NALYSIS
A UGUST 2019
L A Q UINTA S TARBUCKS
L A Q UINTA, C ALIFORNIA
P:\LQI1901\doc\traffic analysis memo2.docx «08/09/19»
ATTACHMENT D
LAKE FOREST STARBUCKS DRIVE-THROUGH QUEUING SURVEY
237
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238
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Honorable Members of the Council
FROM: Doug Kinley, Management Specialist
City Manager’s Office
DATE: December 3, 2019
SUBJECT: SB 1383 Reducing Short-Lived Climate Pollutants in California –
Organic Waste Reduction Requirements
In September 2016, Governor Brown signed into law Senate Bill (SB) 1383
(Lara, Chapter 395, Statutes of 2016), establishing methane emissions
reduction targets in a statewide effort to reduce emissions of short -lived
climate pollutants in various sectors of California’s economy. A large part of
this legislation focuses on reducing methane produced from organic waste and
mandates diversion of organic waste from landfills. This will have a significant
impact on the solid waste services provided throughout the City. These
impacts will result in changes to the scope of waste services the City is
required to offer residents and businesses, including the addition of residential
curbside food waste collection, mandatory commercial organic waste service,
routine waste inspections, and enforcement. These changes will also likely
result in an increased cost of service.
A short overview of strategic goals required by SB 1383:
1)2020 → 50% Reduction in Landfilled Organic Waste
2)2025 → 75% Reduction in Landfilled Organic Waste
3)2025 → 20% Edible Food Recovery Goal
To determine how extensive the impacts to the City may be, staff has been
closely following the developments of the regulations related to this new
legislation. In 2022, State regulations take effect, involving punitive charges
for jurisdictions not in compliance. The unique characteristics of these
regulations, which place many requirements to achieve the state mandated
disposal targets on local jurisdictions, will require detailed analysis and
planning. In order to ensure the City can implement the required programs
for SB 1383 within the mandated timeframe, staff will be developing an action
plan in coordination with our currently contracted waste hauler, Burrtec, and
bring forward a proposed plan of approach to Council for review during a Study
Session in early 2020 to receive feedback and direction.
DEPARTMENTAL REPORT ITEM NO. 1
239
240
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Anthony Moreno, Public Safety Analyst
DATE: December 3, 2019
SUBJECT: PUBLIC SAFETY CAMERA SYSTEM (PSCS) UPDATE
On June 18, 2019, Staff provided a public safety camera system update,
which included a report on the 90-day camera system pilot program and
third-party survey results.
Council directed Staff to:
•Obtain cost estimates to install a comprehensive PSCS,
•Update policies and procedures based on public input, and
•Continue public outreach.
Staff will retain Convergint Technologies, the top contender from the pilot
program, to prepare design and scope specifications (Attachment 1) for PSCS
at major intersections and parks. This process will take approximately 4 to 6
weeks, at estimated service costs not to exceed $15,000.
Upon completion of the design and scope specifications, Staff will publish a
Request for Proposals in the first quarter of 2020 to obtain project costs.
Proposals will be reviewed and evaluated by a review panel in March 2020.
Staff will present the most qualified proposals for Council consideration and
seek Council direction in April 2020.
The Policies and Procedures governing the use of PSCS, enclosed for your
review as Attachment 2, were updated based on considerable public input and
comments, and have been reviewed by the City Attorney.
Attachments: 1. Convergint Technologies Proposed PSCS Scope of Work
2.PSCS Policies and Procedures
DEPARTMENTAL REPORT ITEM NO. 4-A
241
242
Page 2 of 8
Scope of Work
Convergint Technologies' scope of work includes the design work as outlined below and with regards
to the data listed in the clarifications and exclusions section of this proposal. Proposal complies with
prevailing wage labor requirements.
The scope of work will entail the design of an electronic security system for the City of La Quinta to
include the locations as listed below. Convergint’s scope will include the following tasks:
Meet with the City to understand their system requirements for a City-wide video surveillance
system including an understanding of the City’s project objectives, limitations, video viewing
requirements, video retention requirements, and other pertinent data that will allow
Convergint to allow a system that meets City requirements.
Obtain an understanding of the City’s network topology in order to design system connectivity
amongst City locations.
Perform a job walk of each facility to gain perspective of desired camera field of view, camera
mounting locations, power availability, network or wireless line of sight, etc. This includes job
walk of a typical intersection traffic signal/traffic cabinet.
Provide a set of design diagrams consistent with the City’s requirements for all City sites as
listed below. Diagrams will be based on drawings made available by the City and does not
include creating new CAD drawings for any site. For locations where the City cannot provide
site drawings, Internet-based satellite images will be used.
Design will include the identification and placement of camera equipment, conduit,
communication boxes, equipment racks, servers, power requirements, and identification of
general areas of camera surveillance coverage.
Design will also identify recommended equipment type, brands, and equipment model
numbers.
For all intersection cameras on Major Arterial Streets and Regular Streets, Convergint will
presume that all traffic signal poles and traffic cabinets are of same type and that camera will
be mounted on traffic signal pole closest to the traffic cabinet at each intersection. Therefore,
Convergint will provide a design for a typical Major Arterial Street/Regular Street that can be
replicated for all intersection cameras. Convergint’s proposal will be limited to the camera on
the pole, the cable to the network switch, and the network switch in the cabinet. Convergint’s
proposal does not include design of traffic signal itself, traffic cabinet, traffic network switch,
or fiber network/fiber termination as these are either existing or to be provided by others.
Design will be produced and delivered to the customer in electronic format for ease of distribution as
needed.
The City-wide video surveillance project and design will be limited to the following locations and phases:
ATTACHMENT 1
243
244
Page 1
Public Safety Camera System Policies & Procedures (Last Revision 11-18-2019)
Public Safety Camera System
PURPOSE AND SCOPE
The City of La Quinta and the La Quinta Police Department collectively operate,
monitor, and maintain a Public Safety Camera System (PSCS) for the purpose
of creating a safer environment for all those who live, work, and visit the City.
The City and Police Department’s operation of a PSCS complements its anti-
crime strategy to effectively allocate and deploy personnel, and to enhance
public safety and security in public areas.
