2020 02 18 HA Special MeetingHOUSING AUTHORITY 1 FEBRUARY 18, 2020
SPECIAL MEETING
NOTICE AND CALL OF SPECIAL MEETING
OF THE LA QUINTA HOUSING AUTHORITY
TO THE MEMBERS OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA
AND TO THE CITY CLERK/AUTHORITY SECRETARY:
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Authority of
the City of La Quinta is hereby called to be held on February 18, 2020 commencing at
4:00 p.m. at La Quinta City Hall, 78495 Calle Tampico, La Quinta, California.
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES OF DECEMBER 17, 2019
BUSINESS SESSION
1. APPOINT HOUSING AUTHORITY CHAIRPERSON AND VICE-CHAIRPERSON
FOR CALENDAR YEAR 2020
2.RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR HOUSING
AUTHORITY BUDGET REPORT AND APPROVE THE RECOMMENDED BUDGET
ADJUSTMENTS
Dated: February 14, 2020 John Peña
JOHN PEÑA, Chairperson
Attest:
MONIKA RADEVA
Housing Authority Secretary
DECLARATION OF POSTING
I, Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for
the Special La Quinta Housing Authority meeting of February 18, 2020 was posted on the
outside entry to the Council Chamber at 78495 Calle Tampico and on the bulletin boards
at 51321 Avenida Bermudas and 78630 Highway 111 on February 14, 2020.
DATED: February 14, 2020
Monika Radeva, Authority Secretary
La Quinta Housing Authority
HOUSING AUTHORITY AGENDA 1 FEBRUARY 18, 2020
SPECIAL MEETING
HOUSING AUTHORITY
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico La Quinta
SPECIAL MEETING
TUESDAY, FEBRUARY 18, 2020 AT 4:00 P.M.
CALL TO ORDER
ROLL CALL: Authority Members Evans, Fitzpatrick, Radi, Sanchez,
Chairperson Peña
VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY]
CONFIRMATION OF AGENDA
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Authority on any matter
not listed on the agenda. Please complete a "request to speak" form and limit your
comments to three minutes. The Housing Authority values your comments; however
in accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE SPECIAL MEETING MINUTES OF DECEMBER 17, 2019 3
BUSINESS SESSION
PAGE
1. APPOINT HOUSING AUTHORITY CHAIRPERSON AND VICE-
CHAIRPERSON FOR CALENDAR YEAR 2020
5
Housing Authority agendas and staff
reports are available on the City’s
web site: www.laquintaca.gov
HOUSING AUTHORITY AGENDA 2 FEBRUARY 18, 2020
SPECIAL MEETING
2. RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR HOUSING
AUTHORITY BUDGET REPORT AND APPROVE THE RECOMMENDED
BUDGET ADJUSTMENTS
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CHAIR AND BOARD MEMBERS' ITEMS
ADJOURNMENT
***************************************
The next regular quarterly meeting of the Housing Authority will be held on April
21, 2020 at 4:00 p.m. in the City Council Chambers, 78495 Calle Tampico,
La Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do
hereby declare that the foregoing agenda for the La Quinta Housing Authority
was posted near the entrance to the Council Chambers at 78495 Calle Tampico
and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111,
on February 14, 2020.
DATED: February 14, 2020
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s Office at (760) 777-7092,
twenty-four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Housing Authority,
arrangement should be made in advance by contacting the City Clerk's Office at (760) 777-
7092. A one (1) week notice is required.
If background material is to be presented to the Housing Authority during a meeting, please
be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City
Clerk for distribution. It is requested that this take place prior to the beginning of the
meeting.
Any writings or documents provided to a majority of the Housing Authority regarding any
item on this agenda will be made available for public inspection at the City Clerk counter at
City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
HOUSING AUTHORITY MINUTES Page 1 of 2 DECEMBER 17, 2019
SPECIAL MEETING
HOUSING AUTHORITY
SPECIAL MEETING
MINUTES
TUESDAY, DECEMBER 17, 2019
CALL TO ORDER
A special meeting of the La Quinta Housing Authority was called to order at 6:39
p.m. by Chairperson Peña.
