2020 01 21 CouncilCITY COUNCIL AGENDA 1 JANUARY 21, 2020
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JANUARY 21, 2020
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW)
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL
APPOINTED POSITION – CITY MANAGER
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CONSIDERATION OF BUSINESS SESSION ITEM NO.
WAS MODIFIED BY REMOVING THE RECOMMENDED
PERSONNEL ADJUSTMENTS
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ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
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CITY COUNCIL AGENDA 3 JANUARY 21, 2020
8. ADOPT RESOLUTION TO APPROVE FINAL PARCEL MAP NO. 37729
LOCATED SOUTH OF HIGHWAY 111 AND WEST OF DUNE PALMS ROAD
[RESOLUTION NO. 2020-001]
35
9. ADOPT RESOLUTION TO SUPPORT THE CITY OF LA QUINTA’S
PARTICIPATION IN THE RIVERSIDE COUNTY 2020 CENSUS OUTREACH
[RESOLUTION NO. 2020-002]
45
10. APPROVE DEMAND REGISTERS DATED DECEMBER 13 AND 20, 2019,
AND JANUARY 3, 2020
51
11. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
OCTOBER 31, 2019
77
BUSINESS SESSION
PAGE
1. ADOPT RESOLUTION TO AMEND TITLE AND CLASSIFICATION OF
SENIOR ACCOUNTANT TO ACCOUNTING MANAGER, ASSOCIATE
ENGINEER TO A HIGHER RATING, MANAGEMENT ASSISTANT TO AN
ADMINISTRATIVE TECHNICIAN, HUMAN RESOURCES MANAGER TO
HUMAN RESOURCES/RISK MANAGER, AND ADD ACCOUNT TECHNICIAN
POSITION; RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR
BUDGET REPORT, APPROVE THE RECOMMENDED BUDGET
ADJUSTMENTS, AND DESIGNATE RESERVE FUNDING ALLOCATIONS
[RESOLUTION NO. 2020-003]
83
2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ALONGI
EBENISTERIE ET CG, INC FOR UPGRADES, MODIFICATIONS, AND
INSTALLATION OF CITY OWNED MODULAR STRUCTURE TO BEUSED
PERMANENTLY AT SILVERROCK EVENT SITE
121
STUDY SESSION
PAGE
1. DISCUSS SHORT-TERM VACATION RENTAL PROGRAM AD-HOC
COMMITTEE COMPOSITION, RECRUITMENT, AND OBJECTIVES
173
2. DISCUSS IRONMAN 70.3 INDIAN WELLS-LA QUINTA TRIATHLON 2019
UPDATE
183
3. DISCUSS CULTURAL CAMPUS DESIGN SCOPE
199
4. DISCUSS AVENUE 48 ARTS AND MUSIC LINE PROJECT
207
PUBLIC HEARINGS – NONE
CONSIDERATION OF BUSINESS SESSION ITEM NO. WAS MODIFIED
BY REMOVING THE RECOMMENDEDPERSONNEL ADJUSTMENTS
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DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT
6. PUBLIC WORKS – MONTHLY FACILITIES DEPARTMENT REPORT
DECEMBER 2019
233
7. FINANCE0
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
14. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE
(Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS’ ADVISORY
COMMITTEE (Peña)
20. CVAG TRANSPORTATION COMMITTEE (Radi)
21. SUNLINE TRANSIT AGENCY (Radi)
22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND
PUBLIC WORKS POLICY COMMITTEE (Sanchez)
26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
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ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on February 4, 2020 at
4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on January 17, 2020.
DATED: January 17, 2020
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
x The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7092, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
x If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
x If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
x Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
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CITY COUNCIL
MINUTES
TUESDAY, DECEMBER 17, 2019
CALL TO ORDER
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CONFIRMATION OF AGENDA±&RQILUPHG
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL
CASES: 1)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL
CASES: 1)
3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED
REPRESENTATIVE: CHRIS ESCOBEDO, DIRECTOR - COMMUNITY
RESOURCES; AND EMPLOYEE ORGANIZATION: LA QUINTA CITY
EMPLOYEES ASSOCIATION
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 3:01 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT
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ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PRESENTATION BY THE LIVING DESERT ON “PRIDE OF THE
DESERT” CAMPAIGN BY PRESIDENT/CEO ALLEN MONROE AND
DIRECTOR OF DEVELOPMENT JAN HAWKINS
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CONSENT CALENDAR
1. APPROVE MINUTES OF DECEMBER 3, 2019
2. APPROVE MINUTES OF SPECIAL JOINT CITY COUNCIL AND
PLANNING COMMISSION MEETING DATED NOVEMBER 21, 2019
3. AUTHORIZE OVERNIGHT TRAVEL FOR THE FINANCIAL SERVICES
ANALYST TO ATTEND THE CALIFORNIA MUNICIPAL
TREASURERS ASSOCIATION ADVANCED PUBLIC FUNDS
INVESTING TRAINING IN CLAREMONT, CALIFORNIA, JANUARY
15-16, 2020
4. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO
ATTEND THE 2020 CAL TRAVEL SUMMIT IN HUNTINGTON BEACH,
CALIFORNIA, SEPTEMBER 8-11, 2020
5. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER
AND TRAFFIC OPERATIONS ANALYST TO ATTEND CITY LAUNCH
CONFERENCE IN SAN DIEGO, CALIFORNIA, MARCH 22-24, 2020
6. ADOPT ORDINANCE NO. 582 ON SECOND READING TO CHANGE
THE ZONING MAP FOR THE PROPERTY IDENTIFIED AS APNs 770-
020-015 THROUGH 770-020-021 (LA QUINTA VILLAGE
COMMERCIAL CENTER) FROM NEIGHBORHOOD COMMERCIAL TO
COMMUNITY COMMERCIAL (ZONE CHANGE 2019-0002)
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7. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,
AND ADVERTISE FOR BID THE AVENIDA BERMUDAS AMERICANS
WITH DISABILITIES ACT MISCELLANEOUS IMPROVEMENTS
PROJECT (PROJECT NO. 2018-02)
8. APPROPRIATE $95,965 FROM THE GENERAL FUND, AND
APPROVE AGREEMENT FOR CONTRACT SERVICES WITH BENGAL
ENGINEERING, INC FOR WHITEWATER RIVER CHANNEL
REGIONAL SCOUR ANALYSIS BETWEEN JEFFERSON STREET AND
WASHINGTON STREET GRADE CONTROL STRUCTURES
9. APPROVE THE PURCHASE OF TRAFFIC SIGNAL POLES FROM
AMERON POLE PRODUCTS, LLC FOR THE WASHINGTON STREET
AND FRED WARING DRIVE TRIPLE LEFT TURN PROJECT NO.
2017-01
10. ADOPT RESOLUTION TO ACKNOWLEDGE RIVERSIDE COUNTY
FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT PURSUANT
TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4
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11. APPROVE ADDENDUM TO THIRD AMENDMENT AND
RESTATEMENT OF JOINT POWERS AGREEMENT OF THE
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO RE-
ADMIT THE TORRES MARTINEZ TRIBE AS A MEMBER
12. RECEIVE AND FILE FISCAL YEAR 2018/19 DEVELOPMENT
PROJECT FEE REPORT
13. APPROVE DEMAND REGISTERS DATED NOVEMBER 22 AND
DECEMBER 6, 2019
14. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
SEPTEMBER 30, 2019
15. RECEIVE AND FILE FISCAL YEAR 2018-19 ART IN PUBLIC
PLACES ANNUAL REPORT
CONSENT CALENDAR ITEM NO. 4
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FINANCIAL ADVISORY COMMISSION AND IMPERIAL
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COMMITTEE
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2. SELECT MAYOR PRO TEMPORE TO SERVE FOR ONE YEAR
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3. ANNUAL COUNCIL APPOINTMENTS TO SERVE ON VARIOUS
OUTSIDE AGENCIES FOR 2020
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4. APPROVE AMENDMENT NO. 1 TO MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITIES OF LA QUINTA, INDIAN
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RESOLUTION NO. 2020
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,GRANTING
APPROVAL OF FINAL PARCEL MAP NO. 37729
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RESOLUTION NO. 2020 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
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CENSUS
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Demand Register
&LW\RI/D4XLQWD Packet: APPKT02210 - BC 12/13/19
AmountVendor Name Payment Number Description (Item) Account Name Account Number
Fund: 101 - GENERAL FUND
-26.53Sales Taxes Payable12/04/19 - WC GYM WIPES SALES TAX2002782XL CORPORATION 101-0000-20304
438.45Operating Supplies12/04/19 - WC GYM WIPES2002782XL CORPORATION 101-3002-60420
149.36Disaster Prep Supplies12/10/19 - REIMB IRONMAN SUPPLIES200281ALFORD, KAYLI 101-2002-60406
165.00Blood/Alcohol Testing10/31/19 - BLOOD/ALCOHOL ANALYSIS200283AMERICAN FORENSIC NURSES …101-2001-60174
203.73Operating Supplies11/22-12/05/19 - WC JANITORIAL SUPPLIES200284AMERIPRIDE SERVICES INC 101-3002-60420
4,000.00Marketing & Tourism Promoti…01/2020 GRAPHIC DESIGN200285ARK CONNECTS LLC 101-3007-60461
495.00Blood/Alcohol Testing11/25/19 - CRIME SCENE CLEANUP LA193…200289BIO SOCAL 101-2001-60174
25.00Wellness Center Leisure Enric…12/04/19 - CLASS CANCELLED REFUND200291BREWSTER, SHEILA 101-0000-42214
3,438.66Community Experiences11/02/19 - EQUIP FOR BREW IN LQ200292BRIGHT EVENT RENTALS, LLC 101-3003-60149
1,354.00BSAS SB 1473 Fees07/01-09/30/19 - BSAS FEES200295CALIFORNIA BUILDING STAND…101-0000-20306
-135.40CBSC Administrative Fees07/01-09/30/19 - BSAS FEES200295CALIFORNIA BUILDING STAND…101-0000-42615
42.45Travel & Training12/10/19 - BROKER/DEALER INTERVIEW B…200298CASH/PETTY CASH 101-1006-60320
43.49Office Supplies12/10/19 - WIRELESS HEADSET CSMFO EV…200298CASH/PETTY CASH 101-1006-60400
50.80Buildings12/10/19 - FEDEX OVERNIGHT ALONGI200298CASH/PETTY CASH 101-1007-71050
31.52LQ Police Volunteers12/10/19 - COP/VOL FALL DINNER200298CASH/PETTY CASH 101-2001-60109
35.94Volunteers - Fire12/10/19 - CERT MTG REFRESHMENTS200298CASH/PETTY CASH 101-2002-60110
8.15Volunteers - Fire12/10/19 - FIRE PREVENTION MAT'LS200298CASH/PETTY CASH 101-2002-60110
32.57Volunteers - Fire12/10/19 - FIRE PREVENTION MAT'LS200298CASH/PETTY CASH 101-2002-60110
34.37Volunteers - Fire12/10/19 - CERT MTG REFRESHMENTS200298CASH/PETTY CASH 101-2002-60110
5.00Travel & Training12/10/19 - PARKING NEUTRAL EVAL CONF…200298CASH/PETTY CASH 101-6003-60320
170.00Sheriff - Other11/26/19 - POLICE TOW LA19330047200300CLASSIC AUTO TRANSPORT 101-2001-60176
100.00Membership Dues12/01/19 - CMRTA ANNUAL DUES200302CMRTA 101-6006-60351
2,348.28Community Special Events12/03/19 - ANNUAL HOLIDAY OPEN HOUS…200304COACHELLA VALLEY CATERING…101-1001-60137
3,236.22Water - Civic Center Park - Utili…12/04/19 - WATER SERVICE200305COACHELLA VALLEY WATER DI…101-3005-61202
923.21Water -Pioneer Park - Utilities12/04/19 - WATER SERVICE200305COACHELLA VALLEY WATER DI…101-3005-61207
7,584.79Water -Community Park - Utilit…12/04/19 - WATER SERVICE200305COACHELLA VALLEY WATER DI…101-3005-61209
125.00Citywide Conf Room Supplies12/2019 - COFFEE EQPT200307DAIOHS FIRST CHOICE SERVICES 101-1007-60403
279.87Citywide Conf Room Supplies12/06/19 - CITY WIDE COFFEE200307DAIOHS FIRST CHOICE SERVICES 101-1007-60403
8,369.67Animal Shelter Contract Service10/2019 - ANIMAL SERVICES200308DEPARTMENT OF ANIMAL SER…101-6004-60197
350.00Community Experiences11/07/19 - ART ON MAIN ST AD200312DESERT ENTERTAINER/DESERT…101-3003-60149
11,928.18Fritz Burns Pool10/2019 FRITZ BURNS POOL OPERATIONS200313DESERT RECREATION DISTRICT 101-3005-60184
226.60Advertising09/27-10/25/19 - SURPLUS #3849661200314DESERT SUN PUBLISHING, LLC 101-1006-60450
288.20Operating Supplies09/27-10/25/19 - ECON DEV #3863212200314DESERT SUN PUBLISHING, LLC 101-1007-60401
69.81Cable - Utilities11/22-12/21/19 - EOC CABLE200315DISH NETWORK 101-2002-61400
489.82Community Experiences11/29/19 - CITY SPONSOR HLTH & WELLN…200317DONATO, WILL 101-3003-60149
21,500.00Auditors11/03/19 2018/19 FINANCIAL AUDITING S…200319EIDE BAILLY LLP 101-1006-60106
5,850.00Plan Checks10/2019 ON-CALL BUILDING PLAN REVIEW…200321ESGIL CORPORATION 101-6003-60118
18.00Cash Over/Short02/07/19 - LIC-0110354 REF OVERPYMT BL…200322FAIRBANKS, CRAIG 101-0000-42300
35.72Gas - Utilities10/18-11/19/19 - FS #32 GAS SERVICE200324GAS COMPANY, THE 101-2002-61100
64.36Gas - Utilities10/25-11/26/19 - FS #93 GAS SVC200324GAS COMPANY, THE 101-2002-61100
323.33Gas - Utilities10/18-11/19/19 - CITY HALL GAS SVC200324GAS COMPANY, THE 101-3008-61100
113.98Gas - Utilities10/18-11/19/19 - WC GAS SERVICE200324GAS COMPANY, THE 101-3008-61100
250.00Membership Dues01/01-12/31/20 - GFOA MEMBERSHIP200326GOVERNMENT FINANCE OFFIC…101-1006-60351
190.00Maintenance/Services11/21/19 - CITY HALL ADJ DOOR200329HENRY'S GLASS COMPANY 101-3008-60691
5,606.68Consultants11/26/19 - 4TH QTR SALES SVC200331HINDERLITER DE LLAMAS & AS…101-1006-60104
3,250.00Plan Checks10/2019 ON-CALL BUILDING PLAN REVIEW…200332HR GREEN PACIFIC INC 101-6003-60118
11,765.00Map/Plan Checking10/31/19 ON-CALL PUBLIC WORKS CIVIL P…200332HR GREEN PACIFIC INC 101-7002-60183
13.39Electric - Monticello Park - Utili…12/04/19 - ELECTRICITY SERVICE200333IMPERIAL IRRIGATION DIST 101-3005-61102
3,987.48Electric - Community Park - Util…12/04/19 - ELECTRICITY SERVICE200333IMPERIAL IRRIGATION DIST 101-3005-61109
13.16Electric - Desert Pride - Utilities12/04/19 - ELECTRICITY SERVICE200333IMPERIAL IRRIGATION DIST 101-3005-61114
60.00Cash Over/Short12/03/19 - LIC-768458 REF WRONG APPLI…200334IN PRODUCTION 101-0000-42300
2,407.50Plan Checks10/2019 ON-CALL BUILDING PLAN CHECK …200335INTERWEST CONSULTING GR…101-6003-60118
206.61Safety Gear11/27/19 - SAFETY BOOTS U AYON200336JERNIGAN'S, INC 101-7006-60427
$77$&+0(17
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
25.00Wellness Center Leisure Enric…12/04/19 - CLASS CANCELLED REFUND200337KAISER, ALISON 101-0000-42214
97.00Cash Over/Short12/03/19 - LIC-0110804 REFUND OVERPY…200338KESHIF PROPERTIES, LLC 101-0000-42300
40.00Cash Over/Short12/03/19 - LIC-0106736 REFUND OVERPY…200339MAHONY, THOMAS OR SONYA 101-0000-42300
646.50Community Experiences11/20/19 - CITY SPONSOR HLTH & WELLN…200340MARC GLASSMAN PHOTOGRA…101-3003-60149
1,745.00Public Works Dev. Plan Check …10/30/19 - PG2019-0020 REF MISCALC PL…200341MICHAEL BAKER INTERNATIO…101-0000-42810
1,037.04Operating Supplies12/19/19 - WC LUNCHEON200342MIMI'S CAFE 101-3002-60420
254.61Professional Services11/19/19 - EM & CODE SHIRTS200343MISSION LINEN SUPPLY 101-2002-60103
38.27Uniforms11/19/19 - EM & CODE SHIRTS200343MISSION LINEN SUPPLY 101-6004-60690
49.36Tools/Equipment11/20/19 - TOOLS/EQPT200345MOWERS PLUS INC 101-3005-60432
2.26Office Supplies09/10/19 - OFFICE SUPPLIES CODE TAX200347OFFICE DEPOT 101-6004-60400
75.66Office Supplies09/25/19 - OFFICE SUPPLIES200347OFFICE DEPOT 101-1005-60400
44.83Office Supplies11/19/19 - OFFICE SUPPLIES200347OFFICE DEPOT 101-1005-60400
83.79Citywide Conf Room Supplies11/20/19 - MTG SUPPLIES/CUPS200347OFFICE DEPOT 101-1007-60403
40.23Office Supplies11/20/19 - OFFICE SUPPLIES200347OFFICE DEPOT 101-6001-60400
25.47Office Supplies11/25/19 - OFFICE SUPPLIES200347OFFICE DEPOT 101-1005-60400
25,000.00Grants & Economic Developm…WELLNESS WEST PROGRAM PARTNERSHIP200348OLD TOWN ARTISAN STUDIOS 101-3001-60510
9,968.16Sales Tax Reimbursements12/12/19 - SALES TAX REIMB QTR END 09…200349ONE ELEVEN LA QUINTA LLC 101-1007-60535
20.00Credit Card Fees11/2019 - WC CREDIT CARD FEES200351PLUG & PAY TECHNOLOGIES I…101-3003-60122
20.00Administration11/2019 - HUB CREDIT CARD FEES200351PLUG & PAY TECHNOLOGIES I…101-6001-60102
1,461.00Landscape Contract12/2019 GENERAL MAINT LLMD PROJ 201…200352PWLC II, INC 101-2002-60112
580.31Sheriff - Other10/24-11/24/19 - COPS FUEL200353RIVERSIDE COUNTY SHERIFF D…101-2001-60176
862.00Maintenance/Services11/25/19 - FENCE MATERIAL200354SAM'S FENCE COMPANY 101-3005-60691
21.00Digitization/Records Manage…08/22/19 - SP2019-0002 REF PROJ NOT N…200355SHADOW ROCK CHURCH 101-0000-42416
4,750.00Specific Plan08/22/19 - SP2019-0002 REF PROJ NOT N…200355SHADOW ROCK CHURCH 101-0000-42451
5,495.00Fritz Burns Pool11/2019 FRITZ BURNS POOL MAINTENAN…200356SHARK POOLS INC 101-3005-60184
2,580.00LQ Park Water Feature11/2019 LQ WATER FEATURE MAINTENA…200356SHARK POOLS INC 101-3005-60554
38.50LQ Police Volunteers11/15/19 - POLICE SHRED200357SHRED-IT USA - SAN BERNADI…101-2001-60109
1,918.00Public Works Dev. Plan Check …10/07/19 - PG2019-0018 REFUND MISCALC200358SILVERROCK DEVELOPMENT C…101-0000-42810
15.48LQ Police Volunteers11/12/19 - POLICE VOLUNTEER DINNER200359SMART & FINAL 101-2001-60109
516.71Operating Supplies11/20/19 - SENIOR LUNCHEON200359SMART & FINAL 101-3002-60420
28.98Materials/Supplies11/21/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 101-3005-60431
88.28Materials/Supplies11/22/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 101-3005-60431
108.95Operating Supplies11/29/19 - DRINKING WATER200362SPARKLETTS 101-7003-60420
105.71Citywide Conf Room Supplies11/29/19 - CITY WIDE DRINKING WATER200362SPARKLETTS 101-1007-60403
127.57Office Supplies11/22/19 - OFFICE SUPPLIES200363STAPLES ADVANTAGE 101-7003-60400
1,454.00Due to SunLine11/2019 - SUNLINE BUS PASSES200365SUNLINE TRANSIT AGENCY 101-0000-20305
-122.50Miscellaneous Revenue11/2019 - SUNLINE BUS PASSES200365SUNLINE TRANSIT AGENCY 101-0000-42301
81.68Cable - Utilities11/16-12/15/19 - FS #32 CABLE (8152)200367TIME WARNER CABLE 101-2002-61400
108.94Cable - Utilities11/24-12/23/19 - FS #93 CABLE (2415)200367TIME WARNER CABLE 101-2002-61400
47.00Cash Over/Short12/04/19 - LIC-0004934 REFUND OVERPY…200370TRADITION GOLF CLUB 101-0000-42300
780.00Marketing & Tourism Promoti…12/2019 LOCAL PRINT PUBLICATION200371TRAVELHOST PALM SPRINGS 101-3007-60461
-10.52Telephone - Utilities10/11-11/10/19 - LQPD TICKET WRITERS (…200372VERIZON WIRELESS 101-2001-61300
15.84Mobile/Cell Phones/Satellites10/14-11/13/19 - EOC CELL PHONES (7813)200372VERIZON WIRELESS 101-2002-61304
922.96Telephone - Utilities10/26-11/25/19 - LQPD CELL SVC (6852)200372VERIZON WIRELESS 101-2001-61300
1,266.00Materials/Supplies11/20/19 - MATERIALS200373VINTAGE ASSOCIATES 101-3005-60431
586.00Materials/Supplies11/20/19 - MATERIALS200373VINTAGE ASSOCIATES 101-3005-60431
63.32Materials/Supplies11/13/19 - MATERIALS200373VINTAGE ASSOCIATES 101-3005-60431
400.00Consultants11/2019 WELLNESS WORKS - EMP ASSIST …200374WELLNESS WORKS 101-1004-60104
25.00Wellness Center Leisure Enric…12/04/19 - CANCELLED CLASS REFUND200375WILSON, DIEDRA 101-0000-42214
600.00Professional Services11/2019 EMPLOYEE WELLNESS200376YOCKEY, JENNIFER LYNNE 101-1004-60103
16.33Cash Over/Short11/26/19 - LIC-766884 REF LATE FEE NOT …200377ZW CAPITAL LLC 101-0000-42300
Fund 101 - GENERAL FUND Total: 166,681.14
Fund: 201 - GAS TAX FUND
1,967.80Materials/Supplies11/04/19 - TOOLS/MATERIALS200288BIG STATE INDUSTRIAL SUPPLY 201-7003-60431
61.67Paint/Legends11/07/19 - PAINT200366THE SHERWIN-WILLIAMS CO.201-7003-60433
280.03Traffic Control Signs09/30/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
51.38Traffic Control Signs09/30/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
246.54Traffic Control Signs09/30/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
49.92Traffic Control Signs10/04/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
36.92Traffic Control Signs10/30/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
374.97Traffic Control Signs11/07/19 - PARKING SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
108.53Traffic Control Signs11/07/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
156.55Traffic Control Signs11/11/19 - TRAFFIC CONTROL SIGNS200368TOPS'N BARRICADES INC 201-7003-60429
1,590.00Barricades12/05/19 - BARRICADES & CONES200368TOPS'N BARRICADES INC 201-7003-60428
1,350.60Traffic Control Signs12/05/19 - BARRICADES & CONES200368TOPS'N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total: 6,274.91
Fund: 202 - LIBRARY & MUSEUM FUND
29.40Gas - Utilities10/18-11/19/19 - LIBRARY GAS SVC200324GAS COMPANY, THE 202-3004-61100
517.64Maintenance/Services12/02/19 - MUSEUM PAINT200366THE SHERWIN-WILLIAMS CO.202-3006-60691
Fund 202 - LIBRARY & MUSEUM FUND Total: 547.04
Fund: 215 - LIGHTING & LANDSCAPING FUND
720.85Materials/Supplies12/02/19 - MATERIALS200293C.V CACTUS NURSERY 215-7004-60431
51.72Materials/Supplies11/22/19 - MATERIALS200296CALIFORNIA DESERT NURSERY,…215-7004-60431
4,749.50Water - Medians - Utilities12/04/19 - WATER SERVICE200305COACHELLA VALLEY WATER DI…215-7004-61211
311.50Maintenance/Services08/29/19 - EISENHOWER MEDIAN200306CREATIVE LIGHTING & ELECTR…215-7004-60691
6,349.83Consultants12/2019 LIGHTING MAINTENANCE SERVICE200306CREATIVE LIGHTING & ELECTR…215-7004-60104
801.00Maintenance/Services12/03/19 - EISENHOWER MEDIAN200306CREATIVE LIGHTING & ELECTR…215-7004-60691
4,980.00Maintenance/Services12/03/19 - SINALOA RELOCATE ART PIECE200310DESERT CONCEPTS CONSTRUC…215-7004-60691
518.30Materials/Supplies11/27/19 - MATERIALS200311DESERT ELECTRIC SUPPLY 215-7004-60431
655.22Materials/Supplies12/02/19 - MATERIALS200330HIGH TECH IRRIGATION INC 215-7004-60431
1,888.83Electric - Utilities12/04/19 - ELECTRICITY SERVICE200333IMPERIAL IRRIGATION DIST 215-7004-61116
561.25Electric - Medians - Utilities12/04/19 - ELECTRICITY SERVICE200333IMPERIAL IRRIGATION DIST 215-7004-61117
-94.61Safety Gear10/09/19 - CREDIT BOOTS T STOIANOVICI200336JERNIGAN'S, INC 215-7004-60427
55,793.00Landscape Contract12/2019 GENERAL MAINT LLMD PROJ 201…200352PWLC II, INC 215-7004-60112
800.55Materials/Supplies11/15/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 215-7004-60431
1,161.32Materials/Supplies11/18/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 215-7004-60431
93.63Materials/Supplies11/19/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 215-7004-60431
276.79Materials/Supplies11/20/19 - MATERIALS200360SMITH PIPE & SUPPLY CO 215-7004-60431
811.26Materials/Supplies11/27/19 - DESERT GOLD DG200361SOUTHWEST BOULDER & STO…215-7004-60431
511.07Materials/Supplies11/30/19 - RED BAJA CRESTA BOULDERS200361SOUTHWEST BOULDER & STO…215-7004-60431
2,229.38Materials/Supplies11/30/19 - BAJA CRESTA RUBBLE200361SOUTHWEST BOULDER & STO…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total: 83,170.39
Fund: 221 - AB 939 - CALRECYCLE FUND
740.00AB 939 Recycling Solutions11/01-11/30/19 U 92.7 LOCAL FM RADIO …200282ALPHA MEDIA LLC 221-0000-60127
3,839.42AB 939 Recycling Solutions11/19/19 JOURNALBOOK CLQ RECYCLE200350PALMS TO PINES PRINTING 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total: 4,579.42
Fund: 230 - CASp FUND, AB 1379
468.00Contributions to State Agency07/2019-09/2019 - SB1186 FEES 10%200316DIVISION OF THE STATE ARCHI…230-0000-60480
Fund 230 - CASp FUND, AB 1379 Total: 468.00
Fund: 235 - SO COAST AIR QUALITY FUND
5,709.53Machinery & Equipment12/6/19 2019-12 ELECTRIC VEHICLE CHAR…200301CLIPPERCREEK, INC 235-0000-80100
Fund 235 - SO COAST AIR QUALITY FUND Total: 5,709.53
Fund: 241 - HOUSING AUTHORITY
5,025.00Professional Services11/2019 HOUSING COMPLIANCE AND M…200294CAHA, BECKY 241-9101-60103
5,000.00Auditors11/03/19 2018/19 FINANCIAL AUDITING S…200319EIDE BAILLY LLP 241-9101-60106
Fund 241 - HOUSING AUTHORITY Total: 10,025.00
Fund: 243 - RDA LOW-MOD HOUSING FUND
100,000.00Homelessness Assistance12/10/19 - FY 18/19 HOMELESS FUNDING200303COACHELLA VALLEY ASSOC OF…243-0000-60532
Fund 243 - RDA LOW-MOD HOUSING FUND Total: 100,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
2,744.25Construction10/23/19 CITY HALL PANIC BUTTONS200280ALARM MONITORING SERVICE…401-0000-60188
1,344.20Construction09/27-10/25/19 - 2019-18 BID AD #38537…200314DESERT SUN PUBLISHING, LLC 401-0000-60188
1,097.80Construction09/27-10/25/19 - 2019-10 BID AD #38125…200314DESERT SUN PUBLISHING, LLC 401-0000-60188
10,385.00Design08/30-09/27/19 CALLE TAMPICO DRAINA…200318DUDEK & ASSOCIATES INC 401-0000-60185
2,945.72Design09/2019-11/2019 CORPORATE YARD200325GILLIS & PANICHAPAN ARCHIT…401-0000-60185
1,200.00Design09/2019 SRR PHASE II INFRASTRUCTURE P…200341MICHAEL BAKER INTERNATIO…401-0000-60185
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
222,000.00Land Acquisition12/12/19 - EMINENT DOMAIN DUNE PAL…200364State of California Condemnat…401-0000-74010
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 241,716.97
Fund: 501 - FACILITY & FLEET REPLACEMENT
4,294.81City Bldg Repl/Repair11/21/19 PW YARD NEW TRAILER IT/ALA…200280ALARM MONITORING SERVICE…501-0000-71103
172.81Vehicle Repair & Maintenance12/02/19 - TRUCK BATTERY200286AUTOZONE 501-0000-60676
-18.00Vehicle Repair & Maintenance12/02/19 - TRUCK BATTERY CREDIT200286AUTOZONE 501-0000-60676
216.31Vehicle Repair & Maintenance12/03/19 - TRUCK BATTERY200286AUTOZONE 501-0000-60676
6,986.00City Bldg Repl/Repair12/11/19 WELLNESS CENTER REMODEL200287AVTECH 501-0000-71103
931.70Motorcycle Repair & Mainten…11/27/19 - TIRE REPAIR R1250RTP200290BMW MOTORCYCLES OF RIVE…501-0000-60679
18,238.62Vehicles, Rentals & Leases12/2019 - FLEET LEASE200320ENTERPRISE FM TRUST 501-0000-71030
745.76Fuel & Oil11/2019 - FUEL CHARGES200323FUELMAN 501-0000-60674
6,275.00City Bldg Repl/Repair11/06/19 PW TRAILER UTILITIES200328H&G HOME IMPROVEMENTS I…501-0000-71103
214.95Vehicle Repair & Maintenance11/20/19 - UTILITY TRAILER200344MOUNTAIN VIEW TIRE 501-0000-60676
641.84Furniture10/31/19 - OFFICE FURNISHINGS200346NATIONAL BUSINESS FURNITU…501-0000-71020
4,187.15Furniture11/01/19 - OFFICE FURNITURE200346NATIONAL BUSINESS FURNITU…501-0000-71020
639.43Furniture11/22/19 - OFFICE FURNITURE200363STAPLES ADVANTAGE 501-0000-71020
1,983.33Fuel & Oil11/16-11/30/19 - VEHICLE FUEL200369TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total: 45,509.71
Fund: 502 - INFORMATION TECHNOLOGY
23,160.00Consultants12/2019 IT SERVICES NETWORK ADMIN200279ACORN TECHNOLOGY SERVICES 502-0000-60104
12,201.22Consultants12/1/19 CANAKIT (3) VULNERBILITY SCAN …200279ACORN TECHNOLOGY SERVICES 502-0000-60104
736.30Copiers11/20-12/19/19 CANON COPIER CONTRA…200297CANON FINANCIAL SERVICES, …502-0000-60662
35.00Software Licenses12/10/19 - LOBBY TV SUBSCRIPTION200298CASH/PETTY CASH 502-0000-60301
690.49Machinery & Equipment11/22/19 SURFACE GO - J PENA200299CDW GOVERNMENT INC 502-0000-80100
200.00Consultants12/03/19 - COUNCIL MTG VIDEO200309DESERT C.A.M INC 502-0000-60104
11,251.23Software Licenses06/24/19-06/23/20 CITY SUBSITE200327GRANICUS SAAS 502-0000-60301
5.00Technology Enhancement Sur…08/22/19 - SP2019-0002 REF PROJ NOT N…200355SHADOW ROCK CHURCH 502-0000-43611
247.88Cable - Utilities11/24-12/23/19 - WC CABLE (4601)200367TIME WARNER CABLE 502-0000-61400
8.83Cable - Utilities11/20-12/19-19 - WC CABLE (1909)200367TIME WARNER CABLE 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total: 48,535.95
Grand Total: 713,218.06
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 166,681.14
201 - GAS TAX FUND 6,274.91
202 - LIBRARY & MUSEUM FUND 547.04
215 - LIGHTING & LANDSCAPING FUND 83,170.39
221 - AB 939 - CALRECYCLE FUND 4,579.42
230 - CASp FUND, AB 1379 468.00
235 - SO COAST AIR QUALITY FUND 5,709.53
241 - HOUSING AUTHORITY 10,025.00
243 - RDA LOW-MOD HOUSING FUND 100,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 241,716.97
501 - FACILITY & FLEET REPLACEMENT 45,509.71
502 - INFORMATION TECHNOLOGY 48,535.95
Grand Total: 713,218.06
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -26.53
101-0000-20305 Due to SunLine 1,454.00
101-0000-20306 BSAS SB 1473 Fees 1,354.00
101-0000-42214 Wellness Center Leisure E… 75.00
101-0000-42300 Cash Over/Short 278.33
101-0000-42301 Miscellaneous Revenue -122.50
101-0000-42416 Digitization/Records Man… 21.00
101-0000-42451 Specific Plan 4,750.00
101-0000-42615 CBSC Administrative Fees -135.40
101-0000-42810 Public Works Dev. Plan Ch…3,663.00
