2015 06 08 CSCCity Council agendas and staff reports are
now available on the City's web page:
www.lo-quinto.org
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY, DUNE 81 2015 AT 5:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not listed on
the agenda. Please complete a "request to speak" form and limit your comments to three
minutes. The Commission values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
PRESENTATIONS
1. LA QUINTA ARTS FOUNDATION
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1. APPROVE MINUTES OF MAY 11, 2015
STUDY SESSION
1. WATER USE STRATEGIES FOR 2015/2016
REPORTS AND INFORMATIONAL ITEMS
1. SPORTS FIELD MAINTENANCE UPDATE
2. COMMUNITY SERVICES DEPARTMENT REPORT - APRIL 2015
3. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
4. CALENDAR OF MONTHLY EVENTS
COMMUNITY SERVICES AGENDA 1 JUNE 8, 2015
COMMISSIONER ITEMS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on July
13, 2015, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle
Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission meeting
was posted on the City's website, near the entrance to the Council Chambers at 78-
495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-
630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
June 4, 2015.
DATED: June 4, 2015
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is needed
for the hearing impaired, please call the Community Services office at 760-777-7090, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
• If special electronic equipment is needed to make presentations to the Community Services
Commission, arrangements should be made in advance by contacting the Community Services
office at 760-777-7090. A one (1) week notice is required.
• If background material is to be presented to the Commissioners during a Commission meeting,
please be advised that eight (7) copies of all documents, exhibits, etc., must be supplied to the
Executive Assistant for distribution. It is requested that this take place prior to the beginning of
the meeting.
• Any writings or documents provided to a majority of the Commissioners regarding any item(s)
on this agenda will be made available for public inspection at the Community Services
Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during
normal business hours.
COMMUNITY SERVICES AGENDA 2 JUNE 8, 2015
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY. MAY 11, 2015
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:31 p.m. by Commissioner Engel.
PRESENT: Commissioners Engel, Blakeley, Johnson, and Simonds
ABSENT: None
PLEDGE OF ALLEGIANCE
Commissioner Engel led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA — Confirmed
CONSENT CALENDAR
1. APPROVE MINUTES OF APRIL 13, 2015
Motion — A motion was made and seconded by Commissioners Johnson/Blakeley
to approve the April 13, 2015 Community Services Commission Minutes as
submitted. Motion passed unanimously. Commissioner Engel recused herself
because of her absence on April 13, 2015.
STUDY SESSION
1. DISCUSSION OF NORTH LA QUINTA SKATE PARK
Manager Howlett presented the staff report.
Commissioner Simonds asked for clarification on the boundaries of the property
where the skate park was proposed and its proximity to Indio. She also asked if
Desert Recreation District could be a source for managing the skate park since they
currently manage the skate park in Palm Desert and what options they may have
available to offset the cost of having the skate park managed.
Commissioner Johnson asked if the proposed site was originally planned for
affordable housing. He also asked how the management cost was determined.
COMMUNITY SERVICES COMMISSION MINUTES MAY 11, 2015 3
Commissioner Johnson expressed concern regarding the cost for a capital
improvement and its impact on that budget. Manager Howlett confirmed that the
skate park project is considered a capital improvement, however the funding will be
Quimby funds.
Commissioner Blakeley asked if Quimby funds cover the cost of maintenance.
Manager Howlett explained that maintenance will come out of the general fund.
Commissioner Simonds asked if and when the skate park project is completed
whether there is an intention to expand the basketball courts. Manager Howlett
confirmed that the intention is to repurpose the current site to add two more
basketball courts making it a total of three basketball courts in La Quinta Park. The
skate park at Fritz Burns Park will be removed and repurposed to two tennis courts.
Commissioner Johnson asked if there was a Needs Assessment completed to
determine whether this project would be worth the increase in the budget's
operating expense. Commissioner Simonds supports the idea of obtaining a Needs
Assessment.
Resident Todd Freidman asked the committee to consider the following:
• Managed park with entry fees
• Agrees with a needs assessment
• Supports new spate park to provide youngsters with an activity, in
turn deterring vandalism
REPORTS AND INFORMATION ITEMS
1. UPDATE ON DEPARTMENT REPORT
2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
3. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Johnson/Blakeley to adjourn the meeting at 6:09 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
COMMUNITY SERVICES COMMISSION MINUTES MAY 11, 2015
4
PRESENTATION: 1
�aLa
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OF [ts�
COMMISSION MEETING DATE: June 8, 2015
ITEM TITLE: PRESENTATION BY LA QUINTA ARTS
FOUNDATION
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta.
Ms. Christi Salamone of the La Quinta Arts Foundation (LQAF), have been invited to
attend the meeting to provide the Commission with information and answer questions
about the the programs and services provided by the organization. The LQAF is under
contract with the City to host the La Quinta Arts Festival and the Art Under the
Umbrella events. Staff is also working with the Foundation staff to develop a City Hall
Art Gallery.