PRESENT: Authority Members: Evans, Fitzpatrick, Radi, Sanchez, and
Chairperson Peña
ABSENT: None
VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None
CONSENT CALENDAR
1.APPROVE SPECIAL MEETING MINUTES OF NOVEMBER 5, 2019
MOTION – A motion was made and seconded by Authority Members
Fitzpatrick/Evans to approve the Consent Calendar as recommended. Motion
passed unanimously.
BUSINESS SESSION
1.RECEIVE AND FILE FISCAL YEAR 2018/19 HOUSING AUTHORITY
YEAR-END BUDGET REPORT AND APPROVE AMENDED BUDGET
CARRYOVERS
Finance Director Romero presented the staff report, which is on file in the Clerk’s
Office.
MOTION – A motion was made and seconded by Authority Members
Evans/Fitzpatrick to receive and file fiscal year 2018/19 Housing Authority Year-
CONSENT CALENDAR ITEM NO. 1
3
HOUSING AUTHORITY MINUTES Page 2 of 2 DECEMBER 17, 2019
SPECIAL MEETING
End Budget Report and approve amended budget carryovers. Motion passed
unanimously.
2. RECEIVE AND FILE FISCAL YEAR 2019/20 FIRST QUARTER
HOUSING AUTHORITY BUDGET REPORT AND APPROVE THE
RECOMMENDED BUDGET ADJUSTMENTS
Finance Director Romero presented the staff report, which is on file in the Clerk’s
Office.
MOTION – A motion was made and seconded by Authority Members
Evans/Fitzpatrick to receive and file fiscal year 2019/20 First Quarter Housing
Authority Budget Report and approve the recommended budget adjustments.
Motion passed unanimously.
CHAIR AND BOARD MEMBERS' ITEMS
Authority Member Evans said she was joined by City Manager McMillen and
Management Specialist Kinley in attending a meeting with Michael Walsh, Deputy
Director of Riverside County Housing, and Heather Vaikona, President & CEO of
Lift to Rise, to discuss regional housing needs, potential strategies to provide
additional affordable housing, and available funding sources.
REPORTS AND INFORMATION ITEMS – None
ADJOURNMENT
There being no further business, it was moved and seconded by Authority
Members Radi/Fitzpatrick to adjourn at 6:47 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Authority Secretary
La Quinta Housing Authority
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Housing Authority
HOUSING AUTHORITY MEETING: February 18, 2020
STAFF REPORT
AGENDA TITLE: APPOINT HOUSING AUTHORITY CHAIRPERSON AND VICE-
CHAIRPERSON FOR CALENDAR YEAR 2020
RECOMMENDATION
Appoint Housing Authority Chairperson and Vice-Chairperson for calendar year
2020.
EXECUTIVE SUMMARY
On September 15, 2009, Council established the Housing Authority
(Authority). The Authority adopted by-laws via Resolution HA 2009-001
establishing the procedure for electing the Chairperson and Vice-
Chairperson.
Section 2 of the Authority by-laws states that the Authority shall annually,
at its first regular meeting held after December 30, vote to appoint two
of its members to serve as Chairperson and Vice-Chairperson.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
The following Authority Members have held these positions in the past six
years:
Year Chairperson Vice-Chairperson
2014 Terry Henderson Linda Evans
2015 John Peña Robert Radi
2016 Robert Radi Lee Osborne
2017 Kathleen Fitzpatrick Steve Sanchez
2018 Steve Sanchez John Peña
2019 John Peña Robert Radi
ALTERNATIVES
As this action is required by Authority by-laws, staff does not recommend an
alternative.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, Executive Director
BUSINESS SESSION ITEM NO. 1
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City of La Quinta
HOUSING AUTHORITY MEETING: February 18, 2020
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2019/20 MID-YEAR
HOUSING AUTHORITY BUDGET REPORT AND APPROVE THE RECOMMENDED
BUDGET ADJUSTMENTS
RECOMMENDATION
Receive and file fiscal year 2019/20 Mid-Year Housing Authority Budget Report
and approve the recommended budget adjustments.