POLICY
This policy explains the purpose of the cameras and includes guidelines for
their operation and for the storage of captured images.
Video monitoring in public places will be conducted in a legal and ethical
manner while recognizing and protecting constitutional standards of privacy.
PLACEMENT AND MONITORING
These high definition cameras will be placed in strategic locations throughout
the City to detect and deter crime, to help safeguard against potential threats
to the public, to help manage emergency response situations during natural
and man-made disasters and to assist City officials in providing services to the
community.
The City Manager or the authorized designee shall approve all proposed
locations for the use of video monitoring technology and should consult with
and be guided by legal counsel as necessary in making such determinations.
Contributing factors shall be taken into consideration including but not limited
to lighting, alignment of buildings, existing vegetation, or other obstructions
when selecting camera placement.
OPERATIONAL GUIDELINES
Only City and/or department-approved video monitoring equipment shall be
utilized. The La Quinta Police, La Quinta Fire, City staff, and vendors as
approved by the City Manager, shall be authorized to view video monitoring
equipment, and shall only examine public areas and activities where no
reasonable expectation of privacy exists.
ATTACHMENT 2
245
Page 2
Public Safety Camera System Policies & Procedures (Last Revision 11-18-2019)
SPECIFIC POLICIES
A. The La Quinta Police and City staff shall comply with all Federal and
California State law applicable to the use of closed-circuit television
(CCTV) cameras in public places.
B. The technology will not be used to replace current policing
techniques.
C. Under no circumstances shall the PSCS be used for the purpose of
infringing upon First Amendment and/or Fourth Amendment rights.
D. Operators of the PSCS shall not target/observe individuals based
solely on their race, gender, ethnicity, sexual orientation, disability
or other classifications protected by law.
E. The La Quinta Police Department and City of La Quinta shall not use
audio in conjunction with the PSCS unless appropriate court orders
are obtained.
F. When a residential property is clearly, and knowingly in alignment
with the PSCS’s line of sight, black-out technology will be applied for
privacy reasons to eliminate potential unintended intrusions.
RECORDING AND USE
The cameras shall only record images and not sound. Recorded images may
be used for a variety of purposes, including criminal investigations and
monitoring of activity of high-value or high-threat areas. The PSCS may be
useful for the following purposes:
A. To deter and identify criminal activity.
B. To target identified areas of gang and narcotics complaints or
activity.
C. To respond to incidents.
D. To assist in identifying, apprehending and prosecuting offenders.
E. To document officer and offender conduct during interactions to
safeguard the rights of the public and officers.
F. To augment resources in a cost-effective manner.
G. To monitor pedestrian and vehicle traffic activity.
Images from each camera shall be recorded in a manner consistent with the
underlying purpose of the particular camera. Images shall be transmitted to
monitors installed in a location approved by the City Manager or authorized
designee. When activity warranting further investigation is reported or
detected at any camera location, the available information shall be provided
or made available to responding officers in a timely manner.
The City Manager or authorized designee may approve video feeds from the
PSCS to be viewed by police, fire, emergency management, public safety, or
traffic management. Viewing by other staff or outside agencies will require
246
Page 3
Public Safety Camera System Policies & Procedures (Last Revision 11-18-2019)
authorization, including supervision by city staff. Unauthorized recording,
viewing, reproduction, dissemination or retention is prohibited.
CAMERA NOTIFICATION AND PUBLIC OUTREACH
It is the City’s commitment to provide ample notification and public outreach
with the PSCS. Signs will be placed in various locations notifying the public
that a public safety camera system will be monitoring driving and pedestrian
activities in public places. A map of all locations with cameras will be posted
on the city website. Additionally, the City will provide regular updates and
receive input from the public on the PSCS.
INTEGRATION WITH OTHER TECHNOLOGY
The Police Department and/or City of La Quinta may decide to integrate its
PSCS with other technology to enhance available information. Systems such
as gunshot detection, incident mapping, crime analysis, license plate
recognition, facial recognition, and other video-based analytical systems may
be considered based upon availability and the nature of Police Department
strategy. Those additional technologies shall be approved by the City Council.
Such approval by the Council will include at least one study session and one
public hearing before the technology is added.
VIDEO SUPERVISION
The authorized designee shall oversee video monitoring access and usage to
ensure members are within City of La Quinta and/or contract public safety
personnel policy and applicable laws. The City Manager or authorized designee
shall ensure such use and access is appropriately documented.
VIDEO LOG
A log shall be maintained at the designated video monitoring center. The log
shall be used to document all persons viewing or monitoring images provided
by the PSCS. The logs at a minimum should record the:
A. Date and time access was given.
B. Name and agency of the person being provided access to the images.
C. Name of person authorizing access.
D. Identifiable portion of images viewed.
STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored on a dedicated server in a secured area
at a City of La Quinta facility with access restricted to authorized persons. A
recording needed as evidence shall be copied to a suitable
medium/documented in the official log. The recording needed as evidence
shall be safely secured in a locker or other secured area. All actions taken with
respect to retention of media shall be appropriately documented. A checks
247
Page 4
Public Safety Camera System Policies & Procedures (Last Revision 11-18-2019)
and balance has been established where the recordings have limited built in
authorizations for deletion of material at the Manager and Director level.
Documentation of a reason for deletion is required in writing and is submitted
from Supervisor level to the Manager, Director and City Manager level for
authorization.
The type of video monitoring technology employed and the manner in which
recordings are used and stored will affect retention periods. The recordings
shall be stored and retained in accordance with the established records
retention schedule, and state law and for a minimum of one year. Prior to
destruction, written consent shall be obtained from the City Attorney, before
recordings will be deleted from software. If recordings are evidence in any
claim filed or any pending litigation, they shall be preserved until pending
litigation is resolved (Government Code 34090.6).
Any recordings needed as evidence in a criminal or civil proceeding shall be
copied to a suitable medium/documented in the official log, and safely secured
in a locker or other secured area.
EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as
other evidence. Media shall be accessed, maintained, stored and retrieved in
a manner that ensures its integrity as evidence, including strict adherence to
chain of custody requirements. Electronic trails, including encryption, digital
masking of innocent or uninvolved individuals to preserve anonymity,
authenticity certificates and date and time stamping, shall be used as
appropriate to preserve individual rights and to ensure the authenticity and
maintenance of a secure evidentiary chain of custody.
RELEASE OF VIDEO IMAGES
All recorded video images gathered by the PSCS are for the official use of the
City of La Quinta and its authorized agencies.
Requests for recorded video images from the public or the media shall be
processed in the same manner as requests for City public records consistent
with the California Public Records Act, unless they become part of an active
police investigation.
TRAINING
All staff members authorized to operate or access PSCS shall receive
appropriate training on an annual basis. Training shall include guidance on the
use of cameras, and a review regarding relevant policies and procedures,
including this policy. Training shall also address state and federal law related
to the use of video monitoring equipment and privacy.
248
Page 5
Public Safety Camera System Policies & Procedures (Last Revision 11-18-2019)
VIDEO MONITORING AUDIT
The City Manager or other authorized designee will conduct an annual review
of the PSCS. The review shall include:
A. Analysis of the cost, benefit and effectiveness of the system.
B. Any public safety issues that were effectively addressed.
C. Any significant prosecutions that resulted.
D. Any systemic operational or administrative issues that were
identified, including those related to training, discipline or policy.
E. Retention of Longitudinal Data to be able to evaluate trends, costs,
apprehensions, on a long-term basis.
The results of each review shall be appropriately documented and maintained
by the City Manager or authorized designee and other applicable advisory
bodies. Any recommendations for training or policy should be promptly and
reasonably addressed.
VIOLATIONS OF POLICY
The City has zero tolerance for any violation of these policies. Should a
violation occur, the City will take appropriate action per the City of La Quinta
Personnel Policies or applicable state/federal law.
249
250
COMMUNITY PROGRAMS &
WELLNESS REPORT
July 1, 2019 – September 30, 2019
Fritz Burns Pool
•Open Swim –Youth & Adult
•Swim Lessons
•Water Aerobics
•Aqua Fit
•Senior Splash
•Arthritis Water Therapy
•Multiple Sclerosis Water
Therapy
•Pool Movies
916
574
198
760
186
0
July August September
Attendance*
2019 2018
Events
•Summer Golf Tour
•Golf Tour Banquet @
PGA
•9/11 Candlelight Vigil
Quarter Highlights
•434 Fitness
Memberships sold
•90 participants for
Wellness West programs
at Old Town Artisan
Studios
*Attendance decrease due to reduced programming and end
of summer season.
DEPARTMENTAL REPORT ITEM NO. 4-B
251
PROGRAMS JULY AUGUST SEPTEMBER
Class Attendees 1,679 1,618 1,480
Classes Held 245 273 249
Revenue*$6,127 $5,960 $7,023
FITNESS JULY AUGUST SEPTEMBER
Attendees 5,124 4,642 4,652
Revenue*$13,510 $10,120 $11,145
RENTALS JULY AUGUST SEPTEMBER
Attendees 710 660 3,000
# of Rentals 31 24 72
Revenue*$4,169 $2,543 $1,605
0
5,000
10,000
15,000
20,000
25,000
July August September
Participation
Revenue
•July reflects increase in fitness revenue for passes and memberships.
•August reflects a decrease in participation and revenue for programs, fitness
and rentals.
•September reflects participation numbers on the rise entering into regular
season programming.
*Generated from classes, annual fitness memberships/renewals, daily fitness drop-in
attendance, and rentals held at the Wellness Center, La Quinta Museum, La Quinta
parks/sports fields, and Creation Station classes and memberships.
252
LIBRARY & CREATION STATION
QUARTERLY REPORT
July 1, 2019 – September 30, 2019
Quarterly Stats
•525 registered
participants
•329 patrons
participated in the
“Lunch at the
Library”
Patronage July*August September
Visitors 11,390 9,765 9,866
Library Cards 205 146 147
Circulation 23,608 20,227 18,434
Reference
Questions
2,602 1,485 1,890
2%
42%
9%6%
41%
Program Events
Teen VIP
Storytime
Tween Time
Tween Spotlight
Family Fun Days
*Increased activity due to summer break programming
DEPARTMENTAL REPORT ITEM NO. 4-C
Summer Reading Program
253
Programs
Weekly
•Baby Storytime (ages 0-18 months)
•Toddler Storytime (ages 18 months –3 years old)
•Preschool Storytime (ages 3-6 years old)
Monthly
•Science! Club (ages 8-12 years old)
•Let’s Talk About Art (ages 8-12 years old)
•Anime Zone (ages 13-17 years old)
•Teen Think (ages 13-17 years old)
•Candy and Conversation (ages 13-17 years old)
•Teen Game Night (ages 13-17 years old)
•Writing Workshop; Technology Classes; Master Gardener (ages 18+)
•Eisenhower Lectures
Book Clubs (ages 18+)
•Graphic Novel Club
•Chapter Book Club
•Classics Book Club
•ARYA Book Club
•La Quinta Reads
•Mystery Book Club
Appointments
•School visit –1 class in September with 26 attendees
•1-on-1 with a Librarian
Age appropriate programs available for all patrons
Noise Reduction Headphones are now available for patron use during programs.
Outreach & Social Media
•Visited The Palms of La Quinta
o 28 individual visits
o 89 items circulated
•Facebook –1,769 followers
•Instagram –1,017 followers
•Blogspot –contains blogs about events, book recommendations,
book clubs, programs and other library related subjects.
254
Creation Station
Stats July August September
Memberships 62 66 68
Member
Check-ins
36 34 28
Social Media & Collaborations
•Facebook –124 followers
•Instagram –239 followers
•Assisted the “Tween Space” library program
•Provided signage for the Graphic Novels section in the library
•Designed prizes and crafts for teen library programs
Highlights/ Special Projects/ Programming
July
•1st year anniversary of Creation Station
•New room layout allows for a clear visual of the Chromaplex mural.