Report prepared and approved for submission by: Edie Hylton, Deputy City Manager
5
OF
COMMISSION MEETING DATE: June 8, 2015 AGENDA CATEGORY:
ITEM TITLE: WATER USE STRATEGIES FOR 2015/2016 BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:1
PUBLIC HEARING:
RECOMMENDED ACTION:
Staff is updating the Commission on the water use strategies for 2015-2016.
EXECUTIVE SUMMARY:
• The Governor has declared that the State of California in a serious drought
condition. The Coachella Valley Water District is required to reduce potable
water use by 36%.
• These strategies outline the methods to reduce water use in City medians,
perimeters, parks, water features, and facilities.
The strategies include a combination of immediate water reductions with turf
removal and the retrofit of several water features.
FISCAL IMPACT:
The City's 2015-2016 Capital Improvement has identified turf removal and
replacement with desert landscaping throughout the City of La Quinta at a cost of
$2,247,000.
BACKGROUND/ANALYSIS:
The Governor issued an Executive Order on April 1, 2015 directing the State Water
Resources Control Board (SWRCB) to impose a mandatory statewide 25% reduction in
urban water use through February 28, 2016.
The State Water Resources Control Board, in support of the Governors order, issued a
statewide mandate.
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During the May 12, 2015 Board Meeting, CVWD issued an Ordinance adopting the
State Water Resources Control Board mandates and issued additional restrictions.
(See Attachment)
The City of La Quinta has been working with CVWD to be water efficient long before
the Governors current water restrictions.
The SilverRock Resort Golf Course was completed in 2005 and was required to have no
more than 110 acres of turf. The golf course is 100% irrigated by canal water and the
irrigation control system is the most advanced water management tool in the
industry. It is the Rainbird Maxicom System that includes an on -site weather station.
During winter only the playable areas (tees, greens, and fairways) are over -seeded.
Even the driving range only has the tee and target greens seeded.
The City's parks are also controlled by a Maxicom System. Due to the locations of the
parks throughout the City, this system is not connected to an on -site weather station
because of the differing conditions within the 35 square mile area of La Quinta.
In 2008, the Parks landscape Contractor received their Water Certification through the
California Landscape Contractors Association (CLCA). This Certification is designed to
recognize landscape contractors who demonstrate their abilities in water
conservation. To receive this Certification, the contractor managed an "efficient"
water budget (using CVWD tiered rates) at three parks for one year, followed by a full
audit by the California Landscape Contractors Association. Since receiving this
Certification, staff has been providing the landscape contractor with copies of the
monthly water bills so they can continue to monitor water efficiency. Only two
landscape contractors in the Coachella Valley have a CLCA Water Certification.
In fiscal year 2010-2011, the Turf Reduction Projects was completed. As a water
conservation project, 73,700 square feet of turf was removed and converted to
efficient desert landscapes. The sites for this project were the Civic Center Campus
(43,000 square feet), the police substation (6,800 square feet), and Fire Station #70
(23,900 square feet). This project saved an estimated 1,622,840 gallons of water per
year.
In addition to the Turf Reduction Projects, the parks operations budget also eliminated
the perimeter turf at Eisenhower Park and Velasco Park that was located between the
street and the fence. A two foot boarder of decomposed granite was installed at
Saguaro Park and Monticello Park along the sidewalks and perimeter walls.
Furthermore, most of the spray heads (non -rotor sprinklers) have been converted to
drip and bubbler irrigation in planter areas and low volume stream nozzles in turf
areas. Spray head sprinklers are less efficient because the water droplets are smaller
and the application rate is higher than the soil intake rate. This results in more water
loss through misting and runoff.
The current Park Landscapes Maintenance Contract requires that the Contractor be
Certified in Maxicom operations as well as have a Certified Landscape Irrigation
Auditor on staff. Furthermore, the current contract states that the contractor will be
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responsible to pay the difference in water costs for park landscapes that are not rated
as either "Efficient" or "Excellent."
Strategies for 2015-2016
The water use strategies for fiscal year 2015-2016 will focus on the following goals:
1. Water reduction of all city meters to meet the CVWD requirements.
2. Reduce turf in city facilities to the extent that funding is available over the next
several years.
Short term Actions
• Most fountains and misters on City owned property have been turned off. These
fountains are located throughout the City and include; the Entry Monuments on
Highway111, public artwork, Old Town, City Hall, the Museum, and the Wellness
Center.
• The aeration fountain at the Civic Center Campus, the entry feature at
SilverRock Resort, and the La Quinta Park interactive water feature will be on
reduced hours.
• No over seeding will occur except at the Civic Center Campus and no extra
water will be used.
• The turf in medians throughout the City will not be watered and removed.
Long Term Actions
• Turf Removal to Desert Landscape of parks and perimeters in the northern part
of the city.
• Additional turf removal at SilverRock from non-use areas.
• Examine the cost benefit of a pipeline from the Rondo channel or SilverRock
using non potable water for the Civic Center Park.
2015-2016 CIP Water Efficiency Projects
1) Civic Center Campus Parkway Turf Conversion - This project proposes to remove
parkway turf and replace it with drought -tolerant desert landscape. The total
budget for this project is $477,000 to be paid from the General Fund Operating
Budget.