101-1001-60137 Community Special Events 2,348.28
101-1004-60103 Professional Services 600.00
101-1004-60104 Consultants 400.00
101-1005-60400 Office Supplies 145.96
101-1006-60104 Consultants 5,606.68
101-1006-60106 Auditors 21,500.00
101-1006-60320 Travel & Training 42.45
101-1006-60351 Membership Dues 250.00
101-1006-60400 Office Supplies 43.49
101-1006-60450 Advertising 226.60
101-1007-60401 Operating Supplies 288.20
101-1007-60403 Citywide Conf Room Suppl…594.37
101-1007-60535 Sales Tax Reimbursements 9,968.16
101-1007-71050 Buildings 50.80
101-2001-60109 LQ Police Volunteers 85.50
101-2001-60174 Blood/Alcohol Testing 660.00
101-2001-60176 Sheriff - Other 750.31
101-2001-61300 Telephone - Utilities 912.44
101-2002-60103 Professional Services 254.61
101-2002-60110 Volunteers - Fire 111.03
101-2002-60112 Landscape Contract 1,461.00
101-2002-60406 Disaster Prep Supplies 149.36
101-2002-61100 Gas - Utilities 100.08
101-2002-61304 Mobile/Cell Phones/Satell… 15.84
101-2002-61400 Cable - Utilities 260.43
101-3001-60510 Grants & Economic Devel… 25,000.00
101-3002-60420 Operating Supplies 2,195.93
101-3003-60122 Credit Card Fees 20.00
101-3003-60149 Community Experiences 4,924.98
101-3005-60184 Fritz Burns Pool 17,423.18
101-3005-60431 Materials/Supplies 2,032.58
101-3005-60432 Tools/Equipment 49.36
101-3005-60554 LQ Park Water Feature 2,580.00
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
Account Summary
Account Number Account Name Expense Amount
101-3005-60691 Maintenance/Services 862.00
101-3005-61102 Electric - Monticello Park -…13.39
101-3005-61109 Electric - Community Park …3,987.48
101-3005-61114 Electric - Desert Pride - Uti…13.16
101-3005-61202 Water - Civic Center Park -…3,236.22
101-3005-61207 Water -Pioneer Park - Utili…923.21
101-3005-61209 Water -Community Park -… 7,584.79
101-3007-60461 Marketing & Tourism Pro… 4,780.00
101-3008-60691 Maintenance/Services 190.00
101-3008-61100 Gas - Utilities 437.31
101-6001-60102 Administration 20.00
101-6001-60400 Office Supplies 40.23
101-6003-60118 Plan Checks 11,507.50
101-6003-60320 Travel & Training 5.00
101-6004-60197 Animal Shelter Contract S… 8,369.67
101-6004-60400 Office Supplies 2.26
101-6004-60690 Uniforms 38.27
101-6006-60351 Membership Dues 100.00
101-7002-60183 Map/Plan Checking 11,765.00
101-7003-60400 Office Supplies 127.57
101-7003-60420 Operating Supplies 108.95
101-7006-60427 Safety Gear 206.61
201-7003-60428 Barricades 1,590.00
201-7003-60429 Traffic Control Signs 2,655.44
201-7003-60431 Materials/Supplies 1,967.80
201-7003-60433 Paint/Legends 61.67
202-3004-61100 Gas - Utilities 29.40
202-3006-60691 Maintenance/Services 517.64
215-7004-60104 Consultants 6,349.83
215-7004-60112 Landscape Contract 55,793.00
215-7004-60427 Safety Gear -94.61
215-7004-60431 Materials/Supplies 7,830.09
215-7004-60691 Maintenance/Services 6,092.50
215-7004-61116 Electric - Utilities 1,888.83
215-7004-61117 Electric - Medians - Utiliti… 561.25
215-7004-61211 Water - Medians - Utilities 4,749.50
221-0000-60127 AB 939 Recycling Solutions 4,579.42
230-0000-60480 Contributions to State Ag… 468.00
235-0000-80100 Machinery & Equipment 5,709.53
241-9101-60103 Professional Services 5,025.00
241-9101-60106 Auditors 5,000.00
243-0000-60532 Homelessness Assistance 100,000.00
401-0000-60185 Design 14,530.72
401-0000-60188 Construction 5,186.25
401-0000-74010 Land Acquisition 222,000.00
501-0000-60674 Fuel & Oil 2,729.09
501-0000-60676 Vehicle Repair & Mainte… 586.07
501-0000-60679 Motorcycle Repair & Main…931.70
501-0000-71020 Furniture 5,468.42
501-0000-71030 Vehicles, Rentals & Leases 18,238.62
501-0000-71103 City Bldg Repl/Repair 17,555.81
502-0000-43611 Technology Enhancement… 5.00
502-0000-60104 Consultants 35,561.22
502-0000-60301 Software Licenses 11,286.23
502-0000-60662 Copiers 736.30
502-0000-61400 Cable - Utilities 256.71
502-0000-80100 Machinery & Equipment 690.49
Grand Total: 713,218.06
Demand Register Packet: APPKT02210 - BC 12/13/19
30 3DJHRI
Project Account Summary
Project Account Key Expense AmountProject Account Name
**None** 445,555.98**None**
111205L 222,000.00Land Acquisition
151612D 10,385.00Design Expense
1920CPMCT 2,744.25Construction Expense
201608D 1,200.00Design Expense
201804E 8,942.59Landscape & Lighting Median Isla…
201805D 2,945.72Design Expense
201910CT 1,097.80Construction Expense
201918CT 1,344.20Construction Expense
BREWE 3,438.66Brew in LQ Expense
FBPOPSE 11,928.18FRITZ BURNS POOL OPERATIONS …
IRONE 149.36Ironman Expense
OTLQE 1,486.32OLD TOWN LQ SPONSORSHIP EXP…
Grand Total: 713,218.06
30 3DJHRI
Demand Register
&LW\RI/D4XLQWD Packet: APPKT02224 - BC 12/20/19
AmountVendor Name Payment Number Description (Item) Account Name Account Number
Fund: 101 - GENERAL FUND
567.68Security & Alarm12/04/19 - CH INSTALL RPS SOFTWARE200378ALARM MONITORING SERVICE…101-3008-60123
196.74Travel & Training12/03-12/04/19 - MILEAGE VOL & DONAT…200379ALFORD, KAYLI 101-2002-60320
4,000.00Community Experiences12/01-12/08/19 107.3 MOD FM IRONMAN…200380ALPHA MEDIA LLC 101-3003-60149
392.00Community Experiences12/01-12/08/19 93.7 KCLB IRONMAN OU…200380ALPHA MEDIA LLC 101-3003-60149
448.00Community Experiences12/01-12/08/19 THE BULL 98.5 IRONMAN…200380ALPHA MEDIA LLC 101-3003-60149
140.00Community Experiences12/01-12/08/19 ESPN 103.9 IRONMAN O…200380ALPHA MEDIA LLC 101-3003-60149
560.00Community Experiences12/01-12/08/19 MIX 100.5 IRONMAN OU…200380ALPHA MEDIA LLC 101-3003-60149
640.00Community Experiences12/01-12/08/19 U 92.7 IRONMAN OUTRE…200380ALPHA MEDIA LLC 101-3003-60149
125.87PM 10 - Dust Control11/25-12/22/19 - PM10 ANSWERING SERV…200381ANSAFONE CONTACT CENTERS 101-7006-60146
1,200.00Materials/Supplies12/09/19 - MEMORIAL PLAQUES (12)200382BELTRAN CONSTRUCTION 101-3005-60431
6.00Cash Over/Short12/16/19 - LIC-0003590 REFUND OVERPY…200384BRIAN GIBSON POOL AND SPA 101-0000-42300
84,205.37Due to Waste Management09/05/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…101-0000-20307
49,685.28Due to Waste Management11/18/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…101-0000-20307
-8,358.54Franchise Taxes - Burrtec09/05/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…101-0000-41505
-4,931.95Franchise Taxes - Burrtec11/18/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…101-0000-41505
1,517.06Materials/Supplies12/16/19 - MATERIALS200386C.V CACTUS NURSERY 101-3005-60431
196.05LT Care Insurance PayLONG TERM CARE200389CALPERS LONG-TERM CARE P…101-0000-20949
95.00Cash Over/Short12/05/19 - LIC-767056 REFUND OVERPYM…200390CASSGUN, INC.101-0000-42300
8,375.37Dental Insurance Pay12/2019 - DENTAL INSURANCE200391CIGNA HEALTH CARE 101-0000-20943
16,559.40MSHCP Mitigation Fee11/2019 - MSHCP FEES200393COACHELLA VALLEY CONSERV…101-0000-20310
-165.59CVMSHCP Admin Fee11/2019 - MSHCP FEES200393COACHELLA VALLEY CONSERV…101-0000-43631
90.89Water - Utilities12/10/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-2002-61200
163.40Water -Community Park - Utilit…12/10/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3005-61209
17.68Water - Utilities12/10/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3008-61200
631.97Water - Utilities12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-2002-61200
964.08Water -Monticello Park - Utiliti…12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3005-61201
89.79Water -Fritz Burns Park - Utiliti…12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3005-61204
89.07Water - Utilities12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3008-61200
1,231.62Water -Desert Pride - Utilities12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-3005-61206
39.55PM 10 - Dust Control12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…101-7006-60146
445.20Instructors12/12/19 - CARDIO & SUN STYLE TAI CHI200397COHEN, ANN MARIE 101-3002-60107
10.09Travel & Training11/19/19 - MILEAGE JPIA DRIVER SAFETY200398COUSINS, NATASHA 101-1005-60320
125.00Citywide Conf Room Supplies11/2019 - COFFEE EQPT200401DAIOHS FIRST CHOICE SERVICES 101-1007-60403
160.60Advertising11/22/19 - STVR #3915304200404DESERT SUN PUBLISHING, LLC 101-1005-60450
462.00Advertising11/1/19 - 20/21 CDBG PHN #465609200404DESERT SUN PUBLISHING, LLC 101-6001-60450
415.80Advertising11/22/19 - CC PHN SBUX #3913950200404DESERT SUN PUBLISHING, LLC 101-6002-60450
393.80Advertising11/22/19 - CC PHN #3917243200404DESERT SUN PUBLISHING, LLC 101-6002-60450
389.40Advertising11/1/19 - PC PHN SBUX #3875181200404DESERT SUN PUBLISHING, LLC 101-6002-60450
63.52Subscriptions & Publications01/2020 - CITY HALL NEWSPAPER200405DESERT SUN, THE 101-6001-60352
80.00Instructors12/12/19 - PERSONAL TRAINER200407FARKAS, LORETTA ANN ROSE 101-3002-60107
68.58Postage12/13/19 - OVERNIGHT MAIL200408FEDEX 101-1007-60470
95.11Materials/Supplies12/09/19 - PW YARD MATERIALS200409FERGUSON ENTERPRISES, INC 101-3008-60431
300.00Over Payments, AR Policy12/17/19 - LIC0102855 REFUND OVERPY…200410FIRSTSERVICE RESIDENTIAL CA…101-0000-20330
37.70Telephone - Utilities11/28-12/27/19 - SPORTS COMPLEX PHO…200412FRONTIER COMMUNICATIONS…101-3005-61300
155.62Professional Services12/2019 - ARMORED SERVICES200413GARDAWORLD 101-1006-60103
250.00Recruiting/Pre-Employment12/04/19-12/03/20 - CANDIDATE TEXT M…200414GOVERNMENTJOBS.COM INC.101-1004-60129
372.25Materials/Supplies12/05/19 - PARKS TISSUE DISP (10)200415GRAINGER 101-3008-60431
44.96Materials/Supplies12/10/19 - LQ PARK SPINDLES200415GRAINGER 101-3008-60431
9,025.01Marketing & Tourism Promoti…DEC 2019 DIGITAL/RETAINER200419JNS MEDIA SPECIALISTS 101-3007-60461
210.00Instructors12/12/19 - SCULPT & FIT CORE200420JOHNSON, KAREN T. PAYNE 101-3002-60107
200.00Instructors12/12/19 - STRETCH & RESTORE200420JOHNSON, KAREN T. PAYNE 101-3002-60107
299.24Repair & Maintenance - EOC12/18/19 - COFFEE MAKER & EOC RESUPP…200421JOHNSTON, ALEXANDER 101-2002-60671
154.85Travel & Training12/09/19 - COM RES QTRLY MTG REFRES…200421JOHNSTON, ALEXANDER 101-2002-60320
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
30.00Travel & Training11/18/19 - RIVCO DIVISION MTG200423LEAGUE OF CALIFORNIA CITIES 101-1001-60320
71.56Materials/Supplies11/21/19 - MATERIALS200425LOWE'S HOME IMPROVEMENT…101-3005-60431
29.61Materials/Supplies11/05/19 - CITY HALL MAT'LS200425LOWE'S HOME IMPROVEMENT…101-3008-60431
-72.34Materials/Supplies11/20/19 - OLD 32 CREDIT200425LOWE'S HOME IMPROVEMENT…101-3008-60431
38.15Operating Supplies11/08/19 - OPER MAINT200425LOWE'S HOME IMPROVEMENT…101-7003-60420
44.08Operating Supplies11/18/19 - MATERIALS200425LOWE'S HOME IMPROVEMENT…101-7003-60420
46.12Operating Supplies11/13/19 - ELECTRICAL SUPPLIES200425LOWE'S HOME IMPROVEMENT…101-7003-60420
2,998.27Postage Machine01/13-04/12/20 MAIL AND FOLD MACHI…200426MAILFINANCE 101-1007-60661
48.94Maintenance/Services12/05/19 - SETUP ETCH PLAQUE200427MCDOWELL AWARDS 101-3005-60691
210.00Instructors12/12/19 - TAI CHI CHUAN200428MEDEIROS, JOYCELEEN 101-3002-60107
11,091.38Janitorial12/2019 JANITORIAL SERVICES CH WC PA…200429MERCHANTS BUILDING MAINT…101-3008-60115
200.00Uniforms09/04/19 - UNIFORMS200431MISSION LINEN SUPPLY 101-3005-60690
200.00Uniforms09/04/19 - UNIFORMS200431MISSION LINEN SUPPLY 101-3008-60690
785.00Materials/Supplies10/2019 CALLE TECATE PARKING LOT200434NAI CONSULTING INC 101-3005-60431
4,842.50Consultants10/2019MISCELLANEOUS DUTIES200434NAI CONSULTING INC 101-7006-60104
1,550.00Materials/Supplies11/2019 CALLE TECATE PARKING LOT200434NAI CONSULTING INC 101-3005-60431
1,637.50Consultants11/2019 MISCELLANEOUS DUTIES200434NAI CONSULTING INC 101-7006-60104
4,000.00Postage12/2019 FY19/20 CITYWIDE POSTAGE MA…200436NEOFUNDS BY NEOPOST 101-1007-60470
77.37Mobile/Cell Phones/Satellites11/2019 - SATELLITE PHONES200438NI GOVERNMENT SERVICES INC 101-2002-61304
519.16Forms, Copier Paper12/05/19 - CITY WIDE 8 1/2 X 11 & 11 X 17200439OFFICE DEPOT 101-1007-60402
192.01Office Supplies12/06/19 - OFFICE SUPPLIES200439OFFICE DEPOT 101-1006-60400
36.28Office Supplies12/09/19 - OFFICE SUPPLIES200439OFFICE DEPOT 101-1005-60400
575.28Temporary Agency Services11/29/19 - HUB TEMP SVCS E KOLTWEIT200440OFFICE TEAM 101-6006-60125
958.80Temporary Agency Services12/06/19 - HUB TEMP SVCS E KOLTWEIT200440OFFICE TEAM 101-6006-60125
216.52Materials/Supplies12/04/19 - SAFE CLEAN Q MAT'LS200441OMEGA INDUSTRIAL SUPPLY, I…101-3005-60431
7.86Postage11/30/19 - OVERNIGHT MAIL200442ONTRAC 101-1007-60470
372.50HVAC12/02/19 - CH ZONE 60200443PACIFIC WEST AIR CONDITION…101-3008-60667
288.88Printing12/13/19 EMPLOYEE BUSINESS CARDS200444PALMS TO PINES PRINTING 101-3007-60410
2,125.00Community Experiences12/06/19 EVENT EQUIP RENTALS TREE LI…200445PARTY PALS 101-3003-60149
2,223.00Maintenance/Services12/16/19 - FS #70 DOOR H751-L5-L200446PATTON DOOR & GATE 101-2002-60691
1,114.31Travel & Training12/11-12/13/19 - REIMB NEW LAW & ELE…200450RADEVA, MONIKA 101-1005-60320
550.02Operating Supplies10/2019 - RADIO MAINT200453RIVERSIDE COUNTY INFORMAT…101-2001-60420
162.00Garnishments PayableGARNISHMENT200454RIVERSIDE COUNTY SHERIFF'S …101-0000-20985
1,001.84Temporary Agency Services11/29/19 - HUB TEMP SVCS M GONZALEZ200455ROBERT HALF TECHNOLOGY 101-6006-60125
971.29Temporary Agency Services12/06/19 - HUB TEMP SVCS M GONZALEZ200455ROBERT HALF TECHNOLOGY 101-6006-60125
1,400.00Instructors12/12/19 - TAEKWONDO200456ROJAS, MIGUEL ANGEL 101-3002-60107
750.00Maintenance/Services12/09/19 - WC PLUMBING SERVICE200457ROTO ROOTER PLUMBERS INC 101-3008-60691
11,000.00Attorney356382 - RETAINER MATTER200458RUTAN & TUCKER 101-1003-60153
4,172.00Attorney856203 - DUNEPALMS PROJECT ROW200458RUTAN & TUCKER 101-1003-60153
5,938.23Attorney856197 - GENERAL ACCOUNT200458RUTAN & TUCKER 101-1003-60153
4,772.50Attorney856200 - CODE ENFORCEMENT200458RUTAN & TUCKER 101-1003-60153
64.50Attorney856219 - STVR HAPNER200458RUTAN & TUCKER 101-1003-60153
87.00Attorney856216-856218 - ART EVENT200458RUTAN & TUCKER 101-1003-60153
11,000.00Attorney856201 - RETAINER MATTER200458RUTAN & TUCKER 101-1003-60153
576.00Attorney856215 - WASHINGTON PLAZA PATH OF T…200458RUTAN & TUCKER 101-1003-60153
1,075.76Attorney856214 - RESPONSES FOR PUBLIC RECORD200458RUTAN & TUCKER 101-1003-60153
666.50Attorney856202 - SILVERROCK RESORT200458RUTAN & TUCKER 101-1003-60153
744.00Attorney856198 - PERSONNEL GENERAL200458RUTAN & TUCKER 101-1003-60153
3,361.40Attorney/Litigation856199 - LITIGATION GENERAL200458RUTAN & TUCKER 101-1003-60154
37.80Instructors12/12/19 - ZUMBA200459SALCEDO, KATHLEEN KENNEDY 101-3002-60107
283.50Instructors12/12/19 - BALLROOM DANCING200460SHIRY, TERESA 101-3002-60107
142.99Materials/Supplies12/11/19 - CA GOLD FINES200461SOUTHWEST BOULDER & STO…101-3005-60431
174.44Materials/Supplies12/11/19 - CA GOLD FINES200461SOUTHWEST BOULDER & STO…101-3005-60431
1,715.72Vision Insurance PayDEC'19 VSP VIA THE STANDARD200462STANDARD INSURANCE COMP…101-0000-20945
308.85Life Insurance Pay12/2019 - LIFE INSURANCE/DISABILITY200462STANDARD INSURANCE COMP…101-0000-20947
3,543.33Disability Insurance Pay12/2019 - LIFE INSURANCE/DISABILITY200462STANDARD INSURANCE COMP…101-0000-20955
436.71Add'l Life Insurance Pay12/2019 - ADD'L LIFE INSURANCE200463STANDARD INSURANCE COMP…101-0000-20948
46.60Office Supplies12/05/19 - OFFICE SUPPLIES200464STAPLES ADVANTAGE 101-3005-60400
41.04Office Supplies12/05/19 - OFFICE SUPPLIES200464STAPLES ADVANTAGE 101-3005-60400
91.34Citywide Conf Room Supplies12/06/19 - PLOTTER PAPER FOR T920200464STAPLES ADVANTAGE 101-1007-60403
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
43.45Office Supplies12/08/19 - DIVIDER TABS/PC AGENDA PA…200464STAPLES ADVANTAGE 101-6001-60400
32.83Citywide Conf Room Supplies12/11/19 - CITY WIDE COFFEE200464STAPLES ADVANTAGE 101-1007-60403
106.55Citywide Conf Room Supplies12/12/19 - CITY WIDE COFFEE200464STAPLES ADVANTAGE 101-1007-60403
14,230.00Professional Services10/01-09/30/20 - ANNUAL PERMIT FEE200467SWRCB 101-7002-60103
129.00Consultants12/09/19 - RANDOM DOT TESTING200468TAG/AMS INC 101-1004-60104
250.65Consultants11/30/19 - ADMIN FEES200469TASC - FEES 101-1004-60104
83.28Cash Over/Short07/23/19 - LIC-767541 REFUND OVERPYM…200470TAYLOR, TONY 101-0000-42300
895.00Marketing & Tourism Promoti…12/04-12/31/19 AIRPORT ADVERTISING200471THE LAMAR COMPANIES 101-3007-60461
10.50Cable - Utilities12/05/19-01/04/20 - FS #32 CABLE (1841)200473TIME WARNER CABLE 101-2002-61400
84.99Cable - Utilities12/03/19-01/02/20 - FS #93 INTERNET (35…200473TIME WARNER CABLE 101-2002-61400
84.99Cable - Utilities11/29-12/28/19 - FS #32 INTERNET (6491)200473TIME WARNER CABLE 101-2002-61400
1,506.50LQ Police Volunteers12/13/19 - COP EXPLORER LIGHTBAR200474TOPS'N BARRICADES INC 101-2001-60109
1,298.95Telephone - Utilities11/23-12/22/19 - EOC200476TPX COMMUNICATIONS 101-2002-61300
295.40Instructors12/12/19 - SUNSET YOGA200477TRUE, ARTHUR ALLEN 101-3002-60107
61.00Pest Control11/11/19 - LQ PEST CONTROL200478TRULY NOLEN INC 101-3008-60116
70.00Pest Control11/27/19 - WC PEST CONTROL200478TRULY NOLEN INC 101-3008-60116
78.00Pest Control11/08/19 - CITY HALL PEST CONTROL200478TRULY NOLEN INC 101-3008-60116
40.00Pest Control11/08/19 - FRITZ BURNS PEST CONTROL200478TRULY NOLEN INC 101-3008-60116
150.00Pest Control11/14/19 - LQ PARK BEE HIVE REMOVAL200478TRULY NOLEN INC 101-3008-60116
92.00United Way DeductionsCONTRIBUTION200480UNITED WAY OF THE DESERT 101-0000-20981
473.38Instructors12/12/19 - GENTLE YOGA200481VIELHARBER, KAREN 101-3002-60107
342.00Materials/Supplies11/14/19 - MATERIALS200482VINTAGE ASSOCIATES 101-3005-60431
336.00Maintenance/Services11/14/19 - MAINT SERVICES200482VINTAGE ASSOCIATES 101-3005-60691
884.00Materials/Supplies11/26/19 - MATERIALS200482VINTAGE ASSOCIATES 101-3005-60431
2,106.00Materials/Supplies11/23/19 - MATERIALS200482VINTAGE ASSOCIATES 101-3005-60431
41,890.00Landscape Contract12/2019 PARKS MAINT200482VINTAGE ASSOCIATES 101-3005-60112
50.00Cash Over/Short12/09/19 - LIC-768471 REFUND OVERPYM…200485WATERLINE TECHNOLOGIES, I…101-0000-42300
512.24Printing12/03/19 - IRONMAN WELCOME LETTERS200486XPRESS GRAPHICS 101-3007-60410
150.29Marketing & Tourism Promoti…12/05/19 - TREE LIGHTING SIGNS200486XPRESS GRAPHICS 101-3007-60461
Fund 101 - GENERAL FUND Total: 330,390.62
Fund: 201 - GAS TAX FUND
197.72Asphalt11/20/19 - ASPHALT200387CALIFORNIA COMMERCIAL AS…201-7003-60430
9.20Materials/Supplies11/20/19 - MAT'LS SIDEWALK200425LOWE'S HOME IMPROVEMENT…201-7003-60431
41.74Materials/Supplies11/08/19 - SIDEWALK REPAIR200425LOWE'S HOME IMPROVEMENT…201-7003-60431
50.08Safety Gear11/29/19 - RAINSUIT200474TOPS'N BARRICADES INC 201-7003-60427
115.98Traffic Control Signs11/29/19 - TRAFFIC CONTROL SIGNS200474TOPS'N BARRICADES INC 201-7003-60429
51.55Materials/Supplies11/29/19 - TRAFFIC PAINT200474TOPS'N BARRICADES INC 201-7003-60431
-1,590.00Barricades12/05/19 - BARRICADES & CONES RECLASS200474TOPS'N BARRICADES INC 201-7003-60428
-1,350.60Traffic Control Signs12/05/19 - BARRICADES & CONES RECLASS200474TOPS'N BARRICADES INC 201-7003-60429
1,350.60Barricades12/05/19 - BARRICADES & CONES RECLASS200474TOPS'N BARRICADES INC 201-7003-60428
1,590.00Traffic Control Signs12/05/19 - BARRICADES & CONES RECLASS200474TOPS'N BARRICADES INC 201-7003-60429
113.75Traffic Control Signs12/05/19 - TRAFFIC CONTROL SIGNS200474TOPS'N BARRICADES INC 201-7003-60429
309.18Safety Gear12/05/19 - SAFETY GEAR JACKETS/GLOVES200474TOPS'N BARRICADES INC 201-7003-60427
66.10Materials/Supplies12/01/19 - DIG ALERT FEES200479UNDERGROUND SERVICE ALERT 201-7003-60431
24.08Materials/Supplies12/2019 - CA STATE FEE DIG ALERT200479UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total: 979.38
Fund: 202 - LIBRARY & MUSEUM FUND
230.52Water - Utilities12/10/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…202-3006-61200
234.15Maintenance/Services12/11/19 - LIBRARY MATERIALS200409FERGUSON ENTERPRISES, INC 202-3004-60691
2,644.42Janitorial12/2019 JANITORIAL SERVICES LIBRARY200429MERCHANTS BUILDING MAINT…202-3004-60115
698.50Janitorial12/2019 JANITORIAL SERVICES MUSEUM200429MERCHANTS BUILDING MAINT…202-3006-60115
250.00HVAC12/01/19 - LIBRARY WATER TREATMENT200443PACIFIC WEST AIR CONDITION…202-3004-60667
910.00Landscape Contract12/2019 LIBRARY MAINT200482VINTAGE ASSOCIATES 202-3004-60112
190.00Landscape Contract12/2019 MUSEUM MAINT200482VINTAGE ASSOCIATES 202-3006-60112
Fund 202 - LIBRARY & MUSEUM FUND Total: 5,157.59
Fund: 215 - LIGHTING & LANDSCAPING FUND
924.38Materials/Supplies12/10/19 - MATERIALS200386C.V CACTUS NURSERY 215-7004-60431
477.96Materials/Supplies12/16/19 - MATERIALS200386C.V CACTUS NURSERY 215-7004-60431
63.18Materials/Supplies11/13/19 - MATERIALS200388CALIFORNIA DESERT NURSERY,…215-7004-60431
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
1,383.81Water - Medians - Utilities12/11/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…215-7004-61211
2,047.30Water - Medians - Utilities12/12/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…215-7004-61211
624.52Water - Medians - Utilities12/17/19 - WATER SERVICE200394COACHELLA VALLEY WATER DI…215-7004-61211
890.00Maintenance/Services10/24/19 - EISENHOWER MEDIAN200399CREATIVE LIGHTING & ELECTR…215-7004-60691
268.40Materials/Supplies12/02/19 - MATERIALS200403DESERT ELECTRIC SUPPLY 215-7004-60431
177.25Electric - Utilities12/10/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61116
25.16Electric - Medians - Utilities12/10/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61117
309.22Electric - Utilities12/12/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61116
12.34Electric - Medians - Utilities12/12/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61117
108.80Electric - Utilities12/17/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61116
13.28Electric - Medians - Utilities12/17/19 - ELECTRICITY SERVICE200418IMPERIAL IRRIGATION DIST 215-7004-61117
33.18Supplies-Graffiti and Vandalism10/28/19 - GRAFFITI200425LOWE'S HOME IMPROVEMENT…215-7004-60423
20.62Materials/Supplies11/13/19 - MATERIALS200425LOWE'S HOME IMPROVEMENT…215-7004-60431
363.91Uniforms09/04/19 - UNIFORMS200431MISSION LINEN SUPPLY 215-7004-60690
234.35Tools/Equipment11/21/19 - CHAIN LOOP GREEN CHAIN200433MOWERS PLUS INC 215-7004-60432
4,119.00Maintenance/Services12/10/19 - SHRUB REMOVAL200449PWLC II, INC 215-7004-60691
451.69Materials/Supplies11/14/19 - RED BAJA CRESTA BOULDERS200461SOUTHWEST BOULDER & STO…215-7004-60431
394.44Materials/Supplies12/16/19 - RED BAJA CRESTA BOULDERS200461SOUTHWEST BOULDER & STO…215-7004-60431
1,212.19Materials/Supplies11/11/19 - MATERIALS200482VINTAGE ASSOCIATES 215-7004-60431
-80.81Materials/Supplies11/11/19 - MATERIALS CREDIT200482VINTAGE ASSOCIATES 215-7004-60431
11,865.00Landscape Contract12/2019 LIGHTING & LANDSCAPING MAINT200482VINTAGE ASSOCIATES 215-7004-60112
1,742.85Materials/Supplies12/02/19 - MATERIALS200482VINTAGE ASSOCIATES 215-7004-60431
1,212.19Materials/Supplies12/03/19 - MATERIALS200482VINTAGE ASSOCIATES 215-7004-60431
435.00Materials/Supplies11/05/19 - MATERIALS200483W.D. YOUNG & SONS 215-7004-60431
537.46Materials/Supplies11/15/19 - MATERIALS200484WALTERS WHOLESALE ELECTR…215-7004-60431
1,109.25Materials/Supplies11/15/19 - MATERIALS200484WALTERS WHOLESALE ELECTR…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total: 30,975.92
Fund: 221 - AB 939 - CALRECYCLE FUND
-533.52Burrtec AB 939 Fee09/05/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…221-0000-41506
-314.80Burrtec AB 939 Fee11/18/19 - FY18-19 PROP TAX PYMNT200385BURRTEC WASTE & RECYCLING…221-0000-41506
3,677.47AB 939 Recycling Solutions11/18/19 RECLAIM BACKPACKS RECYCLE200444PALMS TO PINES PRINTING 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total: 2,829.15
Fund: 224 - TUMF FUND
30,030.00TUMF Payable to CVAG11/2019 - TUMF FEE200392COACHELLA VALLEY ASSOC OF…224-0000-20320
Fund 224 - TUMF FUND Total: 30,030.00
Fund: 270 - ART IN PUBLIC PLACES FUND
631.94Operating Supplies12/11/19 - SIGN AVE 52 NEAR AVE BERM…200383BEST SIGNS INC 270-0000-60482
Fund 270 - ART IN PUBLIC PLACES FUND Total: 631.94
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
3,474.56Construction12/10/19 - MATERIALS200386C.V CACTUS NURSERY 401-0000-60188
450.00Design12/18/19 - CVWD PLAN CK FEE 2018-01 2…200395COACHELLA VALLEY WATER DI…401-0000-60185
91,358.94Construction10/21/19 - CVWD CONST FEES 2016-08200396COACHELLA VALLEY WATER DI…401-0000-60188
8,160.00Technical10/30-11/30/19 EISENHOWER RET BASIN …200400CRM TECH 401-0000-60108
1,370.60Construction11/8-11/13/19 - 2018-01 2019-13 #38870…200404DESERT SUN PUBLISHING, LLC 401-0000-60188
510.96Construction12/03/19 - CONTROLLER REPAIRS200406ECONOLITE CONTROL PRODU…401-0000-60188
-18,161.91Retention PayablePO 1920-0064 RETENTION 2200416GRANITE CONSTRUCTION CO…401-0000-20600
363,238.08Construction10/20/19 2015-03 VILLAGE COMPLETE ST…200416GRANITE CONSTRUCTION CO…401-0000-60188
-17,180.62Retention PayablePO 1819-0137-R1 RETENTION #5200416GRANITE CONSTRUCTION CO…401-0000-20600
343,612.53Construction10/31/19 EISENHOWER DRIVE DRAINAGE …200416GRANITE CONSTRUCTION CO…401-0000-60188
500.00Technical11/14-11/26/19 DUNE PALMS WIDENING…200422LANDMARK GEO-ENGINEERS &…401-0000-60108
240.00Professional Services10/2019 EISENHOWER RETENTION BASIN …200434NAI CONSULTING INC 401-0000-60103
3,805.00Professional Services10/2019 COVE PUBLIC RESTROOM200434NAI CONSULTING INC 401-0000-60103
1,485.00Professional Services10/2019 FIRE STATION 70 REVITALIZATION200434NAI CONSULTING INC 401-0000-60103
1,860.00Professional Services10/2019 SILVERROCK RESORT INFRASTRU…200434NAI CONSULTING INC 401-0000-60103
1,580.00Professional Services10/2019 RETENTION BASIN (DPLM AT W…200434NAI CONSULTING INC 401-0000-60103
3,505.00Professional Services10/2019 SILVERROCK PARK VENUE SITE200434NAI CONSULTING INC 401-0000-60103
6,911.00Professional Services10/2019 DUNE PALMS BRIDGE IMPROVE…200434NAI CONSULTING INC 401-0000-60103
2,170.00Professional Services10/2019 FY 1920 PAVEMENT MANAGEM…200434NAI CONSULTING INC 401-0000-60103
3,097.50Professional Services10/2019 VILLAGE COMPLETE STREETS200434NAI CONSULTING INC 401-0000-60103
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
1,550.00Professional Services10/2019 JEFFERSON STREET AT AVENUE 5…200434NAI CONSULTING INC 401-0000-60103
550.00Professional Services10/2019 NORTH LA QUINTA PARKWAY TU…200434NAI CONSULTING INC 401-0000-60103
1,832.50Professional Services10/2019 WASHINGTON ST AT FRED WARI…200434NAI CONSULTING INC 401-0000-60103
4,495.00Professional Services10/2019 FRITZ BURNS POOL HEATER200434NAI CONSULTING INC 401-0000-60103
1,550.00Professional Services10/2019 REGIONAL SKATE AND BMX PARK200434NAI CONSULTING INC 401-0000-60103
2,970.00Professional Services10/2019 ORPORATE YARD200434NAI CONSULTING INC 401-0000-60103
272.00Professional Services10/2019 SSAR-SYSTEMIC SAFETY ANALYSIS…200434NAI CONSULTING INC 401-0000-60103
1,380.00Professional Services10/2019 AVE 50 BRIDGE SPANNING EVAC …200434NAI CONSULTING INC 401-0000-60103
877.00Professional Services10/2019 HSIP TRAFFIC SIGNAL INTERCON…200434NAI CONSULTING INC 401-0000-60103
775.00Professional Services11/2019 FY 1920 PAVEMENT MANAGEM…200434NAI CONSULTING INC 401-0000-60103
475.00Professional Services11/2019 REGIONAL SKATE AND BMX PARK200434NAI CONSULTING INC 401-0000-60103