•MakerSpace Camp: 3D Printing sold out
August
•Promoted programs to DSUSD and PSUSD schools via PeachJar
•MakerSpace Camp: Electronics sold out
September
•Creation Station staff presented at Library Systems & Services All Staff
Day in Riverside
•MakerSpace Camps: TinkerCAD and 3D Printing both sold out
255
256
MUSEUM
QUARTERLY REPORT
July 1, 2019 – September 30, 2019
Museum Attendance
Highlights
•1,891 visitors and
program/event participants
•August saw the most
participation from Summer
Family Fun & Franklin
Elementary field trip
Exhibits
1,257
Events
199
Programs
435
Attendance
Exhibit: Road Trip Route 66
351
479
427
July August September
Attendence
DEPARTMENTAL REPORT ITEM NO. 4-D
257
Events
Culture Fix: Books
•July –The Grapes of Wrath by John Steinbeck
•September –The Leisure Seeker by Michael Zadoorian
Summer Family Fun
•July –Magician/Ventriloquist Rob Watkins
•August –Bird Show with Avian Behavior International
Field Trips
•Franklin Elementary students toured Road Trip: Route 66 exhibit
•Community Resources department toured exhibit during a quarterly meeting
24
87
88
0
10
20
30
40
50
60
Adult
Coloring Club
Brown Bag
TED Talks
Lunch Break
w/Huell
Howser
STITCH Fiber
Arts Club
Mah Jongg
Program Attendance
July August September
258
CODE COMPLIANCE/ANIMAL CONTROL
QUARTERLY REPORT
July 1, 2019 – September 30, 2019
Updates
466
621
563
July August September
Site Inspections*
False Alarms
•$48,700 fees collected
•14% decline compared to
last year
•23% decline compared to
same quarter last year
•Continued outreach with
excessive business
violators of 5 or more
false alarms
•Businesses with excessive
false alarms this quarter:
21; prior quarter: 24
Code Compliance
•Top Code Violations:
•STVR: 91
•Landscaping: 91
•Trash cans: 73
•Early morning patrols for
leash law enforcement
started
•Activated Saturday
inspections of suspended
short-term vacation
rentals (STVR)
*Site inspections to observe reported code issues.
DEPARTMENTAL REPORT ITEM NO. 4-E
237 234
199203
156 160
July August September
False Alarms
2018 2019
259
Short Term Vacation Rentals (STVR)
176
94 91
July August September
Hotline Calls
•New cases opened
this quarter: 131
•New cases opened
last quarter: 160
•Suspensions this
quarter: 6
•Suspensions YTD: 11
Animal Control Update
124
218
59
162
Licensing Statistics
New
Renewed
Closed
Not Renewed 8622
22
6
1 1 1
Impounds
Stray
Stray-Dead
Owner
Surrendered
Foster Return
Confiscated
Dispo Requested
43
20
13
4
25
0 2
Outcomes
Adoption
Transfer Adoption
Partner
Return to Owner
Euthanized Treatable
Euthanized Untreatable
In Foster Home
Died 260
Special Projects
SNIP Low Cost Spray/Neuter Clinic
•Clinics held: August 10 & September 14
•Clinics scheduled for next quarter: November 13 & December 14
•SNIP Clinics available throughout the Coachella Valley, to make
appointments, please call (760)366-1100 in English, (760)366-1105 in
Spanish.
Code Compliance Special Programs:
•Free Gravel Program: Available to homeowners
•Grant Program: Available to homeowners that meet program income
requirements.
•For more information, please call Code at (760) 777-7050
•To report Short Term Vacation Rental issues please call 24/7 Hotline at
(760)777-7157
261
262
FIRE DEPARTMENT
QUARTERLY REPORT
July 1, 2019 – September 30, 2019
Incident Response Activity
Incident Type #
Medical 809
False Alarm 97
Public Service Assistance 61
Traffic Collision 45
Standby 16
Other Miscellaneous 9
Vehicle Fire 7
Other Fire 5
Ringing Alarm 3
Hazardous Material 3
Rescue 2
Residential Fire 1
Multi-Family Dwelling Fire 1
Commercial Fire 1
Incident Total In La Quinta 1,06 0
Incident Total for La Quinta
Fire Stations (Mutual Aid)
1,51 0
Average Enroute to
On-Scene Time
Enroute Time: When a unit has been
acknowledged as responding.
On-scene Time: When a unit has been
acknowledged as being on-scene.
<5 Minutes +5 Minutes +10 Minutes
+20 Minutes Average Min.% 0 to 5 Min.
722 330 43
2 4.7 68.1
Truck Report
Truck 86 recorded 20 responses and Truck 33 recorded 3 responses in La Quinta
during this quarter.
DEPARTMENTAL REPORT ITEM NO. 8
263
Fire Inspection Report
Updates:
Kohl Hetrick,Fire Safety Specialist (FSS)transferred to exclusively serve
La Quinta.
Activities:
•Staff completed an Annual Inspection Case audit which identified more than
650 locations to be inspected as part of the Annual Fire Inspection Program.
•Completed reviews: Residence Inn by Marriott project
•Attended review meetings related to the SilverRock project.
Plan Reviews:
Okura Sushi, Floor &Décor,La Quinta Resort Conference Rooms &the Trilogy
Clubhouse.
Construction Inspections:
•Marvyn’s Magic
•Washington Street Apartments
•Fire Marshal staff actively inspecting the development of the fire safety
systems and services at the Residence Inn by Marriott project.
Significant Incidents
On August 8,2019 CAL FIRE/Riverside County Firefighters were dispatched to a
residential structure fire in La Quinta. Engine 70 arrived at scene of
approximately a 4,000 s.f.single family residential with a well-involved working
attic fire.Firefighters were able to conduct a search of the residence and rescue
two dogs and a cat,which were placed on oxygen until the homeowner was
able to load the animals up and drive them to a local vet.Animals were all
doing well and expected to make a full recovery.
A Message from Division Chief Fish
During the past quarter,La Quinta Fire Department completed the replacement
of Thermal Image Cameras on all three La Quinta Fire Engines.
We also have said goodbye to longtime fire station Captain Matt Kotz at PGA
Fire Station #70.Fire Captain Kotz has been a strong and committed member
of the La Quinta Fire Department team and we will miss him.Gregg Campbell,a
recently promoted Fire Captain was transferred to Station 70.He previously
served as a Fire Apparatus engineer for two years at Station 70.We welcome
Captain Campbell back to La Quinta and congratulate him on this promotion.