2) Madison Street Median Landscape Conversion - The Governor's mandate
specifically prohibits watering ornamental turf in medians. The total budget for
this project is $1,300,000 to be paid from General Fund Unappropriated
Reserves.
3) Fritz Burns Park Parkway Turf Conversion - This project proposes to remove
parkway turf and replace it with drought -tolerant desert landscape. The total
budget for this project is $250,000 to be paid from General Fund
Unappropriated Reserves.
4) Fire Station 70 Turf Conversion - This project proposes to remove additional turf
and replace it with drought -tolerant desert landscape. The total budget for this
project is $220,000 to be paid from the Fire Fund.
E
Community Education
Staff is committed to working with CVWD to educate residents about the current
water restrictions and measures people can take to save water. Currently, CVWD
information flyers are available at City facilities as well as being posted on the City's
electronic media. Code enforcement will play an important role in working directly
with homeowners.
Staff will keep residents posted on meetings, workshops, outreach programs, and
information as it becomes available from CVWD.
ALTERNATIVES:
None required for this discussion.
Report prepared by: Steve Howlett, Golf, Parks, & Facilities Manager
Approved for submission by: Edie Hylton, Deputy City Manager
0
ATTACHMENT 1
ORDINANCE NO. 1419
AN ORDINANCE OF THE COACHELLA VALLEY WATER DISTRICT
IMPOSING MANDATORY RESTRICTIONS ON WATER USE IN ORDER TO COMPLY
WITH STATEWIDE DROUGHT REGULATIONS
WHEREAS, on January 17, 2014, Governor Edmund G. Brown issued a proclamation
declaring a State of Emergency due to severe drought conditions; and
WHEREAS, on April 25, 2014, the Governor proclaimed a Continued State of
Emergency to exist throughout the State of California due to the ongoing drought; and
WHEREAS, California's water supplies continue to be severely depleted, severe drought
conditions continue to present urgent challenges, and new expedited actions are needed to reduce
the harmful impacts of the drought; and
WHEREAS, on July 15, 2014, the State Water Resources Control Board ("SWRCB")
adopted Resolution No. 2014-0038 which adopted Emergency Regulations For Statewide Urban
Water Conservation Regulations which became effective July 28, 2014; and
WHEREAS, on March 17, 2015, the SWRCB adopted Resolution No. 2015-0013 which
expanded emergency conservation regulation to safeguard the state's remaining water supplies as
California enters a fourth consecutive dry year, which became effective on March 27, 2015 and
remain in place for up to 270 days (9 months), unless extended by the SWRCB. The regulations
are set forth in Title 23, Sections 863-865 of the California Code of Regulations; and
WHEREAS, On April 1, 2015, Governor Edmund G. Brown issued Executive
Order B-29-15, effective immediately and in addition to other requirements mandates a 25%
statewide reduction in urban water use, and provides that the orders in the January 17, 2014 and
April 25, 2014 proclamations and Executive Orders B-26-14 and B-28-14 also remain in full
force except as modified by Executive Order B-29-15. The Governor directed the SWRCB to
impose restrictions to achieve the statewide 25% reduction; and
WHEREAS, on April 7, 2015, the SWRCB proposed a mandatory Regulatory
Framework that apportions water reductions according to consumption. The SWRCB revised
the apportionment of water reductions on April 18 and April 28th. The conservation savings for
all urban water suppliers are now allocated across nine tiers of increasing levels of residential
water use (R-GPCD) to reach the statewide 25 % reduction mandate. Agencies in Tier 9,
including CVWD, having residential water use above 215 GPCD, must reduce water use by
36%. On May 5-6, 2015, the SWRCB is scheduled to take final action to adopt its Emergency
Regulation Implementing The 25% Conservation Standard ("Regulation") which includes a
prohibition against certain irrigation practices and an order that all urban water suppliers reduce
their total potable water production by a defined percentage which has been applied to each
urban water supplier; and
WHEREAS, the Regulation imposes certain requirements on "urban water suppliers" that
have water shortage contingency plans in place. "Urban water suppliers" are defined as
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suppliers providing water to over 3,000 municipal customers or providing over 3,000 acre-feet
per year to municipal customers. CVWD meets the definition of an "urban water supplier" since
it provides water to approximately 100,000 customers. CVWD also has a Water Supply
Reliability and Water Shortage Contingency Planning document ("Plan") in place as part of its
2010 Urban Water Management Plan; and adopted Stage 2 of its Plan in Ordinance No. 1414 on
August 12, 2014; and
WHEREAS, the Regulation requires CVWD to move from Stage 2 in its Plan, to Stage 3
in order to adopt a conservation standard of 36% and also to adopt additional mandatory
restrictions. The purpose of this Ordinance is to move to the mandatory level of water use
reduction as mandated in Stage 3 of the Plan; and
WHEREAS, Water Code Section 31026 provides that CVWD has the power to restrict
the use of water during any emergency caused by drought, or other threatened or existing water
shortage, and to prohibit the wastage of water or the use of water during such periods, for any
purpose other than household uses or such other restricted uses as may be determined to be
necessary by CVWD and may prohibit use of such water during such periods for specific uses
which CVWD may from time to time find to be nonessential. CVWD has the authority to
impose monetary fines and penalties and take other applicable actions pursuant to Water Code
Sections 350-358, 375-377, and 31029; and
WHEREAS, in accordance with Water Code Sections 350 et seq., 375 et seq., and 31027,
and as required by Section 5.3.2 of the Plan, at least 10 days before consideration of this
Ordinance, a Notice of Public Hearing was published in the Desert Sun and in the Imperial
Valley Press, newspapers of general circulation. A certified copy of the full text of this
Ordinance was posted in the CVWD offices at least 5 days prior to the hearing; and
BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE COACHELLA
VALLEY WATER DISTRICT AS FOLLOWS:
1. Incorporation of Recitals. All of the foregoing Recitals are true and correct and the
Board so finds and determines. The Recitals set forth above are incorporated herein and made an
operative part of this Ordinance.
