2015 07 09 RAC---�G City of La Quinta
ADVISORY COMMITTEE
OF iris AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON THURSDAY, JULY 9, 2015
5:30 P.M.
CALL TO ORDER
ROLL CALL: Committee Members
PLEDGE OF ALLEGIANCE
Committee agendas and staff reports are
available on the City's web page:
www.la-quinta.org
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Committee on any matter not listed on the
agenda. Please complete a "request to speak" farm and limit your comments to three minutes. The
Committee values your comments; however in accordance with State law, no action shall be taken on
any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b).
STUDY SESSION
1. PRESENTATION ON COMMITTEE CHARGE, WORKPLAN, AND
SCHEDULE
BUSINESS SESSION
1. OVERVIEW OF ADVISORY COMMITTEE RULES OF PROCEDURE
2. ELECT A CHAIRPERSON AND VICE -CHAIRPERSON FOR THE ADVISORY
COMMITTEE
3. DECIDE SCHEDULE FOR REGULAR MEETINGS
COMMITTEE MEMBER ITEMS
*********************************
ADVISORY COMMITTEE AGENDA
JULY 9, 2015
ADJOURNMENT
The next regular meeting of the Advisory Committee will be determined by the
Committee on July 9t" and publicly notified after, and will take place at the La Quinta
Study Session Room, 78495 Calle Tampico, La Quinta, California 92253.
DECLARATION OF POSTING
I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the Advisory Committee meeting was posted on the
City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico,
and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111,
and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on July 6, 2015.
DATED: July 6, 2015
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is needed
for the hearing impaired, please call the City Manager's office at 760-777-7106, twenty-four
(24) hours in advance of the meeting and accommodations will be made.
• If special electronic equipment is needed to make presentations to the Advisory Committee,
arrangements should be made in advance by contacting the City Manager's office at 760-777-
7106.
• If background material is to be presented to the Committee during a Committee meeting,
please be advised that eight (16) copies of all documents, exhibits, etc., must be supplied to the
Executive Assistant for distribution. It is requested that this take place prior to the beginning of
the meeting.
• Any writings or documents provided to a majority of the Committee members regarding any
item(s) on this agenda will be made available for public inspection at the City Manager's office
at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
ADVISORY COMMITTEE AGENDA 2
JULY 9, 2015
STUDY SESSION NO. 1
City of La Quinta
ADVISORY COMMITTEE MEETING
MEMORANDUM
TO: The Members of the Advisory Committee
FROM: Chris Escobedo, Assistant to City Manager
Frank J. Spevacek, City Manager
DATE: July 9, 2015
SUBJECT: PRESENTATION OF COMMITTEE CHARGE, WORKPLAN, AND
SCHEDULE
As a part of the City Council's creation of the Advisory Committee, staff outlined
a preliminary work plan, area of responsibility for the Committee, and schedule
to organize the Committee's activities. These are further outlined in
"Attachment 1," and included for the Committee's review.
At the upcoming meeting, the City Manager will provide an overview of the
City's financial need, purpose of this endeavor, and outline a framework for the
Committee Members to begin a dialogue on the City's future.
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ATTACHMENT 1
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BUSINESS ITEM NO. 1-3
City of La Quinta
COMMITTEE MEETING: July 9, 2015
STAFF REPORT
AGENDA TITLE: OVERVIEW OF ADVISORY COMMITTEE RULES OF PROCEDURE
RECOMMENDATION
Receive an overview of the Advisory Committee Rules of Procedure, elect a
Chairperson/Vice-Chairperson, and establish a regular meeting schedule.
EXECUTIVE SUMMARY
• The City Council appointed 14 members to a newly created Advisory Committee
(Committee) to help evaluate the City's financial needs.
• At this inaugural meeting, the Committee will be presented with an overview of its
responsibilities and work plan set by the City Council.
• City staff will support the Committee in organizing its working procedures,
including setting a regular meeting schedule and selection of Chairperson and
Vice -Chairperson.
BACKGROUND/ANALYSIS
On June 16, 2015, the City Council appointed the following 14 volunteers to the
Committee who have demonstrated a connection to La Quinta through residency,
property ownership or place of business.
George J. Batavick
Dennis G. Byerly
James Y. Cathcart
Mark L. Johnson
Frank Kalb
Kelly Ladner
Bob Leidner
Michele McDonough
W. Richard Mills
Douglas Matz
Bette L. Myers
David Alan Park
Steven Rosen
Doriel Wyler
The Committee's purpose is to review the City's current and long-term financial position
and then formulate recommendations to the City Council that include potential revenue
measures.
Per City Council direction, the Committee must establish a regular meeting schedule, with
bi-monthly meetings at City Hall (date and time to be established by Committee
members). Nine members must be present in order to achieve a quorum. If a quorum is
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not met, those in attendances can engage in discussion, but cannot take a vote on
matters.
The Committee may select a Chairperson and Vice -Chairperson at this inaugural meeting
or wait until a later date to select its officers. Committee members have one-year terms
unless disbanded sooner by the City Council. The Chairperson's duty will be to preside
over the meeting; the Vice -Chairperson will preside in the Chairperson's absence. Both
positions are chosen by a majority vote of members present. In the event of a tied vote,
an additional motion must be made, which obtains a majority to break the tie.
The Committee members must comply with the Political Reform Act disclosure statues
regarding financial conflicts of interest, and the Ralph M. Brown Act regarding open
meetings. The City Clerk will be in attendance at the meeting to provide a brief overview
of these items and answer any questions posed by the Committee.
ALTERNATIVES
As this is an informational item required for the inaugural meeting, staff does not have an
alternative.
Report prepared by: Chris Escobedo, Assistant to City Manager
Report approved by: Frank J. Spevacek, City Manager
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