Loading...
2015 07 09 RAC---�G City of La Quinta ADVISORY COMMITTEE OF iris AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON THURSDAY, JULY 9, 2015 5:30 P.M. CALL TO ORDER ROLL CALL: Committee Members PLEDGE OF ALLEGIANCE Committee agendas and staff reports are available on the City's web page: www.la-quinta.org PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Committee on any matter not listed on the agenda. Please complete a "request to speak" farm and limit your comments to three minutes. The Committee values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). STUDY SESSION 1. PRESENTATION ON COMMITTEE CHARGE, WORKPLAN, AND SCHEDULE BUSINESS SESSION 1. OVERVIEW OF ADVISORY COMMITTEE RULES OF PROCEDURE 2. ELECT A CHAIRPERSON AND VICE -CHAIRPERSON FOR THE ADVISORY COMMITTEE 3. DECIDE SCHEDULE FOR REGULAR MEETINGS COMMITTEE MEMBER ITEMS ********************************* ADVISORY COMMITTEE AGENDA JULY 9, 2015 ADJOURNMENT The next regular meeting of the Advisory Committee will be determined by the Committee on July 9t" and publicly notified after, and will take place at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Executive Office Assistant, of the City of La Quinta, do hereby declare that the foregoing Agenda for the Advisory Committee meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on July 6, 2015. DATED: July 6, 2015 LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Manager's office at 760-777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Advisory Committee, arrangements should be made in advance by contacting the City Manager's office at 760-777- 7106. • If background material is to be presented to the Committee during a Committee meeting, please be advised that eight (16) copies of all documents, exhibits, etc., must be supplied to the Executive Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Committee members regarding any item(s) on this agenda will be made available for public inspection at the City Manager's office at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. ADVISORY COMMITTEE AGENDA 2 JULY 9, 2015 STUDY SESSION NO. 1 City of La Quinta ADVISORY COMMITTEE MEETING MEMORANDUM TO: The Members of the Advisory Committee FROM: Chris Escobedo, Assistant to City Manager Frank J. Spevacek, City Manager DATE: July 9, 2015 SUBJECT: PRESENTATION OF COMMITTEE CHARGE, WORKPLAN, AND SCHEDULE As a part of the City Council's creation of the Advisory Committee, staff outlined a preliminary work plan, area of responsibility for the Committee, and schedule to organize the Committee's activities. These are further outlined in "Attachment 1," and included for the Committee's review. At the upcoming meeting, the City Manager will provide an overview of the City's financial need, purpose of this endeavor, and outline a framework for the Committee Members to begin a dialogue on the City's future. 3 ATTACHMENT 1 Cli Ct3 LU E 0 U 2 N N z (00 i SOON=" u LL 4 CD 1 x u . N . 0 x> u aj a) LU re re i • • i 5 x r OL "cc m W 0. W) H F— Z'3 E 4J N Iti iI? 0 • w • LCL . V 0 u m 0 • i p'WIN ai Q.. IA 41 CL d} C > 4-J V E) F � �P 61 U y 1 .►� r= ea is r L r a E 0 , ii rye c C ;�1 M f s 7 BUSINESS ITEM NO. 1-3 City of La Quinta COMMITTEE MEETING: July 9, 2015 STAFF REPORT AGENDA TITLE: OVERVIEW OF ADVISORY COMMITTEE RULES OF PROCEDURE RECOMMENDATION Receive an overview of the Advisory Committee Rules of Procedure, elect a Chairperson/Vice-Chairperson, and establish a regular meeting schedule. EXECUTIVE SUMMARY • The City Council appointed 14 members to a newly created Advisory Committee (Committee) to help evaluate the City's financial needs. • At this inaugural meeting, the Committee will be presented with an overview of its responsibilities and work plan set by the City Council. • City staff will support the Committee in organizing its working procedures, including setting a regular meeting schedule and selection of Chairperson and Vice -Chairperson. BACKGROUND/ANALYSIS On June 16, 2015, the City Council appointed the following 14 volunteers to the Committee who have demonstrated a connection to La Quinta through residency, property ownership or place of business. George J. Batavick Dennis G. Byerly James Y. Cathcart Mark L. Johnson Frank Kalb Kelly Ladner Bob Leidner Michele McDonough W. Richard Mills Douglas Matz Bette L. Myers David Alan Park Steven Rosen Doriel Wyler The Committee's purpose is to review the City's current and long-term financial position and then formulate recommendations to the City Council that include potential revenue measures. Per City Council direction, the Committee must establish a regular meeting schedule, with bi-monthly meetings at City Hall (date and time to be established by Committee members). Nine members must be present in order to achieve a quorum. If a quorum is 8 not met, those in attendances can engage in discussion, but cannot take a vote on matters. The Committee may select a Chairperson and Vice -Chairperson at this inaugural meeting or wait until a later date to select its officers. Committee members have one-year terms unless disbanded sooner by the City Council. The Chairperson's duty will be to preside over the meeting; the Vice -Chairperson will preside in the Chairperson's absence. Both positions are chosen by a majority vote of members present. In the event of a tied vote, an additional motion must be made, which obtains a majority to break the tie. The Committee members must comply with the Political Reform Act disclosure statues regarding financial conflicts of interest, and the Ralph M. Brown Act regarding open meetings. The City Clerk will be in attendance at the meeting to provide a brief overview of these items and answer any questions posed by the Committee. ALTERNATIVES As this is an informational item required for the inaugural meeting, staff does not have an alternative. Report prepared by: Chris Escobedo, Assistant to City Manager Report approved by: Frank J. Spevacek, City Manager 9