2. Public Hearin. The Board conducted a public hearing on May 12th at 9:00 a.m., or
as soon thereafter as practicable, at the Steve Robbins Administration Building, 75-515 Hovley
Lane East, Palm Desert, CA 92236 as part of the Regular Meeting of the Board.
3. Stye 3. The Board hereby implements Stage 3 which is the second mandatory level
of water use reduction in the Plan, as revised and implemented by this Ordinance. In order to set
forth in one document all of the requirements for this current Stage 3, this Ordinance shall
encompass the new and extended SWRCB conservation regulations effective March 17, 2015, as
well as the Regulation to implement the Governor's latest executive order. Said Regulations
were adopted on May 5, 2015, and are anticipated to go into effect approximately 10 days
thereafter. Therefore, as of the effective date of this Ordinance, this Ordinance shall supersede
Ordinance No. 1414 and Ordinance No. 1414 shall be of no further force or effect. This
Ordinance shall be in effect until such time as the SWRCB rescinds said Emergency
Regulations, which is currently expected to be February 28, 2016. CVWD shall notify the public
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of this determination by public proclamations. Upon such proclamation, due and proper notice
shall be deemed to have been given to each and every person supplied water within CVWD.
4. Mandatory Restrictions. Effective immediately upon adoption of this Ordinance, the
following mandatory prohibitions shall be in effect for Stage 3, except where necessary to
address an immediate health, safety and sanitation need or to comply with a term or condition in
a permit issued by a state or federal agency:
(a) Application of any water supply to outdoor landscapes during and within 48 hours
after measurable rainfall is prohibited.
(b) Irrigation with any water of ornamental turf on public street medians is
prohibited.
(c) Irrigation with potable water of landscapes outside of newly constructed homes
and buildings in a manner inconsistent with regulations or other requirements
established in the California Building Standards Commission and the Department
of Housing and Community Development is prohibited.
(d) Increased water budget for over -seeding is eliminated.
(e) Using any water in a fountain or other decorative water feature is prohibited,
except where the water is part of a recirculating system.
(f) Broken sprinklers shall be repaired within 24 hours of notification, and leaks shall
be repaired as soon as practicable.
(g) The serving of drinking water other than upon request in eating or drinking
establishments, including but not limited to restaurants, hotels, cafes, cafeterias,
bars, or other public places where food or drink are served and/or purchased is
prohibited.
(h) Hotels and motels shall provide guests with the option of choosing not to have
towels and linens laundered daily. Hotels and motels shall prominently display
notice of this option in each guestroom using clear and easily understood
language.
(i) Applying water to outdoor landscapes in a manner that causes runoff such that
water flows onto adjacent property, non -irrigated areas, private and public
walkways, roadways, parking lots, or structures is prohibited.
(j} Using a hose to wash an automobile, windows, solar panels, and tennis courts,
except where the hose is equipped with a shut-off nozzle, is prohibited.
(k) Applying any water to any hard surface including, but not limited to, driveways,
sidewalks, and asphalt is prohibited.
5. Recommended Activities.
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(a) The irrigation and preservation of trees and shrubs is strongly encouraged.
(b) CVWD strongly encourages Counties, Cities, HOA's and other enforcement
agencies to suspend code enforcement and fines for brown turf areas.
(c) CVWD will work with private pumpers, canal water and non -potable water users
to reduce water use.
(d) Draining and refilling of private swimming pools unless necessary for health and
safety is strongly discouraged.
(e) Use of pool covers when not in use, especially during summer months is strongly
encouraged.
(f) HOA's are strongly encouraged to adopt and enforce water use restrictions in
their rules and regulations.
(g) Over -seeding is strongly discouraged.
(1) Planting of spray irrigated annual flower beds is strongly discouraged.
(m) Irrigation of non-functional ornamental turf, such as parkways is strongly
discouraged.
(n) Installation of irrigation smart controllers is strongly encouraged.
(o) Use of decorative fountains and water features is strongly discouraged.
(p) CVWD Strongly encourages that outdoor Irrigation of ornamental landscapes and
turf be limited to the hours between sunset and 10:00 a.m. except as necessary for
essential turf maintenance and overseeding.