960.00Professional Services11/2019 JEFFERSON STREET AT AVENUE 5…200434NAI CONSULTING INC 401-0000-60103
930.00Professional Services11/2019 FRITZ BURNS POOL HEATER200434NAI CONSULTING INC 401-0000-60103
4,755.00Professional Services11/2019 SILVERROCK RESORT INFRASTRU…200434NAI CONSULTING INC 401-0000-60103
1,267.50Professional Services11/2019 EISENHOWER DRAINAGE IMPRO…200434NAI CONSULTING INC 401-0000-60103
5,270.00Professional Services11/2019 COVE PUBLIC RESTROOM200434NAI CONSULTING INC 401-0000-60103
832.50Professional Services11/2019 EISENHOWER RETENTION BASIN …200434NAI CONSULTING INC 401-0000-60103
115.00Professional Services11/2019 HSIP TRAFFIC SIGNAL INTERCON…200434NAI CONSULTING INC 401-0000-60103
165.00Professional Services11/2019 FIRE STATION 70 REVITALIZATION200434NAI CONSULTING INC 401-0000-60103
1,122.50Professional Services11/2019 NORTH LA QUINTA PARKWAY TU…200434NAI CONSULTING INC 401-0000-60103
2,180.00Professional Services11/2019 WASHINGTON ST AT FRED WARI…200434NAI CONSULTING INC 401-0000-60103
465.00Professional Services11/2019 FY 1920 CITYWIDE SIDEWALK IM…200434NAI CONSULTING INC 401-0000-60103
5,025.00Professional Services11/2019 DUNE PALMS BRIDGE IMPROVE…200434NAI CONSULTING INC 401-0000-60103
320.00Professional Services11/2019 RETENTION BASIN (DPLM AT W…200434NAI CONSULTING INC 401-0000-60103
242.50Professional Services11/2019 AVE 50 BRIDGE SPANNING EVAC …200434NAI CONSULTING INC 401-0000-60103
3,182.50Professional Services11/2019 VILLAGE COMPLETE STREETS200434NAI CONSULTING INC 401-0000-60103
1,575.00Professional Services11/2019 SILVERROCK PARK VENUE SITE200434NAI CONSULTING INC 401-0000-60103
330.00Professional Services11/2019 CC LAKE CONVERSION/IRRIGATI…200434NAI CONSULTING INC 401-0000-60103
532.50Professional Services11/2019 CALLE TAMPICO DRAINAGE IMP…200434NAI CONSULTING INC 401-0000-60103
3,300.00Professional Services11/2019 CORPORATE YARD200434NAI CONSULTING INC 401-0000-60103
92.03Construction12/03/19 - 2019-14 CONST SET200447PLANIT REPROGRAPHICS SYST…401-0000-60188
-101.97Construction10/31/19 - MATERIALS CREDIT200484WALTERS WHOLESALE ELECTR…401-0000-60188
21,390.00Construction11/2019 2016-08 SILVERROCK CONSTRUCT…200487Z & K CONSULTANTS, INC.401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 872,663.20
Fund: 501 - FACILITY & FLEET REPLACEMENT
6,442.22City Bldg Repl/Repair10/29/19 - PW YARD NEW TRAILER IT/ALA…200378ALARM MONITORING SERVICE…501-0000-71103
1,921.49City Bldg Repl/Repair12/12/19 - CITY HALL REKEY LOCKS200424LOCK SHOP INC, THE 501-0000-71103
12.90Parts & Maintenance Supplies11/21/19 - DIESEL EXHAUST FLUID200425LOWE'S HOME IMPROVEMENT…501-0000-60675
2,314.19Furniture11/01/19 - APPLIANCES PW TRAILER200425LOWE'S HOME IMPROVEMENT…501-0000-71020
31.29Vehicle Repair & Maintenance11/30/19 - ACETYLENE200448PRAXAIR INC 501-0000-60676
1,044.00City Bldg Repl/Repair12/17/19 - WC BENCHES200451RAMOS UPHOLSTERY 501-0000-71103
552.00Vehicle Repair & Maintenance11/15-11/16/19 R.A.N. AUTO WASH200452RAN AUTO DETAIL 501-0000-60676
450.00Vehicle Repair & Maintenance12/06-12/07/19 R.A.N. AUTO WASH200452RAN AUTO DETAIL 501-0000-60676
-225.09Building Leases11/24/19 - OFFICE CORK BD MOVE TO 71…200464STAPLES ADVANTAGE 501-0000-71032
225.09Furniture11/24/19 - OFFICE CORK BD MOVE FROM …200464STAPLES ADVANTAGE 501-0000-71020
326.23Furniture12/01/19 - OFFICE FURNITURE200464STAPLES ADVANTAGE 501-0000-71020
561.13Furniture12/05/19 - OFFICE FURN PW TRAILER200464STAPLES ADVANTAGE 501-0000-71020
499.99Furniture12/06/19 - FURNITURE PW TRAILER200464STAPLES ADVANTAGE 501-0000-71020
717.73Furniture12/15/19 - OFFICE FURN PW TRAILER200464STAPLES ADVANTAGE 501-0000-71020
658.57Furniture12/15/19 - OFFICE FURN PW TRAILER200464STAPLES ADVANTAGE 501-0000-71020
415.09City Bldg Repl/Repair12/04/19 - WC PAINT200472THE SHERWIN-WILLIAMS CO.501-0000-71103
1,245.57City Bldg Repl/Repair12/05/19 - WC PAINT200472THE SHERWIN-WILLIAMS CO.501-0000-71103
156.22City Bldg Repl/Repair12/05/19 - WC PAINT200472THE SHERWIN-WILLIAMS CO.501-0000-71103
376.75City Bldg Repl/Repair12/06/19 - WC PAINT200472THE SHERWIN-WILLIAMS CO.501-0000-71103
95.83City Bldg Repl/Repair12/16/19 - WC PAINT200472THE SHERWIN-WILLIAMS CO.501-0000-71103
2,815.50Fuel & Oil12/01-12/15/19 - VEHICLE FUEL200475TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total: 20,636.70
Fund: 502 - INFORMATION TECHNOLOGY
200.00Consultants12/17/19 - COUNCIL MTG VIDEO200402DESERT C.A.M INC 502-0000-60104
-421.00D & D, Software Enhancements12/03/19 - INV 28285 CREDIT200406ECONOLITE CONTROL PRODU…502-0000-71042
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
800.00Consultants11/2019 COUNCIL MTG MEDIA RECORD, …200411FISHER INTEGRATED INC 502-0000-60104
4,091.09Software Licenses11/10-12/09/19 - MS AZURE ONLINE SVCS200430MICROSOFT CORPORATION 502-0000-60301
4,296.60Software Licenses10/24/19 KASPERSKY SOFTWARE 1 YR200437NEWEGG BUSINESS INC.502-0000-60301
2,205.00D & D, Software Enhancements08/01-09/30/19 - TRAKIT CLOUD200465SUPERION, LLC 502-0000-71042
945.00D & D, Software Enhancements07/29/19 - TRAKIT ECHECK API200466SUPERION, LLC 502-0000-71042
12,999.99D & D, Software Enhancements07/01-09/30/19 - TRAKIT ANNUAL MAINT200466SUPERION, LLC 502-0000-71042
1,030.73D & D, Software Enhancements08/13/19 - BLUEBEAM ANNUAL LICENSE200466SUPERION, LLC 502-0000-71042
2,495.26Telephone - Utilities11/23-12/22/19 - PHONE LINE SVC200476TPX COMMUNICATIONS 502-0000-61300
Fund 502 - INFORMATION TECHNOLOGY Total: 28,642.67
Fund: 503 - PARK EQUIP & FACILITY FUND
9,325.25Parks10/22/19 DRINKING FOUNTAINS200432MOST DEPENDABLE FOUNTAI…503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FUND Total: 9,325.25
Fund: 601 - SILVERROCK RESORT
648.65Bank Fees12/2019 - SRR ARMORED SERVICES200413GARDAWORLD 601-0000-60455
66.49Bank Fees11/2019 - SRR ARMORED SERVICES200413GARDAWORLD 601-0000-60455
354.00Repair & Maintenance11/26/19 - SRR HVAC SERVICE200417HYDE'S AC 601-0000-60660
Fund 601 - SILVERROCK RESORT Total: 1,069.14
Grand Total: 1,333,331.56
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 330,390.62
201 - GAS TAX FUND 979.38
202 - LIBRARY & MUSEUM FUND 5,157.59
215 - LIGHTING & LANDSCAPING FUND 30,975.92
221 - AB 939 - CALRECYCLE FUND 2,829.15
224 - TUMF FUND 30,030.00
270 - ART IN PUBLIC PLACES FUND 631.94
401 - CAPITAL IMPROVEMENT PROGRAMS 872,663.20
501 - FACILITY & FLEET REPLACEMENT 20,636.70
502 - INFORMATION TECHNOLOGY 28,642.67
503 - PARK EQUIP & FACILITY FUND 9,325.25
601 - SILVERROCK RESORT 1,069.14
Grand Total: 1,333,331.56
Account Summary
Account Number Account Name Expense Amount
101-0000-20307 Due to Waste Manageme… 133,890.65
101-0000-20310 MSHCP Mitigation Fee 16,559.40
101-0000-20330 Over Payments, AR Policy 300.00
101-0000-20943 Dental Insurance Pay 8,375.37
101-0000-20945 Vision Insurance Pay 1,715.72
101-0000-20947 Life Insurance Pay 308.85
101-0000-20948 Add'l Life Insurance Pay 436.71
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20955 Disability Insurance Pay 3,543.33
101-0000-20981 United Way Deductions 92.00
101-0000-20985 Garnishments Payable 162.00
101-0000-41505 Franchise Taxes - Burrtec -13,290.49
101-0000-42300 Cash Over/Short 234.28
101-0000-43631 CVMSHCP Admin Fee -165.59
101-1001-60320 Travel & Training 30.00
101-1003-60153 Attorney 40,096.49
101-1003-60154 Attorney/Litigation 3,361.40
101-1004-60104 Consultants 379.65
101-1004-60129 Recruiting/Pre-Employme… 250.00
101-1005-60320 Travel & Training 1,124.40
101-1005-60400 Office Supplies 36.28
101-1005-60450 Advertising 160.60
101-1006-60103 Professional Services 155.62
101-1006-60400 Office Supplies 192.01
101-1007-60402 Forms, Copier Paper 519.16
101-1007-60403 Citywide Conf Room Suppl…355.72
101-1007-60470 Postage 4,076.44
101-1007-60661 Postage Machine 2,998.27
101-2001-60109 LQ Police Volunteers 1,506.50
101-2001-60420 Operating Supplies 550.02
101-2002-60320 Travel & Training 351.59
101-2002-60671 Repair & Maintenance - E… 299.24
101-2002-60691 Maintenance/Services 2,223.00
101-2002-61200 Water - Utilities 722.86
101-2002-61300 Telephone - Utilities 1,298.95
101-2002-61304 Mobile/Cell Phones/Satell… 77.37
101-2002-61400 Cable - Utilities 180.48
101-3002-60107 Instructors 3,635.28
101-3003-60149 Community Experiences 8,305.00
101-3005-60112 Landscape Contract 41,890.00
101-3005-60400 Office Supplies 87.64
101-3005-60431 Materials/Supplies 8,989.57
101-3005-60690 Uniforms 200.00
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJHRI
Account Summary
Account Number Account Name Expense Amount
101-3005-60691 Maintenance/Services 384.94
101-3005-61201 Water -Monticello Park - … 964.08
101-3005-61204 Water -Fritz Burns Park - … 89.79
101-3005-61206 Water -Desert Pride - Utili… 1,231.62
101-3005-61209 Water -Community Park -… 163.40
101-3005-61300 Telephone - Utilities 37.70
101-3007-60410 Printing 801.12
101-3007-60461 Marketing & Tourism Pro… 10,070.30
101-3008-60115 Janitorial 11,091.38
101-3008-60116 Pest Control 399.00
101-3008-60123 Security & Alarm 567.68
101-3008-60431 Materials/Supplies 469.59
101-3008-60667 HVAC 372.50
101-3008-60690 Uniforms 200.00
101-3008-60691 Maintenance/Services 750.00
101-3008-61200 Water - Utilities 106.75
101-6001-60352 Subscriptions & Publicati… 63.52
101-6001-60400 Office Supplies 43.45
101-6001-60450 Advertising 462.00
101-6002-60450 Advertising 1,199.00
101-6006-60125 Temporary Agency Servic… 3,507.21
101-7002-60103 Professional Services 14,230.00
101-7003-60420 Operating Supplies 128.35
101-7006-60104 Consultants 6,480.00
101-7006-60146 PM 10 - Dust Control 165.42
201-7003-60427 Safety Gear 359.26
201-7003-60428 Barricades -239.40
201-7003-60429 Traffic Control Signs 469.13
201-7003-60430 Asphalt 197.72
201-7003-60431 Materials/Supplies 192.67
202-3004-60112 Landscape Contract 910.00
202-3004-60115 Janitorial 2,644.42
202-3004-60667 HVAC 250.00
202-3004-60691 Maintenance/Services 234.15
202-3006-60112 Landscape Contract 190.00
202-3006-60115 Janitorial 698.50
202-3006-61200 Water - Utilities 230.52
215-7004-60112 Landscape Contract 11,865.00
215-7004-60423 Supplies-Graffiti and Van… 33.18
215-7004-60431 Materials/Supplies 8,768.80
215-7004-60432 Tools/Equipment 234.35
215-7004-60690 Uniforms 363.91
215-7004-60691 Maintenance/Services 5,009.00
215-7004-61116 Electric - Utilities 595.27
215-7004-61117 Electric - Medians - Utiliti… 50.78
215-7004-61211 Water - Medians - Utilities 4,055.63
221-0000-41506 Burrtec AB 939 Fee -848.32
221-0000-60127 AB 939 Recycling Solutions 3,677.47
224-0000-20320 TUMF Payable to CVAG 30,030.00
270-0000-60482 Operating Supplies 631.94
401-0000-20600 Retention Payable -35,342.53
401-0000-60103 Professional Services 73,950.00
401-0000-60108 Technical 8,660.00
401-0000-60185 Design 450.00
401-0000-60188 Construction 824,945.73
501-0000-60674 Fuel & Oil 2,815.50
501-0000-60675 Parts & Maintenance Supp…12.90
501-0000-60676 Vehicle Repair & Mainte… 1,033.29
Demand Register Packet: APPKT02224 - BC 12/20/19
30 3DJH RI
Account Summary
Account Number Account Name Expense Amount
501-0000-71020 Furniture 5,302.93
501-0000-71032 Building Leases -225.09
501-0000-71103 City Bldg Repl/Repair 11,697.17
502-0000-60104 Consultants 1,000.00
502-0000-60301 Software Licenses 8,387.69
502-0000-61300 Telephone - Utilities 2,495.26
502-0000-71042 D & D, Software Enhance… 16,759.72
503-0000-71060 Parks 9,325.25
601-0000-60455 Bank Fees 715.14
601-0000-60660 Repair & Maintenance 354.00
Grand Total: 1,333,331.56
Project Account Summary
Project Account Key Expense AmountProject Account Name
**None** 427,236.36**None**
091004T 500.00Dune Palms Road St Imp Technical…
111205P 11,936.00Professional Expense
141513P 6,615.00Professional Expense
151603CT 363,238.08LQ Village Complete Streets Const…
151603P 6,280.00LQ Village Complete Streets Profe…
151603RP -18,161.91LQ Village Complete Streets Reten…
151609P 2,025.00La Quinta X Park Professional Exp…
151612CT 343,510.56Construction Expense
151612P 3,700.00Professional Expense
151612RP -17,180.62Retention Payable
151612T 8,160.00Technical Expense
1920PMPP 2,945.00Professional Expense
1920STIP 465.00Professional Expense
1920TMICT 510.96Construction Expense
201602P 992.00Professional Expense
201603P 1,672.50Professional Expense
201606P 330.00Professional Expense
201608CT 112,748.94Construction Expense
201608P 5,080.00Professional Expense
201701P 4,012.50Professional Expense
201704CT 3,474.56Construction Expense
201704P 1,072.50Professional Expense
201708P 272.00Professional Expense
201709P 2,510.00Professional Expense
201801CT 1,370.60Construction Expense
201801D 450.00Design Expense
201801P 9,075.00Professional Expense
201804E 7,899.47Landscape & Lighting Median Isla…
201805P 6,270.00Professional Expense
201902P 1,622.50Professional Expense
201907P 1,650.00Professional Expense
201913P 2,335.00Professional Expense
201914-CT 92.03Construction Expense
201918P 5,425.00Professional Expense
CSA152E 14,230.00CSA 152 Expenses
IRONE 6,692.24Ironman Expense
TREEE 2,275.29Tree Lighting Ceremony Expense
Grand Total: 1,333,331.56
30 3DJHRI
Demand Register
&LW\RI/D4XLQWD Packet: APPKT02232 - BC 01/03/20
AmountVendor Name Payment Number Description (Item) Account Name Account Number
Fund: 101 - GENERAL FUND
40.00Blood/Alcohol Testing09/30/18 - BLOOD ALCOHOL ANALYSIS200488AMERICAN FORENSIC NURSES …101-2001-60174
495.00Blood/Alcohol Testing11/30/19 - BLOOD/ALCOHOL ANALYSIS200488AMERICAN FORENSIC NURSES …101-2001-60174
55.00Blood/Alcohol Testing11/30/19 - BLOOD/ALCOHOL ANALYSIS200488AMERICAN FORENSIC NURSES …101-2001-60174
50.00Miscellaneous Deposits12/23/19 - FAC RENTAL/DEPOSIT REFUND200489AMERICAN YOUTH SOCCER O…101-0000-22830
203.73Operating Supplies12/06-12/19/19 - WC JANITORIAL SUPPLIES200490AMERIPRIDE SERVICES INC 101-3002-60420
2,179.66Community Experiences12/06/19 - TREE LIGHTING EQPT200492BRIGHT EVENT RENTALS, LLC 101-3003-60149
256.88Professional Services11/30/19 - 56140 PGA BLVD 40YD200493BURRTEC WASTE & RECYCLING…101-1002-60103
196.05LT Care Insurance PayLONG TERM CARE200495CALPERS LONG-TERM CARE P…101-0000-20949
75.00Travel & Training01/24/20 - ATHENIAN LEADERSHIP M RAD…200498CITY CLERK ASSOCIATION OF C…101-1005-60320
75.00Travel & Training01/24/20 - ATHENIAN LEADERSHIP T FLOR…200498CITY CLERK ASSOCIATION OF C…101-1005-60320
27.50Membership Dues01/01-06/30/20 - CCAC MEMBER T FLORES200498CITY CLERK ASSOCIATION OF C…101-1005-60351
27.50Membership Dues01/01-06/30/20 - CCAC MEMBER N ROM…200498CITY CLERK ASSOCIATION OF C…101-1005-60351
27.50Membership Dues01/01-06/30/20 - CCAC MEMBER M RADE…200498CITY CLERK ASSOCIATION OF C…101-1005-60351
27.50Membership Dues01/01-06/30/20 - CCAC MEMBER N COUS…200498CITY CLERK ASSOCIATION OF C…101-1005-60351
151.90Instructors12/26/19 - CARDIO & SUN STYLE TAI CHI200500COHEN, ANN MARIE 101-3002-60107
269.47Citywide Conf Room Supplies12/17/19 - CITY WIDE COFFEE200501DAIOHS FIRST CHOICE SERVICES 101-1007-60403
205.80Citywide Conf Room Supplies12/19/19 - CITY WIDE COFFEE200501DAIOHS FIRST CHOICE SERVICES 101-1007-60403
218.14Citywide Conf Room Supplies12/19/19 - WC COFFEE SUPPLIES200501DAIOHS FIRST CHOICE SERVICES 101-1007-60403
420.00Administrative Citation Services11/2019 - CODE CITATION PROCESSING200502DATA TICKET, INC.101-6004-60111
496.53Administrative Citation Services12/18/19 - POLICE CITATION PROCESSING200502DATA TICKET, INC.101-6004-60111
105.00Blood/Alcohol Testing12/10/19 - BLOOD ALCOHOL TESTING200504DEPARTMENT OF JUSTICE 101-2001-60174
140.00Blood/Alcohol Testing12/10/19 - BLOOD ALCOHOL TESTING200504DEPARTMENT OF JUSTICE 101-2001-60174
60.00Travel & Training01/08/20 - LEGIS & JUDICIAL UPDT 2020200505DESERT COMMUNITIES EAC 101-1004-60320
4,822.34Fritz Burns Pool11/2019 FRITZ BURNS POOL OPERATIONS200506DESERT RECREATION DISTRICT 101-3005-60184
37,723.83School Officer07/01-10/09/19 - SCHOOL RESOURCE OFF…200507DESERT SANDS UNIFIED SCHO…101-2001-60168
46.85Subscriptions & Publications01/2020 - NEWSPAPER WC200508DESERT SUN, THE 101-3002-60352
40.00Instructors12/26/19 - PERSONAL TRAINER200512FARKAS, LORETTA ANN ROSE 101-3002-60107
598.93Training & Education/MOU01/02/20 - TUITION REIMB FALL 2019200513FLORES, TANIA 101-1004-60322
367.00Professional Services11/2019 - ARMORED SERVICES200516GARDAWORLD 101-1006-60103
3,500.00Contract Services - Administrat…01/2020 FY 19/20 LOBBYIST SERVICES200517GONSALVES, JOE A & SON 101-1002-60101
63,375.00GPSCVB01/01/20 - Q3 FY 19/20 CITY FUNDING200519GREATER PALM SPRINGS CVB 101-3007-60151
93.14Office Supplies12/4/19 - WEST WING CONF WALL CALEN…200526OFFICE DEPOT 101-1002-60400
98.23Office Supplies12/09/19 - OFFICE SUPPLIES200526OFFICE DEPOT 101-1002-60400
205.27Office Supplies12/11/19 - OFFICE SUPPLIES FIRE200526OFFICE DEPOT 101-2002-60400
183.62Office Supplies12/11/19 - OFFICE SUPPLIES CODE200526OFFICE DEPOT 101-6004-60400
59.97Office Supplies12/12/19 - COFFEE FIRE200526OFFICE DEPOT 101-2002-60400
455.55Forms, Copier Paper12/19/19 - CITYWIDE COPY PAPER 8 1/2 X…200526OFFICE DEPOT 101-1007-60402
15.00Office Supplies12/20/19 - CASH VAULT BATTERIES200526OFFICE DEPOT 101-1006-60400
958.80Temporary Agency Services12/13/19 - HUB TEMP SVCS E KOLTWEIT200527OFFICE TEAM 101-6006-60125
958.80Temporary Agency Services12/20/19 - HUB TEMP SVCS E KOLTWEIT200527OFFICE TEAM 101-6006-60125
275.00Operating Supplies12/2019 REPAIRS SVCS FOR WC GYM EQU…200528PAX FITNESS REPAIR 101-3002-60420
8.00Technical10/04/19 - INV 19-315847200531RIVERSIDE ASSESSOR 101-6004-60108
105.00Technical10/04/19 - INV 19-341721200531RIVERSIDE ASSESSOR 101-6004-60108
162.00Garnishments PayableGARNISHMENT200532RIVERSIDE COUNTY SHERIFF'S …101-0000-20985
175.56Mobile/Cell Phones/Satellites11/23--12/22/19 - EOC SATELLITE PHONES200533ROADPOST USA INC.101-2002-61304
175.56Mobile/Cell Phones/Satellites12/23/19-01/22/20 - EOC SATELLITE PHO…200533ROADPOST USA INC.101-2002-61304
1,173.63Temporary Agency Services12/13/19 - HUB TEMP SVCS M GONZALEZ200534ROBERT HALF TECHNOLOGY 101-6006-60125
35.00Instructors12/26/19 - TAEKWONDO200535ROJAS, MIGUEL ANGEL 101-3002-60107
75.00Travel & Training01/24/20 - ATHENIAN LEADERSHIP200536ROMANE, NICHOLE 101-1005-60320
305.00Administrative Citation Services01/03/20 - LQP26671 CITATION REFUND200537ROSEN, JACK 101-6004-60111
919.00Community Experiences01/01/20-12/31/20 - SPECIAL EVENTS MU…200538SESAC 101-3003-60149
171.50Instructors12/26/19 - FRIDAY NIGHT/BALLROOM DA…200539SHIRY, TERESA 101-3002-60107
19.25LQ Police Volunteers12/15/19 - POLICE SHRED200540SHRED-IT USA - SAN BERNADI…101-2001-60109
Demand Register Packet: APPKT02232 - BC 01/03/20
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
138.00Sales Taxes Payable11/2019 SALES/USE TAX200541SILVERROCK RESORT 101-0000-20304
174.75Travel & Training12/03/19 - TRAINING BOOKS ADMIN200542SKILL PATH SEMINARS 101-6001-60320
140.00Operating Supplies10/22/19 - OPERATING SUPPLIES200544SOURCE ORTHO 101-3001-60420
1,500.00Veterinary Service12/14/19 LOW COST SPAY / NEUTER SERV…200546SPAY NEUTER IMPERATIVE PR…101-6004-60194
158.76Operating Supplies12/13/19 - SHARK VACUUM200548STAPLES ADVANTAGE 101-7003-60420
224.78Operating Supplies12/11/19 - DRY ERASE BOARD J TORRES200548STAPLES ADVANTAGE 101-3001-60420
328.34Miscellaneous Supplies12/20/19 - SAFE REPAIR200549THE LOCK SHOP, INC 101-1007-60405
82.90Cable - Utilities12/16/19-01/15/20 - FS #32 CABLE (8152)200550TIME WARNER CABLE 101-2002-61400
360.83Tools/Equipment12/05/19 - BANDING TOOLS200552TOPS'N BARRICADES INC 101-7003-60432
92.00United Way DeductionsCONTRIBUTION200553UNITED WAY OF THE DESERT 101-0000-20981
1,331.00Professional Services12/23/19 DOCUMENT SCANNING SERVICES200558VIATRON SYSTEMS INC 101-1005-60103
70.00Instructors12/26/19 - GENTLE YOGA200559VIELHARBER, KAREN 101-3002-60107
216.00Maintenance/Services12/13/19 - PLANTS & TREE REMOVAL200560VINTAGE ASSOCIATES 101-3005-60691
350.00Materials/Supplies12/13/19 - MEMORIAL TREE200560VINTAGE ASSOCIATES 101-3005-60431
207.12Community Experiences12/06/19 - HOT COCOA & COOKIES TREE …200561WALMART COMMUNITY 101-3003-60149
Fund 101 - GENERAL FUND Total: 128,279.47
Fund: 201 - GAS TAX FUND
403.36Asphalt11/04/19 - ASPHALT200494CALIFORNIA COMMERCIAL AS…201-7003-60430
803.62Materials/Supplies12/10/19 - EPOXY200520HD SUPPLY CONSTRUCTION S…201-7003-60431
93.74Traffic Control Signs11/13/19 - TRAFFIC CONTROL SIGNS200552TOPS'N BARRICADES INC 201-7003-60429
1,034.59Traffic Control Signs12/11/19 - TRAFFIC CONTROL SIGNS200552TOPS'N BARRICADES INC 201-7003-60429
938.24Traffic Control Signs12/17/19 - TRAFFIC CONTROL SIGNS200552TOPS'N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total: 3,273.55
Fund: 202 - LIBRARY & MUSEUM FUND
47.64Operating Supplies12/11/19 - FIRST AID KIT MUSEUM200497CINTAS FIRST AID & SAFETY 202-3006-60420
117.03Operating Supplies12/11/19 - FIRST AID KIT LIBRARY200497CINTAS FIRST AID & SAFETY 202-3004-60420
Fund 202 - LIBRARY & MUSEUM FUND Total: 164.67
Fund: 215 - LIGHTING & LANDSCAPING FUND
116.13Electric - Utilities12/7/19-01/06/20 - PHONE SERVICE200515FRONTIER COMMUNICATIONS…215-7004-61116
50.46Electric - Utilities12/10/19-01/09/20 - PHONE SERVICE200515FRONTIER COMMUNICATIONS…215-7004-61116
107.10Electric - Utilities11/07-12/06/19 - PHONE SERVICE200515FRONTIER COMMUNICATIONS…215-7004-61116
41.43Electric - Utilities11/10-12/09/19 - PHONE SERVICE200515FRONTIER COMMUNICATIONS…215-7004-61116
161.30Materials/Supplies12/05/19 - TAN VALVE BOX (4)200543SMITH PIPE & SUPPLY CO 215-7004-60431
537.55Materials/Supplies12/06/19 - MATERIALS200543SMITH PIPE & SUPPLY CO 215-7004-60431
3,125.00Administration01/2020-03/2020 WILLDAN FINANCIAL SE…200562WILLDAN FINANCIAL SERVICES 215-7004-60102
Fund 215 - LIGHTING & LANDSCAPING FUND Total: 4,138.97
Fund: 221 - AB 939 - CALRECYCLE FUND
786.45AB 939 Recycling Solutions12/05/19 - SHRED DAY200540SHRED-IT USA - SAN BERNADI…221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total: 786.45
Fund: 223 - MEASURE A FUND
7,876.52Signal Knockdowns, Contingen…11/30/19 SVC METER KNOCK DOWN JEFF…200547ST. FRANCIS ELECTRIC, LLC 223-0000-60510
Fund 223 - MEASURE A FUND Total: 7,876.52
Fund: 235 - SO COAST AIR QUALITY FUND
7.35Machinery & Equipment12/10/19 - KEYS FB POOL LQ PARK200555VALLEY LOCK & SAFE 235-0000-80100
Fund 235 - SO COAST AIR QUALITY FUND Total: 7.35
Fund: 241 - HOUSING AUTHORITY
21.74Operating Supplies12/12/19 - WALL CLOCK200526OFFICE DEPOT 241-9101-60420
Fund 241 - HOUSING AUTHORITY Total: 21.74
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
365.00Design12/20/19 - CVWD LANDSCAPE PLAN CHK …200499COACHELLA VALLEY WATER DI…401-0000-60185
2,351.73Technical10/26-11/29/19 PALEONTOLOGICAL MON…200509DUDEK & ASSOCIATES INC 401-0000-60108
18,795.04Design10/27/19 WASHINGTON/WARING TRIPLE …200510ENGINEERING RESOURCES 401-0000-60185
1,125.00Construction12/5/19 - SIGNAL CONSULT IRONMAN200514FORBES TRAFFIC SOLUTIONS I…401-0000-60188
-20,444.74Retention PayablePO 1920-0064 RETENTION 3200518GRANITE CONSTRUCTION CO…401-0000-20600
408,894.65Construction11/30/19 2015-03 VILLAGE COMPLETE ST…200518GRANITE CONSTRUCTION CO…401-0000-60188
12,150.00Design11/30/19 COVE PUBLIC RESTROOM & TRA…200521HERMANN DESIGN GROUP INC 401-0000-60185
896.90Design11/30/19 EISENHOWER RETENTION BASIN200521HERMANN DESIGN GROUP INC 401-0000-60185
1,736.52Construction12/11/19 - EISENHOWER BASIN/FERNAN…200522HIGH TECH IRRIGATION INC 401-0000-60188
Demand Register Packet: APPKT02232 - BC 01/03/20
30 3DJHRI
AmountVendor Name Payment Number Description (Item) Account Name Account Number
48.60Construction12/13/19 - EISENHOWER BASIN/FERNAN…200522HIGH TECH IRRIGATION INC 401-0000-60188
19,884.18Construction12/06/19 VIDEO DETECTION - WASHINGT…200523ITERIS 401-0000-60188
21,975.00Design10/2019 SRR PHASE II INFRASTRUCTURE P…200525MICHAEL BAKER INTERNATIO…401-0000-60185
555.63Construction12/12/19 - 2014-13 BID SET200529PLANIT REPROGRAPHICS SYST…401-0000-60188
407.16Construction12/19/19 - 2019-10 CONST SET200529PLANIT REPROGRAPHICS SYST…401-0000-60188
4,100.00Design12/02/19 - XPARK PHOTOMETRIC ANALYS…200530RAYA LIGHTING DESIGN 401-0000-60185
3,371.70Construction12/10/19 - BRIMSTONE DG200545SOUTHWEST BOULDER & STO…401-0000-60188
-34,464.10Retention PayablePO 1920-0128 RETENTION #3200554URBAN HABITAT 401-0000-20600
689,282.00Construction11/01-11/30/19 2016-08 SILVERROCK PA…200554URBAN HABITAT 401-0000-60188
-19,359.55Retention PayablePO 1920-0128 RETENTION #4200554URBAN HABITAT 401-0000-20600
387,191.00Construction12/01-12/17/19 2016-08 SILVERROCK PA…200554URBAN HABITAT 401-0000-60188
8.48Construction12/10/19 - KEYS FB POOL LQ PARK200555VALLEY LOCK & SAFE 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,498,870.20
Fund: 501 - FACILITY & FLEET REPLACEMENT
458.10Motorcycle Repair & Mainten…10/31/19 - TIRE LIGHT REPAIR R1200RTP200491BMW MOTORCYCLES OF RIVE…501-0000-60679
437.00Fuel & Oil12/12/19 - HAZARDOUS WASTE REMOVAL200511ENVIRONMENTAL LOGISTICS, …501-0000-60674
188.56Motorcycle Repair & Mainten…12/05/19 - MOTORCYCLE LOGO200551TOP OF THE LINE SIGNS 501-0000-60679
Fund 501 - FACILITY & FLEET REPLACEMENT Total: 1,083.66
Fund: 502 - INFORMATION TECHNOLOGY
4,686.91Copiers12/2019 CITY PRINTERS200496CANON FINANCIAL SERVICES, …502-0000-60662
456.71Machinery & Equipment12/16/19 KEYBOARD KIT200503DELL MARKETING LP 502-0000-80100
105.01Cable - Utilities12/10/19-01/09/20 - CITY HALL INTERNET200515FRONTIER COMMUNICATIONS…502-0000-61400
224.26Cable - Utilities12/4/19-01/03/20 - DSL SERVICE200515FRONTIER COMMUNICATIONS…502-0000-61400
3,242.50D & D, Software Enhancements12/23/19 LIBERTY SOFTWARE AUDIO REC…200524JCG TECHNOLOGIES 502-0000-71042
3,242.50D & D, Software Enhancements12/23/19 LIBERTY SOFTWARE AUDIO REC…200524JCG TECHNOLOGIES 502-0000-71042
162.86Cable - Utilities12/2019 - CITY HALL CABLE (4625)200550TIME WARNER CABLE 502-0000-61400
2,079.00Cable - Utilities12/10/19-01/09/20 - CITY HALL FIBER (25…200550TIME WARNER CABLE 502-0000-61400
76.86Cable - Utilities12/12/19-01/11/20 - CITY YARD CABLE (4…200550TIME WARNER CABLE 502-0000-61400
66.52Cable - Utilities11/02-12/01/19 - BACKUP SERVER (2183)200557VERIZON WIRELESS 502-0000-61400
1,498.23Cell/Mobile Phones11/02-12/01/19 - CITY CELL IPADS (5587)200557VERIZON WIRELESS 502-0000-61301
1,929.03Cell/Mobile Phones11/02-12/01/19 - CITY CELL SVC (5496)200557VERIZON WIRELESS 502-0000-61301
Fund 502 - INFORMATION TECHNOLOGY Total: 17,770.39
Fund: 504 - INSURANCE FUND
85.09Operating Supplies12/11/19 - FIRST AID KIT WC200497CINTAS FIRST AID & SAFETY 504-1010-60420
151.09Operating Supplies12/11/19 - FIRST AID KIT POOL200497CINTAS FIRST AID & SAFETY 504-1010-60420
42.10Operating Supplies12/11/19 - FIRST AID KIT PW RR200497CINTAS FIRST AID & SAFETY 504-1010-60420
69.40Operating Supplies12/11/19 - FIRST AID KIT PW OFFICE200497CINTAS FIRST AID & SAFETY 504-1010-60420
270.99Operating Supplies12/11/19 - FIRST AID KIT CITY HALL200497CINTAS FIRST AID & SAFETY 504-1010-60420
386.61Operating Supplies12/20/19 - STANDING DESK200556VARI SALES CORPORATION 504-1010-60420
Fund 504 - INSURANCE FUND Total: 1,005.28
Grand Total: 1,663,278.25
Demand Register Packet: APPKT02232 - BC 01/03/20
30 3DJHRI
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 128,279.47