264
SHERIFF’S STATION
QUARTERLY REPORT
July 1, 2019 – September 30, 2019
Statistics
Priority 1 –Involve circumstances that pose a clearly defined threat to human life or
property;
Priority 2 –Involve circumstances of an urgent but not life threatening nature (e.g.
minor assaults and batteries);
Priority 3 –Involve circumstances which are neither urgent nor life threatening (e.g.
disturbances of the peace);
Priority 4 –Incidents occurring in the past or “cold” calls.
5.28
15.14
22.61 26.95
7.06
13.41
22.35
27.39
8.14
15.27 20.51
30.85
Priority 1: Average
Response
Priority 2: Average
Response
Priority 3: Average
Response
Priority 4: Average
Response
Average Response Time
July August September
13
472 448
264
13
440 469
246
16
487 427
222
Priority 1: Calls for
Service
Priority 2: Calls for
Service
Priority 3: Calls for
Service
Priority 4: Calls for
Service
Number of Calls for Service
July August September
DEPARTMENTAL REPORT ITEM NO. 9
265
1 0 1
69
1
11 5
21
1 0 7
59
0
12 15 11
Rape Homicide Aggravated
Assault
Larceny Robbery Burglary Vehicle
Theft
Simple
Assault
Crime Statistics
July August
Special Enforcement Team &
Business District
•Actions: 1183
•Property Recovered: $2,800
Traffic Team
•Actions: 3394
Community Service Officers &
Crime Prevention Specialists
•Actions: 532
•Community Meetings: 14
•Trainings: 8
45
859
1016
229
1245
Citations
Seat Belt Citations
Excessive Speed Citations
Other Hazard Citations
Other Non-Hazard Citations
Citations Other
3 3
29
63
18
Collisions
DUI Collisions
DUI Injury Collision
DUI Arrest
Traffic Collisions
Traffic Injury Collision
School Resource Officers
•Actions: 198
Narcotics Task Force
•Actions in La Quinta: 20
•Narcotics Seized: 28.2 grams (1 ounce)
Gang Task Force
•Actions in La Quinta: 77
Citizens on Patrol
•Actions: 504
Office Volunteers
•Hours Donated: 160.5 (4 volunteers)
Actions by Teams:
266
FINANCIAL ADVISORY COMMISSION MINUTES 1 OCTOBER 9, 2019
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, OCTOBER 9, 2019
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was
called to order at 4:00 p.m. by Chairperson Mills.
PRESENT: Commissioners: Batavick, Hoffner, Rosen, Twohey, and Chairperson
Mills
ABSENT:Commissioners: Hunter and Lopez
PLEDGE OF ALLEGIANCE
Commissioner Batavick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Chairperson Mills said the title of Business Session Item No. 3 should read:
“Appoint Two Financial Advisory Commissioners to Formulate and Prepare
the Annual Measure G Sales Tax Oversight Compliance Report.”
The Commission concurred.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. PROCLAMATION – RECOGNITION OF SERVICE FOR OUTGOING
COMMISSIONER TURBOW
Finance Director Romero said Commissioner Turbow was unable to attend the meeting
due to observing a religious holiday. The Commission expressed their appreciation for
Commissioner Turbow’s service and commitment.
2. 2017/18 COMPREHENSIVE ANNUAL FINANCE REPORT AWARD
Finance Director Romero said the City was awarded the Certificate of Achievement for
Excellence in Financial Reporting by Government Finance Officers Association of the
United States and Canada for its Comprehensive Annual Financial Report; staff was
recognized at the October 1, 2019 Council meeting; the City has received this award
consecutively for 22 years; the Certificate of Achievement is the highest form of
recognition in the area of governmental accounting and financial reporting; and explained
the disclosure requirements the City must follow and comply with in order to receive this
notable recognition.
REPORTS AND INFORMATIONAL ITEM NO. 1
267
FINANCIAL ADVISORY COMMISSION MINUTES 2 OCTOBER 9, 2019
SPECIAL MEETING
The Commission congratulated Staff.
3. CITY BOARDS AND COMMISSIONS – ROLES AND RESPONSIBILITIES OF
APPOINTED MEMBERS
City Clerk Radeva provided the Commission with copies of the Commissions’ Handbook;
background on how the Commission was established; and gave a presentation on the
roles and responsibilities of members serving on City Boards and Commissions; and a
brief overview of California state laws and La Quinta Municipal Code statutes governing
public meetings (Brown Act), disclosure of financial interests (Political Reform Act and
Form 700), conflict of interest, City’s Rules of Procedure, requesting excused absences,
required trainings, and the California Public Records Act.
COMMISSIONER HUNTER JOINED THE MEETING AT 4:08 P.M.
Finance Director Romero gave an overview of the work items slated for Commission
review in fiscal year 2019/20.
General discussion followed regarding annual notifications for Form 700 filings, and
related reporting guidelines; as well as state mandated training requirements and online
training opportunities.
PUBLIC SPEAKER: Steve Cherry, La Quinta – asked if Forms 700 financial disclosure
filings are a public record; Staff confirmed.
Commissioner Rosen inquired if state training requirements are completed with another
jurisdiction, if they are transferrable to the City; Staff confirmed.
CONSENT CALENDAR ITEMS
1. APPROVE FINANCIAL ADVISORY COMMISSION MINUTES DATED
AUGUST 7, 2019
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE
30, 2019
3. RECEIVE AND FILE THE FOURTH QUARTER 2018/19 TREASURY REPORTS
FOR APRIL, MAY, AND JUNE 2019, WITH FISCAL YEAR-END SUMMARY
Chairperson Mills asked Staff to provide a breakdown of funds or explanation of titles to
the Commission with the treasury report; Finance Director Romero said a description of
funds is included at the end of the City’s budget, and Staff will email it to the Commission.
Financial Services Analyst Hallick mentioned that the report was inadvertently missing a
section that includes the breakdown of total interest earnings for all investments and
provided the Commission with the missing section.