6. Pines for Noncompliance. The following financial penalties will be imposed when a
customer violates the Mandatory Restrictions set forth in Section 4 of this Ordinance.
(a) First Violation — Written notice.
Any notice required under this Ordinance may include, for example and not by
way of limitation, the following information: (i) the water conservation stage and
restrictions that are in effect; (ii) actions required for compliance in order to
prevent future violations; and (iii) penalties and enforcement actions which may
be imposed for future violations.
(b) Second Violation — A fine will be imposed in the amount of $50.00 which will be
added to the customer's water service bill.
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Any customer receiving a Second Violation, may at his or her option successfully
complete CVWD Water School, in lieu of paying the $50.00 fine.
(c) Third Violation — A fine will be imposed in the amount of $100.00 which will be
added to the customer's water service bill.
(d) Fourth Violation and any subsequent violation — A fine will be imposed in the
amount of $200.00 which will be added to the customer's water service bill.
In the event of any violation after the fourth violation, the General Manager, or
his/her designee, may determine, in his/her reasonable discretion, that the
continued violation of the restrictions set forth in this Ordinance warrant the
initiation of procedures for the termination of water service pursuant to CVWD's
Regulations Governing Domestic Water Service ("Regulations"), as they may be
amended from time to time. For example, and not by way of limitation, CVWD
has the right to terminate water service if a customer fails to comply with the
Regulations, which hereby include the restrictions set forth in this Ordinance.
7. Drought Penalties. The following Penalties will be imposed when a customer fails to
limit the customer's outdoor water budget by 36%. Penalties will be imposed in addition to
normal Budget Based Tiered Rates which are in effect at the time and shall take effect as soon as
possible, but no later than July 1, 2015, for June water usage. Staff is directed to pursue a one -
billing -cycle shadow bill prior to July 1.
Tier 1: Excellent
Indoor budget of 10 Ccf
No Penalty —
Tier 2: Efficient
With 36% less water use
Without 36% less water use
No Penalty
$2.51 per Ccf above reduction goal
Tier 3: Inefficient
105 — 150% of budget
$3.34 er Ccf
Tier 4: Excessive
150 — 250% of budget
1 $5.01 per Ccf
Tier 5: Wasteful
Over 250% of budget
1 $10.03 per Ccf
8. CVWD Rules and Regulations. The procedures for written notice, imposition of
penalties, termination of service, and appeal rights shall be the same such procedures as set forth
in CVWD's rules and regulations including, but not necessarily limited to, Part 6 — Credit and
Billing and Part 7 — Termination and Restoration of Service.
9. Purpose of Restrictions and Fines. The regulatory purposes of imposing the
requirements and financial penalties, as set forth in this Ordinance, are to conserve water, deter
waste and unreasonable use of water, encourage efficiency, and to help cover the costs incident
to the investigation, inspection, and administration of the enforcement of this Ordinance.
10. Future Stage(s). In accordance with Section 5.3.2 of the Plan, the General Manager
hereby determines that it is necessary to implement Stage 3 of the Plan. The Board hereby
authorizes the General Manager, or his/her designee, to make a determination as to when it may
be necessary to move to a further Stage, or a lesser Stage, in the Plan. Following said
determination by the General Manager, the Board will consider an ordinance, or any other
applicable action, to determine whether, and to what extent, to adopt the determination of the
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General Manager. Said determinations by the General Manager, and then the Board, may also
include a determination that certain prohibitions in this Ordinance are best practices which
should stay in effect regardless of what Stage, or any Stage, that may be in effect.
11. CE A. The Board finds that adopting and enforcing mandatory restrictions on water
use in order to comply with SWRCB requirements is exempt from the California Environmental
Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15268 and Public Resources
Code Section 21080(b)(1) as a ministerial action. The Regulations mandate that each urban
water supplier implement all requirements and actions of the stage of its water shortage
contingency plan that imposes mandatory restrictions on outdoor irrigation. Therefore, an action
to implement a particular phase of a water shortage contingency plan is not a discretionary action
and as such it is statutorily exempt from CEQA.
12. Publication Followini Adoption. The President of the Board of Directors shall sign
this Ordinance and the Secretary of the Board of Directors shall attest thereto, and this Ordinance
shall be in full force and effect immediately upon adoption. Within 15 days after adoption of this
Ordinance, a summary of this Ordinance shall be published with the names of the Directors
voting for and against this Ordinance and a certified copy of the full text of this Ordinance, along
with the names of those Directors voting for and against this Ordinance, shall be posted in the
CVWD offices.
13. Severability. If any section, subsection, clause or phrase in this Ordinance is for any
reason held invalid, the validity of the remainder of this Ordinance shall not be affected thereby.
The Board hereby declares that it would have passed this Ordinance and each section,
subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections,
subsections, sentences, clauses or phrases or the application thereof be held invalid.
ADOPTED this 12th day of May, 2015, by the Board of Directors of the Coachella Valley Water
District.