201 - GAS TAX FUND 3,273.55
202 - LIBRARY & MUSEUM FUND 164.67
215 - LIGHTING & LANDSCAPING FUND 4,138.97
221 - AB 939 - CALRECYCLE FUND 786.45
223 - MEASURE A FUND 7,876.52
235 - SO COAST AIR QUALITY FUND 7.35
241 - HOUSING AUTHORITY 21.74
401 - CAPITAL IMPROVEMENT PROGRAMS 1,498,870.20
501 - FACILITY & FLEET REPLACEMENT 1,083.66
502 - INFORMATION TECHNOLOGY 17,770.39
504 - INSURANCE FUND 1,005.28
Grand Total: 1,663,278.25
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable 138.00
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20981 United Way Deductions 92.00
101-0000-20985 Garnishments Payable 162.00
101-0000-22830 Miscellaneous Deposits 50.00
101-1002-60101 Contract Services - Admini…3,500.00
101-1002-60103 Professional Services 256.88
101-1002-60400 Office Supplies 191.37
101-1004-60320 Travel & Training 60.00
101-1004-60322 Training & Education/MOU 598.93
101-1005-60103 Professional Services 1,331.00
101-1005-60320 Travel & Training 225.00
101-1005-60351 Membership Dues 110.00
101-1006-60103 Professional Services 367.00
101-1006-60400 Office Supplies 15.00
101-1007-60402 Forms, Copier Paper 455.55
101-1007-60403 Citywide Conf Room Suppl…693.41
101-1007-60405 Miscellaneous Supplies 328.34
101-2001-60109 LQ Police Volunteers 19.25
101-2001-60168 School Officer 37,723.83
101-2001-60174 Blood/Alcohol Testing 835.00
101-2002-60400 Office Supplies 265.24
101-2002-61304 Mobile/Cell Phones/Satell… 351.12
101-2002-61400 Cable - Utilities 82.90
101-3001-60420 Operating Supplies 364.78
101-3002-60107 Instructors 468.40
101-3002-60352 Subscriptions & Publicati… 46.85
101-3002-60420 Operating Supplies 478.73
101-3003-60149 Community Experiences 3,305.78
101-3005-60184 Fritz Burns Pool 4,822.34
101-3005-60431 Materials/Supplies 350.00
101-3005-60691 Maintenance/Services 216.00
101-3007-60151 GPSCVB 63,375.00
101-6001-60320 Travel & Training 174.75
101-6004-60108 Technical 113.00
101-6004-60111 Administrative Citation Se… 1,221.53
101-6004-60194 Veterinary Service 1,500.00
101-6004-60400 Office Supplies 183.62
101-6006-60125 Temporary Agency Servic… 3,091.23
101-7003-60420 Operating Supplies 158.76
101-7003-60432 Tools/Equipment 360.83
201-7003-60429 Traffic Control Signs 2,066.57
201-7003-60430 Asphalt 403.36
Demand Register Packet: APPKT02232 - BC 01/03/20
30 3DJHRI
Account Summary
Account Number Account Name Expense Amount
201-7003-60431 Materials/Supplies 803.62
202-3004-60420 Operating Supplies 117.03
202-3006-60420 Operating Supplies 47.64
215-7004-60102 Administration 3,125.00
215-7004-60431 Materials/Supplies 698.85
215-7004-61116 Electric - Utilities 315.12
221-0000-60127 AB 939 Recycling Solutions 786.45
223-0000-60510 Signal Knockdowns, Conti… 7,876.52
235-0000-80100 Machinery & Equipment 7.35
241-9101-60420 Operating Supplies 21.74
401-0000-20600 Retention Payable -74,268.39
401-0000-60108 Technical 2,351.73
401-0000-60185 Design 58,281.94
401-0000-60188 Construction 1,512,504.92
501-0000-60674 Fuel & Oil 437.00
501-0000-60679 Motorcycle Repair & Main…646.66
502-0000-60662 Copiers 4,686.91
502-0000-61301 Cell/Mobile Phones 3,427.26
502-0000-61400 Cable - Utilities 2,714.51
502-0000-71042 D & D, Software Enhance… 6,485.00
502-0000-80100 Machinery & Equipment 456.71
504-1010-60420 Operating Supplies 1,005.28
Grand Total: 1,663,278.25
Project Account Summary
Project Account Key Expense AmountProject Account Name
**None** 156,492.73**None**
141513CT 555.63Construction Expense
151603CT 408,894.65LQ Village Complete Streets Const…
151603RP -20,444.74LQ Village Complete Streets Reten…
151609D 4,100.00La Quinta X Park Design Expense
1920TMICT 21,009.18Construction Expense
201608CT 1,076,473.00Construction Expense
201608D 21,975.00Design Expense
201608RP -53,823.65Retention Payable
201608T 2,351.73Technical Expense
201701D 18,795.04Design Expense
201704CT 5,156.82Construction Expense
201704D 896.90Design Expense
201801D 12,515.00Design Expense
201804E 698.85Landscape & Lighting Median Isla…
201910CT 407.16Construction Expense
201912E 7.35Electric Vehicle Charging Station …
201918CT 8.48Construction Expense
FBPOPSE 4,822.34FRITZ BURNS POOL OPERATIONS …
TREEE 2,386.78Tree Lighting Ceremony Expense
Grand Total: 1,663,278.25
30 3DJHRI
Refund Check Register
&LW\RI/D4XLQWD
Packet: ARPKT00174 - REFUND LOUISES PANTRY/ASHEMORE
Account Number Name Check Date Check Number Amount
Refund Detail
0039 Louise's Pantry 12/19/2019 124515 50.00
0050 Paul & Nancy Ashmore 12/19/2019 124516 51.00
101.00Total Refund Amount:
Revenue Code Total Distribution
Revenue Totals
UAC - 101 - Unapplied Credit - Fund 101 101.00
101.00Revenue Totals:
Account Number Account Name Posting Amount IFT
General Ledger Distribution
Posting Date: 11/13/2019
Fund:101 - GENERAL FUND
101-0000-10110 CLAIM ON POOLED CASH -101.00 Yes
101-0000-20954 Accounts Receivable Overpayments 101.00
101 Total:0.00
Fund:995 - POOLED CASH
995-0000-10101 CASH IN BANK-OPERATING -101.00
995-0000-20510 DUE TO OTHER FUNDS 101.00 Yes
995 Total:0.00
Distribution Total:0.00
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3DJHRI
ZĞǀĞŶƵĞSummary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 7,814,7332,954,25757,847,200 57,737,200 -49,922,467 13.54 %
201 - GAS TAX FUND 483,531272,6542,360,900 2,357,400 -1,873,869 20.51 %
202 - LIBRARY & MUSEUM FUND -15,9011352,752,000 2,752,000 -2,767,901 0.58 %
203 - PUBLIC SAFETY FUND (MEASU -3,24403,200 3,200 -6,444 101.37 %
210 - FEDERAL ASSISTANCE FUND 2,1042,104123,200 123,200 -121,096 1.71 %
212 - SLESA (COPS) FUND 63,85164,281100,500 100,500 -36,649 63.53 %
215 - LIGHTING & LANDSCAPING FU -1,58302,274,200 2,274,200 -2,275,783 0.07 %
220 - QUIMBY FUND -9,5170140,000 140,000 -149,517 6.80 %
221 - AB 939 - CALRECYCLE FUND 3,3292,79470,000 70,000 -66,671 4.76 %
223 - MEASURE A FUND 129,36201,311,300 1,311,300 -1,181,938 9.87 %
224 - TUMF FUND -1,24900 0 -1,249 0.00 %
225 - INFRASTRUCTURE FUND -610300 300 -361 20.27 %
226 - EMERGENCY MANAGEMENT P -19012,000 12,000 -12,019 0.16 %
230 - CASp FUND, AB 1379 7,0272,40021,200 21,200 -14,173 33.15 %
231 - SUCCESSOR AGCY PA 1 RORF 16,55684820,539,264 20,539,264 -20,522,708 0.08 %
235 - SO COAST AIR QUALITY FUND -278053,500 53,500 -53,778 0.52 %
237 - SUCCESSOR AGCY PA 1 ADMIN -50401,500 13,505 -14,009 3.74 %
241 - HOUSING AUTHORITY 129,88625,707448,000 1,688,256 -1,558,370 7.69 %
243 - RDA LOW-MOD HOUSING FUN -5,807022,000 40,000 -45,807 14.52 %
247 - ECONOMIC DEVELOPMENT FU -8,34600 0 -8,346 0.00 %
248 - SA 2004 LO/MOD BOND FUND 72400 0 724 0.00 %
249 - SA 2011 LOW/MOD BOND FUN 100,3180270,000 350,000 -249,682 28.66 %
250 - TRANSPORTATION DIF FUND 135,26039,788395,000 395,000 -259,740 34.24 %
251 - PARKS & REC DIF FUND 98,89128,672306,000 306,000 -207,109 32.32 %
252 - CIVIC CENTER DIF FUND 46,72813,188110,000 110,000 -63,272 42.48 %
253 - LIBRARY DEVELOPMENT DIF 17,2004,81645,000 45,000 -27,800 38.22 %
254 - COMMUNITY CENTER DIF 6,0041,80622,000 22,000 -15,996 27.29 %
255 - STREET FACILITY DIF FUND 5,5341,62423,000 23,000 -17,466 24.06 %
256 - PARK FACILITY DIF FUND 2,0005607,000 7,000 -5,000 28.57 %
257 - FIRE PROTECTION DIF 21,4816,06255,000 55,000 -33,519 39.06 %
270 - ART IN PUBLIC PLACES FUND 35,9952,247160,500 160,500 -124,505 22.43 %
275 - LQ PUBLIC SAFETY OFFICER -12102,600 2,600 -2,721 4.67 %
299 - INTEREST ALLOCATION FUND 1,234,124167,0520 0 1,234,124 0.00 %
310 - LQ FINANCE AUTHORITY DEBT 001,000 1,000 -1,000 0.00 %
401 - CAPITAL IMPROVEMENT PROG 962,229803,60721,222,000 24,350,201 -23,387,972 3.95 %
405 - SA PA 1 CAPITAL IMPRV FUND -17,4240100,000 100,000 -117,424 17.42 %
501 - FACILITY & FLEET REPLACEMEN 208,3830900,200 900,200 -691,817 23.15 %
502 - INFORMATION TECHNOLOGY 345,7572,5151,394,400 1,394,400 -1,048,643 24.80 %
503 - PARK EQUIP & FACILITY FUND 158,7370719,000 719,000 -560,264 22.08 %
504 - INSURANCE FUND 233,3460929,500 929,500 -696,154 25.10 %
601 - SILVERROCK RESORT 390,07787,3414,105,600 4,105,600 -3,715,523 9.50 %
602 - SILVERROCK GOLF RESERVE -1,20705,500 5,500 -6,707 21.94 %
735 - 97-1 AGENCY REDEMPTION FU -8200 0 -82 0.00 %
760 - SUPPLEMENTAL PENSION PLA -29707,000 7,000 -7,297 4.24 %
761 - CERBT OPEB TRUST 31,816040,000 40,000 -8,184 79.54 %
762 - PARS PENSION TRUST 71,76462,838200,000 200,000 -128,236 35.88 %
Report Total: 4,547,296 12,691,106119,100,564 123,465,526 -110,774,420 10.28 %
$77$&+0(17
For Fiscal: 2019/20 Period Ending: 10/31/2019
$FFRXQWVDUHVXEMHFWWRDGMXVWLQJHQWULHVDQGDXGLW7KH&LW\
V&RPSUHKHQVLYH$QQXDO)LQDQFLDO5HSRUW &$)5 SXEOLVKHGDQQXDOO\LVWKHEHVW
UHVRXUFHIRUDOOILQDODXGLWHGQXPEHUV
For Fiscal: 2019/20 Period Ending: 10/31/2019
3DJHRI
džƉĞŶĚŝƚƵƌĞ Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 9,742,7173,375,12855,638,500 56,755,789 47,013,072 17.17 %
201 - GAS TAX FUND 384,98097,0762,360,900 2,400,500 2,015,520 16.04 %
202 - LIBRARY & MUSEUM FUND 69,95015,6832,419,100 2,529,100 2,459,150 2.77 %
210 - FEDERAL ASSISTANCE FUND 00123,200 123,200 123,200 0.00 %
212 - SLESA (COPS) FUND 4,0302,637100,000 100,000 95,970 4.03 %
215 - LIGHTING & LANDSCAPING FU 552,957174,2572,274,200 2,443,200 1,890,243 22.63 %
220 - QUIMBY FUND 18,3280263,000 263,000 244,672 6.97 %
221 - AB 939 - CALRECYCLE FUND 5,4643,04050,000 130,000 124,536 4.20 %
223 - MEASURE A FUND 44,58501,298,300 1,298,300 1,253,715 3.43 %
225 - INFRASTRUCTURE FUND 9853170 0 -985 0.00 %
226 - EMERGENCY MANAGEMENT P 0012,000 12,000 12,000 0.00 %
230 - CASp FUND, AB 1379 1,19004,600 4,600 3,410 25.86 %
231 - SUCCESSOR AGCY PA 1 RORF 13,120,36108,394,963 8,405,468 -4,714,893 156.09 %
235 - SO COAST AIR QUALITY FUND 55330791,500 111,500 110,947 0.50 %
237 - SUCCESSOR AGCY PA 1 ADMIN 1,650012,005 13,505 11,855 12.22 %
241 - HOUSING AUTHORITY 172,05855,470609,300 888,957 716,899 19.36 %
243 - RDA LOW-MOD HOUSING FUN 00250,000 351,000 351,000 0.00 %
248 - SA 2004 LO/MOD BOND FUND 1,70300 390,500 388,797 0.44 %
249 - SA 2011 LOW/MOD BOND FUN 0020,000 60,000 60,000 0.00 %
250 - TRANSPORTATION DIF FUND 400,985317483,700 483,700 82,715 82.90 %
251 - PARKS & REC DIF FUND 9853170 0 -985 0.00 %
252 - CIVIC CENTER DIF FUND 986318130,000 0 -986 0.00 %
253 - LIBRARY DEVELOPMENT DIF 9,54631732,000 32,000 22,454 29.83 %
254 - COMMUNITY CENTER DIF 9853170 0 -985 0.00 %
255 - STREET FACILITY DIF FUND 98531730,000 0 -985 0.00 %
256 - PARK FACILITY DIF FUND 9853176,000 0 -985 0.00 %
257 - FIRE PROTECTION DIF 9853177,500 0 -985 0.00 %
270 - ART IN PUBLIC PLACES FUND 1,5000160,000 160,000 158,500 0.94 %
310 - LQ FINANCE AUTHORITY DEBT 001,000 1,000 1,000 0.00 %
401 - CAPITAL IMPROVEMENT PROG 3,679,0502,590,44321,222,000 24,705,690 21,026,640 14.89 %
405 - SA PA 1 CAPITAL IMPRV FUND 7,73300 520,679 512,947 1.49 %
501 - FACILITY & FLEET REPLACEMEN 175,99932,725898,200 1,374,200 1,198,201 12.81 %
502 - INFORMATION TECHNOLOGY 549,87847,3981,390,400 1,880,600 1,330,722 29.24 %
503 - PARK EQUIP & FACILITY FUND 75,47939,360700,000 940,036 864,557 8.03 %
504 - INSURANCE FUND 769,0466,887870,500 870,500 101,454 88.35 %
601 - SILVERROCK RESORT 1,048,933285,2844,185,700 4,153,200 3,104,267 25.26 %
760 - SUPPLEMENTAL PENSION PLA 12,833012,850 12,850 17 99.87 %
761 - CERBT OPEB TRUST 35100 0 -351 0.00 %
762 - PARS PENSION TRUST 4,7413,3770 0 -4,741 0.00 %
Report Total: 6,731,927 30,863,497104,051,418 111,415,074 80,551,577 27.70 %
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UHVRXUFHIRUDOOILQDODXGLWHGQXPEHUV
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Fund Descriptions
City of La Quinta
CITY COUNCIL MEETING: January 21, 2020
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO AMEND TITLE AND
CLASSIFICATION OF SENIOR ACCOUNTANT TO ACCOUNTING MANAGER,
ASSOCIATE ENGINEER TO A HIGHER RATING, MANAGEMENT ASSISTANT TO
AN ADMINISTRATIVE TECHNICIAN, HUMAN RESOURCES MANAGER TO
HUMAN RESOURCES/RISK MANAGER, AND ADD ACCOUNT TECHNICIAN
POSITION; RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR BUDGET
REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND
DESIGNATE RESERVE FUNDING ALLOCATIONS
RECOMMENDATION
A.Adopt a Resolution to approve finance, engineering, public works, and
human resource position reclassifications, and a new Account Technician
position.
B.Receive and file fiscal year 2019/20 Mid-Year Budget Report; approve
the recommended budget adjustments, and designate reserve funding
allocations.
EXECUTIVE SUMMARY
x The 2019/20 Mid-Year Budget Report (Attachment 1) provides an update
of the City’s fiscal activities from July to December 2019.
x The Mid-Year Budget Report includes revenue and expenditure
adjustments, reclassifying four positions and adding one new position.
x Staff recommends allocating $5,000,000 of General Fund Unassigned
Fund Balance to Committed Reserves.
FISCAL IMPACT
Staff recommended adjustments to funds are:
02',),('3$*(
BUSINESS SESSION ITEM NO. 1ITEM AS MODIFIED ON 01/21/2020 AND CONSIDERED BY COUNCIL
BACKGROUND/ANALYSIS
Throughout the fiscal year each Department monitors their budget and
proposes adjustments to reflect current conditions and ongoing operational
needs. Requests are reviewed and discussed by the City Manager and
Directors before recommendations are presented in the Budget Report
(Attachment 1). Funds with no adjustments have been excluded.
ALTERNATIVES
Council could delay, modify, or reject the requested budget amendments.
Prepared by: Karla Romero, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2019/20 Mid-Year Budget Report
Fund Revenues Expenses Adjustment
General Fund (101) 2,177,000$
$1,362,368
$1,362,468
Facility & Fleet Fund (501) 20,000
Information Technology Fund (502) 100,000 100,000
Park Equipment & Facility Fund (503) 35,000
Library & Museum Fund (202) 12,000
Lighting & Landscape Fund (215) 22,000
Cal Recycle Fund (221) 50,000
Measure A Fund (Fund 223) 6,000
Infrastructure Fund, DIF (225) 1,500
CASP Fund (230) 1,000
Transportation DIF Fund (250) 1,500
Parks & Recreation DIF Fund (251) 1,500
Civic Center DIF Fund (252) 1,500
Library Development DIF Fund (253) 1,500
Community Center DIF Fund (254) 1,500
Street Facility DIF Fund (255) 1,500
Park Facility DIF Fund (256) 1,500
Fire Protection DIF Fund (257) 1,500
Capital Improvement Fund (401) 65,768 65,768
TOTAL ADJUSTMENTS ALL FUNDS 2,342,768$ 1,687,736$
ITEM AS MODIFIED ON 01/21/2020 AND CONSIDERED BY COUNCIL
02',),('3$*(
City of La Quinta
CITY COUNCIL MEETING: January 21, 2020
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO AMEND TITLE AND
CLASSIFICATION OF SENIOR ACCOUNTANT TO ACCOUNTING MANAGER,
ASSOCIATE ENGINEER TO A HIGHER RATING, MANAGEMENT ASSISTANT TO
AN ADMINISTRATIVE TECHNICIAN, HUMAN RESOURCES MANAGER TO
HUMAN RESOURCES/RISK MANAGER, AND ADD ACCOUNT TECHNICIAN
POSITION; RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR BUDGET
REPORT, APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND
DESIGNATE RESERVE FUNDING ALLOCATIONS
RECOMMENDATION
$Adopt a Resolution to approve )inance, (ngineering, 3ublic :orks, and
+uman 5esource position reclassifications, and DGGa new Account
Technicianposition.
%Receive and file fiscal year 2019/20 Mid-Year Budget Report; approve
the recommended budget adjustments and designate reserve funding
allocations.
EXECUTIVE SUMMARY
x The 2019/20 Mid-Year Budget Report (Attachment 1) provides an update
of the City’s fiscal activities from July to December 2019.
x The Mid-Year Budget Report includes revenue and expenditure
adjustments, reclassifying four positions and adding one new position.
x Staff recommends allocating $5,000,000 of General Fund Unassigned
Fund Balance to Committed Reserves.
FISCAL IMPACT
Staff recommended adjustments to funds are:
BUSINESS SESSION ITEM NO.
83
CONSIDERATION OF THIS ITEM WAS MODIFIED ON 01/21/2020 BY REMOVING THE RECOMMENDED PERSONNEL CHANGES
BACKGROUND/ANALYSIS
Throughout the fiscal year each Department monitors their budget and
proposes adjustments to reflect current conditions and ongoing operational
needs. Requests are reviewed and discussed by the City Manager and
Directors before recommendations are presented in the Budget Report
(Attachment 1). Funds with no adjustments have been excluded.
ALTERNATIVES
Council could delay, modify, or reject the requested budget amendments.
Prepared by: Karla Romero, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. 2019/20 Mid-Year Budget Report
Fund Revenues Expenses Adjustment
General Fund (101) 2,177,000$ 1,362,368$
Facility & Fleet Fund (501) 20,000
Information Technology Fund (502) 100,000 100,000
Park Equipment & Facility Fund (503) 35,000
Library & Museum Fund (202) 12,000
Lighting & Landscape Fund (215) 22,000
Cal Recycle Fund (221) 50,000
Measure A Fund (Fund 223) 6,000
Infrastructure Fund, DIF (225) 1,500
CASP Fund (230) 1,000
Transportation DIF Fund (250) 1,500
Parks & Recreation DIF Fund (251) 1,500
Civic Center DIF Fund (252) 1,500
Library Development DIF Fund (253) 1,500
Community Center DIF Fund (254) 1,500
Street Facility DIF Fund (255) 1,500
Park Facility DIF Fund (256) 1,500
Fire Protection DIF Fund (257) 1,500
Capital Improvement Fund (401) 65,768 65,768
TOTAL ADJUSTMENTS ALL FUNDS 2,342,768$ 1,687,636$
84
CONSIDERATION OF THIS ITEM WAS MODIFIED ON 01/21/2020 BY REMOVING THE RECOMMENDED PERSONNEL CHANGES
RESOLUTION NO. 2020 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
THE CLASSIFICATIONS OF SENIOR
ACCOUNTANT, ASSOCIATE ENGINEER,
MANAGEMENT ASSISTANT, AND HUMAN
RESOURCES MANAGER AND ADDING A
POSITION OF ACCOUNT TECHNICIAN
WHEREAS, the City Council previously approved and adopted the
2019/20 Classification Plan; and
WHEREAS, the City’s Personnel Policy Section 3.1, Preparation and
Amendment of Classification Plan, requires amendments to the Classification
Plan be adopted by a Resolution of the City Council; and
WHEREAS, amendments of the Senior Accountant to an Accounting
Manager; the Associate Engineer to a higher Decision Band Method (DBM)
rating; the currently vacant Management Assistant in the Public
Works/Engineering Department to an Administrative Technician; Human
Resources Manager to a Human Resources/Risk Manager will allow the City to
continue to achieve benefits, efficiencies and expanded duties; and
WHEREAS, adding an Account Technician will create an opportunity to
improve grant funding oversight and processing of accounts receivables to
meet auditing and financial reporting requirements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City Council does hereby approve and adopt the
revisions to the Classification Plan consisting of Authorized Positions and Fiscal
Year 2019/20 Salary Schedule, attached hereto as Exhibit A and incorporated
herein by this reference.
SECTION 2. The City Council does hereby approve the revisions to the
Class Specifications for Management Analyst, Management Assistant,
Manager, and Administrative Technician, attached hereto as Exhibit B and
incorporated herein by this reference.
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Resolution No. 2020-
2019/20 Mid-Year Position Changes
Adopted: January 21, 2020
Page 2 of 2
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this day of , 2020, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
____________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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CITY OF LA QUINTA
AUTHORIZED POSITIONS
EFFECTIVE FEBRUARY 1, 2020
AUTHORIZED WORKING TITLE RATING ALLOCATED
Administrative Administrative Assistant Administrative Assistant A11 6
Administrative Technician Administrative Technician B21 3
Executive Assistant B22 1
Code Administration Code Administration Technician Building Inspector I B22 1
Code Compliance Officer I B22 1
Permit Technician B22 5
Code Administration Specialist Building Inspector II B23 2
Code Compliance Officer II B23 4
Construction Inspector B23 2
Plans Examiner B24 1
Code Administration Supervisor Animal Control/Code Compliance Supervisor B32 1
Plans Examiner/Inspection Supervisor B32 1
Code Administration Coordinator Assistant Construction Manager C42 1
Construction Manager/Inspection Supervisor C43 1
Maintenance & Operations Maintenance & Operations Worker Maintenance Worker I A11 6
Maintenance Worker II A12 3
Maintenance & Operations Technician Traffic Signal Technician B21 2
Maintenance & Operations Technician B23 2
Maintenance & Operations Coordinator Maintenance Foreman B24 2
Parks/L&L Foreman B24 1
Maintenance & Operations Superintendent Maintenance & Operations Superintendent B32 1
Management Administration Management Assistant Community Resources Coordinator B21 1
Management Assistant B21/B22 5
Account Technician B22 3
Management Specialist Community Resources Specialist B24 1
Deputy City Clerk B24 1
Junior Accountant B24 1
Management Specialist B24/B25 6
Accountant B25 1
Management Coordinator C41
Management Analyst Associate Planner C42 1
Community Resources Analyst C42 1
Sr. Emergency Management Coodinator C42 1
Financial Services Analyst C42 1
Human Resources Analyst C42 1
Management Analyst C42 5
Public Safety Analyst C42 1
Senior Accountant C42 0
Traffic Operations Analyst C42 1
Associate Engineer C44 1
Senior Planner C44 1
Management Manager Accounting Manager D61 1
Assistant to the City Manager D61 1
Building Official D61 1
Community Resources Manager D61 1
Hub Manager D61 1
Human Resources/Risk Manager D62 1
Marketing Manager D61 1
Planning Manager D61 1
Public Safety Manager D61 1
City Clerk D62 1
Facilities Deputy Director D63 1
Director Community Resources Director E82 1
Design & Development Director E82 1
Finance Director/Treasurer E82 1
Public Works Director/City Engineer E82 1
City Manager City Manager F101* 1
96
CLASSIFICATION SPECIFICATION
*City Manager salary is determined by City Council contract
RESOLUTION NO. 2020-XXX
EXHIBIT A
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2019/20 Salary ScheduleWORKING TITLE DBMSTEP 1STEP 2STEP 3STEP 4STEP 5STEP 6STEP 7STEP 8STEP 9STEP 10Administrative AssistantMaintenance Worker IA11 $ 38,741.77 $ 40,678.86 $ 42,615.94 $ 44,553.03 $ 46,490.12 $ 48,067.64 $ 49,645.16 $ 51,222.68 $ 52,800.20 $ 54,377.72 Maintenance Worker II A12 $ 42,624.17 $ 44,755.38 $ 46,886.59 $ 49,017.80 $ 51,149.00 $ 52,884.59 $ 54,620.18 $ 56,355.77 $ 58,091.36 $ 59,826.95 Administrative TechnicianCommunity Resources CoordinatorManagement AssistantTraffic Signal TechnicianB21 $ 50,400.62 $ 52,920.65 $ 55,440.68 $ 57,960.71 $ 60,480.74 $ 62,533.09 $ 64,585.44 $ 66,637.79 $ 68,690.14 $ 70,742.49 Account TechnicianBuilding Inspector ICode Compliance Officer IExecutive AssistantManagement AssistantPermit TechnicianB22 $ 54,283.01 $ 56,997.16 $ 59,711.31 $ 62,425.46 $ 65,139.61 $ 67,350.03 $ 69,560.45 $ 71,770.87 $ 73,981.29 $ 76,191.71 Building Inspector IICode Compliance Officer IIConstruction InspectorMaintenance & Operations TechnicianB23 $ 58,165.41 $ 61,073.69 $ 63,981.96 $ 66,890.23 $ 69,798.50 $ 72,166.99 $ 74,535.48 $ 76,903.97 $ 79,272.46 $ 81,640.94 Deputy City ClerkJunior AccountantMaintenance ForemanManagement SpecialistParks/L&L ForemanPlans ExaminerB24 $ 63,517.31 $ 66,693.18 $ 69,869.04 $ 73,044.91 $ 76,220.77 $ 78,807.14 $ 81,393.51 $ 83,979.88 $ 86,566.25 $ 89,152.63 AccountantManagement SpecialistB25 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 Animal/Code Officer SupervisorMaintenance & Operations SuperintendentPlans Examiner/Inspector SupervisorB32 $ 70,103.01 $ 73,608.16 $ 77,113.31 $ 80,618.46 $ 84,123.61 $ 86,978.27 $ 89,832.93 $ 92,687.59 $ 95,542.25 $ 98,396.92 WORKING TITLE DBM STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11 STEP 12 STEP 13 STEP 14Assistant Construction ManagerAssociate PlannerCommunity Resources AnalystSr. Emergency Management CoordinatorFinancial Services AnalystHuman Resources AnalystManagement AnalystPublic Safety AnalystSenior AccountantTrafficOperationsAnalystC42 $ 76,782.29 $ 79,981.81 $ 83,181.32 $ 86,380.84 $ 89,580.36 $ 92,776.04 $ 95,977.86 $ 98,761.22 $ 101,544.58 $ 104,327.94 $ 107,111.30 $ 109,894.66 $ 112,678.02 $ 115,461.35 Associate EngineerConstruction Manager/Inspection SupervisorC43 $ 80,992.91 $ 84,367.89 $ 87,742.86 $ 91,117.84 $ 94,492.81 $ 97,863.74 $ 101,241.14 $ 104,177.13 $ 107,113.12 $ 110,049.11 $ 112,985.10 $ 115,921.09 $ 118,857.08 $ 121,793.08 Associate EngineerSenior PlannerC44 $ 86,265.68 $ 89,860.37 $ 93,455.06 $ 97,049.76 $ 100,644.45 $ 104,234.82 $ 107,832.10 $ 110,959.23 $ 114,086.36 $ 117,213.49 $ 120,340.62 $ 123,467.75 $ 126,594.88 $ 129,722.00 Accounting ManagerAssistant to the City ManagerBuilding OfficialCommunity Resources ManagerHub ManagerHuman Resources ManagerMarketing ManagerPlanning ManagerPublic Safety ManagerD61 $ 97,860.71 $ 101,938.57 $ 106,016.43 $ 110,094.28 $ 114,172.14 $ 118,245.10 $ 122,325.89 $ 125,873.34 $ 129,420.79 $ 132,968.24 $ 136,515.69 $ 140,063.14 $ 143,610.59 $ 147,158.03 City ClerkHuman Resources/Risk ManagerD62 $ 102,753.75 $ 107,035.50 $ 111,317.25 $ 115,599.00 $ 119,880.74 $ 124,157.36 $ 128,442.19 $ 132,167.01 $ 135,891.83 $ 139,616.65 $ 143,341.47 $ 147,066.29 $ 150,791.11 $ 154,515.95 Facilities Deputy DirectorD63 $ 107,891.44 $ 112,387.27 $ 116,883.11 $ 121,378.94 $ 125,874.78 $ 130,365.22 $ 134,864.30 $ 138,775.36 $ 142,686.42 $ 146,597.48 $ 150,508.54 $ 154,419.60 $ 158,330.66 $ 162,241.75 Community Resources DirectorDesign & Development DirectorFinance Director/City TreasurerPublic Works Director/City EngineerE82 $ 129,959.40 $ 135,374.81 $ 140,790.22 $ 146,205.63 $ 151,621.04 $ 157,029.95 $ 162,449.25 $ 167,160.27 $ 171,871.29 $ 176,582.31 $ 181,293.33 $ 186,004.35 $ 190,715.37 $ 195,426.42 City Manager F101* $ 176,822.32 $ 184,190.51 $ 191,558.69 $ 198,926.88 $ 206,295.06 $ 213,654.41 $ 221,027.90 $ 227,437.70 $ 233,847.50 $ 240,257.30 $ 246,667.10 $ 253,076.90 $ 259,486.70 $ 265,896.53 Per MeetingMonthly Recreation LeaderA01 $13.00 $13.65 $14.30 $14.95 $15.60$0.00 $2,800.00Senior Recreation LeaderA02 $17.00 $17.85 $18.70 $19.55 $20.40$50.00 $2,300.00Administrative Technician B21 $24.23 $25.44 $26.65 $27.87 $29.08$75.00Software Program Report WriterB24 $30.54 $32.06 $33.59 $35.12 $36.64$100.00Planning Commission FULL-TIME EMPLOYEES (ANNUAL)Council MembersBoards and Commission MembersConstruction Appeals & Oversight BoardHousing CommissionCommunity Services & Financial Advisory CommissionNON-DISCRETIONARY STEPS DISCRETIONARY STEPS (PERFORMANCE BASED)NON-DISCRETIONARY STEPS DISCRETIONARY STEPS (PERFORMANCE BASED)PART-TIME EMPLOYEES (HOURLY)Elected Official PositionsMayor City Council Approval - 07/16/19, 10/01/19, 12/03/19, 01/21/2020Effective - 06/22/19Revised 10/12/19, 01/01/2020, 02/01/2020 88CONSIDERATION OF THIS ITEM WAS MODIFIEDON01/21/2020 BY REMOVING THE RECOMMENDED PERSONNEL CHANGES
CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 1
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Management Administration C42 – C44 Exempt
CLASS SUMMARY:
This class is the fourth level in a four-level Management Administration Series focused on
advanced journey level responsibilities. Incumbents are involved with the highest-level
analysis work associated, as assigned, with designated City management functions or
programs.