EXECUTIVE SUMMARY
The 2019/20 Mid-Year Housing Authority Budget Report (Attachment 1)
provides an update of the Authority’s fiscal activities from July to
December 2019.
A budget report is prepared quarterly to assess the adopted budget and
incorporate adjustments based on current economic conditions and
operational requirements.
The Report was presented and approved by the Housing Commission on
January 29, 2020.
BACKGROUND/ANALYSIS
Staff recommends a budget adjustment to increase rental expenses by
$62,000 in Account No. 241-9103-60157 and $40,000 for professional
services in Account No. 241-9101-60103. There are no revenue adjustments
recommended.
BACKGROUND/ANALYSIS
Throughout the fiscal year staff monitors its budget and proposes adjustments
to reflect current conditions and ongoing operational needs. Requests are
reviewed and discussed before recommending approval in the budget report
(Attachment 1). Funds with no adjustments from the originally presented
2019/20 Budget have been excluded from the report.
The Housing Commission reviewed the Report at a special meeting held on
January 29, 2020, and unanimously recommended Housing Authority
approval of the Report as presented.
BUSINESS SESSION ITEM NO. 2
7
ALTERNATIVES
The Housing Authority may request additional information, deny, or amend
recommendations.
Prepared by: Karla Romero, Finance Officer
Approved by: Jon McMillen, Executive Director
Attachment 1: Fiscal Year 2019/20 Mid-Year Housing Authority Budget Report
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HOUSING AUTHORITY
FISCAL YEAR 2019/20 MID-YEAR BUDGET REPORT
The annual budget is a living document, which allows for flexibility and
adjustments to accommodate current business needs and updated
projections. All funds are continuously monitored. This report provides a recap
of fiscal year-to-date activity and a recommended expenditure adjustment for
the second quarter.
In addition to the First Quarter Budget Report revenue adjustments of
$276,800, during the first quarter revenues were increased by $1,338,256
and expenses by $278,062 for total year-to-date adjustments as summarized
below by fund.
The City purchased a portion of Housing Authority land located on Dune Palms
Road and Westward Ho for $1,061,456. These funds are restricted for
affordable housing programs and the Authority intends to develop the
remaining 121,551 square foot parcel with an affordable housing project.
A capital improvement contribution of $278,062 was allocated from the
Housing Authority Fund for drainage improvements which will accommodate
the Authority’s remaining parcel. The total cost of the drainage improvements
is anticipated to be $1,014,826; the Authority’s contribution is limited to the
Authority’s proportionate share of the retention basin which is 27.4%.
REVENUES
There are no additional revenue adjustments at mid-year and all revenues are
on target to meet current budget projections.
Fund Revenues Expenses
Housing Authority Fund (241)1,240,256$ 278,062$
Low-Mod Housing Fund (243)18,000 -
2011 Bond Fund (249)80,000 -
TOTAL FUND ADJUSTMENTS 1,338,256$ 278,062$
2019/20 FIRST QUARTER
APPROVED HOUSING AUTHORITY ADJUSTMENTS
ATTACHMENT 1
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EXPENSES
Two expense adjustments are recommended for a total of $102,000 as
follows:
Staff has been monitoring rental expenses associated with the 28 Housing
Authority owned homes in the La Quinta Cove. Unanticipated repair and
replacement expenses have occurred from turnover in rental units; therefore,
staff recommends a budget increase of $62,000. If approved, the total budget
would be revised to $317,000 which is $9,700 above prior fiscal year actual
expenses. All other expenses are within budget.
A General Plan Housing Element update is required by October 2021. A
consultant will be selected in the Spring of 2020. Total anticipated costs are
$80,000 and will be equally shared between the General Fund and Housing
Authority Fund. Staff has applied for SB2 grant funding; however, these funds
have not been secured. If external funding is awarded an updated budget
allocation will be presented in a future budget report.
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