ATTEST:
Marie a Cabral
Acting Assistant Board Secretary
COACHELLA VALLEY WATER DISTRICT
John . Powell Jr.
President of the Board of Directors
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I, the undersigned Acting Assistant Board Secretary of the Coachella Valley Water
District, do hereby certify that the foregoing is a true and correct copy of Ordinance No. 1419 of
said District introduced and passed at meeting of said Board held May 12, 2015, and that said
Ordinance was passed by the following vote:
Ayes: Five
Directors: Powell, Nelson, O'Dowd, Pack, Estrada
Noes: None
I further certify that said Ordinance was thereupon signed by the President of the Board
of Directors of said District.
z& Agbzd'
Act' g Assistant Board Secretary
(SEAL)
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REPORTS AND INFORMATION: 1
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TO: Community Services Commission
FROM: Steve Howlett, Golf, Parks and Facility Manager
DATE: June 8, 2015
SUBJECT: SPORTS FIELD MAINTENANCE UPDATE
During the summer months, the sports fields at La Quinta Park, the Sports Complex,
and Colonel Paige Middle School are closed for annual field renovation. This
renovation is necessary due to the excessive amount of wear these fields are subject
to from the fall, winter, and spring sports programs. During this renovation, the sports
fields are aerated and top dressed using equipment and personnel from SilverRock
Golf Course. This is in addition to the aeration and field maintenance that is provided
by the parks landscape maintenance contractor throughout the year.
Background and Overview
In May of 2007, PRZ Consulting was contracted to provide an assessment of the sports
fields at La Quinta Park and the La Quinta Sports Complex. PRZ Consulting is an
international company that specializes ,in evaluating existing athletic fields, teaching
athletic field maintenance, and designing cost effective athletic fields. The
assessment was completed in October 2007 and included the current field conditions,
the annual usage, and maintenance recommendations. The report identified wear as
being the biggest problem for La Quinta's sports fields, especially at La Quinta Park.
Additionally, these fields were unable to fully recover from the wear because the peak
use is during the season when the turf is dormant. PRZ's recommendation for this
problem was to over -seed in the winter using a slit -seeder and increasing the
fertilization. This was done but proved to be less effective because of the continued
heavy field use and the sports associations that play soccer during the winter months.
Staff then worked with the local youth sports associations to reduce some of the
heavy use at La Quinta Park by providing additional playing fields at Colonel Mitchel
Paige Middle School. A joint use agreement between the City and Desert Sands
Unified School District allows the La Quinta AYSO to divert a portion of their play from
La Quinta Park to the sports fields at Colonel Paige.
17
The PRZ assessment also recommended using equipment that most landscape
contractors do not provide. However, this type of equipment is used by golf courses.
Staff turned to SilverRock to utilize the golf course equipment that is owned by the
City. The sports fields at La Quinta Park, Sports Complex, and Colonel Paige have been
aerated and top dressed each summer using SilverRock Golf Course equipment and
personnel. Since the golf operations are an enterprise fund and managed by a golf
course management company, the cost for the use of golf course equipment and staff
is paid back to the golf operations through the parks maintenance budget.
The parks landscape contractor aerates all turf areas multiple times throughout the
year, but the SilverRock equipment provides deeper aeration at the sports fields for
better results. Top dressing is a practice that is used by golf courses to level the turf
surface, relieve compaction, and improve drainage. This practice will be applied to the
sports fields as part of the summer maintenance program. After the fields have been
aerated and top dressed by the golf course crew, the parks maintenance contractor is
then responsible for the watering, fertilizing, mowing, and seeding of the sports fields
during the summer recovery period.
The new water restrictions are going to have an impact on the conditions of the sports
fields. Currently, the landscape contractor has been able to maintain an "efficient"
rating based on CVWDs tiered rate system at La Quinta Park. This requires full use of
the water available in tier 2. The new water restrictions require a 36% reduction from
the tier 2 allocation.
Staff has informed the various sports associations that the fields will be closed for
athletic use beginning June 22, 2015. The golf course maintenance crew is scheduled
to aerate and top dress the playing fields June 30 to July 2, 2015. The fields will
remain closed for recovery and grow -in until the fall sports season beginning in
September 2015.