DISTINGUISHING CHARACTERISTICS:
Positions assigned to this classification are responsible for more complex work products and
more complex project management and/or program administration/oversight. As assigned,
incumbents may supervise staff including conducting performance evaluations, coordinating
training; and implementing hiring, discipline and termination procedures.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position
assignments will vary depending on the needs of the department.
x Leads meetings with internal and external customers and stakeholders regarding
projects or to address complaints and concerns escalated to a higher staff level.
x Prepares and administers contracts and consultant or franchise agreements, approves
billing, ensures service levels and contractual/franchise expectations are met.
x Conducts comprehensive research, keeps abreast of changes in assigned field, performs
complex, detailed analyses.
x Prepares and presents complex plans, programs, and technical reports including staff
reports for the City Council or Commissions; coordinates/reviews/approves staff input
into plans, programs and reports.
x Prepares and monitors budgets and related documents (such as grant funding
applications, requirements, agreements, etc.); prepares and manages project
schedules, oversees day-to-day program or staff activities.
x As assigned, supervises staff to includes: prioritizing and assigning work; conducting
performance evaluations; ensuring staff are trained; ensuring that employees follow
policies and procedures; maintaining a healthy and safe working environment; and
making hiring, termination and disciplinary recommendations.
x Exercise discretion in accessing confidential information such as information related to
personnel matters, tax collections, and City Council confidential information.
x Assists in the development of standards, ordinances, regulations, policies and
procedures; interprets same.
x Performs other duties of a similar nature and level as assigned.
(;+,%,7%
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RESOLUTION NO. 2020-XXX
CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 2
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Associate Engineer functions may also be responsible for:
x Performing plan check as requested;
x Preparing annual Storm Water report;
x Preparing conditions of approval in land action services, as requested;
x Coordinating plan check services with City Surveyor, contract plan check engineers and
City Traffic Engineer;
x Reviewing applications, maps, designs, drawings, improvement plans, specifications,
cost estimates, and supporting documents;
x Coordinating engineering activities with other City departments;
x Processing encroachment permits and other permits for developments;
x Processing agreements including Subdivision Improvement Agreements with related
bonds/securities and Reimbursement Agreements; and
x Assisting at the front counter.
Positions assigned to Associate Planner functions may also be responsible for:
x Assisting with preparation of the General Plan and other specific plan documents;
x Researching, reviewing and analyzing environmental, social and economic data related
to planning, land use and community development; and
x Meeting with the development community to review proposed projects.
Positions assigned to Public Safety Analyst (Community Resources) functions may also
be responsible for:
x Conducting Public Safety assessment needs, identifying key opportunities, and
recommending solutions that can be addressed through Public Safety initiatives;
x Assisting in the development, implementation and assessment of Public Safety projects.
x Negotiating, preparing and managing service contracts, including analyzing contract
performance and project cash flows;
x Liaison for the City’s community, assisting in the development and implementation of
community outreach efforts;
x Assisting with the coordination and integration of projects, involving Police, Fire,
Emergency Service, Code and other city department and/or community partners.
x Assisting with the formulation and development of the annual budget for Public Safety
Division;
x Coordinates with other city departments, divisions and consultants to assist with Public
Safety programs;
x Assisting with overall department support including staff report processing, department
meetings/special events, and daily operations of the department.
Positions assigned to Community Resources Analyst functions may also be responsible
for:
x Developing and executing recreation/senior programs with the community and at the
Wellness Center;
x Initiating and executing contracts for instructors and services;
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CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 3
x Managing full and part-time staff at the Wellness Center;
x Managing the daily operations of the facility; and
x Working with nonprofit providers on health and social services for seniors.
Positions assigned to Sr. Emergency Management Coordinator functions may also be
responsible for:
x Develops Emergency Operations Center (EOC) trainings and drills for city staff, CERT,
and community groups;
x Manage EOC, including maintaining communication devices, equipment, supplies and
service contracts;
x Develops and maintains relationships with other local emergency staff, utility companies,
community groups, and local businesses.
x Conducts risk assessments related to local situations, events and weather that may have
an inpact on the welfare of residents and staff.
x Leads annual review of City’s Emergency Operations Plan
x Manages existing and seeks new Emergency Management grants.
x Leads community outreach events related ot Emergency Prepareness.
Positions assigned to HR Analyst functions may also be responsible for:
x Developing a comprehensive understanding of the business organization;
x Assisting the City Manager and Director in the strategy and future direction of the City in
order to assess and communicate Human Resources and organizational development
needs;
x Leading organizational assessment needs, identifying key opportunities, and
recommending solutions that can be addressed through Human Resources;
x Embedding the processes, activities, and behaviors to foster the culture that will achieve
the City’s strategic focus;
x Developing and delivering training programs at all employee and managerial levels;
x Working with Information Technology and Finance to ensure comprehensive analytics
that service to provide strategic analysis and trending information;
x Presenting and interpreting findings to various members of Human Resource customers
and ability to adjust presentation materials to those various audiences;
x Conducting recruitments, screening and examination;
x Conducting classification reviews and compensation schedules (compensation analysis).
Positions assigned to Management Analyst (Design and DevelopmentPublic
Works/Engineering) functions may also be responsible for:
x Coordinating department annual budget analysis, development and reporting via
financial software;
x Coordinating Public Works Internship Program and National Public Works Week
celebration;
x Creating department communication, promotion, and outreach: preparing presentations/
articles/press releases, assisting homeowners and businesses, developing and updating
department Webpages, and providing GORequest system administration;
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CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 4
x Updating Developer Engineer’s Handbook, Public Works Strategic Plan, Self-Assessment
Update; etc., as assigned; and
x Assisting with overall department support on agreements, requests for proposals, public
process for Capital Improvement Projects, staff report processing, department
meetings/special events, staff reward program, and counter support.
Positions assigned to Senior Planner functions may also be responsible for:
x Analyzing complex planning, zoning, and development issues and developing
recommendations;
x Preparing and presenting a variety of oral reports and recommendations for projects at
public and commission hearings;
x Meeting with developers, customer and other department representatives regarding
proposed or contemplated projects; and
x Researching, reviewing, and analyzing complex environmental, social, and economic
data related to planning, community development and land use activities.
Positions assigned to Financial Services Analyst functions may also be responsible for:
x Auditing and reconciling daily cash receipts to bank transactions, investment portfolios
and accounts receivables and payables;
x Preparing cash flow analyses, revenue, expense, and fund balance forecasts;
x Oversight of purchasing, accounts payables and accounts receivables;
x Coordinates with other department representatives and consultants to assist with
complex financial analysis and research;
x Assisting with the formulation and development of the annual budget;
x Assisting in coordinating the annual audit and preparing of the annual CAFR; and
x Tracking/preparing/updating financial information (such as payroll, investments,
warrants).
Positions assigned to Senior Accountant functions may also be responsible for:
x Posting, balancing and reconciling the general ledger including preparing/verifying
journal entries;
x Purchasing, payroll, and associated report preparation and records, or oversight of
same;
x Assisting in coordinating the annual audit and preparing of the annual CAFR;
x Auditing the general ledger; verifying financial statements and financial reports, or
oversight of same; reconciling various subsidiary accounts;
x Administering and overseeing CIP and grant accounting;
x Assisting with the formulation and development of the annual budget; and
x Assisting the Finance Director as needed with financial analysis.
TRAINING AND EXPERIENCE:
Bachelor’s Degree and, as assigned, four (4) years experience related to area of
assignment. Or an equivalent combination of education and experience sufficient to
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CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 5
successfully perform the essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
x Some positions may require a valid Class C California Driver’s License.
x Engineer In Training (EIT) certificate required within one year of hire for engineering
assignments.
x FEMA Independent Study Certificates for: IS-100, IS-200, IS-700, and IS-800
x FEMA - Professional Development Series Certificate
x California Office of Emergency Services – Emergency Management Specialist Certificate
KNOWLEDGE IN:
x Supervisory principles;
x Budgetary principles;
x Applicable local, state and federal laws, rules and regulations;
x Project management methods including leading cross-functional teams;
x Contract administration and performance monitoring;
x Program development, administration and evaluation principles;
x Research methods, statistical analysis, program analysis and report preparation;
x Organizational structure of the city and city services as they relate to area of
assignment;
x Operating modern office equipment; and
x Communication, interpersonal skills as applied to interaction with subordinates,
coworkers, supervisor, the general public, etc. sufficient to exchange or convey
information, evaluate performance and provide and/or receive work direction.
Positions assigned to Community Resources also require knowledge of:
x Safety precautions and procedures for public recreation and senior activities;
x Principles and techniques of recreational, cultural and social programs and senior
activities; and
x Public information and marketing strategies.
Positions assigned to Engineering also require knowledge of:
x Principles of civil engineering;
x Topographic and construction surveying;
x Methods and materials used in engineering construction; and
x Computer Aided Design (CAD) programs.
Positions assigned to Management Analysts also require knowledge of:
x Principles of change management;
x Principles of business process analysis and financial analysis; and
x Advanced financial modeling and forecasting techniques.
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CLASS SPECIFICATION
Management Analyst
Rev. October 2018January 2020 6
Positions assigned to Planning also require knowledge of:
x Principles of land use planning and development; and
x Demographic, environmental, social, economic and land use concepts.
Positions assigned to Financial Services Analyst and Senior Accountant also require
knowledge of:
x Purchasing, payroll, and associated report preparation and records, or oversight of
same;
x Preparation of audit requirements and the annual CAFR,
x Analyzing the general ledger; reviewing financial statements and financial reports, and
managing and reconciling various subsidiary accounts;
x Assisting with the formulation and development of the annual budget; and
x Assisting the Finance Director as needed with complex financial analysis.
SKILL IN:
x Advanced research and critical thinking;
x Analysis and problem-solving;
x Influencing the organization across multiple levels;
x Mathematical computations;
x Negotiation and conflict resolution;
x Supervising and evaluating employees;
x Prioritizing and assigning work;
x Preparing written reports of high complexity and keeping accurate records;
x Operating a computer and applicable software applications;
x Applying local, state and federal laws, rules and regulations;
x Customer service; and
x Communication, interpersonal skills as applied to interaction with coworkers, supervisor,
the general public, etc. sufficient to exchange or convey information and to receive work
direction.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing
and repetitive motions. Some assignments may be characterized as Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time. Jobs are sedentary if
walking and standing are required only occasionally and all other sedentary criteria are
met.
NOTE:The above job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending on the business needs of
the department.
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CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2020 1
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Management Administration B21 - B22 Non-Exempt
CLASS SUMMARY: This class is the first level in a four-level Management Administration
Series. As assigned, incumbents are responsible for providing specialized services and
customer service in support of City programs and finance. Incumbents, as assigned, may
be responsible for processing receipts and cashiering; assisting in budget preparation;
collection and disbursement of payments, developing and supporting program operations;
performing research; maintaining databases; providing technical assistance and training;
and processing claims.
DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification perform
tasks that are generally routine and repetitive in monitoring and processing information or
coordinating and implementing programs. Work requires considerable attention to detail
and is reviewed by a supervisor for conformance to established requirements.
ESSENTIAL DUTIES: This class specification represents only the core areas of
responsibilities; specific position assignments will vary depending on the needs of the
department.
x Assists with coordinating department activities such as tracking work and change
orders, relaying communications, researching information and providing related
support.
x Assembles, matches, sorts tabulates, checks numerical data, creates and checks
records and logs.
x Prepares reports, correspondence and forms.
x Maintains records, references, reports, statistics; reviews forms and documents for
compliance with operational policies and procedures.
x Assists in the acquisition of supplies and equipment.
x Provides customer service to other employees and citizens.
x Responds to citizen/customer questions and calls.
x Performs filing and retrieval of information.
x As assigned, serves as a lead to staff to include assigning and monitoring work and
providing direction.
x Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Management Assistant (Design & Development) may also be
responsible for:
x Processing TOT payments, Short-Term Vacation Rental applications and various
associated reports;
x Cross training staff on business license and TOT applications and payments;
x Recording reported monthly TOT tax collections and work with contractor on vacation
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CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2020 2
rental collection data;
x Serving as cashier and customer service support in the Customer Center; and
x Processing and reviewing applications for business licenses.
Positions assigned to Management Assistant (CIP/Traffic) may also be responsible for:
x Providing general administrative and bookkeeping support to the Capital Improvement
Program and Traffic staff;
x Tracking and processing invoices and payments for the CIP program; and
x Performing duties necessary for the Traffic Operations such as GIS mapping, creating
full-size drawings and traffic control plans and preparing and tracking work orders.
Positions assigned to Account Technician (Finance) may also be responsible for:
x Reviewing requests for payments for accuracy and processing accounts payable,
preparing checks for payments and reporting on A/P and wire disbursements;
x Reconciling bank statements;
x Preparing warrants for payment and recording all disbursements;
x Preparing various schedules and reports as requested to support accounting manager;
x Reconciling daily deposits for all departments;
x Managing the purchasing module and function;
x Processing and reconciling Cash receipts, preparing requests for refunds, handling
collection of NSF checks; and
x Assisting with preparation of payroll and related documents (such as timesheets,
retirement information, etc.).
Positions assigned to Community Resources Coordinator (Wellness Center) may also
be responsible for:
x Recruiting instructors;
x Developing programs and classes at the Wellness Center and various locations
throughout the city;
x Developing partnerships with a variety of community service providers;
x Recruiting and training part-time staff and volunteers;
x Coordinating daily operations in assigned area;
x Developing and coordinating city-wide events;
x Overseeing facility rentals; and
x Conducting outreach and marketing activities, including social media postings and
creating event flyers..
Positions assigned to Management Assistant (Community Resources) (Community
Programs, Events, Marketing) may also be responsible for:
x Developing community-related programs;
x Coordinating and development of fitness and nutritional programs
x Oversight and coordination of daily operation of the fitness center area;
x Assisting with marketing and promotion of events and programs; and
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CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2020 3
x Providing administrative support as requested.
Positions assigned to Management Assistant (City Clerk’s) may also be responsible for:
x Serving as Secretary to the Oversight Board and Housing Commission; including
preparation and distribution of agenda packets, posting, and taking meeting minutes;
x Compiling election manual, processing candidates’ filings, and assisting the Elections
Officer to fulfill election duties;
x Notarizing city documents;
x Performing Laserfiche document archive administrator duties;
x Performing webmaster duties for the department and providing training and assistance to
other departments as needed;
x Processing of Requests for Records in accordance with the Public Records Act;
x Reviewing, finalizing, posting, and publication of Council ordinances and resolutions;
x Managing all City Boards and Commissions, including advertising vacancies, processing
applications and scheduling for Council interviews and appointments, on-boarding, and
yearly tracking of ethics certification requirements and Fair Political Practices Commission
requirements (Form 700);
x Managing and tracking agreements;
x Preparing and processing of Requests for Proposal/Qualifications;
x Monitoring budgets, and
x Processing records retention projects as assigned.
Positions assigned to Management Assistant (City Manager’s) may also be responsible
for:
x Monitoring legislative items, providing recommendations, and writing letters on the City’s
position;
x Creating spreadsheets, monitoring budgets, and creating contract tracking databases;
x Maintaining current and thorough working knowledge of program guidelines, including
principles of affordable housing;
x Scheduling and reviewing work done by outside contractors;
x Preparing Request for Proposals; and
x Engaging in economic and business development efforts including outreach, lead
generation, and preparation of materials connected to economic development related
agreements.
Positions assigned to Finance Assistant may also be responsible for:
x Providing responsible, complex secretarial and administrative support to the Finance
Director , Financial Advisory CommissionInvestment Advisory Board, and the Finance
Department;
x As needed, serving as backup for reviewing requests for payments for accuracy and
processing accounts payable;
x Preparing and maintaining various service contracts, coordinating annual sale of surplus
items; and
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CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2020 4
x Implementing and managing the purchasing module and function; and
x Overseeing timekeeping management for all City staff.
TRAINING AND EXPERIENCE:
High School Diploma or GED and two (2) years experience related to area of assignment. Or
an equivalent combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
x Some positions may require valid California Class C Driver’s License.
KNOWLEDGE OF:
x Modern office procedures;
x Modern office equipment;
x Program coordination;
x Proper English usage, grammar and punctuation;
x Principles of customer service;
x Basic budgetary principles;
x City policies, rules and regulations, operations, procedures and precedents of
assignment; and
x Supervisory principles, as assigned.
Finance,Design & Development & CIP/Traffic positions also require knowledge of:
x Principles of basic accounting/bookkeeping;
x Computer accounting applications;
x Basic governmental accounting and budgeting; and
x Methods of receiving and accounting for funds.
Community Resources positions also require knowledge of:
x Principles of marketing, community service, recreational programming and cultural
activities;
x Needs, interests and requirements of the community; and
x Available local agencies, organizations and providers of public service resources.
SKILL IN:
x Tact, diplomacy and customer service;
x Comprehending and correctly using a variety of informational documents including logs,
ledgers and financial records;
x Preparing documents and records with a high degree of accuracy;
x Data entry;
x Basic business math (addition, subtraction, division, multiplication, percentages);
x Operating a computer and relevant software applications;
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CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2020 5
x Operating modern office equipment;
x Some assignments may require prioritizing and assigning work; and
x Communication, interpersonal skills as applied to interaction with coworkers, supervisor,
the general public, etc. sufficient to exchange or convey information and to receive work
direction.
ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing,
walking, fingering, talking, hearing, seeing and repetitive motions. Some assignments may
require occasional pushing, pulling, lifting,
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount
of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including
the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if
walking and standing are required only occasionally and all other sedentary criteria are met.
NOTE:The above job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending on the business needs
of the department.
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CLASS SPECIFICATION
Manager
Rev. December 2019 1
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Management D61 – D65 Exempt
CLASS SUMMARY: This is the first level in a three-level Management Classification
Series. Managers oversee divisions and make interpretive decisions on behalf of the
organization regarding the means for executing the goals established by the relevant
leader, regulatory body or governing body, subject to constraints imposed by available
technology and resources. Such interpretive decisions provide context for the work to be
accomplished by subordinates supervised within the unit and/or designated programs
managed. Incumbents are responsible for the management of functions and budget
associated with an assigned unit/designated program and may be responsible for the
supervision of professional, technical and administrative support staff assigned to the unit.
Based upon assignment, managers may administer units/designated programs with
administrative functions requiring differing levels of risk to the organization while
providing for the across-the-board first level management necessary to execute the
process and projects of the organization.
DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are
responsible for assisting in the management and direction of a department by
supervising/overseeing the work of a City division. As assigned, incumbents supervise
staff including conducting performance evaluations; coordinating training; and
implementing hiring, discipline and termination procedures.
ESSENTIAL DUTIES: This class specification represents only the core areas of
responsibilities; specific position assignments will vary depending on the needs of the
department.
x Oversees the development and implementation of programs, policies and
procedures for the division.
x Supervises staff, as assigned, to include: prioritizing and assigning work;
conducting performance evaluations; ensuring staff are trained; ensuring that
employees follow policies and procedures; maintaining a healthy and safe working
environment; and making hiring, termination and disciplinary recommendations.
x Administers and monitors the division’s budget, including allocating resources and
approving expenditures.
x Assists the Director in developing and implementing department policies and
procedures.
x Attends required meetings with the department director, city manager, other city
departments; other regulatory entities; public boards and commissions; reviews
and prepares reports, agenda items and other official correspondence for city
council and/or assigned boards/commissions; creates and makes presentations to
community organizations and city boards and commissions.
x Performs other duties of a similar nature and level as assigned.
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Manager
Rev. December 2019 2
POSITION SPECIFIC RESPONSIBILITIES:
Positions assigned to Accounting Manager may also be responsible for:
x Purchasing, payroll, accounts receivables, accounts payables and associated report
preparation and records, or oversight of same;
x Coordinating and taking the lead in the annual audit and preparation of the annual
CAFR;
x Maintaining, balancing and reconciling the general ledger; preparing and verifying
financial statements, journal entries, and financial reports, or oversight of same;
managing and reconciling various subsidiary accounts;
x Administering and overseeing CIP and grant accounting;
x Overseeing and managing computerized accounting systems;
x Assisting with the formulation and development of the annual budget; and
x Assisting the Finance Director as needed with complex financial analysis.
Positions assigned to Assistant to the City Manager may also be responsible for:
x Serving as the City’s Economic Development Manager;
x Serving as the Housing Authority Coordinator;
x Fostering intergovernmental, council, and community relations;
x Overseeing significant (large/citywide) special projects;
x Coordinating and managing the City’s Business Unit including legislative advocacy,
grant procurement, waste, franchise agreements, and information technology
functions;
x Coordinating communications activities to foster understanding of City-wide vision,
strategic priorites, program goals, and services among the public and City
employees; and
x Working closely with the Design & Development Department, facilitating
opportunities and partnerships with the community and businesses.
Positions assigned to Building Official may also be responsible for:
x Review of building and construction plans for proper design and conformance with
codes and ordinances;
x Approval and certification of final inspections;
x Investigating complaints and potential violations of building codes/hazards and
issuing non-compliance notices; and
x Non-structural plan checking and coordination of same.
Positions assigned to City Clerk may also be responsible for:
x Performing all statutory duties of the City Clerk as set forth in the California
Government Code and La Quinta Municipal Code;
x Attending all meetings of the City Council/Successor Agency/Oversight
Board/Financing Authority/Housing Authority and recording minutes thereof;
x Directing the preparation of/preparing agendas, resolutions, ordinances and
written materials for the City Council/Successor Agency/Financing
Authority/Housing Authority/Oversight Board;
x Directing citywide editing and research services;
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CLASS SPECIFICATION
Manager
Rev. December 2019 3
x Providing administrative support to the City Council and City Manager;
x Maintaining all official records of the city and the city’s records management
system;
x Conducting recruitment for boards/commissions;
x Conducting municipal elections and serving as Elections Official;
x Maintaining the municipal code; and
x Acting as Notary Public.
Positions assigned to Community Resources Manager may also be responsible for:
x Contract management of the City’s marketing strategies (print and electronic);
x Contract management for the Library and Museum operations;
x Preparing and managing the recreation, wellness and large-scale community wide
events;
x Operation and management of the La Quinta Wellness Center and programs;
x Strategic planning and development of economic development efforts of the
Business Unit and partnership between relationships with city businesses and
community;
x Oversight of the La Quinta Arts Foundation and La Quinta Chamber of Commerce
agreements; and
x Overseeing Citywide Information Technology functions, contracts and
expenditures.
Positions assigned to Facilities Deputy Director may also be responsible for:
x Oversight and management of City Facilities, Park/Landscape & Lighting, Street
Maintenance, and Traffic Operations divisions;
x Contract management for the operation and maintenance of all City Facilities, Park
Maintenance, Landscape & Lighting District, Street Maintenance, and Traffic
Operations;
x Management of the City’s Fleet Maintenance and Graffiti Abatement programs;
x Interpretation and implementation of plans, manuals and specifications;
x Periodic inspections of facilities (i.e. facilities, parks, streets, and rights-of-way);
x Participation in plan review of new development, capital improvement programming
and value engineering studies;
x Development and implementation of staff safety training and safe work practices;
Positions assigned to Hub Manager may also be responsible for:
x Strategic development and implementation of the TRAKit and E-TRAKit software;
x Coordinating efforts with other departments and divisions on integration of all
Customer Service Center functions and services;
x Coordinating with Development, Building & Planning on TRAKit and E-TRAKit
integration into plan check, plan review and inspections efforts;
x Overseeing the customization and integration of Short Term Vacation Rentals to
manage business licenses, permits and TOT collection; and
x Providing data regarding the Business and Building development.
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Manager
Rev. December 2019 4
Positions assigned to Human Resources/Risk Manager may also be responsible for:
x Developing, maintaining and/or implementing affirmative action plan,
classification/compensation and employee benefit programs, employee training and
development programs, performance management, recruitment and selection
processes, and risk management/safety programs and associated insurance;
x Assisting with the conduct of internal investigations or employee grievances and
recommending course of action; and
x Representing the city in collective bargaining, including development and costing of
proposals; .
x Participates in the development and implementation of goals, objectives, policies
and priorities for Risk Management; identifies resource needs; recommends and
implements policies and procedures,
x Monitors and manages the City’s general insurance program; reviews insurance
language in contracts for City staff; oversees renewal of policies; coordinates
acquisition of certificates of insurance; responds to questions from City staffand
interacts with City’s joint powers authority
x Performs risk assessments and process evaluation for the purpose of streamlining
and improving processes.
x Prepares, oversees, and administers budget of internal service funds for worker’s
compensation and general liability.
Positions assigned to Marketing Manager may also be responsible for:
x Manages and controls all marketing and branding assets through multiple vendors
and City services.
x Leads public information for the City and community. Creation and execution
of City news, urgencies and services to the community.
x Leads the promotion of the City’s Economic Development services by working with
the Assistant to the City Manager as well as the businesses in the City.
x Controls all internal department brands to ensure all City brand standards are met.
Creates and reviews department collateral assets both internally and externally.
x Manages and leads City’s tourism programs and services.
x Interprets, advises, and understands council’s requests to create quicker and
efficient responses.
Positions assigned to Planning Manager may also be responsible for:
x Overseeing the historic preservation, archaeological and paleontological provisions
of the municipal code;
x Assisting with the preparation of development standards;
x Overseeing and assisting with the Planning Division’s participation in the
development review process including reviewing subdivision plans for compliance
with the General Plan and zoning ordinances; and
x Investigating and/or assisting with the resolution of planning problems, zoning
changes, text amendments, and language for specific plans and the General Plan.
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CLASS SPECIFICATION
Manager
Rev. December 2019 5
Positions assigned to Public Safety Manager may also be responsible for:
x Overseeing the Police, Fire and Emergency Operations functions with Riverside
County;
x Overseeing the Code Compliance and Animal Control programs to include strategic
community outreach and education;
x Administering the City’s neighborhood vitalization efforts through code compliance
and public safety partners;
x Managing the City’s grants portfolio including securing grants, procurement, and
reconciliation with financial policies and Finance Department; and
x Overseeing the City’s franchise service providers for customer issues, revenue
calculations, and liaison on emergency related matters.
TRAINING AND EXPERIENCE: Bachelor’s degree and five (5) years’ experience related
to area of assignment. Or an equivalent combination of education and experience
sufficient to successfully perform the essential duties of the job such as those listed
above.
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CLASS SPECIFICATION
Manager
Rev. December 2019 6
LICENSING/CERTIFICATIONS:
x As assigned, valid California Driver’s License may be required.
x As assigned, California Professional Engineer (PE) License or ability to acquire it within
one year of employment.
x As assigned, certification through the International Code Council (ICC) as a Building
Inspector and Building Official.
x As assigned, certification as a Certified Access Specialist (CASp) through the Division
of State Architect.
x As assigned, Certified Public Accounting (CPA) license desired, but not required.
x Other professional certifications related to assignment deemed desirable at time of
recruitment.
KNOWLEDGE OF:
x Managerial principles;
x Supervisory principles;
x Business administration principles;
x Budgetary principles;
x Applicable local, state and federal laws, rules and regulations;
x Modern office equipment;
x Organizational structure of the city and city services as they relate to area of
assignment;
x Safe working practices, procedures and regulations;
x Customer service principles; and
x Contract preparation, administration and service evaluation.
Positions assigned to City Clerk also require knowledge of:
x The Brown Act, Political Reform Act and California Elections Codes; and
x Principles and practices related to municipal records management.
Positions assigned to Human Resources/Risk Management also require knowledge of:
x Modern human resources principles, methods, practices and techniques including labor
relations, employee relations, risk management, injury prevention, workers’
compensation, absence management, recruitment, selection, staff development and
training, classification, compensation, benefits administration, health and safety; and
x Project management and research methodology.
Positions assigned to Maintenance also require knowledge of:
x Maintenance operations, project management and cost control methods;
x Pavement management systems and applicability to pavement maintenance; and
x Landscaping practices, including scheduling, parks maintenance, turf management
and pest control.
Positions assigned to Planning also require knowledge of:
x Principles, methods, practices and techniques of urban planning and development
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CLASS SPECIFICATION
Manager
Rev. December 2019 7
including demographic, environmental, social and economic land use concepts; and
x Statistical and research methodology.
Positions assigned to Engineering also require knowledge of:
x Advanced principles and practices of civil and structural engineering;
x Administration as applied to the design and construction of public works facilities and
technical inspection services;
x All types of building construction materials and methods, and of stages of construction
when possible violations and defects may be most easily observed and corrected;
x City building and zoning codes and related laws and ordinances; and
x The California Subdivision Map Act.
SKILL IN:
x Supervising and evaluating employees;
x Prioritizing and assigning work;
x Assisting in the direction and management of operations;
x Negotiating and conflict resolution;
x Exercising independent judgment within organizational and legal frameworks;
x Problem-solving, analysis and decision-making;
x Applying local, state and federal laws, rules and regulations;
x Public speaking;
x Mathematical computations required for public budgeting, accounting and forecasting;
x Operating a computer and relevant software applications;
x Operating modern office equipment;
x Communication, interpersonal skills as applied to interaction with subordinates,
coworkers, supervisor, the general public, etc. sufficient to exchange or convey
information, evaluate performance and provide and/or receive work direction.
ADA AND OTHER REQUIREMENTS: Positions in this class typically require: sitting,
standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions.
Positions involved in leadership of a field assignment may also require occasional pushing,
pulling, lifting, crouching, stooping or crawling.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible
amount of force frequently or constantly to lift, carry, push, pull or otherwise move
objects, including the human body. Sedentary work involves sitting most of the time.
Jobs are sedentary if walking and standing are required only occasionally and all other
sedentary criteria are met.
NOTE:The above job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending on the business needs
of the department.
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CLASS SPECIFICATION
Administrative Technician
Rev. January 20162020 1
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Administrative B21 – B22 NE
CLASS SUMMARY:
This class is the second level in a two-level Administrative series. Incumbents are
devoted to advanced, specialized administrative support for internal and/or external
customers.
DISTINGUISHING CHARACTERISTICS:
Incumbents require a broad knowledge of the organization and/or provide specific
support for functions that require administration or coordination with all employees of the
City, not just those in a specific department.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position
assignments will vary depending on the needs of the department.
x Provides administrative support, such as maintaining department and employee
schedules, coordinating meetings and agendas, making travel arrangements, editing
and preparing newsletters, brochures and basic reports, researching basic information
and providing related support.
x Assists with coordinating department and/or management activities, such as tracking
work and change orders and project schedules, relaying communications, researching
information and providing related support.
x Compiles, formats and proofs complex documents, reports and other written materials
such as meeting agendas, meeting minutes, meeting summaries and legal or other
specific correspondence.
x Performs financial related activities such as advanced bookkeeping or cashiering
functions, contract administration and budget and expenditure tracking.
x May serve as lead to staff to include assigning and monitoring work and providing
direction.
x Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Administrative Technician (Public Works/Engineering) may
also be responsible for:
x Providing administrative support to the Department, such as scheduling, copying,
filing, etc.;
x Providing assistance for the processing of all Records Requests requiring department
information;
x Managing all department related files and records, including filing, archiving, and
destruction of such, as well as processing on-going archiving and scanning projects;
x Assisting with the processing and monitoring of department related agreements;
x Performing accounting support functions, such as supply ordering, monitoring budget
and contract expenditures, reviewing and processing invoices, and resolving
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Administrative Technician
Rev. January 20162020 2
discrepancies.
Positions assigned to Administrative Technician (Community Resources
Department) may also be responsible for:
x Processing contracts and invoices for multiple departments;
x Processing Information Technology support requests;
x Preparing and routing contracts through the City processes;
x Developing administrative systems and processes to support internal operations of
department;
x Maintaining inventory of assets and develop replacement schedules; and
x Tracking contract expenses to budgets through regular reports.
Positions assigned to Executive Assistant (Design and Development) may also be
responsible for:
x Providing administrative support to the Planning Commission, Architecture & Landscape
Review Committee, and Historic Preservation Commission, including the preparation of
agendas and taking of meeting minutes;
x Providing administrative support to the Design and Development Department, such as
City Council staff reports, assisting with contract management and management of
department budget;
x Employing discretion and independent judgment, as actions can have significant effect
upon Department and City operations; and
Performing supervisory duties for subordinates including assigning, reviewing and
planning work and writing performance evaluations.
TRAINING AND EXPERIENCE:
High School Diploma or GED and three (3) years office or customer service experience. As
assigned, a minimum of three to five years’ experience with increasingly advanced writing
projects, including report writing, speeches, newsletters and other publications, with heavy
emphasis on editing. Or an equivalent combination of education and experience sufficient
to successfully perform the essential duties of the job such as those listed above. As
assigned, must be able to attend occasional evening meetings.
LICENSING/CERTIFICATIONS:
Valid Class C California Driver’s License.
KNOWLEDGE OF:
x Modern office procedures and administrative support methods;
x Modern office equipment;
x Proper English usage, grammar and punctuation;
x Customer service principles;
x Basic budgetary principles;
x Meeting coordination, agenda development, minute taking and preparation;
x Lead work principles, as assigned; and
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CLASS SPECIFICATION
Administrative Technician
Rev. January 20162020 3
x City policies, rules and regulations, operations, procedures and precedents of
assignment.
SKILL IN:
x Tact, diplomacy and customer service;
x Use of independent judgment in a variety of situations;
x Reading and interpreting reference books, manuals, policies and procedures;
x Accurately proofreading, filing and word-processing;
x Mathematical computations used in business;
x Taking minutes and summarizing meetings;
x Tracking budgets and project timelines/deadlines;
x Operating a computer and relevant software applications;
x Operating modern office equipment;
x Prioritizing and assigning work;
x Communication, interpersonal skills as applied to interaction with coworkers,
supervisor, the general public, etc. sufficient to exchange or convey information and
to receive work direction; and
x Some positions may require skill working with legal or industry specific terminology
and/or providing supervision, direction, coaching and evaluation of subordinates.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing,
seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible
amount of force frequently or constantly to lift, carry, push, pull or otherwise move
objects, including the human body. Sedentary work involves sitting most of the time.
Jobs are sedentary if walking and standing are required only occasionally and all other
sedentary criteria are met.
NOTE:The above job description is intended to represent only the key areas of
responsibilities; specific position assignments will vary depending on the business needs
of the department.
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The annual budget is a living document, which allows for flexibility and
adjustments to accommodate current business needs and updated
projections. Quarterly budget reports are presented to provide ongoing
reporting and oversight of public funds, relate current and upcoming activities,
request funding (Exhibits 1 and 2) and personnel adjustments depicted in
detail in the Resolution and relevant exhibits included in the Staff Report. All
funds are continuously monitored; this report discusses funds with budgetary
adjustments. Funds with no adjustments have been excluded.
During the first six months of the fiscal year the City has reorganized the
Facilities Division, conducted several internal audits of system and processes,
and onboarded new professional services which have resulted in updated
budgetary requests.
GENERAL FUND REVENUES
General Fund revenue adjustments summarized below total $2,177,000.
Adjustments reflect updated projections based on last fiscal year actuals and
year-to-date activity.
Budget adjustments to increase Hotel ($130,000) and Short-Term Vacation
Rental (STVR) ($705,000) Transient Occupancy Taxes (TOT), and STVR
registration fee ($27,000) are recommended. These adjustments would result
in budgets of two percent over last year’s actual revenues. Active STVR’s have
not declined, a new compliance vendor has been onboarded, and year-to-date
TOT is on track to exceed last year’s revenue.
Updated interest earnings are based on cash balances for the General Fund
and current investment portfolio interest rate returns. An $11,000 adjustment
for insurance recoveries and a $4,000 increase to grading permit revenue
reflect updated projections based on year-to-date activity.