Motion – A motion was made and seconded by Commissioners Twohey/Batavick to
approve the Consent Calendar, as submitted. Motion passed: ayes 6, noes 0, absent 1
(Lopez).
268
FINANCIAL ADVISORY COMMISSION MINUTES 3 OCTOBER 9, 2019
SPECIAL MEETING
BUSINESS SESSION
1. REVIEW AND APPROVE CASH MANAGEMENT POLICY
Senior Accountant Martinez presented the staff report, which is on file in the Finance
Department.
Senior Accountant Martinez provided the Commission with an overview of the Cash
Management Policy (Policy); the City’s current process for cash handling; explained the
City’s primary insurance provider, California Joint Powers Insurance Authority, and the
CalTrans Department of Transportation audit team recommended that the City formally
adopt a Policy to have a reference document for Staff, during audits, and it is a best
practice. Staff noted that the Housing Commission had reviewed and approved the Policy
as well.
General discussion followed regarding the Policy, including internal control checks and
balances; segregation of duties and cash vault access; process for cash over/short
discrepancies and refunds; voiding and reissuing of old/stale dated checks are completed
in accordance with the City’s Accounts Receivable Write-Off and Unclaimed Property
Policy for escheatment and unclaimed property; and training provided to Staff for cash
handling.
Staff explained the language under section No. 21 on page 5 cannot be rephrased
because it stems directly from federal guidelines which the Policy must adopt so that the
City is in compliance. Staff also explained that should the City have $750,000 or more of
federal funding spent, the City’s single audit team, Eide Bailly, formerly known as
Vavrinek, Trine, Day & Company, requires a formal Policy that references these uniform
federal guidelines. Finance Director Romero said CalTrans, the California Department of
Transportation state agency, also references these guidelines because state funding
follows federal funding since the state does not have their own guidelines, and Staff will
review the Policy annually to ensure the referenced guidelines stay current.
The Commission recommended reviewing the Policy for further improvements in the
Spring of 2020; Staff concurred and said the Policy will be scheduled for Commission
review and discussion at a future meeting.
Motion – A motion was made and seconded by Commissioners Hoffner/Batavick to
recommend that Council adopt a Cash Management Policy; and table if for review in the
Spring of 2020. Motion passed: ayes 6, noes 0, absent 1 (Lopez).
2. REVIEW BROKER/DEALER SELECTION AND APPROVE EDITS TO
INVESTMENT POLICY ADDING NEW BROKERS TO APPROVED FINANCIAL
INSTITUTIONS LIST
Financial Services Analyst Hallick presented the staff report, which is on file in the Finance
Department.
The Commission inquired on how many investment reports would be generated; Staff
explained the treasury investment report would remain unchanged, and a new safe
keeping and custody account will be established for all three brokers, which will generate
one additional statement.
269
FINANCIAL ADVISORY COMMISSION MINUTES 4 OCTOBER 9, 2019
SPECIAL MEETING
General Commission and Staff discussion followed regarding the transactions and
services the selected brokers will provide; their qualifications and experience; and the
principal benefits of selecting to add Higgins Capital Management and Great Pacific
Securities to the approved list for broker/dealer services including: competitive price
comparisons, additional educational resources for staff, and their involvement with
professional financial government entities.
Commissioner Hoffner commended Financial Services Analyst Hallick for her efforts and
high level of service she delivered in organizing the submitted information to facilitate
the review process for the subcommittee.
Motion – A motion was made and seconded by Commissioners Hunter/Rosen to
recommend Council approve edits to the Investment Policy adding Higgins Capital
Management and Great Pacific Securities to the approved list for broker/dealer services.
Motion passed: ayes 6, noes 0, absent 1 (Lopez).
3. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO FORMULATE
AND PREPARE THE ANNUAL MEASURE G SALES TAX OVERSIGHT
COMPLIANCE REPORT
Finance Director Romero presented the staff report which, is on file in the Finance
Department.
Commissioners Batavick and Hunter expressed their willingness to serve on the
subcommittee to verify revenue and expenses associated with Measure G funds, prepare
a report, and present their findings to City Council on November 19, 2019.
Motion – A motion was made and seconded by Commissioners Hoffner/Rosen to appoint
Commissioners Batavick and Hunter to serve on the subcommittee to formulate and
prepare the annual Measure G sales tax oversight compliance report. Motion passed:
ayes 6, noes 0, absent 1 (Lopez).
4. APPOINT UP TO THREE FINANCIAL ADVISORY COMMISSIONERS TO
REVIEW THE 2019 UPDATE TO THE DEVELOPMENT IMPACT FEE (DIF)
STUDY
Finance Director Romero presented the staff report which, is on file in the Finance
Department.
The Commission and Staff discussed what is outlined in the DIF report; the scope and
purview of the subcommittee; review timeline; frequency of DIF updates which are
completed every five years per state law requirements; and the process for amending
DIF fees.
Commissioners Hoffner, Mills, and Twohey expressed their willingness to serve on the
subcommittee to review the 2019 DIF study update.
Motion – A motion was made and seconded by Commissioners Hunter/Batavick to appoint
Commissioners Hoffner, Mills, and Twohey to serve on the subcommittee to review the
2019 update to the development impact fee study. Motion passed: ayes 6, noes 0, absent
1 (Lopez).
270
FINANCIAL ADVISORY COMMISSION MINUTES 5 OCTOBER 9, 2019
SPECIAL MEETING
STUDY SESSION
1. REVIEW AND DISCUSS PRELIMINARY 10-YEAR FINANCIAL PROJECTION
FOR THE GENERAL FUND
Finance Director Romero and Financial Services Analyst Hallick presented the staff report,
which is on file in the Finance Department.
General Commission and Staff discussion followed regarding the City’s General Fund fiscal
stability and financial projections; revenue sources; potential impacts should the United
States’ economy experience a recession; restricted funds types; and funding sources
used for bridges.