18
REPORTS AND INFORMATION: 2
Titq� 4 4 Q91A&
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Deputy City Manager
DATE: June 8, 2015
SUBJECT: COMMUNITY SERVICES REPORT - APRIL 2015
Upcoming events of the Community Services Department for June 2015:
Daily Activities Social Bridge
Mah Jongg
Chair Massage
LQ Voices
*Advance Ukulele, LQ Museum
Events June Luncheon
Live Well Clinic Healthy Living Lecture
*Live Well Clinic Family Health/Nutrition Lecture, LQ Library
Fitness Morning Workout
Mat Pilates
Chair Exercise
Tai Chi Chuan
Arthritis Foundation Tai Chi
Tai Chi Intermediate
Sunset Yoga
Interval Training AM & PM
Leisure LQ Glee
Beginning Guitar
Second Level Guitar
Learn Rock Solos
Italian for Everyone
Ballroom Dance
Chakra Dance
*Dance, Play and Pretend, La Quinta High School & B&G Club
*Beginning Ballet, La Quinta High School
19
Sports/Aquatics Rojas Taekwondo
Tiny Tigers
*Rojas Martial Arts, La Quinta High School
*Disc Golf Tournament, The Lights @ Indio Golf Course
*Summer Golf Tour, Golf Club @ La Quinta
*Summer Golf Tour, Escena
*Summer Golf Tour, Indian Canyons - South Course
*Summer Golf Tour, Heritage Palms
*Fritz Burns Pool Summer Season Begins, Fritz Burns Park
*Denotes classes/events held at other locations
20
Community Services Department
Attendance Report for April 2015
Summary Sheet
Proaram 2015 2014 Variance 2015 2014
Leisure Classes
155
95
60
57
36
Special Events
1780
1870
-90
3
3
Sports
531
535
-4
26
25
Wellness Center
233
238
-5
86
66
Wellness Center (Free Services)
411
498
-87
58
51
Total
3,110
3 236
-126
230
181
Wellness Center Fitness
Fitness Center
3,419
0
3,419
78
0
Total
3,419
0
3 419
78
0
Sports User Groups
La Quinta Park
AYSO
150
250
-100
18
18
La Quints Youth & Sports
75
100
-25
18
18
Desert Boot Camp
50
50
0
7
10.
Sports Complex
La Quinta Youth & Sports
450
650
-200
22
22
Colonel Mitchell Paige
Friday Night Lights
575
400
175
21
21
Facility/Park Rentals
Wellness Center
(Private Part)
100
100
0
1
1
Librar
(Sunday Church)
300
300
0
4
4
Classroom
500
300
200
10
6
Community Room
350
0
350
7
0
Museum
Meeting Room
900
120
780
15
2
Boys & Girls Club Gym
(Sunday Church)
400
0
400
4
0
Civic Center Campus
(Private Part)
50
400
-350
1
1
Park Rentals
La Quinta Park
250
200
50
5
4
Fritz Burns Park
0
150
-150
0
3
Total
4,150
3,020
1,230
133
110
Total Prog rams
10 6 91
6,2561
4?4231
4411
291
Volunteer Hours
Wellness Center
1221
159
-37
Total Volunteer Hours
1 1221
159
-37
21
Community Services Department
Program Report for April 2015
2015 2014 2015 2014
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
La Quinta Glee
44
0
44
4
0
Intermediate Computers
12
0
12
4
0
Chakradance
2
0
2
4
0
Ballroom Dancing
20
0
20
4
0
Sunset Yoga
8
0
8
5
0
Taekwondo 4 - 8 (Beg.)
15
24
-9
9
9
Taekwondo 4 - 8 (Inter.)
39
16
23
9
9
Taekwondo 9 rs-U
8
29
-21
9
9
Rojas Martial Arts 4 - up
7
26
-19
9
9
Totals
155
95
60
57
36
2015 2014 2015 2014
Participants
Participants
Variance
Meetings
Meetings
Special Events
Moonlight Movies
180
70
110
1
1
Easter Egg Hunt
700
800
-100
1
1
City Picnic
1 9001
1000
-1001
1
1
Totals
1 17801
1870
-901
31
3
2015 2014 2015 2014
Participants
Participants
Variance
Meetings
Meetings
Sports
Open Gym Basketball
305
312
-7
9
10
Open Gym Volle ball
145
114
31
9
6
Disc Golf Tourney Ca) Cove Oasis
20
30
-10
1
1
Nature Walk @ Bear Creek Trail
10
11
-1
1
1
Guided Hike w/Phillip Ferranti
8
20
-12
1
1
Walk With The Mayor
18
0
18
1
0
Y Rookies T-Ball
1 251
40
-151
4
4
Totals
531
527
4
26
23
lCommunily Services Totals 2,4661 2,492 -261 861 62
22
Wellness Center Program Report for April 2015
Participation
Participation
Variance'
Meetings
Meetings
Fitness Center
2015
2014
2015
2014
Fitness Member Visits
3158
0
3158
26
0
Daily Fitness Drop -ins @ $5
106
0
106
26
0
Memberships Sold
155
0
155
26
0
Fitness Center Total
3419
0
3419
78
0
Participation
Participation
Variance
Meetings
Meetings
2015
2014
2015
2014
Volunteers
Wellness Center
15
20
-5
n/a
n/a
Hours
122
159
-37
n/a
n/a
Participation
Participation
Variance
Meetings
Meetings
2015
2014
2015
2014
Wellness Activities/Social Services (Free)'
Wellness Activities
411
498
-87
58
51
Wellness Activities/Services Total
411
498
-87
58
51
Participation
Participation
Variance
Meetings
Meetings
2015
2014
2015
2014
Wellness Classes/ Programs
Fitness
Chair Yoga & Yoga for Health
8
4
4
4
4
Flex Yoga
16
5
11
5
3
Mat Pilates
16
11
5
13
13
Morning Workout
28
30
-2
13
13
Tai Chi (Arthritis, Beg., & Interm.)