Revenue Description Adjustment
TOT - Hotels 130,000$
TOT - Short-Term Vacation Rentals 705,000
Short-Term Vacation Rental Registrations 27,000
Allocated Interest Earnings 500,000
Insurance Recoveries 11,000
Grading Permits 4,000
Measure G Sales Tax Reserves 800,000
TOTAL REVENUE ADJUSTMENTS 2,177,000$
ATTACHMENT 1
2019/20 Mid-Year Budget Report
ITEM AS MODIFIED ON 01/21/2020 AND CONSIDERED BY COUNCIL
02',),('3$*(
2019/20 Mid-Year Budget Report
The annual budget is a living document, which allows for flexibility and
adjustments to accommodate current business needs and updated
projections. Quarterly budget reports are presented to provide ongoing
reporting and oversight of public funds, relate current and upcoming activities,
request funding (Exhibits 1 and 2) and personnel adjustments depicted in
detail in the Resolution and relevant exhibits included in the Staff Report. All
funds are continuously monitored; this report discusses funds with budgetary
adjustments. Funds with no adjustments have been excluded.
During the first six months of the fiscal year the City has reorganized the
Facilities Division, conducted several internal audits of system and processes,
and onboarded new professional services which have resulted in updated
budgetary requests.
GENERAL FUND REVENUES
General Fund revenue adjustments summarized below total $2,177,000.
Adjustments reflect updated projections based on last fiscal year actuals and
year-to-date activity.
Budget adjustments to increase Hotel ($130,000) and Short-Term Vacation
Rental (STVR) ($705,000) Transient Occupancy Taxes (TOT), and STVR
registration fee ($27,000) are recommended. These adjustments would result
in budgets of two percent over last year’s actual revenues. Active STVR’s have
not declined, a new compliance vendor has been onboarded, and year-to-date
TOT is on track to exceed last year’s revenue.
Updated interest earnings are based on cash balances for the General Fund
and current investment portfolio interest rate returns. An $11,000 adjustment
for insurance recoveries and a $4,000 increase to grading permit revenue
reflect updated projections based on year-to-date activity.
Revenue Description Adjustment
TOT - Hotels 130,000$
TOT - Short-Term Vacation Rentals 705,000
Short-Term Vacation Rental Registrations 27,000
Allocated Interest Earnings 500,000
Insurance Recoveries 11,000
Grading Permits 4,000
Measure G Sales Tax Reserves 800,000
TOTAL REVENUE ADJUSTMENTS 2,177,000$
ATTACHMENT 1
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An $800,000 allocation from Measure G sales tax reserves (currently at $9.6
million) and match expenditure is requested for engineering, sitework, and
modifications required to meet current building codes, accessibility
requirements, and the installation of the Alongi building, which will be located
at the SilverRock Event Site. The 2,800 square foot building was purchased
for $400,000 and will provide office and meeting space for future events.
EXPENDITURE ADJUSTMENTS
Expenditure adjustments are recommended for unanticipated expenses, the
replacement of equipment, unallocated carryovers, and to avoid budget
overruns based on updated operational needs. A summary by fund is provided
below and itemized in Exhibits 1 and 2.
GENERAL FUND EXPENSES
Unanticipated legal services for code enforcement cases and appeals,
personnel and property matters have resulted in the request for a $60,000
budget increase.
In addition to the SilverRock Event Site building, three capital projects
require additional funding of $65,768 to reimburse CalTrans for disallowed
project consultant grant reimbursements.
Fund Expenses Adjustment
General Fund (101)
$1,362,368
$1,362,468
Facility & Fleet Fund (501) 20,000
Information Technology Fund (502) 100,000
Park Equipment & Facility Fund (503) 35,000
Library & Museum Fund (202) 12,000
Lighting & Landscape Fund (215) 22,000
Cal Recycle Fund (221) 50,000
Measure A Fund (Fund 223) 6,000
Infrastructure Fund, DIF (225) 1,500
CASP Fund (230) 1,000
Transportation DIF Fund (250) 1,500
Parks & Recreation DIF Fund (251) 1,500
Civic Center DIF Fund (252) 1,500
Library Development DIF Fund (253) 1,500
Community Center DIF Fund (254) 1,500
Street Facility DIF Fund (255) 1,500
Park Facility DIF Fund (256) 1,500
Fire Protection DIF Fund (257) 1,500
Capital Improvement Fund (401) 65,768
TOTAL ADJUSTMENTS ALL FUNDS 1,687,736$
ITEM AS MODIFIED ON 01/21/2020 AND CONSIDERED BY COUNCIL
02',),('3$*(
An $800,000 allocation from Measure G sales tax reserves (currently at $9.6
million) and match expenditure is requested for engineering, sitework, and
modifications required to meet current building codes, accessibility
requirements, and the installation of the Alongi building, which will be located
at the SilverRock Event Site. The 2,800 square foot building was purchased
for $400,000 and will provide office and meeting space for future events.
EXPENDITURE ADJUSTMENTS
Expenditure adjustments are recommended for unanticipated expenses, the
replacement of equipment, unallocated carryovers, and to avoid budget
overruns based on updated operational needs. A summary by fund is provided
below and itemized in Exhibits 1 and 2.
GENERAL FUND EXPENSES
Unanticipated legal services for code enforcement cases and appeals,
personnel and property matters have resulted in the request for a $60,000
budget increase.
In addition to the SilverRock Event Site building, three capital projects
require additional funding of $65,768 to reimburse CalTrans for disallowed
project consultant grant reimbursements.
An internal parks audit conducted in the Fall of 2019 identified deficient
lighting, infield maintenance, landscape improvements including plant
Fund Expenses Adjustment
General Fund (101) 1,3$
Facility & Fleet Fund (501) 20,000
Information Technology Fund (502) 100,000
Park Equipment & Facility Fund (503) 35,000
Library & Museum Fund (202) 12,000
Lighting & Landscape Fund (215) 22,000
Cal Recycle Fund (221) 50,000
Measure A Fund (Fund 223) 6,000
Infrastructure Fund, DIF (225) 1,500
CASP Fund (230) 1,000
Transportation DIF Fund (250) 1,500
Parks & Recreation DIF Fund (251) 1,500
Civic Center DIF Fund (252) 1,500
Library Development DIF Fund (253) 1,500
Community Center DIF Fund (254) 1,500
Street Facility DIF Fund (255) 1,500
Park Facility DIF Fund (256) 1,500
Fire Protection DIF Fund (257) 1,500
Capital Improvement Fund (401) 65,768
TOTAL ADJUSTMENTS ALL FUNDS 1,6$
112
CONSIDERATION OF THIS ITEM WAS MODIFIED ON 01/21/2020 BY REMOVING THE RECOMMENDED PERSONNEL CHANGES
An internal parks audit conducted in the Fall of 2019 identified deficient
lighting, infield maintenance, landscape improvements including plant
replacements, and required electrical repairs. A budget adjustment to increase
Park Materials and Supplies by $50,000 and Parks Maintenance Services by
$82,000 are needed to complete repairs. The combination of additional water
usage required to restore turf conditions at parks and a 3.5% water rate
increase have resulted in the need for a combined $40,000 budget increase
to water utility accounts.
Water pump and sand filter replacements are needed at Fritz Burns Pool.
With the installation of a heating system, a pool blanket and reel are
recommended to reduce water evaporation, chemical loss, energy costs, and
to help keep the pool cleaner. Total costs for these purchases and the
installation of equipment is anticipated to be $35,000. In addition, Staff
recommends increasing the pool operations budget by $52,000 for this fiscal
year to match the approved contract service agreement.
Public Buildings air conditioning and heating systems require additional
preventative maintenance, a $20,000 budget increase is recommended.
Electrical and water budgets would reflect last fiscal year’s actual expenses by
increasing the budgets by $8,000 and $7,200 respectively.
A $2,500 increase for printing with the Marketing budget would be utilized
to order new business cards, name badges, and other identifying materials for
the newly formed Public Works Division.
A General Plan Housing Element update is required by October 2021. A
consultant will be selected in the Spring of 2020. Total anticipated costs are
$80,000 and will be equally shared between the General Fund and Housing
Authority Fund. Staff has applied for SB2 grant funding; however, these funds
have not been secured. If external funding is awarded an updated budget
allocation will be presented in a future budget report.
This report includes recommended personnel changes in the Human
Resources, Finance, and Engineering departments with a total fiscal impact of
$29,900 for the remainder of this fiscal year and an ongoing annual expense
of $71,800. The request includes one new Finance Account Technician position
and four position amendments. Current year expenses would be funded by
reducing professional services and temporary agency services by a total of
$30,000 in the Finance and Human Resources departments. Personnel
changes are detailed in the Resolution and relevant exhibits included in the
Staff Report.
ITEM AS MODIFIED ON 01/21/2020 AND CONSIDERED BY COUNCIL
02',),('3$*(
replacements, and required electrical repairs. A budget adjustment to increase
Park Materials and Supplies by $50,000 and Parks Maintenance Services by
$82,000 are needed to complete repairs. The combination of additional water
usage required to restore turf conditions at parks and a 3.5% water rate
increase have resulted in the need for a combined $40,000 budget increase
to water utility accounts.
Water pump and sand filter replacements are needed at Fritz Burns Pool.
With the installation of a heating system, a pool blanket and reel are
recommended to reduce water evaporation, chemical loss, energy costs, and
to help keep the pool cleaner. Total costs for these purchases and the
installation of equipment is anticipated to be $35,000. In addition, Staff
recommends increasing the pool operations budget by $52,000 for this fiscal
year to match the approved contract service agreement.
Public Buildings air conditioning and heating systems require additional
preventative maintenance, a $20,000 budget increase is recommended.
Electrical and water budgets would reflect last fiscal year’s actual expenses by
increasing the budgets by $8,000 and $7,200 respectively.
A $2,500 increase for printing with the Marketing budget would be utilized
to order new business cards, name badges, and other identifying materials for
the newly formed Public Works Division.
A General Plan Housing Element update is required by October 2021. A
consultant will be selected in the Spring of 2020. Total anticipated costs are
$80,000 and will be equally shared between the General Fund and Housing
Authority Fund. Staff has applied for SB2 grant funding; however, these funds
have not been secured. If external funding is awarded an updated budget
allocation will be presented in a future budget report.
This report includes recommended personnel changes in the Human
Resources, Finance, and Engineering departments with a total fiscal impact of
$29,900 for the remainder of this fiscal year and an ongoing annual expense
of $71,800. The request includes one new Finance Account Technician position
and four position amendments. Current year expenses would be funded by
reducing professional services and temporary agency services by a total of
$30,000 in the Finance and Human Resources departments. Personnel
changes are detailed in the Resolution and relevant exhibits included in the
Staff Report.
113
CONSIDERATION OF THIS ITEM WAS MODIFIED ON 01/21/2020 BY REMOVING THE RECOMMENDED PERSONNEL CHANGES
INTERNAL SERVICE FUNDS
This fiscal year the City will be adding two new pooled fleet vehicles previously
approved for the Emergency Operations Coordinator (formally with County of
Riverside Fire Services) and a new Code Enforcement Officer, for a total of 35
vehicles. A $20,000 increase to Fuel and Oil for citywide vehicles is
recommended. The adjusted fuel budget would be 5% over last year’s actuals
and could be funded with Facility and Fleet Fund reserves of $3 million.
In the Fall of 2019, the City’s information technology consultant completed
a vulnerability study and initial assessment of operating systems. As a result,
upgrades to equipment, increased redundancy, and security infrastructure
upgrades are recommended and have been prioritized over a two-year period.
An adjustment of $100,000 is required for higher priority components of the
plan. A transfer out from the General Fund to the Information Technology
Fund is recommended to avoid reducing the Information Technology fund
balance below an adequate level (currently at $700,000).
The Parks Equipment and Facility Fund requests a $35,000 adjustment
from fund balance (currently at $3.5 million) to complete the replacement and
installation of several shade canopies, benches, and drinking fountains at
identified parks.
SPECIAL REVENUE FUNDS
The library has multiple air conditioning and heating system units which
require specialized maintenance, often at prevailing wage rates. Anticipated
expenses were not fully budgeted and therefore a $12,000 adjustment is
requested.
Landscape improvements along Lighting and Landscape medians have
required the use of additional water. To avoid exposure to work injuries a
minor increase to safety gear is recommended. These adjustments of $20,000
for water and $2,000 for safety gear are recommended in the Lighting and
Landscape Fund (from fund balance, currently at $300,000).
A budget adjustment of $50,000 is requested for organic waste reduction
recycling solutions as mandated by Senate Bill 1383 (Lara, Chapter 395,
Statutes of 2016). This adjustment would be funded from Cal Recycle fund
balance of $800,000.
Unanticipated traffic control signal repairs require a budget increase of
$6,000 based on year-to-date activity. This expense will be funded with
Measure A revenues.
114
Business licenses are assessed a state mandated $4 accessibility fee, which is
recognized in the CASP Fund. Quarterly the City remits a 10% of fees
collected to the Division of State Architect. Two payments from the prior fiscal
year were remitted in 2019/2020, therefore a $1,000 budget adjustment is
recommended.
A total budgetary adjustment of $13,500 among nine Development Impact
Fee Funds (each for $1,500) recognizes fee study contractual expenses which
were not previously carried over from fiscal year 2018/19 to 2019/20.
A $65,768 revenue and expenditure adjustment in the Capital Improvement
Fund recognizes transfers in from the General Fund and the reimbursement
to CalTrans.
GENERAL FUND RESERVES
General Fund reserve balances were discussed during the 2018/19 General
Fund Fiscal Year-End Budget Report. The Reserve Policy requires an annual
review of reserves and funding levels during the mid-year budget process.
Reserve funding generally comes from excess revenues over expenditures
including one-time revenue and may be allocated to reserves as directed by
Council until target levels are reached. Once all targets are funded, funds will
remain in unassigned fund balance.
The following is a summary of committed reserves as of June 30, 2019. Staff
has prepared three reserve funding options for Council discussion and
consideration. Each option allocates $5,000,000 from unassigned fund
balance to committed reserves.
Summary of Committed Reserves and Funding Options
Reserve Category Current Target Deficit Option 1 Option 2 Option 3
Cash Flow Reserve 5,000,000 5,000,000 -
Natural Disaster Reserve 10,000,000 10,000,000 - - - -
Economic Disaster 11,000,000 11,000,000 - - - -
Capital Replacement Reserve 5,000,000 10,000,000 5,000,000 2,500,000 2,950,000 1,540,000
Pension Trust Benefits 6,540,000 10,000,000 3,460,000 2,500,000 2,050,000 3,460,000
37,540,000 46,000,000 8,460,000 5,000,000 5,000,000 5,000,000
Unassigned Fund Balance࣌ 15,989,726 (5,000,000) (5,000,000) (5,000,000)
࣌ Adjusted to reflect balance as of 12/30/19.
Option One: Evenly distribute an allocation to each deficit reserve balance.
Option Two: Distribute an allocation to each category on a weighted basis, with the largest unfunded category
receiving the largest amount.
Option Three: Fully fund Pension Trust and partially fund Capital Replacement Reserves.
115
Funding Options
Options 1 and 2 partially fund the two deficit balance reserve categories.
Option 3 fully funds the Pension Trust reserve, leaving one partially unfunded
reserve category (Capital Replacement). The following illustrate how each
option would impact the reserve balances.
Council may choose a funding option presented, alter the amount allocated
but use an allocation method presented, request additional alternatives, or
not allocate additional funds to reserves.
Reserve Category Option 1 Target Deficit
Cash Flow Reserve 5,000,000 5,000,000 -
Natural Disaster Reserve 10,000,000 10,000,000 -
Economic Disaster 11,000,000 11,000,000 -
Capital Re placement Reserve 7,500,000 10,000,000 2,500,000
Pension Trust Benefits 9 ,040,000 10,000,000 960,000
42,540,000 46,000,000 3,460,000
Reserve Category Option 2 Target Deficit
Cash Flow Reserve 5,000,000 5,000,000 -
Natural Disaster Reserve 10,000,000 10,000,000 -
Economic Disaster 11,000,000 11,000,000 -
Capital Re placement Reserve 7,950,000 10,000,000 2,050,000
Pension Trust Benefits 8 ,590,000 10,000,000 1,410,000
42,540,000 46,000,000 3,460,000
Reserve Category Option 3 Target Deficit
Cash Flow Reserve 5,000,000 5,000,000 -
Natural Disaster Reserve 10,000,000 10,000,000 -
Economic Disaster 11,000,000 11,000,000 -
Capital Re placement Reserve 6,540,000 10,000,000 3,460,000
Pension Trust Benefits 10,000,000 10,000,000 -
42,540,000 46,000,000 3,460,000
116
City of La Quinta FY 2019/20 Recommended Second Quarter Budget Adjustments
Exhibit 1
Account No. Description Revenues Expenses
Finance
101-0000-41400 TOT - Hotels 130,000
101-0000-41401 TOT - Short-Term Vacation Rentals 705,000
101-0000-41415 Short-Term Vacation Rental Registration 27,000
101-0000-41900 Allocated Interest Earnings 500,000
101-0000-42000 Insurance Recoveries 11,000
101-0000-42408 Grading Permits 4,000
101-0000-29000 Measure G Sales Tax Reserves 800,000
City Attorney
101-1003-60153 Professional Legal Services 60,000
Centralized Services, Capital Projects
101-1007-71050 Buildings at SilverRock Event Site 800,000
101-1007-99900 Transfer Out to CIP, Project #111205 (Dune
Palms Bridge Improvements)47,962
101-1007-99900 Transfer Out to CIP, Project #201601
(Intersection Improvements)10,483
101-1007-99900 Transfer Out to CIP, Project #201602
(Traffic Signal Interconnection)7,323
101-1007-99900 Transfers Out to Information Technology
Fund 100,000
Park Facilities
101-3005-60431 Park Maintenance, Materials & Supplies 50,000
101-3005-60691 Park Maintenance Services 82,000
101-3005-61201 Monticello Park, Water Utilities 10,000
101-3005-61202 Civic Center Park, Water Utilities 8,000
101-3005-61209 Community Park, Water Utilities 22,000
101-3005-60184 Fritz Burns Pool, Maintenance/Equipment 35,000
101-3005-60184 Fritz Burns Pool, Pool Operations 52,000
Marketing
101-3007-60410 Printing, new Public Works Division 2,500
Public Buildings
101-3008-60667 HVAC 20,000
101-3008-61101 Electricity Utilities 8,000
101-3008-61200 Water Utilities 7,200
Planning
101-6002-60103 Professional Services, Housing Element 40,000
PERSONNEL ADJUSTMENTS
Human Resources
101-1004-50101 Permanent Full-Time 2,380
101-1004-60103 Professional Services (5,000)
Finance
101-1006-50101 Permanent Full-Time 29,660
101-1006-60103 Professional Services (10,000)
101-1006-60125 Temporary Agency Services (15,000)
Engineering
101-6005-50101 Permanent Full-Time (2,140)
TOTAL GENERAL FUND 2,177,000 1,362,368
General Fund (101)
117
118
City of La Quinta FY 2019/20 Recommended Second Quarter Budget Adjustments
Exhibit 2
Account No. Description Revenues Expenses
501-0000-60674 Fuel & Oil, Citywide Fleet 20,000
Account No. Description Revenues Expenses
502-0000-49500 Transfers In from the General Fund 100,000
502-0000-80100 Machinery & Equipment 100,000
Account No. Description Revenues Expenses
503-0000-71060 Parks 35,000
Account No. Description Revenues Expenses
202-3004-60667 Library, HVAC Replacement 12,000
Account No. Description Revenues Expenses
215-7004-61211 Water - Medians, Utilities 20,000
215-7004-60427 Safety Gear 2,000
22,000
Account No. Description Revenues Expenses
221-0000-60127 Recycling Solutions, Organic Waste 50,000
Account No. Description Revenues Expenses
223-0000-60510 Signal Knockdowns 6,000
Account No. Description Revenues Expenses
225-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
230-0000-60480 Contributions to State Agency 1,000
Account No. Description Revenues Expenses
250-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
251-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
252-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
253-0000-60104 Consultants, Fee Study 1,500
Facility & Fleet Fund (501)
Park Equipment & Facility Fund (503)
Cal Recycle Fund (221)
Transportation DIF Fund (250)
Parks & Recreation DIF Fund (251)
Civic Center DIF Fund (252)
Library Development DIF Fund (253)
Measure A Fund (Fund 223)
Infrastructure Fund, DIF (225)
CASP Fund (230)
INTERNAL SERVICE FUNDS
Information Technology Fund (502)
SPECIAL REVENUE FUNDS
Library & Museum Fund (202)
Lighting & Landscape Fund (215)
119
City of La Quinta FY 2019/20 Recommended Second Quarter Budget Adjustments
Exhibit 2
Account No. Description Revenues Expenses
254-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
255-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
256-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
257-0000-60104 Consultants, Fee Study 1,500
Account No. Description Revenues Expenses
401-0000-49500 Transfers In from General Fund for
Dune Palms Bridge Improvements 47,962
401-0000-49500 Transfers In from General Fund for
Intersection Improvement Project 10,483
401-0000-49500 Transfers In from General Fund for
Traffic Signal Interconnect Project 7,323
401-0000-60480 State Repayment for Dune Palms
Bridge Improvements 47,962
401-0000-60480 State Repayment for Intersection
Improvement Project 10,483
401-0000-60480 State Repayment for Traffic Signal
Interconnect Project 7,323
65,768 65,768
TOTAL ALL FUNDS 165,768 325,268
Capital Improvement Fund (401)
Community Center DIF Fund (254)
Street Facility DIF Fund (255)
Park Facility DIF Fund (256)
Fire Protection DIF Fund (257)
SPECIAL REVENUE FUNDS (Continued)
120
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No NameCurrently ServeCurrentSTVRPreviousSTVRNeighborhoodImpactPropMgmtHOA Support Oppose Neutral Notes:1 Austin, Bill No Yes N/A No No No X2 Baldivid No Yes N/A Yes No No X3 Barry, Lynne No Yes N/A No No No X4 Best, Lawrence No No No Yes No No X5 Billa, Marsha No No No Yes No No X6 Blanchard, Barbara No Yes N/A No No No X7 Bonilla, Elena No Yes N/A No No No X8 Bonilla, Gloria No Yes N/A No No No X9 Brandolini, Jean No No No No Yes No X10 Brill, Deborah No No No Yes No Yes XPGA West Masters and Fairways HOA11 Butler, Marty No No No Yes No No X12 Byrd, Percy No No Yes Yes No No X13 Chenravsky, Alex No Yes N/A Yes Yes No X14 Chuo, Alex No Yes N/A No No No X15 Church, Donald No No No Yes No No XLa Quinta Historical Society16 Church, Stella No No No Yes No No XLa Quinta Historical Society17 Coronel, Vidal No Yes N/A No Yes No X18 Cutchin, Marcia No No No Yes No No X19 Daniels, Lynne No Yes N/A Yes No No X20 Davis, Robert No No No No Yes No X21 Dinnel, David No Yes N/A No No No X22 Dobrowolski, Lenard No Yes N/A No No No X23 Franco, Gabriel No No No No Yes No X24 Goff, Jason No Yes N/A No No No X25 Grotsky, Kelly No Yes N/A No No No X26 Hackner, Lisa No Yes N/A Yes No No X27 Hagood, Linda No Yes N/A Yes No No X28 Hamid, Michele No No No Yes Yes No X29 Holweger, Larry No Yes N/A No No No X30 Jonasson, Lori No Yes Yes Yes No No X31 Kiefer, Mary Jane No Yes N/A Yes No No X32 La Monte, Lou No Yes N/A No No No X33 Lambert, James No No No Yes No No X34 Lewis, Sandra No Yes N/A No No No X35 McDonough, Michelle Yes Yes N/A No No No XHousing Commission36 McQuiggan, Timothy No No No Yes No No X37 Mills, W. Richard Yes No No Yes No No XFinancial Advisory Commission38 Monroe, Malia No Yes N/A Yes No No X39 Montavon, Barbara No No No Yes No Yes XPGA West II Residential HOA (President)40 Nagarkar, Anjali No Yes N/A No No No X41 Najera, Sergio No No No No Yes No X42 Nash, Austin No Yes N/A Yes No No X43 Navarro, Jorge No Yes N/A No No No X44 Ogul, Jeremy No No No No No No X45 Quinn, Fiona No No No No Yes No X46 Ramsey, William No No No No Yes No X47 Rider, Shana No No No Yes Yes No X48 Robbins, Sandy No Yes N/A No Yes Yes XLa Quinta HOAATTACHMENT 1177
No NameCurrently ServeCurrentSTVRPreviousSTVRNeighborhoodImpactPropMgmtHOA Support Oppose Neutral Notes:49 Rosen, Scott No Yes N/A Yes No No X50 Santiago, Adam No Yes N/A No No No X51 Schutz, Gavin No No No Yes No Yes XPGA West Masters HOA52 Shapiro, Jonathan D. (Jody) No No No Yes No No X53 Shelton, Sally No Yes N/A Yes No No X54 Somerset, Eunice No Yes N/A No No X55 Sosa, Xavier No Yes N/A No Yes No X56 Spinney, Derek No No No Yes No No XWould be in support of the program with improvements57 Stone, Brian No Yes N/A Yes No Yes XLegacy Villas HOA58 Surico, Chris No Yes N/A No No No X59 Tamm, Jalena No Yes Yes Yes Yes No X60 Trapani, David No Yes N/A No No No X61 Travis, Melinda No No No Yes No No X62 Utley, Les No No No Yes No No X63 Valenzuela, Paul Yes No No No No No XCannabis Ad-Hoc Committee64 Wolcott, Cynthia No Yes N/A No No No X65 Young, Leslie No No No Yes No No X33733313545713HOA Board MemberSupportOpposeNeutralSTATISTICSCurrently Serve on BoardCurrent STVR OwnerPast STVR Owner Neighborhood ImpactedSTVR Property Mgmt178
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Citizens do not need to reside in La Quinta or be a registered voter to
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Additional Outreach Efforts
Ironman 70.3 Indian Wells - La Quinta 2020
La Quinta has developed strong outreach efforts. The goal is to
focus on strengthening, expanding, and enhancing outreach
regionally. This is in an effort to minimize impact in 2020. To
do so Ironman will do the following:
- Enhance outreach in Indio
- Enhance Riverside County’s outreach efforts
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Exhibit A – Statement of Work
A. Preliminary Engineering and Environmental
Task 1 Project Kick-Off Meeting
WEBB will schedule and attend meetings in the planning phase as follows:
Kick-off meeting including
sub-consultants and agencies.
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency’s Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and
follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but are not limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
Task 2. Surveying and Topographic Mapping
WEBB will perform all surveys (aerial and field) necessary for the preliminary and the final design of the project. WEBB
will perform 200-FT wide aerial survey of the entire alignment. WEBB will also perform field survey of all signalized and
un-signalized intersections. Topography will include, but not be limited to all features within the existing and proposed
right-of-way. The topography will extend the length of the street, a minimum of 300-FT beyond the existing and proposed
improvements.
Field survey information will also include surface ground surface culture, all features within and around the project area,
and existing roadway profile and pavement limits. WEBB will perform detailed surveying work including the tie-out of any
and all existing survey centerlines and property corner monuments that could be disturbed and affected by the proposed
work.
Task 3. Utilities Research and Coordination
WEBB will conduct existing utility research for all utilities within the Project limits to identify, locate, and accurately layout
all underground improvements. WEBB will determine which utility is to receive the notification, address the utility
notification letters, and provide the Agency with a copy of the letters. The Agency will print on Agency letterhead and
provide them to WEBB. WEBB will mail these letters to the respective utility. WEBB will prepare letters to comprise of first
utility notice letter (Preliminary Project Notice) with response form and second utility notice letter (Prepare to Relocate)
with response form. WEBB will call the utility companies, as necessary, until a written response form is received from
each potentially conflicting utility. WEBB will identify all utilities that could potentially conflict with the planned Project, and
determine special requirements for facilities including protection, relocation, right-of-way easements, and construction
Task 4. Environmental
Task 4.1 - CEQA Documentation
WEBB will draft a project description based on the improvement alignments. Using CVAG’s preferred Initial Study (IS)
format, WEBB will prepare an IS with explanatory text for all topical issue areas in compliance with the requirements of
CEQA, the CEQA Guidelines, and CVAG’s procedures for implementing CEQA. It is expected the IS will support the
preparation of an MND.
Since Assembly Bill 52 (AB 52) is an important component of the CEQA process and can take time to complete (which
affects the CEQA schedule), WEBB has included a task to assist CVAG with this process by drafting notification letters for
CVAG to mail and will trade status. It is assumed a summary of the government to government AB 52 consultation efforts
between CVAG and relevant tribes will be provided to WEBB for inclusion in the Tribal Cultural Resources Section of the
IS/MND.
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x This task includes preparing the document for public review through final formatting and compiling the relevant
technical appendices for CVAG. WEBB will coordinate and conduct the public review process for the
IS/MND. WEBB will draft the Notice of Intent (NOI), the Notice of Completion (NOC) for the State Clearinghouse,
and draft an ad to be placed in a newspaper of local circulation. CVAG will need to review and sign the
appropriate notices, and then WEBB will mail the NOA’s to recipients on the Distribution List provided by CVAG
via overnight mail or US Mail return receipt requested. An estimated budget of $1,500 for mailing has been
included. It is assumed CVAG will publish the newspaper ad.
Final MND/Mitigation, Monitoring, and Reporting Program/Notice of Determination
As part of the Final MND, WEBB will review and prepare responses to comments received during the 30 day public
comment period and prepare a Screencheck Final IS/MND. The response to comments includes preparation of responses
from no more than 30 individual comments that require answers other than “comment noted.” All documents will be
provided electronically to CVAG for its use and reproduction for any public hearings.
If mitigation measures are required to lessen impacts from the project, a mitigation monitoring and reporting program
(MMRP) will be required per Section 15097 of the CEQA Guidelines. Given the project location and components, we do
expect mitigation measures will be necessary. Therefore, WEBB will prepare an MMRP for CVAG. The MMRP will consist
of a matrix that identifies, for each impact category, the applicable mitigation measures, timing for implementation of the
mitigation measure, the party responsible for implementation, and the method of reporting or monitoring to be used.
WEBB will prepare a Screencheck MMRP for CVAG review and incorporate one round of revisions.
The Final MND will be compiled by WEBB incorporating responses to comments, final MMRP, the MND, and technical
appendices.
Finally, WEBB will prepare the Notice of Determination (NOD) as required by Section 15094 of the CEQA Guidelines for
the Agency to file the NOD with the Riverside County Clerk’s Office and State Clearinghouse.
Applicable CEQA filing fees are the responsibility of CVAG.
Task 4.2 - CEQA Technical Studies
The proposed project will require a few technical analyses to support the documentation in the MND. The only other
technical areas of impacts that would require detailed analysis include air quality, greenhouse gas emissions/energy,
biological resources, and cultural/paleontological resources. The scopes of work for these technical reports are provided
below:
Air Quality and Greenhouse Gas/Energy Analysis
WEBB will prepare an Air Quality/Greenhouse Gas (AQ/GHG) Analysis in accordance with the South Coast Air Quality
Management District (SCAQMD) requirements. The analysis will: 1) calculate emissions from construction activities using
the SCAQMD’s CalEEMod (version 2016.3.2) program; 2) prepare a regional significance threshold analysis as well as a
localized significance threshold analysis using the LST Look Up Tables per SCAQMD requirements; 3) compare project
emissions to the SCAQMD draft GHG thresholds; and 4) analyze model results and incorporate mitigation measures, as
appropriate, into the computer model. The results will be summarized in a technical memorandum and include
project-related emissions, identification of potential impacts from the project, and recommend mitigation measures to
reduce those impacts, as appropriate. This scope includes revisions from one round of CVAG comments that are editorial
in nature.
WEBB will also calculate the energy consumption from both construction activities and long-term energy usage, if
applicable, associated with the proposed Project. Calculations will be presented in tables and included under separate
cover. Energy impacts of projects are now required under the 2019 CEQA Guidelines and this information will be included
in the Project’s IS/MND using the technical analysis completed under this task. In order to complete the analysis,
assumptions regarding construction timing and equipment and operations such as LED and charging station energy
usage will be required and are assumed to be available from the project team or provided by CVAG.
Biological Resources
WEBB will partner with Wood Environment & Infrastructure Solutions (Wood) to conduct biological resource services. It is
anticipated up to four separate tasks will be needed to support the CEQA document:
Habitat Suitability Assessment/Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP) Report
Wood will perform a literature review along the project alignment and immediate vicinity to determine if any sensitive
biological resources have been reported in the area. A field survey will be conducted using methodologies appropriate for
the detection of special-status elements identified by the CVMSHCP. Depending on the timing of the field survey, certain
elements may be undetectable. Habitat suitability will be assessed for all special-status elements potentially occurring on
the site including, but not limited to Coachella Valley fringed-toed lizard, bats, and burrowing owl. If suitable habitat is
present within the project area, focused surveys may be required, but due to the disturbed/developed nature of the project
footprint, surveys are not anticipated at this time. Since the project site does include some areas containing agricultural
areas and golf courses, focused surveys for burrowing owl have been included in a separate task.
Wood will prepare a habitat suitability report which will include supporting documentation including a comprehensive
species list, photographic figures, and maps. The report will be prepared according to the standards of the CVMSHCP.
Wood will prepare a report describing the results of the biological assessment for the project. An electronic copy of the
draft report will be provided to CVAG for review. Following one round of comments review, necessary changes will be
incorporated into a final report for CVAG review and approval. If changes are not adequately addressed, subsequent
corrections will be made to CVAG’s satisfaction.
Jurisdictional Delineation
The project site will be evaluated for jurisdictional resources. Jurisdictional waters of the U.S. and wetlands are regulated
by the U.S. Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act. Jurisdictional waters of the
State are regulated by the Regional Water Quality Control Board (RWQCB) under Section 401 of the Clean Water Act and
Porter Cologne Act. Jurisdictional streambeds and associated riparian habitat are regulated by the California Department
of Fish and Wildlife (CDFW) under Section 1602 of the State Fish and Game Code.
As part of the jurisdictional delineation, a Wood wetland specialist will: 1) review background information including, but not
limited to topographic maps, aerial photos, soils surveys, and engineering plans; 2) conduct an on-site evaluation of the
site using the methods described in the 1987 USACE Wetlands Manual and the 2008 Arid West Supplement; and 3)
produce a Jurisdictional Delineation Report that defines methods and results of the field assessment. Boundaries of
jurisdictional areas and proposed impact areas will be overlaid onto aerial photographs for identification and quantification.
An electronic copy of the draft report will be provided to CVAG for review. Following one round of review comments, any
necessary changes will be incorporated into a final electronic report.
Regulatory Permitting
Wood permitting specialists will prepare permit applications for the project. Permit applications will be prepared for the
following agencies:
x US Army Corps of Engineers: A Nationwide Permit Pre-construction Notification (PCN) Form will be prepared. This
scope assumes the project will qualify under an existing Nationwide Permit (NWP). If the project does not qualify
under an existing NWP, an Individual Permit (IP) would be required. Procurement of an IP includes assessments of
alternatives and public comment and, therefore, would exceed the cost provided herein and is not included in this
scope
x Regional Water Quality Control Board: An application for 401 Water Quality Certification will be prepared
x California Department of Fish and Game: An application for a Streambed Alteration Agreement will be prepared
Draft copies of the permits will be provided to CVAG for review and approval, submit applications, and follow up with
agencies on a monthly basis to ensure proper permit processing. Permit fees are not included in this scope.