The Commission suggested showing what the potential reaction of revenue could be on
the expense side of projection ledger if a minor recession was to occur; inquired about
the projected 7% increase of public safety services (police), and the City’s ability to
mitigate cost increases based on its contractual powers and obligations. Staff said the
City annually conducts a police services study, with Matrix Consulting Group, to evaluate
service needs, find efficiencies while maintaining the safety of the community, and is
collaborating with neighboring cities to create a more favorable platform for negotiations
with the Riverside County Sheriff’s Department.
Further discussion followed on whether increases in police compensation correlate with
increased hours in patrol, staff explained increases are due to raising pension cost;
Measure G projections when it was first presented to the former Financial Committee;
and projected capital expenses from Measure G and Commission recommendations on
how to present these expenses to the public.
PUBLIC SPEAKER: Steve Cherry, La Quinta – asked about the percentage decrease
between the General Fund financial projections on current economic conditions versus if
a minor recession was to occur; time frame for the revenue decrease; and how police
services growth projections were reduced from 10% in fiscal year 2018/19 to 7% in fiscal
year 2019/20.
The Commission and Staff discussed the City’s reserves; the City’s outstanding fiscal
stability compared to other cities; and potential expenditure variables and adjustments
that would be considered if a recession occurred. Staff explained the City would never
adopt a budget with a deficit; the police services decrease of cost projections stem from
expenditure reductions imposed by the new sheriff, which in turn directly affects the
City’s contractual obligations.
The Commission inquired how Council reviews the possible scenarios for a recession and
suggested ideas on how to show adjustments for transparency to avoid public concerns.
Staff said that Council reviews the Commission’s agenda packets, meets one-on-one with
Staff to review the budget and discuss the City’s needs and fiscal stability in order to
determine what is feasible and in the best interest of the community prior to adopting
the budget.
Staff noted the 10-year budget projections would be brought back to the Commission for
additional input at a special meeting in early December prior to taking the projections to
the public community workshop scheduled for January 11, 2020.
271
FINANCIAL ADVISORY COMMISSION MINUTES 6 OCTOBER 9, 2019
SPECIAL MEETING
2. DISCUSS PENSION TRUST AND UNFUNDED LIABILITY
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
The Commission and Staff discussed the City’s three pension tiers; current unfunded
pension liability; required California Public Employees Retirement System Agency
(CalPERS) annual contributions; the City’s pension funding obligations; how investment
returns for Public Agency Retirement Services (PARS) funds are compare to CalPERS
funds; reserve fund balances for the City and how the overall funded percentage is
calculated; how payments to CalPERS are calculated; the City’s reserves policy outlines
targets for each reserve category; and the investment strategy selected for the PARS
pension trust.
DEPARTMENTAL REPORTS
1.FIRST QUARTER 2019 (JANUARY – MARCH) SALES TAX UPDATE FOR THE
CITY OF LA QUINTA
Financial Services Analyst Hallick presented the staff report, which is on file in the
Finance Department.
Staff announced that the City would hold a Special Joint City Council/Planning
Commission Meeting on Monday, October 28, 2019, at 6:00 p.m., regarding the draft
Highway 111 Corridor Plan, and would send out a calendar invite to the Commission.
The Commission noted the commentary on the second page of the attachment to the
staff report was very helpful and added credibility to the projections.
2.2019/20 INVESTMENT POLICY CERTIFICATION
Financial Services Analyst Hallick presented the staff report, which is on file in the Finance
Department.
Staff announced that the City’s 2019/20 Investment Policy had been granted the
California Municipal Treasurers Association Investment policy certification for adhering to
the state of California government code and meeting best practices guidelines in various
topic areas.
COMMISSIONERS’ ITEMS – None
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Twohey/Hoffner to adjourn this meeting at 6:38 p.m. Motion passed: ayes 6, noes 0,
absent 1 (Lopez).
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
Digitally signed by Jessica Delgado
DN: cn=Jessica Delgado, o=City of La
Quinta, ou=Finance Department,
email=jdelgado@laquintaca.gov,
c=US
Date: 2019.11.20 13:53:41 -08'00'
272
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City Council Meeting
December 3, 2019
P2 – La Quinta Arts Celebration
Update
Presented by SCOPE Events,ȱLLC
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March 5 Ȭ8, 2020
Thursday - Sunday
10 AM– 5 PMDAILY
La Quinta Civic Center
ATimeforCelebration!
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Welcome2020
ParticipatingArtists!
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The Volunteers:
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OurComprehensive
MarketingPlan:
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DĞĚŝĂ ^ƉŽŶƐŽƌ
March5Ȭ8,2020 La
Quinta Civic Centerlaquintaartcelebration.org
“Thetradition ofart
in La Quinta continues
with Celebration”
Paul Anderson, CEO
SCOPE Events, LLC
March 5 Ȭ8, 2020
Thursday - Sunday
10AM–5PMDAILY
LaQuintaCivic Center
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City Council Meeting
December 3, 2019
B1 – Mickelson Foundation Inc Agreement
for The American Express
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Background
The American Express -
January 15-19 at PGA
West and La Quinta
Country Club
American Express new
sponsor for former
Desert Classic Golf
Tournament
Background
Mickelson Foundation new non-profit
for the golf tournament
City would provide services in lieu of
monetary compensation -
sponsorship for five-year term
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Services
Year Police/Fire Waste Marketing Total
1 $73,500 $15,000 $40,000 $128,500
2 $78,645 $15,000 $40,000 $133,645
3 $84,150 $15,000 $40,000 $139,150
4 $90,041 $15,000 $40,000 $145,041
5 $96,344 $15,000 $40,000 $151,344
Total $697,680
Total value over the five-year term not to
exceed $750,000
City In-Kind Services
Provide traffic safety message boards
Install street banners to promote
event
Allow use of vacant land for parking
and shuttle services
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City Council Meeting
December 3, 2019
B2 – Approve Fire Services Study Contract
with Matrix Consulting Group
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Background
City contracts fire services from County
of Riverside, which in turn contracts
with Cal Fire
Fire service costs continue to increase,