19
0
19
9
0
Interval Training
6
0
6
9
0
Drop -in Participation
19
40
19
15
24
Leisure
Chair Massage
4
0
4
3
0
Tiny Tigers
3
0
3
5
0
Watercolor
10
0
10
2
0
Open Game Play
Bridge: Social
47
93
-46
4
4
Mah Jongg
57
55
2
4
5
Mexican Train Dominos
Wellness Classes/Programs Total
233
238
35
86
66
WELLNESS CENTER TOTAL
4063
736
3367
222
117
23
Community Services Department
Monthly Revenue Report for April 2015
Monthly Revenue - Facility Rentals 2015 2014 Variance
Libra
$
1,100.00
$
1,050.00
$
50.00
Museum
$
550.00
$
250.00
$
300.00
Wellness Center
$
225.00
$
250.00
$
(25.00)
Parks
$
925.00
$
960.00
$
(35.00)
Sports Fields
$
1,195.00
$
712.50
$
482.50
Monthly Facility Revenue
$
3,995.00
$
3,222.50
$
772.50
Monthly Revenue
Wellness Center
$
3,207.00
$
2,133.00
$
1,074.00
Fitness Memberships & Daily Passes
$
8,405.00
$
-
$
8,405.00
Community Services
$
5,912.00
$
4,757.00
$
1,155.00
Total Revenue
$
17,524.00
$
6,890.00
$
10,634.00
Revenue Year to Date
Facility Revenue
$
38,827.00
$
33,275.00
$
5,552.00
Wellness Center
S
25,847.00
$
34,365.50
$
(8,518.50)
Fitness Memberships & Daily Passes
$
54,165.00
$
-
$
54,165.00
Community Services
$
52,850.00
$
60,562.00
$
(7,712.00)
Total Revenue to Date
$
171,689.00
$
128,202.50
$
43,486.50
24
Community Services Updates
April 2015
The interactive water feature at La Quinta Park has been fully serviced and was open to the
public on Saturday April 25. Skate stoppers have been installed around the perimeter wall to
prevent skateboarders from damaging the water feature. Additionally, two signs were
installed to inform guests not to use water balloons. The water balloons are damaging to
the pumps and may result in the closure of the water feature for repairs. Due to the new
State mandated water restrictions, the hours of operation are being reduced to noon-7pm
daily. They may be reduced even further pending the Ordinance adopted by CVWD.
New trail maps have been installed at both entrances to the Cove Oasis. The new map
design provides information about the trail distances and elevations. There are also QR
codes for smartphone users to download an interactive hiking app and the City's GoRequest
app to report maintenance needs throughout the City.
25
REPORTS AND INFORMATION: 3
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2014/2015 ATTENDANCE
Date of Appointment
Term Expires
VACANT
Sharrell Blakeley
6/1/2010
6/30/2016
Heather Engel
6/1/2010
6/30/2017
Mark L. Johnson
7/1/2014
6/30/2017
Paula K. Simonds
7/1/2014
6/30/2017
-July 14, 2014 Meeting
Present
Present
Present
Present
Stars & Strips Luncheon
X
Captain America Movie
Avengers Movie
August 17 2014 Meeting
CANCELLED
Man of Steel Movie
X
Boys & Girls_ Club Luncheon
Spider -Man Movie
September 8, 2014 Meeting
CANCELLED
9/11 Candleli ht Viail
Tram Walk Challenge Practice
X
X
October 13, 2014 Meeting
Present
Present
Present
Zombie Out Run
Dog 0 Ween
Disc Golf
November 10, 2014 Meeting
Present
Present
Present
Present
Veterans Tribute
X
X
X
X
Disc Golf
(December 8, 2014 Meeting
Present
Present
Present
Present
Tree Lightina Ceremony
X
X
X
Cove Oasis Hike
Boo Hoff Trail
X
Nature Walk
JanuarV 12, 2015 MeatinR
CANCELLED
Hike w/Philip Ferranti
Kids Nature Walk
Boo Hoff Trail
X
Well Being Walk
X
Healthy Fun Fair
X
X
X
X
Wellness Center Dedication
X
X
X
X
Humana Day at the Farmers Market
X
X
Nature Walk
Februmv 9, 2015 Meeting
Present
Present
Present
Present
Mecca Hills Hike w/Philip Ferranti
Bear Creek Palm Oasis Hike
Joint Council Meeting
X
X
X
Kids Nature Walk
Nature Walk
Walk wJMa or
X
March 9, 2015 Meeting
Present
Present
Present
Present
Cove to Lake Cahuilla Hike
Kids Nature Walk
Nature Walk
White Water Can on Hike wJFerranti
Youth Olympics
X
A ril 13, 2016 Meeting
Present
Absent
Present
Present
E22 Hunt
X
Community Picnic
X
X
X
X
May 11. 2015 Meeting
Present
Present
Present
Present
Better Together Cancer Outreach
Moonlight Movie - Paddington
Nature Walk
Y Tri
Moonlight Movie - Planes
Disc Golf
June 8, 2015 Meeting
26
REPORTS AND INFORMATION: 4
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