2019-20 Desert Legal Documents (Volunteer Organization)ta Q"fra
(.FM ey the UFtiFkf
MEMORANDUM
TO: Christina T. Calderon, Community Resources Manager
FROM: Caroline Doran, Community Resources Specialist
DATE: February 19, 2020
RE: Desert Legal Documents, Volunteer Organization Service Agreement
Attached for your signature is an agreement for Desert Legal Documents offering
Free information to the community.
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Regyesting department shall checkpnd attach the items_belaw as
a1212ra riate:
N/A Contract payments will be charged to account number:
X Amount of Agreement, Amendment, Change Order, etc.: Free
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is
attached with
no reportable interests in LQ or reportable interests
N/A A Conflict of Interest Form 700 Statement of Economic Interests is not required because this
Consultant does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
N/A Approved by the City Council on
X Community Services Manager's signature authority provided under Resolution No. 2019-021
for budgeted expenditures of $5,000 or less.
and considered in selection
The following required documents are attached to the acreement:
X Insu a e certificates as required by the agreement (approved by Risk Manager on
�O date)
N/A Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License number
N/A A requisition for a Purchase Order has been prepared (amounts over $5,000)
N/A A copy of this Cover Memo has been emailed to Finance
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, L Cc�4 will provide volunteers to
perform only the services as ou ined in the attached scope of work for the City of
La Quinta ("City"). We understand that we will not be compensated for our work and
we will complete our organization volunteer duties in a responsible manner. If we
decide to disco tinue our organiz tion volunteer services, our contact person
i , will notify Caroline Doran, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Caroline Doran, City designee immediately upon
occurrence.
' Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, damage or other loss of any kind
to anyone including members of our organization that might arise out of our
activities or the actions of any individuals of our group, except for injuries or
damages caused by the sole, negligence of the City.
Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," and a Primary and Non -Contributory endorsement
is attached.
The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 2-0 day of 20 H.
Page 1 of 2
CITY OF LA QUINTA,
a �;plifornia Municipaleprpor4�ion
IIRISTINA CALDERON,
Community resources Manager
City of La Q inta, Plifornia
Dated: a-0 aQ"
ATTEST:
MONIKA RAD VA, C Clerk
La Quinta, California
APPROVED AS TO FORM:
WILLIAM IHRKE, City Attorney
City of La Quinta, California
ZCX/ 0"&a
k A1.11 i 1RNI l
rgan
AuthorPffifign� ature one-ta -of
Organization
Printed Name
C'(F 0
Title
Address Pain Spfirf s, 6,1f-'P7-L G L
Mi�-
Email Address
I7G0) S 5� -1-170
Phone Number
Paqe 2 of 2
SCOPE OF WORK
Desert Legal Documents is a self-help legal document assistance service that provides low cost, fast and
accurate legal document preparation, and is a Community Resource Center. A legal Document Assistant (LDA)
is not a lawyer. LDA's provide professional self-help services at your specific direction. Although LDA's cannot
select forms or offer legal advice, they can offer self-help reference materials written or approved by attorneys.
LDAs can also assist you procedurally. Be sure to seek legal counsel from a licensed attorney if you have any
questions or require legal advice not addressed by this information.
Desert Legal Documents can provide a referral to a low-cost attorney for Chapter 7 Bankruptcy. We also offer
referrals to attorneys and other entities for any of your other legal needs.