the City would like to evaluate
opportunities to improve services and
minimize cost increases
Purpose
A Fire Service Delivery Study
proposed to:
±Evaluate current services
±Project future community needs
±Find efficiencies and cost savings
±Maintain service levels
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Conclusion
Recommend Matrix Consulting Group
Cost: $39,900.00
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City Council Meeting
December 3, 2019
PH1 – Starbucks
Drive-Through Facility
Background
1991 - Plot Plan, Environmental
Assessment, General Plan Amendment
and Zone Change approved for
116,600 sf center
1994 - Amendments to Plot Plan
reduced center to 79,333 sf and was
built
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Background
Proposal
Zone Change, Variance and Site
Development Permit to construct
new 2,790 sf drive-through
Starbucks
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Zone Change
Change Neighborhood Commercial to
Community Commercial (CC) to allow drive-
throughs
Intent of CC is to serve multi-neighborhood
area
Zone Change allows additional uses for
center
Zoning Map
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Variance
Applicant requests variance of drive-
through standards:
±No drive-through facility within 200 ft of
residential property - proposed 170 ft
away
±Exit requires three vehicle queue -
proposed one vehicle queue
Variance Findings
200 ft distance to residential mitigated by
major arterial, two screen walls, and
landscaping
Queuing requirement mitigated by 138 ft
distance from exit to Washington Street
Special circumstances with parcel shape,
location, and surrounding buildings
±Building site within narrow portion of parcel
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Variance
Variance
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Site Development Permit
Applicant requests Site Development
Permit approval for design
Project proposes 2,790 sf building
with drive-through and outdoor patio
Renderings
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Elevations
Materials
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Landscape Plan
Planning Commission Review
Recommended approval with
additional conditions:
±Barrier between parking stalls and
outdoor patio
±Review of circulation operations within six
months of opening
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Environmental Assessment
MND approved in 1991 for original
approval
±New proposal is less sf than original
Traffic memo prepared to analyze
potential traffic impacts
HAND OUTS
CITY COUNCIL
MEETING
DECEMBER 3, 2019
IA QUINTA
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COUNCIL MEETING DECEMBER 3, 2019 - HANDOUT BY PAUL ANDERSON
ANNOUNCEMENTS, PRESENTATIONS, & WRITTEN COMMUNICATIONS NO. 2 - LA QUINTA ART CELEBRATION UPDATE
Proposal to Conduct Fire Service Delivery Study LA QUINTA, CALIFORNIA
I B Project Staff and Organization
The following chart illustrates the management approach for the project team and how
supervision and oversight will occur on the project. Detailed resumes are included as an
appendix to this proposal.
1.Project Team Organization
Richard Brady
President
Project Manager
Robert Finn
Senior Manager
Lead Analyst
I,□
• 1:■■< a: -----
2.Project Team Bios
The following table provides abbreviated bios for the proposed project team. Richard
Brady, the project manager, would serve as the primary point of contact.
Richard Brady
President,
Project Manager
Mr. Brady has been providing management consulting services to
municipalities for 39+ years across all governmental functions, including
over 250 fire and EMS studies, department clients, conducting costs and
financial analysis, organizational and operational assessments,
organizational structure reviews, feasibility studies, technology and
equipment reviews, and performance audits.
This includes recent fire department assessments for Auburn (ME),
Boston (MA), Chelsea (MA), Dinuba (CA), Falmouth (MA), Haverhill (MA),
Meridian (CT), North Kingston (RI), Plano (TX), Somerville (MA),
Westport (CT) and Wilbraham (MA)
He has a Doctoral Degree from Oxford University and a BA from Cal
State, Hayward.
Matrix Consulting Group Page 5
COUNCIL MEETING DECEMBER 3, 2019 - HANDOUT BY STAFF
BUSINESS SESSION ITEM NO. 2 - FIRE SERVICE DELIVERY STUDY
PAGES 5 AND 6 FROM MATRIX PROPOSAL IN RESPONSE TO RFP
Proposal to Conduct Fire Service Delivery Study LA QUINTA, CALIFORNIA
� Robert Finn
Senior Manager
Lead Analyst
Terry Lewis
Senior Consultant
Project Analyst
Ryan Peterson
Consultant
G IS/Data Analyst
Robert Finn is a Senior Manager with the firm. He has over 30 years'
experience as a public safety manager and consultant. Mr. Finn is a
former Fire Chief and has led our fire service consulting practice the past
7 years. He has conducted numerous Standard of Cover, organizational,
staffing, feasibility, operational and performance reviews of fire
departments across the country. He has extensive experience developing
Standards of Cover documents, having developed the initial document for
the City of Southlake that was used as a model for CFAI. He also served
as a team leader, technical advisor and peer assessor for CFAI.
Mr. Finn has been the lead analyst on all our fire study projects for the
past seven (7) years.
He holds an MBA and BA in Public Safety Administration from Grand
Canyon University in Phoenix, AZ.
Terry Lewis is a Senior Consultant with our firm and has over 30 years'
experience as a consultant and fire service manager. He worked in all
capacities of the fire service including financial management, fire
prevention, public education and operations, eventually becoming Fire
Chief. Terry also served as a Team Leader, Peer Assessor and Agency
Mentor for Departments seeking accredited status from CFAI.
Mr. Lewis has served as a member on all our fire study teams for the past
five (5) years.
Mr. Lewis has a Bachelor of Science in Fire and Safety Engineering
Technology and an Associates in Accounting from the University of
Cincinnati.
Ryan Peterson is a Consultant with the Matrix Consulting Group,
specializing in G IS and data analytics. He has over five years of
experience in conducting geospatial analysis for local and regional
governments, having previously worked for the City of Portland and City
of Beaverton, as well as the Tri-County Metropolitan Transportation
District of Oregon (TriMet). Mr. Peterson has developed our GIS and data
analytics for all fire studies in the past two years.
He holds a BS in Geography/GIS from University of Oregon, as well as a
GIS Graduate Certificate from Portland State University, and a certificate
in programming from the Epicodus School.
Detailed resumes for the senior members of the project are provided in Appendix B of
this proposal.
Matrix Consulting Group Page 6
COUNCIL MEETING DECEMBER 3, 2019 - HANDOUT BY STAFF
BUSINESS SESSION ITEM NO. 2 - FIRE SERVICE DELIVERY STUDY
PAGES 5 AND 6 FROM MATRIX PROPOSAL IN RESPONSE TO RFP