Focused Burrowing Owl Surveys
Focused burrowing owl surveys are required where suitable habitat is present. Where applicable, focused burrowing owl
surveys will be conducted, as described below. Focused burrow surveys and four breeding season focused burrowing owl
surveys will need to be performed between March 1 and August 31 (during the breeding season). Focused Burrowing Owl
Surveys will consist of visits to the project area on four separate days. This scope of work includes surveys on an
estimated 20-acres of suitable habitat. If additional habitat is identified within the project site, additional costs may be
required.
Results of the surveys, including the methodology transect width, duration, conditions, and findings, will be incorporated
into an MSHCP compliant burrowing owl report. Following one round of review comments, any necessary changes will be
incorporated into a final electronic report. Appropriate maps showing burrow locations will be included. If burrowing owls
are present, a relocation program and preconstruction surveys may be necessary; this scope does not include costs for
any type of relocation program or preconstruction survey. If needed, a cost proposal will be prepared at that time.
Cultural Resources Assessment
WEBB will partner with Applied Earthworks (Æ) to conduct the archaeological/historical and paleontological resources
assessments needed to support not only the CEQA process, but the AB 52 process as well. The portion of the Project
along Dillon Road traverses Tribal Lands. If the Project extends beyond the existing right-of-way (ROW), Æ will need to
obtain authorization from the Bureau of Indian Affairs (BIA) to conduct surveys on tribal lands. In addition, if the Project
involves tribal land, the cultural report will need to comply with Section 106 of the National Historic Preservation Act
(NHPA). For the purposes of this proposal, Æ assumes the Project will be within existing road ROW and will not extend
into tribal lands.
Cultural Resources Tasks
x Æ will complete a cultural resource literature and records search from the Eastern Information Center (EIC)
housed at the University of California, Riverside. This search will encompass a one-mile radius of the Project
area. We assume the EIC records search fee will not exceed $2,000.00. The current turnaround time to have the
literature and records search conducted by the EIC is approximately four weeks
x Æ will contact the Native American Heritage Commission (NAHC) for a search of the Sacred Lands Files (SLF).
Æ also will contact tribes/individuals identified by the NAHC with local Traditional Use Areas that may have
information regarding Native American cultural resources within the project vicinity. Contact will be initiated by a
letter and followed once by a single email or telephone call.
x A team of two qualified archaeologists will conduct a day-long intensive pedestrian surface survey of the
undeveloped portions of the Project area and a reconnaissance survey of the portions of the Project area within
existing roadways. Survey transect spacing will range from 10 to 15 meters (30 FT to 50-FT), and the ground
surface of all landforms likely to contain or exhibit intact and significant cultural resources, if any, will be
examined. Additionally, the surveyors will investigate any unusual contours, soil changes, distinctive vegetation
patterns, features (e.g., road cuts, ditches, and stream cuts), and other potential cultural site markers. CVAG is
responsible for landowner permission or access
x For the purposes of this proposal, we assume no subsurface testing and no archaeological resources requiring
documentation or evaluation will be encountered during Æ’s intensive pedestrian surface survey of the project
area. However, Æ is aware of one existing built environment resource, the Coachella Valley Stormwater Channel,
within the Project area. Through a combination of fieldwork and desktop research, Æ will characterize this
resource, document its boundary in relation to the Project area, complete archival research, evaluate its
significance using criteria set forth in the California Register of Historical Resources (CRHR), and develop
appropriate mitigation measures if necessary. Fieldwork will involve visual inspection and photo-documentation of
the built environment resource within the Project area. For the built environment fieldwork, CVAG is responsible
for landowner permission or access to the Project area. For the purposes of this proposal, it is assumed this
resource will need to be reported on California Department of Parks and Recreation (DPR) Forms 523 A & B
x Following completion of the field investigation, Æ will prepare a combined archaeology/built environment report of
our findings to CEQA standards. This report will describe the Project, cultural setting, investigation methods,
survey results, resource evaluations, and management recommendations. The report will also incorporate the
results of the records search from the EIC, as well as communication with local Native American tribes, and will
offer recommendations for further cultural resource management efforts, if necessary. Æ assumes one round of
comments will be addressed following review of the draft technical report by CVAG and no major revisions will be
required. If changes are not adequately addressed, subsequent revisions will be made to CVAG’s satisfaction.
The draft report will be provided for CVAG review and the final report will be submitted electronically as a PDF
file. No hard copies will be prepared. The DPR forms will be submitted as an appendix within the report. After the
report has been approved by the Agency, Æ will submit a copy of the final report to the EIC
Paleontological Resource Tasks
x According to the Riverside County paleontological sensitivity map, the majority of the Project area is ranked High
A (Ha). This category is based on geologic formations or mapped rock units associated with significant
paleontological resources, such as fossil fish and trace fossils. A small portion of the Project, along the extreme
eastern portion of the Trail, is within an area of Undetermined Potential (U). This category is assigned to areas
underlain by sedimentary rocks about which literature and unpublished studies are not available and which,
therefore, must be evaluated by field studies and then designated as high or low sensitivity. Æ will request
museum records searches from the Natural History Museum of Los Angeles County (NHMLAC) and Western
Science Center (WSC) for recorded paleontological resource localities within and in the vicinity of the Project
boundary. For the purposes of this proposal, Æ assumes the total costs for the two records searches will not
exceed $800.00
x To supplement museum collections records search results, Æ also will review published and unpublished
geologic maps and literature to characterize the geology and paleontology of the Project area
x Upon receipt of the museum records searches, Æ will complete a pedestrian field reconnaissance survey of the
portion of the Project area with Undetermined Potential. The purpose of the field survey will be to visually inspect
the ground surface for exposed fossils and to evaluate geologic exposures for their potential to contain preserved
fossil material at the subsurface. For the paleontological survey, CVAG is responsible for landowner permission or
access to the Project area. We anticipate no fossil discoveries during the field survey (i.e., significant or
insignificant) that would require documentation, evaluation, or collection
x Upon completion of the paleontological field survey, Æ will prepare a Paleontological Resources Assessment
(PRA) Report. The report will document the desktop and field findings, including a customized update to the
paleontological sensitivity ranking, and will provide Project-specific recommendations. The report will include a
GIS map depicting areas where mitigation is recommended, such as Worker Environmental Awareness training,
prior to construction and construction monitoring. All paleontological work will be conducted according to Society
of Vertebrate Paleontology (2010) guidelines and will meet the requirements of CEQA. Æ’s draft PRA will be
submitted electronically to CVAG for review and the final PRA will be submitted electronically as a PDF file. Æ
assumes one round of comments will need to be addressed following review of the draft technical report by CVAG
and no major revisions will be required
Assumptions and Exclusions
x No additional technical studies, checklist, or additional analyses will be required
x The appropriate CEQA document is assumed to be an IS/MND
x Permitting or Agency fees are not included
x Only electronic copies of environmental documents will be required
x Land owner permission or access will be obtained by CVAG
x Assumes no federal funds, lands, or permits are required
x Assumes one cultural resource and no paleontological resources will require documentation and evaluation (i.e.,
the Coachella Valley Stormwater Channel)
Task 4.3 - Traffic Impact Study (LOS-based)
WEBB will coordinate with the Coachella Valley Association of Governments (CVAG) and affected cities such as Indio, La
Quinta, and Coachella to finalize the project study area. It is assumed 26 intersections (23 signalized and three all-way
stop-controlled) and 25 roadway segments are to be included as a part of this analysis. The list of intersections is
provided below.
26 Signalized Intersections
1. Eisenhower Drive / Cale Tampico
2. Eisenhower Drive / Avenue 50
3. Eisenhower Drive / Avenida Fernando
4. Eisenhower Drive / Coachella Drive
5. Washington Street / Eisenhower Drive
6. Washington Street / 48th Avenue
7. Adam Street / Avenue 48
8. Dune Palms Road / Avenue 48
9. Jefferson Street / Avenue 48
10. Shields Road / Avenue 48
11. Madison Street / Avenue 48
12. Hjorth Street / Avenue 48
13. Calle Diamante / Avenue 48
14. Monroe Street / Avenue 48
Jackson Street / Avenue 48
Calhoun Street / Avenue 48
Dillon Road / Avenue 48
Dillon Road / Cabazon Road
Dillon 5oad / Highway 111 EB Ramps
Dillon Road / Highway 111 WB Ramps
Dillon Road / Harrison Place
Desert Grove Drive / Avenue 49
Jefferson Street / Highway 111
Three All-Way Stop-Controlled Intersections
24. Van Buren Street / Avenue 48
25. Madison Street / Avenue 49
26. Hjorth Street / Avenue 49
The study roadways following the Arts and Music Line alignment were segmented by the 26 study intersections. As a
result, 25 segments will be studied. An additional 35 segments (a total of 60 segments) will need to be counted in order to
develop near-term and long-term intersection turning movements. These 35 segments are side-streets connecting the
study intersections.
Additionally, WEBB will complete the following:
x Commission data collection for the 26 study intersections (7:00-9:00 AM and 4:00–6:00 PM including pedestrian
and bicycle counts) and 60 roadway segments (24-hr volume). See above for explanation on segment data
collection
x Coordinate with the cities of Indio, La Quinta, and Coachella, and Caltrans to obtain signal timing for the 23
signalized intersections
x Conduct a field review to document the existing features of the study corridors. The following features are
included as a part of the field observation:
o Number of travel lanes, posted speed limit, median treatment, presence of on-street parking, and bicycle
facilities
o Intersection geometrics, signal phasing, pedestrian signal
o Traffic queuing during peak hours
x Analyze and document existing conditions
x Coordinate with CVAG and the project team to determine the appropriate project opening year
x Develop traffic volumes for the project opening year (near-term) scenario. Background traffic volumes for the
project opening year conditions will be based on a straight-line growth between the existing data collected and the
recent General Plan Update (GPU) travel model forecasts.
x Coordinate with the project team to determine the appropriate intersection treatments such as bicycle signal
phase
x Analyze and document project opening year (near-term) traffic conditions without and with the proposed project
x Analyze and document horizon year (long-term) traffic conditions without and with the proposed project. The
horizon year traffic volumes will be obtained from the respective GPUs
x Prepare a draft technical report for submittal to the project team and CVAG for review and comment (electronic
submittal)
x Analyze and provide recommendations for complete streets on Eisenhower Drive
x Prepare a final technical report incorporating comments and direction (electronic submittal)
Traffic Impact Study (VMT-based)
WEBB will complete the following:
Provide qualitative analysis of the transportation impact associated with the Art and Music Line project. Since this is an
active transportation project and will not likely generate, induce, or divert vehicular traffic, it is estimated no VMT impacts
will be anticipated.
Document the findings in a draft technical memorandum.
Prepare a final technical memorandum incorporating comments and direction.
Task 5. Project Theme
As an Art Director of the CV Link Art & Music Line Cristopher Cichocki will create a destination point of experience that
appeals to all generations. Through collaboration with CVAG, City of Indio, City of La Quinta, City of Coachella, and other
stakeholders, Cristopher will generate artistic designs and musical concepts that embody a “contemporary desert”
aesthetic that looks to the future with sustainable respect to the past. In addition, WEBB and Cristopher will work with
executives from the Coachella Arts & Music Festival (Golden Voice) to integrate ideas that bridge the relationship
between the festival and the Art & Music Line. When completed, the Arts & Music Line will offer the Coachella Valley
residents and international visitors a passageway and recreational environment that is inviting, safe, and inspiring to
experience throughout the day and night.
Scope of Services
x Collaborate in the development of a cohesive aesthetic within the designated artistic elements of the CV Link Arts
& Music Line
x Generate and present concepts, sketches, and renders of artworks or any artistic applications
x Work in direct collaboration within all art or design-related elements such as bike path, waveform sculpture, art &
music barrier, painted crosswalk, column lights, art wall, underpass light sculpture, street furniture, and road
design detail
x Assist in the research and development of sustainable strategies for all art material applications
x Provide documentation of artwork for promotional use
x Propose artistic concepts, sketches, budgets & renders of original artworks
Task 5.1. Art and Music Barrier
The project has proposed an iconic barrier that provides a clear delineation of traffic lanes at the intersection while also
creating artistic opportunities. The barrier can be lighted from within or externally. It can also act as the canvas for
projections and the source for the recorded sound installations programmed by local schools through their engineering
and art curriculum. The buffer could be constructed out of precast concrete or 3D-printed form with colored inside and
solar LED strip light for iconic night effect. The barrier will be designed to provide safety to the bike path while it doesn’t
create safety issues for vehicles.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the barrier. WEBB
will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create an actual scale
model. WEBB will prepare details, plans, specifications, and cost estimates for the art and music barrier.
Task 5.2. Waveform Sculpture
The waveform sculpture will serve functional and aesthetic purposes. It will increase safety through a vertical separation
between car and cyclists. It will also act as a wind-powered south sculpture and interactive light display. At night the
lighted tubes illuminate in sequence in response to the cyclist movement along the connector.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the Waveform
Sculpture. WEBB will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create
an actual scale model. WEBB will prepare details, plans, specifications, and cost estimates for the Waveform Sculpture.
Task 5.3. Barrier Curb
A barrier curb, providing separation between bikes and vehicular traffic, can be installed with and without the waveform
sculpture depending on the specific conditions of each location along the connector. The curb can also be illuminated at
ground level and also houses the light and electronics for the waveform sculpture.
WEBB will review the barrier curb proposed in Palm Desert for the CV Link and provide modification needed to
accommodate Waveform Sculpture, lights, and electronics. WEBB will develop up to two scale models for the barrier curb.
WEBB will work with the 3-D printing company to create an actual scale model. WEBB will prepare plans, specifications,
and cost estimates for the barrier curb.
Task 5.4. Painted two-way
Bike Path, Column Lights, Art, Wall, and Underpass Light Sculpture
Whimsical pavement painting readily identifies the Art & Music path and provides a fun and unifying design elements.
Local schools and communities have the opportunity to claim sort stretches of the part to paint with their own designs.
WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations to create painted
two-way bike path design. The approved painted two-way bike path design will be incorporated into project plans,
specifications, and cost estimate.
The large column lights sculpture elements serve to illuminate the path at night and will also perform motion-activated light
and sound displays. WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations
to create column light engineering and art. WEBB will prepare plans, specifications, and cost estimates for the large
column light sculpture.
The sloping walls common in the underpass and along washes in the Valley provide the backdrop for additional art
installations. The blank canvas could be painted by school children as a mural that is updated every year. The canvas
could also be used as a medium for programmable video projections. WEBB and the Art Director will identify the slopings
wall to be used for the blank canvas. WEBB will prepare plans, specifications, and cost estimates for art walls.
In order to make the underpass more welcoming to trail users, a sculptural light installation illuminates the path. This will
be a unique opportunity to collaborate with a local artist on the prominent piece of public art. The Art Director will create
sketches and renderings (up to four) for the prominent piece of public art.
Task 6. Geotechnical Investigation
The proposed improvements include the construction of a trail along various roadways and storm channels within
Coachella Valley. The trail along the wash beneath Jefferson Street and Highway 111 will cross the wash from the
southeast to the northwest side. The crossing location is unknown at this time, but it is anticipated to include retaining
walls within the channel slope protection and a trail within the wash, or a bridge across the wash to connect the trails.
Detailed plans of the proposed construction are not available at this time. We understand design of the improvements will
follow Caltrans guidelines, and a Preliminary Foundation Report is needed during initial design of the structures followed
by a Foundation Report once more details are available.
We understand field exploration will require drilling within the right-of-way of the Coachella Valley Water District (CVWD).
Our services are anticipated to include drilling of geotechnical borings, laboratory testing, and providing a geotechnical
report with geotechnical recommendations for design and construction of the walls.
Task 7. Drainage Report
WEBB will provide a drainage report for the La Quinta Evacuation Channel and Dillon Road. WEBB will coordinate with
CVWD, City of Indio, and the City of Coachella for review and approval.
Task 8. Water Quality Management Plan
WEBB will evaluate Project site-specific conditions and constraints, examining the feasibility of implementing the Low
Impact Design BMPs and its associated cost, and provide our recommendations to the Agency.
Task 9. Preliminary Design
Task 9.1 Preliminary Signing and Striping Plans
WEBB will review, compare the proposed Art and Music Line design with the Cities General plans, Standard Plans,
AASHTO Standards, NACTO Design Guidelines, Caltrans Highway Design Manual, and Caltrans MUTCD. WEBB will
survey all existing pavement delineation, markers, and signing over the project limits. WEBB will prepare the design and
layout of the proposed striping plan.
WEBB will develop conceptual striping layout plan (up to two options) for the alignments identified in Project
Understanding. The conceptual layout will consist of a color exhibit (24-inches x 36-inches) of the project area including
the protected bikeway, enhanced pedestrian crossings, and connections to existing bike facilities. These improvements
will be presented to the agencies for review and comment. This scope assumes comments will be addressed as part of
the Final Design.
Task 9.2 Preliminary Traffic Signal Plans
WEBB will prepare preliminary traffic signal improvement plans. WEBB will prepare a traffic signal plan per the City of
Indio, City of La Quinta, City of Coachella, California MUTCD, and Caltrans Standards. The plan will include the location
of traffic signal poles. The preliminary plans will show as a minimum with construction notes, curb gutter, sidewalk,
driveways, approaches, centerline profile, curb profile, existing utilities, storm drain, catch basins, traffic signal, striping,
and all existing feature/improvements.
In coordination with the Traffic Study, WEBB will develop up to two conceptual operations alternatives for the signalized
intersections. These may include bike signals, leading bike/pedestrian intervals, right turn on red restrictions, and other
innovative techniques to enhance safety. WEBB will also develop conceptual alternatives for bike detection and bike
detection indicators.
Task 9.3 Preliminary Street Improvement Plans
The project is proposing curb and barrier along the entire route. WEBB will prepare preliminary street improvement plans
for installation of the curb and barrier.
WEBB will create color-coded designs so Agencies can clearly see what elements will be removed, added, and adjusted
in the project area. Existing structures that could be affected by the new construction such as surface improvements,
entrances, driveway approaches, edge of pavement, sewer manhole, water valve and gas valve lids, electrical vaults, air
vac, cross gutters, pedestrian ramps, and curb returns will be shown in a halftone or dashed background format to
distinguish them from new improvements proposed for the project.
New street improvements (pavement, curbs, gutters, sidewalks, ADA ramps, driveways, barriers.), contractor performed
facility or structure adjustments (water valves, gas valves, sewer manholes, telephone manholes, electrical manholes,
etc.), relocations, reconstructions, and modifications shall be shown in full tone or highlighted with appropriate
construction note, detail reference, or standard plan reference identified.
Task 9.4 Intersection Improvements
Most collisions involving people biking occur at intersections. Designing a bikeway that is separated from vehicles mid-
block but includes conflict zones at intersection approaches can defeat the entire purpose of implementing a Class 1
facility. This can be especially challenging where right-turning vehicles are allowed to make conflicting movements across
the bikeway crossing. The design will consider intersection improvements that will create an environment that is safer and
more comfortable for people biking. Actual and perceived safety at intersections will enhance the experience for people
biking and lead to a greater sense of comfort.
WEBB will develop conceptual designs for innovative treatments at up to 15 signalized intersections. Treatments may
include protected intersections, protected corners, bend out, and other innovative treatments to enhance safety and
comfort. These improvements will be presented to the Agency for review and comment. This scope assumes comments
will be addressed as part of the final design.
Task 9.5 Connection Path on La Quinta Evacuation Channel (Class I)
WEBB will design the two-way community connector between Avenue 48 and Coachella Valley Storm channel where the
CV Link is proposed. The distance between Avenue 48 and Coachella Valley Storm Channel is little over one mile. The
two-way community connector will be located on the west side of the La Quinta Evacuation Channel up to the Jefferson
Bridge, it will go down the Channel, and it will come up on the east side after the Highway 111 bridge.
Task 9.6 Dillon Road Pathway (Class I)
WEBB will design the community connector from Avenue 48 to the west edge of the Coachella Valley Storm Channel and
from the east edge of the Coachella Valley Storm Channel to the Spotlight 29 Casino located on Harrison Place. The
Dillon Road Pathway goes through Caltrans’ right-of-way at the Highway 86/Dillon Road Interchange. WEBB will
coordinate with the City of Coachella for the Dillon Road interchange improvements. WEBB will prepare roadway
widening plans, traffic signal improvement plans, signing & striping plans, traffic control plans, and Design Standard
Decision Documents. WEBB will prepare and process the Caltrans Encroachment Permit for improvement within the
Caltrans right-of-way.
The proposed alignment from Avenue 48 to the Dillon Road/Cabazon Road intersection follows Dillon Road which has an
over-crossing over Indio Boulevard. The over-crossing is not wide enough to accommodate bike lanes and sidewalks.
WEBB will prepare the preliminary layout. The design and construction will be part of the over-crossing project.
The project is proposing a 14-FT wide two-way community connector on Dillon Road. The existing bridge over Whitewater
Channel is a two-lane bridge and not wide enough to accommodate the 14 FT wide two-way community connector.
WEBB will prepare the preliminary layout. The design and construction will be part of the bridge improvement project.
Task 9.7 Coachella Connector (Class I)
The Coachella Connector is proposed along Van Buren Street from Avenue 48 to Rancho Las Flores Park and along the
north side of Rancho Las Flores Park to Ed Mitchell Drive. WEBB will design the Coachella two-way community connector
from Avenue 48 to Ed Mitchell Drive.
Task 9.8 Street Light/Electrical Design
Feature Locations 1, 2, 3, 7 -
1. These locations shall have minimal thematic lighting elements and controls and shall be condensed to smaller
footprints.
2. Provide lighting design services for determining the type of lighting and controls for key areas in this area. The
intent at this time shall be to provide themed lighting and music at intersections only. The design intent is for
Lighted Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color-changing
ability, which shall be sequence controlled when triggered by motion of bicyclists Lighting through projection shall
also be discussed for implementation. Much of the lighting product may have to be custom made to withstand
traffic collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to client until an acceptable selection is determined. Provide preliminary cost estimate for
product only.
4. Provide electrical engineering for the installation of the selecting lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with utility consultant for the installation of meter pedestal as required.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Feature Locations 4, 6, 8 -
1. These locations shall have more thematic lighting elements and controls than Task 1 above.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along more than just the intersections, but not the entire block. These areas
shall be designed further during design development. The design intent is for Lighted Arts & Music Barriers,
Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability, which shall be sequence
controlled when triggered by motion of bicyclists. Lighting through projection shall also be discussed for
implementation. Much of the lighting product may have to be custom made to withstand traffic collision. Design
themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Feature Location 5
1. This location shall have the most thematic lighting elements compared to Tasks 1 and 2.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along the entire block leading up to the Polo Grounds, but not into the
grounds itself. This area shall be designed further during design development. The design intent is for Lighted
Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability,
which shall be sequence controlled when triggered by motion of bicyclists. Lighting through projection shall also
be discussed for implementation. Much of the lighting product may have to be custom made to withstand traffic
collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Task 9.9 Structural Design
WEBB will design retaining walls in the La Quinta evacuation channel.
Task 10. Multi-modal Transit
Multi-modal Transit
x 6LWHYLVLWV¿HOGZRUN GD\VDQGQLJKWV 'HOLYHUDEOH- Assessment of lighting, accessibility, shade feature, etc. to
accommodate active transportation modes
x Review SunLine’s short and long term transit plans, ATP strategies, first/last mile strategies, Transit Design
Standards, ADA issues, and other needs they may have. This is a sensitive step often missed and results in
costly revisions and delays. Provide a brief technical memo summarizing SunLine’s active transportation mobility
needs related to these two projects
x Review RCTC’s short and long term transit plans, ATP strategies, first/last mile strategies, unmet needs/ADA
issues and other needs they may have. Coordination and communication with RCTC’s transit and planning and
programming group is essential. Provide a brief technical memo summarizing RCTC’s active transportation
mobility needs and information that is essential for them to process ATP grant applications
x Based on WKHLQLWLDO¿QGLQJVSURYLGHWHDPLQLWLDOGHVLJQLQSXWDQGUHFRPPHQGDWLRQVIURPDWUDQVLWPXOWL-modal
design perspective (recommend a team discussion)
x Review preliminary plans (<30%) and provide input from an end-user/transit/multimodal perspective to WEBB’s
project team. This critical step ensures costly and time-consuming revisions at the end
x Coordinate ongoing project development efforts with RCTC and SunLine staff members that serve on grant
evaluation teams to ensure and enable the successful implementation of the projects. This step will open the door
to Federal Transit Administration (FTA) funds to address unmet needs/ADA issues, pedestrian safety
improvements, first/last mile strategies that are all key components of the ATP equation
x Review and comment on the plans to ensure a sufficient response to the stakeholder and end-user comments
Task 11. Preliminary Cost Estimate
Preliminary Cost Estimate
WEBB will prepare a preliminary cost estimate for the proposed project.
B. Final Plans, Specifications, and Cost Estimate
Task 12. Final Design
WEBB will prepare 65%, 95%, and final PS&E documents for the following.
x Task 12.1 - Signing and Striping Plans
x Task 12.2 - Traffic Signal Plans
x Task 12.3 - Street Improvement Plans
x Task 12.4 - Intersection Improvements
x Task 12.5 - Connection Path on La Quinta Evacuation Channel (Two-Way Connector)
x Task 12.6 - Dillon Road Pathway (Two-Way Connector)
x Task 12.7 - Coachella Connector (Two-Way Connector)
x Task 12.8 - Street Light/Electrical Design
x Task 12.9 - Structural Design
Task 13. Specifications, Final Estimate of Quantities and Cost
WEBB will prepare project specifications. WEBB will provide a construction quantity and cost estimate with each submittal
of plans. The unit costs shall be based upon the most current cost information for recent similar projects in the area
compiled by WEBB and approved by the Agency.
Task 14. Utility Potholing
Our sub-consultant, Underground Solutions, Inc., will pothole underground utilities to determine the depth for clearance or
conflicts for any underground improvements such as gas lines, telephone lines, electrical lines, sewer lines, water lines,
storm drain lines, etc. WEBB will submit each utility company set of plans that provide the location, elevation of the utility,
and the elevation of the improvement with the conflict area clouded to show utility companies the areas of conflict with the
proposed improvements. The potholing information and plan will be submitted to the Agency after completion of the task.
WEBB has assumed 20 potholes for this project.
Task 15. Legal and Plats
We have assumed no right-of-way or easement is required for the project.
C. Project Management, Public Outreach, Agency Coordination, and Grant Assistance
Task 16. Project Management
WEBB will schedule and attend meetings in the planning phase as follows:
x Project Development Team (PDT) meetings – monthly and on a as-needed basis
x Environmental meetings
x Agencies (the City of Indio, City of La Quinta, City of Coachella Valley, CVWD, CVAG, RCTC, Sunline, Caltrans,
and resource agencies] meetings
x Agency and City Council Meetings
x Other meetings as necessary such as, but not limited to agencies, HOAs, business, property owners, field
reviews, utilities, and meeting with individuals
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency’s Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but not be limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
Task 17. Public Outreach
Public Workshops
WEBB will participate in up to four public outreach meeting/events. The goal of these meetings is to identify the
community values, priorities, and concerns throughout the project corridors. We propose to have these meetings as open
house public workshops. These workshops would include a number of boards placed throughout the venue with project
team staff available at each board or set of boards to discuss the project with the residents and stakeholders. WEBB will
work closely with CVAG to develop these boards.
WEBB will provide poster size boards for use at these public meetings. These boards may include a project location map
for orientation purposes, examples of complete streets improvements that have been implemented in the Coachella Valley
or other jurisdictions, and large aerial maps showing the existing conditions. Post-it notes will be provided at each board to
allow attendees to identify their specific priorities and concerns. A map of the boards will be developed to guide
participants through the open house. Comment cards will also be provided to solicit general feedback about the proposed
project. Up to two WEBB staff members will attend each public input meeting.
All meeting notifications and materials will be provided in both English and Spanish. On site translation services will be
available and we are prepared to either host the meeting in two languages or have the meeting presented in English and
translated to Spanish (or vice versa) via wireless headsets. WEBB will record audio of the meeting and provide meeting
minutes and record any questions or responses that the community may have.
Task 18. Agency Coordination
WEBB will provide coordination with CVAG, City of Indio, City of La Quinta, City of Coachella, RCTC, Sunline, and
Caltrans to ensure street section, lanes, bike lanes, barrier, traffic signal, and signing & striping improvements are
consistent and accepted by them.
WEBB will set up a meeting with all agencies involved during the planning and design phase to ensure consistency and
avoid any issues later on. In case we don’t agree with either of the Agency’s comments, WEBB will set up a meeting to
resolve the issues.
WEBB will provide coordination with Agency stakeholders involved in the project. In most cases and in coordination with
the client, WEBB will take the lead on all meeting arrangements, taking and providing minutes, and providing follow-up
action items on project issues. These meetings will be either phone conference calls or meetings at the Agencies’ or
stakeholders’ offices. WEBB is expected to either advise or provide consultation at each meeting.
WEBB will:
x Attend meetings with City Staff (up to eight)
x Prepare an agenda, sign-in sheet, graphics, and a follow-up summary for each meeting
x Document decisions made and action items
x Track action item resolutions
Task 19. ATP Grant Application Assistance
WEBB will assist CVAG the next ATP grant application assistance. CVAG will prepare an application. WEBB will assist
CVAG with writeups, exhibits, and cost estimates.
D. Regional Active Transportation Standards
As an expansion of the 2019 Bike and Pedestrian Safety Program, Coachella Valley Association of Governments (CVAG)
is requesting WEBB to create regional standards that would provide consistency for active transportation improvements,
particularly as it relates to bike lane design, appropriate signage, on-street markings, and barriers. To create regional
consistency, WEBB will identify and establish methods being deployed across the region.
The plan shall contain the following tasks:
Task 20. Conducting an Inventory of Active Transportation Standards and Practices used by
CVAG Member Jurisdictions
WEBB will provide outreach to CVAG member jurisdiction for the active transportation standards, stand-alone active
transportation projects, and transportation projects with active transportation improvements.
Task 21. Develop Regional Standards
Based on best practices regionally and nationally, WEBB will develop regional standards for active transportation projects,
particularly those that are Class II or Class III. This plan will cover all aspects of the bicyclist and pedestrian experience
and have a heavy focus on safety and connectivity. Aspects could include but are not limited to barriers, bike lanes,
signage, and uniform sizes and color-coded markings. Additionally, the plan should detail standardized approaches for CV
Link Community Connectors across the Coachella Valley, with some unique characteristics, such as color, for each
connector.
Task 22. Suggest Ways CVAG can Standardize Methodologies from Each Respective City
As part of the review, WEBB will identify opportunities for CVAG to encourage and implement regional active
transportation standards. This could include designs into reimbursement agreements and/or future regional transportation
planning efforts.
Task 23. Outreach Efforts
As part of this work, WEBB will consider the outreach necessary to complete the task. That could include meetings with
staff from CVAG and member jurisdictions. It will also include at least two presentations to the CVAG Transportation
Committee and one meeting of the CVAG Executive Committee.
E. Contingency
Task 24. Contingency
WEBB will provide following and other out of scope services on an as-needed basis.
x Title Reports
x Appraisals
x Acquisition
x Escrow Coordination
Task DescriptionPrincipal IIPrincipal ISenior IIISenior IAssociate IIIAssociate IIAssociate IAssistant VAssistant IVAssistant III2 Person Survey CrewProject Coordinator WEBB Total Sub-Consultant Expenses Total $273 $252 $231$203 $192 $176 $166 $155 $139 $123 $276 $104Task 1 - Kick-off Meeting952.00$ 337.00$ -$ 1,289.00$ Kick-off meeting2 2 952.00$ 337.00$ 1,289.00$ Task 2 - Survey145,176.00$ 25,960.00$ 3,000.00$ 174,136.00$ Field and Aerial Topography 8 32 16 160 360 40 145,176.00$ 25,960.00$ 3,000.00$ 174,136.00$ Task 3 - Utility Research and Coordination54,592.00$ 21,279.50$ 1,000.00$ 76,871.50$ Utility Research and Coordination 24 120 80 100 54,592.00$ 21,279.50$ 1,000.00$ 76,871.50$ Task 4 - Environmental62,675.00$ 119,248.90$ 1,600.00$ 183,523.90$ 4.1 CEQA Documentation 8 104 8 132 39,716.00$ 1,600.00$ 41,316.00$ 4.2 CEQA Technical Studies 26 40 31 18,591.00$ 47,530.00$ 66,121.00$ 4.3 Traffic Study 16 4,368.00$ 71,718.90$ 76,086.90$ Task 5 - Project Theme42,892.00$ 110,000.00$ 10,000.00$ 162,892.00$ 5.1 Art and Music Barrier 16 16 40 12,536.00$ 22,000.00$ 3,000.00$ 37,536.00$ 5.2 Waveform Sculpture 16 16 40 12,536.00$ 22,000.00$ 3,000.00$ 37,536.00$ 5.3 Barrier Curb8 8 12 5,284.00$ 11,000.00$ 1,000.00$ 17,284.00$ 5.4 Painted 2-Way Bike Path, Column Lights, Art, Wall & Underpass 16 16 40 12,536.00$ 55,000.00$ 3,000.00$ 70,536.00$ Task 6 - Geotechnical Investigation3,132.00$ 18,700.00$ -$ 21,832.00$ Geotechnical Investigation 4 8 4 3,132.00$ 18,700.00$ 21,832.00$ Task 7 - Drainage Report20,318.00$ -$ -$ 20,318.00$ Drainage Report6 8 24 80 20,318.00$ 20,318.00$ Task 8 - Water Quality Management Plan14,212.00$ -$ -$ 14,212.00$ Water Quality Management Plan 4 8 24 40 14,212.00$ 14,212.00$ Task 9 - Preliminary Design312,968.00$ 169,564.00$ -$ 482,532.00$ 9.1 Preliminary Signing and Striping Plans 20 140 400 8 92,932.00$ 92,932.00$ 9.2 Preliminary Traffic Signal and RRFB Plans 8 16 40 8 12,032.00$ 7,761.60$ 19,793.60$ 9.3 Preliminary Street Improvement Plans 16 120 400 8 99,960.00$ -$ 99,960.00$ 9.4 Intersection Improvements 8 40 8 10,056.00$ 94,802.40$ 104,858.40$ 9.5 Connection Path on La Quinta Evacuation Channel (Class I) 8 40 120 8 34,176.00$ -$ 34,176.00$ 9.6 Dillon Road Pathway (Class I) 8 40 120 8 34,176.00$ -$ 34,176.00$ 9.7 Coachella Connector (class I) 4 16 60 8 16,692.00$ -$ 16,692.00$ 9.8 Street Light / Electrical Design 8 24 16 8,720.00$ 55,000.00$ 63,720.00$ 9.9 Structural Design 8 8 4 4,224.00$ 12,000.00$ 16,224.00$ Task 10 - Multi-modal Transit-$ 4,209.70$ -$ 4,209.70$ Multi-modal Transit-$ 4,209.70$ 4,209.70$ Task 11 - Preliminary Cost Estimate32,248.00$ 11,114.40$ -$ 43,362.40$ Preliminary Cost Estimate 8 40 40 40 40 16 32,248.00$ 11,114.40$ 43,362.40$ Task 12 - Final Design510,646.00$ 356,288.00$ -$ 866,934.00$ 12.1 Signing and Striping Plans 40 180 600 8 136,432.00$ 136,432.00$ 12.2 Traffic Signal and RRFB Plans 16 80 160 8 41,520.00$ 288,288.00$ 329,808.00$ 12.3 Street Improvement Plans 32 120 400 8 104,328.00$ 104,328.00$ 12.4 Intersection Improvements 16 100 300 8 83,100.00$ 83,100.00$ 12.5 Connection Path on La Quinta Evacuation Channel (Two-Way 8 50 140 8 40,046.00$ 40,046.00$ 12.6 Dillon Road Pathway (Two-Way Connector) 16 60 140 40 24 52,964.00$ 52,964.00$ 12.7 Coachella Connector (Two-Way Connector ) 8 48 120 8 33,880.00$ 33,880.00$ 12.8 Street Light / Electrical Design 8 24 24 8 12,112.00$ 55,000.00$ 67,112.00$ 12.9 Structural Design 8 16 8 6,264.00$ 13,000.00$ 19,264.00$ Task 13 - Specifications, Final Estimate of Quantities and Cost40,832.00$ 48,012.80$ -$ 88,844.80$ Specifications, Final Estimate of Quantities & Cost 16 80 60 40 16 40,832.00$ 48,012.80$ 88,844.80$ Task 14 - Utility Potholing6,872.00$ 30,000.00$ -$ 36,872.00$ Utility Potholing8 16 8 6,872.00$ 30,000.00$ 36,872.00$ Task 15 - Legal and Plats-$ -$ -$ -$ Legal and Plats (Not needed at this time)-$ -$ Task 16 - Right-of-Way and As needed Out of Scope Services248,354.00$ -$ -$ 248,354.00$ Right-of Way and As Needed Out of Scope Services (Time and Material after CVAG Approval)248,354.00$ 248,354.00$ Task 17 - Project Management45,040.00$ 61,600.00$ 2,000.00$ 108,640.00$ Project Management 120 40 40 45,040.00$ 61,600.00$ 2,000.00$ 108,640.00$ Task 18 - Public Outreach50,090.00$ -$ 4,923.00$ 55,013.00$ Public Outreach90 40 40 120 50,090.00$ 4,923.00$ 55,013.00$ Task 19 - Agency Coordination46,400.00$ 11,488.40$ 3,000.00$ 60,888.40$ Agency Coordination 80 80 80 46,400.00$ 11,488.40$ 3,000.00$ 60,888.40$ Task 20 - Conducting and Inventory of Active Transportation Standard and Practices used by CVAG Member Jurisdictions 19,020.00$ - 500.00$ 19,520.00$ Conducting and Inventory of Active Transportation Standard and Practices 12 80 16 19,020.00$ 500.00$ 19,520.00$ Task 21 - Develop Regional Standards23,940.00$ - -$ 23,940.00$ Develop Regional Standards 12 80 40 16 23,940.00$ 23,940.00$ Task 22 - Suggest Ways CVAG can Standardize Methodologies from each Respective City15,256.00$ - -$ 15,256.00$ Standardize Methodologies from each Respective City 24 40 16 15,256.00$ 15,256.00$ Task 23 - Outreach Efforts20,456.00$ - 2,000.00$ 22,456.00$ Outreach Efforts40 40 24 20,456.00$ 2,000.00$ 22,456.00$ Total (Tasks 1 - 23) 796 48 48 1,156 1,124 1,920 88 1,040 320 375 376 660 7,951 Total Cost per Person/Group $ 1,716,071 $ 987,803 $ 28,023 $ 2,731,897 C. Project Management, Public Outreach, Agency CoordinationD. Regional Active Transportation StandardsCoachella Valley Association of Governments (CVAG) Avenue 48 (Art and Music Line) and Regional Active Transportation StandardsA. Preliminary Engineering and Environmental B. Final Plans, Specifications, and Cost Estimate (PS&E)$77$&+0(17$77$&+0(17
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF COACHELLA
ATP – ARTS & MUSIC LINE
THIS AGREEMENT is made and entered into this 16th day of December 2019, by
and between the City of Coachella ("Agency"), and the Coachella Valley Association
of Governments, a California joint powers agency,("CVAG"), and is made with
reference to the following background facts and circumstances:
RECITALS
The "Coachella Valley Area Transportation Study", a valley-wide study prepared
under the auspices of CVAG, has identified various transportation and highway projects
and corridors throughout the Coachella Valley to be of regional importance. This project
is in the 2016 Transportation Project Prioritization Study (TPPS) document; and,
Approval of a highway financing measure by the voters of Riverside County in
November of 1988, as well as the approval of an extension of Measure A by the voters in
November of 2002, has created a source of funds with which to construct such projects;
and,
CVAG by agreement with its member agencies and with the Riverside County
Transportation Commission ("RCTC"), has been designated as the agency through which
such funds are to be conveyed and disbursed for the purpose of completing said regional
transportation projects; and,
CVAG Executive Committee, on July 31, 2006, approved the implementation of the
amended Transportation Uniform Mitigation Fee “TUMF” Fee Ordinance to increase the
collected TUMF Fee, effective January 1, 2007; and,
Under CVAG's policy of funding eligible projects with member jurisdictions, effective
January 1, 2007, the responsible jurisdiction(s) will be responsible for paying Twenty-five
Percent (25%) of the Project costs (the Local Share), as well as any ineligible project
costs, and CVAG will be responsible for Seventy-five Percent (75%) of eligible Project
costs (the Regional Share).
Agency desires to proceed with the ATP – ARTS & MUSIC LINE Project. The
estimated engineering cost of the Project is $2,731,897. CVAG’s share of the
Project cost is not-to-exceed $2,048,923,being 75% of the anticipated Regional Share
of the Project costs.
NOW, THEREFORE, in consideration of the mutual covenants and subject to the
conditions contained herein, the parties do agree as follows:
1. The program embodied in this agreement for the reimbursement of funds
by CVAG shall apply only to those regional arterial projects that have heretofore been
identified in CVAG’s Transportation Project Prioritization Study or specifically authorized
$77$&+0(17
by CVAG’s Executive Committee. The Project was specifically approved by CVAG’s
Executive Committee as consistent with the TPPS on 30 September 2019 and is therefore
eligible.
2. The Project is generally described as and consists of the following:ATP
– ARTS & MUSIC LINE Project. These services will hereinafter be referred to as the
"Project".
3. The scope of work of the Project is more particularly described in Exhibit
"A", entitled "Scope of Services " attached hereto and made a part hereof. The cost
estimate for the Project is more particularly described in Exhibit "B" - "Estimate of Cost",
attached hereto and made a part hereof. The cost estimates include amount CVAG shall
pay to outside contractors in connection with the Project. The amount of the Jurisdiction
One-Quarter and the CVAG Three-Quarters shall be calculated by reference to the cost
estimates as shown on Exhibit "B" unless amended pursuant to the provisions of
Paragraph 6.
4. It is the agreement between CVAG and Agency that of the total
estimated cost of the project will be approximately $2,731,897, CVAG’ Regional Share
will equal $2,048,923, and the Local share shall be $682,974.The 25% local share shall
be split between The City of La Quinta, the City of Indio and the City of Coachella.
The proportional share owed by each jurisdiction shall be determined by linear mile of the
Arts & Music Line located within that Jurisdiction and is included in Exhibit “B”. This
Agreement shall establish that CVAG may decline or delay regional funds should it be
determined that such action is necessary to maintain a minimum balance of regional
funds.
5. Agency agrees to Pay reimbursement of twenty-five percent of only
those costs which are eligible for reimbursement to CVAG, as outlined in the CVAG
Policies and Procedures Manual for the Regional Arterial Program, as most recently
amended.
6. CVAG shall be responsible for initial payment of all covered costs as they
are incurred. Following payment of such costs, CVAG shall submit invoices to AGENCY
requesting reimbursement of twenty-five percent of those eligible costs associated with
the Project. Each invoice shall be accompanied by detailed contractor invoices, or other
demands for payment addressed to CVAG, and documents evidencing CVAG’s payment
of the invoices or demands for payment. CVAG shall also submit a Project Completion
Report, in a form acceptable to Agency.
6.1 Upon receipt of an invoice from CVAG, AGENCY may request
additional documentation or explanation of the Project costs. Undisputed reimbursement
amounts shall be paid by AGENCY to CVAG within thirty (30) days.
6.2 If a post-payment audit or review indicates that AGENCY has
Provided reimbursement to CVAG in an amount in excess of Twenty-five Percent of
eligible costs, or has provided reimbursement of ineligible Project costs, CVAG shall
reimburse AGENCY for the excess or ineligible payments within thirty (30) days of
notification by AGENCY.
7. Prior to any final payment to CVAG by AGENCY, a final report shall be
submitted to Agency by CVAG containing a record of all payments made for said Project
and the source of funds of all such payments, together with a record of all change orders,
cost over-runs, and other expenses incurred. Final payment will thereafter be paid by
AGENCY in accordance with its rules, regulations and policies concerning project cost
determination and expense eligibility.
8. The format used for all bids solicited by CVAG for the Project shall require
itemization sufficient to allow quantities of each bid item to be easily discernible.
9. The parties agree that should unforeseen circumstances arise which result
in new work not covered in Exhibit “A,” an increase of any costs over those shown in
Exhibit “B,” or other changes in the Scope of Work are proposed, CVAG will in good faith
consider an amendment to this Agreement to provide for further appropriate
reimbursement if the proposed amendment is in accordance with the policies,
procedures, and cost determination/expense eligibility criteria adopted by CVAG. Non-
substantive changes may be made to this agreement subject to CVAG’s General
Counsel’s approval.
10. CVAG shall maintain an accounting of all funds received from Agency
pursuant to this Agreement in accordance with generally accepted accounting principles.
Agency agrees to keep all Project contracts and records for a period of not less than three
years from the date a notice of completion is filed by the Agency on such Project; or, if
the Project is not one as to which a notice of completion would normally be recorded, for
three years from the date of completion. CVAG shall permit Agency, at any reasonable
time, upon reasonable notice, to inspect any records maintained in connection with the
Project. Agency shall have no duty to make any such inspection and shall not incur any
liability or obligation by reason of making or not making any such inspection.
11.The occurrence of any one or more of the following events shall, at CVAG’s
option, constitute an event of default and CVAG shall provide Agency with
immediate notice thereof.
11.1 Any warranty, representation, statement, report or certificate
made or delivered to AGENCY by CVAG or any of CVAG’s officers, employees or agents
now or hereafter which is incorrect, false, untrue or misleading in any material respect;
11.2 CVAG shall fail to pay, perform or comply with, or otherwise
shall breach, any obligation, warranty, term or condition in this Agreement or any
amendment to this Agreement, or any agreement delivered in connection with the Project;
or,
11.3 There shall occur any of the following: dissolution,
termination of existence or insolvency of Agency; the commencement of any proceeding
under any bankruptcy or insolvency law by or against Agency; entry of a court order which
enjoins, restrains or in any way prevents Agency from paying sums owed to creditors.
12. No waiver of any Event of Default or breach by one party hereunder shall
be implied from any omission by the other party to take action on account of such default,
and no express waiver shall affect any default other than the default specified in the
waiver and the waiver shall be operative only for the time and to the extent therein stated.
Waivers of any covenant, term, or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent
or approval by one party to or of any act by the other party shall not be deemed to waive
or render unnecessary the consent or approval to or of any subsequent or similar act.
13.This Agreement is made and entered into for the sole protection and benefit
of CVAG and Agency and no third person shall have any right of action under this
Agreement.
14.It is the intent of the Agency and CVAG that the Project be represented as
being funded by Measure “A”/TUMF funds. All public notices, news releases, and
documents shall indicate that the Project is being cooperatively developed by the Agency,
RCTC, and CVAG using Measure “A”/TUMF funds. Prior to initiation of on-site
construction, Agency agrees to provide at least one “Project Sign” to be placed in a safe
and visible location near the site of construction so that all travelers passing the location
have the opportunity to observe who the agencies are that are providing funds for the
construction of the Project. The project funding sign for this Project shall be
modified to conform to the Bicycle and Pedestrian Safety Program with the design
to be approved by CVAG.
15.This Agreement is for funding purposes only and nothing herein shall be
construed so as to constitute CVAG as a party to the construction or in ownership or a
partner or joint venturer with Agency as to the Project. The Agency shall assume the
defense of, indemnify and hold harmless CVAG, its member agencies, and their
respective officers, directors, agents, employees, servants, attorneys, and volunteers,
and each and every one of them, from and against all actions, damages, claims, losses
and expenses of every type and description to which they may be subjected or put by
reason of or resulting from the actions or inactions of the Agency related to the Project or
taken in the performance of this Agreement or any agreement entered into by Agency
with reference to the Project. CVAG shall assume the defense of, indemnify and hold
harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and
volunteers, and each of them, from and against all actions, damages, claims, losses, and
expenses of every type and description to which they may be subjected or put by reason
of or resulting from the actions of CVAG taken in the performance of this Agreement.
16. CVAG agrees to include in its contract specifications and bid documents
a requirement that all prime contractors shall name CVAG and its member agencies as
“also insured” on all liability insurance coverage required by Agency on each contract.
Agency will provide a copy of the Insurance Certificate to CVAG, depicting CVAG and its
member agencies as “also insureds,” within 30 days of signing a contract with the prime
contractor.
17.Any dispute concerning a question of fact arising under this Agreement that
is not disposed of by voluntary negotiations between the parties shall first be decided by
the CVAG Executive Director or designee, who may consider any written or verbal
evidence submitted by Agency. This decision shall be issued in writing. However, no
action in accordance with this Section shall in any way limit either party’s rights and
remedies through actions in a court of law with appropriate jurisdiction. Neither the
pendency of dispute nor its consideration by CVAG will excuse Agency from full and
timely performance in accordance with the terms of this Agreement.
18. Any agency receiving federal funds must have an approved
Disadvantaged Business Enterprise program. All recipients of Federal Highway
Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the Code
of Federal Regulations (CFR) which established the Federal Department of
Transportation’s policy supporting the fullest possible participation of firms owned and
controlled by minorities and women in the Department of Transportation programs.
Except to the extent that such or other contrary federal regulations may apply, Agency
covenants that, by and for itself and all persons claiming under or through it, there shall
be no discrimination against or segregation of any person or group of persons on account
of race, color, creed, religion, sex, marital status, national origin or ancestry in the
performance of this Agreement.
19. CVAG warrants that all aspects of the Project shall be undertaken in
compliance with all applicable local, state and federal rules, regulations and laws.
20. This Agreement may not be assigned without the express written consent
of CVAG first being obtained.
21. Agency, its successors in interest and assigns shall be bound by all the
provisions contained in this Agreement.
22. No officer or employee of CVAG shall be personally liable to Agency, or
any successor in interest, in the event of any default or breach by CVAG or for any amount
with may become due to Agency or to its successor, or for breach of any obligation of the
terms of this Agreement.
23. Notwithstanding any other provision herein, CVAG shall not be liable for
payment or reimbursement of any sums for which CVAG has not first obtained the
necessary and appropriate funding from TUMF and/or Measure “A” monies.
24. No officer or employee of AGENCY shall have any personal interest, direct
or indirect, in this Agreement; nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his or
her personal interest or the interest of any corporation, partnership or
association in which she or he is, directly or indirectly, interested, in violation
of any state, federal or local law.
25. CVAG warrants that the funds received by AGENCY pursuant to this
Agreement shall only be used in a manner consistent with CVAG’s reimbursement policy
and all applicable regulations and laws. Any provision required to be included in this
type of agreement by federal or state law shall be deemed to be incorporated into this
Agreement.
26. All notices or other communications required or permitted hereunder shall
be in writing and shall be either personally delivered (which shall include delivery by
means of professional overnight courier service which confirms receipt in writing, such as
Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming
transmission and receipt; or sent by certified or registered mail, return receipt requested,
postage prepaid to the following parties at the following addresses or numbers:
If to City of Coachella:William Pattison
City Manager
City of Coachella
Coachella Civic Center
53990 Enterprise Way
Coachella, CA 92236
Telephone: (760) 398-3502
If to CVAG: CVAG
Eric V. Cowle
73-710 Fred Waring Drive
Palm Desert, CA 92260
Telephone: (760) 346-1127
Notices sent in accordance with this paragraph shall be deemed delivered upon the next
business day following the: (i) date of delivery as indicated on the written confirmation
of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally
delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile
machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified
or registered mail, return receipt requested. Notice of change of address shall be given
by written notice in the manner detailed in this paragraph.
27. This Agreement and the exhibits herein contain the entire agreement
between the parties and is intended by the parties to completely state the agreement in
full. Any agreement or representation respecting the matter dealt with herein or the
duties of any party in relation thereto, not expressly set forth in this Agreement, is null and
void.
28. If any term, provision, condition, or covenant of this Agreement, or the
application thereof to any party or circumstance, shall to any extent be held invalid or
unenforceable, the remainder of the instrument, or the application of such term, provision,
condition or covenant to persons or circumstances other than those as to whom or which
it is held invalid or unenforceable, shall not be affected thereby and each term and
provision of this Agreement shall be valid and enforceable to the fullest extent permitted
by law.
29. In the event either party hereto brings an action or proceeding for a
declaration of the rights of the parties, for injunctive relief, for an alleged breach or default,
or any other action arising out of this Agreement, or the transactions contemplated
hereby, the prevailing party in any such action shall be entitled to an award of reasonable
attorneys’ fees and costs incurred in such action or proceeding, in addition to any other
damages or relief awarded, regardless of whether such action proceeds to final judgment.
30. Time is of the essence in this Agreement, and each and every provision
hereof in which time is an element.
31. This Agreement and all documents provided for herein shall be governed
by and construed in accordance with the laws of the State of California. Any litigation
arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert
Judicial District, State of California.
32. CVAG warrants that the execution, delivery and performance of this
Agreement and any and all related documents are duly authorized and do not require the
further consent or approval of any body, board or commission or other authority.
33. This Agreement may be executed in one or more counterparts and when
a counterpart shall have been signed by each party hereto, each shall be deemed an
original, but all of which constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their duly authorized representatives on this date:
ATTEST: CITY OF COACHELLA
By: ________________________________ By: __________________________
ATTEST: CVAG
By: _______________________________
Tom Kirk, Executive Director
By: _________________________________
Jeff Grubbe, Chairman
PUBLIC WORKS/ENGINEERING DEPARTMENT
DECEMBER 2019
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(Attachment 1)
PARKS and L & L
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(Attachment 2)
PUBLIC WORKS MAINTENANCE
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(Attachment 3)
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Painting $3,689Meetings$46Facilities Maint $3,304Security/Fobs/Alarms $46General Repairs $1,139Plumbing $189HVAC $1,495Electrical $124Personnel Requests $3,078Carpentry/Hardware $286Museum$1,713Preventative Maint $406Fire Stations $433Buildings Monthly Maintenance for December 2019 ATTACHMENT 1 Total Monthly Expenditures: $24,403 $77$&+0(17
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Playground Insp & Equip Maint$692Trail Maintenance$102Landscape/Irrigation Mgt $1,882Lighting/Electrical Contract Mgt$949Office Administration$122Sign Maint $754Vehicle & Equipment Maint$117Parks and L&L Maint $375Meeting $461Pest Control $102Amenities Preservation$592Debris/Litter Removal $768Hardscape Maintenance$278Irrigation Check/Repair$635Landscape Insp. $256Tree Issues $1,233Accident Damage$494Landscape Improvements $6,506Graffiti$51Parks and L&L Monthly Maintenance Expenditures for December 2019 ATTACHMENT 2Total Maintenance Expenditures: $16,369 $77$&+0(17
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Graffiti$1,594Street Sweeping $115Debris/Litter Removal $2,823Pavement Marking$133Flood Control$1,692Seminars/Training$44Rondo Channel$485Office Paprerwork$143Street Repair$2,259Vehicle Equipment Maint$386ConcreteSidewalk Repairs $802Fred Wollf/Bike Path$605Storm Drain Maint $400Vandalism$89Yard Maintenance $679Meetings $152Inspection $404Public Works Monthly Maintenance Expenditures for December 2019 ATTACHMENT 3Total Maintenance Expenditures: $12,805 $77$&+0(17
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Customer Satisfaction Survey Details 12/01/2019 to 12/31/2019 Request: 40754Survey Entered: 12-09-2019 Request Entered: 11/14/2019Closed: 12/02/2019 Days Open: 18Topic: Sidewalk Repair/Concrete C&G- 1007Location:Employee: James LindseyCustomer: Ivan SAMUELSDescription:Pavers on traffic circle behind Hyundai dealershipReason Closed:Re installed and leveled pavers.How pleased were you with the helpfulness of the city employee who initially took your service request?:SuperiorRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:ExceededRequest: 40809Survey Entered: 12-03-2019 Request Entered: 11/20/2019Closed: 11/25/2019 Days Open: 5Topic: Library/Preventative MaintenanceLocation: 78275 Calle Tampico La Quinta CA 92253Employee: Alfred BerumenCustomer: Minerva OchoaDescription:Library needs main courtyard cleaned. Needs leaves removed and washed down. Also needs trash can emptied.Reason Closed:work doneHow pleased were you with the helpfulness of the city employee who initially took your service request?:GoodRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:MetHow can the City improve?:They cleaned well. Trash did not get emptied.ATTACHMENT 4 $77$&+0(17
Request: 40839Survey Entered: 12-02-2019 Request Entered: 11/23/2019Closed: 11/25/2019 Days Open: 2Topic: Parks/L&L/ Landscape InspectionsLocation:Employee: Dianne HansenCustomer: Andee WrightDescription:We use seasons dog park and have been coming to pioneer during reseeding. Seasons could really use some updating. One garbage can and one fountain and only one covered sitting area. Seasons in the other hand has three covered sitting areas, two fountains and three trash cans. Plus many more trees. Even the small dog area is nicer. Maybe someone can take a look and do some updating....it would be nice. I also suggest a dog park where the new water basin is by the La Quinta resort...a perfect place...maybe the resort could use it for their guests...and kick in some $$$? Thanks for your consideration.Reason Closed:Responded to resident.How pleased were you with the helpfulness of the city employee who initially took your service request?:AverageRate our knowledge and ability to process your request timely:GoodWere we courteous and professional?:AverageIn general, how pleased are you with the city services you received during the past year?:MetRequest: 40845Survey Entered: 12-09-2019 Request Entered: 11/25/2019Closed: 12/02/2019 Days Open: 7Topic: Debris/Litter Removal/Right of Way Maint - 1011Location:Employee: James LindseyCustomer: Phil CordovaDescription:Glass in bike laneReason Closed:Pickup broken glassHow pleased were you with the helpfulness of the city employee who initially took your service request?:GoodRate our knowledge and ability to process your request timely:GoodWere we courteous and professional?:No answerIn general, how pleased are you with the city services you received during the past year?:Met
Request: 40847Survey Entered: 12-09-2019 Request Entered: 11/25/2019Closed: 12/02/2019 Days Open: 7Topic: Street Sweeping (Hand) - 1026Location:Employee: James LindseyCustomer: Phil CordovaDescription:Glass in bike laneReason Closed:Pickup broken glassHow pleased were you with the helpfulness of the city employee who initially took your service request?:GoodRate our knowledge and ability to process your request timely:GoodWere we courteous and professional?:No answerIn general, how pleased are you with the city services you received during the past year?:MetRequest: 40883Survey Entered: 12-02-2019 Request Entered: 11/27/2019Closed: 12/02/2019 Days Open: 5Topic: Graffiti Removal (Right-of-Way) - 1071Location:Employee: James LindseyCustomer: Tokiyo OchiDescription:Photo submittedReason Closed:I painted over the graffiti the whole box. I waited for it to dry. Work doneHow pleased were you with the helpfulness of the city employee who initially took your service request?:No answerRate our knowledge and ability to process your request timely:GoodWere we courteous and professional?:No answerIn general, how pleased are you with the city services you received during the past year?:MetRequest: 40889Survey Entered: 12-09-2019 Request Entered: 11/29/2019 Closed: 12/09/2019 Days Open: 10Topic: Parks/ Amenities Preservation Location:Employee: Dianne HansenCustomer: Richard Frank-HuffDescription:The drinking fountain at this trail location is leaking. The leak is significant enough to cause a pool of water over the walking path.Reason Closed:unclogged drain. water fountain up and running.How pleased were you with the helpfulness of the city employee who initially took your service request?:SuperiorRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:ExceededHow can the City improve?:The ability to submit an issue and have it tracked to completion is a huge improvement.
Request: 40907Survey Entered: 12-12-2019 Request Entered: 12/02/2019Closed: 12/05/2019 Days Open: 3Topic: Library/LightingLocation:Employee: Alfred BerumenCustomer: Gina DreyerDescription:Lights in parking lot outside of Library and Wellness center didnot come on.Reason Closed:Work is done.How pleased were you with the helpfulness of the city employee who initially took your service request?:SuperiorRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:MetRequest: 40909Survey Entered: 12-04-2019 Request Entered: 12/03/2019Closed: 12/04/2019 Days Open: 1Topic: Landscape/Irrigation Contract Management - 1050Location:Employee: Dianne HansenCustomer: Tokiyo OchiDescription:Time to clean & prune over grown plants and trees surrounding Topaz community. Dune Palms and Miles. Observed clean ups on Adam's and again not Topaz area.Reason Closed:Notified contractor to prune the shrubs and responded to resident.How pleased were you with the helpfulness of the city employee who initially took your service request?:GoodRate our knowledge and ability to process your request timely:GoodWere we courteous and professional?:No answerIn general, how pleased are you with the city services you received during the past year?:MetRequest: 40971Survey Entered: 12-11-2019 Request Entered: 12/09/2019Closed: 12/11/2019 Days Open: 2Topic: FS/PlumbingLocation: 78275 Calle Tampico La Quinta CA 92253Employee: Alfred BerumenCustomer: Minerva OchoaDescription:Leak on toilet in handicapped stall in the men's public restroom.Reason Closed:work done.How pleased were you with the helpfulness of the city employee who initially took your service request?:SuperiorRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:Exceeded
Request: 41115Survey Entered: 12-27-2019 Request Entered: 12/20/2019Closed: 12/20/2019 Days Open: 0Topic: Parks and L&L MaintenanceLocation:Employee: Dianne HansenCustomer: Bill AitkenDescription:Dog bags are very hard to separate some bags are open at both ends some bags have holes in both ends Many bags are scattered on the trails You need to change vendorsReason Closed:Reported concerns to the contractorHow pleased were you with the helpfulness of the city employee who initially took your service request?:SuperiorRate our knowledge and ability to process your request timely:SuperiorWere we courteous and professional?:SuperiorIn general, how pleased are you with the city services you received during the past year?:Met
HAND OUTS
CITY COUNCIL
MEETING
JANUARY 21,
2020
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CITY COUNCIL MEETING JANUARY 21, 2020 - HANDOUT BY DICK MILLS
MATTERS NOT ON THE AGENDA - PAVILION PALMS SHOPPING CENTER
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CITY COUNCIL MEETING JANUARY 21, 2020 - HANDOUT BY DICK MILLS
MATTERS NOT ON THE AGENDA - PAVILION PALMS SHOPPING CENTER
POWER POINTS
CITY COUNCIL
MEETING
JANUARY 21, 2020
CITYCOUNCILMEETING 1/21/2020
1
City Council Meeting
January 21, 2020
City Council Meeting
January 21, 2020
B1 - 2019/20 Mid-Year Budget Report
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CITYCOUNCILMEETING 1/21/2020
2
Mid-Year Report Includes
•Revenue Adjustments in 3 Funds
–Total increase of $2,342,768
•Expenditure Adjustments in 19 Funds
–Total increase of $1,687,736
•General Fund Reserves
General Fund Revenues •Revenues on target
•No decreases
anticipated
•Total TOT revenue
- $10,695,000 budgeted
•Investment returns
remain stable
•Measure G balance at
$9.6 million
–$8,838,375 reserves
Revenue Description Adjustment
TOT - Hotels 130,000$
TOT - Short-Term Vacation Rentals 705,000
Short-Term Vacation Rental Registrations 27,000
Allocated Interest Earnings 500,000
Insurance Recoveries 11,000
Grading Permits 4,000
Measure G Sales Tax Reserves 800,000
TOTAL REVENUE ADJUSTMENTS 2,177,000$
OtherFunds Adjustment
InformationTechnology $100,000
CapitalImprovements $65,768
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CITYCOUNCILMEETING 1/21/2020
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General Fund
Expenses
•Unanticipated & Fluctuating
•Reimbursement Request
•Building Improvements
•Park Improvements
•Required Maintenance
•Housing Element Update
Expense Description Adjustment
Legal Services 60,000$
Capital Projects 965,768
Park Facilities 259,000
Marketing 2,500
Public Buildings 35,200
Planning 40,000
TOTAL OPERATING ADJUSTMENTS 1,362,468$
Other Fund Adjustments
•Assessments completed
•Implement professional
recommendations
•Avoid budget shortfalls
•Use fund balances when
appropriate
•Recycling State mandated
•Carryover contract (DIF)
•State pass-thru payments
•Reimbursement request
Internal Service Funds (3) 155,000
Library & Museum Fund 12,000
Lighting & Landscape Fund 22,000
Cal Recycle Fund 50,000
Measure A Fund 6,000
Development Impact Fee Funds (9) 13,500
CASP Fund 1,000
Capital Improvement Fund 65,768
TOTAL OTHER FUNDS 325,268
Expense
Adjustment Fund
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CITYCOUNCILMEETING 1/21/2020
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General Fund Reserves
Reserve Category Current Target Deficit
Cash Flow Reserve 5,000,000 5,000,000 -
Natural Disaster Reserve 10,000,000 10,000,000 -
Economic Disaster 11,000,000 11,000,000 -
Capital Re placement Reserve 5,000,000 10,000,000 5,000,000
Pension Trust Benefits 6,540,000 10,000,000 3,460,000
TOTAL 37,540,000 46,000,000 8,460,000
Unassigned Fund Balance 15,989,726
Recommended Allocation (5,000,000)
Unassigned Balance 10,989,726
Allocation Options
ReserveCategory Option1Option2Option3 Deficit
CapitalReplacement
Reserve $2,500,000$2,950,000$1,540,000$5,000,000
PensionTrust 2,500,0002,050,0003,460,0003,460,000
TOTAL $5,000,000$5,000,000$5,000,000$8,460,000
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CITYCOUNCILMEETING 1/21/2020
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Recommendations
•Approve Budget Adjustments with the
exception of Personnel Adjustments
–Revenues $2,342,768
–Expenses $1,687,736
•Designate Reserve Funding Allocations
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City Council Meeting
January 21, 2020
B2– Approve Agreement for Modular
Structure Upgrades and Installation
Background
•June 2018 Council approved $400,000 to
acquire modular unit for SilverRock Resort
•Event Site Ad-Hoc Committee identified need
for permanent structure for meetings/events
•Staff proposes upgrades and modifications
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FiscalImpact
•Budget amendment of $800,000 from Measure G
Sales Tax Reserves
•If approved, include in 2019/20 Mid-Year Budget
BuildingModifications
•Restrooms, entry doors, office
•Energy upgrades
•Finishes
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CITYCOUNCILMEETING 1/21/2020
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Agreement
•Incorporates previous contract for $400,000
•Adds $470,000 for building modifications
•Creates new combined agreement; provides
better accountability and construction tracking
Questions
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City Council Meeting
January 21, 2020
S1 – Short-Term Vacation Rental Program
Ad-Hoc Committee
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Background
•Short-Term Vacation Rental Program (STVRP)
established in 2012
•November 2019 – Council approved formation
of STVRP Ad-Hoc Committee
•Recruitment period closed January 15, 2020
Recruitment
•Received 65 applications
•Appoint Subcommittee to review applications
•Hold Special Council Meeting to conduct final
interviews
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Proposed Committee
Composition
•Size – from 7 to 11 members
•Diverse – represents different points of view
of the community
•Timing – no more than 12 months
•Meetings – 1
st Thursday of every month at
4:00 pm
Committee Objectives
Review STVRP related information and
provide recommendations for Council
consideration:
•Historical information
•Outreach and marketing
•Compliance and enforcement
•Application process
•On-line access
•Enhancement alternatives
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Questions
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City Council Meeting
January 21, 2020
S2 – 2019 Ironman Update
IRONMAN 2019
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Overview
•Highlights
–No major injuries/
fatalities
–Roads opened by 2:30
–Better traffic flow
–88% athlete
satisfaction
–Less impact to
residents & businesses
Route
–AvoidedWashington St.
–Providedneighborhood
solutions
–Simplifiedroute
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Outreach Highlights
•Community
brochure
•Nixle
•CityͲwidemailers
•OpenHouse
meetings
•Metwith
communities
Community Feedback
•8phonecalls
•4emails
•Constructive&
positive
comments
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Ironman 2020
December6,2020
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City Council Meeting
January 21, 2020
S3– Cultural Campus Scope
Background
•2018, City acquired Lumberyard property
•2019, NEA Grant application submitted for Village Promenade
•Stakeholder discussions and tour of museums, archives, and historic preservation
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Objectives
Improve Museum flow & function
Archive & exhibit expansion at Lumberyard
property
Activate neighboring vacant lot
Create synergy with Complete Streets &
surrounding cultural assets
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ScopeElements
•Needfor permanentarchive
•Storagespace
•Improveflow&functionof
facilities
•Seismic/historicassessmentof
property
•Office&researchspace
•Createindoor&outdoorexhibit
space
•Masterplan&connecttoother
assets
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FiscalImpact
•CapitalImprovementProgram
(CIP)includes:
•FY19/20Ͳ $610,000for
design/siteimprovement
•FY20/21Ͳ $2.7Millionfor
construction&inspection
•NEAGrantͲ $200,000
•Budgetwillberefinedbased
onscope&designcontract
Next Steps
•Internal Team Kickoff
(CM’s Office, Community
Resources, Planning, and
Public Works)
•Finalize scope
•Publish RFP
•Award contract April
2020
•Presentation to Council
October 2020
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City Council Meeting
January 21, 2020
S4 – Avenue 48 Arts and Music Line
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Background
•Coachella Valley Association of Governments
(CVAG) lead agency
•Community connector to CV Link
•Located alongAvenue48betweenHighway46
andCalleTampico
•City supported project application for Active
Transportation Program (ATP) Cycle 4 grant
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Background
•CVAG awarded only partial funding of $7.7M
for ATP Cycle 4 grant
•CVAG contracted with Webb and Associates
to design project
•CVAG to resubmit project for full ATP grant
construction funding with design plans
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Design Cost
•Total project design cost: $2,731,897
•CVAG regional share (75%): $2,048,923
•Local share (25%): $682,974
•La Quinta local share (8.3%): $227,658
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